Islands Trust Executive Committee regular meeting, June 9, 2021

[0:00:00] Well,

[0:00:17] Voice 23: good morning, Council. I hope everybody has rested well, and I want to thank you for all of your work yesterday.

[0:00:29] Voice 23: I had a walk about town yesterday evening past the legislature, and I wanted to share this photograph with you that I took last night in front of the legislature in our capital, British Columbia,

[0:00:47] Voice 23: so that you could see the memorial

[0:00:51] Voice 23: that has been placed on the steps.

[0:00:54] Voice 23: It's very touching, moving,

[0:00:59] Voice 23: and is a symbol of Canadian and British Columbian compassion

[0:01:07] Voice 23: and sharing of the grief of the Pound Loops

[0:01:15] Voice 23: and people as well as all of the nations across Canada all the families um so I want I just wanted

[0:01:29] Voice 23: to share that with you um but at the same time here I just want to uh start off by acknowledging

[0:01:38] Voice 23: that we're all gathering today across treaty and territorial lands of the Coast Salish people

[0:01:44] Voice 23: people and indeed our hearts and are with all of the families and communities across the country

[0:01:53] Voice 23: that are impacted by the children that were found at 215. And for those that weren't with us

[0:02:02] Voice 23: yesterday, we took 215 seconds, three and a half minutes of silence to honor and stand with those

[0:02:12] Voice 23: found those families and share their profound grief and loss.

[0:02:21] Voice 23: I'm just going to follow what I did today for the benefit of the audience with us today

[0:02:30] Voice 23: and just so that I don't forget my name is Peter Luckham and I am elected on Peter's Island

[0:02:37] Voice 23: in the Connecticut and Lackson Territory.

[0:02:41] Voice 23: And today I am

[0:02:42] Voice 23: in Victoria here with staff

[0:02:45] Voice 23: in Lugunquin Territory.

[0:02:47] Voice 23: And indeed, it's an honor.

[0:02:49] Voice 23: I'm just going to do a round table of introductions again.

[0:02:52] Voice 23: I think that went well,

[0:02:53] Voice 23: just so the public knows who and all is here.

[0:02:56] Voice 23: I'm going to start at the bottom of the list today.

[0:02:59] Voice 23: And so just give us a wave.

[0:03:00] Voice 23: If you want to tell us what territory you're from,

[0:03:03] Voice 23: I would appreciate that also.

[0:03:05] Voice 23: So Steve Wright, South Pender, Jane Wilberton, Galeano.

[0:03:16] Voice 31: Hello, I am in the area of many Coast Salish peoples.

[0:03:22] Voice 23: Thank you.

[0:03:23] Voice 23: Cameron Thorne, South Pender,

[0:03:28] Voice 23: Kate Louise Stanford, Gambier.

[0:03:30] Trustee Stamford (probable): Hi, I'm zooming in from the Squamish,

[0:03:34] Trustee Stamford (probable): Musqueam and Tsleil-Waututh territories.

[0:03:39] Voice 23: Thank you.

[0:03:40] Voice 23: grant scott hornby

[0:03:43] Voice 10: komox first nation and four others at um

[0:03:48] Voice 23: overlap hornby thank you dan rogers

[0:03:52] Voice 23: good

[0:03:53] Trustee Rogers (probable): morning i'm pleased to represent uh keith island lactines in the gambier local tri

[0:04:00] Trustee Rogers (probable): trust area thank

[0:04:02] Voice 23: you and to hear a rockefeller galliano there

[0:04:06] Voice 3: i'm from the coast salish area

[0:04:08] Voice 3: Tim

[0:04:09] Voice 23: Peterson, Leskeetee.

[0:04:11] Voice 20: Good morning, Tim Peterson from Leskeetee Island and territory of many Coast Salish nations and the

[0:04:20] Voice 20: Treaty Territory of the Tlayamun Nation.

[0:04:24] Voice 26: Laura Patrick, Salt Spring.

[0:04:28] Trustee Patrick (probable): Good morning, grateful to be coming from representing Salt Spring,

[0:04:32] Trustee Patrick (probable): which is the traditional territories of many Coast Salish nations.

[0:04:38] Voice 23: Deb Morrison, North Tender Island.

[0:04:40] Voice 23: Hey,

[0:04:42] Trustee Morrison (probable): Deb Morrison, coming in from Staos, WSANIC territory, as well as other Salish peoples. Thank you.

[0:04:48] Voice 23: Lee Middleton, Saturna Island. Ben McConkey, North Cinder Island.

[0:04:57] Voice 35: Good morning from the WSANIC territories and Chauvin speaking people from Quay Winos.

[0:05:02] Voice 23: Thank you. David Maugh of Maine Island. Case Longerice, Gabrielle Island.

[0:05:12] Voice 23: uh

[0:05:13] Voice 8: good morning uh from gabriel island uh it's the name of the territory thank you sir

[0:05:23] Voice 23: uh michael kale um bono uh peter johnson uh whiskey morning

[0:05:34] Voice 21: uh

[0:05:39] Voice 23: peter grove salt spring island

[0:05:42] Voice 23: good morning i'll defend him he is uh good morning and the action and uh benelicate territories

[0:05:56] Voice 23: Good

[0:05:56] Trustee Fast (probable): morning from Bowen Island, also known as Nuklelequem and Qolakam, and in-house sound Alkitsem.

[0:06:04] Voice 23: Thank you. Janine Dodds, Maine Island.

[0:06:08] Voice 4: Good morning, and I'm on Maine Island, of course home to many of our Coast Salish, but we also have the reserve lands for the Tsarlet people. Thank you.

[0:06:17] Voice 23: Thank you. David Critchley, Denman Island.

[0:06:20] Voice 23: That's

[0:06:23] Voice 18: good morning. I'm on Denman Island, known as to the Coast Salish people.

[0:06:29] Voice 23: Thank you. Scott Coburn,

[0:06:32] Voice 42: Gabriola Island.

[0:06:34] Voice 42: Yeah, the island now called Gabriola in Sunimuk First Nation territory.

[0:06:39] Voice 42: Laura Beshaken, Denman Island.

[0:06:41] Trustee Busheikin (probable): Hello from Klaistaij, core territory of the Comox Nation and also

[0:06:47] Trustee Busheikin (probable): territory of numerous other Coast Salish nations.

[0:06:55] Voice 11: Good morning from Saturna, also known as Tek-Tek-Sin by the St. Chosin-speaking peoples.

[0:07:06] Trustee Allen (probable): Good morning. I respectfully nod as I live, work and play in the unceded traditional territory of the Comox First Nations and other Salish peoples.

[0:07:17] Voice 23: all right thank you and i just noticed that trustee middleton has popped in so good morning

[0:07:22] Voice 23: trustee middleton from saturn island and i'm going to take it that those that we didn't get

[0:07:28] Voice 23: a response back from are not present and so that will reduce our quorum number and we'll just keep

[0:07:34] Voice 23: an eye out for people coming in um later on so thank you everyone um we left off um at uh 4.25

[0:07:45] Voice 23: on page 122 of the agenda and if that's all right with council i at this moment i would like to

[0:07:54] Voice 23: continue from that point and if there's no show of hands um then i'm going to follow that uh where

[0:08:02] Voice 23: we left off i see if trustee johnson has raised the hand what would you like as an alternative

[0:08:09] Voice 23: or consider for us to consider sorry

[0:08:15] Voice 21: at some point i would like to go back to 4.2.2 to the

[0:08:19] Voice 21: third part of that motion and ask staff to amend the uh our own rules about meetings so that

[0:08:27] Voice 21: where facilities exist or can be cobbled together we could hold an electronic meeting

[0:08:32] Voice 21: by our rules all right uh

[0:08:36] Voice 23: thank you for that i i did see that email and um a little

[0:08:42] Voice 23: chat with staff that appears to be an appropriate um uh activity in order to assist us with the

[0:08:49] Voice 23: trust council um and and so is the uh intent then trustee johnson to uh move that motion as

[0:08:57] Voice 23: presented and staff does that language uh fit according to the decisions that came earlier

[0:09:03] Voice 23: is it on the table are we discussing no i just want to know what it is

[0:09:08] Voice 23: well i haven't really i'm going to give staff the opportunity to consider that

[0:09:14] Voice 23: trustee johnson and so let's begin off with 4.25 and then we'll come back to 4.22 item

[0:09:22] Voice 23: recommendation number three um staff have a chance to consider that is that all right

[0:09:27] Voice 23: any concerns so you can lower your hand there trustee

[0:09:33] Voice 27: johnson unless you have something else

[0:09:41] Voice 27: i'm trying to watch that hand trustee johnson thank

[0:09:47] Voice 23: you very much okay um before we begin actually

[0:09:52] Voice 23: i just want to reflect on something about decision making motions and debate um when um where and

[0:10:04] Voice 23: it's up to council to actually do whatever they want and i wouldn't want to feather your ability

[0:10:09] Voice 23: to make any kind of motions or activities.

[0:10:13] Voice 23: But when an RFD is presented ostensibly by staff,

[0:10:21] Voice 23: if there are questions, I sort of think myself,

[0:10:24] Voice 23: I sort of think it's helpful to get through the questions

[0:10:27] Voice 23: before the motion is maybe advanced.

[0:10:29] Voice 23: And perhaps some of you would like to make amendments,

[0:10:32] Voice 23: but it would be good to have a complete understanding.

[0:10:35] Voice 23: You'll note that I've been saying

[0:10:37] Voice 23: in when we get to the end of the debate and the discussion is whether we're ready to vote and i

[0:10:44] Voice 23: think that that's a critical piece of our decision is that we've we've gotten our questions answered

[0:10:48] Voice 23: and we're not unsure about how we're going to vote but we know how we're going to vote and i

[0:10:53] Voice 23: realize that may not be perfect all the time and so um i would like to suggest that when i'm running

[0:10:59] Voice 23: a speaker's list and i've got three or four people that still need clarity on the motion

[0:11:03] Voice 23: that maybe we might want to consider getting through the questions before we go to actually

[0:11:08] Voice 23: tabling the motion. And then certainly comments or speaking to the motion, I consider to be

[0:11:14] Voice 23: different. And those comments and which would be speaking to the motion would come once the

[0:11:21] Voice 23: motion was tabled. So I'm just going to ask you to consider that. And of course, I'll do the best

[0:11:25] Voice 23: that I can to keep you up to date with where the speaker's list is on the questions that arise

[0:11:31] Voice 23: rise once uh the staff have made that presentation so just uh it's up to you to consider that um

[0:11:38] Voice 23: and um i'm going to now go to uh carmen teal who has brought to us legal services policies

[0:11:45] Voice 23: request for decision at 4.2.5 page 122 over to you carmen thank

[0:11:51] Voice 25: you so um this policy 2.1.6

[0:11:57] Voice 25: if we look at the track changes version on page 128 the policy ensures that legal advice is

[0:12:04] Voice 25: handled in a

[0:12:05] Voice 25: sensitive and confidential way with respect to its use and disposition and it also

[0:12:11] Voice 25: requires that the trust object be taken into account in all legal advice as well the policy

[0:12:17] Voice 25: covers restricted legal opinions so the amendments to this policy include moving the definition for

[0:12:25] Voice 25: restricted under definitions it was in the text before confirms that legal advice is the property

[0:12:31] Voice 25: of trust counsel and that trust counsel is the client it clarifies that executive committee and

[0:12:39] Voice 25: trust counsel can waive solicitor client privilege by resolution it updates some staff position

[0:12:45] Voice 25: titles and tweaks some of the provisions for handling restricted legal advice so that's it

[0:12:55] Voice 29: Okay, great. Thank you

[0:12:56] Voice 23: very much, Carmen, for your work on this. And I think it was indicated earlier on, out of 100 or so policies that need amendments over the next two years, there's about 30 that are really, you know, critically important in order to ensure that we're following our policies accordingly and just simply need to be updated.

[0:13:25] Voice 23: um to current uh understanding and nomenclature and um so you're going to see more of these we're

[0:13:31] Voice 23: going to see more of carmen and really want to thank carmen for all of their work so are there

[0:13:36] Voice 23: any questions with respect to uh these policies uh there's three recommendations that regarding

[0:13:42] Voice 23: 2.16 6.92 and 6.91 um

[0:13:47] Voice 25: i could give an overview of 691 as well if we wanted to i was just going

[0:13:54] Voice 23: do the one at a time yeah

[0:13:55] Voice 23: so let's um let's do that so that council can be confident at moving

[0:14:00] Voice 23: forward if they wish um so carmen can you then introduce and i see trustee chris has a hand up

[0:14:07] Voice 23: but let's do 6.91 if that's all right trustee chris lee um and uh we'll then go to your question

[0:14:16] Voice 25: okay so six nine one was combined with six nine two didn't think they needed to be separate

[0:14:23] Voice 25: and uh some fairly minor amendments on this um in section 1.1 this is on page 149 track changes

[0:14:33] Voice 25: version the cao needs to approve for staff or trustee contact with legal counsel regarding

[0:14:41] Voice 25: conflict of interest so our process here is that first you go through the cao and have a discussion

[0:14:47] Voice 25: and maybe um the cao would have an answer for you you might not need to take your advice so it's a

[0:14:53] Voice 25: sort of a screening thing it specifies who the appropriate approving authority is instead of

[0:15:00] Voice 25: using that generic term that's in section 1.3 on the type changes i'm sorry laurie we're

[0:15:06] Voice 25: go to page 149 i think

[0:15:11] Voice 23: it's 149 140 yeah 140 sorry that's all right i was just trying to look

[0:15:17] Voice 23: that up

[0:15:18] Voice 25: yeah yeah thank

[0:15:19] Voice 23: you go ahead and

[0:15:20] Voice 25: then in section 1.5 it references the trust council

[0:15:25] Voice 25: indemnification bylaw in situations where a trustee is a named defendant in a litigation matter

[0:15:31] Voice 25: and requires that instructions to legal counsel must be provided by cao or director

[0:15:36] Voice 25: after consulting with the trustee.

[0:15:40] Voice 25: It also clarifies that an LTC or any other corporate body

[0:15:44] Voice 25: needs to pass a resolution to direct staff

[0:15:46] Voice 25: to access legal services

[0:15:48] Voice 25: and that LTCs initiating litigation

[0:15:51] Voice 25: must be approved by resolution of executive committee.

[0:15:55] Voice 25: So that is the process that we work under.

[0:15:58] Voice 25: It instructs the correct use

[0:16:01] Voice 25: of the legal services request form,

[0:16:03] Voice 25: which staff use to seek legal advice,

[0:16:05] Voice 25: quite a detailed form.

[0:16:07] Voice 25: It deletes reference to corporate bodies accessing legal services once they've been made aware of required legal costs.

[0:16:16] Voice 25: So as David Marler explained, in many instances, legal services are urgently required and there's not always time to wait for an estimate of costs and report those costs to the body at a duly constituted meeting.

[0:16:30] Voice 25: So there could be quite a time lag and then the body will make the request by resolution.

[0:16:36] Voice 25: So, we took that step out because of how much time it takes up if you want to act urgently.

[0:16:45] Voice 25: It covers the instance where advancement of any litigation file is initiated and says it must be done by resolution of the relevant LTC.

[0:16:55] Voice 25: This is in Section 5.2.

[0:16:57] Voice 25: in 5.3 it clarifies that initiating local trust committee the initiating local trust committee

[0:17:06] Voice 25: owns by law enforcement litigation and by resolution through staff provides direction

[0:17:11] Voice 25: to legal counsel if a settlement or discontinuance has financial implications

[0:17:16] Voice 25: approval of executive committee is also needed and lastly on that policy in 5.4

[0:17:24] Voice 25: directs that where a claim is made against an ltc trustee or staff approval of defending

[0:17:31] Voice 25: um comes from executive committee taking into consideration the indemnification by law

[0:17:36] Voice 25: and legal advice cost estimate so that's the overview of uh 6.92

[0:17:46] Voice 25: okay

[0:17:47] Voice 23: um in hindsight i realize that's quite a complex addition and both of them at one time

[0:17:53] Voice 23: and maybe more that we might wanna bite off.

[0:17:55] Voice 23: But let's go, let's address one at a time.

[0:17:58] Voice 23: And then once we've answered questions,

[0:18:01] Voice 23: we'll table the motion for each of those.

[0:18:04] Voice 23: So let's start with two-point policy, 2.1.6.

[0:18:08] Voice 23: And David Critchley, you had your hand up for a question,

[0:18:11] Voice 23: I think, on that one.

[0:18:14] Trustee Critchley (probable): Thank you.

[0:18:15] Trustee Critchley (probable): I've got two questions on this one.

[0:18:17] Trustee Critchley (probable): The first is in regard to,

[0:18:21] Trustee Critchley (probable): it's called policy 1.4 request to access alternate legal counsel other than the honest

[0:18:29] Trustee Critchley (probable): trust designated legal counsel shall be given to the CAO for approval and that's a change

[0:18:36] Trustee Critchley (probable): crossing out executive committee which previously was the approving authority for such a change

[0:18:42] Trustee Critchley (probable): now to the CAO so I like an explanation of the rationale why we're moving from executive

[0:18:50] Trustee Critchley (probable): executive committee to CAO for that authority I

[0:18:55] Voice 25: have a look at that section Lori sorry it's it's

[0:18:59] Voice 25: 128 page 128 number

[0:19:02] Trustee Fast (probable): 1.4 on page 128 yeah so

[0:19:07] Voice 23: while Carmen's getting uh having a look at that I just

[0:19:10] Voice 23: want to make a remark that um is of concern is there's a bit of a conversation going on in the

[0:19:18] Voice 23: the chat back and forth. And as a quorum of council, where everybody's able to see that

[0:19:25] Voice 23: conversation, that in theory may or may not be advancing business. And the public doesn't have

[0:19:31] Voice 23: access to that chat. So I would just ask you to be cautious about that.

[0:19:40] Voice 25: So on section 1.4,

[0:19:44] Voice 25: and that change, I'm assuming that change is made because the CAO can act more quickly than

[0:19:51] Voice 25: and waiting for the executive to convene a meeting.

[0:19:56] Voice 25: I don't know if Russ has any

[0:19:57] Voice 22: comment on that.

[0:19:59] Voice 22: Yeah, I mean, I think it's a matter of practicality

[0:20:02] Voice 22: and it also provides some security associated

[0:20:09] Voice 22: with us already having legal opinions on something

[0:20:12] Voice 22: and then having direction to go out

[0:20:15] Voice 22: or get a legal opinion on something

[0:20:17] Voice 22: we have already paid for at some point.

[0:20:19] Voice 22: so that would be the rationale for having that and

[0:20:25] Trustee Critchley (probable): if there was dissatisfaction with the cao's

[0:20:29] Trustee Critchley (probable): response would there be the ability to bring that before the executive committee for an override

[0:20:36] Trustee Critchley (probable): um

[0:20:38] Voice 22: i believe that um 5.7 of the next uh of policy 692 says executive committee may at any time on

[0:20:49] Voice 22: matters where it means necessary access legal counsel directly through the chair

[0:20:53] Voice 22: so i believe there's the there is the ability for executive committee um if it needed to to um

[0:20:59] Voice 22: ultimately determine which way it wanted to go all

[0:21:05] Trustee Critchley (probable): right thank you i have another question in

[0:21:07] Trustee Critchley (probable): respect to uh restricted legal advice and under that um i'm wondering is there any provision

[0:21:14] Trustee Critchley (probable): that requires that when restricted legal advice is sought,

[0:21:20] Trustee Critchley (probable): that it is reported to trust counsel,

[0:21:24] Trustee Critchley (probable): albeit, of course, in an in-camera session.

[0:21:27] Trustee Critchley (probable): But is there a reporting obligation to trust counsel?

[0:21:32] Trustee Critchley (probable): And if not, should there be?

[0:21:39] Voice 27: I don't

[0:21:41] Voice 25: recall there being a reporting requirement

[0:21:44] Voice 25: to trust counsel for restricted legal advice,

[0:21:47] Voice 25: and it might depend on the topic of the advice.

[0:21:53] Voice 25: um in my time at the islands trust i've never dealt with restricted legal advice so i haven't

[0:22:00] Voice 25: had on the ground experience with it nor do i

[0:22:03] Voice 25: think the topics even come up in

[0:22:04] Voice 25: over

[0:22:05] Voice 22: a decade well david might have some insights i mean i um i i don't think we would want to go

[0:22:13] Voice 22: if you know the the definition of matters of potential conflict of interest personal liability

[0:22:19] Voice 22: under the policy is defined under restricted.

[0:22:23] Voice 22: I don't know whether you'd want to have that much input

[0:22:27] Voice 22: in simply getting legal advice

[0:22:28] Voice 22: as opposed to providing descriptions

[0:22:32] Voice 22: or outcomes associated with any of these actions

[0:22:36] Voice 22: that are unrestricted to Trust Council ultimately

[0:22:38] Voice 22: or associated with any potential costs.

[0:22:43] Voice 22: So I think there's a differentiation

[0:22:44] Voice 22: between those two considerations,

[0:22:46] Voice 22: whether or not we need to inform Trust Council

[0:22:48] Voice 22: before actually moving into accessing restricted

[0:22:51] Voice 22: versus the outcomes of a restricted legal question.

[0:22:57] Trustee Critchley (probable): So is there a reporting requirement then

[0:23:03] Trustee Critchley (probable): to disclose the result of restricted legal advice?

[0:23:11] Voice 22: I'm not aware of a legal requirement

[0:23:14] Voice 22: or a requirement in this policy that it must be disclosed.

[0:23:18] Voice 28: I

[0:23:23] Trustee Critchley (probable): was concerned about having restricted,

[0:23:26] Trustee Critchley (probable): having legal advice sought and obtained

[0:23:28] Trustee Critchley (probable): and is known to a certain circle of people,

[0:23:34] Trustee Critchley (probable): presumably the CAO and perhaps senior staff,

[0:23:39] Trustee Critchley (probable): but not known to executive committee or trust council?

[0:23:45] Trustee Critchley (probable): Is that a scenario which is possible?

[0:23:50] Voice 22: Great question. Let's just take a look.

[0:23:52] Voice 22: It certainly never happened.

[0:23:54] Voice 22: Well, it

[0:23:56] Voice 22: says a local trust committee,

[0:23:58] Voice 22: a council committee or the conservancy board and trustee or staff may request specific legal advice

[0:24:04] Voice 22: to be designated restricted. I think the scenario that you provided could exist that a limited

[0:24:18] Voice 22: number of people are aware of the restricted status.

[0:24:24] Trustee Critchley (probable): I do see that it's the definition is

[0:24:26] Trustee Critchley (probable): legal advice where litigation has commenced. So it wouldn't be authorizing something that's

[0:24:36] Trustee Critchley (probable): It's a new matter for which there is no litigation.

[0:24:38] Trustee Critchley (probable): I suppose that is one of the curbs on it.

[0:24:43] Voice 22: And indeed, executive committee would have to approve funds

[0:24:45] Voice 22: to be allocated towards that eventuality.

[0:24:51] Voice 22: You know, there's some complexity here.

[0:24:54] Voice 22: Hopefully that, you know, that these questions really shine some light

[0:24:58] Voice 22: on the checks and balances that we hope are here.

[0:25:01] Voice 22: It needs to be a managed function.

[0:25:03] Voice 22: It's not, for lack of a better word, management by committee,

[0:25:09] Voice 22: but it's expenses and consideration by committee, certainly.

[0:25:13] Voice 22: So thank you for the question.

[0:25:16] Voice 23: So does this line of thought warrant a revisit

[0:25:19] Voice 23: of this policy as presented,

[0:25:20] Voice 23: or can we proceed with the policy as presented?

[0:25:25] Voice 23: Certainly we don't want to be amending this on the fly.

[0:25:30] Voice 22: I can't answer that question.

[0:25:32] Voice 22: I mean, I think it's workable,

[0:25:34] Voice 22: but if Trustee Critchley thinks

[0:25:37] Voice 22: there's a vulnerability associated with this or

[0:25:42] Voice 22: that question then that's at the pleasure of

[0:25:46] Voice 22: counsel

[0:25:46] Voice 23: okay well i'm going to proceed with other questions then this time um and trustee rogers

[0:25:51] Voice 23: you have your hand up another lawyer in the group um

[0:25:56] Trustee Rogers (probable): i was going to try and because a number of

[0:26:00] Trustee Rogers (probable): these amendments were at my initiative um so um to the extent that there's any failings and then

[0:26:08] Trustee Rogers (probable): that are probably some of them are mine uh so uh first of all yes to answer the i wanted to

[0:26:14] Trustee Rogers (probable): answer a couple questions if that's okay chair uh or address a couple of the questions from trustee

[0:26:20] Trustee Rogers (probable): critchley and so the first was but the cao yes that was my suggestion for the reasons that cao

[0:26:27] Trustee Rogers (probable): give for administrative efficiency and because that's the practice of is that the cao sort of

[0:26:32] Trustee Rogers (probable): controls as a at least the initial um gatekeeper and for lack of a better word to legal advice

[0:26:40] Trustee Rogers (probable): that that's where that would go uh all of his decisions of course are subject to review by the

[0:26:45] Trustee Rogers (probable): executive committee and ultimately trust council uh if there's a dispute about um uh you know

[0:26:53] Trustee Rogers (probable): within limits but uh but that would be that would be the case this the second question is i thought

[0:26:59] Trustee Rogers (probable): we had built in a scenario where the where the executive committee would always be aware of

[0:27:04] Trustee Rogers (probable): restricted legal advice and indeed the the body in question that has respect respected the legal

[0:27:10] Trustee Rogers (probable): advice and then there's an appeal mechanism if someone doesn't think it should be restricted

[0:27:15] Trustee Rogers (probable): but you're right there is no um reporting of that to trust counsel uh unless some

[0:27:22] Trustee Rogers (probable): specifically unless somebody takes it there

[0:27:25] Trustee Rogers (probable): under the appeal function about it being restricted.

[0:27:29] Trustee Rogers (probable): It's not contemplated that that would be the,

[0:27:32] Trustee Rogers (probable): because theoretically, presumably,

[0:27:33] Trustee Rogers (probable): because the reason it's restricted is,

[0:27:36] Trustee Rogers (probable): is there are some reason it's restricted

[0:27:39] Trustee Rogers (probable): that would, the rationale would be

[0:27:42] Trustee Rogers (probable): that it'd be limited to either both the initiating body

[0:27:45] Trustee Rogers (probable): and the executive committee and some senior staff.

[0:27:48] Trustee Rogers (probable): So that's the thinking.

[0:27:49] Trustee Rogers (probable): If you think it's flawed,

[0:27:50] Trustee Rogers (probable): if you ever think it needs to be rethought,

[0:27:52] Trustee Rogers (probable): the CAO is right, it can be sent out.

[0:27:57] Voice 23: Thank you, Dan, for that.

[0:27:59] Voice 23: Are there any other questions on 2.1.6?

[0:28:06] Voice 23: Not seeing any questions then are we,

[0:28:09] Voice 23: does somebody want to make the motion?

[0:28:11] Voice 23: Are we ready to vote on this item?

[0:28:16] Voice 23: Somebody wants to make the motion?

[0:28:21] Trustee Rogers (probable): I'll move it.

[0:28:22] Trustee Rogers (probable): I'll move that trust council adopt amended policy 2.1.6

[0:28:27] Trustee Rogers (probable): legal advice attachments one all

[0:28:31] Voice 23: right so go ahead a second there uh seconded by uh trustee

[0:28:35] Voice 23: fast thank you very much and um is there any further discussion not seeing any hand digital

[0:28:44] Voice 23: hands raised so um trustees let's raise your digital hands and leave them up until we've

[0:28:51] Voice 23: uh counted them so raise your digital hands if you're in favor and i will be voting in favor

[0:28:59] Voice 27: requirement

[0:28:59] Voice 23: okay okay that seems to have stopped incrementing 22 in favor plus the chair 23 23 so

[0:29:16] Voice 23: please lower your hands now and please wait till i ask you to lower your hands just in case there's

[0:29:21] Voice 23: any question go ahead and lower your hands everyone thank you so any opposed any opposed

[0:29:34] Voice 23: please raise your digital hand so that's none opposed and so that carries so all right council

[0:29:42] Voice 23: Council, thank you very much.

[0:29:43] Voice 23: We'll go to the trust council,

[0:29:45] Voice 23: adopt amended policy 6.9.2.

[0:29:48] Voice 23: Carmen spoke to that, that was quite a bit more detailed.

[0:29:51] Voice 23: I'll ask if there's any questions on 6.9.2 amendments.

[0:30:01] Voice 23: and a digital hand if you want to ask a question.

[0:30:04] Voice 23: I'm not seeing any questions.

[0:30:07] Voice 23: So then I'm going to actually turn to the executive,

[0:30:13] Voice 23: give me Dan Rogers, I'm going to just turn to you

[0:30:15] Voice 23: to ask you to make that motion.

[0:30:16] Trustee Rogers (probable): I'll move that the trust council adopt amended policy 6.9.2

[0:30:22] Trustee Rogers (probable): legal services, access and management attachment three.

[0:30:28] Trustee Rogers (probable): All

[0:30:28] Voice 23: right. Do I have a seconder? Trustee Faust, thank you very much. Is there any discussion

[0:30:36] Voice 23: on adopting amended policy 6.9.2? All right. Not

[0:30:44] Voice 23: seeing any hands, I'm going to call for the vote

[0:30:47] Voice 23: on adopting amended policy 6.9.2. Please raise your hand, leave it raised until I tell you to

[0:30:53] Voice 23: take it down.

[0:30:54] Voice 27: Thank you. I am also in favor.

[0:31:03] Voice 23: So that would be 24 in favor.

[0:31:05] Voice 23: that okay thank you very

[0:31:06] Voice 23: much yeah lower your hands

[0:31:08] Voice 23: now or trustee dodds had her hand up also

[0:31:13] Voice 23: thank you so that would be 25 and i'm actually presuming that trustee dogs had her hand up on

[0:31:19] Voice 23: our holidays and i've seen it on the previous one um there's way too many screens in this room

[0:31:27] Voice 23: but you can't say we're working in the dark so that carries that character yes yes

[0:31:32] Voice 22: well i just

[0:31:33] Voice 23: want

[0:31:33] Voice 22: to thank uh trust council uh for your patience um this work is now on your strategic

[0:31:39] Voice 22: plan uh as of last month um and uh we're on a bit of a six-month one-year journey here

[0:31:47] Voice 22: where we're doing some of this technical work but it is and it will be helping in our efficiency and

[0:31:52] Voice 22: and um how we do our business and modernizing what we're doing so um i thank you for your patience

[0:31:57] Voice 22: uh now and your patience you're going to express in the months to come as we bring more of these

[0:32:03] Voice 22: to you so all right thank you and

[0:32:06] Voice 23: so we do have one more motion to repeal 6.9.1 can i get somebody

[0:32:11] Voice 23: to move that motion i'll move it um

[0:32:15] Trustee Fast (probable): that trust council repeal policy 6.9.1 legal services

[0:32:20] Trustee Fast (probable): management and i'll just speak to it to say i understand this has been rolled into

[0:32:25] Trustee Fast (probable): the one that we just passed above it 6.9.2 thank

[0:32:29] Voice 23: you do i have a seconder for that

[0:32:32] Voice 23: repeal uh trustee wolverton thank you very much and um so are there any questions presumably not

[0:32:41] Voice 23: no questions so i'll call the vote all those in favor please leave your hand up noting trustee

[0:32:46] Voice 23: dodds has raised a physical hand and i'm raising a physical hand that's how i need to remember that

[0:32:54] Voice 23: um and i would say that carries yes right and so

[0:33:01] Voice 23: uh thank you very much counsel for your patience

[0:33:03] Voice 23: on that. Now, if it's all right, I do, based upon Trustee Johnston's suggestion that we advance

[0:33:14] Voice 23: recommendation number three from 4.2.2, CEO Hudson-Pillard, did you find that that wording

[0:33:20] Voice 23: that's in the agenda package suitable for that? Well, Mr. Chair, coming

[0:33:24] Voice 22: out of yesterday's

[0:33:24] Voice 22: discussion, I think what we're left with is the idea that certainly at a trust council level,

[0:33:30] Voice 22: level there's an interest in having electronic meetings and on a council committee basis so I

[0:33:36] Voice 22: think we can amend our regulations associated with those and our meeting procedures bylaw which

[0:33:44] Voice 22: captures both of those entities but there is no need to amend our local trust committee

[0:33:49] Voice 22: meeting procedures bylaws at this stage because there won't be the provision of electronic meetings

[0:33:54] Voice 22: so then

[0:33:56] Voice 23: that that recommendation then would have the words and local trust committees

[0:34:00] Voice 23: deleted, and it would just be for Trust Council's benefit.

[0:34:03] Voice 22: That would be the most direct way to do this,

[0:34:06] Voice 22: so that we're not undertaking that work for no,

[0:34:09] Voice 22: it's not being followed up by an operational request.

[0:34:13] Voice 22: Because amending all 15 or so will be,

[0:34:18] Voice 22: you know, obviously take some resources.

[0:34:19] Voice 22: That's not to say that at some point in the future,

[0:34:22] Voice 22: this will be the norm for local governments across BC.

[0:34:26] Voice 22: see um trust council might uh at some point want to revisit the question and can do so at that

[0:34:31] Voice 22: point we'll amend the violence as necessary all right

[0:34:34] Voice 22: thank you for the regular

[0:34:35] Voice 22: the regulation

[0:34:37] Voice 22: as i understand it on bill 10 will actualize the possibility right right and then it would take

[0:34:44] Voice 22: later on each of those meeting procedures bylaws to be updated

[0:34:48] Voice 22: and terminal is correct that is correct okay thank you okay

[0:34:54] Voice 23: thank you so is everybody clear

[0:34:55] Voice 23: on that i just know trustee morrison's hand is up and just bear with me a moment trustee morrison

[0:35:00] Voice 23: um and so therefore if there is a desire to advance this um that would be the suggested

[0:35:06] Voice 23: wording for that but i want to uh respect the necessity for questions before we get to a motion

[0:35:13] Voice 23: And so, Trustee Johnson, if you don't mind, I'll just go to the two questions, hands up for questions that I have on this topic.

[0:35:21] Voice 23: So, Trustee Morrison, over to you and then Trustee Stanford.

[0:35:26] Trustee Morrison (probable): Thank you. So my understanding of the discussion yesterday, and I'm sorry that I had to leave before it totally concluded,

[0:35:34] Trustee Morrison (probable): was really that it was a concern of drawing out of the surplus budget for a permanent staff member is where we sort of hit a hiccup.

[0:35:42] Trustee Morrison (probable): and so the idea of having potentially pilots running like we had originally thought about

[0:35:49] Trustee Morrison (probable): last year that type of thing it would be something I would love to see forwarded so I'm wondering I

[0:35:55] Trustee Morrison (probable): guess my question is um what what would be possible to bring back to the September meeting

[0:36:00] Trustee Morrison (probable): for and what would you need to do that to bring back to the September meeting a revised sort of

[0:36:06] Trustee Morrison (probable): proposal that didn't necessarily have a full-on staff commitment but it's like more of a pilot

[0:36:11] Trustee Morrison (probable): option okay

[0:36:14] Voice 22: let's see I was prepared to answer that

[0:36:15] Voice 22: yeah no um well uh we've been running a

[0:36:20] Voice 22: pilot for about 16 months so we're we're pretty um all we have to add back in is is the the live

[0:36:28] Voice 22: component um we've got the zoom component and it's the zoom component that needs the staffing

[0:36:34] Voice 22: so we so we think we can open up community centers and have a staff person attend those

[0:36:42] Voice 22: and that wouldn't require any further resources but I just don't think I'd have

[0:36:49] Voice 22: fundamental information that's going to inform you better around the provision of zoom because

[0:36:55] Voice 22: really what happened is the pandemic accelerated our capacity and our understanding on how we

[0:37:00] Voice 22: deliver this work substantially. Now, I'm not a technical person necessarily, and Mark could

[0:37:08] Voice 22: describe that, but I don't think, I just don't, I hesitate to say we bring you something of value

[0:37:14] Voice 22: when really we're bringing you a version of what we've got right now back to you. Does that make

[0:37:21] Voice 22: any sense?

[0:37:22] Trustee Morrison (probable): Yes and no, because I think what I heard yesterday from the conversation is that

[0:37:27] Trustee Morrison (probable): it's not clear that all LTCs want it so it's not clear that there's a need across the entire

[0:37:32] Trustee Morrison (probable): trust area for it and they're they're like the functionality of what is needed is a little bit

[0:37:41] Trustee Morrison (probable): unclear too like so like staff zooming into a meeting versus community being able to come in

[0:37:48] Trustee Morrison (probable): and talk like what is the difference in capacity that you might need I think that's a bit of a

[0:37:53] Trustee Morrison (probable): question that i still have um i am actually

[0:37:56] Trustee Morrison (probable): pretty knowledgeable about this tech so yeah there will

[0:37:58] Voice 22: there wouldn't be any zooming into anything um because if we if we put that technology in place

[0:38:06] Voice 22: um people would be able to access it whether it's staff or others and so as we're what we're left

[0:38:14] Voice 22: with is the concept that staff would be either attending the meeting um whether you know we'll

[0:38:21] Voice 22: need one but any others or phoning in much in the in the way that was done previously

[0:38:30] Voice 22: and so so we would we would be moving off of the zoom platform the other consideration of course

[0:38:37] Voice 22: and you and you ably pointed out is some may want to some may not so i've got a problem and i'm

[0:38:43] Voice 22: trying to share this problem with you and that is we've had some of our administrative resources

[0:38:48] Voice 22: removed from what they were doing before which has a trickle-down effect on everything else

[0:38:53] Voice 22: we've also had which you'll all appreciate an increase in meetings so zooming has allowed

[0:39:01] Voice 22: trust programs committee regional planning committee local trust committees everyone to

[0:39:07] Voice 22: have more meetings so the very people we need to administrate those meetings are now doing the

[0:39:15] Voice 22: zoom meeting administration so you might we anticipate that there's going to be even with

[0:39:21] Voice 22: the proposal in front of you for option three that some of you some trustees or some local

[0:39:26] Voice 22: trust committees wouldn't avail themselves of this and they're just fine but what are we going

[0:39:31] Voice 22: to do if seven or eight of you do and how am i going to staff that um so yeah you've seen the

[0:39:40] Voice 22: eat the whole enchilada version right here um and so i don't have a i don't have a discrete next

[0:39:49] Voice 22: we could go through and and poll everybody and come back and see what that resource would

[0:39:56] Voice 22: need would be but i'm still going to be coming back and saying if it's more than like

[0:40:02] Voice 22: three or four we're going to need someone to do it um so given those considerations um you know

[0:40:11] Voice 22: any direction that you provide certainly but um please give me some specific direction and we'll

[0:40:18] Voice 22: do our level level best now i know mark is on the phone and i'm edging into speaking on technical

[0:40:23] Voice 22: matters are you there mark he is not so we should get mark on the back online here if we can

[0:40:33] Voice 28: but

[0:40:35] Voice 22: anyway back to you mr chair and i know it's a roundabout way to answer your question trustee

[0:40:39] Voice 22: Okay,

[0:40:40] Voice 23: so we may get some more additional advice from Mark Van Beekle, then our IT specialist. In the meantime, there's four hands up here, Stanford, Wolverton, Bershaken and Critchley. And so let's get these questions on the floor. And Trustee Stanford, over to you.

[0:40:56] Voice 23: Yes,

[0:40:57] Trustee Stamford (probable): thank you. It's partially a comment. I understand the concerns that defeated the motion yesterday. I'm not sure that for my particular local trust committee that we're willing to let this drop completely as Zoom has allowed us to engage to the level that other local trust committees have come to expect and enjoy with their constituents.

[0:41:24] Trustee Stamford (probable): um we already have um bylaws that are fairly um um open to uh further electronic meetings we did

[0:41:36] Trustee Stamford (probable): that deliberately and i would like to really consider how um given the constraints and

[0:41:43] Trustee Stamford (probable): complications of this how we can encourage continued zooming at the local trust committee

[0:41:48] Trustee Stamford (probable): committee level it's some capacity and something that didn't come up yesterday uh that was i'm

[0:41:55] Trustee Stamford (probable): thinking about is for us the the ecological footprint of the amount of travel that we have

[0:42:03] Trustee Stamford (probable): to do in order to do our basic local trust committee business is huge and um this is a

[0:42:10] Trustee Stamford (probable): climate issue i want to be able to be as efficient as possible to my local trust committee so it's

[0:42:16] Trustee Stamford (probable): more of a comment thank

[0:42:20] Voice 23: you so i'll get you lower your hand and we'll go to our trustee wolverton

[0:42:24] Voice 31: oh hi um i i sent a note this morning because i i am in favor of of uh having our meetings

[0:42:31] Voice 31: broadcast but what i commented this morning and a note to uh chair luckham and and the cao

[0:42:39] Voice 31: was that here on galliano we have been holding many many meetings this past year uh

[0:42:46] Voice 31: virtually, and they've been AGMs of different societies and other kinds of meetings that have

[0:42:51] Voice 31: involved remote attendance. I think we have the skills here. And so what I was saying this,

[0:42:57] Voice 31: I think, on on the islands that can manage it, there are people who could administer our meetings

[0:43:03] Voice 31: on an as needed basis, not unlike our minute takers, you know, as far as

[0:43:10] Voice 31: hours required. And I think that would reduce the cost considerably. Anyway, that's my comment.

[0:43:19] Voice 23: Okay, thank you. I'm going to go to Trustee Bishay. Can I ask you to lower your hand,

[0:43:25] Voice 23: Trustee Bolton? Thank

[0:43:28] Trustee Busheikin (probable): you. Thanks. Yeah, I'm appreciating this discussion. And it is

[0:43:34] Trustee Busheikin (probable): complicated. And I think CAO Huff Simpeler did outline that this is the challenging position

[0:43:40] Trustee Busheikin (probable): he's in of trying to figure something out that we all have slightly different um views on shall

[0:43:48] Trustee Busheikin (probable): we say and um it's just complicated but i do think i i'm not sure what the answer is but i do

[0:43:54] Trustee Busheikin (probable): think we do need to keep discussing this and um fine i i don't know if it would be a poll or

[0:44:02] Trustee Busheikin (probable): having a committee discuss it um you know i don't know but i feel like there's the what i'm hearing

[0:44:10] Trustee Busheikin (probable): is almost all LTCs and trustees want LTCs to have some kind of electronic meeting option.

[0:44:18] Trustee Busheikin (probable): And we're all hesitant about taking money or many people out of surplus and some are hoping there's

[0:44:24] Trustee Busheikin (probable): a way maybe to limit or simplify what's available to just have it not be so expensive. And maybe

[0:44:33] Trustee Busheikin (probable): what's needed is a business case that shows where there's going to be savings elsewhere if we spend

[0:44:39] Trustee Busheikin (probable): this money um i think that would that would be interesting to see i mean even just an estimate

[0:44:44] Trustee Busheikin (probable): obviously but a couple other things like i'm hearing about um can staff still zoom in like

[0:44:51] Trustee Busheikin (probable): if you're like we used to have staff phone in and if there was a member of the ltc or someone local

[0:44:58] Trustee Busheikin (probable): who would get the zoom set up i don't see why staff can't zoom in without any change you know

[0:45:03] Trustee Busheikin (probable): if we had a meeting tomorrow down at the community hall if we set it up staff could zoom in um and

[0:45:08] Trustee Busheikin (probable): and we could, you know, turn the screen to the three people that are 15 that come to the meeting

[0:45:15] Trustee Busheikin (probable): or set up a screen, it's not hard. So that's one thing. And also, I'm wondering about just

[0:45:22] Trustee Busheikin (probable): slowing down and folding this into the 22-23 budget deliberations, so it won't necessarily

[0:45:28] Trustee Busheikin (probable): be a draw from surplus. I also was intrigued to hear the last idea about having a, you know,

[0:45:34] Trustee Busheikin (probable): a freelance person on each island, like a minute taker who could do the setup and administration.

[0:45:41] Trustee Busheikin (probable): And the other thing is, I think I mentioned this yesterday, so I'll be very brief, is

[0:45:46] Trustee Busheikin (probable): being a little less ambitious and saying that there'll either be an in-person meeting at

[0:45:53] Trustee Busheikin (probable): a hall or an electronic meeting with the official meeting site being at the island's trust office.

[0:46:02] Trustee Busheikin (probable): and i think the understanding is that you know people aren't going to unless they're on that

[0:46:06] Trustee Busheikin (probable): island they're not going to go and it's it's essentially an electronic meeting but we're

[0:46:10] Trustee Busheikin (probable): fitting it within the roles and that just seems so much simpler and and simpler to run and be at

[0:46:17] Trustee Busheikin (probable): and participate in as well as to put on so i hope that that we can go forward and look at other

[0:46:22] Trustee Busheikin (probable): options and and keep thinking this through till we figure it out all

[0:46:27] Voice 23: right thank you this year

[0:46:28] Voice 23: wishes to address some of those questions um

[0:46:30] Voice 22: you know i know i know it's tempting to to try and

[0:46:32] Voice 22: solve it um you know with some um you know breaking down the concept into smaller pieces

[0:46:40] Voice 22: and maybe avoiding the staff person um and you know uh good good suggestions to think through

[0:46:50] Voice 22: but i do think there's some strength perhaps in just taking um a cost benefit analysis report

[0:46:57] Voice 22: or something like that, I think that's what I'm hearing.

[0:47:00] Voice 22: And maybe Mark and I can develop something

[0:47:04] Voice 22: around the offsetting travel associated with,

[0:47:08] Voice 22: of course, those things are already absorbed.

[0:47:12] Voice 22: Those things are already sort of factored

[0:47:15] Voice 22: into our current budget,

[0:47:17] Voice 22: but as you can appreciate for your next budget cycle,

[0:47:20] Voice 22: if we're back to the regular meetings

[0:47:22] Voice 22: and getting on the ferry,

[0:47:24] Voice 22: there's gonna be an increase in costs

[0:47:26] Voice 22: associated with that at some level so maybe we can take the heart of this report and just do a

[0:47:32] Voice 22: cost benefit analysis element to it um it felt like a lot to add into this already but obviously

[0:47:39] Voice 22: that would have been assistive and then we'll bring it back to you in september and then just

[0:47:44] Voice 22: as long as you're all okay with the lack of certainty we have between now and whenever we

[0:47:49] Voice 22: figure this out yeah um because that that's going to be a challenge it was kind of in a weird way

[0:47:55] Voice 22: easy to get into the pandemic but it's going to be harder to get out of it from a public engagement

[0:48:00] Voice 22: perspective um and there's just a lot more options so we could do this we could come back with

[0:48:07] Voice 22: something in september that just provides that type of thing if you want that direction and

[0:48:13] Voice 22: we'll just sort of put a band-aid on it between now and then if indeed the regulations change

[0:48:17] Voice 22: we have to go to regular live meetings thanks mr chair okay

[0:48:22] Voice 23: thank you um i just maybe have a

[0:48:26] Voice 23: question if council doesn't mind um and indeed in the in to add to your remarks there is the

[0:48:34] Voice 23: building back better is one of the concepts that's out there and this is that opportunity

[0:48:38] Voice 23: to some extent and i'm not saying that one option is better than another but there is in coming out

[0:48:45] Voice 23: of the pandemic there is that opportunity for us to come back better um i and i'm just my question

[0:48:51] Voice 23: is for the CAO is the fact that, and I know that transferring the funding from the surplus is not

[0:48:58] Voice 23: a desirable activity that was noted yesterday from Trustee Brent. Thank you, Trustee Brent.

[0:49:03] Voice 23: However, doing this does not automatically hire a permanent position. We would have to be making

[0:49:09] Voice 23: a decision later to hire a permanent additional staff member that would then come out of a

[0:49:14] Voice 23: budgeted and regular budget cycle. Is that correct?

[0:49:17] Voice 22: Well, we'd hire the person, but we'd

[0:49:19] Voice 22: hire the person with no you know if you wanted it to be on an interim basis but i'm i'm worried that

[0:49:26] Voice 22: you change your minds once we set the whole thing up and then you take the funding away for the

[0:49:30] Voice 22: person and leave us with the function um trust council can do that of course okay um

[0:49:36] Voice 22: but uh

[0:49:39] Voice 22: yeah i mean uh we have to get to next year and and and figure out

[0:49:43] Voice 23: there would never be any

[0:49:44] Voice 22: intention to continuously fund it out of circles no it would

[0:49:47] Voice 22: it would become a regular operation

[0:49:49] Voice 22: piece of the honest trust.

[0:49:51] Voice 23: I'm going to go to the speaker's list

[0:49:53] Voice 23: and Trustee Bichet can you lower your hand.

[0:49:55] Voice 23: And the speaker list of course continues to get longer

[0:49:58] Voice 23: as the discussion goes deeper.

[0:50:00] Voice 23: The intention was to enable amendments

[0:50:03] Voice 23: to trust council procedures bylaw here

[0:50:06] Voice 23: was sort of revisiting the motion of discussion of yesterday.

[0:50:10] Voice 23: And if you want to revisit that motion

[0:50:13] Voice 23: and that is going to require reconsideration.

[0:50:15] Voice 23: But let's go to Trustee Pritzley, Scott, Rogers, McConkie.

[0:50:21] Trustee Critchley (probable): Thank you.

