Mayne Island Local Trust Committee regular meeting, March 29, 2021

[0:00:26] Trustee Rogers: Thank you, everyone, for joining us. I'm just going to give a minute for everybody to be able to log in. We're a couple minutes late getting started, but we're almost ready.

[0:00:56] Trustee Rogers: Okay. Well, it appears we've sort of stabilized at about 14 people, so that's great. So we're going to get going. It's 1.05, and thank you for your patience in coming online and getting started.

[0:01:13] Trustee Rogers: started this is the regular meeting of March 29th 2021 of the main island local trust committee

[0:01:20] Trustee Rogers: very happy to see you my name is Dan Rogers and I'm the chair of the main island local trust

[0:01:26] Trustee Rogers: committee for those of you haven't met me before which is probably not very many of you anyway

[0:01:32] Trustee Rogers: I want to start the meeting by acknowledging that we're privileged and very pleased to be

[0:01:40] Trustee Rogers: be able to meet across the Coast Salish traditional territories, the Coast Salish peoples.

[0:01:48] Trustee Rogers: I happen to be in Vancouver today, so I'm in the traditional territories, the Musqueam,

[0:01:54] Trustee Rogers: Tsleil-Waututh, and Squamish peoples.

[0:01:56] Trustee Rogers: I know people, there's people from the Wasanich territories, and of course, those of you on

[0:02:01] Trustee Rogers: Main Island are in the traditional territory of the Tsarskoye First Nation.

[0:02:08] Trustee Rogers: We're very happy to be here.

[0:02:10] Trustee Rogers: We're privileged. We're reminded on a daily basis what a wonderful place we live, even when it's windy like yesterday or sunny like today.

[0:02:18] Trustee Rogers: It's a fabulous place. And the more I read and the more I learn and the more we all learn, the more grateful we are to be able to live and work here.

[0:02:30] Trustee Rogers: This is our regular meeting. I want to introduce a few of the people that you'll see on your screen from time to time.

[0:02:38] Trustee Rogers: I want to start, of course, with your two local trustees, Trustee Janine Dodds, who's joining us from the Ag Hall, I understand, and Trustee David Maude, who's next door at the Islands Trust office in the real estate office there.

[0:02:52] Trustee Rogers: I'm not sure.

[0:02:53] Trustee Rogers: There's probably a name for it that I don't know.

[0:02:56] Trustee Rogers: And so great to see both of you again.

[0:03:01] Trustee Rogers: I wish I could see you in person, but we're not quite there yet.

[0:03:05] Trustee Rogers: and this we're almost exactly of course a year since we started this these virtual meeting

[0:03:12] Trustee Rogers: online meetings it was almost a year it was just over a year ago that we that we went into lockdown

[0:03:17] Trustee Rogers: and I think we started our first main virtual meeting in about early May or the end of April

[0:03:24] Trustee Rogers: I'm not sure exactly enough about them I also want to introduce to you of course the recorder

[0:03:30] Trustee Rogers: reporter, Pat Todd. You'll hear me talk to Pat from time to time. And in order to make sure our

[0:03:37] Trustee Rogers: minutes, thank you, Pat. We also have Maple Hung, who is the planning assistant, and she's actually

[0:03:44] Trustee Rogers: running the spaceship behind the scenes that's making all of this work. Thank you, Maple. You

[0:03:51] Trustee Rogers: may hear me speak to Maple from time to time. I'm guessing she'll turn her camera off for most of it.

[0:03:56] Trustee Rogers: We also have two of our planning staff with us on screen at the moment.

[0:04:01] Trustee Rogers: You have the regional planning manager, Robert Kojima.

[0:04:04] Trustee Rogers: Nice to see you again, Robert.

[0:04:05] Trustee Rogers: And the planner for Maine Island, Nerissa Chadwick.

[0:04:09] Trustee Rogers: And you'll be hearing from both of them from time to time as we work through the agenda.

[0:04:15] Trustee Rogers: There are a couple of other, at least one other staff person that's going to join us later

[0:04:19] Trustee Rogers: for one of the temporary use permit applications, one of the applications that's on our agenda.

[0:04:25] Trustee Rogers: leader uh so as i indicated we are we are in this continuing in this virtual world

[0:04:33] Trustee Rogers: um our meetings are being broadcast and live streamed at the same time um and the difference

[0:04:40] Trustee Rogers: between that is if you're being broadcast you're on the webinar and you're showing up as an attendee

[0:04:45] Trustee Rogers: and you'll have the opportunity at various times to participate in the conversation and discuss

[0:04:51] Trustee Rogers: discuss matters with us and make your point of view known it's also being broadcast uh which

[0:04:58] Trustee Rogers: means you can simply watch online um someday i'm going to get some numbers as to how how widely

[0:05:04] Trustee Rogers: watched these are it's also being recorded and so that it shows up on our website within

[0:05:11] Trustee Rogers: i'm going to say two to three days but it might be sometimes a little quicker and sometimes a

[0:05:16] Trustee Rogers: little longer depends on how how busy the staff are on getting those things you can imagine that

[0:05:21] Trustee Rogers: Some of the administrative functions that have evolved as a result of the Zoom world we live in have expanded.

[0:05:32] Trustee Rogers: So I want to really thank the staff and all the equipment and all the people who run all the equipment that we have to make all of this work.

[0:05:42] Trustee Rogers: It has been an evolution.

[0:05:43] Trustee Rogers: We've been doing it for, as I said, for about 11 months now.

[0:05:47] Trustee Rogers: And we mostly are, it's pretty seamless.

[0:05:50] Trustee Rogers: lists. However, there are occasionally some technical issues, and if we have any, I apologize

[0:05:56] Trustee Rogers: in advance, and we'll work our way through those. However, we think that it works relatively well,

[0:06:03] Trustee Rogers: and in fact, I'd say we reach more people this way than we have before, and we're working on

[0:06:09] Trustee Rogers: a continuation of sort of a hybrid model between this and some in-person models so that we can

[0:06:16] Trustee Rogers: continue to reach as many people as we possibly can and to allow people to participate so thank

[0:06:21] Trustee Rogers: you for your attendance today um we have uh um a busy a full afternoon so i'm not going to talk

[0:06:28] Trustee Rogers: much more because in addition to our regular meeting agenda we have a community information

[0:06:33] Trustee Rogers: meeting as well as our our standard two town halls so um the first thing i'm going to ask

[0:06:40] Trustee Rogers: if there's nothing else is is there anything else from the either of the trustees to add or change

[0:06:47] Trustee Rogers: from the agenda i have a couple of pieces of correspondence that i'm going to add under 9.2

[0:06:55] Trustee Rogers: or at least there was one extra piece of correspondence from the

[0:07:00] Trustee Rogers: where to find it from regarding the i forgot the gentleman's name now but felix jack park

[0:07:10] Voice 6: from johnny aiken yes

[0:07:12] Trustee Rogers: that's the name johnny i thought we could talk about all three both of

[0:07:17] Trustee Rogers: that as well as 9.1 and 9.2 all at the same time because they're all

[0:07:22] Trustee Rogers: i've talked to narissa

[0:07:24] Trustee Rogers: and about briefly about it anyway so if we can add under 9.3 the correspondence from

[0:07:30] Trustee Rogers: from Mr. Aiken.

[0:07:34] Trustee Rogers: Anything else to add or amend from the agenda

[0:07:39] Trustee Rogers: from either of the trustees?

[0:07:40] Trustee Rogers: No.

[0:07:40] Trustee Rogers: And thank you, we'll take the agenda approved.

[0:07:45] Trustee Rogers: So what we're going to do now is we're going to have

[0:07:51] Trustee Rogers: a short town hall until 1.20.

[0:07:54] Trustee Rogers: And I say that because the town hall,

[0:07:58] Trustee Rogers: we had set the community information meeting up

[0:08:01] Trustee Rogers: to start at 1.20.

[0:08:03] Trustee Rogers: But my inclination is to say that if anybody wishes, if we don't get all of the town hall questions that people want to speak to something on the agenda, before we start the CIM, I may reopen it, if that's okay with trustees, after we're finished the community information meeting.

[0:08:19] Trustee Rogers: Yes, good idea.

[0:08:21] Trustee Rogers: Yeah, thank you.

[0:08:22] Trustee Rogers: So we're going to open the town hall. So this is your opportunity to speak to the local trust committee about anything that's on our agenda.

[0:08:30] Trustee Rogers: I remind you that, of course, that if you're an applicant, you will have an opportunity to speak during the time that we consider your application.

[0:08:41] Trustee Rogers: So you needn't speak in the town hall at this point.

[0:08:44] Trustee Rogers: But if there is something you wish to speak to on our agenda or something generally you'd like to talk to us about that you don't want to wait until the second town hall, please put your hand up.

[0:08:58] Trustee Rogers: and i see we have one hand up already um and that's from rebecca ewing and if we could promote

[0:09:04] Trustee Rogers: ms ewing um and i will just say we have your your correspondence from i'm going to say last week

[0:09:12] Trustee Rogers: um i lose track um i because i was reading it again this morning so i we do have that but over

[0:09:18] Trustee Rogers: to you miss ewing uh you are promoted now and you should be able to uh unmute yourself and turn your

[0:09:25] Trustee Rogers: camera or not hi

[0:09:27] Voice 17: there yeah hi hi you can hear me hi um so so i came prepared to to talk for a

[0:09:36] Voice 17: little bit about some of our thoughts related to the um housing affordable housing project

[0:09:41] Voice 17: proposed next door to us on village bay road um so so if that's all right i might go as long as

[0:09:50] Voice 17: like five minutes but uh i've got some notes here okay

[0:09:53] Trustee Rogers: and then do you recall we yeah we have just

[0:09:56] Trustee Rogers: read your i have read your correspondence but go ahead why don't you do that and that might take

[0:10:01] Trustee Rogers: us to the through this portion of the town hall into the interval and i don't see any other hands

[0:10:07] Trustee Rogers: up right now so go ahead okay

[0:10:09] Voice 17: great thank you so um as you know tim mackie and i um live next door

[0:10:14] Voice 17: or to the property being proposed

[0:10:17] Voice 17: for the affordable housing project.

[0:10:22] Voice 17: And we've been spending a lot of time thinking about it

[0:10:25] Voice 17: and we've written four letters to date,

[0:10:28] Voice 17: two of which are up on the website, the last two aren't.

[0:10:33] Voice 17: And obviously we focus on this issue

[0:10:36] Voice 17: from our own perspective as the direct neighbors,

[0:10:39] Voice 17: but also as in looking at it,

[0:10:41] Voice 17: we've been looking at other projects around the islands and we raised some sort of bigger issues

[0:10:47] Voice 17: for the community at large as well as our own direct concerns. And so I've got kind of six

[0:10:56] Voice 17: issues to raise and speak about briefly. Tim's done a lot of the research for these and can,

[0:11:04] Voice 17: will probably be better off answering questions or giving more details.

[0:11:09] Voice 17: details, but I'll just quickly go through the six issues that I identified to discuss today.

[0:11:17] Voice 17: So the first one relates to affordability. And our basic point here is that if Maine Island's

[0:11:24] Voice 17: going to approve a project like this in a sensitive area, let's make sure it's solving

[0:11:30] Voice 17: the problem or helping solve the problem it's intended to solve. And as we've looked into the

[0:11:36] Voice 17: rent models for these types of projects which are dictated by bc housing to a large extent

[0:11:42] Voice 17: we have some some pretty serious questions about whether a project like this will actually improve

[0:11:47] Voice 17: rental affordability for those on maine who are who are most in need um and so there's two kind

[0:11:54] Voice 17: of technical points there that i wanted to raise one is the mixed rent model where only some units

[0:12:00] Voice 17: This is specified by BC Housing, as I understand it.

[0:12:03] Voice 17: Only some units are low rent, and we mentioned this in our second letter.

[0:12:10] Voice 17: And the others are either rent according to income, based on income, or else market rates.

[0:12:20] Voice 17: And we understand this model can make a lot of sense for urban areas where the projects are large

[0:12:25] Voice 17: and the intent is to house an economically diverse set of tenants.

[0:12:31] Voice 17: But on Maine, is that really what we're looking for?

[0:12:34] Voice 17: Aren't we more interested in focusing on lower income people for affordable rental housing?

[0:12:40] Voice 17: So that's one point.

[0:12:42] Voice 17: The other point relates to the income thresholds specified by BC Housing.

[0:12:49] Voice 17: These are related to eligibility to rent and to fix the rent for the rent geared to income.

[0:12:59] Voice 17: there as we when we look at the BC housing site Salt Spring and I think Galliano are specified

[0:13:10] Voice 17: there and they use Victoria data for these income thresholds and Victoria has the third highest

[0:13:17] Voice 17: incomes in the province after Vancouver and Squamish so consequently the the eligibility

[0:13:25] Voice 17: eligibility will be a reasonably high level of income to be eligible to apply to rent there.

[0:13:31] Voice 17: For example, I think it's $48,500 for a one bedroom and $78,500 for a three bedroom. And

[0:13:40] Voice 17: then the rents would be set based on 30% of that. So just given that model, we just wanted to point

[0:13:47] Voice 17: out and despite you know the Housing Society's best intentions there may be

[0:13:54] Voice 17: an incentive to pick a higher income person who's still eligible over a lower

[0:14:02] Voice 17: income person in order to get a higher rent and be able to make the whole

[0:14:06] Voice 17: shebang work you know to fund the ongoing viability and just one more

[0:14:14] Voice 17: point on this affordability issue is that we noticed um that on denman island i think this

[0:14:20] Voice 17: is a project that's been superseded now but in an earlier rental project they use different

[0:14:26] Voice 17: income thresholds uh focusing more on low income residents um and we suggest that the housing

[0:14:34] Voice 17: society and the ltc um consider that when looking at housing agreements for this type of project on

[0:14:41] Voice 17: in Maine. The Victoria income is just so high compared to probably what most people are facing

[0:14:48] Voice 17: here. So that was our first point on affordability. The second point is on buffers and setbacks.

[0:14:56] Voice 17: The site plan for the project, if you look at that driveway, it's one meter away from our property.

[0:15:04] Voice 17: and that's just not acceptable in terms of a buffer we've reviewed a number of other projects

[0:15:11] Voice 17: on other islands and and the emerging standard we're seeing is about a 30 30 meter or more

[0:15:19] Voice 17: buffer for these types of projects and in particular there's a galleon galliano affordable

[0:15:25] Voice 17: rental project a galliano affordable ownership project gabriola project hornby and cortez all

[0:15:33] Voice 17: All of these projects have 30 meters or more buffers

[0:15:38] Voice 17: facing adjacent rural or residential properties.

[0:15:42] Voice 17: The buffers are either forested

[0:15:44] Voice 17: or a combination of forest and open area.

[0:15:50] Voice 17: The third item I wanted to raise is the,

[0:15:53] Voice 17: and that's pretty well articulated in our letter,

[0:15:57] Voice 17: probably more than one of our letters,

[0:15:59] Voice 17: is the slippery slope problem of allowing a subdivision

[0:16:03] Voice 17: on on this this property on village bay road you know it could be a precedent for further

[0:16:10] Voice 17: subdivision of village bay road and a loss of that iconic forested welcoming car corridor that

[0:16:17] Voice 17: we have on main island um and compounding this a new piece of information um in the wetland

[0:16:24] Voice 17: specialist report for 375 um there was advice that the building on lot two uh so the middle lot

[0:16:34] Voice 17: should be south so towards the road from the artesian well and if you look at the map that

[0:16:40] Voice 17: puts that building site right basically in the treed area right next to the road

[0:16:45] Voice 17: and so that would sort of compound the idea of breaking up the uh the corridor and and it's not

[0:16:52] Voice 17: just about the visual and the aesthetics of the corridor you know there's the

[0:16:58] Voice 17: contiguous forest and the ecological values and the water runoff management

[0:17:04] Voice 17: benefits that come from having having a contiguous forest along that that piece

[0:17:11] Voice 17: from the Sarsap lands to to Mount Park. The fourth point on my list is the above

[0:17:20] Voice 17: above ground water issues, the wetland report addresses some of the above ground water problems, but we don't think it's comprehensive enough.

[0:17:31] Voice 17: We can see how the remediation of ditches and roads work proposed on lots two and three are intended to help with some of the existing runoff problems.

[0:17:43] Voice 17: But the report does not discuss the surface water flows for the properties as a whole, including lot one, and also including neighboring properties.

[0:17:55] Voice 17: And it doesn't appear to explicitly address the increased runoff from the project itself, from the clearing and hardscaping that would come with the project on the lot three.

[0:18:07] Voice 17: um just

[0:18:11] Trustee Rogers: conscious of the fact of that we've been i wondered if this would be a good place to start

[0:18:18] Trustee Rogers: can you come back again after we've had our community information meeting sure

[0:18:24] Voice 17: i'm close to

[0:18:26] Voice 17: the end well

[0:18:28] Trustee Rogers: are you are you yeah

[0:18:31] Voice 17: i am i am i've got two maybe three more points to make

[0:18:39] Trustee Rogers: um it's just we have a number of invited people that have come for 120 and if you can and in fact

[0:18:45] Trustee Rogers: you'd be welcome to join i know you've made some comments related to community housing generally

[0:18:51] Trustee Rogers: and and if you wanted to be part of this conversation um if that's all right with you

[0:18:56] Trustee Rogers: i think what i'm going to do is i'm going to ask you i mean that's a longer town hall than normal

[0:19:01] Trustee Rogers: but i'm happy to hear your comments um i think it's important we get all these detailed information

[0:19:07] Trustee Rogers: but if it's all right with you,

[0:19:08] Trustee Rogers: I'm going to ask you to stand down on this issue.

[0:19:12] Trustee Rogers: We'll come back to it when we finish

[0:19:14] Trustee Rogers: the community information meeting

[0:19:16] Trustee Rogers: and you can pick up where you've left off.

[0:19:18] Trustee Rogers: That's all right.

[0:19:20] Voice 17: Okay, thank you.

[0:19:22] Trustee Rogers: And Mr. Skiffington, I see your hand up as well.

[0:19:29] Trustee Rogers: Unless you, if you can take your hand down

[0:19:31] Trustee Rogers: to indicate that you can stay until the town hall

[0:19:34] Trustee Rogers: at about 2.30.

[0:19:36] Trustee Rogers: but otherwise if it's if you cannot stay and you have to speak brief at this point please leave it

[0:19:43] Trustee Rogers: up and we'll move you over okay your hand's still up can we hear from you very briefly

[0:19:53] Trustee Rogers: you need to unmute yourself Mr. Skivington okay

[0:19:56] Voice 20: can you hear me yes okay I haven't been to one

[0:20:01] Voice 20: of these meetings before so I don't really understand the structure I received an email

[0:20:07] Voice 20: regarding increased density, so I'm a trustee

[0:20:13] Voice 20: with Campbell Bennett Bay Improvement District.

[0:20:15] Voice 12: And

[0:20:16] Voice 20: so we would like to sort of give our input

[0:20:22] Voice 20: from a water district's perspective.

[0:20:24] Voice 20: That's

[0:20:24] Trustee Rogers: fine, Mr. Skivington,

[0:20:25] Trustee Rogers: we're about to start that meeting.

[0:20:27] Voice 20: Okay, so that wasn't, I got a note that it was 1.10, so.

[0:20:31] Trustee Rogers: Oh, well, my agenda says 1.20,

[0:20:35] Trustee Rogers: So I apologize for any confusion. We're about to start that meeting.

[0:20:39] Trustee Rogers: So that's great. Put your hand down and then we'll start to work our way through that issue in particular.

[0:20:45] Trustee Rogers: OK, thank you.

[0:20:46] Trustee Rogers: Thanks, Sean. So we're going to stand down the town hall for a moment.

[0:20:51] Trustee Rogers: We'll come back to it. This is the continuation of the community information meeting having on the on Main Island.

[0:20:57] Trustee Rogers: We had one on February the 22nd and it was a very good discussion.

[0:21:00] Trustee Rogers: question. We've got one planned for today and one for April 29th, I think is the date, if I'm not

[0:21:07] Trustee Rogers: mistaken, as sort of the three parts of this, which is the major project on the main LTC agenda,

[0:21:17] Trustee Rogers: work agenda, which is around housing options, and we're calling it our housing options. If you go

[0:21:22] Trustee Rogers: onto our website, you'll be able to see a lot of the information and the background reports that

[0:21:27] Trustee Rogers: that have been done by our staff and Planner Chadwick

[0:21:30] Trustee Rogers: and other work that's been done.

[0:21:33] Trustee Rogers: And so we're trying to encourage a conversation

[0:21:36] Trustee Rogers: with the community before we decide on a direction.

[0:21:39] Trustee Rogers: No decisions have been made, no direction has been made.

[0:21:44] Trustee Rogers: We haven't begun the actual drafting of any actual work.

[0:21:47] Trustee Rogers: We're just working on what the concepts are.

[0:21:50] Trustee Rogers: So with that, I'm going to turn it over to Planner Chadwick

[0:21:54] Trustee Rogers: who has a presentation to make and and if you go to our minutes from the February meeting you can

[0:22:00] Trustee Rogers: see what the conversation was on February the 22nd um and and hopefully some of you had a chance and

[0:22:06] Trustee Rogers: some of you were here uh and after planner chat work gets finished then what we'll do is we'll

[0:22:12] Trustee Rogers: open it up to both the trustees and yourself to sort of have a conversation so the idea here is

[0:22:16] Trustee Rogers: to have a conversation not for us to be giving uh but and about what possible and what could happen

[0:22:22] Trustee Rogers: and next okay um thanks very much go ahead uh marissa uh

[0:22:27] Voice 5: thank you chair rogers um so uh yes so

[0:22:30] Voice 5: yeah it seems like there are um folks that maybe have not uh participated in our previous

[0:22:36] Voice 5: conversation and and may not be aware of the the project that we're working on as chair rogers had

[0:22:42] Voice 5: identified we are really right now in the conversation um part of this process um we

[0:22:49] Voice 5: The website has all the reports that have been done relating to this, one of which being a fairly large report done about a year and a half, which was basically a housing review of Main Island.

[0:23:03] Voice 5: So if you're interested in finding out more about the background, I encourage you to go to the website and have a look at those reports.

[0:23:09] Voice 5: What I'm going to do is just provide a bit of the background for those that are not familiar with this particular option that we're looking at which is about distributed density, and just a little like a just a quick briefer on

[0:23:22] Voice 5: you know where we've come in the thinking and then why we're looking at this option and then what this option is.

[0:23:29] Voice 5: Oh yeah, here we go. What the option we're looking at is this flexible housing distributed density option.

[0:23:36] Voice 5: and and then looking at I've got some maps to sort of focus looking at the kind of area that

[0:23:45] Voice 5: we're thinking this this option could be could be implemented and then and then lots of time

[0:23:52] Voice 5: for discussion so I will just go very quickly through this so that we can have most of this

[0:23:56] Voice 5: time for for discussion so when we're talking about flexible housing we're talking about

[0:24:01] Voice 5: housing that's not limited to a single focus, it's housing that could address a number of needs such

[0:24:09] Voice 5: as facilitating individual households sharing the cost of purchase but being able to live in

[0:24:14] Voice 5: separate dwellings, smaller dwellings, so they'd be smaller than two large dwellings, the ability

[0:24:22] Voice 5: to facilitate more rental availability and potentially facilitate supportive living

[0:24:29] Voice 5: arrangements. And a key for trustees is that the flexible housing that we land on does not

[0:24:40] Voice 5: increase overall development footprint or environmental impact. So those are key in

[0:24:47] Voice 5: thinking about this. And so the options that were identified in the original policy review paper

[0:24:54] Voice 5: are here and a number of these can actually can actually be supported by

[0:25:02] Voice 5: this idea of looking at this Mac the idea of having distributed maximum floor

[0:25:08] Voice 5: area policy so again this is about looking at the possibility of of an area

[0:25:16] Voice 5: having additional units but them being smaller in size so I'm going to show you

[0:25:23] Voice 5: this is uh for those that were not at the meeting yesterday or last time or haven't had a chance to

[0:25:28] Voice 5: look at any of the previous reports this gives you an idea of what's currently allowed and so

[0:25:33] Voice 5: we're focusing the focus has been primarily we started the conversation by focusing on

[0:25:39] Voice 5: settlement residential zones because those are the smaller lots and the smaller more affordable

[0:25:44] Voice 5: lots generally um and so currently on lots that are larger than 0.6 of a hectare you are allowed

[0:25:52] Voice 5: to have a primary dwelling and a cabin. On lots that are smaller than that, that are not in water

[0:26:02] Voice 5: service areas, you are allowed to have a secondary suite. So what we're looking at is the possibility

[0:26:09] Voice 5: of allowing a distributed maximum. So identifying a maximum square footage and possibly allowing

[0:26:17] Voice 5: allowing two small units and maybe additional tiny home, for example, on a smaller lot or on

[0:26:26] Voice 5: the larger lots and on the smaller lots or all of the lots, allowing at least the possibility of

[0:26:35] Voice 5: two units. And I mentioned that part of, you know, part of, I think, why this option is being

[0:26:43] Voice 5: explored is because um people are moving you know there is an interest in small in smaller home

[0:26:49] Voice 5: living and um and on a number of islands they've been challenged challenged with identifying like

[0:26:55] Voice 5: where where you can actually put smaller homes and so um this is potentially um providing uh

[0:27:03] Voice 5: facilitating that in some areas on on main island again uh focusing on a on a reduced

[0:27:10] Voice 5: reduced max maximum total footprint of all the of all the buildings um we haven't talked about

[0:27:18] Voice 5: larger lots yet but uh this is you know the scenario could could also be uh considered for

[0:27:23] Voice 5: smaller lots where you you do provide right now uh you know the ability to have that additional

[0:27:29] Voice 5: um additional unit um again within a maximum so instead of uh you know a 5 000 square foot

[0:27:38] Voice 5: home which is actually almost possible on some of those uh settlement residential uh lots you're

[0:27:45] Voice 5: thinking about maybe two maximum square footage of 3 000 or less than that what what have you so

[0:27:51] Voice 5: um some of the considerations with this are that um recreational vehicles wouldn't be included in

[0:27:59] Voice 5: the maximum square footage tiny homes on wheels would not be included because there's a whole

[0:28:04] Voice 5: other regulatory system that sort of governs those um that uh the the possibility of increasing

[0:28:13] Voice 5: maximum floor uh area for secondary units can already be considered within this approach

[0:28:19] Voice 5: requirement of for rain crashment for all additional units um and um and not allowing

[0:28:27] Voice 5: more than one dwelling to be rented as as a home occupation so we're not we're not facilitating

[0:28:33] Voice 5: additional business use.

