Islands Trust Conservancy Board regular meeting, May 30, 2023

[0:00:00] Voice 7: Good morning, everyone. Thank you for joining us today for the Islands Trust Conservancy Board

[0:00:05] Voice 7: meeting. I want to begin by the meeting by acknowledging that we're fortunate to be able

[0:00:10] Voice 7: to gather today in locations across the traditional territory of the Coast Salish people.

[0:00:16] Voice 7: So we're in lots of different locations today. My name is Linda Adams. I'm the chair of the

[0:00:22] Voice 7: Islands Trust Conservancy and a provincial appointee to the Islands Trust Conservancy

[0:00:28] Voice 7: board. And I'm joined today by my fellow board members, Risa Smith, who is also a provincial

[0:00:36] Voice 7: appointee and our vice chair, and Toby Elliott, who is a Gabriola Island trustee and an elected

[0:00:46] Voice 7: member to this board. Susan Yates, another Gabriola Island trustee and elected member,

[0:00:52] Voice 7: member and our very new board member and provincial appointee Ken Thomas so thank you

[0:00:59] Voice 7: for joining us Ken for being willing to be on this board and hope to hear a little bit more

[0:01:05] Voice 7: from you in a few minutes. The meeting's being conducted electronically and the regular portion

[0:01:11] Voice 7: of the meeting is open to the public. We have a public comments and delegation standing item

[0:01:19] Voice 7: item as part of our meetings. And we do have one delegation today from Salt Springs Solutions.

[0:01:27] Voice 7: If anyone else wants to make a delegation, please send information to the staff three weeks prior

[0:01:32] Voice 7: to the meeting. And for those wishing to provide public comment, we'll do our best to accommodate

[0:01:37] Voice 7: you, but we may ask you to limit comments to under two minutes. Attendees are welcome to send any

[0:01:43] Voice 7: questions or comments by email to our staff whose contact information is available on our website.

[0:01:50] Voice 7: which is www.islandstrustconservancy.ca.

[0:01:55] Voice 7: We're very grateful to have the ability to have electronic meeting.

[0:01:59] Voice 7: Trustees, staff, and the public don't have to travel this way,

[0:02:02] Voice 7: and we're able to limit our greenhouse gas emissions.

[0:02:04] Voice 7: But we also like to meet in public or meet in person when we can.

[0:02:10] Voice 7: We will do our best to navigate any technical challenges

[0:02:13] Voice 7: that might come up during the meeting.

[0:02:15] Voice 7: uh so we might need a little bit of patience as we if something comes up well we're gonna hope

[0:02:22] Voice 7: for a problem free meeting um we do have some staff members joining us today and i just wanted

[0:02:27] Voice 7: to introduce them so if they could all wave um when i'm introducing them kate emmings is our

[0:02:34] Voice 7: islands trust conservancy manager nula murphy is our property management specialist katherine

[0:02:41] Voice 7: Martell is our ecosystem protection specialist. Carla Funk is our acting strategic fund development

[0:02:48] Voice 7: specialist. Wendy Tyrell is our species at risk program coordinator. And Coraline Strachan is our

[0:02:56] Voice 7: administrative assistant and minute taker. And we also have two new members. Michaela Yanni is our

[0:03:05] Voice 7: our new communications specialist, and I'm not sure if Eve is here. We also have Eve Ruth. Oh,

[0:03:13] Voice 7: sorry, Eve, I didn't see you there. I was like the Brady Bunch or something here.

[0:03:20] Voice 7: Our conservation and GIS technician, and she's a summer co-op student, so welcome particularly to

[0:03:27] Voice 7: Michaela and Eve as new members of our team. This meeting is the official forum for the

[0:03:35] Voice 7: the Islands Trust Conservancy to make decisions about land management and securement and as well

[0:03:40] Voice 7: as conservation planning and related outreach and fundraising and communications. And before we

[0:03:48] Voice 7: begin, I'd just like to remind the board members and other participants to mute yourself when

[0:03:52] Voice 7: you're not speaking to reduce background noise. I think most of you are already doing that.

[0:03:57] Voice 7: And digitally raise your hand to speak or vote. And please turn off your mic and your camera

[0:04:03] Voice 7: when we leave for breaks um so as part of our call to order i'd like to take the opportunity

[0:04:11] Voice 7: to formally welcome our new board member kim thomas and do a round of introductions uh followed

[0:04:17] Voice 7: by some board updates and um i'm just looking at my notes here getting all my agendas organized

[0:04:27] Voice 7: so maybe we could just uh start off with ken if you're able and willing to do it at this point

[0:04:34] Voice 7: and just let us know a little bit about yourself.

[0:04:38] Voice 7: We'd love to hear what you have to say.

[0:04:41] Voice 16: Yeah, good morning, everyone.

[0:04:44] Voice 16: I'm Ken Thomas from Penelope Tribe.

[0:04:48] Voice 16: I'm part of the Fish and Wildlife Resource Person for the band

[0:04:53] Voice 16: and a lot of experience in habitat

[0:04:56] Voice 16: and all kinds of other things with dealing with the environment.

[0:05:01] Voice 16: And yeah, I just want to thank everyone for their time

[0:05:05] Voice 16: and thank

[0:05:06] Voice 15: everyone for the warm welcome.

[0:05:09] Voice 15: Thank you, Ken.

[0:05:13] Voice 6: We're very pleased to have you join us.

[0:05:16] Voice 7: Looking forward to hearing your voice

[0:05:18] Voice 7: and your wisdom in our deliberations

[0:05:21] Voice 7: in these meetings.

[0:05:23] Voice 7: Maybe we can go to Risa.

[0:05:26] Voice 7: Would you like to just give a quick introduction

[0:05:29] Voice 7: so Ken knows a

[0:05:31] Trustee Smith (probable): little bit about you?

[0:05:32] Trustee Smith (probable): Hi, everybody.

[0:05:33] Trustee Smith (probable): Ken, especially, and the new staff.

[0:05:35] Trustee Smith (probable): My name is Risa Smith.

[0:05:37] Trustee Smith (probable): I've been on the board for about a year and a half

[0:05:40] Trustee Smith (probable): and I'm a public appointee

[0:05:42] Trustee Smith (probable): in my day life I work for the

[0:05:45] Trustee Smith (probable): International Union for the Conservation of Nature

[0:05:48] Trustee Smith (probable): the World Commission on Protected Areas

[0:05:50] Trustee Smith (probable): and in that capacity I'm chair of a group called

[0:05:55] Trustee Smith (probable): the Specialist Group on

[0:05:57] Trustee Smith (probable): Protected Areas and Climate Change

[0:05:59] Trustee Smith (probable): so I

[0:06:00] Voice 1: work a lot on the

[0:06:00] Trustee Smith (probable): biodiversity climate change nexus

[0:06:03] Trustee Smith (probable): and the different types of protected areas

[0:06:05] Trustee Smith (probable): and like to bring some of that knowledge.

[0:06:08] Trustee Smith (probable): I'm an ecologist by training.

[0:06:10] Trustee Smith (probable): I think that's enough.

[0:06:15] Voice 6: Thank you.

[0:06:16] Voice 6: Let's go to Toby.

[0:06:19] Voice 6: Trustee Elliott.

[0:06:22] Voice 6: Good

[0:06:22] Voice 10: morning, everybody.

[0:06:23] Voice 10: Greetings from Gabriela Island,

[0:06:26] Voice 10: Sene-Muk First Nation territory

[0:06:29] Voice 10: and unceded ancestral and current territories

[0:06:33] Voice 10: of many other Coast Salish First Nations.

[0:06:36] Voice 10: Delighted to be here with you all.

[0:06:38] Voice 10: I do not have a background in conservation or ecology but I'm always looking for ways that

[0:06:47] Voice 10: we can do our land use planning in in much better harmony and considering all the

[0:06:53] Voice 10: inhabitants of the land and waters in which we live I'm a representative on the sitting on the

[0:07:01] Voice 10: executive committee so I sit on many other committees within the islands trust and it's

[0:07:07] Voice 10: my hope to provide sort of the regional view and to keep reporting back to the other bodies on the

[0:07:14] Voice 10: work of the Conservancy and maintain the communication and good relations so that we

[0:07:20] Voice 10: can we can all work together to protect these lands and waters. Back to you Linda.

[0:07:27] Voice 6: Thank you

[0:07:28] Voice 6: let's um let's go to trustee yates susan uh

[0:07:34] Voice 5: thank you linda welcome everyone i'm so happy to see

[0:07:38] Voice 5: your faces um i too come to you today from the traditional territory and the current lands

[0:07:46] Voice 5: of the snenema first nation and um i i am just delighted to be a member of the islands trust

[0:07:55] Voice 5: Trust Conservancy, because most of my activist work in the past 50 years has been on environmental

[0:08:04] Voice 5: issues. So it fits very well with my interests. Thank you.

[0:08:12] Voice 6: Okay, so I

[0:08:14] Voice 7: guess just to round out board introductions with myself, I'm Linda Adams. I

[0:08:21] Voice 7: I live on Salt Spring Island, ancestral, traditional, and unceded lands of St.

[0:08:28] Voice 7: Codon speaking and the Halkomenum Coast Salish people.

[0:08:34] Voice 7: I, as you probably heard, I'm going to be departing this role on the board in August,

[0:08:40] Voice 7: which means I've actually been doing it for quite a while, maybe five years or something.

[0:08:45] Voice 7: thing. Anyway, prior to that time, I was actually an employee of the Islands Trust for 25 years,

[0:08:53] Voice 7: and my background is in land use planning. And so I have a love for the islands, a long time love

[0:09:01] Voice 7: for the islands. I've lived on Salt Spring Island since 1986, and hope to bring some of my knowledge

[0:09:09] Voice 7: and interest about the islands themselves, and also some of my professional knowledge about land

[0:09:15] Voice 7: just planning to the to the board's table um and i think i'd just like to then go around and have an

[0:09:23] Voice 7: introduction have the staff introduce themselves too um maybe we'll start with kate hello everyone

[0:09:33] Voice 3: my name is kate ammings i am the manager with the islands trust conservancy and have

[0:09:37] Voice 3: worked with the conservancy for it's hard to say over 15 years now more recently in the role of

[0:09:43] Voice 3: manager for the last five years but i also used to work as the ecosystem protection specialist

[0:09:48] Voice 3: um the role that catherine martell is currently doing my background is in environmental science

[0:09:54] Voice 3: and conservation planning but i also have the privilege of living on what i know of as galliano

[0:10:01] Voice 3: island very close to penelakut and we actually do have a reserve of the penelakut at the north

[0:10:08] Voice 3: end of the island and I live near what is called what I know of as Retreat Cove and what I've come

[0:10:14] Voice 3: to learn is also called Hathicum and I'm trying to learn pronunciation of some of the place names on

[0:10:21] Voice 3: Galliano better. Yeah I really enjoy working with Islands Trust Conservancy and I'm looking forward

[0:10:29] Voice 3: to having a productive and constructive meeting today.