[0:50:23] Voice 18: So

[0:50:23] Trustee Critchley (probable): I do think that a cost analysis of these options would be very valuable.

[0:50:29] Trustee Critchley (probable): And what I would like to see within that is considering the possibility of having no planner attend local trust committee meetings.

[0:50:42] Trustee Critchley (probable): I know, I think that the discussion so far has been on the footing that we would reduce other staff from attending, but it seemed to be on the supposition that there would always be at least one staff person other than the minute taker in attendance.

[0:51:01] Trustee Critchley (probable): And I know it sounds a bit radical, but I would really like to know what the savings would be from having all planners attend only by Zoom to these meetings, because I see a tremendous amount of travel time, of planner time being used up in travel, unavoidably to this point.

[0:51:27] Trustee Critchley (probable): And I know my colleagues, Trustee Bershaken and Trustee Scott and myself, we share this view that we need more planning time available for Denman and Hornby, at least.

[0:51:41] Trustee Critchley (probable): And that's probably a trust-wide concern.

[0:51:44] Trustee Critchley (probable): So could we at least consider the possibility of having no planner attend except via Zoom?

[0:51:52] Trustee Critchley (probable): that's our

[0:51:53] Voice 22: we have a legal requirement we do have a legal requirement to have a local government

[0:51:59] Voice 22: official on site and that is a staff person could

[0:52:06] Trustee Critchley (probable): the minute taker be accorded some or designated

[0:52:10] Trustee Critchley (probable): in some fashion to become that official person i

[0:52:18] Voice 22: don't think a minute taker could adequately

[0:52:19] Voice 22: the answer for um beyond trust um on you know it's there so that the public has access to someone who

[0:52:29] Voice 22: can speak on behalf of the organization other than an elected official so that it's um i can

[0:52:35] Voice 22: certainly investigate it there's there's other issues you'll want to consider and that is how

[0:52:40] Voice 22: removed do you want the planners to be from the islands they're going planning on and do they ever

[0:52:45] Voice 22: meet the people in question. Certainly, we've moved from bringing several planners to the proposed

[0:52:52] Voice 22: one planner model, but we can pull anything into some reporting.

[0:53:00] Trustee Critchley (probable): Well, I think it's worth looking

[0:53:01] Trustee Critchley (probable): at because, to me, it is a major expense item and a major item of, and I use this word not

[0:53:09] Trustee Critchley (probable): critically, but of inefficiency within the system, but it's inherent because of our legislative

[0:53:15] Trustee Critchley (probable): structure. And if we could get around it or ameliorate it through technology, as well as

[0:53:22] Trustee Critchley (probable): the not insubstantial ecological footprint, our greenhouse gas emissions and so forth that are

[0:53:32] Trustee Critchley (probable): going on in all the travel that we do. You know, I think it's worthy of consideration, at least.

[0:53:40] Trustee Critchley (probable): Thank you.

[0:53:42] Voice 23: Trustee Scott, Rogers and McConkie.

[0:53:46] Voice 10: Yes, I don't usually disagree with David, but on this one, we need at least one planner to come to Hornby Island for all the reasons I think Russ said there.

[0:53:56] Voice 10: We need that connection. We need the people to come here and be able to see each other.

[0:54:00] Voice 10: But speaking for the people of Hornby Island, I don't want to have to go to people and say we're about to spend $97,000 to hire an IT person to carry on with the Zooms.

[0:54:12] Voice 10: And my question is, are we not already electronically, when people, distance people can phone in to any of our meetings, it's an issue of whether we need to be looking at somebody, not whether we need to communicate with somebody because we can already do that.

[0:54:30] Voice 10: that's the part about I keep tripping over on this discussion is do we actually need the Zoom

[0:54:36] Voice 10: component of looking at each other when there's a very simple technically available option which is

[0:54:43] Voice 10: the old telephone conference call so I don't know if that was a question or an observation but

[0:54:48] Voice 10: thank you.

[0:54:56] Voice 23: I'm reflecting you know what I think we have Mark Vandipa with us now and there's

[0:55:03] Voice 23: obviously a technology question there in the conference calling also has its technology burden

[0:55:10] Voice 23: and cost um whether it's zoom or conference call i don't really think there's a difference but

[0:55:15] Voice 23: mark van beekle um we had a couple of questions earlier that we were seeking some advice and

[0:55:21] Voice 23: maybe that time has passed ceo do you remember what that

[0:55:24] Voice 22: was well one of the key things mark

[0:55:26] Voice 22: was the discussion here is can we outsource this to various islanders to run the meetings

[0:55:31] Voice 22: and, you know, thereby avoiding hiring somebody?

[0:55:37] Voice 22: You know, just said in one sentence.

[0:55:39] Voice 22: Could we go through the process of contracts

[0:55:44] Voice 22: or what across the various OTCs?

[0:55:48] Voice 24: Well, I think the person that we're speaking of here

[0:55:52] Voice 24: is an admin as opposed to an IT,

[0:55:55] Voice 24: which is worth distinguishing.

[0:55:57] Voice 24: We're not looking to get an IT person

[0:55:59] Voice 24: to set these things up, IT can still support or,

[0:56:04] Voice 24: well, the admin person is going to be running the meeting.

[0:56:08] Voice 24: The admin person would be responsible,

[0:56:10] Voice 24: be trained and be responsible for coordinating the setup.

[0:56:13] Voice 24: And then IS or our IT department would support that person

[0:56:18] Voice 24: should there be any technical challenges

[0:56:19] Voice 24: that they can't manage.

[0:56:21] Voice 24: So not a direct IT person.

[0:56:24] Voice 24: I think that's a good distinction.

[0:56:26] Voice 24: This would be an admin person that takes responsibility for coordinating, for scheduling, for making sure the equipment gets where it needs to go.

[0:56:39] Voice 22: And to attend and monitor the meetings and let people in and out of the Zoom meeting.

[0:56:44] Voice 22: It's that type of function that is proposed.

[0:56:47] Voice 24: Correct.

[0:56:48] Voice 24: I think that as far as the phone calls and stuff, what we're looking at here is including the streaming.

[0:57:03] Voice 24: So all options on this table have a streaming component.

[0:57:07] Voice 24: So Zoom is an encoder.

[0:57:09] Voice 24: If you record the video, if you capture the audio, you have to encode it to prepare it to be broadcast on the Internet.

[0:57:17] Voice 24: it. So we can get encoders. The cheapest units that we've discussed to date are the iPhones that

[0:57:26] Voice 24: Ben brought up and used on North Pender. They're not optimal. They have audio issues.

[0:57:32] Voice 24: They have, you know, we had legal issues regarding using YouTube or Facebook. So Zoom is an encoder

[0:57:40] Voice 24: or we can get hardware components that are encoders as well. So whatever we do, we want to

[0:57:47] Voice 24: These options include a streaming option, which was part of the original budget and the original proposal, which was passed, that we're going to stream the meetings.

[0:57:55] Voice 24: So what we're proposing here is that we're going to have, the hybrid is that we're going to allow communication back and forth remotely with that local meeting at the meeting hall.

[0:58:09] Voice 24: So the phone is doable for sure, but we still need to encode to get it to stream.

[0:58:16] Voice 24: So that's the distinction. It's not just a phone call in. We certainly can put a conference phone on the table in front of the chair and the LTC members and have the members of public come within range of that and allow a remote participant to speak.

[0:58:38] Voice 24: but we still have to account for the streaming element,

[0:58:41] Voice 24: which brings the cost up and reconfigures the hardware.

[0:58:45] Voice 24: I hope I didn't make that too confusing.

[0:58:49] Voice 23: Okay, thank you.

[0:58:51] Voice 23: And Trustee Scott, I presume you had your questions

[0:58:54] Voice 23: answered there.

[0:58:55] Voice 23: And so I'm going to go to Trustee Rogers

[0:58:57] Voice 23: if you want to lower your hand.

[0:59:01] Trustee Rogers (probable): Thank you.

[0:59:02] Trustee Rogers (probable): I was going to make a motion to refer this back to the EC,

[0:59:06] Trustee Rogers (probable): but I want to be respectful of what you said

[0:59:08] Trustee Rogers (probable): a little earlier about having before the motion is table letting other people um

[0:59:15] Trustee Rogers (probable): ensuring that all the conversation has occurred i do feel we're sort of veering into re-debating

[0:59:21] Trustee Rogers (probable): the motion that was defeated yesterday but uh anyway i'm happy to put it on i'm also happy to

[0:59:27] Trustee Rogers (probable): defer to trustee mcconkie and some of the others if uh uh if they wish so well

[0:59:34] Voice 23: thank you for

[0:59:34] Voice 23: of respecting that. I appreciate that a lot. And so there is McConkie, Fast, Peterson, and Allen

[0:59:41] Voice 23: that have some questions. So if you want to continue to ask those questions,

[0:59:46] Voice 23: then leave your hand up. If you don't feel it's necessary to ask the questions in light of

[0:59:51] Voice 23: the Trustee Rogers suggesting that this be tabled to come back to us, then you could lower your

[0:59:56] Voice 23: hand. If your hand is still raised, then I'm just going to assume you want to ask.

[1:00:00] Voice 23: your question so trustee mcconkey is the first one to talk hi

[1:00:05] Trustee McConchie (probable): everyone so this is government

[1:00:07] Trustee McConchie (probable): so fascinating to me i you know as listening to this conversation it's and i'm speaking i hope to

[1:00:12] Trustee McConchie (probable): the issue here chair um welcome uh tao house impeller mentioned talk so talking about the

[1:00:18] Trustee McConchie (probable): cost analysis so i just wanted to share my experience because i i'm reminded of the

[1:00:23] Trustee McConchie (probable): oppenheimer quote which is like i have become death destroyer of worlds or something like that

[1:00:28] Trustee McConchie (probable): Because I remember back in whatever it was, 29.

[1:00:32] Trustee McConchie (probable): And

[1:00:32] Voice 23: Trustee McConkie, can you speak directly to the microphone?

[1:00:35] Trustee McConchie (probable): Yeah, sorry.

[1:00:36] Trustee McConchie (probable): Can you hear me okay?

[1:00:38] Trustee McConchie (probable): Oh, sure.

[1:00:41] Trustee McConchie (probable): My baritone is not coming through clearly.

[1:00:43] Trustee McConchie (probable): Can you hear me now, Chair Luckham?

[1:00:45] Voice 27: That's better.

[1:00:45] Trustee McConchie (probable): Okay, I'll yell.

[1:00:47] Trustee McConchie (probable): I'm sorry if I'm yelling at Trust Council.

[1:00:49] Trustee McConchie (probable): I apologize.

[1:00:50] Trustee McConchie (probable): Don't yell.

[1:00:51] Voice 23: It's not necessary.

[1:00:52] Trustee McConchie (probable): Okay, sorry.

[1:00:53] Trustee McConchie (probable): I just want to share my experience just really briefly.

[1:00:56] Trustee McConchie (probable): So I got 25 minutes early to every North pander trust meeting. I schlepped the microphone out with PA system. And I put my iPhone out there and then I click record. Right. And it was really easy.

[1:01:10] Trustee McConchie (probable): and and I don't understand why this is so complicated and there's a staff

[1:01:16] Trustee McConchie (probable): member and blah blah blah like guys give me a break

[1:01:19] Trustee McConchie (probable): trustees can set up their own equipment the chair can just wake up and get 25

[1:01:24] Trustee McConchie (probable): minutes early to the meeting turn on a camera and it should be easy I don't

[1:01:28] Trustee McConchie (probable): understand why this has to be so complicated you know like trustee

[1:01:32] Trustee McConchie (probable): Rogers I see your reaction but seriously guys this should be a simple simple

[1:01:36] Trustee McConchie (probable): thing it's not that hard thank you for listening thank

[1:01:42] Voice 23: you trustee mcconkie trustee fast um thank

[1:01:46] Trustee Fast (probable): you chair i'm um uh i may i'm not going to speak to the uh recommendation number one that i moved

[1:01:53] Trustee Fast (probable): yesterday i did that yesterday what i'd like to do is ask the question um can in the cost benefit

[1:02:00] Trustee Fast (probable): analysis that i think we're going to ask for um can contracted zoom administer host

[1:02:08] Trustee Fast (probable): be uh included in that cost benefit analysis that option because uh i think 2011 was the first year

[1:02:18] Trustee Fast (probable): that um or even before that anyway i've been running online conferences for years and sometimes

[1:02:26] Trustee Fast (probable): times the um hosts or administrators are in far off cities in the world and um uh those services

[1:02:34] Trustee Fast (probable): are uh available and bookable and um uh and they've been very good so i just want to make

[1:02:41] Trustee Fast (probable): sure that if there's a cost benefit analysis that is to be done um can a contracted um zoom host

[1:02:49] Trustee Fast (probable): most option be included.

[1:02:57] Voice 23: Okay, thank you, Trustee Fass.

[1:02:59] Voice 23: Trustee Peterson, Allen, Rockefeller,

[1:03:01] Voice 23: and then perhaps we can go to Trustee Rogers' motion

[1:03:05] Voice 23: to bring back more information.

[1:03:09] Voice 20: Thank you, Chair.

[1:03:11] Voice 20: It's one thing that occurred to me,

[1:03:13] Voice 20: I hadn't really heard any mention of so far

[1:03:16] Voice 20: in the discussion is committee meetings.

[1:03:20] Voice 20: And I'm sitting on the Regional Planning Committee

[1:03:25] Voice 20: and the trust programs committee at this point,

[1:03:31] Voice 20: which I'd have to say that the technology

[1:03:33] Voice 20: is the only thing that's really made that viable

[1:03:35] Voice 20: for me to be on both committees.

[1:03:37] Voice 20: And I think it's worked really, really well

[1:03:42] Voice 20: for advancing committee work to have Zoom

[1:03:47] Voice 20: or electronic tool for meeting.

[1:03:50] Voice 20: And again, I don't know what the cost benefit analysis

[1:03:53] Voice 20: has been in terms of trustees traveling to meetings

[1:03:57] Voice 20: in person, I think that Zoom has a lot of advantages

[1:04:02] Voice 20: over phoning in, in terms of just the functionality

[1:04:06] Voice 20: of the meetings.

[1:04:07] Voice 20: I just wanted to put that out there because it's something

[1:04:11] Voice 20: I think is a consideration we hadn't really touched on yet.

[1:04:15] Voice 20: So thank you.

[1:04:17] Voice 23: I'm sorry,

[1:04:19] Voice 23: CAO Hudson.

[1:04:19] Voice 23: Yeah,

[1:04:20] Voice 22: so I think that's very doable.

[1:04:22] Voice 22: We've got everything set up for that.

[1:04:24] Voice 22: we're just going to have to provide for the public meeting space for those if um as per our legal

[1:04:29] Voice 22: obligations and um yeah i think you can feel satisfied that we just uh can amend our meeting

[1:04:36] Voice 22: procedures by law and proceed okay

[1:04:40] Voice 23: thank you so trustee allen trustee rockefeller

[1:04:44] Voice 23: yeah

[1:04:45] Trustee Allen (probable): i'm confused i thought we were discussing option three or recommendation three and it was

[1:04:51] Trustee Allen (probable): just going to be trust council and we're all discussing local trust committees so i'm confused

[1:04:55] Trustee Allen (probable): about where we're going here uh

[1:04:57] Voice 23: this is not about option three at this time it's other issues that

[1:05:00] Voice 23: have arisen um and you're absolutely right trustee allen uh not uh easily confused um and so we're

[1:05:10] Voice 23: going to get to that as soon as we finish on this list of questions uh and um and then we'll have

[1:05:16] Voice 23: that discussion and

[1:05:18] Trustee Allen (probable): then if i can add something that um i just like to echo uh trustee wolverton

[1:05:22] Trustee Allen (probable): that that it would be great to have somebody local deal with uh all this technology that is not that

[1:05:29] Trustee Allen (probable): much that too complicated um we have if i remember david marler used to be the techie guy way back

[1:05:35] Trustee Allen (probable): when who set up everything before the it people were there so i just feel that um there's lots

[1:05:40] Trustee Allen (probable): more options that should be explored that's all so

[1:05:43] Voice 23: you know i feel necessary to respond to that

[1:05:46] Voice 23: because i'm hearing this theme about local minute takers being able to do this to be quite honest

[1:05:51] Voice 23: there are some local trust committees that have a hard time getting minute takers period

[1:05:56] Voice 23: and have a hard time getting minute takers that will even use computers so i i don't know that

[1:06:02] Voice 23: those resources are available broadly around all the islands um and so just consider that i'm going

[1:06:09] Voice 23: to go to trustee rockefeller trustee allen you have a final remark well

[1:06:13] Trustee Allen (probable): i just want to say i

[1:06:14] Trustee Allen (probable): wasn't talking about minute takers i'm talking about a completely different individual in the

[1:06:18] Trustee Allen (probable): community same

[1:06:19] Voice 23: thing applies i think but anyway that's okay trustee allen thank you for the

[1:06:22] Voice 23: remark and i staff have heard this all loud and clear and if we bring this back there's no doubt

[1:06:28] Voice 23: we'll get a summary of some thoughts there trustee rockefeller um

[1:06:33] Voice 3: thanks i wasn't going to comment

[1:06:34] Voice 3: but uh after hearing trustee mcconkie i thought i should put my two cents in the more

[1:06:39] Voice 23: volume on

[1:06:40] Voice 23: trustee rockefeller oh

[1:06:41] Voice 3: sorry i could just talk louder thank

[1:06:43] Voice 23: you um

[1:06:44] Voice 3: so i also set up the camera

[1:06:46] Voice 3: would put it on Facebook but it doesn't allow the community to engage with the

[1:06:51] Voice 3: LTC during Town Hall or any other opportunities so I do

[1:06:55] Voice 3: feel that if we

[1:06:56] Voice 3: don't somehow include a zoom opportunity for LTC's it'll be a huge missed

[1:07:02] Voice 3: opportunity to have better engagement with our communities so thank you

[1:07:05] Voice 23: and

[1:07:07] Voice 23: trustee on your hand is going down and trustee Rockefeller's going down I don't

[1:07:12] Voice 23: I don't see any more hands up.

[1:07:13] Voice 23: And Trustee Rogers, you were going to make a motion

[1:07:16] Voice 23: to bring this back.

[1:07:17] Voice 21: Mr. Chair.

[1:07:18] Voice 21: Yes.

[1:07:20] Voice 21: I had intended to move section three of this.

[1:07:25] Voice 21: I understand

[1:07:26] Voice 23: that and I

[1:07:26] Voice 21: will be coming to you immediately.

[1:07:28] Voice 23: Thank you.

[1:07:29] Voice 23: I just want to wrap this up, Trustee Rogers.

[1:07:36] Trustee Rogers (probable): Thanks, I sent a draft of a very simple motion to Lori.

[1:07:41] Trustee Rogers (probable): If she could put it up on the,

[1:07:43] Trustee Rogers (probable): And what I'm concerned about is I don't think we're going to solve this here today.

[1:07:49] Trustee Rogers (probable): And it's been obvious to me that, well, before I speak to it, let me, it says that I move that we refer the matter of electronic meetings issue back to, I guess the issue is redundant, back to executive committee for further consideration, including cost benefits and all comments at trust council.

[1:08:11] Trustee Rogers (probable): So, well, thank

[1:08:16] Voice 23: goodness that we're recording this meeting.

[1:08:20] Trustee Rogers (probable): Well, I know, I'm sorry, Mr. Chair,

[1:08:23] Trustee Rogers (probable): but I heard you and CAO both say that that staff

[1:08:27] Trustee Rogers (probable): would take all our comments into account

[1:08:29] Trustee Rogers (probable): and I am sure they will.

[1:08:30] Voice 23: Yeah, they will.

[1:08:31] Voice 23: And that's what I'm saying is thank goodness

[1:08:34] Voice 23: that we're recording it because there's a lot of comments

[1:08:36] Voice 23: to consider a lot of details and really appreciate

[1:08:38] Voice 23: all those comments, just so there's no mistake.

[1:08:41] Voice 23: State. So there's a motion

[1:08:42] Voice 23: on the floor moved by Trustee Rogers and seconded by Trustee Wolverton.

[1:08:46] Voice 23: Thank you. Is there any discussion on the motion?

[1:08:51] Trustee Rogers (probable): I just want to speak to it briefly. I mean,

[1:08:55] Trustee Rogers (probable): I've heard that the main consideration, and I agree with it, is not only the draw from surplus,

[1:09:00] Trustee Rogers (probable): or the proposed draw from surplus, but also the fact of a creation of a position in the middle

[1:09:06] Trustee Rogers (probable): of the budget cycle, as opposed to as part of a business case. And I think the absence of a

[1:09:11] Trustee Rogers (probable): business case was was probably um an oversight from you know that a problem for a lot of people

[1:09:18] Trustee Rogers (probable): but a lot of energy so i think we just need to go back and look at it again and i think that's fair

[1:09:23] Trustee Rogers (probable): i think uh uh so i suggest we send it back and and uh to the ec and we'll have a we'll have a

[1:09:33] Trustee Rogers (probable): good look at it again with the cao and with the with mark and others uh to see what we can bring

[1:09:39] Trustee Rogers (probable): back given all of the commentary that's here that's

[1:09:42] Voice 23: great thank you dad are there any other

[1:09:45] Voice 23: questions are we ready to call the vote it would appear that we are so oh trustee fenton are you

[1:09:54] Voice 23: voting now you have a question

[1:09:55] Trustee Fenton (probable): i questioned uh or more of a comment regarding the potential

[1:09:59] Trustee Fenton (probable): inclusion of um greenhouse gas and sort of the whole footprint carbon footprint around our

[1:10:06] Trustee Fenton (probable): activities needs should be part of that conversation when we do this i think going

[1:10:11] Trustee Fenton (probable): forward is something we have to find the formula for and start making it obvious

[1:10:17] Trustee Fenton (probable): figure out how to do it and include it right up front um as we do the math on these uh complex

[1:10:24] Trustee Fenton (probable): problems thank you thank you trustee not

[1:10:27] Voice 23: seeing any other questions i'm going to call for the

[1:10:32] Voice 23: vote all those in favor raise your digital hand until i ask you to lower it and i am in favor

[1:10:41] Voice 23: and trustee dodds is in favor so that would make 23 in favor all right uh 24 in favor i see another

[1:10:50] Voice 23: one's come up okay um okay so please lower your hands and uh that is going to carry there's no

[1:10:57] Voice 23: doubt about that but i'll ask for any opposed i don't see any opposed so that carries unanimously

[1:11:06] Voice 23: Thank you very much for that conversation, Council. That is definitely helpful. So I'm going to go now to Trustee Johnston, assuming there's no concerns about advancing recommendation number three of 4.22. And Trustee Johnston, you understood about deleting the words and local trust committee.

[1:11:28] Voice 23: Yes.

[1:11:29] Voice 21: So I move that the staff be directed to draft amendments to the Trust Council Procedures

[1:11:37] Voice 21: By-law regarding electronic meetings. I want to take regular out once anticipated legislative

[1:11:48] Voice 21: changes are approved.

[1:11:52] Voice 21: All right.

[1:11:52] Voice 23: Thank you. So did you change the wording any further there?

[1:11:56] Voice 23: there? I took out regular.

[1:12:00] Voice 22: It needs to be in there. It needs to be in what? The word regular

[1:12:05] Voice 22: is a descriptive term used by the province in describing a public meeting.

[1:12:13] Voice 23: I see. So that is

[1:12:14] Voice 23: a description of public meeting if you followed that. So it would be better to maintain the word

[1:12:20] Voice 23: regular meeting. Would that not imply that special meetings had to be in

[1:12:24] Voice 21: person? No, we already have

[1:12:27] Voice 21: provision for special

[1:12:28] Voice 25: needs we

[1:12:29] Voice 23: have provisions for that already thank you thank you

[1:12:31] Voice 23: for thinking

[1:12:32] Voice 23: that through so therefore do i have a seconder for the motion on the table uh trustee breshekin

[1:12:41] Voice 23: has seconded that motion and um is there any discussion on the motion we're not seeing any

[1:12:51] Voice 23: discussion no hands up i'm going to call for the vote digital hands up and hold them up please

[1:12:59] Voice 23: i will be voting in favor and trustee dodds i don't see her oh there she is yep so she's up

[1:13:07] Voice 23: also in favor so that's 22 in favor 22 in favor so please lower your hands and that will carry but

[1:13:17] Voice 23: are there any uh opposed and there are none opposed so then that carries unanimously thank

[1:13:27] Voice 23: Thank you very much, council.

[1:13:28] Voice 23: It's 10.15, the next item on our agenda

[1:13:34] Voice 23: following from the script yesterday, if I'm not mistaken,

[1:13:37] Voice 23: five point, section five is the select committee governance

[1:13:41] Voice 23: and management review.

[1:13:43] Voice 23: And we're looking for an update from the chair

[1:13:46] Voice 23: at 5.1.1, a verbal update.

[1:13:49] Voice 23: And so over to Trustee or Chair Middleton.

[1:13:54] Voice 23: And depending on the length of this,

[1:13:56] Voice 23: i suppose we might go to a break at 10 30. so trustee middleton over to you

[1:14:03] Trustee Middleton (probable): thank you chair luckham i i think um with the exception of any question time this uh can be

[1:14:08] Trustee Middleton (probable): quite brief the the written report was um we envisaged was largely to be encapsulated by

[1:14:14] Trustee Middleton (probable): the press release um announcing the um the selection of the the consultants and the

[1:14:20] Trustee Middleton (probable): commencement of the governance and management review i think you've all you've all seen that

[1:14:25] Trustee Middleton (probable): um and so just a couple of details on top of that and then normally what we'll do is we'll

[1:14:30] Trustee Middleton (probable): approve a written communication at the committee level before it goes to trust council so there'll

[1:14:36] Trustee Middleton (probable): be there'll be um uh written reports going going uh into the future here but um um with the the

[1:14:44] Trustee Middleton (probable): assistance of uh julia crosby with bc bid we um advertised the opportunity and selected a proponent

[1:14:51] Trustee Middleton (probable): through a competitive bid process as the press release mentioned that that was a great northern

[1:14:58] Trustee Middleton (probable): management and we at the committee I think were very impressed we were never of course sure what

[1:15:05] Trustee Middleton (probable): who will respond when we we go out to tender on projects like this and I think we were very

[1:15:10] Trustee Middleton (probable): impressed with the the level of experience our our successful bidder brought to the table we have

[1:15:17] Trustee Middleton (probable): of Charles Kelly, who's the project manager,

[1:15:20] Trustee Middleton (probable): who's leading the coordination of the group,

[1:15:25] Trustee Middleton (probable): has extensive experience at senior levels in government

[1:15:28] Trustee Middleton (probable): and the private sector.

[1:15:31] Trustee Middleton (probable): And Marianne Tenet-Flimian

[1:15:32] Trustee Middleton (probable): is an international governance expert.

[1:15:36] Trustee Middleton (probable): She's the founding president

[1:15:39] Trustee Middleton (probable): of the Institute on Governance in Ottawa

[1:15:42] Trustee Middleton (probable): and was the Deputy Minister of Service Canada,

[1:15:45] Trustee Middleton (probable): Canada, which was the largest transfer of government services since the amalgamation

[1:15:51] Trustee Middleton (probable): of the three branches of the Armed Forces in Canadian government history and a tremendously

[1:15:57] Trustee Middleton (probable): experienced governance expert consulted to the government of Iraq on reconstruction and

[1:16:03] Trustee Middleton (probable): in fact has several contracts with First Nations on the West Coast, including the Musqueam

[1:16:08] Trustee Middleton (probable): and the Haida in terms of supporting enhancement of their governance.

[1:16:13] Trustee Middleton (probable): so we're very lucky to have somebody of her caliber on the team. Eric Vance is the planning

[1:16:20] Trustee Middleton (probable): subject matter expert amongst other achievements, has consulted widely throughout British Columbia

[1:16:26] Trustee Middleton (probable): to local governments and is a professor of community planning at SFU. And then finally,

[1:16:32] Trustee Middleton (probable): the final subject matter expert who focuses on advocacy is James Roche who runs one of the

[1:16:40] Trustee Middleton (probable): largest uh public affairs companies in the country and i was a former president via rail and um very

[1:16:48] Trustee Middleton (probable): very well versed in principles of advocacy and uh so we i think we have an extremely well-rounded

[1:16:53] Trustee Middleton (probable): team who are going to do a very good job for us um in terms of where they're at right now they're

[1:16:58] Trustee Middleton (probable): doing the desk research phase of looking at all the policies and procedures that the trust has

[1:17:03] Trustee Middleton (probable): they'll be shifting in july to interviews with all they'll be in contact with all trustees

[1:17:10] Trustee Middleton (probable): and arranging in-person interviews that um would be up to about an hour they anticipate oh there's

[1:17:16] Trustee Middleton (probable): that evil phony and hang on one second i

[1:17:24] Voice 23: caught on a meeting with trustee middleton and his phone

[1:17:27] Voice 23: didn't ring yeah i think i think he's trying

[1:17:29] Trustee Middleton (probable): to make

[1:17:31] Voice 23: us look like

[1:17:31] Trustee Middleton (probable): i've become renowned as a bit

[1:17:33] Trustee Middleton (probable): of a go-to person when it comes to governance it seems that was the city of port moody um

[1:17:39] Trustee Middleton (probable): no that that's a joke um but um i'm so basically saying in in july there'll be uh

[1:17:47] Trustee Middleton (probable): um there'll be interviews with um with with trustees being arranged

[1:17:52] Voice 28: oh

[1:17:52] Trustee Middleton (probable): my goodness now it's the city of kukwudem um and so um um so basically

[1:18:02] Trustee Middleton (probable): there was one item that that just to fill you in on that was was uh was suggested by the um

[1:18:07] Trustee Middleton (probable): the consultants in their proposal was to have a survey that was going to basically look be

[1:18:17] Trustee Middleton (probable): directed to trust area residents in regards the efficacy of trust advocacy policies and upon doing

[1:18:24] Trustee Middleton (probable): that initial research the consultants realized that the trust advocacy framework isn't really

[1:18:30] Trustee Middleton (probable): directed in that way it's directed more to external potential partners and influencers

[1:18:36] Trustee Middleton (probable): And so a survey of residents would be, and the staff input was important in guiding this as well.

[1:18:43] Trustee Middleton (probable): So thank you to staff for providing that insight.

[1:18:46] Trustee Middleton (probable): The survey would perhaps not be the most useful tool.

[1:18:49] Trustee Middleton (probable): And so what that means, there'll be an expansion of in-person interviews into the order of 60, 70 interviews, I think.

[1:18:56] Trustee Middleton (probable): and so they'll be looking to guidance from all of us really and later in the the summer as to um

[1:19:02] Trustee Middleton (probable): as to whom some uh informative contacts may um may be on our recommendation um

[1:19:10] Trustee Middleton (probable): and so just the final point to make uh we had arranged for the final report to be delivered

[1:19:17] Trustee Middleton (probable): in december the idea being that we could make any budgetary adjustments in march

[1:19:21] Trustee Middleton (probable): to incorporate any suggestions from the consultants.

[1:19:27] Trustee Middleton (probable): Obviously, the budget process is very well advanced by that point

[1:19:30] Trustee Middleton (probable): and making anything but the most minor changes

[1:19:32] Trustee Middleton (probable): was really not possible.

[1:19:34] Trustee Middleton (probable): And so we decided it was sort of a false deadline

[1:19:36] Trustee Middleton (probable): and the legal contract went to the end of the fiscal year anyway.

[1:19:41] Trustee Middleton (probable): So we're still going to be working with the consultants

[1:19:43] Trustee Middleton (probable): on what type of reporting comes before Christmas.

[1:19:46] Trustee Middleton (probable): There'll be some type of reporting

[1:19:47] Trustee Middleton (probable): at the November 30th Trust Council meeting.

[1:19:51] Trustee Middleton (probable): but the actual final uh report will now be tabled at the march council meeting

[1:19:57] Trustee Middleton (probable): so uh i think just uh uh succinctly that's um all i have to say you know and thank the committee

[1:20:07] Trustee Middleton (probable): have participated in interviews so far and uh open the floor to questions if there are any

[1:20:13] Voice 23: all right thank you uh chair middleton for that report and uh indeed if there are any questions

[1:20:19] Voice 23: for the chair this is the opportunity and I see that Trustee Wright who if I'm not mistaken is

[1:20:27] Voice 23: a select committee member has a question for you.

[1:20:31] Voice 41: Yes there's some questions raised that if the

[1:20:34] Voice 41: public survey is not going to take place whether the committee will accept either letters or

[1:20:42] Voice 41: documents or input from the public instead that's only the only question I've received so far.

[1:20:52] Trustee Middleton (probable): my understanding from the consultant is certainly a question for the committee

[1:20:56] Trustee Middleton (probable): input um is uh is that they they would be open to that and they want to just manage

[1:21:02] Trustee Middleton (probable): that process in a way whereby this fair access um and um it's basically on the agenda for our

[1:21:10] Trustee Middleton (probable): next select committee as to how how to manage that input and how to uh how to channel the public

[1:21:16] Trustee Middleton (probable): public input in a fair and open way. So good question and we'll treat that at the meeting

[1:21:25] Trustee Middleton (probable): that's very early in July, 2nd Monday in July.

[1:21:30] Voice 23: Trustee Colburn, do you have a question?

[1:21:34] Voice 43: Yes, I'm wondering if the select committee on the next agenda would consider wrapping

[1:21:37] Voice 43: themselves up. I believe the mandate that was voted on by Trust Council has now been

[1:21:42] Voice 43: met. You've hired the consultant by the terms of reference. This is not a representative

[1:21:47] Voice 43: I have issues with the scope of the project, considering that it's not a representative body, and I'm not going to put a motion for it. I would ask that this that this group voluntary recognize that and return oversight of this broad project to the Trust Council to be as representative as possible.

[1:22:09] Trustee Middleton (probable): Our work basically concludes when the final report is tabled in March and then that final

[1:22:16] Trustee Middleton (probable): report is in fact owned by Trust Council and it would be to Trust Council to make of and

[1:22:23] Trustee Middleton (probable): move forward with the recommendations that we anticipate.

[1:22:27] Trustee Middleton (probable): We don't know what recommendations will be in the report, but we presume there'll be

[1:22:31] Trustee Middleton (probable): some guidance in the report and that Trust Council at that point would own that report

[1:22:36] Trustee Middleton (probable): and be basically the body in a position to decide what to do and how to move forward with the report.

[1:22:44] Trustee Middleton (probable): So I think that would be the time for Trustee Colvin, for Trust Council to resume ownership.

[1:22:51] Trustee Middleton (probable): And right now, a subgroup of Trust Council is working with the consultants to get that product

[1:22:58] Trustee Middleton (probable): and make it as good as it can be and available for review by council.

[1:23:05] Trustee Middleton (probable): Council most certainly in March of course but likely before and and of course there'll be I

[1:23:10] Trustee Middleton (probable): think some opportunity for input that's being fashioned in at the uh what we call it the

[1:23:16] Trustee Middleton (probable): December Council session but it's actually begins in November okay

[1:23:23] Voice 23: thank you Trustee Coburn did you

[1:23:25] Voice 23: have a follow-up there I

[1:23:27] Voice 43: did and I do I have such bad connection today I have to turn my camera off

[1:23:30] Voice 43: in between just to hear the responses so I apologize for that um okay thank you for that

[1:23:34] Voice 43: I'm asking for voluntary consideration so maybe it could be considered by your group in the next

[1:23:38] Voice 43: agenda. I have concerns that you're cutting off any form of public engagement. I understand the

[1:23:43] Voice 43: advocacy that you may be more interested in is the advocacy with senior levels of government

[1:23:51] Voice 43: and other community organizations, but whether or not a special purpose government or local

[1:23:56] Voice 43: government is effective in providing stewardship advice, making sure its legislation is understood

[1:24:03] Voice 43: stood and followed by the residents islanders seems to be an important facet of having a

[1:24:11] Voice 43: special purpose local government and I have concerns that it's you're cutting off a vital

[1:24:17] Voice 43: form of public engagement that could inform your already narrow process so

[1:24:24] Trustee Middleton (probable): in answer to that and

[1:24:25] Trustee Middleton (probable): the consultants were exceptionally polite but I think there will be there'll be basically some

[1:24:31] Trustee Middleton (probable): some recommendation, the advocacy approach internal to trust residents was effectively

[1:24:39] Trustee Middleton (probable): not, there was effectively no real plan.

[1:24:43] Trustee Middleton (probable): So there were really no measurable deliverables or measurable outcomes of the actual approach

[1:24:49] Trustee Middleton (probable): to advocacy internal to the trust area.

[1:24:53] Trustee Middleton (probable): So I'm anticipating that there will be some recommendations on how to conduct that work

[1:24:58] Trustee Middleton (probable): can better uh perhaps communicate with with residents of the uh of the trust area where

[1:25:04] Trustee Middleton (probable): there are measurable goals for outreach and um and uh results that can be um used to determine

[1:25:12] Trustee Middleton (probable): the methods and modes of communication which are best and which perhaps could be enhanced

[1:25:16] Trustee Middleton (probable): or if there needs to be new ways of communicating so um you know so in essence that they they would

[1:25:23] Trustee Middleton (probable): i think fully agree with you uh trustee coleman but that i think will be one of the outputs of

[1:25:27] Trustee Middleton (probable): their recommendations is how to make that engagement um to get engagement from the public

[1:25:33] Trustee Middleton (probable): in in this process the door is certainly open to that i i um i don't have an answer as to how

[1:25:39] Trustee Middleton (probable): exactly it would look but that's the purpose of the committee meeting is to help shape and guide

[1:25:43] Trustee Middleton (probable): that because we will be meeting monthly um through the duration of the of the project and so that's

[1:25:50] Trustee Middleton (probable): definitely as i mentioned in response to trustee wright's question that's definitely on the agenda

[1:25:54] Trustee Middleton (probable): asked how to uh how to facilitate that or communicate what way uh uh input from um

[1:26:04] Trustee Middleton (probable): people who aren't currently scheduled to have uh interviews might might um um might happen and so

[1:26:11] Trustee Middleton (probable): again that are just distressed that the consults are at the that what we would call the desk

[1:26:15] Trustee Middleton (probable): research phase where the the staff have provided them with a um extensive set of documents and

[1:26:22] Trustee Middleton (probable): policies to review. Once they're beyond that, we'll then obviously be looking at other information

[1:26:29] Trustee Middleton (probable): sources, including interested members of the public.

[1:26:37] Voice 23: Thank you. Now, Trustee Colburn, do you want to lower your hand here and I can go to Trustee

[1:26:43] Voice 23: Rogers?

[1:26:49] Trustee Rogers (probable): Sorry, that's me?

[1:26:51] Voice 43: Well, okay. Yeah, please.

[1:26:53] Voice 43: Yes, that's how bad the lag is. It took me that long to see you to see the lowered hand.

[1:26:57] Voice 43: Thank you very much for the response.

[1:26:58] Voice 43: Thank you, Trustee Golding.

[1:27:01] Voice 23: Trustee Rogers.

[1:27:02] Trustee Rogers (probable): I just wanted to say one thing and reply in sort of a commentary on the question about public engagement.

[1:27:11] Trustee Rogers (probable): Of course, we're a very much focused public engagement organization.

[1:27:15] Trustee Rogers (probable): And I want to say, having met the consultants, they are a very impressive group of individuals, and I expect they'll know this.

[1:27:23] Trustee Rogers (probable): The problem is that I would foresee, and I'd be careful of and ask the committee to be careful of, is that in the absence of their intention to do a survey, which I gather they have now moved away from for obvious reasons, just opening up to public commentary, it becomes a bit unrepresentative.

[1:27:46] Trustee Rogers (probable): and uh you can get swamped by one point of view or another and uh it's hard it's always a difficult

[1:27:54] Trustee Rogers (probable): line to know when to ask for public engagement and when not to so i just ask the committee to

[1:28:01] Trustee Rogers (probable): think about that when they're discussing that issue so that we don't get they don't there isn't

[1:28:06] Trustee Rogers (probable): an organized campaign that is not necessarily representative of all of the voices they're

[1:28:12] Trustee Rogers (probable): They're going to hear from 26 trustees and a number of staff, et cetera, et cetera.

[1:28:16] Trustee Rogers (probable): So, and I know we don't have all voices and by no means all knowledge, but I just ask

[1:28:22] Trustee Rogers (probable): the committee to be careful in its discussions about that.

[1:28:26] Trustee Middleton (probable): Thank you for that, Trustee Rogers.

[1:28:30] Trustee Middleton (probable): It's an excellent point and further underscored by the fact that we've asked the consultants

[1:28:35] Trustee Middleton (probable): in their professional experience to look at the governance structures of the trust.

[1:28:39] Trustee Middleton (probable): trust and we weren't asking them to necessarily on what they think

[1:28:54] Voice 23: I'm not sure

[1:28:55] Trustee Middleton (probable): if you've lost

[1:28:56] Trustee Middleton (probable): your

[1:28:56] Voice 23: connection there uh trustee Middleton where

[1:29:01] Trustee Middleton (probable): and where for for reasons it's going to be active

[1:29:06] Trustee Middleton (probable): in this to it um you can you hear me it was that we're

[1:29:14] Voice 23: only getting every other word I think um I

[1:29:17] Voice 23: I think you need to raise your Wi-Fi antenna so it goes above those freighters

[1:29:21] Voice 23: that keep transiting in front of your house.

[1:29:23] Trustee Middleton (probable): Yes.

[1:29:25] Trustee Middleton (probable): Anyway,

[1:29:25] Voice 23: do you want to try it again?

[1:29:26] Voice 23: We're at 1030.

[1:29:27] Voice 23: I have one more question.

[1:29:29] Voice 23: Maybe I'll just go to the questions.

[1:29:33] Trustee Middleton (probable): Yeah, no, I can hear you fine.

[1:29:36] Voice 23: Okay, let's go to Trustee Bishaykin.

[1:29:39] Trustee Busheikin (probable): Yeah, I'm wondering, is there, in terms of, you know,

[1:29:43] Trustee Busheikin (probable): interviews and outreach getting input,

[1:29:47] Trustee Busheikin (probable): input, how that is being solicited from First Nations and what that whole piece is about

[1:29:56] Trustee Busheikin (probable): getting reviews of First Nations.

[1:30:00] Trustee Busheikin (probable): on how the trust is functioning

[1:30:01] Trustee Busheikin (probable): and how it's structured and all of that?

[1:30:04] Trustee Middleton (probable): Yes, that's a good question.

[1:30:06] Trustee Middleton (probable): And so the consultants are very well versed

[1:30:08] Trustee Middleton (probable): in terms of working with First Nations on governance issues.

[1:30:13] Trustee Middleton (probable): And so key stakeholders that they'll be looking to talk to

[1:30:17] Trustee Middleton (probable): are affected First Nations or First Nations

[1:30:20] Trustee Middleton (probable): with a historical interest in the trust area

[1:30:24] Trustee Middleton (probable): and it's continued land use planning,

[1:30:27] Trustee Middleton (probable): planning, whom that list of individuals with First Nations has not yet been assembled.

[1:30:34] Trustee Middleton (probable): That will be work that's done July onwards, and there'll be opportunity, I think, for

[1:30:40] Trustee Middleton (probable): trustees to, of course, have input on that if they have thoughts or views on members

[1:30:45] Trustee Middleton (probable): of First Nations who would be good subjects for interviewing.

[1:30:52] Trustee Middleton (probable): So thank you for that.

[1:30:53] Trustee Middleton (probable): Okay.

[1:30:55] Voice 23: The CEO has a remark to make, but I'd like to actually just go back a moment

[1:30:59] Voice 23: and give you a chance to provide your earlier response, which was broken up,

[1:31:04] Voice 23: which I believe was to Trustee Rogers.

[1:31:07] Trustee Middleton (probable): Okay. Sure. Thank you. Yeah. No, Trustee

[1:31:09] Trustee Middleton (probable): Rogers was absolutely right in terms of the governance matters of the trust. That's why

[1:31:16] Trustee Middleton (probable): we wanted to go to experts in this area to have their insight in terms of the processes and

[1:31:22] Trustee Middleton (probable): procedures and structure of governance and so the the the um survey was not ever meant to uh um get

[1:31:31] Trustee Middleton (probable): technical input on on the governance policies and procedures of the trust but rather the um

[1:31:37] Trustee Middleton (probable): the impression aware sense of awareness uh and um and response to um advocacy initiatives that

[1:31:45] Trustee Middleton (probable): the trust might be undertaking to what we would call its internal audience which could be residents

[1:31:50] Trustee Middleton (probable): and people directly affected by the trust area so so trustee Rogers caution

[1:31:56] Trustee Middleton (probable): is very well heard and most certainly will be will be something that we'll

[1:32:05] Trustee Middleton (probable): ensure the consultants if they're not already a very aware of and and and

[1:32:10] Trustee Middleton (probable): balance

[1:32:14] Voice 23: so thank you trustee Milton and I'm presuming you wish to lower your

[1:32:23] Voice 23: your hand and we were just experiencing the fire alarm drill here and so that was ringing and

[1:32:30] Voice 23: maybe that's the bell to go for our break but the CAO has a final

[1:32:35] Voice 22: just responding to the question

[1:32:36] Voice 22: that they have the group has asked myself and senior staff for some insight into First Nations

[1:32:47] Voice 22: communities in the region and a list of other stakeholders ministry um other local government

[1:32:56] Voice 22: agencies and stakeholders as well as first nations governments so that that request is being made

[1:33:03] Voice 22: perfect

[1:33:05] Voice 23: thank you ceo i don't see any further hands

[1:33:08] Voice 23: and so let's go for our break at 10 35

[1:33:11] Voice 23: I'm going to call it. So 15 minutes, which would bring us back at 10.50, I guess, if my math is

[1:33:20] Voice 23: right. And we will continue on with the beginning of the agenda for today, which starts with local

[1:33:29] Voice 23: planning services. Thank you very much for a great morning, and we'll see you in 15 minutes.

[1:48:31] Voice 23: So welcome back, trustees, members of the public. This is the Ounce Trust Council quarterly meeting

[1:48:39] Voice 23: for June. In the interest of time, I'm just going to go directly to section 7.1, local planning

[1:48:48] Voice 23: services. Thank you for all the work this morning already. And we have three items here that are

[1:48:55] Voice 23: consent items. And I'm just going to pull up my list of panelists and ask if there's any of those

[1:49:03] Voice 23: items 7.1 through 7.13 that anybody wishes to ask a question about or address in some way

[1:49:10] Voice 23: otherwise we will um approve and receive them for information accordingly so i see trustee morrison

[1:49:17] Voice 23: hand up um which one would you like to speak to trustee morrison uh

[1:49:22] Trustee Morrison (probable): the 7.2 and 3 i think it is

[1:49:26] Voice 23: oh sorry i'm on seven sorry

[1:49:28] Trustee Morrison (probable): seven point one point two and seven point one point three

[1:49:32] Voice 23: okay so we'll pull those so uh anything else from anybody else not wanting to rush you of course

[1:49:41] Voice 23: but uh so therefore um i'm going to take it by general consent and the 7.11 uh the work program

[1:49:49] Voice 23: uh for the regional planning committee uh be approved as presented so i'm now going to go to

[1:49:55] Voice 23: 7.1.2 pulled by trustee morrison director of local planning services report and so uh you

[1:50:03] Voice 23: have a question uh with regards to the uh local planning services report over to you trustee

[1:50:10] Voice 23: morrison that

[1:50:12] Trustee Morrison (probable): sounds great thank you um my question is really about the implementation of

[1:50:16] Trustee Morrison (probable): the local planning services review i didn't see anything in the report about it and just wondered

[1:50:22] Trustee Morrison (probable): to how many planners are fully allocated into regional work yeah

[1:50:27] Voice 1: thank you um so yeah there's

[1:50:32] Voice 1: nothing new to report so the number of planners allocated to regional planning is currently three

[1:50:37] Voice 1: and they're in a transition which means that um we're working on files that this that you know

[1:50:45] Voice 1: have been started previously as well as pulling up some new work and that's what seven uh one

[1:50:52] Voice 1: three I think it is shows the next report

[1:50:54] Voice 1: yeah okay

[1:50:56] Trustee Morrison (probable): okay and then one other question was related

[1:50:59] Trustee Morrison (probable): to the freshwater and groundwater strategies and actually the groundwater or sorry the saltwater

[1:51:05] Trustee Morrison (probable): intrusion mapping to me like the freshwater sustainable strategy the groundwater recharge

[1:51:10] Trustee Morrison (probable): mapping project and the saltwater intrusion project or intrusion mapping project they

[1:51:16] Trustee Morrison (probable): weave together and I just wondered if you could like very briefly tell us how that those efforts

[1:51:21] Trustee Morrison (probable): are connecting with each other or which staff are overlapping to ensure that there are deep

[1:51:26] Trustee Morrison (probable): connections and efficiencies?

[1:51:28] Voice 1: Sure, thank you. The saltwater intrusion mapping is actually a

[1:51:33] Voice 1: project of the province that we have submitted some funding to and a freshwater specialist is

[1:51:41] Voice 1: keeping on top and working with the province in relation to the trust area. So yeah, so that

[1:51:48] Voice 1: That project is very specific to that issue.

[1:51:52] Voice 1: The groundwater mapping project

[1:51:55] Voice 1: was begun in the Southern islands

[1:51:58] Voice 1: and now has been extended to be undertaken

[1:52:02] Voice 1: in all the local trust areas.

