Gabriola Island Local Trust Committee regular meeting, June 17, 2021

[0:00:00] Voice 9: Okay, we are now recording.

[0:00:13] Voice 13: So hopefully Robin is going to be here soon.

[0:00:21] Voice 13: And if not, I might have to defer to Mike again to just start the meeting.

[0:00:26] Voice 4: Okay, do you want me to do that now?

[0:00:32] Voice 4: I'd like to call a meeting to order, please.

[0:00:40] Voice 4: And do we want to take a roll call or do we want to wait?

[0:00:47] Voice 13: Sorry, I'm trying to dig out the...

[0:00:50] Voice 4: Because we have to have a quorum first, do we not?

[0:00:53] Voice 13: I think I'm counting.

[0:00:58] Voice 4: I'm counting more staff than I'm counting task force members.

[0:01:02] Voice 13: I think you do have a quorum.

[0:01:07] Voice 4: Jenny, David just joined, Eric, John.

[0:01:10] Voice 4: Okay, we've got a quorum.

[0:01:13] Voice 3: Robin should be joining.

[0:01:14] Voice 3: I just got a phone call.

[0:01:16] Voice 4: Oh, okay.

[0:01:17] Voice 4: Well, can we wait a moment or not?

[0:01:19] Voice 13: Yeah. Yeah, you can. For a minute. You can always announce the one who come on late.

[0:01:29] Voice 4: Okay. We can do that when that happens. All right. Well, let's call a meeting to order. Do we need to take a roll call at all or not?

[0:01:40] Voice 13: You can. We did send out a speaking notes that have all the members' names on it. Did you get a copy?

[0:01:48] Voice 13: because uh uh

[0:01:52] Voice 4: no but i just thought we would um for the record do we not state who's present at

[0:01:58] Voice 4: the beginning of the meeting uh

[0:02:00] Voice 13: yeah i what we sent you on the speaker notes for the chair and

[0:02:06] Voice 13: vice chair is to guide you through how to run the meeting and all the members are listed on the list

[0:02:12] Voice 13: and you can call out their names but you can also do the way you suggested for today it's people can

[0:02:18] Voice 13: can just call out their names so Sarah can record them.

[0:02:25] Voice 4: Well, let me get that up.

[0:02:26] Voice 13: And if you don't mind to do an acknowledgement.

[0:02:34] Voice 4: Yes, should I read that?

[0:02:36] Voice 4: Because I don't have the words in front of me here.

[0:02:40] Voice 13: It's not mandatory, but it's something that the BC government encouraged us to do.

[0:02:48] Voice 4: Do we have the wording for that or just an acknowledgement to First Nations and the local?

[0:02:54] Voice 13: I could start.

[0:02:56] Voice 13: I certainly want to acknowledge that I'm very grateful to join the meeting with

[0:03:02] Voice 13: you all from the territory of La Conquen where I'm currently working so thank you

[0:03:10] Voice 5: excellent okay back

[0:03:13] Voice 13: to Robin the chair is here now oh

[0:03:18] Voice 5: okay you

[0:03:19] Voice 7: minutes late um

[0:03:20] Voice 7: how are you all good all

[0:03:23] Voice 5: good welcome

[0:03:25] Voice 7: to the meeting um perhaps i'll use some of rob's

[0:03:30] Voice 7: notes on calling the order you've already started have you already done the territorial

[0:03:35] Voice 7: acknowledgement um

[0:03:37] Voice 4: can i ask a question just because i'm looking at the roll call and it

[0:03:42] Voice 4: has listed jennifer maximets is that correct am i pronouncing that correctly chair

[0:03:49] Voice 13: she is unable

[0:03:51] Voice 13: able to join she's a new member got appointed last month and to fill the one of the two vacancies

[0:03:59] Voice 13: uh and he let us know that unfortunately she cannot attend today oh

[0:04:04] Voice 4: okay and i don't see um

[0:04:10] Voice 4: sebastian's oh there's sebastian's name okay chris aren't we missing someone on the roll call

[0:04:16] Voice 4: it doesn't look like we have the full load here one two three four five six

[0:04:24] Voice 5: If

[0:04:24] Voice 13: you want, you just hand it back to Robin, the chair, because she's here now today.

[0:04:30] Voice 13: Okay, Robin.

[0:04:31] Voice 13: All yours.

[0:04:33] Voice 13: But thank you.

[0:04:34] Voice 13: Thank you for jumping in.

[0:04:36] Voice 7: Yeah.

[0:04:37] Voice 7: So we acknowledge that we are gathered here on the traditional unceded territory of Coast Salish peoples.

[0:04:43] Voice 7: And I really appreciated the proposed title for the village plan, the Chihaut being the name of Ganges that was used in the past.

[0:04:59] Voice 7: And it led me to research a little more about that name.

[0:05:03] Voice 7: and I really appreciated that nudge to learn more about this place and watched a great video,

[0:05:12] Voice 7: if anybody's interested, by Chris Arnall just describing some of the archaeology of Ganges.

[0:05:20] Voice 7: So we next have done the roll call, I suppose. Is that true? Yeah. No? No. Oh, all right. So

[0:05:33] Voice 7: I guess I'm looks like most people are here well

[0:05:43] Voice 4: I think she shouldn't she read

[0:05:45] Voice 4: off the names and then we say present okay

[0:05:47] Voice 7: Mike best here

[0:05:50] Voice 4: Eric

[0:05:51] Voice 7: Booth David

[0:05:54] Voice 7: Dennison here

[0:05:56] Voice 5: Juan

[0:05:57] Voice 7: Gold here

[0:05:58] Voice 5: Bob

[0:05:59] Voice 7: McKay here

[0:06:00] Voice 5: Jenny

[0:06:01] Voice 7: McQueen here Sebastian Moffat

[0:06:05] Voice 15: Chris

[0:06:06] Voice 7: Planbeck here

[0:06:08] Voice 15: don't know how to make it work we

[0:06:11] Voice 7: can hear you that's a good thing

[0:06:13] Voice 7: and Jennifer Maskovitz not here absent um so next approval of the agenda and um before we get going

[0:06:24] Voice 7: I would like to make a motion that we um that we uh change the agenda a little bit

[0:06:32] Voice 7: so that we can bring forth some conversations about the role of the task force and the way

[0:06:41] Voice 7: that it will function. And I think, would you like to, you had something to speak to, right, Mike?

[0:06:48] Voice 7: We could put an item up front for you to address that.

[0:06:54] Voice 4: Well, I guess, I don't know if we should

[0:06:57] Voice 4: start off with that, but if you want to make a motion to adjust the, or amend the agenda,

[0:07:02] Voice 4: then I'll second that.

[0:07:04] Voice 7: Yeah, I'd like to amend the agenda too,

[0:07:06] Voice 7: after hopefully quick approval of the minutes

[0:07:10] Voice 7: to add a discussion maybe for 20 minutes

[0:07:18] Voice 7: that Mike would lead about the task force

[0:07:21] Voice 7: and then bring Sebastian's presentation as the next item

[0:07:28] Voice 7: and then um return to the uh status of project and the plan for the tour at the end and do you

[0:07:38] Voice 7: second that mike i second

[0:07:39] Voice 14: that i

[0:07:41] Voice 8: i had also wished to have can you hear me robin yeah i wish to have

[0:07:46] Voice 8: about three minutes um because i want to respond to correspondence that i received from another

[0:07:52] Voice 8: member of the task force after the last meeting so i have a written um document prepared that i

[0:07:58] Voice 8: wish to have three minutes to speak to before we move into the projects. Is that possible?

[0:08:04] Voice 7: That sounds totally possible. I guess I'd make a motion that the agenda be revised to approve

[0:08:11] Voice 7: the minutes and then take 20 minutes for Mike's discussion. I want to make sure that we leave a

[0:08:23] Voice 7: lot of time for Sebastian's presentation because I know that you've spent time on that and then

[0:08:28] Voice 7: and then address Jenny's concerns before moving into the study area boundary and the vision

[0:08:34] Voice 7: statement, et cetera.

[0:08:34] Voice 13: So chair, if I may suggest to make the motion simpler for Sarah to record,

[0:08:40] Voice 13: maybe we can say you want to amend the agenda to add 1.5 to discuss the role of the task force

[0:08:49] Voice 13: and then 1.6. I'm not sure, Jenny, if you had some wording about communication.

[0:08:58] Voice 13: between I

[0:08:58] Voice 8: think one thing yes I um I'd like to did I've listed the things different between

[0:09:06] Voice 8: 2007 and 2021 and I'm it's to do with current priorities can be the title of of my three

[0:09:14] Voice 8: minutes thank you okay so I would like

[0:09:16] Voice 7: to say 1.5 um Mike 1.6 would be the prior efforts from

[0:09:23] Voice 7: PB, Lupita D Montoya, Sebastian and then 1.7

[0:09:25] Voice 7: PB, Lupita D Montoya, Being there.

[0:09:27] Voice 13: PB, Lupita D Montoya, Sebastian's item is under 3.2

[0:09:32] Voice 13: PB, Lupita D Montoya, Yes, our agenda.

[0:09:34] Voice 7: PB, Lupita D Montoya, Yes, but I'd like to make sure that it moves up front. And so

[0:09:38] Voice 7: PB, Lupita D Montoya, To

[0:09:41] Voice 7: PB, Lupita D Montoya, Gotcha. Okay.

[0:09:43] Voice 7: PB, Lupita D Montoya, Does that work for you, Sebastian.

[0:09:46] Voice 5: Yes.

[0:09:47] Voice 5: PB, Lupita D Montoya, Okay, thanks.

[0:09:49] Voice 4: I'll make

[0:09:50] Voice 4: a suggestion, Robin. Could we move to, instead of having me at 1.5, can we move mine to 3.0 in front of the tour?

[0:10:02] Voice 7: Oh, you want to save it to the end of the meeting?

[0:10:05] Voice 4: I would, thanks.

[0:10:08] Voice 7: Are you sure? Didn't we just get all it out on the table?

[0:10:15] Voice 4: Well, okay. If you want me to start at 1.5, I'll stay there. That's fine.

[0:10:18] Voice 4: Okay,

[0:10:19] Voice 7: thanks. That would be great. We may not get through the entire status on project section, but I think it's best for us to have these discussions. So let's, all in favor?

[0:10:35] Voice 5: Aye.

[0:10:36] Voice 7: All those that oppose? All right, it looks like it's passed. All those that abstain? Passed two to one.

[0:10:50] Voice 7: Thanks. So moving on to the approval of minutes. Are there any changes to the minutes?

[0:11:00] Voice 4: I have a question. In my opinion, the minutes, both the first meeting and the second, do not

[0:11:07] Voice 4: properly reflect what was discussed and or the, say, gravity of some of the discussion.

[0:11:15] Voice 4: I believe we had seven of the nine members discuss the idea in the first meeting that we move forward the timetable so that we would finish and make our recommendations regarding our completed task to the trustees before the next election, which is fall of 2022.

[0:11:38] Voice 4: 22. The minutes tend to reflect there was not a lot of discussion on that or that we

[0:11:45] Voice 4: didn't really come to a conclusion and I thought that we had generated a lot of conversation and

[0:11:53] Voice 4: come to the conclusion that we want to move or change the timetable.

[0:12:00] Voice 7: I recall us discussing that

[0:12:02] Voice 7: that as well. So is there a way to add to the minutes that it was suggested by a number of

[0:12:13] Voice 7: task force members that we change that completion date to October 2022? Is that right, Mike?

[0:12:19] Voice 4: I think we discussed having our recommendations in by the end of August so that the trustees had

[0:12:27] Voice 4: a couple of months to review everything and make decisions before the election.

[0:12:30] Voice 4: I don't recall exact wording but I guess one of my questions is it and I have a concern over the

[0:12:37] Voice 4: second meetings minutes and I have a concern over the fact that the minutes from the first meeting

[0:12:44] Voice 4: were not sent out to us and according to believe you know Robert's rules suggest that that meeting

[0:12:51] Voice 4: our second meeting should never have been held until we had approval of the minutes or at least

[0:12:57] Voice 4: reviewed the minutes from the previous meeting. By holding off for two months, we tend to forget

[0:13:04] Voice 4: what we spoke about, and I have a problem with that because I want the minutes to represent

[0:13:09] Voice 4: what was said. Is there a reason why the minute taker cannot be someone appointed by our task

[0:13:17] Voice 4: force and or required to go over the recorded tape of the meeting so that we get the facts correct?

[0:13:28] Voice 7: So, um, I, when I hear my two is, um, are the tapes available to us to review the meetings are the recorded meetings available here,

[0:13:41] Voice 13: I, I believe so I want to confront that with Rob, there's a link to that, or Danella, who can help me answer that.

[0:13:51] Voice 13: uh

[0:13:55] Voice 9: yes uh i believe the recordings are available and um we uh we can uh share them that's not a

[0:14:04] Voice 9: problem the official uh record though is uh the minutes and the minutes are taken by a minute

[0:14:09] Voice 9: taker which is uh uh on contract with the islands trust so uh members can take notes all they like

[0:14:18] Voice 9: but our official minute taker is Sarah Sugar or an employee and the minutes are distributed to

[0:14:28] Voice 9: task force members or commission members as part of the agenda package ahead of your meeting

[0:14:34] Voice 9: so you do get them in advance of your meeting and any comments can be provided to staff

[0:14:42] Voice 9: you know and and and then amendments can be brought forward at the next meeting

[0:14:48] Voice 9: and

[0:14:49] Voice 7: that that's probably the way it will happen moving forward um but the first minutes were

[0:14:55] Voice 7: delayed um jenny you had a comment and then eric and then john yes

[0:15:00] Voice 8: um i believe that each person in

[0:15:04] Voice 8: this task force is capable of doing their own diligence to pay attention during the meetings

[0:15:11] Voice 8: and record what the meetings are all about because we are talking about two things that

[0:15:18] Voice 8: that are kind of rubbing against each other.

[0:15:20] Voice 8: One is to make the deadline for consideration

[0:15:24] Voice 8: of our recommendations to make it sooner

[0:15:27] Voice 8: because it does work better with the rhythm

[0:15:29] Voice 8: of with the elections and the things that are going on.

[0:15:33] Voice 8: Then we're looking at all this extra work

[0:15:36] Voice 8: over a lot of tiny details,

[0:15:38] Voice 8: because the thing is that I took notes

[0:15:41] Voice 8: from the two meetings.

[0:15:42] Voice 8: I had no problem at all looking at my notes.

[0:15:45] Voice 8: Each person obviously could have recorded it

[0:15:47] Voice 8: for their own personal uses and it shouldn't really be on the shoulders to have all these

[0:15:53] Voice 8: extra tasks because that's just slowing things down it's using up extra time and the same with

[0:15:58] Voice 8: some of the stuff that was recommended last time like looking up all these community plans from

[0:16:03] Voice 8: all these different communities which are basically available on the internet so it didn't need

[0:16:07] Voice 8: necessarily staff time to go into that and i think it's um just wrong to really worry about this

[0:16:12] Voice 8: that's what i have to say okay

[0:16:14] Voice 7: jenny so what i hear is that um you're okay with the staff taking

[0:16:18] Voice 7: the minutes and that we take personal minutes and check the minutes and make them uh changes to them

[0:16:24] Voice 7: as needed each meeting okay um eric um

[0:16:28] Voice 11: thanks uh with respect to what daniella daniella just said

[0:16:32] Voice 11: is we can share them uh i'm guessing that's sharing by a link are these going to be are the

[0:16:38] Voice 11: The link's going to be posted on the Islands Trust website

[0:16:41] Voice 11: so that community members as well have access to these.

[0:16:45] Voice 11: That would seem to make sense.

[0:16:49] Voice 9: As you know, we just have a new website launched

[0:16:53] Voice 9: and we're still working through some technical glitches,

[0:16:59] Voice 9: but I can certainly look into that and confirm.

[0:17:04] Voice 9: Absolutely.

[0:17:05] Voice 9: Absolutely. You know, we, I don't know about the minutes themselves, but I know that we were posting agenda packages, just because the agenda packages were so large and graphic heavy that we couldn't email them to community members and Task Force members.

[0:17:22] Voice 9: And so posting them to the website just made sense and it fulfilled the openness and transparency that we want to achieve.

[0:17:30] Voice 9: I

[0:17:31] Voice 7: would like, I mean.

[0:17:33] Voice 9: plus well no but sorry further to that the the minutes uh are are certainly part of the next

[0:17:39] Voice 9: agenda package so they they would certainly be be on there so uh yeah when posted to the website

[0:17:47] Voice 7: i guess the question was more about the recording of the meeting um and i would make a motion that

[0:17:54] Voice 7: that if it is requested, the link can be sent to people.

[0:18:00] Voice 9: I think it's just, it's not easy to email

[0:18:07] Voice 9: just because of the size of it,

[0:18:11] Voice 9: but we will, I'll look into it and report back

[0:18:16] Voice 9: as to whether we can or not.

[0:18:20] Voice 7: Does that meet your question, Eric?