[0:10:33] Voice 7: Thank you Kate. I'm just going to go in

[0:10:37] Voice 7: And, Orda, you're appearing on my screen here, so let's go to Nuala next, please.

[0:10:43] Voice 12: Hi, thank you, Linda.

[0:10:44] Voice 12: I'm Nuala Murphy.

[0:10:45] Voice 12: I'm the property management specialist, and I help manage the 33 nature reserves that we have at the moment across all the islands in the Islands Trust area.

[0:10:57] Voice 12: My background is in renewable resource management, and I've worked for almost 15 years with the Conservancy.

[0:11:08] Voice 12: Thank you.

[0:11:10] Voice 6: Thanks, Ella.

[0:11:11] Voice 6: Let's go to Carla.

[0:11:14] Voice 1: Hi, thanks.

[0:11:15] Voice 1: Good morning, everybody.

[0:11:17] Voice 1: I am the Strategic Fund Development Specialist, and I've been with the Conservancy about three years now and have a background, a very varied background.

[0:11:28] Voice 1: But the relevant work is working with fund development for many organizations, including land trusts.

[0:11:38] Voice 1: So I'm also looking forward to the meeting.

[0:11:41] Voice 1: nice to see everybody again thanks

[0:11:44] Voice 6: Carla Catherine you think I'm

[0:11:50] Voice 4: sitting in the woods

[0:11:51] Voice 6: I see yes yes

[0:11:52] Voice 6: I'm at Elder

[0:11:52] Voice 4: Cedar actually I took

[0:11:54] Voice 4: this picture a few weeks ago I finally had a chance to to get

[0:11:57] Voice 4: up there um good morning I'm Catherine Martel I am um the Conservancy's Ecosystem Protection

[0:12:04] Voice 4: Specialist which is a title that I love um I've been doing it for about three years now and I

[0:12:11] Voice 4: I have a background in ecology and in,

[0:12:15] Voice 4: well, I guess we'll just say ecology.

[0:12:18] Voice 4: And prior to working here at the Conservancy,

[0:12:20] Voice 4: I spent many years working for a variety

[0:12:23] Voice 4: of other land trusts here on the coast

[0:12:26] Voice 4: and up in the interior of BC.

[0:12:29] Voice 4: And I do live here in Victoria,

[0:12:32] Voice 4: which makes me very sad many times,

[0:12:35] Voice 4: but I do live quite close to Bacolz

[0:12:36] Voice 4: and I try and take an opportunity every day

[0:12:39] Voice 4: to get out there and get up

[0:12:40] Voice 4: and these days the camas has faded but the chocolate chips are still out and a lot of other

[0:12:45] Voice 4: things and so I've been enjoying going up there in the evenings and enjoying some sunshine

[0:12:49] Voice 4: at which point I do still end up thinking about the land negotiations that I'm working on with

[0:12:54] Voice 4: landowners and as you'll see in the package part of my role is to conduct the initial negotiations

[0:13:01] Voice 4: with landowners who are interested in working with the Conservancy on a conservation covenant

[0:13:06] Voice 4: or donating a property as a nature reserve and putting it into protection so that that is the

[0:13:13] Voice 4: primary thing that that I do and then I pass them over to other people to look after afterwards

[0:13:19] Voice 6: okay thank you Catherine let's see Wendy hello my name is

[0:13:29] Voice 17: Wendy Tyrrell and I'm heading into my

[0:13:32] Voice 17: second year I'm in my second year with the Islands Trust Conservancy and I work as the

[0:13:37] Voice 17: species at risk program coordinator which is a program that was just initiated through funding

[0:13:42] Voice 17: with environment and climate change canada in late 2020 and i have the lucky job of being able

[0:13:50] Voice 17: to work with all of our staff and often other staff within the islands trust because the species

[0:13:56] Voice 17: at risk work integrates through all of the programs and work that we do so it's really

[0:14:02] Voice 17: really enjoyable I love it and really thrilled that we got another three years of funding that

[0:14:09] Voice 17: will take us through to March 2026 and I also am here living in what is known as Victoria

[0:14:17] Voice 17: and home and lands of the Lekwungen speaking people of Songhees and Esquimalt Nations

[0:14:25] Voice 17: I'm a visitor also, originally from Southern California, and I'm a mother of a 14-year-old.

[0:14:37] Voice 6: Crucial information. Thank you, Wendy. That's good to know. Let's see. Let's go to Coralyn.

[0:14:46] Voice 18: Thanks, Linda. My name is Coralyn Strachan, and I'm the administrative assistant for the

[0:14:50] Voice 18: Allen's Trust Conservancy. I've been with the Allen's Trust for approximately 11 years now,

[0:14:56] Voice 18: and um yeah i really enjoyed supporting all the board and staff um on the on the team and

[0:15:04] Voice 18: i live in the lakawankwin speaking um people's territory and i'm grateful to live in such a

[0:15:13] Voice 18: beautiful place and work with all these wonderful people thank you thanks carlyn

[0:15:19] Voice 6: michaela hi

[0:15:24] Voice 13: everyone my name is michaela yanni and i am the communication specialist for island

[0:15:29] Voice 13: and Stress Conservancy. I've been here for will be a month on June 1st and I also live in Victoria

[0:15:38] Voice 13: on the lands of the Lekwungen speaking peoples but I'm a visitor here and I'm originally from

[0:15:44] Voice 13: Ontario and I have a background in sustainability communications. Thanks.

[0:15:52] Voice 6: And Eve.

[0:15:57] Voice 9: My name is Eve

[0:15:58] Voice 9: Ruth. I'm also here in the

[0:16:00] Voice 9: Victoria office in the

[0:16:02] Voice 9: Congon Territory. As

[0:16:04] Voice 9: Linda said earlier, my official

[0:16:06] Voice 9: title is Conservation and GIS

[0:16:08] Voice 9: Technician, so I'll be

[0:16:10] Voice 9: working on that over the summer. I'm

[0:16:12] Voice 9: kind of our lovely

[0:16:15] Voice 9: Nuala and Gemma Green,

[0:16:16] Voice 9: who's not here, kind of their sidekick,

[0:16:18] Voice 9: following them around, helping with the monitoring

[0:16:20] Voice 9: as well as working on mapping projects

[0:16:22] Voice 9: and the like. Yeah, I'm

[0:16:24] Voice 9: really excited to, the chance to visit

[0:16:26] Voice 9: all our beautiful Gulf Islands.

[0:16:28] Voice 9: yeah it's lovely to meet you all

[0:16:30] Voice 7: thank you eve well and as you can see i mean that's just a

[0:16:35] Voice 7: good indication of how well served we are by all these wonderful dedicated and uh talented staff

[0:16:42] Voice 7: members so thanks everyone for the introductions and uh thank you thank you all the board members

[0:16:48] Voice 7: and all the staff for introducing yourself um we did have a couple board updates did you want to

[0:16:54] Voice 7: address those kate i know you've already made um told us the one thing but there was also an item

[0:17:02] Voice 7: about an upcoming election i think yeah i

[0:17:06] Voice 3: can't remember if i

[0:17:07] Voice 3: actually said it in the public

[0:17:08] Voice 3: portion of the meeting so i just wanted to i'll go through them very quickly yeah

[0:17:13] Voice 7: i wasn't sure

[0:17:14] Voice 3: either yeah i guess we've already welcomed uh ken thomas to the board so that's one of the

[0:17:19] Voice 3: the additions. We also have a new appointment from the Minister of Municipal Affairs, Charles

[0:17:26] Voice 3: Khan, who's from Salt Spring Island. He won't be starting his term until late August. He's going

[0:17:33] Voice 3: to be taking over from Linda Adams's appointment. And Linda, indeed, you have been with us for five

[0:17:39] Voice 3: years, and apparently that maxes out your appointment opportunities. Oh, yes. And then

[0:17:47] Voice 3: And the third board update is that we did have a resignation from Trustee Grant Scott, who was on our board as of November of last year and resigned in April of this year.

[0:18:01] Voice 3: And so there will be a by-election, if you want to think of it that way, at Trust Council in June to elect a representative from Trust Council to the Islands Trust Conservancy Board.

[0:18:11] Voice 3: and I suppose I will say that we've had one inquiry but we haven't had a lot of inquiries

[0:18:18] Voice 3: so for those of you who sit on trust council if you have the opportunity to just sort of talk with

[0:18:23] Voice 3: your colleagues and let them all know that this is coming up we've sent out notices but but feel free

[0:18:29] Voice 3: to talk it up and we'll look forward to hearing who that new member is and I think because we're

[0:18:37] Voice 3: to have a new member at the end of june and then another in the end of august um at our july meeting

[0:18:44] Voice 3: um we have two things that we're going to be considering one is whether or not the board wants

[0:18:49] Voice 3: to have an in-person meeting in october so something to think about and um and maybe think

[0:18:54] Voice 3: about whether it fits with your calendars for that and then second um because we will be losing our

[0:18:59] Voice 3: chair, Linda Adams, at the end of August, it would be ideal to do an election of chair

[0:19:07] Voice 3: towards the end of that meeting so that we're prepared to have a new chair run in the interim

[0:19:15] Voice 3: between that meeting and the October meeting. So heads up that you may want to put your names

[0:19:21] Voice 3: forward as chair.

