Hornby Island Local Trust Committee special meeting, April 17, 2023

[0:00:07] Voice 14: Okay, are we good to go?

[0:00:10] Voice 14: Almost.

[0:00:11] Voice 14: I don't see it coming through.

[0:00:33] Voice 14: Oh, there we are.

[0:00:34] Voice 22: Okay, go ahead.

[0:00:37] Voice 9: Excellent.

[0:00:37] Voice 9: Thank you very much.

[0:00:39] Voice 9: Good afternoon, everyone.

[0:00:40] Voice 9: Thanks for joining us today.

[0:00:41] Voice 9: This is an electronic special meeting of the Hornby Island Local Trust Committee to discuss

[0:00:47] Voice 9: the Official Community Plan Review Project Consultant's Report.

[0:00:52] Voice 9: I want to begin by acknowledging that we're fortunate to be able to gather today in locations

[0:00:57] Voice 9: across the territory of the Coast Salish people.

[0:01:00] Voice 9: My name is Tim Peterson.

[0:01:01] Voice 9: I'm elected on Laskete Island,

[0:01:03] Voice 9: and I'm chair of the Hornby Island Local Trust Committee.

[0:01:06] Voice 9: Today, I'm joined by Hornby Island trustees,

[0:01:09] Voice 9: Grant Scott and Alex Allen.

[0:01:11] Voice 9: And together, we make up the Hornby Island

[0:01:14] Voice 9: Local Trust Committee.

[0:01:17] Voice 9: I'm advised that Daniel Arbor,

[0:01:22] Voice 9: the Comox Valley Regional District Director,

[0:01:28] Voice 9: is going to be joining us today uh did not see him yet but welcome and um hopefully he is able

[0:01:36] Voice 9: to join us we have some staff members with us today Catherine Vo is our minute taker Sonia

[0:01:42] Voice 9: Zipanek our island planner and Will Cottingham is our zoom host for the meeting thank you all

[0:01:48] Voice 9: staff also joining us is Pat Maloney the consultant for this project this meeting is being conducted

[0:01:55] Voice 9: conducted electronically and is being recorded and live streamed for anyone who can't attend today

[0:02:00] Voice 9: and the recording will be available on the island's trust website in the next few days

[0:02:05] Voice 9: when we get to the public comments portion of the meeting if you'd like to speak please raise

[0:02:09] Voice 9: your digital hand you can do this by clicking on the hand icon and your webinar controls at

[0:02:14] Voice 9: the bottom of the zoom screen and if you're joining us by phone you can press star nine

[0:02:18] Voice 9: nine to raise your hand and star six to unmute.

[0:02:23] Voice 9: We apologize in advance for any technical difficulties

[0:02:27] Voice 9: that may occur.

[0:02:28] Voice 9: And this meeting is an official forum

[0:02:30] Voice 9: for your local trust committee to make decisions

[0:02:32] Voice 9: about land use planning matters

[0:02:33] Voice 9: and discuss relevant business.

[0:02:36] Voice 9: Also want to add that this is a place of employment.

[0:02:39] Voice 9: And despite the fact that some staff are in their own homes,

[0:02:41] Voice 9: our staff have the right to a safe and respectful workplace.

[0:02:44] Voice 9: workplace and so with that um call the meeting to order we have uh an agenda before us and uh

[0:02:57] Voice 9: looking for approval of the agenda trustees anything um I'll note for the public that we have

[0:03:08] Voice 9: a uh 15-minute public comment period and we've discussed that after the um after Pat Maloney the

[0:03:18] Voice 9: The consultants portion is done, we'll get the staff report

[0:03:21] Voice 9: and then we'll, if there's still more people

[0:03:23] Voice 9: that didn't get a chance to speak in the first section,

[0:03:26] Voice 9: we'll provide some more opportunity

[0:03:28] Voice 9: after the staff report is presented.

[0:03:32] Voice 9: So I'll take it then by general consent,

[0:03:36] Voice 9: the agenda is approved as mildly amended there.

[0:03:43] Voice 9: And so that brings us right into the public comment period.

[0:03:50] Voice 9: As I noted, we have a fairly short

[0:03:53] Voice 9: uh public comment period available and we have quite a number of people joining us

[0:04:00] Voice 9: so i'll look for a show of hands um for those who'd like to speak and um please make it brief

[0:04:09] Voice 9: know that we have lots of people that may want to speak and we'll try and get to everyone that

[0:04:15] Voice 9: we can today um so i'm just going to ask um will i the first hand i saw up there is a phone number

[0:04:25] Voice 9: ending in one one five five if you want to promote that person to speak we'll start with there hello

[0:04:36] Voice 9: am i being heard yes thank you go ahead am

[0:04:45] Voice 1: i being heard yes

[0:04:48] Voice 9: we can hear you

[0:04:48] Voice 1: okay this is tony law

[0:04:51] Voice 1: I'd like to quote, first of all, from a staff report a year ago saying, if no action

[0:04:57] Voice 1: is taken, the housing crisis will elevate to a critical level.

[0:05:00] Voice 1: Without updating the OCP to strengthen the various policies and objectives that impact

[0:05:05] Voice 1: the conditions of housing, Holmby Island will no longer be able to provide healthy social,

[0:05:10] Voice 1: economic, environmental, and cultural conditions for its residents.

[0:05:13] Voice 1: Furthermore, the island will no longer be able to maintain its character.

[0:05:16] Voice 1: more importantly if no action is taken we will fail to implement the trust council's mandate

[0:05:21] Voice 1: of preserving and protecting Hornby Island that came from a March 2022 staff report in December

[0:05:27] Voice 1: of 21 the local trust committee requested that the APC provide recommendations for the OCP and LUB

[0:05:34] Voice 1: in March 22 it was decided that a contract planner would draft and process bylaw amendments based on

[0:05:43] Voice 1: on recommendations from the APC

[0:05:44] Voice 1: and take them through the legislative process.

[0:05:47] Voice 1: In May 22, the APC provided recommendations

[0:05:51] Voice 1: and the LTC recommended staff develop a project charter

[0:05:55] Voice 1: with a work plan based on the APC recommendations.

[0:05:59] Voice 1: In June, the LTC endorsed the project charter

[0:06:06] Voice 1: to work on incorporating recommendations

[0:06:09] Voice 1: the APC, and supposedly the consultant was to be hired in July 2022, leading to first

[0:06:22] Voice 1: reading of bylaws in November 2022, and a public hearing in February 2023, and third

[0:06:33] Voice 1: reading in April 2023, which is where we are now.

[0:06:37] Voice 1: So a year has gone by just about since the APC made its recommendations, and no work

[0:06:43] Voice 1: has been done by the contractor on processing those recommendations and drafting land use

[0:06:49] Voice 1: bylaws.

[0:06:50] Voice 1: Instead, there's a different set of recommendations that have barely referenced what the Conservable

[0:06:55] Voice 1: Work, the APC, did, or even in the public consultation, the APC recommendations were

[0:07:01] Voice 1: not referenced.

[0:07:02] Voice 1: And so I'm suggesting that years gone by without much progress being made

[0:07:07] Voice 1: and that you go back to square one and in your recommendations to staff,

[0:07:12] Voice 1: you ask again for bylaws to be drafted based on the ABC recommendations.

[0:07:18] Voice 1: In my experience when I was a trustee,

[0:07:20] Voice 1: the public usually doesn't engage until it has something concrete to react to,

[0:07:24] Voice 1: and that's the whole point of having draft bylaws is there's something concrete to react to.

[0:07:31] Voice 1: and I think the ABC recommendations

[0:07:33] Voice 1: drafted into bylaw

[0:07:35] Voice 1: is where things should be going

[0:07:37] Voice 1: and of course the consultant's report

[0:07:38] Voice 1: can be referenced in that

[0:07:39] Voice 1: it has something of value in there

[0:07:42] Voice 1: but as I read it

[0:07:43] Voice 1: I see it

[0:07:45] Voice 1: I won't go into analyzing

[0:07:47] Voice 1: I'll put that in writing right now

[0:07:49] Voice 1: but anyway

[0:07:49] Voice 1: my strong suggestion

[0:07:51] Voice 1: is that the local trust committee

[0:07:54] Voice 1: ask staff to draft bylaws

[0:07:56] Voice 1: based on the ABC recommendations

[0:07:59] Voice 1: as was originally planned

[0:08:01] Voice 1: end thanks thank

[0:08:07] Voice 9: you for that um just note that uh um uh that the your little recap of the timeline

[0:08:16] Voice 9: did take quite a bit of time we are limited on time i'm going to go to the next speaker i'd ask

[0:08:20] Voice 9: you to be uh succinct um april lewis has been the next speaker please be succinct and if someone's

[0:08:27] Voice 9: already asked your question or said what you have to say please just move on thank you go ahead

[0:08:33] Voice 3: okay i i also want to encourage the um trustees to direct staff to prioritize the drafting of the

[0:08:39] Voice 3: bylaws there's some i work with the hornby housing network and there's funding opportunities out

[0:08:44] Voice 3: there that are based on having a housing strategy and without having our bylaws in place it's really

[0:08:49] Voice 3: hard to develop a housing strategy so i strongly encourage the um trustees to direct the staff to

[0:08:56] Voice 3: get those bylaws drafted for us thank you thank

[0:09:02] Voice 9: you for that uh next up we have john grayson

[0:09:04] Voice 9: uh go ahead john it looks like you're muted there we go now can you hear me thank you yes

[0:09:19] Voice 9: thank

[0:09:19] Voice 10: you i'm just going to quote um the last paragraph of a letter sent on february 27th

[0:09:26] Voice 10: to the ltc from high seek i'm the vice chair of high seek high seek wholeheartedly supports

[0:09:33] Voice 10: island's trust in prioritizing and facilitating the creation of affordable housing and supports

[0:09:40] Voice 10: the LTC in prioritizing this. We strongly encourage the LTC to shift their focus away

[0:09:47] Voice 10: from the divisive and ineffective STVR conversation and move toward the issues

[0:09:55] Voice 10: that need to be solved to protect our island's community and economy. And that is primarily

[0:10:01] Voice 10: long-term affordable housing the focus should be on affordable housing thank you thank you very

[0:10:11] Voice 9: much and next we have uh sheila mcdonald thanks

[0:10:17] Voice 5: so much well i'm going to follow up that by saying

[0:10:20] Voice 5: that the letter from heise which i am also a board member of uh was presented to us as a draft

[0:10:27] Voice 5: there were several comments and that letter did not receive a unanimous support and it was sent

[0:10:32] Voice 5: without any kind of a vote or a decision to send so while some of the sentiments in it are supported

[0:10:39] Voice 5: by the group as a whole not all I would also like to say that it is possible for the LTC to focus on

[0:10:47] Voice 5: affordable housing or housing needs in general on a continuum but that we also need to have action

[0:10:54] Voice 5: taken on the STVR language the APC's recommendation should be the foundation of that and I will like

[0:11:01] Voice 5: to point out that when the consultation was done and this um the bylaw making it a permitted uh

[0:11:09] Voice 5: activity was approved we had not foreseen we did not foresee many factors that now mean we are in

[0:11:16] Voice 5: a crisis situation that would be benefited by having the breaks put for a period of time on

[0:11:22] Voice 5: short-term vacation rentals as noted by the consultant there needs to be some kind of an

[0:11:28] Voice 5: assessment done. But in the meantime, there needs to be a halt. And we see, as the APC suggests,

[0:11:35] Voice 5: the only valid methodology for that halt right now is to remove them as a permitted activity

[0:11:42] Voice 5: until circumstances change. The things that I see we did not foresee were an explosion

[0:11:48] Voice 5: of Airbnb and social media to advertise these opportunities. In the day when people were just

[0:11:57] Voice 5: Just making a rental and going through written material, it was not under the same pressures.

[0:12:04] Voice 5: We did not foresee the global change in the flow of capital that meant the lower mainland became an extreme case of rising costs and people selling out of there and bringing the dollars to create such incredibly intense effects on us.

[0:12:20] Voice 5: And we did not perceive the climate change. Of course, some of us did. But most people seem to still believe that it is not important. But we are seeing absolute impacts and unpredictability in our climate. And something that definitely on this island does contribute to increased use of scarce resources during the summer months needs to pause for a while.

[0:12:45] Voice 5: So I encourage the trustees to focus on affordable housing, but also to take the steps that give us leeway until we can catch up on year-round rentals and other forms of affordable housing, put the brakes on the expansion of the STVR sector using the tools you have,

[0:13:09] Voice 5: of but also committing to work towards licensing

[0:13:12] Voice 5: and other measures that would be effective management

[0:13:15] Voice 5: to allow that sector to thrive on an equal playing field.

[0:13:19] Voice 5: Thank you.

[0:13:23] Voice 9: Thank you for that.

[0:13:24] Voice 9: We're going to go next to Ray.

[0:13:29] Voice 11: Hi, it's Ray Terry and I'm with the district

[0:13:31] Voice 11: from the president district.

[0:13:33] Voice 11: History was formed in 2019 to help members to operate

[0:13:37] Voice 11: in a way that supports the community and our Island home.

[0:13:41] Voice 11: Our vision is to be an association supporting

[0:13:43] Voice 11: supporting and thriving sustainable,

[0:13:45] Voice 11: environmentally conscious Ormby Island,

[0:13:48] Voice 11: now and for future generations.

[0:13:51] Voice 11: We have heard clearly that there are long held concerns

[0:13:55] Voice 11: and questions about the impact

[0:13:56] Voice 11: short-term vacation rentals have

[0:13:58] Voice 11: on the carrying capacity of our island.

[0:14:00] Voice 11: We want to be clear that we support making real improvements

[0:14:03] Voice 11: in the understanding of short-term vacation rentals

[0:14:06] Voice 11: in our community, their impact and their management.

[0:14:10] Voice 11: We support the current land use by all

[0:14:12] Voice 11: and official community plan.

[0:14:14] Voice 11: They were created and validated by the community

[0:14:18] Voice 11: and the trust council.

[0:14:19] Voice 11: They still reflect what the majority in our community

[0:14:23] Voice 11: want their property rights to include.

