Mayne Island Local Trust Committee community information meeting, January 30, 2023

[0:00:00] Voice 8: order uh

[0:00:00] Voice 3: good afternoon everybody my name is tully elliott i'm your very new chair so please be

[0:00:07] Voice 3: patient with me coming to you from gabriela islands to my right you know your two very

[0:00:13] Voice 3: wonderful trustees david maude jimmy

[0:00:16] Voice 7: dodds and our recorder cut hot yes

[0:00:19] Voice 3: and our planner

[0:00:21] Voice 3: our Nerissa Chadwick. So thank you for coming to this important meeting, the first meeting of the

[0:00:31] Voice 3: year for the Maine Island LTC. We'd like to begin by acknowledging that the land on which we gather

[0:00:37] Voice 3: is within the traditional territory of many Coast Salish peoples. We acknowledge the historical

[0:00:43] Voice 3: relationship to the land, culture and spirit of this place that continues to this day.

[0:00:50] Voice 3: this meeting is being

[0:00:51] Voice 7: recorded and live streamed um so any comments you make maybe

[0:00:57] Voice 7: by the general public the recording will be made available about five days after this meeting

[0:01:06] Voice 7: so um can we approve the agenda is there anything needs to be added or amended

[0:01:15] Voice 7: it one

[0:01:15] Trustee Maude: thing i'd like to add unfortunately our crd director can't be here and one of the topics

[0:01:20] Trustee Maude: we wanted to discuss with him was uh citing a new sperm okay so if we could just i don't know

[0:01:27] Trustee Maude: to the

[0:01:27] Trustee Maude: appropriate spot within the agenda is

[0:01:29] Voice 7: he present no absolutely

[0:01:31] Trustee Maude: okay

[0:01:33] Voice 3: but do we have a report

[0:01:34] Trustee Maude: no it's literally this discussion open the

[0:01:37] Voice 7: top open the topic okay so we'll put that under 13.4

[0:01:43] Voice 7: perfect uh crd sliding and yes okay

[0:01:51] Voice 3: anything no we had one piece

[0:01:56] Voice 3: of light correspondence that's

[0:01:57] Voice 3: attached to an application right so by general consent um let's approve that agenda yes move

[0:02:10] Voice 3: on

[0:02:10] Voice 5: to the exciting

[0:02:11] Voice 3: part you have your town hall at the start of the meeting i love that

[0:02:17] Voice 3: so we'll open the meeting uh for town hall and questions and i'm gonna defer to my two

[0:02:23] Voice 3: colleagues to lead this part of the process because you

[0:02:26] Voice 3: know your community well do we have anybody

[0:02:29] Voice 6: you should

[0:02:30] Voice 6: speak

[0:02:40] Voice 3: now yeah only applicants will have a chance to speak at that point

[0:02:44] Voice 6: i'd like to talk about the application for the veterinary clinics sure uh

[0:02:49] Voice 6: i think that uh for

[0:02:52] Voice 6: For those of you who live here, we know the value of having a veterinary clinic on Main Island.

[0:02:57] There is only one.

[0:02:59] Not only do they serve people as pets, they also deal with animals that have

[0:03:03] Voice 6: been injured or are in distress.

[0:03:06] Voice 6: And it would be a tremendous loss to this community to not have a food site for the vet.

[0:03:15] Voice 8: Fair enough.

[0:03:16] Voice 3: Thank you.

[0:03:16] Voice 3: I'm sorry,

[0:03:16] Voice 8: did we get saved for the...

[0:03:18] Voice 7: I'll take it in a minute.

[0:03:20] Voice 7: You know, David.

[0:03:21] Voice 8: Do you have...

[0:03:22] Voice 8: No, no.

[0:03:24] Voice 7: Gotcha.

[0:03:24] Voice 7: Gotcha.

[0:03:24] Voice 7: Gotcha.

[0:03:25] Voice 3: yeah thank you is there anybody else i'd like to speak to your trustees yes ma'am um yes my

[0:03:36] Voice 3: name is jeff foot and

[0:03:37] Voice 7: um i noted that there's um in the agenda there's a point about um removing

[0:03:46] Voice 7: the item about climate change from the work plan well i recognize that it hasn't had any attention

[0:03:52] Voice 7: from the Local Trust Committee since 2009,

[0:03:55] Voice 7: the climate emergency is real.

[0:03:59] Voice 7: And I think that it would behoove this island

[0:04:03] Voice 7: to take it seriously.

[0:04:07] Voice 7: And there are, I'm sure, projects that could be undertaken

[0:04:13] Voice 7: to help address issues related to climate change

[0:04:18] Voice 7: that would be beneficial to the whole community.

[0:04:21] Voice 7: So I would encourage the Trusts Committee not to read them again.

[0:04:27] Voice 8: Thank you.

[0:04:29] Yes, sir.

[0:04:35] Voice 6: I wanted to just say, what about building permit variance? Is that now?

[0:04:40] Voice 6: Is it

[0:04:41] Voice 3: on, is it in this agenda?

[0:04:42] Voice 3: I

[0:04:43] Voice 6: think it is.

[0:04:43] Voice 6: Yeah? Yes.

[0:04:44] Voice 6: Well, you know, I just put that in the things I was wondering about.

[0:04:49] Voice 6: If the building permit variance is applied for, does that mean a building permit is in place already?

[0:05:05] would have to if they're planning to do something that's outside of existing buildings um then they

[0:05:12] would have to apply for a variance they would have to get the variance

[0:05:16] Voice 7: before they can apply for

[0:05:17] Voice 7: a building i think in this case there's actually already a structure that's been

[0:05:26] Voice 7: under oh you're talking about

[0:05:27] Voice 6: that so you're referring

[0:05:28] Voice 7: specifically to the steward drive

[0:05:30] Voice 7: application so

[0:05:31] Voice 6: that's already underway yeah uh there was a stop work permit uh stop stop work

[0:05:37] Voice 6: order um because um

[0:05:39] Voice 7: it was identified that a variance was needed so they they uh charlie

[0:05:46] caproff is the planner that was dealing with that file so you could speak more specifically

[0:05:51] to

[0:05:51] Voice 6: that file i think she's

[0:05:53] Voice 7: she's on she's online charlie do you want to talk specifically to that

[0:05:56] Voice 6: the sequence there yeah

[0:05:58] Voice 1: sorry um i didn't fully catch um what the gentleman had asked but um in

[0:06:04] Voice 1: general if uh an application for a building permit doesn't meet the specifications set in the in the

[0:06:11] Voice 1: zoning so say it's um the siting is in within a setback or it's over height then um a development

[0:06:18] Voice 1: variance permit would be an avenue um for the applicant to take which is um the case for this

[0:06:24] Voice 1: application. And as was mentioned before, CRD issued a stop work order in 2022 for the

[0:06:33] Voice 1: accessory building. It's noted on the site plan as a studio. And that's specifically what we're

[0:06:40] Voice 1: going to be discussing today. There are some other compliance issues on the property, which we'll

[0:06:46] Voice 1: discuss at that point that we've been working with applicant to address. So hopefully that

[0:06:53] Voice 1: answers your question that's

[0:06:56] Voice 3: your question sir the

[0:06:57] Voice 6: neighborhood is that quite a few people are

[0:07:00] Voice 6: a little bit concerned because work hasn't stopped

[0:07:03] Voice 3: okay that's all

[0:07:05] Voice 3: so we'd like it noted

[0:07:07] Voice 3: for the record that work has not stopped and

[0:07:11] Voice 6: let's continue the roof okay

[0:07:13] Voice 3: before the barriers

[0:07:17] Voice 6: that's all all

[0:07:19] Voice 7: right thank you thank

[0:07:20] Voice 6: you can

[0:07:21] Voice 7: we just ask for clear i find it difficult when

[0:07:24] Voice 7: you have an application so you're asking questions downtown hall but then a lot of the information

[0:07:29] Voice 7: gets discussed when the application is actually coming forward so probably the mechanics of the

[0:07:35] Voice 7: conversation maybe gets done in a different way something to think about and if people have

[0:07:40] Voice 7: specific questions about a specific application perhaps it's better to do like the staff report

[0:07:45] Voice 7: court first and then allow people attending specifically to ask questions as unique in that

[0:07:54] Voice 7: yeah okay i think that's that's where you where you intended yeah we typically hear questions from

[0:08:02] Voice 7: the public and discuss the

[0:08:04] Voice 3: application and then keep that in mind okay okay well we

[0:08:07] Voice 7: will be but

[0:08:08] Voice 7: if we

[0:08:09] Voice 3: talk about that if you want to do it differently i

[0:08:11] Voice 7: think it makes it difficult

[0:08:13] Voice 7: book. It does two are happening at the same time. But

[0:08:17] Voice 7: it is on

[0:08:18] Voice 7: the agenda.

[0:08:23] Voice 7: And you

[0:08:24] Voice 3: submitted a letter? No.

[0:08:25] Voice 7: Okay. Thank you.

[0:08:31] Voice 8: Anyone else?

[0:08:32] Voice 8: All quiet.

[0:08:48] Voice 3: All right.

[0:08:51] Voice 7: Well, if no further questions or speakers want to step forward, I think we'll

[0:08:55] Voice 7: close town hall. Thank you everybody for coming. There's no information meeting

[0:09:02] Voice 3: or public hearing.

[0:09:03] Voice 3: and

[0:09:04] Voice 7: we're going to adopt four sets of minutes um so i cannot verify the accuracy of the minutes

[0:09:15] Voice 7: obviously is there anything that you saw that needs to be changed no no nothing

[0:09:31] Voice 7: Okay, so can I have a motion

[0:09:34] Voice 7: to adopt a move that

[0:09:36] Voice 7: we adopt, do you want to just move all

[0:09:38] Voice 7: four or do you want each one to be normally just

[0:09:41] Voice 7: adopt by consensus okay so I would say

[0:09:44] Voice 7: by general consent let's um adopt all four sets of minutes local trust meeting minutes

[0:09:51] Voice 7: That's November 14th, public hearing record, November 14th, Section 26, Resolutions 11.

[0:09:58] Voice 7: Very good.

[0:10:04] Voice 7: So, follow-up action list, dated January 2023.

[0:10:09] Voice 7: So, page 12, if anybody's got the agenda.

[0:10:19] Voice 7: Marissa, can I turn this over to you to walk us through?

[0:10:23] Voice 7: Yeah, please do.

[0:10:29] I'm still going to have some competition about scoring your quarter next.

[0:10:32] Voice 7: I haven't got the details on that yet.

[0:10:34] Voice 7: But also, Wooddale, so we're going to try and connect with the CRD soon, specifically.

[0:10:41] Voice 7: And then, as we've mentioned, maybe in

[0:10:44] Voice 6: the early

[0:10:46] Voice 7: spring, have a meeting, maybe hoping to have an on-site meeting with a number of folks,

[0:10:52] Voice 6: transportation, CRD, health.

[0:10:57] Voice 6: So that's sort of in the works as well.

[0:10:59] Voice 6: But we will be trying to meet with the CRD probably in the next month or so.

[0:11:06] Voice 7: just pause for a second for the minutes we could have kept up okay so yeah so with gail's

[0:11:13] Voice 7: portfolio in person in a site visit this spring yeah

[0:11:16] Voice 8: okay oh that's

[0:11:33] Voice 7: it oh that's it yeah everything

[0:11:34] Voice 7: else is finished i've just literally never seen this before this is great

[0:11:39] Voice 7: you have an

[0:11:41] Voice 7: excellent we're the simple people planning support as well very good great well that's

[0:11:48] Voice 7: really nice to see thanks for that report hopefully

[0:11:54] Voice 3: we have any delegations today unless i'm thinking

[0:12:02] Voice 7: correspondence there was one piece from the gentleman who spoke earlier

[0:12:07] Voice 7: from rick so we've received that i've read it it's not on our in our agenda package but i have

[0:12:17] Voice 7: I've done it

[0:12:18] Voice 7: in time to meet you for the yeah yeah we're aware thank you for that great

[0:12:27] Voice 7: wow this is not like the most trust committing

[0:12:30] Voice 7: 20 minutes per item we

[0:12:34] Voice 9: won't break you in slowly

[0:12:39] Voice 7: all right let's move on to the applications and referrals which is

[0:12:43] Voice 7: the large part of the business of the trust uh page 15 in your agendas if you're

[0:12:50] Voice 7: walking through with us we're going to look at the temporary use permit um

[0:12:57] Voice 7: lazin lazin thank you charlene is here this is charlene charlene is here hi she's here

[0:13:03] Voice 7: she's the landlord

[0:13:04] Voice 7: and that is because the agenda said two o'clock he'll probably be here too

[0:13:09] Voice 7: oh could we

[0:13:12] Voice 3: maybe move another piece

[0:13:13] Voice 7: if we could do that if they're coming

[0:13:15] Voice 7: just henry's coming okay so let's move on

[0:13:20] Voice 7: to 10.2 instead um and that's page 27

[0:13:26] Voice 7: okay

[0:13:28] Voice 1: um i just wanted to check is the um is rob there um the partner yes

[0:13:38] Voice 9: rob's here

[0:13:39] Voice 1: Okay, hi Rob. Okay, we

[0:13:41] Voice 1: can get going then. Good afternoon, Chair Elliott, Trustee Maud and Trustee Dodds. Just a quick introduction. My name is Charlie Kaproff and I'm a Planner 1 with Islands Trust. Nice to meet you. I've met some of you before.

