Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 6 
December 15, 2021 ADOPTED
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
December 15, 2021 
Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee (Victoria boardroom)  
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee (electronic)  
 Laura Patrick, Vice Chair, Salt Spring Island Trustee (electronic)  
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee (electronic) 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria boardroom)  
 Clare Frater, Director, Trust Area Services (DTAS) (electronic)  
 David Marlor, Director, Local Planning Services (DLPS) (electronic)  
 Mark van Bakel, Information Services Manager (Victoria boardroom) 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor (electronic) 
 Dilani Hippola, Senior Policy Advisor (electronic) 
 Lori Foster, Executive Coordinator/Recorder (Victoria boardroom)  
  
Other: One member of the public attended the meeting electronically 
 
1. CALL TO ORDER 
 
At 9:03 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
 Reorder agenda to address item 8.1.2.4 after item 3 
 Receive late item 8.1.2.5 circulated as an addendum on December 14, 2021 
 
2.2 Approval of Agenda 
 
By general consent, that agenda was adopted as amended. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING – None 
 
8.1.2.4 Trust Programs Committee, Chair Morrison re: TPS amendments – 
Discussion 
 
Chair of Trust Programs Committee, Trustee Deb Morrison, spoke on 
the Trust Policy Statement (TPS) amendment project and next steps. 

 
Executive Committee Meeting Minutes  Page 2 of 6 
December 15, 2021 ADOPTED
 
Discussion followed on: 
 Getting to a reading stage of the draft bylaw, 
 Public engagement, what that would look like, LTC’s will differ, 
 Challenges of modernizing the document, 
 Summary report coming in June, 
 Trust Council resolution TC-2021-075, 
 Request  trustee input to Trust Programs Committee, 
 Remind trustees to read all correspondence. 
 
EC-2021-174 
It was Moved and Seconded, 
That Executive Committee request Trust Programs Committee to 
engage in a discussion on the draft Trust Policy Statement and that the 
Trust Council Chair and Trust Programs Committee Chair collaborate on 
a message to trustees to report back the feedback to facilitate the Trust 
Programs Committee deliberations. 
CARRIED 
 
Trustee Morrison left the meeting. 
 
At 10:17 a.m. the meeting recessed for a break and reconvened at 10:23 a.m. 
 
4. ADOPTION OF MINUTES 
 
4.1 November 30th draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATE 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Upd

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