[0:18:22] Voice 7: well

[0:18:24] Voice 11: at this moment i'm not exactly sure other than requesting it specifically a link specifically

[0:18:29] Voice 11: for me that there is no place on the internet that i can go to and click and watch the last

[0:18:34] Voice 11: meeting as an example so

[0:18:36] Voice 1: if there is

[0:18:36] Voice 11: if it is posted on the internet somewhere that link should

[0:18:40] Voice 11: very easily be put upon a website to um that is that has to do with this task force so that any

[0:18:47] Voice 11: member of the public and any commit committee member can go to that and click on it for

[0:18:52] Voice 11: reference and

[0:18:54] Voice 9: uh as we've been doing it uh for of course the ltc meetings and other meetings uh as

[0:19:00] Voice 9: needed uh they have been on the meeting calendar so if you click on the meeting calendar that

[0:19:07] Voice 9: information is there but uh as i said i i'll i'm gonna i'm gonna confirm that for everybody

[0:19:12] Voice 9: Thank

[0:19:13] Voice 7: you. Okay, next it was john I think

[0:19:16] Voice 10: I'm just going to suggest to get a motion on the floor so it can be defeated amended or approved. So I'll move the approval of the draft minutes of April 15.

[0:19:28] Voice 14: I'd like to make it.

[0:19:30] Voice 14: Can

[0:19:31] Voice 4: I, can I make a, ask a question or have discussion before we vote on it. No, not really.

[0:19:39] Voice 10: I'm just moving it.

[0:19:41] Voice 7: oh can we make an amendment to the motion yes

[0:19:43] Voice 10: and then once it's seconded you can make an

[0:19:45] Voice 10: amendment to the motion yes all

[0:19:47] Voice 7: right so um i'll second that and make an amendment to add uh that

[0:19:53] Voice 7: many task force members requested that the work plan be adjusted to be completed to share the

[0:20:02] Voice 7: recommendations uh prior to the elections of 2022.

[0:20:09] Voice 4: oh that'd be amended to the minutes my

[0:20:11] Voice 4: My question to Daniela, you represented that the minutes were attached to the agenda package for

[0:20:18] Voice 4: the May meeting that came from the April 15th minutes. I do believe we had a discussion about

[0:20:26] Voice 4: this at the last meeting, and it was very clear that the minutes did not accompany the agenda

[0:20:32] Voice 4: package. And so by Robert's rules, we shouldn't even have held the May meeting without having

[0:20:38] Voice 4: having reviewed the minutes of April 15th. I'm just saying point of order.

[0:20:43] Voice 4: So are you saying you didn't receive them April minutes at all?

[0:20:47] Voice 9: No.

[0:20:47] Voice 4: And everyone in the meeting that day, in the May meeting, we discussed this online. And

[0:20:53] Voice 4: one of the staff members, I can't say who, I don't remember, commented that, oh, we made a

[0:20:59] Voice 4: mistake. We didn't send out the minutes. And so we'll do it next time.

[0:21:02] Voice 4: And

[0:21:04] Voice 7: so we're still, we have a motion with an amendment. I'd like to add an amendment,

[0:21:11] Voice 7: a second amendment to the motion that these minutes were not provided to the task force

[0:21:17] Voice 7: until June. All in favor of accepting the minutes with those amendments? One, two, three, four,

[0:21:30] Voice 7: 4, 5, 6, 7. All opposed? 1, abstain. Does motion, the minutes are accepted and we will move on.

[0:21:42] Voice 7: Do we need a motion to accept the draft minutes for May 20th, 2021? I make a motion that we

[0:21:49] Voice 7: accept those minutes.

[0:21:52] Voice 6: I'll second.

[0:21:55] Voice 7: All in favor? I

[0:21:58] Voice 3: have a question or an

[0:22:00] Voice 3: observation.

[0:22:01] Voice 3: Can

[0:22:02] Voice 7: we finish the vote, Sebastian, and then go?

[0:22:06] Voice 3: That was David, so directly related to the minutes,

[0:22:11] Voice 14: I

[0:22:14] Voice 3: believe I asked two questions during

[0:22:21] Voice 3: that meeting, one of which was recorded in the minutes, and that was with respect to

[0:22:29] Voice 3: to how the area boundaries were determined.

[0:22:42] Voice 3: And then the minutes reflect that staff

[0:22:45] Voice 3: will provide notes regarding the process.

[0:22:47] Voice 3: And I realized the map was included,

[0:22:49] Voice 3: but we still don't have any notes regarding the process.

[0:22:53] Voice 3: So I was wondering about that.

[0:22:56] Voice 3: The second question I asked is who the key stakeholders were

[0:23:00] Voice 3: that was answered in spades by Louisa but the question isn't in the minutes so

[0:23:07] Voice 7: with an amendment

[0:23:08] Voice 7: that we add those two items

[0:23:10] Voice 3: yeah so yeah that we that we had requested uh uh a listing of who the

[0:23:17] Voice 3: key stakeholders were this is the element that was missing but that uh but that there was nothing

[0:23:25] Voice 3: uh we haven't received i guess that's uh next business so we still haven't received the uh

[0:23:32] Voice 3: notes regarding the process on the area boundaries all

[0:23:35] Voice 7: right so uh the motion is to accept that to

[0:23:39] Voice 7: approve the minutes from may 20th with an amendment of uh david dunstan also asked that the

[0:23:47] Voice 7: key stakeholders um involved in developing the area boundaries is that right um

[0:23:54] Voice 3: uh no the key

[0:23:56] Voice 3: key stakeholders on the process.

[0:23:58] Voice 7: So

[0:23:58] Voice 3: all of our engagement activity.

[0:24:02] Voice 7: In the public engagement activity

[0:24:04] Voice 7: be provided to the task force

[0:24:07] Voice 7: and that the process to develop the area boundaries map

[0:24:12] Voice 7: be shared with the task force.

[0:24:16] Voice 7: All in favor of approving those?

[0:24:20] Voice 7: One, two, three, four, five, six, seven, eight, nine.

[0:24:23] Voice 7: All opposed, abstain, approved.

[0:24:27] Voice 7: approved and we are moving on to thank you um I have my hand

[0:24:33] Voice 8: up just oh right since a while ago

[0:24:36] Voice 8: um I just wanted to comment that um if and when it comes to the point when these meetings are

[0:24:44] Voice 8: recorded and the link is provided to the public I'd like to know at the beginning of the meeting

[0:24:51] Voice 8: that the meeting will be provided by historical link

[0:24:55] Voice 8: because it does change our situation a little bit

[0:24:59] Voice 8: because we're working in a brainstorming capacity,

[0:25:02] Voice 8: but we're also working on an island

[0:25:04] Voice 8: where people are very polarized.

[0:25:08] Voice 8: So it's important to me to have some understanding

[0:25:10] Voice 8: of where my comments are going.

[0:25:12] Voice 8: And that would be nice to know

[0:25:14] Voice 8: if that's going to become established

[0:25:16] Voice 8: as the protocol here

[0:25:18] Voice 8: where there's going to be links provided on the website as a recording, then just let me know.

[0:25:23] Voice 8: I'd be interested to know. Thank you.

[0:25:25] Voice 7: I think the meetings are already being recorded

[0:25:29] Voice 7: and probably shared when requested at this point. That button that pops up right when we pop on

[0:25:37] Voice 7: that this meeting is being recorded and then we click OK.

[0:25:40] Voice 8: Yeah, I'm just I'm just noting that it

[0:25:43] Voice 8: it does slightly alter how I approach it and how we work, but that's fine. I appreciate we're in a

[0:25:49] Voice 8: time when everything is recorded everywhere. So I appreciate that. Yeah.

[0:25:55] Voice 7: All right. Moving on.

[0:25:57] Voice 7: 1.5. So here we are, 1025. We can...

[0:26:03] Voice 3: Ella has her hand up. Does she?

[0:26:05] Voice 9: I do. I just wanted to confirm that I just went onto the meeting calendar on our website and

[0:26:11] Voice 9: And the meetings recordings are available, so they are they are there. So the information is being shared with the public as requested.

[0:26:21] Voice 7: Thank you. So, moving on to 1.5 at 1025, I guess we can allocate 15-20 minutes to this. Mike, you're on. Let's do this.

[0:26:33] Voice 7: Got

[0:26:35] Voice 4: to unmute. There we go. I have a question regarding the legal status of our committee,

[0:26:44] Voice 4: and I know this has been raised by others on the task force, and I am aware from some

[0:26:51] Voice 4: conversations that others have been told that we are part of a legal status where our meetings,

[0:27:00] Voice 4: things, particularly if we have a quorum, we must have a minute taker and must follow

[0:27:08] Voice 4: certain rules and I guess restrictions.

[0:27:15] Voice 4: I'm of the opinion that we were named as a task force as more of a think tank to try

[0:27:21] Voice 4: to make presentations and recommendations to the local trust committee.

[0:27:26] Voice 4: committee. As such, we don't have any kind of a voting role, and we don't have any real clout

[0:27:33] Voice 4: with our recommendations. So my question is, how does our group, as it has been named or dubbed,

[0:27:41] Voice 4: become a legal entity that has to have these restrictions and these rules regarding

[0:27:47] Voice 4: quorums and whether we can meet together? For example, I still think we would be more efficient

[0:27:53] Voice 4: and effective as a group if we could have subcommittees that meet and carry

[0:27:59] Voice 4: on specific tasks that they have concern over. Some people have stronger opinions

[0:28:07] Voice 4: about density, others have more opinions about housing, others have more opinions

[0:28:13] Voice 4: about the environment, others have strong opinions about inclusiveness and so

[0:28:17] Voice 4: forth. And therefore if we have subcommittees we can get more of the

[0:28:22] Voice 4: the work done. I also think that once a month meetings are not appropriate because we're not

[0:28:28] Voice 4: getting enough done in time for the timetable that we'd like to follow. And thirdly, I think that

[0:28:37] Voice 4: it's going to be brought up or questioned about whether or not we could have a retreat

[0:28:44] Voice 4: where we can all brainstorm together. And I think that would be a very beneficial thing to the

[0:28:52] Voice 4: the group and to getting our ideas on paper but if we have these restrictions of well we can't do

[0:29:00] Voice 4: this and we can't do that or staff has to be present and so forth um it kind of binds our

[0:29:05] Voice 4: ability to do our job jenny you've got your hand up

[0:29:14] Voice 8: hey uh yeah like i think that if certain parts

[0:29:20] Voice 8: i agree with like if we were able to meet every two weeks instead of every month i would really

[0:29:25] Voice 8: really like it. However, I feel protected by being in this format because we all are coming

[0:29:34] Voice 8: from a diverse opinion. And when people are allowed to go into subcommittees, they can come

[0:29:41] Voice 8: to many conclusions about what will work, but then it's not really including all the opinions.

[0:29:49] Voice 8: And Salt Spring is a place where people have really different opinions from each other. It's

[0:29:54] Voice 8: It's very rare to see a group of people together like we are, nine of us.

[0:30:00] Voice 8: to speak together but also to speak calmly and not behind each other's back but just

[0:30:06] Voice 8: and not in a silo but we're actually working things out together about ganges and i think

[0:30:11] Voice 8: that the current uh way we're doing this is good and i wouldn't like to see subcommittees and

[0:30:18] Voice 8: i'm happy with it but i wouldn't mind if we could meet more often more frequently

[0:30:22] Voice 8: thanks eric i'm

[0:30:27] Voice 11: speaking to mike's point and i i'd actually brought this up in the first meeting

[0:30:31] Voice 11: with respect to communication between task force members and there's been obviously a lot of

[0:30:36] Voice 11: discussion since then i i still believe that there is no rational legal reason for any

[0:30:45] Voice 11: communication censorship between any of the task force members at any time and i've actually

[0:30:53] Voice 11: I've got a motion here that I'd like to bring forward.

[0:30:56] Voice 11: I don't know if I can bring it forward at this time

[0:30:59] Voice 11: with respect to just clearing the air on this

[0:31:02] Voice 11: because the information that we were sent this morning

[0:31:08] Voice 11: with respect to the site visit, as an example,

[0:31:10] Voice 11: where we're not supposed to actually have any discussion

[0:31:12] Voice 11: while we're walking around Ganges,

[0:31:14] Voice 11: frankly, I find it to be absurd.

[0:31:17] Voice 11: heard. So I would move that the LTC obtain a written legal opinion on the open meeting rules

[0:31:27] Voice 11: as they either apply or don't apply to the task force. Specifically, the task force requests

[0:31:34] Voice 11: clarity on the following. A, can task force members speak freely to each other outside of

[0:31:41] Voice 11: scheduled meetings? And B, is there any legal specified limit to the number of members who

[0:31:47] Voice 11: who can gather to discuss issues, topics

[0:31:49] Voice 11: outside of the formal task force meetings.

[0:31:54] Voice 11: I second the motion.

[0:31:56] Voice 13: All right,

[0:31:57] Voice 7: Lisa, is this relevant to the motion?

[0:32:00] Voice 13: Yeah, good for you both.

[0:32:02] Voice 13: I think it's a good motion

[0:32:03] Voice 13: and I appreciate you guys having a lot of questions.

[0:32:07] Voice 13: And as staff, I feel I should not be the one

[0:32:10] Voice 13: who keep defending the legislation.

[0:32:11] Voice 13: I'm just not in that position.

[0:32:13] Voice 13: So in fact, we are working on bringing our lawyer

[0:32:17] Voice 13: to the meeting for the for the July meeting to answer questions. So I think what you identify

[0:32:25] Voice 13: on the motion we can certainly share with the lawyer. All

[0:32:30] Voice 7: right any other comments on the motion

[0:32:32] Voice 7: before we vote?

[0:32:34] Voice 4: I guess I'd like to just ask the question do we have to wait until the July meeting

[0:32:39] Voice 4: because these things should be able to be handled more quickly than that am I wrong? I

[0:32:47] Voice 13: think one

[0:32:47] Voice 13: One thing I can just make it really, at least from my position, up to my knowledge,

[0:32:55] Voice 13: is that the Local Government Act clearly identified that the trustees can only appoint one body,

[0:33:03] Voice 13: and that is the commission.

[0:33:04] Voice 13: That's why I was instructed when I do the report and propose a resolution to form the task force,

[0:33:11] Voice 13: I have to make sure that it's served as, even though it's called task force,

[0:33:15] Voice 13: is to serve as an appointed body uh and so that is the part that i understand uh the other thing

[0:33:24] Voice 13: is that we don't try to control the meeting we just want to make sure it's within the legal

[0:33:28] Voice 13: framework and so i will feel better if we can wait till we have the legal advisor to answer

[0:33:35] Voice 13: the questions because i think it's my understanding that there has been prior concerns not with this

[0:33:42] Voice 13: island is with a different task force in a few years ago that uh there has been some concern

[0:33:47] Voice 13: and there actually has legal opinion issue on that um

[0:33:53] Voice 7: thank you lisa uh david and then john did you

[0:33:55] Voice 7: want to make a quick promise or was it bob

[0:34:00] Voice 6: was ahead of me yeah oh great

[0:34:03] Voice 7: sorry bob okay no

[0:34:04] Voice 6: problem i just wanted to uh kind of support mike best and uh the idea of having um subcommittees

[0:34:10] Voice 6: I think that just makes a lot of sense and um and I can't afford a whole lot of extra time to

[0:34:17] Voice 6: I would much rather focus on things I'm interested in I think so thanks

[0:34:29] Voice 3: firstly I was wondering if uh there might be a sub motion or something I appreciate Jenny's point

[0:34:39] Voice 3: Anything we do in subcommittees should not, you know, should be cleared by obviously the entire group and shouldn't be designed to exclude any one person or group of people.

[0:34:55] Voice 3: people. Secondly, appreciate both Mike's points and Eric's motion. And also, Louisa, there's going

[0:35:07] Voice 3: to be a lawyer next meeting. It's great, but I'm really itching to learn from Sebastian, among

[0:35:15] Voice 3: others, and I hope we don't have to wait a whole month just because that's when the lawyer is going

[0:35:21] Voice 3: to attend. This is, for me so far, a highlight of participation is to be able to hear from

[0:35:29] Voice 3: Sebastian and actually do this walk around. Other people have been here for decades.

[0:35:33] Voice 3: I want to do a walk around.

[0:35:36] Voice 7: Thank you, David. And John?

[0:35:41] Voice 10: Just quickly, I guess I understood that Louisa had already told us that we can talk to each other

[0:35:45] Voice 10: in in-between meetings. We couldn't have, if we have 10 members and the majority is six,

[0:35:51] Voice 10: so we could have five members on a conference call and and i believe that's all been approved

[0:35:57] Voice 10: um and we could actually if we want to do we could have meetings in between where you know

[0:36:02] Voice 10: five people could attend and uh so i guess i just on a positive note i think those are things we

[0:36:07] Voice 10: can do in the meantime and i just wonder if louisa could confirm that again

[0:36:16] Voice 13: i'm not the

[0:36:17] Voice 13: legal expert so i'm a little bit concerned about the process i want to make sure that the task

[0:36:22] Voice 13: force outcome is being let me put it this way a lot of the conversation come

[0:36:30] Voice 13: out of the task force your recommendation impact the community and

[0:36:35] Voice 13: that's why there's this framework and subcommittee as far as I understand it's

[0:36:41] Voice 13: not recommended and I explained that you can have meeting once in a while and you

[0:36:47] Voice 13: can have you know discussion as long as it's being disclosed at the next meeting

[0:36:52] Voice 13: and it's not formed as a quorum and my understanding is um you are the appointed

[0:36:59] Voice 13: body i'm not sure the process of an appointed body to form a subcommittee what what status

[0:37:07] Voice 13: would it be and that is something that i would need you know the lawyer to explain

[0:37:13] Voice 13: that

[0:37:14] Voice 7: we have also clarification that we are forming subcommittees and something like that.