[0:19:24] Voice 7: And I guess there's a process for that that everybody will be hearing about

[0:19:29] Voice 7: out as we get closer to the july meeting so and that will be after the uh council meeting when we

[0:19:38] Voice 7: that where we get a new member elected so yeah yeah will be an opportunity for

[0:19:46] Voice 7: all of those members to potentially express an

[0:19:50] Voice 7: interest to be chair yes i think i'll send out

[0:19:53] Voice 3: official notice and requests for expressions of interest after we get our new board member

[0:19:59] Voice 3: elected from trust council just to be inclusive of everybody right

[0:20:05] Voice 7: okay thank you very much Kate

[0:20:07] Voice 7: for those updates any questions from anybody about any of that there's lots of kind of moving parts

[0:20:12] Voice 7: going on here so just want to make sure everybody is kind of aware of the things that are coming up

[0:20:18] Voice 7: in terms of just the changes to the board membership and roles okay so we'll now move

[0:20:27] Voice 7: move into our regular agenda and um I get I just like to begin by asking if there's any

[0:20:37] Voice 7: um additions

[0:20:39] Voice 6: to the agenda that was presented okay I'm not hearing any yeah okay uh I just

[0:20:51] Voice 6: had

[0:20:51] Trustee Smith (probable): my hand up yeah oh

[0:20:52] Voice 3: sorry oh

[0:20:54] Trustee Smith (probable): sorry first

[0:20:55] Voice 3: uh

[0:20:57] Trustee Smith (probable): okay I did have a few items and I know it's a

[0:21:00] Trustee Smith (probable): a packed agenda so they're all short well maybe some aren't so short so can i just tell you what

[0:21:05] Trustee Smith (probable): they are and we can decide if you can decide chair if there's room for them one relates to

[0:21:10] Trustee Smith (probable): something that came up at the last meeting about the douglas for ecosystem resolution at trust

[0:21:17] Trustee Smith (probable): council and i'd like to just discuss whether itc should have a response to that another relates to

[0:21:24] Trustee Smith (probable): a conference that's coming up in victoria a national conference on coastal management that

[0:21:29] Trustee Smith (probable): people should be aware of. Another issue is everybody's asking me about Indigenous protected

[0:21:36] Trustee Smith (probable): and conserved areas. And I just wanted to raise the issue and see if we want to explore that.

[0:21:43] Trustee Smith (probable): And my last thing related to timing of documents, like how much in advance of the meeting that we

[0:21:51] Trustee Smith (probable): can expect to get documents. So those are my four items.

[0:21:55] Trustee Smith (probable): okay

[0:21:58] Voice 7: um i'm just uh maybe kate do you have any suggestions here in terms of where these items

[0:22:06] Voice 7: might fit if we are able to um

[0:22:09] Voice 3: i'm just uh having a quick peek i think i might have shared a

[0:22:18] Voice 3: different screen but we could they can certainly go under um new business i guess would be the

[0:22:27] Voice 3: place to to put them under section eight okay

[0:22:33] Voice 7: um any objections to doing that if we

[0:22:38] Voice 7: add trustee smith's items under doom is this so um can

[0:22:43] Voice 3: i also just make sure that we've got them

[0:22:45] Voice 3: all written down so there was um information about meeting items in advance there was this

[0:22:51] Voice 3: i think coastal douglas fir ecosystem

[0:22:54] Trustee Smith (probable): resolution from the trust council and

[0:23:05] Voice 3: then two more i think

[0:23:06] Voice 3: yeah

[0:23:07] Trustee Smith (probable): there was an investigation of indigenous protected and conserved areas and uh what was

[0:23:17] Trustee Smith (probable): the last oh yeah um the coast the canadian postal management conference that's happening in victoria

[0:23:23] Trustee Smith (probable): okay

[0:23:34] Voice 7: uh so is there general consent that we would add these items since uh late late business or

[0:23:42] Voice 7: new business to our agenda i'm not seeing any concerns so i'll assume we will do that then

[0:23:50] Voice 7: that's passed um let's now move

[0:23:54] Voice 7: on oh sorry kate i'm

[0:23:56] Voice 3: just going to note that because of some

[0:23:58] Voice 3: scheduling issues we have decided to um move up the um the delegation um from salt spring

[0:24:06] Voice 3: solution so it's not a change to the agenda but it will be moved up so that they can

[0:24:11] Voice 3: present just prior to lunch around 12 40 or so right

[0:24:16] Voice 7: yeah kate and i had discussed that earlier

[0:24:19] Voice 7: are in the delegation we wanted to be sure we could hear from them and they had some time

[0:24:23] Voice 7: constraints so um we'll just make that work uh okay thank you um so now we need to consider a

[0:24:33] Voice 7: resolution to go in camera and um do we have that resolution i

[0:24:41] Voice 6: do hang on i'll put it up on the

[0:24:43] Voice 6: the screen there's somebody who

[0:24:47] Voice 3: would like to make this motion um and just to note that it's

[0:24:51] Voice 3: a little different than what's in the package we had to add a couple of sections i

[0:24:55] Voice 5: have a quick

[0:24:56] Voice 5: request um kate can you enlarge what's on the screen just a bit more thank you so much

[0:25:04] Voice 6: yeah i'm

[0:25:08] Voice 5: okay making the motion okay so i move that the meeting be closed to the public in

[0:25:17] Voice 5: in accordance with the Community Charter, Part 4, Division 3, Section 91E,

[0:25:23] Voice 5: the acquisition, disposition, or expropriation of land or improvements,

[0:25:28] Voice 5: if the Board considers that disclosure could reasonably be expected to harm the interests of the Islands Trust Conservancy Board,

[0:25:36] Voice 5: the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose,

[0:25:44] Voice 5: information that is prohibited or information that if it were presented in a document would

[0:25:50] Voice 5: be prohibited from disclosure under section 21 of the freedom of information and protection of

[0:25:56] Voice 5: privacy act negotiations and related discussions respecting the proposed division of a service

[0:26:03] Voice 5: that are at their preliminary stages and that in the view of the board could reasonably be

[0:26:10] Voice 5: expected to harm the interests of the islands trust conservancy if they were held in public

[0:26:15] Voice 5: and that staff be invited to remain in the meeting okay

[0:26:21] Voice 6: thank you trustee yates is there a seconder

[0:26:26] Voice 6: i can second the motion um thank you thank you uh

[0:26:31] Voice 7: all in favor okay

[0:26:36] Voice 7: Okay. Thank you. So that passes and we will now go on camera. So thank you. Looks like it stopped.

[0:26:49] Voice 7: Thank you. Okay. It looks like Catherine is just letting them know. So these are delegates from

[0:27:12] Voice 7: Salt Spring Solutions and I believe we have Elizabeth Fitzaland and Darlene Gage are going

[0:27:19] Voice 7: going to be joining us and they had provided um they've recently prepared a report on salt

[0:27:28] Voice 7: spring island about housing and there is a kind of a conservation um aspect to this that they

[0:27:37] Voice 7: i believe they wanted to um speak to us about and that's why it's on our agenda

[0:27:43] Voice 7: linda um i guess we don't have them quite yet i'm

[0:27:59] Voice 18: just watching linda they haven't arrived yet so

[0:28:01] Voice 18: oh

[0:28:02] Voice 7: okay um maybe just while we're waiting for them to arrive i can just ask people what their

[0:28:09] Voice 7: uh wishes are here um you know i'm not wanting to constrain discussion because i know we've got some

[0:28:17] Voice 7: kind of difficult ones here uh but after this delegation is over which i think will probably be

[0:28:25] Voice 7: it's going to be close to 12 30 by then we had originally planned to have our lunch break

[0:28:29] Voice 7: at 11 40 so clearly i'm not doing very good job as chair here we're about an hour behind um do

[0:28:37] Voice 7: people want to take a shorter lunch break i don't i don't want to cut into staff's break here um

[0:28:44] Voice 7: It would half an hour work for people from, say, 1230 to one, and then we could resume and hopefully make up a little time, maybe.

[0:28:56] Voice 7: What are people's thoughts?

[0:29:03] Voice 3: I think that would work from staff's perspective.

[0:29:07] Voice 3: I can also, in the lunch break, Chair Adams, have a look and see if there's anything we can either defer to a future meeting or perhaps ask staff to be very, very brief.

[0:29:21] Voice 3: Thank

[0:29:22] Voice 7: you. Yeah, I was going to suggest that, that maybe there's some items on here that we can defer to another meeting or, yeah.

[0:29:35] Voice 7: And we may just, in terms of the updates and that kind of thing, we might just ask people to read rather than spend time in discussion.

[0:29:48] Voice 6: Yeah, that

[0:29:49] Voice 7: would be my suggestion, definitely.

[0:29:51] Voice 6: Yeah.

[0:29:51] Voice 7: Okay. So we'll assume we're going to have our lunch break from 1230 to one and hopefully

[0:30:00] Voice 7: We're going to get our delegates on pretty quickly here.

[0:30:04] Voice 7: I guess we had told them 12.15, so it's almost that time now.

[0:30:09] Voice 3: Yeah, it looks like Catherine Martel has let them know to join.

[0:30:13] Voice 3: Catherine, you haven't heard anything back from

[0:30:15] Voice 6: them, have you?

[0:30:23] Voice 6: No, I haven't heard anything back.

[0:30:25] Voice 6: Okay.

[0:30:26] Voice 4: They were poised.

[0:30:27] Voice 4: I know they were poised for 12.15, so.

[0:30:30] Voice 4: Okay.

[0:30:31] Voice 3: Do you want

[0:30:31] Voice 3: to try a phone call instead of a text and see if that helps?

[0:30:36] Voice 3: Sure.

