Islands Trust Council regular meeting, April 8, 2022

[0:00:00] Voice 19: streamed.

[0:00:01] Voice 3: Thank you very much. All right. Good morning, trustees. We're now broadcasting and

[0:00:06] Voice 3: prepared to start the meeting. I like to call this April 8th, 2022 meeting of the Trust Programs

[0:00:12] Voice 3: Committee to order. We're recording and we're live streaming today. Robert, can I just do a

[0:00:19] Voice 3: sound check? Am I okay?

[0:00:20] Voice 19: Yes. Okay. You're a little bit quiet, but it's okay.

[0:00:23] Voice 3: I'll try to be a little

[0:00:24] Voice 3: little louder. I want to begin by acknowledging with respect that we're grateful to be able to

[0:00:31] Voice 3: gather together within the locations of the traditional and treaty territories of the

[0:00:35] Voice 3: Coast Salish people and offer members of the community an opportunity to share as they go

[0:00:40] Voice 3: around either verbally or in the chat as part of the function of our efforts for reconciliation.

[0:00:47] Voice 3: I'm Deb Morrison. I'm chair of the Trust Programs Committee and elected on North Pender Island

[0:00:52] Voice 3: And I'm grateful to live and work on the same traditional and unseated territories.

[0:00:59] Voice 3: I'm doing today by members of the Trust Program Committee and staff, and I'm going to give folks a just a quick chance to go around and say hello and acknowledge their territory if they so choose.

[0:01:10] Voice 3: So I'll start with Trustee Peterson.

[0:01:14] Voice 3: Thanks,

[0:01:19] Voice 11: good morning and hello from Echouete, Laskete Island and the territory of many Coast Salish Nations, including the Treaty Territory of the Tla'Aman Nation.

[0:01:29] Voice 3: Thank you, Trustee Fenton.

[0:01:33] Trustee Fenton (probable): Good morning, I'm calling from the traditional territories of the Penelakut and the Laiakse peoples.

[0:01:41] Trustee Fenton (probable): Trustee Keeley.

[0:01:43] Voice 14: Good morning, everybody, and a warm welcome from Bowen Island.

[0:01:48] Voice 3: Trustee Brent.

[0:01:49] Voice 8: Good morning from Saturna Island, also known as Tek-Tek-Sin in the Tsin-Chasin language.

[0:01:57] Voice 8: Thank you. Trustee Rogers.

[0:01:59] Voice 8: Good

[0:02:02] Trustee Rogers (probable): morning from Alcatzum-Haus Sound, the traditional territories of Coast Salish and

[0:02:07] Trustee Rogers (probable): the Squamish peoples.

[0:02:09] Voice 3: Thank you. Trustee Colburn.

[0:02:12] Voice 12: The island now called Gabirola on Sineamook First Nation territory. Thank you.

[0:02:17] Voice 12: Trustee Critchley.

[0:02:19] Trustee Critchley (probable): Yes, good morning. I'm calling in from Denman Island, which is known as Klaista'ich,

[0:02:24] Trustee Critchley (probable): beach which is the inner island to the Comox people thank you

[0:02:29] Voice 3: and trustee language uh good

[0:02:32] Voice 2: morning from Gabriela Sanemo territory thank

[0:02:36] Voice 3: you and we have several staff members joining us as

[0:02:39] Voice 3: well um Claire good

[0:02:41] Voice 20: morning I'm joining from the same the territory of the Wissanage peoples

[0:02:46] Voice 20: thank you um

[0:02:47] Voice 3: Delani good

[0:02:48] Voice 1: morning I'm tuning in today from the territory of the Laquangan speaking

[0:02:52] Voice 1: speaking peoples of the Songhees and Esquimalt Nations.

[0:02:55] Voice 3: Thank you.

[0:02:56] Voice 3: And just so you know, Delaney, your mic is a tiny bit quiet,

[0:02:58] Voice 3: so I'm not sure if there's something in the way of it.

[0:03:00] Voice 6: Okay.

[0:03:02] Voice 4: Robert?

[0:03:11] Voice 4: Sorry, you're muted, Robert.

[0:03:16] Voice 19: I apologize.

[0:03:17] Voice 19: Robert Barlow, Legislative Services Clerk,

[0:03:20] Voice 19: delighted to be working and living

[0:03:21] Voice 19: in the unceded territory of the Lekwungen speaking people.

[0:03:25] Voice 3: Thank you.

[0:03:26] Voice 3: Other trustees may join us as they pop in.

[0:03:30] Voice 3: So we'll try and get them to introduce

[0:03:32] Voice 3: as we see them all right so we're grateful for the ability to have electronic meetings we're

[0:03:39] Voice 3: reducing our carbon footprint so that we don't have to travel and we're also well right now I

[0:03:44] Voice 3: think our provincial health orders have shifted somewhat around this but it is actually super

[0:03:48] Voice 3: helpful to be able to have these virtual meetings to be able to have islanders see inside the

[0:03:53] Voice 3: committee work of the trust council so thank you for that like members of our staff who are now

[0:03:58] Voice 3: working from home all of you are connecting to this meeting today and have different types of

[0:04:02] Voice 3: equipment and conditions so if there's any challenges we'll just be graceful with each

[0:04:07] Voice 3: other and work through those we're generally a pretty good group that way so thank you

[0:04:10] Voice 3: um ask everyone to mute their mics when they're not speaking to reduce the

[0:04:15] Voice 3: noise and we appreciate your understanding of any challenges we get on um i also want to add

[0:04:23] Voice 3: that this is a place of employment and a public gathering so despite the fact that many trustees

[0:04:28] Voice 3: and staff and others are in their own homes everyone has the right to a safe and respectful

[0:04:31] Voice 3: respectful workplace. So please take care, speak to the issues, not the people. And we will make

[0:04:39] Voice 3: sure that we are appropriate in how we speak. Thank you for your patience today and your

[0:04:44] Voice 3: participation. And we will go from there. All right. I feel like I missed something in our

[0:04:52] Voice 3: introduction, but I

[0:04:54] Voice 6: don't

[0:04:56] Voice 3: think anything obvious. All right. So we have an agenda in front of us

[0:05:00] Voice 3: today. Is there any changes to the agenda? Okay, not seeing any changes to the agenda. I'll go

[0:05:13] Voice 3: ahead and approve the agenda by consensus. Claire, did you have anything about reordering?

[0:05:21] Voice 3: No? Okay. Okay, so we'll go ahead and approve that by consensus. And so that takes us down to

[0:05:30] Voice 3: two three but before we do three david did you want to say hello and welcome in i see that you

[0:05:36] Voice 3: popped in here yeah

[0:05:39] Voice 13: hi good morning just uh joining you so anything comes up local planning

[0:05:43] Voice 13: related i'll step in as you need me thank you all

[0:05:48] Voice 3: right so we are on um number three public comment

[0:05:54] Voice 3: comment period where is there anything that we should dive into for that oh that's for people

[0:06:03] Voice 3: if they're here to speak that's what we're texting there

[0:06:07] Voice 19: is one person present and they do have their

[0:06:09] Voice 19: hand up marybeth rondo okay

[0:06:12] Voice 3: so we'll go ahead and as we're getting marybeth into a space where she

[0:06:17] Voice 3: can speak just to um restate you know please do share appropriately and respectfully and we have

[0:06:26] Voice 3: about three minutes, I think, three to five minutes for a share. Go ahead. Mary Beth, can you?

[0:06:31] Voice 3: Yeah, good. There you go. Go ahead.

[0:06:35] Voice 16: You have a letter in your package for me. I'm going to speak

[0:06:39] Voice 16: actually about the role and the process from here when ISL finishes the public engagement period on

[0:06:50] Voice 16: April 17th. I just wanted to speak to the Trust Program Committee to say, remind them that

[0:06:56] Voice 16: early on with MODIS and even in the RFP for the public engagement phase three, I'll just quote

[0:07:04] Voice 16: page 11 of the RFP, that it is to produce a post-event communication for the public,

[0:07:11] Voice 16: including visual reports. Then at the January 12th, Executive Committee, ISL made a presentation

[0:07:19] Voice 16: and it was very clear that the engagement plan, I'm quoting here, will be deemed successful

[0:07:25] Voice 16: if participants understand how their input has contributed to the project.

[0:07:31] Voice 16: So what I'm asking for is that as your constituents,

[0:07:36] Voice 16: we have an expectation of involvement with the summarized report from ISL,

[0:07:43] Voice 16: that that is a bond that you have with your constituents,

[0:07:47] Voice 16: that we've spent endless hours of time promoting involvement in this process.

[0:07:53] Voice 16: You know, like it or, you know, whether people liked the output or not, but it was, it's been huge to get people to have faith and get involved. And we are keeping our own records on involvement. And we would like a period of time where we can compare and comment on the raw data and the draft, what we heard report from ISL, as was suggested in those quotes I made.

[0:08:17] Voice 16: So we have an expectation there, and we're asking Trust Program Committee to just do what they've already determined to do, give it enough time so that we can, as the community, can really look at what the raw data said and compare it to our own records.

[0:08:33] Voice 16: and and that goes for the my letter about the first nations as well you know is there a period

[0:08:39] Voice 16: of time for the community your constituents to understand the inputs as we move forward with the

[0:08:46] Voice 16: decisions that the trust council will make on the trust policy statement thank you thank you

[0:08:52] Voice 3: all right and thank you for being here today marybeth all right any other speakers that you

[0:09:03] Voice 3: you see Robert no no

[0:09:07] Voice 19: there are no other speakers present great

[0:09:11] Voice 3: thank you very much um and I will

[0:09:16] Voice 3: give trustee Wright a minute it looks like he might be having a tech challenge so I'll give

[0:09:20] Voice 3: him a minute to sort that out before we introduce him in all right so that takes us down to item

[0:09:30] Voice 3: Item four, four delegations.

[0:09:33] Voice 3: There's no delegations.

[0:09:35] Voice 3: So item five, 5.1 is the, we're on page three of the packet now.

[0:09:42] Voice 3: So Tony Law.

[0:09:47] Voice 3: Claire, do you want to say anything about this?

[0:09:51] Voice 20: No, not at this time.

[0:09:53] Voice 3: Okay.

[0:09:54] Voice 3: Anyone have any comments?

[0:09:58] Voice 4: Any of the correspondence?

[0:10:04] Voice 4: Case?

[0:10:07] Voice 4: yeah

[0:10:07] Voice 2: thank you the tony law leather is interesting because he's replaced the

[0:10:12] Voice 2: directives with the word should rather than shall which is a fairly substantive difference

[0:10:19] Voice 2: from the current directives

[0:10:21] Voice 3: and

[0:10:23] Voice 2: i have mixed feelings about that because it's

[0:10:28] Voice 2: basically just saying then that this is what we recommend but there's no specific direction

[0:10:34] Voice 2: to the Trust Committees about anything.

[0:10:37] Voice 2: It's just an option.

[0:10:38] Voice 2: So I'm not sure

[0:10:41] Voice 2: how he would see that playing out

[0:10:44] Voice 2: in terms of enhancing our abilities.

[0:10:49] Voice 2: Anyway, just a thought.

[0:10:51] Voice 3: Yeah, and the way I was thinking about that as well,

[0:10:55] Voice 3: just to his interpretation of what the Trust Act says

[0:10:58] Voice 3: the policy statement should be doing.

[0:11:02] Voice 3: Okay, that's actually something that I kind of feel like

[0:11:05] Voice 3: Like we need to get absolute clarity about with trust counsel, and it would be good to

[0:11:10] Voice 3: know here what people are thinking, whether it's the should or shall.