[0:13:56] Voice 1: The development variance application being presented to you today is MADVP 2022.2, which is located at 750 Stewart Drive, and it seeks to vary the main island land use bylaw number 146 to permit the under construction accessory building, which is referred to as a studio on the site plan within 0.1 meters of the three meter interior side lot line and to vary the height to permit an additional one meter of building height.

[0:14:21] Voice 1: and so if the applicant's partner wants to speak after or if you trustees have any questions

[0:14:29] Voice 1: yeah feel free to ask then the DVP application is proceeding as we discussed as a result of the

[0:14:36] Voice 1: CRD stop work order for the initial construction of the aforementioned building in 2022

[0:14:42] Voice 1: the owner is then applied for a preliminary plan review with Islands Trust where it was determined

[0:14:46] Voice 1: determined via site inspection and review of application documents that the building was within the interior side lot setback and exceeded the permitted accessory building height.

[0:14:56] Voice 1: And so the applicant is here today seeking variance to utilize the existing concrete pad which was poured by a previous owner for the accessory building.

[0:15:05] Voice 1: And they've selected this location, due to its proximity to the principal dwelling and, you know, having this foundation already been poured.

[0:15:12] Voice 1: And the additional height is required due to kind of the topography and how the steep slope nature of the property.

[0:15:21] Voice 1: The building specific to this application is partially constructed and owners would like to finish construction before the exposed wood is impacted by winter weather.

[0:15:31] Voice 1: So during the notice period, a complaint was which we discussed was received from the public, which was circulated to trustees, saying the applicant has continued work.

[0:15:40] Voice 1: work. So I cannot really speak to what has or has not occurred on the property. But the applicants

[0:15:46] Voice 1: are going through this variance process, which is at the discretion of the LTC to either approve or

[0:15:50] Voice 1: deny to bring the structures into compliance. And the owner intends to submit a future DVP

[0:15:58] Voice 1: application to address additional structures on the property. And it's a proposed workshop. And

[0:16:05] Voice 1: they indicated that they have started taking steps to address some disturbance

[0:16:10] Voice 1: to the bank in the foreshore area.

[0:16:13] Voice 1: So the recommendation to approve the DVP request

[0:16:16] Voice 1: considers the variance being sought as relatively minor.

[0:16:19] Voice 1: The accessory building is being constructed

[0:16:21] Voice 1: on the existing foundation that is minor encroachment

[0:16:25] Voice 1: and there's minimal visual impact with additional height

[0:16:27] Voice 1: and a letter of support was included in the package

[0:16:30] Voice 1: from the adjacent neighbor.

[0:16:33] Voice 1: Yeah, so the staff recommendation

[0:16:37] Voice 1: is to support the variance and that's it.

[0:16:42] Voice 7: i could remove the motion so we can discuss the motion so i'll move that the main local

[0:16:46] Voice 7: trust committee approved issuance of development variance permit application m a dvp 2022.2

[0:16:55] Voice 7: okay any discussion well i want to say i i was on the site so i've seen the site open

[0:17:01] Voice 7: and and and i you know i understand the dilemma first off for the person with the structure if

[0:17:08] Voice 7: they've gone ahead after the stop work but to leave the structure that was there open without

[0:17:13] Voice 7: the roof on and knowing that the variance application was in and the time that it takes

[0:17:19] Voice 7: to get an approval because we have a net since November I can sort of see why the applicant

[0:17:25] Voice 7: would have gone ahead to put the roof on to protect it it is a minor variance it's one meter

[0:17:29] Voice 7: higher than what the regulations say and it's point something in terms of the setback very very

[0:17:36] Voice 7: very minor. It's like 0.1 of a meter. So the dilemma is I don't believe that variances are

[0:17:42] Voice 7: ever meant to be punitive. Variances are there. They're there because when the CRD originally had

[0:17:49] Voice 7: all the responsibility for the islands, they adopted flat bylaws in terms of heights, setbacks,

[0:17:55] Voice 7: all of that. So variances to me have always been about how the impact of this variance is going to

[0:18:01] Voice 7: be on the neighbor or neighbors so if a neighbor and the area it's in first off if the neighbor

[0:18:08] Voice 7: has no problem and knowing the lay of the land there no one can see that this particular structure

[0:18:13] Voice 7: it's different we have turned down and i've been a trustee for a long time 99.9 of all

[0:18:19] Voice 7: variances are approved unless there's an issue with the impact visually or even aesthetically

[0:18:26] Voice 7: or the enjoyment of the neighborhood property.

[0:18:29] Voice 7: For us to deny a permit because somebody started a structure

[0:18:33] Voice 7: without making sure that it was not in the setback

[0:18:37] Voice 7: or the fact that they continued on to put the roof on,

[0:18:41] Voice 7: which, you know, and the applicants here can speak to that.

[0:18:44] Voice 7: But I just want to be clear, because when I started,

[0:18:47] Voice 7: people somehow saw variances as a punitive idea,

[0:18:50] Voice 7: and they simply are not.

[0:18:54] Voice 7: I

[0:18:54] Trustee Maude: don't have much to add to it.

[0:18:55] Trustee Maude: i could concur with what trustee dodd said it's it's it's part of the process um and and certainly

[0:19:03] if the applicant wants to speak to the

[0:19:04] Trustee Maude: construction state of place that that really is between the

[0:19:07] Trustee Maude: applicant and the crd uh we're not with the trust so i'm happy to comment on it i'm

[0:19:15] Voice 6: in the industry

[0:19:16] Voice 6: for 28 years as a builder new to main island um yes the structure was exposed for the last year

[0:19:24] Voice 6: um i think charlie if you can hear me we do have an email that had just said you know we could

[0:19:32] Voice 6: button up the structure to not expose the walls anymore so i i took that as let's

[0:19:40] Trustee Maude: get it to

[0:19:41] Trustee Maude: roofing put a roofing membrane on it and you know leave it until the whole process

[0:19:47] Trustee Maude: comes into play we did let the structure sit for a year and one month um

[0:19:52] Voice 6: any further than that

[0:19:54] Voice 6: then i'd be basically ripping the walls down again because there is there is moisture for the

[0:20:02] Voice 6: launch here um

[0:20:03] Trustee Maude: yeah

[0:20:05] Voice 6: i want to comply and play by the rules and i think that that really so yes we

[0:20:16] Voice 6: have put a roof on the structure and yes we have put a membrane on the roof in order to protect it

[0:20:24] Voice 6: uh

[0:20:30] Voice 3: i did have a question um about

[0:20:34] Voice 7: the the foreshore where the registered archaeological

[0:20:38] Voice 7: site was located was there actual archaeological um matter that was uncovered and when we talk

[0:20:47] Voice 7: about recovering the foreshore or sort of repairing it right what's the agreement or

[0:20:54] Voice 7: the intent with that work so

[0:20:55] Trustee Maude: we retained a an archaeological firm out of victoria um

[0:21:00] Trustee Maude: so

[0:21:04] Voice 8: yeah

[0:21:13] Trustee Maude: there was mitten mitten

[0:21:15] Voice 6: that was found yeah um we had a conservation officer come and

[0:21:21] Voice 6: communicate the stuff that communicated um the his big question was it was the responsibility

[0:21:32] Voice 6: of a realtor to be able to communicate to us that it was a registered archaeological

[0:21:37] Voice 6: site. We did a for sale by owner year and a half, two years now. So again, it wasn't

[0:21:48] done maliciously. It was an archaeological site. We've now retained an archaeological

[0:21:54] firm to provide an impact assessment on what was done.

[0:21:59] Voice 6: The foreshore scenario again was

[0:22:02] Voice 6: last november when everything was receding with the torrential downforce we took it upon ourselves

[0:22:08] to to bring in rock and it's hard to explain unless you've seen the site but we backfilled

[0:22:17] where it was receding and now we've talked to the conservation or um to

[0:22:25] Voice 6: under hill

[0:22:33] Voice 6: so we're going to put a whole green plan in place get an impact assessment from the firm

[0:22:42] Voice 6: and then proceed as as planned uh as directed okay

[0:22:50] Voice 7: this was just a chance find as you were

[0:22:55] Voice 7: doing work from the studio um

[0:22:57] Voice 6: no there was a complaint oh

[0:22:59] Voice 7: okay they're totally except i can

[0:23:01] Voice 6: say

[0:23:01] Voice 7: they're totally that the studio is uphill considerably but at the time when we had the

[0:23:07] Voice 7: massive floods in november right of 2021 um and there's a huge drainage gesture there is that

[0:23:14] Voice 7: about the time when everything you went in to try it yep

[0:23:18] Voice 6: yeah

[0:23:19] Voice 7: after

[0:23:20] Voice 6: that i i you know

[0:23:28] Voice 6: it's all visible there so it's hydro right away beside us and then it's beach access

[0:23:37] Voice 6: done anything i guess

[0:23:44] Voice 8: okay thank you yeah

[0:23:47] Voice 1: sorry just to jump in if i can um this so the uh work

[0:23:52] Voice 1: and and plans that have been uh sort of described by rob or um are external to this application um

[0:24:00] Voice 1: As was mentioned by Trustee Dodds, this specific studio, as you can see on the site plan, is very much offshore from the site.

[0:24:10] Voice 1: But it is of sort of due diligence to identify all the different things on the property and sort of subsequent steps that will be taken kind of thing.

[0:24:20] Voice 1: So hopefully that clarifies.

[0:24:22] Voice 3: Thank you.

[0:24:23] Voice 3: Yeah, that's great.

[0:24:25] Voice 3: I don't have any further questions.

[0:24:27] Voice 3: Are you all satisfied?

[0:24:28] Voice 3: fine all right are we ready to vote all those in favor that carries okay so we have approved

[0:24:39] Voice 3: 2022.1.2 thank you so much for coming i wish you success on the rest of the work to get that

[0:24:46] Voice 7: finished up thank you all

[0:24:47] Voice 7: right take care of

[0:24:48] Voice 6: the house but

[0:24:49] Voice 7: then i was going to say maybe

[0:24:50] Voice 7: when the actual shoreline work is actually completing that process maybe if we have time

[0:24:56] Voice 7: that day to go have a look see it'll be a while but you know keep

[0:24:59] Voice 7: that in mind it would be

[0:25:00] Voice 7: interesting to see because we don't get a lot of um issues around shoreline and first nations and

[0:25:07] Voice 7: and it would be a learning process definitely we appreciate it

[0:25:16] Voice 7: can i sure can

[0:25:17] Voice 7: i say she's a realtor

[0:25:18] Voice 5: she didn't do it yeah

[0:25:20] Voice 5: the the afghan people um serve for

[0:25:24] Voice 5: or it's not something you have to ask.

[0:25:27] Voice 5: And now there is a delay.

[0:25:30] Voice 5: So it's very, it's not easy.

[0:25:34] Voice 5: It's not like a common, not a common person,

[0:25:39] Voice 5: but public would be easy access to.

[0:25:43] Voice 5: So I could see why being unrepresented

[0:25:49] Voice 5: could have caused that.

[0:25:54] Voice 5: yes and it's not it's not really a sort of uh it's you have to look for it

[0:26:02] Voice 7: or

[0:26:03] Voice 5: for that information so thank

[0:26:05] Voice 7: you thank you that's good to know

[0:26:08] Voice 5: say we've never

[0:26:09] Voice 7: had this no it will be interesting in the process for the next issue

[0:26:26] Voice 3: Okay, the TUP, temporary use permit for the veterinary clinic, which we had somebody speaking

[0:26:33] Voice 3: in town hall, very important

[0:26:35] Voice 7: institution for our community.

[0:26:38] Voice 7: And so does somebody want to move that so we can help?

[0:26:42] Voice 7: okay i'll move that the main island local trust committee approved the issuance of a temporary

[0:26:46] Voice 7: use permit application matup 2022.1 liaison for a period of three years all right any discussion

[0:26:56] Voice 3: you

[0:26:58] Voice 7: want to fill it fill it you want to speak to your application sure it will

[0:27:03] Voice 7: pretty simple

[0:27:04] Voice 7: um the vets needed to move i have a property with a big empty space at the front and uh

[0:27:12] Voice 7: I simply suggested that they park there.

[0:27:15] Voice 7: They have an RV, a fifth wheel,

[0:27:17] Voice 7: that has been converted to a mobile veterinary clinic.

[0:27:20] Voice 7: It's very clever, actually.

[0:27:22] Voice 7: You should see inside.

[0:27:24] Voice 7: And so I just said, park it.

[0:27:27] Voice 7: I wasn't aware that a temporary use permit was required.

[0:27:32] Voice 7: So as soon as Janine mentioned it to me,

[0:27:34] Voice 7: we got the paperwork done, and Marissa was wonderfully helpful.

[0:27:39] Voice 7: And that is pretty much it.

