Islands Trust Executive Committee regular meeting, January 13, 2021

[0:00:31] Voice 10: You've got some blinding sunlight, Chair, Vice Chair Rogers.

[0:00:36] Trustee Fast: A good kind

[0:00:37] Trustee Fast: of problem to have, yes.

[0:00:39] Trustee Rogers (probable): That is a good problem.

[0:00:46] Voice 1: The live stream is ready and we're broadcasting. Thank you.

[0:00:55] Trustee Rogers (probable): Good morning, everyone.

[0:00:59] Trustee Rogers (probable): Welcome on this January the 13th.

[0:01:06] Trustee Rogers (probable): This is the Executive Committee meeting of the Islands Trust.

[0:01:10] Trustee Rogers (probable): Trust. Let me say right from the beginning, I am very grateful to be able to live and work in

[0:01:18] Trustee Rogers (probable): Coast Salish Territory. I live on Cetus Island, which is Laiacson and Penelaket Territory. Today,

[0:01:26] Trustee Rogers (probable): I am in Victoria, Lugunquin, Esquimaltic Territory, and it's an honor and privilege here

[0:01:33] Trustee Rogers (probable): to be able to witness the extensive history,

[0:01:39] Trustee Rogers (probable): culture, family, and activities that have happened

[0:01:45] Trustee Rogers (probable): on this coast since the beginning of time.

[0:01:49] Trustee Rogers (probable): I'm joined today by Vice Chair Rogers

[0:01:53] Trustee Rogers (probable): from the Gambier-Keats area.

[0:01:55] Trustee Rogers (probable): Good morning, Dan.

[0:01:57] Trustee Rogers (probable): Vice Chair Sue Ellen Fast, who's also a counselor

[0:02:00] Trustee Rogers (probable): at bone island municipal council and good morning sue ellen uh vice chair uh laura patrick on salt

[0:02:10] Trustee Rogers (probable): spring island good morning laura and um also to uh today uh i'll just acknowledge uh uh trustee

[0:02:18] Trustee Rogers (probable): bushaken um from denman island is a delegate a little later today one of the elected and then

[0:02:25] Trustee Rogers (probable): i'll just go to staff we have cao russ hotzempiller with us this morning stefan cermak is standing in

[0:02:30] Trustee Rogers (probable): for David Mahler today,

[0:02:32] Trustee Rogers (probable): Regional Planning Manager on Salt Spring Island.

[0:02:36] Trustee Rogers (probable): Julia Mobs, our Administrative Services Director.

[0:02:39] Trustee Rogers (probable): Claire Frater, Trust Area Services.

[0:02:43] Trustee Rogers (probable): And Lori Foster, our fabulous support person here today

[0:02:47] Trustee Rogers (probable): to make sure we're all got an agenda package

[0:02:51] Trustee Rogers (probable): and able to conduct business today.

[0:02:53] Trustee Rogers (probable): Thank you, Lori.

[0:02:56] Trustee Rogers (probable): Just a reminder to everybody that,

[0:02:59] Trustee Rogers (probable): But, you know, due to the circumstances of the COVID-19 situation that we're in, all of our meetings are now being conducted electronically.

[0:03:09] Trustee Rogers (probable): And it's not without issues on some occasions.

[0:03:13] Trustee Rogers (probable): And if there's problems with microphones for speakers, we may move on to the next speaker and come back to you if you have troubles.

[0:03:24] Trustee Rogers (probable): And just ask everybody for their patience in this.

[0:03:29] Trustee Rogers (probable): and recognizing we're talking to the World Wide Web here as well as to ourselves.

[0:03:38] Trustee Rogers (probable): I think I'm going to leave that there.

[0:03:42] Trustee Rogers (probable): Just to ask, we've got an agenda before us.

[0:03:45] Trustee Rogers (probable): There were a couple of late items, which I think spaces have been accounted for on the agenda,

[0:03:52] Trustee Rogers (probable): being the minutes of Trust Council,

[0:03:55] Trustee Rogers (probable): BC Ferries request,

[0:03:58] Trustee Rogers (probable): request that is not on our agenda. So that would have to go at 12.3. Is there anything else?

[0:04:14] Trustee Rogers (probable): And Lori, did I manage to capture it? Just 12.3 would need to be added, which is the letter from

[0:04:19] Trustee Rogers (probable): BC Ferries.

[0:04:19] Voice 1: That's correct. Thank you.

[0:04:21] Trustee Rogers (probable): Thank you. All right, then. So if that's all right with the

[0:04:24] Trustee Rogers (probable): executive committee, I'll add 12.3 letter regarding electrification of the BC Ferry

[0:04:30] Trustee Rogers (probable): minor routes i guess we'll call it and then i will adopt the agenda as amended thank you for

[0:04:40] Trustee Rogers (probable): the context notes although you didn't get any today it does help but it's a light agenda this

[0:04:47] Trustee Rogers (probable): morning so the first item of business would be the adoption of our december 16th last year

[0:04:56] Trustee Rogers (probable): year executive committee draft minutes and let me just wish you all the best actually for this

[0:05:03] Trustee Rogers (probable): new year first official meeting of the year here for the executive committee and may you all enjoy

[0:05:10] Trustee Rogers (probable): happiness and health and success in all that you do so I'll ask are there any amendments to the

[0:05:17] Trustee Rogers (probable): minutes of December the 16th Laura Patrick just

[0:05:21] Trustee Patrick: one tiny one on and I already let Laurie know

[0:05:25] Trustee Patrick: know about it it's on page seven six point one point one i think it's the eighth bullet um it

[0:05:30] Trustee Patrick: should just make reference to the boardroom

[0:05:35] Voice 12: okay

[0:05:40] Trustee Rogers (probable): so which bullet is that the seventh one the one

[0:05:43] Trustee Patrick: that says feedback on electronic issues multiple cameras and muting that was in reference to the

[0:05:47] Trustee Patrick: boardroom it should

[0:05:48] Trustee Rogers (probable): say

[0:05:49] Trustee Patrick: that okay

[0:05:50] Trustee Rogers (probable): in the boardroom yeah victoria office boardroom yeah okay anything

[0:05:57] Trustee Rogers (probable): anything else? No. Okay. I can't remember now if it was in these minutes or in the minutes from

[0:06:04] Trustee Rogers (probable): council, but a last glance over, there might be a few minor words missing or wrong words. And I

[0:06:16] Trustee Rogers (probable): didn't, I'm afraid I didn't write them down, but just give them one last scan. So, Laura, you had

[0:06:26] Trustee Rogers (probable): that from Laura and I'll just accept that you'll make those edits accordingly and so I'm going to

[0:06:34] Trustee Rogers (probable): say that let's adopt the December 16th executive committee draft minutes by general consent as

[0:06:42] Trustee Rogers (probable): amended and now this brings us to our follow-up action list and updates who go around the room

[0:06:51] Trustee Rogers (probable): room looking for remarks on the follow-up action list and also followed with your director updates

[0:06:59] Trustee Rogers (probable): and we'll start out with the CAO Russ Hotzenpiller. Thank you for all that we do and all the best to

[0:07:06] Trustee Rogers (probable): you and your family for the new year.

[0:07:07] Voice 10: Yes happy new year to you executive committee. Good to meet

[0:07:10] Voice 10: with you all again on our first meeting of the year. I'll take us through the fuel and into a

[0:07:19] Voice 10: a brief report. Somewhat unusually, I did it just because it's the start of the year and to provide

[0:07:24] Voice 10: some footing moving forward. I wrote a brief written report on some key issues as we start

[0:07:30] Voice 10: the year, just so you have that as a reference point moving forward. It's not all-encompassing,

[0:07:36] Voice 10: but just to illustrate some of the things that we're keeping our minds to as we move forward.

[0:07:42] Voice 10: So on page 13, there's the fuel. At our last meeting, we sort of dealt with item one.

[0:07:49] Voice 10: So item two is top of mind. It's folded also into the concept of future work at the Islands Trust and how we're proceeding post-pandemic. We are waiting for some reporting on our ability to have fully electronic meetings on a regular basis, and we're going out for a legal opinion on that imminently.

[0:08:13] Voice 10: and we'll bring that back to you as soon as possible um i will note that the provincial

[0:08:19] Voice 10: health officer did um extend the current orders and guidance to february 5th and if i'm not

[0:08:26] Voice 10: mistaken even if on february 5th there was a radical change in the approach which i don't see

[0:08:33] Voice 10: there would be three months of extension as i understand it to or 90 days to

[0:08:42] Voice 10: continue to deliver services the way we are. Then three and four are pieces that I owe you

[0:08:50] Voice 10: as executive committee. They were a piece of work that were directed at I think our December 16th

[0:08:55] Voice 10: meeting. I have just simply not done them yet. They are related and I think I'm quite confident

[0:09:01] Voice 10: we'll get that to you for the next meeting. So that's the fuel from my perspective and I'd

[0:09:07] Voice 10: I'd respond to any questions through the chair, if you wish, before I move into, I would just

[0:09:11] Voice 10: go through the key work items report a little bit, and I would like to make a brief presentation

[0:09:16] Voice 10: at the same time.

[0:09:22] Voice 10: Seeing none, then I'll proceed.

[0:09:24] Trustee Rogers (probable): Okay, yeah.

[0:09:25] Trustee Rogers (probable): So just a quick question.

[0:09:28] Trustee Rogers (probable): Is anybody else experiencing Laurie's shared screen blinking on and off, or is this just

[0:09:32] Trustee Rogers (probable): me?

[0:09:34] Trustee Rogers (probable): That's funny.

[0:09:35] Trustee Rogers (probable): Okay, so I'll have to maybe figure that out.

[0:09:37] Trustee Rogers (probable): It's going to drive me crazy, I think.

[0:09:39] Trustee Rogers (probable): So over to you, CAO.

[0:09:41] Trustee Rogers (probable): Okay, thanks.

[0:09:42] Voice 10: As usual in these times, we start with the pandemic and where we are as an

[0:09:46] Voice 10: organization. I've already referred to the orders that have been extended February 5th.

[0:09:52] Voice 10: That means a continuation of public engagements through primarily electronic means, limited

[0:09:58] Voice 10: travel. Staff tend to be working from home more than they were a couple of months ago.

[0:10:03] Voice 10: that continues we are planning for when that changes we will continue to refine how we're

[0:10:18] Voice 10: doing electronic meetings and our zoom protocols and those types of things I guess something that

[0:10:24] Voice 10: hangs out there in the future is whether or not you know the how trust count we discussed at the

[0:10:30] Voice 10: last trust council the number of electronic meetings I think we'll just have to hold in

[0:10:34] Voice 10: our minds whether or not we'll be able to have two or three electronic meetings or two or three live

[0:10:40] Voice 10: meetings as we go forward. The pandemic numbers don't look particularly good and everything we're

[0:10:46] Voice 10: seeing right now from a regional perspective is challenging. I'm going to draw your attention to

[0:10:56] Voice 10: Vancouver Highland Health Region. We've got about 200 active cases out there right now.

[0:11:04] Voice 10: There's also, you'll probably be aware of this, but there have been a number of First Nations

[0:11:13] Voice 10: within our region who are on lockdown. I got a note from Ms. Wilcox, the Senior Intergovernmental

[0:11:21] Voice 10: Policy Advisor, describing that a number of nations are on lockdown. And of course, it would

[0:11:26] Voice 10: be illogical for people in lockdown to be responding to referrals and those kinds of

[0:11:32] Voice 10: things. So I think we have to be sensitive to those real circumstances as we move forward in

[0:11:37] Voice 10: the next little while. And the other very troubling matter is in the Cowichan Valley that's hitting

[0:11:43] Voice 10: the media with regarding some conflicts between community and the Cowichan Band. It's been on the

[0:11:52] Voice 10: CBC. So we're also sensitive to some of those circumstances that are unfolding. So that is

[0:11:59] Voice 10: This is generally the COVID update for where we are right now, and we'll be proceeding.

[0:12:07] Voice 10: The big items are local planning services renewal.

[0:12:11] Voice 10: We have started a soft launch, so work is underway for three primary projects, Gambier

[0:12:19] Voice 10: OCP, OCP amendment work for Salt Spring Island, and the North Pender Island land use by-law

[0:12:25] Voice 10: review.

[0:12:26] Voice 10: few, we have dedicated three to four staff who are starting that work. And what is going to go

[0:12:33] Voice 10: along with that work as we start it is consideration by executive committee and ultimately trust

[0:12:39] Voice 10: council on the companion pieces that will allow us to be successful ultimately. And that is a

[0:12:45] Voice 10: change in our policies and awareness of the work that we've prescribed for each other and a means

[0:12:52] Voice 10: to move forward and in its most practical sense the first three instances of that are

[0:12:59] Voice 10: we've got 20 official community plans we've got over 20 land use bylaws

[0:13:07] Voice 10: to provide some commonality between those jurisdictions will significantly assist if

[0:13:13] Voice 10: you take from the policy statement all the way down through an enforcement action which which

[0:13:19] Voice 10: which you could probably agree is as close to on the ground

[0:13:23] Voice 10: as you can get in terms of how we deliver planning service,

[0:13:27] Voice 10: to make those as similar as we possibly can.

[0:13:31] Voice 10: So that would be some version of a universal OCP template.

[0:13:35] Voice 10: So when an OCP is reviewed,

[0:13:37] Voice 10: it moves into a more common template

[0:13:40] Voice 10: that has similar elements associated with it

[0:13:42] Voice 10: to a similar OCP amendment process

[0:13:46] Voice 10: So that staff and community and cost are more known factors as we engage with 13 different jurisdictions as we do things.

[0:13:58] Voice 10: Right now, if you looked at all the OCPs across this region, you would see 14, I mean, 20 different variants that have existed over the last 20, 25 years.

[0:14:12] Voice 10: And part of our work is to make these more common.

[0:14:15] Voice 10: same with processes you can have a two-year process you can have a one-year process what

[0:14:21] Voice 10: is the island's trust version of that so I think that this conversation needs to be had at executive

[0:14:27] Voice 10: committee this is sort of my introduction to it and I would hope that I would get an opportunity

[0:14:34] Voice 10: to bring you back maybe a presentation that would ultimately land at trust council for trust council

[0:14:39] Voice 10: to consider these things and that this is the other 50 percent of the work that we're doing

[0:14:44] Voice 10: around the ocp renewal and the last piece is the ltc projects and projects more generally at the

[0:14:53] Voice 10: islands trust and the chair i talked with earlier he said i could share screen for a moment and i

[0:15:00] Voice 10: just want to show you a quick graphic okay lori i want to share my screen do you see lps review

[0:15:15] Voice 10: view implementation everybody yeah okay

[0:15:17] Voice 10: so i'm going to take you to this slide right here

[0:15:24] Voice 10: and this slide um describes what i'm talking about and what we face at the islands trust

[0:15:30] Voice 10: and it's been a theme as i've spoken to trust council over the last two or three years

[0:15:35] Voice 10: 20 official community plans 23 land use bylaws a significant number of administrative bylaws to

[0:15:42] Voice 10: to maintain the number of LTC meetings.

[0:15:45] Voice 10: But here we have the number of projects

[0:15:48] Voice 10: currently on the local trust committee

[0:15:49] Voice 10: and regional planning committee

[0:15:51] Voice 10: top priorities and projects lists.

[0:15:54] Voice 10: And that number is right now 152.

[0:15:57] Voice 10: We would add to that number,

[0:15:58] Voice 10: the financial planning committees projects,

[0:16:01] Voice 10: executive committees projects,

[0:16:04] Voice 10: any particular trust council initiatives that exist.

[0:16:07] Voice 10: And of course our strategic plan items

[0:16:11] Voice 10: that aren't represented in LTC projects.

[0:16:14] Voice 10: So we're looking at approximately 200 discrete actions

[0:16:19] Voice 10: or projects or pieces of work

[0:16:23] Voice 10: that the organization has decided to pursue.

[0:16:28] Voice 10: Now, without doubt, some of those are sort of vestigial

[0:16:31] Voice 10: and they've been on the books,

[0:16:34] Voice 10: quote unquote, the long list

[0:16:36] Voice 10: for a significant period of time in various LTCs.

[0:16:40] Voice 10: But this is obviously an issue for the organization.

[0:16:45] Voice 10: If you imagine that the staff have primary staff or front-facing staff that deliver specific services and then a number of staff that support those staff to do that work, you'd realize we probably have the same 15 to 20 people who are delivering on these 200 projects.

[0:17:05] Voice 10: No matter whether you have 400 projects or 10 projects, it's essentially the same number of people. This is a core issue that we have to address over time. And likely, the Governance and Operations Review Select Committee, you know, some of that conversation is going to be coming through there around how we do this work.

[0:17:29] Voice 10: We have some ideas. I bring you to this next slide, and it's my last one, and it shows you the various local trust committees and the number of projects that each one has on a list.

[0:17:42] Voice 10: Of course, by policy, we have the top three priorities that tend to be either three, four, or five, but then we have the docket for each one, which ranges from 16 down to two.

[0:17:56] Voice 10: many have 10, 11, 12, 13, 14, 15 different projects underway. So I think we can improve this,

[0:18:05] Voice 10: but I think we have to collectively go forward. There are a variety of different options.

[0:18:11] Voice 10: You've heard at the strategic planning processes at the start of term, there was an appeal from

[0:18:17] Voice 10: staff to lessen the number of projects. And I think we did that successfully with the strategic

[0:18:23] Voice 10: plan. The previous strategic plan I think had something like had you know many more items

[0:18:29] Voice 10: something in the 85 range and we got that down to 20, 21, 22. So I think that was progress but this

[0:18:38] Voice 10: is some of the further work that we're going to need to do. So with that I will pass the screen

[0:18:45] Voice 10: back to Laurie. So if we're brave enough I think that that should also be a topic and I'm just

[0:18:53] Voice 10: going to get my light here the sun poked up and I didn't recognize it so it was right in my face

[0:19:01] Voice 10: so I think that that should also be the subject of some conversation at Trust Council because

[0:19:08] Voice 10: it's an issue I don't think that's going away and that will impede us and if we're successful

[0:19:13] Voice 10: at it will really make the LPS renewal process itself much better moving on through my report

[0:19:19] Voice 10: quickly and of course respond to any questions if there are any the governance select committee and

[0:19:25] Voice 10: Agenda's gone out for that for next Monday.

[0:19:29] Voice 10: I will be in attendance.

[0:19:30] Voice 10: The chair will be in attendance.

[0:19:32] Voice 10: You can look at the agenda.

[0:19:35] Voice 10: If you have any questions around it, you can get in touch with me.

[0:19:41] Voice 10: It's a standard agenda.

[0:19:42] Voice 10: It's going to have election of chair, discussion of the terms of reference,

[0:19:47] Voice 10: a bit around the bid process.

[0:19:49] Voice 10: I understand it.

[0:19:50] Voice 10: And the meeting schedule.

[0:19:51] Voice 10: The meeting schedule is ambitious.

[0:19:54] Voice 10: and we'll see whether it's achievable in the short term. Hopefully it is.

[0:20:00] Voice 10: Lots of HR at the turn of the year, Species at Risk Coordinator, and I will also say, and Claire

[0:20:06] Voice 10: is much more much more adept than I am at describing this, this is the greatest year

[0:20:09] Voice 10: in achieving grants, I think, in the Islands Trust history. The freshwater one looks like it's

[0:20:15] Voice 10: imminent. Of course, the Species at Risk grant, just fundamental to what we're doing, and you'll

[0:20:20] Voice 10: see this first hire is reflective of that there's another there's another grants coming forward

[0:20:26] Voice 10: that's escaped me but this is a bellwether year for us getting money from others and turning it

[0:20:36] Voice 10: into some work the policy statement consideration it remains complex trying to make it more simple

[0:20:43] Voice 10: but lots of work going on around the special meeting public engagement process and of course

[0:20:49] Voice 10: the dedication of a full day at march trust council for discussion on the policy statement

[0:20:55] Voice 10: i'm really hoping that that moment is a signal moment and from there we're moving forward

[0:21:02] Voice 10: and drafting some policy to in order for us to to continue to meet our timeline and to update

[0:21:09] Voice 10: this important document um the budget um i know julia's on the line so i won't go into that but

[0:21:15] Voice 10: but she's full bore on refining the budget

[0:21:18] Voice 10: and doing a couple of other things,

[0:21:22] Voice 10: a couple of options reports on space analysis

[0:21:25] Voice 10: and the use of surplus.

[0:21:29] Voice 10: Policy review underway.

[0:21:31] Voice 10: As you know, there's a number of policies

[0:21:33] Voice 10: you've directed us to do two or three.

[0:21:34] Voice 10: That work's underway.

[0:21:36] Voice 10: I had an encouraging conversation

[0:21:38] Voice 10: with the Municipal Insurance Authority

[0:21:40] Voice 10: and could respond at a very high level

[0:21:43] Voice 10: if there's any questions there around us potentially becoming a member there and also

[0:21:48] Voice 10: some progress to give them credit Flynnrow has reached out and I think reached out well

[0:21:54] Voice 10: around the Crown Lands Agreement project we had a an encouraging meeting with

[0:22:01] Voice 10: Jeff Sheldrake just before Christmas and it sounds like they're dedicating some resources to things

[0:22:08] Voice 10: So for the most part, Mr. Chair, that's just sort of the start of year review from my perspective.

[0:22:15] Voice 10: And I'd respond to any questions on things that aren't on this report or any other matters.

[0:22:22] Trustee Rogers (probable): Okay, excellent. Thank you.

[0:22:23] Trustee Rogers (probable): So, Vice Chairs, any questions for the CEO on the variety of items he's presented, including his update on key initiatives?

[0:22:32] Trustee Rogers (probable): Dan Rogers.

[0:22:36] Voice 16: Thanks. Good morning, all.

[0:22:39] Voice 16: all. I have a couple of questions. First, can I just talk a bit about the local planning

[0:22:51] Voice 16: services review? I just wanted to point out that, thank you for your bullet. By the way,

[0:22:59] Voice 16: thank you for your report. Very helpful. But the second bullet down, my sense is, and it's

[0:23:08] Voice 16: certainly true for me that there seems to be um a little bit of lack of uh understanding or at

[0:23:17] Voice 16: least on my part as to what it is that the the regional this team is going to be working on

[0:23:25] Voice 16: i've heard a number of things about that other projects are going to become part of the regional

[0:23:29] Voice 16: planning team uh concept i i saw the the note for example from trustee bushekin that she understood

[0:23:37] Voice 16: so the projects on north and south pender were both going to be part of this team and and i i

[0:23:43] Voice 16: understand it's a work in progress um and i and it's just starting to roll out but it's but at

[0:23:49] Voice 16: this point it's not i i'd like to make sure that there was consistency between this list of what

[0:23:55] Voice 16: they're going to be working on and what else i'm hearing about things that the regional planning

[0:24:01] Voice 16: team is going to be working on. For example, in a conversation with a planner yesterday,

[0:24:07] Voice 16: I heard that perhaps my main housing initiative was going to be part of the regional planning team

[0:24:13] Voice 16: work. And, you know, that's not on this list. And I'm not, it's a work in progress. Not sure

[0:24:20] Voice 16: how that's all going to work out. So I'm not being critical. I'm just saying, I think there's

[0:24:25] Voice 16: a lack of consistency in the messaging and the understanding as to what's going to be on their

[0:24:30] Voice 16: work plan and what's going to be continuing on in terms of of the work of the the planners so

[0:24:36] Voice 16: i just wanted to make that to to point that out and maybe ask that question whether you have any

[0:24:41] Voice 16: comment about that i have another question about the local the planning services review as well

[0:24:46] Voice 16: sure

[0:24:47] Voice 10: um well yeah we have to keep then coming back and and and refining that um i think you've made a

[0:24:53] Voice 10: a good point that this is this in-between space. We've been calling it this sort of the interregnum

[0:24:59] Voice 10: between where we were and where we're going to end up probably a year from now when this process

[0:25:06] Voice 10: is more refined. But what this is, is an activity to take dedicated resources and provide it to

[0:25:15] Voice 10: long-range planning efforts that are prioritized, that have commonality across the trust and large

[0:25:21] Voice 10: large projects and projects that, so some of the long-range projects that occur at LTCs.

[0:25:29] Voice 10: And instead of having one planner working on those, that we could have a team of people

[0:25:34] Voice 10: assisting in the development of some of those larger projects. Now, some LTC projects are

[0:25:40] Voice 10: smaller and don't require that level of focus. Our organization right now is bereft of an

[0:25:47] Voice 10: of an ability to attack the larger sustained six 12 18 month projects that occur across this trust

[0:25:57] Voice 10: we also don't have a policy framework that allows us to select which of those things this group

[0:26:01] Voice 10: should work on so that still has to be discussed so in this interregnum part we've picked um and

[0:26:09] Voice 10: it's been discussed at this body and it's been referred to at trust council so it's not a surprise

[0:26:13] Voice 10: eyes um just to get us going and get some work some of the long-standing projects and important

[0:26:20] Voice 10: work that requires more than 0.5 of a um of a planner to do so um the the current planning

[0:26:29] Voice 10: team will be doing some of the smaller versions right so um and the the larger team will be

[0:26:38] Voice 10: be working on selected larger questions now ultimately what will happen is through the

[0:26:44] Voice 10: budget process you will be selecting and recommending which official community plans

[0:26:52] Voice 10: and which land use bylaws are the focus of this team and that's that's another conversation we

[0:26:59] Voice 10: have to have around we have ambitious climate change reconciliation and other amendments to

[0:27:08] Voice 10: our official community plans that follow our policy statement and most of our strategic plan

[0:27:14] Voice 10: is wrapped up in amending a law at some point and this is a way to do this in an organized fashion

[0:27:21] Voice 10: in an organized rotating fashion because we don't have that at the Allens Trust right now

[0:27:24] Voice 10: a means of updating those 20 official community plans so that's what that groups could be doing

[0:27:30] Voice 10: one final point is a good question is when an LTC has something on its priority list

[0:27:39] Voice 10: are those things ultimately ending up being an amendment to a bylaw like a land use planning

[0:27:47] Voice 10: matter this body's job is to work on land use planning matters not advocacy matters or other

[0:27:57] Voice 10: projects local projects they're trying to advance things that will end up being in front of the

[0:28:03] Voice 10: community in some some sort of public hearing process and those kinds of matters so further

[0:28:09] Voice 10: refinement in the communications needed it could be just put up as a slide and gone through and

[0:28:13] Voice 10: more rules and regulations on what things get onto this list the current list is a way for us to not

[0:28:20] Voice 10: stand here looking at each other a year from now going what should we be working on but to take

[0:28:24] Voice 10: these um these initial important things get some work going and then develop the policies that are

[0:28:30] Voice 10: going to support this in the long term okay

[0:28:32] Voice 16: so so here's my sort of reaction to all that i have

[0:28:36] Voice 16: to apologize for Dominic because I have a couple other questions as well as we go forward

[0:28:40] Voice 16: and I can stand down if others wish to speak. But I guess my point is in this interring

[0:28:47] Voice 16: eggnum, it seems to me that projects or issues on islands are going to fall in one of three

[0:28:55] Voice 16: categories. They're going to be actively worked on like these four or five or whatever they

[0:29:00] Voice 16: are by the regional planning team. They're going to stay with the current planning team

[0:29:06] Voice 16: Or they're going to be assigned to the regional planning team, but not be actively on their active list. It would be very good to know which projects that are currently ongoing at local planning teams, for example, the main housing options project that appears to be under consideration for the regional planning group, but not on this list.