[0:11:13] Voice 3: And that's basically like how directive or not directive our directive policies, I think

[0:11:17] Voice 3: is the question there.

[0:11:19] Voice 3: Trustee Brent,

[0:11:20] Voice 4: you're muted.

[0:11:27] Voice 6: Curious as to why this was even

[0:11:28] Voice 8: forwarded to us, this specific piece of correspondence

[0:11:32] Voice 8: correspondence from just a huge number of pieces of correspondence, why EC would choose

[0:11:38] Voice 8: to forward this one specifically. And as Keyes says, former trustee Law used the word should

[0:11:48] Voice 8: 35 times and didn't use the word shall once. So it's definitely a different take on things.

[0:11:57] Voice 8: And I'm wondering, is EC trying to send a message

[0:12:01] Voice 8: to trust counsel?

[0:12:03] Voice 8: I just, I don't know what the motivation is to pick out

[0:12:05] Voice 8: just one piece of correspondence from a raft of correspondence

[0:12:10] Voice 8: on the policy statement.

[0:12:12] Voice 8: Do you have any idea, Chair?

[0:12:14] Voice 3: I have no idea.

[0:12:15] Voice 3: Trustee Rogers?

[0:12:21] Voice 6: Yes, I do.

[0:12:22] Voice 6: And I really wish

[0:12:26] Trustee Rogers (probable): that trustees would stop trying

[0:12:28] Trustee Rogers (probable): to ascribe motivations to the executive committee.

[0:12:35] Trustee Rogers (probable): This correspondence came to EC, not to TPC.

[0:12:40] Trustee Rogers (probable): The role of TPC in terms of discussing

[0:12:43] Trustee Rogers (probable): the trust policy statement is continuing to evolve

[0:12:47] Trustee Rogers (probable): and will continue.

[0:12:48] Trustee Rogers (probable): We felt this was an important

[0:12:53] Trustee Rogers (probable): or a substantive piece of writing that came only to EC

[0:12:58] Trustee Rogers (probable): and we thought it was good that it be brought

[0:13:00] Trustee Rogers (probable): to the attention of the trust policy.

[0:13:03] Trustee Rogers (probable): uh uh the trust programs committee i i guess if you want to pass a motion that we not forward

[0:13:09] Trustee Rogers (probable): correspondence on to you in the future i guess we could we could decline to do so there's no message

[0:13:16] Trustee Rogers (probable): other than it is correspondence we received we could have just sent it into the 2050 portal

[0:13:23] Trustee Rogers (probable): i did note

[0:13:23] Voice 8: that it was in our trust it was in our trust council package

[0:13:27] Voice 8: so i'm just curious as to why there's duplicate here i don't think it's

[0:13:30] Trustee Rogers (probable): the same correspondence

[0:13:32] Trustee Rogers (probable): i stand to be corrected but i do not believe it's in the same the same correspondence there

[0:13:37] Trustee Rogers (probable): were two lengthy letters from uh former trustee law okay

[0:13:42] Voice 3: that's helpful to know um i do think

[0:13:44] Voice 3: it's a good practice for any correspondence like this to go into the 2050 so that it's pooled by

[0:13:53] Voice 3: um staff that would be my personal

[0:13:56] Voice 14: there as well

[0:13:56] Voice 3: yeah good okay trustee kale um yeah go ahead

[0:14:03] Voice 14: Yes, Chair.

[0:14:04] Voice 14: I'm interested in as much that I had the same question about why this,

[0:14:08] Voice 14: and I think that question's been answered.

[0:14:11] Voice 14: And, of course, it raises the famous shall and should issue,

[0:14:15] Voice 14: and I'm glad that it does because there's a particular button.

[0:14:18] Voice 14: So I'm glad, if nothing else, it's drawn that to further attention.

[0:14:22] Voice 14: And when you mentioned the 2050, as I look at the agenda for today

[0:14:27] Voice 14: and I think of all the meetings we've had, Chair,

[0:14:30] Voice 14: on the policy, on this whole issue of the revised policy.

[0:14:38] Voice 14: It seems now that it's totally out of our domain.

[0:14:42] Voice 14: Am I correct in thinking now that

[0:14:45] Voice 14: as far as the Trust Programs Committee,

[0:14:51] Voice 14: we are now finished direct discussion with this

[0:14:55] Voice 14: at this point, where do we as a committee stand

[0:14:57] Voice 14: with the ongoing dialogue on the subject of the policy statement perhaps you i'm just asking for

[0:15:04] Voice 3: some occasion

[0:15:05] Voice 3: it's fine you don't have to qualify i'm good to answer that so um so i'll give you my

[0:15:11] Voice 3: answer and then claire may have a different answer um and dan may have a different answer

[0:15:16] Voice 3: altogether so i'll give you my version of that answer um my understanding is that because we

[0:15:23] Voice 3: We are in the public consultation period right now.

[0:15:26] Voice 3: We really need to wait and hear like all of the feedback that we're getting from the public.

[0:15:32] Voice 3: And so we are not in a change anything mode at the moment with the trust policy statement.

[0:15:41] Voice 3: But when the feedback comes back after the April deadline, then there is an opportunity

[0:15:47] Voice 3: for us to give some additional commentary or some like advice to trust counsel at that

[0:15:51] Voice 3: that point when the staff has had a chance to synthesize that material and then think about

[0:15:57] Voice 3: what those next steps are. We gave some advice from our last meeting or the one before that

[0:16:02] Voice 3: related to you know what we were thinking about and that went forward to the March meeting but

[0:16:08] Voice 3: really at this point we're waiting for feedback because the advice that we're getting pretty much

[0:16:13] Voice 3: much as if we change anything right now, there's the perception that we are not listening to the

[0:16:21] Voice 3: public. I personally don't totally agree with that. I think we can do parallel things that are

[0:16:28] Voice 3: advancing work in a way that when all the data is on the table, we can then synthesize everything,

[0:16:34] Voice 3: but not everyone agrees with that. So that's where I stand personally on the issue. The

[0:16:39] Voice 3: the committee itself is working from the direction of the EC

[0:16:43] Voice 3: and from the trust council,

[0:16:44] Voice 3: basically we're waiting for the feedback session

[0:16:46] Voice 3: to be closed.

[0:16:47] Voice 3: Claire, do you wanna add anything to that?

[0:16:50] Voice 20: No, we'll be looking for direction

[0:16:52] Voice 20: from trust programs committee or trust council staff.

[0:16:56] Voice 3: Yeah, and Trustee Rogers,

[0:16:58] Voice 3: do you wanna add anything from the EC perspective?

[0:17:04] Trustee Rogers (probable): Sorry, just having trouble finding the unmute button.

[0:17:08] Trustee Rogers (probable): I'll just say that what I said earlier

[0:17:12] Trustee Rogers (probable): I agree with much of what you said, Chair Morrison, and I mean, I assume there's a reason why we asked for sort of, why we asked for a summary from trustees related to what they're hearing in the community.

[0:17:29] Trustee Rogers (probable): remember we did that three

[0:17:30] Trustee Rogers (probable): or four months ago and that came to tpc um and that i i my assumption was

[0:17:37] Trustee Rogers (probable): as claire said that when we get the feedback probably the first flush of the isl report

[0:17:45] Trustee Rogers (probable): uh would come through us um i i sort of assumed that but perhaps we'll design

[0:17:53] Trustee Rogers (probable): or trust council will design a different process i don't

[0:17:57] Voice 6: clear

[0:17:58] Voice 20: so at this point your meeting is

[0:18:01] Voice 20: scheduled for the 13th and we are not expecting to receive the report before then so the report

[0:18:06] Voice 20: at this stage would just travel through that first executive committee agenda pre-council

[0:18:10] Voice 20: and then to council so currently i'm wrong

[0:18:14] Trustee Rogers (probable): about that yeah

[0:18:15] Voice 3: the timing of our meetings didn't line

[0:18:18] Voice 3: up because of course our meetings are set in advance so they didn't line up with all of the

[0:18:22] Voice 3: the other pieces of things that are going on we may want to discuss that when we think about our

[0:18:27] Voice 3: next meeting because I'm not clear on what the purpose of our next meeting is outside of not

[0:18:33] Voice 3: having a chance to look at that feedback so and I know the scheduling of meetings gets very crazy

[0:18:39] Voice 3: and like it's a challenge for us but I think that we're in a situation like that now and nobody

[0:18:47] Voice 3: could have really predicted that because like there's been such a out of sequence or out of

[0:18:53] Voice 3: sort of flow plan and flow for how things have unfolded this last year so um it's kind of up to

[0:19:01] Voice 3: us if we want to shift things around i think to make it that meeting potentially more useful

[0:19:06] Voice 14: thank you for that thank you

[0:19:08] Voice 3: um yeah anything else trustee kelly no

[0:19:11] Voice 14: i i appreciate your comment and

[0:19:13] Voice 14: and especially your last comment,

[0:19:14] Voice 14: which I think is particularly salient.

[0:19:16] Voice 14: So thank you very much.

[0:19:17] Voice 3: So we should flag that for the end of the meeting.

[0:19:19] Voice 3: Make sure we come back to that.

[0:19:21] Voice 3: Trustee Peterson.

[0:19:25] Voice 11: Yeah, thank you, Chair.

[0:19:27] Voice 11: Just before we move off the subject,

[0:19:32] Voice 11: just to remind everyone here and the public

[0:19:37] Voice 11: that might be looking at the live stream

[0:19:41] Voice 11: or the recording later,

[0:19:43] Voice 11: that you know the existing policy statement um has directive policies and there's

[0:19:50] Voice 11: shall has been used and uh and uh i think the important discussion is um

[0:19:58] Voice 11: you know is is not that the shall is something that's new that uh this committee has uh

[0:20:07] Voice 11: come up with but that has been part of the policy statement in the past i think it's more useful to

[0:20:13] Voice 11: discuss um what the shells say then whether there are shells or not and that's just my perspective

[0:20:20] Voice 11: i

[0:20:21] Voice 6: just want to put that out there before we move along thank you great

[0:20:28] Voice 4: to see um

[0:20:30] Voice 3: i think it is

[0:20:31] Voice 3: trustee langer i said i'm a little bit worried that it's jumping up and around and then yeah

[0:20:35] Voice 3: let's go to trustee language and then trustee fenton yeah

[0:20:39] Voice 2: i i mentioned about that letter

[0:20:41] Voice 2: because i found it quite interesting it's a totally different approach i wasn't i didn't

[0:20:46] Voice 2: raise it because I was ascribing some sort of motivation to EC. Right now, our directives use

[0:20:53] Voice 2: shall. There's a shall in every directive in the current policy statement. And what he was proposing

[0:20:59] Voice 2: is we go to should, which is a substantive change. And I've heard a lot of comments in the public

[0:21:05] Voice 2: saying keep the current policy statement, and the directives all have a shall. So anyway, it's just

[0:21:13] Voice 2: us something to really consider about what has changed with the new policy statement

[0:21:20] Voice 2: which also has shells in the in terms of the directives so there has

[0:21:24] Voice 2: that hasn't been

[0:21:25] Voice 2: changed just the policy within the shell directive has changed so

[0:21:30] Voice 3: anyway just put

[0:21:31] Voice 3: comment thank you

[0:21:33] Voice 3: trustee langers and i think actually that's part of our communication with our communities that we

[0:21:37] Voice 3: we need to do is a lot of people think that there's you know many many changes and there are

[0:21:44] Voice 3: there are changes but there's a lot of things that are in the policy statement that have been