[0:14:25] Voice 11: We also agree there's a need to enhance the land use bylaw

[0:14:30] Voice 11: and the official community planning,

[0:14:31] Voice 11: adding the official community plan expectations

[0:14:35] Voice 11: regarding short-term vacation rentals operation

[0:14:37] Voice 11: to the land use bylaw requiring proper water

[0:14:41] Voice 11: and septic system for all hornbeam dwellings including all short-term vacation rentals

[0:14:47] Voice 11: requiring all new dwellings including short-term vacation rentals to have a rainwater harvesting

[0:14:52] Voice 11: component in their water systems. Histra is always expected to work with the LTC and our community

[0:14:58] Voice 11: in that spirit. We have developed an overview of what is needed to meet the requirements for

[0:15:03] Voice 11: land use by-law and official community plan compliance in partnership with Islands Trust

[0:15:07] Voice 11: trust staff. It was sent to all our association members last week and will be on the website

[0:15:12] Voice 11: very soon. So let's come together, gather the facts, not fiction, but the facts that we need

[0:15:18] Voice 11: so that we can all be on the page and ensure current bylaws are enforced and supported and

[0:15:24] Voice 11: work together to build our community from common ground. We urge that alongside with the bylaw

[0:15:30] Voice 11: improvements we support and encourage the LTC shifts at focus and energy to the critical issues

[0:15:36] Voice 11: of affordable housing and water sustainability.

[0:15:39] Voice 11: Resolving these areas will help our whole community

[0:15:42] Voice 11: strengthen and thrive.

[0:15:44] Voice 11: Thank you.

[0:15:47] Voice 9: Thank you for that.

[0:15:48] Voice 9: And next up we have Ashley.

[0:15:54] Voice 16: Good afternoon.

[0:15:56] Voice 16: This is Ashley Stotts.

[0:15:57] Voice 16: And this is Ashley Stotts speaking as Ashley Stotts

[0:16:00] Voice 16: and not representing any group,

[0:16:01] Voice 16: just for those of you who are not on Hornby.

[0:16:04] Voice 16: I was recently acclaimed as HIRA president,

[0:16:07] Voice 16: and this is not an official HIRA opinion or statement so that we're all clear.

[0:16:13] Voice 16: Okay, 1990s, I first started to be aware of Hornby Island through print media and through

[0:16:19] Voice 16: everything around me in Alberta. We have been coming to this island since then and pursuing

[0:16:27] Voice 16: vacation rentals since then. By restricting STVRs with a blanket ban, it's going to push it

[0:16:33] Voice 16: underground and then certain things that are already in place and land use will be shifted

[0:16:41] Voice 16: into a gray market and that's just my opinion so by slamming the brakes off on um right now

[0:16:51] Voice 16: is not the best way that we can look at it and i think we need to keep this conversation happening

[0:16:57] Voice 16: and I implore the Islands Trust Local Council

[0:17:01] Voice 16: to make a decision that works the best for all of us

[0:17:05] Voice 16: and not just the different groups that are advocating

[0:17:08] Voice 16: for one hard side or the other hard side.

[0:17:12] Voice 16: Thank you very much.

[0:17:15] Voice 9: Thank you for that.

[0:17:16] Voice 9: I noticed we just got about six minutes left.

[0:17:18] Voice 9: So Eulala, can you please go ahead and yeah.

[0:17:26] Voice 17: Hi, thank you.

[0:17:27] Voice 17: My name's Eulala Mills.

[0:17:28] Voice 17: my mother was opal clark and my family and i have been a part of this community for 55 years

[0:17:34] Voice 17: as visitors part-time and full-time community members we've been active members of the

[0:17:39] Voice 17: community organizations and boards and in our neighborhood we have deep roots here

[0:17:45] Voice 17: in late 2019 at the age of 92 my mother fell broke her hip and had to move from her beloved home

[0:17:53] Voice 17: Her care needs were extensive and costly. We were faced with two choices to help manage the cost of

[0:17:59] Voice 17: her care. Sell her home, the place she expected to be a legacy for our family for generations,

[0:18:05] Voice 17: or participate in the short-term vacation rental. She deserved the best we could do for her and

[0:18:11] Voice 17: having the legal right to offer a short-term vacation rental allowed us to give her that.

[0:18:15] Voice 17: that. Many, likely most of the STVRs on Hornby are people in our community who love the community

[0:18:22] Voice 17: and want to remain part of it for generations. It would have broken my mother's heart and her

[0:18:29] Voice 17: spirit if we'd been forced to sell her home. Having legal short-term vacation rental in full

[0:18:34] Voice 17: compliance with the bylaws and community plan, exercising the legal property rights they have

[0:18:39] Voice 17: today we have today and remaining a valued part of our community is an opportunity for families

[0:18:47] Voice 17: like mine whose parents have been deep held long-term members of the community and who need

[0:18:54] Voice 17: help in their old age. I urge you to make the focus of your work the critical issues of affordable

[0:19:01] Voice 17: housing and water sustainability. I urge you to continue to allow families like mine to protect

[0:19:08] Voice 17: to protect our parents' legacies.

[0:19:09] Voice 17: Thank you for your time.

[0:19:13] Voice 9: Thank you for that.

[0:19:14] Voice 9: I'm gonna call on Devine next,

[0:19:16] Voice 9: and I suspect that may be our last speaker

[0:19:19] Voice 9: before the consultant,

[0:19:20] Voice 9: but there will be another opportunity later

[0:19:22] Voice 9: if folks wanna hang on.

[0:19:24] Voice 9: So go ahead, Devine.

[0:19:25] Voice 21: Hi, it's Mike Holm, I'm here with Devine.

[0:19:29] Voice 9: Hello.

[0:19:30] Voice 21: I'm not representing anybody myself.

[0:19:32] Voice 21: I think the issue of short-term rentals

[0:19:36] Voice 21: and affordable housing are really unrelated,

[0:19:38] Voice 21: and it's a red herring.

[0:19:39] Voice 21: and I don't really see any good critical analysis that would suggest restricting short-term rentals

[0:19:46] Voice 21: would in any way enhance availability of affordable housing. People are comparing it to Vancouver.

[0:19:53] Voice 21: It's a totally different scenario. People here who engage in short-term rentals also use their

[0:19:58] Voice 21: properties. They use short-term rentals to supplement income. That's not the case in Vancouver

[0:20:03] Voice 21: where whole bunches of condos are held for Airbnb.

[0:20:07] Voice 21: And yes, it has an effect on rental supply.

[0:20:10] Voice 21: There's only two ways to increase affordable housing,

[0:20:13] Voice 21: and that's to increase product by building it

[0:20:17] Voice 21: or by increasing the supply of rental housing.

[0:20:21] Voice 21: One of the principal problems we have today

[0:20:23] Voice 21: is that there is no legal way to rent a residence

[0:20:28] Voice 21: for a period of time.

[0:20:31] Voice 21: section 49 of the residential tenancy act was recently amended and you cannot have a fixed

[0:20:37] Voice 21: term tenancy and require the tenant to move out at the end of that term at the end of the term

[0:20:43] Voice 21: it converts to a month-to-month tenancy and if you want them out you have to give them six months

[0:20:47] Voice 21: notice pay them two months rent and there's a penalty of 12 months rent if you move if you don't

[0:20:53] Voice 21: occupy the house for six months as a result there's no legal way to have a short-term rental

[0:21:01] Voice 21: on a nine-month rental on hornbeam which used to be the case and was was of some assistance in

[0:21:08] Voice 21: helping people who need to rent for really advocate that if focus on affordable housing

[0:21:18] Voice 21: is a separate issue try and change that regulation it does not require an act of parliament it

[0:21:23] Voice 21: requires a regulatory change at the residential tansy branch and to exempt the islands from that

[0:21:30] Voice 21: requirement and i certainly believe that there will be people on the island who would look to

[0:21:36] Voice 21: rent their houses out in the for a period of time if they had that opportunity to do so

[0:21:41] Voice 21: legally in accordance with legislation thank you uh

[0:21:47] Voice 9: thank you for that so i there are still a couple

[0:21:50] Voice 9: a couple of hands up, but we're going to go into the consultant section here next. And so please

[0:21:56] Voice 9: hold your question or comments, and we will have another opportunity for you in a while here.

[0:22:04] Voice 9: So, Pat Maloney, would you like to go ahead then?

[0:22:07] Planner Zupanec (probable): Oh, sorry. I'll intervene here, Chair Peterson. So the purpose of this next section of the agenda

[0:22:14] Planner Zupanec (probable): is for the local trust committee to ask questions specifically of the consultant

[0:22:17] Planner Zupanec (probable): for referencing the report that you've received and had a chance to review and specifically

[0:22:23] Planner Zupanec (probable): focusing on the options for direction on next steps which would be bylaw drafting so I'm happy

[0:22:29] Planner Zupanec (probable): to share the screen based on the trustees specific focus for options that you wish to consider we

[0:22:35] Planner Zupanec (probable): could do them in the order that they appear starting with the riparian area or however you

[0:22:41] Planner Zupanec (probable): wish to proceed so i'll take direction from the ltc thank you okay

[0:22:46] Voice 9: great thank you so trustees uh

[0:22:51] Voice 9: questions comments trustee allen thank

[0:22:57] Voice 15: you you're

[0:23:03] Voice 9: muted sir oh this thing i

[0:23:06] Voice 9: go down

[0:23:07] Trustee Allen (probable): there it says i'm not okay stay um the language in the indigenous language i'm

[0:23:16] Trustee Allen (probable): I'm fine about that, I'm just wondering,

[0:23:18] Trustee Allen (probable): would it be prudent to send what we've got so far

[0:23:25] Trustee Allen (probable): in terms of that to the Comox First Nations now

[0:23:28] Trustee Allen (probable): before we go to the next stage?

[0:23:32] Trustee Allen (probable): I'm just wondering, and I know they should be looking

[0:23:35] Trustee Allen (probable): at all of this, not just the language in our OCP.

[0:23:40] Trustee Allen (probable): But yeah, I just was curious about that.

[0:23:44] Voice 20: That's my question.

[0:23:46] Voice 20: It's to the consultant, through the chair,

[0:23:50] Voice 20: It certainly, and the appendix that we have provided with the change in wording,

[0:23:55] Voice 20: looks a little complicated. We wanted to show you where we were adding things,

[0:23:59] Voice 20: where we were suggesting deletions, where we were suggesting rewrite. I certainly think that

[0:24:04] Voice 20: that might be a good first step. I'm not quite sure of what your process is and what staff usually do,

[0:24:12] Voice 20: but once, if you decide that that is something that you would consider, I'm not sure if that

[0:24:18] Voice 20: would require first reading to circulate it uh i would defer to uh um father sonya zupanik for that

[0:24:27] Planner Zupanec (probable): i can follow up with that question for the trustees uh the project charter and staff report

[0:24:35] Planner Zupanec (probable): that's appended to this agenda package also has a recommendation around uh initiating early

[0:24:41] Planner Zupanec (probable): engagement with comox regardless of which direction you proceed with today or the scope of

[0:24:46] Planner Zupanec (probable): of the changes that you give us for inclusion

[0:24:50] Planner Zupanec (probable): in draft bylaws that it's important that we initiate

[0:24:53] Planner Zupanec (probable): an early conversation with Comox around

[0:24:56] Planner Zupanec (probable): what would be required for their fulsome review

[0:25:01] Planner Zupanec (probable): of the bylaws and providing input prior to us

[0:25:05] Planner Zupanec (probable): giving recommendation for first reading.

[0:25:08] Planner Zupanec (probable): So that's sort of built in and we can discuss that

[0:25:10] Planner Zupanec (probable): as we get closer to some clarity

[0:25:12] Planner Zupanec (probable): about which direction we'd like to go.

[0:25:14] Voice 14: Can

[0:25:15] Trustee Allen (probable): I have a follow-up comment?

[0:25:17] Trustee Allen (probable): Please.

[0:25:18] Trustee Allen (probable): Yeah, and you noted that, Pat,

[0:25:20] Trustee Allen (probable): regarding that you have been working

[0:25:23] Trustee Allen (probable): with Commerce First Nations and some other things,

[0:25:25] Trustee Allen (probable): and it's definitely a big void right now.

[0:25:28] Trustee Allen (probable): And with us, from the Cornebiana Resort issue

[0:25:33] Trustee Allen (probable): to we haven't really had a chance to meet,

[0:25:35] Trustee Allen (probable): and I've been pushing for elected officials

[0:25:39] Trustee Allen (probable): to elected officials meeting for a long time,

[0:25:40] Trustee Allen (probable): and it hasn't happened.

[0:25:41] Trustee Allen (probable): Staff seem to be staff.

[0:25:42] Trustee Allen (probable): staff. So I kind of want to make sure that this all encompasses, you know, regarding our whole

[0:25:49] Trustee Allen (probable): engagement. So I just don't want to have that lost in translation, if you know what I'm saying.

[0:25:54] Voice 20: And through the chair, it's, we're all still learning about what communication engagement

[0:26:01] Voice 20: is with First Nations. But, but my experience of 30 years working with different First Nations is

[0:26:09] Voice 20: is that it is much better to develop a relationship face-to-face.

[0:26:15] Voice 20: They do not have the capacity to respond to a lot of written things.

[0:26:19] Voice 20: Their agendas are very, very full with items.

[0:26:23] Voice 20: They're struggling with a lot of things right now.

[0:26:26] Voice 20: So if you could establish a less formal meeting with them to discuss this,

[0:26:33] Voice 20: it would probably be the start of a really solid relationship.

[0:26:37] Voice 20: himself okay

[0:26:39] Voice 14: thank you uh trustee scott yes thank you hold on for me well yes i've been working with

[0:26:54] Voice 14: first i sat for

[0:26:55] Voice 12: 15 years at three tables all along the coast i still work with the

[0:27:03] Voice 12: pittasoo up in the central coast i've been working with them for 35 years so

[0:27:07] Voice 12: as far as i understand exactly what you're talking about as far as the complexity

[0:27:11] Voice 12: complexity of their situation. But what we need on Hornby Island, primarily, and I think this was

[0:27:18] Voice 12: particularly evident in the latest patch project, when that development permit came,

[0:27:25] Voice 12: we did not have maps, we don't have the tools to be able to identify where the cultural features

[0:27:33] Voice 12: are for the various First Nations. I invited the guy from the ARC branch, I can't remember his

[0:27:41] Voice 12: named now to come here and we walked basically all the potential middens on the island he was

[0:27:46] Voice 12: astounded at how many middens are here this is a guy from the ark branch so that's the primary tool

[0:27:52] Voice 12: that we need that identify where middens are burial grounds culturally modified trees etc

[0:27:58] Voice 12: where the cultural features are around the island so that when a development permit comes in we will

[0:28:04] Voice 12: have the tools to be able to make an initial recommendation and pass that on to comox first

[0:28:10] Voice 12: First Nation that identifies what the what the issues might be there so that we can, I think,

[0:28:17] Voice 12: assist them in a way that they want to to be able to look at these development permits so we don't

[0:28:24] Voice 12: get caught in the situation we got we got caught in down in the thatch there. So I'll just leave

[0:28:28] Voice 12: that as the initial tools. We need these tools on our island. Thank you.