[0:29:33] Voice 16: what happens to it and which given that it's active and ongoing and how that will work so

[0:29:40] Voice 16: that's the piece that seems to be a bit of a you know a bit of unknown at this moment and and i

[0:29:45] Voice 16: appreciate that we're early in the process and and even though it may not seem so to people who

[0:29:50] Voice 16: voted for this two two and a half years ago to unwind this but still we're still early in the

[0:29:55] Voice 16: in the in the implementation but it would i think there's a

[0:29:59] Voice 16: up the

[0:30:00] Voice 16: that that piece missing about what happens it's something that's sort of decided that looks like

[0:30:04] Voice 16: it should be part of this team has started but is not actively being worked on what happens to

[0:30:10] Voice 16: that project it's

[0:30:11] Voice 10: a great question and um the um cute answer is those things get ignored

[0:30:22] Voice 10: and that's because we have 200 items so um yeah and um they're they'll they'll have some initial

[0:30:32] Voice 10: work to them right now um i guess the answer if a constituent asks you is those items stay there

[0:30:38] Voice 10: until they're picked up and moved forward by either the current planning team or the long

[0:30:43] Voice 10: range planning team if they're not being worked on right now okay

[0:30:49] Trustee Patrick: laura patrick i just wanted a

[0:30:53] Trustee Patrick: sort of following on on that because that i've been giving a great deal of thought and

[0:30:58] Trustee Patrick: i i do understand the challenges of the transition period that you're in

[0:31:03] Trustee Patrick: absolutely and i and i applaud you for taking on this this battle because it needs it needs to be

[0:31:09] Trustee Patrick: done it needs to be done but instead of i think the message of i'm sorry it falls off the list

[0:31:16] Trustee Patrick: is going to create more challenges than than benefits but i look at what we've done here

[0:31:24] Trustee Patrick: with the coastal douglas fir in the housing that has been identified as a salt spring ocp amendment

[0:31:29] Trustee Patrick: both of those are potentially trust area wide and should be looked at as trust area wide

[0:31:36] Trustee Patrick: the housing is not a unique problem to salt spring it's you know gabriela it's you know

[0:31:44] Trustee Patrick: exactly the same and you know i'm hearing denman i'm hearing a lot of islands so i think what would

[0:31:50] Trustee Patrick: help move us through the transition better as though like the coastal douglas fair and housing

[0:31:55] Trustee Patrick: should be looked at as exactly setting up those templates setting up those solutions or the tools

[0:32:03] Trustee Patrick: that it's a it's a trust area wide solution or opportunity whereas

[0:32:11] Voice 12: indeed the case in ganges

[0:32:13] Trustee Patrick: village is an area plan so it's setting up process as to how area plans because when i look at

[0:32:19] Trustee Patrick: Cowichan Valley Regional District that's trying to amalgamate nine electoral area OCPs into one,

[0:32:25] Trustee Patrick: which is fantastic. But to make that happen, they're saying, okay, we're gonna have to use

[0:32:29] Trustee Patrick: area plans more where, you know, things fall out of that area. So I'm hoping we're kind of going

[0:32:38] Trustee Patrick: down the Cowichan Valley route eventually, you know, we're going to get there. That how we do

[0:32:44] Trustee Patrick: area plans and how Ganges is looked at is potentially setting that process up. So I think

[0:32:49] Trustee Patrick: if we can use that language more to say that how these things that end up on this list initially

[0:32:55] Trustee Patrick: are really setting process or solving problems for for some of these other islands in a more

[0:33:02] Trustee Patrick: holistic way will will just be better um taken up or accepted by the others yeah

[0:33:11] Voice 10: i think that's a

[0:33:11] Voice 10: a great point and um that's indeed the case this group is working collectively on housing

[0:33:19] Voice 10: collectively on um coastal douglas fir designations so we're developing an in-house

[0:33:26] Voice 10: team-based approach to the development of those things and this is just early days

[0:33:32] Voice 10: um but obviously those things are significant pieces of work um that exist right now and those

[0:33:38] Voice 10: lessons would be applied to other places. So thank you for those comments.

[0:33:46] Trustee Rogers (probable): I'm going to go to Sue Ellen Fast and I'll come back to Dan Rogers.

[0:33:49] Trustee Fast: Sure. I don't have a lot to say, just that I really support this approach, this iterative

[0:33:56] Trustee Fast: approach where you can get started on some topics and use them to build the templates or use them

[0:34:04] Trustee Fast: as examples to learn from and uh and get going so that the next ones become easier and uh and

[0:34:12] Trustee Fast: that's what i understood from the cao's presentation big projects that represent the types of other big

[0:34:19] Trustee Fast: projects and that can be used to build the um consistency to streamline everything and reduce

[0:34:24] Trustee Fast: costs and reduce time and all those kind of good things anyway general support i just wanted to

[0:34:31] Trustee Fast: chime in thank you dan

[0:34:33] Trustee Rogers (probable): rogers okay

[0:34:37] Voice 16: uh so my second question is about the power of the slides that the

[0:34:41] Voice 16: cao put up it's not a question that's also a comment because i look forward to that conversation

[0:34:45] Voice 16: when we talk about about the because i guess one of the questions will be um that i will have and

[0:34:55] Voice 16: want to talk about is how it is that if you have 16 items as gabriola does on its projects list

[0:35:03] Voice 16: on the understanding that it's basically a historical recording of issues that the LTC

[0:35:10] Voice 16: is interested at some point in addressing, how that impedes work going forward. I understand why

[0:35:16] Voice 16: shortening the top priorities list from three down to one for every might will very much do that,

[0:35:23] Voice 16: but I, and I know some LTCs have adopted that. For example, Galliano has taken the point of view

[0:35:32] Voice 16: They will not move on to another top priority until they get the one they're working on done, which is interesting.

[0:35:38] Voice 16: I hadn't seen that. And then they decided that on their own. And I was, you know, it's worked so far, I think.

[0:35:43] Voice 16: But my question is, is so that I don't want to get into it because I gather we're going to have some discussion about this going forward is if we're going to change this culture of putting things on the projects list, which I agree with you is a 25 year old culture and probably goes back farther than that.

[0:36:04] Voice 16: I treat it as just a historical record and I guess that's the question is I'll want to have

[0:36:10] Voice 16: a conversation about how it impedes work getting done okay so I don't need to have that conversation

[0:36:15] Voice 16: now but but can I move on to another topic if nobody else wants to talk about unless the CAO

[0:36:21] Voice 16: wants to say something about that but no great great point I

[0:36:25] Voice 10: hear you so

[0:36:26] Trustee Rogers (probable): on this topic however

[0:36:28] Trustee Rogers (probable): However, in the conversation that's unfolding there, I do wonder about in terms of determining the projects that are being undertaken by regional by the regional planning team is what's the relationship with the local with the regional planning committee itself as represent as representative body of the elected compared to that of the administration, I guess I'll call it.

[0:36:56] Voice 10: yes yeah strong so ultimately it would be the as this unfolds the regional planning committee

[0:37:03] Voice 10: would be the one that would have some knowledge of where ocps are where are the major projects

[0:37:11] Voice 10: what's their recommendation for the one for the project that should have a dedicated resources

[0:37:16] Voice 10: associated with it um this shouldn't this will not um and shouldn't be an exercise where the

[0:37:22] Voice 10: staff go oh it's that one or this one or or that one it's um the regional planning committee

[0:37:29] Voice 10: will be getting recommendations from various ltcs for projects and some of them might have

[0:37:37] Voice 10: heavy financial implications associated with them and those would go to fpc for funding and

[0:37:44] Voice 10: ultimately be debated at trust council so i think there's there's i think and know that

[0:37:49] Voice 10: that regional planning committee would have a strong role

[0:37:52] Voice 10: in how some of this works gets determined

[0:37:56] Voice 10: and gets into this pool of targeted work.

[0:38:02] Trustee Rogers (probable): Okay, there's even more conversation to have there,

[0:38:05] Trustee Rogers (probable): but I don't know this is the time or place to do that.

[0:38:08] Trustee Rogers (probable): So I'll go back to Dan.

[0:38:12] Voice 16: I had just a couple of one question

[0:38:16] Voice 16: and one comment about the select committee.

[0:38:21] Voice 16: committee is that what they're that's what it's called now we're landing

[0:38:23] Voice 15: on select yeah okay

[0:38:25] Voice 16: um

[0:38:28] Voice 16: will the i noted the meeting was next monday i wondered whether it was going to be at this stage

[0:38:34] Voice 16: of public meeting we

[0:38:36] Voice 10: that question they're being asked the same question that all other committees

[0:38:41] Voice 10: were and that's whether it's live streamed or recorded and posted so at a minimum it will be

[0:38:47] Voice 10: recorded and posted um so it will be it is a public meeting so

[0:38:53] Voice 16: it will be open so if i wanted

[0:38:55] Voice 16: to watch it i'll be able to do that my um like my other question was um and i guess it's more for you

[0:39:04] Voice 16: and the chair is uh i noted the things that you uh i looked for the agenda yesterday and didn't

[0:39:12] Voice 16: see it but it may be up by now anyway um i wondered if

[0:39:16] Voice 16: what okay thanks um uh whether um

[0:39:20] Voice 16: i i guess i just say i i wonder what's going to happen is if if discussion starts to turn

[0:39:28] Voice 16: to to have things be done differently than it's contained in the document that was adopted by

[0:39:35] Voice 16: trust council in december and i expect you're both alive to that issue um but i would i i and others

[0:39:44] Voice 16: i think are going to be interested to see how that's determined so so just just just that's

[0:39:51] Voice 16: more of a reflection than it is a a comment i'm not sure how that's going to work so if that

[0:40:00] Trustee Rogers (probable): question

[0:40:01] Voice 15: i guess you'll find out on monday

[0:40:02] Trustee Rogers (probable): we will uh yeah we will find out on monday what the

[0:40:06] Trustee Rogers (probable): the intentions of that body are in theory this is their first meeting so uh i i i've got a hint

[0:40:17] Trustee Rogers (probable): that there's a diversity of opinion at the table see and maybe i'll flip that to the cao because

[0:40:23] Trustee Rogers (probable): he's had more intimate connection with developing of the agenda then i'll go to vice chair patrick

[0:40:28] Trustee Rogers (probable): um so

[0:40:33] Voice 10: i've looked at the resolution that passed at trust council and like many large bodies

[0:40:40] Voice 10: legislative bodies that that pass a motion it's a question of how literal an interpretation

[0:40:45] Voice 10: of that direction one takes and at its broadest i would say that there is an

[0:40:56] Voice 10: an operational review to be undertaken commensurate with the terms of reference

[0:41:02] Voice 10: at a certain budget level. I will probably be speaking to that group that as presented

[0:41:08] Voice 10: it would need further work before it hits the public bidding sphere

[0:41:16] Voice 10: and so I don't know how I don't want to preempt their conversations this is their first attempt to

[0:41:22] Voice 10: um to have those um but um i expect that there will be a discussion around some amendments and

[0:41:31] Voice 10: and so forth going forward and to the degree to which i just do not know at this time

[0:41:40] Trustee Rogers (probable): um uh was very sure patrick oh

[0:41:43] Trustee Patrick: uh thank you my uh my only question is i know this is a this is

[0:41:47] Trustee Patrick: a group that has has been meeting because that's how this terms of reference came about and and

[0:41:53] Trustee Patrick: and came forward and i would hope that there would be a a public commitment that now that this

[0:42:01] Trustee Patrick: committee is determined as full with with with uh the chair's appointment to the committee and

[0:42:07] Trustee Patrick: and um your involvement to as a cao um that there will be a commitment that the meetings

[0:42:15] Trustee Patrick: there will not be another subgroup of meetings that carry on to prepare for the public meeting

[0:42:21] Trustee Patrick: that i think that's going to be an important to bring confidence to this process that that it

[0:42:26] Trustee Patrick: will there won't be as we you know subgroups or so that uh meet to uh before these public

[0:42:33] Trustee Patrick: meetings so that's all i'm asking is that there'd be a commitment to that uh that's perfectly

[0:42:42] Trustee Rogers (probable): reasonable and um and indeed i anticipate that's what council would expect and that's what the

[0:42:52] Trustee Rogers (probable): public would respect and in fact the legislation that we work under requires so we'll have to see

[0:43:00] Trustee Rogers (probable): how that uh unfolds because a lot of that of course is to do with quorums and it's not unusual

[0:43:08] Trustee Rogers (probable): for one or two members of a committee to formulate ideas between them and then bring them to the back

[0:43:17] Trustee Rogers (probable): back to the committee as a subgroup so there's definitely uh some gray areas there and i don't

[0:43:24] Trustee Rogers (probable): know if the cao has anything to offer there but actually you know what i want to say to be sure

[0:43:28] Trustee Rogers (probable): that we're all clear on this is that at the outset trust council had asked that x y uh certain people

[0:43:35] Trustee Rogers (probable): be members of that committee and indeed the cao was asked to be a member of that committee uh the

[0:43:40] Trustee Rogers (probable): The CAO has seen that as an impediment, I think, to his role as the CAO and has indicated to the committee that he will not be a voting member, but a professional advisory member to that.

[0:43:57] Trustee Rogers (probable): And so I presume, CAO Hudson-Piller, that those are certainly some of the things that you will be bringing to our attention.

[0:44:06] Voice 10: Indeed.

[0:44:08] Voice 10: um and so speaking to the first matter uh carmen is going to we're going to start the meeting off

[0:44:16] Voice 10: with a review of the quorum rules the voting rules and the various policies we've got at the

[0:44:21] Voice 10: trust and associated with the community charter just a brief review for as we would for any

[0:44:26] Voice 10: committee um so we'll do that at the outset and talk about membership of committee prior to so

[0:44:31] Voice 10: so that we can then determine who can vote

[0:44:32] Voice 10: on who would be chair.

[0:44:35] Voice 10: So the very topics that Vice Chair Patrick has brought up

[0:44:38] Voice 10: will inevitably come up during that conversation.

[0:44:47] Trustee Rogers (probable): Anything else on this topic

[0:44:51] Trustee Rogers (probable): and or any other topic that CAO has brought up

[0:44:54] Trustee Rogers (probable): in his report to us as a CAO?

[0:44:59] Trustee Rogers (probable): Laura Patrick.

[0:45:00] Trustee Rogers (probable): Patrick?

[0:45:02] Trustee Patrick: I just, I'm not sure if it was in this report or what, but I wanted to note that

[0:45:08] Trustee Patrick: an observation, Adam Olson, in his New Year kickoff report, acknowledged the challenges

[0:45:14] Trustee Patrick: of the electronic meetings and public process and so forth in the pandemic. And it's landing with,

[0:45:21] Trustee Patrick: you know, it's getting a lot of accolades here, and it's been picked up by the paper. And,

[0:45:25] Trustee Patrick: And, you know, CRD is being sort of singled out as they're kind of continuing on with their in-person meetings for local issues and in a very highly restricted way.

[0:45:37] Trustee Patrick: I think there's an opportunity for Islands Trust to either we create some points that us as elected can use in our social media platforms to talk about this,

[0:45:47] Trustee Patrick: or we put out a collective statement

[0:45:48] Trustee Patrick: to basically acknowledge as well

[0:45:51] Trustee Patrick: that you are doing a tremendous job

[0:45:54] Trustee Patrick: trying to hold 86, whatever it is, meetings.

[0:45:59] Trustee Patrick: And we have done an amazing job

[0:46:03] Trustee Patrick: to shift to this platform

[0:46:05] Trustee Patrick: and acknowledging that there will,

[0:46:09] Trustee Patrick: whether we're in person,

[0:46:10] Trustee Patrick: somebody doesn't have a car,

[0:46:11] Trustee Patrick: they can't get,

[0:46:11] Trustee Patrick: there always will be someone

[0:46:13] Trustee Patrick: who can't get their public feedback.

[0:46:17] Trustee Patrick: But I think there's an opportunity here to tell the public how much work we've been doing, how they can, you know, just a reminder of the mechanisms, where to find the information as to how to participate, and so forth.

[0:46:30] Trustee Patrick: And that, you know, anyway, I see it as a positive, and that we should put some sort of statement out about it.

[0:46:41] Trustee Rogers (probable): Vice Chair Rogers.

[0:46:44] Voice 16: Thanks.

[0:46:44] Voice 16: Again, I'm shifting topics for a minute, if that's okay.

[0:46:48] Voice 16: OK, I wanted to talk about the and maybe this is best left for the director of Trust Area Services, but I'll put it here because it's in the report.

[0:47:01] Voice 16: And first of all, let me say, I think this is an excellent summary of where a sort of a snapshot of where we're at in terms of the work that's on the plate of both the senior, particularly the senior staff of the trust.

[0:47:15] Voice 16: and i would be supportive of this getting out to trustees so they unless there's some reason not to

[0:47:21] Voice 16: i mean it's public document now but uh because i think it's an excellent snapshot um so thank you

[0:47:27] Voice 16: for it i wanted to say that again my other question was um you said this and it may come up

[0:47:34] Voice 16: in the direct trust area services that we've got a day set aside at the march trust council to talk

[0:47:40] Voice 16: about the trust policy statement i'm assuming that's coming out of the motions that trustee

[0:47:48] Voice 16: wright put on the table in december um where because i i thought that was the link into we

[0:47:54] Voice 16: need a full day to talk about this um because my understanding was that this is not where we're

[0:48:01] Voice 16: going to consider that is that the trust area services trust programs committee was talking

[0:48:07] Voice 16: You're talking about a day, perhaps, or a special meeting in May to talk about perhaps the, you know, the first iteration of a draft bylaw or something like that.

[0:48:17] Voice 16: So I assume when you say a day in March, that's something different than the plan that had been in May to talk about the trust policy review.

[0:48:28] Voice 16: You're talking about the motions that Trustee Wright put on the table.

[0:48:31] Voice 16: Is that the link?

[0:48:35] Voice 10: Well, I'll start off, and of course, Claire's nervous now because I'm speaking instead of her.

[0:48:42] Voice 10: So, inevitably, some of my wishes might leak out as I speak.

[0:48:47] Voice 10: But with all due respect to Trustee Wright, I don't think there's a day's worth of conversation there, probably, if it's solely limited to those questions.

[0:48:57] Voice 10: indeed i think that there is a that conversation that trust programs committee is having that is

[0:49:02] Voice 10: to develop questions that would then consider trustee you know we're looking for that day-long

[0:49:11] Voice 10: meeting to have the intersection of all of these elements trustee rights considerations that he's

[0:49:16] Voice 10: brought up the key questions that would be coming through from trust programs committee where they

[0:49:20] Voice 10: They want to have full conversation with all trustees, such that at the end of that time, at the committee's work, the subcommittees will have essentially done their work and presented it to Trust Programs Committee.

[0:49:35] Voice 10: It would be all of that work comes together in one place, and there's a structured conversation associated with it.

[0:49:41] Voice 10: that is my understanding um and my hope because i'm really hoping after that we can start to do

[0:49:48] Voice 10: the more discrete elements associated with the project if we have enough information but uh

[0:49:53] Voice 10: claire will be able to give you a much better answer than that one when we get to her

[0:49:58] Voice 16: thanks

[0:50:02] Trustee Rogers (probable): yeah i'm sorry i'm um debating in my head about some additional thoughts but

[0:50:11] Trustee Rogers (probable): But I'm just reflecting on this and the really valuable part of the conversation here is to provide direction to the next step.

[0:50:28] Trustee Rogers (probable): And in fact, crafting the language around, ultimately crafting the language around the amendments to the policy statement.

[0:50:35] Trustee Rogers (probable): And I think there's lots of questions out there and lots of ideas out there.

[0:50:42] Trustee Rogers (probable): And I think it's easy to consider that if we're coming together and we have a bunch of questions for which the answers are known, then you provide the answers.

[0:50:52] Trustee Rogers (probable): And everybody has the same understanding of the various aspects of whatever it is.

[0:50:59] Trustee Rogers (probable): And there's lots of different areas of interest.

[0:51:01] Trustee Rogers (probable): Well, the dilemma becomes when questions are answered for which there aren't answers or more work is required to formulate that or a better understanding of what the interconnectedness is of things that for use of our own language, what may or may not be in scope or out of scope would relate to the overall scope of the project.

[0:51:30] Trustee Rogers (probable): So it's hard to say how deep any one of these one-day conversations might be.

[0:51:39] Trustee Rogers (probable): Those are my concerns about advancing this to that next writing of bylaws stage.

[0:51:49] Voice 10: Yes, I'd humbly suggest we're past the information exchange portion of this.

[0:51:56] Voice 10: of this. I think that we had a fairly sophisticated presentation by our legal representative around

[0:52:03] Voice 10: these items, and even then it was reflected very different interpretations of what was a pretty

[0:52:09] Voice 10: straightforward presentation on the legal parameters associated with the policy statement.

[0:52:19] Voice 10: So, I think it's going to be a question for comparative opinion to be voiced and to see where it falls out. I don't know whether consensus is going to be the end of this process necessarily.

[0:52:36] Voice 10: early. I think it might be a question of predominant things that get developed. And

[0:52:42] Voice 10: once we get into specifics, the new wave of conversation we'll start to have when there's

[0:52:48] Voice 10: actual bylaw product getting developed.

[0:52:52] Trustee Rogers (probable): Okay. Well, that's a great answer. You've

[0:52:55] Trustee Rogers (probable): obviously reflected on the subtleties of that conversation. Anything else? Well, let us move

[0:53:03] Trustee Rogers (probable): move on then continuing on our director's updates here I'm going to go to Stefan Cermak who stepped

[0:53:14] Trustee Rogers (probable): in for regional oh hold on we've actually changed the order of things if I remember rightly and I

[0:53:19] Trustee Rogers (probable): don't have a full package in front of me so that's the CAO who's next on my list here on the follow-up

[0:53:29] Trustee Rogers (probable): action list it's director of administrative services thank you very much for that Laurie

[0:53:33] Trustee Rogers (probable): I don't have a full package in front of me. And I did see Director Mob's video come on, and I was struggling with that. So, Director Mob, thank you very much for joining us. A happy new year to you. And I'll turn it over to you to tell us how exciting the budget development is and human resources and whatever else you have to report to us. Thank you.

[0:53:54] Voice 2: Well, you've hit the nail on the head there. My world is very exciting this time of year.

[0:53:59] Voice 2: Good morning, everybody. It's nice to see you all. I missed the last few executive committee

[0:54:02] Voice 2: meetings from 2020, so it feels like it's been a long time since I've seen you all,

[0:54:07] Voice 2: so it's nice to be back. Very briefly, looking at my items that are on the follow-up action list,

[0:54:13] Voice 2: there's only one there. It relates to policy amendments for policy 6.5.2, which is our budget

[0:54:19] Voice 2: control and amendment authority policy. So I have started that work. I'd say it's about 90%

[0:54:24] Voice 2: complete. I'd like to have our legislative services manager, Carmen Teal, and of course,

[0:54:28] Voice 2: our CAO review some of the changes and recommendations that I'm bringing forward

[0:54:31] Voice 2: before it comes to the committee. So haven't had a chance to do that yet as my focus has been

[0:54:36] Voice 2: diverted, but that work has started. So if there's no questions on that single item, I'll give you a

[0:54:41] Voice 2: brief director's report.

[0:54:43] Trustee Rogers (probable): Any questions? Nope. Over to you.

[0:54:46] Voice 2: Okay. So I was the loan finance staff

[0:54:50] Voice 2: member at the trust for a number of weeks, which diverted my focus from some of the higher level

[0:54:56] Voice 2: finance work that I usually do. I was more in the weeds of the day-to-day transactional

[0:55:00] Voice 2: stuff, trying to keep the finance lights on. Thankfully, Nancy has returned to us last week

[0:55:06] Voice 2: and very exciting news. Monday of this week, we brought on our new finance clerk.

[0:55:12] Voice 2: So as you know, Laurel Sadgrove is on temporary assignment with the Ministry of Finance and her

[0:55:17] Voice 2: position has been vacant for a number of months. So Jill McColl is our new finance clerk. She comes

[0:55:23] Voice 2: to us with some great historical work experience, primarily in the property management sector,

[0:55:29] Voice 2: which I think will give her a good base for working with us here at the Trust.

[0:55:33] Voice 2: So I had a chance to meet with her in the office on Monday. I think she's going to be a really

[0:55:38] Voice 2: really fabulous fit for our organization and our team. So all of you at some point will have a

[0:55:43] Voice 2: chance to interact with her. Of course, she's going to be the ones processing your expense

[0:55:46] Voice 2: claims. So I highly encourage you to be nice to her. And that's really great for my team to have

[0:55:53] Voice 2: someone in that space. So now that I've got some staff members back, I can once again turn my

[0:56:00] Voice 2: attention to some of the higher level stuff. Of course, the priority at this time of year is our

[0:56:04] Voice 2: budget for fiscal 2022. So I've been processing some of the amendments to the budget. The FPC

[0:56:12] Voice 2: package will be going out on Friday of this week. Financial Planning Committee meets on Wednesday,

[0:56:17] Voice 2: so they'll have a review of the budget there. There have been a number of changes,

[0:56:21] Voice 2: some of them quite significant. Of course, you know about some of them that came out of Trust

[0:56:24] Voice 2: Council, including our $75,000 governance and management review. There's also a number of other

[0:56:32] Voice 2: sort of operational items, which we'll touch on at FPC. On the IAS side of things, Dave Beeson

[0:56:39] Voice 2: is still on vacation. So Mark VanBakel has been helping all of us in the support side of things.

[0:56:45] Voice 2: So he's been very gracious about helping us out lately on top of his regular workload.

[0:56:52] Voice 2: We have a new GIS tech, or sorry, cast person starting on February 1st. So Daphne will be

[0:56:59] Voice 2: be joining the IS team. And so she will be replacing Nigel. So we're very excited to have

[0:57:04] Voice 2: her come on board. And she's got an excellent background in training, which we've heard from

[0:57:09] Voice 2: a number of staff at the trust is really needed. So we have a lot of different software systems

[0:57:13] Voice 2: that we use at the trust for various activities. And so it means that, you know, and we also have

[0:57:18] Voice 2: staff turnover quite frequently, as you know. So lots of training is needed on those various

[0:57:22] Voice 2: software systems. I think she's going to bring some great skill there. Human resources is always

[0:57:28] Voice 2: always busy. We have a lot of competitions on the go. We have a number of admin positions

[0:57:33] Voice 2: coming on. Our solar bylaw admin assistant competition is underway. We have an as-and-when

[0:57:39] Voice 2: admin person who's been brought on to help in the north. As Russ mentioned, we've got

[0:57:45] Voice 2: the ITC species at risk coordinator coming on board. We're working on the job description

[0:57:49] Voice 2: there. And our employee services coordinator, so Nicole Miller, who's our HR staff, is heading

[0:57:56] Voice 2: off on mat leave soon um so her position posting uh has gone up um and i think that's it that's it

[0:58:04] Voice 2: for me my world is busy as usual happy to take questions okay

[0:58:09] Trustee Rogers (probable): are there any questions for the

[0:58:10] Trustee Rogers (probable): director uh dan rogers sorry

[0:58:15] Voice 16: hi happy new year julia i just quick question you the new employee

[0:58:20] Voice 16: you said was a cast you called the title i think you said maybe i misunderstood i thought you said

[0:58:26] Voice 16: capped like C-A-S-T. I don't know what that stands for.

[0:58:30] Voice 2: Yes, we half the time don't know what it

[0:58:31] Voice 2: stands for. It's Computer Application and Support Technician. Thank you. We

[0:58:37] Voice 2: actually have changed

[0:58:37] Voice 2: the name of that role recently, but I actually don't recall what it's been adjusted to, but

[0:58:42] Voice 2: essentially it's the Computer Application Support Technician position.

[0:58:47] Trustee Rogers (probable): Any other questions? No.

[0:58:49] Trustee Rogers (probable): Okay. Thank you, Director Mobs, for your great work for the Allen's Trust.

[0:58:56] Trustee Rogers (probable): us i'm

[0:58:57] Trustee Rogers (probable): gonna go i'm gonna go to director of trust area services uh claire freighter good morning

[0:59:02] Trustee Rogers (probable): claire happy new year to you and your family good

[0:59:05] Voice 6: morning same to you charlotte i'm going to

[0:59:07] Voice 6: the executive committee members i'm happy to um talk to the uh follow-up action list there's just

[0:59:14] Voice 6: a few items i wanted to draw your attention to um the first is number two there which is that we

[0:59:19] Voice 6: are sorry not number two is regarding bowen island municipality and the recreation recreational

[0:59:24] Voice 6: recreational motorized vehicles on Mount Gardiner. Just letting you know that finally the province

[0:59:29] Voice 6: has reached out and I'm actually meeting with Bowen staff and the provincial staff next week

[0:59:33] Voice 6: to talk about a consultation and engagement process around their consideration of Bowen's

[0:59:39] Voice 6: request that the motorized vehicles be banned on Mount Gardiner. So that's seeing some momentum now.