[0:21:49] Voice 3: in the policy statement for a long time it's just nobody looked at it so like that that is also

[0:21:55] Voice 3: something for us to manage and think about um doesn't mean it doesn't necessarily need to be

[0:22:00] Voice 3: changed you know like we can argue that but but you know we should be aware that we've been

[0:22:06] Voice 3: operating under those kinds of policies for some time um trustee fenton yeah

[0:22:12] Trustee Fenton (probable): just uh one more quick

[0:22:14] Trustee Fenton (probable): note on that i think there's two sides or another piece of this that hasn't been discussed and it's

[0:22:18] Trustee Fenton (probable): everybody jumps on the shoulder of the shells um uh sort of automatically but i think the piece

[0:22:26] Trustee Fenton (probable): that i found most interesting is it's the context of the framework that he's suggesting and that

[0:22:32] Trustee Fenton (probable): would have a policy statement that would be more sort of bureaucratic and legislative focused

[0:22:38] Trustee Fenton (probable): with a companion document that would actually fill in all these pieces that are um once again

[0:22:46] Trustee Fenton (probable): for most of us who have not gone through this in as much detail as we have now didn't really get

[0:22:52] Trustee Fenton (probable): or understand and my many of these pieces and the context behind them especially the indigenous

[0:22:58] Trustee Fenton (probable): um component are not well described anywhere so there are essential pieces but what he's

[0:23:05] Trustee Fenton (probable): suggesting is maybe that could be pulled back to a separate support document or companion document

[0:23:10] Trustee Fenton (probable): and i think that to me is as much as important as the shield true michelle component of it

[0:23:19] Voice 3: that's an interesting thinking because you know part of the question that we have is like

[0:23:26] Voice 3: like, who is the trust policy statement for? That's part of the question that we're having.

[0:23:31] Voice 3: And we're trying to write for everyone, right? Like, it's what it seems like to me.

[0:23:37] Voice 3: And as a writer myself, that's never a really good idea to try to write for, like, everyone.

[0:23:44] Voice 3: We should write for a purpose. And I'm a little bit on the side of the simpler the document,

[0:23:51] Voice 3: the easier it is to enforce and to like make sure it actually hits the road right um also

[0:23:58] Voice 3: agreeing with you though trustee fenton that like some of that the the the depth of text that's in

[0:24:07] Voice 3: the current statement also is does other work right it builds relationships it acknowledges

[0:24:14] Voice 3: injustices it you know does our reconciliation work that we needed to do so and the question

[0:24:21] Voice 3: is can you hold two documents i've seen multiple things in policy in my work that there is a

[0:24:27] Voice 3: framing document and there is a policy implementation document and like that's a that's

[0:24:33] Voice 3: questions i think it's a bit of an open question uh trustee critchley thank

[0:24:43] Trustee Critchley (probable): you i just wanted to

[0:24:44] Trustee Critchley (probable): speak to a couple of aspects of tony law's letter um first of all with regard to the formatting of

[0:24:52] Trustee Critchley (probable): it i've spoken previously in favor of a simpler formatting process and in my view it should have

[0:24:59] Trustee Critchley (probable): occurred before this document went out to the public because part of the uh the benefit of

[0:25:05] Trustee Critchley (probable): having a simpler formatting is that it's more attractive to ordinary lay people actually

[0:25:12] Trustee Critchley (probable): engaging and reading it so unfortunately um people who are asked to comment on the trust policy

[0:25:20] Trustee Critchley (probable): are now faced with this rather massive document

[0:25:23] Trustee Critchley (probable): to wade their way through.

[0:25:25] Trustee Critchley (probable): Anyway, that's water under the bridge.

[0:25:27] Trustee Critchley (probable): We can correct it in the final document.

[0:25:31] Trustee Critchley (probable): This is a proposition that has been repeatedly made

[0:25:34] Trustee Critchley (probable): by a resident of Pender, North Pender, I think,

[0:25:40] Trustee Critchley (probable): Michael Sketch, has appeared before us

[0:25:43] Trustee Critchley (probable): and before Trust Council and has very forcefully

[0:25:48] Trustee Critchley (probable): made this argument that this document needs to be broken out into two pieces, and one is basically

[0:25:54] Trustee Critchley (probable): the legislative parts, the things that say you shall do this and that, and the other is the kind

[0:26:00] Trustee Critchley (probable): of the background or the descriptive, the aspirational statements. Anyway, enough about

[0:26:10] Trustee Critchley (probable): that. I just wanted to comment also on the shall versus should. This is not just a matter of mere

[0:26:17] Trustee Critchley (probable): linguistics or personal choice. This has great ramifications in the legal world. It's the same

[0:26:26] Trustee Critchley (probable): as the significance of words may and must. It's the same sort of dichotomy. One is suggestive

[0:26:36] Trustee Critchley (probable): or recommending, and the other is mandatory. So in my opinion, you simply have to have

[0:26:45] Trustee Critchley (probable): the words shall or must throughout a document like the trust policy statement

[0:26:52] Trustee Critchley (probable): it is after all directive to local trust uh committees and if it's not directive and if

[0:27:00] Trustee Critchley (probable): it's not binding on local trust committees what on earth is the point of it it's it

[0:27:05] Trustee Critchley (probable): becomes completely toothless and useless so it must be mandatory otherwise you're in the position

[0:27:11] Trustee Critchley (probable): of having local trust committees being entirely their own domains and you having all issues

[0:27:19] Trustee Critchley (probable): within the trust area decided by 13 groups of two people, because two create a majority

[0:27:30] Trustee Critchley (probable): on every local trust committee.

[0:27:32] Trustee Critchley (probable): And if you don't have requirements that follow these policies, there's just no point in having

[0:27:40] Trustee Critchley (probable): a trust policy statement at all in my view anyway that's all i have to say on that thank you very

[0:27:44] Trustee Critchley (probable): much thank

[0:27:46] Voice 3: you um trustee rogers thanks

[0:27:52] Trustee Rogers (probable): maybe this is why we sent it to the trust policy programs

[0:27:56] Trustee Rogers (probable): committee because it sparks some interesting conversations i mean my view briefly is this

[0:28:01] Trustee Rogers (probable): has been the eternal tension within the trust um that has uh been there and it was resolved

[0:28:07] Trustee Rogers (probable): in 1994 by using the word shall,

[0:28:10] Trustee Rogers (probable): and then they developed the implementation policy

[0:28:13] Trustee Rogers (probable): that provided an LTC a way to,

[0:28:16] Trustee Rogers (probable): I don't know what the right word is,

[0:28:18] Trustee Rogers (probable): to soften the shall.

[0:28:20] Trustee Rogers (probable): And I think that's the discussion we have to have.

[0:28:23] Trustee Rogers (probable): I tend to agree with Trustee Critchley

[0:28:24] Trustee Rogers (probable): about what the use of the word shall,

[0:28:26] Trustee Rogers (probable): but I think we also have,

[0:28:27] Trustee Rogers (probable): and that will be part of our debate at Trust Council

[0:28:30] Trustee Rogers (probable): and has been the debate about what the purpose

[0:28:36] Trustee Rogers (probable): of the trust policy statement is.

[0:28:38] Trustee Rogers (probable): And thank you, interesting conversation.

[0:28:43] Voice 3: All right, so at this point,

[0:28:46] Voice 3: I don't think there are decisions to be made per se,

[0:28:49] Voice 3: since we are still in the consultation period

[0:28:52] Voice 3: or recommendations to be made.

[0:28:55] Voice 3: But if anybody disagrees with that,

[0:28:57] Voice 3: please like weigh in and say if there's anything

[0:28:59] Voice 3: we wanna take forward from this correspondence

[0:29:01] Voice 3: to the executive committee or trust council.

[0:29:03] Voice 3: well okay um i also know that trustee right is here trustee right um if you want to say hello

[0:29:15] Voice 3: that would be lovely to hear your voice uh

[0:29:25] Voice 17: i'm not sure if you can hear me or not um okay the

[0:29:28] Voice 17: internet here is uh off and on so i'm having trouble or having problems with uh keeping in

[0:29:37] Voice 17: touch but um i'm listening thanks thank

[0:29:40] Voice 3: you for being here um all right so any other comments

[0:29:46] Voice 3: on any of the other correspondence

[0:29:47] Voice 4: all right i think

[0:30:00] Voice 3: I would like to make just one comment um hopefully this doesn't spark like an hour-long conversation

[0:30:05] Voice 3: but um I would like to just make one quick comment on the correspondence from um Mary Beth

[0:30:15] Voice 3: Rondeau um so I I do think it's really important that we also understand our um engagement

[0:30:28] Voice 3: engagement and I think this is the challenge that we're facing as the trust council personally like

[0:30:35] Voice 3: so the trust policy statement originally when it was originally put out for like or opened up for

[0:30:44] Voice 3: review the idea was that it is actually the trust council's imperative to try and figure out what

[0:30:52] Voice 3: what needed to be updated and revised engagement strategies like what the word engagement means

[0:30:58] Voice 3: everyone has a different interpretation of that as as I think Mary Beth might have just mentioned

[0:31:05] Voice 3: you know some of that engagement might be like more just like making sure people know things

[0:31:10] Voice 3: other parts of that engagement may be that like people in communities are giving advice

[0:31:17] Voice 3: but i one of the things i worry about as we go forward with this work is that there i get this

[0:31:25] Voice 3: perception from some people in the community that if people in the community are saying enough people

[0:31:32] Voice 3: like a majority of people are saying or a vocal majority of people are saying one thing that we

[0:31:38] Voice 3: are somehow bound as trust counselors to take that advice and i think even among us here on

[0:31:45] Voice 3: this committee there may be different opinions about that so I kind of just want to make a

[0:31:50] Voice 3: statement about that that I think that we have to listen to everyone in our community sometimes

[0:31:56] Voice 3: those are not the people who are verbally communicating with us they might be communicating

[0:32:00] Voice 3: in writing they might be reluctant to put their name into the public space at all and be sitting

[0:32:05] Voice 3: at the coffee shop with us in our own communities which is one of the reasons to trustee rogers

[0:32:10] Voice 3: point one of the reasons why we asked for trustees to name things that they're hearing in their

[0:32:15] Voice 3: community because that's information that we have too and so all of that information will come

[0:32:22] Voice 3: back to us at some point to like sift through and sort out what we want to do and that's our

[0:32:28] Voice 3: responsibility our responsibility is to use our own experiences and understandings as members of

[0:32:34] Voice 3: these communities yes we're trustees but we're also members of our own communities and so like

[0:32:40] Voice 3: to make those decisions and like reason with all the information we have not just about our own

[0:32:46] Voice 3: community but about all the communities and the the future of people and other organisms in this

[0:32:51] Voice 3: space so i kind of just need to say that because sometimes we get so focused on like making sure

[0:32:57] Voice 3: that we're you know addressing the needs of any one group in our community that we actually have

[0:33:02] Voice 3: a lot of different things we're juggling and we're trying to make sense around so i just want to name

[0:33:07] Voice 3: then trustee right i'd

[0:33:11] Voice 17: also um just just like to remind people that when they when they contact

[0:33:15] Voice 17: the policy um programs committee etc or trust council that um they they commonly use the word

[0:33:23] Voice 17: we and they don't speak on behalf the community speak for themselves and so that when they use

[0:33:28] Voice 17: the word the community or that we um it's really difficult for me to um to extend it beyond their

[0:33:34] Voice 17: own personal feelings so you are speaking for yourself um people do not speak on behalf of

