Policy 4.2.2 Advisory Planning Commission Operating Guidelines

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Policy – 4.2.2 Advisory Planning Commission Operating Guidelines Page 1 
 
Policy: 4.2.2 
Approved By: Trust Council 
Approval Date: June 26, 1993 
Amendment Date(s):  June 17, 2000 
Policy Holder: Legislative Services Manager 
 
ADVISORY PLANNING COMMISSION OPERATING GUIDELINES 
Purpose 
To provide guidance to Local Trust Committees on directing the operations of Advisory Planning Commissions. 
A. Policy (Guidelines) 
1.  Statutory 
The Local Trust Committee (LTC), by bylaw pursuant to Section 461 of the Local Government 
Act, establishes an Advisory Planning Commission (APC) to provide advice to the Local Trust 
Committee on land use, community planning or bylaws under Part 14 of the Local Government 
Act. The Act in sections 226 and 223 requires all meetings be in public and that proper minutes 
are kept and made available to the public. 
2.  Introductory 
2.1  The APC, in advising the LTC, is required to operate in line with the provisions of the 
Local Government Act and the legislated object of the Islands Trust, and in compliance 
with the provisions of the island's Official Community Plan, regulatory bylaws, and the 
APC procedural bylaw. 
2.2  The APC exists for the purpose of advising the LTC, and the APC shall ensure that the 
proceedings are limited to that purpose. In responding to requests for its advice, the 
APC shall make recommendations that reflect the best interests of the community at 
large. 
3.  LTC/APC Referral Process 
3.1  The APC shall consider only those matters referred to it by resolution of the LTC. 
3.2  The LTC may resolve to request the provision of a staff report to accompany a referral 
to the APC. 
3.3  The LTC, by resolution, shall provide written direction to the APC on the matters to be 
considered in relation to a referral, including the specification of a latest date for the 
APC to provide a response, and the provision of opportunities for public involvement. 
3.4  All APC recommendations on referrals must be recorded as resolutions in approved 
minutes made available to the public. 

Policy – 4.2.2 Advisory Planning Commission Operating Guidelines Page 2 
3.5  The APC, in dealing with referrals and upon request by the LTC, may consult with other 
island public bodies and, through the LTC, may request information from Trust staff or 
other government agencies. 
4.  Notification of APC Meetings 
4.1  When the APC Chair has called a meeting, the secretary shall give at least five days 
notice of the date, time, location, and proposed agenda to all APC members, the LTC, 
and applicants where required by statute. 
4.2 LTC members are entitled to attend and observe all APC meetings, and may act in a 
resource capacity. 
 
4.3 Public notice of meetings must be posted on the notice board on-island and, where 
applicable, in the Islands Trust Victoria office at least 72 hours before the meeting and 
must include the place, time and date of meeting. 
 
5.  Minutes 
5.1  Minutes of all APC meetings shall be legibl

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