Governance Committee Regular Meeting Minutes

Extracted text (beginning)

Governance Committee Meeting Minutes  Page 1 of 4 
May 29, 2023 ADOPTED 
 
Governance Committee 
Minutes of Meeting 
 
Date:  
Location:  
May 29, 2023 
Electronic meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Judith Gedye, Chair, Bowen Island Municipality 
Jamie Harris, Vice-Chair Salt Spring Island Local Trust Committee (LTC) 
Joe  Bernardo, Gambier/Keats Island LTC  
Peter Luckham, Thetis Island LTC (Chair, Islands Trust Council, ex-officio) 
Lee Middleton, Saturna Island LTC 
Laura Patrick, Salt Spring Island LTC 
Tim Peterson, Lasqueti Island LTC  
Kate-Louise Stamford, Gambier Island LTC 
 
   
 Kristina Evans, FPC Sub-group member, South Pender   
 Mairead Boland, FPC Sub-group member, Saturna   
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO)  
 David Marlor, Director, Legislative Services (DLS)  
 Julia Mobbs, Director, Administrative Services (DAS)  
 Lori Foster,  Executive Coordinator/Recorder  
   
Members of the 
public present: 
 
There was no members of the public attending electronically 
The 
 
1. CALL TO ORDER 
At 9:00 a.m., Chair Gedye called the meeting to order giving a First Nations land 
acknowledgement and with gratitude to call Nex
̱
wle
́
lex
̱
wm (Bowen Island) home. 
2. AGENDA 
2.1 New Items and Re-Ordering of the Agenda 
For consideration to add the following at: 
10.2 Governance Committee’s reporting process to Trust Council 
2.2 Approval of Agenda 
 

 
Governance Committee Meeting Minutes  Page 2 of 4 
May 29, 2023 ADOPTED 
GC-2023-027 
It was Moved and Seconded, 
That the Governance Committee adopt the agenda as amended. 
CARRIED 
3. PUBLIC COMMENT PERIOD - None 
4. DELEGATIONS - None 
5. CORRESPONDENCE - None 
6. ADMINISTRATIVE COORDINATION 
6.1 Draft Minutes of April 17, 2023 for adoption 
GC-2023-028 
It was Moved and Seconded, 
That the April 17
th
, 2023 Governance Committee draft minutes be adopted as 
presented. 
 
CARRIED 
6.2 Resolutions Without Meeting - None 
6.3 Follow up Action List (FUAL) 
CAO Hotsenpiller spoke to the FUAL as presented. 
7. BUSINESS - WORK PROGRAM ITEMS 
7.1 DRAFT Corporate Planning Process – Briefing 
Financial Planning Committee (FPC) Chair, Trustee Bernardo and working group member 
Trustee Patrick spoke to the draft corporate plan as presented.   
Director of Administrative Services (DAS) Mobbs reviewed the draft document and 
spoke to the upcoming June Trust Council meeting where a Strength, Weaknesses, 
Opportunities and Threats (SWOT) exercise is planned. 
Discussion ensued on the following: 
 Creating future sessions/opportunities to determine and prioritize values 
 High-level strategic planning session 
 Corporate Plan will need an implementation process 
 Fixed overhead items are separate from the Strategic Plan 
 Developing departmental work plans with staff as key contributors 
 How the SWOT session at June Trust Council will unfold at the working group 
level and reporting back to t

First 3,000 characters. Open the original for the whole document.