[0:33:40] Voice 17: the community unless they're elected thanks

[0:33:42] Voice 3: right um and i i do appreciate many of the organizations

[0:33:49] Voice 3: who have like worked to get collective voice but again it is actually really important for

[0:33:55] Voice 3: us to know like who that collective voice is coming from so to be able to reason and make

[0:34:00] Voice 3: those decisions um all right anything else um all right can we just i'm trying to think if we

[0:34:11] Voice 3: should do this now or later um i'm going to ask permission to just take a moment and um consider

[0:34:17] Voice 3: the timing issue if we can i know we generally do this at the end of the meeting but i actually

[0:34:23] Voice 3: because it's in marybeth's um correspondence i'm wondering if we can just so claire the can you

[0:34:30] Voice 3: refresh our memory about the timing of the the information as it comes down um related to the

[0:34:37] Voice 3: the public comment and all of the synthesis because i know there's like steps that have to

[0:34:41] Voice 3: happen can you give us a rough estimate of what that time is and then we can think about that

[0:34:46] Voice 3: relative to anything we're involved in related to that

[0:34:48] Voice 20: we're hoping to receive the report around

[0:34:51] Voice 20: the third week of may um and then of course the um trust council agenda is due out you know staff

[0:34:58] Voice 20: really have to have that finished up by the end of may um so that's what we're looking at right now

[0:35:03] Voice 20: so there's not a lot of space in there for additional committee commentary but certainly

[0:35:07] Voice 20: we could look at the calendar and see what could be done but it would be challenging okay

[0:35:11] Voice 3: um so

[0:35:13] Voice 3: is there i'm in a dilemma that we're controlling the process because of the timing of our meetings

[0:35:19] Voice 3: so i'm i'm having a bit of a dilemma about that so um do have we heard any more about whether

[0:35:26] Voice 3: we were thinking about a special trust council meeting specifically for the trust policy

[0:35:31] Voice 3: statement the

[0:35:32] Voice 20: staff haven't heard anything further okay

[0:35:35] Voice 3: dan did have is that a conversation at all

[0:35:38] Voice 3: on the ac like to be able to think about pulling the you know just because of the timing of all

[0:35:42] Voice 3: this it doesn't seem like it's reasonable to have any kind of really effective conversation in june

[0:35:47] Voice 3: um

[0:35:49] Trustee Rogers (probable): only only i'll say sort of generally like we're having it right now is that as we've talked about

[0:36:01] Trustee Rogers (probable): um the schedule someone like myself might say well you were just keep in mind we might have

[0:36:08] Trustee Rogers (probable): to have a special trust council meeting summer is very challenging as you can imagine although

[0:36:12] Trustee Rogers (probable): we did manage one in july last year um but we other other than very very generally there's been

[0:36:20] Trustee Rogers (probable): no specifics because there's been no direction from trust council to do that um and uh we don't

[0:36:29] Trustee Rogers (probable): know what the report's going to look like just so you know the june trust council is actually

[0:36:33] Trustee Rogers (probable): late this year it's june 21st i mean it's late it's what it is but it's later in june

[0:36:40] Trustee Rogers (probable): Our last EC meeting before that is on June the 8th, so the staffing reporting related to that would probably have to be in by to us by June the 3rd, looking at our schedule for the executive committee in terms of considering what's going to trust council.

[0:37:03] Trustee Rogers (probable): So the answer to your question is not specifically, but sort of just holding that out there as a potential possibility that we might need to have one at some point, if Trust Council decides they want.

[0:37:17] Trustee Rogers (probable): okay

[0:37:19] Voice 3: and so what I heard is basically if there was any room for the trust policy committee to

[0:37:26] Voice 3: comment on the report and think about the general synthesis of like trust policy statement and next

[0:37:33] Voice 3: steps it would have to be the week of May 30th and it would essentially have to be like we get

[0:37:39] Voice 3: no advance warning or very little advance warning on the package that we get and we turn it around

[0:37:46] Voice 3: around and give commentary back in like two days

[0:37:49] Voice 3: to the executive committee package.

[0:37:52] Trustee Rogers (probable): Yeah, other than if we got it as late material to ZC

[0:37:55] Trustee Rogers (probable): or they are separate considerations.

[0:38:00] Trustee Rogers (probable): I mean, I'm sort of free forming here a little bit,

[0:38:04] Trustee Rogers (probable): but if you weren't making a report to EC,

[0:38:06] Trustee Rogers (probable): but rather if you were sort of had separate streams

[0:38:10] Trustee Rogers (probable): of input, you could perhaps have a meeting to consider it

[0:38:15] Trustee Rogers (probable): to send it directly to trust counsel or something but it's challenging because the the package for

[0:38:21] Trustee Rogers (probable): um uh for the trust counsel has to be out the door by the 10th of june um yeah and

[0:38:28] Trustee Rogers (probable): uh that's

[0:38:30] Trustee Rogers (probable): really and of course we get criticism that people don't feel they have enough enough time to

[0:38:35] Trustee Rogers (probable): observe the package so i'm not anticipating necessarily what that will look like other

[0:38:42] Trustee Rogers (probable): other than just getting the report out

[0:38:43] Trustee Rogers (probable): so that trust council can decide how to move forward

[0:38:47] Trustee Rogers (probable): based on the commentary of trustees

[0:38:49] Trustee Rogers (probable): and of course, members of the public

[0:38:51] Trustee Rogers (probable): that are asking us to take our time,

[0:38:53] Trustee Rogers (probable): but I hear you.

[0:38:55] Trustee Rogers (probable): Anyway, that's just sort of the timing

[0:38:57] Trustee Rogers (probable): and Claire may be able to sort of weigh in on that as well.

[0:39:01] Voice 20: All right.

[0:39:03] Voice 3: Do you have anything to add, Claire?

[0:39:05] Voice 20: Well, I can simply add,

[0:39:06] Voice 20: I mean, we've had a change of team at ISL.

[0:39:08] Voice 20: Like we haven't, you know,

[0:39:09] Voice 20: their contract takes them out to the end of May.

[0:39:11] Voice 20: we're hoping for the report third week of May but I don't have certainty um when it will arrive I

[0:39:16] Voice 20: think we've had a great deal of engagement um so there's a lot to summarize and for them to go

[0:39:20] Voice 20: through um so that's my hope but um I can't offer certainty that we'd have it by then we certainly

[0:39:25] Voice 20: aim to have it by the end of May at the very latest okay just

[0:39:29] Voice 20: to put that

[0:39:29] Voice 3: in yeah trustee

[0:39:31] Voice 3: yeah I'm

[0:39:34] Voice 8: just reminded that at our last meeting we moved that uh we recommend a trust council

[0:39:40] Voice 8: the timeline for passage of the revised policy statement be guided by and reflective of the

[0:39:44] Voice 8: engagement process it seems like we're trying to rush things here before the engagement process is

[0:39:49] Voice 8: really complete and we're trying to set dates and it just seems somewhat contrary to the motion we

[0:39:56] Voice 8: made last meeting just okay okay

[0:39:59] Voice 3: well i completely disagree with you trustee bryant because i'm

[0:40:03] Voice 3: actually trying to be pragmatic and given the deadlines that are up in front of us i'm trying

[0:40:09] Voice 3: to say that the april meeting is not that useful and that we should move it past the deadline where

[0:40:14] Voice 3: we get the report so that we can effectively do something with the report so i would actually

[0:40:21] Voice 3: say that i'm trying to implement the motion that we had last time um if you see that differently

[0:40:27] Voice 3: i want to understand what it is that i'm doing to rush things i

[0:40:31] Voice 8: do so thank you but

[0:40:33] Voice 3: can you tell me

[0:40:34] Voice 3: exactly what i'm doing to rush things i

[0:40:37] Voice 8: think we're trying to accelerate meetings and we're

[0:40:40] Voice 8: trying to set meetings first of all on the fly um to do this and i just don't think it's appropriate

[0:40:47] Voice 8: let let it pan out like it's supposed to pan out okay

[0:40:51] Voice 3: so letting it pan out like it's supposed to

[0:40:54] Voice 3: pan out would have meant that we actually had a proper draft in place instead of having uh

[0:41:00] Voice 3: you know, communities riled up in a way

[0:41:02] Voice 3: around an interim draft of the report.

[0:41:05] Voice 3: So I completely disagree.

[0:41:07] Voice 3: Trustee Rogers?

[0:41:11] Trustee Rogers (probable): I'm not going to weigh in on that discussion.

[0:41:13] Trustee Rogers (probable): I'm just going to say the one piece of work

[0:41:16] Trustee Rogers (probable): that we need to do before Trust Council as well,

[0:41:20] Trustee Rogers (probable): the additional reason to have a meeting

[0:41:22] Trustee Rogers (probable): is we have to decide on the Community Stewardship Award.

[0:41:25] Trustee Rogers (probable): So just this is in context.

[0:41:28] Trustee Rogers (probable): I was just thinking through what we have to do

[0:41:31] Trustee Rogers (probable): before trust council in june and that's one of the pieces of work we need just because you're

[0:41:37] Trustee Rogers (probable): thinking about scheduling of meetings that's all yep

[0:41:40] Voice 3: no that sounds fine okay i would like to um i

[0:41:45] Voice 3: so i hear you trustee rogers it sounds like we do need that april meeting it's not an issue of

[0:41:50] Voice 3: moving the april meeting i do

[0:41:52] Trustee Rogers (probable): it's may 13th madam chair oh

[0:41:55] Voice 3: sorry there's something that i was

[0:41:56] Voice 3: think it was in April didn't you just tell me Claire that it was April in April no May 13th

[0:42:02] Voice 3: oh sorry I heard April for some reason okay um so I'm um oh hey that changes the conversation

[0:42:10] Voice 3: slightly I had in my head it was an April meeting not a May meeting okay so that's helpful thank you

[0:42:15] Voice 3: um all right so I would just like to ask that um EC guide trust programs committee on what it is

[0:42:25] Voice 3: they want us to do related to the trust policy statement because to some of the comments from

[0:42:31] Voice 3: trustee kaylee earlier like i'm a little bit unclear what the trust policy community role is

[0:42:36] Voice 3: or trust programs committee role is right now in the trust policy statement and um i'm frankly not

[0:42:44] Voice 3: very clear that we have good um conversations around the trust policy statement next steps

[0:42:51] Voice 3: that are like productive at trust council i'm a little bit worried about that so um and you know

[0:42:59] Voice 3: we've spent three years which i don't think is in any way rushed on this effort and you know

[0:43:07] Voice 3: what is it that we're we have to show from that that concerns me a lot um i don't necessarily

[0:43:13] Voice 3: want to jam something through that's not what we want but i also feel that a lot of people are

[0:43:21] Voice 3: sitting on the fence about things and we do have a lot of public opinion and comment um over years

[0:43:26] Voice 3: of work not just this year so it would be good to move along um trustee brent and trustee rogers i

[0:43:33] Voice 3: see your hands up i'm not sure if they're still up or if they're up again mine

[0:43:37] Trustee Rogers (probable): is up again

[0:43:37] Voice 3: okay

[0:43:38] Voice 3: sorry

[0:43:39] Trustee Rogers (probable): i i thank you for that and i mean the ec kenway and if you like although

[0:43:45] Trustee Rogers (probable): Although, I mean, the iteration of this project was there was a motion probably, gosh, I'm going back in time, but that it would belong to EC, which would work with the Trust Policy, the Trust Programs Committee.

[0:44:01] Trustee Rogers (probable): This is before this term, actually.