[1:52:05] Voice 1: This is the initial mapping of the groundwater aquifers

[1:52:10] Voice 1: with the intent to use that information down the road

[1:52:13] Voice 1: for other purposes around

[1:52:17] Voice 1: around allocation of water and things like that.

[1:52:21] Voice 1: The freshwater strategy is currently underway

[1:52:25] Voice 1: and getting close to conclusion.

[1:52:28] Voice 1: And that will provide the framework

[1:52:31] Voice 1: around for Trust Council to consider

[1:52:34] Voice 1: around how it wants to go forward

[1:52:36] Voice 1: and what it wants to do with respect to water.

[1:52:39] Voice 1: And that freshwater strategy certainly considered

[1:52:44] Voice 1: the work that's already underway

[1:52:46] Voice 1: way and how that would fit into the strategy down the road so there will be a report coming to

[1:52:51] Voice 1: council um thinking probably september december um on the outcome of the freshwater strategy

[1:53:02] Voice 26: okay great thank you david

[1:53:04] Voice 23: um does that conclude your questions trustee morrison

[1:53:07] Trustee Morrison (probable): on that item yeah yeah so i'll get

[1:53:10] Voice 23: you to blow your hand are there any other questions on uh

[1:53:13] Voice 23: 7.1.2 from other trustees at this time not seeing any then so I will take it by general consent that

[1:53:23] Voice 23: you receive for information the director of local planning services report and now we'll go to 7.1.3

[1:53:29] Voice 23: uh trustee Morrison you had a question there as well

[1:53:31] Trustee Morrison (probable): okay thank you so in this report um which I

[1:53:36] Trustee Morrison (probable): found really helpful to think about um one of the things so I have concerns as I've like said for

[1:53:43] Trustee Morrison (probable): for the last year and a half about just efficiencies

[1:53:46] Trustee Morrison (probable): across the regional planning sort of approaches

[1:53:50] Trustee Morrison (probable): for some of these things.

[1:53:52] Trustee Morrison (probable): And when I see a list like this of different reports

[1:53:55] Trustee Morrison (probable): that some are broken down by Allen

[1:53:57] Trustee Morrison (probable): and some are to regional planning committee,

[1:54:00] Trustee Morrison (probable): I just, I have a few concerns.

[1:54:02] Trustee Morrison (probable): And so it would be helpful for instance,

[1:54:05] Trustee Morrison (probable): to know in the reporting like this, where the workflow,

[1:54:09] Trustee Morrison (probable): like where are their efficiencies on regional projects?

[1:54:11] Trustee Morrison (probable): So for instance, all the groundwater sustainable implementation items are listed as separate items because I understand they're initiated from LTCs, but they're being done regionally and it's not being shown necessarily that's been done regionally.

[1:54:24] Trustee Morrison (probable): So it would be helpful to have that.

[1:54:28] Trustee Morrison (probable): And just like clarity on where the efficiencies of scale are because it's super problematic to not have that clearly communicated.

[1:54:37] Trustee Morrison (probable): and then a specific question about the eelgrass mapping um because my understanding of the eelgrass

[1:54:45] Trustee Morrison (probable): mapping is that we put money in there to do a collaborative project with sea change but that

[1:54:50] Trustee Morrison (probable): sea change didn't have the funding so i'm unclear what's happening with that is that's why it's at

[1:54:54] Trustee Morrison (probable): zero right now is because we're waiting for sea change to be a partner okay

[1:54:59] Voice 1: so the first um first

[1:55:02] Voice 1: part of your question there about the um the reporting and the efficiencies uh yeah i appreciate

[1:55:07] Voice 1: that as i said earlier this is a transition so you're seeing a lot of projects on there

[1:55:15] Voice 1: and down the road as we get out of the transition we'll be more focused on what is regional planning

[1:55:21] Voice 1: and and um and we'll pull that together better but for reporting purposes i'll take that into

[1:55:27] Voice 1: consideration to see if we can do a better job of showing those efficiencies with respect to

[1:55:33] Voice 1: the eelgrass the budget was approved by council there wasn't a requirement they had to want with

[1:55:41] Voice 1: one particular proponent it was 50 000 for eelgrass mapping so we have put out a request

[1:55:49] Voice 1: forward proposal um to see what the market uh has available and see change as can certainly

[1:55:56] Voice 1: make a submission to that that um rfp closes in about another week and then we'll be evaluating

[1:56:04] Voice 1: those individuals and see if anybody comes in that we can actually afford that's

[1:56:10] Trustee Morrison (probable): great um and

[1:56:12] Trustee Morrison (probable): then the last question that i had related to this um was i i and i am trying to be diplomatic

[1:56:20] Trustee Morrison (probable): because I really do want to know the answer to this but I have been asking similar questions

[1:56:25] Trustee Morrison (probable): for a year and a half and I've been saying that when it's complete I need to understand the

[1:56:29] Trustee Morrison (probable): timeline for the completion of the regional planning transition because my understanding

[1:56:33] Trustee Morrison (probable): that report was done in 2018 and it is 2021 like that's deeply problematic for us as locally

[1:56:41] Trustee Morrison (probable): elected officials to have a three-year transition so I just need to understand why it's taking so

[1:56:46] Trustee Morrison (probable): along?

[1:56:47] Voice 1: Yeah well the transition didn't begin until November of last year when we created

[1:56:52] Voice 1: the team and actually said this is the regional planning team and it takes you know we've got

[1:57:00] Voice 1: projects can take six months and some projects can take a year so it's that that's creating that

[1:57:05] Voice 1: length of time. As those projects are finished then we're able to then allocate the regional

[1:57:13] Voice 1: planning work to those planners. The other piece is the policy work and that is something that

[1:57:20] Voice 1: Regional Planning Committee will be looking at at the August meeting. I will be providing them

[1:57:26] Voice 1: with some suggested amendments to Trust Council's policies around prioritization mainly and also

[1:57:35] Voice 1: also introducing resource allocation to address how we prioritise and make recommendations

[1:57:43] Voice 1: to Trust Council on which projects should get priority over which other projects and

[1:57:49] Voice 1: maybe help Council through its policy to make those decisions. The intent is to have everything

[1:57:55] Voice 1: up and ready and you know policy in place by the end of term so 2022 is the election so that would

[1:58:06] Voice 1: be the the aims to have everything ready to go and it does take time because it is a shift

[1:58:12] Voice 1: in the way we do things and there's a lot of momentum in the old ways of doing things and

[1:58:16] Voice 1: there's so many little pieces in the background that have to change to make everything work

[1:58:22] Voice 1: work properly.

[1:58:23] Trustee Morrison (probable): Okay, I just really need to use a graphic here. So this is the insert. Thank you

[1:58:29] Trustee Morrison (probable): very much to whoever did the inserts, by the way, for the trust. This is came with my local taxes.

[1:58:34] Trustee Morrison (probable): This big black bar is the 74% on my taxes to local planning services. And this one little 1%

[1:58:41] Trustee Morrison (probable): over here is the application fees that are supposed to offset a large part of this. This is

[1:58:47] Trustee Morrison (probable): is what is being communicated to our taxpayers.

[1:58:50] Trustee Morrison (probable): And so we just need, and thank you very much.

[1:58:53] Trustee Morrison (probable): I'm so happy to see the next piece

[1:58:55] Trustee Morrison (probable): around the application fees,

[1:58:57] Trustee Morrison (probable): but I just really want us to take that into our thinking

[1:59:00] Trustee Morrison (probable): as we go forward.

[1:59:01] Trustee Morrison (probable): Thank you.

[1:59:03] Voice 23: Thank you, Trustee Morrison.

[1:59:04] Voice 23: Thank you, Director Muller.

[1:59:06] Voice 23: Are there any other questions from trustees on 7.1.3?

[1:59:13] Voice 23: No, so then I'm going to then take it by general consent

[1:59:16] Voice 23: to 7.1.3 update the regional planning work program be received for information so this

[1:59:23] Voice 23: now brings us to section 7.2 7.2.1 application processing services policy and model fees bylaw

[1:59:32] Voice 23: we have an rfd before us right there and this is coming from the regional planning committee

[1:59:40] Voice 23: committee. I'm not sure who's going to present this for us. Is that Director Mahler or Chair

[1:59:46] Voice 23: Bishaykin?

[1:59:48] Voice 1: So I believe Chair Bishaykin would like to make some opening comments and then I do have

[1:59:53] Voice 1: a very short PowerPoint presentation to share. So if Laurie could do

[1:59:56] Voice 1: that, that'd be great.

[1:59:57] Voice 1: Thank you.

[1:59:58] Voice 1: Thank

[1:59:58] Voice 23: you very much. So Chair Bishaykin.

[2:00:00] Voice 23: and the First Programs Committee.

[2:00:01] Voice 23: Thank you.

[2:00:02] Voice 23: And maybe just get a non-digital hand raising hands

[2:00:05] Voice 23: with those that are serving

[2:00:06] Voice 23: on the Regional Planning Committee.

[2:00:08] Voice 23: That would be great for context.

[2:00:13] Voice 23: Okay, over to you, Chair Beshekin.

[2:00:15] Trustee Busheikin (probable): Thank you, Chair Luckom,

[2:00:16] Trustee Busheikin (probable): and thanks for just that brief acknowledgement

[2:00:18] Trustee Busheikin (probable): of the members of the Regional Planning Committee.

[2:00:21] Trustee Busheikin (probable): This has been the, I would say,

[2:00:23] Trustee Busheikin (probable): the main project thus far this term.

[2:00:25] Trustee Busheikin (probable): As far as I remember,

[2:00:27] Trustee Busheikin (probable): it was on the top priorities list or the projects list

[2:00:31] Trustee Busheikin (probable): last term and was not it just there was so much other work it didn't get picked up so we started

[2:00:37] Trustee Busheikin (probable): really working on it at the beginning of the term and it's been a lot of a lot of work from staff

[2:00:45] Trustee Busheikin (probable): we've sent it back quite a few times and asked for a lot of research and detailing from staff

[2:00:51] Trustee Busheikin (probable): and we've had a lot of fairly deep discussions that are tied to this and it's it's I mean the

[2:00:59] Trustee Busheikin (probable): The report states this, but it's worth stating again, is how overdue this was.

[2:01:05] Trustee Busheikin (probable): It's been almost 15 years since the fees were looked at.

[2:01:11] Trustee Busheikin (probable): There's been a few tweaks here and there, but that's too long.

[2:01:15] Trustee Busheikin (probable): And that's, you'll see one of the pieces here is a built-in annual increase in fees tied roughly to CPI or inflation so that that does not happen again.

[2:01:32] Trustee Busheikin (probable): And so I just want to thank staff and RPC members for hard work and perseverance on this.

[2:01:43] Trustee Busheikin (probable): and I think that, you know, the recommended new fee schedule is quite a large change from what

[2:01:55] Trustee Busheikin (probable): was before, but I think in, you know, in response to what Deb Morrison was pointing out, it's,

[2:02:04] Trustee Busheikin (probable): and maybe, you know, this is just my opinion, but I don't think that most people would call it a

[2:02:09] Trustee Busheikin (probable): game changer in terms of income to the trust and that is one of the things that we struggled a lot

[2:02:15] Trustee Busheikin (probable): with as a committee and this is where we ultimately landed it certainly is a change

[2:02:23] Trustee Busheikin (probable): so that's all because I'm kind of going into the discussion and I should get on the speaker's list

[2:02:29] Trustee Busheikin (probable): for that so and also just one more thing though that this isn't just about the levels of fees

[2:02:38] Trustee Busheikin (probable): there's a lot more that has gone into this it's all reported and it'll some of it will come out

[2:02:42] Trustee Busheikin (probable): in the powerpoint it's also streamlining processes trying to make things uh more clear and more

[2:02:48] Trustee Busheikin (probable): consistent and that uh saves money and uh makes things uh work better in the long run

[2:02:58] Trustee Busheikin (probable): so thank you i turn it back over to you chair luckham thank

[2:03:01] Voice 23: you i'm just noticing there's

[2:03:03] Voice 23: quite a few cameras turned off and we just want to make sure that everybody's there

[2:03:06] Voice 23: Yeah, it looks like the Southern islands

[2:03:09] Voice 23: maybe lost your internet connection or something.

[2:03:12] Voice 23: And it's good for us to all know

[2:03:16] Voice 23: who's actually here, the public.

[2:03:17] Voice 23: The public is watching all of this stuff

[2:03:20] Voice 23: and it's good to see everybody participating.

[2:03:23] Voice 23: So Director Mahler, I'll turn it over to your slideshow

[2:03:27] Voice 23: and then I'll be looking for questions

[2:03:30] Voice 23: and then some motions.

[2:03:39] Voice 27: Are you there, David Marley? Your voice is muted.

[2:03:47] Voice 1: Sorry about that. I didn't realize it was muted.

[2:03:50] Voice 1: Yeah, the Regional Planning Committee asked me to put together a PowerPoint.

[2:03:55] Voice 1: And so the idea here is just to provide you some of the limitations and the expectations and the changes in the policy and the model fee by law.

[2:04:05] Voice 1: So I was going to quickly go through this with you.

[2:04:06] Voice 1: Okay, so the first limitation is legislation, which there's four areas, different pieces of legislation that allow us to collect fees.

[2:04:19] Voice 1: The Local Government Act for most of your applications, including subdivision referrals, the Liquor Control Licensing Act, Cannabis Control Licensing Act for those particular referrals, and the Islands Trust Act for the cost of processing, siting and use permits.

[2:04:35] Voice 1: The legislation does not allow us to collect fees for building permit referrals or Crown land referrals.

[2:04:46] Voice 1: We can only impose a fee to recover the cost. The Local Government Act uses the term average cost.

[2:04:54] Voice 1: The other acts all just say cover the cost. Fees cannot be used to impose a penalty.

[2:05:00] Voice 1: We can't use it to raise funds other than covering costs, and we can't use it to cover costs that are not related to the application.

[2:05:10] Voice 1: So those are some of the limitations that we have to consider when dealing with this.

[2:05:16] Voice 1: The other thing is that under the Islands Trust Act, the fees are established by the local trust committees.

[2:05:23] Voice 1: So to help that, Trust Council has three policies that deal with application processing.

[2:05:28] Voice 1: So we've got application processing services, we've got one on cost recovery agreements, and another one on extraordinary processing services guidelines.

[2:05:41] Voice 1: One of the problems that we've noted in the current fee bylaws and the policy is that the applying staff have to determine all the extraordinary processing at the start of the process.

[2:05:52] Voice 1: for example a rezoning and often that's not known until we've actually done an analysis

[2:05:58] Voice 1: or the the local trust committee has come back and asked us to you know to look into some

[2:06:06] Voice 1: particular issue so looking back the last time the council really looked at application processing

[2:06:13] Voice 1: was around the time that we did the review of local planning services is around 2007

[2:06:19] Voice 1: 2007. And the current fees structure and the fee bylaw was created around that time. In those

[2:06:27] Voice 1: bylaws and at that time, a variance of around 20% was included into the policy. That's a variance

[2:06:34] Voice 1: of 20%, mostly lower than what council had recommended the fee be. And that was really

[2:06:42] Voice 1: just to recognize local situations in certain, you know, certain conditions where the fee may

[2:06:51] Voice 1: not need to be as high for a variety of reasons. And the model fee bylaws was created for local

[2:06:57] Voice 1: trust committees to adopt. But the model fee bylaws never included any policy. So it kind of

[2:07:05] Voice 1: got lost. So we don't actually have a document to refer back to unless you go searching back

[2:07:12] Voice 1: through the records for it so generally the fees have not been substantially reviewed or updated

[2:07:17] Voice 1: since some trust committees have increased the fees but not in a comprehensive way

[2:07:24] Voice 1: uh and council did turn its mind i think around 2011 um to changing the fees but nothing became

[2:07:33] Voice 1: of that process i just uh this was there's two types of applications that you deal with or

[2:07:41] Voice 1: referrals and applications. The first is discretionary, so things like change of zoning,

[2:07:48] Voice 1: siting changes, setbacks, heights, and those are things that the trust committees have absolute

[2:07:54] Voice 1: authority to say yes or no to. So rezonings, temporary use permits, development variance

[2:07:59] Voice 1: permits are the three main ones there. The board of variance auditors is a separate board but

[2:08:04] Voice 1: similar thing they have the absolute authority to say no. Subdivision approval is really the

[2:08:11] Voice 1: the provincial approving officer has the authority to say no,

[2:08:14] Voice 1: not the local trust committee.

[2:08:17] Voice 1: And the non-farm use and subdivisions

[2:08:20] Voice 1: in the agricultural land reserve,

[2:08:22] Voice 1: both the local trust committees

[2:08:24] Voice 1: and the agricultural land commission

[2:08:25] Voice 1: have the discretion to say no to those as well.

[2:08:28] Voice 1: Or yes, I guess.

[2:08:30] Voice 1: The other one is the non-discretionary.

[2:08:32] Voice 1: So these are things where, you know,

[2:08:36] Voice 1: trust committee has to issue the permits

[2:08:40] Voice 1: provided it meets guidelines, for example.

[2:08:42] Voice 1: So development permits,

[2:08:44] Voice 1: searches, conservation permits,

[2:08:46] Voice 1: soil deposit, removal permits.

[2:08:49] Voice 1: Those pretty well you have to consider

[2:08:51] Voice 1: and you have to issue those as well.

[2:08:54] Voice 1: The other one is whether a permit's required

[2:08:58] Voice 1: before construction or a use.

[2:08:59] Voice 1: So a building permit,

[2:09:00] Voice 1: which is actually a regional district requirement,

[2:09:04] Voice 1: siting use permit for Denman and Hornby,

[2:09:06] Voice 1: and the liquor and cannabis permits

[2:09:08] Voice 1: by the liquor licensing branch.

[2:09:12] Voice 1: So I wanted to make that differentiation

[2:09:14] Voice 1: because that kind of helps a little bit

[2:09:15] Voice 1: in thinking about how you want to go about establishing fees.

[2:09:20] Voice 1: So the goals that we came up with

[2:09:24] Voice 1: through the Regional Planning Committee listed here,

[2:09:26] Voice 1: generally wanting to update the policies themselves

[2:09:32] Voice 1: and the list of services that somebody would get

[2:09:37] Voice 1: for paying a fee.

[2:09:38] Voice 1: So right now it's a little bit ambiguous and we wanted to tighten that up so it was a bit more clear as to what we would be charging a fee for.

[2:09:48] Voice 1: To provide guidance to establishing the fee to local trust committees, to also provide principles for the extraordinary services beyond the standard services.

[2:09:56] Voice 1: So what that means is a bit more clarity around when somebody would have to pay under the extraordinary services section of the bylaw and how we would go about doing that.

[2:10:08] Voice 1: To recover 100% or approximately 100% of the cost of the estimated average cost of processing applications, and the RFD is actually incorrect, it says 80%, but the policy is 100%.

[2:10:22] Voice 1: And allow lower costs for environmental protection and community benefit temporary use permits. So those are the main goals.

[2:10:30] Voice 1: and further goals is that the fee structure is easy to administer. Early on we considered something a

[2:10:37] Voice 1: bit more complicated which had a whole bunch of tiers and things like that but the administration

[2:10:42] Voice 1: of that would be pretty difficult and difficult for the public to understand and that the resultant

[2:10:49] Voice 1: fee bylaw would have a mechanism to keep up with inflation if trust committees did not make any

[2:10:54] Voice 1: changes to the bylaw so the regional planning committee began the review in 2009 and when we're

[2:11:02] Voice 1: considering the fees we used an aggregate of data on staff time that is we took a three-year period

[2:11:10] Voice 1: where we had an idea of how much recorded idea of how much time had been spent on each type of

[2:11:18] Voice 1: application not a specific application but each type and from that we could come up with some

[2:11:24] Voice 1: some good estimates of what the staff time is involved for those applications and then at

[2:11:29] Voice 1: council's request we also tracked actual cost of applications since June of 2020 and used that

[2:11:38] Voice 1: information to help us as well. So what has changed is that the three policies have been

[2:11:48] Voice 1: combined into a single policy to remove duplication and confusion. The policy clarifies what is

[2:11:55] Voice 1: included in the application fee and what would be extraordinary services covered by a cost

[2:12:00] Voice 1: recovery agreement. It removes the need for applying staff to determine extraordinary

[2:12:04] Voice 1: services at the start of the process, includes the automatic and reduced 2% increase to fees

[2:12:11] Voice 1: that would take effect on April 1st of every year. The fees are adjusted to cover the estimated

[2:12:17] Voice 1: estimated average cost of processing that type of application, and as I said, allows lower fees for environmental protection in development permit areas.

[2:12:26] Voice 1: So just looking at cost recovery currently, so over the past, it's actually six years here, but going left to right from 2016,

[2:12:37] Voice 1: you can see the amount of dollars that we brought in from the application fees.

[2:12:45] Voice 1: It's broken into two. The sponsored is the amount that the executive committee sponsored through the sponsorship policy.

[2:12:53] Voice 1: So you would add those two together to get the total revenue of application fees.

[2:12:58] Voice 1: So as you can see, it was climbing slowly and dropped in 2020 and then it's back up significantly in 2021.

[2:13:07] Voice 1: And currently we're sitting at about $166,000 for 2021.

[2:13:11] Voice 1: 2021. So there's a three-year average indicated below of $145,000 and the five-year average is

[2:13:19] Voice 1: $142,000. That's helpful. So the new fees then, like I said, they're based on the assessment of

[2:13:28] Voice 1: actual cost of time and actual cost of meeting halls, advertising, legal reviews, all the things

[2:13:34] Voice 1: that are built into the fee. So we revised the limits on what the fee covers. So we provided

[2:13:41] Voice 1: that extraordinary cost charges are included to be more specific and the automatic annual fee

[2:13:48] Voice 1: increase so i don't want to repeat too much there the um the cost recovery improvements then is uh

[2:13:55] Voice 1: you know so what i mean by this is the actual revenue that you will get from application fees

[2:14:02] Voice 1: will depend on several things happening one is that the model fee bylaw is adopted by local

[2:14:08] Voice 1: local trust committees that the amount of variation requested by local trust committees

[2:14:13] Voice 1: to model fee by-law, so that will make a difference to the actual amount of revenue, how well

[2:14:20] Voice 1: we adhere to the by-law and the policy and what is provided for a fee and what should

[2:14:25] Voice 1: be recovered through cost recovery.

[2:14:27] Voice 1: So if we're being really hard about that and the trust committee ask for another community

[2:14:35] Voice 1: meeting and the fee only includes one community meeting, then we would go back to the applicant

[2:14:41] Voice 1: to cover the cost of running that second community meeting. So that's where the cost recovery part of

[2:14:48] Voice 1: this and the extraordinary cost charges, I think, have the biggest ability to recover the full cost

[2:14:54] Voice 1: of the application processing. And then improvements within local planning services on standardizing

[2:15:00] Voice 1: staff reporting where possible to reduce our time and streamlining the processing of applications

[2:15:07] Voice 1: and referrals. And this is work that we're already working on with the current team and

[2:15:13] Voice 1: looking at other options to make that better. And the other thing I want to comment is that

[2:15:20] Voice 1: not all the planning time in local planning or what we consider current planning is actually

[2:15:27] Voice 1: on specific applications around 60 percent of that time is on dealing with general planning inquiries

[2:15:34] Voice 1: and those are not charged against any particular application because usually it's before the

[2:15:39] Voice 1: application comes in or it's just somebody wanting to know what they can do on the property

[2:15:44] Voice 1: and it may not generate an application so we need to maybe think a little bit more about

[2:15:49] Voice 1: how we can be more efficient and either look at how we can account for that cost or um

[2:15:57] Voice 1: reduce that cost the other one is that building permits are a big referral to us which we do

[2:16:05] Voice 1: do not receive a fee five regional districts refer them to us and then of all the regional

[2:16:13] Voice 1: districts that we have and you know so right now we have one full-time equivalent person

[2:16:19] Voice 1: working on the building permits and right and feeling that there's a limit as to what they

[2:16:26] Voice 1: can do right now so it's a lot of work for that so the next steps then is for trust council to

[2:16:33] Voice 1: consider adopting a revised policy with attached model fee by law and all local trust committees

[2:16:41] Voice 1: to consider updating the fee bylaws by adopting the model before April 1st of 2022 so if council

[2:16:48] Voice 1: adopts and follows the recommendations of staff and the regional planning committee

[2:16:52] Voice 1: The next step would be that staff would then create a bylaw for each local trust committee based on the model for them to consider in upcoming meetings over the next nine months or so.

[2:17:07] Voice 1: And then finally, one piece that didn't get completed was the model development approval information.

[2:17:14] Voice 1: We just had too many questions and felt it was distracting from the fee bylaws.

[2:17:19] Voice 1: So this is a piece that we'd like to finish and then add it as a future amendment to the application services policy.

[2:17:28] Voice 1: So with that, I'll pass it back to the chair and answer any questions if I can. Thank you.

[2:17:35] Voice 23: Very good, David. Thank you for that comprehensive report and thank you to the committee for the work.

[2:17:42] Voice 23: Let's go to questions. I have my own, but let's go with raising your hand.

[2:17:48] Voice 23: So we're going to start off with Peterson and Scott.

[2:17:54] Voice 20: Thank you, Director Marler.

[2:17:57] Voice 20: Could you just remind us what the approximate level of cost recovery is at present?

[2:18:07] Voice 1: Sorry, you mean in absolute numbers?

[2:18:10] Voice 1: Well,

[2:18:11] Voice 20: I think in regional planning committee, and I'm just, I'm asking you because I don't remember the number, but we discussed like approximately what percentage?

[2:18:21] Voice 1: Okay. So, yeah, I don't have the numbers on me, I'm afraid. The dollars that goes to local planning, a portion of that, around 50% of the planning time, goes to current planning.

[2:18:38] Voice 1: and roughly 60 percent of that is the inquiries so you know we're looking at probably about 20

[2:18:46] Voice 1: percent of all the dollars spent on local plan services is on actual application processing

[2:18:53] Voice 1: so I don't have those numbers in front of me I'm afraid.

[2:18:58] Voice 20: Okay yeah I just I remember early on in

[2:19:01] Voice 20: this process we were we we had those numbers or are close to the numbers and it seemed you know

[2:19:08] Voice 20: uh shockingly low and that essentially taxpayers were subsidizing a large portion of the cost of

[2:19:16] Voice 20: processing applications i just i was hoping you might have those numbers but that's okay

[2:19:20] Voice 1: no i don't but you're correct it is um you know the amount of um staff time and dollars spent

[2:19:27] Voice 1: on the actual applications is significantly more than um you know the 166 000 that you received in

[2:19:35] Voice 1: revenue for last year, but I don't have the actual exact numbers that I can tell you.

[2:19:42] Voice 23: First you scrap and then write.

[2:19:45] Voice 10: Thank you, David. I'd just like to ask, is this how

[2:19:50] Voice 10: regional districts and municipalities calculate their fees? Is it based on a similar kind of

[2:19:55] Voice 10: model?

[2:19:57] Voice 1: Well, I don't know how they do it, and they have different revenue streams. So

[2:20:02] Voice 1: one thing to keep in mind is that most municipalities and regional districts are

[2:20:07] Voice 1: interested in development. So they're interested in making it as easy as possible to develop

[2:20:12] Voice 1: and their cost recovery can come through other fees. You know they can about building permit

[2:20:19] Voice 1: fees for example right so you know it's likely that they could keep the cost down to encourage

[2:20:27] Voice 1: people to apply. Others like West Vancouver, North Vancouver and City of Vancouver they will go after

[2:20:36] Voice 1: the full amount. I know the City of Vancouver application fees can be $50,000 to $75,000

[2:20:43] Voice 1: depending on what you're doing, but they're talking about multi-family high-rises in the

[2:20:49] Voice 1: city centre, so that's still a small amount for the applicant, but it covers the cost of their

[2:20:56] Voice 1: staff and their processes.

[2:20:59] Voice 22: I've worked for two regional districts and we've never come close to

[2:21:03] Voice 22: 100% of cost recovery on rural land use applications. It ranges from where we are

[2:21:12] Voice 22: right now at the Islands Trust up to maybe 75%. I would suggest that the current fees we charge

[2:21:21] Voice 22: are not completely out of line with what you would find in various jurisdictions, but certainly

[2:21:25] Voice 22: there's different motivations for the organizations.

[2:21:29] Voice 10: That's exactly what I wanted to know.

[2:21:31] Voice 10: I just wanted you know somebody asked me on the island I can just say it's comparable to other

[2:21:36] Voice 10: jurisdictions thank you if

[2:21:38] Voice 22: this passes this

[2:21:39] Voice 22: will be higher than most other jurisdictions

[2:21:41] Voice 22: I would suggest by quite a bit that's good

[2:21:45] Voice 23: so thank you trustee Scott there was I saw

[2:21:49] Voice 23: trustee Wright's hand up there did you get your question answered yes

[2:21:53] Voice 41: I did and the same people

[2:21:56] Voice 41: were concerned that these costs were higher than uh comparative uh other uh agencies but uh i i

[2:22:03] Voice 41: thank uh director marta for answering that thanks

[2:22:06] Voice 23: trustee alan

[2:22:07] Trustee Allen (probable): yes um i was wondering

[2:22:14] Trustee Allen (probable): we've been looking at hornby island well first of all we had our apc look at uh

[2:22:17] Trustee Allen (probable): our bylaw enforcement notification fines um that's another subject but um we've been looking at um

[2:22:25] Trustee Allen (probable): temporary use permits and they're currently $1,100 on Hornby and we would like to see it

[2:22:35] Trustee Allen (probable): go lower and that would be a separate view from LTC and just because I think it's a barrier the

[2:22:43] Trustee Allen (probable): current cost to apply for excuse me temporary use permits which is we're looking at in terms

[2:22:49] Trustee Allen (probable): of seasonal housing and various other options like including what you included they've lowered

[2:22:54] Trustee Allen (probable): their application $350 for the seasonal housing that they mentioned. So I'm just

[2:23:03] Trustee Allen (probable): wondering, is that a possibility? And also, have you thought of in terms of getting the

[2:23:08] Trustee Allen (probable): temporary use permit application process cheaper is to actually batch applications?

[2:23:16] Trustee Allen (probable): Like if you can batch like temporary use permits for temporary dwellings between

[2:23:21] Trustee Allen (probable): between May and September or something like that.

[2:23:24] Trustee Allen (probable): Has that ever been looked at in terms of batching,

[2:23:27] Trustee Allen (probable): in terms of cost recovery and allowing cheaper fees?

[2:23:33] Voice 1: Yeah, and I think that is exactly what they're doing in,

[2:23:37] Voice 1: I think, Stefano, you could like make the fee cheaper

[2:23:43] Voice 1: by batching it and providing it all in one single application.

[2:23:47] Voice 1: But no, we haven't specifically looked at that,

[2:23:50] Voice 1: but that's definitely a policy that you could consider the um yeah because the cost of the fee

[2:23:56] Voice 1: for a temporary use permit it's the advertising uh the cost and then the other piece obviously

[2:24:02] Voice 1: is the staff time to process that thank

[2:24:07] Voice 23: you um and trustee scott you'll have to lower your hand

[2:24:11] Voice 23: if i'm not mistaken trustee rockefeller and johnston and i'll put myself on the list to

[2:24:18] Voice 23: ask a couple questions um

[2:24:23] Voice 3: yeah i just had a question so the um the we while this would be

[2:24:30] Voice 3: the proposal would be higher than other similar regional governments um i was also i was just

[2:24:36] Voice 3: wondering would the percentage though be somewhat equivalent because we have a lot more planning i

[2:24:42] Voice 3: think involved with our applications with the environmental aspect so i was just wondering

[2:24:45] Voice 3: like percentage wise would we be more similar or comparable?

[2:24:52] Voice 1: Yeah it's hard to say and I always

[2:24:55] Voice 1: find it difficult to compare the islands trust to local governments because as you said the complexity

[2:25:01] Voice 1: in the islands I think far outweighs what you'll see in a local government.

[2:25:06] Voice 1: One is that we're dealing with more than just a local trust committee we've got government

[2:25:11] Voice 1: agencies and we also have very extensive first nations considerations and and engagement with

[2:25:18] Voice 1: them so that's that's one the two is that we often have people that they're not developers they're

[2:25:26] Voice 1: you know landowners that would just like to do something with the land so there's a lot of

[2:25:32] Voice 1: hand-holding by the planners to help them through the process whereas in a municipality more likely

[2:25:37] Voice 1: to have a professional company that just does planning work and represents the applicant and

[2:25:44] Voice 1: they know the city they know exactly what to do to get their permissions through so when you add

[2:25:51] Voice 1: all that up I think you'll it's it's so much different in a rural unincorporated area than

[2:25:58] Voice 1: it would be in a municipality thank

[2:26:03] Voice 23: you uh trustee johnston and maybe trustee allen has his hand up

[2:26:10] Voice 23: a second time just

[2:26:13] Voice 26: johnson i

[2:26:15] Voice 21: i'm not clear is this a time for questions or is this a time for

[2:26:20] Voice 21: to for me to express my concerns about this well

[2:26:25] Voice 23: i think this is time for questions and um if you

[2:26:28] Voice 23: want to speak to the motion once it's on the table that would be the time to express your concerns

[2:26:33] Voice 23: why you may or may not be in favor of it okay i'll i'll speak later thank you very much sir

[2:26:39] Voice 23: appreciate that trustee allen did you have another question uh

[2:26:43] Trustee Allen (probable): yes i do sorry um so if we go with

[2:26:45] Trustee Allen (probable): these recommendations in particular the second one um does that mean that local trust committees

[2:26:51] Trustee Allen (probable): cannot change an application fee for instance what i just mentioned excuse me temporary use

[2:26:57] Trustee Allen (probable): permit are we stuck in this are we stuck with this regional model so

[2:27:05] Voice 1: this is the council

[2:27:08] Voice 1: considering budgets and trying to provide recommendations to local trust committees

[2:27:13] Voice 1: on what the appropriate fees based on what we have right now the policy would then say if you

[2:27:21] Voice 1: want to reduce the fees by 20 it seems that that would be supported by the executive committee

[2:27:27] Voice 1: because that's in the policy you could of course come back with something different and just take

[2:27:32] Voice 1: your chances whether or not the executive committee is going to agree or not agree with you on that

[2:27:37] Voice 1: particular fee but you know the legislation is you can recover up to the average cost so obviously

[2:27:46] Voice 1: you can recover less you just can't go you can't go over you can't you know like charge double the

[2:27:54] Voice 1: the average cost for example thank

[2:27:59] Voice 23: you and uh trustee scott again um i'm going to insert myself

[2:28:06] Voice 23: after trustee scott because we're going around in circles now by the way yeah

[2:28:10] Voice 10: just a very quick

[2:28:12] Voice 10: question it says in the second part of this consider ltcs will consider so that doesn't

[2:28:19] Voice 10: mean we have to adopt it it means we'll just consider it right yeah

[2:28:24] Voice 1: correct i mean i can't

[2:28:25] Voice 1: tell local trust committees what to do so

[2:28:28] Voice 22: david be very clear with the trust council about exactly

[2:28:32] Voice 22: that question it's been asked already and now it's being asked again just clarity around the

[2:28:38] Voice 22: requirements or lack of requirements associated with the passage of the model bylaw and how to

[2:28:42] Voice 22: be implemented in ldc level yeah

[2:28:45] Voice 1: so it is up to the local trust committees whether or not it wants

[2:28:48] Voice 1: to adopt a new fee bylaw and what it adopts in that bylaw so it is the local trust committee's

[2:28:54] Voice 1: authority to set the fees for their local trust area and this is trust council making recommendations

[2:29:01] Voice 1: to local trust committees on what council believes would be appropriate if it passes if council

[2:29:08] Voice 1: passes these resolutions thank

[2:29:13] Voice 23: you very much um i promised i was going to insert myself in here

[2:29:17] Voice 23: but i see trustee lumber is taken so i'm just going to ask my questions um with respect to

[2:29:22] Voice 23: building permit referrals i understand that there's not a lot of work associated with building

[2:29:27] Voice 23: permit referral it just requires to be sure that whatever the building permit that's being issued

[2:29:32] Voice 23: aligns with the local ocp and lub um and but it uh but over time of course with hundreds of permits

[2:29:41] Voice 23: that accumulates to a significant amount of money um and so is there would there be a necessity for

[2:29:49] Voice 23: a local government act change or islands trust act legislation change in order to facilitate

[2:29:55] Voice 23: So is it us collecting a building permit referral fee?

[2:30:00] Voice 1: uh that is correct yes okay

[2:30:02] Voice 23: thank you um the next question i have um is you showed that graph there

[2:30:08] Voice 23: earlier about recovered fees versus apple oh sorry recovered fees over the years and you showed that

[2:30:14] Voice 23: there was a trending going up and i was just wondering from that graph how is it that

[2:30:19] Voice 23: application volume is identified in that that that's just not a trend that we've got more

[2:30:25] Voice 23: or volume of applications

[2:30:26] Voice 23: as opposed to the amount of money

[2:30:28] Voice 23: that we're actually recovering?

[2:30:31] Voice 1: Yeah, I didn't show the application volumes

[2:30:33] Voice 1: in that graph.

[2:30:34] Voice 1: So that's just the dollars that we've brought in.

[2:30:37] Voice 23: So is that a true figure then

[2:30:39] Voice 23: or is there some distortion potentially there?

[2:30:44] Voice 1: Sorry, I'm not understanding the question.

[2:30:45] Voice 1: True figure of?

[2:30:46] Voice 1: The

[2:30:47] Voice 23: recovered fees.

[2:30:48] Voice 23: Are we actually seeing a per application

[2:30:50] Voice 23: recovery cost going up

[2:30:53] Voice 23: or are we just getting more fees

[2:30:54] Voice 23: because there's more applications no

[2:30:57] Voice 1: i think it's more fees because we have more applications

[2:31:00] Voice 23: okay thank you sorry that

[2:31:01] Voice 23: that was the answer so finally uh sixty percent of the fee of the cost

[2:31:07] Voice 23: is general planning so that leaves forty percent i'm guessing that we're not getting forty percent

[2:31:14] Voice 23: back on application fees okay thank you i'll go now to trustee longer ice and then be shaken

[2:31:22] Voice 23: yeah

[2:31:23] Voice 8: i just wanted to comment on the issue of the 20 reduction by local trust committees

[2:31:29] Voice 8: that would be based upon some sort of determination as to what the direct costs i guess that occur

[2:31:36] Voice 8: locally compared to the figures used in the bylaw to create the direct costs because there was a

[2:31:43] Voice 8: a policy one page that had a breakout of each component for like a public hearing

[2:31:51] Voice 8: during meetings, et cetera.

[2:31:55] Voice 8: And so they would have to sort of substantiate

[2:31:58] Voice 8: how their costs vary from the model fee by-law,

[2:32:03] Voice 8: which is a trust-wide average.

[2:32:06] Voice 8: That's my understanding.

[2:32:08] Voice 8: Am I correct on that?

[2:32:11] Voice 1: You could do that.

[2:32:12] Voice 1: I think the 20% reduction is really more

[2:32:15] Voice 1: of a political desire, I think,

[2:32:20] Voice 1: for to allow trust committees to come back with something that's a little bit less

[2:32:25] Voice 1: and the reasoning for it I don't think is necessarily you know from my perspective from

[2:32:31] Voice 1: a legislation's perspective is not important maybe politically it is maybe the executive would like

[2:32:36] Voice 1: to know that but again you know the requirement is that you can recover up to the average cost

[2:32:45] Voice 1: So obviously you can recover less if you want.

[2:32:47] Voice 1: So your local trust committee might decide

[2:32:50] Voice 1: that taxpayers should pay more

[2:32:52] Voice 1: and the developers should pay less.

[2:32:54] Voice 1: And what the executive is saying is that

[2:32:56] Voice 1: if that variance is 20%, generally they'll be okay with it.

[2:33:01] Voice 1: There's no stipulation in the policy

[2:33:04] Voice 1: as to the rationale for that.

[2:33:13] Voice 8: Yeah, just so political or actual direct costs

[2:33:16] Voice 8: is what

[2:33:17] Voice 23: you're saying then.

[2:33:18] Voice 8: yeah okay

[2:33:20] Voice 23: trustee beshaken uh regional planning committee you have one question and then perhaps

[2:33:26] Voice 23: um you might like to table the motion i don't see any other hands up um

[2:33:30] Trustee Busheikin (probable): yes thanks and um so

[2:33:32] Trustee Busheikin (probable): my question is back to that obviously uh key question about the uh the balance between sort

[2:33:43] Trustee Busheikin (probable): or the freedom of choice that the LTCs have versus, you know, us needing to work as a

[2:33:49] Trustee Busheikin (probable): federation.

[2:33:50] Trustee Busheikin (probable): Just to get a little more into detail, like if an LTC reviewed their fees and created

[2:33:56] Trustee Busheikin (probable): a bylaw that was not fully in line with this, let's say some fees were still lower than

[2:34:02] Trustee Busheikin (probable): the 20% variation, could that then be refused by executive committee?

[2:34:10] Trustee Busheikin (probable): Or is there freedom still to actually move forward in variance with this?

[2:34:17] Voice 1: So the Executive Committee under the Islands Trust Act has authority to refuse any local trust committee bylaw for any reason.

[2:34:25] Voice 1: So they could disagree with the local trust committee and refuse to approve the bylaw.

[2:34:31] Trustee Patrick (probable): Thanks.

[2:34:34] Voice 23: So no further questions.

[2:34:35] Voice 23: Trustee Bishaykin or Chair Bishaykin of Regional Planning Committee, do you want to make a motion?

[2:34:40] Trustee Busheikin (probable): Yes.

[2:34:40] Trustee Busheikin (probable): Yes, so I will make the first one here I assume or do you think I'm sure like I should just make them.

[2:34:47] Trustee Busheikin (probable): I think I can make them together really because they, they work together set.

[2:34:53] Voice 26: It looks to me like that's reasonable. Okay.

[2:34:56] Trustee Busheikin (probable): I

[2:34:56] Voice 26: move policies and one is about the adoption of the process yes

[2:35:01] Voice 26: by lots of their apartment is does it make them separate.

[2:35:05] Voice 26: Make them separately.

[2:35:06] Voice 26: Sorry?

[2:35:08] Voice 26: Make them separately.

[2:35:09] Trustee Busheikin (probable): Separately, okay, so the first one.

[2:35:11] Trustee Busheikin (probable): I move that trust council repeal policy 5.6.1,

[2:35:14] Trustee Busheikin (probable): application process services,

[2:35:17] Trustee Busheikin (probable): policy 5.6.2, cost recovery agreements,

[2:35:20] Trustee Busheikin (probable): and policy 5.6.3,

[2:35:22] Trustee Busheikin (probable): extraordinary processing services guidelines,

[2:35:25] Trustee Busheikin (probable): and replace them with policy 5.6.1,

[2:35:28] Trustee Busheikin (probable): application processing services.

[2:35:31] Voice 23: All right, move seconded by Trustee Peterson.

[2:35:35] Voice 23: is it necessary to speak to the motion no so then uh anybody wish to address the motion

[2:35:43] Voice 23: i see trustee johnson has raised his hand this is to do with repeal go

[2:35:49] Voice 21: ahead it's to do with

[2:35:52] Voice 21: repeal and replacing yes so it is about the motion correct

[2:35:59] Voice 23: uh yeah but the next motion is

[2:36:01] Voice 23: to consider the adoption of a new application processing fee i don't think that's correct

[2:36:07] Voice 21: no

[2:36:08] Voice 22: sir so the first is to to repeal and then approve as a trust council policy 561

[2:36:16] Voice 22: and the second is a recommendation for the local trust committees too oh i see sorry thank you uh

[2:36:21] Voice 23: you're i stand corrected go ahead trustee

[2:36:24] Voice 21: johnson okay my concern is uh strictly from the ski

[2:36:28] Voice 21: key perspective. We have a very small community population, something like 400. We'll know in the

[2:36:35] Voice 21: next months what it is now. People, you know, we have zoning because years ago a planner told us

[2:36:45] Voice 21: we should have zoning and we more or less zoned what people were doing that was not residential

[2:36:50] Voice 21: and all pieces are residential except those. We've got quite a number of zones. We've also got

[2:36:58] Voice 21: a problem that there's a lot of land use that's going on that is not, doesn't have the zoning

[2:37:05] Voice 21: appropriate for its use or its use appropriate for its zoning. A couple of recent things have

[2:37:13] Voice 21: come up. Nobody has ever bought a piece of property in an area because they were allowed

[2:37:17] Voice 21: to open a business in that area. We don't have a commercial zone. We don't have an industrial zone.

[2:37:24] Voice 21: own. People own a piece of land, and they live there, and they often or sometimes open a small

[2:37:31] Voice 21: business there, which we're permitted to do under a homeowner enterprise situation.

[2:37:40] Voice 21: The fees we currently have, I'm told by people, do not support a business. It takes pretty much

[2:37:49] Voice 21: the profits that could be expected from a year to pay the $4,400 rezoning application fee

[2:37:56] Voice 21: that we currently have. That obviously varies, but it's very difficult to open a business if

[2:38:05] Voice 21: your first expense is $4,400 to ask permission to or to get a rezoning. I was told recently by one

[2:38:17] Voice 21: that I can either feed my kids or I can apply for a rezoning, I'm not going to apply for a rezoning.

[2:38:24] Voice 21: I can't afford to. I also think that the benefit is to the person applying for the rezoning,

[2:38:35] Voice 21: but a huge part of the benefit is to the community. They get to comment on, know about,

[2:38:41] Voice 21: put in their views as the local trust committee decides on these things, or often it's referred

[2:38:46] Voice 21: to the APC but at the community discussion and I feel like it's it's not fair to ask in a small

[2:38:54] Voice 21: situation like this the landowner who is going to benefit the benefits of which will be relatively

[2:39:01] Voice 21: meager to pay all the costs I think the community should pay some of them and I would say 50 50 is

[2:39:09] Voice 21: is not a bad compromise.

[2:39:12] Voice 21: So that's really my concern.

[2:39:14] Voice 21: I think it will, you know, if this passes,

[2:39:18] Voice 21: it will exacerbate our disparity between what's permitted

[2:39:22] Voice 21: and what's being done.

[2:39:25] Voice 21: Okay,

[2:39:26] Voice 23: thank you, Trustee Johnston.

[2:39:28] Voice 23: I'm going to go now to Trustee Peterson

[2:39:30] Voice 23: and then Trustee Rockefeller on the motion.

[2:39:35] Voice 20: Thank you, Chair.

[2:39:37] Voice 20: I'm going to disagree with my fellow Trustee

[2:39:42] Voice 20: because I actually don't think you know Laskiti notwithstanding I don't think it's actually fair

[2:39:47] Voice 20: to ask taxpayers to pay for substantial portions of development and I think that

[2:39:58] Voice 20: our own local situation is not representative of the wider situation in the trust

[2:40:04] Voice 20: And I think that in many cases, applications do result in substantial profit for the applicant or potential substantial profit for the applicant.

[2:40:19] Voice 20: And I think in all cases where there isn't a community benefit, where there is a private benefit, that I don't think it's reasonable to ask the taxpayers to subsidize private profit or private advantage.

[2:40:37] Voice 20: and and so I am in support of this of this motion and I also just want to point out to my fellow

[2:40:49] Voice 20: trustee that you know we will have opportunity to customize if if that's seen if seen necessary by

[2:40:59] Voice 20: our local trust committee so I am in support of this motion for those reasons thank

[2:41:06] Voice 23: you very much

[2:41:07] Voice 23: Trustee Rockefeller then Busheka.

[2:41:11] Voice 3: I'm strongly in support of this motion I think removing even a

[2:41:16] Voice 3: portion of the burden financial burden from our community members and transferring that to the

[2:41:22] Voice 3: developers is appropriate and most of the almost all the applications for development do result in

[2:41:31] Voice 3: significant revenue increase so I'm in full support of this. Thank

[2:41:35] Voice 23: you very much Trustee

[2:41:36] Voice 23: Trustee Boucher.

[2:41:38] Trustee Busheikin (probable): Hi, yeah, just a brief follow-up to Trustee Johnston.

[2:41:41] Trustee Busheikin (probable): I mean, I understood what he was saying,

[2:41:45] Trustee Busheikin (probable): and I think it can be a matter of concern,

[2:41:48] Trustee Busheikin (probable): but I think that it may mean looking then

[2:41:52] Trustee Busheikin (probable): at the local bylaws and creating a commercial area

[2:41:56] Trustee Busheikin (probable): or looking at what a home occupation is.

[2:42:00] Trustee Busheikin (probable): If it's a small business

[2:42:02] Trustee Busheikin (probable): that isn't going to make much money,

[2:42:04] Trustee Busheikin (probable): it likely is also a low-impact business.

[2:42:06] Trustee Busheikin (probable): And I think having local businesses in the interest of the community, it allows people to stay local and shop local and have a local economy instead of going off island or ordering from Amazon.

[2:42:17] Trustee Busheikin (probable): So I would just say that if that maybe it's a deeper issue and it's a bylaw issue.

[2:42:23] Trustee Busheikin (probable): Thanks.

[2:42:27] Voice 23: I'm not seeing any other.

[2:42:30] Voice 23: Oh, Janine

[2:42:31] Voice 4: Dodd. Sorry, Janine. Over to you.