[0:59:45] Voice 6: So just wanted to let you know that and we'll keep you up to date as that progresses.

[0:59:50] Voice 6: Also wanting to further down the list, wanting to draw your attention, or I guess for number two,

[0:59:54] Voice 6: you had requested that we write to Bowen Island Council

[0:59:56] Voice 6: with regard to engaging with First Nations.

[0:59:58] Voice 6: I would just let you know.

[1:00:00] Voice 6: that staff have reached out to organize your annual meeting with Bowen Council and so that

[1:00:04] Voice 6: may be an opportunity there to weave those together and as we plan for that meeting introduce

[1:00:09] Voice 6: that topic there so we'll come back to you at your next meeting likely with some details and

[1:00:13] Voice 6: a draft agenda so I wanted to let you know that further down the list I will get there on my own

[1:00:20] Voice 6: too well also wanting just to speak to the I've got it here sorry where had I noted what I wanted

[1:00:29] Voice 6: to draw just one second here I'll scroll down my apologies I am bouncing all over um just wanted

[1:00:38] Voice 6: to let you know there was one other thing that I let you know that um oh the advocacy letters that

[1:00:45] Voice 6: you have asked we've sort of have I think around eight advocacy letters in the works they've been

[1:00:48] Voice 6: drafted they're currently with the senior intergovernmental policy advisor for review

[1:00:52] Voice 6: and hopefully to the chair um hopefully maybe even by tomorrow for review and then we'll put

[1:00:57] Voice 6: those out. You may know there was a cabinet shuffle federally so we'll amend the one to

[1:01:02] Voice 6: the minister of transport to the new minister as Mark Garneau has now moved into foreign affairs.

[1:01:06] Voice 6: So we'll make those changes and we'll have them to you shortly to send out. So just wanted to

[1:01:10] Voice 6: let you know that work has now happened and we should be ready to go. And as you see there the

[1:01:16] Voice 6: news releases that we would ask for prior to the holidays have happened regarding travel or that

[1:01:22] Voice 6: council had asked for travel to and from the islands and I think those are the highlights

[1:01:26] Voice 6: for now but I also have a director's report for you if there's no for if there's no questions

[1:01:31] Trustee Rogers (probable): any questions for the director on our follow-up action list no I do have um uh a broader question

[1:01:41] Trustee Rogers (probable): but uh specific to uh the chair letters um to be frank I'm I I think I I'm reeling a bit I'm

[1:01:53] Trustee Rogers (probable): I'm disappointed in the loss of Mark Garneau and Minister Transport, and I'm hoping that that letter that we are crafting could also have some welcoming remarks to the new minister and perhaps seek an opportunity for some initial introductory engagement on the topics for which that letter is written.

[1:02:16] Trustee Rogers (probable): And I think this nationally, not just to the island stress, but nationally has significant impact with respect to the Ocean Protections Plan and all of that work, which seems to not be reaching a conclusion.

[1:02:36] Trustee Rogers (probable): And that is I want to be sure that we manage to keep this on the government's radar.

[1:02:44] Trustee Rogers (probable): radar um and so anyway that's uh and wonder whether or not you have any uh actually and

[1:02:51] Trustee Rogers (probable): apologize to executive committee uh do you have any uh remarks or uh understanding about the new

[1:02:57] Trustee Rogers (probable): minister and his background i noticed in the news this morning that the airline industry is wanting

[1:03:03] Trustee Rogers (probable): to get full attention but obviously there's many more topics um of significance no

[1:03:09] Voice 6: i don't have any

[1:03:10] Voice 6: to anything to report at this stage but we are that's why i mentioned it is that letter will

[1:03:14] Voice 6: be somewhat delayed as we craft sort of an introductory paragraph and welcome message and

[1:03:17] Voice 6: provide more background

[1:03:18] Voice 6: on the trust well

[1:03:19] Trustee Rogers (probable): thank you for that um if there's no other questions

[1:03:23] Trustee Rogers (probable): we'll go to your director's report okay

[1:03:26] Voice 6: thank you uh so we had a nice break over the holidays

[1:03:29] Voice 6: and um came back at it and we are full steam ahead at trust area services um i particularly

[1:03:35] Voice 6: just wanted to mention that we are heading into sort of a engagement consultation phase with both

[1:03:39] Voice 6: the policy statement project and the budget consultation. We are just preparing the final

[1:03:45] Voice 6: touches on the draft survey for budget that will be heading to FPC for approval and then we'll go

[1:03:50] Voice 6: out later in the month. We've taken advantage of the sort of coincidental timing for some of the

[1:03:55] Voice 6: advertisements. You'll see to try and save money we've combined both and for some publications

[1:04:01] Voice 6: we've combined the advertising. I think in a way that's clear for both of those because they're

[1:04:07] Voice 6: somewhat overlapping so you'll see that hopefully in publications on islands near you also just

[1:04:13] Voice 6: wanting to let you know that we have two trust programs committee meetings coming up so we're

[1:04:18] Voice 6: preparing sort of concurrently for both those agendas the one in January regarding just the

[1:04:23] Voice 6: questions for the March meeting of trust council on the policy statement and then a regular meeting

[1:04:27] Voice 6: in early February for everything else also we're working towards planning for a climate change

[1:04:34] Voice 6: webinar series for with some indigenous speakers so that's happening in the background as well

[1:04:39] Voice 6: and for communications we are working on a news release regarding the secretariat service

[1:04:43] Voice 6: to announce sort of that new service somewhat delayed but we can still get the happy news out

[1:04:49] Voice 6: around the funding that's been allocated and then also working on news releases of course regarding

[1:04:53] Voice 6: the consultation processes in addition to that there's a number of background communication

[1:04:58] Voice 6: pieces that are happening sort of at the procedure and policy level and we are continuing to work on

[1:05:05] Voice 6: that draft communications plan that you saw in the fall and we'll be bringing that back to you

[1:05:08] Voice 6: at some point in the coming months for sort of finally final approval but excited that that's

[1:05:13] Voice 6: driving some systemic changes and improvements to our programming so I'm happy about that.

[1:05:19] Voice 6: Those are highlights I would just say the Conservancy is again at full force as well

[1:05:23] Voice 6: just to let you know with some hiring happening and then the grant funding that the CAO mentioned

[1:05:28] Voice 6: the new grant that's arriving is around wetland restoration for our owned nature reserves and

[1:05:33] Voice 6: it's sort of economic stimulus money as well so it's around $25,000 so I'm really personally

[1:05:39] Voice 6: happy to see that work happening so we can address some of the invasive species and other concerns

[1:05:43] Voice 6: around some of the wetland work that's been on our plates for a long time and hasn't been addressed

[1:05:47] Voice 6: so that's great news and with that I will talk to the website project which of course

[1:05:53] Voice 6: dominates my world personally and many other people's. I'll speak to that later on your agenda

[1:05:58] Voice 6: and give you sort of a full overview of where we're at. But it's, yeah, it sort of dominates

[1:06:02] Voice 6: and weaves through everything else that we're doing.

[1:06:07] Trustee Rogers (probable): Okay. Thank you, Claire. Any questions

[1:06:09] Trustee Rogers (probable): for the director on her report? No. Okay. Very good. Thank you very much, Claire. The next

[1:06:19] Trustee Rogers (probable): director on my list here is legislative services. CEO Hudson-Pillar, do you have, I don't see

[1:06:25] Trustee Rogers (probable): see Carmen online. Do you have anything to report there?

[1:06:29] Voice 10: No, I think I'd summarize basically what Carmen's working on right now. The key elements

[1:06:36] Voice 10: are the suite of policy amendments that she's undertaking, as well as doing some preparations

[1:06:47] Voice 10: for the select committee going forward, and of course the third item is the provision

[1:06:54] Voice 10: provision of electronic meetings post-COVID.

[1:06:59] Voice 10: So I think she would want me to communicate that those particular items are going forward.

[1:07:04] Trustee Rogers (probable): Okay, thank you.

[1:07:07] Trustee Rogers (probable): So Director of Regional Planning Services is on vacation.

[1:07:11] Trustee Rogers (probable): We have Acting Regional Planning Manager Stefan Cermak here.

[1:07:15] Trustee Rogers (probable): Ross, you commented on the work that's being undertaken there in your report for the LPS review.

[1:07:24] Trustee Rogers (probable): view is there anything that the uh acting regional planning yeah acting regional planning manager

[1:07:31] Voice 10: would like to offer um i won't speak for him but i think for the most part he's uh um here to to

[1:07:39] Voice 10: ably get us through the bylaws that you're about to consider and is uh keeping the lights on and uh

[1:07:45] Voice 10: the heat up um over the over the couple of weeks while uh david's uh taking a break um so i don't

[1:07:52] Voice 10: think he's going to do an exhaustive fuel review but uh certainly stephan you can respond to the

[1:07:57] Voice 10: chair's question thank

[1:07:59] Voice 9: you mr chair yeah indeed i'm i'm keeping the lights on and just keeping

[1:08:03] Voice 9: a log on the fire so my my main goal has been to help all those things that uh keeps the world

[1:08:10] Voice 9: moving in david's world and i'm mainly here to help you with the uh the bylaws that are for your

[1:08:16] Voice 9: decision so okay thank

[1:08:18] Trustee Rogers (probable): you very much for stepping up and keeping the lights on and the staff warm

[1:08:22] Trustee Rogers (probable): Norman Cozy. Appreciate that. And we'll continue on then. So it's 10 o'clock. We do have a

[1:08:32] Trustee Rogers (probable): delegation with us with the anticipation that they would be addressing us at 10 o'clock.

[1:08:38] Trustee Rogers (probable): I'm inclined to want to turn to the delegates at the moment. And typically we allow 10 minutes,

[1:08:46] Trustee Rogers (probable): I think there. And I know that Trustee Boushakian would be aware of that. And so I'm inclined to

[1:08:52] Trustee Rogers (probable): want to hear from the delegate. And then I would like to ask for a five-minute recess. And then

[1:08:57] Trustee Rogers (probable): we'll come back and continue on with the rest of our agenda beginning at 4.2. Is that all right

[1:09:03] Trustee Rogers (probable): with everybody? Yeah. Okay. So, Trustee Boushakian, Denman Island, thank you for joining us. And

[1:09:10] Trustee Rogers (probable): thank you for the preparatory work you've done to bring us your little briefing here. And so

[1:09:15] Trustee Rogers (probable): So I'll just ask you to speak to the topic, and we'll see if there's any remarks that we have at this time.

[1:09:25] Trustee Rogers (probable): Obviously, it's fresh to us.

[1:09:26] Trustee Rogers (probable): So over to you, Trustee Boucherkin.

[1:09:33] Trustee Rogers (probable): Your microphone.

[1:09:37] Trustee Busheikin: Indeed.

[1:09:40] Trustee Busheikin: Someone just mentioned to me that the phrase, you're on mute, was perhaps the phrase of the year for 2020.

[1:09:47] Trustee Busheikin: 20. I'd like to just start by acknowledging that I'm on the territory of the Comox, Qualicum,

[1:09:55] Trustee Busheikin: Tlaman and several other First Nations here and that I'm grateful, very grateful to be here and

[1:10:05] Trustee Busheikin: am holding that awareness and the responsibility it brings in all my work. And I want to thank

[1:10:13] Trustee Busheikin: Thank you for having me and for, you know, actually the conversation so far has been

[1:10:18] Trustee Busheikin: wonderful.

[1:10:20] Trustee Busheikin: So I'm going to assume that everyone has had a chance to look at my submission.

[1:10:26] Trustee Busheikin: Is that so?

[1:10:28] Trustee Rogers (probable): I would presume so, yes.

[1:10:30] Trustee Busheikin: Okay.

[1:10:30] Trustee Busheikin: And I'm just going to highlight a few points and then open up for discussion.

[1:10:33] Trustee Busheikin: And really a lot of what was discussed earlier is very relevant.

[1:10:37] Trustee Busheikin: And one of you talked about, you know, when, what do we do when constituents ask us about

[1:10:43] Trustee Busheikin: a topic on the projects or top priority list that isn't getting dealt with that's sort of falling

[1:10:49] Trustee Busheikin: off the list and all we can say is sort of i think i was taking notes it's being ignored until it

[1:10:55] Trustee Busheikin: gets picked up and that's and that's what uh trustee critchley and i are in the business of

[1:11:00] Trustee Busheikin: doing on denman um we try and choose our words a little more carefully um and uh it's um it's okay

[1:11:09] Trustee Busheikin: to do that for a while, but how long? And I want to just also mention that this is not

[1:11:13] Trustee Busheikin: in any way a critique of staff. Staff have been amazing. I'm looking at a systemic issue and in

[1:11:20] Trustee Busheikin: detection on many of the things that have been discussed. I hope you got the number of 45 project

[1:11:26] Trustee Busheikin: hours this term for the Denman Island Local Trust Committee. There was an error in the reporting

[1:11:31] Trustee Busheikin: done to Trust Council. I double checked it with RPM Cower. So we're not talking about something

[1:11:37] Trustee Busheikin: something subtle here. And last term, the Dem and LTC completed two top priority projects

[1:11:44] Trustee Busheikin: over the term. That's one every two years. So, you know, it brings up a question of what is a

[1:11:49] Trustee Busheikin: reasonable expectation and then how to meet that expectation. And, you know, some of the stuff

[1:11:59] Trustee Busheikin: discussed earlier on what is a project and what is a top priority, and there seems to be a great

[1:12:04] Trustee Busheikin: deal of confusion about the about both of those lists and I was always always under the impression

[1:12:12] Trustee Busheikin: that the top priorities list is your three top priorities and that the first one will be the one

[1:12:16] Trustee Busheikin: that gets worked on and the other two will get worked on if there's time or if the first one

[1:12:20] Trustee Busheikin: maybe is on a long-term hold and so I'm a little bit quite perturbed to get the feeling that

[1:12:27] Trustee Busheikin: our trustees and staff thinking that all three top priorities need to be worked on unless otherwise

[1:12:32] Trustee Busheikin: otherwise directed. And then there's the projects list, which we used to call the long list, which I

[1:12:37] Trustee Busheikin: agree is a historical record of items that an LTC has flagged for potential attention, and probably

[1:12:45] Trustee Busheikin: should be renamed and dealt with differently, and it should be clarified in policy. And then

[1:12:50] Trustee Busheikin: I just don't think it should be an impediment to working forward, and I think we need to look at

[1:12:54] Trustee Busheikin: expectations. And, you know, I talked in my submission about the basic assumption that

[1:13:01] Trustee Busheikin: planning resources are allocated across local trust committees with a a reasonable degree of

[1:13:09] Trustee Busheikin: shall we say fairness uh given the different population basis of the island but this isn't

[1:13:15] Trustee Busheikin: an exact science because it's it doesn't work that way and i think it it does um i'm happy to

[1:13:22] Trustee Busheikin: keep working with that uh but i just certainly the denman example suggests that that doesn't

[1:13:28] Trustee Busheikin: work very well uh and uh

[1:13:38] Trustee Rogers (probable): we've lost you laura um yeah so i'm just watching video cameras here and

[1:13:50] Trustee Rogers (probable): it looks like everybody else is moving except laura so i think we've lost her connection yeah

[1:13:57] Voice 16: i think that's right because i can hear and see everybody else so yeah

[1:14:00] Trustee Fast: she's frozen all

[1:14:03] Trustee Rogers (probable): right um

[1:14:04] Trustee Rogers (probable): Um, okay. That hasn't happened before. Oh, Laura, your head just moved. But you were not getting

[1:14:14] Trustee Rogers (probable): enough. And now you've completely dropped off the call. How about we recess and see what happens in

[1:14:25] Trustee Rogers (probable): the next five minutes. And we'll continue on accordingly. And Laurie, if I can apologize,

[1:14:33] Trustee Rogers (probable): much ice if I can ask you to assist. Okay,

[1:14:36] Trustee Busheikin: I'm back. Can you hear me? Yes.

[1:14:41] Trustee Busheikin: Okay, I'm going to

[1:14:42] Trustee Busheikin: try it again, if you don't mind, and I won't put my video on and that sometimes helps with these

[1:14:48] Trustee Busheikin: issues. And if I get cut off again, I'll phone in and I'll wait till you can slump me back into the

[1:14:54] Trustee Busheikin: agenda. And you can go ahead with other business in the meantime. Is that okay? Sure.

[1:14:58] Trustee Rogers (probable): If you think

[1:14:59] Trustee Rogers (probable): your connection is stable now, then we were just going to go for a five minute break and see what

[1:15:03] Trustee Rogers (probable): what happened but you're back here so let's uh wrap up your delegation if

[1:15:08] Voice 12: you don't mind and

[1:15:09] Trustee Rogers (probable): yeah if i might

[1:15:11] Trustee Rogers (probable): just comment that you started out by i think suggesting that you were expecting a

[1:15:16] Trustee Rogers (probable): discussion um with the committee on this topic and um sort of the certainly delegations we often

[1:15:23] Trustee Rogers (probable): get criticisms about people come and talk to us and we don't do anything i don't know that we're

[1:15:27] Trustee Rogers (probable): necessarily prepared to fully have a discussion certainly we could not not for me to speak for

[1:15:33] Trustee Rogers (probable): of the other members. And of course, we don't have the regional planning director with us today

[1:15:36] Trustee Rogers (probable): that might provide us advice, although we have the CAO with us today. So I think probably more

[1:15:43] Trustee Rogers (probable): just my own expectation would be to set the stage for reviewing this more broadly as time goes by

[1:15:50] Trustee Rogers (probable): in consultation with the regional planning director and overall projects. But I'm not so

[1:15:56] Trustee Rogers (probable): sure that we're going to be able to provide you answers or solutions today. So I wanted to say

[1:16:01] Trustee Rogers (probable): that i'm not sure if the other vice chairs think that but i'll turn it back to you

[1:16:07] Trustee Busheikin: okay thank you uh thanks for um setting that clear um so um yeah i don't want to just read

[1:16:14] Trustee Busheikin: out what i sent you uh especially we're not

[1:16:16] Trustee Busheikin: gonna have um discussions so i think that uh you know

[1:16:22] Trustee Busheikin: i've been talking about this as has trusted virtually for some time and every term there

[1:16:26] Trustee Busheikin: seems to be that i've been a trustee one or two local trust committees that get caught in this

[1:16:30] Trustee Busheikin: uh quagmire and um and i've heard from them in in past um us terms and i i think now is a great

[1:16:39] Trustee Busheikin: time to look at how not to make this quagmire and uh you know in terms of dem and i'm going to just

[1:16:45] Trustee Busheikin: keep working um to get something to happen this term i i was um just speaking personally

[1:16:53] Trustee Busheikin: i i had a reaction i mean it was hard for me to hear the round table at trust council of all these

[1:16:59] Trustee Busheikin: local trust committees saying we're doing this project and that project and then see those same

[1:17:03] Trustee Busheikin: local trust committees listed on the um the list of already projects for the regional planning team

[1:17:10] Trustee Busheikin: and also hear from those trustees about the complicated rezoning applications on their

[1:17:15] Trustee Busheikin: islands and i'm thinking well why why is that happening it doesn't seem right and i know my

[1:17:22] Trustee Busheikin: you know my feelings are not how decisions are made but they they sometimes point to

[1:17:27] Trustee Busheikin: something that needs to be looked at you know i put forward five possible directions um after

[1:17:34] Trustee Busheikin: hearing today's uh discussion i think another one would be to clarify and i think if you look

[1:17:40] Trustee Busheikin: at policy it might be there that the projects list is simply a tracking mechanism for um

[1:17:46] Trustee Busheikin: topics the ltc thinks might need to be looked at at one point and i do think it should be renamed

[1:17:52] Trustee Busheikin: I think it makes projects list sounds very clear the public sees it that's like oh that's your

[1:17:57] Trustee Busheikin: projects top priorities list could be renamed top priority projects list um because it does seem

[1:18:03] Trustee Busheikin: like there's that that's a if that's an impediment that's really a shame so I guess then since we're

[1:18:10] Trustee Busheikin: not going to have a discussion um I would then leave this in your hands if there's time and

[1:18:17] Trustee Busheikin: and anyone wants to make any comments,

[1:18:19] Trustee Busheikin: I just, having brought this up many times

[1:18:22] Trustee Busheikin: and talked to Trustee Kirkley who's brought it up

[1:18:25] Trustee Busheikin: and talked to trustees in past terms of the same issue,

[1:18:27] Trustee Busheikin: I think what I'd like to see is a stronger sense

[1:18:34] Trustee Busheikin: of an institutional recognition that this is an issue

[1:18:38] Trustee Busheikin: that can be solved and some institutional support

[1:18:43] Trustee Busheikin: for solving it.

[1:18:44] Trustee Busheikin: I think things can be solved very quickly

[1:18:46] Trustee Busheikin: when the will is there.

[1:18:47] Trustee Busheikin: I mean, the way that the Salt Spring Local Trust Committee came forward with the Ganges project was brilliant.

[1:18:55] Trustee Busheikin: And I've talked to many trustees and even staff members who said, oh, I had no idea you could even do that.

[1:19:01] Trustee Busheikin: Because in our mind, you couldn't put forward a big budget project like that as an LTC.

[1:19:06] Trustee Busheikin: But in fact, you can.

[1:19:07] Trustee Busheikin: And someone thought that up and someone moved it forward out of the box of what we thought was our regular practice.

[1:19:14] Trustee Busheikin: And I think I would love to invite more out-of-the-box

[1:19:18] Trustee Busheikin: thinking and just a sense of support to move through

[1:19:22] Trustee Busheikin: what on Denman is being experienced as a severe bottleneck.

[1:19:28] Trustee Busheikin: And that's it, I'm done, thank you.

[1:19:30] Trustee Rogers (probable): Thank you, Chair, for shaking.

[1:19:32] Trustee Rogers (probable): So vice-chairs, do you have any feedback for the delegate?

[1:19:39] Trustee Rogers (probable): That's the best way for me to phrase it.

[1:19:40] Trustee Rogers (probable): Vice-chair Patrick and then vice-chair Fast.

[1:19:45] Trustee Patrick: Thank you, Laura, very much for being brave to bring this forward and talk to us about it, because it is important.

[1:19:52] Trustee Patrick: On your solutions, I think the one, and what relates to your question about Salt Spring, is the political will solution piece.

[1:19:59] Trustee Patrick: that and and i look at that's why i brought up housing earlier is the benefits of dealing with

[1:20:08] Trustee Patrick: housing and looking at understanding what's happening on denman gabriola salt spring

[1:20:15] Trustee Patrick: one of the other islands that are dealing with housing here galliano and on so forth

[1:20:19] Trustee Patrick: it's when we take that time to truly understand and get to the you know sort of the root causes

[1:20:26] Trustee Patrick: causes, what are causing these issues and how they relate to our mandate, we can come

[1:20:33] Trustee Patrick: up with better solutions that can apply to a broader range of islands.

[1:20:38] Trustee Patrick: So I think we need more political will to make these projects robust and the voices

[1:20:46] Trustee Patrick: heard of our various islands within these projects.

[1:20:49] Trustee Patrick: projects um so that that i just like i said encourage you that one of the solutions there

[1:20:54] Trustee Patrick: is political will thank you uh

[1:20:59] Trustee Rogers (probable): sue allen fast yeah

[1:21:02] Trustee Fast: thanks for bringing this forward laura i i

[1:21:04] Trustee Fast: you and i have talked about um issues like this before when we were uh looking at uh ocp and

[1:21:13] Trustee Fast: anyway i've had this conversation with executive committee um other times uh members of executive

[1:21:19] Trustee Fast: committee and other trustees uh and i i agree that there's we need more clarity around uh top

[1:21:26] Trustee Fast: projects and um or sorry pro projects list in the top priorities list because even at this committee

[1:21:35] Trustee Fast: there was confusion uh i came forward with the denman approach and uh and heard no that's

[1:21:42] Trustee Fast: incorrect everybody knows that it's the other way so um uh can clarification and what's been

[1:21:49] Trustee Fast: described as a 25 year um or maybe longer culture uh i think has been shifting or something anyway

[1:21:58] Trustee Fast: as somebody coming from uh not from an ltc background but but from bowen um it has been

[1:22:06] Trustee Fast: confusing and i can't say i'm clear on it yet so that clarification will be welcome i like the idea

[1:22:11] Trustee Fast: of uh criteria and i heard uh the cao mentioned that i think that was the cao mentioned that

[1:22:16] Trustee Fast: staff are working on that i've heard it a couple times and um yeah this issue needs resolution and

[1:22:23] Trustee Fast: the uh cao has mentioned a couple times that executive committee about working on this uh

[1:22:29] Trustee Fast: these 150 to 200 projects too it's um a need to manage expectations there so um thanks for

[1:22:38] Trustee Fast: begin it forward okay

[1:22:41] Trustee Rogers (probable): thank you so fast dan did you have a hand up or no yes i did um

[1:22:46] Voice 16: and um want

[1:22:48] Voice 16: to thank again laura for bringing this she and i have had this a conversation about this um before

[1:22:55] Voice 16: i i guess i have a couple of reflections um one is i'm not sure i haven't got my head around what

[1:23:02] Voice 16: the executive committee can do about this frankly um because it's not our job to direct the

[1:23:09] Voice 16: delivery of planning services and i would uh i mean i would be very resistant to any suggestion

[1:23:16] Voice 16: that it is our job to do that so um and i suffered similar frustrations uh which i usually put down

[1:23:24] Voice 16: to exigencies of the circumstances and priorities across the northern trust area and staff changes

[1:23:31] Voice 16: The second thing is that my second reflection is, you know, a lot of this discussion is probably going to be part of the LPS review process project is how do we, and it already started and you heard some of our discussion with the CAO this morning and related to how we get project some traction around some projects and particularly those that for which there's been some frustration.

[1:23:58] Voice 16: I guess my third reflection is I'm wondering whether it's helpful that you're the chair of the Regional Planning Committee, but would these sort of suggestions not more appropriately belong to the RPC for them to consider and make recommendations to Trust Council for, and I know everybody has a lot on their plate.

[1:24:24] Voice 16: I'm on TPC, and we've got a ton of work on our plate, and I think RPC is the same, but I just wonder whether, rather than the executive committee, whether RPC might be the place to take these issues for suggestions to changes to policy, some of which make sense to me, as opposed to our role.

[1:24:45] Voice 16: I guess the last one's a question rather than a reflection, but I guess I'd be interested

[1:24:52] Voice 16: to hear what the chair, the CAO, and yourself feel about all of that, about that last one

[1:24:59] Voice 16: in particular.

[1:25:02] Voice 13: Sure.

[1:25:04] Trustee Busheikin: Chair Luckham, can I give a brief answer to that?

[1:25:06] Trustee Busheikin: Sure.

[1:25:08] Trustee Busheikin: I think RPC is a great avenue, and I think that at the same time, sometimes the chair

[1:25:17] Trustee Busheikin: is not the best person to bring things forward. I'm kind of busy chairing. But I've wanted a

[1:25:24] Trustee Busheikin: deeper discussion. And, you know, it

[1:25:27] Trustee Busheikin: is too bad that Director Marler is not here, but I assume

[1:25:30] Trustee Busheikin: he's out there on holiday, which he deserves for doing good work somewhere. And maybe that comes

[1:25:39] Trustee Busheikin: down to the question of political will. I'm feeling like it needs maybe a wider discussion

[1:25:46] Trustee Busheikin: or a broader or higher level discussion than rpc um like to be blunt i'm finding it's not

[1:25:53] Trustee Busheikin: i feel i brought it to rpc and hasn't exactly been pushed away but it hasn't been picked up

[1:26:00] Trustee Busheikin: either and i'm just don't quite know what to do as i you know again tell constituents that this

[1:26:06] Trustee Busheikin: nothing is happening because etc etc yeah

[1:26:12] Trustee Rogers (probable): i see the ceo's hand up there too and do definitely

[1:26:17] Trustee Rogers (probable): want to give him the opportunity to speak, but I'm just going to make a couple of remarks which

[1:26:22] Trustee Rogers (probable): might seem even outlandish. The political will has come up a number of times, and you're absolutely

[1:26:34] Trustee Rogers (probable): right about that, but that doesn't just involve generational policy and making decisions about

[1:26:39] Trustee Rogers (probable): what comes first. There's a financial implication to the more resources to implement the work,

[1:26:45] Trustee Rogers (probable): the many many wishes across the entire area I can't it doesn't fall quietly upon me the man

[1:26:52] Trustee Rogers (probable): the person years that was indicated on CEO Hudson Pillars nice beautiful little spreadsheet there

[1:26:58] Trustee Rogers (probable): I think it's like 200 person years and the best case scenario to accomplish all the work that all

[1:27:03] Trustee Rogers (probable): the LTCs want to do and and so indeed there's a political will in deciding what it is that's

[1:27:09] Trustee Rogers (probable): important and how you're going to get it done how we're going to fund it um um and you know this is

[1:27:16] Trustee Rogers (probable): this whole topic is a a work in progress uh we are uh in the middle of probably the most

[1:27:23] Trustee Rogers (probable): dramatic uh alteration to how we deliver services in the in the land use planning services and the

[1:27:29] Trustee Rogers (probable): allen's trust and has ever been undertaken thanks to um the uh the director of uh

[1:27:34] Trustee Rogers (probable): uh, uh, regional planning services and the CAO and, and council support for doing that. So, um,

[1:27:42] Trustee Rogers (probable): there's a lot here. I don't know that we're going to solve it this morning and I'll turn to the CAO

[1:27:47] Trustee Rogers (probable): and then I'll come back to trust you, Patrick.