[0:30:36] Voice 3: we've been conversing on text the whole time so

[0:30:38] Voice 4: you have okay so there

[0:30:39] Voice 3: is a response at least yeah

[0:30:41] Voice 3: fantastic um i'm just

[0:30:43] Voice 6: wondering if there's anything i can do quickly while we're waiting

[0:30:50] Voice 6: perhaps we could do the approval of the minutes chair adams

[0:30:56] Voice 6: okay so

[0:30:57] Voice 7: that's the approval of the minutes of um march 14th for the regular meeting

[0:31:01] Voice 7: mm

[0:31:02] Voice 3: -hmm and then run

[0:31:05] Voice 3: through the fuals while we're waiting right

[0:31:08] Voice 7: okay um thank you so sorry was

[0:31:13] Voice 7: could you just go back up to the top of those minutes yes

[0:31:18] Voice 6: they

[0:31:19] Voice 7: seem to say july oh

[0:31:21] Voice 3: look at that

[0:31:24] Voice 7: that's why my mistake

[0:31:26] Voice 7: our delegates are in the waiting room oh fantastic

[0:31:29] Voice 7: okay well let's let's

[0:31:31] Voice 7: go to them and we'll figure out the minutes part it sounds good okay um so we're going to go back

[0:31:40] Voice 7: up to uh the report and i i guess we'll uh could you let our delegates in then please i

[0:31:49] Voice 6: did okay

[0:31:51] Voice 6: um sorry i'm not seeing them on my screen i think

[0:31:58] Voice 1: i might just need to

[0:31:59] Voice 6: there we are okay welcome to i can see darlene i can um do we have elizabeth as well

[0:32:15] Voice 6: she should be joining okay should i be joining as an attendee or a panelist

[0:32:28] Voice 6: oops

[0:32:29] Voice 18: um

[0:32:31] Voice 7: i

[0:32:32] Voice 18: was promoting you to be a panelist

[0:32:37] Voice 6: that

[0:32:37] Voice 3: will allow you guys to share your screen if you need to okay so i'm

[0:32:43] Voice 7: still i'm still not

[0:32:45] Voice 7: seeing elizabeth is is it just my screen that's not showing her or no

[0:32:50] Voice 3: i'm not seeing her either

[0:32:51] Voice 3: no

[0:32:52] Voice 4: so i have a text from her saying she's in google meet i don't know what that means

[0:32:58] Voice 7: Oh, she maybe didn't get the phone correctly

[0:33:02] Voice 6: or something.

[0:33:05] Voice 3: Yeah. So Darlene, I don't know if you have any communication with her.

[0:33:09] Voice 6: Yeah, I'll

[0:33:09] Voice 6: let her know. Yeah.

[0:33:11] Voice 6: But we're in a Zoom.

[0:33:14] Voice 6: I can start us

[0:33:21] Voice 19: off before she gets here. Sorry, I can't see myself to know if I'm actually,

[0:33:26] Voice 19: oh, wait a minute, here we are.

[0:33:28] Voice 19: Yay!

[0:33:29] Voice 19: the technology the technology is not i do this like 50 times a day but somehow it still manages

[0:33:37] Voice 19: to go slightly sideways at times okay

[0:33:41] Voice 7: so i just uh just i already gave a brief introduction as to

[0:33:45] Voice 7: the name of the organization and your name darlene and that elizabeth would be joining us so

[0:33:50] Voice 7: welcome and um please proceed and we hope we get elizabeth yeah

[0:33:56] Voice 19: she's asking me to paste it in the

[0:33:58] Voice 19: the text so I'm I'm gonna do that I'm gonna just try to take one more second

[0:34:03] Voice 19: for some reason it's just not my apologies I don't quite know after all

[0:34:09] Voice 19: of this back-and-forth thing to find the exact right 15 minutes and now we're

[0:34:13] Voice 19: wasting five of it just trying to get on I'm

[0:34:18] Voice 6: trying to do that as well I'm trying

[0:34:20] Voice 6: to get a link to send her I will I will hi

[0:34:30] Voice 19: folks sorry about that so my name is

[0:34:33] Voice 19: Darlene Gage. I sit on the board of directors of Salt Spring Solutions and as does Elizabeth

[0:34:38] Voice 19: Fitzaland who will hopefully be joining us shortly. I'm also the executive director of

[0:34:43] Voice 19: Transition Salt Spring which is primarily a local climate action group that hopefully you've heard

[0:34:48] Voice 19: of. We have over a 25-year history here on Salt Spring Island and in the Southern Gulf Islands

[0:34:54] Voice 19: and with the release of the climate action plan in 2021 we took on a leadership role to make

[0:35:00] Voice 19: make climate action a main priority for South Spring Island and Southern Gulf

[0:35:04] Voice 19: Islands so some of you might be asking what do housing solutions and climate

[0:35:09] Voice 19: solutions have to do with each other very much in my mind and maybe in some

[0:35:14] Voice 19: of yours as well those two issues are very inextricably linked I think we're

[0:35:19] Voice 19: seeing the escalating impacts of climate change in all of our lives and all of

[0:35:24] Voice 19: our ecosystems including impacts for community and for and for community

[0:35:29] Voice 19: members it's only going to get worse and we actually believe very strongly and in

[0:35:35] Voice 19: fact the evidence from around the world is showing us that housing solutions are

[0:35:39] Voice 19: in fact climate solutions in particular in densely forested rural sprawl as we

[0:35:46] Voice 19: call it in the Gulf Islands situations being able to change how we do housing

[0:35:53] Voice 19: to be able to house people more efficiently and effectively and at the

[0:35:57] Voice 19: the same time reduce our impacts on our local ecosystems in particular our

[0:36:02] Voice 19: coastal Douglas fir ecosystems which we know are quite rare and very and

[0:36:06] Voice 19: increasingly vulnerable so in that kind of context I bring together those those

[0:36:12] Voice 19: two passions of mine social justice climate justice and just community

[0:36:17] Voice 19: well-being and resilience into that package so that's a by way of

[0:36:22] Voice 19: introduction to the work that we're doing here today and also just a quick

[0:36:24] Voice 19: introduction to myself i see elizabeth is here so elizabeth a quick introduction from you and

[0:36:30] Voice 19: off we go with our now i think 11 minutes

[0:36:37] Voice 2: yeah thanks and thanks everyone for getting me on i had a different platform link in my calendar

[0:36:42] Voice 2: all together so i'm glad i found you guys here um so thanks so much charlene for um the introduction

[0:36:48] Voice 2: thank you everyone here today for having us um so um me too so assuming that i know what

[0:36:55] Voice 2: Darlene just said which I think I which I think I do I'll just dive in right now so what you have

[0:37:02] Voice 2: up on your screen I think someone's sharing that but is this homes for islanders report

[0:37:07] Voice 2: and so this is the culmination of a year of research and interviews and also reflection

[0:37:16] Voice 2: within our own organization around the housing space that we've been working on in Salt Spring

[0:37:21] Voice 2: Spring Island for the last five years, since 2018, where we've really been champions of trying to

[0:37:29] Voice 2: look at housing through this lens that Darlene was describing in terms of that responsible,

[0:37:35] Voice 2: good community housing is also responsible, good conservation. It's also thinking about

[0:37:41] Voice 2: food systems. It's thinking about transportation, active transportation, transit, that all these

[0:37:48] Voice 2: things are interlinked here on salt spring island we look out of our windows and feel sad when we

[0:37:54] Voice 2: see five acre 10 acre 20 acre lots that are clear-cut and then just one large home goes up on

[0:38:03] Voice 2: there every time that happens i see that as both a loss for our community in terms of the type of

[0:38:11] Voice 2: housing opportunities that we're not creating and the type of pressure that we're putting on the

[0:38:16] Voice 2: the real estate market. And I also see that as a loss for our community in terms of the natural

[0:38:21] Voice 2: environment and our roles as stewards of this land. And what this report does, this framework

[0:38:29] Voice 2: that we've put together, is really try to look at where there's alignment in both creating more

[0:38:36] Voice 2: space to keep the islanders here that we already have, the community members who are having to

[0:38:42] Voice 2: leave because they're being priced out because they're unable to find permanent housing or they

[0:38:49] Voice 2: lose their housing that they thought was permanent or they expand their families and have nowhere

[0:38:54] Voice 2: else to go here on the island and how can we overlay that with the solutions that also protect

[0:39:00] Voice 2: the natural environment better than how we're doing right now and so there's five strategy areas

[0:39:06] Voice 2: and I'm just going to do a quick overview because of the time that we have but hopefully this is

[0:39:11] Voice 2: is the beginning of a conversation, not the end. And so the five strategy areas, thank you so much,

[0:39:18] Voice 2: whoever's magically doing this, I really appreciate this visual aid. And so we have five strategy

[0:39:24] Voice 2: areas. The first two strategy areas we're presenting as being foundational. So without

[0:39:31] Voice 2: these two strategy areas, without actually diving into them, the three other ones really aren't

[0:39:36] Voice 2: going to be able to happen. What we've seen is that there's been attempts to make progress on

[0:39:41] Voice 2: housing here in our community and from talking to the other southern Gulf Islands, and I would

[0:39:46] Voice 2: assume the islands in the north as well, is that we keep doing reports and having brainstorming

[0:39:52] Voice 2: sessions and trying things out, but somehow we're not actually getting to implementation.

[0:39:58] Voice 2: And our organization, after reviewing the work that's been done over the last 30 years, we really

[0:40:03] Voice 2: think that part of the reason a really big part of the reason is because we haven't put enough

[0:40:09] Voice 2: focus on the first these two first strategy areas which is the first one the coordinated and

[0:40:14] Voice 2: properly resourced approach to housing so I know that this is through a salt spring lens here but

[0:40:19] Voice 2: I think this applies certainly to the other southern gulf islands and I think to several

[0:40:23] Voice 2: of the other islands but really looking at a way to coordinate better between the islands trust as

[0:40:29] Voice 2: the land use agency and then the other players in the community who have a role to play in housing

[0:40:35] Voice 2: so so far this hasn't been resourced we don't have something like a housing planner

[0:40:40] Voice 2: or an entity or place to go around housing in particular so it gets fragmented as an issue

[0:40:48] Voice 2: instead of being addressed strategically and coordinated strategy two is effective public

[0:40:53] Voice 2: public education engagement and dialogue on housing way too often this is created as kind

[0:41:00] Voice 2: of a development versus environment kind of dichotomy that like pops up whenever there's

[0:41:06] Voice 2: maybe a proposal for something for a real world project and all of a sudden people pick sides and

[0:41:13] Voice 2: kind of have this ideological debate in the community whereas what we understand is more

[0:41:22] Voice 2: productive from looking at work in other communities is to actually start before you're

[0:41:26] Voice 2: at that place of really trying to understand where are the places where there's some alignment? What

[0:41:32] Voice 2: are the tools that could actually both be good for the environment and good for our community

[0:41:36] Voice 2: in terms of keeping them, our communities, keeping them inclusive? And how can we actually have good

[0:41:43] Voice 2: dialogue where we can present the things we're worried about and then have constructive dialogue

[0:41:47] Voice 2: dialogue around those and actually start to get into problem solving. If we can get these things

[0:41:53] Voice 2: underway, which is where our organization is really focusing its efforts right now is on these

[0:41:57] Voice 2: first two strategy areas. But if we can get those underway, the other strategy sections are kind of

[0:42:02] Voice 2: the more like interesting ones, I guess, where we look at strategy three, which is the preservation

[0:42:09] Voice 2: of rural areas and nature space through clustered housing. So this is looking at things like density

[0:42:15] Voice 2: bonusing, conservation subdivisions, different tools that we can use to incentivize clustered

[0:42:21] Voice 2: housing on smaller pieces of land with a little bit more density in exchange for protecting and

[0:42:27] Voice 2: perpetuity farmland, nature space, contiguous forested areas. Strategy four is specific to

[0:42:35] Voice 2: Salt Spring, but we're talking about Ganges Village and how to support more density in Ganges

[0:42:40] Voice 2: village close to servicing infrastructure and then strategy five is looking at um accessory dwelling

[0:42:47] Voice 2: um for accessory dwelling units sorry um in the right places and so i know a lot of the other

[0:42:53] Voice 2: islands already allow for accessory dwelling units but salt spring is um that work is underway here

[0:42:59] Voice 2: right now so this section addresses that um and so um i guess the why we're here today um darlene

[0:43:09] Voice 2: Lynn gave a nice preface there of how she sees her role in all this and understands how these are connected.

