Policy 6.10.4 Islands Trust/Islands Trust Conservancy Board Communications

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Policy – 6.10.4 (formerly 3.2.9) Islands Trust/Islands Trust Conservancy Communications Page 1 
 
Policy: 6.10.4 (formerly 3.2.ix) 
Approved By: Trust Council 
Approval Date: September 16, 1999 
Amendment Date(s):  June 13, 2008 
Policy Holder: Manager of Islands Trust Conservancy 
 
ISLANDS TRUST/ISLANDS TRUST CONSERVANCY BOARD COMMUNICATIONS 
Purpose 
To identify mutual commitment on the part of the Islands Trust and the Islands Trust Conservancy Board to 
nurture a positive and productive working relationship. 
A. Definitions 
n/a 
B. Policy 
1.  Communications with Trust Council 
 1.1 Islands Trust Conservancy Board will provide an annual workshop at Trust Council 
meetings to provide trustees with information regarding the work of the Islands Trust 
Conservancy. 
 1.2 The Islands Trust information package to candidates running for trustee will include 
information on the Islands Trust Conservancy and Islands Trust Conservancy Board. 
Islands Trust staff will request the Islands Trust Conservancy Manager to review and 
update information when new packages are being developed. 
 1.3 Information packages to all trustees, following elections, will note that two trustees 
will be elected at the first Trust Council meeting to sit as members of the Islands Trust 
Conservancy Board and a contact for further information about the Islands Trust 
Conservancy Board. 
 1.4 Orientation at the initial Trust Council meeting will include information regarding the 
Islands Trust Conservancy and Islands Trust Conservancy Board. 
 1.5 The Islands Trust Conservancy Board may meet with Trust Council Committees to 
discuss areas of mutual interest. 
 1.6 The Islands Trust Conservancy Board will invite the Chairpersons of Council 
Committees to Board meetings when discussing issues or items specific to the 
Committee. 
1.7 The Islands Trust Conservancy Board members will be invited to attend any part of a 
public Trust Council meeting. 
 

 
Policy – 6.10.4 (formerly 3.2.9) Islands Trust/Islands Trust Conservancy Communications Page 2 
1.8 The Islands Trust Conservancy Board will provide a report highlighting completed, 
current and planned activities for each quarter at all Trust Council meetings. 
 
2. Communications with Executive Committee 
 
 2.1 Director of Trust Area Services or Islands Trust Conservancy Manager will provide 
highlights of Islands Trust Conservancy Board activities at the Executive Committee 
meeting directly following each Islands Trust Conservancy Board meeting. 
 
 2.2 The Islands Trust Conservancy Board will meet with Executive Committee as soon as 
possible after each December Trust Council meeting to establish a schedule for regular 
meetings to plan or respond to Trust Council items. At a minimum, the Board and 
Executive Committee will meet annually. 
 
3. Communications with Trustees 
 
 3.1 Information on Islands Trust Conservancy-owned properties on each island will be 
included in the Islands Trust Orientation Manual. The Islands

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