[2:42:34] Voice 4: Okay. I just, after I listened to Trustee Johnson's concerns, and I just think that he has valid concerns. The problem with all of this application processing and the island's trust in general is that each island is quite unique in its development, and so it's very difficult to have one size fits all.

[2:42:56] Voice 4: all. So he has my sympathy. I also, what Trustee Brzezinski said, is that in fact, you can as Maine,

[2:43:03] Voice 4: we have a lot of home occupations. So you can enable quite a bit of commercial development

[2:43:07] Voice 4: without having to go to rezoning. So perhaps, Trustee Johnston, you can have a chat with one

[2:43:14] Voice 4: of us and we can explain that to you. I support the, actually the motion because I do know that

[2:43:21] Voice 4: we're way behind on our application fees. And I know it's going to be painful for some people.

[2:43:26] Voice 4: but we do need to move towards a better force,

[2:43:28] Voice 4: better system of doing fees.

[2:43:31] Voice 4: Thank you.

[2:43:32] Voice 4: Thank

[2:43:33] Voice 23: you very much, Trustee Dodds.

[2:43:35] Voice 23: I don't see any other questions,

[2:43:39] Voice 23: but I'm now going to call the vote.

[2:43:40] Voice 23: So please raise your hand digitally

[2:43:44] Voice 23: and keep it up until I tell you to take it down.

[2:43:51] Voice 23: Trustee Dodds is in favor.

[2:43:53] Voice 23: I am in favor.

[2:43:54] Voice 23: Trustee Thorne is in favor or is, okay.

[2:43:58] Voice 23: Okay. Digital hands.

[2:44:01] Voice 25: That's 22 in favor.

[2:44:02] Voice 23: How many?

[2:44:04] Voice 23: 22.

[2:44:05] Voice 23: Okay, good. So that ostensibly probably carries, but I'll call for you to lower your hands.

[2:44:12] Voice 23: Give that a moment. And now I'm going to ask for those opposed. Please raise your hands.

[2:44:23] Voice 23: Okay, I have one opposed. And so thank you very much, Council. That carries.

[2:44:28] Voice 23: Trustee Beshekin, can I go back to you for the second motion?

[2:44:30] Voice 23: Yes,

[2:44:31] Trustee Busheikin (probable): thank you. I move that Trust Council request to all local trust communities to consider adoption of a new application processing fees bylaw based on the model fees bylaw attached to policy 5.6.1 application processing services.

[2:44:48] Voice 23: All right, so that's moved. Seconder, Trustee Longer? Thank you. Do you wish to speak? I think it's apparent. Is it necessary to speak to the motion?

[2:44:59] Voice 23: No, okay, thank you.

[2:45:00] Voice 23: So I'm going to ask if there's anybody

[2:45:02] Voice 23: that wishes to speak to the motion.

[2:45:05] Voice 23: And so I see Trustee Allen's hand is up on the motion.

[2:45:15] Voice 23: Hands are bouncing up and down here.

[2:45:18] Voice 23: So those that wish to speak to the motion

[2:45:21] Voice 23: have now got Rogers and Langer X.

[2:45:23] Voice 23: Rogers, over to you.

[2:45:24] Trustee Rogers (probable): I just want to say I'm going to support this motion.

[2:45:27] Trustee Rogers (probable): I want to thank the RPC for all the work they've done

[2:45:31] Trustee Rogers (probable): on what was the challenging and long overdue review of this so thank you to all of you for

[2:45:36] Trustee Rogers (probable): that work and for the staff of course as well thank

[2:45:41] Voice 23: you uh trustee rodgers

[2:45:43] Voice 8: trustee long rice

[2:45:44] Voice 8: yeah oh thank you yeah yeah it has been a lot of work i have one friendly amendment to put forward

[2:45:51] Voice 8: and that is in regards on page 195 the definition of estimated direct costs

[2:45:59] Voice 8: um it says bear

[2:46:02] Voice 23: with me a second here we're actually the motion on the table is um that

[2:46:09] Voice 23: local trust committees consider adoption of the new application processing fee bylaw which was

[2:46:14] Voice 23: approved in the previous motion um met i i i said i presume we could amend it at this point but

[2:46:24] Voice 23: that's not the motion that's on the table are

[2:46:27] Voice 8: we not passing the bylaw itself no the wording

[2:46:32] Voice 8: of the bylaw no sorry okay um

[2:46:41] Voice 23: and so you know up to council if there was a necessity to amend the

[2:46:48] Voice 23: bylaw we would need to table this motion and it would get very complicated quickly an amendment

[2:46:58] Voice 23: would have to be debated.

[2:47:00] Voice 23: And then we would have to come back to this motion.

[2:47:04] Voice 23: But so I'm gonna leave that up to the trustees,

[2:47:10] Voice 23: but what we have is a motion to ask local trust committees

[2:47:15] Voice 23: to consider adoption of the new application fees bylaw.

[2:47:18] Voice 23: And that's up on the screen there.

[2:47:20] Voice 23: So are there any other speakers on the motion on the table?

[2:47:25] Voice 23: I'm not seeing any.

[2:47:27] Voice 23: So I'm gonna call for the vote.

[2:47:29] Voice 23: and raise your hands and keep them up all those in favor welcome is in favor thorn is in favor

[2:47:36] Voice 23: dodge is in favor that would be 21. all right so that's 21 so that carries are those uh lower your

[2:47:48] Voice 23: hands okay thank you everybody and now those that are opposed please raise your hands and i see

[2:48:01] Voice 23: trustee allen so that's one opposed and so that does indeed carry so thank you everybody

[2:48:10] Voice 23: So we are at, we're at 11.49, we have 10 minutes remaining.

[2:48:21] Voice 23: The Honours Trust Conservancy is our next item before the break, but quite honestly, 10 minutes is not going to be enough for that section.

[2:48:31] Voice 23: It's about an hour.

[2:48:33] Voice 23: It's about an hour.

[2:48:34] Voice 23: It's about an hour.

[2:48:35] Voice 23: hour um obviously the opportunity here just exists to go to our lunch break and come back

[2:48:43] Voice 23: 10 minutes early um we have a full hour for that lunch break um if council is willing we can just

[2:48:49] Voice 23: quickly look at the consent agenda items and determine whether or not we wanted to approve

[2:48:55] Voice 23: those as presented or have any discussion council are you willing to spend another 10 minutes

[2:49:00] Voice 23: together to advance the agenda.

[2:49:03] Voice 23: I see generally nodding.

[2:49:05] Voice 23: So I'm going to take that as a general consent.

[2:49:08] Voice 23: So therefore we'll come back to the Isle of Conservancy

[2:49:11] Voice 23: after the break.

[2:49:13] Voice 23: So we're in the administrative services finance section,

[2:49:19] Voice 23: ably directed by Julia Mobs

[2:49:22] Voice 23: and want to just acknowledge the work that she does for us.

[2:49:25] Voice 23: And thank you, Julia.

[2:49:26] Voice 23: And so we have three items here for general consent.

[2:49:29] Voice 23: the financial planning committee work program at 9.11,

[2:49:33] Voice 23: 9.12 is the March 31st financial report, 9.12,

[2:49:38] Voice 23: director of administrative services report at 9.1.3.

[2:49:42] Voice 23: And it's entirely possible that director Mobs

[2:49:44] Voice 23: might want to address council as well.

[2:49:47] Voice 23: And I'll just, so I'll just ask initially,

[2:49:51] Voice 23: are there any trustees that wish to address

[2:49:53] Voice 23: any of those three items that are here

[2:49:55] Voice 23: for adoption by general consent?

[2:49:57] Voice 23: and I'll look for digital hands if you don't mind.

[2:50:00] Voice 23: I see one digital hand in Bushekin.

[2:50:02] Voice 23: Go ahead Laura.

[2:50:04] Trustee Busheikin (probable): Yeah, thank you.

[2:50:06] Trustee Busheikin (probable): The 9.1.1 financial planning committee work program.

[2:50:10] Voice 23: Okay, so we'll pull that.

[2:50:11] Voice 23: Anything else trustees?

[2:50:15] Voice 23: Okay, so then we, so then therefore I'm gonna receive

[2:50:20] Voice 23: for information items 9.1.2 and 9.1.3 by general consent.

[2:50:26] Voice 23: And I do just provide the opportunity for Director Moffs

[2:50:29] Voice 23: if she wishes to address council otherwise we'll go to 9.11 and there may be some questions that

[2:50:34] Voice 23: you'll need to answer there director mobs over to you uh

[2:50:39] Voice 2: sure thank you mr chair and good afternoon

[2:50:41] Voice 2: or good morning council nice to see you all uh i do just want to mention briefly um we had a delay

[2:50:48] Voice 2: this year in the timing of our financial statement audit and so um that is part of why you're seeing

[2:50:55] Voice 2: the full financial statement package at 9.1.2, attachment two, those financial statements are

[2:51:02] Voice 2: still in draft format. Normally those financial statements would be received by Trust Council

[2:51:06] Voice 2: with the auditor's report attached and Trust Council would be approving those financial

[2:51:11] Voice 2: statements at this meeting. Because we had a delay in our audit this year, we don't yet have

[2:51:15] Voice 2: the auditor's report. These financial statements are here for you in draft and the intention is

[2:51:20] Voice 2: is once we have the final audit report,

[2:51:23] Voice 2: we will circulate these financial statements

[2:51:25] Voice 2: to council for approval via RWM.

[2:51:29] Voice 2: We don't expect changes to those financial statements

[2:51:32] Voice 2: from what is presented in this financial statement

[2:51:35] Voice 2: or in this agenda.

[2:51:37] Voice 2: And so it should hopefully be a fairly easy approval

[2:51:40] Voice 2: via RWM, but if there are any changes,

[2:51:43] Voice 2: those will be highlighted in the email to you.

[2:51:45] Voice 2: Happy to take questions on that.

[2:51:47] Voice 2: I just wanted to make council aware of that situation.

[2:51:51] Voice 23: Right, so outside of 9.1.1,

[2:51:55] Voice 23: are there any other questions

[2:51:57] Voice 23: that anybody wishes to ask Director Mott?

[2:52:01] Voice 23: I'm not sure if Trustee Beshek in your hand

[2:52:03] Voice 23: is still up for the 9.11

[2:52:06] Voice 23: or the other question for Director Mott?

[2:52:10] Voice 23: Okay, that's disappeared.

[2:52:11] Voice 18: Okay, so no questions.

[2:52:12] Voice 23: You come up easy there, Director Mott,

[2:52:13] Voice 23: and we'll have it back.

[2:52:15] Voice 23: And thank you for your work

[2:52:16] Voice 23: and service to the Islands Trust.

[2:52:18] Voice 23: So

[2:52:18] Trustee Busheikin (probable): 9.1.1

[2:52:19] Voice 23: was Trustee Beshek,

[2:52:21] Voice 23: Dakin, you had a question on the financial planning committee work program report.

[2:52:25] Trustee Busheikin (probable): Yes, and it's a question about the, I guess, about the projects list that doesn't appear here.

[2:52:34] Trustee Busheikin (probable): Earlier in the term, there was a project on one of those lists about examining trustee remuneration in light of a report, I believe, on best practices that had been issued by UBCM, I think a couple of years ago.

[2:52:50] Trustee Busheikin (probable): It's a bit of a vague memory. And as I remember, at one point, we as a committee, FPC, moved that off the top priorities list as being not a priority.

[2:53:01] Trustee Busheikin (probable): However, I mean, a couple of things in the work on the ITPS policy statement, we're talking about equity and diversity in our communities and being able to have elected officials that also represent diversity and equity, I think does entail having a look at remuneration.

[2:53:21] Trustee Busheikin (probable): um and although the next election is a ways away there's already talk on my island about who would

[2:53:28] Trustee Busheikin (probable): run and who wouldn't and the question of remuneration comes up quite a bit because

[2:53:34] Trustee Busheikin (probable): i'm hearing oh it would be good to have young people and people who have families and um and

[2:53:40] Trustee Busheikin (probable): diversity so i'm just wondering and i don't really need an answer but um you know if you remember

[2:53:45] Trustee Busheikin (probable): that item and if it could be brought onto the agenda

[2:53:48] Trustee Busheikin (probable): for a consideration of making it a project

[2:53:52] Trustee Busheikin (probable): to get done before the end of term at the next FPC.

[2:53:56] Voice 23: Vice Chair Groves, the Financial Planning Committee,

[2:54:00] Voice 23: perhaps, and then perhaps Director Muller,

[2:54:03] Voice 23: do you have any recollections on that item?

[2:54:07] Voice 9: I do, and I think I've chosen to forget about it.

[2:54:14] Voice 23: Okay, I don't imagine-

[2:54:17] Voice 9: I have a blank. I have to confess.

[2:54:21] Voice 23: Okay. Director Moms.

[2:54:24] Voice 2: Yes. So Trustee Bershaken is correct.

[2:54:26] Voice 2: That was a task that was on the FPC follow-up action list,

[2:54:31] Voice 2: and it has been moved to the projects list.

[2:54:34] Voice 2: So it wasn't something that's been prioritized,

[2:54:36] Voice 2: but it's still noted as something that would be ideal to complete.

[2:54:39] Voice 2: We can absolutely move that to a more top priority task

[2:54:43] Voice 2: and get that completed over the next few months.

[2:54:46] Voice 2: A large portion of the work is actually already completed.

[2:54:48] Voice 2: It's just sort of finalizing the last half

[2:54:50] Voice 2: and then taking it to the committee for review.

[2:54:52] Voice 2: So absolutely we can resurrect that.

[2:54:54] Voice 2: It is on the project list.

[2:54:56] Voice 2: It just didn't make it to this agenda.

[2:54:58] Voice 23: Right, so Trustee Bichekan,

[2:54:59] Voice 23: you might want to raise that at the next FTC meeting,

[2:55:02] Voice 23: which you're a member of, so.

[2:55:03] Voice 23: Director Grove, sorry, Chair Grove?

[2:55:08] Voice 9: Nothing to add, thank you.

[2:55:09] Voice 23: Okay, does that answer your question, Trustee Bichekan?

[2:55:14] Voice 23: All right.

[2:55:15] Voice 23: Thank you.

[2:55:15] Voice 23: I see Trustee Peterson

[2:55:17] Voice 23: has a question on 9.1.1.

[2:55:22] Voice 20: Thank you, Chair.

[2:55:23] Voice 20: It's actually, I just wanted to comment

[2:55:25] Voice 20: and thank Trustee Bushekin for bringing that up

[2:55:29] Voice 20: because of course that is in terms of

[2:55:33] Voice 20: who can consider running for trustees

[2:55:37] Voice 20: in some of our communities, that equity issue is important.

[2:55:40] Voice 20: I remember Chair Luckema, we talked about potential ways

[2:55:47] Voice 20: of encouraging perhaps people that might otherwise

[2:55:52] Voice 20: financially find it difficult to run for trustees.

[2:55:56] Voice 20: I think that's that conversation

[2:55:57] Voice 20: that's important to consider having.

[2:56:00] Voice 20: Thank you, Laura, for that.

[2:56:04] Voice 23: Okay, then I don't see any other hands off at this time.

[2:56:10] Voice 23: So we'll take that as an indication

[2:56:12] Voice 23: that you're prepared to approve the work program report

[2:56:16] Voice 23: as presented by general consent.

[2:56:19] Voice 23: So I thank you all for that.

[2:56:20] Voice 23: And I thank you for taking that extra bit of time.

[2:56:23] Voice 23: We're now at 1158.

[2:56:24] Voice 23: I don't think it's possible to do anything else.

[2:56:27] Voice 23: So let's go for our lunch break.

[2:56:30] Voice 23: You haven't, we have an hour allocated for that

[2:56:33] Voice 23: to make sure that you get rested up

[2:56:34] Voice 23: and get some fresh air and come back fresh.

[2:56:37] Voice 23: And we will move directly

[2:56:39] Voice 23: into the Allen's Trust Conservancy session right after lunch.

[2:56:44] Voice 23: so thank you council for your morning and I look forward to further discussion this afternoon

[3:51:01] Voice 30: Can you hear me, Kate? Okay. I was just going to give you an opportunity to do a little bit

[3:51:06] Voice 30: of a test. We still have eight minutes before the meeting reconvenes. Is that going to work?

[3:51:11] Voice 40: That would be fantastic. I just want to make sure that you can see my actual slides and not

[3:51:16] Voice 40: my notes.

[3:51:17] Voice 40: Hang on two seconds. I'll start sharing. Excellent. Let's see.

[3:51:22] Voice 30: And we are being recorded in

[3:51:24] Voice 30: live streams.

[3:51:25] Voice 40: That's okay. I won't say anything too questionable. So I am sharing now. Are you

[3:51:31] Voice 40: seeing the full screen slide or my beautiful

[3:51:34] Voice 40: no it looks great here i

[3:51:37] Voice 30: see on carmen's thing

[3:51:38] Voice 30: why don't you say continue on your little okay disclaimer there

[3:51:44] Voice 30: beautiful let's

[3:51:46] Voice 40: just try running

[3:51:46] Voice 40: through a couple oh you've

[3:51:50] Voice 30: got oh lovely was that k louise yes oh yeah

[3:51:55] but

[3:51:56] Voice 40: i won't really reveal too many of the secrets going okay

[3:51:59] Voice 30: Okay.

[3:52:00] Voice 40: It looks great.

[3:52:02] Voice 40: Okay, wonderful. Now I'm just going to see if I can get up the view of all of our people at the

[3:52:10] Voice 40: same time. I think I can. It's always fun looking at multiple screens.

[3:52:22] Voice 30: Did

[3:52:22] Trustee Stamford (probable): you put the other picture up?

[3:52:24] Trustee Stamford (probable): I sure did.

[3:52:26] Trustee Stamford (probable): Oh, thank you.

[3:52:26] Trustee Stamford (probable): um

[3:52:31] Voice 40: so laurie just to let you know there is um going to be a very short component where we um

[3:52:39] Voice 40: before the end where we just ask for some interaction from trustees i have all of the

[3:52:46] Voice 40: um trustees that i can see on my zoom view um so hopefully i can manage the the hands and the um

[3:52:54] Voice 40: um and the discussion uh at that point but um just to give you a heads up that's part of it

[3:53:01] Voice 30: oh okay uh why did i make you a co-host then is that gonna help

[3:53:06] Voice 40: oh that might is that a way that i would see hands and things like that yes

[3:53:11] Voice 30: okay that would

[3:53:12] Voice 40: be fantastic okay

[3:53:14] Voice 30: i'll give you superpowers but then i would take it away oh

[3:53:17] Voice 40: okay just momentarily

[3:53:19] Voice 40: early. Just a moment

[3:53:21] Voice 27: here. Thank you. I was just opening a jug

[3:53:32] Voice 27: and I had to pull my

[3:53:32] Voice 30: toe. I'll take

[3:53:33] Voice 30: one. Okay.

[3:53:35] Voice 30: Thank you. So you're co-host

[3:53:41] Voice 30: now and you can do whatever you like.

[3:53:46] Voice 40: Okay. Fantastic.

[3:53:47] Voice 40: Thank you so much. Okay.

[3:53:48] Voice 30: I'll put the meetings break sign up now and we'll continue for the next,

[3:53:52] Voice 30: well, it's going to be five minutes. So is

[3:53:54] Voice 40: that okay? That's completely fine. I'm glad to have

[3:53:57] Voice 40: have tested it thanks very much pardon

[3:54:07] Voice 27: i didn't quite hear that it's background it's okay background

[3:54:10] Voice 40: noise i'm muting

[3:54:11] Voice 27: the boardroom now wonderful sorry

[3:55:47] Trustee Morrison (probable): i just had to mess with my audio can uh am i heard

[3:55:50] Trustee Morrison (probable): good oh thanks thanks we

[3:55:54] Voice 27: can hear you

[3:55:54] Trustee Morrison (probable): slight technical issues i think i've resolved everything

[3:56:00] Trustee Morrison (probable): now hello

[3:57:30] Voice 27: yes hi okay i'll have to move my car i'm just

[3:58:22] Voice 29: missing lxl and uh

[3:58:23] Voice 29: And we're the same.

[3:58:26] Voice 29: Okay, thank you.

[3:58:28] Voice 29: No,

[3:58:30] Voice 9: I can't start my video because apparently it's been shut off by staff.

[3:58:35] Voice 9: Well, the host has stopped it.

[3:58:36] Voice 9: Has anybody else got that problem?

[3:58:38] Voice 9: Let

[3:58:40] Voice 23: me fix that for you.

[3:58:42] Voice 23: We're investigating that.

[3:58:43] Voice 23: Thank you.

[3:58:44] Voice 23: Well, there's your video.

[3:58:45] Voice 23: I see you now.

[3:58:46] Voice 23: It's not on purpose.

[3:58:54] Voice 27: No, that's his icon.

[3:58:59] Voice 9: Thank you.

[3:58:59] Voice 9: All right.

[3:59:16] Voice 23: Well, counsel, where's my screen?

[3:59:27] Voice 27: Here's Alex.

[3:59:28] Voice 27: Am

[3:59:33] Voice 23: I online here?

[3:59:34] Voice 23: Yes.

[3:59:34] Voice 23: well that's the main screen i think my system dropped out so i'll just start to log back in

[3:59:41] Voice 23: um that's fine um welcome back council um thank you um um we're gonna uh begin

[3:59:52] Voice 23: Again, we have that trust area services section here.

[3:59:55] Voice 23: The trust area services.

[4:00:00] Voice 23: with Allen's Trust Conservancy and then move into Trust Barrier Services. So encouraging donations

[4:00:06] Voice 23: and gifts for nature, this is the session. So I saw Kate Emmings in the background there, there she

[4:00:15] Voice 23: is, Allen's Trust Conservancy manager. Thank you for your long service with the Allen's Trust,

[4:00:22] Voice 23: appreciate all that you do and I'll simply turn it over to you to start us off.

[4:00:31] Voice 40: I'm going to defer to Director Frater and then Trustee Stamford to begin the introductions,

[4:00:36] Voice 40: but then I'm happy to begin the actual presentation.

[4:00:39] Voice 40: I'm

[4:00:42] Voice 26: with that, of course. So, Claire Frater.

[4:00:45] Voice 37: Thank you, Sherlockham, and good afternoon, Trust Council. I'm very grateful and

[4:00:49] Voice 37: humbled to be coming to you today from WSANUCH territory. And we're very pleased to be able to

[4:00:54] Voice 37: bring you this session today. Some of you may know I came to the Islands Trust to take on

[4:00:58] Voice 37: on the position of communications and fundraising.

[4:01:01] Voice 37: So the topic of philanthropy and giving

[4:01:03] Voice 37: is very near and dear to my heart.

[4:01:05] Voice 37: And some of my most fond memories of working with the trust

[4:01:08] Voice 37: are of sitting down with donors

[4:01:10] Voice 37: and hearing about their passion for island places

[4:01:12] Voice 37: and their willingness to give deeply

[4:01:14] Voice 37: to the islands that they love.

[4:01:16] Voice 37: It was really a privilege to be able to recommend

[4:01:18] Voice 37: the Conservancy to them.

[4:01:20] Voice 37: And in conversations with donors and supporters,

[4:01:23] Voice 37: I've always found it goes a long way to tell them

[4:01:24] Voice 37: that I give annually

[4:01:25] Voice 37: to the Island Trust Conservancy's Opportunity Fund.

[4:01:28] Voice 37: So I really encourage you to consider donating

[4:01:30] Voice 37: to the Conservancy as well,

[4:01:31] Voice 37: because it really goes a long way in those conversations.

[4:01:34] Voice 37: And as you listen to this presentation today,

[4:01:36] Voice 37: I ask you just to contemplate

[4:01:38] Voice 37: that there's a high proportion of retirees on our islands.

[4:01:41] Voice 37: And so there's a huge upcoming transfer of land and wealth

[4:01:44] Voice 37: that's giving people an opportunity to give back

[4:01:46] Voice 37: to these islands that they love and create a legacy.

[4:01:50] Voice 37: And as community leaders, you can have such a positive

[4:01:53] Voice 37: and impactful influence on people's choices, whether they're visitors or whether they've

[4:01:57] Voice 37: been on these islands for a lifetime. So thank you, and I hope you were able to learn some things

[4:02:02] Voice 37: from the session today. And with that, I'll pass it over to Trustee Stamford, Chair of the

[4:02:06] Voice 37: Conservancy Board, to continue the introduction of today's session.

[4:02:10] Trustee Stamford (probable): Thank you. Good afternoon,

[4:02:12] Trustee Stamford (probable): everyone. And I'm speaking on behalf of the Islands Trust Conservancy Board, which consists

[4:02:18] Trustee Stamford (probable): this right now of myself trustee fast trustee fenton and we have two appointed provincially

[4:02:26] Trustee Stamford (probable): appointed members trustee linda adams and trustee don clark um i just would like a quick aside to

[4:02:36] Trustee Stamford (probable): acknowledge the staff that this was a quick assignment and they dropped their their

[4:02:43] Trustee Stamford (probable): activities they're always very busy uh in order to present the to provide the presentation that

[4:02:48] Trustee Stamford (probable): you're about to hear so thank you very much the islands trust conservancy is good at many things

[4:02:54] Trustee Stamford (probable): it manages and revitalizes wild spaces throughout the islands federation it supports community

[4:03:01] Trustee Stamford (probable): conservation initiatives and has the enviable honor to consider legacy lands that families

[4:03:07] Trustee Stamford (probable): have held for generations the itc has a strong reputation among other conservancies for its

[4:03:15] Trustee Stamford (probable): expert staff, science-based decision-making, and it's positioned itself to operationalize

[4:03:22] Trustee Stamford (probable): grant opportunities over the recent years. What the Conservancy hasn't been able to do

[4:03:28] Trustee Stamford (probable): is enhance the fundraising opportunities that can support costs that aren't related to specific

[4:03:33] Trustee Stamford (probable): campaigns. And strategizing around this challenge has been one of our ongoing priorities for the

[4:03:39] Trustee Stamford (probable): the past several years. Fortunately, we have our acting fundraising specialist, Carla Funk.

[4:03:47] Trustee Stamford (probable): Carla is particularly skilled in finding that right place for the Island's Trust Conservancy

[4:03:53] Trustee Stamford (probable): in the world of fundraising, or really what we're talking about here is strategic charitable giving.

[4:03:59] Trustee Stamford (probable): Carla's worked for more than a decade in humanitarian projects and poverty reduction

[4:04:04] Trustee Stamford (probable): in Africa, and then moved to the opposite extreme with a high-end philanthropic planning for a

[4:04:11] Trustee Stamford (probable): wealthy couple in Switzerland. Carla has worked locally with the Land Conservancy of BC and

[4:04:18] Trustee Stamford (probable): continues to support causes such as First Nation languages, cancer research, and international

[4:04:24] Trustee Stamford (probable): poverty reduction. What this means is Carla understands relationships, and that is what

[4:04:30] Trustee Stamford (probable): what a successful strategic giving is all about.

[4:04:33] Trustee Stamford (probable): So now I'm going to turn this over to Kate Hemmings,

[4:04:35] Trustee Stamford (probable): our manager of the Island Trust Conservancy,

[4:04:37] Trustee Stamford (probable): and she will provide an overall perspective

[4:04:41] Trustee Stamford (probable): on the Island Trust Conservancy.

[4:04:43] Trustee Stamford (probable): Thank you.

[4:04:45] Voice 40: Thank you very much, Chair Stamford.

[4:04:47] Voice 40: That was a lovely introduction.

[4:04:49] Voice 40: I'm going to take a moment and share the screen.

[4:04:54] Voice 40: And if I could just get a quick thumbs up

[4:04:56] Voice 40: that everyone is seeing the slides.

[4:04:59] Voice 40: Wonderful, thank you very much.

[4:05:01] Voice 40: So what we're here today to talk to you about is how to build a culture of philanthropy within

[4:05:07] Voice 40: Islands Trust Conservancy. My name is Kate Emmings and you all know me I'm the manager

[4:05:12] Voice 40: with the Islands Trust Conservancy. I've been here for upwards of 13 years now and very much

[4:05:18] Voice 40: am driven by the work that this organization does to try and protect nature in the Islands Trust

[4:05:24] Voice 40: area. And today I'm going to begin by setting a little bit of the context for the reason that we

[4:05:30] Voice 40: do this work. So as you all know, the Islands Trust is nestled within a very high density area.

[4:05:39] Voice 40: We are nestled between Vancouver, Victoria, and Nanaimo. And these areas are very high

[4:05:45] Voice 40: population density areas. And that high density of human habitation drives a lot of the land use

[4:05:54] Voice 40: that happens in the Islands Trust area. And so we are starting to see, and we have seen for

[4:05:58] Voice 40: for many decades, evidence of loss of habitat in the islands trust area.

[4:06:04] Voice 40: The picture on the left is a very nice depiction of that, but then on the right is more of

[4:06:12] Voice 40: what we're noticing in terms of trends for each of the islands' local trust areas.

[4:06:19] Voice 40: And you can see from the graph that for most of our islands, we are sitting well below

[4:06:25] Voice 40: the uh the threshold that we see as an acceptable area um for for habitat um so a lot of our species

[4:06:32] Voice 40: are still in a place where they are able to survive and thrive across the islands but there

[4:06:39] Voice 40: are as we begin to move through time we are going to start to see uh increasing pressures against

[4:06:45] Voice 40: this threshold and one of the things that the islands trust conservancy tries to do is of course

[4:06:50] Voice 40: to slow down and to prevent us from hitting that threshold and going over. I'm going to talk a

[4:06:57] Voice 40: little bit about our shared vision and I'm going to encourage you all to consider this a shared

[4:07:01] Voice 40: vision. The Islands Trust, we view the Islands Trust Conservancy very much as part of the Islands

[4:07:07] Voice 40: Trust family and a branch of that family that tries to advance the Islands Trust preserve and

[4:07:13] Voice 40: protect mission and object. So our part of that object and our vision is to create a network of

[4:07:20] Voice 40: protected areas that preserve in perpetuity the natural systems of the islands in the Salish Sea

[4:07:26] Voice 40: and we have been doing this for about 30 years now we just celebrated our 30th anniversary

[4:07:30] Voice 40: and year over year we are seeing a growth in lands that we set aside for nature and manage

[4:07:36] Voice 40: for nature. Now those lands I think it's really important to note that those lands don't come to

[4:07:45] Voice 40: us just from the the sheer hard work of the staff at the Islands Trust Conservancy they very much

[4:07:50] Voice 40: come to us from a collective of a number of people that have worked hard to make that happen.

[4:07:57] Voice 40: And trustees have been a big part of that. So you'll note, and I won't speak too much about

[4:08:03] Voice 40: this, but 24 of the lands that we protect, of our 107 protected areas, have come to us through

[4:08:09] Voice 40: development processes through local trust committees. So I wanted to highlight that

[4:08:13] Voice 40: as an opportunity for for trustees to help us to advance this, the work of this branch of the

[4:08:20] Voice 40: Islands Trust, and to continue to consider land conservation in your OCPs and your land use bylaws.

[4:08:28] Voice 40: Having said that, that's not going to be the focus of this talk today. I'm going to focus

[4:08:33] Voice 40: largely on the pieces that come to us through donation. And you'll note that of the remaining

[4:08:39] Voice 40: properties, we're seeing most of the lands coming to us through donation from landowners. But a

[4:08:45] Voice 40: number of the ones that have been strategically secured have actually come through purchases,

[4:08:49] Voice 40: and those come through donor dollars. And so my apologies to who I'm going to call

[4:08:59] Voice 40: Chair Stamford of the ITC. We kind of slipped this photo in on her. But this is to help us

[4:09:05] Voice 40: with setting the tone for this talk, which is really about stories. It's about stories of

[4:09:10] Voice 40: donors and stories of those who contribute to the ITC through their time, their treasure and their

[4:09:15] Voice 40: talent. And the reasons that the ITC fundraises, well, one of the really nuts and bolts ones is it

[4:09:22] Voice 40: is a way to efficiently use our tax dollars. So ITC's administrative costs and management of lands

[4:09:30] Voice 40: is primarily funded through grants and also through tax requisitions through Trust Council.

[4:09:36] Voice 40: But all of our land acquisition and securement work is done through a raising of dollars through donor campaigns.

[4:09:44] Voice 40: And this has helped us really to allocate funds for land conservation.

[4:09:51] Voice 40: And then for a third bullet, it's also very important for us to build our funds for our opportunity fund through donor campaigns.

[4:10:00] Voice 40: and this is a really pivotal fund for us because it helps us to support our partners that are

[4:10:05] Voice 40: distributed throughout the islands in their heart to fundraise costs for land securement

[4:10:10] Voice 40: and I wanted to just put a little shout out to our chair chair Stamford who in the end of last

[4:10:18] Voice 40: year did do a shout out a campaign for the opportunity fund and helped us to raise just

[4:10:23] Voice 40: over $700 towards that granting program a big thank you to chair Stamford for that

[4:10:29] Voice 40: it actually was a good prompt for me to, and a reminder to me to also give to this fund.

[4:10:36] Voice 40: And in a way that, that kind of rounds out the, this beginning of storytelling, which is about

[4:10:44] Voice 40: the fact that it doesn't take much to make huge differences. So I wanted to just also highlight

[4:10:50] Voice 40: the story of William, who is one of our youngest donors at age six, who collected his nickels,

[4:10:56] Voice 40: dimes and quarters and put aside portions of his allowance every week so that he could contribute

[4:11:02] Voice 40: to one of our fundraising campaigns to secure land on Thetis Island. And so I put this up here

[4:11:08] Voice 40: just because he's an awesome role model for all of us. And I'm hoping that we can kind of take that

[4:11:14] Voice 40: through the rest of this presentation that anybody can give and anybody can participate in the work

[4:11:20] Voice 40: that ITC does. And with that, I'm going to just highlight that that means that philanthropy within

[4:11:28] Voice 40: our organization is very much a team sport. And it's a good opportunity for me to hand you over

[4:11:32] Voice 40: to my teammate, Carla Funk, who is doing our fundraising. Thank

[4:11:39] Voice 29: you so much, Manager Hemmings,

[4:11:41] Voice 29: and good afternoon to you all. The next slide. Today, we're going to explore why people give.

[4:11:51] Voice 29: and I'm going to encourage you to look at yourself and think through your own experience and

[4:11:58] Voice 29: hopefully one or two of you will share your experience. We're going to pay special attention

[4:12:04] Voice 29: to key themes and translate those to Islands Trust Conservancy. Then we're going to talk about some

[4:12:10] Voice 29: of the actions that need to take place to make a donation happen and finally we're going to

[4:12:17] Voice 29: look at the roles that trustees and trust counsel can take on. So the first part is why do people

[4:12:25] Voice 29: give? So what I'd like all of you to do is to take just a few seconds here and think about

[4:12:37] Voice 29: and be prepared to tell me a story about a time that you were last asked to give to a friend,

[4:12:45] Voice 29: a friend's cause a church really any time did you give why what triggered the gift

[4:12:53] Voice 29: and perhaps why didn't you give really what is your story and I think Kate's going to look when

[4:13:03] Voice 29: there's a show of hands or a hand and she's going to ask you for your story yes

[4:13:11] Voice 40: this is very much

[4:13:12] Voice 40: the participatory participatory part of the presentation so please feel free to put up

[4:13:17] Voice 40: hands and i'm i will um endeavor to figure out how to find you all trustee thank you

[4:13:26] Trustee Patrick (probable): i'm happy i um i made the decision i donated my entire month december month salary to um

[4:13:36] Trustee Patrick (probable): to local organizations on salt spring and what what triggered me to give was i just knew so many

[4:13:43] Trustee Patrick (probable): organizations suffered in their in their collections because of the pandemic that by

[4:13:48] Trustee Patrick (probable): by not having fundraisers and those things.

[4:13:51] Trustee Patrick (probable): And I was able to do it, and I did it, and it made me feel better.

[4:13:58] Voice 29: Thank you so much.

[4:13:59] Voice 29: That's great.

[4:14:00] Voice 29: Thanks so much.

[4:14:01] Voice 29: I'm just going to recap a little bit because it's really important for me

[4:14:06] Voice 29: to pull out the themes in that.

[4:14:07] Voice 29: And what I heard from you is there's this story of suffering on the island

[4:14:13] Voice 29: that you were part of a community of,

[4:14:15] Voice 29: and it triggered some emotions for you and it and it inspired you to give an entire monthly salary

[4:14:24] Voice 29: which is a significant amount and um that will actually boost and increase the capacity of people

[4:14:31] Voice 29: in your community thank you for that can i ask trustee is it busheek busheek

[4:14:39] Voice 27: busheek busheek

[4:14:40] Voice 29: again thank you uh

[4:14:42] Trustee Busheikin (probable): sure uh not long ago a young woman i know um just it was her birthday and she

[4:14:47] Trustee Busheikin (probable): posted on facebook that for her birthday she's collecting donations for an organization that

[4:14:51] Trustee Busheikin (probable): provides medical care to women and children uh in palestine who um i believe it was focused on

[4:15:00] Trustee Busheikin (probable): um you know who've been injured in the uh the violence uh going on there uh coming from the

[4:15:07] Trustee Busheikin (probable): the Israeli state so and you know I don't even know the details because quite honestly I saw it

[4:15:12] Trustee Busheikin (probable): I've known her her whole life she's my daughter's good friend I know she's awesome she's a local

[4:15:18] Trustee Busheikin (probable): youth turning 21 I'm distraught about what's happening in the Middle East and there was like

[4:15:24] Trustee Busheikin (probable): no like I was like of course I'm giving to her and like and I would say almost every time there's

[4:15:34] Trustee Busheikin (probable): some kind of GoFundMe that's local unless there's something like that that tweaks me like I don't

[4:15:39] Trustee Busheikin (probable): know about that like I always would give if so I guess that's you know as much about relationships

[4:15:45] Trustee Busheikin (probable): as it is about the cause itself but it was about both.

[4:15:50] Voice 29: Thank you so much I appreciate it if there's

[4:15:56] Voice 29: oh we have Trustee Scott.

[4:15:59] Voice 10: Well mine's a bit of a story uh last I do a radio show on RMB Island

[4:16:03] Voice 10: on our local community radio and last Saturday I was doing one and a woman came in and said that

[4:16:09] Voice 10: she was collecting sleeping bags food money for the people down at Fairy Creek on the old growth

[4:16:17] Voice 10: issue down there so I managed to make six and I talked about Fairy Creek the importance of it

[4:16:23] Voice 10: the old growth issue and made a donation to her and encourage people to come and

[4:16:30] Voice 10: And to Jo King Park and help with her to take this down to the people at Furtick Creek.

[4:16:38] Voice 10: That's my story.

[4:16:39] Voice 29: Thank you so much, Trustee Scott.

[4:16:42] Voice 29: I'm going to go through two of them here at a time.

[4:16:48] Voice 29: Trustee Bushkin, you were captured by the story.

[4:16:52] Voice 29: It was emotional.

[4:16:53] Voice 29: It's newsworthy.

[4:16:55] Voice 29: It's timely.

[4:16:56] Voice 29: It's urgent.

[4:16:58] Voice 29: And you were distraught.

[4:17:00] Voice 29: and it's the go fund me stories that capture you often and consistently and trustee scott

[4:17:08] Voice 29: in the radio show show somebody came on and again talked about something told you a story

[4:17:14] Voice 29: about something that triggered your values and you thought that they would resonate with your

[4:17:19] Voice 29: your listeners values and that's fairy creek and what's happening right then and there

[4:17:24] Voice 29: so um really what i'm hearing a lot is community values story and emotion coming through i think

[4:17:33] Voice 29: we have one we'll take one last one trustee um i mean manager kate that would be trustee rogers

[4:17:40] Voice 29: yes

[4:17:41] Voice 40: let's go with trustee rogers um

[4:17:45] Trustee Rogers (probable): thanks um i am mine's slightly different i uh

[4:17:53] Trustee Rogers (probable): actually, ironically, I wrote a donation check over the lunch break today and put an envelope

[4:17:59] Trustee Rogers (probable): and sent it back. Unfortunately, not to the Conservancy, but sorry about that. But it's

[4:18:05] Trustee Rogers (probable): because sort of two things. I believe in the cause and I trust the people who I'm giving money to.

[4:18:14] Trustee Rogers (probable): um i i'm sort of a planned giver uh i have a fairly regular group but i i need to be able

[4:18:22] Trustee Rogers (probable): to trust them and i have to believe what in what they're doing that it's important work that needs

[4:18:27] Trustee Rogers (probable): to get done i'll occasionally react to one-offs but a lot of my donation is organizations that i

[4:18:35] Trustee Rogers (probable): now trust thank

[4:18:38] Voice 29: you so much for that i think we've got lots to go on here because uh believing in

[4:18:44] Voice 29: the cause is something that tells me that you you have somehow connected in your values to

[4:18:51] Voice 29: another organization of whatever the stories they tell and work that they do connects with you who

[4:18:57] Voice 29: you see uh at yourself as a your identity and who who you are and what you believe in and trust is

[4:19:05] Voice 29: is the sacred thing that no donations happen without trust,

[4:19:12] Voice 29: except for sometimes those one-offs,

[4:19:15] Voice 29: those emotionally driven good stories.

[4:19:18] Voice 29: So I think we're going to go now, Kate, to the next slide.

[4:19:23] Voice 29: Thank you.

[4:19:24] Voice 29: Why we give.

[4:19:25] Voice 29: I pulled together some of these that have come up in the past for me

[4:19:30] Voice 29: that I've examined through reading,

[4:19:33] Voice 29: and you basically have told and reaffirmed a lot of these it matches our values we identify with

[4:19:41] Voice 29: the cause it's a compelling story and really the stories are things that connect us all it inspires

[4:19:47] Voice 29: us we're touched emotionally sometimes it's a go fund me page of a tragic story that triggers

[4:19:55] Voice 29: possibly a one-off gift and sometimes it triggers a gift that allows for a very long lengthy

[4:20:02] Voice 29: relationship that gets built over time. And sometimes it's time sensitive and urgent. And I'd

[4:20:09] Voice 29: say the Palestinian GoFundMe for medical care for women and children could be considered one of

[4:20:17] Voice 29: those. And finally, absolutely, we need to trust the organization. So why would anybody give to

[4:20:28] Voice 29: Islands Trust Conservancy, I would say that we need to tell a compelling story, that we touch

[4:20:35] Voice 29: people with our stories and our emotion. If we don't do either one of these, we're not very likely

[4:20:43] Voice 29: to attract the attention of people for whom we share values. And Islands Trust Conservancy

[4:20:49] Voice 29: matches with our donors' values. When they read about stories, when they feel the emotions,

[4:20:56] Voice 29: they know that they are a part of what,

[4:21:00] Voice 29: and they care deeply about what we work on or work towards.

[4:21:04] Voice 29: So they identify with Islands Trust Conservancy's cause.

[4:21:09] Voice 29: And at times we offer a solution to time sensitive issues

[4:21:14] Voice 29: and preventing potential loss.

[4:21:17] Voice 29: In this case, it would be habitat or sensitive ecosystems.

[4:21:21] Voice 29: We are stable and trustworthy.

[4:21:24] Voice 29: worthy and I would say that's the real gold star that we hold. The bottom line, which we didn't

[4:21:30] Voice 29: talk in any of yours, but in the past sometimes people say I didn't give because in the past I

[4:21:36] Voice 29: gave and I wasn't, I didn't feel good about giving. It made me feel icky because of how they treated

[4:21:43] Voice 29: me. Our goal is to make sure that the donors feel great about making a donation to Islands Trust

[4:21:50] Voice 29: Conservancy. So this is a photo of Betty Swift and Kate is going to tell you the story about

[4:22:03] Voice 29: this special person and her relationship with Islands Trust Conservancy.

[4:22:09] Voice 40: Thanks Carla. Yes,

[4:22:11] Voice 40: as we've mentioned this presentation is really about stories and Betty is someone who really

[4:22:17] Voice 40: touched my heart as we worked through a conservation donation and so I want to tell

[4:22:21] Voice 40: you a little bit about how that relationship began and developed and it's also the story

[4:22:29] Voice 40: of a very important conservation property for us which is Link Island and it all began in a

[4:22:36] Voice 40: snowstorm because it was related to our NAPTEP program our natural area protection tax exemption

[4:22:43] Voice 40: program which is a program that landowners can apply to to try and save on property taxes and

[4:22:49] Voice 40: And for us, tax season begins in sort of January, February timeframe when people start to get their

[4:22:55] Voice 40: assessment notices. So when the program was launched on Gabriola Island, we actually did

[4:23:01] Voice 40: a series of open houses over there to talk about how landowners could engage with the program.

[4:23:08] Voice 40: This particular open house happened just shortly after a very large snowfall. And I picked up the

[4:23:14] Voice 40: old island tides for that timeframe. And lo and behold, there's a lovely photo of the Gabriola

[4:23:19] Voice 40: a snowstorm in there that happened on February 26th and it was just shortly after that that we

[4:23:25] Voice 40: did our presentation and I have to confess that I almost cancelled it because it um it was very

[4:23:31] Voice 40: the roads were not great and I was worried that we would have a low turnout um but we decided to

[4:23:36] Voice 40: go ahead anyway and um and presented to a very small crowd in the Gabriola Hall um and I was

[4:23:43] Voice 40: very glad that we did do that because it gave me an opportunity to meet Betty Swift and to have

[4:23:48] Voice 40: have deep conversations with her about her, her vision for Link Island. And through that

[4:23:55] Voice 40: conversation, Betty invited me to the island to meet her family and to see what, what kind of

[4:24:01] Voice 40: natural assets the island had to share. So we had a beautiful afternoon walking through the island

[4:24:08] Voice 40: and talked a lot about her vision for the land. And through that, I learned that it was partly

[4:24:13] Voice 40: partly about protecting those ecosystems, but mostly for her, it was about managing them into

[4:24:19] Voice 40: the future and ensuring that the health of those ecosystems was maintained for a long time. And

[4:24:24] Voice 40: that I think is why Islands Trust Conservancy appealed to her as an agency to hold her

[4:24:29] Voice 40: conservation covenant. Because it was a very significant donation, it was also a little bit

[4:24:37] Voice 40: complicated. And so we needed to pull in other people to help us to navigate this donation. And

[4:24:44] Voice 40: was David Cunnington, who works with Environment and Climate Change Canada through their Ecological

[4:24:49] Voice 40: Gifts Program. So part of it is beginning a conversation, but growing a conversation and

[4:24:56] Voice 40: making sure that we're pulling in the people that we need to to help landowners and donors

[4:25:01] Voice 40: meet their vision. It took many times of speaking with Betty and her family. We've talked on the

[4:25:09] Voice 40: phone multiple times a year, exchanged several emails, visited with her on her land, pulled in

[4:25:17] Voice 40: other staff from the Islands Trust Conservancy. And after about 10 years of talking with this

[4:25:22] Voice 40: family, we were successful in registering and negotiating the NAPTEP covenant that protected

[4:25:28] Voice 40: this parcel of land, which for us was a real cause for celebration. And it gave us an opportunity to

[4:25:35] Voice 40: bring everybody who was involved together to have that, to think about that celebration.

[4:25:41] Voice 40: and when we had everybody in the room we noted the diversity of folks who were involved in this

[4:25:48] Voice 40: we had tax advisors and lawyers we had biologists we had her family ITC staff board members it

[4:25:56] Voice 40: really took so many people to make this happen and one of the delightful things at this celebration

[4:26:02] Voice 40: is that we did have the opportunity to hear from one of the biologists who worked on the property

[4:26:07] Voice 40: who is the lady in the bottom right-hand corner of your screen, and she topped it all off and made

[4:26:13] Voice 40: it really a pivotal property for conservation for us by playing for us owl calls from Western

[4:26:20] Voice 40: Screech Owls. And you may have noted in the news that Western Screech Owls have been really

[4:26:25] Voice 40: prominent in things like the Fairy Creek story because they have recently been found there.

[4:26:31] Voice 40: Well, we have Western Screech Owls throughout the Islands Trust area as well, and she was able to

[4:26:36] Voice 40: find through these conversations with the landowner a nesting pair of western screech owls

[4:26:42] Voice 40: and she played for us during the celebration the calls of the the mother owl to her young as they

[4:26:49] Voice 40: as they exchanged communication about feeding for the owls and it was just a lovely way to top off

[4:26:55] Voice 40: the experience. I will say before we move through that the other nice thing that happens when you

[4:27:02] Voice 40: you have these robust conversations and these extended conversations with people is that you

[4:27:08] Voice 40: do gain trust. And through that process of conversation, we were also able to expand

[4:27:15] Voice 40: some of the conversations to First Nations groups who had territory in the area. And that allowed

[4:27:23] Voice 40: us to also facilitate language in the covenant that ensured that the right of Aboriginal rights

[4:27:31] Voice 40: and title were not prevented in any way through the registering of this legal document but also

[4:27:37] Voice 40: at the request of First Nations we were able to make sure that we protected cultural sites on

[4:27:42] Voice 40: the island. So those conversations really are broad and far-reaching and through all of those

[4:27:48] Voice 40: we were very pleased to protect a 50-acre island in the Islands Trust area and we hope that this

[4:27:55] Voice 40: This type of story serves as a model for other possibilities going forward in our area.

[4:28:02] Voice 40: And with that, I'll pass you back to Carla, who is going to talk a little bit more about some of the nuts and bolts of our programs.