[0:28:35] Voice 20: Through the chair, if I might address that. First Nations are very, very hesitant to provide public maps of their important sacred cultural areas because, and I'm not saying this happens with anybody in particular or might happen on Hornby Island, but the history is, once those sites are made public, non-Indigenous people often go to do their own little archaeological dig,

[0:29:04] Voice 20: check them out damage them and so first nations are are very loathe to make those public that is

[0:29:13] Voice 20: why developing the relationship with them and sending them applications and meeting with them

[0:29:18] Voice 20: they can tell you if it is or isn't an important site but it's very unlikely you will get those

[0:29:25] Voice 20: maps that would then have to be public if they were provided to the islands trust through the

[0:29:30] Voice 20: LTC or something that could potentially open those sites up to significant damage that's why they're

[0:29:37] Voice 20: not available i

[0:29:40] Voice 14: don't believe i

[0:29:41] Voice 15: don't quite believe that but anyway

[0:29:43] Voice 14: okay

[0:29:46] Voice 9: was there anything

[0:29:48] Voice 9: further on that trustee scotter i don't

[0:29:52] Voice 12: think i don't think this conversation will go anywhere

[0:29:55] Voice 12: So I'll just leave it.

[0:29:57] Voice 12: Thank

[0:29:57] Voice 14: you, Trustee Allen.

[0:30:00] Voice 14: Um, yeah, the riparian areas, um, I

[0:30:05] Trustee Allen (probable): know what the consultant said.

[0:30:07] Trustee Allen (probable): I do feel like that there were, we were the only island that we had two, two companies

[0:30:12] Trustee Allen (probable): doing the, uh, riparian studies.

[0:30:19] Trustee Allen (probable): And, uh, it was, they were quite interesting because one did not acknowledge a lot of ditches

[0:30:24] Trustee Allen (probable): as fish habitats.

[0:30:26] Trustee Allen (probable): One, pretty much every ditch was potential fish habitat.

[0:30:29] Trustee Allen (probable): it and i understand that that's what it says and and that's it's a provincial the province

[0:30:36] Trustee Allen (probable): made us do this for our studies and um i don't think it's you know worth it for us to spend a

[0:30:45] Trustee Allen (probable): bunch of more money to have another study frankly um a lot of this was brought up because it was

[0:30:50] Trustee Allen (probable): affecting a lot of people at when it first came out and i haven't heard any otherwise i mean

[0:30:54] Trustee Allen (probable): i have heard we have had something from i think karen ross a submission on that but

[0:31:01] Trustee Allen (probable): But I feel in terms of going further on this, I would rather just see us just park it.

[0:31:07] Trustee Allen (probable): And if something comes up in the future regarding the actual study, then perhaps we can revisit it.

[0:31:17] Trustee Allen (probable): But I understand what you say. Yes. You know, I think people do understand the riparian.

[0:31:23] Trustee Allen (probable): They just don't understand the dishes. That's, you know, just a few other things like that.

[0:31:28] Trustee Allen (probable): But generally, I think our community

[0:31:30] Voice 14: does understand the riparian.

[0:31:32] Voice 14: Through

[0:31:36] Voice 20: the chair, it's very often that people don't understand that man-made things become naturalized and become riparian areas or potentially, potentially become riparian areas.

[0:31:47] Voice 20: And that's really why we're not recommending any changes to the OCP or the bylaws, provincially regulated, and there's really nothing else that the Hornby Island LTC could do for that.

[0:31:59] Voice 20: that. And that's another reason why option two is potentially some educational materials to just

[0:32:06] Voice 20: explain to people when a ditch or why a ditch might be considered a riparian area. It's, yeah,

[0:32:13] Voice 20: it would be a simple thing. And I agree, maybe the money for an additional study might not be

[0:32:19] Voice 20: required. I think one of the concerns was that a lot of people felt the two reports conflicted.

[0:32:24] Voice 20: our review was that they didn't conflict there might have been some things missing out of one

[0:32:30] Voice 20: report they were done three years later I don't know what their scope of of work was for each of

[0:32:36] Voice 20: those studies but it's

[0:32:39] Voice 14: it's under provincial regulation and thank you yeah

[0:32:47] Trustee Allen (probable): more education

[0:32:48] Trustee Allen (probable): for sure it's all about education isn't really everywhere and

[0:32:51] Trustee Allen (probable): then I think I would like to take

[0:32:53] Trustee Allen (probable): a moment to address a few of the things that have been said in the community regarding the apc if i

[0:32:59] Trustee Allen (probable): don't you know vacation

[0:33:00] Voice 14: rentals if i can right now through the chair go ahead um so we're hearing

[0:33:09] Voice 14: that the apc is biased

[0:33:11] Trustee Allen (probable): and uh let's just understand bias let's remember that an apc is their

[0:33:19] Trustee Allen (probable): recommendation makers only they're not decision makers so natural fact we're free to ignore modify

[0:33:25] Trustee Allen (probable): if I adopt or do whatever we want with the recommendations from the APC as trustees.

[0:33:29] Trustee Allen (probable): Once again, they don't make decisions. They make recommendations. And if we're going to talk about

[0:33:34] Trustee Allen (probable): bias, we could say about, how about the new HIRA? Are they going to be biased for anybody over the

[0:33:40] Trustee Allen (probable): age of 54 years old or the cemetery, they're 99% are retired or the fall fair, there's gender

[0:33:46] Trustee Allen (probable): biased. And, you know, we could go and every committee is biased in some way, I'm sure,

[0:33:53] Trustee Allen (probable): You know, that's, even I'm, we all have bias.

[0:33:56] Trustee Allen (probable): We all were born biased, really.

[0:33:58] Trustee Allen (probable): And then in terms of gathering the facts and evidence-based and crystal analysis, I have

[0:34:05] Trustee Allen (probable): worked on something extremely, where is it, an amazing flow chart that somebody's helped

[0:34:15] Trustee Allen (probable): me with, an Excel thing, trying to figure out how many rentals there are on this island,

[0:34:21] Trustee Allen (probable): what's going on.

[0:34:22] Trustee Allen (probable): Okay, so from, this is just advertised.

[0:34:25] Trustee Allen (probable): We don't know anything beyond non-advertised.

[0:34:29] Trustee Allen (probable): there are advertising for up to 587 guests. There are 31 within the Aquifer A1 area,

[0:34:43] Trustee Allen (probable): which is Anderson Drive, highest vulnerability. So yet both Galleon and Sam Piper are not A1,

[0:34:53] Trustee Allen (probable): but they are noted as highly vulnerable. And then in terms of the bylaws, May to September,

[0:34:59] Trustee Allen (probable): then year-round only if it's more than four hectares there's two houses how many are

[0:35:08] Trustee Allen (probable): advertising year-round that are less than four hectares out there i don't know it's it's it's a

[0:35:15] Trustee Allen (probable): lot but i can tell you there's a chunk we have 114 lots that are larger than four hectares on

[0:35:20] Trustee Allen (probable): this island and um it's um yeah i'm still trying to figure that one out so there is a chunk so

[0:35:29] Trustee Allen (probable): So this is talking about advertised only.

[0:35:32] Trustee Allen (probable): Vacation rentals, we haven't talked even about commercial,

[0:35:34] Trustee Allen (probable): the campsites, the glamping or anything.

[0:35:36] Trustee Allen (probable): And there's at least 38 with at least two or more guests per bedroom advertised.

[0:35:42] Trustee Allen (probable): I'm talking about something that says one bedroom, two baths,

[0:35:46] Trustee Allen (probable): six people, seven people, eight people.

[0:35:47] Trustee Allen (probable): It's amazing.

[0:35:49] Trustee Allen (probable): So then we went through Seabreeze.

[0:35:52] Trustee Allen (probable): How many people could they have?

[0:35:55] Trustee Allen (probable): 88.

[0:35:57] Trustee Allen (probable): Ford Cove, up to 10.

[0:35:59] Trustee Allen (probable): No, 16.

[0:36:01] Trustee Allen (probable): sea breeze 10 okay that's like 88 sea breeze 16 plus 10 for four cove 22 for the on the bmbs

[0:36:13] Trustee Allen (probable): we have 115 campsites that's 460 people i noted that's like with this five people per campsite

[0:36:21] Trustee Allen (probable): not six not twelve brad's dad's land has 50 sites that's 200 people with five people per site

[0:36:31] Trustee Allen (probable): Lorena, nine sites, up to 26 people can stay there.

[0:36:35] Trustee Allen (probable): Fossil Beach, 15.

[0:36:38] Trustee Allen (probable): So 815 commercial.

[0:36:41] Trustee Allen (probable): So we're talking 1,424 people,

[0:36:47] Trustee Allen (probable): accommodation available on Hornby.

[0:36:50] Trustee Allen (probable): That's advertised.

[0:36:52] Trustee Allen (probable): And let's just say if I said add five more people.

[0:36:55] Trustee Allen (probable): So actually, in fact, that was wrong.

[0:36:56] Trustee Allen (probable): So four people I did per campsite.

[0:36:58] Trustee Allen (probable): So I thought, well, let's say five people per campsite.

[0:37:02] Trustee Allen (probable): well that makes the grand total of how many accommodations are available on this island

[0:37:06] Trustee Allen (probable): 2,019 people and how many people are on this who live on this island 1,300 it's it is not

[0:37:15] Trustee Allen (probable): sustainable I don't know and those are the numbers I have and I think um yeah I'll just put that out

[0:37:23] Trustee Allen (probable): right now I have more to say but uh I could number crunch further I didn't have enough time but

[0:37:30] Trustee Allen (probable): But it's huge.

[0:37:33] Trustee Allen (probable): And you've got things like Lopez Island, which is three in San Juan Islands, that is three times the size, capped at 135 rentals, and twice our population.

[0:37:46] Trustee Allen (probable): And we talk about compliance, although those people are behaving, but they're not all behaving.

[0:37:50] Trustee Allen (probable): We know that.

[0:37:51] Trustee Allen (probable): I can see it right here in this chart.

[0:37:53] Trustee Allen (probable): And we all know about human beings don't necessarily comply.

[0:37:57] Trustee Allen (probable): We're not that good.

[0:37:58] Trustee Allen (probable): Go on the highway.

[0:37:59] Trustee Allen (probable): It's 110 miles per kilometers now.

[0:38:02] Trustee Allen (probable): People are doing 120, 140.

[0:38:05] Trustee Allen (probable): And so I just want to put that out

[0:38:07] Trustee Allen (probable): in terms of facts and evidence.

[0:38:10] Trustee Allen (probable): This is phase one of facts and evidence.

[0:38:14] Trustee Allen (probable): Thank you.

[0:38:18] Voice 9: Thank you, Trustee Allen.

[0:38:19] Voice 9: Trustee Scott, did you have anything further at this time?

[0:38:23] Voice 9: So you've disappeared from my screen,

[0:38:25] Voice 9: hopefully not from the meeting.

[0:38:31] Trustee Allen (probable): And can I, maybe I should add also

[0:38:33] Trustee Allen (probable): that people think I'm anti, I'm not anti-terrorism,

[0:38:35] Trustee Allen (probable): not even anti-vacation rental, I'm anti, as I said,

[0:38:38] Trustee Allen (probable): 20 people versus four people.

[0:38:41] Trustee Allen (probable): I was elected because I thought

[0:38:43] Trustee Allen (probable): vacation rentals should be legalized.

[0:38:45] Trustee Allen (probable): Can you believe that?

[0:38:47] Trustee Allen (probable): And as Sheila McDonald said,

[0:38:50] Trustee Allen (probable): that world is completely different

[0:38:52] Trustee Allen (probable): from what it is now.

[0:38:54] Trustee Allen (probable): It's, you know, Airbnb didn't exist.

[0:38:56] Trustee Allen (probable): It was people that were pleading with us

[0:38:58] Trustee Allen (probable): to allow this,

[0:38:59] Trustee Allen (probable): where people, retired widows

[0:39:04] Trustee Allen (probable): that needed it to stay on Hornby Island

[0:39:06] Trustee Allen (probable): continue staying.

[0:39:07] Trustee Allen (probable): Those are the kind of people

[0:39:08] Trustee Allen (probable): that were wanting us to legalize and yes it has changed the

[0:39:13] Voice 15: world there's

[0:39:19] Trustee Allen (probable): no scott transit trustee

[0:39:21] Trustee Allen (probable): scott so i could carry on talking i guess um i'll ask more questions maybe

[0:39:25] Voice 15: uh okay

[0:39:27] Trustee Allen (probable): let me just see

[0:39:27] Trustee Allen (probable): here maybe

[0:39:35] Voice 9: while you're looking uh for that material trustee on i'll just make a comment

[0:39:40] Voice 9: that stuck out for me which is on page 38 which i i believe is an edit to the advocacy policies

[0:39:49] Voice 9: sees 3.9.1 and i just have a concern with the use of the word traditional indigenous lands there

[0:39:58] Voice 9: um my understanding is that is that the use of traditional should be used sparingly if ever

[0:40:06] Voice 9: and uh so i just wanted to highlight that that's actually the only point i i saw it in in the

[0:40:11] Voice 9: document but there are some connotations to be careful with around the use of that word

[0:40:17] Voice 9: so i just wanted to point that out and um while i'm on the subject of the indigenous uh

[0:40:25] Voice 9: uh first nations part there i know there's like eight options um listed here and my perspective

[0:40:32] Voice 9: is that they all have some merit and might be worth the further exploration by the ltc

[0:40:37] Voice 9: if i see trustee allen's uh facing the screen again so i'm gonna go go over to him

[0:40:42] Trustee Allen (probable): well i'm

[0:40:43] Trustee Allen (probable): just facing the screen to listen to you um okay uh i did i mean i will i'm gonna say i

[0:40:52] Trustee Allen (probable): we could you know spend the the rest of this whole afternoon to cause discussing about this

[0:40:58] Trustee Allen (probable): and i have concerns with um process and also you know we just got this and we're just looking this

[0:41:04] Trustee Allen (probable): now and frankly i'm i don't feel i'm ready to make a giant huge decision here i want to mull

[0:41:12] Trustee Allen (probable): this over in a natural fact our meeting our next trustee meeting is actually may 5th which is

[0:41:18] Trustee Allen (probable): just around the corner, frankly,

[0:41:22] Trustee Allen (probable): because it's not really,

[0:41:23] Trustee Allen (probable): I don't really want to ask Pat many questions

[0:41:25] Trustee Allen (probable): because, you know, she's given us stuff,

[0:41:26] Trustee Allen (probable): it's like, okay, we've seen it,

[0:41:29] Trustee Allen (probable): and we don't necessarily agree with all of it.

