Policy 3.3.2 Communicating Information Regarding Covenant and Acquisition Projects

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ISLANDS TRUST CONSERVANCY POLICY MANUAL 
 
ISLANDS TRUST CONSERVANCY 
BOARD POLICY 
 
 
 
 
Policy number: 3.3.2  
 
Title:  Communicating Information Regarding Covenant and Acquisition Projects 
 
Approved By: Islands Trust Conservancy Board   
 
   Date:  November 15, 2001 Resolution #: TFB 01/441 
 
Revised  Date:  January 16, 2002 for TC Referral Resolution #: TFB 02/447 
 
Revoked  Date:  May 15, 2002 and replaced with new policy dated May 7, 2002, 
   for TC Referral  Resolution #: TFB 02/467 
 
Revised  Date:  July 10, 2002 Resolution #: TFB 02/489 
 
PURPOSE 
To  provide  a  guideline  regarding  communication  of  information  about  conservation  covenant 
and  land  acquisitions  projects  of  the Islands  Trust  Conservancy,  particularly to Local  Trust 
Committees and Island Municipalities.  
BACKGROUND 
The  Islands Trust  Conservancy can  receive  donations  of  land  and  interests  in  land  (e.g., 
covenants)  and  can  purchase  lands  for  conservation  purposes.    Negotiations  related  to  such 
acquisitions are confidential to the Board and its related staff. 
 
Local trustees have asked that they be informed of land conservation projects that are on-going 
on their islands.   
 
The 1996 Memorandum of Agreement between the Islands Trust Council and the Islands Trust 
Conservancy  Board has  been  revised  to  require  the  Board  to  create  a  policy  and  procedure 
regarding communications about land conservation projects. 

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ISLANDS TRUST CONSERVANCY POLICY MANUAL 
Policy 
General 
1. The Islands   Trust   Conservancy   Board’s  (Board)  land  conservation  negotiations  are 
confidential  and  will  be  treated  as  such  by  all  Board  members  and  staff  of  the Islands 
Trust Conservancy. 
 
2. Generally,  information  about  on-going  covenant  and  land  donation  projects  will  not  be 
discussed or announced publicly until the project is complete. 
 
Projects Initiated by Local Trust Committee/Island Municipality and Landowner 
 
3. If a Local Trust Committee wishes to initiate a project with the Islands Trust Conservancy 
Board the following will be required before the Board will consider the project: 
• the Local Trust Committee/Island Municipality to facilitate a meeting of Islands Trust 
Conservancy and Planning staff with the landowner, if necessary, to determine if the 
project meets the criteria of the Islands Trust Conservancy and to explain the Board’s 
processes and timeframes. 
• Islands Trust Conservancy staff to conduct a site visit if it appears the project fits the 
Board’s criteria to document the features and values and property characteristics. 
• A  conservation  proposal  from  the  landowners,  or  planner  on  behalf  of  the  LTC/IM, 
(see conservation proposal outline May 2002).  The conservation proposal will clarify 
that the landowner’s position regarding the dissemination of information. 
 
4. Following the Board’s meeting, Islands Trust Conservancy staff will notify

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