[0:44:03] Trustee Rogers (probable): And because I know I thought it should be a Trust Programs Committee project.

[0:44:09] Trustee Rogers (probable): In any case, so it belongs to both of us.

[0:44:12] Trustee Rogers (probable): And what's happened is, in my view, is sort of the programs committee has been a bit of the workhorse, the place where you can have more in-depth discussions around things.

[0:44:22] Trustee Rogers (probable): And thanks to your leadership and the involvement of many trustees, we have the working groups and all of the rest of those things.

[0:44:29] Trustee Rogers (probable): And I think it would be very helpful for the executive committee, and maybe it's premature to make this decision,

[0:44:38] Trustee Rogers (probable): And maybe we need to wait until, you know, the May meeting to make this decision, because I tend to agree that we've sort of said we'll wait till the consultation is completed before we decide next steps.

[0:44:51] Trustee Rogers (probable): But for the Trust Programs Committee to say, well, here's what we'd like to do, because I think there's, at least I've understood you to say, Chair Morrison, there's still a role for the committee to sort of weigh in on what they think that should be in the next draft.

[0:45:08] Trustee Rogers (probable): as a smaller group of people uh but you know uh but i and i think that's we had some folks

[0:45:15] Trustee Rogers (probable): join the committee for that reason um uh you know in the last year but maybe i'm wrong uh maybe the

[0:45:23] Trustee Rogers (probable): trust programs committee just wants to say over to the to the executive to sort of take the draft

[0:45:29] Trustee Rogers (probable): and figure out how to bring it to trust council if that's what they would look if that's the desire i

[0:45:34] Trustee Rogers (probable): I mean, we can do that, but that's not the way I envisioned the role of this happening because I thought there would be, and we got lots of advice from the consultants around, you know, the committee should be where the work is done.

[0:45:49] Trustee Rogers (probable): But if you don't envision that happening or people on this committee don't envision that being the way it's going to go to come forward with a series of recommendations of the committee, then I guess that's fine.

[0:46:02] Trustee Rogers (probable): We'll take that into account.

[0:46:04] Voice 3: So my personal request, and I would like to have this clear across the committee because it's not Deb's committee, right?

[0:46:11] Voice 3: Right. So like my personal request from EC would be clear direction for the Trust Programs Committee to look at all the feedback that's synthesized by staff and make clear, specific recommendations for the revision of the draft.

[0:46:31] Voice 3: Because what's happening right now is we're doing revision by committee at the Trust Council level.

[0:46:38] Voice 3: And it is very intentional, the membership of this committee being so diverse.

[0:46:42] Voice 3: so that we get all of those different opinions

[0:46:45] Voice 3: in this smaller group

[0:46:46] Voice 3: and we can actually have those conversations

[0:46:48] Voice 3: and hammer out the shells, the shoulds, the whatevers, right?

[0:46:51] Voice 3: And we can present dissenting opinions to trust counsel

[0:46:55] Voice 3: but present them in very clear decision

[0:46:57] Voice 3: like here's a binary decision,

[0:46:59] Voice 3: it's this or that, which way do you want to go

[0:47:01] Voice 3: instead of having long-winded

[0:47:03] Voice 3: and unproductive conversations at trust counsel.

[0:47:05] Voice 3: So I really would like us to be able to have

[0:47:09] Voice 3: like a six-hour working session

[0:47:11] Voice 3: when all that feedback comes back after the end of May to like dig in like as a group not in working

[0:47:19] Voice 3: groups as a whole committee to like dig in and step through what we suggest as revisions because

[0:47:24] Voice 3: we have been putting a lot of weight on staff to do some of those types of like decisional points

[0:47:30] Voice 3: and I just don't think that's appropriate like I our staff's wonderful but like I just I think

[0:47:36] Voice 3: these are political decisions and we need to have some like concrete clear guidance going forward

[0:47:41] Voice 3: after me and um you know trust council decides what trust council decides but like

[0:47:49] Voice 3: we should be thoughtful and and reflective on what we're suggesting to them sorry trustee kaylee

[0:47:58] Voice 14: chair thank you so much i i wish i could almost take record well it has been recorded just what

[0:48:03] Voice 14: you've said as far as i'm concerned when i joined trust programs committee this was our clear

[0:48:09] Voice 14: responsibility to synthesize all these things and to make the presentation trust council as a 26

[0:48:15] Voice 14: very well-intentioned people is is not the forum for this without us having gone through the

[0:48:22] Voice 14: exercise you have just described and i recognize it will take time and if it takes time then that's

[0:48:28] Voice 14: what it must take. This is an exercise we've invested so many hours in already. It cannot be

[0:48:35] Voice 14: short-circuited at the last minute. So thank you for what you've said and I can only reinforce it

[0:48:41] Voice 14: strongly. It's our responsibility. We've taken the heavy lifting so far and so we should

[0:48:46] Voice 14: and we should be the one who does the work before it's presented to Trust Council. So again,

[0:48:53] Voice 14: Again, thank you very much.

[0:48:56] Voice 3: Trustee Kerslie.

[0:49:00] Trustee Critchley (probable): Thank you.

[0:49:01] Trustee Critchley (probable): I have to agree with what's been said

[0:49:04] Trustee Critchley (probable): by Chair Morrison and by Trustee Cahill.

[0:49:07] Trustee Critchley (probable): I just wanted to follow up with a comment

[0:49:10] Trustee Critchley (probable): made by Trustee Rogers about the history of this.

[0:49:14] Trustee Critchley (probable): And, you know, I think it was most regrettable,

[0:49:16] Trustee Critchley (probable): the decision that was made probably five or six years ago.

[0:49:22] Trustee Critchley (probable): Trustee Rogers and I both thought that this matter

[0:49:24] Trustee Critchley (probable): or should have been clearly within the trust programs committee uh who would have carriage

[0:49:30] Trustee Critchley (probable): of the issue throughout and for some strange reason we were convinced that uh or certain

[0:49:37] Trustee Critchley (probable): other people on the committee were convinced that it would go a lot quicker if it was the executive

[0:49:45] Trustee Critchley (probable): committee which had carriage of this matter because uh you know they met so much more

[0:49:51] Trustee Critchley (probable): more frequently and it just would work so much faster.

[0:49:57] Trustee Critchley (probable): I mean, I just shake my head at the result of this.

[0:50:01] Trustee Critchley (probable): Anyway, yeah.

[0:50:02] Trustee Critchley (probable): The reason we have committees is efficiency.

[0:50:06] Trustee Critchley (probable): You know, the US Senate has a hundred senators.

[0:50:09] Trustee Critchley (probable): They have lots and lots of committees

[0:50:11] Trustee Critchley (probable): because it's ridiculous to try and debate every small issue

[0:50:15] Trustee Critchley (probable): with a hundred senators or for that matter, 26 trustees.

[0:50:19] Trustee Critchley (probable): so yes committees are where it's at where it should be and yes we need more more meetings

[0:50:25] Trustee Critchley (probable): to discuss this thoroughly thanks all

[0:50:29] Voice 3: right so if i can be pragmatic and move us to an action um

[0:50:35] Voice 3: dan do you need us to put our resolution on the table for what we need from ec i

[0:50:43] Trustee Rogers (probable): i'm well i'm i'm

[0:50:46] Trustee Rogers (probable): not clear because i don't think that the ec gives directions to this committee this this committee

[0:50:51] Trustee Rogers (probable): takes direction from the press council um and but if you if people feel like we need the executive

[0:50:58] Trustee Rogers (probable): committee needs to say ask the tpc to conduct uh an initial review of the of the uh but it

[0:51:09] Trustee Rogers (probable): sounds to me like the time i'm sort of i'm sort of yeah

[0:51:12] Voice 6: i mean

[0:51:14] Trustee Rogers (probable): it sounds to me like the timing of

[0:51:17] Trustee Rogers (probable): this is unless we set a schedule a special meeting at the beginning of you know as you said the last

[0:51:23] Trustee Rogers (probable): week of may beginning into june um you know you're going to get caught up in the preparation for

[0:51:30] Trustee Rogers (probable): trust council but i mean i certainly we

[0:51:32] Trustee Rogers (probable): can we can talk about it um and and make suggestions but

[0:51:37] Trustee Rogers (probable): really uh um it's really trust council with asks tpc and my suggestion would be it's really within

[0:51:45] Trustee Rogers (probable): and I think it's just sort of evolved over time

[0:51:49] Trustee Rogers (probable): that the work has to be done here.

[0:51:52] Trustee Rogers (probable): And so I agree with all of that that was said,

[0:51:55] Trustee Rogers (probable): and that's what I was trying to say.

[0:51:56] Trustee Rogers (probable): So unless TPC said, we don't want to do this anymore,

[0:52:01] Trustee Rogers (probable): I would suggest that we propose

[0:52:07] Trustee Rogers (probable): to have a special meeting of this committee

[0:52:10] Trustee Rogers (probable): to discuss in depth, like you've said, Chair Morrison.

[0:52:15] Trustee Rogers (probable): um uh the various input etc and try and take it to trust council in some form that's workable but

[0:52:24] Trustee Rogers (probable): i don't

[0:52:25] Voice 3: know what that's going to

[0:52:25] Trustee Rogers (probable): look like because we don't know the exact time

[0:52:27] Voice 3: nope that sounds fine so um i would like to make a suggestion then and claire please push back if

[0:52:33] Voice 3: this is totally impractical but i would like to make a suggestion that um i'm not clear that we

[0:52:40] Voice 3: We actually need to make anything for the trust council package in June.

[0:52:45] Voice 3: The deadlines does seem unreasonable for us to be thoughtful and careful in

[0:52:51] Voice 3: what we're doing. And while I disagree with Tressie Brent on many things,

[0:52:55] Voice 3: I do agree that we need to be thoughtful and careful about this.

[0:52:59] Voice 3: And so I think one of the things that we could do is we know because of the

[0:53:06] Voice 3: contractual deadlines that we should have all the reporting in hand by

[0:53:10] Voice 3: the end of may um and so i would and i can't remember off the top of my head claire when we

[0:53:16] Voice 3: have meetings after may but like we can sort of look at the schedule of when our next meetings

[0:53:22] Voice 3: are um i would actually like to suggest that we actually do a trust programs committee meeting

[0:53:28] Voice 3: that next one after the may in person and i have it as a whole workshop if that's at all possible

[0:53:35] Voice 3: possible because i and i you know it's a challenge i know but um it would help us really just get

[0:53:45] Voice 3: into the the nitty-gritty of like what we think those recommendations might be i don't think those

[0:53:50] Voice 3: recommendations are going to be ready for a june meeting like for the june trust council meeting

[0:53:56] Voice 3: so that's up to trust council and up to executive if they figure out like if they want a special

[0:54:01] Voice 3: meeting for the trust policy statement or whatever but I do think we as a committee just need to

[0:54:06] Voice 3: proceed on the timeline that we have in front of us for whatever we need to do next uh trustee

[0:54:11] Voice 3: Kaylee and then um so maybe just one second trustee Kaylee Claire if you can just um and I don't want

[0:54:17] Voice 3: to do this on the fly actually because I know schedules are super fragile so I'm wondering if

[0:54:22] Voice 3: you can just kind of look into when our next schedule meeting is like after the May do you

[0:54:27] Voice 3: you have that in front of me yeah

[0:54:29] Voice 20: it's august 26th

[0:54:30] Voice 3: yeah so that's too late to me like that's such a

[0:54:33] Voice 3: big gap of time um so i guess the question is can we either move that meeting or suggest uh

[0:54:40] Voice 3: and if you could have a look into that what options we have for having a meeting sometime

[0:54:46] Voice 3: in june or early july um to be able to provide some feedback so

[0:54:52] Voice 20: with regard to june are you

[0:54:53] Voice 20: looking to meet before trust council or after i

[0:54:55] Voice 3: don't think it really i'm not sure trustee

[0:54:58] Voice 3: Kayleigh's nodding. He has an opinion on that. Do you want to weigh in, Jesse?