[0:41:32] Trustee Allen (probable): I do, will acknowledge the fact that the APC

[0:41:37] Trustee Allen (probable): were not noticed properly in this report,

[0:41:41] Trustee Allen (probable): how it all initiated, how this all began

[0:41:45] Trustee Allen (probable): was giving it to the APC,

[0:41:47] Trustee Allen (probable): those four areas, having them look at it,

[0:41:52] Trustee Allen (probable): come back with the recommendations and then work with a consultant and it kind of went backwards

[0:41:56] Trustee Allen (probable): it started out the consultant practices have met with apc at the beginning and we all agree it

[0:42:01] Trustee Allen (probable): wasn't exactly the way it should have been played out and hence we're here again um but we can't

[0:42:11] Trustee Allen (probable): keep on spinning the wheels because we have been doing this for many years and i just also want to

[0:42:16] Trustee Allen (probable): know is that no matter what we do people all you at vacation or rentals if you are all conforming

[0:42:22] Trustee Allen (probable): and legal then you can carry on it's it's a bc local government's act you're grandfathered in

[0:42:27] Trustee Allen (probable): so we were not killing you you can still carry on with you what you're doing it's what i'm looking

[0:42:35] Trustee Allen (probable): at my job description as a trustee is to preserve and protect the rural character and the rural

[0:42:41] Trustee Allen (probable): character is disappearing with this amount of vacation rentals we have um yes there is

[0:42:48] Trustee Allen (probable): it's comparing capacity and the care capacity is not just human beings it's our it's the ecosystem

[0:42:54] Trustee Allen (probable): it's our water septic etc etc we are a very small island and i think people need to notice

[0:43:01] Trustee Allen (probable): recognize the fact that we are such you know i the fact that people are coming here and

[0:43:08] Trustee Allen (probable): commercializing their homes is and nobody the neighbors can't say anything they can just do it

[0:43:12] Trustee Allen (probable): it is is really kind of um i struggle with that and i too have lived next to a vacation rental

[0:43:20] Trustee Allen (probable): and it was it was a mini hotel and it was not pleasant and um but i just want to put out there

[0:43:27] Trustee Allen (probable): that whatever we do you guys can still carry on what you're doing we're not killing you and uh

[0:43:34] Trustee Allen (probable): that seems to be some sort of misconception out there i still don't know where trustee scott is

[0:43:43] Trustee Allen (probable): so

[0:43:44] Voice 9: yeah trustee scott is appears to still be on the call uh there you

[0:43:49] Voice 14: go i am i'm here i'm just

[0:43:52] Voice 14: um anyway can i speak um kim please please go ahead speaking

[0:43:59] Voice 9: we've got about i sure yeah we've

[0:44:02] Voice 9: got about 15 minutes left with pat here so i think if we have any specific questions

[0:44:08] Voice 9: uh for pat maloney then let's try and get to those while she's still with us uh she's she's

[0:44:14] Voice 9: just got to leave at five.

[0:44:15] Voice 9: And if we've run out of specific questions,

[0:44:18] Voice 9: then we can have some commentary and go that route.

[0:44:22] Voice 9: But please go ahead, Trustee Scott.

[0:44:26] Voice 12: Well, at that I'll leave it because I can talk about

[0:44:29] Voice 12: with what Alex just said later,

[0:44:31] Voice 12: but I just want to say that I completely agree with him

[0:44:34] Voice 12: on the STVR thing that if we stop,

[0:44:38] Voice 12: we put a ban to the mall that everybody that now has one

[0:44:41] Voice 12: will be grandfathered in and they're quite well protected

[0:44:44] Voice 12: as long as they carry on doing it under the bylaws and so we can talk about that later

[0:44:49] Voice 12: okay i'll leave it for now tim thank you okay

[0:44:55] Voice 14: so uh just

[0:44:57] Voice 9: before we move on to anything else uh

[0:45:00] Voice 9: we've got yes just uh just over 10 minutes left with uh with pat so anything that uh you want to

[0:45:08] Voice 9: ask her about or let her know before uh before she has to go i'll

[0:45:14] Trustee Allen (probable): just i'll just thank you pat for

[0:45:16] Trustee Allen (probable): it was challenging I know and maybe we didn't all communicate properly in terms of how it played out

[0:45:24] Trustee Allen (probable): and I think we've learned a few things from this particular yes we have learned a few things so

[0:45:30] Trustee Allen (probable): I just thank you

[0:45:30] Voice 14: for what you have done so far thank you thank you trustee Alan okay so if

[0:45:44] Voice 14: there's nothing more

[0:45:45] Voice 9: specific in terms of questions then I think we could say thank you

[0:45:52] Voice 9: Pat and we could go to the next section which is the staff report and maybe there'll be some

[0:46:00] Voice 9: more questions there and for those of you with your hands still up um that are joining us we're

[0:46:05] Voice 9: gonna open up the floor again to hear from you after we go through the staff report a bit so

[0:46:12] Voice 9: thank you for your patience uh would it

[0:46:16] Voice 20: be all right if I uh just stayed on to uh to listen

[0:46:19] Voice 20: oh

[0:46:20] Voice 9: absolutely yeah i'm not trying to dismiss you just that if there were trustees didn't have any

[0:46:26] Voice 9: more specific questions uh for you then let's let's get get on with the rest of the agenda

[0:46:30] Voice 9: that's all thank you okay

[0:46:36] Planner Zupanec (probable): thank you chair peterson i'll draw the attention of the local trust

[0:46:40] Planner Zupanec (probable): committee to the project charter which is the attachment to the staff report because you may

[0:46:45] Planner Zupanec (probable): decide that today you are in fact ready to provide some clear direction as to how to amend the project

[0:46:51] Planner Zupanec (probable): charter so that it better reflects next steps. However, I've heard that you may want to defer

[0:46:58] Planner Zupanec (probable): this until the meeting in May so that you have some additional time to consider options for each

[0:47:05] Planner Zupanec (probable): of the four topic areas that are under review. So the project charter draft changes are reflected

[0:47:15] Planner Zupanec (probable): in your package they're shown in red track changes and that's to clarify and

[0:47:22] Planner Zupanec (probable): update information as well as show you roughly where staff would be

[0:47:29] Planner Zupanec (probable): elaborating or providing some additional information once we have a sense of the

[0:47:33] Planner Zupanec (probable): direction that you wish to proceed in this document is a living document it's

[0:47:38] Planner Zupanec (probable): intended to be a an important evaluation tool so that you and the public are

[0:47:45] Planner Zupanec (probable): are clear as to where we're at at any step in this process.

[0:47:48] Planner Zupanec (probable): So right now it's considered.

[0:47:52] Planner Zupanec (probable): So I have a staff recommendation around

[0:47:56] Planner Zupanec (probable): providing an update for the text

[0:47:59] Planner Zupanec (probable): to clarify what the scope of the project is

[0:48:02] Planner Zupanec (probable): in terms of those four topic areas

[0:48:04] Planner Zupanec (probable): still being part of a file amendment.

[0:48:07] Planner Zupanec (probable): I've also heard this evening or this afternoon

[0:48:10] Planner Zupanec (probable): that perhaps there may not be breath-haring area

[0:48:14] Planner Zupanec (probable): changes to the official community plan if you concur with the consultant's recommendation that

[0:48:19] Planner Zupanec (probable): no changes be required so that would be then removed from this project charter as the next

[0:48:24] Planner Zupanec (probable): draft as an example if there's any changes to the objectives the scope that would be the direction

[0:48:31] Planner Zupanec (probable): that we're looking for either today or at your next meeting so that we can provide you with a

[0:48:36] Planner Zupanec (probable): work plan and map out which is very important we try to do this all the time and and inevitably

[0:48:43] Planner Zupanec (probable): we have to deviate from this but the the best guess as to within this fiscal how will your

[0:48:50] Planner Zupanec (probable): budget for this project be utilized and how much can we actually accomplish so i would

[0:48:59] Planner Zupanec (probable): ask that if the trustees have specific questions around the formatting of this charter or the

[0:49:06] Planner Zupanec (probable): information that is contained within it i'm happy to take that now but i i suspect that

[0:49:12] Planner Zupanec (probable): going through each of the four topic areas and the options that have been presented and determining

[0:49:19] Planner Zupanec (probable): the comfort level with any of those might be the focus of the ltc or one of the options

[0:49:26] Planner Zupanec (probable): alternatives in the staff report was also to request more information and and we will try

[0:49:32] Planner Zupanec (probable): to do that for your next meeting if that's where your comfort level is today thank you

[0:49:41] Voice 9: Superdeck, Trustee Scott.

[0:49:46] Voice 12: Yes, thank you.

[0:49:48] Voice 12: Thank you for your recommendations.

[0:49:50] Voice 12: I'd like to suggest there's a fifth possible way

[0:49:54] Voice 12: to deal with this, to get the OCP and land use bylaws

[0:49:58] Voice 12: to form back to the local trust committee

[0:50:00] Voice 12: so that we can get it out to the public on Hornby Island

[0:50:03] Voice 12: so they can review and get it in a first, second,

[0:50:06] Voice 12: third reading and then get it adopted.

[0:50:08] Voice 12: And that is that we give the APC recommendations, which we've been presented, the most patricious report, the consultants report, the staff report, and we give that back to the APC and ask them to draft the bylaw language.

[0:50:29] Voice 12: They understand what Hornby Islands needs and issues around these four demands better than anybody else.

[0:50:39] Voice 12: And we create that recommendation so that public input is a key component all the way along the line

[0:50:48] Voice 12: so that ISEEC and HISTRA and the other important groups on the island that will be affected by these bylaws

[0:50:54] Voice 12: will feel that they've been, I think we need a made on Hornby Island solution to this.

[0:51:00] Voice 12: And as much as I respect the work you do down in Gabriola and Patricia's work as a consultant,

[0:51:07] Voice 12: I think it needs to be done on Hornby Island, not down on Gabriola, because I think it's costly.

[0:51:13] Voice 12: And I think if we do it this way, I think number one and the rationale is Hornby Islanders best understand that the solutions to this for our island

[0:51:23] Voice 12: and the APC has the experience and the time

[0:51:26] Voice 12: and there's some very, very highly intelligent people there

[0:51:29] Voice 12: and others that can work with them

[0:51:31] Voice 12: to put this thing together the way we want it.

[0:51:34] Voice 12: The APC can seek input from the organizations on the island

[0:51:38] Voice 12: and encourage them to come out to write briefs

[0:51:40] Voice 12: that are affected that will go into our LTC deliberations

[0:51:45] Voice 12: and it'll be done much quicker and much cheaper

[0:51:48] Voice 12: than if we hand it, if it goes to the planners

[0:51:51] Voice 12: And back to the consultants, the outside consultants can be a lot more expensive, a lot more timely.

[0:51:57] Voice 12: So I think this is a way we can get this thing done in a timely manner by people on Hornbein and for Hornbein.

[0:52:03] Voice 12: So that is what I would consider a recommendation, possible five-year.

[0:52:12] Voice 12: Thank you.

[0:52:15] Voice 14: Trustee

[0:52:16] Planner Zupanec (probable): Scott, do I have a platter of ZipNet?

[0:52:17] Voice 14: Yeah.

[0:52:18] Voice 14: Yeah.

[0:52:19] Planner Zupanec (probable): So this may not have been clear, but the regional planning team is responsible for your

[0:52:28] Planner Zupanec (probable): project. So there is no consultant in this fiscal allocated unless you determine that's how you wish

[0:52:34] Planner Zupanec (probable): to spend your project money. So the budget that was approved by Trust Council, you have full

[0:52:40] Planner Zupanec (probable): discretion as to how to utilize that. And that's the whole point of the project charter is to

[0:52:44] Planner Zupanec (probable): to clarify that you have a lead planner we do we draft the bylaws based on your direction and

[0:52:50] Planner Zupanec (probable): your direction could come from recommendations from the community absolutely um but but typically

[0:52:56] Planner Zupanec (probable): drafting the actual bylaws should be done in-house because that is a very cost-effective way to make

[0:53:04] Planner Zupanec (probable): sure that they can be given readings and be adopted um however the substance of those bylaws

[0:53:12] Planner Zupanec (probable): is of course informed by your direction and that if you wish to do further engagement

[0:53:21] Planner Zupanec (probable): and consultation and you're not ready to provide that direction at this point in time

[0:53:26] Planner Zupanec (probable): then that's the information that we need so that we can get this project charter to accurately

[0:53:32] Planner Zupanec (probable): reflect the next steps and how the money is going to be spent but as just to clarify there's no

[0:53:38] Planner Zupanec (probable): consultant involved in this project moving forward this is a new fiscal and there's a new budget

[0:53:46] Planner Zupanec (probable): and it's a fresh start although you're you're well into this project now in terms of

[0:53:53] Planner Zupanec (probable): political direction is the next step

[0:53:57] Voice 12: chair if i could just one one brief comment

[0:54:03] Voice 12: uh um i consider the apc to be in-house as part of our our uh trust council as part of the trust

[0:54:13] Voice 12: working mechanism so to say they're not in-house i think is a bit of a i don't want to say insult

[0:54:21] Voice 12: but i think it is a bit of an insult so anyway i'll just leave that thank you i don't want to

[0:54:25] Voice 12: make this sound threatening in any way sorry

[0:54:28] Voice 14: okay trustee allen

[0:54:35] Voice 14: um

[0:54:37] Trustee Allen (probable): well i'm just going to respond to that what i don't agree at all i think i think we should keep

[0:54:44] Trustee Allen (probable): with our planners i think it's great that it's back in the planners because that's what they do

[0:54:47] Trustee Allen (probable): you know and i was to be honest i that's been my complaint at trust council is that we rely on way

[0:54:53] Trustee Allen (probable): too many third-party contractors especially on things that are in a purview which is land was

[0:55:00] Trustee Allen (probable): they are ocp and leb every one of those was a consultant and i so nothing against you pat it's

[0:55:06] Trustee Allen (probable): just i think this this all this information should be remaining you know in-house and planners should

[0:55:14] Trustee Allen (probable): be having it and i was really disappointed that we couldn't have our planners involved in the first

[0:55:18] Trustee Allen (probable): stage though they were there in the background so and i don't see any um giving it back once again

[0:55:26] Trustee Allen (probable): game to apc they've they've gone they've done it um i think if anything if we want to move this ahead

[0:55:33] Trustee Allen (probable): is as tony was suggested which i agree is basically we need to have something concrete

[0:55:39] Trustee Allen (probable): for these for the community to look at actual bylaws and then have them they can actually see

[0:55:44] Trustee Allen (probable): them and then and then in their first reading it'll go back to them and they can see it you

[0:55:49] Trustee Allen (probable): know and then comment on it right we i just don't i just feel like we're just going backwards we're

[0:55:53] Trustee Allen (probable): not running anywhere if we go that direction that trustee scott's recommending and i feel there's a

[0:55:59] Trustee Allen (probable): a lot i mean i'm going to paraphrase laura beshaken in terms of you know i imagine a

[0:56:05] Trustee Allen (probable): hypothetical hornby islander 50 100 years ago looking back and thinking did we make good

[0:56:13] Trustee Allen (probable): decisions about our community and i want to make sure that i've made a good decision

[0:56:18] Trustee Allen (probable): And I don't feel like I can do this at this time today,

[0:56:25] Trustee Allen (probable): so the drafting.