[0:43:15] Voice 2: In doing this research, we've been talking to, you know, folks on Cortez Island, folks on the San Juan Islands,

[0:43:23] Voice 2: people, you know, in other rural communities in British Columbia, learning so much.

[0:43:28] Voice 2: We've shared research with the Coastal Douglas Fir Conservation Partnership,

[0:43:33] Voice 2: partnership, the work that they've been doing around understanding density bonuses as a tool

[0:43:40] Voice 2: that may or may not, you know, be the right one for helping to protect the coastal Douglas fir

[0:43:46] Voice 2: ecosystems. It's a really interesting time right now in our region to really start to look at

[0:43:52] Voice 2: the alignment in these areas and seeing how things are connected. I think there's a lot of energy for

[0:43:57] Voice 2: that and our report is our attempt to to reach out to identify the things for our island community

[0:44:05] Voice 2: and beyond where we think that we can bring our expertise and our experience and are hoping that

[0:44:12] Voice 2: we can create some partnerships with other organizations so far locally this has been

[0:44:17] Voice 2: extremely well received we just had a meeting yesterday with the salt spring island conservancy

[0:44:22] Voice 2: the salt spring island foundation last week we had a community meeting roundtable meeting

[0:44:28] Voice 2: on friday we've met with all the senior staff um locally for the islands trust and crd and our um

[0:44:36] Voice 2: our largest water district on the island and we'll be hosting a workshop with um with folks

[0:44:43] Voice 2: from the crd islands trust um north salt spring water district um and hopefully the province um

[0:44:49] Voice 2: along with some politicians at the end of June,

[0:44:52] Voice 2: where we're actually focusing on strategy area one,

[0:44:54] Voice 2: this coordinated approach specifically for the islands trust

[0:44:59] Voice 2: conservancy we're reaching out to you because one,

[0:45:03] Voice 2: we're trying to reach out to everyone and make this big tent.

[0:45:06] Voice 2: We're looking for your expertise as well in guidance,

[0:45:11] Voice 2: especially on strategy area three as well. I mean,

[0:45:15] Voice 2: there's probably roles in the other one as well, like the education piece.

[0:45:18] Voice 2: we might come calling on you or wanting to share information or compare notes around public

[0:45:23] Voice 2: education especially when we're talking about conservation best practices and strategy area

[0:45:30] Voice 2: three is very much about looking at how we can protect more land through incentives

[0:45:37] Voice 2: to potential developers whether that's just a single property owner or whether that's

[0:45:42] Voice 2: organizations or corporations or public sector for that matter and this is an area where we see

[0:45:50] Voice 2: a lot of opportunity but we as an organization don't have a lot of expertise and so that's why

[0:45:56] Voice 2: we've come to you and also the Salt Spring Island Foundation to see if there's any interest or

[0:46:00] Voice 2: capacity to talk about some of these tools and how they apply within the island's trust area or

[0:46:06] Voice 2: could apply maybe they've been applied in other areas already that you're aware of that we're not

[0:46:11] Voice 2: um but we'd really like to kind of roll up our sleeves and and see what um what's possible and

[0:46:17] Voice 2: how we can work together on this so i know that's a lot in a short amount of time so i'll be quiet

[0:46:22] Voice 2: now um but i guess we'd like to wait we're hoping this is an opening of the door um as i said like

[0:46:29] Voice 2: i on our island this is getting a lot of traction and i i'm so heartened by the type of collaborations

[0:46:36] Voice 2: collaborations that are being started from this work. And we see it as a starting place and hope

[0:46:42] Voice 2: that we can keep going and would really, really like to be in partnership with you as well.

[0:46:48] Voice 19: Yeah. And Elizabeth referred to the Salt Spring Island Foundation, but she actually meant the

[0:46:51] Voice 19: Salt Spring Island Conservancy, who's, I think, at least on the surface of things, expressing

[0:46:56] Voice 19: interest to stay engaged with us, help us with this idea of covenants in Strategy 3, as we hope

[0:47:03] Voice 19: that you are of being the main players uh in that space any time for questions or comments from

[0:47:08] Voice 19: anybody um maybe

[0:47:12] Voice 7: i'll just uh yeah thank you very much for the presentation and thank you so much

[0:47:17] Voice 7: for all the work that went into this um i we we are already an hour behind in our meeting so i'm

[0:47:24] Voice 7: hesitant to uh throw this out i say i've got two hands up so uh trustee yates and trustee thomas

[0:47:31] Voice 7: if you could just confine yourself to making some really brief remarks I guess just maybe

[0:47:35] Voice 7: before that I'll preface this by saying I I'm sure you know if opportunities arise and if we

[0:47:41] Voice 7: have capacity you know we're all about protection of sensitive ecosystems and that kind of stuff I

[0:47:49] Voice 7: don't want to offer up too much of our staff time because it's a little constrained but

[0:47:53] Voice 7: you know certainly I think they there's there'll be some willingness and an appreciation for what

[0:47:58] Voice 7: you're doing and i uh now that i've put myself into it i'll now turn it over to trustee yates

[0:48:04] Voice 7: and then trustee

[0:48:05] Voice 5: thomas thank you chair addison thank you so much uh that was a wonderful

[0:48:10] Voice 5: presentation my main question is will you be presenting this at the next islands trust council

[0:48:16] Voice 5: meeting where we could really get into some good motions with regard to our regional planning

[0:48:23] Voice 5: planning, and with regard to all of our OCP reviews, because this is what we need. And we

[0:48:29] Voice 5: have, we already have something like this on Gabriola, but this is what we need to help us

[0:48:35] Voice 5: go forward in, you know, preserving the environment, but also taking care of housing.

[0:48:42] Voice 7: I'll just leave that as a seed planted and go to Trustee Thomas.

[0:48:47] Voice 6: us yes

[0:48:51] Voice 16: thank you for your presentation um on all your strategies i see you got um local first

[0:49:00] Voice 16: nations interests and things like that i was just wondering who is your contact because a lot of our

[0:49:07] Voice 16: core territory is on salt spring and i'm on council for malacca tribe so i haven't seen anything

[0:49:15] Voice 16: anything come across our desk lately so I'd like to know who your contacts are and the other

[0:49:24] Voice 16: question is are you aware of cultural uh sensitive areas on the island and things so and just letting

[0:49:33] Voice 16: you know it's um not consultation until you come to our table where we meet with chief and counsel

[0:49:40] Voice 16: I'll leave it at that just a couple questions so who are your contacts and are you aware of

[0:49:50] Voice 16: cultural sensitive areas thank you

[0:49:54] Voice 7: trustee thomas any quick response to those questions from trustee

[0:49:58] Voice 7: thomas um

[0:50:01] Voice 2: yeah I um it is um behooved on us to go to um to councils um and we have not initiated

[0:50:09] Voice 2: that yet. We welcome the connections and contact to Darlene's organization at TSS. They're at

[0:50:15] Voice 2: Transition Salt Spring. There are some contacts that have been established, and we hope that we

[0:50:21] Voice 2: can coordinate that way. And in terms of the culturally sensitive areas, we haven't got into

[0:50:28] Voice 2: that type of fine grain. Right now, we're talking at such a high conceptual level. We're not talking

[0:50:33] Voice 2: about any site specific, but I really do take that to heart in terms of that being a really

[0:50:38] Voice 2: important overlay when we talk about where where development or other types

[0:50:44] Voice 2: of land uses to go and where they shouldn't go so thank you so much for

[0:50:48] Voice 2: bringing that up yeah

[0:50:50] Voice 19: and just to add mr. Thomas to that the the relationships

[0:50:54] Voice 19: that we have because we're not government we're not and this is not a

[0:50:57] Voice 19: nation to nation type of activity it's a we we tend to have relationships with

[0:51:03] Voice 19: individuals you know and we've been reaching out to all the 13 nations to

[0:51:08] Voice 19: try to build those relationships with different elders youth you know others who who might want

[0:51:14] Voice 19: to engage with us uh on these activities mostly at the transition salt spring level

[0:51:19] Voice 19: so we do have some relationships that we've built over the years lots of work still to be done on

[0:51:24] Voice 19: that front would really appreciate any um people connections introductions you might make to help

[0:51:31] Voice 19: us further this effort it's a big priority for us um and we recognize that it's ongoing and and

[0:51:38] Voice 19: every day it takes a long time but we want to put that effort into it so um yeah any any support and

[0:51:44] Voice 19: ideas would be super appreciated yes thank you

[0:51:47] Voice 16: thank you for your comments and yeah um yeah

[0:51:51] Voice 16: contact penelope tribe's office and um probably uh the best one to talk to is josh james he's our

[0:51:58] Voice 16: admin right yeah and um yeah because we we'd like to be interested in what's going on and

[0:52:06] Voice 16: things like that and especially when you got it in your documents that you're in touch with local

[0:52:12] Voice 16: first nations like i said it's not consultation until you come to the leadership table so i just

[0:52:18] Voice 16: wanted to thank you for recognizing that though yeah i heard

[0:52:22] Voice 7: level clear thank you all right well

[0:52:26] Voice 7: Well, thank you very much, Darlene and Elizabeth.