[0:27:42] Voice 7: it's um as far as i know there haven't been any complaints about it it's also in the let's say

[0:27:49] Voice 7: service industrial area of maine um we're two doors down from the fire hall three doors down

[0:27:55] Voice 7: from the health center more or less across the street from the community center great

[0:28:01] Voice 7: so it seems

[0:28:01] Voice 3: yeah it seems

[0:28:03] Voice 3: you have the support of the community

[0:28:04] Voice 7: and the sighting seems a use

[0:28:07] Voice 7: seems appropriate so um certainly for the discussion no no other than we're just really

[0:28:13] Voice 7: really i i remember when there was no mesh on the island we're very

[0:28:17] Voice 7: grateful to have it and the

[0:28:18] Voice 7: the trailer conversion you know henry took an old trailer and converted it into a state-of-the-art

[0:28:23] Voice 7: clinic and we're really

[0:28:25] Voice 7: really lucky that first off that charlene offered her space which is a

[0:28:29] Voice 7: good area and

[0:28:30] Voice 7: that we still have a bed and hopefully when they retire which they'd like

[0:28:35] Voice 7: to do like today hopefully this maybe would help encourage a new vet to come in because it really

[0:28:40] Voice 7: is important in community so yeah so i can't speak highly highly enough for the service that

[0:28:46] Voice 7: they do to our all of our beloved never mind you know the special i mean it's not just dogs and

[0:28:52] Voice 7: cats

[0:28:52] Voice 9: it's

[0:28:53] Voice 7: a few other critters too yeah yeah great formed yeah yeah

[0:28:59] Voice 9: yeah even the owl for

[0:29:01] Voice 7: there for the rescue oh yeah are

[0:29:02] Voice 8: you sure he wants

[0:29:03] Voice 7: to sign up for three more years of work

[0:29:05] Voice 9: well the

[0:29:06] Voice 7: permits permit charlene so all right thank you um so let's call the vote then all

[0:29:14] Voice 7: those in favor and that

[0:29:15] Voice 3: carries thank you so much thank you all right take

[0:29:19] Voice 3: care may all the animals

[0:29:22] Voice 3: It must be well-served.

[0:29:24] Voice 7: I've been so far.

[0:29:27] Voice 6: We said no, we'd get there, so.

[0:29:29] Voice 6: Oh.

[0:29:30] Voice 6: I

[0:29:31] Voice 7: was getting the question.

[0:29:34] Voice 7: Okay.

[0:29:39] Voice 7: Is it rude if we leave?

[0:29:41] Voice 7: No, no, no.

[0:29:44] Voice 9: We've got work to do.

[0:29:45] Voice 3: You totally get it.

[0:29:46] Voice 3: Thank you very much.

[0:29:48] Voice 9: Thank you so much.

[0:29:50] Voice 3: Okay.

[0:29:51] Voice 3: okay so uh item 10.3

[0:30:01] Voice 3: let it be known that if you if you want a full house on

[0:30:06] Voice 8: me yeah thank you too

[0:30:24] Voice 3: so 10.3 MADP 2020 3.1 um we don't have any report on this but I gather we're gonna

[0:30:32] Voice 3: discuss the main island cultural society's application yeah well david wanted to put

[0:30:39] Voice 6: it on the agenda there we go to kind of give you an update of what thank you i mean i can report

[0:30:44] Voice 6: that um circulating notice for the variants and the next

[0:30:51] Voice 7: um there's an interesting story where

[0:30:54] Voice 7: um the agricultural society got a variance for an extension to their um the building just across the

[0:31:02] Voice 7: road for the thrift store. And I guess there were some, some

[0:31:07] Voice 7: very enthusiastic volunteers who went ahead and started to build

[0:31:11] Voice 7: and build outside of the various areas. So we have to follow

[0:31:15] Voice 7: process. And so they needed they didn't need to apply for another

[0:31:19] Voice 7: variance. It's I mean, it's quite a lot. Well, there are a

[0:31:22] Voice 7: few changes that need to be just make sure that we could be a

[0:31:26] Voice 7: simple process. And so that's where we're at right now. Okay.

[0:31:31] Voice 7: Yeah, because it's an RWM, it's good that we sort of talk about it now in public, because

[0:31:39] Voice 7: we can't with the resolution about meeting needs to be something that's not requiring

[0:31:45] Voice 7: conversation.

[0:31:47] Voice 7: And it's just across the street, it's an old mobile home that they acquired, and they've

[0:31:52] Voice 7: converted it to hopefully in a new thrift shop soon.

[0:31:57] Voice 7: David, it's on Agricultural Society.

[0:32:00] Voice 7: morning so

[0:32:02] Trustee Maude: just a question have some the application name made for the fees to be waived

[0:32:08] Trustee Maude: for the uh

[0:32:09] Voice 6: yes that's been made as well as a sponsorship application perfect

[0:32:13] Voice 3: great anything

[0:32:16] Voice 3: else i need to know no sounds pretty good but

[0:32:19] Trustee Maude: it's just like that it's

[0:32:20] Voice 7: just paper right now

[0:32:22] Voice 7: so

[0:32:22] Trustee Maude: they can get

[0:32:23] Voice 7: their final because at this point you don't have your final we

[0:32:26] Voice 6: don't even have a

[0:32:26] Voice 6: building permit at this point oh

[0:32:28] Voice 7: that's right yeah yeah

[0:32:30] Voice 3: don't tell us about it

[0:32:33] Voice 3: but don't tell

[0:32:34] Voice 3: us about it okay so we'll um look at

[0:32:37] Voice 8: that when it comes through for resolutions

[0:32:40] Voice 3: about leaving

[0:32:41] Voice 3: perfect great thank you for the background thanks for adding that trust in that uh item 10

[0:32:47] Voice 7: .4 uh rz

[0:32:49] Voice 3: the

[0:32:49] Voice 7: 2021.1 main island housing society housing agreement approval page 42 in your agenda

[0:33:01] Voice 7: so we are well familiar with this project and notice that the housing agreement will be

[0:33:14] Voice 7: registered on title anything else this is just for adoption of the housing agreement so i'll move

[0:33:21] Voice 7: that the main island local trust committee bylaw number 182 cited as main island housing agreement

[0:33:28] Voice 7: bylaw number 182 2022 be adopted this is final all right any further discussion okay all those

[0:33:38] Voice 7: in paper and that is carried and just if anybody can just thank you very much

[0:33:46] Voice 7: oh yes that's carried

[0:33:51] Voice 7: approved thank you nice

[0:33:53] Voice 7: to meet you

[0:33:56] Voice 7: charlie um in terms of process there's now um the covenant and the and the housing

[0:34:03] Voice 7: will be um available to be signed at the same time so you'll

[0:34:09] Voice 6: need to sign and so will the

[0:34:10] Voice 6: howling society so i'll work with both of you in the next coming weeks to figure that out

[0:34:16] Voice 7: excellent thank you for all your good work on this thank you yeah all right

[0:34:33] Voice 7: we have two referrals the

[0:34:38] Voice 3: saturn island local trust committee referral

[0:34:40] Voice 7: for proposed bylaws 136

[0:34:42] Voice 7: 137 page 61 robert i see you on screen but this is just a referral if the

[0:34:52] Voice 2: trust trustee's had

[0:34:53] Voice 2: had any questions i could try and answer them

[0:34:55] Voice 7: okay thank you so much i move that that there's

[0:34:59] Voice 7: the interest of the main local trust committee are unaffected by this bylaw on saturn but all

[0:35:06] Voice 7: the more power to go well all right all those in favor not carry so interest unaffected by bylaw

[0:35:19] Voice 7: do i need to send that yes robert who signs this uh

[0:35:26] Voice 2: jazz we'll send it back

[0:35:27] Voice 7: oh okay perfect okay

[0:35:29] Voice 7: uh similar with the north hender referral um and then to the zoning resident distrata

[0:35:44] Voice 7: sydney island permit temporary use of one recreational vehicle for a lot of construction

[0:35:51] Voice 7: of the dwelling. So I move that our interests on Main Island, other than they have some

[0:35:59] Voice 7: good fallow deer catching techniques, our interests are totally unimpacted by this find.

[0:36:07] Trustee Maude: Okay, I will second that one.

[0:36:09] Voice 7: All right, all those in favor?

[0:36:11] Voice 7: That carries.

[0:36:26] Voice 7: I don't need to race through this really. This is a very fast agenda.

[0:36:31] Voice 7: well it's very straightforward okay um local trust committee projects we've got 11.1

[0:36:39] Voice 7: the flexible housing outreach project we have the staff report i believe this is an update

[0:36:46] Voice 7: to a project that's largely included but we're doing some outreach planner chadley

[0:36:52] Voice 7: you want to speak to this yeah thank you um yeah so at the end of the cluster we were able to

[0:37:02] adopt the bylaw so now we've got some a pilot area that allows for additional years within

[0:37:11] uh a maximum floor area um

[0:37:15] Voice 7: depending on size

[0:37:24] Voice 7: um and so the next step in this process is is to make sure that the community

[0:37:31] Voice 7: knows that this is um out there and available to those in the pilot area have the ability to um

[0:37:40] Voice 7: potentially take advantage of the opportunity to build another small unit so um i just wanted to

[0:37:47] Voice 7: check in with trustees on the um the best way to move forward with getting that information out

[0:37:53] Voice 7: to um so um i i recommended we uh posted on the web page and we're able to mail it out to

[0:38:03] Voice 7: the owners of the lots that are in the pilot area we've got a little bit of a tiny bit of

[0:38:08] Voice 7: budget left over for this project so we can do that fine website first okay um and i just wanted

[0:38:14] Voice 7: to see if there was anything else you guys got to do the only thing i'm thinking i don't know

[0:38:19] Voice 7: how you could do this but for people that they'll look at the map and not know where that is like

[0:38:24] Voice 7: road names i don't know that would help felix jack and friend hill road would give them some

[0:38:33] Voice 7: idea i

[0:38:34] Voice 5: mean the other

[0:38:34] Voice 7: one is campbell bay road but that at least if it's a way of doing even if

[0:38:39] Voice 7: it's like an arrow pointing to the road yeah i'll do

[0:38:42] Voice 7: my best still as you know who's our graphics

[0:38:44] Voice 7: the sky won't be as pretty okay i can do that okay okay

[0:38:48] Trustee Maude: even you know if that becomes too

[0:38:50] Trustee Maude: complicated even like putting a star and saying fire hall yeah sure or

[0:38:54] Trustee Maude: school or something one

[0:38:55] Trustee Maude: landmark yeah

[0:38:56] Voice 7: actually that's probably better even than the road name so i would say the school

[0:39:00] Voice 7: and the fire hall or even school in the i mean yeah so people have some idea where it is

[0:39:06] Voice 7: geographically whatever you can do yes that's otherwise it's great good to have thank you

[0:39:12] Voice 7: it's super ridiculous so none of the alternatives really can be contemplated because they're

[0:39:19] Voice 7: expensive but we can did you say we can do a mail out oh

[0:39:24] Voice 6: yeah we've got money

[0:39:25] Voice 7: for the mail

[0:39:25] Voice 7: yes to the landowners yes yes and um yeah i mean if there's anything else he's like great

[0:39:33] Voice 7: and it'll have will it have a covering

[0:39:37] Voice 7: page or just this i think i think we'll make it a double-sided piece we can i hope it's a bit of

[0:39:42] Voice 7: text on the website maybe writing a bit yeah yeah okay actually the background that you wrote there

[0:39:48] Voice 7: is probably great okay

[0:39:51] Voice 3: somebody want to make a motion okay

[0:39:53] Voice 7: um i move that the main island local

[0:39:55] Voice 7: trust committee direct staff to post the flexible housing information flyer to the main island

[0:40:00] Voice 7: web page and to mail it to the property owners within the kyla area

[0:40:05] Voice 7: and um maybe print a few flyers out and send them home with dave sometime and we'll put them up

[0:40:13] Trustee Maude: or laminate them laminate

[0:40:15] Voice 7: them a

[0:40:16] Trustee Maude: second yep that's

[0:40:18] Voice 7: great all those in favor that carries

[0:40:20] Voice 7: excellent thank you planter chadwick for your hard work on this very important

[0:40:27] Voice 7: and just for information i have a zoom meeting on wednesday with deb morrison from hender and lisa

[0:40:34] Voice 7: from galliano who want to talk to me about flex housing okay great five take on it

[0:40:42] Voice 7: excellent okay so we've got uh reports now work program reports uh starting with local trust

[0:40:50] Voice 7: just maybe, yes, yes,

[0:40:52] Voice 7: yes, sorry, that

[0:40:53] Voice 7: carried, page 79, Robert is back here again to help us

[0:41:03] Voice 7: talk this through, so I

[0:41:07] Voice 2: see you, would you like me to summarize,

[0:41:12] Voice 3: would you, thank

[0:41:14] Voice 2: you, thank you,

[0:41:14] Voice 2: thanks, so yeah, with the beginning of the term, this is the LTC's opportunity to review its work

[0:41:22] Voice 2: program and provide direction on any changes to its work program, or at least start that

[0:41:28] Voice 2: conversation at the LTC level. So this report provides a bit more detail than you normally

[0:41:35] Voice 2: get just with the routine reports that are included in every agenda. So I summarize the

[0:41:40] Voice 2: reports that the LTC has completed this term or its past term, remind the LTC that a new policy

[0:41:48] Voice 2: The policy has been adopted, you can have one active minor project plus whatever major projects have been approved by Trust Council through submitting a business case.

[0:42:01] Voice 2: Specifically, the two projects flex housing and some minor bylaw amendments were recently completed.

[0:42:08] Voice 2: and the LTC should consider if it wants to continue specifically the housing options project

[0:42:17] Voice 2: as an active project in the coming fiscal year beyond just the the mail out that Marissa just

[0:42:25] Voice 2: summarized or if there's something else that they want to consider prioritizing for the coming

[0:42:33] Voice 2: first year of the term. In terms of potential future projects, I've summarized what's currently

[0:42:39] Voice 2: on the projects list of the LTC. The LTC should have a look at that, make sure it's current,

[0:42:46] Voice 2: and if there's anything they want to remove or anything they want to add.

