Policy 2.3.1 Council Committee System

Extracted text (beginning)

POLICY – 2.3.1 Council Committee System and Terms of Reference Page 1 
 
 
Policy: 
2.3.1 
Approved By: 
Trust Council 
Approval 
Date: 
March 6, 1998 
Amendment 
Date(s):  
September 11, 2008;  
March 14, 2018; June 8, 2021; 
September 21, 2022; June 29, 2023; 
September 28, 2023; June 20, 2024; 
June 19, 2025 
Policy Holder: 
Chief Administrative Officer 
 
COUNCIL COMMITTEE SYSTEM AND TERMS OF REFERENCE 
Purpose 
This Policy outlines the composition and general role of standing committees and select committees. 
The attachments include an overview of committee-specific functions for each established standing 
committee, and the terms of reference for each established standing committee.  
A. Definitions 
Governance means the structure and processes by which Trust Council, Executive 
Committee, local trust committees and council committees are directed, controlled, and held to 
account to achieve their goals and objectives.   
Select Committee means a committee established and elected by Trust Council to consider 
or inquire into any matter and to report its findings, opinions and recommendations to Trust 
Council.  
 
Standing Committee means a regular permanent committee of Trust Council.  
 
Trustee means a “local trustee” or “municipal trustee” as defined in the Islands Trust Act 
B. Policy  
1. Establishment and Membership 
 1.1 Standing Committees 
1.1.1 A Council Committee System is adopted by Trust Council comprised of 
six standing committees and the Executive Committee (see Attachment 
1): 
1.1.1.1  Regional Planning 
1.1.1.2  Financial Planning 
1.1.1.3  Trust Programs 
1.1.1.4  Governance 
1.1.1.5  Accessibility 

POLICY – 2.3.1 Council Committee System and Terms of Reference Page 2 
1.1.1.6 Chief Administrative Officer Performance Evaluation 
Committee 
1.1.2 Membership for the Regional Planning, Financial Planning and Trust 
Programs committees includes trustees who have been appointed by 
the Trust Council Chair, and ratified by Trust Council.  
1.1.3 The Governance Committee consists of seven members of Trust 
Council who have been elected by Trust Council. Election of the 
Governance Committee shall occur no later than the March Trust 
Council meeting in the calendar year following the quadrennial trustee 
election. 
1.1.4 One Executive Committee member will be assigned by the Trust Council 
Chair to the Regional Planning Committee and the Trust Programs 
Committee.  
1.1.5 The Financial Planning Committee is comprised of all members of the 
Executive Committee, the Chair (or designate) of the Regional Planning 
Committee, Trust Programs Committee, and the Governance 
Committee, a member chosen by the Islands Trust Conservancy Board 
and three (3) other local or municipal trustees. 
1.1.6 The Chief Administrative Officer Performance Evaluation Committee is 
made up of the Executive Committee and the Chairs of the Financial 
Planning Committee, Trust Programs Committee, Regional Planning 
Committee and Governance Committee. 
1.1

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