[4:28:09] Voice 29: Thanks so much, Kate.

[4:28:10] Voice 29: I think if you look at the complexity of decision making and the various roles, you'll begin to appreciate that there's a lot of questions people ask themselves when they're giving.

[4:28:25] Voice 29: And so I ask the question, why would anyone not give to Islands Trust Conservancy?

[4:28:32] Voice 29: And so when I answer that question, I have, you know, why ITC?

[4:28:38] Voice 29: Well, a lot of people, maybe we haven't given the information about the organization or how the funds are used or, you know, what is it that you do exactly?

[4:28:49] Voice 29: Exactly. So really, we have the solution is we have to get those stories out, those compelling

[4:28:54] Voice 29: stories about work accomplished with anything from a $50 donation to gifting of a cherished

[4:29:00] Voice 29: piece of land like you just heard from Betty Swift. Next slide. Another question, why now?

[4:29:08] Voice 29: Is there any urgency to this? Or, you know, I thought you didn't need my help right now.

[4:29:14] Voice 29: I think we can all agree that there are increasing pressures on the islands.

[4:29:18] Voice 29: Logging, development pressures, habitat, climate change, there's so many reasons that the Islands

[4:29:26] Voice 29: Trust is very compelled to protect some of this habitat, that we just need to tell those stories

[4:29:34] Voice 29: more and better. Next question. And why you? Why should I care about Islands Trust

[4:29:43] Voice 29: trust conservancy when others might be completely more deserving in other words what makes you

[4:29:49] Voice 29: special or so unique that would appeal to my values and again we need those compelling

[4:29:56] Voice 29: stories about others that you can relate to telling the best

[4:30:00] Voice 29: Betty Swift story so that other landowners who also care about their land can relate to that

[4:30:05] Voice 29: and say yeah I want to do that too. We do have those unique opportunities such as NAPTEP and

[4:30:12] Voice 29: eco-gifting but we also have the quests and the quests are something that's revocable so we need

[4:30:18] Voice 29: to inspire people when they are considering making a charitable gift in their will that we spring to

[4:30:26] Voice 29: mind when they're considering that and that we are trustworthy enough and compelling enough

[4:30:31] Voice 29: in order to make help help them make that decision next slide of course some of the more fundamental

[4:30:40] Voice 29: ones are nobody ever asked me i don't feel like i was asked so that's part of the solution for

[4:30:47] Voice 29: us is to keep track of people and make sure that what we're doing is really personalized

[4:30:51] Voice 29: And also try to find ways to, really simple ways, for small types of engagement that builds trust along the way.

[4:31:01] Voice 29: And one of the more fundamental things is, I didn't get a good feeling about giving here, or I wasn't treated well, or I didn't trust the organization.

[4:31:12] Voice 29: That, again, the solution for us is staff, board, and trustee interactions are infused

[4:31:19] Voice 29: with integrity, trust, respect, that we really listen well, and we think often, and we celebrate

[4:31:26] Voice 29: our donors.

[4:31:27] Voice 29: Next slide.

[4:31:31] Voice 29: Everybody truly is part of the philanthropic team.

[4:31:34] Voice 29: and to hire somebody on a three-day basis and expect a huge operation of fundraising is it

[4:31:44] Voice 29: just doesn't work that way and a lot of organizations have teams of fundraisers in

[4:31:50] Voice 29: order to do this work we don't need teams of fundraisers when we can actually ask for some

[4:31:57] Voice 29: help from all of us all of us to pull together and that's being passionate have relevant

[4:32:03] Voice 29: the stories to tell be timely and always respectful and again that bottom line is how we

[4:32:11] Voice 29: make people feel even in our daily interactions with islands trust and islands trust conservancy

[4:32:17] Voice 29: next slide so let me just tell the story about the opportunity fund this is the one that you

[4:32:24] Voice 29: heard um trustee stanford ask in her holiday appeal letter for some money um a donation at

[4:32:33] Voice 29: Christmas. Sometimes opportunities to save most endangered landscapes come up out of the blue.

[4:32:39] Voice 29: When they do, we turn to the Opportunity Fund, the fund supporting the region's most urgent projects.

[4:32:46] Voice 29: Okay, so what that tells me is these are Kickstarter funds. The funds are granted to our

[4:32:52] Voice 29: partners as they consider making a land acquisition and since 2005 the Opportunity has granted out

[4:32:59] Voice 29: about $104,000. Next slide. What if I told you that those $104,000 have led to the protection

[4:33:11] Voice 29: of land valued at $47 million? Let's let that number sink in a little. In 16 years,

[4:33:20] Voice 29: with small donations of $15 here, $100 there, maybe $1,000, over the years, we've collected

[4:33:29] Voice 29: at a hundred and four thousand dollars and the result of 28 grants 24 where projects were

[4:33:36] Voice 29: successful the land was protected and that land has now got an assessed value of 47 million dollars

[4:33:46] Voice 29: that's a lot of that's a that's a big bang for a very small donation small donations really do

[4:33:54] Voice 29: do matter. And my job is to try to find ways to tell these kinds of stories better. And

[4:34:04] Voice 29: is there a role for trustees? Absolutely. You know, I'm going to ask you to help us.

[4:34:10] Voice 29: Next slide. Really, what we heard today are compelling stories. That's one of the number

[4:34:19] Voice 29: one ways that we can get the story out about Islands Trust Conservancy and what can be

[4:34:23] Voice 29: accomplished even with very small donations if you would share the the heron newsletter

[4:34:31] Voice 29: with three people for every edition that would go a long way to just spreading those stories out

[4:34:39] Voice 29: i do that in practice nobody is um safe around me when people come by anybody that i think is

[4:34:46] Voice 29: interested or i know owns piece of holiday property and i i live in victoria so some of

[4:34:52] Voice 29: my neighbors do they've all signed up for their newsletter because they're a little tired of me

[4:34:57] Voice 29: handing them to them in their person and also please tell us your story why do you give the

[4:35:04] Voice 29: precious commodity of time talent and treasure and and if you think through that tell other

[4:35:11] Voice 29: people why you care and take it even further like trustee adams did let us write up your story so

[4:35:19] Voice 29: that other people can understand what it is that you care about. Next slide. You can help us make

[4:35:29] Voice 29: any donor feel wonderful. You can do that by volunteering to thank constituencies that are

[4:35:37] Voice 29: donors in your area. A phone call, write an email, write a card, tell them a story about why you care

[4:35:46] Voice 29: and why their contribution means so much to you.

[4:35:50] Voice 29: All of these things generate that sense

[4:35:52] Voice 29: of compelling stories, shared values,

[4:35:57] Voice 29: and the integrity and trust.

[4:36:00] Voice 29: Next slide.

[4:36:01] Voice 29: And that brings me to the very important key

[4:36:04] Voice 29: that Trustee Rogers brought out about trust building.

[4:36:08] Voice 29: People know you and respect you in our communities.

[4:36:12] Voice 29: They don't know me.

[4:36:13] Voice 29: I live in Victoria.

[4:36:14] Voice 29: Victoria, I was recently hired just prior to COVID.

[4:36:18] Voice 29: I have had very little opportunity to even set foot on the islands.

[4:36:22] Voice 29: But you can help by using your influence to open doors to me.

[4:36:29] Voice 29: And the thing that I want to do is not

[4:36:31] Voice 29: necessarily go in and and twist anybody's arm for them to give to us.

[4:36:36] Voice 29: I would like very much to speak with

[4:36:38] Voice 29: the people that i know help to facilitate those strategic charitable gifts lawyers estate lawyers

[4:36:46] Voice 29: accountants usually tax accountants financial planners people that help with wealth management

[4:36:53] Voice 29: when people are in transition from say selling a business or retiring and real estate agents

[4:36:59] Voice 29: often have clients that care and if you would introduce us that would go a long way to building

[4:37:07] Voice 29: building trust. The

[4:37:13] Voice 27: mental thing

[4:37:14] Voice 29: is that if you don't care, if I don't care, why should anybody

[4:37:20] Voice 29: else? And I think that that caring comes forward in those stories, that shared values rises to the

[4:37:30] Voice 29: top when we tell our stories about why we care. Next slide. So in conclusion, building a culture

[4:37:41] Voice 29: of philanthropy at islands trust everyone has a role it's my role to guide it and shape it

[4:37:49] Voice 29: but everybody has a role to play in in making sure that we get lift on this that we are a combined

[4:37:56] Voice 29: force that actually understands what needs to happen and i would leave it with giving to islands

[4:38:03] Voice 29: Trust Conservancy matters. Giving to us is important because when people give even those

[4:38:11] Voice 29: small amounts, it can make a massive difference. Think of a $47 million worth of land that has

[4:38:19] Voice 29: been protected through small donations that came in. And I'm going to leave it at that.

[4:38:26] Voice 29: Thank you so much for listening.

[4:38:30] Voice 40: Thank you very much, Carla. I've put up a concluding slide and

[4:38:34] Voice 40: just wanted to let you all know that if you have any questions we're happy to take them now but

[4:38:38] Voice 40: please feel free to reach out to Carla if you would like to and I also put the the web

[4:38:44] Voice 40: address for our donation page as well I

[4:38:48] Voice 27: see I

[4:38:50] Voice 40: see a few questions and perhaps would you like

[4:38:54] Voice 40: maybe I'll moderate if that works for you Carla that works great thanks okay so I will begin with

[4:39:01] Voice 40: And through the chair, please cut us off if we're going too long.

[4:39:05] Voice 40: But I will, if it's okay with you, begin with Trustee Critchley.

[4:39:11] Trustee Critchley (probable): Thank you.

[4:39:13] Trustee Critchley (probable): What I wanted to get was a little bit more information to flesh out this idea of how you translate $104,000 in an opportunity fund to $47 million with the property value protected.

[4:39:30] Trustee Critchley (probable): protected that's a very intriguing uh scenario and um but right now it sounds to me like pulling

[4:39:37] Trustee Critchley (probable): a rabbit out of a hat and uh i've got no understanding of how that magic occurs so

[4:39:43] Trustee Critchley (probable): i need to be persuaded uh uh of the the method how does that happen if you can tell us your secrets

[4:39:53] Voice 40: well so whenever we begin a conservation project there is always a phase at which

[4:39:59] Voice 40: it's very hard to get people to donate because there isn't anything concrete before them and so

[4:40:05] Voice 40: the opera what the opportunity fund does is it takes a time frame where uh conservation

[4:40:11] Voice 40: organizations need to get things like biologist reports in place surveys in place appraisals

[4:40:18] Voice 40: for land value in place which all cost money it allows them to apply for grants for those

[4:40:25] Voice 40: those really hard to fundraise costs that happen at the very beginning of a campaign. And that's

[4:40:30] Voice 40: why we're kind of calling them Kickstarter funds, because they really are the really integral piece

[4:40:35] Voice 40: that kickstarts an acquisition campaign. And so that's how we take that amount of money to

[4:40:43] Voice 40: kickstart for conservation organizations on the land, their acquisition projects that then

[4:40:47] Voice 40: emerge and become this beautiful butterfly that is the $47 million worth of land acquisitions.

[4:40:59] Voice 40: and hopefully that answers your question i i think trustee critchley has frozen for me oh there he is

[4:41:04] Voice 40: back does that answer your question uh

[4:41:07] Trustee Critchley (probable): well somewhat but so does does it mean then that

[4:41:10] Trustee Critchley (probable): yes it's kickstarter money but then there is more fundraising that uh is inevitably involved to make

[4:41:16] Trustee Critchley (probable): the end product happen that's right they're often i

[4:41:21] Trustee Critchley (probable): understand that yeah

[4:41:23] Voice 40: sometimes sometimes there

[4:41:24] Voice 40: is more fundraising that happens and then i should also say sometimes these kickstarter

[4:41:28] Voice 40: funds are actually the funds that help a donor through a land conservation agency to give land

[4:41:33] Voice 40: as well. So it just defers some of the costs for a full donation of land. Thank you very much.

[4:41:43] Voice 40: So perhaps over to Trustee Allen, I think you were the next who had your hand up.

[4:41:48] Trustee Allen (probable): Yeah, I'd like to thank you for the great presentation, Kate, Carla, Claire, and Kate

[4:41:54] Trustee Allen (probable): Kate Louise, a nice little alliteration team there.

[4:41:58] Trustee Allen (probable): I was wondering, I mean,

[4:42:00] Trustee Allen (probable): I feel like I've had a bit of a disconnect

[4:42:01] Trustee Allen (probable): with the Trust Conservancy Board and I'm not sure why,

[4:42:05] Trustee Allen (probable): but I really felt that this presentation kind of

[4:42:08] Trustee Allen (probable): really just captured a lot of things

[4:42:12] Trustee Allen (probable): in a very succinct way about what you guys do

[4:42:15] Trustee Allen (probable): and what you need.

[4:42:15] Trustee Allen (probable): And I think it would be really terrific

[4:42:17] Trustee Allen (probable): if we could share something,

[4:42:18] Trustee Allen (probable): obviously it's geared towards trustees,

[4:42:20] Trustee Allen (probable): but if there could be some edited version

[4:42:22] Trustee Allen (probable): that would be available for our members of our community.

[4:42:27] Trustee Allen (probable): I think it would be really great.

[4:42:28] Trustee Allen (probable): And I think a lot of it versus us telling our stories

[4:42:31] Trustee Allen (probable): or repeating your stories,

[4:42:32] Trustee Allen (probable): I think it would be really terrific

[4:42:34] Trustee Allen (probable): if we could make this available to our communities.

[4:42:36] Trustee Allen (probable): Thank you very much.

[4:42:38] Voice 40: Thank you.

[4:42:38] Voice 40: We can certainly provide the slideshow.

[4:42:41] Voice 40: And then I would also say that on the website

[4:42:43] Voice 40: through the Conservancy tab,

[4:42:45] Voice 40: we now have conservation superhero page

[4:42:49] Voice 40: that talks about some special people

[4:42:51] Voice 40: people who have given to us in the past and it's a good resource for kind of getting the

[4:42:56] Voice 40: creative juices going. I think I had Trustee Morrison next.

[4:43:04] Trustee Morrison (probable): Thank you. I just wanted to

[4:43:07] Trustee Morrison (probable): a couple slides back Carla there were some things about how you may want trustees to

[4:43:14] Trustee Morrison (probable): weigh in on community in terms of supporting and communicating with donors thanking them

[4:43:21] Trustee Morrison (probable): and also yeah and the one before that about just what we can tell others about stories of what

[4:43:32] Trustee Morrison (probable): we've done and sharing that and so I'm just wondering if you have a method that's like

[4:43:37] Trustee Morrison (probable): proactive to like elicit that from trustees as opposed to in the 10,000 things we have in our

[4:43:44] Trustee Morrison (probable): agenda for us to remember to do this one so that that's one question and I do want to sort of

[4:43:51] Trustee Morrison (probable): amplify that for all trustees because this is the kind of thing that actually allows our communities

[4:43:58] Trustee Morrison (probable): to see us as um consistent with the mandates of the trust if we have the capacity to give ourselves

[4:44:05] Trustee Morrison (probable): and to name that we're doing it it shows others in the community that this is ethically and

[4:44:11] Trustee Morrison (probable): consistent with you know are wholly consistent with the the idea of of the trust

[4:44:16] Voice 40: i'm gonna let

[4:44:19] Voice 40: let Carla field that answer but I can add in if needed. Sure

[4:44:22] Voice 29: I would love to get a sense

[4:44:25] Voice 29: from each of you individually and that would probably be through I would say Claire Freider

[4:44:32] Voice 29: or with Kate just a sense of how open you are to us telling your story and then

[4:44:39] Voice 29: Erin Coulson is our communications person and she and I can basically work together to try to build

[4:44:47] Voice 29: a library of these stories, and we can start putting those online. We'll put them on the

[4:44:54] Voice 29: website. We can use some of them in the Heron. If you look at the previous Heron, I think it

[4:45:00] Voice 29: might be the second to last Heron, we did a story about Trustee Adams. That was part of our 30th

[4:45:06] Voice 29: anniversary, and that was one of the trustees that has been there over those 30 years. Sorry,

[4:45:11] Voice 29: Sorry, Trustee Adams, if that makes you feel like you've been there really long, but you have and it's been fabulous and we love those kinds of stories.

[4:45:20] Voice 29: So I think just like what I'd like to do with professional advisors and having doors open, it's people that are already thinking this way and would like to join us and are motivated to do this.

[4:45:37] Voice 29: and then we'd happily make a list and set up a time frame and and get that ball rolling and

[4:45:43] Voice 29: take photos if we need to and all the rest of it we're very motivated to do that thank you for

[4:45:49] Voice 29: the question yeah

[4:45:51] Voice 40: i might just add that it's also it doesn't need to be a fully prepared time

[4:45:58] Voice 40: lengthy piece for each of you it can be the five seconds at the beginning of a meeting where you

[4:46:04] Voice 40: you acknowledge the ITC when you have an audience in front of you. It can be a small conversation

[4:46:09] Voice 40: that you have at the grocery store when the timing feels right. So it's just mainly we'd

[4:46:15] Voice 40: like to have ITC present in your minds as you move about through your days, both as trustees

[4:46:21] Voice 40: and as humans in the world. Okay, I'm going to go to Trustee Fast, and she's the last

[4:46:27] Voice 40: set of hands that I see at the moment.

[4:46:30] Trustee Fast (probable): Thank you. And I must say it's a pleasure to be part

[4:46:33] Trustee Fast (probable): of the islands trust conservancy board it's like um one of the best meetings um because we

[4:46:39] Trustee Fast (probable): accomplish a lot and uh i just wanted to chip in a couple of things that might be helpful for david

[4:46:45] Trustee Fast (probable): critchley for example getting um from the 104 000 to the 47 million besides the partners that kate

[4:46:52] Trustee Fast (probable): talked about in the betty swift example there's island specific conservancies and other

[4:46:59] Trustee Fast (probable): other uh conservancy organizations that we work with for example um the island's trust conservancy

[4:47:07] Trustee Fast (probable): gave a grant an opportunity fund grant of five thousand dollars to the bowen island conservancy

[4:47:14] Trustee Fast (probable): to help them with the survey so that they could do a purchase with money that they had raised

[4:47:20] Trustee Fast (probable): so um uh but it really helped them uh partly just in their um uh sense of yes we can do it we've got

[4:47:29] Trustee Fast (probable): got some support uh but also so they could cover the survey costs because they're wondering how

[4:47:33] Trustee Fast (probable): they're going to pay all their other costs including taxes for the first year and uh advice

[4:47:38] Trustee Fast (probable): too i think um is what i was hearing from uh the um conservancy group anyway it's a helpful kind

[4:47:45] Trustee Fast (probable): of relationships not competing with uh island conservancies i don't know if that's accurate

[4:47:50] Trustee Fast (probable): but i'll just go on quickly um one thing i do is i put um the heron into every uh local trust

[4:47:58] Trustee Fast (probable): committee um agenda uh that i uh chair um because i just put in the info items and then it's always

[4:48:05] Trustee Fast (probable): there and i can refer to it people can refer to it during the meeting and um so far trustees have

[4:48:10] Trustee Fast (probable): find it more interesting than a dry report um and uh i'm one of these people who have um time and

[4:48:18] Trustee Fast (probable): energy and enthusiasm uh rarely do i have any treasure um but i can still play a role through

[4:48:27] Trustee Fast (probable): the islands trust conservancy and and uh and i'm happy i do talk about it anyways it's a uh it's a

[4:48:33] Trustee Fast (probable): pleasure i hope that helps thank

[4:48:35] Voice 40: you um

[4:48:38] Voice 28: well

[4:48:40] Voice 22: kate i just wanted to ask one question it occurred to

[4:48:43] Voice 22: me just hearing that trustee morrison's question around how trustees can assist and that is that

[4:48:47] Voice 22: in your opinion over these years how tied in in both donors and potential donors

[4:48:54] Voice 22: owners minds is the island's trust and the conservancy and as the fortunes of one rise and

[4:49:03] Voice 22: fall um how does that affect the other and is there a way for trustees to take positive with

[4:49:10] Voice 22: positive messages around the trust itself do you think support the conservancy's work um overall

[4:49:16] Voice 22: or is that just too big a matzo ball question to take off i was just wondering um the linkage

[4:49:22] Voice 22: you're seeing out there on the street between the trust itself and the conservancy well

[4:49:28] Voice 40: i would say

[4:49:28] Voice 40: that um it's amazing how many times we are out in community and we just get referred to as islands

[4:49:34] Voice 40: trust staff so i think there is very much a connection linkage and community um it's very

[4:49:41] Voice 40: difficult i think on islands for people to separate out islands trust conservancy is

[4:49:45] Voice 40: something different than islands trust and so i think it's worth to some extent embracing that

[4:49:52] Voice 40: I mean, there are structures that we have in terms of the use of our staff time and then in terms of our legal structure that require a certain separation.

[4:49:59] Voice 40: But I think in the eyes of community, we are really one in the same, and we're just trying to accomplish the same mandate through different activities.

[4:50:09] Voice 40: So I don't know if that answers your question, but I think it's really important for us to see ourselves as working towards the same end goal, just through different processes.

[4:50:18] Voice 40: Great.

[4:50:19] Voice 22: And just sort of taking a positive message out there will assist in landing some

[4:50:26] Voice 22: of these donors probably over time. Anyway, thanks very much.

[4:50:29] Voice 40: Thank you. I see a number of other hands up. Chair Luckum, how would you like to proceed?

[4:50:37] Voice 40: Would you like to take more questions or do you feel a need to move on?

[4:50:41] Voice 40: But, you know,

[4:50:42] Voice 23: you've got eight minutes remaining scheduled, and there'd be no reason to not use up every minute of that, because, of course, what you're doing is so critically important to the preservation and protection of the Island's Trust Area, so please.

[4:50:59] Voice 40: Okay, fantastic. Well, I am going to go to Trustee Stamford as our chair, because I think she might have something pertinent to add. So, Chair Stamford? Trustee Stamford?

[4:51:09] Voice 40: um

[4:51:10] Trustee Stamford (probable): i just uh i'm really um enthused by the the type of questions that we're getting from trustees

[4:51:17] Trustee Stamford (probable): so i just want you to know that i'm i am taking notes and make sure that we'll be following up

[4:51:23] Trustee Stamford (probable): with some of your suggestions and approaches i think one of the things we will see is that now

[4:51:29] Trustee Stamford (probable): that the islands trust conservancy and the islands trust websites are combined um i think that we

[4:51:37] Trustee Stamford (probable): will be a more seamless piece to the whole conversation. And also people recognize that

[4:51:45] Trustee Stamford (probable): when we're talking about strategic plan giving, it is long-term and that things can, like we

[4:51:52] Trustee Stamford (probable): pointed out with Betty Swift, it can take years and years, but the opportunity to combine our

[4:52:00] Trustee Stamford (probable): vision is so important. And often I tell people that the Conservancy does what our constituents

[4:52:10] Trustee Stamford (probable): think the Islands Trust does. So we're just accomplishing that in a different way, as Kate

[4:52:15] Trustee Stamford (probable): said.

[4:52:17] Voice 40: Thank you, Trustee Stanford. I'm going to go to Trustee Colburn, who hasn't spoken yet.

[4:52:24] Voice 43: Thank you very much. And I apologize for not being able to use video. I'd say one of the

[4:52:29] Voice 43: the most touching, moving things I've experienced in this job so far is an opportunity I had to

[4:52:32] Voice 43: attend a broom bashing of the Gabriela Land and Trails Trust. So Galt was holding at Burns Acres

[4:52:37] Voice 43: that Dr. Margaret Taylor donated. And she had sent a handwritten letter that day to the local

[4:52:43] Voice 43: trust committee outlining some concerns she had about loss of ecosystems. And the last paragraph

[4:52:48] Voice 43: was, you know, basically saying as she approaches the end of her life, she felt okay going because

[4:52:53] Voice 43: she felt so saddened by the loss of ecosystems and she'd taken action. So it was quite a day,

[4:52:58] Voice 43: you know to read that letter and then you go see the community effort on that land and see

[4:53:02] Voice 43: how that land has been protected um i just wanted to um go back there was a slide that had 24

[4:53:11] Voice 43: different properties that had been protected through the processes

[4:53:14] Voice 43: of local trust committees and i would really like a little bit more information on that obviously we

[4:53:20] Voice 43: can promote stories and and get people to to donate land and money to help the cause but

[4:53:25] Voice 43: But I'm also really interested in how the Islands Trust and Islands Trust Conservancy, through the processes and applications of the LTCs, could be more connected.

[4:53:39] Voice 40: Well, this is really a question for your planners, but essentially our experience has been that where these lands come to us through development processes, it's typically through a rezoning process.

[4:53:50] Voice 40: process. And so having the right language in your official community plans and land use bylaws

[4:53:58] Voice 40: is really important and integral to having the ability at those key decision points to be able

[4:54:04] Voice 40: to encourage or to be able to require landowners to protect land if they want to see a use that's

[4:54:12] Voice 40: different than what they're zoned for. So in these cases, it's been trustees and local trust

[4:54:19] Voice 40: committees who have been thinking ahead to those possibilities and have actually placed language

[4:54:25] Voice 40: in those those key documents that would allow us to um to come in and be that agency that holds

[4:54:32] Voice 40: land as a requirement of rezoning typically um i should note that we the way that uh bylaws get

[4:54:39] Voice 40: written they never require that lands come to islands trust conservancy we're just an agency

[4:54:45] Voice 40: see among many that um are poised to be able to receive those lands but there have been other

[4:54:51] Voice 40: uh land conservation agencies that have taken on lands through those processes

[4:54:59] Voice 40: i hope that answers your question trustee colburn yes

[4:55:02] Voice 27: thank you very much

[4:55:03] Voice 40: okay so moving to trustee

[4:55:06] Voice 40: bushaken and then i'll come back to trustee critchley thank

[4:55:11] Trustee Busheikin (probable): you mine is just a very quick

[4:55:13] Trustee Busheikin (probable): I think a pragmatic question. If we would like actual printed materials to hand out,

[4:55:20] Trustee Busheikin (probable): for instance, if all goes well with the transition out of COVID, there's going to be a community

[4:55:27] Trustee Busheikin (probable): meeting in the fall, like a newcomers meeting that used to happen once a year. And I would

[4:55:32] Trustee Busheikin (probable): left a table there and hand some stuff out. So how would I go about getting printed matter?

[4:55:38] Trustee Busheikin (probable): matter?

[4:55:39] Voice 40: Islands Trust Conservancy has a fabulous administrative assistant. Her name is Coralyn

[4:55:44] Voice 40: Strachan. And I would, you can either send me an email and I will direct it through her. And she's

[4:55:49] Voice 40: very happy to send out any of our materials. We have the Heron, of course, which is a very useful

[4:55:55] Voice 40: communications piece. But we also have island profiles for each island that can be nice,

[4:56:01] Voice 40: useful pieces of material for um for new landowners and new residents of the islands trust area

[4:56:08] Voice 40: um and then we do have also some um some information that we can share that uh that

[4:56:15] Voice 40: includes um a bit more detail on the vision of the islands trust conservancy and a little bit

[4:56:22] Voice 40: about our five-year plan that isn't our full 100 page five-year plan but it's a far condensed

[4:56:27] Voice 40: condensed version. So any and all of those are available to you should you choose.

[4:56:32] Voice 40: Thank you. I also

[4:56:34] Voice 29: add to that, Kate, is that if you would like to have quite a few of the

[4:56:42] Voice 29: Heron newsletters, they are time sensitive. And so we print limited numbers of paper versions.

[4:56:48] Voice 29: But if you anticipate that you're going to have a meeting of, say, 50 people, and you know that

[4:56:52] Voice 29: the Heron should be coming out, or you're anticipating that that's going to happen,

[4:56:56] Voice 29: then please let us know and we'd be happy to print more.

[4:57:00] Voice 40: Thank you, Carla. That's a really good note.

[4:57:02] Trustee Fast (probable): Can you tell us when they come out? I forget. It's more often now.

[4:57:07] Voice 29: It's just starting to become more often.

[4:57:10] Voice 29: And we have three scheduled for the year. One is spring, one is summer,

[4:57:15] Voice 29: one is fall.

[4:57:17] Voice 29: And they're going to be half size now because we're doing them more often.

[4:57:21] Voice 29: We're going to have a little, you know, four page rather than eight page.

[4:57:26] Voice 29: will make them more frequent and just a little less dense.

[4:57:33] Voice 40: Thank you.

[4:57:35] Voice 40: So Trustee Critchley, I see your hand up, I'm hoping.

[4:57:40] Voice 40: And so do you have a further question?

[4:57:43] Trustee Critchley (probable): I do, yes, thank you.

[4:57:46] Trustee Critchley (probable): So I wanted to follow up,

[4:57:48] Trustee Critchley (probable): I had in mind before Trustee Fast alluded to this,

[4:57:51] Trustee Critchley (probable): but the relationship between Islands Trust Conservancy

[4:57:55] Trustee Critchley (probable): and our individual on-island community conservancies.

[4:58:01] Trustee Critchley (probable): If you could expand a little bit upon the relationship there

[4:58:06] Trustee Critchley (probable): and to the extent that you are able to form partnerships with them,

[4:58:10] Trustee Critchley (probable): because in part, one of the answers to the question

[4:58:16] Trustee Critchley (probable): about why don't you support us, Trust Conservancy,

[4:58:20] Trustee Critchley (probable): is because, well, I'm supporting my local conservancy.

[4:58:24] Trustee Critchley (probable): So in a sense, you are competitors and could be seen to be competitors, but perhaps your face to the public can de-emphasize that competitive nature and emphasize the partnership aspect of that.

[4:58:42] Trustee Critchley (probable): Could you just comment on that?

[4:58:45] Voice 40: Yeah, that's a very good point.

[4:58:47] Voice 40: So we work very much in collaboration with Island Conservancies.

[4:58:52] Voice 40: And if you go on our website or on the Islands Trust website and follow the Conservancy links,

[4:58:59] Voice 40: you'll notice that there is a portion where we profile our partners and you can actually link to their web pages.

[4:59:05] Voice 40: And I very much encourage anyone to donate to local Conservancies.

[4:59:11] Voice 40: We often partner with them on land management and land securement.

[4:59:15] Voice 40: We also work with them on outreach programs. We talk with them frequently and have a very close

[4:59:22] Voice 40: connection with those agencies on each of your islands. I should also note that I do still feel

[4:59:30] Voice 40: like Islands Trust Conservancy does fill a very pivotal role because while each of those

[4:59:36] Voice 40: conservancies is doing very important work, they are often working on your particular island. And

[4:59:45] Voice 40: a grouping of 450 islands. So I do feel like donating to the Islands Trust Conservancy and

[4:59:52] Voice 40: also doing work to promote our donor programs is really important if you are looking at the

[4:59:58] Voice 40: region as a whole.

[5:00:00] Voice 40: including many of those smaller islands like Link Island.

[5:00:02] Voice 40: So I feel like we do very much have a pivotal role

[5:00:07] Voice 40: for doing that work with donors,

[5:00:10] Voice 40: but we definitely try not to work in a competitive role.

[5:00:13] Voice 40: And we try to reach out to donors

[5:00:15] Voice 40: that may not be looking at island conservancies

[5:00:19] Voice 40: as their key donation places.

[5:00:22] Voice 40: If

[5:00:24] Voice 29: I could add something to that,

[5:00:27] Voice 29: I'd like to point out that the opportunity fund

[5:00:29] Voice 29: fund that we fundraise for and it's the only one that we ask for smaller donations for otherwise

[5:00:35] Voice 29: we're looking for strategic charitable gifts that are transfers of land or bequests the opportunity

[5:00:43] Voice 29: fund 100 of that money goes to our partners none of it comes to us we're not competing we're

[5:00:51] Voice 29: supporting and we know and our message is our goal is to protect and preserve the land if that means

[5:00:59] Voice 29: supporting local conservancies who are doing an excellent job of that then that's what we do if

[5:01:06] Voice 29: that means we uh take over some of the fundraising to assist because not all charitable organizations

[5:01:13] and a lot of the local

[5:01:15] Voice 29: local trusts go through swings they go through while they're volunteer

[5:01:21] Voice 29: led sometimes fundraising is good sometimes it's not as good sometimes things fall apart and then

[5:01:27] Voice 29: they get built up again we are that stable and very um consistent place that people can understand

[5:01:36] Voice 29: that they can come to and reach out to us for support we're there to support because our mandate

[5:01:42] Voice 29: is their mandate when they are successful we are successful thank

[5:01:48] Voice 40: you carla a really good addition

[5:01:52] Voice 40: um now chair luckham we're at 203 i do see trustee fast put up her hand but i want to

[5:01:57] Voice 40: to just check in with you.

[5:01:59] Voice 23: Well, I would like to move on,

[5:02:01] Voice 23: but if she wants to be the last voice,

[5:02:04] Voice 23: then I'm content to, as a representative,

[5:02:07] Voice 23: the executive committee rep on the Islands Trust Conservancy,

[5:02:13] Voice 23: happy to hear from her,

[5:02:14] Voice 23: and then I'll just make my own closing remarks.

[5:02:18] Trustee Fast (probable): Sure, I just had a quick point,

[5:02:19] Trustee Fast (probable): and that is that I have spoken,

[5:02:21] Trustee Fast (probable): as the former chair of the Bowen Island Conservancy,

[5:02:24] Trustee Fast (probable): I have spoken to a few people

[5:02:26] Trustee Fast (probable): who didn't want to donate through a local community group they wanted to be anonymous

[5:02:32] Trustee Fast (probable): and that's something that the allen's trust can offer to just putting that out there thank you

[5:02:39] Voice 40: okay

[5:02:40] Voice 23: very good so then if you don't mind kate um i just really want to thank you uh personally um for

[5:02:46] Voice 23: the work and dedication to the allen's trust and also the work and dedication to your own

[5:02:50] Voice 23: conservancy on your own island you and your family um i want to thank parla for joining us and

[5:02:56] Voice 23: and providing her skill and support

[5:02:58] Voice 23: in this presentation today.

[5:03:00] Voice 23: It's a real team effort and I appreciate that.

[5:03:03] Voice 23: And I want to thank William for contributing

[5:03:06] Voice 23: to the Dirty Slipper project on Thetis Island.

[5:03:10] Voice 23: And just want to note that specifically

[5:03:13] Voice 23: as a real collaborative effort

[5:03:15] Voice 23: between the Honest Trust Conservancy

[5:03:17] Voice 23: and the Thetis Island Conservancy.

[5:03:19] Voice 23: And indeed, I would just say the weight,

[5:03:22] Voice 23: the significance of the weight

[5:03:24] Voice 23: of the Honest Trust Conservancy

[5:03:25] Voice 23: put behind a small conservancy to assist them

[5:03:28] Voice 23: in their grants and fundraising is significant.

[5:03:31] Voice 23: And it really makes my heart sing to think about,

[5:03:35] Voice 23: you know, the Ferry Slipper,

[5:03:36] Voice 23: the first piece of publicly protected land

[5:03:38] Voice 23: on Cedars Island, Link Island,

[5:03:40] Voice 23: many of the smaller pieces that property owners contribute

[5:03:45] Voice 23: or put conservation covenants on as a result of wanting

[5:03:50] Voice 23: to contribute to the greater good of everything.

[5:03:54] Voice 23: So I really want to thank you all and thank trustees and donors for this amazing work.

[5:04:00] Voice 23: I enjoyed my days sitting on the Conservancy when I was only a vice chair, and I maybe

[5:04:07] Voice 23: look forward to doing that again in the future if I'm so lucky.

[5:04:09] Voice 23: So thank you, one and all, for everything today.

[5:04:14] Voice 23: So with all that, I will continue.

[5:04:17] Voice 40: Goodbye, all.

[5:04:20] Voice 40: Thank you.

[5:04:21] Voice 40: Thanks, Kate.

[5:04:22] Voice 40: Thanks, everyone.

[5:04:24] Trustee Rogers (probable): Thanks, Kate.

[5:04:25] Trustee Rogers (probable): Thanks, everyone.

[5:04:25] Trustee Rogers (probable): Thanks, Kate.

[5:04:27] Voice 23: so this brings us to uh trust area services and um i i clearly need to also recognize and thank

[5:04:36] Voice 23: claire prater for her historic contribution to both the conservancy and now the isles trust

[5:04:43] Voice 23: and ever so grateful for everything that you do claire so this is your uh area of the trust

[5:04:52] Voice 23: Council now and I'll just provide you the opportunity to address Council if you wish

[5:04:58] Voice 23: but just I'm going to go immediately to asking Council if in these consent items 11.11 trust

[5:05:06] Voice 23: program work trust committee work program 11.12 directors report 7.3 legislative monitoring 11.144

[5:05:15] Voice 23: CONSERVANCY QUARTERLY REPORT 11.1.5 THE POLICY STATEMENT AMENDMENT PROJECT IF THERE'S ONE THAT

[5:05:25] Voice 23: YOU WISH TO PULL FROM THE GENERAL CONSENT LIST AND WE WILL DO THAT AND THEN WE'LL CYCLE THROUGH THEM

[5:05:33] Voice 23: ONE AT A TIME AND THEN WE HAVE A COUPLE OF DECISION ITEMS TO FOLLOW SO TRUSTEES IF YOU

[5:05:38] Voice 23: you show me a digital hand if there's any of those consent items 11.11 to 11.15 that you have

[5:05:46] Voice 23: a question about i see a couple of hands now trustee johnson and then trustee allen on the

[5:05:54] Voice 23: consent agenda item trustee johnson it

[5:05:58] Voice 21: it seems to me that the briefing the number five should

[5:06:02] Voice 21: probably uh i'm sure people will have questions okay

[5:06:07] Voice 23: well we'll pull that one then that's fine

[5:06:09] Voice 23: trustee allen sorry

[5:06:20] Trustee Allen (probable): i've got can i would ask if you could slow down a bit for us to get back

[5:06:25] Trustee Allen (probable): because i've got you know what you have on the screen and then i have what i have and i have to

[5:06:29] Trustee Allen (probable): go you know minimize three other screens to get to where we are so if you could just be a little

[5:06:36] Trustee Allen (probable): slower when you're referencing or at least a page number would be terrific because i do want to

[5:06:40] Trustee Allen (probable): comment on um something on the legislative which

[5:06:45] Voice 23: one do you wish to speak on the legislative

[5:06:48] Voice 23: monitoring on page 235 yeah

[5:06:52] Trustee Allen (probable): so one particular item okay

[5:06:54] Voice 23: that's fine so

[5:06:55] Trustee Allen (probable): that's 11.1.3

[5:06:57] Voice 23: just to be clear but

[5:06:58] Trustee Allen (probable): i take a long time trying to find it

[5:07:01] Voice 23: that's fine i understand that it can

[5:07:04] Voice 23: be overwhelming um okay so trustee johnson trustee allen so if you lower your hands

[5:07:12] Voice 23: THEN I'M JUST GOING TO ADVISE THAT ITEMS 11.11, TRUST PROGRAM COMMITTEE WORK PROGRAM,

[5:07:20] Voice 23: 11.1.2, DIRECTOR OF TRUST AREA SERVICES REPORT, AND 11.1.4, THE HONEST TRUST CONSERVANCY

[5:07:28] Voice 23: QUARTERLY REPORT, BE APPROVED AND RECEIVED FOR INFORMATION BY GENERAL CONSENT.

[5:07:36] Voice 23: and then i'll just ask the director of trust area services if you wish to address council

[5:07:43] Voice 23: on any other topic not here um otherwise we'll go to those two items uh director freder

[5:07:49] Voice 23: thank

[5:07:50] Voice 37: you chair no i'm happy just to take questions at this stage all

[5:07:53] Voice 23: right thank you

[5:07:54] Voice 23: very much director freder so 11.1.3 is the legislative monitoring briefing and trustee

[5:08:01] Voice 23: Alan you had a question there yes um

[5:08:05] Trustee Allen (probable): okay it's on the the blue economy strategy engagement

[5:08:11] Trustee Allen (probable): can you give a page

[5:08:17] Trustee Busheikin (probable): number 20

[5:08:18] Voice 16: oh 256 is it 256 or 21 because

[5:08:34] Voice 23: we have it up on the screen there for

[5:08:36] Voice 23: trustees benefit so

[5:08:39] Trustee Allen (probable): I just want to say we'll add afterwards but in this particular

[5:08:44] Trustee Allen (probable): particular engagement strategy. This is a really scary document. It's 50 pages. It's open for

[5:08:52] Trustee Allen (probable): comment until June 15th. I encourage trustees to contact all their constituents to respond to this.

[5:09:01] Trustee Allen (probable): It is just basically, it's the wild frontier of the great blue ocean. It's just scary. And if

[5:09:09] Trustee Allen (probable): If you've read the Salish Sea report, you will just be shocked with this and where we're going.

[5:09:20] Trustee Allen (probable): And I won't go on and on about it, but it's only 50 pages, this particular thing.

[5:09:25] Trustee Allen (probable): But they're fast-tracking applications for all sorts of scary things in the ocean.

[5:09:33] Trustee Allen (probable): If you look at the board members, there's board members from Exxon, Mubal, Chevron.

[5:09:37] Trustee Allen (probable): on and it's just uh the federal government is just it's going taking us backwards they're

[5:09:44] Trustee Allen (probable): looking at more shipping to the pacific rim because the cost of airlines and trains and it's

[5:09:50] Trustee Allen (probable): just uh it's just really frightening so i urge the trustees to look at this and uh and on that note

[5:09:58] Trustee Allen (probable): i really would like to you know if we could actually parse all these where there's these

[5:10:03] Trustee Allen (probable): these surveys and engagements that they're calling out for us to respond to, it's really

[5:10:10] Trustee Allen (probable): hard to find these things out in this particular format. And I know that's adding one more

[5:10:17] Trustee Allen (probable): administrative duty, but I just wish there was some way we could find out more about these

[5:10:22] Trustee Allen (probable): surveys and fill them out and get our community to fill them out and get our word out there,

[5:10:28] Trustee Allen (probable): because there's lots of scary things going on that we don't always know about. That's it. Thank

[5:10:33] Trustee Allen (probable): YOU THANK YOU

[5:10:36] Voice 23: TRUSTEE ALLEN FOR BRINGING THAT TO OUR ATTENTION THERE ARE LOTS OF CHALLENGES

[5:10:42] Voice 23: WITH CAPACITY WITH RESPECT TO ADVOCACY AREAS OF ADVOCACY BUT APPRECIATE YOUR REMARKS AND I'M GLAD

[5:10:52] Voice 23: THAT SOMEBODY'S READING THE LEGISLATION MONITORING BRIEFING THERE'S SOME QUESTIONS TO WHETHER OR NOT

[5:10:58] Voice 23: THERE WAS ANY VALUE IN IT BUT I THINK WHAT WE SEE HERE IS THIS VERY REAL VALUE ANYBODY ELSE WITH

[5:11:04] Voice 23: questions on the legislative monitoring briefing at 11.1.3 uh trustee langer eyes yeah

[5:11:11] Voice 8: i just

[5:11:12] Voice 8: wanted to comment i had noted the one sentence in this thing on the blue economy strategy which sort

[5:11:18] Voice 8: of made me a bit concerned it says that farm salmon is particularly important as the top

[5:11:24] Voice 8: seafood and agri-food export in the province and yet i think we should be moving away from far

[5:11:30] Voice 8: of salmon not promoting it as the top farm you know the top product for for our country it scared me

[5:11:41] Voice 23: oh well that here that's a completely fair observation so thank you for that

[5:11:47] Voice 23: 11.1.3 anybody else and just be longer eyes you just lower your hand there

[5:11:53] Voice 23: not seeing anything else on 11.1.3 so i'll just um we will receive that for information by general

[5:12:03] Voice 23: consent and certainly um have a look at that closely 11.1.5 is the next item that was asked

[5:12:14] Voice 23: trustee johnson um do you have a question about the policy statement amendment project update

[5:12:19] Voice 23: My

[5:12:21] Voice 21: main question is, is this what we're going to see next month when we meet on the policy statement, or are there going to be substantial changes?

[5:12:32] Voice 23: I will turn this to Claire Trader to speak to that specifically. Over to you, Director Trader.

[5:12:37] Voice 37: Thank you for the question. No, at your next meeting, what you will receive is a first reading draft for you to contemplate, along with background materials.

[5:12:46] Voice 37: materials so this is simply a process briefing letting you know where we're at in the process

[5:12:51] Voice 37: we're currently at the stage of consolidating feedback we've received on the very first staff

[5:12:56] Voice 37: draft all the comments we've received from committee we're now consolidating into a version

[5:13:00] Voice 37: two that we hope to have done by friday which will then go in a public agenda to trust programs

[5:13:05] Voice 37: committee and then we'll go to executive committee in a public meeting and then we'll be provided to

[5:13:10] Voice 37: the next july 8th trust council meeting so we're getting closer and i'm really optimistic and happy

[5:13:16] Voice 37: with how the process is going but this is simply just to update you as to as to the process the

[5:13:21] Voice 37: content of the new bylaw will come through those next agenda packages so

[5:13:27] Voice 21: we could see it as i

[5:13:29] Voice 21: understand friday is that correct as part of the agenda for package for programs committee all

[5:13:35] Voice 37: going well by end of day friday we should have a public trust programs committee agenda out with

[5:13:40] Voice 37: with the next version in it.

[5:13:42] Voice 23: Great, thank you.

[5:13:43] Voice 37: Yeah.

[5:13:44] Voice 37: Thank

[5:13:44] Voice 23: you very much for the question, Trustee Johnston.

[5:13:46] Voice 23: Any other questions on 11.1.5, I see Trustee Morrison.

[5:13:53] Trustee Morrison (probable): Yeah, and I just wanted to add to what Director Frater said

[5:13:57] Trustee Morrison (probable): and just thank all of the trust areas staff

[5:14:01] Trustee Morrison (probable): for the work that they've done.

[5:14:04] Trustee Morrison (probable): And also just the Trust Programs Committee

[5:14:07] Trustee Morrison (probable): committee because there has been an enormous amount of effort and additional meetings to be

[5:14:13] Trustee Morrison (probable): able to iterate back and forth and do all the steps that we're having to do to ensure we keep

[5:14:20] Trustee Morrison (probable): on timeline to get this done in this term, but also ensure that we're getting enough feedback

[5:14:24] Trustee Morrison (probable): and iterating on that feedback. So deep thanks to the staff and trust area services for that work.

[5:14:31] Trustee Morrison (probable): also I just wanted to flag for trustees that as that package comes out on Friday afternoon or if

[5:14:38] Trustee Morrison (probable): you get to it over the weekend or on Monday it is really going to be helpful for you to circulate

[5:14:44] Trustee Morrison (probable): that into your communities to let people know what it looks like so when you come into the meeting on

[5:14:49] Trustee Morrison (probable): July 8th you are well informed by your communities of what they what they're thinking and and

[5:14:55] Trustee Morrison (probable): responding and much of the correspondence that we're getting to in this packet and that is

[5:15:01] Trustee Morrison (probable): filtering in is also very helpful just to read through and ensure that you're you're clear on

[5:15:06] Trustee Morrison (probable): where the tensions are for folks so thank you thank

[5:15:10] Voice 23: you very much um chair trust programs

[5:15:14] Voice 23: committee that morrison i don't see any other uh hands raised at this time so um i'll just i

[5:15:23] Voice 23: too want to thank claire and her team this has been an enormous effort all you know the sampling

[5:15:29] Voice 23: of the letters that are in this package

[5:15:30] Voice 23: is just a small amount of the volume of information

[5:15:34] Voice 23: and advice that has been received.

[5:15:36] Voice 23: And indeed, the team has also had to do

[5:15:41] Voice 23: the necessary business of day-to-day Islands Trust work

[5:15:44] Voice 23: as well as this significant piece.

[5:15:46] Voice 23: And I just wanna really express my thanks for that

[5:15:50] Voice 23: and looking forward to the July meeting.

[5:15:54] Voice 23: So I will then move along and say that we will receive

[5:15:57] Voice 23: the policy statement amendment project update briefing for information by general consent

[5:16:02] Voice 23: and now we're going to move into section 11.2 on page 265 you will find a nap cap

[5:16:11] Voice 23: certificate what another wonderful thing and this is a par bailey property and i'm going to turn

[5:16:18] Voice 23: that over to i don't have it in front of me here but claire are you going to lead us off on this

[5:16:23] Voice 23: one thank you very much thank you

[5:16:25] Voice 37: yes we're bringing this to you as you've had previously

[5:16:28] Voice 37: this term for recommendation that you request us to issue a NAPTEP certificate this property

[5:16:35] Voice 37: is a 4.3 hectare property comprised of two lots it's largely undeveloped and contains areas of

[5:16:41] Voice 37: young forest mature forest and wetlands and the conservancy board has already agreed to hold the

[5:16:46] Voice 37: Covenant on it. It has a variety of habitats and that increases conservation value when we're able

[5:16:53] Voice 37: to have that situation. Just something to note with this particular application, the Conservancy

[5:16:59] Voice 37: Board agreed to sponsor the application fee, but we've noted there's a bit of a policy gap with

[5:17:04] Voice 37: regard to sponsorship of NAPTEP application fees. So as staff, we're going to work on recommendations

[5:17:09] Voice 37: for Trust Council on this topic and we'll bring it back to you at a future meeting.