[0:28:37] Voice 5: These are some of the issues that were raised

[0:28:39] Voice 5: at our previous meeting on January the 18th.

[0:28:42] Voice 5: So there was interest,

[0:28:42] Voice 5: there was interested in this distributed

[0:28:45] Voice 5: square footage approach.

[0:28:46] Voice 5: Village Bay Improvement District,

[0:28:48] Voice 5: we had a few members attend

[0:28:50] Voice 5: and they were concerned about increased water use.

[0:28:55] Voice 5: There were some questions around whether that,

[0:28:59] Voice 5: Village Bay Improvement District

[0:29:01] Voice 5: or other water surface areas if they were considered,

[0:29:07] Voice 5: if they would consider secondary suites.

[0:29:10] Voice 5: There was interest in looking at a process

[0:29:14] Voice 5: where water boards can decide

[0:29:16] Voice 5: whether they allow that additional unit.

[0:29:20] Voice 5: There were concerns related to the increase of density

[0:29:23] Voice 5: for business reasons.

[0:29:27] Voice 5: There were concerns related to increasing density

[0:29:29] Voice 5: on those smaller or increasing units because it's it's not exactly density because we are talking

[0:29:34] Voice 5: about a a smaller a smaller footprint um on on the smaller lots under heck uh six hectares 0.6

[0:29:45] Voice 5: hectares there was support yeah there was a lot of support for increasing rental options for

[0:29:50] Voice 5: younger people questions around shared ownership and interest in interest in water catchment

[0:29:55] Voice 5: interest in understanding how many lots this particular idea

[0:30:00] Voice 5: could apply to. So that's what I'm focusing on here with the maps that I'm about to show you.

[0:30:06] Voice 5: So this is a map and I'm not sure if you can read, I'm not sure how you're seeing this on

[0:30:10] Voice 5: your screens. Did you say bigger? Yeah, if

[0:30:15] Voice 5: you can make it a little bigger.

[0:30:17] Voice 5: Yeah, okay. So yeah, I figured out how I could do that. I need to, just a second.

[0:30:26] Voice 5: yeah so what i need to do is i need to just go into uh my other can you can you see this map now

[0:30:33] Voice 5: no smaller

[0:30:34] Voice 6: yeah you made it smaller yeah but i had to see it can you see it now yeah oh yeah

[0:30:40] Voice 6: yeah and basically it's it's really it's really good thank you yeah yeah

[0:30:46] Voice 5: so i'm gonna zoom in

[0:30:47] Voice 5: here to the um the key so that you can see can you see the numbers there so this map is showing

[0:30:54] Voice 5: you um what lots are in the settlement residential area and they're showing which parcels are under

[0:31:00] Voice 5: 0.5 of a an acre um and and which are um and which are greater than that so um and then it

[0:31:12] Voice 5: also shows which which ones are vacant so kind of gives you an idea um of of where the smaller

[0:31:20] Voice 5: lots are and which ones would be bigger in those areas. And my next map here, this one shows,

[0:31:29] Voice 5: so there was interest, Janine had actually mentioned whether we could have a map that

[0:31:33] Voice 5: showed which parcels are under five acres. So if we were to expand this concept beyond

[0:31:40] Voice 5: settlement residential, but still considering smaller lots under five acres, this is what we'd

[0:31:48] Voice 5: be looking at. And so here, parcels under five acres, there are 1,378. And of those, 224 are

[0:32:03] Voice 5: vacant. So you can see the blue hatched areas, those are the ones that are vacant, and the pink

[0:32:10] Voice 5: are all the parcels under five acres and then the final map I have for you is

[0:32:17] Voice 5: this is a map of all of the water service providers so here you can see

[0:32:25] Voice 5: right now these areas are also the ones that that where secondary suites are not

[0:32:33] Voice 5: permitted because the review that was previously done on affordable housing a

[0:32:38] Voice 5: conversation was was had with the water service providers and they were not um support supporting

[0:32:44] Voice 5: the the the idea of adding additional density so um and and uh you know the village bay improvement

[0:32:52] Voice 5: district had indicated that they you know they would have some issues with uh this distributed

[0:32:58] Voice 5: density um concept which is why we've also invited some other um water service providers

[0:33:04] Voice 5: providers to this meeting today so these areas uh are generally where um where secondary suites

[0:33:11] Voice 5: aren't permitted and so the question would be whether those whether those um service

[0:33:16] Voice 5: providers would be open to uh allowing this site this concept um the other thing that these maps

[0:33:23] Voice 5: show us is which parcels under five acres are not are not on water systems so that's the gray so the

[0:33:30] Voice 5: the gray all of the gray here that those are all the parcels that are not on water systems and again

[0:33:36] Voice 5: the hatched is are those that are uh vacant so um you know in some case you know you in some cases

[0:33:44] Voice 5: um there would be uh there would be lots that may already have just a small um a small uh dwelling

[0:33:52] Voice 5: on it that this concept could apply to um but uh i guess you know getting a sense of which ones are

[0:33:58] Voice 5: vacant kind of gives you an idea of which ones could be that could be sort of like a beginning

[0:34:02] Voice 5: point for so there's 50 of those that are under five acres and and not in water service areas

[0:34:10] Voice 5: so I'm happy to go back at any point to any of these maps you know some of the questions that

[0:34:17] Voice 5: I've identified and of course we're open to one understanding what more of your questions might

[0:34:24] Voice 5: might be and also talking about other other things but um you know there is the question of

[0:34:30] Voice 5: um so we've we've looked at how many lots this could apply to that are within water service

[0:34:36] Voice 5: areas and with outside of water service areas um it raises a question whether larger lots could

[0:34:42] Voice 5: be considered in this this with this idea or whether we want to just focus on um on the ones

[0:34:49] Voice 5: in settlement residential area or those that are under uh five acres um um improvement districts

[0:34:57] Voice 5: were interested in hearing from you um and other world water service providers about what you think

[0:35:03] Voice 5: about this approach and whether it's something that even could be considered in those areas

[0:35:08] Voice 5: um and yeah the question of secondary streets while you're here we might as well

[0:35:12] Voice 5: um explore that a little bit um and then ultimately and this doesn't have to be a

[0:35:17] Voice 5: something we land on today but um the question of a maximum floor area with this scenario uh you

[0:35:23] Voice 5: know is something that will have to be discussed um and obviously you'll have some more questions

[0:35:27] Voice 5: as well so i will um that's i'm i'm finished here i'll i'll i'll turn it back over to you uh chair

[0:35:33] Voice 5: rogers thanks

[0:35:35] Trustee Rogers: very much so yeah go ahead jenny well

[0:35:39] Voice 6: i just i just want to say thank you thank

[0:35:41] Voice 6: you thank you i i think this is incredible all this material the maps especially um when we

[0:35:47] Voice 6: hopefully can get like the bigger paper maps but i think this puts everything in so much better

[0:35:52] Voice 6: context that we can have a much more fulsome conversation so thank you planner chadwick that's

[0:35:58] Voice 6: fabulous and

[0:35:59] Trustee Rogers: and i assume that um you're present those maps and everything will go up on the

[0:36:04] Trustee Rogers: project website uh page so that

[0:36:07] Trustee Rogers: people can go and look at them in their leisure and sort of

[0:36:10] Voice 6: can i

[0:36:11] Trustee Rogers: just and make them bigger for people with bad eyes like me so yeah

[0:36:16] Voice 6: we'll do it

[0:36:16] Voice 6: make them as accessible go

[0:36:18] Trustee Rogers: ahead trustee dots i

[0:36:19] Voice 6: just would say maybe um if if the water districts

[0:36:23] Voice 6: want hard copies printed hard copies we i think we could make those available um it way easier

[0:36:29] Voice 6: with a paper copy so if they want them um we should make them available thank you okay so

[0:36:36] Trustee Rogers: thanks thanks trustee dots now uh before i turn to uh all our attendees trustee mod do you have

[0:36:43] Trustee Rogers: anything you'd like to ask or say no you're good so this is your so thank you for joining us for

[0:36:48] Trustee Rogers: this conversation and and as planter chadwick said we're very interested in your comments your

[0:36:53] Trustee Rogers: questions your your ideas your um your thoughts about all of this information and where we're

[0:37:00] Trustee Rogers: headed uh on this uh the easiest way uh if you haven't already figured it out is to um hit well

[0:37:07] Trustee Rogers: the way to do it is to hit the uh if you're out here on the webinars hit the raise hand button

[0:37:12] Trustee Rogers: and we'll unmute you and move you move you into uh the conversation uh the reason we don't just

[0:37:19] Trustee Rogers: move everybody is because the screen gets very convoluted etc so it's easier for us to manage

[0:37:25] Trustee Rogers: one at a time and then people won't be talking and i noticed there's one phone call one phone

[0:37:31] Trustee Rogers: number that's here and if that person wishes to be part of this conversation uh it's star six i

[0:37:37] Trustee Rogers: believe is that right um maple oh

[0:37:40] Voice 18: um it's uh star nine actually chair rogers but star six is for

[0:37:44] Voice 18: unmuting and meeting right

[0:37:45] Trustee Rogers: so um so i'm we're looking for your comments your questions hopefully

[0:37:50] Trustee Rogers: uh if you don't if you want some more information about what planner chadwick did please just put

[0:37:56] Trustee Rogers: your hand up and ask um if you have some you know as she indicated we're particularly interested in

[0:38:03] Trustee Rogers: and the folks from the Improvement District

[0:38:05] Trustee Rogers: to give their thoughts if they haven't already.

[0:38:09] Trustee Rogers: You'll have other opportunities, of course,

[0:38:11] Trustee Rogers: but this is one of those opportunities we're trying to get.

[0:38:14] Trustee Rogers: So I'm talking, I'm still talking

[0:38:17] Trustee Rogers: because I don't see any hands up yet.

[0:38:19] Trustee Rogers: So hopefully we'll get some people.

[0:38:20] Trustee Rogers: There's one, Mr. Skiffington, over to you.

[0:38:24] Trustee Rogers: So if we can unmute Mr. Skiffington

[0:38:27] Trustee Rogers: and if he wishes he could make it

[0:38:30] Trustee Rogers: so he could turn his camera on, that's fine.

[0:38:32] Trustee Rogers: but we can at least get him the opportunity to speak.

[0:38:43] Trustee Rogers: So you should be able to unmute yourself.

[0:38:45] Trustee Rogers: There's your, there you are.

[0:38:47] Trustee Rogers: Yes.

[0:38:49] Voice 20: Unmute and okay.

[0:38:52] Voice 20: My name is Sean Skiffington.

[0:38:54] Voice 20: I'm a trustee and I'm the operations manager

[0:38:57] Voice 20: for Campbell Bennett Bay Improvement District.

[0:39:02] Voice 20: I guess I'll speak two ways here.

[0:39:05] Voice 20: One is personally.

[0:39:08] Voice 20: So the focus seems to be on square footage and distributing that well that's great but for water districts and for me it's really the human density increase that's the issue it's not the footprint issue and I know from an environmental perspective that's important but for water districts it's of less importance.

[0:39:35] Voice 20: Mayor Mrakas, So I just want to make sure that some points have been considered when dealing with improvement districts that provide water, so in our district, we meter every property, so if we were adding additional housing and dwelling units, we would have to add additional meters at.

[0:40:03] Voice 20: at whatever cost that is,

[0:40:05] Voice 20: but it could be quite substantial.

[0:40:09] Voice 20: We obtain funds for operating through taxes and tolls,

[0:40:16] Voice 20: but we can only apply one tax to one property.

[0:40:19] Voice 20: So we can't increase the tax for properties

[0:40:25] Voice 20: that have additional dwelling units on them.

[0:40:35] Voice 20: Sorry, about four years ago,

[0:40:40] Voice 20: the water licensing process was brought in and we will be licensed to pull so much water from

[0:40:53] Voice 20: the ground and that'll be based on historical usage. If we start increasing water usage and

[0:41:03] Voice 20: require more water out of the ground, we will have to go back and argue again with the ministry to

[0:41:11] Voice 20: try to increase our licensed amount that we can take out of the ground. And that has been a very

[0:41:19] Voice 20: difficult process to date. And we really don't want to do that. That as well, we don't want to

[0:41:30] Voice 20: to take more water out of the ground than we have to and increasing the density in a water district

[0:41:37] Voice 20: that's what's going to happen the other thing increased density can lead to higher infrastructure

[0:41:46] Voice 20: costs our current infrastructure for pumping and storage and distribution is sufficient

[0:41:54] Voice 20: But if there were some substantial growth in density, there would be some additional costs there.

[0:42:06] Voice 20: We have seen already additional density because of COVID.

[0:42:13] Voice 20: We've seen additional people actually moving here or spending more time here.

[0:42:21] Voice 20: They found the ability to work from here, which is fine.

[0:42:25] Voice 20: um but again we are reaching the limits of uh of our infrastructure and our and the ability of our

[0:42:37] Voice 20: wells to supply water uh so to add another layer of increased density um is going to cause additional

[0:42:46] Voice 20: problems costs uh taking more water out of the ground um yeah those are the points that i wanted

[0:42:59] Voice 20: to bring up thanks

[0:43:02] Trustee Rogers: and and and just to be clear so i understand by increased density you're always

[0:43:07] Trustee Rogers: talking about increased humans on the use of the water services

[0:43:12] Voice 20: exactly like i said initially

[0:43:14] Voice 20: uh footprint really doesn't matter to us um it's it's the human density okay well one other point

[0:43:21] Voice 20: is that currently our bylaws don't allow more than one water line so we have we allow one water line

[0:43:31] Voice 20: to the primary residents or dwelling on the property but we don't allow connections to

[0:43:36] Voice 20: additional buildings okay

[0:43:38] Trustee Rogers: thanks trustee dodds i

[0:43:42] Voice 6: was just curious um this business the historical

[0:43:45] Voice 6: usage of your water and if your lots are not 100 built out right now what's going to happen when

[0:43:53] Voice 6: and this is aside from our project,

[0:43:55] Voice 6: when they're 100% built out,

[0:43:58] Voice 6: and if everyone in your water district

[0:44:01] Voice 6: who's currently entitled to build a house,

[0:44:03] Voice 6: if they all live there, what are you going to do?

[0:44:06] Voice 6: This is just a general,

[0:44:08] Voice 6: with this historical water use issue,

[0:44:10] Voice 6: it sounds to me like a real conundrum for the water district

[0:44:13] Voice 6: because you're going to have more

[0:44:15] Voice 6: people in the future.

[0:44:16] Voice 20: It is a

[0:44:17] Voice 20: conundrum, and there's been no allowance

[0:44:21] Voice 20: within the legislation to allow us

[0:44:25] Voice 20: to periodically review our water usage?

[0:44:30] Voice 6: Well, thank you.

[0:44:31] Voice 6: I learned a lot that I had no idea

[0:44:33] Voice 6: in terms of your district.

[0:44:35] Voice 6: So thank you for all that information.

[0:44:37] Voice 6: I

[0:44:37] Trustee Rogers: have a question and I don't want to stick my oar

[0:44:41] Trustee Rogers: into the community conversation where it's not needed,

[0:44:45] Trustee Rogers: but do you guys have an improvement district like yours?

[0:44:48] Trustee Rogers: do you do you have the storage requirements uh or do you plump people plumb directly into your

[0:44:53] Trustee Rogers: system oh

[0:44:56] Voice 20: you mean uh storage requirements by uh property owners yeah

[0:45:00] Voice 12: no

[0:45:01] Voice 20: um we have

[0:45:04] Voice 20: on Wilkes Road um the a lot of the dwellings are very close to the level of our tanks

[0:45:12] Voice 20: so the pressure that they're getting is not great so we do allow some some owners to

[0:45:18] Voice 20: to fill tanks and then they pump from those tanks it's not a requirement but it's something that

[0:45:25] Voice 20: some owners have been doing

[0:45:26] Trustee Rogers: the reason i ask is i live on a water system on my island where

[0:45:32] Trustee Rogers: everybody is required to who is only it's only a trickle that goes into a property

[0:45:37] Trustee Rogers: yeah and

[0:45:39] Trustee Rogers: i think it's a liter a minute or something less than that and or half a liter a

[0:45:43] Trustee Rogers: a minute and then everybody

[0:45:44] Trustee Rogers: everybody lives off their tank right

[0:45:47] Voice 20: you're distributing the

[0:45:48] Voice 20: infrastructure costs right

[0:45:50] Trustee Rogers: yeah i just wondered what the systems were like on me but it sounds

[0:45:54] Trustee Rogers: like you have like a traditional water system where people actually plumb right into your

[0:45:58] Trustee Rogers: water system we

[0:46:00] Voice 20: have 90 000 gallons of storage which feeds the district okay

[0:46:07] Trustee Rogers: anything else uh

[0:46:08] Trustee Rogers: from either the trustees or from mr skippington before i look for another hand no

[0:46:13] Voice 20: i'm fine thanks

[0:46:14] Trustee Rogers: very much for your comments you're welcome um

[0:46:17] Trustee Rogers: who else uh i don't see any other hands up who else

[0:46:20] Trustee Rogers: would like to speak on where we're at in terms of our project and uh what the issues that we're

[0:46:26] Trustee Rogers: looking at on the maps um or any other general discussion about this issue i see a hand let me

[0:46:34] Trustee Rogers: just see two hands now i see doug i'm not sure what mr doug's last name is but we could promote

[0:46:40] Trustee Rogers: Doug hello

[0:46:47] Voice 14: all right I'm Doug Hill I'm a trustee on the Village Point Improvement District

[0:46:55] Voice 14: we have pretty much similar issues that Sean had mentioned however we do also have a

[0:47:03] Voice 14: sewage system which I don't believe has been discussed in this process and I'm not sure what

[0:47:12] Voice 14: what the plan is, some of our lots

[0:47:14] Voice 14: in our improvement district perk.

[0:47:17] Voice 14: And so they can have their own sewer system

[0:47:22] Voice 14: and some of them don't and they're connected

[0:47:24] Voice 14: to a community sewer system.

[0:47:28] Voice 14: And some of our fields are near capacity.

[0:47:32] Voice 14: So I'm not sure that this has even been thought about

[0:47:37] Voice 14: from a point of this process.

[0:47:40] Voice 14: process. The other thing that I wanted to mention is that I imagine that the trustees may be aware

[0:47:47] Voice 14: of us, but that a number of the lots in the Village Point Improvement District have a restricted

[0:47:53] Voice 14: covenant on them. And that restricted covenant limits the ability to put house trailers or

[0:48:00] Voice 14: mobile homes on the lots. And I don't know how, for instance, tiny homes would fit into that

[0:48:06] Voice 14: that scenario.

[0:48:11] Trustee Rogers: Okay, thank you for the info.

[0:48:13] Trustee Rogers: I see a Planner Chadwick is nodding

[0:48:16] Trustee Rogers: when we were talking about sewage.

[0:48:18] Trustee Rogers: I didn't know if you had something to add

[0:48:19] Trustee Rogers: to the comment that was made, did you?

[0:48:23] Voice 5: I didn't have any in the ad, but I was,

[0:48:26] Voice 5: I'm glad that the point has been brought up

[0:48:28] Voice 5: because it was something that was discussed

[0:48:31] Voice 5: with a colleague recently as something to think about.

[0:48:35] Trustee Rogers: Right.

[0:48:37] Trustee Rogers: I mean, correct me, Trustee Dodds, did you have something?

[0:48:40] Trustee Rogers: No, I mean, correct me if I'm wrong, but we're basically talking about, you know, those undeveloped lots, wherever they might be. And so the idea is create alternatives that would not necessarily create a bigger human footprint, although one could see that it might in certain circumstances. Yeah, trusty dog.

[0:49:04] Trustee Rogers: and

[0:49:06] Voice 6: just another thought and until i actually like see a paper map but to me you know you have

[0:49:12] Voice 6: various options obviously village point improvement district is the most heavily tiniest lots we have

[0:49:18] Voice 6: very heavily developed very unlikely very few i think undeveloped lots left there but the other

[0:49:24] Voice 6: option too is to not just create a program that says a hundred percent of every property under

[0:49:31] Voice 6: under five acres could do this you could actually put limits in you could have one per water

[0:49:36] Voice 6: district or none per water district but but water districts have to understand is that you know we

[0:49:43] Voice 6: are reaching build out we are reaching some serious problems with accommodating affordable

[0:49:48] Voice 6: housing providing services for people that are going to want to come here and so we're trying

[0:49:55] Voice 6: to grapple with this dilemma of you know how do we create more housing options which is really what

[0:50:00] Voice 6: it's about and if there is any way that we can do that within any of the water districts that

[0:50:07] Voice 6: would be great and if we can't we won't um but we do have serious problems and i think the water

[0:50:12] Voice 6: districts too are rapidly obviously with that historic business facing some very serious

[0:50:18] Voice 6: problems too but hopefully we can all work together on it come up with something that

[0:50:23] Voice 6: we can all live with um but as i say i i think that there's there's opportunities there also

[0:50:29] Voice 6: also to consider only restricting even the total number

[0:50:33] Voice 6: on Main Island, we could restrict this to X number.

[0:50:36] Voice 6: We have all of that ability and are planning to do that.

[0:50:39] Voice 6: So let's come up with some creative ideas

[0:50:41] Voice 6: on what works where and what doesn't work.

[0:50:44] Voice 6: So thank you.

[0:50:45] Trustee Rogers: Thanks Trustee Dons.

[0:50:50] Trustee Rogers: I see Deb Foote has her hand up.

[0:50:58] Trustee Rogers: If we could promote, yes, thanks Deb.

[0:51:08] Trustee Rogers: If you can unmute yourself now, Deb,

[0:51:10] Trustee Rogers: and you can you're welcome to turn your camera on if you wish there we

[0:51:20] Voice 12: go hi

[0:51:22] Voice 8: um yeah i just

[0:51:24] Voice 8: wanted to clarify um narissa was that 70 lots of five acres outside of water districts that

[0:51:33] Voice 8: are undeveloped

[0:51:36] Voice 5: um yes so it's 50 lots 50 vacant so there's 50 vacant lots outside of water

[0:51:43] Voice 5: districts that's what we're seeing on this map here so um yeah maybe not seeing it very clearly

[0:51:48] Voice 5: yeah

[0:51:50] Voice 7: no i it's hard to see in its minute form it's um not projecting full screen but that's okay

[0:51:55] Voice 7: um um so there is that and that's outside of water district so there is that um um those

[0:52:03] Voice 7: properties that would fall into the the ability and what about larger properties within water

[0:52:10] Voice 7: districts is there anything to say that they can't put um in their own um pumps their own

[0:52:21] Voice 7: water system you

[0:52:24] Trustee Rogers: mean a landowner

[0:52:25] Voice 7: a landowner yeah i

[0:52:27] Trustee Rogers: think we think we had that discussion

[0:52:29] Trustee Rogers: the last time we talked about this is whether someone could have their own if they're in a

[0:52:34] Trustee Rogers: water district could they have their own waters their own individual well yeah

[0:52:39] Voice 5: if i remember

[0:52:40] Voice 5: remember correctly and um i mean maybe somebody from the village um bay improvement district

[0:52:44] Voice 5: might be able to clarify but um i believe the under the discussion was um that it is permitted

[0:52:50] Voice 5: but the the water districts are are concerned because it's a draw on the water that they have

[0:52:55] Voice 5: available okay just

[0:52:59] Trustee Rogers: yeah wells are very um i mean they're they've been they were unregulated for

[0:53:09] Trustee Rogers: many many years of the provinces trying to regulate them with this license that Mr.

[0:53:13] Trustee Rogers: Skiffington talked about for commercial wells and people are supposed to now register their wells

[0:53:19] Trustee Rogers: and and there is some real advantages to registering because if you read if you have

[0:53:23] Trustee Rogers: a private well and you register if you you it's a a first in time register priority issue and so if

[0:53:30] Trustee Rogers: you get your well registered um and your neighbor doesn't uh and there's an issue about who gets

[0:53:37] Trustee Rogers: access to the water the person who's registered has some some semblance of priority so i don't

[0:53:43] Trustee Rogers: want to be i don't want to say more than that other than because i don't want to be i'm not a

[0:53:47] Trustee Rogers: definitive source or authority on this but there are some issues around who gets priority over

[0:53:53] Trustee Rogers: water if there is a if between a registered slash licensed well and a non-registered license

[0:54:01] Trustee Rogers: and i guess the

[0:54:05] Voice 7: the other quick quickly the other question would be is there anything to keep

[0:54:09] Voice 7: uh or to to stop the larger properties from adding density with you know a house or two

[0:54:17] Voice 7: um

[0:54:21] Trustee Rogers: you mean like a like a 10 acre property like a like something zoned rural yeah exactly

[0:54:30] Trustee Rogers: um i'll turn it to the planner but uh i think they're all zoned for one house and let's well

[0:54:36] Trustee Rogers: Well, I could be wrong, but.