[0:42:50] Voice 2: Also, more broadly, there's the strategic initiatives of Trust Council and Regional

[0:42:54] Voice 2: Planning Committee that are summarized on page 81 of the agenda package that could potentially

[0:42:59] Voice 2: be identified as by the local trust committee as as projects for this term and of course an

[0:43:06] Voice 2: ocp review is also something the ltc could potentially consider for the term or any other

[0:43:13] Voice 2: projects the ltc considers to be issues that they want addressed there are some administrative

[0:43:21] Voice 2: bylaws that potentially will be coming forward but those won't be ltc projects we'll just bring

[0:43:27] Voice 2: those forward for LTC consideration. The LTC has adopted the new fees bylaw. I do summarize the

[0:43:34] Voice 2: applications for the past term and also the standing policies and resolutions that the LTC

[0:43:41] Voice 2: may want to consider reviewing at some point early in the term. And the LTC basically should

[0:43:48] Voice 2: consider if they want to hold a special meeting to delve into more detail on strategic planning

[0:43:55] Voice 2: planning for the coming term but this basically as I said the beginning is the opportunity for

[0:44:00] Voice 2: the LTC to turn its mind to the work program thank you wonderful thank

[0:44:08] Voice 7: you Robert so thoughts

[0:44:12] Voice 7: the housing the housing options project should continue currently within the community it's one

[0:44:21] Voice 7: of the most important issues we have lack of housing i do want to speak to what deb mentioned

[0:44:28] Voice 7: about the climate change adaption well over the last whatever 14 years we haven't specifically

[0:44:35] Voice 7: done a project called climate change adaption we have done many projects that actually have led

[0:44:42] Voice 7: to climate change improvements housing options flex housing certainly certainly is one of them

[0:44:50] Voice 7: the water even secondary suites we've tied rainwater collection into secondary suites into

[0:44:55] Voice 7: our housing we have tried to densify our populations to reduce travel so i think that

[0:45:02] Voice 7: the housing on one hand is is very important but i also think that we do link it very much to issues

[0:45:09] Voice 7: around climate change so i'd like to see that one stay at the top of the list and be our major

[0:45:16] Voice 7: project with a focus on the idea that the other important thing I think about we started out

[0:45:21] Voice 7: four years ago with what I call the tiny homes initiative and what I was looking at was people

[0:45:27] Voice 7: reducing their environmental footprint flex housing is about shrinking the structures on

[0:45:33] Voice 7: your land and preserving more of your land as undisturbed area so I think that's a really big

[0:45:39] Voice 7: a big start. We aren't in a situation in rural community to have bus systems or everyone

[0:45:45] Voice 7: riding bicycles. The bicycle trail through Village Bay to the ferries has been taken

[0:45:52] Voice 7: 80 trees out in order to put in so I'm not really a huge fan of chopping down trees for

[0:45:58] Voice 7: bypass. But I do think that individually everybody can shrink their footprint in the future now.

[0:46:04] Voice 7: now so so that's housing is good and housing actually and new of course new construction

[0:46:10] Voice 7: will be to a much higher standard

[0:46:12] Voice 8: so

[0:46:13] Voice 7: that's what

[0:46:14] Voice 8: we'll say on

[0:46:15] Voice 7: that issue the rest of the projects

[0:46:19] Voice 7: in terms of secondary so can i get a sense or do you have anything to say on housing

[0:46:29] Voice 7: projects or other projects and then we can maybe talk about strategy yeah

[0:46:34] Trustee Maude: because in a strategy

[0:46:35] Trustee Maude: you because i appreciate about the housing but we're also robert will carry his hair but um we

[0:46:43] also need to do another luv update sort of minor

[0:46:47] Trustee Maude: little things need to be done which of course are

[0:46:50] Trustee Maude: encompassed in some of these other things um such as the review of the contractor chart the patios

[0:46:55] Trustee Maude: and such so we already sort of have a start of a list for um updating the lub which we just finished

[0:47:05] Trustee Maude: But I don't want that to fall off the radar because there's some important stuff, they're

[0:47:13] Trustee Maude: minor little things, but to some people they're big things, contractor jars in particular.

[0:47:18] Trustee Maude: So this one project thing kills me,

[0:47:23] Voice 8: it's

[0:47:25] Trustee Maude: like saying, oh what's your favorite child, and

[0:47:30] Trustee Maude: is and the the housing certainly is very very important but we have other business we need to

[0:47:37] Trustee Maude: do and it's it frustrates me that we have one good thing we can do which stops us from doing

[0:47:43] Trustee Maude: all the rest of the good things so the one project thing i just

[0:47:47] Voice 8: frustrates me

[0:47:49] Voice 8: but

[0:47:51] Trustee Maude: but that said is

[0:47:52] Trustee Maude: is that somewhere on this there needs to be how you be reviewed okay

[0:47:59] Voice 7: and so to be clear maybe

[0:48:03] Voice 7: nerissa can clarify so what we have here this list of what could be minor projects and as dave says

[0:48:09] Voice 7: is part because the other one which i don't want to forget is is the for for sure education that's

[0:48:15] Voice 7: also obviously becoming a bigger issue so we really

[0:48:18] Voice 7: need to be able to do that one um so i'm

[0:48:22] Voice 7: that that would be to me and contractors yards those two are probably the top of the list right

[0:48:29] Voice 7: now and for sure education will there again lead into climate change adaption and i guess that's

[0:48:36] Voice 7: the other question going back to the climate change adaption because i did give it a lot of

[0:48:40] Voice 7: thought in four years ago i took a bunch of pictures thought you know we could do a brochure

[0:48:44] Voice 7: that shows how main island actually is pretty environmentally friendly never mind all the

[0:48:50] Voice 7: heat pumps the ike society now doesn't heat pump um but there's a lot oh two sorry two there's a

[0:48:55] Voice 7: lot of stuff that we actually the rainwater you know mary mary the you know the

[0:49:00] Voice 8: water which

[0:49:01] Voice 8: so um so

[0:49:17] Voice 7: i'm just not sure if we can tie some of this into sort of sharing with the community

[0:49:22] Voice 7: some of the positive stuff we have done that actually is part of that climate change and

[0:49:27] Voice 7: so this is ready

[0:49:28] Voice 3: i'm

[0:49:30] Voice 7: going to answer yeah i would just say that um um you know given

[0:49:34] Voice 6: where we are

[0:49:34] Voice 6: in history um all planning needs to have a kind of adaptation lens and that is what uh what main

[0:49:41] Voice 6: island has been

[0:49:42] Voice 7: doing um as you say

[0:49:43] Voice 7: thank you thank you that's great so within minor projects

[0:49:48] Voice 7: can we do for sure education and do like contractors yards really kind of ties in

[0:49:54] Voice 7: into our home occupation.

[0:49:56] Voice 7: That would be part of the LUB.

[0:49:58] Voice 5: Yeah, okay, well then I would say

[0:50:00] Voice 5: if we

[0:50:00] Voice 7: could just talk about minor LUB changes,

[0:50:02] Voice 7: as Dave said, and try to put those in as our secondary.

[0:50:06] Voice 7: We don't have

[0:50:07] Voice 7: a second project, though.

[0:50:09] Voice 7: We have one major project.

[0:50:10] Voice 7: Robert?

[0:50:11] Voice 7: Yeah.

[0:50:12] Voice 7: Maybe you can clarify for us, Robert.

[0:50:14] Voice 2: Yeah, so Marissa and I talked about this a bit last week

[0:50:18] Voice 2: and sort of strategized,

[0:50:20] Voice 2: because I knew the trustees had a couple of priorities

[0:50:23] Voice 2: priorities they wanted to to consider so one option is um for the housing initiative um likely

[0:50:31] Voice 2: it's going to go over several years a couple of years at least um identify it as your major

[0:50:38] Voice 2: project for you know not this fiscal year that's coming up but the one following um take some time

[0:50:44] Voice 2: to the first half of this year um maybe have a couple of community meetings community conversations

[0:50:51] Voice 2: conversations, then develop a business case to support the housing initiative as your major

[0:50:58] Voice 2: project for the following fiscal year. And then sort of towards the middle of this year,

[0:51:05] Voice 2: once you've sort of finished that early work on the housing, then initiate your LUB updates

[0:51:13] Voice 2: updates as a minor project right

[0:51:19] Voice 7: so

[0:51:21] Voice 3: uh just so i understand if we're talking the first half of the

[0:51:25] Voice 3: year starting with april 1st yeah uh

[0:51:28] Voice 3: okay so develop having a few community information

[0:51:31] Voice 3: meetings updated community where we're at

[0:51:34] Voice 7: and where we might go develop the business case which

[0:51:37] Voice 7: will start in june for the next

[0:51:39] Voice 3: fiscal and then identify our lub updates as the major project or

[0:51:46] Voice 3: minor projects for the last half of

[0:51:48] Voice 7: 2023 before yeah okay sounds sounds good to me i think

[0:51:57] Voice 7: basically we're we still have so

[0:52:00] Trustee Maude: so the work that we would do now the housing would be counted as

[0:52:03] Trustee Maude: being a minor project correct so

[0:52:06] Trustee Maude: so six months that would be it and then once we have the the

[0:52:12] Trustee Maude: budget sort of to go forward to trust council then we roll over to the lub

[0:52:18] Voice 7: okay

[0:52:18] Trustee Maude: so it's a transitioning sort of process yeah okay yeah that makes sense okay

[0:52:23] Voice 7: we're good with

[0:52:25] Voice 7: that all right um do we want any of these removed from the lit i mean the completed ones i'm guessing

[0:52:33] Voice 7: seen are getting knocked off yeah

[0:52:36] Voice 3: well i think we

[0:52:36] Voice 7: can water can't

[0:52:38] Voice 7: cannabis can come off sooner

[0:52:40] Voice 7: later i guess it won't become an issue but so far it's not cannabis can come off the list

[0:52:46] Voice 7: waste management can come off the list uh waste management come on and the fallow deer

[0:52:53] Voice 7: trust isn't doing anything but anyways come off the list you're not coordinating i am

[0:52:59] Voice 7: yeah the trust trust no

[0:53:02] Voice 7: advocacy there uh so review contractors yards would be rolled into

[0:53:08] Voice 7: an luv update does that include paved surfaces and panels

[0:53:13] Voice 3: and

[0:53:14] Voice 7: just to mention the paved surfaces

[0:53:17] Voice 7: i think that really ties into the short education that's really where that issue is where we had

[0:53:24] Voice 7: had discussions about the two should tie together

[0:53:27] Voice 3: what do you think about changing the climate

[0:53:30] Voice 3: change adaptation went into climate and foreshore

[0:53:33] Voice 7: education and sort of moving on this is i was kind

[0:53:35] Voice 7: of wondering i actually the foreshore education should be yes it should really really been more

[0:53:43] Voice 7: about education yeah it will also should be really about things that we have done so so we can tie

[0:53:51] Voice 7: those two together so foreshore education with the climate change lens perhaps ltc rezoning project

[0:54:08] Voice 7: looks like that'll be considered as part of housing options projects implementation and groundwater

[0:54:16] Voice 7: implementation and the groundwater trying to send climate change let's too okay that's a lot but

[0:54:31] Voice 7: Okay, well, I think it sounds like you've got a pretty good plan for the next year anyway.

[0:54:40] Voice 7: Did we capture all those changes?

[0:54:44] Voice 7: Yeah, pretty much.

[0:54:46] Voice 7: Yeah?

[0:54:47] Voice 7: Okay.

[0:54:48] Voice 7: So I just want to clarify where you're at here.

[0:54:56] Voice 7: So, like I said, climate change adaptation is really a lens.

[0:55:01] Voice 7: um so whether you want like i i don't know if

[0:55:05] Voice 6: it's a nice it's not an isolated project

[0:55:07] Voice 6: it's

[0:55:08] Voice 7: part of what everything happened with everything that was given um and um

[0:55:13] that is that is the perspective so

[0:55:19] Voice 7: um so i don't know that we necessarily need to have a project

[0:55:22] Voice 7: that's climate change adaptation specifically yeah okay um um the the foreshore education i i

[0:55:30] Voice 7: I do think that that is it is an independent project it's a small project and it's something

[0:55:38] Voice 7: that could be done

[0:55:38] Voice 6: you know after

[0:55:41] Voice 7: the review or

[0:55:43] Voice 6: maybe you know during the period where

[0:55:46] Voice 6: you know it's just going to be used or what have you so we can we could look potentially

[0:55:52] at this year having that being part of the coming

[0:55:56] Voice 7: year sort of it's loaded in where it

[0:55:59] Voice 7: make sense if those are the sort of looking at those as the three kind of priority steps for

[0:56:05] Voice 7: the year does that make

[0:56:06] Voice 7: sense yeah okay okay

[0:56:08] Voice 3: i'm nervous to repeat that part

[0:56:11] Voice 7: yes um okay let's just

[0:56:13] Voice 7: say just

[0:56:13] Voice 7: the highlights yeah three three three projects um housing first yeah lub review second

[0:56:21] Voice 7: second, foreshore education third.

[0:56:24] Voice 7: Thank you.

[0:56:27] Voice 7: If foreshore education ties into the fact

[0:56:31] Voice 7: that you may have an unknown archeological site,

[0:56:33] Voice 7: the fact that maybe you don't wanna paint your front yard.

[0:56:37] Voice 7: Yeah, and then the other thing that I would add

[0:56:39] Voice 7: is the groundwater information.

[0:56:41] Voice 7: So we're getting, because we've moved through

[0:56:43] Voice 7: the Galliano projects and the North Pender projects,

[0:56:46] Voice 7: that is getting to a point where it's not going to be

[0:56:49] Voice 7: as major as it otherwise would have.