[0:55:01] Voice 3: Well,

[0:55:02] Voice 14: firstly, second, you're in person. And I, for one, would be hugely relieved to know that

[0:55:08] Voice 14: we weren't marching towards the June Trust Council deadline. I just think that would be unfortunate.

[0:55:15] Voice 14: And I think it would just, I think it would cause a lot of suspicion. The word rush is something we

[0:55:21] Voice 14: can probably get behind us. But let's just think, I just do not think that provides enough time.

[0:55:27] Voice 14: And if it doesn't provide enough time, something is wrong, as it should do.

[0:55:31] Voice 14: And I'd like to see that lifted from our shoulders, quite frankly, from the June trust meeting and take away that deadline.

[0:55:38] Voice 14: I think it's unreasonable. And I think your meeting in person is extremely important.

[0:55:44] Voice 14: So I hope that happens. Both counts. One, a meeting in person and two, June deadline.

[0:55:52] Voice 14: no deadline for this particular exercise i think is a very very unfortunate term right

[0:55:58] Voice 3: yeah um i

[0:56:00] Voice 3: my concern trustee kitty around deadlines are not deadlines just timelines is that it would be

[0:56:08] Voice 3: so incredibly frustrating to me to have spent this amount of effort and energy and have the

[0:56:16] Voice 3: next trust council throw it out and that's something that we have to think about um but

[0:56:22] Voice 3: you know it's less likely to have that happen if it's done properly so you know it's something to

[0:56:29] Voice 3: think about um i highly doubt given the timelines we're on right now that we're gonna that there's

[0:56:36] Voice 3: there's any chance of uh passing a trust policy statement before the next term so the question

[0:56:42] Voice 3: at this point is about how do we ensure that the work we're doing is so rigorous and solid

[0:56:50] Voice 3: that it's clear for whoever is our is the next trust trust council that this seems a reasonable

[0:56:56] Voice 3: next step all right any other so so from my perspective just to keep everything sort of

[0:57:07] Voice 3: moving along um it would be good to see if we could find an option and maybe we could do that

[0:57:15] Voice 3: with a resolution without meaning potentially like a meeting option that would be in late

[0:57:21] Voice 3: june or early july potentially um trustee rogers yeah

[0:57:26] Trustee Rogers (probable): i agree with that and i if we can do it if

[0:57:28] Trustee Rogers (probable): the staff can do it if we can do it then then we could have a perhaps a report ready for the

[0:57:33] Trustee Rogers (probable): if not a special trust council meeting at least for the september trust council meeting

[0:57:40] Trustee Rogers (probable): ready and and you know we have to always remember you know august is the time when

[0:57:46] Trustee Rogers (probable): all local governments including us and i know people don't like me to call it a government

[0:57:52] Trustee Rogers (probable): but all local authorities sort of wind down a little bit people take their vacations so there's

[0:57:57] Trustee Rogers (probable): some issues of capacity over august but that does give us a fair amount of time to get it ready

[0:58:03] Trustee Rogers (probable): if we have some suggestions for trust council and if and perhaps we can make some serious

[0:58:11] Trustee Rogers (probable): I don't know what the right word is but the steps forward in September but anyway that

[0:58:16] Trustee Rogers (probable): makes some sense to me.

[0:58:20] Voice 20: Chair Morrison I can just say I've just reached out I haven't had a

[0:58:22] Voice 20: answer yet I think you only have budget for one in person I'm not sure I haven't kept up with all

[0:58:27] Voice 20: the budget and results but I think you only had one in person that was intended for the newly

[0:58:31] Voice 20: the elected trust programs committee to meet in person for their first meeting

[0:58:35] Trustee Rogers (probable): that's true but

[0:58:36] Trustee Rogers (probable): that's one request you could make the executive committee to carve out some

[0:58:42] Trustee Rogers (probable): funding to ensure if that's an issue we could we could certainly address that

[0:58:48] Voice 3: okay so i will put a motion on the table then for that dan i think you'll need a motion for that

[0:58:54] Voice 3: it

[0:58:58] Voice 6: it's always helpful because then

[0:58:59] Trustee Rogers (probable): staff remembers to put it on our agenda

[0:59:02] Trustee Rogers (probable): yeah okay

[0:59:02] Trustee Rogers (probable): yeah that's the

[0:59:04] Trustee Rogers (probable): real problem it's not so much that we need to formalize this that that's

[0:59:08] Trustee Rogers (probable): that's how we keep our memory no

[0:59:10] Voice 3: i get that so um i will go ahead and um let me just think how

[0:59:16] Voice 3: to say this so robert are you with me as i randomly try to create a motion off the top of my hand

[0:59:23] Voice 19: yes i'm ready okay

[0:59:25] Voice 3: so i move that uh trust programs committee request that executive committee

[0:59:33] Voice 3: approve uh june to august i'm going to leave it pretty wide open a june to august in-person

[0:59:45] Voice 3: meeting for the trust programs committee and actually i think robert approved funding

[0:59:54] Voice 3: for a

[0:59:55] Voice 3: June to August date in person.

[1:00:00] Voice 4: trust programs can you read it back oh there you go look at me thank you

[1:00:14] Voice 3: this program is going to request that easy approved funding for uh june to august in-person

[1:00:21] Voice 3: meeting i'm not sure if that maybe it's just a summer maybe we should just put a summer

[1:00:25] Voice 3: in-person meeting so that's a little clearer in-person meeting for the trust program committee

[1:00:36] Voice 3: committee to review feedback from the TPS engagement work. And I would

[1:00:57] Voice 3: put TPS before

[1:00:58] Voice 3: engagement. Thank you. All right, that looks right to me. Anything before I go ahead and actually

[1:01:06] Voice 3: make this motion that anybody want to wordsmith that puppy? Okay, so I'm going to go ahead and

[1:01:16] Voice 3: move that the Trust Programs Committee request the Executive Committee approved funding for a

[1:01:19] Voice 3: summer in-person meeting for the Trust Program Committee to review feedback from the Trust

[1:01:25] Voice 3: trust policy statement engagement work um a second on that uh okay any comments on the motion

[1:01:38] Voice 3: uh case no

[1:01:44] Voice 2: i was seconded and i support the motion thank

[1:01:46] Voice 3: you any other comments on the motion

[1:01:52] Voice 3: okay let's go ahead all those in favor can you use digital hands please

[1:01:55] Voice 3: all those in favor hands down please any opposed none opposed so that carries unanimously all right

[1:02:24] Voice 3: um any other thing on correspondence or this conversation okay thank you all for your

[1:02:32] Voice 3: thoughts i think it's really helpful to try and figure out the next steps and where to go

[1:02:36] Voice 3: kind of feel like months go by on this process and i want to make sure that

[1:02:40] Voice 3: while we're not rushing we're moving um all right um sorry i for the first time in like two years

[1:02:51] Voice 3: have had to give public presentations like for 12 days in a row and i damaged my vocal cords

[1:02:58] Voice 3: so i'm really sore so sorry about the quiet voice all right we are any other

[1:03:15] Voice 3: Are there correspondence related to comments or questions?

[1:03:19] Voice 3: Okay, so seeing none, I'm going to move us on

[1:03:21] Voice 3: to the 6.1 draft minutes of previous meetings.

[1:03:27] Voice 3: It's funny, it seems late in the flow of things.

[1:03:31] Voice 3: Trustee Critchley.

[1:03:35] Trustee Critchley (probable): Thank you.

[1:03:36] Trustee Critchley (probable): I have one point that concerns me uniquely, I suppose,

[1:03:42] Trustee Critchley (probable): in the members present.

[1:03:44] Trustee Critchley (probable): My name is Sean and in brackets

[1:03:46] Trustee Critchley (probable): it's a shown intermittent connection.

[1:03:48] Trustee Critchley (probable): I haven't seen that before,

[1:03:50] Trustee Critchley (probable): and I'm wondering if that's not gonna be our policy

[1:03:52] Trustee Critchley (probable): of indicating some time when people are having difficulty

[1:03:56] Trustee Critchley (probable): with their internet connections.

[1:03:59] Trustee Critchley (probable): The problem I have with it is intermittent connection.

[1:04:03] Trustee Critchley (probable): Nobody knows whether I'm there for the meeting or not,

[1:04:06] Trustee Critchley (probable): and or how much.

[1:04:09] Trustee Critchley (probable): I mean, I know that I dropped out a couple of times,

[1:04:12] Trustee Critchley (probable): but I expect that I attended 99% of the meeting

[1:04:16] Trustee Critchley (probable): and voted on every motion that was before the committee.

[1:04:21] Trustee Critchley (probable): So I'm just a little uncomfortable with that wording.

[1:04:24] Trustee Critchley (probable): I think it should be dropped personally

[1:04:26] Trustee Critchley (probable): or some other sort of wording indicating

[1:04:30] Trustee Critchley (probable): the extent of participation or not.

[1:04:32] Trustee Critchley (probable): Those are my comments, thanks.

[1:04:34] Voice 3: Thank you.

[1:04:36] Voice 3: Robert, is there any reasoning to why that was

[1:04:40] Voice 3: or can we go ahead and drop that the

[1:04:44] Voice 19: only rationale is just to try to describe the comings and goings

[1:04:47] Voice 19: of um of trustees and it's an electronic meeting it's not always easy to identify when people are

[1:04:55] Voice 19: present or not but it's quite fine to drop it or not have it there okay

[1:05:00] Voice 3: i think i would also prefer

[1:05:03] Voice 3: to drop it as i haven't seen it before and i know that like for instance today with trustee right

[1:05:08] Voice 3: had a little trouble here and there so i think if maybe folks like really leave the meeting

[1:05:15] Voice 3: that's different but um i think if it's just a little bit we shouldn't necessarily name it to

[1:05:21] Voice 3: one trustee any other thoughts on that uh trustee fenton oh

[1:05:27] Trustee Fenton (probable): just maybe you make a note at the bottom

[1:05:29] Trustee Fenton (probable): of the thing stating that you know or there was you know internet connectivity issues experienced

[1:05:35] Trustee Fenton (probable): experienced by a number of trustees or a that would be good yeah general so we know that there

[1:05:40] Trustee Fenton (probable): is an issue but um otherwise it doesn't point anywhere outside of maybe we need to get better

[1:05:47] Trustee Fenton (probable): internet connections okay

[1:05:49] Voice 3: yeah no that sounds good um all right no that sounds great um i i was

[1:05:58] Voice 3: thinking about that too dog it would be good to note somewhere if we are having any technical

[1:06:02] Voice 3: technical difficulties, but maybe just not describe it to a single trustee, unless they

[1:06:05] Voice 3: actually exit the meeting and don't come back, or exit the meeting for like, you know, half an hour

[1:06:11] Voice 3: or more kind of thing. That's an interesting thing, though, Robert, it seems like we might

[1:06:16] Voice 3: have to have some like, some kind of guidance around these electronic meetings, like if there

[1:06:21] Voice 3: is some, so maybe we want to think about that internally, like if there is some kind of guidance

[1:06:24] Voice 3: that what is the note taking related to interruptions like that. All right, thank you very

[1:06:32] Voice 3: much just secretly for bringing that up um all right uh that's

[1:06:43] Voice 3: good smart okay um okay

[1:06:48] Voice 3: can we

[1:06:50] Voice 20: take it that the minutes are then approved yeah

[1:06:53] Voice 3: so the minutes are approved as amended

[1:06:55] Voice 3: as amended by consensus any other changes so i think that's yeah so go ahead and improve

[1:07:03] Voice 3: the minutes by consensus uh the amended minutes by consensus um all right so we are down at 6.2

[1:07:14] Voice 3: nothing there follow-up action list any questions on the follow-up action list anything you want to

[1:07:19] Voice 3: highlight there uh

[1:07:21] Voice 20: no isla's 2050 has dominated all yeah

[1:07:25] Voice 3: all right so 7.1 we're on page 26

[1:07:32] Voice 3: six okay and claire do you want to introduce us into this one i'm

[1:07:40] Voice 20: sure i'd be happy to so uh this

[1:07:41] Voice 20: is your substantive piece of business for today um which is um per policy or to consider uh um

[1:07:48] Voice 20: how to offer support to uh coordination groups in the trust area at the first meeting of the year

[1:07:54] Voice 20: and we have a number of groups you've seen we've got i think five applications today

[1:07:58] Voice 20: um looking for support um this is again as a reminder this is not a granting program

[1:08:03] Voice 20: This is a program where we can offer support by a contract or a direct provision of staff time.

