Financial Planning Committee Regular Meeting Minutes

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ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
November 12, 2020 ADOPTED Page 1 of 9 
Financial Planning Committee 
Minutes of Meeting 
 
Date of Meeting: 
Location: 
November 12, 2020 
Electronic Meeting 
 
Members Present:  Peter Grove, Chair  
Paul Brent, Vice Chair 
Peter Luckham, Executive Committee Representative 
Sue Ellen Fast, Executive Committee Representative 
Laura Patrick, Executive Committee Representative 
Dan Rogers, Executive Committee Representative 
Kate-Louise Stamford, Islands Trust Conservancy Board Representative 
Laura Busheikin, Regional Planning Committee Representative 
Deb Morrison, Trust Programs Committee Representative 
Tahirih Rockafella, Local Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
David Marlor, Director, Local Planning Services 
Clare Frater, Director, Trust Area Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: Scott Colbourne, Trust Programs Committee Alternative Representative 
  
1. CALL TO ORDER 
The meeting was called to order at 10:01 a.m. Chair Grove offered gratitude for being able to 
meet on the traditional and treaty territories of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
2.1 New Items and Re-ordering of the Agenda 
The following addition was presented for consideration: 
 Item 5.2 – Islands Trust Surplus Analysis – Briefing: Possible Policy Changes 
Regarding Accumulated Surplus 
 
 
The following re-ordering of the agenda was presented for consideration: 
 Item 5.1 'Property Values & Provincial Land Assessment - Presentation by BC 
Assessment' to be addressed immediately following agenda item 3.3 to 
accommodate the guest presenter. 
 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
November 12, 2020 ADOPTED Page 2 of 9 
2.2 Approval of Agenda 
By general consent the Committee approved the agenda as amended. 
 
3. ADOPTION OF MINUTES / COORDINATION 
3.1 Minutes of Meetings 
3.1.1 Financial Planning Committee Minutes of October 14, 2020 
By general consent the Committee approved the minutes as presented. 
 
3.2 Resolutions Without Meeting 
None 
 
3.3 Follow up Action List 
Director Mobbs indicated that all the items that are currently in progress are being 
addressed in the agenda of the meeting with the exception of two items: 
 “Financial Planning Committee work with the Regional Planning Committee (RPC) in 
regards to Islands Trust application fees structure” – no new information has been 
received from the RPC.  Director Marlor indicated that staff will be incorporating 
input from the RPC and Trust Council and will be presenting a draft policy and model 
fees bylaw to RPC in February of 2021.  
 “Financial Planning Committee post their electronic meeting recordings to the 
Islands Trust website beginning with the meeting in November, 2020” – this will be 
acted upon after the meeti

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