Denman LTC Special Meeting Agenda

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DenmanIsland Local Trust Committee
Special Meeting Agenda
 
Date:January 17, 2023
Time:3:00 pm
Location:Electronic Meeting
Pages
1.  CALL TO ORDER
3:00 PM - 4:30 PM
“Please note, the order of agenda items may be modified during the meeting. Times are
provided for convenience only and are subject to change.”
2.  APPROVAL OF AGENDA
3.  BUSINESS ITEMS
3.1  2023 Regular Business Schedule - for adoption
2 - 3
3.2  DE-RZ-2021.1 (Denman Housing Association (Denman Green)) - Local Trust Committee
to consideration whether they wish to receive new information, post public hearing
4.  ADJOURNMENT
4:30 PM - 4:30 PM
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IslandsTrust

  STAFF REPORT 
 
Islands Trust Memorandum 1 
File No.: 3026-10 (LTC General – 
Meeting Logistics) 
DATE OF MEETING: January 17, 2023 
TO: Denman Island Local Trust Committee 
FROM: Sonja Zupanec, RPP, MCIP 
Northern Team 
SUBJECT: 2023 Local Trust Committee Meeting Schedule  
RECOMMENDATION 
1. That the Denman Island Local Trust Committee schedule its regular business meetings on the following 
dates in 2023: April 4, June 6, July 25, October 3 and November 14. 
DISCUSSION 
Each  Local  Trust  Committee  (LTC)  is  asked  to  endorse,  by  resolution,  its  regular  business  meeting  schedule  for 
2023. The LTC adopted the first meeting date February 7, 2023, by Resolution Without Meeting (RWM) and the 
remaining  tentative  dates  have  been  identified  in  relation  to  anticipated  project  commitments,  application 
volumes,  trustee  availability,  ferry  schedules,  statutory  holidays,  conferences,  Trust  Council,  Trust  Council 
Committees, Islands Trust Conservancy, and available staff and financial resources. Tentative meeting dates are 
identified in Attachment 1.  
If alternative dates are proposed, LTCs should avoid scheduling meetings on dates which may conflict with other 
planned meetings or events. Key dates are noted for reference in Attachment 1.  Meeting details will be advertised 
in accordance with legislated notification requirements. 
The LTC also has the option of designating which of the dates listed above are anticipated to be electronic vs. in-
person. This would allow  staff to plan further in advance  for accommodating the  logistics of each meeting. The 
alternative is that the format of each meeting is chosen at the end of each previous meeting. If the LTC chooses 
the latter, staff will book venues for the year and anticipate cancelling the bookings if the meetings get changed 
to electronic-only.  
 
 
Submitted By: 
Sonja Zupanec, RPP, MCIP 
January 5, 2023 
ATTACHMENT 
1. Tentative 2023 Northern Local Trust Committee Meeting Schedule 
2
islandsTrust

Islands Trust Memorandum 2 
ATTACHMENT 1 – TENTATIVE 2023 NORTHERN LOCAL TRUST COMMITTEE MEETING SCHEDULE 
LTC Denman Gabriola Gambier Hornby Lasqueti Thetis 
Ballenas-
Winchelsea 
 
- January 26 January 31** January 20 January 23 - - 
February 7 February 23 - - - February 28 - 
- March 30 March 14 March 24 March 20 - - 
April 4 - - - - Ap

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