[0:56:26] Trustee Allen (probable): So I really would like to defer this, the second option,

[0:56:30] Trustee Allen (probable): alternative option to May 5th,

[0:56:33] Trustee Allen (probable): give us more time to look at it in between

[0:56:37] Trustee Allen (probable): and draft the bylaws with our planners staff.

[0:56:41] Trustee Allen (probable): And then we go back to community

[0:56:42] Trustee Allen (probable): and then the APC perhaps too,

[0:56:44] Trustee Allen (probable): but that's where we should be going, thank you.

[0:56:49] Voice 9: Thank you, Trustee Allen. Pat Maloney, I see your hand up.

[0:56:55] Voice 20: Mr. Chairman, I'm not sure if this is appropriate, but what I just wanted to say was I certainly have no problem with this going back to staff if that's where you want to take it.

[0:57:06] Voice 20: We would have potentially had some bylaws drafted, but really to draft the bylaws, we need direction from the local trust committee.

[0:57:14] Voice 20: committee. We need the direction from you. We provide options which allows you, and I don't

[0:57:20] Voice 20: think they're mutually exclusive of things that the APC recommended or things that we've heard

[0:57:25] Voice 20: from the community, but it needs direction from the LTC to say where you want to go. Do you want

[0:57:34] Voice 20: to freeze short-term vacation rentals? There's been no clear comment from the LTC on some of

[0:57:42] Voice 20: these things so so I have I don't take any of this personally and if you want staff to do it

[0:57:48] Voice 20: that's perfectly fine but staff will need direction too and that's that's the difficult

[0:57:53] Voice 20: thing you you've been getting engagement for years on these topics um and I I really think

[0:57:59] Voice 20: that the difficult part now is to decide what direction that the island wants to go and then

[0:58:05] Voice 20: the bylaws can be drafted okay

[0:58:10] Voice 9: thank you for that and and certainly uh we do have a staff report

[0:58:13] Voice 9: in front of us with recommendations

[0:58:16] Voice 9: and what the LTC chooses to do today

[0:58:19] Voice 9: in terms of the project charter is where we're at.

[0:58:27] Voice 9: I absolutely respect if trustees want to defer

[0:58:31] Voice 9: to our next meeting to give us a bit more time,

[0:58:34] Voice 9: but I would also suggest that we look carefully

[0:58:37] Voice 9: over the project charter

[0:58:40] Voice 9: because there's a lot of requests for specification in there

[0:58:44] Voice 9: on what's to stay in and what we want to see go.

[0:58:48] Voice 9: I'll just notice there's two sentences

[0:58:51] Voice 9: in the staff report about community consultation.

[0:58:56] Voice 9: One saying the LTC should specify the format

[0:58:59] Voice 9: and frequency of community consultation

[0:59:01] Voice 9: during the draft bylaw review stage

[0:59:04] Voice 9: and that the LTC should specify any additional opportunities

[0:59:08] Voice 9: that wishes to be reflected in the work plan and the budget.

[0:59:11] Voice 9: And so while I'm not saying

[0:59:14] Voice 9: that we need to specify those today,

[0:59:16] Voice 9: I just want trustees to think about those things

[0:59:20] Voice 9: as well as looking at the project charter.

[0:59:24] Voice 9: If we do decide to defer today and come back

[0:59:26] Voice 9: in for our May meeting,

[0:59:29] Voice 9: I think it'd be great to focus on those rather crucial items,

[0:59:34] Voice 9: the project charter and how we want to look

[0:59:36] Voice 9: to look at the public consultation.

[0:59:38] Voice 9: Those are my thoughts, I see Trustee Allen.

[0:59:41] Trustee Allen (probable): Just point of clarification, Sonia just said

[0:59:46] Trustee Allen (probable): that it's now in the planner's hands and the staff hands

[0:59:49] Trustee Allen (probable): and the consultant is no longer involved.

[0:59:50] Trustee Allen (probable): So I'm confused about what Pat just said.

[0:59:53] Planner Zupanec (probable): So through the chair, the contract is completed

[0:59:58] Planner Zupanec (probable): at the end of last fiscal.

[1:00:00] Planner Zupanec (probable): And so now you have a trust council approved budget that you can decide how to proceed with.

[1:00:06] Planner Zupanec (probable): And I haven't had a sense that you wish to contract this next phase out based on the regional planning team's assignment of your project.

[1:00:19] Planner Zupanec (probable): Theoretically, we are now the lead planners for you to undertake this work.

[1:00:23] Planner Zupanec (probable): That's why the restructuring of the regional planning team has taken place.

[1:00:27] Planner Zupanec (probable): but having said that you you have the ability at any point in time to provide that clarity that

[1:00:33] Planner Zupanec (probable): actually you wish to use x number of dollars towards consultant x number of dollars towards

[1:00:39] Planner Zupanec (probable): engagement and then i'll provide you advice in that work plan and budget as to how much money

[1:00:45] Planner Zupanec (probable): we need to do the legislative review so that includes public hearing advertising and a

[1:00:50] Planner Zupanec (probable): community information meeting so we work together to sort that out but i i need to get a sense of

[1:00:56] Planner Zupanec (probable): of how you would like to spend that money in this fiscal.

[1:00:59] Planner Zupanec (probable): And I'll do my best to bring back a project charter

[1:01:02] Planner Zupanec (probable): that really outlines the steps that are necessary

[1:01:07] Planner Zupanec (probable): and the timeline, the best case scenario

[1:01:09] Planner Zupanec (probable): for turning that work around within that budget.

[1:01:13] Planner Zupanec (probable): And then I can also be clear about what can't be done

[1:01:17] Planner Zupanec (probable): if your wishlist is just so far out of scope

[1:01:22] Planner Zupanec (probable): from what we are currently working with.

[1:01:24] Planner Zupanec (probable): so right now your scope is those four topic areas if you decide that you want to include something

[1:01:28] Planner Zupanec (probable): else at this point in time that might actually change how much we need to engage what type of

[1:01:33] Planner Zupanec (probable): notification we need to do and that that has budget implication so yes right now there is

[1:01:39] Planner Zupanec (probable): no consultant associated with this particular project and that is also up to the local trust

[1:01:44] Planner Zupanec (probable): committee to provide some direction on in terms of next steps with this money thank

[1:01:53] Voice 9: you for that

[1:01:55] Voice 9: So I've heard Trustee Allen say that he'd prefer to defer

[1:02:02] Voice 9: to the next meeting.

[1:02:03] Voice 9: I see Trustee Scott's hand up, let's hear from you.

[1:02:06] Voice 9: And then we'll have a little bit more conversation on this

[1:02:09] Voice 9: and what are steps that we may or may not take today.

[1:02:13] Voice 9: So Trustee Scott, go ahead.

[1:02:16] Voice 12: Thank you.

[1:02:17] Voice 12: Can you hear me all right?

[1:02:19] Voice 9: Yes.

[1:02:20] Voice 12: I know I put myself on the video off

[1:02:24] Voice 12: because it makes the sound better

[1:02:26] Voice 12: because we just got that's a poor reception here so um trustee zupan i know trustee i'm sorry

[1:02:33] Voice 12: planner can you have that project charter done for the next meeting the potential as you see it

[1:02:40] Voice 12: because i think it's hard for me to make a decision on on how to recommend that to you

[1:02:47] Voice 12: um if you could recommend to us what how you see it that would really help me make a decision on

[1:02:56] Voice 12: on what we do, which way we go, is that unrealistic?

[1:03:03] Planner Zupanec (probable): So through the chair, we can absolutely,

[1:03:07] Planner Zupanec (probable): I mean, that's the whole point of this project charter.

[1:03:08] Planner Zupanec (probable): What you have right now is the shell

[1:03:10] Planner Zupanec (probable): with basically fill in some blank space

[1:03:13] Planner Zupanec (probable): with how you'd like to proceed politically,

[1:03:15] Planner Zupanec (probable): because you've got recommendations

[1:03:17] Planner Zupanec (probable): in the consultant's report,

[1:03:18] Planner Zupanec (probable): your advisory planning commission,

[1:03:21] Planner Zupanec (probable): hundreds of pieces of correspondence,

[1:03:23] Planner Zupanec (probable): public correspondence that you've received

[1:03:24] Planner Zupanec (probable): and reviewed to date on this project.

[1:03:28] Planner Zupanec (probable): So if you're asking staff to provide recommendations based on the consultant's recommendations and the APC's recommendations, based on an analysis of, I'd like some direction on what it is, the analysis that you'd like me to do to give you those recommendations for next steps.

[1:03:46] Planner Zupanec (probable): Absolutely, I can provide recommendations on process, how much time it's going to take to do drafting based on the consultant's recommendations and topics, but we do need some clarity as to which direction you're headed for the community engagement piece.

[1:04:06] Planner Zupanec (probable): Are these draft bylaws going to be a dramatic departure from what's currently in your LUB and your OCP?

[1:04:12] Planner Zupanec (probable): Or are they going to be minor modifications to the existing policies and regulations?

[1:04:19] Planner Zupanec (probable): That's the scope of changes that we need to know what is your what's your appetite to draft the baseline bylaw that would then become the basis of all our community engagement.

[1:04:32] Planner Zupanec (probable): engagement. So that was the idea was either today or your next meeting, that you're comfortable and

[1:04:40] Planner Zupanec (probable): confident in in giving that direction. And absolutely, I can provide something to you for

[1:04:47] Planner Zupanec (probable): your next meeting. If today you're able to clearly clearly stipulate, for example, remove the

[1:04:53] Planner Zupanec (probable): riparian area out of scope from the project charter, there will be no changes associated with

[1:04:59] Planner Zupanec (probable): that incorporate all the recommended amendments to indigenous language in the official community plan

[1:05:08] Planner Zupanec (probable): address affordable housing based on option one two three or four you know that's what we're looking

[1:05:16] Planner Zupanec (probable): for is that you're you're comfortable with those options you understand the ramifications and

[1:05:20] Planner Zupanec (probable): you're quite confident you're ready to engage the public with options you know x y and zed

[1:05:28] Planner Zupanec (probable): as a starting point and then we can draft those bylaws for you bring them back start the engagement

[1:05:35] Planner Zupanec (probable): with comox clarify how much capacity funding they may require to undertake a review with us

[1:05:42] Planner Zupanec (probable): throughout the whole process and update your

[1:05:45] Voice 14: project charter work plan and budget accordingly

[1:05:50] Voice 9: thank you for that planner supinec uh trustees i'll just draw your attention to

[1:05:56] Voice 9: the uh recommendations there's some motions there on page 46 of the agenda package now the question

[1:06:04] Voice 9: is whether uh or not today you're ready to advance these um and and so i suppose if there's uh

[1:06:14] Voice 9: if there's any uh amendments you want to make to the project charter today

[1:06:19] Voice 9: or if there's any further information you'd like to request about any of those

[1:06:25] Voice 9: specific parts of that that this is an absolutely appropriate time to either ask those questions or

[1:06:33] Voice 9: or propose changes to the project charter or to proceed with the recommendations or to defer

[1:06:40] Voice 9: to to the main meeting and and i'm happy to do uh whatever your pleasure is uh trustees on this

[1:06:48] Voice 9: So I'm going to go next to Trustee Allen.

[1:06:53] Trustee Allen (probable): Thank you, Chair. Okay, from what I'm hearing from Sonia is that we're not giving her half

[1:07:02] Trustee Allen (probable): direction. So let's say we want to defer this, all those big decisions, till May 5th. Would you

[1:07:13] Trustee Allen (probable): prefer to have, let's say, okay, let's hear that removed RAR out of scope at this particular time

[1:07:20] Trustee Allen (probable): and uh keep the indigenous language within here or would you is it more clear for us just to defer

[1:07:29] Trustee Allen (probable): a decision on anything right now until the may 5th meeting in terms of like i just want to i don't i

[1:07:35] Trustee Allen (probable): feel this is really rushed i was really surprised in this two hours and it's like wow okay because

[1:07:40] Trustee Allen (probable): you know this has just come back to us we're just discussing this with the community now

[1:07:44] Trustee Allen (probable): And we haven't really said whether, you know, consultants' recommendations, which are not necessarily the same as the APC recommendations.

[1:07:56] Trustee Allen (probable): So, yeah, I feel like I need more time, frankly, and I want to make a really good decision.

[1:08:02] Trustee Allen (probable): And I'm not going to make one today if we're rushed.

[1:08:07] Trustee Allen (probable): So I'm going to make a motion, could I?

[1:08:13] Voice 9: Or is it?

[1:08:13] Voice 9: Certainly, I'll entertain a motion.

[1:08:16] Trustee Allen (probable): Entertain Scott first, Trustee Scott.

[1:08:19] Voice 9: let's go ahead and hear from trustee scott then we'll come back to you sir trustee scott sure um

[1:08:26] Voice 12: i agree alex i i could make a motion or you can do it to defer and if may 5th isn't that far away

[1:08:34] Voice 12: let's give ourselves some time to review these documents somewhere on the charter

[1:08:38] Voice 12: and just see where we want to go with it by the fifth so if you want to structure a motion go

[1:08:44] Voice 12: ahead and i'll try to

[1:08:45] Trustee Allen (probable): do it i'll do it and and also i i do understand planner um super neck that

[1:08:52] Trustee Allen (probable): we you know we would like to have a in-person meeting because we've had two not you know

[1:08:56] Trustee Allen (probable): virtual meetings over all this and as we know they're not they're not fun they're not always

[1:09:02] Trustee Allen (probable): good people have yeah i hope that the next will be uh in person but having said that i move that

[1:09:09] Trustee Allen (probable): horn guy local trust committee defer the ocp led review project final report and draft project

[1:09:15] Trustee Allen (probable): charter for consideration at the may 5th 2023 regular business meeting still

[1:09:21] Voice 9: moved and are

[1:09:22] Voice 9: you gonna uh second that trustee scott yes okay

[1:09:27] Voice 9: that's moved moved and seconded uh any further

[1:09:31] Voice 9: discussion on the motion you

[1:09:35] Trustee Allen (probable): know as i said you know i've said my thing and i i think also maybe

[1:09:38] Trustee Allen (probable): it'd be good for us to get out in the community

[1:09:41] Trustee Allen (probable): and find out how they'd like the next information meeting

[1:09:47] Trustee Allen (probable): to be presented.

[1:09:48] Trustee Allen (probable): But I definitely would like it to be in person

[1:09:51] Trustee Allen (probable): and we can talk to the planners about that.

[1:09:53] Trustee Allen (probable): I'm not sure whether that'd be before the summer

[1:09:55] Trustee Allen (probable): or where we're at, and I guess we'll wait and see May.

