Mayne LTC Regular Meeting Agenda Addendum

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Islands Trust

Date:
Time:

Location:

Mayne Island Local Trust Committee

Regular Meeting Addendum

August 31, 2026

1:00 pm

Electronic Meeting, and a physical location to view the livestream of the meeting:
Islands Trust Victoria Office

200-1627 Fort Street

Victoria BC V8R 1H8

14. NEW BUSINESS

14.1

Pages

Proposed Draft 2027/28 LTC Operating Budgets - Staff Report (attached) 2-6

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REQUEST FOR DECISION

Islands Trust

To: Local Trust Committees For the Meeting of: August 31, 2026
From: Finance and Employee Date Prepared: July 14, 2026
Services

SUBJECT: Proposed Draft 2027/28 LTC Operating Budgets —- Mayne Island

RECOMMENDATION:

That the Mayne Island Local Trust Committee submit the proposed draft 2027/28 local trust
committee operating budget for inclusion in the Trust Council draft 2027/28 budget.

DIRECTOR, FINANCIAL AND EMPLOYEE SERVICES COMMENTS:

Seeking early input from local trust committees (LTCs) on their proposed draft operating budgets
for the upcoming fiscal year ensures planned operating activities of the LTC are appropriately
captured and funded. This approach brings the LTC budget processes into alignment with other
Trust-legislated bodies, as well as Trust Council’s policy on budget process.

1 PURPOSE:
To seek input and endorsement from the LTCs on their proposed draft operating budgets.

LTCs are asked to consider both their project budget needs (reviewed under a separate
agenda item), as well as their operating expense budget needs (the subject of this RFD), in
accordance with Trust Council’s policy, in this and future budget cycles. This approach
provides an opportunity for LTCs to be directly involved in setting budgets for all their areas of
oversight and ensures appropriate consideration of actual future plans for the LTC.

2 BACKGROUND:
Trust Council’s Budget Process policy states the following:
“Local trust committees (LTCs) are asked to provide their project needs and review
their local trust committee expense budgets, passing any resolutions required to
adopt/modify their budget proposals.”

In recent history, LTCs have appropriately submitted budget requests for projects, but have
omitted submissions for operating expense budgets. In the absence of these submissions,
Islands Trust Financial and Employee Services staff have drafted LTC operating budgets for
inclusion in Trust Council’s draft budgets. Figures have been based on historical spending
trends for each LTC, plus anticipated changes in LTC operations or activity levels as

Islands Trust Request For Decision Page 1

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communicated to Financial and Employee Services staff via the Planning Services

department.

Planning Services staff prepare draft funding request business cases for major LTC projects;
these are reviewed under separate agenda item(s). Financial and Employee Services staff
have prepared proposed draft LTC operating expense budgets, which have been refined by
Planning Services staff as needed to reflect ac

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