[0:56:51] Voice 7: Okay.

[0:56:51] Voice 7: And so I would, I would consider leave it on the list for

[0:56:55] Voice 7: consideration for the next year. So

[0:56:58] Voice 7: so we'll remove the completed projects, leave groundwater

[0:57:06] Voice 3: mapping implementation on the list for now. Start with housing

[0:57:12] Voice 7: options projects include a lens of climate change reducing

[0:57:16] Voice 7: see an environmental footprint well the business case uh in june you guys know your work better

[0:57:24] Voice 7: than i do so i believe

[0:57:27] Voice 3: for sure education i just had a question um did your did the crd do a

[0:57:32] Voice 3: shoreline assessment of sea level

[0:57:35] Voice 7: rise does anybody know there is

[0:57:38] Voice 7: is there a map there's a map

[0:57:40] Voice 7: somewhere. They've done some recent work. We haven't dug into it. No. Okay. And I think you

[0:57:47] Voice 7: may not know this, but Maine Island is fully developed. So it's not like you're looking at

[0:57:52] Voice 7: new development in terms of subdivisions. So what we have is some 400 odd lots. We have a water

[0:57:59] Voice 7: are already there and largely built on already. So it makes it a little bit, but the seawalls and

[0:58:06] Voice 7: the storm actions and what's happening all this is impacting where people are so that would be

[0:58:12] Voice 7: part of the education program that we really it's really more about rather than about regulating

[0:58:18] Voice 7: this really is you really

[0:58:20] Voice 7: need to educate where you're living and how you can protect what you

[0:58:24] Voice 7: brought okay okay great

[0:58:29] Voice 8: do

[0:58:35] Voice 7: you need a motion for i don't know no

[0:58:38] Voice 8: because we're just

[0:58:39] Voice 7: we're reviewing

[0:58:42] Voice 7: good so we've gone through the

[0:58:47] Voice 7: active projects and future projects list

[0:58:49] Voice 7: great we got an applications report uh item 12.2

[0:58:55] Voice 7: thank you robert i do want to say i don't think we need to have a special meeting

[0:59:04] Voice 7: i think we need to have like a meeting like an hour ahead of our regular meeting work

[0:59:10] Voice 7: in terms of having talking about how seemingly what's happening

[0:59:15] Voice 8: because we're

[0:59:16] Voice 7: okay the trust

[0:59:17] Voice 7: committee drove all the housing conversation not the community as much so to hold the special

[0:59:24] Voice 7: meeting i don't remember how um do you want to try to schedule that well i think we wait until

[0:59:32] Voice 7: into april because so many people are not here right now okay but

[0:59:36] Voice 7: scheduled regular trust

[0:59:38] Voice 7: community meetings so we'll look at scheduling a uh special focus on housing prior to the next or

[0:59:48] Voice 7: a business meeting in the weekend in the spring in the spring and it's probably a bit ahead but

[0:59:54] Voice 7: also at that point we would also invite all of the water districts so they could

[1:00:00] Voice 7: because those are the bulk of our properties in water districts okay that might be something for

[1:00:07] Voice 7: the follow-up action list to invite water districts to

[1:00:10] Voice 8: a future meeting yeah or

[1:00:11] Voice 7: maybe

[1:00:13] Voice 3: just

[1:00:13] Voice 7: ask nurse so we're going to come back to our next meeting with sort of a concept of what

[1:00:18] Voice 7: we're looking at in terms of having a special meeting within a regular business and who we

[1:00:23] Voice 7: would be wanting

[1:00:24] Voice 6: to attend obviously

[1:00:26] Voice 7: the housing society i

[1:00:27] Voice 7: can prepare um

[1:00:28] Voice 6: sort of a memo just

[1:00:29] Voice 6: say sort of identifying some ideas yeah how many meetings yeah yeah having them like back back

[1:00:36] Voice 7: to back with us because we we did the secondary suites a term ago and that was kind of with

[1:00:42] Voice 7: housing options okay great so i think we just received the applications reports uh and then

[1:00:55] Voice 7: trustee and local expense reports we don't spend money we have to do it well a little bit of a

[1:01:04] Voice 7: budget but not bad that's teresa's question

[1:01:07] Voice 7: that's teresa's budget

[1:01:16] Voice 7: so where are you

[1:01:18] Voice 3: suggesting the extra money is going to come from

[1:01:19] Voice 3: for

[1:01:20] Voice 7: the mail out is there a different budget for that or the well we'll we have to speak

[1:01:25] Voice 7: some out from somewhere okay me okay squeaky yeah well trustees didn't spend anything so

[1:01:33] Voice 7: very frugal trustees and maybe we can squeak some out there thank you for your fiscal responsibility

[1:01:43] Voice 7: um adopted policies and founding resolutions thank you yes so now

[1:01:55] Voice 3: we come to the reports

[1:01:57] Voice 7: local trust committee web page is there any changes that you're not doing no there's like

[1:02:03] Voice 7: a web page no i think other than making sure the flex housing is on there and i'm not sure

[1:02:10] Voice 7: i have one plate oh okay you know we we have our local paper we have a facebook page so

[1:02:17] Voice 8: yeah most

[1:02:17] Voice 7: of our public i think looks for information from those sources okay if there's

[1:02:25] Voice 7: any changes needed then i guess okay so chairs report well it's a lot of quick report on it but

[1:02:39] Voice 7: i'll keep it short and sweet um i'm on the regional planning committee which has had one

[1:02:46] Voice 7: initial meeting and our next meeting is february 1st and there's some really exciting cross island

[1:02:55] Voice 7: well across trust area strategies that need to be set i think we've got we're in a really strong

[1:03:01] Voice 7: position with um the regional planning team nurses on that as well as being your local planner

[1:03:08] Voice 7: and so pulling together innovative projects like your flex housing project and other ones across

[1:03:14] Voice 7: the trust area i'm looking at how they could be adapted and sort of well in my home community of

[1:03:21] Voice 7: gabriela island we're in desperate need of new solutions and we need to move past having the

[1:03:27] Voice 7: conversation about the problem into actually enacting some solutions so that we can um ease

[1:03:33] Voice 7: the pressure so to speak um i'm a i'm chairing three other local trust committees so from

[1:03:42] Voice 7: to south

[1:03:44] Voice 3: pender maine and thetis island so they gave me the nice gentle communities i think

[1:03:52] Voice 3: being a

[1:03:53] Voice 7: newbie here so um financial planning which you're we're on is is going to continue

[1:04:01] Voice 7: to be an interesting dragon with many heads

[1:04:06] Voice 7: where we're like what do we do in this this environment

[1:04:10] Voice 7: um it's it's yeah it's going to be challenging but so we're working together this is a really

[1:04:16] Voice 7: good trust council and i think we've got some very strong assets and a really good chance of getting

[1:04:22] Voice 7: good work done so i don't really have anything more i could talk about my horses but i don't

[1:04:27] Voice 9: think

[1:04:27] Voice 7: that's really directly related to work don't get me going on my horses do you want to

[1:04:33] Voice 7: give the report trustees um so i'll just report um first off i was thrilled as some dave and

[1:04:40] Voice 7: lease and at the other day and and deb and the uh the main island family place the daycare center

[1:04:48] Voice 7: had their official opening on saturday uh the minister for child care uh let's see a minister

[1:04:56] Voice 7: for um the minister of state the minister of state

[1:05:01] Voice 6: for child care for child care that's

[1:05:03] Voice 7: anyways grace laura came and helped help the kids through the official

[1:05:07] Voice 7: ribbon cutting

[1:05:08] Voice 7: lots of good pictures on the face our community facebook page anyways our daycare

[1:05:13] Voice 7: new daycare center which is at the community center is unbelievable and people work so hard

[1:05:19] Voice 7: to get it there and it's just amazing what they've done what they've accomplished and at some point

[1:05:25] Voice 7: when we have time we will get you to come up and have a look at it really really

[1:05:29] Voice 7: impressed and just

[1:05:31] Voice 7: a huge bonus of course for main island which didn't have a designated daycare area and we're

[1:05:36] Voice 7: sharing or actually had a temporary use for them so that was exciting um just mind-boggling

[1:05:42] Voice 7: everything that went and i think what was interesting of the group of the people the

[1:05:47] Voice 7: public that was there i would say there was probably more with gray hair than

[1:05:52] Voice 7: but but what that what that means you know the fact is that this is a community a community

[1:05:58] Voice 7: that recognizes the importance of daycare of kids wants their community to be a whole complete

[1:06:05] Voice 7: clean community and that was really exciting just a lot of

[1:06:07] Voice 7: short people yeah

[1:06:08] Voice 6: oh yeah i don't know

[1:06:09] Voice 7: the kids were having a ball it's great um i've had a whole bunch of zoom meetings about deer

[1:06:16] Voice 7: so whatever

[1:06:17] Voice 7: fallow deer very great for us and last one was with adam olson we

[1:06:21] Voice 7: our ad hoc fallow deer committee which really was just maryland winter bottom and myself

[1:06:26] Voice 7: and then we mentioned gary caroline joining us and helping us and from there we've expanded now

[1:06:32] Voice 7: Now, hopefully into a permanent team, a representative from the Main Island Conservancy, which right now is Malcolm Ingalls, and the Main Island Parks, which is Michael Kilpatrick.

[1:06:42] Voice 7: So right now we have a core group of five of us working with Adam Olson, who is very supportive.

[1:06:49] Voice 7: We're having another one in person, first time on Wednesday to talk about strategic asks for Adam to take back to the legislature.

[1:07:00] Voice 7: we're really focused on hoping trying to get the ministry who brought these things here

[1:07:05] Voice 7: we didn't bring them here to actually take responsibility funding trying mostly like i

[1:07:11] Voice 7: want my first nations hunters back crd is working on a management plan for us so in-house management

[1:07:19] Voice 7: plan and that was with the help of paul brandt who bent their ear instead of get on with it so

[1:07:24] Voice 7: So all funding for fallow deer will flow through the CRD.

[1:07:28] Voice 7: The trust doesn't have the mechanism to have money,

[1:07:31] Voice 7: and the province doesn't really have a department that says here's the trust.

[1:07:35] Voice 7: So it's all about funding.

[1:07:37] Voice 7: As I said in our public open house, it's all about people with land

[1:07:42] Voice 7: that can be hunted to welcome hunters to their land

[1:07:45] Voice 7: and be hunting consecutively all the time, and it's a nightmare.

[1:07:49] Voice 7: No easy answers, but it keeps plugging away.

[1:07:52] Voice 7: way it's been 10 years what's been 25 years anyway so that was it didn't be a lot of zoom

[1:07:58] Voice 7: meetings and i have a say one on wednesday with pender and galley and we talked about

[1:08:04] Voice 7: it's been a really busy month we had our open house oh sorry community chat on sunday which

[1:08:11] Voice 7: way more people than i expected it went really well i don't know why we had cookies left over

[1:08:16] Voice 7: they were excellent far too many my house um it went really well most of the paul grant came our

[1:08:23] Voice 7: crd director and a lot of the questions i was saying were for paul about failed referendum

[1:08:28] Voice 7: over the um transportation trails and buses and water taxi a lot of questions about mechanics

[1:08:36] Voice 7: around that um some questions about the crd trail to the between miners bay and village bay

[1:08:44] Voice 7: questions about ground building permits site use we'll talk about in a minute

[1:08:48] Voice 7: but it was really good to have him there we did talk about finals trust the governance committee

[1:08:54] Voice 1: and

[1:08:55] Voice 7: the policy statement touched on that and i think people are clearly i wanted a much more

[1:09:00] Voice 7: informal chat but people clearly wanted to sit down and talk about their specific issues in a

[1:09:07] Voice 7: question and answer format which went well so very happy with how it went and hopefully we can put

[1:09:12] Voice 7: one more together sometime closer to summer you'll see okay that's pretty nice thank you

[1:09:22] Voice 7: changed

[1:09:22] Trustee Maude: all my stuff yeah

[1:09:24] Voice 3: the problem in a small

[1:09:26] Trustee Maude: community there's

[1:09:27] Voice 3: only so many stories

[1:09:28] Voice 3: but

[1:09:29] Trustee Maude: certainly the main island early childhood society's efforts i think any island would be

[1:09:35] Trustee Maude: jealous of what was achieved um this community has changed in recent years they went from you know

[1:09:43] Trustee Maude: 20 years ago you saw a six-year-old kid going down the road you want where'd that one come from

[1:09:48] Voice 9: so now

[1:09:49] Trustee Maude: we have lots of kids we have lots of teenagers they are the best behaved kids you'll

[1:09:55] Trustee Maude: ever see um we're we're lucky the one cornerstone that we did not have was was child care we now

[1:10:05] Trustee Maude: have it and we probably have the best one anybody has and and you know the minister spoke so highly

[1:10:11] Trustee Maude: of it um hopefully you get the chance to go see it yeah it's like it's as i say it is that you

[1:10:18] Trustee Maude: would be jealous

[1:10:19] Voice 8: i

[1:10:20] Trustee Maude: think that the the organizers making them such the work that they did was

[1:10:26] Trustee Maude: outstanding um and you know they accomplished something that people said wasn't possible

[1:10:33] Trustee Maude: so that's

[1:10:34] Trustee Maude: just great um the the open house again that was wonderful um we're in a new era

[1:10:42] Trustee Maude: um on the heavens where you know i think people local government finally figured out we all got

[1:10:48] Trustee Maude: to get along we all have to communicate and we all have to work together because if we're working

[1:10:54] Trustee Maude: apart things aren't going to happen and director brent coming over really i think struck a very