[1:10:01] Voice 14: Okay, anything further

[1:10:02] Voice 9: from you on the motion,

[1:10:03] Voice 9: Trustee Scott?

[1:10:06] Voice 14: No,

[1:10:06] Voice 12: no, let's vote on it.

[1:10:10] Voice 9: All right, I'll go ahead and call the question,

[1:10:13] Voice 9: those all of those in favor and that carries so we're going to defer this which um i just uh

[1:10:23] Voice 9: which is absolutely totally fine and i just uh uh encourage trustees and i will also avail myself of

[1:10:30] Voice 9: the time between now and may 5th um to study this a bit more in depth and ideally to provide some

[1:10:39] Voice 9: some clear, if there's amendments to the project charter,

[1:10:43] Voice 9: if there's things we want in scope or out of scope,

[1:10:46] Voice 9: the more clarity we're able to provide on May 5th,

[1:10:50] Voice 9: the more of these sort of ducks are in a row

[1:10:53] Voice 9: for the planners to proceed with the drafting of the bylaws,

[1:10:58] Voice 9: the better, because there is, you know,

[1:11:01] Voice 9: I have heard clearly there's some concern

[1:11:04] Voice 9: about the timeliness of getting a move on these.

[1:11:09] Voice 9: Um, so I just encourage us all to do our diligence to really think about what, uh, what the project charter, what, what, what in it that you think is, is great and, and what might need to be changed.

[1:11:24] Voice 9: And let's get as much clarity and clear direction for staff as we possibly can at that May 5th meeting then.

[1:11:31] Voice 9: Um, Trustee Scott, I see your hand is still up.

[1:11:34] Voice 9: Is that just a residual or did you want to say something further?

[1:11:37] Voice 12: No, no, you're right.

[1:11:38] Voice 9: It's a

[1:11:38] Voice 12: residual.

[1:11:40] Voice 12: Mayor Mrakas, Thank you okay um

[1:11:43] Voice 9: so trustees, then I see, we still have a little bit of time left, there was a several.

[1:11:50] Voice 9: Mayor Mrakas, Members of the public who didn't get a chance to address us earlier in the in the earlier session and I did promise we'd give some opportunity for them to address us later on, so if it is all right with you, I would suggest we go back to that section and.

[1:12:10] Voice 9: and hear from the members of the community at this point.

[1:12:14] Voice 9: Does that seem agreeable?

[1:12:16] Voice 12: Yes.

[1:12:17] Voice 12: Yeah, definitely, thank you.

[1:12:19] Voice 9: Okay, great, thank you.

[1:12:21] Voice 9: And I just want to thank everyone who's kept their hands up

[1:12:24] Voice 9: all this time for your patience.

[1:12:28] Voice 9: So I'm going to start with Pam Copley.

[1:12:31] Voice 9: Thank

[1:12:36] Voice 18: you very much.

[1:12:38] Voice 18: I don't have a prepared speech,

[1:12:40] Voice 18: but I will echo some of the comments made by previous speakers for example such as Ulala

[1:12:48] Voice 18: we've been part of the Hornby Island community albeit as vacationers for over 35 probably closer

[1:12:55] Voice 18: to 40 years I have friends on the island we've used the services excellent services on the island

[1:13:01] Voice 18: so I'm pleased to see that you're not making a decision today because I think the long-term

[1:13:06] Voice 18: impacts for people like us our family um could be significant and not favorably so um so uh

[1:13:16] Voice 18: the issues before you i think that are critically important and not necessarily related to

[1:13:21] Voice 18: affordability as has been said before around short-term rentals um are are significant um

[1:13:30] Voice 18: Our property, for example, would not be viable, and I've learned not even legal today, for long-term housing.

[1:13:38] Voice 18: Although we were approached by locals who needed a place to stay, they did find something that was longer term.

[1:13:46] Voice 18: But, you know, I'd love to be able to do that, for us to be able to do that legally in the long term and still use it as a vacation property is, of course, problematic.

[1:13:56] Voice 18: attic um for years we uh we do not advertise by the way for years we used wind and wind and waves

[1:14:04] Voice 18: as our property manager managers uh francis has now retired of course and we took a break during

[1:14:11] Voice 18: covid um and since then we've kept it pretty much in-house we don't advertise we're not running a

[1:14:19] Voice 18: business we're simply allowing family and friends to use our property and it's worked very well that

[1:14:26] Voice 18: way so um please don't lump us in with the people who are running this as a business that that's not

[1:14:33] Voice 18: us we're very committed to and have long-term connections to the island um if the bylaws became

[1:14:40] Voice 18: more restrictive um and unreasonably so and i understand why you're why you're looking at

[1:14:46] Voice 18: certain aspects of those then our family would probably have to consider selling because we

[1:14:51] Voice 18: We really need that income from the rentals just to pay the property taxes, among other things.

[1:15:00] Voice 18: And as far as I understand, our property is in compliance with all the requirements around sewage and water and everything,

[1:15:08] Voice 18: except we do not have a rainwater harvesting system.

[1:15:12] Voice 18: So the other thing is, I think those are the main points that I wanted to make.

[1:15:20] Voice 18: please don't forget about us we are very connected to the island my children have really you know

[1:15:27] Voice 18: been coming here since they were very small and it's important to us your the issues identified

[1:15:34] Voice 18: already of course are important too so that's mainly what I wanted to say I've not fully gone

[1:15:42] Voice 18: through the report so I appreciate the extra time to have to be able to review that or to the or to

[1:15:49] Voice 18: or to review the consultant's report either.

[1:15:52] Voice 18: Just one other thing I wanted to say

[1:15:56] Voice 18: is that the consultant is correct

[1:15:59] Voice 18: about keeping archeological or cultural sites

[1:16:04] Voice 18: out of the public domain.

[1:16:06] Voice 18: I worked for the heritage branch for a number of years,

[1:16:09] Voice 18: the provincial heritage branch,

[1:16:11] Voice 18: and often in collaboration with the archeology folks.

[1:16:15] Voice 18: And that is exactly the reason

[1:16:17] Voice 18: and why that information is not in the public domain so um and it's not likely to be so in the

[1:16:23] Voice 18: foreseeable future so anyway that's basically what i want to say and i will i hope that you

[1:16:30] Voice 18: will consider my comments and the um i guess the implications for our family and people like us on

[1:16:38] Voice 18: the island who care about it very much thank you thank

[1:16:43] Voice 9: you for that uh next is donna i think we

[1:16:51] Voice 22: actually have ray first in the list although we have heard from him

[1:16:55] Voice 9: before so i thank you for that

[1:16:57] Voice 9: but i was gonna go uh to ray after we've heard from everyone who we haven't heard from yet so

[1:17:02] Voice 9: thank you sounds good so we'll go with donna okay

[1:17:10] Voice 6: i am unmuted now yes

[1:17:13] Voice 14: we can hear you

[1:17:13] Voice 6: okay great

[1:17:15] Voice 6: so thank you very much for this opportunity i want to thank everybody for allowing us to speak

[1:17:19] Voice 6: i'm a medium long-termer hornby i've been here since 1999 raised my kids here i don't participate

[1:17:26] Voice 6: in vacation rentals I do like the opportunity to think that it's available to me in the future as I

[1:17:32] Voice 6: move on to retirement income and less monies and if I haven't been doing it already am I going to

[1:17:37] Voice 6: be locked out of it or does that mean I have to rush out there and start it now so I'd like some

[1:17:42] Voice 6: people to put some thought into that that there's people like myself and including my daughter who's

[1:17:47] Voice 6: having difficulty with an increased mortgage to make payments so she's seriously looking at

[1:17:51] Voice 6: vacation rentals and moving in with mom and dad for the summer so um it's not just hey let's cap

[1:17:56] Voice 6: it off and stay where we are i think we have to think about the long term i i want to i definitely

[1:18:01] Voice 6: strongly agree with trustee allen's statement that we need some consults consultation in person

[1:18:07] Voice 6: my phone has dropped off three times since i've been on this call and i was on um one of the two

[1:18:13] Voice 6: consultants calls and i just didn't feel like if you're not face to face with your neighbor you're

[1:18:17] Voice 6: You're not consulting the same.

[1:18:18] Voice 6: And I really value that face-to-face time

[1:18:21] Voice 6: and would look forward to at least a couple of sessions

[1:18:24] Voice 6: here on Hornby where people can participate

[1:18:26] Voice 6: and speak, you know, the pros and cons

[1:18:29] Voice 6: and I get to hear everybody's opinion

[1:18:31] Voice 6: and value how they're saying it and what they're saying.

[1:18:34] Voice 6: So I would like to add that.

[1:18:36] Voice 6: My third and final one is the comment

[1:18:38] Voice 6: that Mike Holmes made about the lobbying

[1:18:42] Voice 6: the provincial government to do with long-term rentals

[1:18:45] Voice 6: or fixed term rentals, that is really needed.

[1:18:50] Voice 6: That's one of the solutions

[1:18:51] Voice 6: for bringing some rentals back to Hornby Island.

[1:18:53] Voice 6: There are people who've managed that for years and years

[1:18:56] Voice 6: where they lived in the house for 10 months or 11 months

[1:18:59] Voice 6: and then the owners came back to it for a month

[1:19:01] Voice 6: and there was some very good relationships with people.

[1:19:04] Voice 6: I've seen a few of those and I think that's to do.

[1:19:08] Voice 6: The interesting thing from my perspective,

[1:19:10] Voice 6: I work in real estate,

[1:19:11] Voice 6: so I'm actively involved with people

[1:19:13] Voice 6: on both Hornby and Denman Island.

[1:19:14] Voice 6: Denman Island does not allow vacation rentals, and they have the same lack of housing that we do.

[1:19:20] Voice 6: So I don't see that vacation rentals as being the fix-all for fixing the affordable housing aspect of it.

[1:19:27] Voice 6: I think there's more things that need to be done.

[1:19:29] Voice 6: And I just keep reminding myself it's not any different over there, and they don't allow it to house it different here.

[1:19:35] Voice 6: So thank you.

[1:19:36] Voice 6: That's all I have to say.

[1:19:39] Voice 9: Okay, thank you for that.

[1:19:40] Voice 9: Next is a phone number ending 7508.

[1:19:59] Voice 9: And to unmute, you press star six, I believe.

[1:20:10] Voice 9: Give you another moment to try and make that work.

[1:20:20] Voice 9: If your number's ending 7508, if you press star six, that should unmute

[1:20:25] Voice 14: you and you can address us.

[1:20:38] Voice 14: Okay.

[1:20:39] Voice 9: Well, that doesn't seem to be working, so we will come back to you and give you another try here.

[1:20:43] Voice 9: i'm going to move on down the list to uh john grayson he's

[1:20:53] Voice 14: already spoken once he has okay

[1:20:58] Voice 14: that's correct okay

[1:21:02] Voice 9: well no

[1:21:03] Voice 2: i'm just gonna try and get

[1:21:05] Voice 2: tim can you hear me now we've

[1:21:08] Voice 9: got 7508 so mr grayson if you

[1:21:11] Voice 9: could just hold on a minute i'm just going to reorder the list here i'm going to go with a

[1:21:15] Voice 9: caller there at 7508 and then i'm going to get to there's two more speakers that haven't spoken yet

[1:21:21] Voice 9: i believe and then i'll come back to ray and john uh when we're we've heard from them so please go

[1:21:26] Voice 9: ahead caller on the line uh

[1:21:29] Voice 2: it's karen ross and i'm with donna i've had terrible technical

[1:21:33] Voice 2: difficulties tonight i couldn't get on on the zoom i'm on my phone star six wasn't working so anyway

[1:21:39] Voice 2: Anyway, I want to thank everyone that's put all this time into the vacation rentals.

[1:21:44] Voice 2: I personally feel like I've put a bunch of time in.

[1:21:48] Voice 2: I really appreciated the consultant's report because I felt that she was a conduit for people to feed information to.

[1:22:00] Voice 2: Unbiased, fresh on the scene, a professional, understands planning issues.

[1:22:04] Voice 2: and when I saw the report and the options I thought we were going to be

[1:22:10] Voice 2: discussing tonight which of the options that professional presented that we

[1:22:15] Voice 2: would be discussing moving forward so it appears that the trustees are not happy

[1:22:22] Voice 2: with the report my conclusion would be because we're not discussing those

[1:22:26] Voice 2: options and if we're going back to a year ago and going back to the APC or

[1:22:31] Voice 2: local discussions again and throwing the report out with the baby. I would like to be part of

[1:22:39] Voice 2: those discussions. I think that it's really important to have a very wide conversation

[1:22:46] Voice 2: about this. These are legal zoning bylaws that people expect, perhaps even have purchased

[1:22:54] Voice 2: property on Hornby or own property on Hornby, expecting that they've got a future with this

[1:23:01] Voice 2: with these bylaws and to change the bylaws when people don't know that some of their future

[1:23:08] Voice 2: options will be taken away um i find uh not right without a much more discussion if the if this

[1:23:19] Voice 2: consultant's report where discussion occurred it's been occurring publicly several times with

[1:23:25] Voice 2: that consultant um then i think that we're right back to where we were a year ago um that now we

[1:23:33] Voice 2: have to open those discussions up more widely again um so i guess i am offering some uh to be

[1:23:41] Voice 2: part of that um but i would only be interested in being part of it if it was a very wide discussion

[1:23:48] Voice 2: and homeowners understood that there uh would be losing some of their property rights

[1:23:53] Voice 2: into the future. I have a vacation rental. I am not pacified by the fact that you're not killing

[1:24:00] Voice 2: me, that I can continue vacation rentaling. Lord knows I actually don't really want to continue

[1:24:07] Voice 2: vacation rentaling, but I want my children to have that option. I want long-time community members

[1:24:13] Voice 2: through generational succession to be able to hold on to their family homes, people like Pam

[1:24:19] Voice 2: Pam Copley. I'm sorry, Pam, if I'm saying your name wrong. People like you, Layla. I just think

[1:24:25] Voice 2: they've contributed so much to our community, these long-term families, the Grahams, the

[1:24:31] Voice 2: Dr. Ross's family, Bev Bowen's family. I mean, it goes on about the contributions these families

[1:24:38] Voice 2: made. And for them to have to sell their property to a rich person from somewhere else who can

[1:24:44] Voice 2: afford real estate prices on hornby it's distressing to me so i i do hope that's

[1:24:50] Voice 2: considered and it's just not all about me it's about my friends and neighbors so um thank you

[1:24:59] Voice 9: okay thank you for that next is joanne thanks

[1:25:12] Voice 4: jerry peterson um first i'd like to make the

[1:25:14] Voice 4: disclosure that i am on the agc so i'm not going to speak to um the ap recommendations or the

[1:25:22] Voice 4: consultants report I am just going to further support what Tony Law had to say around the

[1:25:29] Voice 4: timeliness of this process and I do I would like to urge the trustees to proceed with drafting or

[1:25:38] Voice 4: proceed with directing the planners to draft bylaws and that the community engagement will

[1:25:43] Voice 4: come after the first reading because until we know what those bylaws are we are just going to

[1:25:50] Voice 4: keep going in circles and that is really all i'd like to say thank you very much everybody for this

[1:25:56] Voice 4: meeting today thanks bye uh

[1:26:00] Voice 9: thank you for that and next up we have greg oh there we go oh sorry

[1:26:27] Voice 7: i didn't know i was muted uh yeah i just wanted to um ask the trustees if they could illuminate

[1:26:36] Voice 7: um the community on how the abc was constituted um and i suppose a follow-up question is

[1:26:43] Voice 7: Would you consider a democratic process to reconstitute perhaps a new APC that might reflect the community more broadly?