[0:54:39] Voice 5: Yeah, so we have rural areas that are, yeah, it's one dwelling, one cabin, and in some areas it extends to one dwelling, one cabin for every 10 acres.

[0:54:59] Trustee Rogers: Yeah, planner, sorry, trustee Dodds.

[0:55:02] Trustee Rogers: just

[0:55:03] Voice 6: to clarify originally the concept was to do this for the smaller lots because they are more

[0:55:09] Voice 6: affordable and that part of what we're trying to do here is to provide either more more housing

[0:55:16] Voice 6: but also more affordability so well larger lots certainly that's something that we could include

[0:55:22] Voice 6: but those larger lots are increasingly becoming quite a bit more expensive

[0:55:26] Voice 6: um so so that certainly is something else so that we could consider but that was the original

[0:55:32] Voice 6: rationale was to go with the smaller lots that were if it were if there were any left inexpensive

[0:55:39] Voice 7: but there could be an existing property owner who has rural property who may want to

[0:55:48] Voice 7: help help with the density issue by adding a second home on their property

[0:55:54] Voice 6: they are allowed to have a 1001 square foot cottage on large properties and that in fact

[0:56:02] Voice 6: has been the case for well over 10 years and to my knowledge I think I'm the only one and that

[0:56:08] Voice 6: was just due to a house fire I don't know of anyone who's building the cottages my experience

[0:56:14] Voice 6: in all these years is that people that buy large properties don't need that income or you know I

[0:56:20] Voice 6: I shouldn't say, I mean, I haven't,

[0:56:22] Voice 6: I do not know of anyone on a large property

[0:56:25] Voice 6: that has built a cottage as a rental.

[0:56:27] Voice 6: Certainly they could, and it would be great if they did.

[0:56:30] Voice 6: So the concept of the smaller lots was trying to get

[0:56:33] Voice 6: maybe some multiple ownership or some other options

[0:56:36] Voice 6: for people that fell within an affordability range.

[0:56:40] Voice 6: That's a dilemma.

[0:56:42] Voice 7: Understood. Thank you.

[0:56:45] Trustee Rogers: Thanks, Deb.

[0:56:47] Trustee Rogers: Mr. Skivington, back to you.

[0:57:04] Trustee Rogers: Sean, you need to unmute.

[0:57:10] Voice 20: Okay, there's that.

[0:57:12] Voice 20: Just to respond to a couple of the comments.

[0:57:15] Voice 20: Janine, we're certainly in favor of affordable housing.

[0:57:20] Voice 20: And if this project,

[0:57:25] Voice 20: their mandate was to provide affordable housing

[0:57:29] Voice 20: by allowing additional dwellings on a small scale,

[0:57:37] Voice 20: that could be something that could be talked about.

[0:57:40] Voice 20: My concern is a more general increase for whatever reason,

[0:57:46] Voice 20: whether it's for additional income or that kind of thing.

[0:57:53] Voice 20: But affordable housing is something

[0:57:55] Voice 20: that I'm personally in favor of.

[0:58:00] Voice 20: The other thing is wells.

[0:58:01] Voice 20: So our water district,

[0:58:03] Voice 20: um we we have no uh regulation against uh homeowners having their own wells

[0:58:10] Voice 20: um as well as rainwater systems but the uh what we do have concerns about is interconnection of

[0:58:20] Voice 20: any of those systems um the potential for contamination of the of the main water system

[0:58:28] Voice 20: from someone's personal well or rainwater system is huge.

[0:58:32] Voice 20: So we monitor very carefully personal wells

[0:58:36] Voice 20: and rainwater systems.

[0:58:41] Voice 6: Once again, thank you for all that information.

[0:58:43] Voice 6: That's really important to have.

[0:58:45] Voice 6: Thank you.

[0:58:45] Voice 6: Well, thanks, Sean.

[0:58:48] Trustee Rogers: We'll go to another Sean, Mr. McHugh, over to you.

[0:59:06] Trustee Rogers: You'll be able to unmute and if you wish,

[0:59:09] Trustee Rogers: turn your camera on now, Mr. McHugh.

[0:59:31] Trustee Rogers: You're still muted, Sean,

[0:59:32] Trustee Rogers: John, if you're trying to speak to us, I'm afraid we can't help you.

[0:59:42] Trustee Rogers: You have to do that part yourself.

[1:00:00] Trustee Rogers: Oh, there your camera's on, but you're still muted.

[1:00:07] Trustee Rogers: It's usually the bottom left of your, bottom corner left of you.

[1:00:11] Voice 12: Can you hear me now?

[1:00:12] Trustee Rogers: Now you can, yep.

[1:00:16] Trustee Rogers: Go ahead, sir.

[1:00:19] Voice 19: I related to Trustee Dodd saying that she didn't know anyone

[1:00:24] Voice 19: who built on 10 acres of rental property.

[1:00:28] Voice 19: I had a cottage that I spent a substantial sum of money to renovate,

[1:00:33] Voice 19: And I've never completed it because I have a problem getting trades.

[1:00:39] Voice 19: But I have done what I can to increase the supply on the island, aside from the current project pending.

[1:00:49] Voice 19: And that's all I wanted to say.

[1:00:52] Voice 19: Thank you very much.

[1:00:54] Voice 19: Thank you.

[1:00:57] Trustee Rogers: Okay.

[1:00:58] Trustee Rogers: So anybody else wish to add anything?

[1:01:03] Trustee Rogers: Do either of the trustees wish to say anything

[1:01:05] Trustee Rogers: at this point of what we've heard

[1:01:06] Trustee Rogers: beyond what you've already said?

[1:01:08] Trustee Rogers: Not, oh yeah, go ahead Trustee Martin.

[1:01:10] Trustee Maude: I think it's worthwhile to point out

[1:01:12] Trustee Maude: that we had previously had quite a bit of focus

[1:01:16] Trustee Maude: on rainwater catchment as opposed to relying on groundwater

[1:01:19] Trustee Maude: with these additional density proposals.

[1:01:23] Trustee Maude: And I hope going forward that we will put weight

[1:01:26] Trustee Maude: on rainwater over any other possible water source

[1:01:30] Trustee Maude: because groundwater is a finite entity

[1:01:33] Trustee Maude: and rainwater seems to be an endless entity on the island.

[1:01:37] Trustee Maude: And I certainly, I personally hear the concerns

[1:01:41] Trustee Maude: from not only the water districts,

[1:01:43] Trustee Maude: but the people who have their own wells

[1:01:45] Trustee Maude: who are worried about additional draws on the aquifers.

[1:01:48] Trustee Maude: So I hope that we will be putting lots and lots of weight

[1:01:51] Trustee Maude: on rainwater.

[1:01:52] Trustee Maude: Thank you.

[1:01:57] Trustee Rogers: Yeah, Trustee Dodds.

[1:01:59] Voice 6: I just want to follow up from that,

[1:02:00] Voice 6: that we do have, and my neighbor is solely reliant

[1:02:03] Voice 6: on rainwater it is not it's not inexpensive um but i think it's entirely possible to tie in any

[1:02:10] Voice 6: additional densities to rainwater catchment it's becoming more and more common um definitely that

[1:02:17] Voice 6: we would have to be doing that i think our water districts are already overstressed

[1:02:23] Trustee Rogers: yeah and of course i don't i don't know all the ins and outs of the main system but there's lots

[1:02:29] Trustee Rogers: of examples of like for example in galliano in terms of certain densities they require

[1:02:34] Trustee Rogers: rainwater catchment for any kind of above ground water uh surfaces those are those are very common

[1:02:40] Trustee Rogers: now um and uh as i said i come from a system where everybody work lives off tanks and so you

[1:02:47] Trustee Rogers: distribute you have distributed storage and that can really affect how how much you know the there

[1:02:53] Trustee Rogers: can affect the ups and downs the ebbs and flows of the system because people are required so there's

[1:02:58] Trustee Rogers: all sorts of options and water is an issue right it's a huge issue and trustee maude is absolutely

[1:03:03] Trustee Rogers: right we're heading towards how do we capture when the rain is the water is plentiful and make

[1:03:09] Trustee Rogers: it available when the water is not as plentiful so i mean it's a simple idea but it's that's exactly

[1:03:15] Trustee Rogers: what is going on um i don't see anybody else's hand up um so and it's uh it's only 10 after two

[1:03:25] Trustee Rogers: but that's okay uh we can always move on back to the into our regular agenda i wanted to remind

[1:03:31] Trustee Rogers: you that we will have a second a third special meeting regarding this issue and thank you very

[1:03:37] Trustee Rogers: much planner chadwick for your information we will gather the information from both of these

[1:03:42] Trustee Rogers: the first two uh we'll have a brief presentation we'll continue this discussion um you'll have had

[1:03:49] Trustee Rogers: an opportunity if you're here and the community will to have a look at indeed pittdale at those

[1:03:53] Trustee Rogers: those maps. If you wish, as Trustee Dodd said, a paper copy, you can reach out to her or to Planner

[1:04:00] Trustee Rogers: Chadwick or Trustee Maud, and someone will try and assist you in getting them. I have it in my

[1:04:06] Trustee Rogers: diary for 1 p.m. Does that sound right for you on the 26th of April? Does everybody else have that

[1:04:13] Trustee Rogers: as the start time for that? So we'll continue this conversation on April the 26th, and thank

[1:04:21] Trustee Rogers: you very much for communicating for participating in it is there anything else from the trustees

[1:04:25] Trustee Rogers: before i move back into the regular agenda nothing thank you okay so i'm going to uh

[1:04:33] Trustee Rogers: go back to the agenda and i'm going to go back to um rebecca ewing are you still with us rebecca i

[1:04:39] Trustee Rogers: hope she

[1:04:44] Voice 18: is in the attendees list chair rogers

[1:04:45] Trustee Rogers: if you can move her over and i'm just going to

[1:04:48] Trustee Rogers: briefly summarize what we heard um she made four of what i think are six or seven points

[1:04:56] Trustee Rogers: which were the first was affordability the second was uh the setbacks in particular the driveway

[1:05:02] Trustee Rogers: she mentioned the third was um uh this might be a set of precedent for subdivision on village bay

[1:05:08] Trustee Rogers: road uh and then she and then rebecca talked about above ground water issues uh and now and

[1:05:15] Trustee Rogers: and then was moving on to her fifth issue.

[1:05:17] Trustee Rogers: I could ask you to, and if anybody else wishes to speak

[1:05:21] Trustee Rogers: in the town hall, you can put your hand up now

[1:05:24] Trustee Rogers: regarding any item on our agenda,

[1:05:26] Trustee Rogers: and I'll come to you when Ms. Ewing is finished.

[1:05:29] Trustee Rogers: Back to you, Rebecca.

[1:05:32] Voice 17: Hi there.

[1:05:33] Voice 17: Hi, thank you.

[1:05:36] Voice 17: So the next issue on my list was aquifer issues.

[1:05:42] Voice 17: And I wanted to say, we're not confident

[1:05:45] Voice 17: that enough work has been done to study the aquifer the project proposes to draw on we'd

[1:05:50] Voice 17: like to see more scientific information on that aquifer and recharge zones etc and we saw some

[1:05:58] Voice 17: good work um mapping aquifer mapping work at a recent ltc meeting and we feel that that could

[1:06:06] Voice 17: be very relevant here and that information from that project should be examined as part of this

[1:06:12] Voice 17: decision process do you know what I'm referring to I think you're talking

[1:06:16] Trustee Rogers: about mr. Shilpa's yeah mapping project that's going on yes

[1:06:22] Voice 17: yes

[1:06:23] Trustee Rogers: I do know what

[1:06:24] Trustee Rogers: you're like we'd

[1:06:27] Voice 17: like that brought in we'd like that brought into the into the

[1:06:30] Voice 17: decision process and then the final section I just want to mention some

[1:06:36] Voice 17: possible technical errors slash questions in some of the recent

[1:06:41] Voice 17: materials that were shared the first one is on the site map we feel that it is

[1:06:50] Voice 17: misinterpreted the arborists report the site plan shows a 10 meter diameter

[1:06:56] Voice 17: protection zone for the tree that's in the middle of the driveway and the

[1:07:01] Voice 17: arborist report advised for a 10 meter radius ie 20 meter diameter protection

[1:07:08] Voice 17: If you look at the site map, you'll see there's a little dotted line around the tree that says 10 meters, but you can also see the larger zone that the arborist report had put around that tree. So I think it's just a misinterpretation there.

[1:07:24] Voice 17: The second one is that in terms of filling in the ditches,

[1:07:33] Voice 17: we had heard somewhere that the ditches were dug to alleviate water problems on lot one

[1:07:39] Voice 17: and so I just wonder we we want you know how do you square the recommendation to fill in the

[1:07:46] Voice 17: ditches with the fact that they were dug to deal with some other water problems and then the third

[1:07:53] Voice 17: one is on the site plan the the turnaround the ring road has been described as needing to be

[1:08:02] Voice 17: big enough to accommodate fire trucks but when we looked at Gabriola's plan we saw that they

[1:08:10] Voice 17: just had an ability for fire trucks to be able to do a three-point turn they didn't have a ring road

[1:08:15] Voice 17: and so we just wondered if the main site plan could be reviewed and from that

[1:08:25] Voice 17: cut from that context and whether a smaller simpler driveway would be

[1:08:29] Voice 17: possible in that design and that that's all I had for today and I'm happy to

[1:08:34] Voice 17: have any questions yeah

[1:08:39] Trustee Rogers: okay thank you very much um I'm familiar with the very

[1:08:45] Trustee Rogers: last point you made because I chair Gabriela as well slightly different a different configuration

[1:08:51] Trustee Rogers: but I get your point and I think all of those points or some of them in any case but that

[1:08:59] Trustee Rogers: haven't been addressed up until now could be looked at in terms of any errors that may exist

[1:09:05] Trustee Rogers: in the in the site drawing etc either I think it's appropriate either trustees have questions

[1:09:11] Trustee Rogers: for Ms. Ewing at this point.

[1:09:13] Trustee Rogers: I want to thank you again.

[1:09:15] Trustee Rogers: I do find all of your correspondence to be thoughtful

[1:09:19] Trustee Rogers: and raises interesting issues related to about this project.

[1:09:27] Trustee Rogers: And I want to just assure you

[1:09:30] Trustee Rogers: that we take all of that into account

[1:09:32] Trustee Rogers: as we take into all account

[1:09:34] Trustee Rogers: all of the various correspondence we get

[1:09:36] Trustee Rogers: from people interested in this project.

[1:09:39] Trustee Rogers: we look forward to the conversation going forward as we because as we get to this application

[1:09:45] Trustee Rogers: later on in our agenda we'll be talking about the community information meeting and i as always i

[1:09:52] Trustee Rogers: encourage all of the people in the community to discuss their concerns with both the planner and

[1:09:58] Trustee Rogers: with the particularly the local trustees i mean i'm i sit on the trust committee but i'm i i don't

[1:10:04] Trustee Rogers: i don't know the island nearly as well as everybody else does and with of course uh

[1:10:09] Trustee Rogers: uh with the applicants so and i hope that conversation is going on in a good way um

[1:10:15] Trustee Rogers: so thank you very much rebecca i don't i i see there is another hand it's uh mr dr mchugh um

[1:10:23] Trustee Rogers: sorry mr mchugh uh yes sir and it in a way sir you're a sort of an applicant in this thing so

[1:10:36] Trustee Rogers: you'll be able to speak if you wish with or else you can speak now because i suppose the main island

[1:10:41] Trustee Rogers: housing society is the is the real applicant so over you sir hi

[1:10:57] Voice 19: am i unmuted yes

[1:10:58] Trustee Rogers: i can hear you

[1:11:00] Voice 19: okay i want to raise an issue um related it's outside my application but right relates to

[1:11:07] Voice 19: village bay road and we have two conduits under the road that come down from the mountain they

[1:11:14] Voice 19: They serve the ditch because there's no conduit under the road that runs south up the mountain.

[1:11:20] Voice 19: And we have a phenomenal amount of runoff that all the objections raised with respect to my, the application of resident on Maple Drive relate to the conduit runoff water and not groundwater issues.

[1:11:39] Voice 19: issues so it's it's entirely um beyond our um application but it has uh tremendous relevance

[1:11:50] Voice 19: my neighbors the hoss have um uh two ponds and they have so much water running under the road

[1:12:00] Voice 19: through the conduit that you can't walk around the ponds okay so it's relevant to consider that

[1:12:11] Voice 19: that factor and i'm not sure whether it's best dealt with under um our application or

[1:12:22] Voice 19: um whether it's not separate because we have a lot of remediation that's been brought up

[1:12:28] Voice 19: and we discussed but it all relates to these two conduits under the road all

[1:12:35] Trustee Rogers: right um okay i'm not

[1:12:37] Trustee Rogers: not personally familiar, but I expect the planner

[1:12:39] Trustee Rogers: will make a note of that and take that into consideration

[1:12:44] Trustee Rogers: in terms of any reports related to the water runoff.

[1:12:48] Trustee Rogers: I see Trustee Dodds and Trustee Maude nodding

[1:12:51] Trustee Rogers: that they're familiar with what you're referring to, so.

[1:12:54] Voice 19: Okay, that's great because it's really relevant,

[1:12:57] Voice 19: needs to be addressed.

[1:12:59] Voice 19: Thank you. Thank you.

[1:13:01] Trustee Rogers: Anybody else in the attendees wish to speak

[1:13:03] Trustee Rogers: during town hall before I move back into the agenda?

[1:13:07] Trustee Rogers: I'm not seeing any hands.

[1:13:09] Trustee Rogers: We do have a secondary time when we come back

[1:13:12] Trustee Rogers: and where you've been,

[1:13:14] Trustee Rogers: otherwise I'm going to move into the agenda.

[1:13:17] Trustee Rogers: It's quarter after two,

[1:13:18] Trustee Rogers: I think let's try and do a little bit of business here

[1:13:21] Trustee Rogers: before we take a short break.

[1:13:23] Trustee Rogers: So the next item on the agenda is local is 6.1,

[1:13:29] Trustee Rogers: which is the local trust committee minutes

[1:13:32] Trustee Rogers: from the special meeting of January 18th.

[1:13:36] Trustee Rogers: I think I said February 22nd,

[1:13:38] Trustee Rogers: but it was January 18th where we had our special meeting.

[1:13:41] Trustee Rogers: Are there any changes or amendments to those minutes

[1:13:44] Trustee Rogers: from either of the trustees?

[1:13:45] Trustee Rogers: No, thank you very much for capturing up.

[1:13:48] Trustee Rogers: I think it was you Pat that did that.

[1:13:50] Trustee Rogers: And thank you for capturing that discussion so well.

[1:13:53] Trustee Rogers: So if not, I'll take those minutes adopted as presented.

[1:13:57] Trustee Rogers: The next item on the agenda is our minutes

[1:14:01] Trustee Rogers: from February the 22nd of our regular meeting.

[1:14:07] Trustee Rogers: Do anybody have any questions about those?

[1:14:12] Trustee Rogers: I have one, just let me find it before I,

[1:14:17] Trustee Rogers: not a question it's, oh, I'm in the wrong document, hold on.

[1:14:34] Trustee Rogers: It's, am I in the right minutes?

[1:14:38] Trustee Rogers: Yes, so it's on page 13,

[1:14:43] Trustee Rogers: um i'm right in the middle and in the 10.2 and the third paragraph it talks about planner chadwick

[1:14:51] Trustee Rogers: uh indicated that the neighbors to the right can i suggest that say neighbors to the west because

[1:14:59] Trustee Rogers: to the right i sort of had to stand and look and say which neighbors are they talking about and i

[1:15:04] Trustee Rogers: so i think it's the ones to the west um so if i could have that change made i think i saw a thumbs

[1:15:11] Trustee Rogers: I have nothing else from those minutes.

[1:15:13] Trustee Rogers: Does anybody else, I saw nothing.

[1:15:15] Trustee Rogers: If not, I'll take those adopted as amended.

[1:15:20] Trustee Rogers: The next item on the agenda,

[1:15:23] Trustee Rogers: there are no special section 26 resolutions about meeting.

[1:15:28] Trustee Rogers: We do have, however, APC commission minutes

[1:15:33] Trustee Rogers: from June the 10th, 2019,

[1:15:36] Trustee Rogers: which just means that's the first time

[1:15:38] Trustee Rogers: And we've had APC report back to us since then.

[1:15:41] Trustee Rogers: Thank you for those.

[1:15:42] Trustee Rogers: And those are just for receipt.

[1:15:44] Trustee Rogers: And then we have the February 18th, 2021 APC minutes, which are in the package, which relate to the temporary use permit that I'm coming up.

[1:15:55] Trustee Rogers: Thank you for the work of the people from the Advisory Planning Commission for those minutes.

[1:16:00] Trustee Rogers: Anything related to those, I know we're going to talk about that when we get to the TUP.

[1:16:05] Trustee Rogers: So we'll just have those receipt.

[1:16:07] Trustee Rogers: See, we have the follow-up action list,

[1:16:10] Trustee Rogers: which starts on page 24 of the agenda.

[1:16:14] Trustee Rogers: Congratulations, Larissa.

[1:16:16] Trustee Rogers: I see that almost everything is done on the list.

[1:16:19] Trustee Rogers: I don't know if there's anything you want to report,

[1:16:22] Trustee Rogers: but trustees have anything,

[1:16:23] Trustee Rogers: any questions related to the follow-up action list?

[1:16:26] Trustee Rogers: Nothing.

[1:16:28] Trustee Rogers: Then that takes us through to correspondence.

[1:16:34] Trustee Rogers: So let's, before we get into that,

[1:16:36] Trustee Rogers: let's try and do this and then maybe take

[1:16:38] Trustee Rogers: a brief break um we have three pieces of correspondence from people um essentially

[1:16:45] Trustee Rogers: asking us for some changes to our bylaws and our amendments and i i know that you and i had a brief

[1:16:52] Trustee Rogers: correspondent uh conversation uh planner chadwick do you want to address those three pieces of

[1:16:57] Trustee Rogers: correspondence and any suggestions you might have or the trustee go ahead um

[1:17:03] Voice 5: sure yeah thank you uh

[1:17:05] Voice 5: Chair Rogers, so the conversation that I had

[1:17:08] Voice 5: with Chair Rogers was that, because these are all,

[1:17:11] Voice 5: these would require a fairly minor amendments to the OCP

[1:17:17] Voice 5: and the land use by-law, it could be,

[1:17:19] Voice 5: they could be identified as a priority project

[1:17:24] Voice 5: because you do have space for that.

[1:17:26] Voice 5: And that is a process that we could go through

[1:17:28] Voice 5: and we would be able to address the interests

[1:17:30] Voice 5: of all three of these parties in that.

[1:17:35] Voice 5: And it would also provide an opportunity

[1:17:40] Voice 5: to potentially include the indigenous lands

[1:17:47] Voice 5: acknowledgement in the OCP too.

[1:17:50] Voice 5: So those things would all be relatively minor

[1:17:52] Voice 5: and could be done as a single

[1:17:55] Voice 5: sort of technical update process.

[1:17:58] Voice 5: process

[1:17:59] Trustee Rogers: right and just just just before i turn to the trustees just for the the community um

[1:18:04] Trustee Rogers: it's a correspondence from the main parks commission asking us to remove a certain

[1:18:09] Trustee Rogers: document regarding the master plan uh a correspondence from the agricultural society

[1:18:14] Trustee Rogers: regarding a redesignation or rezoning of a piece of property that they're going to take on plus a

[1:18:20] Trustee Rogers: a request for us to look at Felix Jack Park and rezoning that in some way. So those are the three

[1:18:30] Trustee Rogers: requests that we got. Trustees, do you have any comments regarding? Yeah, go ahead, Trustee Johnson.

[1:18:36] Voice 6: I just want to clarify for people in the audience who aren't aware. So for the Agricultural Society,

[1:18:41] Voice 6: of course, they need to rezone the property that they just bought next door to the thrift shop.

[1:18:46] Voice 6: And then John Aiken has requested that the Felix and Emma Jack Park, which he's long been the steward of, be rezoned to a designation such as passive so that no structures are constructed on that property other than the welcoming figure.

[1:19:03] Voice 6: And he uses that site for his many programs that he offers towards understanding and reconciliation.

[1:19:09] Voice 6: reconciliation. Of course the parks plan is very very old and it's already in our OCP and we need

[1:19:15] Voice 6: to put the new parks plan in. So these three relatively straightforward projects could be

[1:19:20] Voice 6: dealt with one and then of course the First Nations acknowledgement is desperately missing

[1:19:25] Voice 6: from our OCP. So can I make a motion to I would move that we request that planner Chadwick

[1:19:32] Voice 6: take the four projects into one package and put them on the projects list.