[0:52:29] Voice 7: Sorry, this was just brief, but as you said, it was an introduction and it was nice to

[0:52:34] Voice 7: see you in person, I guess, whatever, and virtually.

[0:52:40] Voice 7: And now if we hear more about what you're doing, we'll know you and really very much

[0:52:48] Voice 7: appreciate you taking the time to come and inform us about this.

[0:52:51] Voice 19: Thank

[0:52:52] Voice 7: you very much.

[0:52:53] Voice 19: We'll be sending more invitations, so look forward to the next time.

[0:52:56] Voice 7: okay thanks

[0:52:57] Voice 19: everybody goodbye now goodbye

[0:53:00] Voice 7: all right um thanks everyone i i feel like i'm really

[0:53:07] Voice 7: failing at my job here um it's now 12 37 we said we'd break at 12 30 um should we go till 1 or 1 10

[0:53:18] Voice 7: what are people's feelings about this and staff including staff should we go to 1 10 do people

[0:53:26] Voice 7: People need the time to have a bit of a break here?

[0:53:31] Voice 7: I think so.

[0:53:32] Voice 7: All right.

[0:53:32] Voice 7: So we will reconvene at 1.10, and we will do our best to keep it snappy when we come

[0:53:42] Voice 7: back without constraining discussion.

[0:53:45] Voice 7: So and I'll look for all your help in that.

[0:53:49] Voice 7: So see everybody back here at 1.10.

[0:53:52] Voice 6: Thanks.

[0:53:52] Voice 6: Thank you.

[1:24:22] Voice 6: Hi Susan are you at the office now? I am thanks Linda. Oh

[1:24:27] Voice 7: good okay yeah that sounds a little

[1:24:29] Voice 7: better. It's very bright behind you so your face is all black. I don't know if there's anything

[1:24:36] Voice 7: you

[1:24:36] Voice 6: can do about that. I feel

[1:24:57] Voice 5: pretty bright. Yeah.

[1:25:00] Voice 7: Is there a light that you could put on

[1:25:03] Voice 7: in front of you yeah

[1:25:05] Voice 5: um it's a it's a migraine inducing light oh for me

[1:25:14] Voice 5: i'm not going there

[1:25:16] Voice 5: yeah no not you know what if it was a different meeting i might

[1:25:22] Trustee Smith (probable): are we um in the pink hour now or the regular meeting

[1:25:27] Voice 7: we are in the regular meeting

[1:25:30] Voice 7: and if we and i think what we need to do is um is go back in camera and finish off our in-camera

[1:25:38] Voice 7: meeting and then come out and have our regular meeting am i right kate

[1:25:44] Voice 7: you

[1:25:45] Voice 3: are right and i think

[1:25:46] Voice 3: we do need to have the resolution again to go in camera i believe yeah

[1:25:51] Voice 7: okay so if we

[1:25:53] Voice 7: could get that

[1:25:54] Voice 7: resolution back up when you get a chance oh sorry welcome back everyone

[1:26:04] Voice 6: it's unusually cold at my house

[1:26:06] Voice 7: this morning after this one

[1:26:08] Voice 5: it is

[1:26:09] Voice 5: it's really cold on gabriola but it's also really smoky

[1:26:15] Voice 10: yeah

[1:26:19] Voice 10: north vancouver fire that's been causing

[1:26:22] Voice 10: okay

[1:26:23] Voice 5: that's weird i wondered where that

[1:26:25] Voice 6: smoke was coming from it's not local okay so um yeah i guess

[1:26:37] Voice 6: we

[1:26:39] Voice 7: need that's

[1:26:41] Voice 10: not the in-camera

[1:26:42] Voice 7: resolution right the

[1:26:43] Voice 10: same one it's just

[1:26:44] Voice 7: oh sorry that's

[1:26:46] Voice 10: terrible of

[1:26:46] Voice 7: me here we go here we are um okay so let's come back to order um do we have trustee

[1:26:57] Voice 7: Thomas it's always a little hard to tell when people have their yeah videos

[1:27:05] Voice 16: no Ken Thomas

[1:27:07] Voice 7: thank you um my

[1:27:11] Voice 16: lunch so staying off camera for a bit yeah

[1:27:15] Voice 6: okay

[1:27:16] Voice 7: good good plan um and fully

[1:27:20] Voice 7: understandable okay uh so we're just coming back to order um welcome back everyone and thank you

[1:27:28] Voice 7: for the speedy little lunch break there um so now we are going to return to our in-camera

[1:27:36] Voice 7: meeting since we came out of it to hear from the delegates and i we would need someone uh to move

[1:27:42] Voice 7: this resolution um can we just for interest of brevity say we do it as written or something

[1:27:51] Voice 7: like that is that okay yeah yeah

[1:27:54] Voice 5: i'm happy to

[1:27:55] Voice 5: i'm happy to make that resolution that

[1:27:58] Voice 5: that the Allens Trust Conservancy board meeting

[1:28:02] Voice 5: come out of camera according to procedure.

[1:28:08] Voice 5: The

[1:28:08] Voice 7: meeting is open to members of the public

[1:28:11] Voice 7: who may wish to view it.

[1:28:14] Voice 7: It's now streaming live.

[1:28:16] Voice 7: So just, we're back in our regular session

[1:28:20] Voice 7: and we're back to our regular agenda.

[1:28:23] Voice 7: And I think the first thing we will do

[1:28:27] Voice 7: is uh do our rise and report coming out of our um out of our in-camera meeting oh just to note

[1:28:38] Voice 3: chair um adams that we do need to rise and report from the march 14th meeting as well so that

[1:28:44] Voice 3: resolution is on the screen um and

[1:28:48] Voice 7: then we yeah

[1:28:49] Voice 6: and

[1:28:51] Voice 7: then from today's meeting okay so

[1:28:54] Voice 7: So for March 14th, I don't know, is there anything further we need to do other than show it on the screen?

[1:29:05] Voice 3: No, we can make that part of the meeting minutes.

[1:29:08] Voice 3: And the same with the resolution regarding the movement of the trail and the Enchanted Forest Nature Reserve

[1:29:14] Voice 3: and the

[1:29:14] Voice 3: work being done up on Denman related to the Winter Wren Woods Nature Reserve.

[1:29:22] Voice 7: Great.

[1:29:23] Voice 7: Okay.

[1:29:25] Voice 7: sorry i'm just can't quite remember how we do this for some reason but do we normally read

[1:29:30] Voice 7: out those resolutions that we just passed in camera um so

[1:29:36] Voice 3: the ones that we typically do we

[1:29:38] Voice 3: don't read out we just kind of um add the ryzen report to the minutes i suppose the ones that

[1:29:46] Voice 3: were just done um the public hasn't had a chance to see them yet so i could put those up on screen

[1:29:52] Voice 3: with just one moment and perhaps

[1:29:57] Voice 6: while I'm doing that.

[1:30:00] Voice 6: Oh, no, I can do that for a quick one.

[1:30:08] Voice 6: While she's doing that, can

[1:30:10] Trustee Smith (probable): I suggest also that we're making a change to the agenda from the in-camera meeting?

[1:30:17] Trustee Smith (probable): So we might want to do that, too, because

[1:30:20] Trustee Smith (probable): we were going to defer one item.

[1:30:24] Voice 7: Okay, so Kate, are you still a couple minutes away from having something?

[1:30:29] Voice 7: I don't want to get us too confused.

[1:30:31] Voice 3: I've actually got them.

[1:30:33] Voice 3: So here's the resolutions and report.

[1:30:37] Voice 3: Okay,

[1:30:38] Voice 7: so while in Canberra,

[1:30:40] Voice 7: yeah, we passed two resolutions to do with two different properties, one to do with property on Denman Island, owned by the Denman Conservancy Association, and this is the resolution that was passed.

[1:30:59] Voice 7: And then regarding another property on South Pender Island at the Enchanted Forest, the board passed this other resolution regarding a rerouting of a boardwalk.

[1:31:18] Voice 7: So, yeah, that's just reporting on decisions made in our in-camera session.

[1:31:25] Voice 7: Thank you.

[1:31:27] Voice 7: And thank you, Vice Chair Smith.

[1:31:31] Voice 7: We did have, I think there is a suggestion

[1:31:35] Voice 7: that we make an amendment to our agenda.

[1:31:38] Voice 7: And does somebody want to make that motion then?

[1:31:42] Voice 7: Or maybe I can just indicate quickly

[1:31:45] Voice 7: that we had a brief discussion

[1:31:49] Voice 7: that we would change, sorry,

[1:31:53] Voice 7: sorry, item 6.1.2 on our regular meeting agenda

[1:31:58] Voice 7: that we will defer this item until our next meeting.

[1:32:02] Voice 7: And I think that unless there's some objections,

[1:32:06] Voice 7: we'll just take that by general consent

[1:32:08] Voice 7: that that's what we'll do.

[1:32:09] Voice 7: If trustees have any concern about that,

[1:32:12] Voice 7: now's the time to say so.

[1:32:15] Voice 7: I don't know, staff,

[1:32:17] Voice 7: is there any concern about delaying this management plan?

[1:32:19] Voice 7: uh

[1:32:21] Voice 3: no i've had a brief check-in with nula and she's uh she's in agreement to defer okay thank

[1:32:27] Voice 7: you all right so we'll amend our agenda in that way by um removing this item and asking staff to

[1:32:34] Voice 7: put it on our next meeting agenda thank you um okay so getting back to our regular meetings so

[1:32:44] Voice 7: Sorry, I'm just making

[1:32:47] Voice 6: sure I've got the right spot here.

[1:32:52] Voice 6: So we need to

[1:32:53] Voice 6: approve our minutes.

[1:32:56] Voice 6: Right.

[1:32:58] Voice 6: We

[1:32:58] Voice 7: need to approve the minutes of our March 14th meeting.