[5:17:14] Voice 37: As staff, we, I would just suggest that someone contemplate moving the recommendation, but

[5:17:19] Voice 37: I'm happy to take any questions.

[5:17:22] Voice 27: If

[5:17:23] Trustee Stamford (probable): there's no other questions.

[5:17:25] Voice 23: Yeah.

[5:17:25] Voice 23: So thank you, Director Frater.

[5:17:27] Voice 23: Let's just see if there's some questions here.

[5:17:29] Voice 23: Indeed, Trustee Morrison has a question.

[5:17:33] Trustee Morrison (probable): I was going to move it.

[5:17:34] Trustee Morrison (probable): So I'm good.

[5:17:35] Trustee Morrison (probable): Oh, you go ahead.

[5:17:36] Trustee Morrison (probable): You move it.

[5:17:36] Trustee Morrison (probable): I'm excited because it's Lisa and Peter.

[5:17:40] Totally.

[5:17:42] Trustee Morrison (probable): So if nobody else has questions, I'll go ahead.

[5:17:44] Trustee Morrison (probable): head there

[5:17:45] Voice 23: are no other questions thank

[5:17:48] Trustee Morrison (probable): you then i move that the islands trust council requests

[5:17:52] Trustee Morrison (probable): the secretary issue a natural area protection tax exemption certificate for the covenanted

[5:17:58] Trustee Morrison (probable): portion of the property described as 3209 armadale road parcel identifiers identifiers

[5:18:05] Trustee Morrison (probable): 029-414-890 and 3210 Clam Bay Road parcel identifier 000-543-527 subject to registration

[5:18:18] Trustee Morrison (probable): of a conservation covenant and completion of a baseline inventory report consistent with the

[5:18:23] Trustee Morrison (probable): standards developed for DAPTA.

[5:18:27] Voice 23: Perfect and I bet you Trustee Stamford wants to second that so

[5:18:32] Voice 23: So Stanford, indeed, it's exciting to see these certificates come forward.

[5:18:40] Voice 23: Anybody wish to speak to the motion, Trustee Stanford or Trustee Morrison?

[5:18:46] Trustee Morrison (probable): I just, sorry, Kate, go ahead.

[5:18:48] Trustee Stamford (probable): No, no, go ahead.

[5:18:49] Trustee Stamford (probable): You know her more than I do.

[5:18:51] Trustee Morrison (probable): I'm so excited about this.

[5:18:53] Trustee Morrison (probable): These two community members are just amazing.

[5:18:56] Trustee Morrison (probable): And I really want to, this is much of what we were talking about with the Conservancy

[5:19:01] Trustee Morrison (probable): generally and like how community members are leading um so i would love this to be a story

[5:19:06] Trustee Morrison (probable): too of why these folks did this work so lisa and peter um so yeah i'm excited to see this

[5:19:12] Voice 22: trustee stanford oh

[5:19:15] Trustee Stamford (probable): just um to affirm i did have the opportunity to call and thank lisa and it

[5:19:21] Trustee Stamford (probable): really was uh it's such an important part of the relationship building um to understand their why

[5:19:28] Trustee Stamford (probable): why they're doing this and the enthusiasm and passion

[5:19:32] Trustee Stamford (probable): behind this couple.

[5:19:33] Trustee Stamford (probable): It was really exciting.

[5:19:35] Voice 23: Thank you.

[5:19:36] Voice 23: So now speaking to the most and trustee Crisley.

[5:19:38] Voice 23: Trustee.

[5:19:41] Trustee Critchley (probable): Trustee Crisley.

[5:19:43] Trustee Critchley (probable): Thank you.

[5:19:44] Trustee Critchley (probable): I have a question.

[5:19:45] Trustee Critchley (probable): I just know that the description refers to a road address

[5:19:50] Trustee Critchley (probable): as well as the PID.

[5:19:52] Trustee Critchley (probable): The PID is probably good for legal purposes,

[5:19:54] Trustee Critchley (probable): but for anybody else wouldn't understand it standing alone

[5:19:57] Trustee Critchley (probable): unless they looked at this request for decision which mentions that it is indeed on north pender

[5:20:03] Trustee Critchley (probable): island so i'm wondering if the words north pender island shouldn't be inserted after armadale road

[5:20:11] Trustee Critchley (probable): and clan bay road that's

[5:20:15] Trustee Morrison (probable): not a bad idea we

[5:20:19] Voice 23: have a standard format that these go out as and i'm sure

[5:20:23] Voice 23: that that's consistent with that i'll just turn to the director should this be being changed as

[5:20:29] Voice 23: with respect to the certificate?

[5:20:32] Voice 37: I have no concern with that amendment.

[5:20:37] Voice 23: No concerns about amendment.

[5:20:38] Voice 23: So should we consider that a friendly amendment council?

[5:20:42] Voice 23: Thank you.

[5:20:43] Voice 23: I see some nodding heads so that kind of-

[5:20:45] Voice 23: That sounds great.

[5:20:46] Voice 23: So with that, thank you, Trustee Critchley.

[5:20:52] Voice 23: Any other remarks or sorry,

[5:20:55] Voice 23: anybody speaking to the motion?

[5:20:58] Voice 23: So then I'm going to call for the vote.

[5:21:00] Voice 23: vote. All those in favor? And Trustee Luckerman's in favor. Trustee Dodds is in favor. And everything

[5:21:12] Voice 23: on what you see digitally. So it's about 21 to 1. Yeah. So please lower your hands. And any

[5:21:21] Voice 23: opposed? Hands up for any opposed. Thank you for none, no opposing. And so that carries unanimously.

[5:21:32] Voice 23: And I just want to give a shout out to Pender Island, the real legacy of NAPTEP Covenants on that island that is completely remarkable, spearheaded by a few people in the early days, but that enthusiasm and momentum and the excitement that's demonstrated by Deb Morrison is exactly what we were hearing from Carla Funk about celebrating all of these land conservations.

[5:21:56] Voice 23: So appreciate the work there.

[5:21:59] Voice 23: And of course, this is a legacy left behind by Claire Benson, who spent 12 years, I think,

[5:22:05] Voice 23: in trying to get that through.

[5:22:07] Voice 23: And that's amazing.

[5:22:09] Voice 23: So thank you, everybody.

[5:22:10] Voice 23: I'm going to move on to 11.2.2, the annual report request for decision.

[5:22:16] Voice 23: This is the draft annual report that we submitted to the Minister of Municipal Affairs.

[5:22:21] Voice 23: Dr. Frater, do you want to speak to this?

[5:22:24] Voice 37: Yes, just briefly.

[5:22:25] Voice 37: just thank you for considering the annual report this year the only report left to be

[5:22:32] Voice 37: endorsed by a committee is the financial planning committee one and I understand that should be done

[5:22:35] Voice 37: shortly I understand quite a number of reports this year happened by resolution without meeting

[5:22:41] Voice 37: and thank you for those who indulge that because it's just been we've had a great deal on our

[5:22:45] Voice 37: plates between website and the policy statement process we got a little bit behind this year

[5:22:49] Voice 37: we're going to work diligently to have a little bit more lead time next year and we will be moving

[5:22:54] Voice 37: next steps are to move into graphic design and then into distribution. This year we received

[5:23:00] Voice 37: a request from the minister's office to have it be presented in a slightly more formal fashion

[5:23:05] Voice 37: so we'll actually print off some versions this year slightly more glossy versions I believe.

[5:23:11] Voice 37: So I'm happy to take any questions about it and certainly we can accommodate any changes that

[5:23:16] Voice 37: that might be requested.

[5:23:19] Voice 23: You're right, you're right.

[5:23:22] Voice 23: Any questions?

[5:23:23] Voice 23: I've seen Trustee Morrison.

[5:23:26] Trustee Morrison (probable): Sorry, and it's my, I'm trying to keep track

[5:23:28] Trustee Morrison (probable): as we change names of the local planning

[5:23:31] Trustee Morrison (probable): versus regional planning.

[5:23:32] Trustee Morrison (probable): So it's regional planning committee, is that right?

[5:23:35] Trustee Morrison (probable): Yes.

[5:23:36] Trustee Morrison (probable): Okay, so we just want to check the graphics.

[5:23:38] Trustee Morrison (probable): I didn't catch it earlier,

[5:23:39] Trustee Morrison (probable): but the graphics say local planning committee still,

[5:23:42] Trustee Morrison (probable): so we should just check the graphics on that.

[5:23:44] Trustee Morrison (probable): That's only the graphics I think are wrong on that.

[5:23:47] Voice 37: Okay, thank you.

[5:23:51] Voice 23: okay um thank you then so um i if there's no further questions um a motion um would be

[5:23:59] Voice 23: appropriate here um trustee fast

[5:24:05] Voice 16: go ahead yeah

[5:24:06] Trustee Fast (probable): i'd like to move that the islands trust council

[5:24:08] Trustee Fast (probable): approves the 2020 21 and draft annual report for submission to the minister of municipal affairs

[5:24:15] Trustee Fast (probable): let's

[5:24:16] Voice 23: move to the second there second trustee fenton thank you trustee fenton

[5:24:21] Voice 23: also on the

[5:24:22] Voice 23: conservancy board by the way um um so i'll just call unless there's any discussion i don't see any

[5:24:31] Voice 23: i'm going to call the vote on the motion before us all those in favor will be one for trustee dodds

[5:24:39] Voice 23: one for luckham and what have you got electronically 21 again very good then so

[5:24:47] Voice 23: please lower your hands and are there any opposed none opposed so that carries

[5:25:00] Voice 23: thank you very much council so council this is a sort of a miraculous moment in the history of

[5:25:07] Voice 23: talent trust we have concluded the work scheduled for today and we're only at 2 30 which is our

[5:25:16] Voice 23: scheduled break earlier so i want to thank everybody for helping us get here

[5:25:21] Voice 23: i am inclined to continue with business um i'm advised by staff that there's no necessity to

[5:25:31] Voice 23: go into an in-camera session today um the only item that's in there is minutes and they could

[5:25:37] Voice 23: be adopted at any point in time

[5:25:39] Voice 23: um and so therefore that brings us to um summary trustee

[5:25:46] Voice 23: updates some priorities some correspondence uh something uh strategic plan elements

[5:25:55] Voice 23: i wouldn't want to say this out loud but there's potential we can could conclude this council

[5:26:00] Voice 23: today if we drove on i didn't say that out loud right um so trustees can we take a break

[5:26:10] Voice 23: trustee rogers has a question okay um uh let's go to trustee rogers i'm going to suggest we

[5:26:16] Voice 23: take a break and then we come back and maybe we push on trustee rogers yeah

[5:26:21] Voice 26: let's just go to the

[5:26:22] Voice 26: public attempted tomorrow morning there's just

[5:26:26] Voice 25: put up a notice for the

[5:26:27] Voice 26: morning i'm

[5:26:28] Voice 23: likely to

[5:26:29] Voice 23: to stay over so we can just open it up.

[5:26:32] Voice 23: Okay, go ahead, Trustee Rogers.

[5:26:34] Trustee Rogers (probable): Well, I'd like to trustee to think about that,

[5:26:39] Trustee Rogers (probable): about finishing given that, for example, this position,

[5:26:43] Trustee Rogers (probable): I noticed we only have two attendees right now,

[5:26:46] Trustee Rogers (probable): whereas we had seven, eight for most of the time

[5:26:50] Trustee Rogers (probable): that we've been here.

[5:26:51] Trustee Rogers (probable): I know, I just saw a note from Trustee Wright

[5:26:55] Trustee Rogers (probable): saying he'd see us in the morning

[5:26:57] Trustee Rogers (probable): and I expect his expectation would be

[5:27:00] Trustee Rogers (probable): be doing some business tomorrow morning.

[5:27:03] Trustee Rogers (probable): But I'm more concerned about the fact

[5:27:05] Trustee Rogers (probable): that we have a few items of business

[5:27:07] Trustee Rogers (probable): that members of the public might expect

[5:27:09] Trustee Rogers (probable): we're doing in the morning

[5:27:10] Trustee Rogers (probable): as opposed to this afternoon.

[5:27:13] Trustee Rogers (probable): But, you know, if Trust Council decides

[5:27:16] Trustee Rogers (probable): they want to finish, I guess we finish.

[5:27:18] Trustee Rogers (probable): So

[5:27:18] Voice 23: we were just having a side conversation here

[5:27:22] Voice 23: that there certainly is an expectation

[5:27:23] Voice 23: for the public that we would be convening

[5:27:25] Voice 23: in the morning.

[5:27:26] Voice 23: and um we would obviously in order to do that we would obviously need a quorum of council

[5:27:32] Voice 23: um and so we need that commitment for me to be here in the morning um if we chose to if we got

[5:27:39] Voice 23: through the business and we chose to recess um i would be committed to be here in the morning to

[5:27:44] Voice 23: at least open it up to advise people that the the council had concluded its business as and that may

[5:27:50] Voice 23: may not be enough for what I'm going to suggest is reflect on this.

[5:27:55] Voice 23: Let's have a 15 minute break and you tell me what you want to do.

[5:28:00] Voice 12: Are you suggesting we simply not have an in-camera session period?

[5:28:06] Voice 23: There is no necessity for an in-camera unless somebody wants some other

[5:28:12] Voice 23: business that we're not aware of that you want to bring to our attention.

[5:28:15] Voice 23: I

[5:28:16] Trustee Rogers (probable): appreciate the agenda is short,

[5:28:18] Trustee Rogers (probable): it but there's always a question and answer session during the in-camera session and I guess

[5:28:23] Trustee Rogers (probable): if no trustees have questions for the in-camera session then I guess that's okay. So yeah you're

[5:28:32] Voice 23: absolutely right Dan if there are questions we can certainly have an in-camera session

[5:28:35] Voice 23: and I'm suggesting is that if those questions could wait till the next go around there's no

[5:28:41] Voice 23: necessity for us to conduct any business within that session and of course if you have questions

[5:28:47] Voice 23: of an in-camera nature um they could also be directed to ceo hudson pillar or myself

[5:28:53] Voice 23: um independent of a council meeting and certainly the opportunity for discussion on any of those

[5:28:59] Voice 23: topics could be held in a council session because i unders certainly appreciate this value in um in

[5:29:07] Voice 23: uh those conversations so is that all right council let's break for 15 minutes come back

[5:29:11] Voice 23: and see what we're going to do okay thank you council appreciate it and thank you for your

[5:29:16] Voice 27: your hard work today.

[5:43:38] Voice 27: we

[5:43:39] Voice 23: are okay so council if you turn your video on i know you're there this would be fantastic

[5:43:44] Voice 23: turn it off after um i hope everybody had a good break and um we've reflected on this

[5:43:54] Voice 23: situation before us um over the break as well and just remind you that of course everything

[5:43:59] Voice 23: that we're doing is recorded and will be available to anybody that has any has interest in what we're

[5:44:04] Voice 23: doing and but it doesn't i don't want to disrespect anybody's desire to come back or for to be sure

[5:44:12] Voice 23: that the public is uh meeting with us um but i'm gonna i don't like to tell people what to do it's

[5:44:21] Voice 23: just not my nature and that so i'm gonna ask council um raise your hand tell me what you'd

[5:44:27] Voice 23: like to do let's see if we have some consensus around that soldiering on to the rest of the

[5:44:32] Voice 23: agenda here trustee kitchley alan longer ice over to you trustee kitchley thank

[5:44:41] Trustee Critchley (probable): you um i'm just

[5:44:43] Trustee Critchley (probable): mindful of the amount of correspondence that we have received uh which was i think momentous

[5:44:51] Trustee Critchley (probable): compared to what we normally see uh addressed to trust council and i think that we have some

[5:44:58] Trustee Critchley (probable): obligation to the public to at least have some discussion about their correspondence

[5:45:06] Trustee Critchley (probable): at the time when we said we would do it. And because there are only a few people apparently

[5:45:13] Trustee Critchley (probable): participating now, I would expect that there would be more tomorrow. Perhaps that's wrong,

[5:45:19] Trustee Critchley (probable): But my preference would be that out of concern for the public and respecting their presence and what we have advertised, that we would perhaps adjourn now or recess now and reconvene at 10.30, which would be the time that we had shown on the schedule.

[5:45:44] Trustee Critchley (probable): no

[5:45:49] Voice 23: we're reconvening at 9 a.m the the times are approximate in all situations

[5:46:00] Voice 23: but i understand what you're saying oh i see what you're saying 10 30.

[5:46:04] Voice 23: okay fair enough um okay so let's see what others have to say here um trustee longer nice

[5:46:11] Voice 23: yeah

[5:46:12] Voice 8: yeah i agree with trustee chrisley and what trustee rogers said i think we should

[5:46:17] Voice 8: to keep to the schedule that we have now

[5:46:20] Voice 8: for the many reasons that have already been expressed.

[5:46:23] Voice 23: Okay, I wouldn't

[5:46:24] Voice 23: want to judge what Trustee Rogers

[5:46:26] Voice 23: has said prior to the break,

[5:46:29] Voice 23: but perhaps he'd like to speak on his own accord.

[5:46:32] Voice 23: But Trustee Brant?

[5:46:38] Voice 11: Yeah, so, I mean, I would be concerned

[5:46:40] Voice 11: other than the fact that I don't believe the public

[5:46:44] Voice 11: is going to be having any great discourse with us.

[5:46:48] Voice 11: They're going to hear what we have to say.

[5:46:50] Voice 11: we'll do that today my understanding is that this meeting is uh being broadcast right

[5:46:57] Voice 11: what we have to say will be available to them then so i i honestly don't get uh what the

[5:47:06] Voice 11: difference is they're going to hear it tomorrow at 10 30 or they're going to play it back tomorrow

[5:47:11] Voice 11: at 10 30 and they'll hear the same thing this is not a town hall um they're not going to be

[5:47:18] Voice 11: interacting with us.

[5:47:20] Voice 11: So, yeah, I'd say if we can complete this,

[5:47:23] Voice 11: this would show that we are an organization

[5:47:26] Voice 11: fleet of foot rather than with feet of clay.

[5:47:30] Voice 23: Thank you for that, Trustee Brent.

[5:47:33] Voice 23: I just want to ask a technical question,

[5:47:35] Voice 23: and I don't know if the answer is available.

[5:47:36] Voice 23: Is it entirely possible that this could be available

[5:47:39] Voice 23: for viewing tomorrow morning,

[5:47:41] Voice 23: the recording of the rest of the day's meetings?

[5:47:46] Voice 23: Possibly, yes.

[5:47:47] Voice 23: But no guarantee?

[5:47:48] Voice 23: no no guarantee so let's uh entertain that thought um so i'm just gonna you know i guess uh

[5:47:55] Voice 23: right now uh i'm just going to go to trustee peterson and then alan um and we'll see how

[5:48:00] Voice 23: it's playing out um oh i'm trust actually you know i'm going to go to trustee dodds who has

[5:48:06] Voice 23: her hand up and i i'm

[5:48:08] Voice 4: sure that i've

[5:48:09] Voice 23: missed her a few times so trustee dodds first

[5:48:11] Voice 23: actually no but

[5:48:13] Voice 4: I want to follow up. I agree with what Paul said. I think that for us to go away now and assume that you're going to get a quorum back tomorrow morning when we still have a reasonable amount of time to finish up our agenda now, and we're going to have a conversation that our audience, which is down to two now, and could be two or none or more.

[5:48:35] Voice 4: more. I've been to many trust councils and lots of times the audiences are long gone.

[5:48:40] Voice 4: They're going to hear what we want to say. They'll be able to hear that on a video.

[5:48:44] Voice 4: They'll be able to actually see and hear what we have to say about their letters.

[5:48:48] Voice 4: I do agree their letters are important, but they all are going to have the opportunity to hear the

[5:48:53] Voice 4: conversation about the letters, whether we do it today or we do it tomorrow. I think we're more

[5:48:57] Voice 4: likely to have a better turnout for today. Thank you. Trustee

[5:49:01] Voice 23: Peterson, Trustee Allen, and

[5:49:03] Voice 23: um let's let's see how what their feelings are and then maybe we'll just weigh in on the majority

[5:49:11] Voice 23: then go ahead trustee peterson trustee grant you're going to lower your hand yeah thank you

[5:49:17] Voice 20: chair uh i'm i'm going to uh uh state that i'm in agreement with uh trustee critchley

[5:49:25] Voice 20: um and for those members of the public that are expecting to come in and uh and uh

[5:49:32] Voice 20: uh watch and listen to us live tomorrow i i think it'd be uh better in that regard and also just

[5:49:40] Voice 20: i want to mention that this may be a historic uh deliberation in terms of trust council uh

[5:49:47] Voice 20: being in this position uh but i i support uh here thank

[5:49:53] Voice 23: you trustee alan well

[5:49:58] Trustee Allen (probable): i'm going to disagree

[5:49:59] Trustee Allen (probable): with trustee peterson um just because the fact that they aren't going to be interacting they're

[5:50:04] Trustee Allen (probable): going to be listening um so my question is if we do carry on is it going to be until 6 5 30

[5:50:12] Trustee Allen (probable): if we can go before five that would be terrific that's yeah that's all i have to say all right

[5:50:19] Voice 23: so i'm sorry

[5:50:21] Voice 23: i'm not clear trustee allen are you in favor of adjourning now reconvening tomorrow

[5:50:25] Voice 23: or continuing today continue

[5:50:28] Trustee Allen (probable): today as long as we don't go past six o'clock oh well

[5:50:31] Voice 23: yeah i wouldn't

[5:50:31] Voice 23: I didn't expect that, but certainly.

[5:50:36] Voice 23: Okay, I guess I'm pondering,

[5:50:39] Voice 23: I guess if there was a motion to adjourn

[5:50:41] Voice 23: and it was defeated or passed,

[5:50:45] Voice 23: then we would act accordingly

[5:50:47] Voice 23: because it's certainly a mix.

[5:50:49] Voice 23: I would say we don't have consensus one way or the other

[5:50:52] Voice 23: on this.

[5:50:53] Voice 23: Trustee Johnson.

[5:50:58] Voice 21: I'm undecided about whether it's best to wait till tomorrow

[5:51:01] Voice 21: when more people might be here.

[5:51:03] Voice 21: I'm more moved by the fact that we've got two hours now

[5:51:06] Voice 21: that we could deal with this.

[5:51:08] Voice 21: The schedule tomorrow is trying to cram all of this

[5:51:11] Voice 21: into an hour and a half.

[5:51:12] Voice 21: Perhaps we'll have very little to say about correspondence,

[5:51:15] Voice 21: but I could imagine it going on and on

[5:51:18] Voice 21: well past noon tomorrow.

[5:51:20] Voice 21: So I would prefer to proceed now,

[5:51:22] Voice 21: although not necessarily commit to finishing tonight.

[5:51:26] Voice 21: All right.

[5:51:27] Voice 21: All right.

[5:51:30] Voice 27: It's the poll in the chair.

[5:51:35] Voice 27: Trustee Dodds?

[5:51:38] Voice 4: I move that we continue the agenda until 5 o'clock today and get as far as we can get.

[5:51:45] Voice 23: I move to

[5:51:46] Voice 4: have a seconder.

[5:51:48] Voice 23: I'll second.

[5:51:49] Voice 23: Trustee Brandt?

[5:51:51] Voice 23: Okay.

[5:51:53] Voice 23: I'm presuming you don't wish to speak to it further?

[5:51:57] Voice 23: No.

[5:51:58] Voice 4: I think, you know, if people want to debate it, then fine.

[5:52:01] Voice 4: but I think we should just get on with what we can do

[5:52:04] Voice 4: for the rest of today and that will decide

[5:52:08] Voice 4: what we're going to do tomorrow.

[5:52:10] Voice 23: I'll just say, I would be concerned

[5:52:12] Voice 23: that if we didn't have a quorum in the morning.

[5:52:15] Voice 23: Anyway, I'm going to call the vote unless there's speakers.

[5:52:18] Voice 23: I don't know that it's necessary to have any more speakers

[5:52:20] Voice 23: on the motion, but I see Trustee Allen's hand up.

[5:52:23] Voice 23: Did you wish to speak to the motion?

[5:52:27] Voice 23: No, okay, so then I will call the vote.

[5:52:31] Voice 23: all those in favor of continuing until five o'clock today that's uh dodds is in favor

[5:52:38] Voice 23: luckham is in favor and 11 12 13. well so that's 15 15 16. all those in favor all right so that's

[5:52:52] Voice 23: 16 in favor and uh so just for the record we'll ask you to lower your hand and those opposed

[5:52:58] Voice 23: opposed and appreciate and respect your concern

[5:53:04] Voice 23: for the public interest.

[5:53:05] Voice 23: All those opposed, one, two, three, four, five.

[5:53:12] Voice 23: Okay, thank you.

[5:53:13] Voice 23: So we will continue.

[5:53:14] Voice 23: And thank you, Chair, Councilor, and I agree, yeah.

[5:53:19] Voice 23: Well, so.

[5:53:24] Voice 27: Chair?

[5:53:25] Voice 20: Yes, sir.

[5:53:27] Voice 20: This is the one occasion I would appreciate my vote

[5:53:31] Voice 20: in opposition to be recorded, thank you.

[5:53:33] Voice 20: thank you

[5:53:34] Voice 23: absolutely thank you

[5:53:35] Voice 23: sir anybody else myself

[5:53:38] Voice 8: as well please okay

[5:53:40] Voice 23: so that's

[5:53:42] Voice 23: critchley uh uh langer ice was it and stanford do you want to have your opposition reported

[5:53:53] Voice 23: i'd

[5:53:54] Voice 31: like to change my vote

[5:54:01] Voice 31: i

[5:54:02] Voice 23: don't know how that goes

[5:54:03] Voice 23: the um you know if you're not having your vote recorded it is what it is it isn't going to change

[5:54:13] Voice 23: the outcome okay okay any concerns not seeing any hands but soldier on so um it was advised that

[5:54:25] Voice 23: there is no necessity for a closed meeting today so i'm just going to ask council is there any item

[5:54:31] Voice 23: that anybody wishes to discuss

[5:54:33] Voice 23: in an in-camera session today.

[5:54:36] Voice 23: And if there is,

[5:54:37] Voice 23: then it can't wait till our next session,

[5:54:39] Voice 23: then we'll convene an in-camera meeting.

[5:54:42] Voice 23: But I don't think we have an agenda.

[5:54:44] Voice 23: We do have a rough agenda,

[5:54:45] Voice 23: but it only covers

[5:54:47] Voice 23: confidential in-camera staff matters.

[5:54:50] Voice 23: And minutes.

[5:54:51] Voice 23: But I'm

[5:54:52] Voice 1: not seeing any hands,

[5:54:53] Voice 23: so I'm going to move on through that.

[5:54:56] Voice 23: So this brings us to summary updates.

[5:54:58] Voice 23: And this is the responsibility

[5:55:00] Voice 23: of the trustees for the most part.

[5:55:02] Voice 23: First Nations 14.1.1.1,

[5:55:06] Voice 23: Trustee Johnson on the Lusketeer Archeology Project.

[5:55:13] Voice 23: Page 320 of your agenda.

[5:55:16] Voice 21: I have nothing to add except we have a rather spiffy logo,

[5:55:20] Voice 21: which I'll include next time.

[5:55:27] Voice 23: So we just received this report,

[5:55:29] Voice 23: and did you have a remark?

[5:55:33] Voice 21: No, I have nothing to add to it.

[5:55:35] Voice 21: If anybody has questions they could ask me now

[5:55:38] Voice 21: or contact me later perfect well that's true um

[5:55:41] Voice 22: well trustee johnson you and i have corresponded

[5:55:46] Voice 22: around the notion of um a session being provided for trustees as a whole associated with this

[5:55:55] Voice 22: project have we not yes okay so um this would be a good opportunity to just tell uh trust council

[5:56:02] Voice 22: that indeed i've been in um discussion um with dana and or i haven't had the discussion about

[5:56:08] Voice 22: about our contacts back and forth,

[5:56:09] Voice 22: and that we'll put something together in the near term

[5:56:13] Voice 22: over the next two or three weeks or something like that,

[5:56:15] Voice 22: whatever is convenient to her and let others know,

[5:56:18] Voice 22: as I understand it, it's a fascinating piece of work

[5:56:22] Voice 22: and we'll provide an opportunity for trustees to tune in

[5:56:25] Voice 22: as she does that.

[5:56:27] Voice 22: So that's the understanding Trustee Johnson and I have,

[5:56:30] Voice 22: and I'll just follow up with Dan.

[5:56:34] Voice 23: Awesome.

[5:56:35] Voice 23: Okay, any other questions?

[5:56:36] Voice 23: I don't see any.

[5:56:38] Voice 23: That's great.

[5:56:39] Voice 23: Thank you.

[5:56:39] Voice 23: I'm going to go to Salt Spring Island at 14.1.2, page 321 of your agenda.

[5:56:44] Voice 23: This is the Salt Spring Island Watershed Protection Alliance update.

[5:56:46] Voice 23: Thank you for submitting that.

[5:56:48] Voice 23: I'll ask Trustee Patrick if she has any other remarks to make.

[5:56:51] Trustee Patrick (probable): Well, we do have a nifty logo, so competition there, Peter.

[5:56:56] Trustee Patrick (probable): Just basically, there are some resources there that I encourage people to share.

[5:57:00] Trustee Patrick (probable): there's the infographic on how water and forest

[5:57:04] Trustee Patrick (probable): or watersheds and forests are important

[5:57:06] Trustee Patrick (probable): and as well as a little brochure about Know Your Well.

[5:57:09] Trustee Patrick (probable): So I'll take any questions.

[5:57:12] Voice 23: Any questions?

[5:57:15] Voice 23: No, thank you.

[5:57:18] Voice 23: I just want to remark, I'm really impressed with the work,

[5:57:21] Voice 23: the body of work that's coming out

[5:57:22] Voice 23: of the Salt Spring Watershed Protection Alliance.

[5:57:25] Voice 23: The coordinator there is taking a really,

[5:57:29] Voice 23: I don't know, in my impression,

[5:57:30] Voice 23: a much more public and proactive role in delivering information and reporting and stuff and

[5:57:34] Voice 23: really great work going on and i thank you very much trustee factor so 14.1.3 i'll cut some house

[5:57:42] Voice 23: sound community forum update that's on place 322 who's uh representing that then do you wish to add

[5:57:49] Voice 23: anything further dan rogers is on the memo there no nifty letterhead uh

[5:57:55] Trustee Rogers (probable): no this is just my notes

[5:57:57] Trustee Rogers (probable): from the meeting for everybody that wasn't able to attend so and as as augmented by uh trustee fast

[5:58:04] Trustee Rogers (probable): um i just happy to answer questions i've talked about the forum uh a lot and uh it was interesting

[5:58:12] Trustee Rogers (probable): to have flynn row there to talk about their um uh to talk about their visual quality objectives

[5:58:19] Trustee Rogers (probable): which are another way of saying give us your feedback on what it's like to look at your our

[5:58:27] Trustee Rogers (probable): cut blocks that we're going to approve and in the hills around you and they're doing public

[5:58:33] Trustee Rogers (probable): feedback on that there was quite a bit of pushback because they had not done much public input and

[5:58:40] Trustee Rogers (probable): now they are reaching out to just about everyone they've I think they've recognized us as I think

[5:58:46] Trustee Rogers (probable): we've seen other documents that they had had that they have not done very good they had not done a

[5:58:51] Trustee Rogers (probable): a very good job of getting the community voices heard.

[5:58:54] Trustee Rogers (probable): So they're starting it over basically.

[5:58:59] Voice 23: Excellent, thank you, Dan.

[5:59:01] Voice 23: Yeah, I attended that session

[5:59:02] Voice 23: and it was good dialogue, actually.

[5:59:07] Voice 23: So unless there's any questions,

[5:59:09] Voice 23: I'll go to 14.1.4 Gulf Isle National Park

[5:59:12] Voice 23: because there's nothing attached to the report.

[5:59:15] Voice 23: Now, is that Lee Middleton?

[5:59:16] Voice 23: Is that you that's responsible for that?

[5:59:20] Trustee Middleton (probable): Yes, it is.

[5:59:21] Trustee Middleton (probable): That committee doesn't currently meet.

[5:59:24] Trustee Middleton (probable): It has no First Nations representation, which is presumably the new superintendent when hired.

[5:59:32] Trustee Middleton (probable): Currently, they're performing a search for a new superintendent of the reserve.

[5:59:39] Trustee Middleton (probable): And so I imagine that process will recommend when he or she is hired.

[5:59:45] Trustee Middleton (probable): So there's no report right now.

[5:59:47] Voice 23: Thank you very much.

[5:59:49] Voice 23: And we look forward to that becoming more active.

[5:59:53] Voice 23: the 14.1.5 southern gulf islands community forum i had heard that they have not had a report

[6:00:00] Voice 23: expectation is that there would be some reporting out in the future um is there a representative

[6:00:05] Voice 23: from that forum that would like to speak to that in any way i

[6:00:09] Voice 31: can speak just briefly

[6:00:12] Voice 31: that on friday there will be a strategy session to talk about the support for james island

[6:00:20] Voice 31: and in our last meeting um mavis underwood uh kind of outlined what uh the seo have gone through

[6:00:28] Voice 31: in their in their desire to re regain the island thank

[6:00:37] Voice 23: you very much trustee wilberton yeah i know

[6:00:39] Voice 23: there's a i've heard a lot there's a lot of gratitude from the sale uh to pender islands

[6:00:45] Voice 23: for taking the position that they have and i know there's a lot of support council for that position

[6:00:50] Voice 23: also. So thank you to all of you. I'm not seeing any hands on questions. I'll go to Bain Sound Forum.

[6:01:00] Voice 23: Is there anybody to report on Bain Sound Forum?

[6:01:03] Trustee Critchley (probable): Yes, I can.

[6:01:04] Voice 23: Thank you, David Critchley.

[6:01:07] Trustee Critchley (probable): So just

[6:01:08] Trustee Critchley (probable): to let you know that there will be another forum very shortly on Friday, as it turns out. And

[6:01:15] Trustee Critchley (probable): And the centerpiece of that will be a presentation from Comox Valley Land Trust.

[6:01:21] Trustee Critchley (probable): And they'll be talking to us about their experiences in their organization and whether a conservation partnership type model is appropriate as a structure for the continuance of the forum.

[6:01:37] Trustee Critchley (probable): So that's our topic.

[6:01:39] Trustee Critchley (probable): we will have of course ordinary business updates on various things including our alternative

[6:01:45] Trustee Critchley (probable): aquaculture uh committee and i'm looking forward to that uh that that's all i have to report on

[6:01:52] Trustee Critchley (probable): thank

[6:01:53] Voice 23: you um any questions no so freighter round table update at 14.1.7

[6:02:03] Voice 23: 7, the loss of Chris Straw a couple of months back now continues to reverberate through

[6:02:14] Voice 23: the Anchorage's community and of course on Gabriola and Shore.

[6:02:20] Voice 23: Is somebody in a position to speak to the trader roundtable?

[6:02:26] Voice 23: I'm not seeing anything.

[6:02:28] Voice 23: Oh, I see Trustee Colburn.

[6:02:30] Voice 23: Thank you, Trustee Colburn.

[6:02:39] Voice 43: thank you um i just want to thank you for bringing up chris straw he and mark dore

[6:02:47] Voice 43: lost their lives on march 18th and um obviously chris with gabe rollins against freighter

[6:02:53] Voice 43: anchorages and the work of south coast shipwatch alliance very much missed i just wanted to share

[6:02:58] Voice 43: very quickly a photograph that chris part of his artwork photograph of a juvenile bald eagle

[6:03:04] Voice 43: over the entrance island.

[6:03:06] Voice 43: And yeah, it's a big loss.

[6:03:11] Voice 43: And thanks for mentioning it, Chair.

[6:03:15] Voice 26: Well, thank you, Trustee Coleman.

[6:03:20] Voice 23: Yeah, there is a piece of correspondence here

[6:03:22] Voice 23: that came in late from MP Manley

[6:03:25] Voice 23: with respect to some action on that trader file.

[6:03:28] Voice 23: And I've also been in contact with MP,

[6:03:34] Voice 23: the statement at the moment, my local MP.

[6:03:37] Voice 23: And there's conversation about a round table

[6:03:42] Voice 23: coming together with MPs in order to build

[6:03:45] Voice 23: some more awareness around why this is important

[6:03:48] Voice 23: to the Islands Trust and the community

[6:03:52] Voice 23: in British Columbia and Canada.

[6:03:54] Voice 23: And so that will continue to proceed

[6:03:57] Voice 23: in the slow fashion that it does.

[6:04:00] Voice 23: as we still have not heard back from the Minister of Transport

[6:04:03] Voice 23: from the last letter I wrote, if I'm not mistaken,

[6:04:05] Voice 23: and that's a bit disappointing, but I have heard through others

[6:04:08] Voice 23: that there is some consideration in going into a response, possibly,

[6:04:15] Voice 23: or at least trying to understand that situation.

[6:04:17] Voice 23: So maybe there's something in the future for us.

[6:04:20] Voice 23: So I'll continue.

[6:04:21] Voice 23: Oh, I see another hand up.

[6:04:22] Voice 23: Trustee Fast?

[6:04:24] Trustee Fast (probable): Yes, thank you, Chair.

[6:04:25] Trustee Fast (probable): I wondered if this might be a moment I could just mention

[6:04:28] Trustee Fast (probable): about the freighters and the freighters through the active pass well

[6:04:36] Voice 23: that was an oil tanker

[6:04:37] Voice 23: that went through active pass it's important to distinguish them but yes uh if you uh wish to

[6:04:43] Voice 23: address sorry

[6:04:44] Trustee Fast (probable): that's that's that's why i thought i'd bring it up here a big ship this was an oil

[6:04:48] Trustee Fast (probable): tanker uh going through active pass and it was picked up on twitter uh by somebody posting a

[6:04:53] Trustee Fast (probable): photo and sending it around and uh anyway i just thought i'd mention that uh it has resulted through

[6:04:59] Trustee Fast (probable): the um uh got picked up by the tai and uh other papers and executive committee uh has um is going

[6:05:09] Trustee Fast (probable): to be writing a letter uh to um the pacific pilotage authority because uh they put a uh

[6:05:16] Trustee Fast (probable): notice to industry uh in place so that uh tankers won't be going through active pass unless they

[6:05:23] Trustee Fast (probable): They have a really good reason.

[6:05:24] Trustee Fast (probable): And I just thought that was a really good outcome for something that came up on Twitter.

[6:05:28] Trustee Fast (probable): And I just wanted to flag it that that was now the rules.

[6:05:31] Trustee Fast (probable): Thank you.

[6:05:33] Voice 23: And so maybe I'll just add there, as soon as it became obvious to me that this situation was unfolding, and indeed it was through the Twitter feed,

[6:05:42] Voice 23: I spoke with the CAO of the Pacific Pilot Authority.

[6:05:47] Voice 23: I think that was a Sunday morning, in fact.

[6:05:50] Voice 23: and um and indeed uh the as a result of all of this uh communication to them this uh uh temporary

[6:06:00] Voice 23: ban has been put in place until they consider uh further what how they may or may not handle that

[6:06:07] Voice 23: in the future so

[6:06:08] Voice 12: we'll see how that

[6:06:09] Voice 23: unfolds um trusty facts your hand is still up like

[6:06:14] Voice 23: so 14.1.8 bc ferries advisory committee chairs not sure who's the chair i know there's some

[6:06:21] Voice 23: changes in scheduling and affairs coming up anybody i can

[6:06:28] Trustee Maude (probable): speak briefly um yes we we have

[6:06:30] Trustee Maude (probable): some new scheduling coming up for um the southern gulf islands so we're going through a rather

[6:06:35] Trustee Maude (probable): tedious process of computer modeling and matrices and matrices and all sorts of fascinating stuff

[6:06:43] Trustee Maude (probable): doesn't make any sense and hopefully some positive outcomes by September but unfortunately not a lot

[6:06:48] Trustee Maude (probable): of optimism there so it might be status quo which isn't bad but not better. The other thing is for

[6:06:54] Trustee Maude (probable): Gabriola, their second new electric ferry left Romania today. The first one is halfway across

[6:07:03] Trustee Maude (probable): the Atlantic so there's two new ships heading that way which I think will be very positive for

[6:07:09] Trustee Maude (probable): gabriela um otherwise it's been a relatively quiet season just due to colvin so um

[6:07:16] Trustee Maude (probable): hopefully more to report in the next meeting

[6:07:21] Voice 23: well thank you very much for that update uh trustee

[6:07:24] Voice 23: maude i can't help but um ask the question of the thing that every single person that ever

[6:07:30] Voice 23: asks me about electric vehicles how many charging stations are how many charging stations are there

[6:07:35] Voice 23: between where it's built in here.

[6:07:39] Voice 23: So that's

[6:07:39] Voice 26: a bit of

[6:07:40] Voice 23: humor for you.

[6:07:41] Voice 23: Anyway, really

[6:07:42] Voice 23: excited about Electric Ferry.

[6:07:43] Voice 23: That was only a dream, only a few years ago

[6:07:46] Voice 23: by a number of us and here it is.

[6:07:49] Voice 23: So priorities chart at 14.2 council.

[6:07:52] Voice 23: It's on page 323, 325.

[6:07:55] Voice 23: Mayor,

[6:07:55] Trustee Rogers (probable): you have two more hands up, I'm sorry.

[6:07:58] Voice 23: Oh, Trustee Rogers and Colburn.

[6:08:03] Trustee Rogers (probable): I just wanted to flag something for,

[6:08:06] Trustee Rogers (probable): I'm not a I'm not a ferry advisory committee chair but something that happened on the Sunshine Coast

[6:08:11] Trustee Rogers (probable): with the ferry system this past spring which because I think it might be a presage of where

[6:08:16] Trustee Rogers (probable): ferries is going they they proposed to introduce a trial pretty much fully reservation system for

[6:08:23] Trustee Rogers (probable): the ferry going to the Sunshine Coast I think it was 95 percent would be all reservations and

[6:08:29] Trustee Rogers (probable): And the blowback was unbelievable.

[6:08:33] Trustee Rogers (probable): I've rarely seen the laid back Roberts Creekers and everybody else get so upset.

[6:08:39] Trustee Rogers (probable): And after about a week, and they even got all of the local municipalities and RD on

[6:08:46] Trustee Rogers (probable): side to vote in favor of this.

[6:08:48] Trustee Rogers (probable): And the blowback was crazy.

[6:08:51] Trustee Rogers (probable): And they canceled it within about 10 days.

[6:08:55] Trustee Rogers (probable): So, but I think that's just a good sign of an interesting indication of where I think ferries wants to go, but they're going to have to figure another way to get there.

[6:09:07] Voice 23: Thank you. So, Trustee Colburn, Trustee Critchley.

[6:09:12] Voice 43: Yeah, the ferries are electric ready. They'll still run on diesel until the electric infrastructure is there.

[6:09:19] Voice 43: So the question about charging stations is very relevant and hopefully we'll get there.

[6:09:22] Voice 43: there um an issue that's come up this this past week so i didn't wasn't able to get something i

[6:09:26] Voice 43: do sit on the uh the fact here um the uh when ferries are backed up and off schedule and and

[6:09:33] Voice 43: the high school students who go back and forth um are being forced to kind of stay on the bus

[6:09:39] Voice 43: during covid protocols and there's been a lack of communication from bc ferries and school districts

[6:09:44] Voice 43: to parents and others and it's causing a fair amount of consternation as you can well imagine

[6:09:49] Voice 43: So there's letters going back and forth, but just in case that's happening on other islands where students are bused to secondary schools and other places off island, perhaps there's some potential for advocacy there.

[6:10:04] Voice 26: Thank you, Trustee Colburn.

[6:10:05] Voice 23: Trustee Critchley, how's that ferry going?

[6:10:09] Trustee Critchley (probable): Yeah, thank you. You know, we've had some interruptions, but, you know, life continues.

[6:10:13] Trustee Critchley (probable): I just wanted to note that there has been retirement of two senior BC Ferries people that were regular attendees at our ferry advisory committees, and that is Captain Al DeConning and Jeff West.

[6:10:32] Trustee Critchley (probable): so I just wanted to make public that I enjoyed working with both those individuals and I hope

[6:10:40] Trustee Critchley (probable): that their replacements will be of the same caliber and demeanor. Thank you.

[6:10:48] Voice 26: Thank you for

[6:10:49] Voice 26: that recognition.

[6:10:53] Voice 23: I see Trustee Colburn's hand still up but I'm guessing he just doesn't put it

[6:10:57] Voice 23: down thank you so priorities chart 14.2 that's on page 323 325 that's a summary of what the

[6:11:05] Voice 23: priorities are in the various committees and ltcs are there any questions about that otherwise we'll

[6:11:11] Voice 23: receive it for information thank you lori for popping that up on the screen not seeing any

[6:11:18] Voice 23: questions so we'll receive that for information uh next item then is 14.3 proposed september trust

[6:11:25] Voice 23: council agenda which is obviously a very preliminary draft and maybe i'll ask the

[6:11:31] Voice 23: cao to speak to it uh

[6:11:34] Voice 22: indeed mr chair it is preliminary but i can't help but think that

[6:11:38] Voice 22: as we can you know returning to the tree cutting bylaw and the forestry discussions

[6:11:44] Voice 22: of earlier in this trust council that um i'm going to probably recommend that there be some

[6:11:50] Voice 22: some portion of that trust council session

[6:11:52] Voice 22: be involved in a more in depth forestry conversation

[6:11:57] Voice 22: and the application of authorities

[6:11:59] Voice 22: across your various islands,

[6:12:02] Voice 22: whether that's workshopped

[6:12:03] Voice 22: or we have someone coming in to facilitate that.

[6:12:06] Voice 22: So I think that's gonna help us

[6:12:09] Voice 22: because the chair's in the position of speaking

[6:12:11] Voice 22: in front of the minister.

[6:12:12] Voice 22: I'm in the position of speaking

[6:12:13] Voice 22: in front of the deputy minister.

[6:12:15] Voice 22: We want to make sure that we're in the right space

[6:12:18] Voice 22: representing trust council well

[6:12:19] Voice 22: over the next five, six months as we discuss this.

[6:12:22] Voice 22: So I'll offer that as an idea for one of the sessions.

[6:12:26] Voice 23: No, I completely support that.

[6:12:29] Voice 23: That is the leading question out there from the ministers.

[6:12:31] Voice 23: What does this really look like to us?

[6:12:34] Voice 23: And so, Trustee Morrison, over to you.

[6:12:36] Voice 23: You have your hand up.

[6:12:38] Trustee Morrison (probable): Yeah, as I mentioned in my trustee report

[6:12:41] Trustee Morrison (probable): at the beginning of the meeting,

[6:12:44] Trustee Morrison (probable): there are two RFDs that are sort of percolating along

[6:12:47] Trustee Morrison (probable): in different tangents.

[6:12:49] Trustee Morrison (probable): One is related to helicopters because we have sort of a challenge with helicopters.

[6:12:57] Trustee Morrison (probable): And so I didn't know where on the agenda they would land, but I did want to give a heads up about them.

[6:13:03] Trustee Morrison (probable): So one will be about helicopters.

[6:13:05] Trustee Morrison (probable): the other will be related to a look at our processes for electing executive and chair

[6:13:15] Trustee Morrison (probable): and the roles of those as we go in to give us like a year in advance kind of thing

[6:13:21] Trustee Morrison (probable): before we we get too close to that and so just a flag on that I

[6:13:29] Voice 23: appreciate that and

[6:13:30] Voice 23: And we'll look forward to seeing both of those items.

[6:13:34] Voice 23: Anything else on the September agenda?

[6:13:37] Voice 23: I see Trustee Allen and Trustee Marshall, you'll lower your hand.

[6:13:44] Trustee Allen (probable): Yeah, I was just wondering why we weren't starting 9 on Tuesdays.

[6:13:48] Trustee Allen (probable): I just assumed that the Executive Committee was meeting in the morning,

[6:13:52] Trustee Allen (probable): but I noticed that you guys are at 9 o'clock at night or 9 in the morning on Monday, the day before.

[6:13:59] Trustee Allen (probable): Is that correct, or is that 9 Tuesday morning?

