Service Contract Template, Minute Takers, 2020/21

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Service Contract 
(Minute Takers) 
 
THE ISLANDS TRUST COUNCIL 
at the following address: 
 Contract 
Number: 
 
 
 
  
Project: 
 
 
  
Contractor: 
 
 
 
(the “Contractor”) at the following address: 
200-1627 Fort Street 
Victoria, BC  V8R 1H8 
 Address:   
  
Phone:  
Email:  
 
GIVEN THAT THE TRUST COUNCIL WISHES TO ENGAGE THE CONTRACTOR TO PROVIDE CERTAIN SERVICES TO THE TRUST COUNCIL AND THE 
CONTRACTOR WISHES TO CONTRACT WITH THE TRUST COUNCIL TO PROVIDE SUCH SERVICES TO THE TRUST COUNCIL, THIS AGREEMENT IS 
EVIDENCE THAT, IN CONSIDERATION OF THE PROMISES AND PAYMENTS HEREIN SET OUT, AND OTHER GOOD  AND VALUABLE CONSIDERATION 
(THE RECEIPT AND SUFFICIENCY OF WITH EACH PARTY ACKNOWLEDGES), THE TRUST COUNCIL AND THE CONTRACTOR AGREE AS FOLLOWS: 
 
PART “A” – SERVICES 
 
(a) SERVICES – as per APPENDIX A 
 
  
(b) TERMS: From: April 1, 2020 To: March 31, 2021 
 
PART “B” – CONTRACT PRICE 
 
(a) Contract Price: As and when work performed at the 
request of Islands Trust at those rates 
outlined in (c). 
(b) Fees: N/A 
 
(c) Rate: 
 
 
Notice Delivery Rate - $19.00 per hour 
 
 
Minute taking/transcribing Rate - $24.20 per hour 
 
(d) Expenses: 
 
Automated Vehicle Mileage rate for notice 
delivery at $0.55 per km 
 
See Appendix A Additional Information 
under Section 4 called  travel expense 
reimbursements 
 
(e) Billing  
 
AFTER EACH MEETING  Submit your minutes, recorded files (if any), and your invoices on the template provided by 
Islands Trust by email to  ________________________  
 
  
PART C – TERMS AND CONDITIONS 
 
The Contractor shall provide the Services in accordance with all terms and conditions set out in Schedule A. 
___________________________________________________________________________________________________________  
PART “D” – INSURANCE 
 
1. The Contractor is responsible for vehicle insurance required for the performance of their duties under this contract. 
2. The Trust Council agrees to cover the Contractor under the Trust Council’s own comprehensive general liability insurance coverage, as it 
may extend to independent contractors.  
3. Worksafe BC Insurance - Contractors should be aware that they are not covered under Islands Trusts Worksafe BC Insurance or any other 

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similar legislative scheme in force in any jurisdiction where the services are performed or provided.   
 
Contractors may want to explore their own coverage under Worksafe’s Personal Optional Protection Insurance available for self-employed 
workers.  The monthly rates are dependent on the amount of insurance you opt for and the classification of the work assigned by Worksafe BC.  
The minimum coverage offered by Worksafe under the Personal Optional Protection Insurance is $1,800. If, upon application, your work is 
classified as “work for a Local government or related operation” the cost of this insurance would be approximately $36.50 per month.   Please see 
Appendix A Guidelines for Billing section for additional in

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