[1:11:02] Trustee Maude: good tone for the meeting and sort of demonstrated you know we can all stand side by side and somebody

[1:11:08] Trustee Maude: can ask a question and all three of us can answer it all from a different perspective and i i think

[1:11:14] Trustee Maude: you know the next four years promises to be quite good because i think we can accomplish a lot

[1:11:19] Trustee Maude: together and as julian said it is that deciding and use permits is one of those things where you

[1:11:23] Trustee Maude: know we might actually be able to accomplish something dramatic that can make a huge change

[1:11:29] Trustee Maude: to the communities but it only works if everybody works together and i think we're there so i'll

[1:11:35] Trustee Maude: finish with that very

[1:11:40] Voice 7: encouraging um i don't believe we have a report other than paul was at

[1:11:47] Voice 7: the daycare opening too

[1:11:49] Trustee Maude: yeah that was his excuse in

[1:11:52] Voice 7: his bicycle outage

[1:11:58] Voice 7: the

[1:11:58] Voice 3: conservancy report or the island's trust conservancy reports uh it's included in your

[1:12:02] Voice 3: agenda package i was at the board meeting it was in person and we elected linda

[1:12:11] Voice 7: adams as chair

[1:12:13] Voice 7: and i

[1:12:14] Voice 3: think susan yeats is going to be the

[1:12:16] Voice 7: liaison to financial planning and i believe grant scott

[1:12:21] Voice 7: is the liaison for governance committee so got um a three-year strategic plan rather than a five-year

[1:12:29] Voice 7: the reasons are sort of listed in there mostly so that um they can draft a five-year plan with more

[1:12:37] Voice 7: meaningful and early consultation with first nations because there's been indication that

[1:12:41] Voice 7: nations do want to be involved in that process so rather than doing a five-year plan off the bat

[1:12:48] Voice 7: which has to go to the ministry for approval they did a three-year interim plan so that's

[1:12:51] Voice 7: kind of the big news oh

[1:12:55] Voice 3: yeah and i can share we there was a significant donation of

[1:12:59] Voice 3: on link island which is in the gabriola lta area and uh the swift family i was at the celebration

[1:13:09] Voice 3: a couple of weeks ago and the swift family who's mostly from california but their

[1:13:14] Voice 3: children came up for this celebration and the way that they spoke about

[1:13:21] Voice 8: it's

[1:13:21] Voice 7: just in their family's dna to care for a whole ecological system and so they told the

[1:13:30] Voice 3: story of uh i think when their parents were visiting and looking at property and the real

[1:13:36] Voice 3: estate agent you know brought them to lake island and said look at the subdivision potential and

[1:13:41] Voice 3: look at what you could do with it they sat on the cliff and look

[1:13:47] Voice 7: at the nesting owls and everything

[1:13:49] Voice 7: thing and they said no that's not going to happen they bought the whole

[1:13:52] Voice 7: island and then 25 40 years

[1:13:55] Voice 7: later donated it to the conservancy in its entirety so it's a really significant um spot a

[1:14:03] Voice 7: very special um jewel so that's going to be the source of some really good research and

[1:14:10] Voice 7: learning and it's just good to know that that's conserved

[1:14:14] Voice 3: so uh so new business

[1:14:22] Voice 3: So we have a letter 13.1 from

[1:14:28] Voice 7: the Saanich Leadership Council staff regarding the Islands

[1:14:33] Voice 7: Trust Policy Statement Amendments, I guess from last year's referral process.

[1:14:40] Voice 7: I found this really interesting, and what did you think of it, Trustee?

[1:14:47] Voice 7: It's very interesting. I love the idea of including the story. I won't try to pronounce it, but the story of the relatives of the people as part of the policy statement.

[1:14:57] Voice 7: And I think the connections that First Nations have to the land is so much stronger than, of course, traditional layman.

[1:15:05] Voice 7: I think they've raised some really important points here.

[1:15:08] Voice 8: I'm

[1:15:09] Voice 7: not sure what the law looked like once it's there, but it definitely should be there.

[1:15:14] Voice 7: the history all of all of these things one thing started to tie in with the previous discussion

[1:15:20] about the conservancy what i would encourage the conservancy to do is start

[1:15:28] adopting um the first nations titles for like link island to me that's like

[1:15:34] Trustee Maude: a generic like

[1:15:35] Trustee Maude: white man's name isn't i would have liked like when the announcement came out that the traditional

[1:15:40] Trustee Maude: first nations title the one that really hit me um in the fall was mossy mountains like one

[1:15:49] uninspired name for for a piece of land subsider preservation and i really hope that the the

[1:15:57] conservancy will go back

[1:15:59] Trustee Maude: and sort of on all their properties um and and maybe like reach out to the

[1:16:06] Trustee Maude: First Nations and give some traditional naming. Because I think that's the ultimate respect you

[1:16:13] Trustee Maude: can show the land. Because those names meant something and they're inspiring. Like something

[1:16:19] Trustee Maude: to me, Lake Highland means nothing to me. And there's a First

[1:16:22] Trustee Maude: Nation story to be told there.

[1:16:23] Trustee Maude: I

[1:16:24] Voice 3: will say it is interesting,

[1:16:26] Voice 7: because we've been having this discussion on

[1:16:28] Voice 7: on gabriel island actually uh which is in synonym uh territory and the question was posed to some

[1:16:36] Voice 7: elders who were who were visiting for an event uh on traditional knowledge and was there a name

[1:16:42] Voice 7: for gabriel island and they said no there's no name

[1:16:45] Voice 7: in um

[1:16:47] Voice 3: there's names for specific places

[1:16:49] Voice 7: like the village site yeah

[1:16:51] Voice 3: this area and that area

[1:16:53] Voice 7: but um and it's interesting because the

[1:16:55] Voice 7: couch and try i don't want to misspeak here i'm not not a knowledge holder on this but um

[1:17:02] Voice 7: yeah just the caution not to sort of go ahead and just assume there's a name for everyone but

[1:17:07] Voice 7: really that relationship needs to be developed with the nations and and so i think lake couch

[1:17:14] Voice 7: and uh people had a name for gabriel island but uh the name did not and so it's also about being

[1:17:21] Voice 7: respectful to the nation who has rights title in that territory but because they're often

[1:17:27] Voice 7: overlapping because they didn't map things like we did in the colonial way so it was more about

[1:17:33] Voice 7: family so yeah but that's a really good point um to have that conversation about giving back

[1:17:40] Voice 7: the original names yeah for

[1:17:43] Voice 7: sure so cooperation accord and information data sharing agreements um

[1:17:49] Voice 7: that's going to be coming up as sort of a key point having these accords or protocol agreements

[1:17:54] Voice 7: with uh the nations in our trust area so looking forward to that work

[1:18:03] Voice 7: wonderful super good good suggestions and i think they'll end up obviously the policy statement was

[1:18:11] Voice 7: going to be with the whole identity specifically this is right all the different percentages

[1:18:18] yep yeah i didn't hear you

[1:18:22] Voice 7: of course recommendation is the commitment to name

[1:18:25] Voice 7: changes please please name changes use of first nations are signage yeah wait a bit

[1:18:31] Voice 7: so thank you to the lasagna

[1:18:36] Voice 3: leadership council and staff for responding so

[1:18:40] Voice 7: thoroughly to that

[1:18:48] Voice 7: 13.2 followed your discussion you brought us up to speed a little bit a little bit but just

[1:18:53] Voice 7: we're talking about the russanic impersonation the russanic there's a russanic tribal council

[1:18:58] Voice 7: which is the grant with bands that work together and part of the goal of the ad hoc fellow dear

[1:19:03] Voice 7: committee because we think we need stronger political polls so we actually have been

[1:19:09] Voice 7: in advocating via Adam Olson to actually try to get

[1:19:15] Voice 7: the fallow deer problem onto the list of requests

[1:19:18] Voice 7: that they already have to the province.

[1:19:21] Voice 7: We haven't got there yet.

[1:19:22] Voice 7: We have Adam has got the OK to pursue

[1:19:26] Voice 7: on behalf of the Sarlacc Procurement Nation

[1:19:29] Voice 7: remedies to the fallow deer problem

[1:19:32] Voice 7: that the Santa tribal council that they would add us

[1:19:35] Voice 7: to their base of requests and give us a more strong voice within the province for to lead

[1:19:42] Voice 7: directly to funding funding in an actual so that's basically yes that's the only

[1:19:48] Voice 7: other thing in terms

[1:19:49] Voice 7: to follow dear continue

[1:19:52] Voice 3: the

[1:19:52] Voice 7: fight the advocacy

[1:19:59] team

[1:20:02] Voice 7: point two this was your

[1:20:04] Voice 7: request i requested this now robert sent me a reminder i didn't

[1:20:09] Voice 7: realize we had eight members on our apcb sometimes have trouble getting a quorum

[1:20:13] Voice 7: and for some reason i thought we only had seven and we can have nine but we already have eight

[1:20:19] Voice 7: thank you robert um so i'm kind of in a quandary i thought we should advertise and add at least

[1:20:25] Voice 7: one member to our apc so that we would actually have less of a problem getting a quorum some of

[1:20:31] Voice 7: the problem is that we don't meet that often deb deb is on an apc um just depends on the referrals

[1:20:37] Voice 7: but also it is difficult with eight people then you need what five for quorum so i would rather

[1:20:46] Voice 7: we advertise for one more person now and have that person over that i also don't not comfortable with

[1:20:53] Voice 7: the idea that all apc appointments end at the same time

[1:20:57] Voice 8: since

[1:20:58] Voice 7: i've been a trustee we've always

[1:21:00] Voice 7: had a policy of inviting past members to stay because i don't think you went through all that

[1:21:06] Voice 7: experience and we actually have a member who's been there long before i was so i would pass a

[1:21:13] Voice 7: motion requesting that we advertise for one additional member of our advisory planning

[1:21:19] Voice 7: commission all right any discussion those that not it's not two owners of project to advertise

[1:21:34] Voice 7: for one more one more

[1:21:36] Voice 7: one more member and to

[1:21:37] Voice 7: sit for a three-year term is that a problem robert in

[1:21:40] Voice 7: having different terms in terms of management we have to change the policy i think

[1:21:47] Voice 2: uh i think the

[1:21:48] Voice 2: the bylaw just says appointed for up to three year term.

[1:21:52] Voice 2: Have to check, but yeah,

[1:21:54] Voice 2: it just means there would be staggered expiry.

[1:21:57] Voice 7: I think it's good.

[1:21:58] Voice 7: I think it's better to have a bit of a staggered, so.

[1:22:00] Voice 7: Okay. Okay.

[1:22:01] Voice 7: All right.

[1:22:02] Voice 7: Okay.

[1:22:03] Voice 7: Even if that wasn't ever.

[1:22:05] Voice 7: And that carries.

[1:22:06] Voice 7: Thank you.

[1:22:11] Voice 7: So we've got a 13.4 CRG briefing signing and use.

[1:22:18] Voice 7: uh trustee okay

[1:22:20] Trustee Maude: so um they have this wonderful program if you want a building permit

[1:22:29] Trustee Maude: uh is citing in use so basically you go into the trust you know you say this is where i want

[1:22:35] what i want to

[1:22:35] Trustee Maude: do this is where i want to do it and they review that um you're appropriately

[1:22:40] Trustee Maude: cited in the property zone and that basically becomes your building now here building permits

[1:22:47] Trustee Maude: permits are very onerous um they're time consuming um some people 14 16 months to get a building

[1:22:53] Trustee Maude: permit they're very expensive and somewhat onerous so director brent has sort of brought up this

[1:23:03] Trustee Maude: concept of um of the islands down here considering adopting the sighting and use permits as an option

[1:23:12] Trustee Maude: um so up in devon and hornby you can only get a setting and use permit you can't get a conventional

[1:23:18] Trustee Maude: a building permit okay the

[1:23:20] Trustee Maude: idea would be is to to say hopefully you can get the building permit

[1:23:23] Trustee Maude: in the traditional sense of the term or you can get a setting and use permit um so make that an

[1:23:30] option especially for people trying to do something a little bit more simpler

[1:23:34] it

[1:23:34] Trustee Maude: might be quite appropriate the thing is this is political speak um what needs to happen is that

[1:23:45] Trustee Maude: staff needs to talk to staff and figure out that this is work um so what the request would be is

[1:23:52] Trustee Maude: that um brown's trust staff work with crd staff and see if this is a viable alternative that we

[1:24:01] Trustee Maude: can pursue going forward um so it's literally this is just putting a little wedge in the door

[1:24:08] Trustee Maude: and opening it up and seeing if it's an option that that we can pursue

[1:24:16] Trustee Maude: director brett seems to think it's quite workable he's talked to their staff and they're actually

[1:24:23] Trustee Maude: quite excited about it but

[1:24:25] Trustee Maude: we need to know from an animal trust perspective as to whether or not

[1:24:29] Trustee Maude: it's something that we can go down so i think robert's right there do

[1:24:36] Voice 7: you have any thoughts

[1:24:37] Voice 7: I don't know if you caught all of that.

[1:24:40] Voice 2: Yeah, I heard it. Thanks.

[1:24:43] Voice 2: So the Allen's Trust.

[1:24:45] Voice 2: We froze them out.

[1:24:47] Voice 2: Oh,

[1:24:50] Voice 8: you guys froze.

[1:25:05] Voice 2: You guys froze for a second.

[1:25:10] Voice 2: It

[1:25:10] Trustee Maude: was a dramatic pause.