[1:08:10] Voice 20: As per the Secretariat Services Policy, we've provided a summary for you in the briefing of the requests that have been received for support.

[1:08:18] Voice 20: And I would say we've had very positive conversations with the coordination groups who are wanting us to express their gratitude for last year's support.

[1:08:26] Voice 20: And so this is here for you today. You had previously asked staff to draft criteria to guide this decision.

[1:08:31] Voice 20: As we noted, I think at the last meeting and in the briefing here that there was no time to get that to you for a policy change to help with that.

[1:08:39] Voice 20: So you are somewhat having a somewhat unstructured conversation amongst yourselves again.

[1:08:44] Voice 20: So we're here to answer questions or offer any support you might have, but essentially your budget for the year is $15,000.

[1:08:50] Voice 20: You've received $17,000 in requests with some additional requests for staff time from the Rural Island Economic Partnership.

[1:08:57] Voice 20: so staff are available to answer any questions and um here to support thank

[1:09:05] Voice 3: you all right um

[1:09:07] Voice 3: doug just

[1:09:10] Trustee Fenton (probable): a question regarding the legislative changes did they impact this comment um the

[1:09:15] Trustee Fenton (probable): bottom corner says this is not a granting process so has that status changed or does it change

[1:09:22] Trustee Fenton (probable): or and if it has how does how does it change um

[1:09:26] Voice 20: so yes i'd be happy to through the chair i'd be

[1:09:28] Voice 20: be happy to speak to that um so there was a change to the islands trust act such that you now have

[1:09:32] Voice 20: the ability to provide grants and you already um trust council has a grant and aid program for

[1:09:39] Voice 20: history and heritage you could now have a grant and aid program for other topics including the

[1:09:43] Voice 20: ones in front of you today but we've had no direction from trust council to craft a new

[1:09:47] Voice 20: policy or develop a specific budget in that area so that would have that direction would have to

[1:09:52] Voice 20: come from trust council just

[1:09:57] Trustee Fenton (probable): further to that so yeah so what we're saying is it won't impact what

[1:10:01] Trustee Fenton (probable): what we're doing at this point in time,

[1:10:02] Trustee Fenton (probable): but maybe it could change over time

[1:10:04] Trustee Fenton (probable): if there was a request for it.

[1:10:06] Voice 4: Yeah, that's correct.

[1:10:08] Voice 4: Okay, thanks.

[1:10:13] Voice 4: Trustee Peterson.

[1:10:18] Voice 11: Thank you, Chair.

[1:10:19] Voice 11: So I have a suggestion about how we could

[1:10:24] Voice 11: actually proceed with allocating these.

[1:10:30] Voice 11: The Coastal Douglas for Conservation Partnership

[1:10:33] Voice 11: The partnership ask has gone up from 3000 last year to 5000 this year, and noting that they are somewhat have somewhat wider sources of funding than some of the other applicants here.

[1:10:52] Voice 11: uh my suggestion is that um if we were to simply uh give them 3 000 like we did last year then um

[1:11:03] Voice 11: everyone else could get the amounts that they've asked for and i just want to put that out there

[1:11:08] Voice 11: as a way to potentially simplify the discussion can

[1:11:12] Voice 3: you go ahead and put that as a motion please

[1:11:14] Voice 3: Okay,

[1:11:18] Voice 11: I move that the Secretariat Services funding amounts are those which are asked for, with the exception of Coastal Douglas Fir Conservation Partnership being $3,000.

[1:11:42] Voice 4: Robert, let us know when you're good.

[1:12:01] Voice 6: I'll second that, Chair.

[1:12:02] Voice 3: Thank you.

[1:12:04] Voice 3: Okay.

[1:12:06] Voice 3: Tim let me know when you're happy with what you see on the screen I

[1:12:27] Voice 4: feel like we need like

[1:12:28] Voice 3: you know that music when it's like I'm just saying give me a word can be funner if there's

[1:12:35] Voice 4: like musical interludes okay are

[1:12:44] Voice 6: you able to see the yeah

[1:12:45] Voice 3: yes yeah we can see it um trustee

[1:12:48] Voice 3: Peterson um

[1:12:49] Voice 10: yeah I would say not that it's really uh consequential but I would say perhaps after

[1:12:55] Voice 10: partnership um uh the

[1:13:00] Voice 5: exception of the coastal douglas uh which uh would be rather than is yeah

[1:13:14] Voice 5: i think that's a bit

[1:13:17] Voice 11: clearer it's

[1:13:19] Voice 3: always fun trying to make his motions on the fly that's

[1:13:22] Voice 3: right that's right no that's that's that's probably would be three okay yeah yeah that

[1:13:27] Voice 3: sounds good i'm

[1:13:28] Voice 11: happy with that perfect

[1:13:29] Voice 3: okay and that's a second from trustee brent good with it

[1:13:36] Voice 3: and okay um so trustee kirchie i know you have your hand up from before so i'm gonna mark that

[1:13:42] Voice 3: in my head that it's a hand from before did you want to talk uh talk to the or sorry trustee

[1:13:47] Voice 3: peterson did you want to say anything else to this motion um

[1:13:50] Voice 11: no i think that uh my preamble

[1:13:54] Voice 11: both explained my thoughts, hopefully well enough,

[1:13:58] Voice 11: unless anyone has a question about them.

[1:14:00] Voice 3: No, I think we're good.

[1:14:02] Voice 3: Trustee Brent, do you have any comments

[1:14:03] Voice 3: you want to add to this?

[1:14:04] Voice 8: No, I think Trustee Peterson covered it well, thanks.

[1:14:07] Voice 3: Okay, Trustee Critchley, are you talking to the motion?

[1:14:11] Trustee Critchley (probable): Yes, I will, because it is a motion

[1:14:14] Trustee Critchley (probable): I can dispose of the entire fund if passed.

[1:14:18] Trustee Critchley (probable): So I just wanted to throw in a couple of comments.

[1:14:22] Trustee Critchley (probable): You've got quite extensive materials

[1:14:23] Trustee Critchley (probable): from the Bain Sound Lambert Channel Ecosystem Forum group.

[1:14:29] Trustee Critchley (probable): And just to let the committee know that, in my view,

[1:14:33] Trustee Critchley (probable): this is one of the most successful working groups,

[1:14:37] Trustee Critchley (probable): committees that I've seen with involvement in the trust.

[1:14:41] Trustee Critchley (probable): And you can see from the work product here,

[1:14:44] Trustee Critchley (probable): reporting out on a couple of forums that have been held.

[1:14:49] Trustee Critchley (probable): Our steering committee works extremely efficiently

[1:14:53] Trustee Critchley (probable): And what I'd like to point out for this, generally speaking, the way this secretariat role works in the trust is exemplified by this group.

[1:15:05] Trustee Critchley (probable): You know, just looking down at the steering committee, one of our co-chairs is on the Comox Valley Regional District.

[1:15:17] Trustee Critchley (probable): Another is the chair of an environmental organization.

[1:15:20] Trustee Critchley (probable): We have the manager of the Deep Bay Marine Station for Vancouver Island University.

[1:15:26] Trustee Critchley (probable): We have the director of intergovernmental relations for Comox First Nation.

[1:15:32] Trustee Critchley (probable): We have a research scientist from DFO.

[1:15:38] Trustee Critchley (probable): And we have the executive director of BC Shellfish Growers Association.

[1:15:44] Trustee Critchley (probable): And we have me from the Islands Trust.

[1:15:47] Trustee Critchley (probable): Trust. And it just brings together a very powerful group trying to resolve the tensions that exist

[1:15:55] Trustee Critchley (probable): for various uses and resource claims within this water area. And so I wanted primarily to ensure

[1:16:07] Trustee Critchley (probable): that the committee was going to approve the $3,000 element that Bainsound-Lambert Channel

[1:16:14] Trustee Critchley (probable): Forum is seeking. I do support the others. The only challenge was to bring it within the $15,000

[1:16:21] Trustee Critchley (probable): limitation, and this motion does that, so I will support it. What I had in mind was to carve $1,000

[1:16:29] Trustee Critchley (probable): off each of the $5,000 requests would have been my preference, but I will vote in favor of this

[1:16:36] Trustee Critchley (probable): motion thank you thank

[1:16:39] Voice 3: you um i'm in favor of this motion as well um i participate in the southern

[1:16:46] Voice 3: global filing forum and just knowing the financial aspects of like how funding is working in that

[1:16:54] Voice 3: space right now i do think that the five thousand dollars there is pretty critical um and we're

[1:16:59] Voice 3: starting to get get a bigger group of more consistent people in participating in that we

[1:17:03] Voice 3: We had a great conversation with that about anchorages with the port of

[1:17:06] Voice 3: Vancouver and great is, is, you know,

[1:17:10] Voice 3: an interesting and dynamic conversation with the, around anchorages,

[1:17:14] Voice 3: which was really helpful, I think.

[1:17:17] Voice 3: So I do think that it's, it's been really helpful and we have some really

[1:17:21] Voice 3: great participation by, you know, government.