[1:19:44] Trustee Rogers: is that a um is that clear enough uh for you fire chadwick what will we call it will we

[1:19:53] Trustee Rogers: yeah i see so it

[1:19:55] Voice 4: should be a top priority make it a top priority project and uh call it just

[1:20:00] Voice 4: maybe minor amendments to ocp and lub right

[1:20:04] Voice 6: hey please please amend my motion pat you tell me

[1:20:09] Trustee Rogers: when you think you've got a motion that captures everything that i didn't hear pat did anybody

[1:20:21] Trustee Rogers: anybody here pat pat are you with us she

[1:20:30] Voice 6: busy writing is

[1:20:35] Voice 5: pat there does pat want me to send

[1:20:37] Voice 5: something over maybe oh

[1:20:40] Trustee Rogers: please hopefully i haven't lost pat she's still here okay we're just gonna

[1:21:03] Trustee Rogers: have to wait because we if we're gonna make that motion we have to make sure it's been captured in

[1:21:08] Trustee Rogers: the minutes so um i'm wondering if she's had some technical difficulties that she can't get her

[1:21:20] Trustee Rogers: microphone on so you know what i'm going to suggest let's um let's just stand down for 10

[1:21:29] Trustee Rogers: minutes if someone and we'll come back at 2 35 and if someone could see if they can get a hold

[1:21:35] Trustee Rogers: of pat and see if she's with us okay thanks so uh maple could you just put up a note that we're

[1:21:42] Trustee Rogers: adjourned until 2 35 thank you very much

[1:21:44] Voice 18: sure and i'll give her a call too thank

[1:21:47] Trustee Rogers: you thanks

[1:21:48] Voice 18: Thanks, Chair Rogers.

[1:22:06] Voice 10: Oh, okay.

[1:22:08] Voice 10: Hi.

[1:22:14] Voice 9: Sorry.

[1:22:15] Voice 9: I've been using someone else's system, and I didn't know how to work it.

[1:22:20] Voice 9: Okay.

[1:22:21] Voice 9: But I've been here all along, and I heard the motion, and I'm just switching over to my computer so that I understand a bit more.

[1:22:31] Voice 9: Okay.

[1:22:32] Voice 9: No worries.

[1:22:34] Voice 9: No.

[1:22:35] Voice 9: But I was trying to get the buttons to work, and I realized I just had to touch the screen.

[1:22:41] Voice 18: Okay.

[1:22:41] Voice 18: We're just going on a quick break, Pat, so

[1:22:44] Voice 9: we will be right

[1:22:45] Voice 18: back at 2.35.

[1:22:46] Voice 18: My apologies.

[1:22:47] Voice 5: No worries.

[1:22:48] Voice 5: Thank you.

[1:22:49] Voice 5: Do you want to

[1:22:49] Voice 5: check in on the resolution?

[1:22:52] Voice 9: I've got the resolution saying.

[1:22:56] Voice 5: Do you want me to tell you what I have?

[1:22:58] Voice 9: To request Planner Chadwick make the four minor amendments to the OCP

[1:23:03] Voice 9: into one package and add to the priority list.

[1:23:08] Voice 9: yeah so I think you could

[1:23:11] Voice 5: say uh so I've just got it I've just got it uh to request

[1:23:15] Voice 5: planner Chadwick to add the top priority projects list project focusing on minor

[1:23:24] Voice 5: minor LUB and OCP amendments.

[1:23:28] Voice 9: Focusing on minor LUB and OCP amendments.

[1:23:38] Voice 9: Yeah.

[1:23:38] Voice 9: And

[1:23:41] Voice 5: then, yeah, we would sort of define it.

[1:23:44] Voice 9: Okay.

[1:23:44] Voice 9: Request planner Chadwick make, oh, sorry.

[1:23:49] Voice 9: Add.

[1:23:51] Voice 9: Yeah, to add.

[1:23:52] Voice 9: To the top priority projects list.

[1:23:54] Voice 9: list to the top

[1:23:58] Voice 5: priority okay um lub and ocp minor amendments projects

[1:24:06] Voice 9: focusing on minor lub

[1:24:08] Voice 9: and ocp projects okay i think i got the amendments amendments okay yeah i think we've got that

[1:24:16] Voice 9: okay so request plan chadwick to add to the top priorities list projects focusing on minor lub

[1:24:30] Voice 9: be an ocp amendments yes

[1:24:32] Voice 12: okay i

[1:24:36] Voice 5: mean i mean we could even add we could we we could add um

[1:24:42] Voice 5: oh i mean i think that's all we really need that that's enough yeah okay okay okay

[1:26:53] Voice 12: so you got me

[1:26:56] Voice 12: okay

[1:27:16] Voice 11: so you

[1:27:48] Voice 12: can you still hear can you hear me now

[1:27:51] Voice 12: i can hear you pat and i can see you and

[1:28:06] Trustee Rogers: i can hear you

[1:28:07] Voice 6: okay this is good

[1:28:09] Voice 6: we need

[1:28:12] Voice 9: to check in more often make sure you're there while i'm sitting here there's like

[1:28:17] Voice 9: i've got one two three four i've got five computer systems sitting around me here

[1:28:24] Voice 9: only only two that i know how to work

[1:28:27] Trustee Rogers: i'm glad we didn't lose you and no no no

[1:28:31] Voice 9: i was right

[1:28:31] Voice 9: everybody here all along we

[1:28:33] Trustee Rogers: have everybody still watching

[1:28:38] Voice 9: no i'm good good to go good

[1:28:43] Trustee Rogers: i will wait we'll wait for trustee maude and um and then uh

[1:28:49] Trustee Rogers: there he is and it's we got a couple minutes left before the 235.

[1:28:54] Voice 6: did pat capture that motion

[1:28:56] Voice 6: i

[1:28:57] Trustee Rogers: think i heard her

[1:28:58] Voice 6: yeah yeah we

[1:29:00] Trustee Rogers: got it i'll have her read it back in a moment yeah start up

[1:29:03] Trustee Rogers: yeah

[1:29:03] Voice 9: and

[1:29:05] Trustee Rogers: i think um we got some amended language from the rpm okay

[1:29:09] Voice 6: so can you see can you see is

[1:29:13] Voice 6: my video on you can see me yes okay i gotta show you something i don't know if you want me to buy

[1:29:27] Voice 6: it for you or not but you see what it

[1:29:29] Voice 6: says practicing for politics you have

[1:29:33] Trustee Rogers: to lift it

[1:29:34] Trustee Rogers: higher yeah that

[1:29:37] Voice 6: work yeah

[1:29:38] Trustee Rogers: what is it

[1:29:39] Voice 6: it's a it's a fellow out in the field with the horses

[1:29:44] Voice 6: and he's training for politics he's shoveling shoveling the shit i was looking through there

[1:29:52] Voice 6: all the all the goodies that are for sale so somebody's card there could be days when that

[1:29:59] Voice 6: that will come in handy.

[1:30:00] Trustee Rogers: Oh, well, welcome all the people watching along.

[1:30:07] Trustee Rogers: This is what we do in our breaks, I guess.

[1:30:12] Voice 6: Especially when the egg hole is now the thrift shop and full of goodies.

[1:30:24] Voice 12: Okay. All right.

[1:30:52] Trustee Rogers: I have 235, 234 actually, but close enough.

[1:30:59] Trustee Rogers: know um so pat could you if everybody's here uh can you read back what you have in terms of a

[1:31:10] Trustee Rogers: motion sure

[1:31:12] Voice 9: that the local trust committee requests planner chadwick add to the top priorities project

[1:31:18] Voice 9: top priorities list projects focusing on minor lub and ocp amendments that

[1:31:27] Trustee Rogers: work for you and

[1:31:28] Trustee Rogers: and that's been moved by Trustee Dodd,

[1:31:30] Trustee Rogers: seconded by Trustee Maude.

[1:31:32] Trustee Rogers: Thank you very much.

[1:31:33] Trustee Rogers: Is there any further discussion related to this?

[1:31:36] Trustee Rogers: No, then I'll call the vote all in favor.

[1:31:39] Trustee Rogers: That passes now.

[1:31:41] Trustee Rogers: Well, thank you very much.

[1:31:42] Trustee Rogers: We'll put that on our projects

[1:31:44] Trustee Rogers: and Claire Chadwick, thank you for the suggestion

[1:31:49] Trustee Rogers: and we'll look forward to receiving a report back from you.

[1:31:53] Trustee Rogers: And when we have a moment,

[1:31:54] Trustee Rogers: we'll get Senator Testamil on the line

[1:31:57] Trustee Rogers: because the next matter up is at page 28 of the agenda package which is um the uh costello and

[1:32:08] Trustee Rogers: baker application for tup uh so as soon as we get planner just a mail he was here i saw him pop in

[1:32:16] Trustee Rogers: about i

[1:32:16] Voice 21: i am here i'm just you can't see me um i think robert needs to unblock me so oh okay well

[1:32:23] Voice 21: i think

[1:32:24] Voice 12: i was doing something stupid when he blocked me yeah

[1:32:28] Voice 21: apparently i have a tendency

[1:32:30] Voice 21: to come into meetings and and not pay attention to what i'm doing so yeah so

[1:32:35] Trustee Rogers: if someone could

[1:32:36] Trustee Rogers: unblock phil that'd be good and we if um there i

[1:32:40] Trustee Rogers: am thank you very much and i believe the applicants

[1:32:45] Trustee Rogers: can search here, although, oh, there's Amber Baker.

[1:32:51] Trustee Rogers: So what we will do as we always do, Ms. Baker,

[1:32:56] Trustee Rogers: is we will have the staff report presented.

[1:33:00] Trustee Rogers: You will be promoted to a panelist

[1:33:04] Trustee Rogers: and you'll have an opportunity to speak

[1:33:07] Trustee Rogers: to the staff report and to the recommendations

[1:33:10] Trustee Rogers: for the application.

[1:33:12] Trustee Rogers: once we've had any questions we've had.

[1:33:16] Trustee Rogers: So thank you very much.

[1:33:17] Trustee Rogers: We'll move forward now and turn it over to you,

[1:33:22] Trustee Rogers: Planner Trustee Maynard, if you wish to make your report.

[1:33:26] Voice 21: Okay, thank you, Trustee Rogers.

[1:33:28] Voice 21: So the report is to provide a summary of the application

[1:33:33] Voice 21: and recommendations for issuance of a temporary use permit

[1:33:37] Voice 21: for short-term vacation rental within a dwelling unit.

[1:33:40] Voice 21: and um the proposal for the stvr is within a 145 square meter single family or single-story

[1:33:50] Voice 21: dwelling with two bedrooms uh and the application and the permit as drafted and as circulated for

[1:33:58] Voice 21: notification indicates a maximum of eight guests um there is actually sorry there's a

[1:34:06] Voice 21: for adults and for children although I don't think that actually applies within the permit and

[1:34:11] Voice 21: there's a note within the staff report about restrictions with COVID-19 the current emergency

[1:34:20] Voice 21: so the use has been will be for part-time and secondary to the continued use by the property

[1:34:28] Voice 21: of the property by family and friends and they intend to market on Airbnb

[1:34:31] Voice 21: BNB. So the application was initially reviewed by the LTC on January 25th, 2021. And at that

[1:34:40] Voice 21: meeting, the LTC passed a resolution to refer it to the Advisory Planning Commission. Staff

[1:34:47] Voice 21: undertook to do that. And the APC held a meeting on February the 18th. And the minutes of that

[1:34:53] Voice 21: meeting are attached to the staff report. And the APC did pass a resolution supporting the

[1:35:01] Voice 21: issuance of the permit what made a few added a few conditions notably to adopt the recommendations

[1:35:11] Voice 21: of the staff previous staff report and also and enhance those by having a second on island

[1:35:21] Voice 21: contact available 24 7 is one of the conditions and also to discuss with the applicants

[1:35:29] Voice 21: potential restrictions of the stvr during the period from thanksgiving to easter so in the

[1:35:37] Voice 21: staff report i just briefly summarized um some of the community concerns that have come

[1:35:43] Voice 21: through uh that apc meeting and also through correspondence which which has been received by

[1:35:50] Voice 21: the islands trust and forwarded to the local trust committee so those uh range from

[1:35:57] Voice 21: neighbourhood impacts, including noise, traffic, parking, and the rotation of guests every week,

[1:36:04] Voice 21: concerns about commercial activity in residential areas,

[1:36:08] Voice 21: concerns about having too many private rentals in the neighbourhood already,

[1:36:14] Voice 21: concerns about the size, the guest capacity of being at eight, and the length of time,

[1:36:21] Voice 21: the three-year long time frame and as I said above the management of guests and

[1:36:27] Voice 21: a need for secondary on-island contact impacts on the water resources

[1:36:32] Voice 21: particularly in the local improvement district and particular impacts to

[1:36:39] Voice 21: existing commercial hotels and motels that and those are particularly of

[1:36:46] Voice 21: of concern actually during the off season when there is, sorry, in the off season when

[1:36:57] Voice 21: there's less demand for such properties and more competition.

[1:37:02] Voice 21: So, and some assertions by those businesses about lost revenue during those times and

[1:37:11] Voice 21: unfair tax burden.

[1:37:12] Voice 21: So, and some assertions from the correspondence that these type of operations don't contribute to the local economy.

[1:37:24] Voice 12: And

[1:37:25] Voice 21: again, the impacts of COVID-19 have been cited in numerous correspondence.

[1:37:30] Voice 21: correspondence. So the recommendations as drafted propose that there be amendments to

[1:37:41] Voice 21: the draft permit and I'll get to those in just a second. And then there's, in terms

[1:37:50] Voice 21: of consultation, the TUP notices were circulated to surrounding property owners and residents

[1:37:55] Voice 21: and published in the driftwood newspaper on march 19th at the time of writing we've received three

[1:38:00] Voice 21: written submissions in response to the notification those have all been forwarded to the ltc the

[1:38:07] Voice 21: application provided two letters of support as part of the original application and we have

[1:38:13] Voice 21: received uh since on sorry on march 14th after the time of writing of the report um one further

[1:38:19] Voice 21: letter addressed to the local trust committee which has been forwarded both to the LTC and

[1:38:26] Voice 21: the applicant so the recommendations on page the first page of my report are

[1:38:32] Voice 21: that first the main island local trust committee amend the TEP as drafted by adding to section

[1:38:42] Voice 21: 3 that the short-term vacation rental be only permitted between May the 1st to September 30th

[1:38:49] Voice 21: in a calendar year and that the maximum days that the short-term

[1:38:56] Voice 21: sorry the STVR be during that same time period be limited to 60 days and then further adding

[1:39:04] Voice 21: condition to 3a that a secondary main island contact be available if the owner or the primary

[1:39:11] Voice 21: contact is not available on the island and also reducing the number of guests to six

[1:39:18] Voice 21: in condition 3h and further recommendation is for the ltc to improve issuance of the tup

[1:39:26] Voice 21: for as amended for a period of two years and the rationale is uh that the amended gas guest

[1:39:33] Voice 21: capacity and limited number of days of the stvr use during the summer months is reasonable the

[1:39:40] Voice 21: The amendment should help to mitigate concerns

[1:39:42] Voice 21: raised by the APC and with public correspondence.

[1:39:45] Voice 21: The rationale for the use is reasonable.

[1:39:49] Voice 21: The applicants have voluntarily addressed

[1:39:51] Voice 21: water conservation concerns

[1:39:54] Voice 21: and the proposed two year time period is a reasonable one

[1:39:57] Voice 21: to measure the impacts for the use

[1:40:00] Voice 21: prior to any renewal application.

[1:40:02] Voice 21: And lastly, that the permit would provide conditions

[1:40:06] Voice 21: to ensure that use does not have an unreasonable impact

[1:40:09] Voice 21: on the local area and in the event that it does there's ability to enforce compliance with the tup

[1:40:14] Voice 21: and ultimately to not renew it so alternatives were provided on the last page of the staff report

[1:40:20] Voice 21: and that's my summary so

[1:40:26] Trustee Rogers: thank you before i turn to the applicant i'll turn to the trustees trustee

[1:40:30] Trustee Rogers: maude i saw your hand first questions for the planner thank

[1:40:36] Trustee Maude: you i just wanted to to thank you

[1:40:39] Trustee Maude: for the detailed report um it all makes sense to me um the my only side comment is a lot of

[1:40:49] Trustee Maude: the concerns that i've seen heard firsthand and anecdotally is all about um the outstanding number

[1:41:01] Trustee Maude: of stvrs along that strip of our buddhist drive um and i wanted to point out that if this tup is

[1:41:08] Trustee Maude: is issued, this will be the only legal STBR

[1:41:12] Trustee Maude: of this type on Main Island, period.

[1:41:15] Trustee Maude: And if people have concerns about all the other ones,

[1:41:19] Trustee Maude: they're all illegal.

[1:41:21] Trustee Maude: And there are mechanisms within the Islands Trust.

[1:41:24] Trustee Maude: And certainly if you look at the next month mainline,

[1:41:26] Trustee Maude: and we've outlined how to put forward a well complaint,

[1:41:31] Trustee Maude: but this is one of one.

[1:41:35] Trustee Maude: And if there's a whole bunch of other people

[1:41:38] Trustee Maude: having a huge impact on the neighborhood and the feeling is this is the straw that's going

[1:41:42] Trustee Maude: to break the camel's back i believe it's inappropriate to be discussing it in the

[1:41:47] Trustee Maude: context of this legal tup um because if there's 20 30 40 other illegal stvrs i would more like to

[1:41:58] Trustee Maude: commend the applicants for coming forward and doing this legally than than joining apparently

[1:42:03] Trustee Maude: the vast club of illegal operations

[1:42:07] Trustee Maude: in that strip of properties.

[1:42:08] Trustee Maude: Thank you.

[1:42:09] Trustee Rogers: Okay, thanks Trustee Mott.

[1:42:10] Trustee Rogers: Trustee Dodds, any questions for the planner?

[1:42:13] Voice 6: I don't have any questions.

[1:42:16] Voice 6: I concur 100% with what Dave just said,

[1:42:19] Voice 6: but I do have a concern about the,

[1:42:22] Voice 6: for 2021 starting this permit May the 1st,

[1:42:27] Voice 6: I would like it to be adjusted

[1:42:28] Voice 6: and I will make a motion saying that to July the 1st

[1:42:32] Voice 6: In view of the COVID and in view of the variant issues coming out of the mainland, I would not feel at all comfortable about starting an STVR May 1st of this year until, in my understanding,

[1:42:46] Trustee Rogers: it's by July

[1:42:46] Voice 6: 1st, people will have had their COVID shots.

[1:42:50] Voice 6: Okay, so there's a

[1:42:51] Trustee Rogers: lot of questions.

[1:42:52] Trustee Rogers: Let me just, before we go to that, thank you for that.

[1:42:55] Trustee Rogers: Let me ask, let me go back to the applicant now.

[1:42:58] Trustee Rogers: And first of all, what I'd like the applicant to,

[1:43:01] Trustee Rogers: and thank you for joining us again, Ms. Baker,

[1:43:05] Trustee Rogers: is I asked you first to address any comments

[1:43:09] Trustee Rogers: or considerations regarding the staff report

[1:43:13] Trustee Rogers: and including the recommendations related to the amendment,

[1:43:16] Trustee Rogers: to the proposed amendment to the TUP.

[1:43:20] Trustee Rogers: And just wanted to say, we did get actually,

[1:43:23] Trustee Rogers: you may not have seen it, planner Justin,

[1:43:25] Trustee Rogers: know we got one last um email i think it came in sunday night or something uh so we had five in

[1:43:33] Trustee Rogers: total plus the two that were put in support um so we'll complete the record at some point but over

[1:43:39] Trustee Rogers: to you ms baker do you have any comments uh or about particularly about the planner planner's

[1:43:45] Trustee Rogers: report and recommendation your turn to speak great

[1:43:50] Voice 2: thank you um and yes thanks to uh to the planners

[1:43:53] Voice 2: at Islands Trust we really appreciate everyone's input and thoughtfulness in getting the application

[1:43:58] Voice 2: reviewed and organized. As far as the actual recommendations and adjustments to the permit

[1:44:04] Voice 2: as drafted we understand and I think and certainly agree with the limit of 60 days between May 1st

[1:44:13] Voice 2: and September 30th. The intention of this permit application from the beginning was to be occasional

[1:44:18] Voice 2: part-time use and I think that number achieves that. What we would like to request is that there

[1:44:23] Voice 2: be some flexibility in the off-season so from October 1st to September, pardon me, October 1st

[1:44:30] Voice 2: to April 30th and an allowance for 30 days for rental as we as we discussed at the APC and as

[1:44:38] Voice 2: it was raised originally I think from Lee's the Vista owner was that she had requested there be

[1:44:44] Voice 2: be a restriction on number of days allowed in that off-season and not necessarily a complete

[1:44:48] Voice 2: prohibition. We do feel like this home is best utilized in the summer and don't necessarily

[1:44:55] Voice 2: plan on utilizing all 30 days, if any, but would like to have the flexibility there, especially for

[1:45:00] Voice 2: the interim of the first kind of two-year trial of this to see what it looks like.

[1:45:05] Voice 2: We've also had a chance in the last two months to speak to many neighbors in the area and certainly

[1:45:10] Voice 2: certainly got a sense that there certainly is a need for short-term rentals whether it be through

[1:45:15] Voice 2: commercial enterprises or sometimes preferably private homes when it comes to seasonal trades

[1:45:21] Voice 2: when it comes to new businesses that have been purchased specifically in the realms of the bakery

[1:45:26] Voice 2: and the restaurant that have been purchased as far as having people come over short term and

[1:45:30] Voice 2: and also finding permitted legal places to stay so that of course happens not only in the summer

[1:45:37] Voice 2: season but also in the winter so we would request the addition of 30 days in the off season as well

[1:45:42] Voice 2: which still keeps usage i think my look was looking at numbers yesterday but still keeps

[1:45:46] Voice 2: usage well below i think 20 when we average it over a full year term um i think it keeps it

[1:45:53] Voice 2: around 25 specifically and as far as the addition of a secondary contact person that's completely

[1:45:59] Voice 2: logical we think there should be someone on island at all times that's available for any concerns

[1:46:04] Voice 2: while it's being utilized as a short-term rental and when it came to I think the final piece around

[1:46:12] Voice 2: number of guests our initial requests as Phil had just mentioned was the eight-person maximum

[1:46:21] Voice 2: imagining two families if you will there certainly how we utilize the home currently with our two

[1:46:26] Voice 2: young children and imagining our brother and my sister-in-law attending as well with their two

[1:46:31] Voice 2: two young children. So we would like to see it stay at eight, but I wonder if there's room or

[1:46:36] Voice 2: if it's appropriate to specify six adults as a maximum and children, if you will, are bonus or

[1:46:42] Voice 2: extra. As the intention is for us to utilize this home ongoingly ourselves and with our extended

[1:46:49] Voice 2: family, we have no interest in renting to a large crowd of adults, specifically coming obviously to

[1:46:57] Voice 2: to have a short-term, loud, disruptive time.

[1:47:01] Voice 2: We just want to provide that flexibility

[1:47:02] Voice 2: and hopefully attract other young families

[1:47:05] Voice 2: to utilize the space that has bunk beds,

[1:47:07] Voice 2: has a change table, has a crib,

[1:47:10] Voice 2: is really set up to serve families

[1:47:12] Voice 2: and not specifically attract weekend partiers.

[1:47:15] Voice 2: So all in all, I think that that would be our feedback

[1:47:18] Voice 2: as concise as possible,

[1:47:20] Voice 2: certainly open to questions or critiques,

[1:47:22] Voice 2: but we appreciate everyone's input

[1:47:24] Voice 2: put and really found all of the meetings and specifically at the time at the apc really

[1:47:29] Voice 2: valuable so thank you so

[1:47:31] Trustee Rogers: just so i'm clear just so we're clear that you're okay with all the

[1:47:35] Trustee Rogers: recommendations and all the conditions except you're asking for two changes one is you'd like

[1:47:40] Trustee Rogers: the flexibility to have 30 days between um between uh uh october 1st and april 30th and

[1:47:50] Trustee Rogers: And secondly, you'd like to leave the maximum number of guests at eight, but limited to six adults.

[1:48:02] Trustee Rogers: That's the two points I heard you say.

[1:48:04] Voice 2: That's correct. Yes. Thank you.

[1:48:06] Voice 2: Let

[1:48:06] Trustee Rogers: me turn to the planner because he's got his hand up and then I'll turn to the trustees.

[1:48:11] Voice 21: Thank you, Trustee Rogers. Just a quick note on the eight people or six people and adults.

[1:48:18] Voice 21: We've strayed away from that on other islands with other similar STVR TUPs just due to enforceability.

[1:48:27] Voice 21: So indicating that some are adults and some are children just makes it complicated in terms of enforcing the permit.

[1:48:36] Voice 21: Robert may want to comment on that as well.

[1:48:38] Voice 21: So putting it in there is kind of, yeah, it's well, it's straightforward to say that, I think.

[1:48:47] Voice 21: Robert did you have anything

[1:48:48] Voice 21: you wish to

[1:48:49] Voice 4: add? Yeah I just agree with Chris Phil I mean

[1:48:51] Voice 4: it's you can put it in the TUP but it might present some

[1:48:58] Voice 4: obstacles if it ever came to enforcement but hopefully it wouldn't so yeah okay

[1:49:02] Voice 2: so with that

[1:49:04] Voice 2: in mind my our request would be to maintain eight people then as stated okay

[1:49:09] Trustee Rogers: so let's before we go

[1:49:12] Trustee Rogers: go to comments, do either of the trustees have any questions

[1:49:16] Trustee Rogers: for the applicant?

[1:49:19] Trustee Rogers: I mean, we've heard the point of view.

