Gabriola LTC Special Meeting Minutes

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ADOPTED 
Gabriola Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
January 27, 2022 
 
Gabriola Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
January 27, 2022 
Electronic Meeting 
 
Members Present: Dan Rogers, Chair 
 Kees Langereis, Local Trustee 
 Scott Colbourne, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Sonja Zupanec, Island Planner 
 Nadine Mourao, Recorder 
  
Others Present: There were approximately zero (0) members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Rogers called the meeting to order at 10:31 am, welcomed the public and introduced 
Trustees, Staff and Recorder.  Chair Rogers acknowledged that the meeting was being held in 
the territory of the Coast Salish First Nations. 
Chair Rogers noted that the Special Meeting was to consider adoption of regulatory meeting 
procedures bylaws to conduct business in electronic format. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. BUSINESS ITEMS 
3.1 Proposed Meeting Procedures Bylaw No. 312 - for consideration and decision 
Regional Planning Manager Kauer provided overview of the bylaw amendments to allow 
all meetings to be electronic and noted the following points: 
 Recommended bylaws include at least two meetings to be in person and fully 
participatory; 
 An additional Staff member is recommended for running electronic meetings, in 
particular labour intensive Town Hall meetings with electronic public participation 
and technology assistance; 
 Recently, Staff have put their regular work aside to run electronic meetings, 
however, this is not sustainable in the long term; 
 Delegations require less technological assistance, as they are planned in advance of 
the meeting; and 

ADOPTED 
Gabriola Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
January 27, 2022 
 As the next fiscal’s budget is being considered shortly and these bylaw amendments 
have budget implications, it is recommended the bylaw amendments are to be 
included in the next fiscal budget cycle. 
  Discussion ensued and the following key points were noted by Trustees: 
 Would like to ensure full electronic participation of the public for business meetings; 
 The public have an expectation to connect with elected officials in a variety of ways, 
including electronically, would like to find a way that works; 
 Option of discussing items on the agenda, deferring decisions to next meeting to 
allow time for public to hear and respond; 
 Requested additional time to consider Sections 18 – 40 and to obtain public 
comment; and 
 Interested in exploring additional options for running meetings electronically in the 
short and long term, suggested using unused meeting expenses from this years’ 
budget for the short term. 
GB-2022-001

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