Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Regular Meeting 
October 24, 2018 ADOPTED Page 1 of 7 
 
A D O P T E D 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
October 24, 2018 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair 
George Grams, Vice Chair 
Susan Morrison, Vice Chair 
Laura Busheikin, Vice Chair 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Julia Mobbs, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
Lori Foster, Executive Coordinator 
 
1. CALL TO ORDER 
Chair Luckham called meeting to order at 8:46 a.m. and acknowledged the meeting was being held on 
Coast Salish territory. 
 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
 6.1.5.2 Executive Committee Agenda for the meeting of November 8, 2018 
 
2.2 Approval of Agenda 
By General Consent, the agenda was adopted as amended. 
 
2.2.1 Agenda Context Notes 
Provided for information. 
 
3. ADOPTION OF MINUTES 
3.1 October 10, 2018 regular meeting minutes  
For consideration to amend the minutes: 
Item 5.6 page 3, change the first sentence from “Vice Chair Morrison reviewed...” to “Vice 
Chair Busheikin reviewed...”  
Item 6.1.3 change language from “blessing” to “open" in General Consent. 
 
By General Consent, the minutes were adopted as amended. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
4.1 Follow Up Action List 
 Staff reviewed the status of items on the Follow up Action list. 
 

 
Executive Committee Minutes of Regular Meeting 
October 24, 2018 ADOPTED Page 2 of 7 
 
A D O P T E D 
4.2 Director/CAO Updates 
Directors provided updates on their follow up action list items and current activities. 
 
Discussion ensued regarding: 
 Bylaws still sitting in the minister’s office for approval, 
Follow up with ministry staff on First Nations engagement, 
 Committees work, 
 Covenant changes and the referral process regarding the Salt Spring Island Local Trust 
committee tree girdling covenant, 
 Director Frater will request that covenant notification to the local trust committees be 
placed on the next Islands Trust Conservancy Board meeting agenda. 
 
4.3 Local Trust Committee Chair Updates 
Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
5.1 Bowen Island Municipality Bylaw No.468 (LUB Amendment) 
Director Marlor reviewed the land use bylaw amendment which allow a medical clinic as a 
permitted use in the Village Commercial 1 zone. 
 
EC-2018-159 
It was MOVED and SECONDED, 
THAT the Executive Committee advise Bowen Island Municipality that Bylaw No. 468 cited as 
“Bowen Island Municipality Land Use Bylaw No. 57, 2002, Amendment Bylaw No. 468, 2018” is 
not contrary to or at variance with the Islands Trust Policy Statement. 
CARRIED 
 
6. TRUST COUNCIL MEETING PREPARATION 
6.1 Executive 
6.1.1 Novem

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