[0:37:32] Voice 4: Could I just add to that amendment then too that we include the retreat and whether or not that's

[0:37:39] Voice 4: legal and whether we can add that as an amendment to the amendment?

[0:37:44] Voice 7: Or maybe the

[0:37:45] Voice 7: wording might be something like, you know, we're going to have a meeting with the board of directors

[0:37:48] Voice 7: Like the task force is creating subcommittees and needs guidance on how to do that.

[0:37:54] Voice 7: And the task force is planning a retreat and will need guidance on that.

[0:38:02] Voice 7: What do you think, Eric?

[0:38:04] Voice 7: I'm sorry.

[0:38:05] Voice 11: So if I add on two more subsections, and I'm writing this out and I've actually just sent

[0:38:16] Voice 11: at the initial motion to Sarah by email

[0:38:21] Voice 11: that I can add this on.

[0:38:23] Voice 11: So something along the lines of,

[0:38:25] Voice 11: can the task force form subcommittees?

[0:38:39] Voice 11: Now, with respect to the possibility of doing a retreat,

[0:38:45] Voice 11: I'd actually, I prepared a motion to that effect as well,

[0:38:49] Voice 11: which goes along the lines of,

[0:38:51] Voice 11: I move the LTC be requested to approve the proposal for the task force to schedule a two-day retreat similar in structure to an Islands Trust Council meeting that would see the group members meeting both formally and informally to work through the major issues creatively.

[0:39:07] Voice 11: the formal portion would be in a roundtable format led by the chair the information the informal

[0:39:14] Voice 11: portion would occur during breaks meals and in the evening social gathering just like the trust

[0:39:19] Voice 11: council does and that's how trust council operates is we go into formal meetings we're discussing all

[0:39:26] Voice 11: of these things but outside all of the members all the trust council members are discussing various

[0:39:31] Voice 11: various issues. And if we are, if the intent here is to creatively come up with a vision

[0:39:39] Voice 11: for the future of GANCHES, then free form flow thinking, as opposed to one person talking

[0:39:47] Voice 11: at a time in a formal setting like this, I think would have more valuable productivity.

[0:39:57] Voice 7: Thanks. So, Bob, you had one more comment on that?

[0:40:00] Voice 7: Yeah,

[0:40:01] Voice 6: I just wanted to make it clear that, in my experience, typically working subcommittees are for working, it's for discussion, it's for analysis, it's for research.

[0:40:11] Voice 6: Nothing is binding on the task force, and information has to be brought back to the task force if anything formal goes forward.

[0:40:19] Voice 6: So I should perhaps preface my remarks in that regard, particularly understand Jenny's concerns.

[0:40:28] Voice 7: so uh we have a second on the motion did you raise your hand jenny my

[0:40:35] Voice 8: hand's been up for a

[0:40:36] Voice 8: little while but i don't know how the robert's rules of order work with that am

[0:40:40] Voice 7: i allowed to

[0:40:41] Voice 7: talk right now all the hands or something i'm trying

[0:40:43] Voice 8: to look i'm sorry if i'm missing something

[0:40:45] Voice 8: okay um one thing that i think right now we have nine members of the task force because we have to

[0:40:52] Voice 8: wait and see with the other member who we haven't met yet when she comes in to make it 10 and

[0:40:59] Voice 8: And also, I believe that if people meet and they're not quorum, they're definitely allowed

[0:41:07] Voice 8: to talk to each other.

[0:41:09] Voice 8: I mean, I think anybody who's on this task force probably thinks about Ganges 90% of

[0:41:13] Voice 8: the time.

[0:41:14] Voice 8: I spend 90% of my free time reading about Ganges, thinking about Ganges, and there wouldn't

[0:41:21] Voice 8: be any way in the world for anybody to stop me from talking about it.

[0:41:24] Voice 8: But when it becomes an official subcommittee, then it's something else. And it also does divide the group because it could be that you get further with people that you 100% agree with, and by brainstorming with them.

[0:41:39] Voice 8: But then the problem with Ganges, and why it's such a fractious place is because it's a limited land area, which needs to meet so many needs for so many people. And one person's needs actually eliminates another person's enjoyment of life. And that's the reason why people fight so much.

[0:42:00] Voice 8: and so we have to be able to come together and all be together in as a whole as much as possible

[0:42:08] Voice 8: and if there's a timeline that we're trying to get it forward sooner I would love to meet every

[0:42:12] Voice 8: two weeks that would be what I would propose but I'm definitely not agreeing with the concept of

[0:42:17] Voice 8: making it official to have a subcommittee thanks yeah at

[0:42:22] Voice 7: this point the motion is um simply to look

[0:42:24] Voice 7: at what would be the that approval that we there was at the initial meeting and the second meeting

[0:42:33] Voice 7: as I felt a recommendation not to talk to each other outside of a meeting and a recommendation

[0:42:39] Voice 7: not to meet even in groups smaller than less than a quorum and that did make a lot of us feel

[0:42:47] Voice 7: uncomfortable. And so Eric's motion is simply to look at to, you know, get get the statement that

[0:42:57] Voice 7: John made official that we are very free to speak outside the meeting and we are very free to meet

[0:43:03] Voice 7: in groups less than quorum and that we would like to know how we would go about making subcommittees

[0:43:11] Voice 7: these if we do choose to do so. So is there a second on the amended motion? David? And is there

[0:43:23] Voice 7: all those in favor of Eric's motion? All those opposed? All right. Abstain? Approved. And Eric,

[0:43:35] Voice 7: did you want to make your mic? Did you want, I'm sorry, I've moved in on your presentation, Mike.

[0:43:39] Voice 7: Well,

[0:43:40] Voice 4: that's fine. No, you're doing great. I do have a question relative to something I thought I heard last week, and I don't want to put words in anyone's mouth, so with due respect, Louisa, could you confirm this, and if I'm wrong, explain?

[0:43:57] Voice 4: Did you not say, though, that if we did form subcommittees, and even if they were under or less than a quorum, that we needed to report them to the task force so that during the task force meeting, they are aware of everything that was discussed at the subcommittee level?

[0:44:17] Voice 4: level?

[0:44:18] Voice 13: My understanding is that the protocol is anytime you have any discussion outside

[0:44:26] Voice 13: the open meeting, you should disclose what you discussed to share with the task force.

[0:44:32] Voice 13: The goal is to make sure the task force make all the decisions in one voice. Does it make sense?

[0:44:39] Voice 4: Yes, it does. I just I guess I'm concerned with that tenor because does that mean that even if two of us meet and talk about something we think about Ganges or, you know, it's not an official subcommittee, but anytime task force members meet and talk, we're supposed to report that to the to the task force open meeting as well.

[0:45:02] Voice 4: Yeah,

[0:45:03] Voice 13: I understand your concern. I don't know. I just don't want to misguide you. So that's why, you know, I proposed to bring in the lawyer to come in and answer those questions. They're good questions. Because I am also concerned about once we start or kick off the public engagement, in the terms of reference, you're supposed to be very active in it, but I don't know how if there's under the open meeting law.

[0:45:29] Voice 13: so it would be a good idea to have a good conversation with a legal advisor it sounds

[0:45:35] Voice 7: like eric's motion was a very good idea and uh did i miss somebody's hand already uh besides eric

[0:45:42] Voice 3: sarah sarah's hands been up for quite some time how

[0:45:48] Voice 12: are you guys seeing this sarah

[0:45:51] Voice 12: i thank you chair thank you i just wanted to speak up and ask for clarification on the last

[0:45:58] Voice 12: motion and amendment I did not I was not able to type that fast and I don't have

[0:46:05] Voice 12: it in my email so I just wanted to go back and make sure that I'm recording it

[0:46:09] Voice 12: correctly so

[0:46:12] Voice 11: Sarah is your email address s sugar at items trust out BC dot CA no

[0:46:20] Voice 12: it's a

[0:46:21] Voice 12: minute take your address okay

[0:46:23] Voice 11: which is what is the address okay

[0:46:28] Voice 12: it is

[0:46:29] Voice 12: It's S-S-M-I-N-T-K

[0:46:33] Voice 11: at

[0:46:35] Voice 12: islandstrust.bc.ca.

[0:46:41] Voice 11: So I am sending this through right now.

[0:46:44] Voice 7: Oh, thank you.

[0:46:45] Voice 7: I see that somehow on my version of Zoom, I don't have those little icons that I can

[0:46:51] Voice 7: push for hands at the bottom of my screen.

[0:46:55] Voice 7: So maybe that's, are you guys pushing those icons to raise your hand?

[0:46:58] Voice 7: And so I'm not seeing them on anybody's.

[0:47:02] Voice 3: I've had this experience before Robin I don't know why on this one I get a hand and on another

[0:47:09] Voice 3: meeting of a similar public group I don't get to raise my hand.

[0:47:16] Voice 7: Yeah so if you are raising your

[0:47:18] Voice 7: hand just raise your raise your hand physically if you don't mind and I'll just keep a running list

[0:47:22] Voice 7: that way I won't miss anybody. Thank you. Mike was there anything else you just have

[0:47:28] Voice 7: have five more minutes for your time that you wanted to address.

[0:47:33] Voice 4: I will defer to other members of the committee if they have other issues

[0:47:37] Voice 4: regarding the structure of the task force. My concern is that as currently

[0:47:46] Voice 4: structured I feel we're not achieving much and not going to get things done in

[0:47:51] Voice 4: the proper way that we would like to and will be ineffective in our task that we

[0:47:57] Voice 4: we've been asked to provide by the two trustees.

[0:48:02] Voice 4: So I'm hoping that there's some format

[0:48:06] Voice 4: and maybe we have to wait to hear from the lawyers,

[0:48:08] Voice 4: but there should be some format or method

[0:48:11] Voice 4: by which we can improve on this.

[0:48:14] Voice 4: I think Bob, Jenny, some others have commented

[0:48:18] Voice 4: that more often to have the meetings,

[0:48:22] Voice 4: maybe once every two weeks.

[0:48:23] Voice 4: and then I'm concerned that we'll be there will be pushback from staff

[0:48:30] Voice 4: because they're expected to be at the meetings and and you know my concern is

[0:48:36] Voice 4: for their workload so I'm not sure how we go about adjusting but it's at least

[0:48:44] Voice 4: I want it out there and perhaps we can ask for other people to comment and I'm

[0:48:49] Voice 4: I'm kind of looking at John Gold because, John, you were a previous planner and you've been familiar with the system.

[0:48:55] Voice 4: And I'd like to ask your opinion on this, too.

[0:48:58] Voice 7: I see you, Jenny.

[0:48:59] Voice 8: Thank you.

[0:49:02] Voice 8: I'd like it recorded that it's understood that it's not the staff that are holding the task force back, but it's the legal requirements of governance rules under the community charter.

[0:49:15] Voice 8: and that Louisa is bringing in a lawyer to speak to us because we're dealing with legal mandates

[0:49:22] Voice 8: and also that I do approve personally of the idea of meeting in the same format every two weeks so

[0:49:32] Voice 8: if there's comments going the other way I hope that my record of my comments going this way

[0:49:38] Voice 8: is also recorded thank you thanks

[0:49:41] Voice 7: tenny john no

[0:49:44] Voice 10: i just would like to wait for the legal advice

[0:49:46] Voice 10: mike i think that's best i don't have anything to add at this point okay

[0:49:50] Voice 7: um eric did you want

[0:49:52] Voice 7: to make your motion about the retreat give

[0:49:57] Voice 11: me one moment i'll bring it up i've sent that through to

[0:49:59] Voice 11: sarah as well at the same time but uh so uh i move the ltc be requested to approve the proposal for

[0:50:08] Voice 11: for the task force to schedule a two-day retreat

[0:50:10] Voice 11: similar in structure to an Islands Trust Council meeting

[0:50:13] Voice 11: that would see the group members meeting formally,

[0:50:16] Voice 11: both formally and informally

[0:50:17] Voice 11: to work through the major issues creatively.

[0:50:20] Voice 11: The formal portion would be in a round table format

[0:50:22] Voice 11: led by the chair.

[0:50:23] Voice 11: The informal portion would occur during breaks, meals

[0:50:26] Voice 11: and an evening social gathering, just like Trust Council.

[0:50:32] Voice 7: Is there a second?

[0:50:34] Voice 7: No, David seconds that.

[0:50:38] Voice 7: Any amendments before we vote?

[0:50:42] Voice 7: All those in favor? All those opposed? All right. Any abstain? The motion passes. Thank you, Eric.

[0:50:54] Voice 7: I guess one other thing while we're talking about process and trust would be I'm looking

[0:51:00] Voice 7: forward to understanding more about the public engagement process that's been developed and

[0:51:06] Voice 7: and move forward by staff before

[0:51:08] Voice 7: and during this task force's time

[0:51:12] Voice 7: without any information being,

[0:51:15] Voice 7: very little information being shared.

[0:51:17] Voice 7: I have people coming up to me in public saying,

[0:51:19] Voice 7: oh, we've got plans already

[0:51:22] Voice 7: to be involved in the engagement process

[0:51:24] Voice 7: and none of us have heard of them.

[0:51:28] Voice 7: And I think I'm really looking forward to some clarity

[0:51:31] Voice 7: on who's been engaged already,

[0:51:34] Voice 7: what plans have already been made and how the task force relates to that. Mike, is that it for now?

[0:51:44] Voice 7: Shall we move on to Sebastian's presentation?

[0:51:48] Voice 4: Yes, that's fine from my end. I do appreciate

[0:51:52] Voice 4: your comment there. I also had similar concerns regarding how the public engagement process was

[0:52:00] Voice 4: was being chosen and directed by the staff.

[0:52:03] Voice 4: Again, like you, I've had people come up to me and say,

[0:52:07] Voice 4: they're on a list or have been approached.

[0:52:11] Voice 4: And I didn't really know

[0:52:15] Voice 4: how that selection process was formed.

[0:52:19] Voice 7: Yeah, I've seen a list and well,

[0:52:22] Voice 7: some groups were included,

[0:52:24] Voice 7: very old established groups were not.

[0:52:26] Voice 7: And it's kind of confusing where that list came from.

[0:52:31] Voice 7: Okay. So, Sebastian, are you ready to take over?

[0:52:35] Voice 7: I hope so.

[0:52:37] Voice 7: How long were you planning on? About 25 minutes?

[0:52:43] Voice 7: Yeah,

[0:52:44] Voice 2: 25 or 30 minutes. It's

[0:52:47] Voice 2: a lot of information, but I'll travel lightly.

[0:52:51] Voice 2: My biggest concern is that I get the screen shown correctly to you guys before I get going here. So,

[0:52:58] Voice 2: can we work that one out now here? I've got a... Can you

[0:53:05] Voice 7: click screen share on the bottom of your

[0:53:07] Voice 7: Zoom?

[0:53:25] Voice 2: That's what I was afraid of.

[0:53:29] Voice 7: You see under all the people's names, that one next to

[0:53:32] Voice 7: participants is their screen?

[0:53:39] Voice 3: Yeah, when you click that, it should give you a choice of which window.

[0:53:43] Voice 3: It does, and then it says I can't

[0:53:46] Voice 2: show it because of privacy concerns. I'm just trying to fix that.

[0:53:49] Voice 2: that rob

[0:53:53] Voice 7: does there need to be does he need to be added as a moderator of the meeting to share his

[0:54:00] Voice 7: screen oh

[0:54:02] Voice 1: that's uh not it's it's something within his computer not our computer it's just not the

[0:54:08] Voice 1: zoom system it's it's a permission on his computer

[0:54:12] Voice 7: sebastian if you like you could um email it

[0:54:15] Voice 7: perhaps to rob um would that work rob so you could share it uh and tell rob to click through

[0:54:22] Voice 7: I

[0:54:23] Voice 1: might have to

[0:54:23] Voice 2: quit Zoom and come back in here. Just one second here. Hopefully I can come back.

[0:54:32] Voice 7: Should we allow Jenny her three minutes right now to address?

[0:54:37] Voice 2: Yeah, sorry. This is taking long. I was afraid of that. But here, just a second now.

[0:54:46] Voice 7: Oh, good. Okay.

[0:54:48] Voice 2: What are you seeing?

[0:54:49] Voice 7: Your screen.

[0:54:53] Voice 2: It is just the title screen highlights from 2007.

[0:54:58] Voice 2: Oh, then we're up and running here.

[0:55:02] Voice 14: Looks great.

[0:55:04] Voice 2: That's good. Wow. Okay. Where were we? So I want, I've got several quick points to make before

[0:55:18] Voice 2: I show you some of the actually design solutions, which I think most of you are most interested in.