[1:27:50] Voice 10: Well, I've got a couple hours, Mr. Chair,

[1:27:52] Voice 10: that, uh, that I

[1:27:54] Trustee Rogers (probable): can get into.

[1:27:55] Voice 10: I'm happy to,

[1:27:56] Voice 10: happy to do a couple hours straight.

[1:27:58] Voice 10: eight.

[1:27:59] Trustee Busheikin: It is a complex issue.

[1:28:01] Voice 10: You know, I'm going to open with a line that you're familiar with.

[1:28:07] Voice 10: No disrespect to elected officials, much like no disrespect to staff, right? Where we say

[1:28:15] Voice 10: no disrespect to staff, but the da-da-da-da-da-da-da-da. And no disrespect to elected

[1:28:23] Voice 10: elected officials, but we need a complete awareness all the way around the 360 degrees

[1:28:30] Voice 10: of why the Islands Trust is in this situation. It's not a funnel that ends up with the last

[1:28:38] Voice 10: thing being a report that goes forward to a committee for concerns. It is a significant

[1:28:44] Voice 10: resource and allocation and decision-making, linear decision-making issue. We make decisions

[1:28:57] Voice 10: like we're a regional district or a municipality, and we can't afford to do that. We can't afford

[1:29:03] Voice 10: to have an issue come in front of us with staff report on it that has four LTC meetings a year

[1:29:09] Voice 10: and say, I'd like that part tweaked, and then have that come back two months later.

[1:29:16] Voice 10: and then have that finally get into a bylaw two months after that, such that one issue

[1:29:21] Voice 10: or one sentence in a bylaw takes eight months to get corrected. We have to really be looking

[1:29:29] Voice 10: at a fundamental collective reordering of how we do things. The Denman example, I think,

[1:29:35] Voice 10: is a great example, and I'm so glad this is out here because we can springboard off of this.

[1:29:41] Voice 10: but i guess my key takeaway would be there is a role for executive committee to support

[1:29:47] Voice 10: looking at the policy implications here which are only surface deep i think the the conversation

[1:29:55] Voice 10: where we said we really have to look at the projects less than the top priorities

[1:30:00] Voice 10: It's it's more than that. It's it's it's it's looking deeper at how we get these things done.

[1:30:06] Voice 10: Indeed, the regional planning renewal process is to address exactly this challenge that, you know, so it's going to take executive committee considering options and selecting them at some point and providing the trustees.

[1:30:24] Voice 10: it will need the regional planning committee and the chair to review the projects that are coming

[1:30:32] Voice 10: forward and help prioritize what this organization wants on a continuous basis and having a really

[1:30:39] Voice 10: effective committee over the last year year and a half we've really developed our committee so that

[1:30:44] Voice 10: they are and I would with apologies to some elements of the previous term there was I don't

[1:30:50] Voice 10: know if there was full direction or full force in our committees now i think there is um regional

[1:30:56] Voice 10: planning committee does have to take on um this function but we have to honestly sit down as a as

[1:31:03] Voice 10: a group and look at this issue and sort of move over move off of just it's it's simply resources

[1:31:10] Voice 10: we have to have concise decision making we have to realize there's limitations like if you look

[1:31:18] Voice 10: at the allocated financial statements, Denman Island is one of the more planning intensive

[1:31:26] Voice 10: hours LTCs that we have here. And that they're unsatisfied is sort of the

[1:31:33] Voice 10: epitome of the challenges we face. How do we overcome that collectively? That is the driving

[1:31:41] Voice 10: work behind what we're trying to do here. So I think it's going to be RPC, executive committee,

[1:31:48] Voice 10: staff trying to reorder itself as you're seeing and ultimately I think that and I'll refer to

[1:31:55] Voice 10: it again the select committee is going to be running up or some external agency is going to

[1:31:59] Voice 10: be running up against what is the impediment to getting these works done is that the structure

[1:32:05] Voice 10: itself is it performance is it decision making and governance you know all of those things

[1:32:12] Voice 10: are at play so i i uh thank uh uh trustee beshaken um i think having this on the table is is really

[1:32:21] Voice 10: really helpful i've got lots to say i've got lots of slides i could present right now but this is

[1:32:26] Voice 10: the essentially the topic of the day okay

[1:32:31] Trustee Rogers (probable): thank you um

[1:32:33] Voice 10: laura

[1:32:35] Trustee Patrick: patrick i just wanted to quickly

[1:32:37] Trustee Patrick: follow up because i wanted to make sure my political will statement wasn't about just

[1:32:41] Trustee Patrick: just shoving, you know, you're using your authority to get work done. It was about finding

[1:32:46] Trustee Patrick: those connections of, of where we have work that's in common was what I was making reference to in

[1:32:52] Trustee Patrick: the political will.

[1:32:54] Trustee Rogers (probable): I understand that. Yeah. Excellent. Trustee Bishakin, do you have any

[1:33:02] Trustee Rogers (probable): final remarks? Otherwise I'll just thank you for your presentation today. And I think you know

[1:33:07] Trustee Rogers (probable): know that it's certainly this is an important topic to us as well as is to you in order to be

[1:33:14] Trustee Rogers (probable): able to get all this work done.

[1:33:18] Trustee Busheikin: Thank you. I do know that. And I know that, you know,

[1:33:21] Trustee Busheikin: you're all thinking deeply and discussing deeply about it. And I already saw that earlier in the

[1:33:26] Trustee Busheikin: meeting. And, you know, I thank you for the opportunity to come and, you know, maybe stir

[1:33:33] Trustee Busheikin: the pot a bit or bring forward some um uh just some thoughts and i'm glad i'm happy to hear the

[1:33:40] Trustee Busheikin: response and i'll probably be contacting cao hudson pillar for to hear maybe not two hours

[1:33:47] Trustee Busheikin: worth because i know he's a

[1:33:48] Trustee Busheikin: busy man but a little bit more i'm

[1:33:51] Voice 10: happy to have a conversation

[1:33:53] Trustee Rogers (probable): yeah

[1:33:53] Trustee Busheikin: um so thank you and

[1:33:56] Trustee Rogers (probable): keep in mind i think there's a body of work coming forward from

[1:33:59] Trustee Rogers (probable): his office, which may help with that too. So I think if that concludes delegation,

[1:34:07] Trustee Rogers (probable): shall we now have a maybe slightly more than five minute break to get us through to the lunch

[1:34:11] Trustee Rogers (probable): period? Do you want five minutes or 10 minutes? Some indication here? 10 minutes I'm seeing. Okay.

[1:34:20] Trustee Rogers (probable): So let's break for 10 minutes, which means that we're going to come back at 1045 and we'll continue

[1:34:27] Trustee Rogers (probable): you on till uh a lunch break comes up um so thank you everybody see you in 10 minutes okay everybody

[1:44:12] Trustee Rogers (probable): welcome back sorry for the delay in my own return but here we are um so that's um a lot to think

[1:44:25] Trustee Rogers (probable): about from the delegate thank you laura if you're still watching um local trust committee uh chair

[1:44:34] Trustee Rogers (probable): Chair updates. Let's go around the room. My video layout is Vice Chair Fast, Vice Chair Rogers and

[1:44:42] Trustee Rogers (probable): Vice Chair Patrick. So let's go in that order. Okay. Morning,

[1:44:48] Trustee Fast: everybody. I only have Bowen and

[1:44:51] Trustee Fast: the municipality to report on right now. The Denman LTC agenda is posted. But Bowen Council

[1:45:04] Trustee Fast: met Bowen Council met on Monday evening and I just wanted to mention we established a heritage

[1:45:12] Trustee Fast: registry and this is heritage not as it's necessarily used at the at the Islands Trust

[1:45:19] Trustee Fast: but it's the first time we've had a chance to register our significant buildings and sites

[1:45:28] Trustee Fast: heritage sites that are on public land so that's what that is uh so we did that after many years

[1:45:35] Trustee Fast: of work from bowen highland uh preservation association and uh work that was back in the

[1:45:42] Trustee Fast: island started back in the island's trust time um for bowen um we uh gave first reading to a revised

[1:45:51] Trustee Fast: cannabis bylaw um we have a currently an island-wide prohibition um for retail cannabis

[1:45:59] Trustee Fast: unless um there's a rezoning takes place that's we put in place before the federal and provincial

[1:46:07] Trustee Fast: regulations came out so now we're looking at readjusting it back um to be uh now that there

[1:46:14] Trustee Fast: there are rules in place.

[1:46:18] Trustee Fast: Eagle Cliff floats, we took out a,

[1:46:22] Trustee Fast: we're going to renew our lease from the province

[1:46:26] Trustee Fast: for 30 years for the Eagle Cliff community dock

[1:46:31] Trustee Fast: and swimming floats.

[1:46:32] Trustee Fast: And I don't know if this happens in the Islands Trust

[1:46:35] Trustee Fast: or whether we can do this, but in the Islands Trust,

[1:46:38] Trustee Fast: but I thought I'd flagged that.

[1:46:39] Trustee Fast: And this is like, there has been a lease in place

[1:46:43] Trustee Fast: for about eight years so far and um we discussed the sea to sky climate action uh reporting um that

[1:46:51] Trustee Fast: the islands trust is also looking at and we received a letter from bc timber sales which is

[1:46:57] Trustee Fast: the logging company um associated with the province who um uh have a option for um providing public

[1:47:09] Trustee Fast: providing input and uh so we're going to send them a letter basically thanking them for not

[1:47:14] Trustee Fast: being on their list and uh uh reiterating our uh concern about preserving um watershed and

[1:47:21] Trustee Fast: and forests on crown land and um and then uh lastly i pres at the end of the meeting as usual

[1:47:28] Trustee Fast: i get a few minutes to uh verbally present uh any um happenings at the islands trust so this time

[1:47:35] Trustee Fast: i presented the uh verbally and briefly presented the um trust area services report this is the

[1:47:41] Trustee Fast: first time that had been included on a municipal agenda at the request of a Bowen constituent and

[1:47:50] Trustee Fast: so I just gave it a light overview and I think people members of municipal council like that

[1:47:59] Trustee Fast: and they're interested in the annual joint meeting so which Claire's already referred to

[1:48:06] Trustee Fast: uh here and um that's uh that's all i've got right now thank you thank

[1:48:14] Trustee Rogers (probable): you vice chair fast

[1:48:15] Trustee Rogers (probable): um i think i said vice chair rogers was next thanks

[1:48:23] Voice 16: um i just have a couple things to report

[1:48:26] Voice 16: one is um gabriola we had a public hearing um interesting format we had public hearing from

[1:48:34] Voice 16: from about 10 o'clock to about 1.15,

[1:48:39] Voice 16: and then the meeting, the LTC reconvened at 4.30

[1:48:44] Voice 16: to consider a third reading of the bylaws

[1:48:47] Voice 16: that are actually on our agenda,

[1:48:50] Voice 16: so I won't talk about those bylaws.

[1:48:52] Voice 16: I'll talk about them when we get to them.

[1:48:55] Voice 16: It was, you know, the process went quite well, I thought.

[1:49:03] Voice 16: We had a very fulsome discussion at the local trust committee afterwards for about an hour and a half before we gave the third reading.

[1:49:12] Voice 16: So that's the only meeting we've had so far.

[1:49:14] Voice 16: Of course, I have a bunch coming up, as we all do, I'm sure.

[1:49:18] Voice 16: Just I think maybe the notice went to all trustees.

[1:49:22] Voice 16: I'm not sure.

[1:49:23] Voice 16: But if not, just to let you know that we were advised that Sandy Beach on Keats Island is now owned by the Trust Conservancy.

[1:49:34] Voice 16: So I'm very pleased by that news, about eight acres of property.

[1:49:41] Voice 16: And I won't take my share fast thunder related to what the Conservancy intends to do with that.

[1:49:48] Voice 16: that but i from our perspective as a local trust committee we're obviously very very pleased with

[1:49:54] Voice 16: the evolution of that um uh protection of that and some other property on keats island um

[1:50:01] Voice 16: that's my report thank

[1:50:05] Trustee Rogers (probable): you vice chair rogers uh vice chair patrick i

[1:50:08] Trustee Patrick: haven't had any meetings

[1:50:10] Trustee Patrick: yet the first meeting will be january 15th that's coming up thursday is a joint meeting with the

[1:50:15] Trustee Patrick: the North and South Pender.

[1:50:17] Trustee Patrick: It's a community information meeting

[1:50:18] Trustee Patrick: on residential floor area.

[1:50:22] Trustee Patrick: Staff are going to be doing a presentation

[1:50:23] Trustee Patrick: on like grandfathering and what that all means first

[1:50:27] Trustee Patrick: before they open the floor on that conversation.

[1:50:30] Trustee Patrick: And then I'll have a real busy week on the January 25th.

[1:50:35] Trustee Patrick: I have North Pender, South Pender and Saturna

[1:50:38] Trustee Patrick: all on the same week.

[1:50:41] Trustee Patrick: That's it.

[1:50:42] Trustee Rogers (probable): Okay, thank you very much Vice Chair Patrick.

[1:50:45] Trustee Rogers (probable): So, indeed, also, LTCs, for me, haven't really started up yet. However, there was a fair amount of correspondence that has come in over the holiday break, I guess.

[1:51:04] Trustee Rogers (probable): And most significantly, on Salt Spring Island, let me just have a quick look here, 568 pieces of email have come in since the 9th of January on one, it's not even an application, it's a request to the local trust committee to defer by law enforcement.

[1:51:29] Trustee Rogers (probable): And so that's certainly a very active, has a lot of interest on Salt Spring Island, and it's to do with a bakery that has been operating outside of the allowed zoning, the uses and the zoning that it's involved in, and they're supposed to be bringing an application for rezoning to us.

[1:51:54] Trustee Rogers (probable): A very popular bakery, apparently.

[1:51:56] Trustee Rogers (probable): currently. And so, yeah, that's really it. Certainly, there's a busy week ahead for me

[1:52:04] Trustee Rogers (probable): here, starting on Monday with the governance review process, committee process. And just

[1:52:15] Trustee Rogers (probable): to let you know, I paused because of personal situation in having conversations with the

[1:52:21] Trustee Rogers (probable): trustees throughout the trust area. And that has gone well. And indeed, there's some themes

[1:52:26] Trustee Rogers (probable): that arise from this certainly everybody's projects list of concern and

[1:52:34] Trustee Rogers (probable): questions around how we operate so that's ongoing and everybody's quite

[1:52:41] Trustee Rogers (probable): honestly excited about the potential to advance some of their work locally where

[1:52:46] Trustee Rogers (probable): they can and certainly invested in the policy statement work that's that's

[1:52:51] Trustee Rogers (probable): going ahead and sees the significance of that so that I'll be picking that up

[1:52:55] Trustee Rogers (probable): again in the near future um but i put that on pause for a moment um so that's it from me i think

[1:53:03] Trustee Rogers (probable): that then concludes uh chair updates and so i'll just ask um quickly uh island stress conservancy

[1:53:09] Trustee Rogers (probable): liaison uh swell and fast is there anything significant you'd like to bring to our attention

[1:53:14] Trustee Rogers (probable): from that body just

[1:53:18] Trustee Fast: a few things they're mostly staffing changes and and um uh claire can correct

[1:53:23] Trustee Fast: me if I'm wrong but I believe we get to welcome Kate Emmings as the Permanent Manager for the

[1:53:29] Trustee Fast: Islands Trust Conservancy and now exempt from the union and that whole interim position for many

[1:53:39] Trustee Fast: years is now, that interim time is over and Kate is in the staff role which is great. We've got to

[1:53:50] Trustee Fast: welcome aaron and um i believe she's helping out with the fundraising and the communications

[1:53:57] Trustee Fast: aaron colson and um as carla funk is moving to part-time and i won't go through all these

[1:54:04] Trustee Fast: details because i haven't met some of these people yet um but just uh to follow up with

[1:54:10] Trustee Fast: trustee uh rogers was mentioning the sandy beach um nature reserve uh will be the 30th

[1:54:16] Trustee Fast: nature reserve in 30 years so there'll be some promotion and uh promotion maybe that's not the

[1:54:22] Trustee Fast: right word but communications about that and uh involving that and there'll be some formal

[1:54:27] Trustee Fast: announcements uh that we are communicating with uh staff are communicating with the first nations

[1:54:33] Trustee Fast: and other partners about so more more to follow about that that's all really i've got right now

[1:54:39] Trustee Fast: thank you

[1:54:39] Trustee Rogers (probable): okay super thank you and i uh thank you for reminding me about kate emming's appointment

[1:54:46] Trustee Rogers (probable): I did send her a personal note to really thank her for stepping up into that role.

[1:54:54] Trustee Rogers (probable): Really glad to know that that's how that's unfolded.

[1:54:58] Trustee Rogers (probable): And also want to recognize the terrific work that Jennifer Lason did for us in her time in that role and wish her every success in her new interests.

[1:55:10] Trustee Rogers (probable): This takes us now to bylaws for approval and consideration.

[1:55:14] Trustee Rogers (probable): We have three items here, two related from Gabriola Island.

[1:55:19] Trustee Rogers (probable): The first one being the Bowen Island Municipal Bylaw No. 528.

[1:55:24] Trustee Rogers (probable): It's generally been a practice that the Regional Planning Manager make a presentation to us on those bylaws

[1:55:30] Trustee Rogers (probable): and certainly the opportunity for the locally elected to speak to it and make the motion.

[1:55:36] Trustee Rogers (probable): But I'll just turn it to Stefan Cermak to advise us on the Bowen Island Municipality.

[1:55:41] Voice 9: Sure. Thank you, Mr. Chair. And hello, Executive Committee again.

[1:55:45] Voice 9: you know you have

[1:55:47] Voice 9: Vice Chair Sue Ellen Fast who can

[1:55:49] Voice 9: speak to this bylaw perhaps better than I

[1:55:51] Voice 9: but it's primarily a technical

[1:55:53] Voice 9: update or housekeeping bylaw

[1:55:55] Voice 9: that addresses minor issues

[1:55:57] Voice 9: such as formatting, general regulations

[1:55:59] Voice 9: and some definitions such as

[1:56:01] Voice 9: water course and floor area

[1:56:04] Voice 9: you know in review

[1:56:05] Voice 9: of that staff have recommended that the

[1:56:07] Voice 9: Executive Committee approve the bylaw as it is

[1:56:09] Voice 9: not contrary to or at variance with the

[1:56:11] Voice 9: Islands Trust Policy Statement

[1:56:13] Voice 9: but that's my short and simple presentation.

[1:56:16] Trustee Rogers (probable): Thank you very much, Stefan.

[1:56:18] Trustee Rogers (probable): So Bowen Island Municipality Trustee and Councillor,

[1:56:24] Trustee Rogers (probable): do you want to speak, well, you want to make the motion

[1:56:26] Trustee Rogers (probable): and then your opportunity to speak to your motion.

[1:56:29] Trustee Fast: Sure, I'll move that Executive Committee

[1:56:31] Trustee Fast: advise the Bowen Island Municipality

[1:56:32] Trustee Fast: that bylaw number 528 cited as Bowen Island Municipality

[1:56:36] Trustee Fast: land use bylaw number 57, 2002,

[1:56:38] Trustee Fast: amendment bylaw number 528, 2020

[1:56:41] Trustee Fast: 2020 is not contrary to or at variance with the island's trust policy statement do

[1:56:46] Trustee Rogers (probable): i have a

[1:56:46] Trustee Rogers (probable): seconder uh trustee vice chair patrick thank you for that um vice chair fast wish to speak to the

[1:56:54] Trustee Rogers (probable): motion sure

[1:56:56] Trustee Fast: i i'll just say a few words um as stefan has uh introduced it um it's a housekeeping

[1:57:04] Trustee Fast: keeping amendment exercise,

[1:57:08] Trustee Fast: catching up with 20 years of changes in legislation

[1:57:13] Trustee Fast: and observations by staff

[1:57:16] Trustee Fast: and clarifications required by the public.

[1:57:21] Trustee Fast: And so I'm, we, as you'll see in the report,

[1:57:25] Trustee Fast: it's a year process that it's been through

[1:57:28] Trustee Fast: at the Bowen Island Municipality side.

[1:57:31] Trustee Fast: and uh and now it's come to the island's trust and uh i don't think i need to go into all the

[1:57:38] Trustee Fast: nitty-gritty details um about it but i think um it'll help watercourses and wetlands and

[1:57:44] Trustee Fast: things like that as well as floor area and uh other kinds of um uh aspects make for a better

[1:57:53] Trustee Fast: bylaw for the public and for the community and uh staff generally okay

[1:58:00] Trustee Rogers (probable): thank you are there any um

[1:58:02] Trustee Rogers (probable): Um, uh, questions, um, from the vice-chairs and Dan Rogers, I see you.

[1:58:09] Voice 16: My only question is this, it's, it's, it may not be this bylaw that's an issue with, but I,

[1:58:16] Voice 16: I noted this as, um, it indicates that there's no intention or no mention of an, of an intention

[1:58:25] Voice 16: to refer any of these to First Nations. And we've certainly started that process with the,

[1:58:31] Voice 16: with all of our local trust committees they do i shouldn't say started we've been doing it for a

[1:58:35] Voice 16: long time um and uh you may recall a month and a half ago the ec referred a matter back to

[1:58:46] Voice 16: main ltc because they had not referred it to the local first nations um for comment and and so and

[1:58:54] Voice 16: we've done that now um so i know we're not being asked to approve this bylaw at this point we're

[1:59:00] Voice 16: simply being asked to advise them that it's not contrary to the island's trust policy statement

[1:59:07] Voice 16: and i also understand that the trust policy statement as it's currently written doesn't

[1:59:12] Voice 16: contain uh the type of um policies that require these to be referred but i wonder about you know

[1:59:20] Voice 16: we've been talking about bowen and when they're going to there it's on our follow-up action list

[1:59:26] Voice 16: about getting them to, trying to encourage them

[1:59:30] Voice 16: to do those kinds of referrals.

[1:59:32] Voice 16: And I wonder about what people think

[1:59:34] Voice 16: about where we're at on that,

[1:59:36] Voice 16: or maybe you can get some information

[1:59:37] Voice 16: as to whether Bowen is moving in that direction

[1:59:40] Voice 16: or has some intention to start doing that.

[1:59:44] Trustee Fast: Sure, I can flag with you a couple of things.

[1:59:48] Trustee Fast: One of them is that our Islands Trust Senior

[1:59:54] Trustee Fast: Intergovernmental Policy Advisor, Lisa Woodcocks,

[1:59:57] Trustee Fast: Sorry, I'm having trouble with my words here.

[2:00:00] Trustee Fast: had planned to, had organized a meeting that took quite a bit of time to organize with

[2:00:07] Trustee Fast: municipal staff. And that was like a week, it was scheduled for a week after the first COVID

[2:00:17] Trustee Fast: restrictions came down last year. So that was derailed at that point by the COVID work.

[2:00:25] Trustee Fast: since then and before that Bowen has done a bunch of initiatives and not always Bowen Council

[2:00:33] Trustee Fast: also in the community regarding relationships building relationships with First Nations and

[2:00:40] Trustee Fast: referring bylaws out has not been one of those although some of us as one member of a seven

[2:00:48] Trustee Fast: member council i can bring it up um but it doesn't become a priority the referral itself and uh um

[2:00:57] Trustee Fast: i'd be happy to share my long list of uh um um activities that have happened including um

[2:01:07] Trustee Fast: the mayor being blanketed in a ceremony from the squamish nation and that kind of thing

[2:01:12] Trustee Fast: uh recently but um i think the staff uh have been working with islands trust staff municipal

[2:01:21] Trustee Fast: staff and islands trust staff have been working together getting started working together on the

[2:01:25] Trustee Fast: idea or the the first nations uh initiatives um through the islands trust sign uh that we finally

[2:01:36] Trustee Fast: uh replaced down at the um or anyway the islands trust and the islands trust conservancy are now

[2:01:42] Trustee Fast: represented at the entrance to Bowen Island along with the names Nukulalikwam and Kualakam for

[2:01:51] Trustee Fast: Bowen Island and that's all on one sign so the things are starting to come together

[2:01:56] Trustee Fast: and if COVID permits perhaps Lisa Wilcox will be able to get over here for some workshops

[2:02:03] Trustee Fast: with staff or with council and I'm not sure when that can happen but I keep working on it.

[2:02:09] Trustee Fast: thank

[2:02:10] Trustee Rogers (probable): you um vice chair patrick oh

[2:02:14] Trustee Patrick: i mean we are somewhat constrained because we can only comment

[2:02:20] Trustee Patrick: as uh trustee rogers uh vice chair rogers had mentioned is the world constrained by what's in

[2:02:26] Trustee Patrick: the policy but could we not put a uh you know also send a motion a resolution that basically

[2:02:33] Trustee Patrick: you know we we can approve this but also give a motion encouraging them to

[2:02:39] Trustee Patrick: to somehow use encouraging words to encourage them

[2:02:43] Trustee Patrick: to seek referrals going forward or whatever

[2:02:48] Trustee Patrick: or something along those lines.

[2:02:51] Trustee Rogers (probable): I would suggest there's certainly potentially an amendment

[2:02:56] Trustee Rogers (probable): to the motions on the floor or indeed a separate motion

[2:02:59] Trustee Rogers (probable): to provide those words of encouragement.

[2:03:01] Trustee Rogers (probable): It seems not unreasonable.

[2:03:05] Trustee Rogers (probable): I'll just pause for a moment if you want to reflect on that.

[2:03:08] Trustee Rogers (probable): but i have a comment i'd like to make maybe i'll do that and then move you know uh trustee patrick

[2:03:16] Trustee Rogers (probable): i want to acknowledge and appreciate the work that you do and i know that you're just a singular

[2:03:22] Trustee Rogers (probable): representative um on the bowen municipality and i know that you are fully

[2:03:30] Trustee Rogers (probable): behind and supportive of our reconciliation efforts and I also know and recognize that

[2:03:39] Trustee Rogers (probable): and within our jurisdiction and ability to make decisions here we are constrained

[2:03:45] Trustee Rogers (probable): which is why it's important that the policy statement work that we're undertaking be

[2:03:53] Trustee Rogers (probable): be implemented. And there's no requirement for you to undertake any other suggestions that we

[2:04:01] Trustee Rogers (probable): might have to offer. And I appreciate the work that is happening in community and the things

[2:04:10] Trustee Rogers (probable): that you've mentioned just now as significant work to building relationship with First Nations.

[2:04:16] Trustee Rogers (probable): nations. However, referral of bylaws is a collaborative approach to engaging First

[2:04:25] Trustee Rogers (probable): Nations in our actual decision-making and our governance. And that is, I think, a message that

[2:04:31] Trustee Rogers (probable): has been clear from First Nations that they want to be communicated with at that administrative

[2:04:37] Trustee Rogers (probable): level. And sure, this is an administrative bylaw. I'm sure that there would be, I can't say,

[2:04:43] Trustee Rogers (probable): There may not be any objections to any of it. However, there is an absence of some language, generally. I don't know, to be honest, that Lisa Wilcox necessarily needs to be involved, although I know that it would be valuable for her to work with you, to just simply make the referral.