[1:26:59] Voice 7: That's my question.

[1:27:02] Voice 9: So I'll just jump in here because there is a statutory process by which the APC is appointed by the local trust committee.

[1:27:16] Voice 9: You know, it's possible, and we'd have to check with staff on this, it's possible that the APC could consider some type of process, a more engagement process to inform their decision around appointments.

[1:27:36] Voice 9: appointments, but from a statutory point of view,

[1:27:40] Voice 9: those are appointments of the LTC.

[1:27:45] Voice 9: And if local trustees want to make any further comment

[1:27:49] Voice 9: on that, that's fine.

[1:27:54] Voice 7: Okay, thank you for that.

[1:27:56] Voice 7: Trustee Allen and Trustee Scott's off the line,

[1:27:59] Voice 7: but do you have any commentary on the possibility

[1:28:03] Voice 7: of a more, yeah, I suppose a new APC committee?

[1:28:09] Voice 7: I

[1:28:11] Trustee Allen (probable): don't understand why so you're feeling it's what kind of what representation what would you feel okay

[1:28:16] Trustee Allen (probable): well

[1:28:17] Voice 7: I get the impression you lean on APC for for input into to guiding your, your decisions, not necessarily.

[1:28:28] Trustee Allen (probable): They are just recommendations.

[1:28:30] Voice 7: Yeah, no, we

[1:28:31] Trustee Allen (probable): don't have to follow them at all.

[1:28:34] Trustee Allen (probable): It's nice to have a chamber second thought it's like the Senate basically in terms of.

[1:28:39] Trustee Allen (probable): we actually did have a vacation runner on that abc that stepped down um i'm not sure how

[1:28:45] Trustee Allen (probable): representative you're thinking about you're talking about i mean look at all the other

[1:28:48] Trustee Allen (probable): committees mr sayer on this island are they representative are they democratically

[1:28:53] Trustee Allen (probable): represented i think not some look at the highest

[1:28:57] Voice 7: i wouldn't want to i wouldn't just

[1:28:59] Voice 7: do

[1:29:00] Trustee Allen (probable): you

[1:29:02] Voice 14: want to hear me or not yes i

[1:29:03] Voice 14: do so we

[1:29:08] Trustee Allen (probable): put out an ad for those who want to apply for

[1:29:11] Trustee Allen (probable): the apc and basically we get people that apply did we just recently appointed two individuals

[1:29:18] Trustee Allen (probable): that are young that's why that's why i chose them they're young they're like all the higher

[1:29:24] Trustee Allen (probable): the new higher people same age group which we were so lacking and it's so great to see people

[1:29:29] Trustee Allen (probable): that age stepping up because it is not obviously it's not a nice position to be apc member i can

[1:29:36] Trustee Allen (probable): can tell in the last year or so so i'm not sure how much more you want there is it's you know

[1:29:43] Trustee Allen (probable): there's a it's under the local government act in terms of but yes we do i try to have appoint

[1:29:49] Trustee Allen (probable): people that are representative but

[1:29:51] Voice 14: i also yeah it didn't mean okay and

[1:29:56] Voice 7: it didn't mean to come

[1:29:56] Voice 7: across as critical i just want to understand the process and maybe

[1:29:59] Voice 7: Maybe soon.

[1:30:00] Voice 7: a new representative group, that's all.

[1:30:04] Voice 7: That's my only point.

[1:30:06] Trustee Allen (probable): Well, you could always apply

[1:30:08] Voice 9: next time.

[1:30:10] Voice 9: So I was just going to say, yeah,

[1:30:11] Voice 9: there is a statutory process set out by the province

[1:30:17] Voice 9: and the local trust committee does have to follow that.

[1:30:24] Voice 9: And ultimately there's certainly situations

[1:30:29] Voice 9: situations where you have lots of people applying and there's also situations where you have very

[1:30:34] Voice 9: few people applying and uh my recollection for the most recent appointments is that there was not a

[1:30:41] Voice 9: there was not a large number of applicants to choose from so that's that uh just to inform

[1:30:48] Voice 9: uh you as as far as that decision goes it's uh it's sometimes quite quite a narrow field for the

[1:30:55] Voice 9: of the local trust committee to choose from.

[1:30:58] Voice 9: And it's because it is a time commitment

[1:31:00] Voice 9: for the people that choose to put their name forward.

[1:31:03] Voice 9: So thank you for that.

[1:31:04] Voice 9: I'm

[1:31:04] Voice 15: going to move on

[1:31:04] Voice 9: to, pardon me

[1:31:08] Voice 9: if I don't have your name right.

[1:31:09] Voice 9: It looks like Arifin or Arifin perhaps.

[1:31:15] Voice 9: Yeah,

[1:31:15] Voice 13: thanks Chair Peterson, Arifin Graham.

[1:31:18] Voice 13: Yeah, thanks very much.

[1:31:21] Voice 13: I, my family has been renting my,

[1:31:24] Voice 13: what was formerly my parents' property on Hornby

[1:31:27] Voice 13: for 20 years now and it has been the way that we are able to hold on to the property otherwise we

[1:31:38] Voice 13: simply wouldn't be able to afford to do it we love Hornby we love the property and we love the

[1:31:42] Voice 13: opportunity to share its wonders with visitors to the island we also appreciate this that this is

[1:31:51] Voice 13: our opportunity to support the island economy in many ways and at many levels from management to

[1:31:56] Voice 13: to maintenance, gardeners, cleaners, and other services, and to the artists, artisans, restaurants,

[1:32:01] Voice 13: and grocery stores, and many other businesses all around the island. So that's all to say that I

[1:32:07] Voice 13: have quite a bit of experience in terms of short-term vacation rentals. And it seems to me

[1:32:14] Voice 13: that one thing that we are lacking at this point in terms of making good decisions is some really

[1:32:21] Voice 13: really good data that we can rely on, that we can agree on, and that would help all of us

[1:32:29] Voice 13: to, I think, be on a level playing field in terms of making our decisions.

[1:32:37] Voice 13: You know, I think that there are ways of cherry-picking facts or what we might call evidence

[1:32:46] Voice 13: uh to support any point of view that we might have but the thing is that what we need is a

[1:32:53] Voice 13: really good process uh and i would recommend that as part of this process that the appropriate

[1:33:00] Voice 13: bodies set aside budgets and time to gathering of hard data to determine you know just simply

[1:33:07] Voice 13: the number of stvr stvrs on the island what where are the guests coming from what is the nature of

[1:33:14] Voice 13: of the businesses that are being run. And so that we can really have good evidence, all of us

[1:33:22] Voice 13: together, so that we can look at that and it will help us all to make good decisions. That people

[1:33:29] Voice 13: can look back on in 20 years or 50 years time and say, they made good decisions. And part of the

[1:33:35] Voice 13: reason that they were able to do that was that they collected the data and they really had a

[1:33:40] Voice 13: a good understanding from having done that

[1:33:42] Voice 13: of what they were deciding.

[1:33:44] Voice 13: Thanks, Chair Peterson.

[1:33:45] Voice 13: Thank

[1:33:49] Voice 9: you for that.

[1:33:50] Voice 9: So it looks like everyone's had a first chance to speak.

[1:33:54] Voice 9: So I'm going to go to Ray next and then John.

[1:33:59] Voice 11: Thank you, Chair Peterson.

[1:34:00] Voice 11: Actually, it's Ray Terrien and I'm talking

[1:34:02] Voice 11: as a short-term vacation renter at this time.

[1:34:06] Voice 11: You know, Trustee Allen made a point there

[1:34:10] Voice 11: talking about fact, I'm quite a fact person.

[1:34:12] Voice 11: I believe that we need facts, just as what Arafan was saying.

[1:34:16] Voice 11: And one thing we don't have facts on is how many short-term rentals are there.

[1:34:21] Voice 11: The bylaw officer says there's 112.

[1:34:24] Voice 11: Is that the true number?

[1:34:25] Voice 11: I don't know, but that's the number that we know.

[1:34:28] Voice 11: Years ago, it was 100.

[1:34:29] Voice 11: A few years ago, it was 152.

[1:34:31] Voice 11: So we actually come down if we go by those numbers.

[1:34:34] Voice 11: And now, again, are those legit numbers?

[1:34:37] Voice 11: Don't know, right?

[1:34:39] Voice 11: But when it comes to short-term vacation rentals,

[1:34:41] Voice 11: people say they use the resources. They use too much of the resources. Do they? Do we have facts

[1:34:49] Voice 11: for that? If they use too much water, do they have facts? The ferries, they say that short-term

[1:34:53] Voice 11: vacation rentals overload the ferries. Do we have facts on that? Like, do we have a number? Do we

[1:34:58] Voice 11: have a count? Because if short-term vacation rentals use too much water and we have the facts

[1:35:03] Voice 11: of that, I'm all in favor, man, of making huge changes. Right now, if anybody's looked at the

[1:35:10] Voice 11: water system on Hornby, it's low. Below the 20-year level has been all winter. There is no

[1:35:17] Voice 11: short-term vacation rentals running during the winter. So where's the water going? The government

[1:35:22] Voice 11: is concerned about this, right? They say the summer is stable. Now they're concerned about

[1:35:27] Voice 11: the winter months. Like what is going on, right? Water stewardship put a great course on the other

[1:35:34] Voice 11: a few weeks ago about how, you know, the water, the ditches, the E. coli, the sewer system. It

[1:35:39] Voice 11: It was a great information. Right. But we need everybody.

[1:35:43] Voice 11: If they're saying, well, we're not here to kill the short term vacation rentals, then how does this fix the water issue?

[1:35:50] Voice 11: If if the same numbers are still going to run for a while.

[1:35:53] Voice 11: I mean, it has to be an island wide fix, not just a few going after a few.

[1:36:01] Voice 11: Right. So, yeah, I'm all in favor of facts. We can get facts.

[1:36:05] Voice 11: Just what Erfin said, get the facts, bring it forward. Right.

[1:36:08] Voice 11: And then we've got something to work with, something to say, hey, this is how it is.

[1:36:14] Voice 11: Anyway, thank you.

[1:36:18] Voice 9: Thank you for that.

[1:36:19] Voice 9: And I'll just note that, you know, last year in particular, we had a drought that lasted well into November, which is certainly not usual.

[1:36:26] Voice 9: But goodness knows if that starts to become the norm, we're going to definitely have to rethink a lot of stuff.

[1:36:33] Voice 9: I'm going to go to John again next.

[1:36:39] Voice 10: Thank you, Chair, for this opportunity.

[1:36:41] Voice 10: It's been an interesting afternoon.

[1:36:43] Voice 10: I would just simply, I've been on the APC twice over the last 22 years, and I just want to point out that the tradition way back when was when an APC did its job, it was dissolved, and then when a new project came on, a new one was advertised to participate.

[1:37:04] Voice 10: And I suspect if we follow the LTC tradition of once an LAPC has done its job and you advertise again for a new one, I think this could be viewed as a huge new opportunity for community consultation.

[1:37:22] Voice 10: And yet you will have many, many people that represent a wide demographic representation of everybody that's concerned about these issues on Hornley.

[1:37:33] Voice 10: So I would recommend carrying out some procedure of true community consultation that relates to hard data and getting the facts on the table before we knee jerk into drafting bylaws.

[1:37:49] Voice 10: Thank you so much for your kind attention and a great discussion and we look forward to hearing from you and me.

[1:37:58] Voice 9: Thank you for that. I see Sheila up next.

[1:38:01] Voice 9: Thanks

[1:38:05] Voice 5: so much. I think just a point of clarification, I was involved with the local trust committee as a minute taker for a very long time, and then I was on the APC at a point with Tom Nott as chair.

[1:38:22] Voice 5: was a great experience, a mixed group. That comment, that practice of the APC being dissolved

[1:38:29] Voice 5: after its job is done, absolutely, no, no, not true. It was not a practice. It's not something

[1:38:35] Voice 5: that I recollect happening. The APC is elected for whatever term the LTC determines. And usually,

[1:38:42] Voice 5: sometimes it runs in kind of sync with the elections. But I don't think we could consider

[1:38:49] Voice 5: necessarily that there's something going on when we are not disbanding this particular APC.