[0:55:24] Voice 2: But I felt obliged to provide you with some of the context that we use for our design.

[0:55:30] Voice 2: I know that the context has changed somewhat and somewhat it hasn't.

[0:55:36] Voice 2: But I think that's valuable to share with you now because it was a big part of what we were doing so long ago.

[0:55:45] Voice 2: I put a lot of emphasis at the beginning on Christopher Alexander.

[0:55:48] Voice 2: Alexander. I suspect many of you have heard of him and his pattern language, probably the most

[0:55:53] Voice 2: influential architectural text written in the 20th century. Many architects will give it to

[0:55:59] Voice 2: their clients when you're designing a new home for yourself. It's a wonderful kind of 1960s

[0:56:05] Voice 2: approach. But what few people recognize or remember is that the book begins with a very

[0:56:13] Voice 2: very long section on village design, on town and country planning, really, as it was called back

[0:56:18] Voice 2: then. And I just want to read you the very first part of this book, because I think it's relevant

[0:56:24] Voice 2: to everything we're doing even now. So he says, we begin with that part of the language, which

[0:56:31] Voice 2: defines a town or community. These patterns can never be designed or built in one fell swoop,

[0:56:37] Voice 2: but patient, piecemeal growth, designed in such a way that every individual act is always helping

[0:56:43] Voice 2: helping to create or generate these larger global patterns.

[0:56:47] Voice 2: We'll slowly and surely over the years

[0:56:49] Voice 2: make a community that has these global patterns in it.

[0:56:53] Voice 2: The first 94 patterns deal with the large scale structure of the environment,

[0:56:57] Voice 2: the growth of a town, its countryside, the layout of roads and paths,

[0:57:01] Voice 2: the relationship between work and family and the formation of suitable public

[0:57:05] Voice 2: institutions for a neighbourhood, the kinds of public spaces required

[0:57:09] Voice 2: to support these institutions.

[0:57:10] Voice 2: We believe that the patterns presented in this section can be implemented best by piecemeal processes, where each project or each planning decision is made sanctioned by the community, according as it does not or does help to form a certain large scale patterns.

[0:57:26] Voice 2: We don't believe these large patterns, which gives so much structure to a town or neighborhood, can be created by centralized authority or by laws or by master plans.

[0:57:36] Voice 2: We believe instead that they can emerge gradually and organically, almost of their own accord, if every active building, large or small, takes on the responsibility for gradually shaping its small corner of the world to make these larger patterns appear there.

[0:57:52] Voice 2: So it's a piecemeal process. It takes lots of time and wonderful things can be achieved. This is a slide I showed to everybody at the beginning of the Design Charette 13 years ago.

[0:58:03] Voice 2: It's a place I know well. I was actually personally the key consultant for the Greater District of Vancouver at the time in developing their long-term 100-year plan.

[0:58:14] Voice 2: And this is Falls Creek 100 years ago, or I guess 113 years ago.

[0:58:21] Voice 2: It's where we melted the asphalt for the roads, where we galvanized the steel for the bridges,

[0:58:28] Voice 2: where we buried all the municipal waste and where we actually cut all those logs you see in the

[0:58:33] Voice 2: booms there this is the false creek today it's one of the most attractive and desirable places to

[0:58:41] Voice 2: live in the whole world and that's just a hundred years and what we fail to recognize is that the

[0:58:47] Voice 2: built environment looks so permanent but takes vast amounts of time and resources and money to

[0:58:52] Voice 2: just maintain itself and with through a piecemeal process truly wonders can be achieved not all at

[0:58:59] Voice 2: once but look what happened here in a hundred years and I've got a whole slide show of similar slides

[0:59:05] Voice 2: of course any long-term design the big visions we have must be rooted in the integrity of natural

[0:59:11] Voice 2: systems what happened there um and and of course here that means you know we have to understand

[0:59:18] Voice 2: our forests and our watersheds and so forth. That's called vernacular architecture. It builds

[0:59:24] Voice 2: on proven techniques and proven local materials to achieve great things. And if you search for

[0:59:31] Voice 2: the most beautiful villages in the world, as I have done, and I've been to all these places many

[0:59:35] Voice 2: times, I'm not trying to boast or anything else. It's just something I enjoy. Cotswolds is one of

[0:59:41] Voice 2: my favorite places to view beautiful villages. Look at them. Alsace-Lorraine between France and

[0:59:47] Voice 2: Germany, I've been there many times. The Swiss villages all through Switzerland,

[0:59:52] Voice 2: some of the most beautiful. Black Forest, that's where I went to school for six years

[0:59:57] Voice 2: and I've ridden my bike through all these towns.

[1:00:00] Voice 2: Tuscany in my opinion the most beautiful villages in the world. Provence spectacular and huge with

[1:00:07] Voice 2: many different types of villages and Andalusia some people think is the most amazing and beautiful

[1:00:13] Voice 2: villages in the world they're quite special. So are these patterns changing? We're facing climate

[1:00:19] Voice 2: change a vast number of new types of vehicles and many more vehicles a digital economy people

[1:00:25] Voice 2: people working at home, aging demographics, globalization, I mean, which has affected

[1:00:29] Voice 2: every town everywhere, and land prices too. These are big changes, but I don't think that the

[1:00:36] Voice 2: patterns change. That's my view, and there's many who share it. We're looking at Bern here in

[1:00:41] Voice 2: Switzerland, developed in 1190 by the Counts of Zaringer. These counts developed about a dozen

[1:00:48] Voice 2: little towns all through Europe in the 12th century. And I know those towns, Maluz and Freiburg

[1:00:55] Voice 2: and, you know, they're some of the most sustainable and popular cities to live in, in the world today.

[1:01:03] Voice 2: In fact, they're the most visited tourist attractions in the whole world. And they've

[1:01:08] Voice 2: been preserved because they work and they face climate change, economic collapse, war, you name

[1:01:14] Voice 2: name it and they're still surviving and surviving well because they have at their foundation a

[1:01:21] Voice 2: number of the key patterns that make villages work. I could quote you here but I guess I've

[1:01:28] Voice 2: said what I want to say. There's one other thing I want to mention as context for the designs we

[1:01:34] Voice 2: came up with and maybe I should also say as a footnote that I'm not particularly attached to

[1:01:41] Voice 2: those designs i've got a lot of new ideas since and i'm really just trying to help us all get

[1:01:46] Voice 2: started by providing some memory and maybe some some useful solutions that never got picked up

[1:01:52] Voice 2: before that's all i think though that the adaptive town planning model is what we were using back

[1:01:58] Voice 2: then and the trustees were intimately involved with this at the time and i i enjoyed working

[1:02:04] Voice 2: working very much with Peter and George at the time and what I showed them was an adaptive

[1:02:11] Voice 2: management framework that I'd used a number of places that works everywhere and it's about

[1:02:17] Voice 2: learning as you go aligning each stage of town planning and ensuring proper feedback and you

[1:02:24] Voice 2: always start with leadership and team building and we're still trying to do that trust each other

[1:02:29] Voice 2: get some success in our group work together in a way that we all respect each other and enjoy

[1:02:35] Voice 2: ourselves that's key and we need champions too our trustees really need to get involved and be

[1:02:41] Voice 2: our champions and we support them and then scoping and surveying exactly when does this end what's

[1:02:47] Voice 2: the scope of what we're taking on what's been done already what do we know that's part of what

[1:02:52] Voice 2: I'm providing the visioning and goal setting is absolutely critical it's not just poetry

[1:02:57] Voice 2: tree. It's a tool that directs everything all the way through and you tie back your strategic plans

[1:03:03] Voice 2: to specific goals and that's why 13 years ago you see the document that I helped write or that I

[1:03:10] Voice 2: wrote actually on all the goals for Ganges. It was something that would drive the design process and

[1:03:15] Voice 2: it did and all the designers read it and we critiqued it at the beginning of our design.

[1:03:20] Voice 2: Then we do the only exploring and strategic planning. This is where design happens. I'll

[1:03:25] Voice 2: I'll talk more about what design is, and then you get into actually implementation, and that's the

[1:03:31] Voice 2: programming and investing in different projects, particularly projects that will have a big

[1:03:37] Voice 2: influence, of course, and that's where you use your different policy tools, and there are many policy

[1:03:43] Voice 2: tools. There are, you know, just demonstration projects, education, research, not just regulations,

[1:03:50] Voice 2: And people too often think this is all about regulation and writing a new OCP, which is the way our work plan is currently written, I might point out.

[1:03:58] Voice 2: And finally, you continue to monitor as you go. Who's doing that? Nobody, of course.

[1:04:04] Voice 2: And that is part of the problem with cities everywhere I go. There's nobody keeping track of how things are being implemented.

[1:04:11] Voice 2: You saw we did that as a group. It was quite interesting, wasn't it, to see where things had been implemented and where they had not.

[1:04:18] Voice 2: and of course the feedback refreshes this process and that's what we're doing now we're refreshing

[1:04:25] Voice 2: a process we're refreshing a vision refreshing the designs and so forth when you do that what's

[1:04:31] Voice 2: key of course is if things are working well let them go but where things are really problematic

[1:04:37] Voice 2: we need to define what's the critical path for change how quickly might we want to change and

[1:04:44] Voice 2: And how do we influence those changes through special projects, catalyst projects that get us

[1:04:49] Voice 2: moving in the right direction? And I'll talk about those because that's in our design exercise. What

[1:04:55] Voice 2: we were trying to do is come up with key catalyst projects. You can't do the whole thing, but you

[1:05:00] Voice 2: can choose a few and make sure that those ones help you keep on the critical path, whether that

[1:05:06] Voice 2: be for water consumption or affordable housing or just keeping our built environment consistent

[1:05:13] Voice 2: congruent with our islands trust priorities and so forth i will mention one other thing here in

[1:05:20] Voice 2: terms of scope after the salt spring charrette that i i put together i went and did one in gabriola

[1:05:29] Voice 2: which was very fun and then i went and did several days up in bowser the regional district of nima

[1:05:34] Voice 2: wanted to use bowser as an example of how to fix their villages everybody's got problems um

[1:05:40] Voice 2: gabriola thinks they had a village they don't have a village at all um when they worked in bowser i

[1:05:45] Voice 2: worked with this guy randall or net he came all the way they flew him from the east coast where

[1:05:51] Voice 2: he works in new england helping cities and villages re-establish their village their main

[1:05:57] Voice 2: street start to look like a village get rid of the parking what was really interesting these are all

[1:06:02] Voice 2: his little techniques for transforming places into proper villages again like everybody wants

[1:06:07] Voice 2: you know moving all the auto related uses out of the town for example setting a height limit

[1:06:13] Voice 2: planting trees uh establishing a real noticeable gateway and a noticeable center to the village

[1:06:21] Voice 2: all of that stuff but what was interesting to me i just wanted to mention here in terms of ganges is

[1:06:26] Voice 2: the first thing he did and his primary focus was all on hiding cars he got out all the plans where

[1:06:33] Voice 2: are you putting the cars how do we make them invisible because today you can't really have

[1:06:38] Voice 2: that village feel like the places I showed you all in Europe if there's cars everywhere you don't

[1:06:43] Voice 2: feel like a village you have to hide those cars and figure out where to put them and we have that

[1:06:47] Voice 2: problem in spades in Ganges. Okay. So remembering Salt Spring 13 years ago. I'm talking quickly and

[1:06:56] Voice 2: covering a lot here. I'm worried I'm leaving people away. Can you give me some feedback?

[1:07:03] Voice 2: It's okay? All right. I'm going to keep going then. So that's Salt Spring 13 years ago.

[1:07:12] Voice 2: Lots of changes, of course, as Jenny was pointing out. And lots, of course, stays the same. The

[1:07:18] Voice 2: built environment changes slowly you know uh the waterfronts that takes 100 years to change

[1:07:24] Voice 2: roads 30 years everything has time constants that are quite longer than what our you know our time

[1:07:30] Voice 2: horizon will be here for the design um the first thing that actually happened was a focus group

[1:07:37] Voice 2: that really tried to address all aspects of the uh ganges village design you can see we did not

[1:07:44] Voice 2: constrain ourselves at all to the uh you know islands trust land use bylaws and uh to the

[1:07:52] Voice 2: jurisdiction of the trust count uh commit local trust committee uh we looked at this as a village

[1:07:58] Voice 2: design exercise and we expected to invite many other groups it wasn't always possible i mentioned

[1:08:04] Voice 2: that before um but that's what we took on and then we were clear about that we were really trying to

[1:08:09] Voice 2: do a strategic plan as opposed to an official plan and of course the spirit of the islands

[1:08:16] Voice 2: trust provided purpose and i would emphasize in as i've done in highlighting here that

[1:08:22] Voice 2: that you know we're preserving the beautiful areas for for our own purposes and for the residents of

[1:08:29] Voice 2: british columbia generally in cooperation with municipalities districts improvement districts

[1:08:35] Voice 2: other persons and organizations and the government of BC that that's of course what we have to do is

[1:08:43] Voice 2: collaborate but there's no easy process for that there's no money for it there's no recognition

[1:08:48] Voice 2: that it's a priority by the groups that we want to come to meet with us it is very difficult and I

[1:08:54] Voice 2: had a discussion with Stefan and Louisa this past week worried about the level of collaboration or

[1:09:02] Voice 2: or not since it doesn't exist in our work plan.

[1:09:05] Voice 2: And I find it's more difficult than I even realized.

[1:09:08] Voice 2: I have a possible suggestion for how to deal with that.

[1:09:11] Voice 2: I'll get to it later.

[1:09:13] Voice 2: So we did get some useful collaboration.

[1:09:16] Voice 2: We brought in MOTI, CRD, Province, all kinds of groups.

[1:09:20] Voice 2: Everybody came because the design shred is a lot of fun.

[1:09:24] Voice 2: So the way in which we did the design

[1:09:26] Voice 2: helped to attract people, make them comfortable.

[1:09:29] Voice 2: And by approaching them earlier on the goals and so forth, they felt in a way that they were, you know, recognized and part of the process.

[1:09:40] Voice 2: And that's a really, you know, difficult, time consuming, but necessary part of village design.

[1:09:48] Voice 2: So how does the Island Trust policy influence our village design or how should it as we move forward as a group?

[1:09:54] Voice 2: I wonder what you guys would say.

[1:09:57] Voice 2: This is actually what I wrote 13 years ago.

[1:10:00] Voice 2: that there's a tradition of long-term thinking. We were the first place in the world to set aside

[1:10:06] Voice 2: land for sustainability purposes. Collaboration, scenario planning, proactive decision-making,

[1:10:13] Voice 2: leadership and sustainability, environmental stewardship was a priority. Of course,

[1:10:18] Voice 2: we're now way down the list. Most places are way ahead of us, but we have a tradition here.

[1:10:24] Voice 2: Village footprints are reduced to match carrying capacity.

[1:10:27] Voice 2: capacity? How does that mean? Provide unique experiences and alternative patterns relative

[1:10:33] Voice 2: to the surrounding urban areas? That's what's expected. People come here to see something

[1:10:37] Voice 2: different. A place for all, visitors and residents, to enjoy and therefore we have to have a village

[1:10:43] Voice 2: that's highly accessible, no? And an aesthetic experience. In fact, I was talking to Laura

[1:10:51] Voice 2: Patrick about this and she was saying she thinks that people should be able to come

[1:10:55] Voice 2: to Ganges and experience the whole island inside Ganges somehow. That's a really interesting kind

[1:11:00] Voice 2: of statement or vision but it also echoes what I've been emphasizing to you last month that

[1:11:08] Voice 2: I think our built environment as it's getting so prominent should reflect the beauty of our

[1:11:15] Voice 2: natural environment. What does that mean? So goals and targets become the context for a design brief

[1:11:22] Voice 2: That is a term used by people like me when we do design exercises, that brief sets out your scope and your goals and everything else and it's really critical that everybody's familiar with it before you get started.