[2:05:05] Trustee Rogers (probable): rural. There's nothing to be afraid of. And it would be a positive step in demonstrating that

[2:05:14] Trustee Rogers (probable): we are interested in working with First Nations in our decision-making abilities. So, and it may

[2:05:26] Trustee Rogers (probable): appear that we harp on this, but I think that this shows from the vice chairs, the commitment

[2:05:31] Trustee Rogers (probable): of the Honest Trust Council to stand up to what is important that has been absent for so many years

[2:05:39] Trustee Rogers (probable): in all levels of governance. And I think we'd be excited to see that be picked up

[2:05:49] Trustee Rogers (probable): without the parents having to say, you should do this kind of thing. So, and I don't want to make

[2:05:56] Trustee Rogers (probable): light of it in any way shape or form either um but it comes up and it's important and so i felt

[2:06:03] Trustee Rogers (probable): necessary to speak to it as well but it's not within our ability on this decision so i'm going

[2:06:08] Trustee Rogers (probable): to ask if we're ready to call the question so to speak and in which case i'll call for the vote on

[2:06:15] Trustee Rogers (probable): the motion that has been moved and seconded all those in favor and so that carries um and so i'm

[2:06:24] Trustee Rogers (probable): going to ask now from the floor is there any other motion or direction that the LTC the executive

[2:06:31] Trustee Rogers (probable): committee would like to take with respect to this particular this request for decision Laura Patrick

[2:06:40] Trustee Rogers (probable): well

[2:06:40] Trustee Patrick: I'm either we could work on the words over lunch and bring it back of a resolution to

[2:06:47] Trustee Patrick: encourage encourage Bowen and rather than trying to draft that on the fly perhaps that's a fine

[2:06:52] Trustee Rogers (probable): That's a fine idea, and I appreciate that.

[2:06:55] Trustee Rogers (probable): Oh.

[2:06:55] Trustee Rogers (probable): I

[2:06:56] Trustee Patrick: was going to make a motion.

[2:06:58] Trustee Rogers (probable): Oh, sorry, go ahead.

[2:06:59] Trustee Patrick: Oh, go ahead.

[2:06:59] Trustee Patrick: I was going to say, if Vice Chair Rogers has the words, please proceed.

[2:07:03] Voice 16: Well, I just think it's relatively simple.

[2:07:05] Voice 16: I move that the Executive Committee, in replying to Bowen Island Municipality,

[2:07:14] Voice 16: I highly recommend that they refer this and all bylaws to the appropriate First Nations in their territory, in their, I don't know, I guess in their territory, in their area would be the right wording.

[2:07:31] Voice 16: And I saw Lisa Wilcox turn her camera on very briefly, and I don't know if she has any concerns related to that language.

[2:07:40] Voice 14: And

[2:07:41] Voice 16: I don't know if Laurie got that.

[2:07:42] Voice 16: Okay,

[2:07:44] Trustee Rogers (probable): so Lisa Wilcox, do you have any advice for us at this time?

[2:07:54] Voice 4: Just coming in kind of on the fly, halfway through whatever the discussion is.

[2:08:04] Voice 4: I think there's a few approaches that you're going to need to take,

[2:08:13] Voice 4: which is one providing maybe bowen island municipality with guidelines from a legal

[2:08:22] Voice 4: perspective about why it's important to ensure that bylaws ocps and other certain land use

[2:08:30] Voice 4: decisions are in ensuring that there's engagement and consultation with the first nations

[2:08:36] Voice 4: uh that would be really important from just a risk management standpoint i think it's very

[2:08:43] Voice 4: difficult to uh try to compel staff or elected officials to move towards reconciliation i think

[2:08:53] Voice 4: i mean i've been with the trust now two and a half years bowen island staff or council members

[2:09:01] Voice 4: Members do not reach out to despite numerous attempts to try to engage them and reach them on these issues.

[2:09:10] Voice 4: So given that, you might want to ask and kind of work with the different elected officials and talk to them about the benefits of embracing reconciliation and moving in that direction.

[2:09:28] Voice 4: you might not receive much traction uh it puts me in a difficult position to to kind of jettison

[2:09:35] Voice 4: into a council or to jettison into a group of staff that is not on board um and has has no

[2:09:45] Voice 4: champion within their their um group and it's really difficult for one individual person say

[2:09:52] Voice 4: like if we said oh to the vice chair please go and do these things that can also be very difficult

[2:09:58] Voice 4: it's difficult conversations and it it's hard so um yeah there there'd be different approaches

[2:10:07] Voice 4: you could take and i obviously if we weren't in covid we'd have more amicable situations where

[2:10:12] Voice 4: you maybe our council meets with their council and has different kinds of engagements on different

[2:10:19] Voice 4: topics and brings up the benefits of these things uh i think more awareness is going to happen we

[2:10:27] Voice 4: We saw what happened just the other day with the Surrey Council and their rejection of the land acknowledgements and the motion there.

[2:10:35] Voice 4: So more awareness is happening. So these things might be something that, you know, we could provide them with risk management in the form of a legal opinion.

[2:10:49] Voice 4: We could share our legal opinion that we received on reconciliation, we could share other information about the risk of not forwarding an OCP to a nation for review, but I also think

[2:11:06] Voice 4: I think it may be difficult for Bowen Municipal Council because the nations may be very busy and thinking about other things and the aspects that are happening on Bowen may not be within their radar right now to say, oh, this is somewhere where we need to assert our rights and title and we need to think about.

[2:11:30] Voice 4: They may be more focused on Squamish, and they may be more focused on Vancouver and Metro Vancouver, and aren't as concerned with Bowen as they may have been in the past. So, so that also makes it difficult. So I don't think this is an easy task for for either the vice chair and or for anybody that would try to undertake this.

[2:11:55] Trustee Rogers (probable): Thank you for that wisdom, Lisa. I appreciate that high-level view and implications. I think Vice Chair Fast should be provided the opportunity to speak.

[2:12:09] Trustee Fast: Thank you, Lisa. And, you know, I've been speaking with Lisa and with Claire and different people throughout my time as a vice chair. And I think there is quite a bit of an awareness among some members of Bowen Council.

[2:12:29] Trustee Fast: And I think the suggestion about sharing the legal advice is a good one.

[2:12:38] Trustee Fast: We, as you may recall, Bowen Island Municipality has been involved in legal action around Cape Roger Curtis.

[2:12:47] Trustee Fast: and then in the recent year um we've had quite a bit of turmoil around uh our fire department

[2:12:57] Trustee Fast: and our uh our our cao um resigning and uh new cao was just with us now since may

[2:13:06] Trustee Fast: and uh it would be might be a really good time for um uh the the sharing of legal advice i like

[2:13:15] Trustee Fast: that idea it's a a a friendly and uh um cooperative way uh to um i think that might be really helpful

[2:13:26] Trustee Fast: so i won't go on but that that's a good idea uh

[2:13:32] Trustee Rogers (probable): thank you um so lisa did you have some additional

[2:13:36] Trustee Rogers (probable): information to help us with i

[2:13:39] Voice 4: think to think forward and proactively would be to um maybe

[2:13:43] Voice 4: provide Bowen with the summary of what the Islands Trust has done in the last

[2:13:50] Voice 4: two years we would say to them hey we have our residential school training

[2:13:57] Voice 4: package completed and we'd love to

[2:14:00] Voice 4: provide that to you and if you'd like to

[2:14:03] Voice 4: provide that training to your staff we're here to do it and help you and we

[2:14:08] Voice 4: also have our reconciliation training package completed and if you would like

[2:14:12] Voice 4: like us to train your staff on that we'd be happy and so I think that creates a more positive

[2:14:18] Voice 4: interaction versus like if we say hey you should we want you to refer your bylaws or we want you

[2:14:23] Voice 4: to do this or we want you to embrace reconciliation instead to say look these things are done we have

[2:14:29] Voice 4: them complete package that you can take away to train your staff with we'd be happy to provide

[2:14:36] Voice 4: that even over zoom and and just think of positive things that both the vice chair or myself could

[2:14:44] Voice 4: undertake to but we really do need a champion in the staff that that brings the stuff forward if

[2:14:51] Voice 4: we don't have that it would kind of it's really an uphill battle so thank

[2:14:56] Trustee Rogers (probable): you and i see the ceo

[2:14:58] Trustee Rogers (probable): wants to add something i'm just reflecting here for a moment and maybe the ceo could take that

[2:15:03] Trustee Rogers (probable): a consideration that this emotion might be amended to say uh in their area comma and that the

[2:15:10] Trustee Rogers (probable): executive committee has information that they would like to share with you and we would like

[2:15:14] Trustee Rogers (probable): to make this as a topic for our uh on the agenda for our next uh annual uh meeting with bone council

[2:15:22] Trustee Rogers (probable): so over to you ceo yeah

[2:15:24] Voice 10: i think that um uh lee's uh miss wilcox last recommendation is really

[2:15:30] Voice 10: a good one where separate or consecutively with how you respond to this particular application

[2:15:41] Voice 10: you offer those that learning opportunity and what I can do then is engage with Liam on a

[2:15:48] Voice 10: CAO to CAO level and let him you know sort of make that offering on a one-to-one professional

[2:15:53] Voice 10: level just to get the ball rolling see what that response is and this is all good thinking because

[2:15:59] Voice 10: Because, of course, the cold light of day when the policy statement is amended and this is a very different conversation, we do not want to be a sudden occurrence.

[2:16:09] Voice 10: We want it to be something that's planned for over six months or eight months or a year, because then we could find ourselves, if we don't manage the relationship well and the learning well, in an adversarial position.

[2:16:22] Voice 10: And then we've got the minister involved and, you know, the ministry and so forth.

[2:16:28] Voice 10: So those are things that are to be avoided. And I think your response here, then the recommendation to offer some educational cooperative elements at an initial level, and me helping out, maybe Lisa can help me out as I speak with the CAO, who I know, so I think I can have a good conversation. And that's all building up to the big moment when there's a potential change to the policy statement. Thanks.

[2:16:55] Voice 10: Right. Thank you.

[2:16:57] Trustee Rogers (probable): So we do have a motion on the floor. It does strike me, even given the CAO's

[2:17:04] Trustee Rogers (probable): comments there, that perhaps if there is a desire for an amendment, that that might be,

[2:17:09] Trustee Rogers (probable): and that our Islands Trust staff will be reaching out to you to discuss this in the near future or

[2:17:16] Trustee Rogers (probable): something so ceo

[2:17:17] Trustee Patrick: hasn't been seconded has it i

[2:17:20] Trustee Rogers (probable): believe it was no no

[2:17:23] Trustee Patrick: oh i don't believe so

[2:17:26] Trustee Rogers (probable): ah no it was not thank you all right then um so let's back up a bit then is there a seconder for

[2:17:34] Trustee Rogers (probable): the motion no all right so

[2:17:39] Trustee Rogers (probable): then or do we want to see uh vice chair rogers you made the motion um

[2:17:49] Voice 16: Well, I must be frank. I see them as separate issues because we have the follow-up action list where we've got a whole section on working with BAMM to engage them consistent with the Islands Trust Reconciliation Declaration.

[2:18:06] Voice 16: uh declaration so that's an action step that we already have that has been that that is on the

[2:18:13] Voice 16: plate and it's been there since october of 2019 and we know the reasons why it hasn't unfolded

[2:18:21] Voice 16: and it's on the trust area services but that's so i see this i guess my theory was this was a

[2:18:27] Voice 16: a specific response related to bylaw referral but if the recommendation of the

[2:18:33] Voice 16: the senior intergovernmental policy advisor is,

[2:18:38] Voice 16: is that we not try and tell them this.

[2:18:42] Voice 16: I would take that advice for now,

[2:18:45] Voice 16: but it's going to come up one of these days when there's a bylaw that

[2:18:48] Voice 16: affects the waterfront or the, or something more specific,

[2:18:52] Voice 16: that it's clearly a,

[2:18:54] Voice 16: that they should be referring out and we're, and we're,

[2:18:56] Voice 16: I'm going to want to go back to them. So, and say,

[2:19:01] Voice 16: you should be referring this out uh you should not be moving it without engaging with your local

[2:19:07] Voice 16: first nation so anyway but i i mean my emotions there if it doesn't get seconded it doesn't get

[2:19:14] Voice 16: seconded

[2:19:14] Trustee Rogers (probable): okay well i think the record is clear here but i see vice chair patrick you've got i'm

[2:19:20] Trustee Patrick: willing to second it i think i i agree that you know this this itself is part of the overall

[2:19:26] Trustee Patrick: package and it might startle them but it might startle the conversation that the ceo needs to

[2:19:32] Trustee Patrick: have with their cao all

[2:19:36] Trustee Rogers (probable): right so you are seconding it as presented um okay so is there any further

[2:19:43] Trustee Rogers (probable): discussion then i'll call for the vote all those in favor and that carries unanimously thank you

[2:19:53] Trustee Rogers (probable): very much everyone and sue ellen um this in no way um is a criticism it's a recommendation

[2:20:03] Trustee Rogers (probable): recommendation all right so that uh i think if there's no further business on the bowen island

[2:20:12] Trustee Rogers (probable): municipality bylaw number 528 will continue on to the gabriola island local trust committee

[2:20:17] Trustee Rogers (probable): bylaw number 308 uh this is an ocp amendment um now i think we uh where there's a vice

[2:20:26] Trustee Rogers (probable): member of the ltc we get them to advance the motion and perhaps we could have staff advice

[2:20:32] Trustee Rogers (probable): Vice-Chair Rogers as the Chair, Gabrielle,

[2:20:35] Trustee Rogers (probable): if you wish to have it.

[2:20:36] Trustee Rogers (probable): But if you'd like to kick us off with making a motion,

[2:20:40] Trustee Rogers (probable): it'd be fine.

[2:20:41] Trustee Rogers (probable): Introduction.

[2:20:42] Voice 16: Sure, I can make this motion.

[2:20:44] Voice 16: I recommend, I move that the Islands Trust Executive

[2:20:47] Voice 16: Committee approve Gabriel Island Local Trust Committee

[2:20:50] Voice 16: by-law number 306, cited as Gabriel Island Official

[2:20:54] Voice 16: Community Plan, Gabriel by-law 1997,

[2:20:58] Voice 16: 97 amendment number one 2020 in accordance with section 27 of the islands trust act

[2:21:03] Voice 16: so

[2:21:04] Trustee Rogers (probable): it's moved and is there a seconder seconded by vice chair patrick um back to you uh you

[2:21:12] Trustee Rogers (probable): speak to the motion or have staff address i

[2:21:15] Voice 16: can i can certainly speak to it i know that i did see

[2:21:18] Voice 16: that uh i just wanted to point out planner the being up at the banner who's uh with the planner

[2:21:24] Voice 16: associated is on the call and also in the in the attendees list is the um uh is the chair of the

[2:21:32] Voice 16: gabriel uh uh housing society uh if in case anybody has any questions um this is the ocp amendment

[2:21:42] Voice 16: uh to create the zone for affordable housing um i think what is noticeable about about the ocp

[2:21:50] Voice 16: key amendment is the way that the, and the companion piece, of course, is 307, which is

[2:21:58] Voice 16: the land use bylaw amendment. What's noticeable about it is it creates a development permit area

[2:22:04] Voice 16: for this land where the proposal is for the affordable housing, and that we defined affordable

[2:22:15] Voice 16: housing in terms of a housing agreement as opposed to setting strict parameters

[2:22:22] Voice 16: around what is and what is not affordable housing that was probably the

[2:22:28] Voice 16: most contentious part of the discussion within the local trust committee and in

[2:22:33] Voice 16: fact just for clarity that led to one of the trustees I think that was the main

[2:22:40] Voice 16: main reason, voting against the two bylaws, because his preference was for there to be

[2:22:50] Voice 16: a specific definition of what affordable housing is in the OCP and or the land use bylaw.

[2:22:59] Voice 16: I will tell you that part of this has been driven by the fact that the funding criteria

[2:23:06] Voice 16: are such that the province has put criteria on

[2:23:13] Voice 16: that made it difficult for the local trust committee

[2:23:17] Voice 16: to create a definition of affordable housing

[2:23:20] Voice 16: that was acceptable to the community

[2:23:21] Voice 16: and would be workable from the funding criteria point of view.

[2:23:27] Voice 16: So it became, if you will, more efficacious

[2:23:32] Voice 16: and more acceptable to define affordable housing as a housing project

[2:23:37] Voice 16: for which there is a housing agreement attached with the local trust committee

[2:23:41] Voice 16: and that the details of that are then worked out in the housing agreement.

[2:23:44] Voice 16: So that's the process.

[2:23:47] Voice 16: I can tell you we started this from a dead start on January 15, 2020,

[2:23:52] Voice 16: and we got the third reading by January 7, 2021,

[2:23:58] Voice 16: 2021. So, um, which is, uh, which was a fairly remarkable achievement. Thanks very much for the

[2:24:07] Voice 16: dedication of, um, of the planner. Uh, and I know with great assistance from the RPM from time to

[2:24:14] Voice 16: time, she sat on every single meeting we had on this. We had three or four special meetings. We

[2:24:21] Voice 16: had two CIMs, uh, and we had a meeting where we simply have a local trust committee simply debated

[2:24:28] Voice 16: the wording in the local in the bylaws for about three hours um so you know it was a fairly fulsome

[2:24:34] Voice 16: process i do not believe we skipped any steps and that was a point that was made by some people in

[2:24:38] Voice 16: the community of course it was not without some controversy so that's my overview happy to answer

[2:24:45] Voice 16: any questions and as i said the chair of the of the and one of the just so you all know the reason

[2:24:51] Voice 16: why we wanted to get it done was because the application for funding deadline is january 15th

[2:24:57] Voice 16: they want it to be as far down the road as they possibly could and be able to go into the funder

[2:25:04] Voice 16: which is the province and say here's where we are we've got third reading so I want to anyway

[2:25:11] Voice 16: again want to acknowledge the great work of the staff in relation to this and happy to answer

[2:25:16] Voice 16: any questions and Jamie's here and Stefan's here and I saw the CAO put his hands up like this

[2:25:22] Voice 10: That was the sun. I'm trying to block out the sun.

[2:25:26] Voice 10: Mr. Chair, I would like to ask where this was on the top priorities list for the LTC.

[2:25:34] Voice 16: Well, it's not on the top priority list. It's an application for rezoning.

[2:25:40] Voice 16: So we do have, as our number one priority on Gabriel, a housing options,

[2:25:49] Voice 16: or that's not the phrase I'm getting mixed up between Maine and Gabriela,

[2:25:53] Voice 16: but a housing review as our number one priority, that's taking a separate track.

[2:26:00] Voice 16: And it's also been a very involved process, although I'm happy to speak about that

[2:26:09] Voice 16: because there's been issues about funding for that project.

[2:26:15] Voice 16: but we've got a way forward with that thanks to the dedication of the community to do it on their

[2:26:21] Voice 16: basically at least the initial consultation piece on their own so this was an application so it

[2:26:26] Voice 16: wasn't actually on our top priority list thank

[2:26:31] Trustee Rogers (probable): you vice chair rogers um now that was moved and

[2:26:37] Trustee Rogers (probable): seconded i believe and so any further discussion i see sue ellen fast vice chair fast yeah i was

[2:26:44] Trustee Fast: I was just wondering if you could just remark on the development permit area,

[2:26:50] Trustee Fast: the environmental development permit area, and what's involved in that?

[2:26:54] Voice 16: I could.

[2:26:57] Voice 16: So they created a specific development permit area for the affordable housing zone.

[2:27:02] Voice 16: It's called DP11, so it will acquire the applicant.

[2:27:07] Voice 16: And then the details, of course, it creates the zone and the OCP.

[2:27:10] Voice 16: When we get to the next bylaw, the specifics of the requirements of that DP, which were the subject of a fair amount of discussion, and in fact, we amended it again on last Thursday, are that they must do a number of things in order to and get it before they can get their development permit, as with all development permits, to try and protect the forest.

[2:27:31] Voice 16: Because another issue for this particular piece of land, unfortunately, or fortunately, it's a fairly intact second growth Douglas coastal fir property.

[2:27:43] Voice 16: And that became an issue of some discomfort because we're going to lose some of that Douglas coastal fir.

[2:27:50] Voice 16: but they have a plan to maintain at least 50% and perhaps 55% of the forest intact,

[2:27:57] Voice 16: and they will have to get a development permit before they can proceed with construction.

[2:28:04] Trustee Fast: Thank you.

[2:28:04] Trustee Fast: I just wanted to get a sense of why it was needed and how that fit in.

[2:28:08] Trustee Fast: Thank you.

[2:28:12] Trustee Rogers (probable): Any other questions?

[2:28:16] Trustee Rogers (probable): Laura Patrick?

[2:28:17] Trustee Rogers (probable): I don't

[2:28:17] Trustee Patrick: have any questions, but I think while it was explained that the housing project and these OCPs is perhaps different, I think there's a lot of learning that the two will be learning from each other.

[2:28:31] Trustee Patrick: But I fully support this resolution.

[2:28:39] Trustee Rogers (probable): I'm just reflecting on your remarks there, Dan, that there's a development permit required.

[2:28:47] Trustee Rogers (probable): required? Seems like is it that the cart is before the horse? Because what if they can't

[2:28:57] Trustee Rogers (probable): meet the development permit requirements that may not be clear at this time with respect to

[2:29:06] Trustee Rogers (probable): their application? How does that zoning fit into the scheme of things? I'm not

[2:29:12] Voice 16: sure I understand

[2:29:13] Voice 16: your question. It'd be like any other development permit. They'll have to apply for a development

[2:29:17] Voice 16: permit for the particular piece of property before they can continue with their construction.

[2:29:24] Voice 16: So I'm sorry, maybe I'm not understanding your question.

[2:29:27] Trustee Rogers (probable): Oh, well, the development permit is a discretion of the LTC to offer or not.

[2:29:33] Trustee Rogers (probable): And if they chose not, how would that leave the zoning?

[2:29:40] Voice 16: No, well, maybe I'm misunderstanding your question again.

[2:29:43] Voice 16: Again, it's not a development variance permit, it's a development permit, the criteria for which are set out in the next bylaw, 307.

[2:29:52] Voice 16: So there's a series of items they have to do.

[2:29:55] Voice 16: We can go through them if you want, but there's a series of items they have to ensure.

[2:30:00] Voice 16: protecting eagle trees for example or or uh or special species they have to they have to

[2:30:06] Voice 16: be able to work around those things and so when they decide when they decide to proceed with

[2:30:13] Voice 16: development they'll apply for a development permit like they would if they were in a

[2:30:16] Voice 16: i don't know a high risk zone or a forest zone meet their criteria we don't have any discretion

[2:30:23] Voice 16: they either meet the criteria or they don't

[2:30:26] Trustee Rogers (probable): you know that's what i'm getting at is if they

[2:30:29] Trustee Rogers (probable): if they have difficulty meeting the criteria but okay uh you've answered the question so that um

[2:30:36] Trustee Rogers (probable): that's uh fine is there any further discussion on this motion then i'll call for the vote all

[2:30:42] Trustee Rogers (probable): those in favor and that carries and then so now we have the associated lub amendment bylaw number

[2:30:51] Trustee Rogers (probable): 307 from gambarola island ltc do you want to bring that forward as well vice chair rogers

[2:30:57] Trustee Rogers (probable): Happy to do that.

[2:31:00] Voice 16: I just need to – is this it?

[2:31:03] Voice 16: Yes, this is it.

[2:31:03] Voice 16: Thanks, Lori.

[2:31:05] Voice 16: That the Islands – I move that the Islands Trust Executive Committee

[2:31:09] Voice 16: approve Gabriola and Local Trust Committee Bylaw No. 307

[2:31:13] Voice 16: cited as Gabriola Island Land Use Bylaw 1999 Amendment No. 2020

[2:31:17] Voice 16: in accordance with Section 27 of the Islands Trust Act.

[2:31:23] Trustee Rogers (probable): All right.

[2:31:24] Trustee Rogers (probable): Do I have a seconder?

[2:31:25] Trustee Rogers (probable): I see Vice Chair Patrick is seconding the motion.

[2:31:28] Trustee Rogers (probable): So that's on the floor.

[2:31:30] Trustee Rogers (probable): Did you speak to the motion?

[2:31:31] Trustee Rogers (probable): Give us some background.

[2:31:32] Voice 16: I'll just

[2:31:32] Voice 16: add one other thing about this.

[2:31:35] Voice 16: Another big issue, of course, was water.

[2:31:39] Voice 16: So we are conscious of the fact that even if these bylaws are approved by the executive,

[2:31:46] Voice 16: of course, the OCP amendment has to be approved by the minister.

[2:31:48] Voice 16: It'll be a while before it comes back to the local trust committee because of the ministerial

[2:31:56] Voice 16: approval, and everybody's conscious of that.

[2:31:58] Voice 16: There is a third bylaw, which is the housing agreement, which is still a work in progress.

[2:32:04] Voice 16: So we have at least three things that all of this is contingent on before we would adopt these bylaws, which is we've passed a motion they have to have their water license in place.

[2:32:18] Voice 16: They've applied for it, and we've got initial indication that it's going to be approved.

[2:32:23] Voice 16: There's lots of water reports on this that indicate that water is available and shouldn't impact neighbors.

[2:32:31] Voice 16: They will need their development permit and they will need to have finalized the housing agreement and have that bylaw come back to us and to the executive committee.

[2:32:44] Voice 16: So there are some steps still to take before we would adopt these bylaws.

[2:32:48] Voice 16: But this is so there's still some check marks that have to be made.

[2:32:53] Voice 16: I

[2:32:57] Voice 12: hope

[2:32:58] Voice 16: that's all clear. I'm short-forming a very intensive process.

[2:33:03] Trustee Rogers (probable): Any questions on this one?

[2:33:08] Trustee Rogers (probable): No. I can't help but think and reflect the necessity to acknowledge that a number of the First Nations did not respond to this.

[2:33:23] Trustee Rogers (probable): and certainly I understand, well, certainly these are difficult times and that the resources and

[2:33:37] Trustee Rogers (probable): capacity of nations may not be available to be able to respond to local government referrals.

[2:33:43] Trustee Rogers (probable): I have faith and trust that the staff have made every effort possible to seek

[2:33:54] Trustee Rogers (probable): comment, and it may simply be that there is no comment, but that's the default position that I

[2:33:59] Trustee Rogers (probable): think puts us in a difficult situation to assume that there is no comment, but it may be that

[2:34:09] Trustee Rogers (probable): there's a timing criteria here. I noted, and maybe this is in the OCP as much as it is in the LEB,

[2:34:16] Trustee Rogers (probable): and maybe I should have made these comments on the OCP portion,

[2:34:20] Trustee Rogers (probable): that one of our staff members is a referral on the list of referrals.

[2:34:29] Trustee Rogers (probable): And that's interesting because I don't think I've ever seen that before.

[2:34:34] Trustee Rogers (probable): And so if we're formally referring it to an internal staff member,

[2:34:38] Trustee Rogers (probable): it also strikes me that we should formally refer it to the intergovernmental liaison.

[2:34:44] Trustee Rogers (probable): So I'll leave that with you in terms of future embarking further on that.

[2:34:54] Trustee Rogers (probable): Just struck me as if that, yeah, just struck me as a little bit odd.

[2:35:03] Trustee Rogers (probable): Anyway, that's my two cents.

[2:35:06] Trustee Rogers (probable): I

[2:35:06] Voice 16: can speak to that if you want me to, but I don't need to.

[2:35:09] Voice 16: I

[2:35:09] Trustee Rogers (probable): can tell you how that came about.

[2:35:11] Voice 16: Sure.

[2:35:12] Voice 16: Sure. I can. I don't have anything really to say about what the referring it to the senior policy advisor.

[2:35:19] Voice 16: There were no. First of all, let me just speak to First Nations referrals.

[2:35:23] Voice 16: We referred early and we left it open, unlike other referrals where, you know, there was a I think we put a 45 day limit.