[1:49:21] Trustee Rogers: So, okay, so Trustee Dodds, I heard your point

[1:49:27] Trustee Rogers: about commencing on July the 1st,

[1:49:29] Trustee Rogers: effectively as a COVID mechanism.

[1:49:32] Trustee Rogers: So it would be two years from July the 1st,

[1:49:34] Trustee Rogers: as opposed to two years from May the 1st.

[1:49:37] Voice 6: Yes, that would be

[1:49:39] Trustee Rogers: one proposal.

[1:49:41] Trustee Rogers: Go ahead.

[1:49:42] Trustee Rogers: and

[1:49:43] Voice 2: I think that that's fine with us that makes logical sense and if I mean if we were still in

[1:49:47] Voice 2: a similar situation given COVID I don't think we'd feel comfortable renting regardless so

[1:49:51] Voice 2: July 1st as a start date is certainly okay with us okay

[1:49:55] Trustee Rogers: so is there anything else you've heard

[1:49:58] Trustee Rogers: the comments related to the request regarding 30 days in the off-season maximum and and

[1:50:06] Trustee Rogers: Trustee Mott I saw your hand you want to speak to that or something else

[1:50:10] Trustee Maude: My only question was, if we're looking at a July the 1st start date, would we be doing

[1:50:15] Trustee Maude: the TUP as written, which is May 1st to September 30th, but the issuance date of the TUP would

[1:50:22] Trustee Maude: be July the 1st?

[1:50:24] Trustee Rogers: That would be my understanding, but I think the plan is not.

[1:50:27] Voice 21: I just want to add one comment, too, that there is the condition, just related to COVID,

[1:50:33] Voice 21: that there's a condition in there to limit it to five, which corresponds to the provincial

[1:50:38] Voice 21: emergency and until such a time as that's over so so

[1:50:43] Trustee Rogers: that would leave us in this scenario which

[1:50:45] Trustee Rogers: is not unusual i'm guessing is if it doesn't start till july the 1st and it runs for two years

[1:50:51] Trustee Rogers: it would capture the last two last three months of of this summer uh the whole of the summer of

[1:50:59] Trustee Rogers: 2022 and then may and june of of the summer of 2023 and then would come to an end and or

[1:51:06] Trustee Rogers: or we'd have to be reapplied for it.

[1:51:09] Voice 6: No, this

[1:51:10] Voice 6: is two years.

[1:51:11] Trustee Rogers: Two years, yeah.

[1:51:12] Voice 6: This is a two-year permit, two summers only.

[1:51:15] Trustee Rogers: Right, 2021.

[1:51:17] Voice 6: And 2022.

[1:51:20] Trustee Rogers: But if you start at July 1st, it goes

[1:51:22] Voice 6: to July

[1:51:23] Trustee Rogers: 1st of 2023.

[1:51:25] Voice 6: Okay, yes, I would say.

[1:51:30] Trustee Rogers: It sort of gets this half a season, a full season,

[1:51:32] Trustee Rogers: and then a half a season again.

[1:51:34] Trustee Rogers: But that's

[1:51:35] Trustee Rogers: not unusual.

[1:51:36] Trustee Rogers: and we see TUP starting and ending at all times.

[1:51:40] Trustee Rogers: Any other questions or let then thank you, Ms. Baker.

[1:51:45] Trustee Rogers: Let's talk about the various issues.

[1:51:49] Trustee Rogers: I don't know, Trustee Maud, I heard you.

[1:51:53] Trustee Rogers: I mean, I heard sort of, it sounded like general support

[1:51:56] Trustee Rogers: but I'm not quite sure whether that's what I heard.

[1:51:59] Trustee Rogers: You're welcome to both speak to it.

[1:52:00] Trustee Rogers: And then to the two issues about the request for

[1:52:06] Trustee Rogers: a limited amount of 30 days in the off season do you have any comments regarding that

[1:52:10] Trustee Rogers: like us mail i presume that's in there to respond to the concerns from commercial

[1:52:17] Trustee Rogers: operations on the island

[1:52:18] Voice 21: um no i i actually to be honest that that sounds reasonable to me it as

[1:52:24] Voice 21: as miss baker um pointed out that it's a very limited time frame over the winter months and

[1:52:30] Voice 21: And I trust, I mean, all attended the APC, which I did not.

[1:52:34] Voice 21: And there was a discussion there about the impacts.

[1:52:37] Voice 21: And that was particular to the two existing commercial hotels.

[1:52:42] Voice 21: So it

[1:52:44] Trustee Rogers: seems to me that if there, I don't know if there's general support, but I'll leave it to you guys.

[1:52:49] Trustee Rogers: But if there is, the two issues are the number of guests and the whether there should be a limited.

[1:52:57] Trustee Rogers: So over, Trustee Dodds, do you have something you wish to say?

[1:52:59] Trustee Rogers: Well,

[1:53:00] Voice 6: so I'm okay with the 30 days through the winter. I'd like the permit to not start until July 1 2021. And I'm actually okay with the eight people because I do imagine that very much that that would appeal to family groups.

[1:53:15] Voice 6: And I think that through Airbnb, eight adults looking for a two bedroom house would be unlikely to go through. So, those are the, otherwise I'm in agreement with everything else.

[1:53:28] Trustee Rogers: So I would see that we would need to change that the short term is only permitted, sorry, that A1AI would then read that between May 1st, no, sorry, between October 1st and April 30th, it's only a total of 30 days. Is that the idea?

[1:53:56] Trustee Rogers: I

[1:53:57] Voice 21: think you'd probably just want to eliminate A1 or AI and then add after A2 that the maximum number of days for the short-term vacation rental between October 1st and April 30th would be, in a calendar year, is a total of 30 days.

[1:54:21] Voice 21: and then you would want if you were a support of eight people you would want to strike uh one c

[1:54:29] Trustee Rogers: and how do we build in the that it that it um it commences on july 1st

[1:54:38] Voice 21: um that would be um i guess

[1:54:41] Voice 21: we would just have one further recommendation that uh uh that we would or three that the permit

[1:54:48] Voice 21: be uh approved by issue and speed with health until july 1st 2021 and

[1:54:55] Trustee Rogers: we not just take paragraph

[1:54:57] Trustee Rogers: two and say that they that we approve the issuance as amended for a period of two years commencing

[1:55:01] Trustee Rogers: july 1st

[1:55:03] Voice 21: oh sorry yeah yeah i think so yeah yeah that sounds good to me yeah okay

[1:55:08] Trustee Rogers: so uh trustees

[1:55:10] Trustee Rogers: is that am i reading you correctly that

[1:55:13] Trustee Rogers: you guys are supportive of all of that i'm seeing yes so

[1:55:18] Trustee Rogers: So I think what we're seeing is that we're going to start with recommendation one, and that we would take out AI, and then there would only be one paragraph under that, that the maximum number of days, the short-term vacation rental is permitted between May 1st to September 30th,

[1:55:45] Trustee Rogers: and calendar year is a total of 60 days and between uh october 1st and april 30th and a

[1:55:53] Trustee Rogers: calendar year is a total of 30 days that's what 1a would read now pat have you got that by any chance

[1:56:05] Trustee Rogers: we should just so move that oh are you nodding yes you have that oh thank you i'm sorry i was

[1:56:13] Trustee Rogers: listening and i couldn't hear so i think i heard trustee mod move uh and i'll

[1:56:18] Voice 6: second it um

[1:56:21] Trustee Rogers: and b

[1:56:23] Trustee Rogers: stays the same and c is removed so we got one a c

[1:56:31] Voice 6: is changed to eight no

[1:56:33] Trustee Rogers: it's sorry because the

[1:56:34] Trustee Rogers: the the team okay sorry

[1:56:36] Trustee Rogers: right now

[1:56:37] Voice 12: i get it so

[1:56:39] Trustee Rogers: but we just have a and b okay so that's moved by

[1:56:44] Trustee Rogers: Trustee Maude and I think Pat Todd has it and Trustee Dodge are you seconding that any further

[1:56:50] Trustee Rogers: discussion related to that motion no all in favor that passes unanimously and then we have the next

[1:57:00] Trustee Rogers: paragraph two is as amended for a period of two years commencing July 1st 2021 okay that's moved

[1:57:09] Trustee Rogers: by trustee mod seconded by trustee dodds any further discussion related to that

[1:57:14] Trustee Rogers: then i'll call the vote all in favor that passes unanimously thank you very much ms baker i think

[1:57:19] Trustee Rogers: we're done uh is there anything else you need phil no

[1:57:24] Voice 21: thanks amber yeah thank

[1:57:26] Trustee Rogers: you so much

[1:57:28] Trustee Rogers: you'll get notification and uh thank you for all the people who wrote in and we took

[1:57:32] Trustee Rogers: and i i i want to commend the apc and the discussion that obviously occurred there um i

[1:57:38] Trustee Rogers: I found it quite interesting reading.

[1:57:40] Trustee Rogers: So I'm glad you were all managed to be there.

[1:57:42] Trustee Rogers: And that's the way communities come to consensus.

[1:57:45] Trustee Rogers: Yeah, Trustee Don.

[1:57:47] Voice 6: Should we be sending a letter to our bylaw office

[1:57:52] Voice 6: to ask them to specifically target the Bennett Bay area

[1:57:57] Voice 6: in terms of short-term vacation rentals for 2021?

[1:58:01] Trustee Rogers: Well, there's a topic to talk about.

[1:58:05] Trustee Rogers: Well,

[1:58:06] Voice 6: it just seems to me that, you know,

[1:58:08] Voice 6: it's you

[1:58:08] Trustee Rogers: don't need to be part of this conversation if you don't want to be

[1:58:13] Voice 2: no thank you everyone i appreciate everyone's time and very much appreciate all of the input

[1:58:17] Voice 2: so thank you bye

[1:58:18] Trustee Rogers: -bye anyway over to you trustee dodds and i heard saw mr robert kajima put his

[1:58:24] Trustee Rogers: hand up it would be a

[1:58:25] Voice 4: resolution um requesting that the bylaw uh manager bylaw enforcement

[1:58:32] Voice 4: and compliance um um proactively enforce on search and vacation rentals um in bennett bay area main

[1:58:42] Voice 4: island for 2021 um mike warren's going to be joining us later so he can bring it up at that

[1:58:50] Voice 4: point or have a further discussion with him um while the discussion was going on just out of

[1:58:54] Voice 4: interest i looked up the number of open files enforcement files on vacation rentals on main

[1:58:59] Voice 4: there's four open files on main none of them are in the bennett bay area four

[1:59:04] Trustee Rogers: open just in the

[1:59:05] Trustee Rogers: bennett bay four

[1:59:06] Voice 4: open on main in total oh

[1:59:08] Trustee Rogers: none of

[1:59:09] Trustee Rogers: them are in the bennett bay area right so we don't

[1:59:13] Trustee Rogers: have a i guess i'm sorry i lose track of various ltcs we don't have a proactive enforcement

[1:59:19] Trustee Rogers: uh motion from on stvrs on name yes

[1:59:23] Voice 6: or we do yes we do yes we do yes

[1:59:26] Voice 6: we keep trying okay

[1:59:28] Trustee Rogers: um

[1:59:31] Trustee Rogers: I don't know that that seems to have borne a lot of fruit in a lot of islands. I'm surprised it's

[1:59:37] Trustee Rogers: not boring bearing more fruit here. Anyway does anybody wish to make a motion related to

[1:59:45] Trustee Rogers: bylaw enforcement specifically in that area? And I think that's better made out of camera.

[1:59:51] Trustee Rogers: I

[1:59:51] Voice 6: think we'll wait till Warren is part of the conversation

[1:59:55] Voice 6: because obviously he's not getting those files. Okay.

[2:00:00] Voice 6: Okay, thank you.

[2:00:00] Trustee Maude: Yeah, Trustee Ma.

[2:00:02] Trustee Maude: I just want to just conclude just by thanking the applicants.

[2:00:06] Trustee Maude: They've been very clear, very open and very flexible

[2:00:09] Trustee Maude: in this application all the way through.

[2:00:12] Trustee Maude: And even though we're not really working with them,

[2:00:16] Trustee Maude: working with them was quite pleasurable.

[2:00:18] Trustee Maude: Do appreciate that.

[2:00:20] Trustee Maude: Okay, thank you.

[2:00:22] Trustee Rogers: That's great, thanks for your words.

[2:00:25] Trustee Rogers: Well, we'll move on then.

[2:00:26] Trustee Rogers: Thank you very much, Phil, for your work on this

[2:00:29] Trustee Rogers: and we'll move on now thanks uh to uh 10.2 which is the um main island housing society

[2:00:38] Trustee Rogers: uh which starts at page 42 and i wanted to invite there are a number of people i think um

[2:00:44] Trustee Rogers: uh deborah was here and mr brown was here and i see a brian that might be mr crumplehume

[2:00:54] Trustee Rogers: and just for the members of the public we received some information from the

[2:01:00] Trustee Rogers: the applicant last I think it was only last night but it was over the weekend in any case

[2:01:07] Trustee Rogers: and the applicant has requested an opportunity to just present some of that information and

[2:01:13] Trustee Rogers: answer any questions related to it but I shall we do the staff report first or should we do the

[2:01:21] Trustee Rogers: application first planner chadwick um

[2:01:24] Voice 5: i think i think it makes sense just to go quickly through

[2:01:26] Voice 5: the staff report because it's the

[2:01:27] Voice 5: context for and then

[2:01:30] Trustee Rogers: we'll go through the new information

[2:01:33] Trustee Rogers: and the presentation from the applicant and then we'll have any questions and we'll figure out

[2:01:38] Trustee Rogers: next steps so thanks very much so go ahead have planner chadwick over to you

[2:01:44] Voice 5: okay um yeah so

[2:01:46] Voice 5: So the LTC has been presented with a memo which is basically provides an update on information

[2:01:52] Voice 5: received from the applicant and I think so the key point for discussion will be the date

[2:02:03] Voice 5: and timing of the CIM, a date is proposed in the memo and so I provided in the update

[2:02:15] Voice 5: update just a list of the things that we have received.

[2:02:20] Voice 5: So since the last meeting, we received the report

[2:02:25] Voice 5: from the wetland restoration specialist.

[2:02:28] Voice 5: We received a legal survey, which includes a revised

[2:02:33] Voice 5: proposed lot boundary.

[2:02:36] Voice 5: We've received the site plan drawings

[2:02:38] Voice 5: as well as the site development plan.

[2:02:42] Voice 5: And I believe the the Maine Island Housing Committee will be providing some additions.

[2:02:50] Voice 5: They'll be providing us with with a bit of what that looks like, as well as as how they are looking at at addressing some of the recommendations by the wetland restoration specialist.

[2:03:07] Voice 5: list um staff have also drafted a housing agreement and sent it to the the housing

[2:03:15] Voice 5: association for their review so that's also on its way and um i had discussions with there's only

[2:03:22] Voice 5: there's there's sort of one one um item that was missing for us in terms of having a like complete

[2:03:29] Voice 5: uh picture of what's you know what's being proposed and that is uh identifying the potential

[2:03:35] Voice 5: location of building on lot one so that we can start to look at what the

[2:03:42] Voice 5: covenant because trustees have been have expressed interested in having a

[2:03:47] Voice 5: covenant to to support the the protection of most of that lot to lot

[2:03:55] Voice 5: two so I believe the the housing society will also be presenting there are there

[2:04:02] Voice 5: their initial identification

[2:04:05] Voice 5: of that potential building site on lot two.

[2:04:14] Voice 5: So the staff report does mention,

[2:04:20] Voice 5: you know, looking at setback considerations

[2:04:23] Voice 5: and there was interest from the LTC at previous meeting

[2:04:26] Voice 5: to have a look at that.

[2:04:28] Voice 5: What's been identified is the sort of

[2:04:30] Voice 5: the the largest setback existing in the main island uh land use bios currently with respect

[2:04:37] Voice 5: to sort of residential areas is eight meters so uh that's identified um and there's obviously

[2:04:44] Voice 5: opportunity to have further discussion on on the setbacks um based on you know information that has

[2:04:51] Voice 5: been provided by neighbors um etc um as i said uh you know with with respect to the covenant

[2:04:59] Voice 5: well I'm interested to see you'll you'll see a bit of what's being proposed by the

[2:05:07] Voice 5: the main island housing society with respect to that potential building site um the

[2:05:17] Voice 5: the the so the date of um so now that we do have enough information to move forward

[2:05:25] Voice 5: toward to planning a community information meeting because of the nature of this

[2:05:32] Voice 5: this application and the fact that it has garnered a lot of interest from community members

[2:05:39] Voice 5: staff are encouraging a CIM that is independent from a LTC meeting and that it'd be scheduled

[2:05:47] Voice 5: for later in in April um and the staff report suggests that uh that the 26th when we are

[2:05:55] Voice 5: planning a CIM in the afternoon um to continue this discussion on um on flexible housing we

[2:06:01] Voice 5: could we could look at having a uh a CIM for this proposal uh in the morning um so basically next

[2:06:11] Voice 5: next steps here would be to have the applicant provide a survey of the the location for the

[2:06:17] Voice 5: proposed lot two after we sort of agree on the preliminary drawing we need to schedule

[2:06:28] Voice 5: CIM and send out notices looking for direction from trustees on how they would like that notice

[2:06:36] Voice 5: us to be sent out and distributed um waiting for feedback from the the main island housing society

[2:06:44] Voice 5: on the draft housing agreement um and then we can move to sort of finalizing that that housing

[2:06:52] Voice 5: agreement and drafting it drafting a sort of final a near to final uh prior to uh public hearing

[2:07:01] Voice 5: for draft bylaws and as I mentioned we'll also have to work on a section 219 covenant

[2:07:10] Voice 5: which will address so there were some water quality issues so it'll address that and it'll

[2:07:16] Voice 5: also address areas to be sort of preserved both on lot three which is where the housing

[2:07:24] Voice 5: is and lot two which is would be the new lot being created um and i by the you know following the

[2:07:33] Voice 5: community information meeting um we will have more information that contributes to the drafting of

[2:07:41] Voice 5: bylaws so by may 10th we can um sort of review what we've already drafted and and some changes

[2:07:47] Voice 5: might be incorporated that and bring those bylaws,

[2:07:50] Voice 5: those draft bylaws back to the LTC for consideration.

[2:07:56] Voice 5: Back to you, Chair Rogers.

[2:08:01] Trustee Rogers: Thanks, I'll turn to some questions in a moment,

[2:08:04] Trustee Rogers: but I just have one question.

[2:08:06] Trustee Rogers: We haven't actually seen a draft

[2:08:08] Trustee Rogers: of the 219 covenant yet, have we?

[2:08:12] Voice 5: No, we haven't drafted one yet

[2:08:14] Voice 5: because we were just waiting for information

[2:08:16] Voice 5: from the Maine Island Housing Society

[2:08:20] Voice 5: about the location of the building area on lot two,

[2:08:27] Voice 5: because we want to be able to include

[2:08:30] Voice 5: the like portions of lot two in the covenant.

[2:08:34] Trustee Rogers: Okay, so would that be something that you would anticipate

[2:08:37] Trustee Rogers: would be available for the meeting

[2:08:40] Trustee Rogers: if we decide to have one at the end of April, the draft?

[2:08:43] Trustee Rogers: Mayor Mrakas, I

[2:08:44] Voice 5: think, given the efforts of the main island housing society to identify that lot we could we could probably have a draft, by that time, at the very least, we would have the content okay.

[2:08:58] Trustee Rogers: Mayor Mrakas, Questions from the trustees for the planner before I turn over to the app no nothing yeah trustee month.

[2:09:05] Trustee Maude: Mayor Mrakas, Just I guess the two points one was.

[2:09:09] Trustee Maude: Mayor Mrakas, i'm assuming spoke about the the buffer.

[2:09:14] Trustee Maude: and it sounds logical um that the buffer should be larger than normal um and this is something

[2:09:23] Trustee Maude: that we can't explore uh and the other part was in the housing agreement we talked uh in terms

[2:09:30] Trustee Maude: of percentages um i believe it's like 30 of the units would be market houses and would it be

[2:09:37] Trustee Maude: clearer to speak in numbers to be talking about three units rather than 30 percent

[2:09:43] Trustee Maude: and such just to be like sort of more black and white numbers thank you

[2:09:48] Voice 5: so there's two points

[2:09:50] Voice 5: there so with respect to the buffer certainly um i think now that we've got the drawings um and the

[2:09:56] Voice 5: the sort of design um the site plan um it gives us it really gives a focus for discussion about

[2:10:03] Voice 5: that buffer because you can see what's being proposed and i certainly think that's a key

[2:10:06] Voice 5: area for discussion with the community as well at the community information meeting.

[2:10:12] Voice 5: Those maps are very useful and obviously we heard from Rebecca Ewing earlier and those

[2:10:21] Voice 5: concerns and considerations, so it's still at this point all for discussion and again

[2:10:28] Voice 5: the drawings are very useful, you can see what's being proposed and where there could

[2:10:33] Voice 5: potentially be um some um some some changes or shifts to address uh like i i'd mentioned before

[2:10:40] Voice 5: like my you know there will have to be trade-offs um and so that's really what where the discussion

[2:10:48] Voice 5: is about what those trade-offs will be right so um and then speaking to your uh your second point

[2:10:55] Voice 5: was um and i've just lost it can you remind me yeah i was

[2:11:01] Trustee Maude: it was it was with with the housing

[2:11:03] Trustee Maude: agreement rather yeah yeah yeah

[2:11:05] Voice 5: so the idea with that is um we want to keep it a little bit open

[2:11:12] Voice 5: and flexible because um the funders funders requirements um can change uh over time and so

[2:11:19] Voice 5: i mean i guess i mean in this in in this case i mean yeah certainly we could look at

[2:11:25] Voice 5: at the specific numbers.

[2:11:26] Voice 5: But if for example, they go down to five units,

[2:11:31] Voice 5: they can't provide 10,

[2:11:35] Voice 5: then we wouldn't want to have to have

[2:11:39] Voice 5: specific numbers in there.

[2:11:45] Trustee Rogers: I just have a couple of quick questions

[2:11:47] Trustee Rogers: before I turn it over to the applicant.

[2:11:49] Trustee Rogers: One is, I assume that the,

[2:11:53] Trustee Rogers: I'm just going back to Ms. Ewing's comments

[2:11:57] Trustee Rogers: and talking about the setback.

[2:11:59] Trustee Rogers: I assume looking at page 79, for example, I don't know if you've got it in front of you, which is one of the drawings when she talked about the one meter, it's because what she calls the ring road seems to brush right up against the property line.

[2:12:17] Trustee Rogers: I can't quite tell whether the first building is eight meters away from the property line. Do you know?

[2:12:30] Voice 5: I didn't actually see that number. I couldn't figure out for myself and maybe the Housing Society can say later.

[2:12:38] Trustee Rogers: I mean, this will all be part of our ongoing conversation, but I'm guessing that it's the configuration of the road, the driveway that she was referring to.

[2:12:48] Trustee Rogers: um i just know from i mean the gabriola situation was different because it was at the end of a road

[2:12:54] Trustee Rogers: and that's why they put a turnaround in rather than putting a like a like they put a pull out

[2:13:01] Trustee Rogers: and turn around to do a three-point turn rather than this might be probably difficult to put a

[2:13:07] Trustee Rogers: three-point turn into this configuration i would think um my other

[2:13:11] Trustee Rogers: question was um

[2:13:12] Trustee Rogers: um um has i can't again we can go back and look what was the was the well water work done and they

[2:13:27] Trustee Rogers: out referred to to um william shulba earlier i mean it's been a number of months and i my

[2:13:32] Trustee Rogers: recollection is he had a chance to look at it and review what mr kohat had said um yeah william was

[2:13:40] Voice 5: He was part of that whole process.

[2:13:42] Trustee Rogers: That's what I thought.

[2:13:44] Trustee Rogers: So he's the same guy doing the recharge zones

[2:13:48] Trustee Rogers: and taking all that information when doing that.

[2:13:50] Trustee Rogers: Just wanted to be clear about that.

[2:13:52] Trustee Rogers: Okay, so thanks very much.

[2:13:53] Trustee Rogers: There's no other questions for the planner.

[2:13:56] Trustee Rogers: Maybe I'll turn it over to the Maine Island Housing Society

[2:13:59] Trustee Rogers: and you have your opportunity to speak

[2:14:02] Trustee Rogers: about the report from the planner.

[2:14:05] Trustee Rogers: And I understand you have some, hi.

[2:14:07] Trustee Rogers: Hi, Brian, nice to see you.

[2:14:10] Trustee Rogers: Brian's former trustee, good to see you again.

[2:14:14] Trustee Rogers: And you have some comments regarding the report

[2:14:17] Trustee Rogers: and also some information you'd like to update for us.

[2:14:21] Trustee Rogers: So over to you and we'll give you some control

[2:14:23] Trustee Rogers: of the presentation

[2:14:24] Voice 12: materials as well.

[2:14:35] Trustee Rogers: Someone needs to unmute.

[2:14:44] Voice 10: Sorry about that.

[2:14:46] Voice 10: Sorry about that.

[2:14:47] Voice 10: We always think we're getting better at this Zoom stuff.

[2:14:50] Voice 10: There we go.

[2:14:51] Voice 10: So thank you anyway for letting us present and review our latest work that we think is quite exciting.

[2:14:59] Voice 10: I know that you just received this report last night.

[2:15:02] Voice 10: And thanks to Planner Chadwick for her input and her report.

[2:15:06] Voice 10: And today we're going to speak to you about some matters that have arisen from the Planner's report.