[1:11:36] Voice 2: A design charrette, I think people know what that means here but for anybody who doesn't it's just a time limited intensive design exercise that brings as many different groups together as possible and helps them put their ideas in drawings

[1:11:51] Voice 2: so that they can talk to everybody up on the walls everywhere and hopefully in the process

[1:11:59] Voice 2: build support at the community level and amongst the decision makers and elected officials

[1:12:05] Voice 2: for big changes that are necessary and so um it's a and you go through a process here

[1:12:12] Voice 2: the process is iterative from your visions and goals you keep looking at new ways to do things

[1:12:17] Voice 2: round and round. And it has three key ingredients, like any design exercise, all sorts of creative

[1:12:24] Voice 2: things that we do, fun brainstormings, drawings, bringing people in, building models, expertise,

[1:12:31] Voice 2: we need specialists of all types, and including people from CRD and MOTI and so forth, and

[1:12:37] Voice 2: interaction. You have to have public participation, public are invited in on a regular basis, often at

[1:12:44] Voice 2: the end of the day and use tools that everybody can relate to. So we created a kind of solar system

[1:12:54] Voice 2: 13 years ago. We decided Fulford was a village so we had to have our designers looking just at

[1:13:00] Voice 2: Fulford and then Ganges core seemed to be really different than Ganges as a whole because it does

[1:13:07] Voice 2: actually sprawl a bit down the different main roads and those have very different

[1:13:13] Voice 2: different potentials than the core itself which needs a lot of work so with the specialists

[1:13:18] Voice 2: supporting these three design teams and the residents being invited in regularly and of

[1:13:23] Voice 2: course at the end to witness everything you've got quite a group of people all engaged in design

[1:13:29] Voice 2: over just a four-day period and yet people say what can you do in four days well if people aren't

[1:13:37] Voice 2: allowed to just talk in the corner or look at their cell phones which they are not and they

[1:13:41] Voice 2: they actually roll up their sleeves and stay in the evenings and you each morning remind everybody

[1:13:47] Voice 2: about what's happened before you can do more in four days than you can do in six months with a

[1:13:52] Voice 2: consultancy I can guarantee it I've done this all over the world and it really works well and it was

[1:13:58] Voice 2: a lot of fun to boot so the first day is largely an orientation and you do a walkabout it's really

[1:14:04] Voice 2: key and you get you know it wouldn't get to know the area with your feet especially visitors

[1:14:08] Voice 2: and you hear from key groups but that have current priorities they absolutely want to be addressed

[1:14:15] Voice 2: and and you just start to doodle and discuss and share insights and get together for dinner and

[1:14:23] Voice 2: then the second day you start to look at strengths and weaknesses and get your themes down and start

[1:14:28] Voice 2: to do some doodles as I said and meet with different people and then by the third day

[1:14:34] Voice 2: you're into intense design everybody's wanting to get their ideas on paper you

[1:14:39] Voice 2: might invite some groups in and sit them down with some people who can draw so

[1:14:45] Voice 2: that their ideas are well drawn and up on the on the walls and at the fourth

[1:14:50] Voice 2: day you have presentations and of course it's key to bring your decision makers

[1:14:55] Voice 2: to those presentations so they can see the enthusiasm understand what's going

[1:15:00] Voice 2: going on and be part of it all and hopefully endorse what you're doing you the whole process

[1:15:07] Voice 2: is combining bold visions that's driving the design charrette with little steps key steps

[1:15:13] Voice 2: and part of that you have to require that everybody comes in with a positive frame of mind

[1:15:18] Voice 2: they can't come in with the usual gremlins you can't do that that's not in our it's not in our

[1:15:24] Voice 2: authority i tried that hit somewhere else and it didn't work uh this will lead to opening a

[1:15:29] Voice 2: pandora's box all those gremlins you know them if people bring them in you you don't get the design

[1:15:36] Voice 2: that you want so we you know we talk about ways of doing that at the front set we use the ocp as

[1:15:41] Voice 2: a context which proved to be a real problem later on i should mention to you it was a surprise trap

[1:15:47] Voice 2: for us here's you know right now uh what's built and you can't build in the parks and so forth

[1:15:55] Voice 2: on all of Salt Spring. It's part of our OCP to restore and protect natural and rural character

[1:16:01] Voice 2: of the island by clustering settlement and lively villages. Do we do that? No, we don't do that.

[1:16:07] Voice 2: And when we, at the end of this, I'll show you in Fulford, I thought we did a great job.

[1:16:13] Voice 2: Right at the end of the Charette, the people who live in Fulford were furious that we were

[1:16:18] Voice 2: talking about bringing new people into their village. And then they formed a group just to

[1:16:22] Voice 2: fight the idea the ocp is not necessarily accepted by everybody and it can lead us to problems we

[1:16:29] Voice 2: were assuming this was part of our kind of purpose was to move density and to increase densities

[1:16:36] Voice 2: inside move entities into villages and to increase the densities in the villages but not everybody

[1:16:41] Voice 2: does agree with that um this is just examples of boardwalks everywhere which really inspired

[1:16:49] Voice 2: spirit and area in which we can do here I think fantastically how do we get I'm sorry I keep

[1:16:56] Voice 2: jumping around it's my I said we came up with some catalyst projects one was a estuary restoration

[1:17:03] Voice 2: in the Ganges harbour we've got a bit of a problem of course where um with Ganges as a whole because

[1:17:10] Voice 2: it's it was all a salt marsh that got filled in it's not safe from sea level rise and it's

[1:17:17] Voice 2: It's flooding happens almost every year.

[1:17:20] Voice 2: Moets gets their whole basement flooded and we're really in the wrong

[1:17:24] Voice 2: location altogether. But if we're going to do that,

[1:17:26] Voice 2: I think we need to fill in a little bit more,

[1:17:29] Voice 2: reestablish a proper estuary and that's a really difficult job that has to be

[1:17:34] Voice 2: addressed soon. I think we also have to recognize that, you know,

[1:17:39] Voice 2: we've got actually a famous sewage treatment plant.

[1:17:43] Voice 2: It's all hidden behind walls. I don't know why.

[1:17:45] Voice 2: And I've been to places in the world like, well, I've been to places where people go for their honeymoons and, I mean, to, you know, to get married at the sewage treatment plants.

[1:17:58] Voice 2: They can be beautiful places and they can be places we're proud of where there's capture of heat, capture of water, recycling, capture of nutrients, and so forth.

[1:18:08] Voice 2: And we have a potential living machine here that I think should be part of what's going on.

[1:18:13] Voice 2: so uh we have to begin this at estuary restoration by restoring habitat at the creek outlets

[1:18:20] Voice 2: um i'm moving very quickly here i just want to touch on a bunch of the ideas

[1:18:23] Voice 2: why does it keep doing that another possible catalyst project is to emphasize our districts

[1:18:34] Voice 2: better we have a pretty clear why does it do that stop using my mouse and i'll use the pointer here

[1:18:45] Voice 2: okay so we have a very clear health district around country grocer with the hospital and the

[1:18:53] Voice 2: long-term care facilities and so forth that we can build on and i'll show you how we can do that

[1:18:58] Voice 2: we also have a potential education and arts district but it's kind of patchy and it's not

[1:19:04] Voice 2: really well designed but what a huge opportunity we saw and i'll uh i'll just i've kind of edited

[1:19:11] Voice 2: it here at a statement for the school zone, we see a more distinct education and arts district

[1:19:18] Voice 2: flowing up Rainbow Road from the harbourfront and the walkways. Beginning with Mahon Hall and SD64,

[1:19:25] Voice 2: the arts and education themes would intertwine all the way up Rainbow to the

[1:19:31] Voice 2: ponds and community gardens and the pool. A walkable parkway, a green muse would weave

[1:19:38] Voice 2: together the continuous playgrounds sport fields recreational facilities the schools and learning

[1:19:44] Voice 2: facilities along the valley edge where space permits new facilities such as an extension fine

[1:19:50] Voice 2: arts college a multi-purpose performance hall would fill in gaps along the edge the muse would

[1:19:56] Voice 2: provide a tree-lined walkway similar to what already exists at the north end of giss the

[1:20:02] Voice 2: walkway would be a safer route for students it would make the village more walkable it could

[1:20:07] Voice 2: include a sculpture walk artwork on the school buildings and other artistic features to entertain

[1:20:13] Voice 2: and educate everyone including visitors to the market who park up rainbow road at the lots

[1:20:17] Voice 2: in the larger frame the arts and education district would help visitors reflect on the

[1:20:22] Voice 2: island experience while within the village in other words a beautiful and artistic built

[1:20:27] Voice 2: environment would mirror the beauty of the surrounding natural environment which is so

[1:20:30] Voice 2: much a part of our identity and our service to others so i'll show you what this looks like

[1:20:35] Voice 2: later as we draw it up but right now I'm just emphasizing it because Windsor is burned to the

[1:20:42] Voice 2: ground and it's was the single biggest obstacle to creating one long connected set of sports fields

[1:20:48] Voice 2: adjacent to the valley edge where all these different schools including hopefully

[1:20:56] Voice 2: post-secondary and preschools would be gathering to use the facilities so it's it's kind of a nice

[1:21:02] Voice 2: idea we're right now an opportune idea one thing we did to to rethink Ganges right at the beginning

[1:21:11] Voice 2: 13 years ago we said let's take a look at this whole island as it was created long ago and

[1:21:18] Voice 2: imagine how we would design Ganges if we could start over all together I didn't know what the

[1:21:22] Voice 2: result would be it was kind of interesting so we had a a clay person a model the whole topography

[1:21:29] Voice 2: of the island and create this model for us to look at and then a number of people looked at the

[1:21:34] Voice 2: the watersheds and drainage patterns and they came up with some interesting conclusions one of which

[1:21:41] Voice 2: is that the best farmland emerges at the very top of the harbor and should be preserved for

[1:21:47] Voice 2: some kind of village agriculture and that actually if you started over where you put the villages up

[1:21:54] Voice 2: up on the hillside where Hastings House is right now,

[1:21:58] Voice 2: and you wouldn't try and fill in the harbor

[1:21:59] Voice 2: and cope with all the problems that are, you know,

[1:22:03] Voice 2: that are accompanying the current location.

[1:22:07] Voice 2: So we actually have a village in the wrong location.

[1:22:09] Voice 2: It's a bit of a challenge.

[1:22:10] Voice 2: We have to face how we deal with that.

[1:22:13] Voice 2: So here's what we actually have now.

[1:22:19] Voice 2: And I'm just gonna move more quickly.

[1:22:22] Voice 2: me one part of especially focusing on density and districts and gateways and so forth and trails

[1:22:30] Voice 2: is you have to understand the village is a series of different areas or polygons like you see here

[1:22:36] Voice 2: each of which gets dressed differently and then you look for the connections between them and

[1:22:42] Voice 2: how they support each other so this is the uh just a drawing of the existing buildings in ganges

[1:22:49] Voice 2: I remember I don't know if you remember this John but we asked right from the outset when the focus

[1:22:54] Voice 2: group how many people live in this village and we were shocked to find out at the time it was like

[1:22:58] Voice 2: 320 or something it was like there's no virtually no population in the village yet as I was saying

[1:23:06] Voice 2: before it's everybody's village but it's it is lacking the usual population that it keeps

[1:23:12] Voice 2: stores alive and provide some evening life and and so forth so I think it certainly could benefit

[1:23:19] Voice 2: from added density it's a bit of an odd village right now um the uh this

[1:23:27] Voice 7: last maybe five minutes

[1:23:28] Voice 7: left okay

[1:23:30] Voice 2: I'll speed up the uh so here are the actual areas and hectares and acres for all those

[1:23:37] Voice 2: different parts of Ganges. Here's what we imagine as the infill we could do with medium density,

[1:23:44] Voice 2: and by medium density I mean just two stories, maybe three, usually with residential above and

[1:23:50] Voice 2: below residential office, institutional or shops. That's the most common building now

[1:23:57] Voice 2: in Canadian cities and it's a key part of making villages alive here.

[1:24:03] Voice 2: um what you've got is just one of a whole number of little drawings that we did

[1:24:08] Voice 2: um this shows i don't know if you can see my mouse here but this is the core of ganges and as you you

[1:24:16] Voice 2: move up lower ganges road and and into the um the strip mall we have here around country grocer

[1:24:25] Voice 2: guys like randy arnett i mentioned they face this everywhere that the street no longer feels like a

[1:24:33] Voice 2: street because there's not stores on both sides and even the stores are far distance and between

[1:24:37] Voice 2: you and the stores are just parking lots getting rid of that is a huge challenge you have to widen

[1:24:43] Voice 2: the road take away a lot of their parking lot move the cars behind and hide them put more shops on

[1:24:48] Voice 2: the other side and actually have a town center on the north north ganges here and then that town

[1:24:55] Voice 2: center largely serves and is defined by the district it's part of which is this health district

[1:25:00] Voice 2: and then the health district merges into a hillside typology of three and four-story buildings that

[1:25:06] Voice 2: give you your medium-scale density and then those blend into your single family dwellings

[1:25:11] Voice 2: and then into the arts and education district which runs down Rainbow Road and faces this

[1:25:17] Voice 2: whole connected series of opened up sports fields and a tree-lined green muse running up to the

[1:25:24] Voice 2: pools and so forth with light industrial at the top that urban agriculture i mentioned down the

[1:25:30] Voice 2: side and uh of course um all the different walkways i'll show you in a minute i don't have

[1:25:36] Voice 2: the time to give you a proper rendition of all this but i imagine a lot of you already know this

[1:25:41] Voice 2: and we've shown the trails running through it and so forth here's moving into the ganges core now

[1:25:46] Voice 2: what we've got is really a three block area where we really need to have a proper main street

[1:25:53] Voice 2: re-establish buildings on both sides of that street and have all the trails throughout the

[1:25:58] Voice 2: whole village connect well to that core and the core provides kind of a center to the

[1:26:03] Voice 2: you know the the arts and crafts identity of the uh of the village here you've got uh some

[1:26:10] Voice 2: examples of where you can have events and arts uh activities and daylighted streams so we add ponds

[1:26:19] Voice 2: We daylight the streams, we have designer type bridges over the streams as they run through the village.

[1:26:26] Voice 2: We have event plazas in a number of locations so that during the summer with so many visitors, we can have lots of outdoor music activities or art displays.

[1:26:36] Voice 2: And, you know, we, anyways, you get the idea. So what it means is if we go back here to this event plaza,

[1:26:44] Voice 2: it means turning this this odd little parking area into something like that and it's multi-purpose

[1:26:53] Voice 2: so you can move the cars out and have events or or at certain times have cars in there that some

[1:26:59] Voice 2: of the the built architecture can reform stages for musicians like you're seeing and so forth

[1:27:07] Voice 2: here's our existing Main Street for the three block core part of downtown Ganges here's what

[1:27:14] Voice 2: it could look with those two-story multi-purpose buildings running down both sides um and here's

[1:27:22] Voice 2: of course the way in which the buildings would sort of step back so maximum sunlight coming

[1:27:27] Voice 2: down to the trees and people and uh with some residential on top so we actually add to the

[1:27:33] Voice 2: actual village population um and then so now we've filled in with more mixed purpose buildings with

[1:27:42] Voice 2: residential on top and providing the density and filling in the gaps at the same time making it

[1:27:48] Voice 2: much greener with more trailways with more waterways and more event activities here as you

[1:27:54] Voice 2: move up into the north village heart it's a closer look at how the trails and roads would work to

[1:28:01] Voice 2: create a a health uh district with you know medium density housing back here to design specifically

[1:28:09] Voice 2: for seniors and with the long-term care facilities gathered around hopefully new shops that serve

[1:28:16] Voice 2: that type of people here shops being on both sides a sort of green island in the center here

[1:28:22] Voice 2: parking moved back behind the country grocer and so forth I know this is a bold vision it's a 30

[1:28:27] Voice 2: year vision but you have to have these visions if you're going to do what Alexander Christopher

[1:28:33] Voice 2: Christopher Alexander was talking about and ultimately let patterns emerge that are

[1:28:38] Voice 2: lasting patterns for a village. Here you've got some cross sections I'm showing you as an example

[1:28:45] Voice 2: A to A, B to B, A to A crosses country grocer, B to B crosses the Chinese restaurant really

[1:28:52] Voice 2: and C to C is down the hill. So what do those look like? Well you know the different colors show you

[1:28:58] Voice 2: the existing buildings and then the new buildings that would be you know interspersed here as you

[1:29:05] Voice 2: come down the hillside from the watershed divide at the top and each of these features is described

[1:29:12] Voice 2: and they include swales for capturing water permeable pavement greenways pathways and so

[1:29:19] Voice 2: forth as you work down to the single family districts in the fields and so forth this is b2b

[1:29:24] Voice 2: be same idea I don't have time to take you through it but these cross sections help you understand

[1:29:30] Voice 2: what new density might look like and how all the pieces would fit together here to actually create

[1:29:36] Voice 2: a village and to move people where we can or at least future density out of the rural areas and

[1:29:43] Voice 2: into our into our two villages that's sea to sea again down to Swanson's Field from the existing

[1:29:51] Voice 2: Christine Croft and Brooke and Ross, Ross comments on

[1:29:55] Voice 7: one or two minutes session.

[1:30:01] Voice 2: The public foreshore drawn here with an actual public wharf as opposed to private marinas

[1:30:07] Voice 2: and a whole lot of floating stations here so that the market essentially continues as

[1:30:14] Voice 2: a floating market and the pathways connect onto the water and back onto the land.

[1:30:20] Voice 2: So you've actually got seven steps to the sea from a multimodal pathway on the uphill

[1:30:26] Voice 2: hillside of the uh of the road of the of the main road uh to cars to our sidewalk which has been

[1:30:33] Voice 2: already you know people and then then to a sort of park pathway through the green areas and then

[1:30:41] Voice 2: to a built harborfront walkway and then to the intertidal zone which can be more access used to

[1:30:47] Voice 2: be and then to the floating wharfs and maybe a saturday market that's partly floating um

[1:30:53] Voice 2: And then the streams too, how they would be daylighted and cisterns for capturing water and resupplying our aquifers under the village and bridges and pathways.

[1:31:07] Voice 2: This is a district energy system. It shows where the density would be high enough in the future, especially with some affordable housing and multi-density on the edge here where it really would fit.