[6:14:01] Trustee Allen (probable): morning um

[6:14:02] Voice 23: we uh executive committee usually meets either the day of or the day before uh council in

[6:14:10] Voice 23: order to finalize any business items that are necessary for council and uh quite honestly i

[6:14:16] Voice 23: don't know at this point whether that's the monday or the tuesday morning

[6:14:20] Trustee Patrick (probable): but

[6:14:22] Voice 23: we normally meet

[6:14:23] Voice 23: all right

[6:14:26] Trustee Allen (probable): that's just what interested whether how other people felt about starting earlier on

[6:14:30] Trustee Allen (probable): Tuesday it's kind of a I know it's kind of like I felt like I was waiting for a plane to leave to be

[6:14:35] Trustee Allen (probable): honest um and uh and then I kind of wanted to just take the train or something and get there but

[6:14:44] Trustee Allen (probable): I'm probably I'm not alone or maybe I am alone yes I'm usually alone so I'll just be interested

[6:14:48] Trustee Allen (probable): to see what other trustees felt about starting earlier and I and then just following up with

[6:14:53] Trustee Allen (probable): Trustee Morrison like in terms of I want to bring up something do I have to bring it up now that we

[6:14:59] Trustee Allen (probable): we discuss or i was going to work with claire about something and then

[6:15:02] Voice 23: there will be as usual

[6:15:04] Voice 23: a call for uh new business items um that can be brought to the executive committee and it would

[6:15:10] Voice 23: be included in the packet okay all right

[6:15:12] Voice 16: it doesn't it's good to have a heads up that you're

[6:15:15] Voice 23: bringing something but it's not necessary today well i

[6:15:18] Voice 16: can tell you

[6:15:19] Voice 23: something oh pardon

[6:15:20] Trustee Allen (probable): me i can

[6:15:21] Trustee Allen (probable): tell you two things okay um um manufactured homes secondary homes for alr okay and um creosote

[6:15:39] Trustee Allen (probable): piling removal okay

[6:15:44] Voice 23: so we'll just take that under advisement and um we'll look forward to you making

[6:15:49] Voice 23: a submission sometime in late august or beginning of september i guess

[6:15:58] Voice 23: sooner the better and just

[6:16:01] Voice 23: with respect to the earlier start is certainly feasible and executive committee is all we can

[6:16:08] Voice 23: take that into consideration but the reason we're starting later is because we're going to go till

[6:16:12] Voice 23: nine o'clock at night and so it makes for a super long day if we start earlier and i don't know that

[6:16:18] Voice 23: the trustees are necessarily interested in that either but anyway uh because you'd be waiting for

[6:16:23] Voice 23: the plane at seven o'clock um if we want to continue having evening delegations so trustee

[6:16:29] Voice 23: not?

[6:16:31] Voice 4: I just wanted to respond to Trustee Allen's proposal in that the long, the full day on the

[6:16:37] Voice 4: Wednesday, if we did that Tuesday and Wednesday, I don't think I would make it through till late

[6:16:43] Voice 4: afternoon on Wednesday. A full day is very, very challenging in terms of being on Zoom for that

[6:16:49] Voice 4: length of time. So having the compromise of the shorter day starting later on the Tuesday,

[6:16:54] Voice 4: then of course having the delegations even later, it to me makes far more sense the way

[6:17:00] Voice 4: this is the way trust council basically has always balanced its meetings out it allows us to have

[6:17:06] Voice 4: that two shorter days and just one long day thank you

[6:17:10] Trustee Allen (probable): sorry

[6:17:11] Voice 4: can i just

[6:17:11] Trustee Allen (probable): respond and say it was nine

[6:17:13] Trustee Allen (probable): i was thinking nine to twelve monday not like all day long so sorry

[6:17:19] Voice 23: yeah so i think uh executive

[6:17:26] Voice 23: committee will take that into consideration um if trustees are keen on a change of the schedule

[6:17:33] Voice 23: I would suggest you write to us and advise us that.

[6:17:38] Voice 23: Trustee Rogers.

[6:17:39] Trustee Rogers (probable): Yeah, thanks for that.

[6:17:40] Trustee Rogers (probable): That's exactly partly what I was going to say

[6:17:42] Trustee Rogers (probable): because every time we've done this,

[6:17:45] Trustee Rogers (probable): we've asked people to give us their feedback on that.

[6:17:47] Trustee Rogers (probable): So thanks, Trustee Allen.

[6:17:49] Trustee Rogers (probable): I agree with you.

[6:17:50] Trustee Rogers (probable): We've sort of fallen into this pattern

[6:17:52] Trustee Rogers (probable): where we have our executive meetings on the Monday.

[6:17:54] Trustee Rogers (probable): We used to have them on the Tuesday.

[6:17:56] Trustee Rogers (probable): Probably when we go back into in-person meetings,

[6:17:59] Trustee Rogers (probable): if we do, we'll go back to a Tuesday,

[6:18:02] Trustee Rogers (probable): But we should think about moving ours. And I think that's exactly the kind of feedback we need, both from what you and Trustee Dodd said, so that we can make a decision that works for people better than other people.

[6:18:15] Trustee Rogers (probable): For example, we're going to continue to work on the Tuesday night being the town hall delegations, unless trustees or we get feedback that people don't want it there. So that's just an example. So thanks.

[6:18:33] Voice 23: and of course that might change in in-person meetings um so anyway so thank you trustee rogers

[6:18:39] Voice 23: uh there was another hand up but it's now dropped i don't think that was so uh

[6:18:46] Voice 18: this is obviously a

[6:18:47] Voice 18: very early

[6:18:47] Voice 23: draft and so it's that information and please write to us feedback about this meeting

[6:18:52] Voice 23: and uh any advice for the coming meeting and the executive committee will take that in

[6:18:57] Voice 23: consideration and the sooner the better so it evolves at every meeting and it's amazing how

[6:19:03] Voice 23: quickly september comes up so disposition of delegations and town hall requests okay so we had

[6:19:10] Voice 23: the delegations we normally respond to the delegates and thanking them for their presentations

[6:19:15] Voice 23: um if there's anything further than that um um you need to let us know now and so i see trustee

[6:19:24] Voice 23: could please hand up yes

[6:19:28] Trustee Critchley (probable): thank you this probably relates primarily to correspondence

[6:19:33] Trustee Critchley (probable): but also was alluded to in uh in the town hall and that is uh people generally wanting us to

[6:19:47] Trustee Critchley (probable): modify the position that was taken by the resolutions passed in our previous trust council

[6:19:55] Trustee Critchley (probable): um that relate to the position of the natural environment and the interpretation of the mandate

[6:20:01] Trustee Critchley (probable): you're just i just so

[6:20:02] Trustee Fenton (probable): i just want to show

[6:20:03] Trustee Fenton (probable): you you're doing this sorry so you

[6:20:07] Voice 22: haven't uh had

[6:20:07] Voice 22: some troubles okay

[6:20:08] Voice 23: i'm sorry is

[6:20:09] Voice 23: somebody interrupting here

[6:20:11] Voice 22: it's trusted yeah yeah

[6:20:13] Voice 26: yeah yeah

[6:20:15] Voice 7: our apologies we've just had a uh interruption to the internet so it's here we

[6:20:21] Voice 7: we suddenly lost you and I was unable to reconnect.

[6:20:24] Voice 7: Okay.

[6:20:26] Voice 23: Thank you. So if you just mute, that'd be great.

[6:20:30] Voice 23: Trustee Quitson, back to you.

[6:20:34] Trustee Critchley (probable): Thank you.

[6:20:35] Trustee Critchley (probable): So I just wanted to respond to that and let the public know,

[6:20:41] Trustee Critchley (probable): those who are concerned and those who had written,

[6:20:45] Trustee Critchley (probable): that Trustee Rogers and myself have been working to try and bridge the gap

[6:20:51] Trustee Critchley (probable): gap between the two competing visions with respect to the position of a natural environment

[6:20:59] Trustee Critchley (probable): and how we regard that in our interpretation of the mandate. It is somewhat of a thorny question.

[6:21:07] Trustee Critchley (probable): And I think we've made a lot of progress to put together something which hopefully would be

[6:21:16] Trustee Critchley (probable): acceptable to not a mere bare majority of trustees but to a large majority if not a unanimous

[6:21:27] Trustee Critchley (probable): resolution of trust council. There was some thought to bringing that forward for this meeting

[6:21:35] Trustee Critchley (probable): but also concerns had been expressed previously about bringing forward motions

[6:21:41] Trustee Critchley (probable): of a complex nature like this not that the motion itself is complex but the

[6:21:46] Trustee Critchley (probable): the principles and philosophies behind it are complex so I felt that it was better

[6:21:55] Trustee Critchley (probable): that due notice be given and that a proposed motion would be part of an agenda package the

[6:22:04] Trustee Critchley (probable): The public would be aware of it.

[6:22:06] Trustee Critchley (probable): All trustees would have ample time to consider it and possibly give me or Dan Rogers personal feedback on it and the opportunity for tweaking it and getting as much consensus as we could on a replacement for the polarized positions that we experienced at the last council.

[6:22:32] Trustee Critchley (probable): So I just wanted to let people know that that has been ongoing, and what our plan is for the future on that. And in so stating, I'm hoping that we'll forestall a discussion of that rather difficult topic at this particular juncture at the end of the day. I don't think it would be productive. Anyway, thank you for that opportunity.

[6:23:00] Trustee Critchley (probable): between the details.

[6:23:03] Voice 23: Thank you for that, that heads up.

[6:23:05] Voice 23: Trustee Kutchey, very much appreciate that.

[6:23:07] Voice 23: And certainly I've been aware of the discussions

[6:23:10] Voice 23: between you and Trustee Rogers

[6:23:12] Voice 23: and really, really appreciate that.

[6:23:15] Voice 23: So I'll just ask if there's,

[6:23:17] Voice 23: I lost my participant,

[6:23:18] Voice 23: but if there's

[6:23:19] Voice 23: any other actions

[6:23:21] Voice 23: with respect to this position of delegation in Town Hall,

[6:23:24] Voice 23: and I'll recognize Trustee Morrison.

[6:23:27] Trustee Morrison (probable): Yeah, thanks very much.

[6:23:29] Trustee Morrison (probable): And I think just to Trustee Critchley's point, I think I have a little bit of concern about

[6:23:40] Trustee Morrison (probable): the timing of when to do this, when not to do this, because I want to ensure the successful

[6:23:47] Trustee Morrison (probable): movement of the trust policy statement.

[6:23:49] Trustee Morrison (probable): And if there is something that I think it's a polarizing issue inside the way the object

[6:23:56] Trustee Morrison (probable): potentially comes out inside the conversation around the object inside the trust policy

[6:24:02] Trustee Morrison (probable): statement and we see that in several of the delegations this time and a whole slew of the

[6:24:07] Trustee Morrison (probable): correspondence and so I'm wondering what the timeline for that type of motion coming forward

[6:24:14] Trustee Morrison (probable): is because what I what I'm worried about and what I don't want to see happen is that on July 8th we

[6:24:20] Trustee Morrison (probable): go into that and we spend the entire time talking only about that and not getting into the details

[6:24:24] Trustee Morrison (probable): details of what is the gist. But at the same time, if it's an overarching issue that is going to

[6:24:32] Trustee Morrison (probable): impact the very nature of public consultation around the trust policy statement, maybe we have

[6:24:38] Trustee Morrison (probable): to do it then. So I guess my question is, do we have that as part of the July 8th meeting package

[6:24:44] Trustee Morrison (probable): that's going out so that that motion is embedded in that? And if so, can we contain ourselves

[6:24:50] Trustee Morrison (probable): ourselves to abound a discussion around that item on July 8th so it doesn't take over the whole

[6:24:54] Trustee Morrison (probable): meeting. So I kind of would like to know that because I would like that to be included in the

[6:25:00] Trustee Morrison (probable): July 8th meeting because it potentially will really influence a lot of things going forward.

[6:25:08] Voice 23: Trustee, do you want to respond to that?

[6:25:13] Trustee Critchley (probable): Yeah, my understanding, I didn't speak directly to staff,

[6:25:17] Trustee Critchley (probable): but the message I received back was that staff didn't didn't regard this motion as presently

[6:25:26] Trustee Critchley (probable): constructed as being something that would affect the trust policy statement but rather it is or

[6:25:33] Trustee Critchley (probable): would be a political statement in the same way that the motions passed previously are political

[6:25:39] Trustee Critchley (probable): statements they are not part of the trust policy statement and it is not my personal intention to

[6:25:45] Trustee Critchley (probable): to introduce these concepts or the wording to embed it

[6:25:49] Trustee Critchley (probable): into a trust policy statement.

[6:25:52] Trustee Critchley (probable): Others may have different ideas about that,

[6:25:55] Trustee Critchley (probable): but that's not my present intention.

[6:25:57] Trustee Critchley (probable): And so I wouldn't be intending to bring the matter forward

[6:26:03] Trustee Critchley (probable): to be dealt with at the special meeting.

[6:26:09] Voice 23: Okay, thank you.

[6:26:14] Voice 23: Now, Trustee Wolverton.

[6:26:15] Voice 23: um

[6:26:17] Voice 31: i wonder if there's some way that we could i i don't even have a look at it today and it's

[6:26:25] Voice 31: in its current form because my worry would be we'll start um editing on the fly and that's i

[6:26:32] Voice 31: think when things get they kind of go off the rails and um i mean it would just be because i

[6:26:40] Voice 31: I think it is important to come together around a statement

[6:26:46] Voice 31: that we can all, you know, feel we can get behind,

[6:26:51] Voice 31: especially before we go into the trust policy

[6:26:54] Voice 31: statement discussions.

[6:26:58] Voice 23: Yeah, so thank you for that, Trustee Wolbert.

[6:27:02] Voice 23: And I do see Trustee Rogers' hand up on election speech.

[6:27:10] Trustee Rogers (probable): Thanks, and thanks Trustee Critchley

[6:27:13] Trustee Rogers (probable): in the for the thoughtful um comments of everyone um we that was in fact our if i could put it

[6:27:23] Trustee Rogers (probable): blindly put it as generally as i could is our intent was to sort of sort of roll it out on

[6:27:29] Trustee Rogers (probable): on a small you know individual trustee basis and we only got a certain way and i say we

[6:27:36] Trustee Rogers (probable): trustee critchley when we decided we'd basically run out of time um to put it here and

[6:27:43] Trustee Rogers (probable): And for the consideration of, as Trustee Critchley said, we feel like people should have more notice than not.

[6:27:51] Trustee Rogers (probable): So we sort of stopped. So a few people have seen it, mostly the executive and a few other trustees have seen what the proposed language.

[6:28:01] Trustee Rogers (probable): I'm not sure, having received an email from Trustee Critchley a little while ago, that we're necessarily completely at EDM yet.

[6:28:11] Trustee Rogers (probable): yet. But I guess we could send it out. I don't know what you think, David. Do you feel like it's

[6:28:17] Trustee Rogers (probable): in any way ready? And certainly, but that was our intention. And like I was going to go to

[6:28:25] Trustee Rogers (probable): Trustee Morrison next, but we sort of stopped before we came there. So anyway, that's where

[6:28:33] Trustee Rogers (probable): we're sort of sitting right now.

[6:28:36] Voice 23: So thank you. And I'll come to Trustee Morrison. You know,

[6:28:39] Voice 23: the obvious thing that jumps up in my mind right and we talk about this all the time is about

[6:28:44] Voice 23: electronic debate as a quorum of council so we want to be i think the individual the message

[6:28:51] Voice 23: i got from trustee rogers communicating individually with trustees um those that

[6:28:56] Voice 23: would be interested in uh having that conversation with christian rogers you might choose to do to

[6:29:01] Voice 23: express your interest but just want to caution us to be careful there advancing the business

[6:29:06] Voice 23: to the helms trust even if it is only a political statement um nonetheless trustee morrison yeah i

[6:29:15] Trustee Morrison (probable): think um this issue is actually in some ways at the heart of the trust policy statement i have to

[6:29:23] Trustee Morrison (probable): say um and and i know it seems like a small thing but in one way but um i think as we get into the

[6:29:33] Trustee Morrison (probable): debate on july 8th on the trust policy statement it would be better for us to have a clearer

[6:29:41] Trustee Morrison (probable): and if it's possible to have a more unified um perspective on the object

[6:29:47] Trustee Morrison (probable): so i would love to hear it like we have an hour and a half potentially i don't know what else we

[6:29:53] Trustee Morrison (probable): have to do this is related to the disposition of delegation so i i would love to

[6:30:00] Trustee Morrison (probable): have the motion on the table and even if we decide and maybe not put it on the table but like

[6:30:05] Trustee Morrison (probable): show us the motion and like have some conversation if we think that there is enough consensus to move

[6:30:10] Trustee Morrison (probable): it move it because it would be better going into July 8th if we had some sense of of coherence

[6:30:18] Trustee Morrison (probable): if we think that we can't come down to agreement on this state when we start wordsmithing okay

[6:30:23] Trustee Morrison (probable): maybe we just leave it and back off but I do think it would be helpful to to get some conversation

[6:30:30] Trustee Morrison (probable): around it anyway on the table because this is potentially a lightning rod type of issue

[6:30:40] Voice 22: trustee no don't i

[6:30:42] Voice 22: don't want to be promoted um well we've got um the

[6:30:53] Voice 22: conflating the worthy discussion i guess is the way to describe it that's going around

[6:31:00] Voice 22: um with regards one consideration of the role of environment or other at this time isn't tied

[6:31:07] Voice 22: to policy that's in the policy statement.

[6:31:11] Voice 22: We did come up with committee recommendations

[6:31:13] Voice 22: and we had amendments that occurred

[6:31:17] Voice 22: at the last Trust Council session

[6:31:18] Voice 22: that identified essentially the consideration

[6:31:23] Voice 22: of unique amenities.

[6:31:25] Voice 22: We've had public input over a year and a half.

[6:31:28] Voice 22: It might inform you, but right now,

[6:31:31] Voice 22: it's not tied to a policy framework.

[6:31:34] Voice 22: And I'm wondering

[6:31:34] Voice 22: whether Claire wants to come into this

[6:31:37] Voice 22: to see whether or not this discussion which has come up out of some of the policy statement

[6:31:44] Voice 22: discussions and other things I would suggest is manifest on the meeting on July 8th in terms of

[6:31:55] Voice 22: what the law is put together the tenor of the document right now I open trust counsel at least

[6:32:01] Voice 22: describing a scenario where there seems to be significant concurrence among the trustees

[6:32:05] Voice 22: throughout the version of the document that I saw.

[6:32:09] Voice 22: And maybe do you have any input that you can provide,

[6:32:12] Voice 22: Clare, for the trustees as they contemplate

[6:32:15] Voice 22: weaving this into the conversations

[6:32:17] Voice 22: throughout the first draft?

[6:32:27] Voice 37: Well, certainly we've heard all the views expressed

[6:32:30] Voice 37: and we've done our very best to incorporate those.

[6:32:37] Voice 27: Can you turn

[6:32:38] Voice 26: your video off, Clare?

[6:32:40] Voice 26: We've

[6:32:47] Voice 23: lost you completely now.

[6:32:49] Voice 23: know good good efforts yeah oh we got the lani not that you would necessarily want to speak for

[6:33:03] Voice 23: claire but yeah thank you

[6:33:07] Voice 36: chair i won't i won't speak for claire but um she did ask me to weigh

[6:33:11] Voice 36: in if necessary so um i can maybe just speak to our position if that's okay go

[6:33:20] Voice 23: ahead yeah okay

[6:33:21] Voice 36: Okay, so yeah, so just to reiterate the process that we've been in, we've been considering,

[6:33:29] Voice 36: we've presented a first draft to council committees and have received quite a bit of

[6:33:34] Voice 36: feedback from trustees and staff. And we're in the process of updating that into draft two,

[6:33:42] Voice 36: which will be circulated this Friday. I will just say from my perspective as kind of the drafter,

[6:33:49] Voice 36: it's very difficult to integrate these philosophical differences of view into concrete

[6:33:57] Voice 36: language and so to the extent that it's possible it would be wonderful if that debate could happen

[6:34:03] Voice 36: in the context of specific wording in the draft that is presented at the time of first reading

[6:34:09] Voice 36: that that's my perspective of course you it's your prerogative to have a political discussion

[6:34:15] Voice 36: about these weighty issues, but I would just say that that will, it will influence the policy

[6:34:22] Voice 36: statement, it will influence the way it's drafted, and it will possibly result in a delay

[6:34:29] Voice 36: in the project timeline. So in terms of efficiency and with an overall objective of reflecting will

[6:34:36] Voice 36: of counsel, we'd prefer if you could comment on the specific text of the draft. That would be my

[6:34:43] Voice 36: my position but Claire if you're back in um technological okay

[6:34:50] Voice 26: get back to Claire yeah

[6:34:56] Voice 37: apologies I'm not sure what happened there um I caught the end of that and that's that sounds

[6:35:01] Voice 37: consistent with my understanding um certainly will support the will of council and as we bring

[6:35:07] Voice 37: forward the draft for first reading there's every expectation that council will be proposing

[6:35:10] Voice 37: amendments to the draft to suit the will and intention of Trust Council but

[6:35:17] Voice 37: certainly I believe that the revised draft that we're bringing forward we've

[6:35:22] Voice 37: done our absolute best to integrate everything that we've heard around

[6:35:25] Voice 37: values and interpretations and accommodating as much of the feedback as

[6:35:29] Voice 37: we can as possible.

[6:35:32] Voice 23: Okay thank you Claire. I see now I see Trustee Middleton, Trustee

[6:35:38] Voice 23: Trustee Patrick, this ostensibly is a competition around this position of delegations, and then

[6:35:47] Voice 23: obviously some of the content in the next section of the correspondence.

[6:35:51] Voice 23: So go ahead, Trustee Middleton, and then Trustee Patrick.

[6:35:56] Trustee Middleton (probable): Thank you, Chair.

[6:35:58] Trustee Middleton (probable): In regards to the correspondence, I think many of the writers quite eloquently speak

[6:36:03] Trustee Middleton (probable): to how this issue of the Tritchley motion directly impacts the consideration of the

[6:36:09] Trustee Middleton (probable): the policy statement, it's an existential issue for the purpose of the trust in many regards.

[6:36:17] Trustee Middleton (probable): Certainly the writers see it that way. Some of the trustees see it that way.

[6:36:21] Trustee Middleton (probable): And I'd be surprised to see that there's concurrence around the policy statement when

[6:36:26] Trustee Middleton (probable): some of the core principles as expressed in the new draft are diametrically opposed to

[6:36:32] Trustee Middleton (probable): to the wording that we heard around Trustee Critchley's motion

[6:36:38] Trustee Middleton (probable): in regard to the primacy of the natural environment.

[6:36:41] Trustee Middleton (probable): We've not really had an explanation

[6:36:43] Trustee Middleton (probable): as to why survey work that was done in the trust area

[6:36:47] Trustee Middleton (probable): about what is a value for residents going forward into 2050

[6:36:54] Trustee Middleton (probable): differs from what's of value in the current draft

[6:36:57] Trustee Middleton (probable): of the policy statement.

[6:36:58] Trustee Middleton (probable): um so i would say that uh this core of of of um the trust standing up for the the natural

[6:37:10] Trustee Middleton (probable): environment and us as a council stating that intent clearly or not at least people would

[6:37:16] Trustee Middleton (probable): know where they stand in regard to trust uh is very important so i agree with trustee morrison

[6:37:21] Trustee Middleton (probable): i think it would be great to have this discussion right now because if we don't have it now we're

[6:37:25] Trustee Middleton (probable): We're sure going to have it mixed in with the discussion on the policy statement.

[6:37:32] Voice 23: Okay, thank you, Trustee Middleton.

[6:37:34] Voice 23: Trustee Patrick is my next speaker.

[6:37:38] Trustee Patrick (probable): Yeah, I think a lot of what I'm seeing is a bunch of miscommunication.

[6:37:45] Trustee Patrick (probable): And what I think people need to be, maybe your islands are different than Salt Spring,

[6:37:50] Trustee Patrick (probable): but the pandemic has created, it has just, I can't say created, but caused more anxieties,

[6:37:59] Trustee Patrick (probable): more mistrust of government and so forth i think people have more time to sit and look on their

[6:38:05] Trustee Patrick (probable): computers or what they're doing um and the mood is is not great um the island's trust is is not

[6:38:13] Trustee Patrick (probable): the trust is a word that's that we need to earn and keep and it's it's respect and there's a and

[6:38:21] Trustee Patrick (probable): what's happening is it's creating a very divisive conversation when i don't think it's real i think

[6:38:27] Trustee Patrick (probable): we all understand and agree on the environment it's it's it's the extremes of the conversation

[6:38:36] Trustee Patrick (probable): that that's getting muddied in the water so i just want people to be aware of how divisive this this

[6:38:41] Trustee Patrick (probable): has become and it could get worse um and i i think it's it's not real i think we've created

[6:38:51] Trustee Patrick (probable): all this noise so that's just my opinion thank

[6:38:57] Voice 23: you trustee patrick um now trustee milton you

[6:39:03] Voice 23: still have your hand up i trust you're going to put it down and i see trustee rogers and

[6:39:06] Voice 23: now simultaneously raised their hand so i'll let you guys duke it out and determine who wants to

[6:39:13] Voice 23: speak first

[6:39:14] Trustee Rogers (probable): i'll defer to david thank

[6:39:16] Voice 23: you trustee rogers all

[6:39:19] Trustee Critchley (probable): right thank you that's very noble

[6:39:21] Trustee Critchley (probable): um i've just sent this draft motion to uh laurie foster so it could be thrown up on the screen

[6:39:30] Trustee Critchley (probable): but i i'm not wanting to force this on people for discussion at this time and i'm a little bit

[6:39:36] Trustee Critchley (probable): surprised at the willingness of a number of trustees to want to consider it at this late hour

[6:39:41] Trustee Critchley (probable): but you know far be it for me to preclude discussion on it so if the will of trust council

[6:39:46] Trustee Critchley (probable): is to get into this now,

[6:39:49] Trustee Critchley (probable): then I'm prepared to put it forward.

[6:39:56] Voice 23: Okay,

[6:39:57] Trustee Critchley (probable): thank you for

[6:39:57] Voice 23: that offering, Trustee Critchley.

[6:40:00] Voice 23: And I'll ask Lori Foster if you have that available.

[6:40:06] Voice 23: Thank you, so we'll

[6:40:08] Trustee Rogers (probable): just be a moment

[6:40:09] Voice 23: and we'll get that up on the screen.

[6:40:12] Trustee Rogers (probable): Not that lawyers are always in agreement,

[6:40:14] Trustee Rogers (probable): but I did exactly the same thing,

[6:40:16] Trustee Rogers (probable): just so you know, independently of Trustee Critchley

[6:40:19] Trustee Rogers (probable): i sent the draft of the wording to lori in case we decided to put it up so very

[6:40:26] Voice 12: was

[6:40:27] Voice 31: it the same

[6:40:30] Voice 12: yeah is

[6:40:30] Voice 31: it the same thank you

[6:40:32] Voice 12: i certainly hope so uh

[6:40:37] Voice 23: trustee critchley is that uh your motion

[6:40:44] Voice 18: that looks like trustee

[6:40:47] Voice 23: rogers is that the same yes

[6:40:51] Trustee Rogers (probable): it looks it looks correct and i'm happy to

[6:40:55] Trustee Rogers (probable): send it out to all trustees individually so they have it on their computer we're going to look at

[6:41:00] Trustee Rogers (probable): it we might as well look at it on our computers well

[6:41:04] Voice 23: it's i don't know it seems satisfactory there

[6:41:06] Voice 23: but as as you wish um please avoid email debate um

[6:41:13] Trustee Rogers (probable): oh then i won't well i won't you know where

[6:41:17] Voice 23: you get the picture right uh yeah so there they are both of them up there looking identical one's

[6:41:25] Voice 23: in a bold font. I don't know if that means anything, Trustee Rogers. So without further

[6:41:31] Voice 1: ado,

[6:41:32] Voice 23: gentlemen, or I see Trustee Boushekin as a new speaker, and I see Trustee Middleton as a speaker

[6:41:39] Voice 23: for non-motion at this point. Trustee Boushekin.

[6:41:47] Trustee Busheikin (probable): Thank you. Thank you. I'll go ahead. I was going

[6:41:49] Trustee Busheikin (probable): to speak to the question of whether we should even be considering this now. And I haven't had

[6:41:57] Trustee Busheikin (probable): a lot of time well I'm going to still speak to that I haven't seen this before um it's even more

[6:42:04] Trustee Busheikin (probable): coming to me in more of an ad hoc way even than the the motions at last council and I just

[6:42:10] Trustee Busheikin (probable): I I don't actually think there's a fundamental division within the trust about the importance

[6:42:19] Trustee Busheikin (probable): of the environment as compared to other things I think that this whole um seeming conundrum we have

[6:42:27] Trustee Busheikin (probable): or this this what some people in their letters have called a crisis is is actually just about

[6:42:33] Trustee Busheikin (probable): um communication and process and I've been confused at including you know at last trust

[6:42:40] Trustee Busheikin (probable): castle when these motions came forward trustee writes motions and then um trustee pritchley and

[6:42:47] Trustee Busheikin (probable): um uh vice chair rogers is where these they're coming from individual trustees which is

[6:42:55] Trustee Busheikin (probable): are right, but they were somehow being contextualized and framed, and they were today,

[6:43:00] Trustee Busheikin (probable): as being central to the policy statement review. Meanwhile, the policy statement review had its own

[6:43:06] Trustee Busheikin (probable): very complex, I believe, well thought out process that the committee and staff worked on to look at

[6:43:13] Trustee Busheikin (probable): how we interpret the object, how we interpret unique amenities that was underway that we'd

[6:43:20] Trustee Busheikin (probable): spent hours on and that's what was relevant to the policy statement and it was contextualized

[6:43:28] Trustee Busheikin (probable): and created to help that process and be useful to that process so for me this is just almost

[6:43:34] Trustee Busheikin (probable): a distraction and I was one of the people who voted against Trustee Critchley's motion for

[6:43:42] Trustee Busheikin (probable): which of course I've been roundly critiqued by many and it wasn't that I think that the

[6:43:49] Trustee Busheikin (probable): the environment is is not the most important thing or that any change should happen that makes us

[6:43:55] Trustee Busheikin (probable): less uh um preoccupied shall we say with the environment um nor was it that i think that we

[6:44:04] Trustee Busheikin (probable): need to rethink our balance because of housing and and move housing up some notches to meet that

[6:44:12] Trustee Busheikin (probable): like at all i didn't want to i didn't think that um anything like that was necessary i just

[6:44:18] Trustee Busheikin (probable): I felt that the I didn't understand where it was fitting into the process and that worried me I

[6:44:26] Trustee Busheikin (probable): hadn't had any staff analysis of of what it could mean and what it legally could mean and what it

[6:44:31] Trustee Busheikin (probable): could bind us to and all of that made me simply unwilling to to vote in favor of it but I think

[6:44:40] Trustee Busheikin (probable): that a lot of it is about semantics it's about how this came up and how it's very confusing for

[6:44:45] Trustee Busheikin (probable): many of us including our constituents in terms of where all of this fits so um i mean i will

[6:44:53] Trustee Busheikin (probable): enter into discussion of this proposal in good faith as best i can but i just i um i i agree

[6:44:59] Trustee Busheikin (probable): with steph that this should play out as part of what we're actually like this is all abstract we

[6:45:06] Trustee Busheikin (probable): pass this resolution what does it mean now we're doing a policy statement review and i think that's

[6:45:10] Trustee Busheikin (probable): where the rubber's going to hit the road that and then how we implement it down the road and i'm

[6:45:14] Trustee Busheikin (probable): willing to trust that the TPC and staff have done tremendous work on that and when we see

[6:45:20] Trustee Busheikin (probable): the next draft then we will discuss it in ways that will actually flesh out and give meaning

[6:45:27] Trustee Busheikin (probable): and force to how we interpret the object and I'm done thank you okay

[6:45:34] Voice 23: so thank you well thank you

[6:45:38] Voice 23: trustees could see and rogers and now be shaken there for your comments i have a number of

[6:45:45] Voice 23: speakers that wish to speak at this time on this uh essentially non-motion i think the request was

[6:45:53] Voice 23: to get from the number of trustees to see what this looked like and i can't help but want to

[6:45:58] Voice 23: ask the question as to whether or not at this time we need to give this any further consideration

[6:46:04] Voice 23: consideration um if it's not a motion um and um you know we have 40 i just counted them we have

[6:46:12] Voice 23: 42 pieces of correspondence on this subject and certainly uh we've had some conversation around

[6:46:19] Voice 23: this and we're certainly taking it seriously um and so um not sure how you want to proceed with

[6:46:28] Voice 23: this but for something which is not going to provide direction or make a decision um uh

[6:46:35] Voice 23: i don't know that what the value of that is at this time but uh i'm gonna allow you to speak

[6:46:41] Voice 23: and continue on um until we get tired i guess uh so trustee middleton you're the next speaker

[6:46:51] Trustee Middleton (probable): thank you i originally raised my hand because i couldn't see the motion and i see it here now

[6:46:55] Trustee Middleton (probable): now. So thank you for that. I just think this is, to somehow characterize the writers, and we are

[6:47:01] Trustee Middleton (probable): in the correspondence section, of those letters as making a semantic error is very, very insulting.

[6:47:09] Trustee Middleton (probable): To me, they seem to know very well what they were writing about. They seem to be some of the most

[6:47:14] Trustee Middleton (probable): well thought out and expressed letters that I think we've ever received as a council. And they

[6:47:20] Trustee Middleton (probable): they clearly get the fact that the motion that failed telegraphs a profound issue with the

[6:47:28] Trustee Middleton (probable): policy statement. That's what's at stake here. We're not just talking about the one motion

[6:47:33] Trustee Middleton (probable): in regard to the primacy of the natural environment. We're talking about a policy

[6:47:36] Trustee Middleton (probable): statement that does not reflect certainly the views of the letter writers, certainly the views

[6:47:44] Trustee Middleton (probable): of some trustees, and to then characterize this as a semantic misunderstanding or simply

[6:47:50] Trustee Middleton (probable): political, where the policy statement is where it really happens. That is dismissive. The policy

[6:47:56] Trustee Middleton (probable): statement, if it does what it's supposed to do, should encompass these deepest values and political

[6:48:02] Trustee Middleton (probable): wishes of this council. I'm not sure it does. So I don't know that this motion here, as we have it,

[6:48:09] Trustee Middleton (probable): is telegraphing of rocky roads ahead when it comes to the policy statement, or whether if we pass,

[6:48:15] Trustee Middleton (probable): turn this into a motion and passed it now,

[6:48:17] Trustee Middleton (probable): we would avoid such turbulence.

[6:48:21] Trustee Middleton (probable): Yeah, I'm honestly not sure.

[6:48:23] Trustee Middleton (probable): I mean, I'd be at the will of other trustees

[6:48:25] Trustee Middleton (probable): who cared to move it and we see what we can make of this,

[6:48:27] Trustee Middleton (probable): but I think this is intimately linked

[6:48:29] Trustee Middleton (probable): with the policy statement.

[6:48:32] Voice 23: Thank you, Trustee Middleton.

[6:48:34] Voice 23: I don't, you know, I'm cognizant of,

[6:48:38] Voice 23: as the chair is speaking on the term

[6:48:41] Voice 23: or wanting to prejudge anything

[6:48:43] Voice 23: or pass any judgment on anything,

[6:48:45] Voice 23: thing anybody wants to say, but clearly none of us have seen the second draft of the policy

[6:48:51] Voice 23: statement. So I don't want to debate a policy statement that we haven't seen yet. So just

[6:48:57] Voice 23: want to be cautious about that. And I don't, what the original intention of Trustee Kitzley was with

[6:49:04] Voice 23: this original motion and how that ownership is owned by council and was decided is hard to say

[6:49:12] Voice 23: say what the intent had become, but I'm going to continue on and trust to be shaking your hand

[6:49:18] Voice 23: is still up. I'm assuming that if you want to speak a second time, you'll come up at the end.

[6:49:22] Trustee Morrison (probable): Trustee

[6:49:23] Voice 23: Morrison, Wright and Brent.

[6:49:27] Trustee Morrison (probable): All right. So I have mixed feelings about

[6:49:32] Trustee Morrison (probable): putting this on the table or not right now. I think that it's really good to see it. So thank

[6:49:40] Trustee Morrison (probable): you very much for sharing it with us. Because I think it's helpful to understand what it might

[6:49:46] Trustee Morrison (probable): look like um i think the tension we're having about whether it is or isn't influencing policy

[6:49:53] Trustee Morrison (probable): statement i'm still like i've been deeply involved in that work i'm still not sure how much it will

[6:49:59] Trustee Morrison (probable): or won't influence that conversation um so and i i do want to just defer to trust area staff about

[6:50:08] Trustee Morrison (probable): that have spent a significant amount of time in the details and many of you who have looked at

[6:50:14] Trustee Morrison (probable): detail at the first draft of the trust policy statement. I do think maybe we wait before we

[6:50:22] Trustee Morrison (probable): get into this motion to be able to really look in detail at the trust policy statement on the 8th

[6:50:29] Trustee Morrison (probable): and see where we think we have differences. Having said that, there is a secondary consideration here

[6:50:37] Trustee Morrison (probable): because the motion that was put on the table and passed in march read that the trust council

[6:50:45] Trustee Morrison (probable): affirms its understanding that the object and that's the mandate of the trust contained in

[6:50:50] Trustee Morrison (probable): section three of the islands trust act includes concept of and protection of healthy and inclusive

[6:50:55] Trustee Morrison (probable): communities including but not limited to housing and transportation because that motion was put on

[6:51:02] Trustee Morrison (probable): on the table and passed in March, that instigated all this correspondence. So, you know, there were

[6:51:11] Trustee Morrison (probable): multiple motions that were defeated, and like put on the table and defeated, and they were in the

[6:51:16] Trustee Morrison (probable): packet, people had time to consider them, like, you know, that was there. But that's what instigated

[6:51:22] Trustee Morrison (probable): this correspondence. And so a motion like this can be put on the table just to address the existing

[6:51:28] Trustee Morrison (probable): listing correspondence, which that's where I have my biggest concern, is that we're going to have

[6:51:33] Trustee Morrison (probable): the trust policy statement, we're going to debate it on the 8th, it's going to go out for first

[6:51:37] Trustee Morrison (probable): reading, and it's going to be in the mix of something that has been stirred up in March.

[6:51:42] Trustee Morrison (probable): And so when people start to comment on it, if we don't have a clear statement like this

[6:51:46] Trustee Morrison (probable): to go with it, that we're going to get a whole bunch of just like buzz that is not going to be

[6:51:54] Trustee Morrison (probable): about the policy statement because people have now started debating what is the actual object

[6:51:59] Trustee Morrison (probable): that's my concern so my concern is really like if we do put this on the table and deal with it now

[6:52:05] Trustee Morrison (probable): and we pass it great then hopefully we've calmed down the buzz that will interfere with getting a

[6:52:10] Trustee Morrison (probable): clear read and feedback on the policy statement but if we put this on the table and we don't pass

[6:52:15] Trustee Morrison (probable): it well that could be even worse so i guess i'm a little bit torn on what to do right now

[6:52:23] Voice 23: well thank you trustee morrison for the obvious there indeed um whether it passes or fails

[6:52:31] Voice 23: um uh the a notion that is uh i thank you carmen for this suggestion that obviously at this point

[6:52:38] Voice 23: we could consider this as a notice of motion for the july 8th and that would give everybody

[6:52:43] Voice 23: plenty of time to think about it and it would give us and we would be on notice that perhaps

[6:52:49] Voice 23: perhaps this may be a longer meeting than we anticipate,

[6:52:52] Voice 23: but I think that we obviously need to turn our minds to this

[6:52:56] Voice 23: and certainly 42 pieces of correspondence here

[6:53:00] Voice 23: that ostensibly addressed Trustee Chrisley's motions

[6:53:04] Voice 23: more so than Trustee Rogers' motions,

[6:53:07] Voice 23: but I understand the train of thought there.

[6:53:11] Voice 23: So again, I would like to either conclude the speaker's list

[6:53:18] Voice 23: and move on with the business of uh deciding what we want to do with the correspondence

[6:53:25] Voice 23: um or get a motion on the table i suppose so trustee wright and of course the owners of the

[6:53:31] Voice 23: motion have not uh indicated that they are interested in advancing today so trustee

[6:53:38] Voice 23: wright go ahead yeah

[6:53:40] Voice 41: i just want to um wholeheartedly agree with um trustee middleton

[6:53:45] Voice 41: in there. And I also want to agree with our chair and what he just said. I think this is an issue

[6:53:52] Voice 41: that has caught a lot of our public and residents and property owners at the heart. And I don't

[6:54:00] Voice 41: think any of their concerns should be dismissed. I think there have been some extremely heartfelt

[6:54:06] Voice 41: and well-written letters to trustees. And I think we're damaging our reputation if we don't

[6:54:14] Voice 41: heed them and listen seriously to what they've got to say.

[6:54:17] Voice 41: I also have a real difficulty discussing something

[6:54:20] Voice 41: until I see something what staff

[6:54:22] Voice 41: and the committee has brought forward.

[6:54:26] Voice 41: So I would prefer most of this discussion

[6:54:28] Voice 41: to take place in July.

[6:54:30] Voice 41: And I think that to have Trustee Critchley's proposal here

[6:54:36] Voice 41: in front of us to consider until that time,

[6:54:39] Voice 41: I think is also a good idea

[6:54:40] Voice 41: because I think we're going to have to seriously consider

[6:54:43] Voice 41: where we're going with this and if it is,

[6:54:47] Voice 41: if we're going to try and reduce it to semantics,

[6:54:49] Voice 41: then I think we're doing a disservice

[6:54:51] Voice 41: to not only the Honest Trust,

[6:54:53] Voice 41: but also to the people who support us.

[6:54:55] Voice 41: So thanks very much, Mr. Chair,

[6:54:58] Voice 41: and I welcome the discussion coming up in July, thank you.

[6:55:02] Voice 16: Thank you, Trustee Wright.

[6:55:03] Voice 16: Trustee Brett.

[6:55:09] Voice 11: Yeah, I have to, I must say,

[6:55:11] Voice 11: I like this notice of motion idea.

[6:55:14] Voice 11: You know, when we talk about this, creating some disruptive atmosphere with the public, we have just scratched the surface of this.

[6:55:28] Voice 11: There are so very few people know what's going on on our islands.

[6:55:32] Voice 11: You just have to ask around.

[6:55:34] Voice 11: What is this review?

[6:55:37] Voice 11: People don't know.

[6:55:38] Voice 11: And the more we throw this type of stuff out, we are going to ignite one inferno like you haven't seen.

[6:55:47] Voice 11: So I think this has to go notice of motion.

[6:55:50] Voice 11: And we should be prepared for a lot of questioning from the public.

[6:55:56] Voice 11: A lot of them going, we didn't even know this significant thing was happening.

[6:56:02] Voice 11: Islands 2050 didn't really talk about the significance of this.

[6:56:06] Voice 11: So, yeah, I think this definitely must be notice of motion. And I think we need to prepare ourselves for a lot more public engagement once the full extent of this kind of conversation is known. Thank you.

[6:56:20] Voice 26: Thank

[6:56:22] Voice 23: you, Trustee Brantley. I'm trying to be cognizant of who has and who has not spoken.

[6:56:29] Voice 23: It's hard to say where we really are. Trustee Boucherkin, you're next on the list,

[6:56:34] Voice 23: but I don't believe I've heard from Trustee Cahill for sure on this. And then we'll have

[6:56:41] Voice 23: to balance between Trustee Colburn and Trustee Boucherkin. But I'm going to go to Trustee Cahill

[6:56:46] Voice 23: as the first speaker.

[6:56:48] Voice 7: Thank you, Chair.

[6:56:49] Voice 7: And yes, I want to pick up on the points

[6:56:51] Voice 7: that Trustee Middleton and Trustee Brent have made.

[6:56:55] Voice 7: Canvassing here, there is very little knowledge

[6:56:59] Voice 7: and very little awareness of the process

[6:57:02] Voice 7: we're talking about.

[6:57:03] Voice 7: And therefore, if you combine that

[6:57:07] Voice 7: with some of the best letters I have seen written

[6:57:11] Voice 7: for the municipality or for Islands Trust,

[6:57:15] Voice 7: I think we ignore those at our peril. And I think there's a common theme running through to it. And I hope July gives us as much time as we need. And I do think we have to absorb one fact, palatable or unpalatable, that generally speaking, people in our area have little or no understanding of this process or what it might mean in the future.

[6:57:45] Voice 7: Some do. The vast majority don't. So let us please take as much time as we need to deal with this process and not try to rush it through in any way, shape or form.

[6:57:59] Voice 7: Thank you.

[6:58:00] Voice 23: Thank you, Trustee Cahill. I see that Director Frater would like to provide us some advice.

[6:58:06] Voice 23: And if it's all right with Council, I will heed that advice or seek that advice before I go to the other speakers for a second time.

[6:58:17] Voice 37: Thank you, Chair. Simply wanted to respond just to a couple things that we're hearing.

[6:58:22] Voice 37: I want to assure trustees the policy statement that's being brought forward is a bold

[6:58:26] Voice 37: policy statement. It's meant to act as the vision of Trust Council for the protection of the area

[6:58:31] Voice 37: and it includes substantive measures for protection of environment

[6:58:34] Voice 37: and cultural heritage and affordable housing. All the things that you've asked us to work on.

[6:58:40] Voice 37: Do want to also assure everyone we are planning for robust public engagement through the fall

[6:58:44] Voice 37: through the executive committee's project charter we've budgeted ten thousand dollars for advertising

[6:58:48] Voice 37: as well as looking at other measures for reaching out as as much as we can within the resources

[6:58:53] Voice 37: available and that will be that is intended to start happening in late august through september

[6:58:58] Voice 37: we're we're planning to propose at least three open houses as well as an online survey and at

[6:59:04] Voice 37: this point we're even contemplating whether or not to engage an external contractor to assist

[6:59:08] Voice 37: with the survey and we're as staff please reach out if you have ideas but what you'd like to see

[6:59:12] Voice 37: happen in your community to help promote the policy statement we're happy to hear about that

[6:59:16] Voice 37: and promote the process um but do you want to assure you we are excited to bring forward the

[6:59:20] Voice 37: next draft and hopefully by end of day friday thank

[6:59:26] Voice 23: you director frader i can't help but just

[6:59:29] Voice 23: note that this you know this was inevitably not going to be easy this is the most significant

[6:59:36] Voice 23: body of work undertaken by honest trust in a very very long time and i'm grateful for this

[6:59:43] Voice 23: this level of debate and concern and discussion.

[6:59:46] Voice 23: Trustee Beshaken.

[6:59:50] Trustee Busheikin (probable): Hi, thanks.

[6:59:51] Trustee Busheikin (probable): And I just, I wanna clarify what I said earlier,

[6:59:54] Trustee Busheikin (probable): cause it's been misinterpreted as a dismissal

[6:59:57] Trustee Busheikin (probable): of the people who wrote letters.

[6:59:59] Trustee Busheikin (probable): I've heard.

[7:00:00] Trustee Busheikin (probable): several people use that word referencing comments I made.

[7:00:03] Trustee Busheikin (probable): And I want to apologize, first of all,

[7:00:07] Trustee Busheikin (probable): if it came across that way,

[7:00:08] Trustee Busheikin (probable): or that I was saying that their letters

[7:00:13] Trustee Busheikin (probable): were simply semantic misunderstanding.

[7:00:16] Trustee Busheikin (probable): They were certainly some of the most articulate letters

[7:00:21] Trustee Busheikin (probable): and moving and well-researched and really well-founded

[7:00:28] Trustee Busheikin (probable): and passionate about the object of the trust and about the importance of the environment and the

[7:00:35] Trustee Busheikin (probable): ecosystems where we live that I was and that was my confusion or not even confusion frustration was

[7:00:40] Trustee Busheikin (probable): to be just moved by them and nodding along and the the misunderstanding specifically and I can't

[7:00:47] Trustee Busheikin (probable): say I speak for everyone but I've spoken personally to several people who voted against

[7:00:52] Trustee Busheikin (probable): against Trustee Critchley's motion was in what that meant.

[7:00:58] Trustee Busheikin (probable): And maybe we all misunderstood.

[7:01:01] Trustee Busheikin (probable): Well, clearly we don't have a shared understanding

[7:01:03] Trustee Busheikin (probable): of what that motion meant and what voting in favor

[7:01:06] Trustee Busheikin (probable): would mean and what voting against it would mean.

[7:01:09] Trustee Busheikin (probable): And I'd like to get that clarified because I consider to,

[7:01:15] Trustee Busheikin (probable): I still consider that certainly the vast majority of us

[7:01:20] Trustee Busheikin (probable): would not want to take an action that would move the trust a tenth of a millimeter away

[7:01:29] Trustee Busheikin (probable): from its commitment to, to use the words on the screen, giving the environment special and profound

[7:01:36] Trustee Busheikin (probable): consideration and the misunderstanding or the, the, the difference in opinion, let's say,

[7:01:43] Trustee Busheikin (probable): was between where that motion fit into who we are,

[7:01:49] Trustee Busheikin (probable): what the ITPS review is and all of that.

[7:01:52] Trustee Busheikin (probable): So let's get clear on that before we go ahead and vote.

[7:01:56] Trustee Busheikin (probable): But in no way was I dismissing the letters

[7:02:01] Trustee Busheikin (probable): or the writers of the letters in any way.

[7:02:03] Trustee Busheikin (probable): And I read all of them with huge engagement.

[7:02:09] Voice 23: Thank you, Trustee Busiek.

[7:02:10] Voice 23: And just to be clear,

[7:02:11] Voice 23: we're not voting on anything at this moment.

[7:02:13] Voice 23: And at a minute at the most, we have a suggestion is that this would be a notice of motion from the July meeting.

[7:02:20] Voice 23: That's up to the proponents. I want to go to Trustee Colburn and Trustee Johnson.

[7:02:27] Voice 23: That's the one where you. Sorry, I see somebody interrupting that isn't on mute or something.

[7:02:36] Voice 23: So I want to go to Trustee Colburn and Trustee Johnson.

[7:02:39] Voice 23: I am sort of tending to think that we drifted

[7:02:43] Voice 23: into the correspondence section

[7:02:45] Voice 23: with no action associated with delegation at this time.

[7:02:48] Voice 23: But somebody tell me if I'm wrong there.