[2:15:12] Voice 10: And actually, most of what we're going to speak to does reflect on some of the work that we've been doing and is mentioned in the Planner's report.

[2:15:20] Voice 10: we also have some other new stuff to talk about we will make a short presentation of the results

[2:15:27] Voice 10: of a considerable piece of collaboration work that we're very happy that we've we've been able to

[2:15:34] Voice 10: come to a good conclusion and output from it this collaboration was recent it was with the

[2:15:40] Voice 10: landowner the wetland specialist and the main island housing society and the result is a

[2:15:45] Voice 10: balanced restoration plan providing more than five acres of protected and restored land

[2:15:52] Voice 10: along the village bay road and we absolutely see this as a win-win-win for the community for the

[2:15:58] Voice 10: uh for the people who need housing as well as for conservancy and protection of some of our

[2:16:03] Voice 10: important land and uh reducing the uh the development the um well making sure that

[2:16:12] Voice 10: that the development that's on the land

[2:16:15] Voice 10: or the possibility of development is on the land

[2:16:17] Voice 10: is speaks to some of the concerns

[2:16:19] Voice 10: that have been raised by the trustees.

[2:16:22] Voice 10: So what we're going to do today is Brian Cromwell-Hulme

[2:16:25] Voice 10: will speak to some of the matters arising

[2:16:26] Voice 10: out of the planners report and the process

[2:16:28] Voice 10: that brought us to this outcome that I've just mentioned.

[2:16:31] Voice 10: And then David Brown will take us through the maps

[2:16:33] Voice 10: just so that it's easier for you to get the picture

[2:16:36] Voice 10: of what we've been doing.

[2:16:37] Voice 10: And I thank you very much.

[2:16:39] Voice 10: And if it's okay, I'll turn it over to Brian now.

[2:16:42] Voice 16: Okay. Thank you. And thank you, Chair Rogers. A very happy, sunny spring day to everyone.

[2:16:51] Voice 16: So just very quickly, there was a flurry of emails this morning. And the question is,

[2:16:55] Voice 16: why are we so late with some of this information? The answer is that what I'm going to be telling

[2:17:00] Voice 16: you has just arisen over the last four days, right up to yesterday. So it's very current,

[2:17:07] Voice 16: and i think it's very important um i'll provide a couple of comments on on marissa's report

[2:17:12] Voice 16: excellent report um an update on the restoration and the covenanted uh covenanted areas and i'm

[2:17:18] Voice 16: also authorized to make a very important announcement so first on on the report the

[2:17:24] Voice 16: setback uh we're asking that the three meter building setback be retained over the pros

[2:17:31] Voice 16: proposed eight meter setback the buildings are currently sited to a minimum of eight meters

[2:17:38] Voice 16: many of them are are 20 meters or quite some distance away from the western boundary however

[2:17:45] Voice 16: during construction we might need to adjust this is for unit 10 which is eight meters

[2:17:51] Voice 16: we may need to adjust it by a meter or so and we would like that flexibility to site fit

[2:17:57] Voice 16: fit. It's not a flat field with grass. It's a very mixed topography and there's all kinds

[2:18:03] Voice 16: of plants and ecosystems in there. We want to be, try to be, excuse me, be very sensitive

[2:18:09] Voice 16: about how we do that. So we'd like to have a little bit of flexibility on that.

[2:18:15] Voice 16: We were there on Sunday morning and we measured it out and I point out that there is now existing

[2:18:22] Voice 16: a three to five meter buffer zone on lot three consisting of mature trees, small trees, and some

[2:18:31] Voice 16: very thick bush on the western boundary. Almost all of that is going to be preserved. There is a

[2:18:37] Voice 16: further three to four meters of small trees and bush on the neighboring property on the western

[2:18:43] Voice 16: side. And then beyond that, there's a completely cleared area, a rocky area of some other eight

[2:18:49] Voice 16: meters or more of grass and thistles and some broom before a deer fence enclosed area.

[2:18:57] Voice 16: So and there are no there's no standing trees or bush anywhere in that side. There was some

[2:19:03] Voice 16: discussion or questions about the shade. Obviously the the principal shade I think since this

[2:19:10] Voice 16: we're facing or on an east-west line so the principal shade will actually come from the

[2:19:16] Voice 16: south on the roadside where there are some mature trees um along there so that's um totally outside

[2:19:23] Voice 16: our uh our ballywick um if anyone is interested we'd be very happy to show a tour of that land

[2:19:30] Voice 16: and we can we can show you the zone uh already uh the other point was on transportation uh we have

[2:19:36] Voice 16: not had these discussions uh but the recommendation was a bike rack a bike rack has been discussed

[2:19:42] Voice 16: It's not a building, so it will definitely be installed after the primary construction.

[2:19:49] Voice 16: We already have that planned.

[2:19:51] Voice 16: And in addition, we already discussed the need for electric vehicle charging stations.

[2:19:55] Voice 16: So a contact has been made for a local electrician to come up with an estimate for two charging stations as part of the overall project.

[2:20:04] Voice 16: So that is taken care of.

[2:20:06] Voice 16: The second thing is the wetland restoration.

[2:20:09] Voice 16: restoration. We've had two very good meetings this last couple of days with a specialist,

[2:20:16] Voice 16: Robin Anschild, who is now currently working on a project in the Creston Valley. As you will have

[2:20:23] Voice 16: seen in Robin's report, she mentions a potential building site at the very southeast corner of Lot

[2:20:32] Voice 16: 2. The society felt that this is not a suitable location because it would compromise the Douglas

[2:20:38] Voice 16: for protection zone all along the road up to the south of that property and last Friday we met with

[2:20:46] Voice 16: Dr. Sean McHugh who's recently returned from Toronto who showed us a very solid and dry area

[2:20:52] Voice 16: further north of the central logging road on lot two as a potential building site for lot two and

[2:21:00] Voice 16: we agreed this would be a much better site and then again in conversation with Robin on Saturday

[2:21:06] Voice 16: day night she completely agreed with the building site revision and she will provide a follow-up

[2:21:12] Voice 16: letter to approve the modified building plan and at this morning there was a very late letter I've

[2:21:21] Voice 16: got an email here from Robin I won't read all of it but I'll give you the the gist and so I quote

[2:21:27] Voice 16: she said I agree that the new proposed building location is preferable to the potential location

[2:21:34] Voice 16: location south of the artesian well moving the proposed building site to the location you have

[2:21:39] Voice 16: shown on this map will keep the site on higher ground while protecting the large trees south of

[2:21:45] Voice 16: the artesian well this new map shows that the area to be protected and restored under this current

[2:21:51] Voice 16: plan includes most of lot two which is of value in itself and adds value to the wetland remediation

[2:21:59] Voice 16: and the large tree protection already in your plans for lot three because the two areas are

[2:22:04] Voice 16: contiguous. I realize this matter is on the agenda and I'm sorry I cannot provide you with a letter

[2:22:10] Voice 16: before that meeting etc etc. She said thank you Robin. So this particular building site is very

[2:22:19] Voice 16: secluded. There's room for a house, a few outbuildings and it is a long way from the road

[2:22:24] Voice 16: and from the neighbors. The result of this discussion is that the proposed area for

[2:22:30] Voice 16: remediation has been slightly reduced and the area available for conservation and for covenant

[2:22:37] Voice 16: is substantially increased. So as much as 85 percent of lot two can be covenanted. So the

[2:22:46] Voice 16: total area for protection between lots two and three will now exceed five acres. We feel this

[2:22:52] Voice 16: is a real win-win for everybody as it increases the amount of restored wetland cedar forest for

[2:22:58] Voice 16: the island. And in just a moment David Brown will show you this more clearly on the revised map.

[2:23:04] Voice 16: The very last point is I am authorized to make an announcement that Dr. Sean McHugh and his

[2:23:12] Voice 16: neighbors to the east, John and Trish Hough, have agreed to collaborate to remediate several acres

[2:23:19] Voice 16: are very wetlands shared between their two properties.

[2:23:22] Voice 16: They will do this under the advice

[2:23:24] Voice 16: of the Maine Island Conservancy

[2:23:26] Voice 16: to restore and to replant this joint venture

[2:23:29] Voice 16: and then protect it with deer fencing.

[2:23:32] Voice 16: This is very exciting news

[2:23:34] Voice 16: as the island will now get yet more restored

[2:23:36] Voice 16: and protected wetland.

[2:23:38] Voice 16: If you have questions,

[2:23:39] Voice 16: then you should address those directly to Sean,

[2:23:42] Voice 16: to John and to Trish Huff.

[2:23:44] Voice 16: So now the community can potentially gain two amenities

[2:23:48] Voice 16: consisting of 10 desperately needed housing units

[2:23:51] Voice 16: and six or seven acres

[2:23:53] Voice 16: of very rare protected cedar wetland forest.

[2:23:57] Voice 16: I'm happy to answer questions any time,

[2:23:59] Voice 16: otherwise I'll turn this over to David.

[2:24:01] Voice 16: Thank you very much.

[2:24:05] Trustee Rogers: Let's go to David and then I'll for all of you.

[2:24:10] Trustee Rogers: Thank you very much.

[2:24:11] Voice 3: Thank you, Chair Rogers.

[2:24:12] Voice 3: I have three maps here that I want to describe

[2:24:17] Voice 3: described, and they should make much of this discussion much clearer.

[2:24:23] Voice 3: The proposed building zone on Lot 2 is about two-thirds of the way back on the property

[2:24:28] Voice 3: and well distanced from both the proposed low-cost housing development and any other

[2:24:34] Voice 3: existing buildings, including Dr. McHugh's.

[2:24:37] Voice 3: You can see here that this development is clustered on the west side of the property

[2:24:42] Voice 3: And that is a consequence of the recommendations of the ecologist's report earlier.

[2:24:48] Voice 3: We've tried to keep, we have kept the buildings entirely out of the wetland area.

[2:24:54] Voice 3: And as we look at the aerial view photograph, you can see where the areas of proposed wetland remediation would be.

[2:25:05] Voice 3: So this entire part of Lot 3 would be decompacted along logging roads and previously traveled areas.

[2:25:14] Voice 3: The ditches would be filled in and several ponds are planned in this region.

[2:25:19] Voice 3: And that remediation area continues all the way along the edge of the property up to the cedar forest and the higher ground here where there's no need for the, there is no wetland.

[2:25:30] Voice 3: What we propose to do now is undertake, commit to also doing remediation on lot two, so approximately doubling or more than doubling the area of wetland remediation, taking the entire southern portion of the property, a strip along the boundary between lot two and lot three, as well as decompacting a ditch and existing logging road that's running east-west in between these two areas.

[2:26:01] Voice 3: of forest.

[2:26:07] Voice 10: Oh, David has frozen. Sorry. Are you back, David? Are you finished? Sorry.

[2:26:14] Voice 10: I'm

[2:26:16] Voice 3: just trying to get to one other slide.

[2:26:19] Voice 10: Okay. Do

[2:26:20] Voice 3: you still have me? Yeah.

[2:26:23] Voice 3: This area shows what

[2:26:25] Voice 3: we view would be suitable forest protection zones. There's two large stands of trees, one

[2:26:30] Voice 3: along Village Bay Road here, including the area where the Ertesian Well is, and the previously

[2:26:37] Voice 3: suggested building site and instead creating a new building site here nearby an existing large

[2:26:45] Voice 3: maple tree and accessed along a compacted trail, an old logging road that runs east-west at this

[2:26:53] Voice 3: end of the property. So we would propose to remediate basically a large stretch of wetland

[2:27:01] Voice 3: along the northern edge of both properties coming up to to the the edge of this access road

[2:27:08] Voice 3: and including a north-south strip along both properties and this east-west road here so that's

[2:27:16] Voice 3: very substantial area that will become suitable habitat for a lot of wetland species but most

[2:27:22] Voice 3: particularly cedar and cedar habitat on this island is becoming increasingly endangered

[2:27:27] Voice 3: endangered and this will be stands a good chance of being one of the few places on the island where

[2:27:33] Voice 3: cedars can remain grow and be healthy and as a large mature cedar stand begins to grow over here

[2:27:39] Voice 3: over the years we will see real active remediation of surface water a large cedar tree can take up

[2:27:47] Voice 3: and transpire as much as 600 gallons of water a day so if we have now

[2:27:58] Trustee Rogers: he's frozen now he's frozen

[2:27:59] Voice 10: And so what we're talking about here is the remediation and restoration back as much as we can, as we'll allow for the wetland cedar to regrow.

[2:28:12] Voice 10: And the two forest protection areas will eventually merge together.

[2:28:18] Voice 10: So those two yellow squares that you see on there will eventually form together and they'll become forest as well.

[2:28:29] Voice 10: And in order for this to happen, we have agreed with the restoration specialists of Robben that the artesian well that is on the, we've lost that because we don't have David anymore, but the artesian well needs to have a drainage going north.

[2:28:52] Voice 10: So that drainage ditch that is from the artesian well, because it runs all year round, needs to continue to run.

[2:28:58] Voice 10: And so we will not be remediating that north-south yellow hatched piece in there.

[2:29:05] Voice 10: Do you guys still have anything that you're looking at?

[2:29:08] Trustee Rogers: I have mine up, the one that you sent me on Sunday, and I don't know if anybody else does, but I'm looking at it.

[2:29:14] Voice 10: Well, we're pretty much done with this.

[2:29:16] Voice 10: I think unless there's some questions if David comes back he can put up his I'd

[2:29:25] Trustee Rogers: like that pose

[2:29:25] Trustee Rogers: you the question that that was that Rebecca posed a little earlier is it whether she queried why

[2:29:34] Trustee Rogers: would be taking ditches out if they were put into to help drain the water that was was there and is

[2:29:41] Trustee Rogers: that an appropriate thing and I you've addressed the one from the artesian well but you have

[2:29:46] Trustee Rogers: proposed to sort of fill in or flatten the remaining ditches and was that something that the

[2:29:53] Trustee Rogers: wetland restoration specialist addressed?

[2:29:55] Voice 10: Yes, she absolutely wants to have those ditches filled in.

[2:30:00] Voice 10: and and the hard packed logging roads uh loosened i don't know what it's called

[2:30:08] Voice 10: remediated too so that it will so that the the ground becomes more of what it what it originally

[2:30:14] Voice 10: was um the drainage was originally put in i there's history that it was a a grazing field in

[2:30:24] Voice 10: there and so drainage was put in so that people could have their it was all cleared and they had

[2:30:30] Voice 10: cows and and and animals grazing on there um it's been it's been for uh cut down the forest has been

[2:30:38] Voice 10: cut down a few times and if we're so where sean for where sean's home is on the upper right hand

[2:30:48] Voice 10: and corner it's elevated it's on rock but what we need to do we need to ensure that he his driveway

[2:30:55] Voice 10: has drainage uh so that the water so that he can um manage his his driveway and there are ditches

[2:31:05] Voice 10: already on lot one thanks

[2:31:07] Trustee Rogers: i saw your hand up uh brian crumbled yeah

[2:31:11] Voice 16: just further to that um

[2:31:14] Voice 16: But the concept of those ditches were put in to sluice the water away because the ground was so hard and also because there's so much water coming down the hill.

[2:31:28] Voice 16: But it is a standard procedure now to try and break them up so that you can retain more water.

[2:31:34] Voice 16: You slow down the action.

[2:31:36] Voice 16: The actual amount of water will remain the same, but you'll slow down that water.

[2:31:41] Voice 16: It will not flood across the top.

[2:31:43] Voice 16: but also by changing the topography on a very very small level means that you can grow cedar trees

[2:31:51] Voice 16: because cedar and and furs have been dying down there because they've been drowning

[2:31:56] Voice 16: but anywhere there's a slight very slightly higher level then they will grow and the cedars will grow

[2:32:03] Voice 16: um very really well and there are a few healthy ones around the edges so the idea is to return

[2:32:11] Voice 16: turn that to a cedar forest, which in many decades will be a substantial cedar forest,

[2:32:17] Voice 16: and that will also massively control and modify the amount of water that's flowing through.

[2:32:24] Trustee Rogers: Thanks, sir. Mr. Brown, before I turn to questions, you're back. Thank you for joining us again.

[2:32:29] Trustee Rogers: You finished up?

[2:32:30] Voice 3: Yes, I think you've covered off all the issues that I was trying to cover there.

[2:32:35] Voice 3: Apologies for the technical difficulties.

[2:32:37] Voice 3: these okay

[2:32:38] Trustee Rogers: we all live in that world uh trustee dodds i saw your hand up did you have a question

[2:32:41] Trustee Rogers: or a comment so

[2:32:43] Voice 6: i have a question about lot two and where the house is going to go and i'm my

[2:32:49] Voice 6: question is where is the road access for this house going to go is it's not going to go through

[2:32:54] Voice 6: the forest protection zone i assume so how are they getting access to that building site right

[2:33:00] Voice 6: So

[2:33:00] Voice 3: the next, can

[2:33:01] Voice 6: I answer that one?

[2:33:02] Trustee Rogers: Go ahead, David.

[2:33:04] Voice 3: Dr. McHugh has offered that there would be no separate driveway access for lot two,

[2:33:11] Voice 3: that it would be through the driveway that's existing on lot one.

[2:33:14] Voice 3: And you can see in that dotted area east-west from the building site that Narissa is showing,

[2:33:21] Voice 3: that would be the access route to the building area.

[2:33:24] Voice 6: So that was kind of what I was assuming.

[2:33:26] Voice 6: So an easement will be part of this process to allow access.

[2:33:30] Voice 6: Okay, thank you.

[2:33:32] Trustee Rogers: And so my understanding is why this,

[2:33:34] Trustee Rogers: besides everything else, why this is all relevant

[2:33:37] Trustee Rogers: is because part of the covenant will carve out the area

[2:33:41] Trustee Rogers: where the potential building zone would be.

[2:33:43] Trustee Rogers: And so it's important for us to identify

[2:33:45] Trustee Rogers: what that would be excluded from any protection

[2:33:48] Trustee Rogers: in the 219 covenant.

[2:33:50] Trustee Rogers: Am I getting that right planner Chadwick?

[2:33:54] Trustee Rogers: Okay, thanks.

[2:33:55] Trustee Rogers: Thanks.

[2:33:55] Trustee Rogers: Other questions for the applicants

[2:33:59] Trustee Rogers: from either of the trustees?

[2:34:00] Trustee Rogers: Trustee Ma, do you have any questions or no?

[2:34:05] Trustee Rogers: Okay.

[2:34:06] Trustee Rogers: Well, thank you.

[2:34:07] Trustee Rogers: I'm not quite sure what to make about that announcement,

[2:34:10] Trustee Rogers: but it sounds in terms of this process,

[2:34:13] Trustee Rogers: it's interesting that Dr. McHugh and the Hoffs

[2:34:17] Trustee Rogers: have come to an agreement related to something.

[2:34:19] Trustee Rogers: So that's great news.

[2:34:21] Trustee Rogers: I know they're all active community members.

[2:34:23] Trustee Rogers: And I assume that's, we're talking about an area to the right of, like where, underneath where it says legend on that map.

[2:34:31] Voice 13: Yeah, exactly.

[2:34:36] Trustee Rogers: Exciting. Always great to see community.

[2:34:38] Trustee Rogers: Well, if there's no other questions, I want to thank you very much for the presentation and for all the work and the reports that you have gotten together.

[2:34:46] Trustee Rogers: other. I went back and read a bunch of them last night and this morning. They're very interesting

[2:34:54] Trustee Rogers: reports and useful. So what I'm going to do is turn back to the planner and the trustees and

[2:35:05] Trustee Rogers: maybe Planner Chadwick, you could clarify for us and maybe the RPM could help us if he needs to,

[2:35:11] Trustee Rogers: to, but I'll leave it to you, Planner Chadwick, as to what it is you need us to do besides agree

[2:35:17] Trustee Rogers: on a time and a date for a CIM. Do you need us to do anything else today? Like one of the things

[2:35:24] Trustee Rogers: that's obviously an issue is the setback on the west side of the property. Do you need us to

[2:35:29] Trustee Rogers: decide that or to give some thought to that today? Or do we need to discuss that? And we've now heard

[2:35:37] Trustee Rogers: to your view and to other conflicting views about what that should be and uh do you need us to

[2:35:48] Trustee Rogers: decide that or is there anything we need to put our minds to besides the date of the cim um yeah

[2:35:54] Voice 5: so with respect to the setback yeah i mean if right right now um um i would need direction

[2:36:01] Voice 5: if if we want to change that in the existing draft if we want to change the setback

[2:36:08] Voice 5: from what it is currently which is three meters to anything different so that

[2:36:15] Voice 5: that would be if you'd like to provide direction now on on what you won't might

[2:36:22] Voice 5: want that to be you know if you'd like me to change that then that would be a

[2:36:26] Voice 5: topic for conversation now that can also happen later as well and I think what I

[2:36:34] Voice 5: I would like to leave the meeting knowing, you know,

[2:36:38] Voice 5: what we've agreed on in terms of date and time for the CIM.

[2:36:43] Trustee Rogers: Absolutely, that's a given.

[2:36:45] Trustee Rogers: Yeah, Trustee Maher.

[2:36:48] Trustee Maude: I wouldn't be interested,

[2:36:50] Voice 11: Ms.

[2:36:51] Trustee Maude: Ewing sort of referred to other similar projects

[2:36:54] Trustee Maude: in other jurisdictions where there were larger buffers.

[2:36:59] Trustee Maude: And I don't know if I have enough knowledge at this point

[2:37:03] Trustee Maude: to to sort of put my mind around as to what i would suggest it should be but could we request

[2:37:09] Trustee Maude: maybe a summary of what other jurisdictions within the trust have done with these type of projects

[2:37:15] Trustee Maude: and just see where we are with all what all the other people are doing thank you yeah

[2:37:21] Trustee Rogers: i can tell

[2:37:22] Trustee Rogers: you a little bit about both galliano and gabriola but i think it's not a bad piece of information to

[2:37:28] Trustee Rogers: have um gabriel was a very different configuration because there were three lots um that were part

[2:37:35] Trustee Rogers: of the considerations that were already existing and and so as part of the project plan they

[2:37:42] Trustee Rogers: basically took one of the lots or half of one of the lots and said that will be our buffer because

[2:37:47] Trustee Rogers: we don't need it for our project and they've put a we put a development permit freeze on it so that

[2:37:54] Trustee Rogers: But they had a lot more land to work with.

[2:37:57] Trustee Rogers: They had three lots donated, and I can't tell you the acreages,

[2:38:01] Trustee Rogers: but the configuration was quite different

[2:38:04] Trustee Rogers: and gave them the opportunity to do that.

[2:38:07] Trustee Rogers: Galliano is interesting because, of course,

[2:38:09] Trustee Rogers: it's across the road from the neighbors.

[2:38:12] Trustee Rogers: There's a road in between them.

[2:38:15] Trustee Rogers: And it's in what's called the Heritage Forest.

[2:38:18] Trustee Rogers: I'd have to look and see how far the setback from the road is,

[2:38:22] Trustee Rogers: but they also have like five or six acres to work with um and it's also across the road from it but

[2:38:28] Trustee Rogers: the different different considerations i don't recall either of them and maybe it's just because

[2:38:34] Trustee Rogers: of the land they had us having to put our mind to what the setback would be from a neighbor because

[2:38:39] Trustee Rogers: of the configurations on those two properties um it may be different i think someone mentioned

[2:38:46] Trustee Rogers: hornby and some would or i'm not sure what the other examples rebecca gave um might be interesting

[2:38:52] Trustee Rogers: to see what they've done on salt spring um i don't know if there's been any consideration given to

[2:38:59] Trustee Rogers: specific setbacks for density density projects like this i mean that's the issue yeah go ahead

[2:39:06] Trustee Rogers: well

[2:39:09] Voice 6: at this point you know what what we're looking at we're talking about setback but the

[2:39:14] Voice 6: The reality is that is the driveway.

[2:39:16] Voice 6: The reality is that every single vehicle that goes in and out of that development of 10 houses, not all of whom are going to be riding bicycles.

[2:39:25] Voice 6: That's what the impact is going to be.

[2:39:27] Voice 6: So this isn't like having a house in the setback.

[2:39:30] Voice 6: This is constant traffic in and out.

[2:39:32] Voice 6: We have no way of knowing.

[2:39:34] Voice 6: So at this point, I want to leave it at what the plan or the meters and wait for the community information meeting.

[2:39:40] Voice 6: But I think it has far more impact than just having a dwelling beside your property.

[2:39:48] Voice 6: I do understand why the road is there, but it certainly has a huge impact.

[2:39:53] Voice 6: So at this point, I'm not willing to change it.

[2:39:55] Trustee Rogers: Well, in fact, the current draft has three meters.

[2:39:59] Trustee Rogers: So just so you

[2:40:00] Voice 6: know, I think

[2:40:01] Trustee Rogers: I think the planner has suggested we might consider amending it.

[2:40:06] Trustee Rogers: Yeah.

[2:40:06] Voice 6: OK, well, I can I can agree with, you know, trying to work out some kind.

[2:40:10] Voice 6: I realize it's a dilemma, but I also understand the neighbor complaint.

[2:40:15] Voice 6: I mean, that's 10 feet, which is like nothing.

[2:40:18] Voice 6: So I'm sitting here, Fern Hill Road, which is not, you know, it's a busy, much, much busier road.

[2:40:22] Voice 6: But I can imagine the ongoing traffic and nine, three meters is nine feet.

[2:40:28] Voice 6: So I think that that's, we need to change it to something.

[2:40:32] Voice 6: So I'm just going to leave it there.