[1:31:18] Voice 2: fit they'd all be connected to a single district heating system which could be of course driven

[1:31:24] Voice 2: from a heat pump in the ocean and so forth so there i'm finished voila this is our artistic

[1:31:30] Voice 2: rendition of the whole new version 30 years out of ganji's particularly the downtown core area

[1:31:37] Voice 2: and uh was in um but you can see the wharfs here and the trails and the rainbow road news and the

[1:31:44] Voice 2: schools and all the rest of that the north center and everything else so um there's lots more we

[1:31:51] Voice 2: came up with as a design i'm happy to share with anybody who's interested but this is a quick

[1:31:56] Voice 2: overview of of what we came up with we also did the same for fullford lots of drawings even even

[1:32:04] Voice 2: these drawings were by peter lamb the trustee he sat through the whole charrette as a designer

[1:32:08] Voice 2: because he's an artist, showing how the funky fisherman-type villages would be expanded and used

[1:32:14] Voice 2: in Fulford. So it was a fun experience. I think there was a few regrets, one of which is that

[1:32:23] Voice 2: so little of it actually got implemented. I'll finish there. Thanks.

[1:32:28] Voice 7: That was wonderful, Sebastian. Thank you so much. Big applause. Do you mind ending the share screen

[1:32:36] Voice 7: screen there. That was amazing. I guess we've got half an hour left in our time and lots

[1:32:45] Voice 7: of things to discuss. Is it possible to make a motion to delay discussing the study area

[1:32:56] Voice 7: boundary and the vision statement to the next meeting so we can get through the other things

[1:33:01] Voice 7: or leaving some time for discussion with Sebastian

[1:33:06] Voice 7: or stay later.

[1:33:07] Voice 7: Any thoughts on that?

[1:33:10] Voice 13: Luzisa?

[1:33:11] Voice 13: Chair, we cannot stay

[1:33:13] Voice 13: because we have another commission meeting

[1:33:16] Voice 13: that we need to prepare for.

[1:33:17] Voice 13: So one thing I just want to point out

[1:33:20] Voice 13: that we send you the attachment

[1:33:23] Voice 13: on the study area boundary

[1:33:24] Voice 13: and the vision statement

[1:33:26] Voice 13: that was based on the words

[1:33:28] Voice 13: kind of offered the last meeting.

[1:33:30] Voice 13: but by all means that it's just staff's first take on it and just we can build from there so

[1:33:37] Voice 13: it's by no means that means anything finalized at all it is far from it and

[1:33:42] Voice 13: yeah i can bring

[1:33:43] Voice 13: it back next monday sorry next month if you want

[1:33:46] Voice 7: okay um sorry denny were you gonna say something

[1:33:51] Voice 7: uh

[1:33:52] Voice 8: just whenever i can start talking for the three minutes i'd love to okay

[1:33:56] Voice 7: um was there

[1:33:57] Voice 7: Is there any quick discussion about Sebastian's presentation.

[1:34:02] Voice 6: Thank you.

[1:34:04] Voice 4: It was excellent.

[1:34:06] Voice 4: It was great.

[1:34:11] Voice 7: Okay, so, next, let's see it's 1133 and we wanted Jenny and then we definitely want to talk about the tour before the end.

[1:34:22] Voice 7: um and the public engagement process is uh can i make a motion to delay the study area boundary

[1:34:30] Voice 7: and vision statement discussions to next meeting i'll

[1:34:33] Voice 4: second that all

[1:34:34] Voice 7: in favor all right opposed

[1:34:38] Voice 7: all right uh approved or opposed says jenny okay um abstain uh carrying on okay so we'll go jenny

[1:34:49] Voice 7: and then we'll talk about the public engagement process and the plan for the tour

[1:34:53] Voice 7: work okay okay

[1:34:55] Voice 8: um i will have to say a couple things connected to that slideshow because i

[1:35:01] Voice 8: received correspondence personally toward me um which was mostly positive but also mentioned

[1:35:06] Voice 8: about what was called my dick my negativity and asking if there was something personally wrong

[1:35:12] Voice 8: going on in my life that i needed to talk about so that i wouldn't have negativity but actually

[1:35:17] Voice 8: it's not negativity it's just my opinions so I will start in by saying I do appreciate what

[1:35:25] Voice 8: happened there with the planning of Fultz Creek although now I'd say that's a lot of hardened

[1:35:30] Voice 8: shoreline and I was participating online during COVID with this sea level rise workshops that

[1:35:36] Voice 8: are taking place in Fultz Creek and there's going to be millions paid out to try to modify all those

[1:35:42] Voice 8: high price buildings that are right at the shoreline because they now need to build things

[1:35:47] Voice 8: so that the water the ocean can come in and the ocean can go out so the main thing that i was

[1:35:54] Voice 8: snared up on in the last meeting had to do with my opinions about the 2007 and what i thought wasn't

[1:36:01] Voice 8: really going well with it and one thing when we speak of these green heart urban agricultural

[1:36:08] Voice 8: spaces the owners of those spaces have never been consulted as to whether or not they actually

[1:36:13] Voice 8: believe that their land that hasn't yet been developed is going to remain as some kind of

[1:36:19] Voice 8: green heart agricultural space because, you know, the Murakamis aren't necessarily on side with

[1:36:24] Voice 8: that. And the property in my family is mentioned as this green heart. And so this creates a lot

[1:36:29] Voice 8: of confusion because people come to Ganges and they expect that there's going to be a balance

[1:36:34] Voice 8: between densities and green spaces, whereas the owners of these green spaces are never

[1:36:39] Voice 8: regarded so then um one of the things was there was a lot of contradiction when i read because

[1:36:45] Voice 8: one of the objectives is to get this fresh water that's filtered before it goes into the ocean

[1:36:52] Voice 8: and also that there's a significant agricultural i mean archaeological first nations midden that

[1:37:00] Voice 8: was just damaged through the building of the north genji's transportation plan phase two and

[1:37:05] Voice 8: all those items were removed and placed in the provincial museum so in the way that people spoke

[1:37:12] Voice 8: there was no sense of what priority is worth more than another like what would you be willing to die

[1:37:18] Voice 8: on the hill for like if you believe that access for scooters is more important than first nations

[1:37:23] Voice 8: archaeological middens then that's fine go right ahead to make the bitumen path in ganges around

[1:37:31] Voice 8: the harbor but if you want to see that the archaeological stuff is more important then

[1:37:36] Voice 8: that needs to be prioritized so when we do planning it's great and wonderful that everybody

[1:37:40] Voice 8: can lay out all their ideas as if nothing has any consequence but all these ideas have consequence

[1:37:45] Voice 8: they have consequence on people's quality of life people how people are looked at by their neighbors

[1:37:51] Voice 8: if their people are buying somewhere and they consider that they're going to be living beside

[1:37:55] Voice 8: a green heart urban agricultural area and then they find out that there's actually going to be

[1:38:00] Voice 8: a lot of density there. That means that that's then put on the shoulders of that property owner

[1:38:04] Voice 8: to try to communicate. And so we have to be just really very real with everything that we do.

[1:38:12] Voice 8: I am not against the 2007 plan. I thought it was a very strong document. I'm just hoping that we

[1:38:18] Voice 8: can do something a little different and we don't have to work from it as a tick list. I mean,

[1:38:23] Voice 8: I did write out all the things that have changed on Salt Spring since 2007, but I won't go through

[1:38:29] Voice 8: that just to keep things short and to the point but the main thing that I'm looking at is when

[1:38:33] Voice 8: you have goals that are in innately contradicting each other so you have a goal you have to actually

[1:38:42] Voice 8: sacrifice certain goals for other goals you actually have to have priorities you can't just

[1:38:46] Voice 8: say okay we're going to do this and also where is the CRD and all this because we didn't get what

[1:38:53] Voice 8: what we wanted with the preservation of the clean water going to the ocean and so on. And it's

[1:39:00] Voice 8: something that was laid down and sacrificed for another goal. So I'm just, that's all I want to

[1:39:05] Voice 8: say right now. And it's not negativity. I'm just hoping that when I'm sharing my opinions, it's not

[1:39:11] Voice 8: just based on my readings. It's also based on what I've lived through and, you know, what my

[1:39:16] Voice 8: families lived through in Ganges. And I, you know, hope that it's taken that way because definitely

[1:39:21] Voice 8: the certain amount of works are wonderful i mean in terms of false creek hanging on to a certain

[1:39:26] Voice 8: amount of low-rise housing and green space in an area that's actually very valuable is wonderful

[1:39:31] Voice 8: and and that's a lot of people enjoyed living in cooperative housing near granville island so

[1:39:36] Voice 8: it's very positive but on the other hand the owners of the properties were consulted and so

[1:39:42] Voice 8: we can't just make plans without making sure that we're really including all the stakeholders thank

[1:39:49] Voice 7: That's a really good point, Jenny. Any response? David, would you like to comment?

[1:39:57] Voice 3: Yeah, thanks, Jenny. A number of good points, some of which I will acknowledge I had in the

[1:40:05] Voice 3: back of my mind with respect to consulting owners. I actually would be interested in

[1:40:13] Voice 3: your list. I don't know how the best way to communicate that is. You can send it to me

[1:40:18] Voice 3: directly or maybe to the group, but I'm interested in that. And in part, because I've been going

[1:40:25] Voice 3: through the document that the staff provided us in putting that, reformatting that into Excel

[1:40:31] Voice 3: and about two thirds of the way through, just so tabular, you know, I get a tabular form of what

[1:40:36] Voice 3: was implemented, what wasn't implemented. And at some point in time, I, maybe not a motion now,

[1:40:42] Voice 3: but I certainly will need to enter it, that we have some formal discussion or more in-depth

[1:40:49] Voice 3: discussion, and it could take a whole weekend, so I'd be afraid of co-opting our off-site,

[1:40:57] Voice 3: but to actually go through that in some depth as to, and maybe it's in conjunction with Jenny's

[1:41:03] Voice 3: list, but why are we where we are so that we don't waste our time pushing up ropes on many issues?

[1:41:12] Voice 3: right it's it's really to empower our ability to do what we want to do uh and that's why i'm

[1:41:18] Voice 3: so keen to listen to what sebastian brings but you know there's this it's that long list uh

[1:41:25] Voice 3: i was gonna cite uh uh one of the members of staff for their comments but

[1:41:31] Voice 3: that person's not present and maybe that's out of place uh but just that you know a lot of things

[1:41:36] Voice 3: didn't get done um anyhow so i'm thanks jenny i appreciate what you did and i hope we can

[1:41:45] Voice 3: kind of actually make sure we incorporate some of that if not all yeah

[1:41:51] Voice 8: i could send you the list

[1:41:53] Voice 8: or something i'll send it out or i i guess because i know we're near the end of the day so

[1:41:58] Voice 8: yeah if it's okay with louise i'll find out if it is or not i could send that out thanks i think

[1:42:04] Voice 7: you can always send something to the group and have it shared on the website as part of our

[1:42:08] Voice 7: information um lisa

[1:42:10] Voice 13: uh you can always anytime you have something you want to share with the

[1:42:14] Voice 13: group you can send it to to me uh or rob because we can put it in the agenda packets that way it

[1:42:21] Voice 13: will be posted online as well so we'll be happy to receive anything and share with the group

[1:42:29] Voice 7: Great. Okay. So shall we talk about the number 2.3, public engagement process?

[1:42:38] Voice 13: That one is actually really brief. I just want to give you an update. Essentially, the whole status on the project, I have a PowerPoint just to give you an idea of where we are at.

[1:42:49] Voice 13: and public engagement just want to let you know that we have in some way as a

[1:42:57] Voice 13: group selected a consultant when I say in some way because procurement is on

[1:43:04] Voice 13: the staff right now so they have not released the contract to the selected

[1:43:09] Voice 13: consultant yet but we are hoping by July we can bring the consultant on board to

[1:43:14] Voice 13: meet with your group and the task force and we can talk about all the engagement plan that was

[1:43:22] Voice 13: posted online all the techniques all the tools that we want to incorporate and they certainly

[1:43:27] Voice 13: want to get feedback from this group but this is just a heads up to let you know where we are at

[1:43:34] Voice 13: and also we know that trustees are very concerned about what happened with

[1:43:39] Voice 13: with Windsor Flywood and want to perhaps ask the task force to just kind of think about

[1:43:46] Voice 13: when you do the planning, consider what, how it can take place as far as part of the process.

[1:43:54] Voice 13: I personally actually visited the site and spoke with the person. I'm not sure he's,

[1:44:01] Voice 13: he's not the owner, not the land owner, but he runs the business. And right now,

[1:44:07] Voice 13: the main concern is really focusing on getting the permitting process getting things rebuilt

[1:44:13] Voice 13: getting the shop rebuilt so this may be a dialogue at some point at a later stage

[1:44:20] Voice 13: but I just want to bring it to your attention and when you're doing the planning perhaps you can

[1:44:28] Voice 13: consider that any

[1:44:31] Voice 7: comments on thank you Luisa any comments on the contractor contracted consulting

[1:44:38] Voice 7: consulting company or the public engagement process so

[1:44:45] Voice 13: sorry my anticipation is at the

[1:44:48] Voice 13: next meeting you will have our lawyer and hopefully our consultant to be on the agenda to speak with

[1:44:54] Voice 13: you sebastian i

[1:44:57] Voice 2: just wanted to mention or i promised myself i mentioned this is the best

[1:45:03] Voice 2: success i think for towns and cities worldwide is when a local government is working closely

[1:45:10] Voice 2: with an institute, or an NGO, or some kind of community group. The Charette that I just

[1:45:17] Voice 2: described to you was organized and hosted by a local group, the Institute for Sustainability

[1:45:24] Voice 2: Education and Action. They're a wonderful little group, they don't exist anymore. But they were the

[1:45:29] Voice 2: NGO. Their whole purpose was to try and make the village better. I didn't hear anybody say anything

[1:45:36] Voice 2: negative people were jealous of the fact we had this group and they provided a home for all of us

[1:45:44] Voice 2: who wanted to really participate in the actual design and make things happen they provided us

[1:45:50] Voice 2: with a method that we could go directly to other groups like moti and crd here under this process

[1:45:59] Voice 2: we don't have that in fact we've got the opposite we've got a structure that almost ties our hands

[1:46:04] Voice 2: and doesn't let us do stuff um and there's no supporting partnership outside of government

[1:46:12] Voice 2: to kind of get involved here and it bothers me i think it's a huge deficit i don't know how to fix

[1:46:20] Voice 2: it i just putting it out there to all of you that we're missing a key element in the whole exercise

[1:46:26] Voice 2: and that's a uh an active excited ngo who work with us and make and do and they can do anything

[1:46:33] Voice 2: and maybe work with the uh you know all the money's been put into this uh you know public

[1:46:38] Voice 2: engagement consultancy i don't know who they're going to be or where they come from but they're

[1:46:42] Voice 2: not going to be a local group that will be around for the long term or that you know knows what's

[1:46:46] Voice 2: going on i think if we don't have that partnership we've got a big problem and we need to as i said

[1:46:53] Voice 2: manage expectations here because i've been contacted by lots of people uh too just like

[1:46:59] Voice 2: Like I think Jenny was saying, people are expecting great things from us, but how's

[1:47:04] Voice 2: that going to happen given the structure that we're working within?

[1:47:07] Voice 2: It won't.

[1:47:08] Voice 2: So I don't want to be a failure here.

[1:47:11] Voice 2: I'm just looking for solutions.

[1:47:13] Voice 2: And I've mentioned that one to keep in your minds.

[1:47:16] Voice 2: Think about it.

[1:47:18] Voice 7: Thanks, Sebastian.

[1:47:20] Voice 7: Yeah, it certainly is a mystery how the public consulting will interface with the task force

[1:47:26] Voice 7: and what sort of input we'll have our ability

[1:47:29] Voice 7: to gather information ourselves.

[1:47:35] Voice 7: Chris, we haven't heard from you.

[1:47:36] Voice 7: Is there any comments that you would like to make

[1:47:38] Voice 7: or share your experience?

[1:47:51] Voice 15: Chris, you're on mute there.

[1:47:53] Voice 15: Oh, there we go.

[1:47:55] Voice 15: No, I have nothing to input at this moment.

[1:47:58] Voice 15: I generally just put my foot in my mouth.

[1:48:00] Voice 15: So I just keep quiet until I need to say something

[1:48:02] Voice 15: and then I'll say what I need to say.