[1:25:13] Voice 2: so it's the islands trust act is unique in having a provision for siting and use permits

[1:25:18] Voice 2: um no other jurisdiction in bc has that authority but it's explicitly for areas in which

[1:25:26] Voice 2: the regional districts do not issue building permits so on denman and hornby it's the

[1:25:33] Voice 2: comox valley regional district and they have building building inspection services for some

[1:25:38] Voice 2: of their electoral areas but over the years they have chosen not to have building inspection

[1:25:46] Voice 2: service on denman and hornby island um liskiti doesn't have a building inspection service and

[1:25:53] Voice 2: nor has the liskiti ltc adopted a sighting and use permit system either so it's so for the first

[1:26:01] Voice 2: prerequisite is that the regional district doesn't have building inspection service or doesn't issue

[1:26:05] Voice 2: of building permits at a minimum um and if that precondition is in place then local trust

[1:26:14] Voice 2: committees could consider whether or not by bylaw to institute a siting and use permit

[1:26:19] Voice 2: system as a

[1:26:22] Voice 2: partial very much a partial replacement for building inspection

[1:26:27] Trustee Maude: so the question would be is it appropriate to make a motion um that our trust staff

[1:26:34] and

[1:26:35] Trustee Maude: liaise with crd staff to see if there's a road forward but

[1:26:41] Voice 7: the crd has built the authorization to

[1:26:44] Voice 7: do building permits but

[1:26:44] Trustee Maude: that's a possibility that they might want to receive that oh

[1:26:48] Voice 7: yeah but also

[1:26:50] Voice 7: also all the all the southern islands have to be in agreement that and their communities that that's

[1:26:56] Voice 7: what they actually want so it's a bigger question it's just it's a small winch and a big door it is

[1:27:01] Voice 7: so that's is there a process to do

[1:27:05] Voice 2: so so the answer yeah this is that if the crd um for the

[1:27:11] Voice 2: electoral area of the southern gulf islands were to cease to provide building inspection services

[1:27:17] Voice 2: they there's steps that they would have to go through to do that so there would be lots of

[1:27:23] Voice 2: lead time and understanding that this was taking place then we would come forward to all five

[1:27:29] Voice 2: five southern local trust committees and say are you interested in replacing the what we do now for

[1:27:37] Voice 2: the regional districts in terms of sort of preliminary building permit reviews replacing

[1:27:42] Voice 2: that with a formal citing and use permit um mechanism once the CRD has withdrawn its building

[1:27:51] Voice 2: permit service. So really, it's the CRD that would have to, and it would not be a brief process for

[1:28:02] Voice 2: them to withdraw that service.

[1:28:04] Trustee Maude: I guess that's the thing. The suggestion from their side was

[1:28:09] Trustee Maude: it was up to us to sort of open the door. Well, I

[1:28:13] Voice 7: think that we as a trust committee would have to

[1:28:17] Voice 7: to write a request to the CRD to look into

[1:28:21] Voice 7: or to examine the concept of removing building permits.

[1:28:27] Voice 7: And I think before we do that,

[1:28:28] Voice 7: we need to actually get a stronger indication

[1:28:31] Voice 7: in our community.

[1:28:34] Voice 7: So we actually need to go out and find out

[1:28:36] Voice 7: if our builders and our homeowners actually want that.

[1:28:40] Voice 7: And also whether our other local trust committee support.

[1:28:45] Voice 7: So I think we need to pass a motion.

[1:28:50] Voice 7: I'll move that we request that Dave Maud write

[1:28:54] Voice 7: on behalf of the Main Island Local Trust Committee

[1:28:56] Voice 7: to the Saturna Island Trust Committee,

[1:29:00] Voice 7: South Pender Island Trust Committee,

[1:29:01] Voice 7: North Pender Island Trust Committee,

[1:29:03] Voice 7: and Galliano Island Trust Committee

[1:29:05] Voice 7: to request their thoughts on us asking the CRD

[1:29:13] Voice 7: to switch to site and use permits that's a rough rough language but really i

[1:29:19] Voice 7: think that's where

[1:29:19] Voice 7: it has to start because if we don't know that we have the support of those other trust committees

[1:29:24] Voice 7: then it's useless so i would direct that they write a letter on the behalf of us to those

[1:29:29] Voice 7: committees just seconded that so discussion my question is though is the ball is

[1:29:40] Voice 3: it is the onus

[1:29:40] Voice 3: on the

[1:29:41] Voice 7: islands trust or the onus is on the crd so the onus is on the crd but the pressure clearly

[1:29:48] Voice 7: is coming from the trust committees if we discover everybody's on the same page then we would

[1:29:53] Voice 7: obviously next step would be that we'd be lobbying our crd director brent to take this to

[1:30:00] Voice 7: crd because i don't see it i don't see the opposite happening i don't see that the crd

[1:30:05] Voice 7: coming to us and saying we don't want to do building permits anymore i mean if they don't

[1:30:11] Voice 7: know we're even having a conversation i also don't think there's any point in us going there until we

[1:30:16] Voice 7: know that each trust area is is on because we're let me

[1:30:20] Voice 7: ask though is there a danger that you can

[1:30:23] Voice 7: get everybody in the community excited and thinking this is a possibility but on the crd

[1:30:28] Voice 7: day side it turns out a year down the road that this is just a logistical and administrative

[1:30:33] Voice 7: impossibility and they're not even considering it well i don't think this is going to get anyone

[1:30:37] Voice 7: excited i think this is opening the conversation with each local trust committee okay and dave

[1:30:42] Voice 7: fortunately is has chairs pender and north pen you chair south pender so we're pretty much covered

[1:30:48] Voice 7: to have this conversation um coming from us or starting here to make sure that we've got the

[1:30:55] Voice 7: for being there this is not going to the public this is going to local

[1:30:58] Voice 7: trust committees and they

[1:31:00] Voice 7: certainly as trustees should know that this is an open conversation it's not and and that if

[1:31:06] Voice 7: even if we all agree does not necessarily mean crd would support it right but i'd see ideas by

[1:31:14] Voice 7: the way crd is struggling to keep up like they don't have enough staff to keep up with the

[1:31:18] Voice 7: applications right now yeah in the southern islands like this is a real problem area for

[1:31:23] Voice 7: in them so they may well be interesting it may well be a problem yes too yeah yeah so any any

[1:31:30] Voice 3: further uh comments robert so

[1:31:33] Voice 2: just to maybe help clarify the request to other ltcs it would be

[1:31:40] Voice 2: framed that if the crd were to withdraw building inspection services

[1:31:47] Voice 2: an alternative would be consideration of citing and use permits because this just to make it

[1:31:53] Voice 2: clear to the other ltc's that siting and use permits system cannot be implemented

[1:32:00] Voice 2: until and if the crd would withdraw building inspection service and

[1:32:06] Voice 7: you write your letter

[1:32:07] Voice 7: make sure it gets oh

[1:32:08] Trustee Maude: yeah many people look at it people

[1:32:10] Voice 7: look at it did you capture that or do i

[1:32:13] Voice 7: want to read it back uh to request trustee mod right to saturn south bender north bend

[1:32:18] Voice 7: galliano island local trust committees to request their thoughts on the main island

[1:32:23] Voice 7: and Local Trust Committee asking CRD to identify interest

[1:32:27] Voice 7: in implementing siting and use permits

[1:32:30] Voice 7: versus building permits?

[1:32:31] Voice 7: In, should we add, in the event that the CRD

[1:32:35] Voice 7: should discontinue or cease to provide building permits?

[1:32:41] Voice 7: Whatever Robert just said.

[1:32:44] Voice 9: So

[1:32:44] Voice 7: it's like a proviso because they have the control.

[1:32:48] Voice 7: To identify interest in implementing siting

[1:32:51] Voice 7: and use permits.

[1:32:52] Voice 7: Providing that the COD.

[1:32:55] Voice 7: provide is an agreement if well if the if in

[1:33:00] Voice 2: in the event that the crd

[1:33:01] Voice 2: okay

[1:33:03] Voice 7: so to identify interest in implementing citing and use permits in the event crd should

[1:33:25] Voice 7: discontinue use of building permits yeah that sounds good

[1:33:30] Trustee Maude: oh did you have to turn

[1:33:32] Trustee Maude: up island on that list yeah okay okay

[1:33:34] Voice 7: all those in favor that much super thank you

[1:33:38] Voice 3: okay so the next regular business meeting of the main ltc is scheduled for february 27th 2023

[1:33:48] Voice 3: by three

[1:33:49] Voice 7: at this hall. It'll be a touch warmer and a touch

[1:33:53] Voice 3: lighter, perhaps. It'll

[1:33:55] Voice 7: be raining.

[1:33:56] Voice 3: I never know.

[1:33:58] Voice 3: Now you've got a second town hall.

[1:34:00] Voice 7: Does that make

[1:34:01] Voice 7: sense to you? It makes sense to me because by this time, people may have questions.

[1:34:09] Voice 3: So following

[1:34:10] Voice 7: the town hall, we'll have

[1:34:11] Voice 3: a closed meeting. Is there anybody here who'd like to speak

[1:34:14] Voice 3: during the town hall yes yes

[1:34:15] Voice 7: um janine i appreciate that you mentioned tiny homes in your

[1:34:20] Voice 7: commentary about housing um well i recognize the flex housing project is dedicated to a specific

[1:34:28] Voice 7: area of the island but if somebody had a project in a water district that had been approved well

[1:34:35] Voice 7: this is

[1:34:35] Voice 7: a pilot area which right personally i would like it to be island wide this is a pilot

[1:34:41] Voice 7: an area my long-term vision is it should be island-wide absolutely no but and i would also

[1:34:48] Voice 7: like tiny bills to be part of it but that's something we're going to have to work on the

[1:34:52] Voice 7: next the next while too because that was my original concept and we were able because

[1:34:58] Voice 7: their classes are based so we end up with flex housing which is referring to smaller

[1:35:03] Voice 7: smaller footprints yeah definitely well no

[1:35:10] Voice 7: not okay actually because there are tiny homes that

[1:35:13] Voice 7: exist on the island and one of them is presently for sale and

[1:35:17] Voice 6: i'm in the

[1:35:17] Voice 7: process of purchasing it

[1:35:19] Voice 7: and relocating it to my uh

[1:35:21] Voice 7: properly zoned property yeah yeah but right now our flex zone is in the

[1:35:28] Voice 7: restricted area and doesn't include the traditional tiny

[1:35:32] Voice 7: homes on wheels. But that we can add that to next month's agenda

[1:35:36] Voice 7: to like pursue options for that would be part of the larger

[1:35:42] Voice 7: housing. Yes, that'll be part of the larger project. We just got

[1:35:46] Voice 7: bogged down in the fact when we were talking about homes and

[1:35:50] Voice 7: there was a question on how to regulate. So if you put it in

[1:35:56] Voice 7: there someone could have like proper well-built tiny home or just literally a camper so this was

[1:36:04] Voice 7: and

[1:36:04] Voice 8: and i know that

[1:36:05] Voice 7: laura salt spring is working on this too so this hopefully within this four

[1:36:09] Voice 7: years will happen you've got a project done during your term let's not oh i know

[1:36:14] Voice 7: and now we're looking at the larger houses and so so

[1:36:20] Voice 7: what are what are you saying then are you

[1:36:22] you

[1:36:22] Voice 7: saying that i cannot well you're not

[1:36:24] Voice 7: in the flex area okay so that's so

[1:36:27] Voice 7: so what i put on my

[1:36:28] Voice 7: property is is at my discretion well i don't know what your zoning what your specific zoning is

[1:36:35] Voice 7: it's a 1

[1:36:36] Voice 7: .7 acre parcel of property so i have i have the right to build up to 640 square feet

[1:36:43] Voice 7: it's not my intention to build 640 square feet my intention is to place a constructed

[1:36:49] Voice 7: constructed tiny home on a pad

[1:36:52] Voice 7: on that property so i think that's as far as i know

[1:36:55] Voice 6: you're not if you're

[1:36:57] Voice 7: not to have a cottage in addition to your farmland dwelling um on main

[1:37:00] Voice 7: a rv can be considered uh your cottage and if it's related to the sewer it will be put back to

[1:37:09] Voice 7: sewer yeah yeah no it's just the flex area that's you know on the map and that's as far as we got

[1:37:15] Voice 7: with that so that doesn't affect the rest of the island thank you for your question i have

[1:37:23] Voice 7: a comment i'm really looking forward to the discussions around housing going forward housing

[1:37:28] Voice 7: and how that um will look going forward on our island i'm really mindful of the fact that many

[1:37:37] Voice 7: people who have need of housing are working during the time that this meeting

[1:37:43] Voice 3: is

[1:37:44] Voice 7: scheduled and i know

[1:37:46] Voice 7: it's been under discussion in front of you a few times since i've been coming to meetings but i'm

[1:37:51] Voice 7: i'd like to encourage the trustees to consider having these discussions at another time

[1:37:57] Voice 7: we saw that on sunday that last sunday many people came not necessarily the target group

[1:38:02] Voice 7: that i'm talking about but many people did come who don't come to these discussions here

[1:38:08] Voice 7: and if we're intending to have a community discussion um i would encourage you to have

[1:38:15] Voice 7: have it at a time when many people can come and for the record my name is deborah goldberg

[1:38:30] Voice 7: thank you for that comment

[1:38:32] Voice 7: yes that's a repeated refrain i do hear another

[1:38:35] Voice 7: it's including my okay

[1:38:45] Voice 8: okay we

[1:38:48] Voice 3: have to go in camera we

[1:38:49] Voice 3: have to go in camera

[1:38:50] Voice 3: I

[1:38:51] Voice 7: will move that the meeting be closed to the public in accordance with the community

[1:38:58] Voice 7: charter part four division 3 s 91 a after the purpose of considering adoption of in-camera

[1:39:07] Voice 7: meeting minutes dated March 20, 2022 by law enforcement and that the recorder and staff

[1:39:14] Voice 7: at the 10th of March.