[1:38:55] Voice 5: And I do hope that if there are vacancies on it, you'll be able to fill it with some good people

[1:39:00] Voice 5: that take a neutral and an interested evidence-based, what we focused on was trying to

[1:39:06] Voice 5: ground truth. All these lots that we have divided up in capacity, they actually don't reflect what's

[1:39:12] Voice 5: really sustainable. So changing circumstances and sustainability, that really has to be

[1:39:17] Voice 5: the mandate of the apc thanks uh

[1:39:22] Voice 9: thank you for that and i i will note that uh that the apc members

[1:39:28] Voice 9: are um appointed for a specific term uh which is generally two years i believe um but those

[1:39:37] Voice 9: those are our terms terms are laid out so i'm not sure what past practice may have been on

[1:39:44] Voice 9: on hornby but that that's certainly how the how that's done at this point um so i want to thank

[1:39:51] Voice 9: everyone who uh who addressed us today for your your question and comments i'm not seeing any

[1:39:58] Voice 9: further hands up um and uh given that i i think that uh i'll just uh look to the trustees to see

[1:40:08] Voice 9: if they have any final comments before we we adjourn today trustee

[1:40:17] Trustee Allen (probable): allen my hand here it is

[1:40:20] Trustee Allen (probable): um wow you know we're not saying you don't love hornby we're not saying you know i've got history

[1:40:27] Trustee Allen (probable): in hornby too i've been here since the 60s we counted here in rocks i mean it's we're bringing

[1:40:33] Trustee Allen (probable): up things that just don't have anything to do with what we're talking about we all get it you know

[1:40:39] Trustee Allen (probable): we get you you're getting into the community economy um i get that uh you know yes the data

[1:40:48] Trustee Allen (probable): isn't good in terms of but you know yes i found 114 rentals but we don't know i mean that's what

[1:40:55] Trustee Allen (probable): i've been talking to our bylaw enforcement officer where we had we have proactive enforcement on

[1:41:01] Trustee Allen (probable): vacation rentals and he can't even figure it out and i was hoping when we did have him do a

[1:41:10] Trustee Allen (probable): proactive bylaw enforcement that we'd be getting some numbers we don't because this is what airbnb

[1:41:15] Trustee Allen (probable): it's not just airbnb it's a vrbo it's just and as i'm quickly says they don't advertise but it's

[1:41:21] Trustee Allen (probable): family and friends so the deal is this we have a small island we cannot have keep on allowing every

[1:41:33] Trustee Allen (probable): new person to have a new vacation rental i just it's just not sustainable i just don't understand

[1:41:37] Trustee Allen (probable): why people don't get that and in terms of you know septic and water yes we need data that but

[1:41:48] Trustee Allen (probable): that's that's where maybe we each have everybody who's vacation rental has to have a plan and has

[1:41:54] Trustee Allen (probable): to be looked at by viha and submitted you know there's lots of things we could go and that's

[1:42:00] Trustee Allen (probable): this is why i'm i don't want to make a decision today because there's a lot of stuff coming out

[1:42:06] Trustee Allen (probable): and each and every day we get new stuff and new information and uh as i said i want to do it right

[1:42:13] Trustee Allen (probable): and you know i love hornby too and um just remember why you moved here and i'm getting

[1:42:22] Trustee Allen (probable): visitors saying they don't even want to come here anymore because it's not the hornby they used to

[1:42:26] Trustee Allen (probable): visit you know it's all over the place so i'm just hoping that we can all reach some decision

[1:42:34] Trustee Allen (probable): that makes everybody happy and don't forget those those of you there's two rent still renting

[1:42:38] Trustee Allen (probable): you can carry on still renting.

[1:42:43] Trustee Allen (probable): That's all I'm going to say.

[1:42:47] Voice 9: Thank you for that Trustee Allen.

[1:42:50] Voice 9: Trustee Scott, do you have any closing remarks today?

[1:42:54] Voice 12: Yes, yes, thank you.

[1:42:56] Voice 12: I'd just like to thank everybody for participating.

[1:42:59] Voice 12: This is obviously very, very different, difficult issue

[1:43:04] Voice 12: how to change something as fundamental

[1:43:07] Voice 12: in the island as the OCP and the bylaws.

[1:43:13] Voice 12: I certainly agree that we want short-term vacation rentals on Hornby Island do we want it as it is

[1:43:21] Voice 12: right now where there's no control over them I don't think so I think we need a limit and I think

[1:43:26] Voice 12: we need to figure out what that is based on as people say on facts I really appreciate looking

[1:43:32] Voice 12: around to some of the other municipalities who have looked into this to see how they figured it

[1:43:37] Voice 12: it out and i just want to thank sonia and pat and uh tim for cheering for us and the people that

[1:43:43] Voice 12: uh put in on this not easy thank you and

[1:43:50] Voice 9: thank you for that trustee scott um so i'll note that

[1:43:56] Voice 9: there's there is one hand up but i believe we did hear from the caller at uh the number 1155 so

[1:44:04] Voice 9: So anything of final comments from staff at all,

[1:44:10] Voice 9: or shall we move to adjourn?

[1:44:12] Planner Zupanec (probable): No further comments from us, thanks.

[1:44:15] Voice 9: Okay, thank you for that.

[1:44:17] Voice 9: So I think our business here is concluded then today

[1:44:20] Voice 9: and I appreciate everyone's input and comments today.

[1:44:26] Voice 9: And I see Trustee Scott has one more thing to say.

[1:44:31] Voice 12: I move to adjourn, thank you.

[1:44:34] Voice 9: So moved, do I have a second for that?

[1:44:40] Voice 9: Trustee Allen, any further discussion on the motion?

[1:44:43] Voice 9: And I'll call the question all in favor of adjournment.

[1:44:48] Voice 9: And thank you for that, the motion carries.

[1:44:51] Voice 9: Thank you all the members of the public staff

[1:44:54] Voice 9: and consultant for being here and participating

[1:44:58] Voice 9: and for facilitating this meeting opportunity.

[1:45:01] Voice 9: Our next meeting, our next regular business meeting

[1:45:07] Voice 9: meeting is on Hornby Island in person, scheduled for Friday, May 5th at 1.30 at Room to Grow.

[1:45:16] Voice 9: And I hope that we see members of the public there who can address us at that time.

[1:45:22] Voice 9: So thank you, everyone, and have a great evening.

ADOPTED 
 
 
 
 
 
 
Hornby Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
April 17, 2023 
 
Hornby Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
April 17, 2023 
Electronic Meeting 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Katherine Vogt, Recorder 
 Wil Cottingham, Meeting Administrator 
  
Others Present: Patricia Maloney, Consultant  
 There were approximately thirty-eight (38) members of the public and no 
members of the media in attendance. 
 
1. CALL TO ORDER 
Chair Peterson called the meeting to order at 4:02 pm. He acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. He introduced himself, Trustees, Staff, 
Recorder and welcomed Consultant Maloney and members of the public. He noted that the 
meeting was being recorded and livestreamed. 
 
2. APPROVAL OF AGENDA 
Trustees discussed that members of the public may have further comments and questions after 
the presentations of the Consultant’s and Staff reports. 
 
Trustees considered the following addition to the agenda: 
 4.3 Public Comments  
By general consent the agenda was adopted as amended. 
3. PUBLIC COMMENTS 
 Upcoming bylaws should be drafted by Islands Trust staff based on Advisory Planning 
Commission (APC) recommendations as originally planned so that members of the public 
have something concrete to react to. The Consultants’ recommendations have some value 
but do not adequately reference the previous work of the APC. 

ADOPTED 
 
 
 
 
 
 
Hornby Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
April 17, 2023 
 Trustees should direct Staff to prioritise the drafting of bylaws to take advantage of the 
funding opportunities identified by the Hornby Housing Network as being available to 
communities that have a solid Housing Strategy. 
 Speaking as the Vice Chair of the Hornby Island Economic Enhancement Corporation 
(HICEEC), read from a February 27, 2023 HICEEC letter to the Local Trust Committee (LTC) 
that asks Trustees to focus on affordable housing rather than the divisive topic of Short 
Term Vacation Rentals (STVR)s. 
 Another board member of HICEEC commented that the letter just referenced by previous 
speaker did not receive unanimous support by the board but was sent anyways. STVR 
expansion needs to be reassessed based on the unforeseen external forces such as the 
explosion of Airbnbs through social media; increasing property values; and climate change. 
 Speaking as the President of Hornby Island Short Term Rentals Association (HISTRA), spoke 
on supporting that all dwellings be expected to adhere to water and septic regulations and 
that current bylaws be enhanced to include rainwater catchment; and that affordable 
housing be supported. 
 Putting a brake on STVRs will drive the sector into a grey market. 
 STVRs are essential for many long-term elderly residents and their families to maintain their 
properties and legacies.  
 Vancouver urban STVRs, which are often bought primarily for that purpose and thus do take 
away long term rental opportunities, are not the same as Hornby rural STVRs whose owners 
are also using their properties. 
 There is presently no legal way to rent a residence to a tenant for a fixed term as per recent 
amendments to Section 49 of the Residential Tenancy Act. If you want a tenant to move out, 
you must give them a 6 month notice and pay them 2 months of rent; and, there is a penalty 
of 12 month’s rent if the owner does not then occupy the residence for 6 months. The 
Islands should be exempted from these requirements because many property owners would 
rent spaces out for fixed terms in their off-season; this used to be common practice on 
Hornby Island. 
 
4. BUSINESS ITEMS 
4.1 Hornby Island Official Community Plan Review Project - Consultant's Report March 30, 
 2023 
The Consultant offered to answer Trustees’ questions regarding the recently completed 
44-page report titled “Hornby Island Official Community Plan Engagement Summary 
report,” dated March 2023 that is a comprehensive review of the subject areas of 
Riparian Areas; Indigenous Language; Affordable Housing; and Short Term Vacation 
Rentals. 
 
Trustees noted or asked the following: 
 When would be best to engage with K’ómoks First Nation (KFN) regarding 
proposed indigenous language changes in the Hornby Island Official Community 
Plan (OCP)? 

ADOPTED 
 
 
 
 
 
 
Hornby Island ADOPTED 3 
Local Trust Committee Special Meeting Minutes 
April 17, 2023 
o Consultant Maloney supported early in-person First Nations 
engagement. 
o Planner Zupanec added that K’ómoks First Nations engagement would 
be expected before first reading of any proposed bylaws. 
 A map of indigenous cultural features on Hornby Island is not available; such a 
map would provide Trustees with the tools to examine development permits 
properly. 
o The Consultant responded that First Nations are very hesitant to 
provide public maps of their sacred cultural areas for fear of damage; 
but they know immediately upon receipt of an application if the 
proposed development area is an important cultural site. 
 A new riparian study would not seem to be worth the cost; and most people on 
Hornby do understand the riparian regulations. 
o The Consultant responded that some members of the public are 
confused as to why some ditches would be considered riparian areas.  
 The APC is tasked with making recommendations, they are not decision makers; 
also, it is unfair to single out the APC as being biased when all committees and 
individuals have bias; also, the recent work of the APC was not sufficiently 
recognized in the Consultant’s report. 
 A recently compiled initial rough draft flow chart of potential accommodation 
sites on Hornby showed that there are approximately 2019-person 
accommodation spots currently advertised, yet only approximately 1300 
residents. 
 The rural character of Hornby Island seems to be diminishing as numbers of 
STVRs increase. 
 Whatever the LTC decides regarding STVRs, existing ones will be able to 
continue. 
 
The Chair expressed concern that the use of the word ‘traditional’ in reference to First 
Nations, as used in the Consultant’s Report within the phrase ‘traditional indigenous 
lands ‘at the top of page 38 under Advocacy Policy 3.1.9, has connotations and should 
be used carefully.  
A Trustee thanked the Consultant for her work on this challenging project. 
4.2 Hornby Island Official Community Plan Review Project - Staff Report (to be 
distributed) 
The Planner presented the staff report that asks Trustees to review the updated draft 
Project Charter for the Official Community Plan (OCP) and Land Use Bylaw (LUB) review 
project and to provide direction for staff on possible amendments to the project 
workplan that could impact budgeting for the 2023/2024 fiscal year. 
 

ADOPTED 
 
 
 
 
 
 
Hornby Island ADOPTED 4 
Local Trust Committee Special Meeting Minutes 
April 17, 2023 
A Trustee suggested that giving the APC the opportunity to draft the bylaws could be 
less costly, faster, and more relevant than sending the project back to Planning Staff and 
Consultants. 
o The Planner responded that the Consultant contract had ended; and further 
consultant engagement was at the discretion of the LTC. A lead planner has been 
appointed to the current project and their drafting of bylaws is the most cost-
effective approach.  
HO-LTC-2023-019 
It was MOVED and SECONDED, 
that Hornby Island Local Trust Committee defer the Official Community Plan/Land 
Use Bylaw Review Project final report and draft project charter until the May 5, 
2023 regular business meeting. 
CARRIED 
4.3 Public Comment 
Members of the public noted the following: 
 We allow family and friends to use our property, are compliant with bylaws, and do 
not advertise, so please do not lump us in with commercial STVRs. The small 
amount of money made by our visitors pays the property taxes and without this 
income we would have to sell.  
 Having worked for the Provincial Heritage Branch for some years, I am aware that 
the Consultant is correct in noting that Indigenous Cultural Sites maps need to be 
kept out of the public domain for the reasons given. 
 Worrying about future income, if I do not rush out now and start an STVR will I be 
permanently locked out of the opportunity? 
 We need some future public meetings in person. My phone service has dropped 3 
times at this meeting. 
 The Provincial Government needs to be lobbied to amend the regulations so that 
fixed term rental opportunities can be brought back to Hornby. Many residents used 
to rent their house out for 11 months and use it for 1 month over the summer. 
 Denman Island does not allow STVRs; but they have the same problems with 
affordable housing that Hornby has. 
 I appreciate the Consultant for acting as a fresh perspective, professional individual 
that could gather information and create options for Trustees. Trustees do not seem 
happy with the report. I am not pacified by my rights being maintained as an 
existing STVR operator because I want these rights for my children and other long-
term residents and elders who have contributed so much to our community, some 
of whom may be forced to sell their properties if they are not permitted to have an 
STVR. 
 I support the timely drafting of bylaws by Planning Staff because until we have these 
bylaws, the community will keep going in circles. 

ADOPTED 
 
 
 
 
 
 
Hornby Island ADOPTED 5 
Local Trust Committee Special Meeting Minutes 
April 17, 2023 
 How was the APC constituted and would you consider a democratic process to 
create a new APC that is more broadly representative? The LTC seems to really lean 
on the APC. 
o The Chair noted the statutory process that governs the APC appointments 
by the LTC. It is a time commitment. Numbers of applicants may be many or 
few. 
o A Trustee noted that the LTC does not have to follow APC 
recommendations. An advertisement is put out for the APC and the LTC 
receives applications. Recently we appointed two young members because 
young people have been long underrepresented on the APC.  
 We support the Island economy through our vacation rentals. We need a budget to 
collect good data for making good decisions.  
 We have no facts on how many STVRs there are. The Bylaw Enforcement Manager 
says 112 but a few years ago it was 152; by these numbers, STVRs have come down. 
Are there facts that STVRs use too much water or take up too much ferry space? 
Currently, the water system on Hornby is low and has been low all winter even 
though STVRs do not operate during the winter, so where is the water going? How 
will stopping STVRs fix water issues? 
o A Trustee noted that the data was unclear. There seems to be 114 known 
STVRs. The Bylaw Enforcement Manager is also not clear on STVR numbers 
because of multiple advertising platforms and that many do not advertise. 
 Traditionally, when an APC finished a project it was dissolved until a new project 
came up and a new APC was advertised for. If we went back to this there would be 
greater community representation on the APC. We need very broad community 
consultation before drafting bylaws. 
 I, as a past minute-taker, do not recollect that the APC was dissolved after a project.  
o The Chair clarified that APC members were appointed for a 2-year term. 
 
A Trustee thanked everyone for participating today and noted that the STVR issue was very 
complicated and that there needed to be some limits on them yet to be determined. 
5. UPCOMING MEETING 
5.1 Next Regular Meeting Scheduled for Friday, May 5, 2023 at 11:30 am at Room to Grow 
 
6. ADJOURNMENT 
By general consent the meeting was adjourned at 5:47 pm. 
 
________________________ 
Timothy Peterson, Chair     
 
Certified Correct: _______________________  
Katherine Vogt, Recorder