[2:35:32] Voice 16: It's that we left it open and we did that intentionally.

[2:35:37] Voice 16: There are there is language in the housing agreement, which you haven't seen.

[2:35:40] Voice 16: and that's unfortunate, about giving priority to the tsunamic peoples in terms of being a resident at the location.

[2:35:54] Voice 16: So we've done

[2:35:55] Voice 16: some things, but you're right, there were no responses.

[2:35:58] Voice 16: The reason why it was referred specifically is we may have marketed the freshwater specialist to the islands,

[2:36:06] Voice 16: and we we got a number of requests from members of the public to say has william shulba seen this

[2:36:15] Voice 16: yet because water was an issue um so uh given that in fact there's a letter on file that says

[2:36:23] Voice 16: we think he should be the guy that comes out and checks the wells and makes sure all this

[2:36:26] Voice 16: information is good now he's not going to do that but so we decided to formally refer it to him

[2:36:33] Voice 16: because he has become a bit of a known quantity, at least on Gabriola.

[2:36:41] Voice 16: But you're right.

[2:36:42] Voice 16: It's an odd thing to do, but there's a report from him in the file.

[2:36:47] Voice 16: It's about a four-page review of the professional report that was attached

[2:36:54] Voice 16: where he reviewed and came to the conclusion that the professional

[2:36:58] Voice 16: that had been hired, I always get hydrologists and hydrogeologists mixed up,

[2:37:03] Voice 16: was correct in his view about the insufficiency of water.

[2:37:08] Voice 16: So there you go.

[2:37:10] Trustee Rogers (probable): Fair enough.

[2:37:12] Trustee Rogers (probable): Anything further on this motion that's on the floor

[2:37:15] Trustee Rogers (probable): that's been moved and seconded?

[2:37:17] Trustee Rogers (probable): I'll call for the vote.

[2:37:18] Trustee Rogers (probable): All those in favor?

[2:37:21] Trustee Rogers (probable): None opposed, that carries.

[2:37:22] Trustee Rogers (probable): All right, thank you, everybody.

[2:37:24] Voice 16: Thank you, Nancy.

[2:37:26] Voice 16: Nancy, you can, I will report out to the trustees

[2:37:30] Voice 16: that it's been approved,

[2:37:31] Voice 16: but I'm just speaking to the chair

[2:37:34] Voice 16: of the Housing Society.

[2:37:37] Voice 16: Thank you.

[2:37:38] Voice 16: And

[2:37:38] Trustee Rogers (probable): I recognize Scott Colburn is also on the line.

[2:37:41] Trustee Rogers (probable): Good morning, Scott.

[2:37:42] Voice 16: Thanks

[2:37:42] Trustee Rogers (probable): for joining us.

[2:37:46] Trustee Rogers (probable): Now we're going to move on to Trust Council meetings.

[2:37:50] Trustee Rogers (probable): The December Trust Council draft minutes came to us late,

[2:37:56] Trustee Rogers (probable): but you should have received them

[2:37:58] Trustee Rogers (probable): and had an opportunity to review them.

[2:37:59] Trustee Rogers (probable): And we are not approving these minutes,

[2:38:03] Trustee Rogers (probable): but are looking for any serious errors

[2:38:08] Trustee Rogers (probable): so that they can become part of a future decision

[2:38:11] Trustee Rogers (probable): of council to approve.

[2:38:13] Trustee Rogers (probable): Are we satisfied?

[2:38:17] Trustee Rogers (probable): I don't think there's a motion here

[2:38:19] Trustee Rogers (probable): that we need to actually undertake.

[2:38:20] Trustee Rogers (probable): I think we just receive it.

[2:38:22] Trustee Rogers (probable): And if we have any recommendations, we'd make them.

[2:38:26] Trustee Rogers (probable): Is there anything?

[2:38:28] Trustee Rogers (probable): No, okay.

[2:38:29] Trustee Rogers (probable): So then thank you very much.

[2:38:30] Trustee Rogers (probable): My remarks earlier about having a little close look

[2:38:34] Trustee Rogers (probable): at some of the wording might be reasonable so that trustees don't have to bring it to our attention

[2:38:40] Trustee Rogers (probable): and i apologize for not providing that in writing i'm going to move along i don't see anything else

[2:38:47] Trustee Rogers (probable): in the rest of that section brings us to executive committee projects and i'm going to go through the

[2:38:54] Trustee Rogers (probable): trust area services um we have a significant moment here in the history of canada and the

[2:39:01] Trustee Rogers (probable): Alters Trust and with respect to agriculture and that there's a submission to the federal

[2:39:05] Trustee Rogers (probable): agricultural act consultations which is a new initiative of the government and I'm going to

[2:39:12] Trustee Rogers (probable): turn to Director Frater to advise us on what she's brought before us.

[2:39:19] Voice 6: Thank you chair so what

[2:39:21] Voice 6: we've brought is a draft submission for executive committee's review and suggested approval happy to

[2:39:29] Voice 6: receive input in terms of requested edits or changes. It's consistent with advocacy that

[2:39:35] Voice 6: we've done prior around aquaculture and is necessarily a little bit vague because we

[2:39:42] Voice 6: don't have a great deal of course of direction. We're also looking to be consistent with our

[2:39:46] Voice 6: reconciliation declaration respecting rights and title of nations. So with that we would be

[2:39:53] Voice 6: required to send it before the 15th so we can't undertake huge edits because of

[2:39:57] Voice 6: course we have to have it out the door in less than two days but happy to

[2:40:03] Voice 6: receive what you've got and you see feedback it would be I think this hits

[2:40:09] Voice 6: the high notes is what we've tried to do with as I say without getting down into

[2:40:12] Voice 6: the weeds.

[2:40:15] Trustee Rogers (probable): I'll go to the Vice Chair's then for questions if that's all right.

[2:40:18] Trustee Rogers (probable): uh Sue Ellen asked thank

[2:40:23] Trustee Fast: you yes by weeds I'm assuming you mean kelp and uh you know other

[2:40:27] Trustee Fast: kinds of marine eelgrass I uh the only question I had and I I think this would be getting into

[2:40:34] Trustee Fast: the weeds is the idea of public access along the shoreline and things like that otherwise

[2:40:38] Trustee Fast: I uh I thought it was fine the high level kind of notes that you had there and um uh

[2:40:45] Trustee Fast: just from Denman Island, I was thinking about the people being able to swim and walk on

[2:40:58] Trustee Fast: along the shores of an island. And so that's, I don't know how you'd fit it in or whether that's

[2:41:04] Trustee Fast: appropriate. I just wanted to bring it up. Thank you.

[2:41:07] Voice 12: I could respond.

[2:41:10] Voice 6: I think that's more directed

[2:41:11] Voice 6: at the province with regard to how they issue their tenures, more so than the federal regulations.

[2:41:17] Voice 6: as far as I understand it thank you anything

[2:41:22] Trustee Rogers (probable): else from that advice chair I just oh I'll go to

[2:41:27] Trustee Rogers (probable): Laura Patrick I

[2:41:30] Trustee Patrick: know I agree on the high levelness but the fact that the trust area do we really say

[2:41:38] Trustee Patrick: that the trust area does extend across water so it are we clear on that that's

[2:41:46] Voice 6: all okay

[2:41:48] Voice 6: We certainly could add a paragraph at the end

[2:41:50] Voice 6: as we've done prior with more information

[2:41:52] Voice 6: about what is the island's trust.

[2:41:54] Voice 6: Would that address your concern?

[2:41:56] Voice 6: With information about that we have jurisdiction over water?

[2:42:02] Voice 12: Yeah, that would be an important point, yeah.

[2:42:05] Trustee Fast: I think I saw a thumbs up there.

[2:42:07] Trustee Fast: Thank you.

[2:42:10] Trustee Rogers (probable): So one of my questions is,

[2:42:14] Trustee Rogers (probable): it's nice that this is happening.

[2:42:16] Trustee Rogers (probable): It adds another level of complexity,

[2:42:19] Trustee Rogers (probable): which makes it maybe more difficult

[2:42:20] Trustee Rogers (probable): for us to navigate in in the future and um one of the things that's come up and i know it's to do

[2:42:27] Trustee Rogers (probable): with the tenures which is the leases from the province but it's to do with agriculture licenses

[2:42:33] Trustee Rogers (probable): where there's changes of species which may impact practices in the water column um and debris and

[2:42:42] Trustee Rogers (probable): very any other number of things and uh is this the place that we need to that is a concern i

[2:42:52] Trustee Rogers (probable): I think I'll have to look back and see, but there certainly has been historic interest in a change

[2:42:57] Trustee Rogers (probable): of species associated with agriculture leases. Do you have any thoughts there?

[2:43:02] Voice 6: Again, I believe

[2:43:02] Voice 6: that's a provincial conversation and it is on your follow-up action list. And I think we've

[2:43:08] Voice 6: reported to you before Christmas, but if not, we are in, we have a new person at Flynnrow assigned

[2:43:13] Voice 6: to the Islands Trust to work with us on those crown land agreements. And so that will certainly

[2:43:17] Voice 6: be scoped into that conversation with the province as they're in charge of the tenuring. And so that

[2:43:21] Voice 6: that would be the trigger for letting us know when there's a change of license.

[2:43:26] Trustee Rogers (probable): Okay. So it sounds like then that's the comments from the vice chairs here. So you can

[2:43:36] Trustee Rogers (probable): continue on with that as you see appropriate. And I'm presuming I'll see that in the next

[2:43:40] Trustee Rogers (probable): 24 hours in order to get that out. Okay. Thank

[2:43:44] Voice 6: you. And just wanting to acknowledge

[2:43:45] Voice 6: Delaney and Lisa's work on this because it was, I think it's a good submission

[2:43:51] Voice 6: created in the context of all the policy statement work.

[2:43:54] Trustee Rogers (probable): Okay, so I'll look for a motion that maybe is as amended

[2:43:58] Trustee Rogers (probable): as the last word, Vice Chair Fass.

[2:44:06] Trustee Fast: Sure, that executive committee requests the chair

[2:44:09] Trustee Fast: to send the submission

[2:44:10] Trustee Fast: to the Federal Agricultural Act consultation as amended.

[2:44:16] Trustee Rogers (probable): Right, thank you very much.

[2:44:17] Trustee Rogers (probable): Do I have a seconder?

[2:44:20] Trustee Rogers (probable): Vice Chair Patrick, any further discussion?

[2:44:22] Trustee Rogers (probable): discussion. All those in favor? That carries. Thank you. How about the website update 8.1.22

[2:44:32] Trustee Rogers (probable): verbal update here? You sort of touched on that earlier in your director's report.

[2:44:38] Voice 6: Oh, yes. I had thought we were doing Oh, yeah. So I'm happy to provide that. So I wanted to

[2:44:45] Voice 6: take a few minutes just before lunch here and take it just talk to you about the website project and

[2:44:50] Voice 6: how it's going, because I know we haven't really kept you close to the project, but it's certainly

[2:44:54] Voice 6: been a dominant theme for Trust Area Services and indeed people throughout the organization.

[2:45:00] Voice 6: So as you might remember, we had a number of overarching goals for the project.

[2:45:04] Voice 6: One was to sort of make the Island's Trust appear more attractive and engaging. The other was to

[2:45:08] Voice 6: make information more accessible. We're changing the technology platform so it will be mobile

[2:45:13] Voice 6: compliant, which the current site is not. We're also trying to make it more lean. So you might

[2:45:19] Voice 6: notice on the current site um there's just a very difficult if you've tried to find a document using

[2:45:25] Voice 6: the search engine it's becoming almost impossible at this point um for two reasons one is we have

[2:45:30] Voice 6: i think over 14 500 pdf documents on the existing site many of which are now named with the internal

[2:45:37] Voice 6: naming convention which is i jokingly call like xyz 2500 so you get a result like that and you

[2:45:43] Voice 6: don't know what if the document is indeed what you're looking for without opening it

[2:45:47] Voice 6: and I wanted to better tell the story of the trust and provide like broader information about what it

[2:45:52] Voice 6: is that we do because in a number of areas our current site is just silent on some important

[2:45:56] Voice 6: information that we have so those are sort of our overarching goals so as a result we I just

[2:46:04] Voice 6: want to talk to you first about sort of how we're how we're doing overall as a project

[2:46:09] Voice 6: it's coming there we've run into a number of things that have proven challenging document

[2:46:12] Voice 6: management is certainly one of them in terms of this PDF management. So where we're at with that

[2:46:18] Voice 6: is we've identified all the documents that at this point we wish to move to the new site. So

[2:46:22] Voice 6: we're taking it from about 14,500 documents down to around 4,500. So it's a huge removal of

[2:46:30] Voice 6: documentation from the trust, we hope without actually hampering anyone's understanding of

[2:46:34] Voice 6: where we're at. And so that's a big change. Also, we're trying to name all of these documents with

[2:46:41] Voice 6: plain language names such that they can be found and then adding metadata such that the new search

[2:46:46] Voice 6: engine can find very efficiently what we're looking for. So what that will mean is inevitably

[2:46:51] Voice 6: some things will have been dropped that we need to bring back and certainly we'll be very open

[2:46:55] Voice 6: to doing that but I've erred on the side of simplicity and being lean rather than more.

[2:47:02] Voice 6: We've also taken the number of web pages between the Islands Trust Conservancy site and the

[2:47:06] Voice 6: Islands Trust site from 650 down to around 220. And all of those 220 pages have been completely

[2:47:13] Voice 6: rewritten. So we're not almost nothing is carrying forward as it was with maybe the exception of the

[2:47:19] Voice 6: LTC application pages. So as we've worked on that, one of the things we came to realize is that

[2:47:26] Voice 6: the old website had such a huge amount of documentation because we were keeping up

[2:47:30] Voice 6: documents from LTC projects way back to like, you know, in some cases, you know, eight, nine years.

[2:47:36] Voice 6: We were also keeping application documentation around, even long after the applications have

[2:47:42] Voice 6: been considered and approved or denied by an LTC. And then a number of other sort of transitory type

[2:47:46] Voice 6: documents, including perhaps like trustee newsletters or newspaper articles that have

[2:47:51] Voice 6: been scanned and added, they seem to last forever. So what we're going to be doing is creating a

[2:47:56] Voice 6: folder structure, much as we already use for applications for LTC projects and applications,

[2:48:02] Voice 6: and possibly also those trustee newsletters such that those documents are much more easily managed

[2:48:06] Voice 6: outside of the website in sort of a transitory manner and don't end up accumulating over time

[2:48:11] Voice 6: putting us back in the same position we're in now with too much documentation on the site such that

[2:48:17] Voice 6: the search engine doesn't work. So just wanted to let you know that. We are also working away at

[2:48:25] Voice 6: a number of functionality issues. We're working on getting the calendar to work. It'll appear

[2:48:30] Voice 6: here probably to the user very similar to how the current one works but on the back end it's going

[2:48:34] Voice 6: to be very different so we're working hard around that and then just content loading at this point

[2:48:40] Voice 6: so we're still writing and loading content so just to let you know how we're resourcing things

[2:48:44] Voice 6: Mark and I continue to be the project managers I am largely doing most of the writing around

[2:48:50] Voice 6: the content pages at this stage and then it's being reviewed by people throughout the organization

[2:48:56] Voice 6: So whoever's a subject matter expert on a particular topic that we're writing about. And then Lisa Wilcox, our Senior Intergovernmental Policy Advisor, is reviewing most every page.

[2:49:07] Voice 6: We have, as you remember, I've split the communications position in two. So we have Erin Coulson doing our day-to-day communications work on a part-time basis.

[2:49:16] Voice 6: And Emily Kendi working with us part-time just on the WordPress build of the site.

[2:49:22] Voice 6: We've realized that there is more work there than can be accommodated in Emily's part-time

[2:49:26] Voice 6: position. So we've actually hired on contract another person to come in and work with her

[2:49:30] Voice 6: on the WordPress side of things. So I've got another contractor coming in and we had initially

[2:49:36] Voice 6: planned for LTC staff and other admin staff throughout the organization to help us with

[2:49:40] Voice 6: the build. I've realized that's not realistic with all the Zoom meetings happening these days

[2:49:45] Voice 6: and just general sense of workloads that's happening for everyone. So hence the need to

[2:49:51] Voice 6: bring in another contractor and also I have hired Alex Trifonitis who you might remember from working

[2:49:56] Voice 6: with the conservancy and she's helping me just as odds body pdf management helping me with all the

[2:50:02] Voice 6: file management back end that again we don't seem to have scope for within the current admin

[2:50:06] Voice 6: complement and that seems to be working quite nicely and that her support there is really

[2:50:10] Voice 6: helping getting the project moving because it's these small tiny details that hang up sort of a

[2:50:14] Voice 6: bigger bigger page building for example. Also I just want to acknowledge we've through the

[2:50:21] Voice 6: leadership of Carmen Teal with support from Barb Dashwood we've created a new internal photo

[2:50:26] Voice 6: management database and that's really assisting the project because we're able to now more easily

[2:50:31] Voice 6: select and put photos on the site which in my view is key to having sort of an engaging and

[2:50:37] Voice 6: attractive site so that's making a big difference. So with that I was wondering if you'd like to take

[2:50:43] Voice 6: time i can walk you through some of the some of the the new site just you can have a sneak peek

[2:50:48] Voice 6: at where we're at and i can show you particularly one of the features is a new programs menu

[2:50:52] Voice 6: which will look and feel different from what you're used to on the existing site

[2:50:58] Trustee Rogers (probable): vice chairs you want to take the time for that i see a few a few nods so let's uh give you that

[2:51:06] Trustee Rogers (probable): moment thank you all right

[2:51:12] Trustee Fast: give me a moment here apparently this is great i'm happy to take a quick

[2:51:17] Trustee Fast: look because honestly the digital world is as real for many people now as the real world is

[2:51:23] Trustee Fast: and um and we need to be there and and uh this is great so i'm filling in time while claire yeah

[2:51:30] Voice 6: thank you okay i'm trying to be in zoom and bring it up sorry these technology moments in zoom oh i

[2:51:37] Voice 6: know what's happened i've minimized you all there we are all

[2:51:48] Voice 5: right i'm hoping you can see them

[2:51:49] Voice 5: all right

[2:51:51] Voice 6: so this is our home page please the images are still placeholders particularly this

[2:51:56] Voice 6: main image is likely to change. But I want to be able to give just give you a sense of where we're

[2:52:01] Voice 6: at. And the text on the homepage is all placeholder right now as well. But the program menu I wanted

[2:52:07] Voice 6: to show you is this. So this is a new way of sort of communicating about Trust Council programs in

[2:52:13] Voice 6: the region. And you'll see that we've taken a number of the themes that are strategic plan

[2:52:17] Voice 6: themes, or sort of programs that we've never previously called programs, and created this

[2:52:23] Voice 6: overview of them and then each of these leads to a page about that program. Some new things that

[2:52:29] Voice 6: you'll notice here is like application sponsorship. So the current site doesn't actually have any

[2:52:33] Voice 6: information on it around how to apply for sponsorship for community benefit applications.

[2:52:40] Voice 6: We're taking all of the ecosystem inventory information. So this would be your eelgrass

[2:52:45] Voice 6: mapping, forage fish mapping, terrestrial ecosystem and sensitive ecosystem mapping

[2:52:49] Voice 6: and putting it all on one page and calling it a program another example would be

[2:52:56] Voice 6: housing affordability sort of characterizing it as a program and the support we're calling it

[2:53:01] Voice 6: support for coordination groups that would be your secretariat function so just wanted to draw

[2:53:06] Voice 6: this to your attention it's just a different way of communicating about the trust as we've written

[2:53:10] Voice 6: these pages it's actually been really nice that they seem to be falling into place in terms of

[2:53:13] Voice 6: having resources that are similar and it's allowed us to kind of identify and cluster information

[2:53:18] Voice 6: by islands according to these themes so I just wanted to let you know that that's sort of where

[2:53:24] Voice 6: we're at and we're about three quarters of the way done this section so just wanted to show you

[2:53:29] Voice 6: that any comments or feedback there

[2:53:33] Trustee Rogers (probable): thank you

[2:53:38] Trustee Fast: yeah I just really like this idea of using themes

[2:53:41] Trustee Fast: to organize the content and I think that'll help everybody get a better handle on what what we're

[2:53:49] Trustee Fast: doing it's great great

[2:53:51] Voice 6: um throughout all of this we are weaving the conservancy throughout as an

[2:53:55] Voice 6: integrated and cohesive part of the trust it you'll see it has its own menu here but on aside

[2:54:00] Voice 6: from the island planning menu um pretty much everywhere else throughout the site it's just

[2:54:05] Voice 6: integrated and woven in um under mapping and resources we are still working through what this

[2:54:11] Voice 6: menu will look like um but on here i'm creating a page that we're calling other government services

[2:54:16] Voice 6: services and I'm essentially trying to get all the questions we ever get to our front desks about

[2:54:20] Voice 6: things that the trust doesn't do so we can put them all on one page and have a one-stop shop

[2:54:24] Voice 6: for things that are that are not us because I think that's a key it's been a key concern for

[2:54:29] Voice 6: the trust in terms of our reputation you know people really upset at us because the potholes

[2:54:33] Voice 6: and the roads aren't filled quickly enough that sort of thing so I'm hoping that that will help

[2:54:37] Voice 6: with that another key feature is this I want to menu and of course we can build on this as we

[2:54:42] Voice 6: identify and do some testing in terms of other topics people would like to have but this is

[2:54:47] Voice 6: meant to be sort of a quick navigation to where the commonly used information and requested

[2:54:51] Voice 6: information and then finally just wanted to draw your attention to just give you a sample landing

[2:54:57] Voice 6: page for a local trust committee or local trust area just so you can see and I think you've seen

[2:55:02] Voice 6: this previously in our design but this is what it will look like for each local trust area there'll

[2:55:08] Voice 6: be a photo at the top of the of the of the area um and then this sort of menu below the image that

[2:55:14] Voice 6: leads to commonly requested information for the local trust area we have recently bumped into a

[2:55:20] Voice 6: few topics as i sorted all the pdfs off the old site so for example for the southern gulf islands

[2:55:25] Voice 6: um we had temporary use permits being posted to the website that weren't accommodated

[2:55:29] Voice 6: so we're going to be tucking this those in under applications so a few things like that are

[2:55:34] Voice 6: shifting and moving um the CAO and I are currently working on how we're going to represent advocacy

[2:55:38] Voice 6: throughout the site um and so there's a few sort of topics like that we're still working on in

[2:55:43] Voice 6: terms of structure but largely it's been decided um so just scrolling down this is what it will

[2:55:49] Voice 6: look like um this meetings and events will can at the discretion of local trust committee staff

[2:55:54] Voice 6: can either be entirely local or it can be a blending of local and federation or conservancy

[2:56:00] Voice 6: news or meetings uh we'll have a meet your trustees page that leans into like a trustee

[2:56:07] Voice 6: corner um we're going to have island profile section and previously you'll remember that this

[2:56:12] Voice 6: went to a fact sheet that the conservancy produced what i am doing is we're also adding

[2:56:19] Voice 6: into the bottom of this now two or three slides from the policy statement um storyboards you

[2:56:24] Voice 6: might remember that are also specific to the local trust area just to provide more sort of

[2:56:29] Voice 6: demographic information and social information in addition to just ecological information.

[2:56:35] Voice 6: So that provides an opportunity for me to tell you what has emerged through this project

[2:56:40] Voice 6: is that something I already knew but you're going to see it come into sharp relief when we launch

[2:56:44] Voice 6: this is that our publications are really out of date. We are lacking consistency in graphic design

[2:56:50] Voice 6: and in some cases we don't have publications where you would really expect that we would have

[2:56:55] Voice 6: something to tell a story. So I think for next year's communication program into next fiscal,

[2:57:00] Voice 6: that will sort of be the next step is to revamp our publications, bring them up to date and have

[2:57:06] Voice 6: them professionally graphically designed in using the style guide such that they are all consistent

[2:57:11] Voice 6: with each other. So just wanted to draw your attention to that. And then just continuing

[2:57:16] Voice 6: down the local trust committee page, we've got sort of this, we've picked these metrics and again

[2:57:21] Voice 6: these can change, it's eminently flexible, just little facts and stats to make it engaging.

[2:57:26] Voice 6: And then we'll have a news feature where again the local trust committee staff can choose if

[2:57:31] Voice 6: they want to feature local news. So this could be an advocacy letter, it could be an upcoming

[2:57:36] Voice 6: CIM, it could be a federation stewardship education webinar, anything that they want

[2:57:42] Voice 6: to put in there. It can be local or they could just pick and choose from other news throughout

[2:57:46] Voice 6: the organization. And then we sort of have this consistent footer for each page. So that just

[2:57:53] Voice 6: gives you a taste of where we're heading and where we're at. We're now looking at launching sort of

[2:57:58] Voice 6: late March, I think is where we're at. Even with the new resources we've added, there continues to

[2:58:03] Voice 6: be a significant amount of work ahead of us. We are planning to leave two to three weeks for

[2:58:08] Voice 6: internal testing and review. So my intention is that we will have two to three weeks where we can

[2:58:12] Voice 6: make it available to staff and trustees once it's all built to poke around and provide feedback to

[2:58:18] Voice 6: um i can like one email address and then we can sift through all of that feedback and make

[2:58:22] Voice 6: adjustments as necessary before we go up to the public is there anything else anyone would like

[2:58:29] Voice 6: to see i don't want to take too much of your time i just wanted to give you a little taste test

[2:58:35] Trustee Rogers (probable): anything from the vice chairs immediate obvious comment

[2:58:39] Voice 12: about mr patrick i

[2:58:42] Trustee Patrick: just have more of a

[2:58:43] Trustee Patrick: question i had uh interesting experiences salt spring before christmas our one post office had

[2:58:50] Trustee Patrick: lineups like down the road around the corner and and it became the social hub of the whole island

[2:58:56] Trustee Patrick: and i ran into a retired newspaper editor who took pity on me and writing and so forth um

[2:59:03] Trustee Patrick: and he really helped me dramatically recognize there's a lot of a lot of people in our areas

[2:59:11] Trustee Patrick: that don't even know what the Islands Trust is

[2:59:14] Trustee Patrick: as we're trying to achieve and do.

[2:59:16] Trustee Patrick: And I really appreciate the work that you're doing.

[2:59:19] Trustee Patrick: But do we have a chance to have sort of an eyeball

[2:59:22] Trustee Patrick: from one of these residents that, you know,

[2:59:26] Trustee Patrick: an example that have someone take a look at it?

[2:59:29] Trustee Patrick: Are there some glaring issues that we missed

[2:59:32] Trustee Patrick: or could emphasize better?

[2:59:34] Voice 6: Yeah, so we are planning, yes and no.

[2:59:37] Voice 6: So we're planning user testing,

[2:59:39] Voice 6: but it's very much from a functionality perspective and that's part of the contract

[2:59:43] Voice 6: we have with the website company so we're planning to have sort of community members in from a user

[2:59:48] Voice 6: perspective such as a realtor or a conservancy donor a bylaw enforcement complainant an applicant

[2:59:55] Voice 6: come in and use the site to accomplish tasks that they would need to use it so it's

[3:00:00] Voice 6: quite functionally based. I think once we launch, we'll certainly, I don't, I wouldn't want to be

[3:00:04] Voice 6: inviting general commentary on the text of the site from the public prior to launch. I think

[3:00:09] Voice 6: that could get unwieldy. I think we'll be relying on staff and trustees to really assist us with

[3:00:13] Voice 6: that. But of course, I expect my entire life once we launch this is going to be getting feedback

[3:00:19] Voice 6: from the public around not only the navigation, but indeed the content, because in some cases

[3:00:23] Voice 6: we are communicating differently about the trust than we have in the past.

