Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes   Page 1 of 10 
May 24, 2023 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
May 24, 2023 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee (Victoria) 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee  
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria) 
 David Marlor, Director, Legislative Services (DLS) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Stefan Cermak, Director, Planning Services (DPS)  
 Lori Foster, Executive Coordinator/Recorder (Victoria) 
  
Others Present: None 
 
The meeting was held electronically.  Staff and trustees attended at the Victoria office as shown, 
where the public could see and hear the meeting. 
 
1. LAND ACKNOWLEDGEMENT / CALL TO ORDER 
 
Chair Luckham gave a First Nations land acknowledgement that the Islands Trust Area is home 
to Coast Salish Peoples since time immemorial stating gratitude to live and work here. 
 
The meeting was called to order at 9:06 a.m. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following at: 
 8.2.1.1 Chair Training Review 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
Attached for information. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 

 
Executive Committee Meeting Minutes   Page 2 of 10 
May 24, 2023 ADOPTED 
 
4. ADOPTION OF MINUTES 
 
4.1 May 3, 2023, draft minutes for adoption 
 
By general consent, the May 3, 2023, Executive Committee draft minutes were adopted 
as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
CAO Hotsenpiller reviewed his FUAL items as presented and answered questions on the 
following: 
 FUAL #1 request for more funding and the process for scoping this out 
 FUAL #9 housing panel for trustee education partially addressed by UBCM Housing 
Forum attended by Trustees Morrison, Allen, Luckham, Elliott, and Patrick 
 Trustee survey re: orientation and training launching next week 
 Salt Spring and Northern offices location planning update 
 Municipal Insurance Association (MIA) is in actuarial analysis of Islands Trust 
application, further updates pending 
 
Directors answered questions and offered the following updates: 
 DLS Marlor FUAL items 3 & 4 re: public recording of meeting and Code of Conduct 
policy synergized into a procedure for vice-chairs 
 DPS Cermak FUAL items 2 & 3 re: housing education and forum deliverables in 
progress, not met as requested by Trust Council status in light of UBCM Housing 
Forum attendance 
 Galiano LTC request that Trust Council prioritize a review of Islands Trust bylaw 
referral process with First Nations 
 Verbal update on mapping applica

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