[1:17:25] Voice 3: We took a slightly different approach than how the Bain Sound one has taken,

[1:17:29] Voice 3: but uh i just it's starting to become very useful i think so i think many of these approaches that

[1:17:37] Voice 3: we have in different regions how sound coastal like they're all very very helpful um the coastal

[1:17:43] Voice 3: douglas for conservation partnership is a long-term effort that is like co-funded but i do

[1:17:49] Voice 3: think for the reasons that trustee peterson said that it can manage the reduction in cost better

[1:17:55] Voice 3: than anything else can here so um i am for this motion trustee rogers thanks

[1:18:02] Trustee Rogers (probable): um uh just to speak

[1:18:05] Trustee Rogers (probable): on how sound not to reiterate because i know they were the first group that was ever funded and

[1:18:10] Trustee Rogers (probable): they've continued to evolve and you now know and you know we've heard me talk at nauseam about the

[1:18:15] Trustee Rogers (probable): biosphere i just wanted to note for everyone we've played a smallish role but an important role in

[1:18:21] Trustee Rogers (probable): the development of that um and we get thanked constantly uh for the work and it creates a lot

[1:18:28] Trustee Rogers (probable): of them check out the latest issue of british columbia magazine uh the front page is the

[1:18:35] Trustee Rogers (probable): how sound biosphere and um and there's an article in there i know nobody used i had to go first time

[1:18:42] Trustee Rogers (probable): i bought a magazine in probably five years but go buy the magazine if it's beautiful and it's a nice

[1:18:48] Trustee Rogers (probable): little article we aren't mentioned per se but it's it shows what can come from the kind of work of

[1:18:55] Trustee Rogers (probable): these kind of uh cooperative relations thank

[1:19:00] Voice 3: you trustee wright yeah

[1:19:02] Voice 17: can we call the question we're

[1:19:03] Voice 17: getting into cheerleading here yep

[1:19:05] Voice 3: all right and uh yeah all right all those in favor hands

[1:19:14] Voice 3: electronic hands please trustee rogers your hand is up is that correct yeah sorry it was just a

[1:19:19] Voice 3: all

[1:19:19] Voice 7: right

[1:19:22] Voice 3: hands down please okay um any opposed all right that passes um okay i just robert what

[1:19:38] Voice 3: do we have quorum right now yes um

[1:19:43] Voice 3: are we like exactly at quorum are we like one person over

[1:19:48] Voice 3: there are

[1:19:49] Voice 19: 13 members of the committee all that's required is seven we presently have nine

[1:19:53] Voice 19: okay

[1:19:54] Voice 3: that's good thank you okay all right and so that is our discussion on secretariat services

[1:20:02] Voice 3: are there any further decisions that need to be made on our sector that was like way easier than

[1:20:07] Voice 3: i thought it was gonna be okay so that moves us down to um i do encourage like deep reading of

[1:20:19] Voice 3: all the secretariat services information it's just so interesting um and i would like um when

[1:20:25] Voice 3: When we go into June, just it'd be really good to spend a little bit of time on the reporting.

[1:20:29] Voice 3: I know we have it on the agenda generally, but it would be good as a Trust Programs Committee, Claire, for us to also in our report just highlight the Secretary of Services refunding because and who's getting funding and why.

[1:20:40] Voice 3: Because it would be nice to have this kind of information like very clearly available to the Trust Council so they understand.

[1:20:46] Voice 3: stand so

[1:20:47] Voice 20: currently where that information would typically reside is within the trust area services

[1:20:51] Voice 20: director report is where i provide a summary of everything that's happening there i think as you

[1:20:55] Voice 20: review your governance report you might want to look at how do committees report back you know

[1:20:59] Voice 20: is there a different method that might be better

[1:21:01] Voice 3: okay okay that's great thank you all right so that

[1:21:06] Voice 3: moves us down to eight is there any new business new nine work program anything else that we need

[1:21:17] Voice 3: to review on the work program we

[1:21:19] Voice 20: you we have the one that was approved at trust council as staff

[1:21:22] Voice 20: um i'll let you know your we haven't added anything to this agenda because we'll add it

[1:21:26] Voice 20: to your agenda at the pre-trust council meeting um but at this point the priorities for the team

[1:21:31] Voice 20: are islands 2050 um the uh community stewardship awards which will bring to an in-camera meeting

[1:21:38] Voice 20: at your next meeting for your recommendations to trust council and then we're anticipating for

[1:21:44] Voice 20: for your next agenda, we'll also bring you some recommendations around the stewardship education

[1:21:48] Voice 20: funding that the committee was given to carry forward any stewardship education work you wish

[1:21:52] Voice 20: to do, such as the continuation of the living in the trust area mailing and other

[1:21:57] Voice 20: ideas you may

[1:21:57] Voice 20: have. So that's what we're anticipating for your next agenda. We can let you know the work on the

[1:22:02] Voice 20: Crown Lands Agreement has somewhat stalled because that ministry has been reorganized.

[1:22:06] Voice 20: So the person we were working with was diverted off to cope with that. So much of that has been

[1:22:12] Voice 20: paused for the last few months but we're hoping to potentially pick it up again in may

[1:22:16] Voice 3: okay

[1:22:19] Voice 3: all right any questions on trustee colburn yeah

[1:22:25] Voice 12: i just want to make sure that a motion that was

[1:22:27] Voice 12: passed previously hasn't been lost um and um i'm not sure i found it in this agenda package but

[1:22:32] Voice 12: it's the the budget options and distribution options for that mail out to go to all

[1:22:38] Voice 12: uh folio addresses within the within the trust area um and we also had a local trust committee

[1:22:43] Voice 12: meeting yesterday and we have some material coming from our donation outreach program that we'd like

[1:22:49] Voice 12: to get out there so i'm wondering if there's a possibility for local trust communities within

[1:22:54] Voice 12: their communication budgets which are limited and project budgets would be even more unlimited if

[1:22:59] Voice 12: there's a potential with the conservancy with the information we have coming from trust programs

[1:23:04] Voice 12: committee in terms of stewardship to do a mailing that can raise the profile of both of the trust

[1:23:11] Voice 12: and the awareness of it.

[1:23:12] Voice 12: I noted yesterday that we've done

[1:23:14] Voice 12: at a local trust committee level,

[1:23:16] Voice 12: I'd say 75% of our work around variances

[1:23:19] Voice 12: are for work that's already been done.

[1:23:20] Voice 12: So it's that piece of getting it out there

[1:23:22] Voice 12: and saving costs long-term

[1:23:24] Voice 12: by having people understand,

[1:23:25] Voice 12: hey, call before you dig.

[1:23:28] Voice 12: This is the framework that we are all attempting

[1:23:32] Voice 12: to live under.

[1:23:33] Voice 12: And the communication aspect of it

[1:23:35] Voice 12: has been noted many times in many different reports.

[1:23:37] Voice 12: And so I don't want that piece lost.

[1:23:39] Voice 12: And I think direct mail is the most effective piece,

[1:23:41] Voice 12: especially with the volume of materials

[1:23:43] Voice 12: that could be included in that.

[1:23:47] Voice 20: So if I might respond to that chair.

[1:23:48] Voice 20: No, go ahead.

[1:23:49] Voice 20: So yes, we did have that figure ready for trust council.

[1:23:51] Voice 20: I don't have it at hand right now,

[1:23:53] Voice 20: but we weren't asked for it during the budget discussion.

[1:23:55] Voice 20: So we didn't provide it to trust council,

[1:23:57] Voice 20: but we do have that and I'll include it in the briefing

[1:23:59] Voice 20: that comes to you.

[1:24:00] Voice 20: It's a large figure that comes to you in your next agenda.

[1:24:04] Voice 20: We also have heard interest

[1:24:05] Voice 20: in providing materials to renters.

[1:24:07] Voice 20: So if you have ideas for your communities as to how we might reach renters, certainly do reach out and let us know, and we'll include some information around that in the briefing as well.

[1:24:16] Voice 20: And just as a reminder, we do have the property tax notice insert that Financial Planning Committee and Executive Committee recently provided advice around that will arrive with every property tax payer in June.

[1:24:31] Voice 20: But it's around the budget and just some basic information around the trust.

[1:24:35] Voice 20: That said, if you have information you're wanting to convey, such as I was hearing variances or other information, certainly do provide that in writing to a financial planning committee or executive committee so they could consider that for next year's property tax notice.

[1:24:48] Voice 20: Because that is one cost-efficient way of reaching a large number of property owners is that mailing that the province pays the mailing for.

[1:24:57] Voice 3: When does the property tax one get finalized?

[1:25:01] Voice 3: so

[1:25:02] Voice 20: it has to be submitted to the province by March 31st and it gets

[1:25:06] Voice 20: delivered in June so we

[1:25:07] Voice 20: just sent it off last week

[1:25:08] Voice 3: okay that's yeah that's too bad because one of the things I noticed last

[1:25:12] Voice 3: year on that that I just didn't like I noticed it when I saw online in my thing but I didn't

[1:25:17] Voice 3: track it into a meeting was that you know we missed an opportunity to put like islands trust

[1:25:23] Voice 3: 2050 to put the website links to like you know put things like what um trustee Colburn was just

[1:25:29] Voice 3: saying, you know, like very, maybe just like a little, like a quarter of a page that just had

[1:25:35] Voice 3: like, you know, bylaw enforcement, this, or like, you know, information on like what, you know,

[1:25:40] Voice 3: your Island here, or, you know, like those kinds of more directed links because people are just

[1:25:45] Voice 3: struggling to find that information and it just calling it out. The things that people are looking

[1:25:50] Voice 3: for helps them dig into the website more deeply. So, yeah.

[1:25:54] Voice 20: Yeah. So I would encourage anyone with

[1:25:56] Voice 20: with feedback to just email me and I can save it into the folder for consideration next year.

[1:26:00] Voice 20: The choice this year to focus on the discretionary space, or I mean, it's all discretionary, but

[1:26:04] Voice 20: the call-out box was focused around the election. That was

[1:26:07] Voice 20: the key message that was selected for

[1:26:09] Voice 20: this year. But

[1:26:10] Voice 20: certainly, I mean, the committee can tell, trustees can let us know, particularly

[1:26:15] Voice 20: now that you have four years of experience behind you, what do you think should be on that, that we

[1:26:18] Voice 20: can contemplate for next year. This year, I will admit it was quite rushed because of course we

[1:26:22] Voice 20: we have a lot of other things on our plate.

[1:26:23] Voice 20: So we just did it as efficiently as we could.

[1:26:26] Voice 3: And that's financial planning committee

[1:26:27] Voice 3: that makes the decision on that?

[1:26:29] Voice 20: Yeah, financial planning committee looks at it.

[1:26:32] Voice 20: Typically they get it.

[1:26:33] Voice 20: Well, typically we've done it once before.

[1:26:34] Voice 20: This year, we were only able to provide the committee

[1:26:36] Voice 20: with last year's version.

[1:26:37] Voice 20: And then they provided guidance

[1:26:39] Voice 20: around what they would like to see.

[1:26:40] Voice 20: We then took the mocked up version

[1:26:41] Voice 20: to executive committee for final approval.

[1:26:45] Voice 3: Okay, that's great.

[1:26:46] Voice 3: Trustee Colburn, did you have any further questions?

[1:26:48] Voice 3: No,

[1:26:51] Voice 12: I don't.

[1:26:52] Voice 12: Thank you.

[1:26:54] Voice 3: all right um any other questions or comments around the work program

[1:27:00] Voice 3: um so our next meeting is may 13th nine to two and um that will be virtual if i'm correct yeah

[1:27:17] Voice 3: and um then closed meeting we don't have a closed meeting today no so no closed meeting

[1:27:25] Voice 3: no rise report i somehow we're at 10 30 and we are at adjournment is that accurate claire

[1:27:33] Voice 3: all right well thank you all for being here and we can save these hours for our meeting in june

[1:27:39] Voice 3: or july when we're going to need to add them on for our long-winded conversations around the next

[1:27:43] Voice 3: steps on the tbs um and that will be useful and productive time so thank you all for being here

[1:27:50] Voice 3: i'm just good

[1:27:51] Voice 3: thank you very much i saw you on mute didn't know if you had any just just

[1:27:56] Voice 12: Justice, thank you for your work

[1:27:57] Voice 12: in getting us through this quickly.

[1:27:58] Voice 12: And I hope your vocal cords have a good weekend.

[1:28:00] Voice 3: Yeah, I know.

[1:28:01] Voice 3: Thank you very much.

[1:28:03] Voice 3: All right.

[1:28:03] Voice 3: Have a good weekend, everyone.

[1:28:07] Voice 11: Thanks, everybody.