[3:00:27] Voice 6: um i think that would be my answer is i would be reluctant to put it out to anyone member of the

[3:00:34] Voice 6: public for feedback prior to launch as opposed to i'm just hearing internally okay anybody else

[3:00:43] Trustee Rogers (probable): vice chair patrick or fast sorry yeah

[3:00:47] Trustee Fast: thank you i'm just i'm i'm really happy i noticed that the

[3:00:51] Trustee Fast: you know the date of the launch keeps moving and that i think is typical of uh website projects for

[3:00:58] Trustee Fast: for organizations it's uh it's really important work and i support the user testing for tasks

[3:01:05] Trustee Fast: not for the content or the uh feel and look or the missing things i think we can pick those up

[3:01:12] Trustee Fast: later um but we need do need to get it launched thank you if

[3:01:20] Voice 6: i might chair i would ask i'm

[3:01:21] Voice 6: certainly aware of the feedback we've gotten over the years around our communication and the way in

[3:01:25] Voice 6: which we convey about the trust so certainly we as writers have taken that input and tried to

[3:01:30] Voice 6: apply it to the new site um but yes we will certainly be open to feedback as it goes live

[3:01:37] Trustee Fast: and if i can just continue i'm just uh recognizing the um if most of your time is going towards uh

[3:01:46] Trustee Fast: writing claire on on this project then i think we're getting the best filter we could possibly

[3:01:51] Trustee Fast: have and it's uh um to have senior staff working on uh uh writing tasks is i think important for

[3:01:59] Trustee Fast: a project like this so that's great and

[3:02:05] Voice 6: i'm again reflecting it it is not just me but it is me at

[3:02:08] Voice 6: this point in time but it really has been organized yeah

[3:02:10] Voice 12: so dan is your hand up are you frozen in time

[3:02:18] Voice 12: must be frozen um and

[3:02:23] Trustee Rogers (probable): maybe claire you and i might even have a conversation offline or whatever but

[3:02:28] Trustee Rogers (probable): I have a couple of comments just from my own experience.

[3:02:32] Trustee Rogers (probable): But the two obvious things that stand out to me is on that landing page, although the

[3:02:41] Trustee Rogers (probable): conservancy is listed as a bullet, there's not any logo identification or branding that's

[3:02:49] Trustee Rogers (probable): being carried unless you end up going to the conservancy page.

[3:02:54] Voice 6: So that is actually something that we're dealing with right now.

[3:02:56] Voice 6: So we've actually just had a change order and we're paying a little bit more to the company such that they are amending the banners throughout the site such that we will have the option to add conservancy logos where we need to.

[3:03:07] Voice 6: So we are in the midst of addressing that right now.

[3:03:09] Voice 6: Okay.

[3:03:09] Trustee Rogers (probable): And then the other obvious thing on top of that is, I'm trying to find my words. I'm not seeing a connection to the First Nations heritage, just on a visual landscape of the website. It's not, yeah, it's a visual thing. It's not content.

[3:03:36] Voice 13: just

[3:03:37] Trustee Rogers (probable): a visual connection and I don't have any clue what that looks like but as it's so important

[3:03:44] Trustee Rogers (probable): to me many I wonder how that might be recognized I

[3:03:53] Voice 6: will note that yeah I will talk to Lisa if

[3:03:58] Voice 6: there's ways in which we can do that better you will note so a couple things we've done is their

[3:04:03] Voice 6: heritage preservation is now or heritage protection it might be called is now a new page or a new

[3:04:08] Voice 6: program I'll air quote it new program of the trust here and then at Lisa's request we've put

[3:04:13] Voice 6: reconciliation over here under about us separate from the other programs so that work is represented

[3:04:19] Voice 6: it's sort of in two major places on the site and again it's woven as is the conservancy work

[3:04:23] Voice 6: reconciliation is woven through every page that we're writing it's as I say Lisa is looking at

[3:04:28] Voice 6: essentially every page that goes up with that filter but certainly we could look at it from

[3:04:32] Voice 6: an image perspective in terms of if there's something different we can do in terms of the

[3:04:36] Voice 6: images we're offering. We have certainly made an effort to avoid sort of white faces on everything

[3:04:41] Voice 6: on every you know when we're looking at that making sure we have a diversity of people

[3:04:46] Voice 6: if we are to include people in the site but I'll certainly speak to her and see if there's a way

[3:04:51] Voice 6: in which we can improve the way the photos we're using and we're going to be doing a photo review

[3:04:56] Voice 6: you um we have the the blessed kayak photo the yellow kayaks um that is showing just far too

[3:05:02] Voice 6: often so we're going to be going through as the site is built and then playing with which images

[3:05:07] Voice 6: we're using anyway um

[3:05:10] Voice 12: that's enough of the big items but um i have some other comments and you

[3:05:16] Voice 12: can i'll talk with you offline okay

[3:05:18] Voice 6: happy to do that and everyone will have an opportunity prior

[3:05:21] Voice 6: to launch we're allowing a few weeks for um trustees and staff to poke around and feel

[3:05:25] Voice 6: comfortable and because when I launch I'm hoping we will have everyone on board and proud and

[3:05:31] Voice 6: helping us share a positive message about the new website. So to do that I want everyone to have an

[3:05:36] Voice 6: opportunity to request the changes that they feel are necessary or else understand why those changes

[3:05:40] Voice 6: can't be accommodated in this round of build. We're also budgeting a little bit of money for

[3:05:45] Voice 6: next year. Inevitably there's going to be some requests for technical changes that can't be

[3:05:49] Voice 6: accommodated this fiscal so through Mark's IT support budget we've budgeted a bit extra

[3:05:55] Voice 6: for next year so that we can accommodate some of those functionality changes that might come forward.

[3:06:01] Voice 12: Yeah, you

[3:06:02] Trustee Rogers (probable): and I talked there about, I think there's a necessity for ongoing maintenance

[3:06:06] Trustee Rogers (probable): costs associated with this on an annual basis that we haven't identified in the past.

[3:06:11] Trustee Rogers (probable): This is, it's an unwieldy, huge undertaking. Okay, is there anything else on the website?

[3:06:19] Trustee Rogers (probable): I want to thank you very much for all this work and dedication. I'm seeing it's 12.07.

[3:06:27] Trustee Rogers (probable): I had this fanciful notion we might finish up before we went to lunch, but I'm going to suggest we go for lunch, half an hour is what I would recommend, and then we'll wrap this meeting up after.

[3:06:39] Trustee Rogers (probable): So is that okay with everybody?

[3:06:40] Trustee Rogers (probable): We're turning at 12.30.

[3:06:48] Trustee Rogers (probable): Let's call it 12.40.

[3:06:49] Trustee Rogers (probable): Is that all right?

[3:06:52] Voice 12: Okay.

[3:06:54] Trustee Rogers (probable): See you shortly.

[3:06:56] Trustee Rogers (probable): You okay, CEO?

[3:07:00] Trustee Rogers (probable): Perfect.

[3:40:29] Voice 12: 18 looks like i'm the late one again

[3:40:31] Voice 12: okay i

[3:40:38] Trustee Rogers (probable): trust everybody had a great lunch and uh welcome back and uh just to um because we're

[3:40:46] Trustee Rogers (probable): broadcasting in live here just want to acknowledge the people that have joined us it's the executive

[3:40:51] Trustee Rogers (probable): committee meeting of um of january the 13th and uh honor and privilege for all of us to work in

[3:41:00] Trustee Rogers (probable): Coast Salish Territory across the entire Islands Trust area. This land of rich history, heritage,

[3:41:11] Trustee Rogers (probable): art, economy, culture, family, all of it since the beginning of time. Honored to be here.

[3:41:19] Trustee Rogers (probable): um we have concluded um uh right up to section uh nine of our agenda posted on the website

[3:41:31] Trustee Rogers (probable): and um so i'm going to continue on from there if that's okay with everybody first item here is

[3:41:39] Trustee Rogers (probable): going to be 9.2.1 the avicc ubcm resolution section um you've all seen this before it's

[3:41:48] Trustee Rogers (probable): our opportunity if we wish to um make a make a contribution to abscc or eb sam for a resolution

[3:41:59] Trustee Rogers (probable): claire freighter are you gonna maybe just brief us here um there's you've got a report with some

[3:42:06] Trustee Rogers (probable): suggestions and then we'll see what the vice chairs would like to do yes

[3:42:12] Voice 5: thank you chair

[3:42:13] Voice 5: so as mentioned this is an annual item coming to you for consideration um in the past your your

[3:42:19] Voice 5: Your consideration of which resolutions to advance is

[3:42:21] Voice 6: supported through policy, that they have to be consistent with the trust mandate and ideally in line with strategic priorities.

[3:42:30] Voice 6: You'll see on the front page, there's a list of the ones that have gone forward in recent years.

[3:42:34] Voice 6: And then on the second page here, 104 of your agenda, we list the ones that came forward.

[3:42:41] Voice 6: This time, only three from staff is all that came forward through that call that I put out prior to Christmas or the holidays.

[3:42:49] Voice 6: So the first that came forward was from Ian Cox, and this was supporting an advocacy that's

[3:42:54] Voice 6: underway right now by the Regional District of Nanaimo, that they're asking for a, they're

[3:42:58] Voice 6: responding to the provincial consultation on a recycling regulation and a policy intentions

[3:43:03] Voice 6: paper that came out.

[3:43:04] Voice 6: And they're looking for a greater emphasis on upstream production of materials such that

[3:43:10] Voice 6: the packaging and raw materials that go into products would make them more recyclable.

[3:43:16] Voice 6: this is you'll see in the staff assessment column that recycling really hasn't been a top priority

[3:43:22] Voice 6: for the trust in terms of advocacy it's not referenced in a policy statement and in terms

[3:43:27] Voice 6: of staff advice about the suitability of this topic for UBCM resolution we feel that it's not

[3:43:31] Voice 6: while it has merit it's certainly a good environmental initiative it's not effective

[3:43:36] Voice 6: as a UBCM resolution because the consultation closed in the fall or in December and so it's

[3:43:43] Voice 6: the timing is off in terms of providing that level of input that the regulation

[3:43:47] Voice 6: would have been likely drafted by then if not considered by the province already.

[3:43:51] Voice 6: So I felt that timing was an issue there and that a UBCM motion is likely not the best venue

[3:43:57] Voice 6: for advancing that topic at this time. So if there's any questions there I'll move down to

[3:44:03] Voice 6: the next one. So William Schulba, our freshwater specialist, brought in the notion that there's

[3:44:10] Voice 6: a need for more tools for protection of aquifer recharge and watershed ecosystems and he felt

[3:44:16] Voice 6: there might be an opportunity to ask for additional local government tools under the Water Sustainability

[3:44:20] Voice 6: Act. You'll note in that and then under the benefits column that there would be existing

[3:44:26] Voice 6: mechanisms to protect the forest cover that then protects aquifer recharge. So he's noting that

[3:44:33] Voice 6: as they're looking at water budgets for the islands in some cases we're pretty close to

[3:44:38] Voice 6: having a balanced budget that the existing use of water is pretty much what's already allocated

[3:44:44] Voice 6: and so sensing risk into the future for the trust area and his feeling up between climate change

[3:44:50] Voice 6: and then the threat of deforestation aquifer recharge is at threat so his thought was that

[3:44:55] Voice 6: there might be an opportunity to look at mechanisms i did note in the senior staff column

[3:45:00] Voice 6: that more research would be required prior to writing a backgrounder my initial foray into

[3:45:05] Voice 6: learning about how this might happen does emphasize that there is a need for future research.

[3:45:10] Voice 6: It's unclear whether it is appropriate even to contemplate like an aquifer recharge regulation

[3:45:15] Voice 6: under the Water Sustainability Act, or whether such a request would be better contemplated under

[3:45:21] Voice 6: the Local Government Act. I feel that we're just not far enough along in the policy analysis of

[3:45:27] Voice 6: this particular topic to confidently bring forward a UBCM resolution. So while certainly the idea has

[3:45:33] Voice 6: merit and certainly the trust request for additional tree protection powers feeds into

[3:45:39] Voice 6: this notion of being able to protect forest cover. I'm not sure that we're quite far enough along

[3:45:44] Voice 6: conceptually to advance this to UBCM at this time. And then I'll just move on maybe to the next one.

[3:45:51] Voice 6: Heather Cower had brought forward a request requesting that the province update freedom

[3:45:57] Voice 6: of information oh i'm sorry oh sorry the next one sorry um there's two uh that heather cower bring

[3:46:04] Voice 6: forward brought forward a um she's the regional planning manager had requested that um we asked

[3:46:09] Voice 6: the provincial government to update the local government act and community and or community

[3:46:13] Voice 6: charter to permit um public hearing notification to be provided electronically um rather than

[3:46:19] Voice 6: having to publish through a local newspaper. So this was sort of responding to the need

[3:46:27] Voice 6: of local communities as appropriate where there is no local newspaper or it's felt that that is

[3:46:33] Voice 6: not the best method for reaching constituents that another tool be enabled by the province.

[3:46:39] Voice 6: This might be timely, we don't have a great deal of staff analysis again behind this one or how

[3:46:43] Voice 6: the province might be likely to view it or indeed what other local governments might think of this

[3:46:47] Voice 6: concept but certainly if there was an alternate way of notifying the public it might be beneficial.

[3:46:54] Voice 6: So staff I think I might defer to the CAO or Acting Director Cermak to answer if there's

[3:47:01] Voice 6: any questions that come up around this one. And then finally Heather Cower brought forward a

[3:47:05] Voice 6: second one which was requesting that the province allow for longer time frames for responding to FOI

[3:47:10] Voice 6: requests and we've noted that the Act already provides for extensions to happen when there

[3:47:15] Voice 6: are complex or large volume applications and it's expected the province won't have an appetite for

[3:47:20] Voice 6: this request. However there might be a case to be made that small governments that have a limited

[3:47:27] Voice 6: constraint in terms of the staff available to deal with them and can't sort of you know be more nimble

[3:47:31] Voice 6: as large local governments there might be the possibility for a tailored request for local

[3:47:36] Voice 6: governments possibly. So that's what we received and that's sort of the extent of staff advice we

[3:47:41] Voice 6: we were able to provide in the short timeframe.

[3:47:43] Voice 6: I think we're happy to answer questions

[3:47:45] Voice 6: and you have the opportunity to put forward

[3:47:48] Voice 6: one, two, or no resolutions.

[3:47:49] Voice 6: There's no requirement that any resolution proceed.

[3:47:54] Trustee Rogers (probable): Okay, thank you, Claire, for that input.

[3:47:57] Trustee Rogers (probable): I see the CEO's hand has popped up there

[3:48:00] Trustee Rogers (probable): and then I'll go to the Vice-Chairs.

[3:48:04] Voice 10: Thank you, Mr. Chair.

[3:48:05] Voice 10: And of course, Claire and I have discussed this quite a bit.

[3:48:07] Voice 10: The AVICC is a political forum with political considerations

[3:48:10] Voice 10: that get brought forward for consideration.

[3:48:12] Voice 10: The Allen's Trust, we have a unique system

[3:48:14] Voice 10: where the staff make recommendations

[3:48:16] Voice 10: that you consider or not.

[3:48:19] Voice 10: Claire, I think we also have to offer the idea

[3:48:21] Voice 10: that members of executive committee

[3:48:23] Voice 10: might have ideas that they would want

[3:48:26] Voice 10: to put forward as well.

[3:48:28] Voice 10: How do we deal with that in this scenario?

[3:48:31] Voice 6: Well, typically like all trustees

[3:48:32] Voice 6: were invited to submit ideas

[3:48:34] Voice 6: by the deadline of January 5th

[3:48:36] Voice 6: or whatever it was, or January 4th.

[3:48:38] Voice 6: Okay, and we

[3:48:39] Voice 10: didn't get any?

[3:48:40] Voice 10: we

[3:48:40] Voice 6: didn't get any from any trustee okay

[3:48:43] Voice 10: so in the absence of that then staff makes some

[3:48:45] Voice 10: provides uh some a bit of analysis around some reasonable options yeah okay so great that's

[3:48:55] Voice 10: where we are and certainly um if you feel that there there is enough momentum behind any one

[3:48:59] Voice 10: of these it's you the honest trust isn't compelled every year to provide something

[3:49:03] Voice 10: to move something for for consideration you can um choose to do so or not i guess

[3:49:08] Voice 10: thank you vice

[3:49:10] Voice 10: chair fast uh

[3:49:12] Trustee Fast: thank you yeah i'm uh interested in the one about the um public

[3:49:16] Trustee Fast: hearing notices in local newspapers um partly because uh we're in we're still in the midst of

[3:49:24] Trustee Fast: a digital transition and uh uh many newer people move into the island don't even find the bowen

[3:49:30] Trustee Fast: island undercurrent paper uh for six months let alone uh take it right away as soon as they get

[3:49:36] Trustee Fast: here uh let alone the phone book so i just think um uh for this one i've been part of some

[3:49:43] Trustee Fast: conversations at the in the northern region about um where could we um pay money to put an ad in a

[3:49:53] Trustee Fast: paper that people would actually get it in time there's a bunch of work around that and uh in

[3:49:58] Trustee Fast: in terms of which paper is right and anyway,

[3:50:07] Trustee Fast: I just think it makes sense in this time of a new website

[3:50:09] Trustee Fast: and the digital era when everybody's home with COVID,

[3:50:12] Trustee Fast: especially to look at this one

[3:50:16] Trustee Fast: about allowing electronic public hearing notices.

[3:50:21] Trustee Fast: I think we should include the word email in there as well,

[3:50:25] Trustee Fast: though, rather than via an application or website,

[3:50:27] Trustee Fast: website, which I assume means email, but just wanted to be clear that's what you meant.

[3:50:33] Trustee Fast: Yeah.

[3:50:33] Trustee Rogers (probable): Thank you. Any other vice chairs? Laura Patrick?

[3:50:39] Trustee Patrick: Yeah, no, I concur a lot with your staff

[3:50:43] Trustee Patrick: recommendations there. And I like the notification one too, because we have islands like that don't

[3:50:48] Trustee Patrick: even have newspapers yet. We have to then pay the money to publish it like in that Salt Spring,

[3:50:53] Trustee Patrick: bring the the gulf island driftwood that the island doesn't even maybe one or two residents

[3:50:59] Trustee Patrick: receive um and i concur with um you know well i think william's ideas are good but i think with

[3:51:07] Trustee Patrick: polis and so forth and victoria i think we've got some strong partners that we would require a lot

[3:51:12] Trustee Patrick: more work before it goes forward um one that i am and i'm sorry i didn't respond but the

[3:51:18] Trustee Patrick: the end of december was insanely crazy i don't know if it was just salt spring or did everyone

[3:51:24] Trustee Patrick: have that effect it was nuts um i know something that um both peter luckham and i came across here

[3:51:35] Trustee Patrick: it was related to salt spring was in communications with the bc housing was that

[3:51:40] Trustee Patrick: that our small rural communities,

[3:51:43] Trustee Patrick: especially the unincorporated ones,

[3:51:47] Trustee Patrick: need more help on dealing with the homeless

[3:51:54] Trustee Patrick: and at risk of homelessness on our communities.

[3:51:59] Trustee Patrick: But I don't know how that would be phrased

[3:52:02] Trustee Patrick: or what that would be, but I know we're not alone

[3:52:05] Trustee Patrick: and I know the homelessness issue

[3:52:07] Trustee Patrick: is growing across the region,

[3:52:09] Trustee Patrick: But in particular, our rural communities are, you know, suffering.

[3:52:16] Trustee Patrick: We have too many gaps that, you know, are allowing this to continue.

[3:52:24] Voice 6: Sherlock, if I might respond to that?

[3:52:27] Trustee Rogers (probable): I'm sure.

[3:52:28] Voice 6: It strikes me, I think that might be, well, certainly it could be a resolution, but it also strikes me that when they put out a call for sessions for AVICC or UBCM, that that might be an appropriate session to, like, have a panel from different unincorporated communities speak to.

[3:52:42] Voice 6: that that might be a really effective way of sort of drawing attention to that issue and having

[3:52:45] Voice 6: allowing for some storytelling around what the challenges look like and then have some sort of

[3:52:50] Voice 6: provincial staff in the room as well so in you know and or but I just thought I'd mention that

[3:52:54] Voice 6: because within the next month or so they'll be coming out with a request for suggestions for

[3:52:58] Voice 6: what sessions should be offered at the conventions.

[3:53:02] Trustee Rogers (probable): Right so Dan I didn't see your hand up so I'm

[3:53:06] Trustee Rogers (probable): assuming you didn't have anything otherwise i'll go i

[3:53:11] Voice 16: agree with sue ellen that i i would i would

[3:53:15] Voice 16: want i think the suggestion from from heather cowher regarding notifications makes sense to me

[3:53:21] Voice 16: as a

[3:53:22] Voice 16: suggestion i think it's reality is nobody on my the islands in this area looks at the local

[3:53:28] Voice 16: newspaper and so we need a different way to go about doing it i guess one of my questions the

[3:53:33] Voice 16: only question i have about is about the fourth one um about freedom of information and i'm i

[3:53:40] Voice 16: i don't know that we've had direct reporting on this maybe we have and i've forgotten but i gather

[3:53:45] Voice 16: it's taking up a fair amount of our time uh for staff is in terms of freedom of information that's

[3:53:51] Voice 16: becoming a bit of a more than a bit of a problem for staff i see the cao nodding

[3:53:59] Voice 16: Yeah,

[3:54:00] Voice 10: without question. And you'll recall two UBCMs ago, Chair Lachlan, that we sat with the minister. The minister at the time was acknowledging the challenges associated with responding to these requests and how for small governments in particular that they could be, while you want to maintain access to all records, they can be crippling if you get three or four.

[3:54:28] Voice 10: certainly our structure doesn't you know when you have um so many different bylaws and so many

[3:54:34] Voice 10: different um decision-making bodies um we get a lot of these requests and i think carmen would

[3:54:39] Voice 10: say this is uh being debilitating thank

[3:54:46] Voice 12: you um is that it dan uh

[3:54:49] Voice 15: well i i guess my question is

[3:54:52] Voice 15: it's not a question i guess for

[3:54:54] Voice 16: consideration by the vice chairs is i i'm getting some idea that

[3:54:59] Voice 16: that probably the province would not be very open to that kind of a suggestion,

[3:55:04] Voice 16: given that it wouldn't be a lot of appetite.

[3:55:07] Voice 16: But I wondered, I mean, it would require some lobbying

[3:55:09] Voice 16: of getting other small governments to come together

[3:55:12] Voice 16: and support the motion to try and get some extension.

[3:55:15] Voice 16: But if you really don't think politically there's any appetite for that,

[3:55:20] Voice 16: then I just want to proceed with the notification one,

[3:55:23] Voice 16: I think is the one that probably has more chance of success.

[3:55:30] Voice 16: i'm sorry i don't have the motion in front of me otherwise i'd make it i've had to move away from

[3:55:35] Voice 16: my other computer so so

[3:55:37] Trustee Rogers (probable): before we get

[3:55:39] Trustee Rogers (probable): the mo before we get to emotion i was inclined at the

[3:55:42] Trustee Rogers (probable): beginning of this to think that we wouldn't do anything because there's so much work on our

[3:55:47] Trustee Rogers (probable): agenda already um that anything else is just going to add to the burden but i do agree that the the

[3:55:54] Trustee Rogers (probable): The first one from Heather Crower is pretty straightforward and isn't necessarily an additional burden.

[3:56:01] Trustee Rogers (probable): But that said, I can't help but in the back of my mind know that the whole iced tea issue is still out there, where the province has not designated the Islanders Trust or the Bowen Island Municipality as eligible.

[3:56:20] Trustee Rogers (probable): Eligible and I don't know and this is just fresh right but this is the only opportunity we would

[3:56:28] Trustee Rogers (probable): have that if it was necessary to apply some political pressure province-wide this is or

[3:56:33] Trustee Rogers (probable): island AVICC-wide this is the opportunity and do wonder if Claire you have any thoughts on that and

[3:56:40] Trustee Rogers (probable): I wouldn't necessarily need a lot of work but obviously it would need some.

[3:56:47] Voice 6: Yeah I'm afraid I

[3:56:48] Voice 6: I don't have solid advice for you there.

[3:56:49] Voice 6: I would say I would probably advise against it right now

[3:56:53] Voice 6: until we have more information.

[3:56:54] Voice 6: The province has not been forthcoming

[3:56:55] Voice 6: about the rationale for their decision-making in the fall

[3:56:58] Voice 6: as to why only the Juan de Fuca went forward.

[3:57:01] Voice 14: And

[3:57:01] Voice 6: I think I would want to wait

[3:57:04] Voice 6: for that rationale to emerge

[3:57:05] Voice 6: before we started advocating further

[3:57:08] Voice 6: because I think we would be better poised

[3:57:10] Voice 6: to do effective advocacy when we have that in hand.

[3:57:13] Voice 6: And at some point it may require someone

[3:57:14] Voice 6: doing an FOI request on the province

[3:57:16] Voice 6: to see if we can get more information.

[3:57:18] Voice 13: I'm

[3:57:18] Voice 6: hoping at some point, once the province is sold into the rhythm of the new year, they'll be responsive to our letter and provide more feedback.

[3:57:25] Trustee Rogers (probable): Right. And obviously, we could come to UBCM at a later date with the same thing if we really felt it was necessary.

[3:57:31] Voice 6: That is right. Unless the rules have changed, I'd have to double check. You had up until June sometime to bring something forward.

[3:57:37] Trustee Rogers (probable): So this is not a lost opportunity. Okay. Chair Patrick?

[3:57:40] Trustee Rogers (probable): Yeah,

[3:57:41] Trustee Patrick: I would advise against the ice tea one. And the basic problem is the pie is only so big and the communities that are eating that pie right now don't want to offer another slice up. So if we go to vote on the floor, it could be detrimental.

[3:57:54] Trustee Patrick: Mayor Mrakas,

[3:57:55] Voice 13: Although

[3:57:57] Trustee Rogers (probable): we had support in the past, I think you don't recall, no Okay, so then I would look though anybody that has emotion in front of them, I have in front of me that would make to make the motion.

[3:58:12] Trustee Rogers (probable): Mayor Mrakas, And on heather's that'd be great.

[3:58:14] Trustee Rogers (probable): Mayor Mrakas, I

[3:58:15] Trustee Patrick: can make sure.

[3:58:15] Trustee Rogers (probable): I

[3:58:16] Trustee Patrick: move that the executive committee direct staff to draft a resolution and backgrounder

[3:58:21] Trustee Patrick: on what was the title of that one the um public notification request for uh notification I guess

[3:58:29] Trustee Patrick: um public hearing submission

[3:58:32] Trustee Patrick: to a public notification for submission to the association

[3:58:35] Trustee Patrick: of Vancouver Island and coastal communities 2021 convention for the executive committee's

[3:58:40] Trustee Patrick: consideration in february 2021.

[3:58:43] Trustee Rogers (probable): move to have a seconder sue ellen fast thank you any discussion

[3:58:50] Trustee Rogers (probable): all those in favor that carries beautiful thank you very much for your help there claire

[3:58:56] Trustee Rogers (probable): appreciate it um um so um i apologize because i think we skipped over this in the last couple

[3:59:05] Trustee Rogers (probable): of meetings we've had was ltc chair reports on local advocacy topics so um you may have to reflect

[3:59:13] Trustee Rogers (probable): on what's happening in your communities um is there anything that you would like to bring to

[3:59:18] Trustee Rogers (probable): our attention for awareness with local advocacy no dan rogers um

[3:59:26] Voice 16: i'll just uh let you gabriel seems

[3:59:29] Voice 16: to be the hub of advocacy they're of course quite involved in the poverty restructuring reduction

[3:59:35] Voice 16: strategy from Nanaimo and now I think it's an advocacy issue but it's also a

[3:59:42] Voice 16: project is the is the active transportation project that's going the

[3:59:46] Voice 16: grant that's going on Gabriela which I can't announce yet but apparently

[3:59:52] Voice 16: there's been a decision made related to it and which we'll hear on the 22nd of

[3:59:57] Voice 16: January

[4:00:00] Voice 16: Yeah. So the other the other it's not really again, it's our project, but it's more advocacy is the main island local trust committee.

[4:00:07] Voice 16: We have a community dialogue session going on Monday afternoon on housing options for the for main island to get people's ideas about what sorts of things might come into that.

[4:00:21] Voice 16: And it's going to be interesting because I think it's going to sort of dovetail a little bit with the floor ratio that's coming out of Pender.

[4:00:33] Voice 16: The discretion is going to probably focus around being able to divide maximum square footage amongst a variety of buildings.

