Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – February 7, 2018 Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: February  7, 2018 
      
Location: Victoria Boardroom 
      
Members Present: Peter Luckham,  Chair 
Susan  Morrison,  Vice Chair 
George  Grams,  Vice Chair (via phone) 
Laura Busheikin,  Vice Chair 
Regrets:  
      
Staff Present: Russ Hotsenpiller,  Chief Administrative  Officer 
David Marlor,  Director,  Local Planning  Services 
Clare Frater,  Director,  Trust Area Services 
Julia Mobbs, Director,  Administrative  Services 
Jas Chonk (Recorder) 
 
1. CALL TO ORDER 
 The meeting  was called to order at 8:46 a.m. Chair Luckham  acknowledged  that the meeting  was 
being  held  in Coast Salish First  Nations territory. 
    
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
    
 2.2 Approval of Agenda 
  By General Consent, the agenda  was approved, as presented. 
  2.2.1 Agenda Context Notes 
   Provided  for information. 
    
3. ADOPTION OF MINUTES 
 3.1 January 17, 2018 Executive Committee Meeting 
  By General Consent, the Executive  Committee minutes  of January  17, 2018, were adopted as 
amended. 
    
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow  Up Action List 
  Staff provided  updates  on outstanding  items  in the Follow Up Action List. 
    
 4.2 Director/CAO  Updates 
  Directors provided  updates  on their follow up action list items  and current  activities. 
 
 4.3 Local Trust Committee Chair Updates 
  Executive Committee  members  provided  verbal  updates  on recent activities in their roles as 
local trust committee  chairs. 
 
  

Executive Committee Minutes of Meeting – February 7, 2018 Page 2 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 5.1 Gabriola  LTC Bylaw No. 292 (OCP Amendment) 
  EC-2018-010 
It was  MOVED and SECONDED, 
that the Islands Trust  Executive Committee approve  Gabriola Island  Local Trust Committee 
Bylaw No. 292, cited as "Gabriola  Official Community  Plan  (Gabriola)  Bylaw No. 166, 1997, 
Amendment  No. 1, 2017",  in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
    
6. TRUST COUNCIL MEETING PREPARATION 
 6.1 March Trust Council Schedule: Salt Spring Session 
  Executive Committee  members  reviewed  the draft March  2018 Trust  Council meeting 
schedule  and  made some amendments.  Staff will provide  the revised  schedule  to the next 
meeting.  
 
EC-2018-011 
It was  MOVED and SECONDED, 
that the Executive Committee request  staff to put  together  a summary of the special Trust 
Programs  Committee working  group’s progress  looking  at service integration. 
CARRIED 
    
7. EXECUTIVE COMMITTEE PROJECTS 
 7.1 Trust Council Initiated 
No discussion. 
 
 7.2 Executive Committee Initiated 
  7.2.1 FLNRO Staff Meeting - Verbal 
   Staff provided  an update  on the meeting  with FLNRO staff.  
 
8. NEW BUSINESS 
 8.1 Trust Area Services 
  8.1.1 LTC Chairs Report on Local Advocacy Topics 
   The Executive Committee  members  provided  verbal  updat

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