[7:02:51] Voice 23: I want to acknowledge all 42 pieces of correspondence

[7:02:54] Voice 23: that are specifically on the trust policy statement.

[7:02:57] Voice 23: I will read through each one of them by name

[7:03:02] Voice 23: and suggest we received that.

[7:03:04] Voice 23: And then I want to deal with the three other pieces

[7:03:06] Voice 23: of correspondence that are not related to that.

[7:03:08] Voice 23: that so that's what's in my mind about thinking at the moment but i'll let's go with trustee

[7:03:13] Voice 23: coburn johnson and then rogers yeah

[7:03:16] Voice 43: there's four more than 42 pieces because some of them

[7:03:20] Voice 43: are lists of people who have corresponded using online tools that were uh no this to me this is

[7:03:27] Voice 43: like a a project around the object of the trust which is where you know everyone's trying to the

[7:03:33] Voice 43: policy statement flows out of the object and now we're having a debate about what the object means

[7:03:38] Voice 43: and it's difficult to get at some of the elements of the policy statement. I echo

[7:03:42] Voice 43: some of the laments about the divisiveness of this. It kind of feels like a tiger trap motion.

[7:03:47] Voice 43: The second you all walk into it, you all fall down together. And I do value the learning that

[7:03:52] Voice 43: I've taken from the process, but some of the conversation around this is dispiriting. I think

[7:04:00] Voice 43: if the object of the island's trust is the sticking point here, then how do we get at that?

[7:04:07] Voice 43: there's there's the biggest thing that's missing for me is the many mention of First Nations that's

[7:04:12] Voice 43: that to me has to be changed and so what's the process for that you know that would be an

[7:04:18] Voice 43: entirely different process and it's one that we probably have to go through because it's the

[7:04:24] Voice 43: province's mandate for the Islands Trust and if it's that much of an issue in 2021

[7:04:29] Voice 43: translating what they meant in 1974 well let's ask the province to redo it and I've been saying

[7:04:34] Voice 43: this throughout this process because i'm a process person and i just find this continual interruption

[7:04:39] Voice 43: and disruption of the process we're trying to go through the policy statement to be

[7:04:44] Voice 43: you know it's you're not going to resolve one without resolving the other side

[7:04:51] Voice 23: thank you trustee colburn you know i can't help but want to say that and i just got up and i just

[7:04:57] Voice 23: read it on the wall because i was right there in front of me is the is the object of the uh trust

[7:05:03] Voice 23: We're not changing the object of the trust.

[7:05:06] Voice 23: That's the responsibility of the province.

[7:05:10] Voice 23: I'm going to go to Trustee Johnson and Rogers.

[7:05:17] Voice 21: I'm hampered by low blood sugar and incipient exhaustion,

[7:05:22] Voice 21: but it seems to me that this motion is trying,

[7:05:26] Voice 21: well, let me see, everyone,

[7:05:29] Voice 21: every decision trust makes, all the work it does

[7:05:32] Voice 21: has to balance preservation of the environment

[7:05:34] Voice 21: with other factors and there are people and I read this in some of the letters that would like

[7:05:41] Voice 21: the environment to be the paramount to be the only thing that's considered we've we've screwed up too

[7:05:48] Voice 21: much already uh and I think that that comes into a let's have no more development let's keep the

[7:05:54] Voice 21: islands the way they well the way they are now but preferably they were the way they were earlier

[7:06:00] Voice 21: earlier for most of us. And the other group that says the island's trust should blow up and

[7:06:04] Voice 21: dry up and blow away because all it's doing is getting in the way of us doing what we want to do

[7:06:12] Voice 21: on our own places. I think it will be disastrous if we introduce this motion. The policy statement

[7:06:22] Voice 21: has to contain within it a balance between environment

[7:06:28] Voice 21: and other unique amenities.

[7:06:31] Voice 21: And if we introduce this motion,

[7:06:34] Voice 21: which is doing or trying to do the same thing

[7:06:37] Voice 21: or a similar thing at the same time,

[7:06:39] Voice 21: it's really just going to add confusion.

[7:06:41] Voice 21: And I think we should, my own view,

[7:06:45] Voice 21: having not seen it in anything like recently,

[7:06:50] Voice 21: is that we should let the policy statement draft

[7:06:52] Voice 21: speak on that issue and see how people how we and how people react to that balance how how

[7:07:00] Voice 21: the policy statement outlines the trustees the trust should balance environment versus

[7:07:09] Voice 21: other amenities so

[7:07:12] Voice 23: thank you for that advice uh trustee johnson especially under your low sugar

[7:07:17] Voice 23: your content appreciate that uh trustee rogers and uh if i might ask your permission we might

[7:07:24] Voice 23: continue on to you

[7:07:26] Voice 22: need to receive the correspondence at some point right

[7:07:29] Voice 23: yeah i

[7:07:30] Voice 23: haven't got the correspondence yet but i want to receive the correspondence but uh trustee rogers

[7:07:35] Voice 23: you're the next speaker yeah

[7:07:38] Trustee Rogers (probable): thanks um to some extent this discussion is the response to at

[7:07:45] Trustee Rogers (probable): at least the delegation from the rain coast.

[7:07:50] Trustee Rogers (probable): Because you may recall in our delegation,

[7:07:52] Trustee Rogers (probable): there was part of the discussion

[7:07:55] Trustee Rogers (probable): was about the correspondence, which is the next section.

[7:07:59] Trustee Rogers (probable): And the use of the word was that there was anxiety

[7:08:03] Trustee Rogers (probable): that had arisen.

[7:08:04] Trustee Rogers (probable): I believe, I don't wanna,

[7:08:07] Trustee Rogers (probable): I'll admit I may be paraphrasing a little bit,

[7:08:10] Trustee Rogers (probable): but I believe she said there's anxiety being reflected

[7:08:13] Trustee Rogers (probable): in a lot of that correspondence.

[7:08:15] Trustee Rogers (probable): And I don't disagree with that.

[7:08:17] Trustee Rogers (probable): I think that's correct.

[7:08:19] Trustee Rogers (probable): And I agree entirely with what Trustee Wright said

[7:08:23] Trustee Rogers (probable): that this needs to have,

[7:08:24] Trustee Rogers (probable): and I think Trustee Cahill given full consideration.

[7:08:27] Trustee Rogers (probable): And it was, and you can see now

[7:08:29] Trustee Rogers (probable): why there was some hesitation to bring it

[7:08:32] Trustee Rogers (probable): to the trust council this time

[7:08:36] Trustee Rogers (probable): until we thought we had gotten to a point of ad idem.

[7:08:40] Trustee Rogers (probable): Let me just talk about what I think occurred, at least in my mind, is in March, Trust Council passed a couple of motions related to the trust policy statement work and affirmed in a positive fashion work on cultural heritage

[7:09:08] Trustee Rogers (probable): heritage and affirmed work on healthy communities, but defeated a couple of motions that contained

[7:09:18] Trustee Rogers (probable): reference to the natural environment or to the unnatural environment. Thus, those, you know,

[7:09:27] Trustee Rogers (probable): that's the impression that somehow, and I don't want to get into a debate about whether it's

[7:09:33] Trustee Rogers (probable): impression or wrong, but the view that therefore the natural environment had been given

[7:09:39] Trustee Rogers (probable): uh a lower priority or had had been defeated a couple of times so um in a sense the work that

[7:09:48] Trustee Rogers (probable): um and that has created whatever you want to call it i refer to it as a wound but divisiveness or

[7:09:56] Trustee Rogers (probable): whatever way you want to call it um is is thus the work to try and find a way to express the fact

[7:10:03] Trustee Rogers (probable): that at least in my view,

[7:10:06] Trustee Rogers (probable): and I think this is what Trustee Boucherkin has said,

[7:10:09] Trustee Rogers (probable): is that while we defeated a couple of motions

[7:10:16] Trustee Rogers (probable): that referred to the natural environment,

[7:10:18] Trustee Rogers (probable): that was not intended to say that we didn't value

[7:10:21] Trustee Rogers (probable): and that that work wasn't crucially important

[7:10:23] Trustee Rogers (probable): to what we do on an ongoing basis.

[7:10:26] Trustee Rogers (probable): So I just wanted to give that context from my point of view.

[7:10:30] Trustee Rogers (probable): And I think correctly that, you know, we and nobody, as Trustee Critchley said, there's no attempt here to try to force this on you today.

[7:10:45] Trustee Rogers (probable): That's why we didn't introduce it.

[7:10:47] Trustee Rogers (probable): And I had sort of thought September, but if the Trust Council wants to debate it or discuss this in some measure at July,

[7:10:57] Trustee Rogers (probable): As I said, we're hoping to find something that would be an attractive, an acceptable, I guess the better word, or wording that would state what I would think is relatively straightforward and it's what the policy, the object is.

[7:11:17] Trustee Rogers (probable): however um if we need because those two motions were defeated in in march uh that related to the

[7:11:26] Trustee Rogers (probable): natural environment um i think that's why this the impetus to try and get something that's that

[7:11:33] Trustee Rogers (probable): reaffirms the commitment of the trust so that's just my just wanted to give some context

[7:11:41] Voice 23: trustee

[7:11:42] Voice 23: rogers thank you very much now i'm just going to make a remark here um and trustee rogers

[7:11:50] Voice 23: congratulations you managed to get through that without 25 hands shooting up and so that's i'm

[7:11:55] Voice 23: pleased about that but i think the trust council's collective blood sugar level is probably below

[7:12:01] Voice 23: the threshold of really a level of thought necessary to grapple with this i would like

[7:12:08] Voice 23: council to consider that uh that there be a notice of motion from principium rogers that

[7:12:16] Voice 23: is on this topic i don't even necessarily want to include that wording and i would encourage

[7:12:22] Voice 23: trustees to correspond individually with uh the duo uh and maybe we'll see something come to

[7:12:30] Voice 23: council um in july uh or not maybe it would fall off to september um i have not heard any specific

[7:12:39] Voice 23: direction with this position of delegations or town halls and so indeed we will be as normal

[7:12:45] Voice 23: we write a letter of thank you to the delegations we usually go into some explanation of something

[7:12:50] Voice 23: that happened and i think that in that letter it will say that there was a vigorous discussion

[7:12:55] Voice 23: around the policy statement and indeed uh that's obvious in this recording um and so i and i see

[7:13:05] Voice 23: hands popping up and i thank you for that i am inclined to move on to correspondence and uh i

[7:13:11] Voice 23: will offer uh some suggestions of us receiving those items and then maybe some direction on a

[7:13:16] Voice 23: couple of others um so trustee yeah just a moment let me finish um so trustee morrison i see your

[7:13:24] Voice 23: hand up and i see trustee scott and that's all i have to say um so trustee morrison over to you

[7:13:31] Trustee Morrison (probable): okay just in terms of disposition of delegations um do we need to have a motion that the um pieces

[7:13:38] Trustee Morrison (probable): related to the trust policy statement go to the trust programs committee or will they just

[7:13:42] Trustee Morrison (probable): automatically do that um

[7:13:44] Voice 23: i think all of this correspondence is going to a trust program yeah

[7:13:49] Voice 23: okay

[7:13:49] Trustee Morrison (probable): so if we can communicate that in letters that that is going forward to the trust programs

[7:13:53] Trustee Morrison (probable): committee that'd be great thank you okay

[7:13:56] Voice 23: so there's two two things here though disposition

[7:13:59] Voice 23: and delegation is different than responding to all of the letters no i'm

[7:14:03] Trustee Morrison (probable): not talking about the

[7:14:04] Trustee Morrison (probable): letters i'm talking about the delegation so rain coast conservation and we

[7:14:08] Voice 23: can definitely uh yeah

[7:14:11] Voice 23: and if anybody if anybody on staff thinks i'm out of order yeah i got thumbs up

[7:14:15] Voice 23: i'm from the staff and that's what will happen okay so thank you trustee morrison appreciate

[7:14:21] Voice 23: I appreciate that.

[7:14:22] Voice 23: Trustee Scott.

[7:14:24] Voice 10: Yes, I'd just like to say that it's been very interesting

[7:14:27] Voice 10: listening to all of this.

[7:14:29] Voice 10: I think the statement that two trustees have put

[7:14:32] Voice 10: before us here is a very, very positive one and a good one.

[7:14:37] Voice 10: Given all the correspondence there,

[7:14:39] Voice 10: I think it would be good to get it out as soon as possible,

[7:14:42] Voice 10: like today or tomorrow,

[7:14:43] Voice 10: just so people can see we're taking it seriously

[7:14:45] Voice 10: and the environment is of profound importance.

[7:14:48] Voice 10: importance I like David's word profound in there so anyway that's just my thought on it but you

[7:14:54] Voice 10: folks have been around this stuff longer than I have so I'll just leave it with that thank you

[7:14:57] Voice 10: okay

[7:14:58] Voice 23: by fact by the nature of the fact that this was public or posted electronically in our meeting

[7:15:07] Voice 23: here this is now a public document and so those words are available to those that want to seek it

[7:15:12] Voice 23: it out um of course if we were to uh distribute this in some fashion um one of my favorite saying

[7:15:20] Voice 23: is is it looks like a bylaw it smells like a bylaw must be a bylaw and if we distribute that

[7:15:25] Voice 23: in any fashion it's but there will be conclusions about the nature of it so um i don't see any

[7:15:32] Voice 23: further hands up so i think i'm going to move on thank you letters will be going out to delegations

[7:15:36] Voice 23: and i'm going to take a liberty here of just saying we've got um uh 45 pieces of correspondence

[7:15:44] Voice 23: 42 are on the policy statement and i'm just going to read these out for the benefit of the audience

[7:15:52] Voice 23: and the writers and you and that we have received 42 pieces of correspondence on the policy statement

[7:15:58] Voice 23: CONCERNS EXPRESSED WITH RESPECT TO THE MOTIONS

[7:16:01] Voice 23: AT MARCH COUNCIL FROM ATOR, SALTER, BEAVER, GROSS,

[7:16:07] Voice 23: WHITEWALL, YOUNG, PICKETT, WIGGIN, HOME,

[7:16:13] Voice 23: MEINHARDT, KENNEDY, LIGHTER, TWO PIECES,

[7:16:17] Voice 23: HEN SCHALL, MCMILLIN, MARGUSON, DUSTING,

[7:16:24] Voice 23: mickelson maser mccready shilladay power mcknight the end steel powers mace allison wilde alash

[7:16:37] Voice 23: brooks secord calvatus lewis hutchins salt spring solutions schofield yardley

[7:16:47] Voice 23: lang marguson the second one and henshaw as well as finally uh ceocia and i apologize if i got

[7:16:56] Voice 23: anybody's names wrong and i think quite honestly we should receive those um they will be uh become

[7:17:03] Voice 23: part of the information received by trust programs committee um is there any on those 42 pieces of

[7:17:11] Voice 23: correspondence is there any direction that trust council would like to take trustee fast

[7:17:16] Voice 23: thank

[7:17:18] Trustee Fast (probable): you i'd just like to refer to 15.36 which is the letters to trust council from salt spring

[7:17:25] Trustee Fast (probable): solutions yes

[7:17:26] Voice 27: and

[7:17:27] Trustee Fast (probable): i just wanted to inform trust council that um because of the way that that uh

[7:17:32] Trustee Fast (probable): those base letters were set up um they were directed to individual trustees email addresses

[7:17:41] Trustee Fast (probable): and staff didn't know that they were coming in so I uh I followed up um with some of them because I

[7:17:49] Trustee Fast (probable): saw that 35 of them came from Hornby for example and uh not from Salt Spring so I uh checked into

[7:17:57] Trustee Fast (probable): it and and was asking questions and uh anyway Claire was aware that they were coming and so

[7:18:07] Trustee Fast (probable): So I notified her so that they were going into the the ones that I started with that were original text where people had written their their own eloquent statements that were valuable.

[7:18:22] Trustee Fast (probable): I thought to the that I noticed at the beginning, I forwarded them to Claire and then eventually they they wound their way.

[7:18:31] Trustee Fast (probable): Anyway, once Claire was aware, I wasn't concerned that they weren't going to be going into the process for the trust policy statement update.

[7:18:41] Trustee Fast (probable): And then I later, oh, and Claire can speak to this later on.

[7:18:46] Trustee Fast (probable): I'll just finish. Later on, I followed up because of this business of, is it correspondence when it's addressed to one trustee?

[7:18:56] Trustee Fast (probable): Because they each came, these emails came to us individually.

[7:19:01] Trustee Fast (probable): um that's partly why i asked for that word addressed to be in the policy relating to the

[7:19:07] Trustee Fast (probable): local trust committees that we passed earlier today and um but i also flagged with carmen uh

[7:19:13] Trustee Fast (probable): that uh as our legislature legislative uh manager that these were coming in and how should they be

[7:19:20] Trustee Fast (probable): handled because i wanted to make sure that all of this valuable uh correspondence uh was captured

[7:19:26] Trustee Fast (probable): in some agenda somewhere and um so uh she hadn't been aware that these uh had been coming in or how

[7:19:35] Trustee Fast (probable): uh a base letter worked and that some of them were uh unique and some of them were could be

[7:19:41] Trustee Fast (probable): called form letters anyway she's going to be talking about that with staff so it will be

[7:19:44] Trustee Fast (probable): addressed by staff this is a new kind of uh correspondence and i just wanted to let people

[7:19:49] Trustee Fast (probable): know that uh i had involved a couple of staff people in this process and they're aware of these

[7:19:54] Trustee Fast (probable): these letters and talking about how to handle them now thank you okay

[7:19:58] Voice 23: thank you very much for

[7:20:00] Voice 23: that explanation um trustee fast um so i see two hands up here now uh trustee frank with respect

[7:20:10] Voice 23: to the correspondence yeah

[7:20:14] Voice 11: just in respect of what trustee fast said that was kind of very

[7:20:19] Voice 11: interesting talking about form letters and then i looked at some of the other letters and there

[7:20:25] Voice 11: There were like 13 or 14 examples where the same paragraph was used.

[7:20:29] Voice 11: Extreme caution must be exercised when it comes to forests, water resources.

[7:20:33] Voice 11: Those are individually outlined here, whereas the other ones seem to be all lumped in into one big form letter.

[7:20:41] Voice 11: And I just wonder, was there a reason for that? And how was that determination made?

[7:20:47] Voice 11: made like who made that determination that one would be a batch and the others would

[7:20:55] Voice 11: be listed on their own maybe I don't maybe I don't understand how the how the process

[7:21:04] Voice 11: works so I'd like to find out I don't know if

[7:21:10] Voice 23: anybody has the ability to comment on that

[7:21:14] Voice 23: I can certainly from my perspective comment

[7:21:18] Voice 23: and so not seeing anybody's hands popping up.

[7:21:23] Voice 23: This was very complicated because this happened

[7:21:29] Voice 23: in a website forum that in my opinion

[7:21:36] Voice 23: had very little control or management

[7:21:38] Voice 23: over sending and receiving,

[7:21:41] Voice 23: which was different than as you pointed out,

[7:21:45] Voice 23: trustee brent a number of the letters here whether they're form letters or not is becomes immaterial

[7:21:50] Voice 23: they were individually sent this was a repository that went addressed to trustees in a peculiar way

[7:21:59] Voice 23: and in which there was no they did not end up in staff's hands and this was an effort at being sure

[7:22:09] Voice 23: that all of that correspondence did end up in staff hands.

[7:22:13] Voice 23: So it's not perfect, but we were,

[7:22:15] Voice 23: we struggled to pull that together to make sure

[7:22:19] Voice 23: that all of those voices were heard.

[7:22:21] Voice 23: And it was, I think, simply the best we could do in summary.

[7:22:24] Voice 23: And if anybody else had a different thought on that,

[7:22:27] Voice 23: I appreciate that.

[7:22:28] Voice 23: And I do see Clare Brader's hand up,

[7:22:31] Voice 23: and perhaps you can advise us

[7:22:35] Voice 23: if you see that any differently.

[7:22:39] Voice 37: I can simply add that we are undertaking a project this week to get our arms around all the

[7:22:44] Voice 37: correspondence that's been happening on all the various agendas and in the Islands 20 inbox within

[7:22:49] Voice 37: Laurie Foster's you know exec admin inbox and everywhere and we're planning to create a folder

[7:22:55] Voice 37: on the website similar to the LTC project folders we'll have it ideally on the Islands 2050 page

[7:23:00] Voice 37: before first reading with all of that correspondence there we have become aware that some

[7:23:05] Voice 37: some trustees have correspondence they may not have forwarded to staff so if you have something

[7:23:10] Voice 37: you're questioning that whether or not it's been provided to staff please do forward it to the

[7:23:14] Voice 37: islands 2050 inbox so that we can ensure that we've captured something and then if um people

[7:23:19] Voice 37: look and don't see their correspondence we can then try and track it down um so that's our

[7:23:24] Voice 37: intention we are going to try and get as much done as we can by friday but it may take a little bit

[7:23:28] Voice 37: longer to get that task completed and

[7:23:32] Voice 11: so friday is when we'll see the the latest draft uh well when

[7:23:37] Voice 11: when i guess some trustees will see the latest draft of the policy statement correct that's

[7:23:46] Voice 37: correct and rather than put thousands of pages in a pdf for you we're intending to make it available

[7:23:51] Voice 37: via the website all the correspondence thank

[7:23:54] Voice 27: you does that help

[7:23:56] Voice 23: trustee brent you

[7:23:58] Voice 11: bet thank you

[7:23:59] Voice 23: Okay, great. So with respect to the correspondence now, Trustee Johnson, Trustee Middleton.

[7:24:05] Voice 21: I have a question. Is it normal with correspondence just to receive it?

[7:24:10] Voice 21: That's correct.

[7:24:12] Voice 21: That is correct?

[7:24:13] Voice 21: Yeah,

[7:24:14] Voice 23: unless there's specific direction.

[7:24:17] Voice 21: Okay. I gather from a couple of disparaging letters that Trustee Rogers

[7:24:23] Voice 21: responded to some of it, which did not inspire me to respond to it. I'm sorry that that's all

[7:24:29] Voice 21: that they will do but it's better than nothing so thank you yeah

[7:24:33] Voice 23: well what an individual trustee

[7:24:35] Voice 23: does is uh up to them but that certainly doesn't come from the body islands trust um so yeah okay

[7:24:43] Voice 23: uh i'm gonna go to trustee middleton thank

[7:24:48] Trustee Middleton (probable): you excuse me um i think um i just want to say to

[7:24:52] Trustee Middleton (probable): all of these letter writers on behalf of council if you're getting the impression that there's

[7:24:56] Trustee Middleton (probable): perhaps somewhat of a grumpy response either that you were participating in some kind of website or

[7:25:02] Trustee Middleton (probable): you might be sharing similar opinions to others and therefore your opinion is invalid i'm sure

[7:25:07] Trustee Middleton (probable): that's accidental um trust council i think would be thrilled and is thrilled to receive this level

[7:25:13] Trustee Middleton (probable): of correspondence and engagement from the public clearly the vast majority of these letters have

[7:25:18] Trustee Middleton (probable): been individually written to say otherwise to somehow just be disgruntledly disparage them

[7:25:25] Trustee Middleton (probable): And it's just, come on, like this is the public engaging at a deep level with our work here.

[7:25:32] Trustee Middleton (probable): And this is something that should be accorded, whether you agree or disagree, profound respect, not disparagement.

[7:25:39] Trustee Middleton (probable): We shame ourselves treating these letter writers this way.

[7:25:41] Trustee Middleton (probable): And I think that I'm sure I actually do speak for others when I say we thank these writers for taking the time to look at our work, to analyze our work,

[7:25:51] Trustee Middleton (probable): see how it affects their lives and their communities around them, and take the time

[7:25:55] Trustee Middleton (probable): to tell us about that. So I'm sure that's the case from all trustees that when we think this

[7:26:02] Trustee Middleton (probable): through, that we're actually very appreciative that people took the time to do what they've

[7:26:06] Trustee Middleton (probable): done. And so I would say thank you. And on behalf of council, I'm sure we're all saying thank you.

[7:26:13] Voice 23: So Trustee Middleton, thank you. And if anything anybody has said here comes across as disparaging,

[7:26:19] Voice 23: thing um i'm just going to apologize for that because certainly nothing i have said and i don't

[7:26:25] Voice 23: think that anything anybody else has said does disparage it i think what's and it may come off

[7:26:30] Voice 23: across like that so thank you for pointing that out um but this has been a significant challenge

[7:26:37] Voice 23: in terms of communication with the islands trust and we've actually put quite a bit of energy into

[7:26:42] Voice 23: trying to sort that out and correlate it so that indeed every single piece of correspondence is

[7:26:47] Voice 23: is seen, read and respected for the message that is provided.

[7:26:52] Voice 23: And so absolutely, we take every piece of correspondence

[7:26:57] Voice 23: seriously at the Islands Trust

[7:26:59] Voice 23: and thank everybody for sending us the message.

[7:27:02] Voice 23: So Trustee McConkie-Johnson,

[7:27:06] Voice 23: and be shaken with respect to correspondence at this time.

[7:27:16] Voice 35: Can

[7:27:17] Trustee McConchie (probable): you hear me okay?

[7:27:18] Trustee McConchie (probable): Yeah.

[7:27:18] Trustee McConchie (probable): Sorry about that.

[7:27:20] Trustee McConchie (probable): Yeah, okay.

[7:27:21] Trustee McConchie (probable): So I was a little disappointed,

[7:27:22] Trustee McConchie (probable): thanks Chair Locke, I was disappointed

[7:27:23] Trustee McConchie (probable): pointed by the response of several trustees like blaming it on covid and people have anxiety and

[7:27:28] Trustee McConchie (probable): uh you know what do we do about this and it's like what what are we talking about here this

[7:27:33] Trustee McConchie (probable): is a very well organized uh obvious letter writing campaign by former trustees who are in the know

[7:27:41] Trustee McConchie (probable): who know what the original mandate was and they're saying trust council made the wrong decision

[7:27:47] Trustee McConchie (probable): and we should be listening to them we should have respect for them we should not be writing

[7:27:52] Trustee McConchie (probable): writing disparaging emails to them, as I read from some members of the executive committee,

[7:27:57] Trustee McConchie (probable): is embarrassing. Trust Council needs to listen and wake up to the needs of Islanders. We need

[7:28:03] Trustee McConchie (probable): to respect this correspondence. This is highly opinionated correspondence. It's well thought

[7:28:08] Trustee McConchie (probable): out through. There should be action that's taken as a result of this. Otherwise, what's the point

[7:28:12] Trustee McConchie (probable): of the correspondence? Like, what do we do? We just kind of defer it? Like, this is serious,

[7:28:18] Trustee McConchie (probable): guys this is a real campaign this is people took a long time to write this stuff let's respect them

[7:28:23] Trustee McConchie (probable): let's do some action let's not just keep kicking it down the can and write another staff report

[7:28:29] Trustee McConchie (probable): let let's let's take this seriously for a change thank you Mr.

[7:28:34] Voice 23: McConkie we are taking this

[7:28:36] Voice 23: seriously and I would like to note that and and that's I'm mistaken one member of executive

[7:28:41] Voice 23: committee not

[7:28:43] Trustee McConchie (probable): member point of

[7:28:44] Trustee McConchie (probable): order point of order I don't need you to editorialize I need

[7:28:48] Trustee McConchie (probable): I need you to chair the meeting, Chair Lopper, right?

[7:28:49] Trustee McConchie (probable): Sure,

[7:28:50] Voice 23: and I need to straighten out the facts.

[7:28:52] Voice 23: One member of executive committee

[7:28:53] Trustee McConchie (probable): wrote, not members.

[7:28:55] Trustee McConchie (probable): I'm stating my opinion,

[7:28:56] Trustee McConchie (probable): which is that we need to take this seriously.

[7:28:59] Voice 23: Thank you, we are.

[7:29:02] Voice 23: Trustee Johnson, Bishaykin, Patrick.

[7:29:05] Voice 21: I just wanted to say that all letters we receive

[7:29:08] Voice 21: are or should be respected.

[7:29:10] Voice 21: I enjoyed reading each and every one of them,

[7:29:12] Voice 21: and I sympathize with all of the views expressed,

[7:29:16] Voice 21: and I read every one that's in my inbox.

[7:29:20] Voice 21: I don't know if there are others.

[7:29:22] Voice 21: I didn't seek out ones that went to other places.

[7:29:25] Voice 21: So organized campaigns are perfectly fine.

[7:29:29] Voice 21: There's no prohibition on that

[7:29:31] Voice 21: and they should not be disparaged for that.

[7:29:33] Voice 21: So I do appreciate even form letters with a few paragraphs

[7:29:38] Voice 21: or even as a paragraph individually written,

[7:29:41] Voice 21: but they're all welcome and I should respect.

[7:29:46] Voice 21: All right. Thank

[7:29:47] Voice 27: you, Trustee Johnson. Appreciate that. Trustee Bichette, you'll have

[7:29:58] Voice 23: to turn your mic on.

[7:29:58] Voice 23: Sorry. Okay.

[7:30:00] Trustee Busheikin (probable): In terms of correspondence, I also have not, I haven't heard anyone disparaging the correspondence whatsoever, quite the opposite, and I appreciate having it listed here to the extent that it is, I understand it's a complicated thing when something is signed by many people or the same text appears, and I think we do our best and we'll keep learning how to do that.

[7:30:20] Trustee Busheikin (probable): I note that for the March Trust Council agenda, there were only two pieces of correspondence actually listed on the agenda, although we did, I certainly received dozens in my inbox that seemed to be addressed to all trustees, and I actually was curious, is this a change in practice that will continue?

[7:30:44] Trustee Busheikin (probable): I would like to see it continue. I think it's good to have them listed. And then just in terms of dealing with ones where some of it is a form letter, all of it is a form letter, and it repeats the same paragraph.

[7:30:55] Trustee Busheikin (probable): I think it still has the same weight. Of course, when it comes to engagement, if I'm reading 10 things the same, it's quite different between the first one and the 10th.

[7:31:06] Trustee Busheikin (probable): But I take note, and we have people living on our islands who do not have English as a first language, who perhaps have, you know, neurological differences. Writing is not something that comes easy to them. And I think that if they see someone else wrote something that they want to incorporate power to them, their voice still means a lot to me.

[7:31:30] Trustee Busheikin (probable): So I just want to say I appreciate that we did list the correspondence to the best we could.

[7:31:35] Trustee Busheikin (probable): I understand that there's a lot of learning still going on and probably always will be around the best way to do this.

[7:31:43] Trustee Busheikin (probable): And I if any of the letter writers are listening, I I I hope that you as well share my feeling that nothing disparaging has been said about this correspondence whatsoever.

[7:31:57] Voice 23: Thank you. Trustee Patrick.

[7:32:00] Voice 23: Then perhaps we'll move on to the other correspondence.

[7:32:03] Trustee Patrick (probable): I feel like I'm being directed as the lightning rod

[7:32:06] Trustee Patrick (probable): to some of these comments and I do take offense.

[7:32:09] Trustee Patrick (probable): I in no way, whatever the word was,

[7:32:13] Trustee Patrick (probable): any of the correspondence

[7:32:14] Trustee Patrick (probable): that was received.

[7:32:16] Trustee Patrick (probable): I was telling you about a mood of a community

[7:32:19] Trustee Patrick (probable): that there is divisiveness that is being caused

[7:32:22] Trustee Patrick (probable): and that it's harmful to the community, my community.

[7:32:25] Trustee Patrick (probable): I'm talking about Salt Spring.

[7:32:26] Trustee Patrick (probable): and that was what I was sharing and in no way was I indicating anything else we have a process

[7:32:37] Trustee Patrick (probable): and that process is what I've repeated I think you heard me say it in front of each of the local

[7:32:42] Trustee Patrick (probable): trust committees that I chair that we have the public the engagement coming in the in the fall

[7:32:46] Trustee Patrick (probable): in regard to the trust policy statement and that's where I've been directing people to

[7:32:51] Trustee Patrick (probable): too. So I want to be clear. I'm feeling that it's being directed to me and I'm offended with it and

[7:32:57] Trustee Patrick (probable): I'm tired of it. I just speak the truth and that's what I will do.

[7:33:04] Voice 23: Thank you, Trustee Patrick.

[7:33:07] Voice 23: So, and I want to thank all of the writers. That's why I read out your names to acknowledge

[7:33:12] Voice 23: the letters that we've received from you and we will continue to receive letters and read them

[7:33:18] Voice 23: more um then we have a 15.38 a letter from uh mp manley asking us to support a letter to the

[7:33:26] Voice 23: minister of alabra uh regarding freighter anchorages um this came uh to executive committee

[7:33:33] Voice 23: address to myself the executive committee wasn't comfortable with actually providing that support

[7:33:40] Voice 23: to that letter without the support of council.

[7:33:47] Voice 23: And also my thoughts are to speak with the MP

[7:33:53] Voice 23: who has the freighter anchorages issue on the table

[7:33:56] Voice 23: in the House of Commons to confirm that it aligns

[7:34:00] Voice 23: with the initiatives underway.

[7:34:01] Voice 23: But if there's any direction from council,

[7:34:04] Voice 23: I think executive myself

[7:34:06] Voice 23: would appreciate it.

[7:34:07] Voice 23: i also recognize you probably didn't see this until yesterday because it came in very very late

[7:34:14] Voice 23: is there any direction from council otherwise uh certainly we'll follow up with the mp

[7:34:20] Voice 23: mcallister and uh and see if we can't be certain that these are aligned so we're not seeing any

[7:34:29] Voice 23: hands oh here we go trustee rogers well

[7:34:32] Trustee Rogers (probable): i i i guess my my my sense is um uh the letter looked

[7:34:40] Trustee Rogers (probable): from Manley looked fine to me,

[7:34:42] Trustee Rogers (probable): but I would like to get direction or look agreement,

[7:34:46] Trustee Rogers (probable): general agreement of trust council.

[7:34:47] Trustee Rogers (probable): It's okay if the chair follows up

[7:34:51] Trustee Rogers (probable): and perhaps decides to sign the letter

[7:34:54] Trustee Rogers (probable): if it's in agreement with what his other initiatives.

[7:34:59] Trustee Rogers (probable): It is in line with, of course, our strategic plan

[7:35:02] Trustee Rogers (probable): and other policy decisions.

[7:35:06] Trustee Rogers (probable): I don't know if they're policy decisions,

[7:35:07] Trustee Rogers (probable): but other decisions of trust council.

[7:35:09] Trustee Rogers (probable): So I just want to make sure everybody's okay with that

[7:35:12] Trustee Rogers (probable): because it will be a bit, probably a bit time-sensitive.

[7:35:20] Voice 16: Trustee Critchway.

[7:35:23] Trustee Critchley (probable): Thank you.

[7:35:25] Trustee Critchley (probable): This doesn't directly affect my area thus far.

[7:35:30] Trustee Critchley (probable): Thank goodness we don't have freighters parked around us

[7:35:32] Trustee Critchley (probable): at the moment.

[7:35:34] Trustee Critchley (probable): And maybe I'm being overly sensitive to this,

[7:35:37] Trustee Critchley (probable): but does the letter not include sort of some concepts

[7:35:43] Trustee Critchley (probable): of maintaining status quo and if we sign on to it are we endorsing status quo which seems to be

[7:35:51] Trustee Critchley (probable): you know parking whenever and wherever and uh uh you know it the letter is directed against you

[7:35:59] Trustee Critchley (probable): know future um i guess uh having more of this in the future but i'm just concerned that we are

[7:36:07] Trustee Critchley (probable): endorsing the status quo in some way in this but uh i'll leave it to others perhaps who are

[7:36:13] Trustee Critchley (probable): more intimately familiar with the freighter issues um

[7:36:19] Voice 23: and indeed i think you're right there trustee

[7:36:23] Voice 23: critchley um i have some concerns about the implementation of a vessel arrival system

[7:36:28] Voice 23: that doesn't necessarily address the long-term problem and that um i i think that some

[7:36:34] Voice 23: consultation with the freighter advocacy group as well as uh uh mp mcallister might be appropriate

[7:36:42] Voice 23: and if council is satisfied with me conducting that,

[7:36:45] Voice 23: I will do that.

[7:36:47] Voice 23: It came in very late last week

[7:36:49] Voice 23: and that's why it hasn't been actioned at this point.

[7:36:57] Voice 43: So it's MP Manley, unless I just wanted,

[7:37:00] Voice 43: it's been mentioned several times, MP McAllister,

[7:37:02] Voice 43: I believe it's the letters from MP Manley, correct?

[7:37:04] Voice 43: That's correct, yes.

[7:37:05] Voice 43: Okay, thank you.

[7:37:08] Voice 23: Yeah, and I don't know what the communication

[7:37:10] Voice 23: between MP Manley and MP McAllister has been,

[7:37:14] Voice 23: but I certainly I've been in constant I've been in communication with MP McAllister very recently

[7:37:20] Voice 23: and this never came up as a topic so I'll just continue to pursue this and act in the best

[7:37:26] Voice 23: fashion possible and in council's interest with that being on our top priority list

[7:37:34] Voice 23: so then the next letter is from a green a presentation of the findings of the vessel

[7:37:40] Voice 23: drift and response analysis email i don't know how many of you in fact i'm claire i think you

[7:37:45] Voice 23: probably can provide better background information on this than uh we can but i think there was an

[7:37:52] Voice 23: idea that they might come to council and present this drift analysis data to us uh

[7:37:58] Voice 37: yes thank you

[7:37:59] Voice 37: chair luckum um just as a reminder for uh council you have a resolution um from some time ago that

[7:38:06] Voice 37: that supports the placement of a standby rescue tug

[7:38:08] Voice 37: for large vessels in Sydney.

[7:38:11] Voice 37: And San Juan County has taken it upon themselves

[7:38:14] Voice 37: to procure a study to identify

[7:38:16] Voice 37: where the best location would be.

[7:38:18] Voice 37: And their conclusion of this study is indeed

[7:38:20] Voice 37: that it would be best placed in Sydney.

[7:38:22] Voice 37: So I wondered if you, I think executive committee

[7:38:24] Voice 37: actually resolved to look into having

[7:38:26] Voice 37: San Juan County representatives come

[7:38:29] Voice 37: and speak at trust council in September

[7:38:30] Voice 37: and present the results of this study to council.

[7:38:33] Voice 37: so right

[7:38:34] Voice 23: i think we asked them to uh we're gonna write yeah

[7:38:38] Voice 37: we're planning yeah we'll be planning

[7:38:39] Voice 37: a letter so

[7:38:41] Voice 23: are there uh i see if i'm sorry if i missed the hands earlier uh critchley wolverton

[7:38:49] middleton

[7:38:53] Trustee Fenton (probable): sorry that was australian

[7:38:57] Voice 27: nothing from critchley so we'll go to wolverton

[7:39:04] Voice 31: um i think i just want to talk a little bit we're coming to the end of the day and this isn't on the

[7:39:09] Voice 31: the on the topics necessarily but I think you know I know that Trustee Patrick spoke in her

[7:39:19] Voice 31: own defense and I would like to also speak in her defense but I don't think it's helpful when we

[7:39:24] Voice 31: kind of jump on each other I guess and I so I would just like us to think a little bit about

[7:39:35] Voice 31: that how they this to me is one of the problems with zoom and with with not having in-person

[7:39:42] Voice 31: meetings that you know some of the uh cohesion that we have had at different times gets fragmented

[7:39:49] Voice 31: in this uh kind of uh setting so that's i just want to put that out there for people to think

[7:39:56] Voice 31: about

[7:39:57] Voice 23: trustee wolverton thank you for reminding us of that um appreciate it um so uh i think we

[7:40:09] Voice 23: will at this point receive the letter from green um that's for your information and we'll see if

[7:40:15] Voice 23: we can't bring this to fruition at a council in the future but trustee middleton you had your hand

[7:40:20] Voice 23: up

[7:40:23] Trustee Middleton (probable): yes uh thanks chair and uh thanks for those words uh trustee wolverton and certainly no um

[7:40:28] Trustee Middleton (probable): ongoing defense intended respectful communication course is not just for

[7:40:34] Trustee Middleton (probable): written communicators, but also all of us around the table. So fair point.

[7:40:38] Trustee Middleton (probable): But I was wondering if we want to see action on this tug,

[7:40:43] Trustee Middleton (probable): the place where that action would happen is the ocean protections plant

[7:40:46] Trustee Middleton (probable): because they're, they're funding, obviously all of this infrastructure.

[7:40:50] Trustee Middleton (probable): And I'm just wondering what kind of engagement we might,

[7:40:53] Trustee Middleton (probable): I presume it's something that would be well supported.

[7:40:56] Trustee Middleton (probable): So what kind of engagement might we contemplate before next, before the September Trust Council, because I presume planning decisions are being made as we speak in terms of, well, in Sydney, for instance, there's a large pollution response base being built right now.

[7:41:14] Trustee Middleton (probable): So it would seem to me the time is now to kind of advocate for the placement of a rescue tug in Sydney and not to wait until September.

[7:41:23] Trustee Middleton (probable): member

[7:41:25] Voice 23: yeah um thank you for that trust council is on record um having indicated that in all of

[7:41:32] Voice 23: the engagement we've done through um the ocean protection plan and other uh initiatives of the

[7:41:38] Voice 23: federal government that uh rescue tug should be placed in sydney so i don't know what the next

[7:41:43] Voice 23: opportunity to provide that input might be my director frederick do you have a suggestion

[7:41:47] Voice 23: you

[7:41:50] Voice 37: okay uh not at this time certainly executive committee could consider additional advocacy at

[7:41:57] Voice 37: at their next meeting to remind.

[7:42:00] Voice 37: I mean, it's been some time

[7:42:01] Voice 37: since we've written on that matter.

[7:42:03] Voice 37: And if we did advocacy, I would recommend

[7:42:06] Voice 37: that it be done jointly with San Juan County,

[7:42:09] Voice 37: given the investment that they've made in this topic.

[7:42:11] Voice 23: Great, I think even the last letter we wrote

[7:42:13] Voice 23: was in collaboration with San Juan County as well, yeah.

[7:42:20] Voice 23: Okay, I think Executive Committee

[7:42:23] Voice 23: can take that into consideration.

[7:42:24] Voice 23: um trustee brent

[7:42:28] Voice 11: and just to add on that the southern gulf islands harbors commission is

[7:42:34] Voice 11: working with western canadian marine

[7:42:37] Voice 11: response corporation and looking at spill kits um

[7:42:41] Voice 11: i think we're looking at uh certainly saturn is looking at a a spill kit we've had a couple of

[7:42:50] Voice 11: go-arounds in terms of finding the right site and uh i believe they're looking at pender as well

[7:42:58] Voice 11: they've got one up on galliano whalers bay so stuff is stuff is being a progress and and yes

[7:43:07] Voice 11: they are building a site uh in sydney for pollution response and i also noted last time we were up at

[7:43:15] Voice 11: at uh at gabriola that they've got a significant uh presence in nanaimo it would be great if one

[7:43:22] Voice 11: of those vessels were to come down to sydney so yeah i think time is probably right for

[7:43:29] Voice 11: uh writing them and and focusing on on uh this this area as a appropriate place for a rescue tug

[7:43:40] Voice 11: Cheers.

[7:43:41] Voice 23: Thank you.

[7:43:43] Voice 23: I don't see any other hands up on that one.

[7:43:45] Voice 23: So there's a letter from Minister Conroy in response to the Island Trust letter,

[7:43:52] Voice 23: modernizing forestry policy.

[7:43:55] Voice 23: That's been received for information.

[7:43:57] Voice 23: And I think that that conversation is ongoing with respect to our interest in forestry policy.

[7:44:05] Voice 23: Is there any direction from council on this one?

[7:44:10] Voice 23: okay so we'll just receive that for information thank you council um our next item uh section 16

[7:44:18] Voice 23: strategic well there's nothing attached there it says amendments but i don't believe there's

[7:44:22] Voice 23: anything uh no business associated with that at this time i

[7:44:26] Voice 26: hope not mr

[7:44:27] Voice 23: chair i don't believe so

[7:44:29] Voice 23: so uh council thank you very much our next meeting is uh well it's actually we've got a special

[7:44:36] Voice 23: meeting July the 8th I believe it is but our next full council session will be September 21st and

[7:44:41] Voice 23: 23rd um unless there's any uh business I would call for adjournment um yeah

[7:44:52] Trustee Morrison (probable): just add one thing

[7:44:53] Trustee Morrison (probable): before we adjourn about this the July 8th meeting please

[7:44:56] Voice 23: thank

[7:44:58] Trustee Morrison (probable): you so for the July 8th meeting um

[7:45:01] Trustee Morrison (probable): we'll, I'm sure we'll have communications going out about the details of the draft of the trust

[7:45:08] Trustee Morrison (probable): policy statement for review, it will take time to look it over. And to be able to have people

[7:45:14] Trustee Morrison (probable): really think carefully about it, I would ask all trustees to really dig into that early

[7:45:19] Trustee Morrison (probable): and really make detailed notes about where they they have rubs. So when we go through the meeting

[7:45:24] Trustee Morrison (probable): on July 8, we can be really orderly and try and be really like clear about where things are

[7:45:30] Trustee Morrison (probable): are working for us or where we need to actually spend time and dig in more deeply to come to

[7:45:35] Trustee Morrison (probable): agreement. So please do that work early because I think that'll help us with some of the things

[7:45:41] Trustee Morrison (probable): that we discussed today. Thank you.

[7:45:46] Voice 23: Thank you very much, Trustee Morrison. Very good words.

[7:45:51] Voice 23: Trustee Johnson.

[7:45:52] Voice 21: Is there, excuse me, is there a way we can let people who are possibly planning

[7:45:57] Voice 21: planning to attend tomorrow morning's session know that there won't be one? Is there a

[7:46:03] Voice 21: subscriber's list or something we can send a notice out this evening? I'm getting a nod

[7:46:10] Voice 23: from staff that a message can go out on the subscriber's list. Great, thank you.

[7:46:14] Voice 23: And we will

[7:46:15] Voice 23: post something here in the morning that indicates the status. Yeah, thank you. It'd be nice if we

[7:46:24] Voice 21: could to to tell people they don't need to arrange to get here thank you so

[7:46:29] Voice 21: that will be going out

[7:46:30] Voice 23: advanced notice um thank you very much lori for that

[7:46:34] Voice 30: and the website will be amended to show that

[7:46:36] Voice 30: the meeting's been adjourned

[7:46:37] Voice 23: okay is there

[7:46:38] Voice 23: any further business today okay council really

[7:46:44] Voice 23: appreciate you pushing through the agenda today and um and uh clearly taking the work of

[7:46:51] Voice 23: that our work very seriously.

[7:46:57] Voice 23: And we will see you all July the 8th.

[7:47:01] Voice 23: So thank you very much and I'll call for adjournment.

[7:47:03] Voice 23: All those in favor.

[7:47:05] Voice 23: Other people

[7:47:06] Voice 22: have raised their hands.

[7:47:07] Voice 23: Oh, I see.

[7:47:07] Voice 23: So are we waving hands at each other or raising hands?

[7:47:10] Voice 23: I see Peterson.

[7:47:11] Voice 23: I

[7:47:11] Trustee Rogers (probable): just, I saw Trustee Pearson.

[7:47:13] Trustee Rogers (probable): I just wanted to remind you that anybody who would like

[7:47:15] Trustee Rogers (probable): to join for a little social event at 5.30 tonight

[7:47:19] Trustee Rogers (probable): to say hello to your trustees and on informal session,

[7:47:24] Trustee Rogers (probable): you'll get a Zoom link through Dan's Corner Pub.

[7:47:28] Voice 23: Okay, so informal session,

[7:47:33] Voice 23: 5.30 Dan will be sending us a link.

[7:47:35] Voice 23: I'll join you, Dan.

[7:47:36] Voice 23: I'll send the link.

[7:47:37] Voice 23: Thank you.

[7:47:37] Voice 26: Trustee Peterson

[7:47:38] Voice 23: and Fenton, voice

[7:47:44] Voice 26: on Trustee Peterson.

[7:47:48] Voice 31: There's a question about whether that includes staff.

[7:47:52] Trustee Rogers (probable): I've always said that staff is welcome.

[7:47:56] Voice 31: not you trustee

[7:48:00] Voice 16: peterson no

[7:48:04] Voice 27: is

[7:48:12] Voice 23: it over i'm waiting for trustee peterson but there doesn't

[7:48:15] Voice 23: seem to be anything you want to put it in the chat trustee peterson

[7:48:21] Voice 16: okay

[7:48:24] Trustee Rogers (probable): oh

[7:48:25] Voice 23: oh i heard a voice

[7:48:27] Voice 23: no

[7:48:28] Trustee Rogers (probable): that was me it's being a loud mouth again i

[7:48:36] Voice 23: think trustee peterson your connection must

[7:48:39] Voice 23: be corrupted he

[7:48:42] Voice 12: says he he was going to move to adjourn

[7:48:44] Voice 23: oh i see okay so uh move to adjourn

[7:48:48] Voice 23: trustee peterson seconded by trustee fast all those in favor raise your digital hands if you're

[7:48:53] Voice 23: still online and hopefully have a quorum otherwise we might be stuck okay so while i'm seeing 13

[7:49:02] Voice 23: myself and trustee dodds are all in favor of returning and trustee rogers as well okay

[7:49:10] Voice 23: everybody thank you very much for uh a great council always always great um have a good

[7:49:16] Voice 23: evening and we'll see some of you later