[1:33:02] Voice 7: So did anybody have any comments or questions regarding these meetings?

[1:33:08] Voice 7: Minutes.

[1:33:13] Voice 7: Okay.

[1:33:13] Voice 7: Seeing none, I think we can approve these by consent,

[1:33:16] Voice 7: if nobody has any objection to that.

[1:33:19] Voice 7: and uh let's move on and look at our follow-up action list and uh do you have any highlights

[1:33:29] Voice 7: or anything we should be uh particularly have our attention drawn to not at this time but we're

[1:33:35] Voice 7: happy to take questions any questions from board members on the follow-up action report

[1:33:41] Voice 7: for the open meeting uh

[1:33:45] Trustee Smith (probable): just could i

[1:33:46] Voice 6: just mention one

[1:33:47] Trustee Smith (probable): thing oh uh just to mention that we did have

[1:33:50] Trustee Smith (probable): have a meeting with the provincial government

[1:33:54] Trustee Smith (probable): on the watershed security strategy and fund.

[1:33:56] Trustee Smith (probable): They had a special meeting for the Islands Trust in general

[1:34:00] Trustee Smith (probable): and I attended that and Claire Frater attended that

[1:34:04] Trustee Smith (probable): and other people from the trust council attended that.

[1:34:10] Trustee Smith (probable): Okay, thank you.

[1:34:14] Voice 7: All right, we've already had our delegation

[1:34:18] Voice 7: and we've had our lunch.

[1:34:19] Voice 7: And so we're just going to go right into our regular business then.

[1:34:25] Voice 7: And we have a number of items here for approval.

[1:34:30] Voice 7: The first one being a proposal for under the NAPTEP program on Gabriola Island.

[1:34:40] Voice 7: And Kate, would you or maybe is it Catherine would like to give us just a brief outline

[1:34:47] Voice 7: line of this uh suggests or requested decision yes

[1:34:52] Voice 4: uh i can do that um so we've had an apt-app

[1:34:56] Voice 4: application from um yarrow coons on gabriola and it's i think of it as the east side of gabriola

[1:35:04] Voice 4: but but gabrielans think of it as the south end i

[1:35:08] Voice 6: think i

[1:35:09] Voice 4: i discovered that my geography was

[1:35:11] Voice 4: different from that of those who live there which is not a surprise um and so while this is quite a

[1:35:17] Voice 4: a small property in it. And we don't know yet exactly how big the protected portion would be,

[1:35:22] Voice 4: but it will be slightly over two hectares probably once the house and the residential area are

[1:35:28] Voice 4: excluded. So it's sort of at the limit of what our current policy allows. And the property was

[1:35:34] Voice 4: heavily used or heavily impacted by a previous landowner in terms of logging and some topsoil

[1:35:40] Voice 4: and gravel removal having said that the current landowner has been very carefully stewarding this

[1:35:47] Voice 4: piece removing invasive species replanting natives and the diversity of habitat and the um the rarity

[1:35:55] Voice 4: of the habitat that remains i think makes it quite a high priority for as a conservation property

[1:36:00] Voice 4: it is very close to um the shore and there is a forested wetland that runs the southern boundary

[1:36:09] Voice 4: boundary of this property that feeds into this light blue line on the left which gets mapped

[1:36:15] Voice 4: differently in different mapping systems but it's a little creek which is a salmon bearing creek

[1:36:19] Voice 4: and so not only is the forested wetland and there's a dug pond on the property both of which

[1:36:25] Voice 4: are providing important habitat for a wide variety of native species in and of themselves but also

[1:36:31] Voice 4: feeding into this salmon bearing stream on the adjacent property I think adds significantly to

[1:36:37] Voice 4: the conservation value of this property. And so the yellow polygon here on this map is showing

[1:36:44] Voice 4: in our mapping system, that's a wetland habitat. But what it's not capturing, which I think shows

[1:36:53] Voice 4: us in the next picture, it's a bit hard to see, but with that polygon captures the forested

[1:37:02] Voice 4: wetland the property also on its northern end it has a series of sort of little rocky bluffs and

[1:37:08] Voice 4: little cliff habitats that are not super tall they're say 10 to 15 meters high and big rocks

[1:37:15] Voice 4: which which are not usually captured in those kinds of mapping exercises but are providing

[1:37:20] Voice 4: really important habitat for a different suite of species than necessarily the wetlands are

[1:37:25] Voice 4: So those are some of the reasons that it came out as a relatively high priority from a conservation perspective and why staff is recommending that the board does accept this NAPTEP proposal.

[1:37:38] Voice 4: One thing I did want to highlight is that, as the Board knows, we've been really struggling to keep up with the requests for conservation projects over the last few years from a staff capacity perspective.

[1:37:55] Voice 4: perspective and so um while well this covenant might not be as complicated as some of the other

[1:38:05] Voice 4: projects we have on the go and i i do think that it's important for us to move on this covenant

[1:38:11] Voice 4: um the board may want to consider whether or not it gets deferred for another a space of time

[1:38:17] Voice 4: uh just to remind the board like so so we have two current covenants that are almost done five

[1:38:23] Voice 4: active ones one pending um nature reserve and then this application as well so just to give

[1:38:30] Voice 4: you that perspective but i will happily take any questions all

[1:38:34] Voice 7: right thank you katherine uh board

[1:38:36] Voice 7: members any questions i see trustee yates and then trustee thomas thank

[1:38:43] Voice 5: you linda um i am so

[1:38:45] Voice 5: grateful that yarrow kunz has asked the islands trust conservancy to put a nap tap covenant on

[1:38:52] Voice 5: this property her intentions are so honorable she's very knowledgeable about the local flora

[1:39:00] Voice 5: and fauna and and interestingly um it's in an area where i have a feeling there's going to be

[1:39:10] Voice 5: a fair amount of development in the next five years so this particular piece if it can be

[1:39:18] Voice 5: preserved in this way, I think will be really important in the next few years.

[1:39:26] Voice 5: Thank you,

[1:39:27] Voice 6: Trustee Yates. So it's good to get some local knowledge. And Trustee Thomas.

[1:39:36] Voice 6: Yes, thank you. Just

[1:39:39] Voice 16: a question. Is there any art-sensitive signs in the area, in the

[1:39:46] Voice 16: the uh uh little

[1:39:49] Voice 15: valley with the rocks and uh the um uh bluffy areas you know

[1:39:57] Voice 4: so because this

[1:39:59] Voice 4: is an open meeting and we treat the arc sites confidentially that's why that

[1:40:04] Voice 4: information isn't

[1:40:05] Voice 4: in the report and why i'm not certain i should answer that question

[1:40:09] Voice 16: okay no no i i appreciate

[1:40:11] Voice 16: that and a lot of our elders want to keep these sites uh protected and hidden um but you know

[1:40:20] Voice 16: it could be a concern and

[1:40:22] Voice 4: yes absolutely yeah

[1:40:23] Voice 16: and the uh salmon stream is a big one for me

[1:40:26] Voice 16: gotta protect it keep the riparian zone health healthy and you know whatever so

[1:40:32] Voice 16: that was just a comment on that part

[1:40:34] Voice 6: thank

[1:40:36] Voice 16: you good

[1:40:37] Voice 7: comment yeah and it's so um

[1:40:42] Voice 7: interesting that individuals are willing to come forward and put these protections on

[1:40:47] Voice 7: property uh trustee space chair smith yeah

[1:40:52] Trustee Smith (probable): i just have a quick question is this property near where

[1:40:55] Trustee Smith (probable): that big hotel is going near silva bay

[1:40:58] Voice 4: yes so it is um 100 yards from silva bay oh wow

[1:41:05] Voice 4: oh okay

[1:41:07] Voice 4: like or maybe maybe a bit further than that but that silva bay is right down

[1:41:11] Voice 4: we were where where the hand is circling on the map on the screen so it is quite close and as um

[1:41:19] Voice 4: as was pointed out that by trustee yates the area the the surrounding properties are all

[1:41:24] Voice 4: undeveloped and they're large properties however um that can how that will continue is uncertain

[1:41:34] Voice 7: thank you um trustee thomas do you have another question your hand is up i

[1:41:40] Voice 15: I'm sorry, no, I forgot the word. Thank you.

[1:41:43] Voice 15: Okay.

[1:41:44] Voice 10: Trustee Elliott.

[1:41:48] Voice 10: Sorry. Yeah, just in consideration of the, yeah, the page 26, the assessment category and comments, I wonder going forward, and I don't want to create more work, but in evaluating which conservation covenants we want to move on,

[1:42:08] Voice 10: um how is the relative importance of a conservation covenant for an an ltc area let's say doesn't have

[1:42:23] Voice 10: any that's protecting riparian areas and wetlands like how is that evaluated against we're taking

[1:42:29] Voice 10: action on these other ones i know it's probably a first in line in the queue and things just move

[1:42:35] Voice 10: at the speed that they move and there's all these other legal things but i'm just reading because

[1:42:43] Voice 10: coons might be considering selling um the property in the near future i think the report said

[1:42:51] Voice 10: and if we don't have anything like this that's already got a conservation covenant on it

[1:42:58] Voice 10: um how do we evaluate that against the other holdings that we're working on

[1:43:03] Voice 10: i

[1:43:05] Voice 4: think that's an excellent question for that

[1:43:11] Voice 4: so we have a securement strategy and that's what this ranking comes out of so that was developed

[1:43:17] Voice 4: just before my time and it aligns with our current regional conservation plan and it lays out

[1:43:22] Voice 4: the criteria and how a property gets gets ranked these these assessments these scores but that next

[1:43:28] Voice 4: step of what that means has not been developed in either policy or practice. And that is

[1:43:36] Voice 4: partially, I think, because we've not yet experienced until very recently, like enough

[1:43:42] Voice 4: of a volume of projects that we might have to make those decisions. And typically by the time

[1:43:46] Voice 4: a project comes to the board, staff already recommends it because we've had, so we get

[1:43:53] Voice 4: inquiries where in conversation with the landowner, I will discuss with them, well,

[1:43:58] Voice 4: maybe it's not a good fit for the conservancy because of the uses they want or maybe it

[1:44:03] Voice 4: doesn't have the conservation value that we're looking for so typically by the time it gets to