[2:40:34] Voice 6: I don't think that to me, having that, especially under construction, oh my goodness, I hate to think of it all.

[2:40:43] Trustee Rogers: yeah planner chat about um

[2:40:46] Voice 5: yeah so there's two things so um when we talk about setback we're

[2:40:50] Voice 5: talking about um building setback so um if you want to um if you want to make a motion to change

[2:40:57] Voice 5: what we currently have in the draft to eight meters um that that would provide the direct

[2:41:02] Voice 5: direction to do that before the CIM um again there can be further conversation on what that is

[2:41:07] Voice 5: um I think with respect to the driveway then we're getting actually into discussion

[2:41:12] Voice 5: related to the actual um uh design uh the site plan um and so um that's that's sort of that's a

[2:41:22] Voice 5: that's a that's a bit of a different conversation okay

[2:41:27] Voice 6: so i'm willing to make that motion um you'll

[2:41:30] Voice 6: have to give me the wording for it so pat write it down but at

[2:41:33] Voice 12: this point i

[2:41:34] Voice 6: would like to make

[2:41:37] Voice 6: the motion that we we adjust the uh the setback from

[2:41:43] Trustee Rogers: three meters to eight meters

[2:41:44] Voice 6: yes from three

[2:41:45] Voice 6: meters to eight meters in the

[2:41:48] Voice 6: draft whatever the draft

[2:41:49] Trustee Rogers: bylaw is in the draft that's been seconded

[2:41:56] Trustee Rogers: um yeah i mean i i guess one of my i i so we've got a motion on the table so i'm speaking to the

[2:42:05] Trustee Rogers: motion my question is um and again it changes from the local trust committee the local trust

[2:42:11] Trustee Rogers: committee are are roads or driveways considered to be structures under the under the main ltc

[2:42:18] Trustee Rogers: no so in fact there's probably nothing in this bylaw or other bylaws of setting out where

[2:42:26] Trustee Rogers: driveways need to be on properties is that correct or am i incorrect about that um

[2:42:35] Voice 5: that's correct

[2:42:35] Voice 5: chair Rogers you're correct um but again I think I think um with respect to this development there's

[2:42:42] Voice 5: an opportunity um so the the site plan will be become part of um the covenant and possibly as

[2:42:50] Voice 5: well as the housing agreement so that's where the opportunity to um like really identify those uh

[2:42:57] Voice 5: those elements of design um come in so

[2:43:02] Trustee Rogers: let me I'm just gonna I'm not I'm not gonna debate motion

[2:43:05] Trustee Rogers: motion but let me throw an idea out if the reason for the circular driveway is um uh is for fire

[2:43:13] Trustee Rogers: access um you you could probably figure out a way to design the left side the west side of that

[2:43:22] Trustee Rogers: driveway so it's only available for emergency access as opposed to regular traffic that all

[2:43:29] Trustee Rogers: the traffic would come on the on the east side of that driveway and therefore not have that impact

[2:43:35] Trustee Rogers: on the neighbor, but that's just the thought.

[2:43:37] Trustee Rogers: I'm not making that part of this motion.

[2:43:40] Trustee Rogers: I'm just throwing that out.

[2:43:41] Trustee Rogers: That was the only thing I came up with.

[2:43:43] Trustee Rogers: Just an idea, but might deal with some of those issues.

[2:43:47] Trustee Rogers: I have a motion on the table that's been seconded.

[2:43:49] Trustee Rogers: Trustees, do you wish to speak to it any further?

[2:43:53] Trustee Rogers: Trustee Ma, do you wish to speak to it?

[2:43:56] Trustee Maude: I think we have to recognize that as you say,

[2:44:00] Trustee Maude: is that we're talking about structures of eight meters.

[2:44:02] Trustee Maude: and if there is a component um above the the driveway i think that's either a separate motion

[2:44:11] Trustee Maude: or a separate staff report uh but i do support the the eight meters for structures yeah

[2:44:17] Trustee Rogers: i mean

[2:44:19] Trustee Rogers: i mean we heard the issue raised by trustee or trustee brian crumble here about um uh you know

[2:44:26] Trustee Rogers: they wanted the relaxation is obviously that top left-hand building that's the issue and uh but

[2:44:32] Trustee Rogers: But anyway, that's, and so this doesn't address the driveway.

[2:44:37] Trustee Rogers: And of course, it's not a conclusion.

[2:44:42] Trustee Rogers: It's just an adaptation for the draft to take to the CIM.

[2:44:47] Trustee Rogers: Okay, so I'm going to call the vote on that.

[2:44:50] Trustee Rogers: All in favor?

[2:44:51] Trustee Rogers: So that passes.

[2:44:52] Trustee Rogers: So there's some direction related to that.

[2:44:54] Trustee Rogers: Brian, I saw your hand up.

[2:44:56] Trustee Rogers: I'm sorry, I didn't.

[2:44:58] Trustee Rogers: We're in the middle.

[2:44:58] Trustee Rogers: I'll give you a little, let you speak to this.

[2:45:01] Trustee Rogers: it. Go ahead.

[2:45:04] Voice 16: Thank you, Chair. Okay, the driveway issue can certainly be negotiated. We

[2:45:11] Voice 16: initially planned to have one driveway here with a little bit of a place to turn around. And for

[2:45:18] Voice 16: cars and smaller vehicles, that's not an issue. But on the recommendation of the architect,

[2:45:24] Voice 16: large emergency vehicles would have a lot of trouble backing up and turning around there

[2:45:29] Voice 16: because it's pretty cozy so that was the reason for this and we would simply say well make them

[2:45:34] Voice 16: the the actual lane narrower and just make it a one-way uh roundabout um but in terms of the

[2:45:42] Voice 16: actual sort of setback the buffer zone um i would certainly extend an invitation to the trustees and

[2:45:48] Voice 16: the planner and anyone who's interested to come to the site and have a look at it and we'll be happy

[2:45:53] Voice 16: to show you in situ.

[2:45:56] Trustee Rogers: Thank you. Okay, Planner Chadwick, was there any other, besides the date

[2:46:01] Trustee Rogers: and the time, is there anything else you, and you've made a suggestion related to the 1030 on

[2:46:10] Trustee Rogers: the 26th. I was a little concerned that this issue would get mixed up with the other issue,

[2:46:21] Trustee Rogers: the other housing issue we're dealing with, but I actually could see from today's discussion,

[2:46:26] Trustee Rogers: that people are pretty clear how different they are so i'm not as concerned about that as i might

[2:46:31] Trustee Rogers: have been before so i'll turn to the other trustees that you consider that a reasonable

[2:46:35] Trustee Rogers: proposal to have it at 10 30 on a on a monday morning you think that works for your community

[2:46:43] Trustee Rogers: okay i'm seeing nods okay good thing we don't have trustee mcconkey here who we wanted in the evening

[2:46:53] Trustee Rogers: so i i just

[2:46:54] Trustee Maude: feel it's it's no matter when and where how we're going to do it it's going to be

[2:46:58] Trustee Maude: awkward um 10 30 in the morning i guess it's going to work i don't i can't recall last time

[2:47:04] Trustee Maude: we had a morning meeting but um we could give it a try and see what happens probably

[2:47:10] Trustee Rogers: not going to

[2:47:11] Trustee Rogers: be that i'm sorry i should have asked i assume the housing society is fine with that time on that

[2:47:19] Voice 10: it's fine that monday morning is fine with us i just wonder about a two-hour meeting i know that

[2:47:25] Voice 10: sometimes these cims run longer than that and we'll have a couple of present presenters i'm sure

[2:47:32] Voice 10: two or three okay

[2:47:34] Trustee Rogers: uh and what did we propose you proposed 10 30 till 12 30 and then we were

[2:47:39] Trustee Rogers: going to roll right into one o'clock um that might be a bit of a stretch um what i'm i'm actually

[2:47:52] Trustee Rogers: wondering whether given the response we had from um uh this morning this afternoon's related to

[2:48:02] Trustee Rogers: the other app the other project whether we might want to flip them and have the uh and then we'd

[2:48:09] Trustee Rogers: have the flexibility to run late in the afternoon with this application i don't know what do you

[2:48:14] Trustee Rogers: you think about that like have the have the community information meeting that's a uh 11

[2:48:21] Trustee Rogers: o'clock till 12 12 15 break and then come back at one and let and roll into this i

[2:48:28] Voice 6: think i i think

[2:48:30] Voice 6: that that's probably a better way to do it i think we'll have as much conversation over there over the

[2:48:36] Voice 6: housing review so that's what i would suggest so

[2:48:41] Trustee Rogers: 11 o'clock for the housing review one o'clock

[2:48:44] Trustee Rogers: from there

[2:48:45] Trustee Rogers: yes and we'll put a time of 3 30 or 3 3 30 but that will give us the flexibility to

[2:48:53] Trustee Rogers: let it run a little longer if it's necessary okay does that work better for you ever yeah

[2:48:59] Voice 10: yeah that's good i think i think that's good thank you yeah okay

[2:49:02] Trustee Rogers: sure

[2:49:03] Voice 5: roger so that was 11

[2:49:04] Voice 5: o'clock for the housing review and then one o'clock for the the application correct does

[2:49:12] Trustee Rogers: Does that work for you?

[2:49:13] Voice 5: It works for me, yeah.

[2:49:17] Trustee Rogers: I've got two hands up.

[2:49:21] Trustee Rogers: I'm not trying to ignore them.

[2:49:23] Trustee Rogers: I guess trustees, would you like to hear from Mr. Hoff

[2:49:26] Trustee Rogers: or Mr. McHugh during this or yes?

[2:49:30] Trustee Rogers: Am I saying yes?

[2:49:32] Voice 10: Yes, yes, Mr. McHugh's our proponent.

[2:49:36] Trustee Rogers: No, I know he is, but I see Mr. Hoff

[2:49:38] Trustee Rogers: has his hand up as well.

[2:49:39] Trustee Rogers: So I guess am I gonna get Mr. Hoff and Mr. McHugh?

[2:49:44] Trustee Rogers: i'll let mr hoff so okay well we won't make you wait for town hall which is probably 20 minutes

[2:49:49] Trustee Rogers: away but uh mr hoff oh now i've got rebecca ewing so see this is what happens you open the flood

[2:49:54] Trustee Rogers: gates it's all of a sudden a community information meeting um we make okay oh mr hoff let's promote

[2:50:02] Trustee Rogers: mr hoff are

[2:50:19] Voice 12: you with me yes

[2:50:27] Voice 18: sorry chair i just just lagged a bit there oh

[2:50:30] Trustee Rogers: okay that's fine mr

[2:50:32] Trustee Rogers: Mr. Hoff, if you want to, well, now I don't,

[2:50:35] Trustee Rogers: oh, there it is, there I see him.

[2:50:36] Trustee Rogers: If you want to unmute yourself.

[2:50:43] Voice 13: Yes, hello.

[2:50:43] Voice 13: Well, sorry, I just needed to make a comment here

[2:50:45] Voice 13: on the fact that the statement that,

[2:50:47] Voice 13: or the announcement that Brian made

[2:50:50] Voice 13: is absolute news to me.

[2:50:52] Voice 13: There has been no agreement between the Conservancy,

[2:50:55] Voice 13: Sean McHugh or ourselves.

[2:50:58] Voice 13: So I don't know where he's getting this information from.

[2:51:03] Trustee Rogers: Well, okay.

[2:51:04] Trustee Rogers: Okay, well, thank you for.

[2:51:08] Voice 13: Thank you.

[2:51:08] Voice 13: That's all I wanted to say.

[2:51:18] Trustee Rogers: And indeed, I wonder, I mean, about how it doesn't really affect this application.

[2:51:24] Trustee Rogers: So let's maybe leave that aside.

[2:51:28] Trustee Rogers: Mr. McHugh.

[2:51:37] Voice 12: Hi.

[2:51:49] Voice 12: Go ahead.

[2:51:51] Voice 19: I find it interesting.

[2:51:53] Voice 19: Several aspects of the discussion.

[2:51:55] Voice 19: Question one, this used to be a farm where there was cattle grazing.

[2:52:00] Voice 19: Well, there's only a 100-foot section the last several hundred years

[2:52:04] Voice 19: that could have been used for that, and it's very limited.

[2:52:09] Voice 19: But I want to go back to the – and secondly,

[2:52:13] Voice 19: the difference between where Rebecca lives height-wise

[2:52:18] Voice 19: and all is 300 feet at least.

[2:52:21] Voice 19: so 100 yards where this site is and where there is currently any building so the constructions

[2:52:29] Voice 19: a moot point um of uh impacting on them but i want to go back to the issue of the runoff from

[2:52:40] Voice 19: um the mountain which uh has these um uh conduits under the road that just flood us with water

[2:52:51] Voice 19: yeah and uh mr hoff i think can acknowledge that uh their place is under three or four inches of

[2:53:01] Voice 19: water their um uh pond where all the gardens are okay

[2:53:07] Trustee Rogers: so thanks mr mccue i don't want to get into

[2:53:09] Trustee Rogers: a debate between neighbors right now no

[2:53:11] Voice 19: it's not a debate between neighbors but i'm just saying the

[2:53:14] Voice 19: runoff that we get from the mountains which is surface water needs to be considered because you

[2:53:21] Voice 19: you talk about the Island Trust having an environmental interest for a large part of

[2:53:29] Voice 19: what we're dealing with in terms of dying trees and all was caused by the roadway.

[2:53:34] Trustee Rogers: Okay, so the only thing we've decided today is to ask for the amendment to the setback

[2:53:40] Trustee Rogers: to the property line, and we're setting a date for the community information meeting.

[2:53:44] Trustee Rogers: There'll be lots of opportunities to debate all of these.

[2:53:46] Trustee Rogers: So thanks, Mr. McHugh.

[2:53:48] Trustee Rogers: we got to your point relating to the runoff earlier in the day so thank you uh rebecca is

[2:53:54] Trustee Rogers: there something specific you'd like to to raise uh that that you'd like to do now i i did open

[2:54:00] Trustee Rogers: the door so i guess i'll let

[2:54:01] Voice 12: you speak as well hello yeah we can

[2:54:16] Trustee Rogers: hear you hi it's rebecca's

[2:54:19] Voice 1: deeper voice tim hi tim

[2:54:21] Voice 1: um hi it's the wrong time to provide these comments but i just want to get

[2:54:26] Voice 1: a little clarity here um sean is right and the housing society is right there is a house quite

[2:54:32] Voice 1: far away from the property if you look at our first letter sent on this this proposal you'll

[2:54:40] Voice 1: see that we've identified that one acre right next to the housing development as a house site

[2:54:46] Voice 1: that is where the main house will go at some point in the future for anyone that wants to

[2:54:51] Voice 1: to have a main house.

[2:54:52] Voice 1: The upper house is actually, it's a cottage.

[2:54:56] Voice 1: It was put there as a cottage.

[2:54:58] Voice 1: There's no occupancy on it.

[2:54:59] Voice 1: So I think if you're going forward,

[2:55:01] Voice 1: it's best to think about that bottom area as a house site

[2:55:04] Voice 1: and not a vacant piece of land.

[2:55:07] Voice 1: And under the rural zoning,

[2:55:09] Voice 1: we're allowed to have one house and one cottage.

[2:55:12] Voice 1: We have the same kinds of constraints

[2:55:14] Voice 1: as the housing society has in that there's very few areas

[2:55:18] Voice 1: where you can put a septic field

[2:55:19] Voice 1: and down there is one of them so i just want to get that clarification and in terms of the setback

[2:55:25] Voice 1: we're talking about a setback and a buffer and they're two different things and all the other

[2:55:30] Voice 1: housing developments that we referenced we're talking about the buffers that those housing

[2:55:35] Voice 1: societies put in place the setbacks that they all have are seven and a half to eight meters

[2:55:40] Voice 1: but they all put these voluntary site plans in place where you'll see that there's at least

[2:55:47] Voice 1: about a hundred feet between the housing development and the property line of the

[2:55:54] Voice 1: adjacent neighbors so those are just the two clarifications i want to make

[2:55:58] Trustee Rogers: thank you okay um do we need a motion we need a motion to for those do we want a motion for

[2:56:06] Trustee Rogers: those various uh times we set or are you okay the rest of the way it is um

[2:56:14] Voice 5: i'm i'm fine i think

[2:56:16] Voice 5: that's fine i've got the times i don't know that we so

[2:56:19] Trustee Rogers: we've set the the the housing options

[2:56:21] Trustee Rogers: community discussion at 11 a.m on the 26th and the at this matter a community information meeting for

[2:56:28] Trustee Rogers: 1 p.m on the 26th and we'll get the various notices out did you need some direction from

[2:56:34] Trustee Rogers: the trustees on how to go about doing that getting notices out or or will you do that offline

[2:56:38] Voice 5: uh we

[2:56:43] Voice 5: I'll just send an email and suggest some options.

[2:56:46] Trustee Rogers: Okay.

[2:56:48] Trustee Rogers: All right.

[2:56:48] Trustee Rogers: Anything else from the trustees related to this?

[2:56:50] Trustee Rogers: I want to thank you for all the work you've done.

[2:56:52] Trustee Rogers: The report and the applicant, the reports are very useful.

[2:56:57] Trustee Rogers: Thanks to the Mackeys and the Ewings for their information.

[2:57:00] Trustee Rogers: It's very useful information and to the planner

[2:57:05] Trustee Rogers: for your thorough work on this.

[2:57:08] Trustee Rogers: We look forward to the community information meeting,

[2:57:10] Trustee Rogers: which for anybody watching,

[2:57:12] Trustee Rogers: Actually, that's the time to come

[2:57:13] Trustee Rogers: to get all your questions answered.

[2:57:17] Trustee Rogers: That's the whole intent of a community information meeting.

[2:57:20] Trustee Rogers: People will come and ask questions,

[2:57:23] Trustee Rogers: figure out, get the questions answered,

[2:57:26] Trustee Rogers: understand the application,

[2:57:27] Trustee Rogers: understand what the draft documents mean,

[2:57:31] Trustee Rogers: understand what the covenant means,

[2:57:33] Trustee Rogers: understand what the bylaws mean, et cetera, et cetera.

[2:57:37] Trustee Rogers: So that's a good time.

[2:57:39] Trustee Rogers: It won't be the last time you'll have that opportunity,

[2:57:40] Trustee Rogers: but it's a great time to do it

[2:57:42] Trustee Rogers: because a lot of the information

[2:57:46] Trustee Rogers: is now going to be available.

[2:57:47] Trustee Rogers: Anything further?

[2:57:48] Trustee Rogers: Thank you very much to the Main Island Housing Society.

[2:57:51] Trustee Rogers: Appreciate it.

[2:57:51] Trustee Rogers: We'll see you on the 26th, if not before,

[2:57:54] Trustee Rogers: so we can move on in the agenda.

[2:58:01] Voice 12: We have the Galleano Local Trust Committee bylaws

[2:58:03] Voice 12: as the referral.

[2:58:04] Voice 12: Does someone want to make the motion?

[2:58:13] Voice 12: I can make the motion

[2:58:14] Voice 6: that the Main Island Local Trust Committee's interests

[2:58:18] Voice 6: are not impacted by the Galliano by-law,

[2:58:21] Voice 6: which is all to do with four slots, which we don't have.

[2:58:23] Voice 6: Thank you.

[2:58:24] Trustee Rogers: Well, actually it's non.

[2:58:26] Voice 6: Oh, well, no, there are some others, but.

[2:58:29] Trustee Rogers: It was

[2:58:29] Trustee Rogers: a thorough technical review, but that's fine.

[2:58:34] Trustee Rogers: I saw a hand go up a second, you're unaffected, correct?

[2:58:38] Trustee Rogers: Thank you, and I'll

[2:58:39] Trustee Rogers: call the vote, all in favor.

[2:58:43] Trustee Rogers: We'll go to, then we're at,

[2:58:45] Trustee Rogers: there are there's nothing on here about our well we've already done our discussion about the

[2:58:50] Trustee Rogers: committee projects we have our top priorities report which is at page 104 which we've just

[2:58:56] Trustee Rogers: added to so everybody's content with that and anything related to that or the projects report

[2:59:03] Trustee Rogers: anything related to the applications report i i just have never had a follow-up related to the

[2:59:11] Trustee Rogers: the peace um covenant so just saying i haven't been asked to go and sign any addendum so i

[2:59:18] Trustee Rogers: presume that's still a work in progress um yeah finer chatter did you want to talk

[2:59:24] Voice 5: about yes so

[2:59:25] Voice 5: i'll be getting in touch with you chair rogers there was a um there was just a bit of a uh a

[2:59:31] Voice 5: processing lawyers

[2:59:33] Trustee Rogers: yeah lawyers create glitches i

[2:59:35] Voice 5: just got a email from the lawyer this morning so

[2:59:37] Voice 5: yeah

[2:59:38] Trustee Rogers: um that's fine i'm just a good week if it's actually available i'm here all week i'm in

[2:59:44] Trustee Rogers: vancouver all week so uh nothing else anything else from any of the uh about the applications

[2:59:51] Trustee Rogers: report from any of the trustees um we have our expense report and now we're at the and the

[2:59:58] Trustee Rogers: adopted standing resolution

[2:59:59] Trustee Rogers: solution

[3:00:00] Trustee Rogers: so now we're at the chair's report and the trustees report um so um i'm gonna it's

[3:00:08] Trustee Rogers: given it's four o'clock i'm gonna be relatively brief and just say we had a

[3:00:11] Trustee Rogers: i want to say exhaustive but it might be better to describe it as exhausting trust council uh

[3:00:19] Trustee Rogers: at the beginning of march um it went uh for well i mean we weren't always on zoom but when

[3:00:28] Trustee Rogers: started at nine and finished at nine so it was 12 hours with a few breaks in between

[3:00:33] Trustee Rogers: uh a fulsome discussion of the trust policy statement the scope a number of motions that

[3:00:38] Trustee Rogers: were debated with the went into the next day and we went a long way uh you know probably went to

[3:00:44] Trustee Rogers: about 11 o'clock in the next morning uh it was a long and and and um i think it was a lesson not to

[3:00:52] Trustee Rogers: not to move one of the things i said the executive committee has not put two surveys

[3:00:57] Trustee Rogers: and two large issues on the same trust council,

[3:01:01] Trustee Rogers: it was just too much.

[3:01:02] Trustee Rogers: We've got to figure out a way to separate those.

[3:01:05] Trustee Rogers: But we have adopted a budget.

[3:01:07] Trustee Rogers: We have passed the motions to move forward

[3:01:10] Trustee Rogers: related to the trust policy statement.

[3:01:13] Trustee Rogers: And I don't really have a whole lot more

[3:01:18] Trustee Rogers: to report about that.

[3:01:20] Trustee Rogers: So I'll just leave it at that

[3:01:22] Trustee Rogers: and happy to answer any questions.

[3:01:24] Trustee Rogers: If anybody has any, you can drop me a line,

[3:01:26] Trustee Rogers: a note um thanks to the trustees for everybody for hanging in through uh three days but i will

[3:01:33] Trustee Rogers: say we we got some really good delegations um and it's interesting it's really heartening to

[3:01:40] Trustee Rogers: see the work that's going on from everything from trying to ban rodenticides uh to more forestry

[3:01:47] Trustee Rogers: work to a group that's sort of basically based on galliano called immerse that's doing tremendous

[3:01:55] Trustee Rogers: tremendous environmental planning uh as as a not-for-profit and asking for some support so

[3:02:00] Trustee Rogers: there's lots going on so it's great to see uh who'd like to speak first from the trustees

[3:02:07] Trustee Rogers: trustee dodds i saw you're out i

[3:02:09] Voice 6: don't have much to say but i other trust council three full days

[3:02:14] Voice 6: was absolutely exhausting it probably took me a week to recover that was a lot of material i don't

[3:02:20] Voice 6: think trust council should ever do that again well it was a fulsome conversation it could should

[3:02:26] Voice 6: have been held the policy statement and the and the motions made by a single trustee when they're

[3:02:32] Voice 6: that controversial and get so little support i think executive committee should be looking at

[3:02:38] Voice 6: either holding a completely separate meeting or maybe figuring out a better system i know we had

[3:02:43] Voice 6: a good fulsome conversation but i also think the amount of time and energy that went into

[3:02:48] Voice 6: into that and then defeating those three motions um of course passing the one motion after it was

[3:02:54] Voice 6: was pulled out but I really question the amount of staff time the amount of trustee time that went

[3:03:00] Voice 6: into a lot of that we have one trustee who has in particular be in his bonnet and it's been a very

[3:03:07] Voice 6: frustrating term of all the trust council terms I've gone through this one has been very frustrating

[3:03:12] Voice 6: so just that's just a little aside and then of course then we had the regional planning committee

[3:03:17] Voice 6: meeting I think the very next week which had lots of really good information in it and I've spent a

[3:03:23] Voice 6: lot of time with john aiken and the felix park which will come up for our future discussions

[3:03:29] Voice 6: but other than that i have nothing else to say trustee

[3:03:35] Trustee Rogers: maude over to you i would

[3:03:38] Trustee Maude: sort of agree

[3:03:39] Trustee Maude: very much with trustee dodds as we had two weeks of two very very long long long sessions and it's

[3:03:46] Trustee Maude: a lot to digest and uh sometimes you get zoomed out because um i know that all of us have got

[3:03:54] Trustee Maude: about other interests that require these Zoom meetings.

[3:03:58] Trustee Maude: Sometimes you get to Saturday morning

[3:04:01] Trustee Maude: and you just go, my goodness.