[1:48:04] Voice 15: all

[1:48:07] Voice 7: right i guess the last thing uh the last thing we wanted to uh talk about there was

[1:48:15] Voice 7: planned for the tour an area plan discussion um planned for the tour so luisa did you have

[1:48:23] Voice 7: something i

[1:48:25] Voice 13: could start the conversation but it was the request from a task force member to put

[1:48:30] Voice 13: that on the agenda to talk about where why and what to look for the only thing from uh the office

[1:48:37] Voice 13: is as you receive that kind of a guideline this morning on the site tour the key thing is

[1:48:45] Voice 13: make sure it's just simply for information gathering only so

[1:48:50] Voice 7: I emailed Luisa saying well

[1:48:54] Voice 7: should I send out a doodle poll a couple three weeks ago just to set a date with you guys

[1:49:00] Voice 7: um do you want me to do that to get to get a time and date set up for us to meet uh walk around

[1:49:10] Voice 7: ganges and gather information um i mean i would propose sunday afternoon if anybody's available

[1:49:17] Voice 7: can

[1:49:22] Voice 4: i make a comment robin sure um one question i've got i don't think it's fruitful to have

[1:49:32] Voice 4: a group that constitutes a quorum walk around town and not be able to talk to

[1:49:38] Voice 4: each other about what we see and what we observe. That is what came across in the

[1:49:44] Voice 4: documentation that Louisa sent us. I feel pretty strongly that you have to engage

[1:49:51] Voice 4: and talk to each other about this, so I propose that we do it in two tranches

[1:49:57] Voice 4: so that and you could make a third if somebody wants to be with a different group of people

[1:50:04] Voice 4: each time and there are a handful of us that kind of already have know the town left right

[1:50:12] Voice 4: and center because we've lived here for 30, 40, 50 years so I'm not sure that all of us

[1:50:19] Voice 4: will need this process other than the need to converse and interact with the others on the

[1:50:28] Voice 4: tour so that we kind of know what they think and not just have our own opinions. So I would suggest

[1:50:35] Voice 4: we break it into two groups and maybe even three and just sort of set three times and whoever wants

[1:50:41] Voice 4: to go can go so long as we don't have more than five. So we don't overdo as far as a quorum is

[1:50:47] Voice 4: concern is is this a legal concern to the staff louisa i

[1:50:56] Voice 13: really don't know so it's it's complicated

[1:50:59] Voice 13: and i like to defer it to our legal advisor i know you guys don't want to wait so but

[1:51:08] Voice 13: it

[1:51:08] Voice 3: sounds like a good model to get started yeah yeah

[1:51:14] Voice 6: i mean the question is what what could happen

[1:51:18] Voice 6: happen afterwards, because we actually went out together as a group, all got the same information

[1:51:23] Voice 6: and talk to one another. It's like, what, they're going to take away my birthday. I mean,

[1:51:29] Voice 6: you know, it just strikes me as so legalistic. It's ridiculous. So yeah, I would, if there was

[1:51:36] Voice 6: two groups, I'd probably want to hear from from both. So and I don't have the time. So I would

[1:51:41] Voice 6: prefer just to go ahead and if we talk we talk all

[1:51:45] Voice 3: right and mike you may feel you've been here

[1:51:50] Voice 3: for decades but uh you might be a resource uh yeah on some of these things so um you know

[1:51:59] Voice 4: i'm happy to go but i'm i'm going more not because of what i need to observe because i i think i know

[1:52:06] Voice 4: businesses inside and out with my years on the chamber of commerce but what i really would like

[1:52:11] Voice 4: to to do is hear what others feel and what what they're observing that's going to help me with

[1:52:17] Voice 4: my insights and so yeah of course i

[1:52:21] Voice 7: guess the reason i propose the tour is is primarily to

[1:52:25] Voice 7: get to know each other um and to spend a little time face to face you you haven't heard we're

[1:52:31] Voice 7: not supposed to do that robin

[1:52:32] Voice 7: get ourselves grounded in this place together and then if we

[1:52:37] Voice 7: have to keep meeting online at least we've talked so is anybody available at 2 p.m on sunday yes

[1:52:46] Voice 7: one two three four five six well i'll

[1:52:52] Voice 4: step out i'll wait till the next one

[1:52:54] Voice 4: i want to hear from you mike but you can't we can't do six and we're told that's

[1:52:59] Voice 4: like

[1:53:00] Voice 8: first like

[1:53:01] Voice 4: you're

[1:53:03] Voice 8: basically not really working collaboratively with louisa and with

[1:53:07] Voice 8: the staff because you're taking on something you're mute you're doing a mutiny against the

[1:53:13] Voice 8: structure that is of the group that you opted to participate in and that we haven't yet heard

[1:53:20] Voice 8: legally about obviously anybody can go with anybody around town as long as it's not called

[1:53:26] Voice 8: a subcommittee, because you can go around town anytime. If you live in town, you're going around

[1:53:31] Voice 8: town anyways. And if you have friends in the group, you might well be walking with them.

[1:53:36] Voice 8: But if you're actually defining it as a subcommittee, and you're setting it up during

[1:53:40] Voice 8: this meeting, because we're still in the meeting till noon, then we already were advised that we

[1:53:45] Voice 8: need to see a lawyer in July about that. My dad's birthday is this weekend, and my family's coming

[1:53:50] Voice 8: over so i automatically can't um go to this thing and so i don't want to get left out and so on so

[1:53:56] Voice 8: then i'm automatically left out because i wasn't given enough time ahead to be able to put it in

[1:54:01] Voice 8: my calendar if i wanted to so you know you need to also give people time otherwise you're excluding

[1:54:06] Voice 8: people

[1:54:07] Voice 7: that's what you're saying i guess this is i i don't foresee discussion actually or

[1:54:14] Voice 7: or deliberation. I'm just looking for us to, you know, walk around, gather, ask questions,

[1:54:21] Voice 7: gather information. But if you would rather, I mean, does anybody see a solution?

[1:54:31] Voice 8: Just wait till you get the advice and then visit your people. I know you already talked to Bob

[1:54:36] Voice 8: because you're always on the phone with Bob just before the meeting starts. So, you know, just meet

[1:54:41] Voice 8: with whoever last meeting you're in Bob's yard. So just meet whoever you want to meet, but don't

[1:54:45] Voice 8: make it part of this meeting because we were already told that that's not cool until after

[1:54:50] Voice 8: we see the lawyer.

[1:54:52] Voice 7: Actually, Louisa did send out advice on how we could meet technically. But okay,

[1:54:58] Voice 7: Louisa, you had a comment?

[1:55:00] Voice 13: Yeah, I just want to jump in to address Mike's comment about splitting

[1:55:05] Voice 13: the group because for this one, I already consulted our legislative manager and actually

[1:55:11] Voice 13: is a director also saying you can as a group the entire group can meet on this tour as long as you

[1:55:19] Voice 13: follow the guidelines that i just emailed you this morning and make sure it's information gathering

[1:55:24] Voice 13: only and not approaching business owners and start talking about the area plan there are i know there

[1:55:31] Voice 13: are restriction i hear you i feel your pain i know sometimes it's so restrictive how are you going to

[1:55:37] Voice 13: manage having any you know meaningful dialogue but what i understand though uh it's also from

[1:55:44] Voice 13: uh the chair's comment about the in intention of having this meeting is really team building

[1:55:51] Voice 13: and get to learn about everybody so it sounded like from my perspective it's probably okay to

[1:55:57] Voice 13: meet as a group as long as you don't discuss you know any decision and but just have a gathering

[1:56:06] Voice 13: have a tour for when I say information I think it's just kind of look at the site and to see

[1:56:12] Voice 13: what has changed and kind of make note of it you can still talk about what you feel you saw

[1:56:20] Voice 13: something that could be perfect for a park for example you can bring it back at the next meeting

[1:56:25] Voice 13: and discuss it openly at the meeting you can still do that as a follow-up briefing

[1:56:31] Voice 13: so you don't have to break up the group because this tour it's already been

[1:56:36] Voice 13: and brought to the management's attention.

[1:56:39] Voice 13: And that's what's their advice

[1:56:41] Voice 13: with that list that I sent you this morning.

[1:56:45] Voice 6: Let's see if we can accommodate Jenny as well.

[1:56:48] Voice 7: Is there a time that might work for you, Jenny?

[1:56:51] Voice 8: Can you try the 27th instead of the 20th?

[1:56:56] Voice 8: Or do you want, or could you try?

[1:56:58] Voice 7: That sounds great.

[1:57:00] Voice 8: That would work.

[1:57:01] Voice 7: Does that work for folks?

[1:57:03] Voice 7: We can give everybody a bit of a heads up

[1:57:05] Voice 7: at the 27th

[1:57:09] Voice 6: make it one o'clock

[1:57:10] Voice 6: I've got a three o'clock meeting that day

[1:57:13] Voice 7: at one o'clock

[1:57:14] Voice 7: we can meet

[1:57:17] Voice 7: any proposals where we meet

[1:57:19] Voice 7: maybe at

[1:57:21] Voice 7: Robbins

[1:57:22] Voice 7: at my house

[1:57:25] Voice 7: how about

[1:57:25] Voice 7: we meet at Eric's

[1:57:29] Voice 7: or actually I'd say like let's just meet

[1:57:31] Voice 7: at the tree house

[1:57:34] Voice 5: does that work

[1:57:35] Voice 7: we're right in town

[1:57:37] Voice 7: Okay, 1 p.m. at the treehouse on June 27th. Wow, we actually made a plan. That's so great.

[1:57:45] Voice 7: Thank you. And then I guess we're closing. Was there anything that needed to be said

[1:57:51] Voice 7: about the area plan discussion? That would be a whole nother bag of worms here.

[1:57:57] Voice 7: That was for

[1:57:58] Voice 13: your group to discuss any element you want to.

[1:58:02] Voice 7: Chris, did you have any closing pearls to share with the group?

[1:58:09] Voice 7: Nope. Well, I just really wanted to thank Laura Patrick and earlier Peter Grove for joining us.

[1:58:16] Voice 7: That was a long meeting to sit through. And I really thank Louisa for your really clear,

[1:58:25] Voice 7: open communication throughout this. And I really hope that we can get into content.

[1:58:33] Voice 7: Next. I don't know, Jenny, if it's worth you making a motion that we look at meeting every two weeks for a period of time for content and have some response to that.

[1:58:46] Voice 8: I would love to look into that. Yeah, as part of our discussion because we're discussing all the things about us meeting. I'd love to have that be one of the subjects. Yeah.

[1:58:55] Voice 8: Maybe you wanted

[1:58:55] Voice 8: to make a motion.

[1:58:56] Voice 8: maybe you

[1:58:58] Voice 7: could make them in that the staff wants to talk yeah yeah you

[1:59:05] Voice 13: already provide a list to

[1:59:07] Voice 13: of questions for the lawyer you can add this every other week I do have to say that we might have

[1:59:15] Voice 13: resource issue but you can add to the list at least you find out from the legal perspective

[1:59:20] Voice 13: of whether that can be done or not okay

[1:59:25] Voice 6: I just wanted to say let Louisa know that I was not

[1:59:28] Voice 6: trying to create a rebellion against staff so but that's uh that's good happy we're uh we're

[1:59:35] Voice 6: moving forward on things

[1:59:37] Voice 7: okay well any last uh pearls or comments to make I

[1:59:44] Voice 6: want to thank you

[1:59:45] Voice 6: for uh cheering you're doing a great job wow

[1:59:48] Voice 7: thanks yeah

[1:59:49] Voice 4: thank you second it yeah I loved

[1:59:52] Voice 7: your presentation, Sebastian. Yeah,

[1:59:54] Voice 6: Sebastian's presentation was excellent. All right. Well, toodaloo.

[2:00:00] Voice 7: Have a great day.

[2:00:00] Voice 6: Thanks.

[2:00:01] Voice 6: Bye.

[2:00:02] Voice 6: Bye, everybody.

[2:00:03] Voice 6: Bye.

ADOPTED 
Gabriola Island ADOPTED 1 
Local Trust Committee Minutes 
June 17, 2021 
 
Gabriola Island Local Trust Committee 
Minutes of Regular Meeting 
Date: 
Location: 
June 17, 2021 
Electronic Meeting 
 
Members Present: Dan Rogers, Chair 
 Kees Langereis, Local Trustee 
 Scott Colbourne, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Sonja Zupanec, Island Planner 
 Teresa Mahikwa, Island Planner 
 Ian Cox, Planner 2 
 Bronwyn Sawyer, Planner 2 
 Wil Cottingham, Administrative Assistant 
 Nadine Mourao, Recorder 
  
Others Present: There were approximately seven (7) members of the public and one (1) 
member of the media in attendance. 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Rogers called the meeting to order at 10:32 am, welcomed the public and introduced 
Trustees, Staff and Recorder.  Chair Rogers, Trustee Colbourne, and Trustee Langereis 
acknowledged that the meeting was being held in the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
2.1 Rise and Report - regarding Closed Meeting held May 13, 2021 
Nothing to report. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Colbourne reported the following and his attendance at the following meetings 
and events: 
 Advocacy meeting with the Minister of Municipal Affairs regarding Islands Trust’s 
powers to protect the Coastal Douglas Fir Ecological Zone; 
 State of the Salish Sea Report by the Salish Sea Institute; 
 Farmers for Climate Solutions https://farmersforclimatesolutions.ca/about-us; 
 Truth before Reconciliation Report; 

ADOPTED 
Gabriola Island ADOPTED 2 
Local Trust Committee Minutes 
June 17, 2021 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor’s petition Reconciliation Day of 
Mourning https://petitions.ourcommons.ca/en/Petition/Details?Petition=e-3496; 
 Truth Precedes Reconciliation, Reconciliation Report 2019-2021 Discussion Paper; 
and 
 Climate Preparedness and Adaption Strategy 
https://www2.gov.bc.ca/gov/content/environment/climate-change/adaptation 
Trustee Langereis reported the following and his attendance at the following meetings 
and events: 
 Trust Programs Committee (TPC); 
 Governance and Management Review Select Committee; 
 Trust Council (TC); and 
 Galiano Trust Conservancy presentation. 
3.2 Chair's Report 
Chair Rogers reported the following:  
 Attended two (2) Salish Sea Conferences; 
 TC; 
 New Trust Policy Statement will soon be at a stage for public input 
https://islandstrust.bc.ca/programs/islands-2050/; and 
 Condolences for the loss of Louise Bell, former Gabriola Island LTC Chair, Islands 
Trust Conservancy Board Member, and former Denman Island Trustee. 
3.3 Electoral Area Director's Report 
Vanessa Craig, Regional District of Nanaimo (RDN) Electoral Area B noted the following: 
 Doug Holmes will join RDN as the Chief Administrative Officer in August; 
 Twelve (12) fence sections were removed at Madrona Marketplace to increase 
visibility; 
 Evacuation Route Planning project contract awarded https://www.rdn.bc.ca/get-
involved-rdn; 
 RDN to implement mandatory waste separation for waste diversion; and 
 Transit Development Strategy survey https://www.rdn.bc.ca/get-involved-rdn 
3.4 First Nation Reports 
Trustee Colbourne noted there is a scheduled meeting next week with Snuneymuxw 
First Nations.  
4. TOWN HALL 
A member of the public noted their disappointment that the Ecological Protection Zone 4 
project was taken off of the Projects List and supported striking an Ecosystem Advisory 
Commission to provide community comments on the integrity of islands ecosystems through 
the lens of climate emergency. Also, noted their support of the work of the Gabriola Housing 
Matters working group’s suggestions on Short Term Vacation Rentals (STVRs) and volunteer 
density donations, clarification on the definition of a ‘Commission’, the restriction of subdivision 
and patterns of settlement, all regulations and bylaws in addressing affordable housing, flexible 
zoning and whatever direction Trustees can look at to reduce the impacts of development with 
the priority of Indigenous heritage and ecosystem protection. 