[1:39:15] Voice 7: Thank you.

[1:39:17] Voice 7: Always a pleasure.

[1:39:18] Voice 7: I'm Carrie.

[1:39:19] Voice 7: So I'm going to stop the recording and stop the class.

Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 1 of 8 
 
Mayne Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 30, 2023 
Mayne Island Agricultural Hall 
430 Fernhill Road, Mayne Island BC 
 
Members Present: Tobi Elliott, Chair 
 Jeanine Dodds, Trustee 
 David Maude, Trustee 
  
Staff Present: Robert Kojima, Regional Planning Manager 
 Narissa Chadwick, Island Planner 
 Charly Caproff, Planner 1  
 Pat Todd, Recorder 
 
There were approximately fifteen (15) members of the public in attendance. 
1. CALL TO ORDER 
 
Chair Elliott called the meeting to order at 1:30 p.m.  She acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
 
 Add:  New Business 13.4 – Siting and Use Permits 
 
By general consent, the agenda was adopted as amended. 
3. TOWN HALL AND QUESTIONS 
 
Doug Hill:  Spoke to the TUP application regarding the veterinary clinic and the value of this 
service to the community. 
 
Deb Foote:  Addressed Climate Change Project which is important to address and take seriously; 
a number of projects regarding Climate Change could be undertaken to help the community. 
 
Rick Pawluk:  Questioned a building permit being in place for variance application location.  
Despite a Stop Work Order construction is still underway.  Staff explained that variance approval 
is required prior to the building permit being given.  Building is cited as a studio and there are 
compliance issues.  Work is ongoing with applicant to address. 
 
 
4. COMMUNITY INFORMATION MEETING - None 
 
5. PUBLIC HEARING - None 
A D O P T E D 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 2 of 8 
6. MINUTES 
6.1 Local Trust Committee Special Meeting Minutes Dated November 14, 2022 
 
By general consent, the Local Trust Committee meeting minutes of 
November 14, 2022 were adopted. 
6.2 Local Trust Committee Public Hearing Record Dated November 14, 2022  
 
  Received for information. 
6.3 Section 26 Resolutions-without-meeting Report - None 
6.4 Advisory Planning Commission Minutes – None 
 
7. BUSINESS ARISING FROM THE MINUTES 
7.1 Follow-up Action List Dated January 2023 
 
Planner Chadwick reported work is still underway on Items 1 and 2.  Expectation is for a 
site visit on Wood Dale in the Spring. 
 
8. DELEGATIONS - none 
9. CORRESPONDENCE 
 
Letter from Rick Pawluk received. 
 
10. APPLICATIONS AND REFERRALS 
10.1 MA-TUP-2022.2 (Lazin)  
 Planner Chadwick reviewed the application for a mobile veterinarian clinic to be located 
on site.  This would be a good area for the service and would be a valuable asset for the 
community.  
 
MA-2023-001 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee approve the issuance of a 
Temporary Use Permit application MA-TUP-2022.1 (Lazin) for a period of three 
(3) years. 
CARRIED 
10.2 MA-DVP-2022.2 (Girouard) 
 
Planner 1 Caproff reviewed the application.  Currently there is a Stop Work Order on the 
building.  Bylaw staff are working with the applicant to address infractions after 
receiving a complaint.  There will be a further Development Variance Permit coming 
forward.  Variance is minor and recommendation is to approve.  
 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 3 of 8 
MA-2023-002 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee approve issuance of Development 
Variance Permit application MA-DVP-2022.2 (Girouard).  
CARRIED 
Discussion: 
 
 This is a minor variance and the neighbour is unaffected and the neighbours are 
unable to see the structure where it is being built; 
 Applicant approved to “button-up” structure to minimize weather damage; 
 The building is built on existent foundation; 
 Archaeological review noted a midden; 
 Unaware of midden site at time of purchase; 
 Steps underway to minimize foreshore damage and conserve midden site; 
 Working with Conservancy on a Green Plan; and 
 Trustees interested in viewing upon completion. 
 
10.3 MA-DVP-2023.1 (Mayne Island Agricultural Society) 
Staff identified that construction had been started outside of previously approved 
development variance area and that there will be a further development variance 
application coming forward. 
10.4 MA-RZ-2020.1 (MIHS) – Housing Agreement Approval 
Planner Chadwick spoke to the Covenant and Housing Agreement.  Documents will be 
readied for signatures of LTC Chair and Mayne Island Housing Society (MIHS). 
 
MA-2023-003 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee Bylaw No. 182 cited as “Mayne 
Island Housing Agreement Bylaw No. 182, 2022” be adopted. 
CARRIED 
10.5 Saturna Island Local Trust Committee Referral for Proposed Bylaws 136 and 137  
 
MA-2023-004 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee interests are unaffected by 
Saturna Island Local Trust Committee proposed Bylaws 136 and 137.  
CARRIED 
 
10.6 North Pender Island Local Trust Committee Referral for Proposed Bylaw No. 232  
 
MA-2023-005 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee interests are unaffected by 
North Pender Island Local Trust Committee proposed Bylaw No. 232. 
CARRIED 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 4 of 8 
11. LOCAL TRUST COMMITTEE PROJECTS 
11.1 Flexible Housing Outreach  
 
  Planner Chadwick reviewed actions to date.   
   
  Discussion 
 
 Next step to bring the community awareness of the status of the project; 
 Do this by posting the information to the Islands Trust web page; and also prepare a 
mailout to owners within identified project area; 
 Add road names to the map for clarification; 
 Add landmarks to better identify areas. 
 
MA-2023-006 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee request staff to post the Flexible 
Housing information flyer to the Mayne Island webpage and mail it to property 
owners in the pilot area and make some extra copies to be laminated for 
posting and handouts. 
CARRIED 
12. REPORTS 
12.1 Work Program Reports (attached) 
12.1.1 Local Trust Committee Work Program Review  
 
RPM Kojima spoke to report which gives more detail to projects completed 
during the past term and projects on-going.  Trustees should review the Future 
Projects List and remove any initiatives it considers out-of-date or any it no 
longer supports or add any new initiatives they may want to consider.  There is a 
summary of applications from past term.  LTC may want to consider a Special 
Meeting for strategic planning for current term. 
 
12.1.2 Active Projects Report Dated Jan 2023 
 
   Discussion 
 Housing Options Project should continue; 
 Climate Change Adaption:  The LTC has engaged in projects that address 
climate change. These include: secondary suites regulation requiring 
water catchment cisterns, flexible housing considering water availability 
and requiring cisterns for water catchment.  All projects will have a 
climate mitigation and adaptation lens. 
 Update Land Use Bylaw (LUB); 
 Having only one project criteria is frustrating; 
 Foreshore and Contractors Yards review is important; part of LUB 
review in addition to Paved Surfaces and Patios; 

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 5 of 8 
 Share with community what has been done that indirectly addresses 
Climate Change Adaption; 
 Transition process:  Housing project scoping can be done as a minor 
project and include community engagement, develop plan and 
development of business casefor Trust Council.  In 2024/25  Housing can 
be undertaken as a major project is needed; 
 LUB updates to be identified as a minor Project; 
 Take the following off the project list:  Cannabis, Waste Management 
and Fallow Deer; 
 Climate Change and Foreshore Education are tied together; 
 Groundwater Sustainability project ties in with Climate Change project; 
 Question of Climate Change Adaption specifically: this ties in with a 
number of items; 
 Assessment of shore level rise; and 
 Three projects to keep on the projects list:  Housing, LUB review, 
Foreshore. 
 
12.1.3 Future Projects List Report Dated Jan 2023 - See above discussion. 
 
The LTC may want to schedule a community education opportunity, in the 
spring, for 1 hour prior to a regular LTC meeting with the Housing Project as the 
special focus.  Planner Chadwick could present a memo as to number of 
meetings, structure of project and ensure Flexible Housing is noted on the web 
page.  Water districts to be invited. 
12.2 Applications Report Dated Jan. 2023 – received for information 
12.3 Trustee and Local Expense Report Dated Nov 2022 – received for information 
12.4 Adopted Policies and Standing Resolutions – received for information 
12.5 Local Trust Committee Webpage – will be updated 
12.6 Chair's Report 
   
Chair Elliot reported that the Regional Planning Committee to meet Feb. 1, 2023.  
Exciting cross-islands strategies are being considered.  Pulling together projects to 
identify how to adapt for other islands.   Financial Planning is challenging.  It is critical to 
work together. 
12.7 Trustee Report 
   
  Trustee Dodds spoke to the recent official opening of the Child Care/Family  
Centre which was attended by the Minister of State for Child Care.  The Minister was 
very impressed with centre and the centre is seen as a great benefit for the island.  
There is to be a zoom meeting regarding fallow deer to identify strategic “asks” for MLA 
Adam Olsen to take back to government.  This item is now with the CRD for a strategic 
plan.  Meeting with North Pender and Galiano regarding the Flexible Housing Project.  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 6 of 8 
The Community Chat was well attended.  CRD Director Brent attended and spoke to 
transportation referendum and trail and building permits.  
 
Trustee Maude recognized the efforts of the Early Childhood Association in acquiring 
the day care for the island.  This is a major achievement and the Minister spoke very 
highly of it.  The Community Chat was successful and the emphasis is on how important 
it is to communicate and work together within the community to accomplish things. 
12.8 Electoral Area Director's Report 
 
  CRD Director Brent attended the opening of the Child Care Centre. 
12.9 Islands Trust Conservancy Report Date Nov 2022  
 
  Chair Elliot reported that Linda Adams had been elected as Chair and the 
Conservancy is working on a three year Strategic Plan.  There was a significant donation 
by the Swift family of Link Island.   
 
13. NEW BUSINESS 
13.1 Letter from W
̱
SANEC Leadership Council Staff regarding Draft 2021 Islands Trust Policy 
Statement Amendments 
 
  The letter raised a number of important points for inclusion in Policy Statement: 
 
1. IT Conservancy to title areas/properties with traditional names; 
2. Develop relationships/respectful to Nation who has entitlement to site(s); 
3. Protocol agreements; and 
4. Need to address all first Nations. 
 
Chair Elliot expressed appreciation to the Council Staff. 
 
13.2 Fallow Deer - Trustee Dodds reported MLA Adam Olsen is trying to bring the issue 
before the government.  We need to work together in order to have a stronger voice.  
13.3 Advisory Planning Commission (APC) Appointments 
 
RPM Kojima informed the LTC that APC could have one more member to make it easier 
in getting a quorum for meetings. 
 
MA-2023-007 
It was Moved and Seconded, 
that Mayne Island Local Trust Committee request staff to advertise for 
one additional member for the Advisory Planning Commission for a  
three-year term. 
 
CARRIED 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 7 of 8 
13.4 CRD Siting and Use 
 
 Discussion: 
 
 There is a different building process in place for Hornby and Denman that does not 
require building permits and it is less onerous; 
 IT staff could work with CRD to determine viability of changing process for Mayne 
island; 
 IT Act unique for siting and use:  strictly for area where building permits are not in 
use; 
 There are a number of areas with building inspection permits; 
 Partial replacement; 
 If CRD ceased to provide building inspection then it would be up to the LTCs 
regarding replacement with siting and use permits; 
 This is a lengthy process and would have to be initiated by CRD; and 
 Need to learn community interest. 
 
MA-2023-008 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee request Trustee Maude to write to 
Saturna Island, South Pender Island, North Pender Island and Galiano Island 
Local Trust Committees to request their thoughts on Mayne Island Local Trust 
Committee asking Capital Regional District to identify interest in implementing 
Siting and Use Permits in the event Capital Regional District should discontinue 
use of Building Permits. 
CARRIED 
 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for February 27, 2023 at the Agricultural Hall, 
Mayne Island 
 
15. TOWN HALL  
 
Deb Foote:  Questioned tiny homes being considered as cottages; definition of cottage based on 
square footage.  Question of siting within a water district.  Would like to see Flex Housing 
Project Island wide.  Pilot is part of a larger project. 
 
Deborah Goldman:  Housing discussion is important.  Encourage Trustees to have discussions at 
another time that would allow more attendees.  Noted attendance at Community Chat held on a 
Sunday afternoon. 
 
Regular LTC meeting was adjourned at 3:09 p.m to go In-Camera. 
 
  

 
Mayne Island Local Trust Committee 
Regular Business Meeting 
January 30, 2023 ADOPTED Page 8 of 8 
16. CLOSED MEETING  
16.1 Motion to Close Meeting 
 
That the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3 s. 90(1) (a)(f) for the purpose of considering: 
 
• Adoption of In-Camera Meeting Minutes Dated Sept. 27, 2022 
• Bylaw Enforcement 
 
AND that the recorder and staff attend the meeting. 
16.2 Recall to Order - Chair Elliot recalled the LTC meeting at 3:42 pm. 
16.3 Rise and Report - Chair Elliot noted there was nothing to report 
 
17. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 4:00 p.m. 
 
 
 
 
_________________________ 
Tobi Elliott, Chair 
 
 
 
Certified Correct: 
 
 
 
________________________ 
Pat Todd, Recorder