Islands Trust Conservancy FOIPP Bylaw No. 4

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ISLANDS TRUST CONSERVANCY FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY BYLAW NO. 4

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A Bylaw to designate the head of the Islands Trust Conservancy for the purposes of, and to set fees under, the Freedom of Information and Protection of Privacy Act, RSBC 1996, c. 165. __________________________________________________________________________________________

GIVEN THAT:

A. Section 77(a) of the Freedom of Information and Protection of Privacy Act, RSBC 1996, c. 165, as amended (the "Act"), gives the Islands Trust Conservancy the authority to designate a person as the head of the Islands Trust Conservancy for the purposes of the Act, and

B. Section 77(c) of the Act gives the Islands Trust Conservancy the authority to set any fees the Islands Trust Conservancy requires to be paid under section 75 of the Act,

THE ISLANDS TRUST CONSERVANCY ENACTS AS FOLLOWS:

Citation

1. This bylaw may be cited as "Islands Trust Conservancy Freedom of Information and Protection of Privacy Bylaw No. 4, 2024".

Definitions and Interpretation

2. In this Bylaw:

“Act” means the Freedom of Information and Protection of Privacy Act, RSBC 1996, Chapter 165, as amended.

“Commercial means a person who makes a request for access to a record to obtain Applicant” information for use in connection with a trade, business, profession or other venture for profit.

“Head” means the person designated under Section 3 of this Bylaw as the head of the of the Islands Trust Conservancy for the purposes of the Act.

“Request” means a request for information under Section 5 of the Act.

“Records” includes books, documents, maps, drawings, photographs, letters, vouchers, papers and any other thing on which information is recorded or stored by graphic, electronic, mechanical or other means, but does not include a computer program or any other mechanism that produces records.

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Designation of Head

3. The person from time to time appointed to the position of Secretary of the Islands Trust is designated as the Head of the Islands Trust Conservancy for the purposes of the Act.

4. The person from time to time appointed to the position of Deputy Secretary of the Islands Trust and the person from time to time appointed to the position of Deputy Treasurer of the Islands Trust, each are authorized to perform any duty or exercise any function of the Head who is designated under Section 3.

Policies and Procedures

5. The Heads authorized to perform the duties of the Head shall operate in accordance with the Act and the Freedom of Information and Protection of Privacy policies, guidelines, and procedures, as set by the Islands Trust Council from time to time.

Fees

6. The fees that are payable by applicants under the Act are those set out in Schedule A to this bylaw.

Interpretation

7. Any word or expression used in this bylaw that is not defined in this bylaw has the meaning given to it in the Act on the date of final adoption of this bylaw.

READ A FIRST TIME THIS 23rd DAY OF JULY 2024.

READ A SECOND TIME THIS 23rd DAY OF JULY 2024.

READ A THIRD TIME THIS 23rd DAY OF JULY 2024.

APPROVED BY THE ISLANDS TRUST CONSERVANCY BOARD THIS 23rd DAY OF JULY 2024.

ADOPTED THIS 01rd DAY OF OCTOBER 2024.

______________________________ ___________________________ CHAIR SECRETARY

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Islands Trust Conservancy Freedom of Information and Protection of Privacy Bylaw No. 4 - Schedule 'A'

Schedule of Maximum Fees

Item Description of Services Fees

1 (a) Application Fee $10.00 (non-refundable)

(b) An applicant’s request for his/her own personal information is not subject to any fees. 2 For applicants other than commercial applicants: (a) for locating and retrieving a record $7.50 per ¼ hour after the first 3 hours (b) for producing a record manually $7.50 per ¼ hour (c) for producing a record from a machine readable record $7.50 per ¼ hour for from a server or computer developing a computer program to produce the record (d) for preparing a record for disclosure and handling a $7.50 per ¼ hour record (e) for shipping copies actual costs of shipping method chosen by applicant (f) for copying records (i) floppy disks $2 per disk (ii) CDs and DVDs, recordable or rewritable $4 per disk (iii) computer tapes $40 per tape, up to 2 400 feet (iv) microfiche $3 per fiche (v) microfilm duplication $25 per roll for 16mm microfilm $40 per roll for 35mm microfilm (vi) microfiche or microfilm to paper duplication $0.50 per page (8.5” x 11”) (vii) photographs, colour or black and white $5 to produce a negative $12 each for 16” x 20” photograph $9 each for 11” x 14” photograph $4 each for 8” x 10” photograph $3 each for 5” x 7” photograph (viii) photographic print of textual, graphic or $12.50 each (8” x 10”) cartographic record, black and white (ix) dot matrix, ink jet, laser print or photocopy, $0.25 per page black and white (8.5” x 11”, 8.5” x 14” or 11” x 17”) (x) dot matrix, ink jet, laser print or photocopy, $1.65 per page colour (8.5” x 11”, 8.5” x 14” or 11” x

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17”) (xi) scanned electronic copy of a paper record $0.10 per page (xii) photomechanical reproduction of 105 mm $3 each cartographic record/plan (xiii) slide duplication $0.95 each (xiv) audio cassette tape (90 minutes or fewer) $5 per cassette plus $7 per ¼ duplication hour of recording (xv) video cassette recorder (VHS) tape (120 $5 per cassette plus $7 per ¼ minutes or fewer) duplication hour of recording 3 For commercial applicants for each service listed in Item 2 the actual cost to the public body of providing that service