[4:00:44] Voice 16: Anyway, that's going on on Main as well.

[4:00:46] Voice 16: So those are the sort of advocacy slash project issues that are going on on my islands.

[4:00:52] Voice 16: there's others but those two come tomorrow

[4:00:57] Trustee Rogers (probable): okay

[4:00:58] Voice 12: um

[4:01:00] Trustee Rogers (probable): is that it all right so then let us move along

[4:01:04] Trustee Rogers (probable): thank you dan um and that's going to take us all the way through to correspondence of which there's

[4:01:14] Trustee Rogers (probable): three pieces uh including the new one at 12.3 from bc ferries um so the first one is uh from the

[4:01:24] Trustee Rogers (probable): the ADM of Flynnrod regarding developing

[4:01:28] Trustee Rogers (probable): BC coastal strategy.

[4:01:30] Trustee Rogers (probable): Is there a staff advice on this one?

[4:01:38] Voice 6: Chair, I could speak to it if you like.

[4:01:40] Trustee Rogers (probable): Thank you.

[4:01:40] Voice 6: I would just suggest you receive for information.

[4:01:43] Voice 6: I think you've made your request.

[4:01:45] Voice 6: It's in the mandate letters of a number of the ministers.

[4:01:48] Voice 6: So at this point, I think you receive for information

[4:01:50] Voice 6: and we just sort of wait and see what emerges

[4:01:52] Voice 6: if there'll be some kind of discussion paper

[4:01:53] Voice 6: or something that comes out.

[4:01:54] Voice 6: or as i mentioned further further engagement processes any

[4:01:59] Trustee Rogers (probable): questions i

[4:02:01] Voice 16: have one can some

[4:02:03] Voice 16: can someone give me provincial political speak is interpret it for me is this is this letter

[4:02:10] Voice 16: basically say thank yes we're going to do this i mean i

[4:02:14] Voice 16: read it a couple of times and and uh

[4:02:17] Voice 16: i think that's what it said but maybe somebody else could say yes we're we're going to do this

[4:02:23] Voice 16: And Nathan Cullen is going to be the, is it Nathan Cullen? Yeah, I think so. That's going to be the point person on this. So is that the way to interpret it?

[4:02:32] Voice 6: That's correct. It's actually in the mandate letters. So yes, they've pointed to it at a high policy level.

[4:02:37] Voice 15: Of course. That's great.

[4:02:39] Voice 6: There is still many, many details to work out.

[4:02:42] Voice 16: no no no no no but but yeah i mean and i presume that the the not-for-profits that have been

[4:02:49] Voice 16: pushing this which i i've forgotten who it is now i know it's the legal group and then there's

[4:02:54] Voice 16: another one anyway that have been pushing it that will be engaged and keep us all informed so thanks

[4:02:59] Voice 16: very much but

[4:03:00] Voice 15: i think i thought it was

[4:03:02] Voice 16: quite a good quite quite a hopeful letter is the way i

[4:03:05] Voice 16: read it i

[4:03:06] Voice 10: think part of the advocacy groups mr chair that came forward was to looking for some

[4:03:10] Voice 10: coastal regulation right which what i would see would be a subset of the coastal marine strategy

[4:03:18] Voice 10: or a companion element associated with that along with a bunch of other things

[4:03:23] Voice 10: but we did have a delegation at i think the last trust council the trust council before that that

[4:03:29] Voice 10: spoke to some coastal law being developed thank you all

[4:03:35] Trustee Rogers (probable): right thank you ceo hudson pillar i you

[4:03:38] Trustee Rogers (probable): You know, I want to recognize that this is very much in parallel with the line of thinking that CEO Hudson-Pillard, you have advanced as well as trustees have supported with being recognized as the Island Trust being recognized as a leader in coastal stewardship.

[4:03:56] Trustee Rogers (probable): And so this is a really terrific opportunity for us in many respects to be engaged and supported. And even, you know, the probably the largest amount of coastline of any jurisdiction in the province in our area that is significant.

[4:04:15] Trustee Rogers (probable): So I think we'll just take Claire's advice at this time and receive that for information

[4:04:20] Trustee Rogers (probable): and look forward to any further work in that quarter.

[4:04:25] Trustee Rogers (probable): But with that said, I can't help but note that, and these are exciting and very interesting

[4:04:31] Trustee Rogers (probable): times, let us not forget that, is the potential for adoption of advocacy issues by the province

[4:04:39] Trustee Rogers (probable): that the Islanders Trust has advanced in recent history,

[4:04:43] Trustee Rogers (probable): in very recent history, is significant.

[4:04:46] Trustee Rogers (probable): And so we have to keep that in mind

[4:04:48] Trustee Rogers (probable): and that we're potentially going to be very busy

[4:04:51] Trustee Rogers (probable): and need to manage whatever else comes along

[4:04:54] Trustee Rogers (probable): in context of being able to support these things,

[4:04:57] Trustee Rogers (probable): the very things that we've been asking for.

[4:05:00] Trustee Rogers (probable): It's exciting, but I want to just flag,

[4:05:02] Trustee Rogers (probable): we need to keep our resources available

[4:05:06] Trustee Rogers (probable): to be able to do this good work.

[4:05:08] Trustee Rogers (probable): And thank everybody for that.

[4:05:10] Trustee Rogers (probable): um but oh dan you have something i

[4:05:13] Voice 16: i just think this letter i i and if you need a motion should

[4:05:16] Voice 16: be sent to trustees because we sent out the um and i don't know if that happens as a matter of

[4:05:21] Voice 16: course but if you'd like a motion i'm happy to make it no it'll just happen as a matter of course

[4:05:25] Voice 16: claire

[4:05:26] Voice 6: no i think a motion a motion would be okay

[4:05:28] Voice 16: so i i move that the correspondence from the

[4:05:32] Voice 16: ministry of forest lines and resources of whatever the date is i can't see the date

[4:05:37] Voice 16: January 5th be forwarded to trustees for information.

[4:05:44] Trustee Rogers (probable): Thank you, moved, seconded.

[4:05:45] Trustee Fast: Do we need to say received for information

[4:05:47] Trustee Fast: or is that just?

[4:05:50] Trustee Rogers (probable): No, it's on the

[4:05:51] Trustee Rogers (probable): agenda, so moved, seconded.

[4:05:54] Trustee Rogers (probable): All those in favor?

[4:05:56] Trustee Rogers (probable): None opposed, that carries.

[4:05:58] Trustee Rogers (probable): Awesome, thank you.

[4:06:00] Trustee Rogers (probable): Ombudsperson quarterly report received for information.

[4:06:04] Trustee Rogers (probable): Although I do have a question, but

[4:06:06] Voice 16: is there any other?

[4:06:08] Trustee Rogers (probable): This is

[4:06:08] Voice 16: the report we determined should be received out of camera.

[4:06:13] Voice 16: This is the one that this is the same one.

[4:06:17] Voice 16: Right.

[4:06:22] Trustee Rogers (probable): I'm not sure.

[4:06:24] Trustee Rogers (probable): I don't recall what the in-camera conversation was at the moment, but that's fine.

[4:06:30] Trustee Rogers (probable): It does strike me that this is very surficial and that's maybe the in-camera piece.

[4:06:36] Trustee Rogers (probable): There's obviously specifics here that are important.

[4:06:40] Trustee Rogers (probable): and is the is more specific information available on the individual outcomes they

[4:06:54] Voice 10: are but

[4:06:55] Voice 10: traditionally we don't we haven't had a reporting mechanism they take a lot of different forms

[4:07:01] Voice 10: over the last few months I've had you know someone might we had actually an instance where

[4:07:07] Voice 10: someone didn't like a determination by an LTC they called the ombudsperson

[4:07:13] Voice 10: and the ombudsperson interviewed me and asked for some materials in that case Carmen and I

[4:07:21] Voice 10: provided some materials we get a letter back saying oh thanks we're good so we don't we

[4:07:27] Voice 10: haven't traditionally taken on each instance of that and then reported it back fully

[4:07:31] Voice 10: certainly could um if something became um would have some jeopardy associated with it we certainly

[4:07:40] Voice 10: would come back to you if something had some traction but this is regular reporting that

[4:07:46] Voice 10: we've been getting every year

[4:07:47] Voice 12: yeah okay uh sue allen fast yeah

[4:07:52] Trustee Fast: thank you i am i think uh i would

[4:07:56] Trustee Fast: like to circulate this to trustees um partly just to show them that um uh sector specific complaints

[4:08:04] Trustee Fast: there in terms of council member conduct and uh some of these things that they might be aware that

[4:08:10] Trustee Fast: people do complain about those things and uh and that there's risk involved in that and um

[4:08:16] Trustee Fast: uh and also just then to reflect on the um uh islands trust page there with all those nice zeros

[4:08:23] Trustee Fast: And so I just would be happy to move that executive committee asks staff to circulate this report to trustees as well for their information.

[4:08:37] Trustee Rogers (probable): I moved. I moved. Do we have a seconder? Vice Chair Patrick? Any discussion? All those in favor? That carries unanimously.

[4:08:49] Trustee Rogers (probable): All right. I'll move along. Thank you, Sue Ellen, for that. 12.3 is a letter from BC Ferries with respect to their plans for electrification. I stand surprised. Here we are. That's fantastic. Claire Frader, over to you.

[4:09:12] Voice 6: uh so yeah i can just open um we received a letter that they're asking for infrastructure

[4:09:16] Voice 6: funding to upgrade their ferries um and seem to have a plan for rollout in terms of electrification

[4:09:22] Voice 6: of the fleet again news to us um they are making this request i think of all local governments in

[4:09:28] Voice 6: the region um i would just flag i don't know if lisa wilcox is on the call um she had concerns

[4:09:35] Voice 6: about writing in support of this um and so far oh maybe she is on the call now so maybe i'll let

[4:09:39] Voice 6: her speak for herself um just to voice some concerns as it relates to um uh engagement

[4:09:45] Voice 6: with nations around terminals so i'll turn the floor over to her yeah

[4:09:51] Voice 4: just um i guess if we were

[4:09:54] Voice 4: going to provide them if they are requesting for a letter of support that this would require

[4:09:59] Voice 4: terminal upgrades or changes to terminals we did have initial discussions with bc ferries

[4:10:06] Voice 4: and their First Nations liaison and one of their past employees

[4:10:10] Voice 4: about these terminal upgrades that were going to be happening

[4:10:15] Voice 4: within the Islands Trust area.

[4:10:17] Voice 4: And we created a really cordial relationship around how that would work

[4:10:22] Voice 4: and how we would interact with First Nations and work collaboratively,

[4:10:26] Voice 4: both Islands Trust, BC Ferries and Nations.

[4:10:29] Voice 4: Since that, I think they've had a change in staff

[4:10:32] Voice 4: and any discussions that we have undertaken in regards to terminal upgrades have been slightly contentious.

[4:10:41] Voice 4: So I think if we were going to write a letter of support that we would maybe want to point out that it's one of the key aspects of that is ensuring that First Nations engagement happens,

[4:10:56] Voice 4: that they work collaboratively with us

[4:10:58] Voice 4: and with First Nations

[4:11:02] Voice 4: and that that would have to work

[4:11:04] Voice 4: with both BC Ferries

[4:11:05] Voice 4: and any of the other companies

[4:11:07] Voice 4: that they wish to work with

[4:11:09] Voice 4: so anyway that hopefully

[4:11:13] Voice 4: we would reflect on that

[4:11:14] Voice 4: as part of our response to them

[4:11:17] Voice 4: it might be a good thing

[4:11:18] Voice 4: but it won't be a good thing

[4:11:20] Voice 4: if it happens at the expense

[4:11:22] Voice 4: of not paying attention

[4:11:23] Voice 4: to engagement with nations

[4:11:25] Voice 4: So almost all of the ferry terminals that we did review have significant registered archaeological sites or potential sites in the area.

[4:11:36] Voice 4: So it does take sensitivity when thinking about this topic and any kind of terminal work.

[4:11:42] Voice 4: and nations may want to assert treaty and territorial rights and title which could be

[4:11:50] Voice 4: difficult for the islands trust if we get into the middle of those discussions or

[4:11:55] Voice 4: if we're seen to be advocating for something when bc ferries is not engaging with nations

[4:12:01] Voice 4: so just some added thoughts on that

[4:12:06] Trustee Rogers (probable): thank you lisa um that i think is a very important point

[4:12:13] Trustee Rogers (probable): that if we're going to provide support that we'd be really clear about that commitment because

[4:12:19] Trustee Rogers (probable): you're absolutely right that the terminal on thetis is only one of many that has significant

[4:12:26] Trustee Rogers (probable): archaeological significance so vice chairs um what would you like to do um i'm trusting that

[4:12:36] Trustee Rogers (probable): lisa and claire could work together to craft an appropriate letter uh vice chair patrick yeah no

[4:12:44] Trustee Patrick: No, I think this could open the, I think it could be written in a way that reflects both our reconciliation declaration, but also our climate emergency declaration, so that I think it could just be kind of a high level along those lines.

[4:13:03] Trustee Rogers (probable): Yeah.

[4:13:05] Trustee Rogers (probable): So, can I get a motion, if that's what you want to do?

[4:13:12] Trustee Fast: I'll try.

[4:13:13] Trustee Rogers (probable): Vice Chair Fast.

[4:13:15] Trustee Rogers (probable): I know

[4:13:15] Trustee Rogers (probable): you want an electric ferry.

[4:13:17] Trustee Fast: Yeah, I'm not on the list.

[4:13:19] Trustee Fast: not bowen neither

[4:13:21] Trustee Rogers (probable): am i yeah

[4:13:22] Trustee Fast: well you're on you're later on the list i think um i just uh i think uh

[4:13:28] Trustee Fast: that executive committee um uh requests staff to uh respond um uh with a letter of um of

[4:13:39] Trustee Fast: support for bc ferries electrification uh as per their letter of july the uh sorry what whatever

[4:13:49] Trustee Fast: whatever the date is, and invite them to, or whatever the language, what would the language

[4:14:01] Trustee Fast: be? Invite them to consult closely with First Nations and in the spirit of reconciliation.

[4:14:17] Trustee Fast: I'm just trying something, get some words down.

[4:14:20] Trustee Fast: i

[4:14:22] Voice 16: was going to suggest some language along the lines a letter of support that is consistent with

[4:14:28] Voice 16: the islands trust uh uh reconciliation uh declaration and climate change emergency

[4:14:35] Voice 16: declaration it's words like that um that's good

[4:14:38] Voice 12: to me yeah uh lori can you help us with people

[4:14:45] Voice 16: pull it

[4:14:45] Voice 16: up we can try and work with you there laurie see what you got she

[4:14:52] Trustee Fast: might not she might

[4:14:55] Trustee Fast: Unless

[4:14:55] Voice 16: Laurie went screaming from the room.

[4:14:59] Voice 16: There.

[4:15:00] Voice 16: No, she's there.

[4:15:01] Voice 16: Of course she is.

[4:15:03] Voice 16: A letter of support.

[4:15:06] Voice 16: Sorry.

[4:15:07] Voice 16: Respond with a letter of support to BC Ferries,

[4:15:25] Voice 16: consistent with the island's trust.

[4:15:28] Voice 10: Support, comma, to BC Ferries, right after support.

[4:15:32] Voice 16: Yeah.

[4:15:33] Voice 16: I think that's where it goes.

[4:15:34] Voice 16: a letter that is consistent with the islands trust um we call it the

[4:15:53] Voice 16: reconciliation declaration is it i've got the words wrong isn't it is it called something else

[4:16:01] Trustee Fast: declaration of reconciliation i don't know

[4:16:05] Voice 16: you've

[4:16:07] Trustee Fast: got it correctly yeah

[4:16:08] Voice 16: okay and uh our climate

[4:16:12] Voice 16: change climate action emergency

[4:16:18] Voice 16: declaration I think that's sort of the

[4:16:30] Voice 16: end and then that would be left with

[4:16:36] Voice 16: senior staff and the chair to craft

[4:16:42] Trustee Rogers (probable): yeah I might add perhaps I should say

[4:16:45] Trustee Rogers (probable): after BC Ferries regarding their

[4:16:47] Trustee Rogers (probable): request for support of electrification

[4:16:50] Trustee Rogers (probable): of the fleet yeah yeah perfect

[4:17:08] Trustee Rogers (probable): so does

[4:17:10] Voice 16: that sort of cover us off does everybody

[4:17:12] Voice 16: Does everybody think something like that?

[4:17:14] Trustee Rogers (probable): Is the mover satisfied with that work?

[4:17:18] Voice 16: I'm satisfied, but I'm happy to take

[4:17:21] Trustee Fast: further amendment.

[4:17:24] Trustee Rogers (probable): So vice

[4:17:25] Trustee Rogers (probable): chair Rogers is moving it

[4:17:28] Trustee Rogers (probable): and vice chair Fass is seconded.

[4:17:30] Trustee Rogers (probable): Thank you.

[4:17:31] Trustee Rogers (probable): Or the other way around.

[4:17:32] Trustee Rogers (probable): Or the other way around, yeah.

[4:17:33] Trustee Rogers (probable): Thank you guys.

[4:17:39] Trustee Rogers (probable): So therefore, if that's satisfactory,

[4:17:45] Trustee Rogers (probable): Factory moved in second.

[4:17:46] Trustee Rogers (probable): Is there any further discussion?

[4:17:48] Trustee Rogers (probable): All those in favor?

[4:17:50] Trustee Rogers (probable): That carries unanimously.

[4:17:52] Trustee Rogers (probable): I want to thank you, Lisa, for bringing,

[4:17:55] Trustee Rogers (probable): reminding us of our commitments

[4:17:57] Trustee Rogers (probable): and Claire for bringing this to us.

[4:18:00] Trustee Rogers (probable): And BC Ferries for responding to our community's interests.

[4:18:05] Trustee Rogers (probable): That does it for correspondence, work program review

[4:18:08] Trustee Rogers (probable): and amendment of current work program.

[4:18:10] Trustee Rogers (probable): This is updated prior to us having got here

[4:18:12] Trustee Rogers (probable): and simply just ask if there's any questions

[4:18:15] Trustee Rogers (probable): about our work program and in which case if there's none not seeing any our next meeting is

[4:18:26] Trustee Rogers (probable): scheduled for February the 3rd and if there's no further business today I want to thank everybody

[4:18:34] Trustee Rogers (probable): for coming together today in Coast Salish Territory across the trust area and the staff

[4:18:41] Trustee Rogers (probable): for all their terrific work and support and look forward to working with you further throughout

[4:18:45] Trustee Rogers (probable): throughout the year.

[4:18:47] Trustee Rogers (probable): I call, ask for the meeting to be adjourned.

[4:18:50] Trustee Rogers (probable): All those in favor?

[4:18:53] Trustee Rogers (probable): So be it.

[4:18:54] Trustee Patrick: Thank you very much.

[4:18:55] Trustee Rogers (probable): Have a great afternoon, everybody.

[4:18:57] Trustee Patrick: Yes, we'll see you.

[4:19:01] Trustee Rogers (probable): Thanks a lot.

[4:19:02] Trustee Rogers (probable): Bye bye.

Executive Committee Minutes of Regular Meeting 
January 13, 2021 ADOPTED Page 1 of 7 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
January 13, 2021 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 Stefan Cermak, Acting Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Julia Mobbs, Director, Administrative Services 
 Dilani Hippola, Senior Policy Advisor 
 Jamie Dubyna, Planner 2, Northern Office 
 Lori Foster, Executive Coordinator/Recorder 
  
Others: Laura Busheikin, Denman Island Trustee (for item 5.1) 
 Scott Colbourne, Gabriola Island Trustee  
 One (1) member of the public 
 
1. CALL TO ORDER 
 
At 9:03 a.m., Chair Luckham called the meeting to order stating gratitude to live and work in 
Coast Salish traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add to the agenda: 
12.3 BC Ferries Electrification under correspondence. 
 
2.2 Approval of Agenda 
 
By general consent, the agenda adopted as amended. 
 
2.2.1 Agenda Context Notes - None 
 
 

 
Executive Committee Minutes of Regular Meeting 
January 13, 2021 ADOPTED Page 2 of 7 
 
3. ADOPTION OF MINUTES 
 
3.1 December 16, 2020 Executive Committee draft minutes 
 
Item 6.1.1 amend the 8th bullet by adding to the end – “in the Victoria boardroom”. 
 
By general consent, the minutes were adopted as amended. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List/Director/CAO Updates 
 
Staff provided updates on their Follow Up Action List items and gave verbal updates on 
projects, staffing changes and current activities. 
 
4.1.1 Update on Key Initiatives 2021 – Briefing 
 
Chief Administrative Office (CAO) Hotsenpiller presented the briefing for 
information.  Discussion followed. 
 
By general consent, item 5. Delegations was addressed next. 
 
5. DELEGATIONS 
 
5.1 Denman Trustee Busheikin re: Planning Services in the Northern Region 
 
At 10:10 a.m., Denman Island Trustee Busheikin spoke to the written presentation as 
contained in agenda package. 
 
Discussion followed. 
 
The meeting recessed for a break at 10:35 a.m. and reconvened at 10:45 a.m. 
 
Chair Luckham continued with unfinished business items 4.2 and 4.3. 
 
4.2 Local Trust Committee Chair Updates 
 
Executive Committee members provided verbal updates on recently attending meetings 
and activities in their roles as local trust committee chairs. 
 
4.3 Islands Trust Conservancy Liaison Update 
 
Vice Chair Fast noted that Acting Manager Kate Emmings has been announced as the 
Manager of Islands Trust Conservancy. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 

 
Executive Committee Minutes of Regular Meeting 
January 13, 2021 ADOPTED Page 3 of 7 
 
 
6.1 Bowen Island Municipality Bylaw No. 528 (LUB amendment) 
 
Acting Director of Local Planning Services Cermak spoke to the bylaw amendments 
which include technical updates and housekeeping items. 
 
Executive Committee discussed the referral of bylaws to First Nations. 
 
EC-2021-001 
It was Moved and Seconded, 
THAT the Executive Committee advise Bowen Island Municipality that Bylaw No. 528 
cited as “Bowen Island Municipality Land Use Bylaw No. 57, 2002, Amendment Bylaw 
No. 528, 2020” is not contrary to or at variance with the Islands Trust Policy Statement. 
 
CARRIED 
 
EC-2021-002 
It was Moved and Seconded, 
The Executive Committee, in replying to Bowen Municipal Council, recommend that 
they refer this and all bylaws to the appropriate First Nations in their area. 
 
CARRIED 
 
6.2 Gabriola Island LTC Bylaw No. 306 (OCP amendment) 
 
Vice Chair Rogers spoke to the Official Community Plan (OCP) amendments which would 
amend the land use designation of the subject lots to Multi-dwelling Affordable 
Housing. 
 
EC-2021-003 
It was Moved and Seconded, 
That the Islands Trust Executive Committee approve Gabriola Island Local Trust 
Committee Bylaw No. 306, cited as “Gabriola Island Official Community Plan (Gabriola) 
Bylaw, 1997, Amendment No. 1, 2020”, in accordance with Section 27 of the Islands 
Trust Act. 
CARRIED 
 
6.3 Gabriola Island LTC Bylaw No. 307 (LUB amendment) 
 
Vice Chair Rogers spoke to the Land Use Bylaw (LUB) amendment and the issue of water 
associated with this application. 
 
 
 
 
 
 

 
Executive Committee Minutes of Regular Meeting 
January 13, 2021 ADOPTED Page 4 of 7 
 
EC-2021-004 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Gabriola Island Local Trust 
Committee Bylaw No. 307, cited as “Gabriola Island Land Use Bylaw, 1999, Amendment 
No. 1, 2020”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
7. TRUST COUNCIL MEETINGS 
 
7.1 Executive 
 
7.1.1 December Trust Council draft minutes 
 
Received for information. 
 
7.2 Local Planning Services - None 
 
7.3 Administrative Services - None 
 
7.4 Trust Area Services - None 
 
8. EXECUTIVE COMMITTEE PROJECTS 
 
8.1 Trust Council Initiated 
 
8.1.1 Executive - None 
 
8.1.2 Trust Area Services - None 
 
8.1.2.1 Submission to the Federal Aquaculture Act Consultations – RFD 
 
Director of Trust Area Services (DTAS) Frater spoke to the request for 
decision. 
 
By general consent, Executive Committee request that a paragraph be 
added to the submission about the jurisdiction over water that Islands 
Trust has. 
 
EC-2021-005 
It was Moved and Seconded, 
That the Executive Committee request the Chair to send a submission to 
the Federal Aquaculture Act consultation as amended. 
CARRIED 
 
 
 
 

 
Executive Committee Minutes of Regular Meeting 
January 13, 2021 ADOPTED Page 5 of 7 
 
8.1.2.2 Website Update - Verbal Briefing  
 
Director of Trust Area Services gave a verbal update on the website 
project and showed Executive Committee the website in its 
development stage. 
 
8.1.3 Local Planning Services - None 
 
8.1.4 Administrative Services - None 
 
8.2 Executive Committee Initiated - None 
 
8.2.1 Executive - None 
 
8.2.2 Trust Area Services - None 
 
8.2.3 Local Planning Services - None 
 
8.2.4 Administrative Services - None 
 
9. NEW BUSINESS 
 
9.1 Executive/Trust Council - None 
 
9.2 Trust Area Services 
 
The meeting recessed for lunch at 12:10 p.m. and reconvened at 12:40 p.m. 
 
9.2.1 AVICC/UBCM Resolution Selection – RFD 
 
Director of Trust Area Services (DTAS) Frater spoke this annual item and the 
request for decision (RFD). 
 
Discussion followed on the options presented in the RFD. 
 
EC-2021-006 
It was Moved and Seconded, 
That the Executive Committee direct staff to draft a resolution and 
backgrounder on “permit and public hearing notification to be provided 
electronically” for submission to the Association of Vancouver Island and 
Coastal Communities 2021 convention for Executive Committee’s consideration 
in February 2021. 
CARRIED 
9.2.2 LTC Chairs Report on Local Advocacy Topics 
 
Local Trust Committee Chairs gave verbal updates on local trust area advocacy 
items.    

 
Executive Committee Minutes of Regular Meeting 
January 13, 2021 ADOPTED Page 6 of 7 
 
 
Vice Chair Rogers spoke to provincial funding which will help the Regional 
District of Nanaimo create a poverty reduction strategy which includes Gabriola 
Island. 
 
9.3 Local Planning Services - None 
 
9.4 Administrative Services - None 
 
10. CLOSED MEETING - None 
 
11. RISE AND REPORT DECISIONS FROM CLOSED MEETING - None 
 
12. CORRESPONDENCE 
 
12.1 FLNRORD ADM response re: Develop BC Coastal Strategy dated Jan 5, 2021 
 
EC-2021-007 
It was Moved and Seconded, 
That the Forests, Lands, Natural Resource Operations & Rural Development (FLNRORD) 
Assistant Deputy Minister (ADM) response regarding Develop BC Coastal Strategy dated 
Jan 5, 2021 correspondence be forwarded to trustees for information. 
CARRIED 
 
12.2 Ombudsperson Quarterly Report: July 1- Sept 30, 2020 dated Nov 30, 2020 
 
EC-2021-008 
It was Moved and Seconded, 
That Executive Committee ask staff to circulate the report Ombudsperson Quarterly 
Report: July 1- Sept 30, 2020 dated Nov 30, 2020 to trustees for information. 
CARRIED 
 
12.3 Support letter for BC Ferries Electrification 
 
EC-2021-009 
It was Moved and Seconded, 
That Executive Committee request staff to respond with a letter of support to BC Ferries 
regarding their request for support of electrification of the fleet that is consistent with 
the Islands Trust Reconciliation Declaration and our Climate Change Emergency 
Declaration. 
CARRIED 
13. WORK PROGRAM 
 
13.1 Review and amendment of current work program 
 
Received for information. 
 

 
Executive Committee Minutes of Regular Meeting 
January 13, 2021 ADOPTED Page 7 of 7 
 
 
14. NEXT MEETING 
 
The next Executive Committee meeting is scheduled for February 3, 2021. 
 
15. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 1:20 p.m. 
 
 
 
 
_________________________ 
Peter Luckham, Chair 
 
 
Certified Correct 
 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder