Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 13 
February 23, 2022 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
February 23, 2022 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee  
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee (electronic) 
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee (electronic) 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO)  
 Clare Frater, Director, Trust Area Services (DTAS) (electronic) 
 David Marlor, Director, Local Planning Services (DLPS)  
 Julia Mobbs, Director, Administrative Services (DAS) (electronic) 
 Carmen Thiel, Legislative Services Manager (LSM)  
 Warren Dingman, Bylaw Compliance & Enforcement Manager (electronic) 
 Lori Foster, Executive Coordinator/Recorder  
  
Others Present: 2-3  members of the public attended electronically 
 
1. WELCOME & ACKNOWLEDGEMENT 
 
Chair Luckham called the meeting to order at 9:02 a.m., and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory introducing elected officials 
and staff. 
 
The meeting was held in-person, electronic attendance as noted. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following: 
9.3.1  Local Trust Committee (LTC) meetings 
 
5.2 Include discussion regarding the reorganization of Forests, Lands, Natural 
 Resource Operations and Rural Development FLNRORD Ministry 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended. 
 
 
 

 
Executive Committee Meeting Minutes  Page 2 of 13 
February 23, 2022 ADOPTED 
2.2.1 Agenda Context Notes 
 
Received for information pertaining to items 3 and 10.1. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
 
From the February 2, 2022, closed meeting, the minutes of the January 12, 2021, closed meeting 
were adopted. 
 
4. ADOPTION OF MINUTES 
 
4.1 February 2, 2022 draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors spoke to status of FUAL 
items and gave verbal updates on current items and staffing updates within each 
department. 
 
CAO FUAL item #4, report regarding interim solutions for electronic meetings, was 
forwarded to Financial Planning Committee and can be removed. 
 
DAS Mobbs reviewed the minister approval process regarding budget adoption.  She 
noted an upcoming meeting with Bowen Island Municipality and its new chief financial 
officer.  
 
Discussion followed regarding: 
 Ongoing development of the communications strategy,  
 Some detailed and involved correspondence responses consuming staff time, 
 Review at a later date, Bill 26 regarding approvals of 

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