ADOPTED 
Gabriola Island ADOPTED 3 
Local Trust Committee Minutes 
June 17, 2021 
A member of the public was interested in providing an update on the Gabriola Housing Society’s 
application for affordable housing funding.  
o Planner Zupanec noted that all updates to be provided through the Planner post Public 
Hearing.  
A member of public spoke in support of the Gabriola Housing Matters report and noted the 
substantive research completed by experienced researchers, which was representative of the 
public’s comments. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated May 13, 2021 – for adoption 
The following amendments to the minutes dated May 13, 2021 were presented for 
consideration: 
 Page 5, 9. Delegations, add the word ‘potential’ before ‘conflict of interest’; and 
 Page 6, 11.2 Gabriola Island Recycling Organization, add the word ‘potential’ before 
‘conflict of interest’. 
By general consent the minutes dated May 13, 2021 were adopted as amended. 
5.2 Section 26 Resolutions-Without-Meeting dated June 8, 2021 
  Received. 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated June 9, 2021 
  Received. 
7. COMMUNITY INFORMATION MEETING 
7.1 Planner Presentation - Bylaw No. 303 (Cannabis Regulations Project) 
Regional Planning Manager Kauer provided a presentation on Cannabis Production 
Bylaw No. 303 to amend the Gabriola Land Use Bylaws (LUB) to regulate commercial 
processing and growing of cannabis in the Agricultural Land Reserve (ALR) and noted the 
following key points: 
 The bylaw prohibits growing of cannabis within soil-based buildings in the ALR, 
restricts to three (3) buildings per lot with limitations on size of buildings and 
setbacks; 
 One (1) referral response received from Snuneymuxw First Nations that they would 
like further time to consider concerns around water usage; 
 Received one (1) public comment from Gabriola Agricultural Co-op on the impact of 
cannabis growing on food security; and 
 Existing cannabis processing and growing operations not in the ALR will not be 
legalized by this bylaw amendment and will need to rezone. 
Trustees noted the following: 
 Concerned with the nuisance effects and scale of cannabis operations; 

ADOPTED 
Gabriola Island ADOPTED 4 
Local Trust Committee Minutes 
June 17, 2021 
 Interested in small scale, micro cannabis processing; 
 Concerned with existing operations that may or may not conform to these 
bylaws; and 
 Supported using restrictions of building surface area rather than building square 
footage to reduce the possibility of multiple tiered buildings 
7.2 Question and Answer Session 
Derek Kilbourn, Gabriola Sounder, enquired about the square footage for total building 
size and/or what is maximum square footage allowable for growing cannabis? 
o Regional Planning Manager Kauer noted the maximum square footage for growing is 
approximately 2,000 square feet. 
8. PUBLIC HEARING 
8.1 Recess for Public Hearing 
  By general consent the meeting was recessed at 11:16 am. 
8.2 Recall to Order 
  By general consent the meeting was recalled to order at 11:25 am. 
9. APPLICATIONS, REFERRALS AND BYLAWS 
9.1 Bylaw No. 309 (GB-RZ-2021.1 - Page's Resort and Marina) - for consideration of further 
readings 
Planner Mahikwa summarized the report to advance the rezoning application for a 
bylaw amendment in order to add a new use to the subject property to permit the retail 
sale of liquor or other alcoholic goods and noted that correspondence for this 
application can be found on the Gabriola Islands Trust website. 
GB-2021-049 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee Bylaw No. 309 cited as “Gabriola Island 
Land Use Bylaw, 1999, Amendment No. 1, 2021” be read a third time. 
CARRIED 
GB-2021-050 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee Bylaw No. 309 cited as “Gabriola Island 
Land Use Bylaw, 1999, Amendment No. 1, 2021” be forwarded to the Secretary of the 
Islands Trust for approval by the Executive Committee. 
CARRIED 
9.2 Bylaw No. 303 (Cannabis Regulation Project) - consideration of further readings 
Trustees noted that they would like to wait for additional comments from Snuneymuxw 
First Nations prior to consideration of further readings. 
9.3 GB-DP-2020.2 (Silva Bay Resort and Marina - 1167433 B.C Ltd.) - Staff Report 
Planner Cox provided an overview of the report which asked the LTC to consider a 
Development Permit (DP) application within Development Permit Area 4 (DP4) – Flat 

ADOPTED 
Gabriola Island ADOPTED 5 
Local Trust Committee Minutes 
June 17, 2021 
Top Islands Area, to allow work to be undertaken within the marine and immediate 
foreshore areas below the natural boundary of the subject property and noted the 
following: 
 Staff are working closely with the applicant and Snuneymuxw First Nation to ensure 
open communication and discussion about the approach to site visits and 
monitoring, including the condition requests and requirements of the Nation. 
Discussion ensued and the following points were noted by Trustees: 
 Interested in the Snuneymuxw site monitoring throughout the entire project and to 
have the same monitoring powers as the environmental site monitor; 
 Asked for clarification on whether the demolished creosote and timber piles would 
be replaced with steel piles to mitigate the impact to the environment; 
 Update Draft permit section 1, “this permit applies to the property (not properties) 
described below, as there is only one property; 
 Requested Staff follow up with the Heritage Branch to find out if any of the 
properties on the site are registered; 
 Concerns with the water usage for the construction/demolition activities, as the 
water source on site is from an offsite residential property and should not be used; 
and 
 Appreciated the applicant’s engagement and collaboration process. 
  The Applicant noted the following: 
 Proposed schedule using the December 1, 2021 – February 15, 2022 winter window; 
 The Snuneymuxw and the Environmental site monitor are to be on site for every day 
of work in the water and have the power at any time to stop work; 
 In discussions with Snuneymuxw First Nations regarding how they would like to 
approach site visits and water monitoring; and 
 Will provide more information regarding the replacement of the wooden piles with 
steel piles and on site water usage during construction. 
 
GB-2021-051 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request that the Applicant submit, to the 
Islands Trust, information regarding the source of water for usage in this project and 
confirmation of use of steel piles to replace wooden piles, prior to making a decision on 
the issuance of GB-DP-2020.2. 
CARRIED 
By general consent the meeting was recessed at 12:41 pm and reconvened at 1:11 pm. 
9.4 GB-DVP-2020.4 (Hoy - 3395 South Road, Gabriola) - Staff Report 
Planner Cox summarized the report which presented the LTC with information 
pertaining to the Applicant’s request for a DVP to relax the interior lot line setback for 
an existing accessory building (studio) and noted the following points: 
 Two (2) communications in support were received from the neighbouring 
properties; and 

ADOPTED 
Gabriola Island ADOPTED 6 
Local Trust Committee Minutes 
June 17, 2021 
 A bylaw complaint was received about the use of the studio which was when the 
non-conforming siting was discovered. The use issue has been addressed and the 
bylaw file closed. 
 
GB-2021-052 
It was MOVED and SECONDED  
that the Gabriola Island Local Trust Committee issue GB-DVP-2020.4 as drafted. 
CARRIED 
9.5 GB-TUP-2021.1 (Plotnikoff and Penner) - 376 Tinson Road, Gabriola) - Staff Report 
Planner Cox provided an overview of the report which asked the LTC to consider a 
Temporary Use Permit (TUP) for the operation of a commercial vacation rental (CVR) 
within an existing single family dwelling on the subject property and noted: 
 The applicant has an extensive rain water harvesting system that meets the 
Provincial guidelines, however, rain water harvesting is not regulated; and 
 The Applicants are permitted to harvest rainwater; as it is connected to the potable 
drinking water, it is up to the Health Authority to permit that use of the rainwater 
commercially. 
  Discussion ensued and the following key points were noted by Trustee: 
 Requested clarification if the yurt building on the property was to be used for 
accommodations. 
o Planner Cox noted that the TUP only permitted usage of the single family 
dwelling for accommodations, no other building or structure; 
o The Applicant noted that the yurt building on the property is strictly for storage; 
 Requested clarification on how many bedrooms in the home, as the report stated 
two (2) bedrooms, the request is for accommodations for six (6) persons, and the 
Drain Doctor report states four (4) bedrooms; 
o The Applicants noted that the single family dwelling has two (2) bedrooms; 
 Requested Staff to update the TUP in relation to the number of bedrooms; 
 Interested in further information on the process to permit commercial use of 
rainwater harvesting; will the Health Authority check on the system?  
o Staff to explore this further and work with Applicants and Island Health 
Authority for more information on the permitting process; 
 Concerned with the location of the sewerage system which appears to be located 
less than 30 metres from the well; and 
 Interested in a condition that Applicants cannot use the well. 
  The Applicants noted the following points: 
 The Drain Doctor report states four (4) bedrooms as they may build a second story 
on the dwelling in the future and wanted a sewerage system that reflected those 
future plans; 
 There is no intention to use the well, the water quality is very poor, they have not 
decommissioned the well; and 
 Willing to regularly schedule water testing if necessary. 

ADOPTED 
Gabriola Island ADOPTED 7 
Local Trust Committee Minutes 
June 17, 2021 
GB-2021-053 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request that the Applicant work with 
Staff for additional rainwater harvesting certification and/or licensing information prior 
to rendering a decision on GB-TUP-2021.1. 
CARRIED 
9.6 GB-DVP-2021.2 (Hjelholt and Tuck-Hjelholt - 1050 Berry Point Road, Gabriola) - Staff 
Report 
Planner Sawyer provided a summary of the report which asked the LTC to consider a 
DVP to reduce the minimum setback to the natural boundary of the sea for a septic 
sewage disposal field and noted: 
 There are some errors in the staff report, certification has not been obtained from 
Island Health; Island Health records the paperwork and file it; 
 A Registered Onsite Wastewater Practitioner (ROWP) was involved in the design and 
installation of the system; 
 The tanks will need to be relocated if within the setback; and 
 There has been no correspondence responses from neighbouring properties or 
Snuneymuxw First Nations. 
The Trustees noted their interest in further information regarding Type 1, 2, and 3 
Sewerage systems to gain further insights for setback discussions 
 
GB-2021-054 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee approve issuance of Development 
Variance Permit GB-DVP-2021.2. 
CARRIED 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Land Use Bylaw Amendments to Expand Community Uses Project - Staff Report 
Trustee Langereis declared that he had a potential conflict of interest with the upcoming item, due to 
the fact that he was a Director of Gabriola Island Recycling Organization (GIRO) prior to being elected as 
a Trustee. 
Trustee Langereis left the meeting at 4:23 pm. 
Regional Planning Manager Kauer provided an overview of the report which introduced 
the project charter for a potential LTC Top Priority Project identified as consideration of 
minor amendments to LUB No. 177 to allow for limited expansion of community uses in 
the Institutional 1 (IN1) zone. 
Trustees requested that the phrase manufacturing be removed from the Project Charter 
and find a better alternative that takes into account the low impact of recycling of 
textiles.  

ADOPTED 
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GB-2021-055 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee add “Amendments to the Gabriola Land 
Use Bylaw to expand community uses” as a Project to the Top Priorities list. 
CARRIED 
GB-2021-056 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee amend the “Amendments to the 
Gabriola Land Use Bylaw to expand community uses” Project Charter v.1.0, to remove 
the word ‘manufacturing’. 
CARRIED 
GB-2021-057 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee endorse the “Amendments to the 
Gabriola Land Use Bylaw to expand community uses” Project Charter v.1.0, as amended. 
CARRIED 
GB-2021-058 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request staff to prepare draft 
amendments to the Gabriola Island Land Use Bylaw that will: 
a.  Allow the repair and processing of used items for sale as accessory uses in 
the Institutional 1 zone associated with a recycling centre on lands as shown on 
Schedule C, Map 7 of the Gabriola Island Land Use Bylaw; and 
b.  Allow a community centre as a primary use in the Institutional 1 zone, 
removing geographic limitations. 
CARRIED 
Trustee Langereis returned to meeting at 4:34 pm. 
10.2 Housing Options and Impact Review Project - Staff Report 
Planner Zupanec provided an overview of the report which provided an analysis of 
specific Housing Advisory Planning Commission (HAPC) recommendations presented in 
the April 2021 report by Gabriola Housing Matters: “A Strategic Approach to Affordable 
Housing, Biodiversity and Freshwater Conservation on Gabriola Island – A Community-
Informed Process”. The HAPC endorsed all 26 recommendations in the report and have 
provided supplemental information in this report requesting the LTC design and develop 
a multi-year partnership to enact the suite of recommendations under a strategic land 
use planning program and noted the following points: 
 To ensure sustainability of program, LTC would need to leverage funds via 
fundraising, grants and project funds; and 
 The HAPC would complete its term and be replaced by a joint task force with a 
different role and provide the same level of advice on strategic goals and where to 
leverage the Projects List and Budget. The task force would do the work of the 
strategic plan, all collaborative partners would be incorporated into the work plan 
and be accountable for work done. 
   
Discussion ensued and the following key points were noted by Trustees: 

ADOPTED 
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June 17, 2021 
 Interested in Islands Trust Conservancy Natural Area Tax Exemption Program profile 
life to give property owners options; 
 Interested in limiting maximum allowable TUPs for STVRs;  
 Supported possibility of undeveloped secondary accommodation density donations; 
 May be a challenge to obtain substantial funding anticipating a multi-year project 
that only affects one island; and 
 Long term recommendations deferred until the next regular LTC meeting. 
  Tobi Elliot, representative from the HAPC noted: 
 Called for collaborative action to bring stakeholders together to address 
recommendations to establish a growth management strategy, biodiversity 
conservation strategy, groundwater protection strategy, and enhance governance 
and oversite capacity; 
 Gabriola is an ideal location to trial this program as Gabriola works with other 
government agencies across its jurisdictions; 
 The goal is to elevate pressure on the LTC and keep as a non-partisan and science 
based program where objectives are set and project work is completed; and 
 Intended to meaningfully engage with Snuneymuxw First Nations at every stage of 
the program design. 
10.2.1 Housing Survey Analysis and Comments - Trustee Langereis 
Trustee Langereis provided an analysis of the Gabriola Housing Matters Working 
Group report and noted: 
 Had questions on the validity of the survey such as: 
o What the Commission was all about? 
o The survey results reporting favourable to not increasing density while 
most of the report is about increasing density; 
 Interested in tree protection being a priority; 
 Willing to meet with Dyan Dunsmoor-Farley of the HAPC to discuss validity 
of the report; and 
 Supported the First Nations involvement recommendations. 
 
GB-2021-059 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee should consider whether issuance of new 
or renewal Temporary Use Permits for Commercial Vacation Rentals is in direct conflict 
with the Housing Options and Impacts Review Project. 
CARRIED 
GB-2021-060 
It was MOVED and SECONDED 
that the Gabriola island Local Trust Committee endorse the June 2021 ‘Density Donation 
Outreach Project Charter v. 1’ as amended and request Staff to finalize the necessary 
work plan to commence the project immediately. 
CARRIED 

ADOPTED 
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GB-2021-061 
It was MOVED and SECONDED 
that the Gabriola island Local Trust Committee amend the ’Density Donation Outreach 
Project Charter v.1’ to move Out of Scope to include In Scope “accepting undeveloped 
secondary suites as potential density donations” and the budget to be eight thousand 
dollars ($8,000.00). 
CARRIED 
GB-2021-062 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request Staff to refer the ‘Density 
Donation Outreach Project’ charter to the Housing Advisory Planning Commission 
members and request the commission members to assist Staff in prioritizing outreach 
methodology and reviewing and commenting on draft public facing documents. 
CARRIED 
11. DELEGATIONS 
 None. 
12. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
12.1 Email dated April 24, 2021 from G. Rudischer regarding misinformation and Housing 
Matters Group 
  Received. 
12.2 Letter dated May 26, 2021 to Premier John Horgan from B. Thomson regarding Islands 
Trust and Regional District of Nanaimo Governance - Gabriola Island 
 Received. 
13. NEW BUSINESS 
13.1 Update on Social Needs Assessment - verbal report 
  None. 
13.2 Email dated May 3, 2021 from Baylink requesting Letter of Support for Connected 
Coast on Gabriola 
Darren Dofner from Connected Coast requested a letter of support for landing sites on 
Gabriola to bring new high-speed internet accessibility to the island and noted that 
Snuneymuxw have given guidance and are part of the process to ensure protection of 
their cultural heritage. 
Trustees were interested in landing sites on Mudge and Decourcy islands as well. 

ADOPTED 
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GB-2021-063 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee write a letter of support for Connected 
Coast landing on Gabriola, subject to the concurrence of the location by Snuneymuxw 
First Nation, prepared under signature of the Chair and the letter include a request that 
Mudge and Decourcy islands be considered for landing sites as well. 
CARRIED 
13.3 Model Cell Tower Information received from Innovation Science and Economic 
Development Canada - Trustee Langereis 
Trustee Langereis updated the LTC on the reduction of the amount of public 
consultation on the current adopted Model Cell Tower strategy versus the previous 
strategy and his previously presented version. 
Trustees indicated their interest in an interpretive review of the concerns to obtain 
answers. 
Trustee Langereis to put forward his questions to the Trust Programs Committee. 
14. REPORTS 
14.1 Climate Change Action Update 
  Received. 
14.2 First Nations Relationship Building 
  Received. 
14.3 Trust Conservancy Report - none 
14.4 Applications Report dated June 9, 2021 
  Received. 
14.5 Trustee and Local Expense Report - none 
14.6 Adopted Policies and Standing Resolutions 
  Received. 
14.7 Local Trust Committee Webpage 
  No updates requested. 
15. WORK PROGRAM 
15.1 Top Priorities Report dated June 9, 2021 
  Received. 
15.2 Projects List Report dated June 9, 2021 
  Received. 

ADOPTED 
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16. CLOSED MEETING 
16.1 Motion to Close the Meeting 
GB-2021-064 
It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1) (a), (d) and (m) for the purpose of (a) considering the 
appointment of Housing Advisory Planning Commission Members, (d) adoption of In-
Camera meeting minutes dated May 13, 2021 and (m) a matter that, under another 
enactment, is such that the public may be excluded from the meeting and that the 
recorder and staff attend the meeting. 
CARRIED 
Chair Rogers closed the meeting to the public at 4:50 pm. 
16.2 Recall to Order 
By general consent the meeting was recalled to order 5:22 pm. 
16.3 Rise and Report 
Adopted in-camera minutes of Local Trust Committee meeting of May 13, 2021, 
appointed Jacinthe Eastick to the Gabriola Housing Advisory Planning Commission and 
approved a motion to write to the Development Approval officer of Ministry of 
Transportation and Infrastructure (MoTI) regarding the Centre Stage subdivision. 
17. UPCOMING MEETINGS 
17.1 Next Regular Meeting Scheduled for Thursday, July 29, 2021 at 10:30 am - Location to 
be announced 
18. ADJOURNMENT 
By general consent the meeting was adjourned at 5:22 pm. 
 
 
_________________________ 
Dan Rogers, Chair 
 
Certified Correct: 
 
 
_________________________ 
Nadine Mourao, Recorder