Policy 7.1.1 Administrative Fairness Principles

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POLICY – 7.1.1 Administrative Fairness Principles Page 1 
 
Policy: 7.1.1 
Approved By: Trust Council 
Approval Date: June 11, 1994 
Amendment Date(s):  September 17, 2009 
Policy Holder: Chief Administrative Officer 
 
ADMINISTRATIVE FAIRNESS PRINCIPLES 
Purpose 
1.  To provide administrative fairness principles to guide trustees, staff, local trust committees, the Islands 
Trust Council and the Executive Committee to: 
1.1 act in a non-discriminatory and reasonably prompt manner; 
1.2 ensure actions and decisions are lawful, not negligent, and for a proper purpose; 
1.3 conduct decision-making processes that are reasonably fair and prompt within a defined 
process and timeframe. 
Note: This policy does not refer to the Islands Trust Conservancy Board, which is guided by its own policies. 
A. Definitions 
n/a 
B. Policy 
The Islands Trust should utilize its best efforts to achieve the following aims for its administrative 
functions: 
1.  General Conduct 
1.1 Statutory Responsibilities 
All Islands Trust bodies, trustees and staff of the Islands Trust, with the exception of 
the Islands Trust Conservancy Board, should provide advice and analyses consistent 
with their professional training, their position duties, and statutory requirements. 
1.2  Standards of Conduct 
All Islands Trust bodies, trustees and staff, with the exception of the Islands Trust 
Conservancy Board which has its own Board Administration policies, should reasonably 
attempt to carry out their duties in a manner that provides impartial and equal service 
to all, faithful discharge of duties without fear or favour and democratic processes that 
are duly responsible to the public in accordance with the rules for ethical conduct in 
the Community Charter, the Local Government Act, the Islands Trust Act, and the 
Islands Trust's Policy and Guidelines regarding Standards of Conduct. 
  

 
POLICY – 7.1.1 Administrative Fairness Principles Page 2 
1.3 Governance Principles 
All Islands Trust bodies, trustees and staff, with the exception of the Islands Trust 
Conservancy Board, should strive toward an effective, responsible and democratic 
system of government with regard to the Islands Trust's Guidelines regarding 
Governance Principles. 
2.  Exercise of Power 
2.1 Enabling Legislation 
Decisions and actions shall be clearly authorized by, and consistent with, applicable 
government statutes and regulations. 
2.2  Proper Delegation 
 Delegation of decision-making power or discretionary authority should be consistent 
with enabling legislation. 
2.3 Legal Responsibilities 
Policies and bylaws requiring potential enforcement should be enacted in good faith 
and with a view to reasonably attempting to satisfy obligations to act. 
2.4  Policy Consistency 
Bylaws, policies and procedures should be reviewed for consistency with existing Trust 
policies and agreements. 
2.5 Interagency Cooperation 
Relationships with other agencies to improve services, provide programs, and/or 
clarify 

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