[3:04:04] Trustee Maude: Otherwise, as Trustee Dodge says,

[3:04:08] Trustee Maude: we've been kind of busy, but not a lot to report on.

[3:04:11] Trustee Maude: It's been enjoyable, it's been a great spring

[3:04:17] Trustee Maude: and we're really looking forward to getting out of COVID.

[3:04:20] Trustee Maude: It's hopefully the lights at the end of the tunnel

[3:04:22] Trustee Maude: because it would be nice to have nice meetings

[3:04:25] Trustee Maude: with big maps on the walls

[3:04:28] Trustee Maude: and be able to look each other in the eye

[3:04:30] Trustee Maude: and smile at each other and go forward.

[3:04:33] Trustee Maude: So hopefully a bright future ahead.

[3:04:35] Trustee Maude: Thank you.

[3:04:36] Voice 6: And I did forget to mention the important thing

[3:04:39] Voice 6: was that we had the COVID vaccination program

[3:04:42] Voice 6: for our 80 plus residents last week.

[3:04:45] Voice 6: And we've all been told, haven't got a date yet,

[3:04:48] Voice 6: that we'll have a whole community vaccination process

[3:04:52] Voice 6: sometime in the middle of April.

[3:04:54] Voice 6: So that's exciting.

[3:04:56] Voice 6: So as Dave said, we're looking forward to getting all of our,

[3:05:01] Voice 6: especially our essential workers and many others vaccinated shortly.

[3:05:06] Trustee Rogers: That'd be great.

[3:05:07] Trustee Rogers: And you guys have a, there's a Southern Gulf Islands

[3:05:10] Trustee Rogers: regional meeting tomorrow.

[3:05:12] Trustee Rogers: I don't know if either of you are making, managing to go to it.

[3:05:17] Trustee Rogers: Working

[3:05:18] Voice 6: day for me, but it would be interesting.

[3:05:20] Voice 6: seem yeah it's kind of disappointing but it's it will hopefully have some important outcomes

[3:05:26] Voice 6: and yeah

[3:05:27] Trustee Rogers: it's all the elected officials effectively first

[3:05:29] Trustee Rogers: nations are as many as we're able to make it

[3:05:31] Trustee Rogers: in the southern gulf islands as sort of setting up a forum a discussion a place for the the groups

[3:05:37] Trustee Rogers: to come together and talk about issues that they have in common and how they can work together

[3:05:42] Trustee Rogers: better so um i

[3:05:44] Voice 6: think also the other thing that we forgot dave forgot to mention but thank you to

[3:05:47] Voice 6: to Dave Maud for getting after the Ministry of Transport

[3:05:51] Voice 6: who instructed MCON to put more better signage

[3:05:54] Voice 6: on that landslide on Georgina Point Road.

[3:05:56] Voice 6: We really have maximum amount of signage,

[3:06:00] Voice 6: but that is a very dangerous spot there.

[3:06:02] Voice 6: So thank you Dave for pursuing that.

[3:06:08] Trustee Rogers: Okay, thank you very much everyone for that.

[3:06:11] Trustee Rogers: We're going to move now into the Conservancy Report,

[3:06:15] Trustee Rogers: which is found at page 116 to 118.

[3:06:19] Trustee Rogers: lots of exciting things happening in the conservancy and anything from either trustee

[3:06:23] Trustee Rogers: related to their report it's here for everybody's information um we then have a new business we have

[3:06:29] Trustee Rogers: the 13-1 the southern gulf islands um schedule enhancement letter i'm not sure who put this on

[3:06:37] Trustee Rogers: or who wants to speak did either of you put it asked to be put on and it was actually addressed

[3:06:45] Trustee Rogers: to laura patrick so maybe this wasn't put on was this oh

[3:06:50] Voice 18: uh chair rogers i can speak to that

[3:06:51] Voice 18: so basically um chair patrick just was requesting it to be um put on the southern islands um agendas

[3:07:00] Voice 18: so

[3:07:00] Trustee Rogers: that you guys can all know about

[3:07:02] Voice 18: it yeah that's all okay

[3:07:04] Trustee Rogers: it makes sense now that i've read it so

[3:07:06] Trustee Rogers: i'll leave that i know that i think trustee mod i think you're on the on the uh um fac for main

[3:07:14] Trustee Rogers: main island so yeah so i'll make very perhaps you've probably seen some of this or know about

[3:07:21] Trustee Rogers: what this is talking about but yeah

[3:07:22] Trustee Maude: another long consultation process and uh it's closed obviously

[3:07:27] Trustee Maude: as you can see here it's on march 16th but oh that's sort of it's the the first step in in a

[3:07:34] Trustee Maude: whole new set of schedules and shift deployment and we're looking forward to seeing what they

[3:07:39] Trustee Maude: come up with but they're spending a lot of money with computers to simulate schedules and the last

[3:07:43] Trustee Maude: time they did it it was kind of scary so i

[3:07:47] Voice 6: fortunately i got to be one of the people

[3:07:49] Voice 6: interviewed and i warned them that be careful we we're our lives are locked into our current

[3:07:56] Voice 6: schedule you can't simply change it thank you right

[3:07:59] Trustee Rogers: well if it's anything like their role

[3:08:03] Trustee Rogers: oh i shouldn't say this out loud but roll out of their last website my goodness i still haven't

[3:08:08] Trustee Rogers: been able to decipher it it's been out for six months so anyway uh 13.2 is the development

[3:08:16] Trustee Rogers: permits for my environmental requirements discussion i again i'm not there's there's

[3:08:23] Trustee Rogers: there oh a whole bunch of people to turn their cameras on so there must be something that

[3:08:28] Trustee Rogers: you would like to talk to us about rpm kojima you've got your

[3:08:35] Voice 4: well it was a i think it was

[3:08:36] Voice 4: request coming from the trustees to add it to his agenda okay

[3:08:40] Trustee Rogers: i i don't remember the context do you

[3:08:44] Trustee Rogers: either of you remember the context about why we had development permits for environmental

[3:08:48] Trustee Rogers: requirements uh on the agenda i

[3:08:50] Voice 21: think it was in the context of the anson road um

[3:08:54] Voice 21: the anson road um application or development permit i

[3:08:59] Voice 5: think there's a there's interest from

[3:09:01] Voice 5: from the trustees to understand a little bit more

[3:09:05] Voice 5: the development permits and how they're applied.

[3:09:09] Trustee Rogers: Right, right.

[3:09:12] Trustee Rogers: So there's some work being done about development permits

[3:09:18] Trustee Rogers: because there's some limitations

[3:09:24] Trustee Rogers: on how they can be enforced.

[3:09:27] Trustee Rogers: And perhaps you could speak to that Robert

[3:09:30] Trustee Rogers: about how the limitations on how they could be enforced.

[3:09:32] Trustee Rogers: And I know that's one of our requests into the ministry

[3:09:35] Trustee Rogers: to try and have a better enforcement system

[3:09:38] Trustee Rogers: for development permits.

[3:09:40] Trustee Rogers: And the discussion always is,

[3:09:43] Trustee Rogers: should you have a development permit

[3:09:44] Trustee Rogers: or should you have covenants or some other sort of,

[3:09:48] Trustee Rogers: and it's one of the reasons why we're asking

[3:09:51] Trustee Rogers: why there's a request in for tree cutting bylaw authority,

[3:09:54] Trustee Rogers: because we think the development permit process

[3:09:56] Trustee Rogers: is not efficient enough.

[3:09:59] Trustee Rogers: So maybe you could give us a little bit of a primer on how development permits are enforced.

[3:10:04] Voice 4: Yeah, so development permit areas.

[3:10:07] Voice 4: So Maine does have some development permit areas, and the trustees are familiar with

[3:10:11] Voice 4: the, well, this one was adopted, the one for Anson Road Marine development permit areas

[3:10:16] Voice 4: adopted last term, along with the riparian area development permit areas.

[3:10:21] Voice 4: There's some older development permit areas in the official community plan for commercial

[3:10:28] Voice 4: uses both retail commercial and for um tourist accommodation commercial uses so development

[3:10:35] Voice 4: permit areas can be designated for a number of reasons that are laid out in the local government

[3:10:39] Voice 4: act um the most common ones are for commercial or industrial what's called form and character

[3:10:45] Voice 4: which is basically design controls um uh over the commercial or industrial or multi-family

[3:10:53] Voice 4: uses. And then the second most common type of development permit area are environmental for

[3:10:58] Voice 4: protection of the natural environment. And so Maine has the riparian areas one and the marine

[3:11:05] Voice 4: one. I think those are the only development permit areas on Maine that are just, that are

[3:11:12] Voice 4: with the objective of protecting the natural environment. And essentially they, within these

[3:11:17] Voice 4: areas work that's not otherwise exempted from requiring a permit has to get a development

[3:11:24] Voice 4: permit first development permit essentially manages how the development occurs can't preclude

[3:11:30] Voice 4: or prevent or prohibit development that's otherwise permitted for the most part it just puts

[3:11:36] Voice 4: conditions on how that development occurs in order to achieve the objectives and follow the guidelines

[3:11:42] Voice 4: lines in the official community plan and then once development permits issued it's got conditions in

[3:11:47] Voice 4: it um those those permit conditions and those those are must be adhered to and those are

[3:11:54] Voice 4: enforceable um however trustees may be aware we can't issue tickets for development permits

[3:12:02] Voice 4: we would have to enforce through litigation and um potentially another another option that could

[3:12:09] Voice 4: be another legal option that could be pursued under the offense act but rarely rarely utilized

[3:12:15] Voice 4: so most development permits where there's enforcement issues it's the threat of

[3:12:23] Voice 4: litigation essentially that is what brings the person into compliance and

[3:12:32] Voice 4: and through the bylaw enforcement process.

[3:12:36] Voice 4: So that's the sort of the short version

[3:12:39] Voice 4: of development permits.

[3:12:44] Trustee Rogers: Questions?

[3:12:45] Trustee Rogers: And I think if it's about a specific matter,

[3:12:48] Trustee Rogers: we can leave it till we go into in-camera

[3:12:51] Trustee Rogers: about specific development.

[3:12:54] Voice 12: If you have any questions

[3:12:55] Trustee Rogers: about development permits,

[3:12:57] Trustee Rogers: please feel free.

[3:13:00] Trustee Rogers: Okay, well, thank you for that.

[3:13:04] Trustee Rogers: there is yeah there is some work going on internally related to how we enforce development

[3:13:12] Trustee Rogers: permits because I think there's a recognition that we create this tool and we have this tool

[3:13:17] Trustee Rogers: and it's great and then what do you do with it when people don't abide by it so it's a bit of a

[3:13:26] Trustee Rogers: it's a bit of a it's a bit of a conundrum all right well then then if that's if there's nothing

[3:13:30] Trustee Rogers: more on that we do have an in-camera meeting starting in a few minutes uh the next regular

[3:13:36] Trustee Rogers: scheduled meeting regularly scheduled is may the 10th um it says location to be determined i think

[3:13:43] Trustee Rogers: our location is pretty much what you're seeing right now um unless there's a you know unless

[3:13:48] Trustee Rogers: there's a absolute a miracle it occurs uh but we'll see the community on april the 26th um i

[3:13:56] Trustee Rogers: I have, we have one more opportunity for a town hall.

[3:14:00] Trustee Rogers: So if anybody that wishes to speak to us

[3:14:03] Trustee Rogers: about anything we've heard today

[3:14:04] Trustee Rogers: or anything wish you'd heard today

[3:14:06] Trustee Rogers: or anything beyond what we actually have talked about

[3:14:09] Trustee Rogers: already, please put your hand up

[3:14:12] Trustee Rogers: and we'll unmute you and let you speak

[3:14:14] Trustee Rogers: to the local trust committee.

[3:14:21] Voice 12: Okay, well, I'm not seeing anything.

[3:14:23] Trustee Rogers: I know we had, thank you again to the people.

[3:14:26] Trustee Rogers: Oh, I'm seeing that.

[3:14:27] Trustee Rogers: Oh, I saw a hand go up and then it went down.

[3:14:29] Trustee Rogers: I'll give you a second just to see if that hand was intentional or not perhaps it was unintentional

[3:14:39] Trustee Rogers: okay well I'm not seeing anybody so uh I want to thank everybody for participating today

[3:14:44] Trustee Rogers: um we have uh uh we're going into a closed meeting now so we're going to end this zoom

[3:14:53] Trustee Rogers: and um I haven't even noticed maple but I assume you've sent out the new link to the new

[3:14:59] Trustee Rogers: uh meeting i have

[3:15:01] Trustee Rogers: yes yes could someone um uh please move the motion but the

[3:15:08] Voice 6: motion is ready

[3:15:10] Trustee Rogers: okay go ahead okay

[3:15:11] Voice 6: i move that the meeting be closed to the public in accordance with the

[3:15:15] Voice 6: community charter part four division three s90 bracket one bracket d bracket f for the purpose

[3:15:22] Voice 6: of considering adoption of in-camera minutes date of february 24th may 25th september 28 of 2020

[3:15:30] Voice 6: and bylaw enforcement issues

[3:15:32] Voice 6: and that the recorder and staff attend the meeting.

[3:15:35] Trustee Rogers: And we're actually doing appointment of APC members too.

[3:15:38] Trustee Rogers: Oh, right.

[3:15:39] Trustee Rogers: And the APC appointments.

[3:15:40] Trustee Rogers: Okay.

[3:15:41] Trustee Rogers: So with that, we're going to, just to report,

[3:15:45] Trustee Rogers: I'll be doing a rise and report

[3:15:47] Trustee Rogers: at the beginning of the next meeting on May the 10th

[3:15:51] Trustee Rogers: of what we do,

[3:15:52] Trustee Rogers: but we're going to shut this meeting down.

[3:15:54] Trustee Rogers: Thank you for coming.

[3:15:55] Trustee Rogers: And we'll be going into our in-camera meeting.

[3:15:57] Trustee Rogers: Bye everyone.

[3:15:58] Trustee Rogers: Thanks very much.

[3:15:59] Trustee Rogers: Bye-bye.

Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 1 of 8 
 
Mayne Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
March 29, 2021 
Electronic Meeting (Zoom Webinar) 
 
Members Present: Dan Rogers, Chair 
Jeanine Dodds, Local Trustee 
 David Maude, Local Trustee 
  
  
Staff Present: Robert Kojima, Regional Planning Manager 
Narissa Chadwick, Island Planner 
Phil Testemale,  Planner 2 
Maple Hung, Planning Assistant (Host) 
Pat Todd, Recorder 
  
Public: There were approximately 17 attendees in the webinar. 
  
 
1. CALL TO ORDER 
Chair Rogers called the meeting to order at 1:05 p.m.  Chair Rogers acknowledged that the 
meeting was being held in traditional territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
 Add:   9.2 Mayne Island Agricultural Society rezoning of Fernhill Road property 
   9.3 John Aitken - rezoning Felix Jack Park 
 The agenda was adopted as amended. 
3. TOWN HALL AND QUESTIONS 
Rebecca Ewing spoke to correspondence (received by the LTC) regarding Mayne Island Housing 
Society (MIHS) application in regards to affordability, buffers/setbacks, subdivision concerns on 
Village Bay Road, wetlands report, aquifer and site maps. 
 
 
 
Adopted 
   
 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 2 of 8 
 
4. COMMUNITY INFORMATION MEETING 
4.1 Housing Policy Review  
Chair Rogers explained that Community Information Meeting (CIM) is a follow-up from 
meeting of January 18, 2021 and that information and reports are on the website. 
Planner Chadwick reviewed the Housing Regulation and Policy Review to date – looking 
at distributed density and flexible housing. 
Maps displayed showing lots over .6 hectare and under .6 hectare, Water Districts, and 
number of lots distributed density could apply to. 
Chair Rogers opened meeting for discussion. 
Sean Skiffington, Trustee and Operations Manager for Campbell /Bennett Bay 
Improvement District:  
 Human imprint more important that foot print (referring to sewage as well as 
water use); 
 Use meters – more units = more meters = increased costs; 
 Only 1 tax per property allowed – cannot tax for 2 units and Bylaw only allows 
for 1 water line per site; 
 Water Licensing:  volume allowed to draw based on past usage – more pull 
;would necessitate going to government to increase allowance; 
 Infrastructure costs impact; and 
 Increased density due to COVID and reaching limits of infrastructure. 
Doug, Village Point Improvement District: 
 Issues similar to above; 
 District has a sewage system as well and some fields near capacity; and 
 Number of lots with Restrictive Covenant prohibiting mobile homes – question 
of tiny homes on wheels. 
 
Trustee Dodds pointed out that island is nearing build out and the need to address 
affordability. 
 
Deb Foote:  questioned if larger properties in a Water District could have an 
independent well. 
 
Planner Chadwick confirmed this is allowed however this would increase draw on 
available water.  Focus is on smaller lots to increase density as these lots are more 
affordable. 
 
Sean Skiffington:  spoke in support of affordable housing and while the District supports 
rain water systems and personal wells are allowed, there can be no interconnection due 
to possible contamination. 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 3 of 8 
 
Sean McHugh:  working on a cottage to rent but difficulty with trades.  Village Bay Road 
has 2 conduits for Mt. Parke run off which are out of the control of Affordable Housing 
applicants. 
 
Next Community Information Meeting will be on April 26, 2021 from 10:30 a.m. to 12:30 
p.m. 
 
Trustee Maude agreed rainwater catchment is a critical component to lessen aquifer 
draw however increases costs. 
5. PUBLIC HEARING 
None 
6. MINUTES 
6.1 Local Trust Committee Special Meeting Minutes Dated January 18, 2021  
By general consent the Special Meeting Minutes dated January 18, 2021 were 
adopted. 
6.2 Local Trust Committee Minutes Dated February 22, 2021  
The following amendments to the minutes were presented for consideration: 
  Page 13, 10.2  3
rd
  paragraph:  ....neighbours to right... – change right to west. 
By general consent the minutes were adopted as amended. 
6.3 Section 26 Resolutions-without-meeting Report - None 
6.4 Advisory Planning Commission Minutes Dated June 10, 2019 and February 18, 2021  
  Received for information. 
7. BUSINESS ARISING FROM THE MINUTES 
7.1 Follow-up Action List Dated March 2021 
  Chair Rogers commended Planner Chadwick as almost all items have been completed. 
8. DELEGATIONS - none 
9. CORRESPONDENCE 
9.1 Mayne Island Parks and Recreation Commission re Removal of Master Plan from the 
OCP 
Planner Chadwick reported that proposed changes resulting from letters received could be part of a 
technical amendment project that could also include Indigenous Land acknowledgement   
9.2 Mayne Island Agricultural Society rezoning of Fernhill Road property 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 4 of 8 
Request is for rezoning of property adjacent to Thrift Store which has just been 
purchased by the society. 
 9.3 John Aitken - rezoning Felix Jack Park 
This request is to rezone Felix Jack Park to a Passive Park to preclude construction of any 
structures. 
   MA-2021-016 
   It was Moved and Seconded, 
that the Mayne Island Local Trust Committee request Planner Chadwick to add 
to the Top Priority List a project focusing on minor Land Use Bylaw and Official 
Community Plan amendments. 
                                CARRIED 
 
A brief break was held between 2:25 p.m. to 2:35 p.m. 
 
10. APPLICATIONS AND REFERRALS 
10.1 MA-TUP-2020.2 (Costello & Baker) 
Planner Testemale reviewed process to date and outlined concerns: noise, traffic, 
impact on water system, impact on commercial accommodations, impact of COVID. 
Discussion regarding amendments to permit and noted that this would be the only 
permitted Short Term Vacation Rental (STVR) in neighbourhood. 
Applicant requested some flexibility in “off season” allowable days and suggested 30 
days between October 1 and April 30; would like maximum to remain 8 guests. 
 
MA-2021-017 
   It was Moved and Seconded, 
that the Mayne Island Local Trust Committee amend draft Temporary  Use 
Permit application MA-2020.2 (Costello & Baker) that is Attachment 1 to this 
report by: 
a. Adding the following conditions to Section 3: 
i. The maximum number of days the short term vacation rental use is permitted 
between May 1 to September 30 in a calendar year is a total of sixty (60) days 
and between October 1 and April 30 in a calendar year is a total of 30 days; 
b. adding to condition 3. a) that a secondary Mayne Island contact be available if 
the owner or primary other contact is not available on island.   
                               CARRIED 
 
  

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 5 of 8 
MA-2021-018 
   It was Moved and Seconded, 
that the Mayne Island Local Trust Committee approve issuance of 
Temporary Use Permit application MA-2020.2 (Costello & Baker) as 
amended for a period of two (2) years commencing July 1, 2021. 
                                            CARRIED 
It was discussed that there be further discussion with Bylaw Enforcement 
regarding STVR infractions.  Currently there are 4 open files however none are 
within the Bennett Bay area. 
 
10.2 MA-RZ-2020.1 (Mayne Island Housing Society)  
Planner Chadwick reviewed the staff report and proposed a CIM separate from a regular 
LTC meeting.  Draft Bylaws could be ready for May LTC. 
Brian Crumblehulme (MIHS) stated there has been collaboration between site owner, 
MIHS and a Wetlands Specialist for a balanced restoration plan on 5 acres along Village 
Bay Road; would appreciate 3 m set back be retained;  buildings sited to at least 8 m and 
some more; there is a 3 to 5 m buffer zone on West boundary; bike rack will be 
installed; looking at 2 electric car charging stations; Hoff’s (adjacent property owners) 
have an agreement to remediate land between their lots in conjunction with MI 
Conservancy. 
David Brown (MIHS) reviewed mapping of site development 
Discussion specific to set backs. 
 MA-2021-019 
 It was Moved and Seconded, 
   that the Mayne Island Local Trust Committee request Planner adjust the setback  
from 3 meters to 8 meters in the draft bylaw. 
                                   CARRIED 
 
Community Information Meeting for MIHS application to be on Monday April 26, 2021 
at 1:00 pm. 
Housing Policy Review next meeting to be Monday April 26, 2021 from 11:00 to 12:00. 
Jon Hoff stated that there is no agreement between himself, Dr. McHugh or the MI 
Conservancy regarding restoration project. 
Dr. McHugh mentioned he does not feel construction would impact the property to the 
west and restated conduit run-off is significant and needs to be conserved. 
Tim (owner property to the west) stated that while the existing building (a cottage) is a 
distance from the proposed development, the identified building site for a home is 
closer to the boundary and that a setback differs from a buffer. 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 6 of 8 
Chair Rogers expressed appreciation of presentation, information and reports. 
10.3 Galiano Island Local Trust Committee Bylaw No. 278 Referral (for response) 
MA-2021-020 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee interests are not affected by Galiano 
Island Local Trust Committee Bylaw No. 278. 
                                     CARRIED 
11. LOCAL TRUST COMMITTEE PROJECTS 
12. REPORTS 
12.1 Work Program Reports  
12.1.1 Top Priorities Report Dated March 2021 
   Received for information. 
12.1.2 Projects List Report Dated March 2021 
   Received for information. 
12.2 Applications Report Dated March 2021  
  Received for information. 
12.3 Trustee and Local Expense Report Dated January 2021 
  Received for information. 
12.4 Adopted Policies and Standing Resolutions  
  Received for information. 
12.5 Local Trust Committee Webpage 
  Will be update according to meeting information. 
12.6 Chair's Report 
Chair Rogers reported on an exhaustive Trust Council meeting.  Policy Statement review 
is moving forward, good delegations and fascinating projects. 
12.7 Trustee Report 
Trustee Dodds spoke in agreement to extensive Trust Council and this followed by 
Regional Planning meant a lot of Zoom time.  There has been one COVID vaccine clinic 
on island.  Appreciation was expressed to Trustee Maude for advocating for enhanced 
barriers on Georgina Point Road where there has been a recent loss of shoulder ground. 
Trustee Maude stated that Trust Council and Regional Planning made for two long 
weeks and he is looking forward to “post COVID”. 
  

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 7 of 8 
 
12.8 Islands Trust Conservancy Report Date January 2021 
  Received for information. 
13. NEW BUSINESS 
13.1 Southern Gulf Islands Schedule Enhancement  
  Report is first step in schedule modification for BC Ferries. 
13.2 Development Permits for Environmental Requirements  
Regional Planning Manager (RPM) Kojima reviewed Development Permit Areas; 
generally used on commercial/industrial sites to control design or on sites to address 
Riparian Areas or Marine issues; manages how development occurs and with the 
guidelines in the OCP. 
For offences or infractions of a DPA there is no ticket process:  if no compliance, it has to 
go to litigation. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for May 10, 2021 - Location: TBD 
15. TOWN HALL - None 
16. CLOSED MEETING 
16.1 Motion to Close the Meeting 
MA-2021-021 
It was Moved and Seconded, 
that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s. 90(1) (d)(f) for the purpose of considering: 
• Adoption of In-Camera Minutes Dated Feb. 24, May 25, and Sept. 28, 2020 
• Bylaw Enforcement 
• Advisory Planning Commission Appointments 
AND that the recorder and staff attend the meeting. 
                                     CARRIED 
 
16.2 Recall to Order 
  Chair Rogers recalled the meeting at 4:51 p.m. 
16.3 Rise and Report 
  Chair Rogers will address Rise and Report at next regular LTC meeting. 
  

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
March 29, 2021 ADOPTED 8 of 8 
 
17. ADJOURNMENT 
By general consent the meeting was adjourned at 4:15 p.m. 
 
 
_________________________ 
Dan Rogers, Chair 
 
Certified Correct: 
 
____________________ 
Pat Todd, Recorder