[1:44:06] Voice 4: the board um and then we have we have these um within the regional conservation plan we've laid

[1:44:13] Voice 4: out uh there's a matrix of which islands are the higher priorities for different types of things

[1:44:20] Voice 4: but as i said and kate might have more to say to this of course because she's been here longer and

[1:44:24] Voice 4: she's the one who developed the securement strategy um i don't believe that we've ever

[1:44:28] Voice 4: done that kind of yes as you pointed out it's been who came into the queue first rather than

[1:44:35] Voice 4: this one's more important so we should bump it up and the board last year the last the previous

[1:44:39] Voice 4: board did have a long discussion about some of the projects that had come forward and decided

[1:44:45] Voice 4: to honor the queue rather than to to get into balancing different projects big questions though

[1:44:55] Voice 4: okay

[1:44:57] Voice 7: thank you Catherine um I'm not hearing any objection to this and um it's just interesting

[1:45:06] Voice 7: time I think maybe we should proceed unless there's concerns but it sounds like generally

[1:45:12] Voice 7: it's um it's the sort of thing we would support and staff are recommending it is there someone

[1:45:17] Voice 7: willing to make a motion here Trustee Elliott I

[1:45:23] Voice 10: would be pleased to I move that the Islands Trust

[1:45:26] Voice 10: Trust Conservancy Board approves the conservation proposal submitted by Yero Kunz to place an Aptep

[1:45:32] Voice 10: covenant on approximately 2.5 hectares of Gabriela Island PID 005-788-447 that lot of

[1:45:43] Voice 10: that part of lot 3 section 5 Gabriela Island Nanaimo District plan 6986 line to the northwest

[1:45:50] Voice 10: west of a road dedication by plan 17 829 except those parts in plans 21 783 and 26 145 to protect

[1:46:00] Voice 10: wetlands maturing forest and sensitive riparian and cliff habitats i'll

[1:46:06] Voice 6: second that thank you

[1:46:08] Voice 6: all in favor okay um i think everyone

[1:46:17] Voice 7: was in favor there uh not seeing all the hands but i

[1:46:22] Voice 7: i think everyone was so i'm going to take that as in favor um thanks everyone um yeah great

[1:46:30] Voice 7: great work to see another uh nap tap covenant proceeding um okay so let's move on uh just a

[1:46:39] Voice 7: time check here um we have 45 minutes left allocated for our meeting and um i know we've

[1:46:48] Voice 7: still got lots to do so thank you everybody for keeping us on track i think we're kind of

[1:46:53] Voice 7: almost back onto our schedule we have thought would would work so uh thanks everyone for that

[1:47:00] Voice 7: but we need to keep moving to stay there um next item is our oh budget submission i think um

[1:47:11] Voice 7: something yes

[1:47:13] Voice 6: you're right yeah

[1:47:15] Voice 7: budget submission so uh who's gonna take us through this is that

[1:47:20] Voice 7: kate yeah

[1:47:21] Voice 3: i can take this one um so we're at the early stages of developing uh a budget for itc for

[1:47:27] Voice 3: the 2024-25 fiscal year um and so staff are seeking some direction from the board as to

[1:47:35] Voice 3: which items you would like to include in the budget we have put forward some suggestions

[1:47:41] Voice 3: here via a recommendation to the board actually two recommendations to the board

[1:47:46] Voice 3: the first being that of course the budget include the species at risk program grant commitments

[1:47:54] Voice 3: then we've also suggested an increase to the property management budget of just over six

[1:47:58] Voice 3: thousand dollars to reflect newly acquired nature reserves and covenants that are upcoming

[1:48:05] Voice 3: And we're in suggesting an increase to the travel budget or approximately $1,000 to accommodate additional travel for our for management of those lands.

[1:48:15] Voice 3: And then sort of a catch all consideration of further increases to the budget to accommodate increasing property management needs and there's a second recommendation that addresses that.

[1:48:23] Voice 3: that and then finally development of a or I guess it's yeah development of a business case for the

[1:48:30] Voice 3: second year of First Nations engagement that's associated with our five-year plan that's in

[1:48:35] Voice 3: development right now that will cover the 2026 to 2030 time period staff are also suggesting that

[1:48:44] Voice 3: the board may want to direct us to conduct an analysis of property management needs relative

[1:48:49] Voice 3: to available staff hours and come back to the board with a summary of that analysis and some

[1:48:53] Voice 3: and possible options going forward. And that's largely because every so often we experience

[1:48:59] Voice 3: places where we start to see that staff are really working at their limits and we're starting to hit

[1:49:04] Voice 3: that place with our two property management staff. And so we'd like to do a little analysis of that

[1:49:12] Voice 3: and come back and see if there are ways that we can either better manage their workload within

[1:49:18] Voice 3: what they're doing, which would probably involve some cutbacks to what we're doing in terms of

[1:49:22] Voice 3: property management or um where the board could consider other options in terms of

[1:49:28] Voice 3: bringing in additional capacity to do property management um the uh the program for the species

[1:49:37] Voice 3: at risk um is laid out in terms of the actual budget amounts and where those amounts will go

[1:49:42] Voice 3: within the islands trust budget um and i'm happy to take questions about that and then similarly

[1:49:48] Voice 3: Similarly, our increase to our property management budget is shown as to how we calculate that.

[1:49:55] Voice 3: We did this year increase the costs by inflation, largely because inflation has been quite large

[1:50:02] Voice 3: over the last year here.

[1:50:04] Voice 3: So we're hoping to reflect that in the additions to the budget.

[1:50:09] Voice 3: And then the other information is there for your consideration.

[1:50:13] Voice 3: All this to say that we're anticipating a minimum anticipated increase to our budget of about $17,000 for next year, depending on how the board moves forward in terms of the property management piece.

[1:50:26] Voice 3: But $10,000 of that is likely to be just the one-time request for First Nations engagement funds.

[1:50:36] Voice 3: I think that is all that I will add, and I'm happy to take questions.

[1:50:41] Voice 3: questions

[1:50:42] Voice 7: thank you Kate and so questions from the board I'll begin with Trustee Yates who has

[1:50:47] Voice 7: her hand up oh

[1:50:49] Voice 5: thank you a great report thanks so much Kate and I actually would like staff to

[1:50:56] Voice 5: conduct an analysis of property management needs relative to your hours because one of the things

[1:51:04] Voice 5: that became apparent to me um when i was thinking about what happened at elder cedar

[1:51:10] Voice 5: is that we actually didn't have all of the staff time and all of the staff expertise that we could

[1:51:20] Voice 5: have that perhaps would have had a better outcome and that's only one tiny example there there are

[1:51:27] Voice 5: so many across the trust area and I still believe and I always will that the Conservancy does the

[1:51:37] Voice 5: best work that represents what the trust really means and so I never ever want to see the budget

[1:51:44] Voice 5: cut I will probably always want to see enough funds to continue all of the good work and probably

[1:51:53] Voice 5: more funds to expand um what what we're doing so thank you for that thank

[1:52:00] Voice 6: you trustee yates

[1:52:01] Voice 6: trustee elliott thank

[1:52:05] Voice 10: you and yes um trustee yates you're speaking my mind once again

[1:52:10] Voice 10: um i'm just wondering if the so your formula to anticipate one nature reserve

[1:52:17] Voice 10: reserve um being added or one additional property each year um like what if that is doubled what if

[1:52:26] Voice 10: that's tripled in the next couple years and i'm just wondering if this is enough of a buffer or

[1:52:33] Voice 10: are we being very conservative with the estimates of of the acquisitions that we might be getting

[1:52:38] Voice 10: and perhaps it's better to overshoot and do an analysis based on what we hope to get which is

[1:52:45] Voice 10: maybe two or three or you know more per year so um just what's your what's your thinking on that

[1:52:55] Voice 3: um so the way that we formulate this budget uh going forward is we look at the properties that

[1:53:01] Voice 3: are actually in the hopper so to speak as to what's going to be coming forward um and if we

[1:53:06] Voice 3: only do have one anticipated new nature reserve um coming up we we use the regular um budgeting

[1:53:14] Voice 3: budgeting formula that we have in front of us today uh last year we actually ended up with two

[1:53:19] Voice 3: nature reserves instead of one and in that case the board actually bumped uh the requested trust

[1:53:25] Voice 3: Council for budget um because we knew that we'd have to do a management process for that that

[1:53:30] Voice 3: second nature reserve um and so that that year we had a bigger budget increase than what we're

[1:53:37] Voice 3: seeing here and that's how we've been managing it currently but

[1:53:42] Voice 10: I guess my question is around

[1:53:44] Voice 10: Around, okay, so does that also have to do with the NAPTEP covenant? So we've just had a discussion on the Coons NAPTEP. Great. It's in the queue, but we can't address it this year. So we're basing our estimates on what we can handle based on actual staff capacity, which I totally get.

[1:54:04] Voice 10: but what if there is another staff person because we're actually not in a position to receive and

[1:54:11] Voice 10: manage extra properties do you know what i mean we're kind of cutting off that

[1:54:16] Voice 10: flow because we

[1:54:17] Voice 10: can't have capacity what if we add capacity are we then in a position to be able to handle

[1:54:25] Voice 10: multiple management plans and covenants yeah

[1:54:28] Voice 3: and i think that speaks to the um the second

[1:54:32] Voice 3: resolution which is um a look at what we need in terms of um future property management resources

[1:54:38] Voice 3: in order to handle what's becoming a bit of a threshold for us in terms of what we can

[1:54:44] Voice 3: actively manage um these budget numbers again are based on sort of status quo and if we're um

[1:54:52] Voice 3: if we're looking at the properties that we know are going to be coming to us over the course of

[1:54:57] Voice 3: this year that we have to begin management on next year um so currently this this has been working

[1:55:05] Voice 3: this this way of looking at the budget but like i said i think we're hitting against a threshold

[1:55:10] Voice 3: where we you know you kind of go steady state increase and then perhaps you need a bit of a

[1:55:14] Voice 3: bigger bump because you need you know um a different type of resource in order to manage the

[1:55:20] Voice 3: land yeah and i guess

[1:55:24] Voice 3: what i didn't say earlier is that this is the beginnings of the conversation

[1:55:27] Voice 3: Kate Elswit- So this will set our direction in terms of staff going forward and preparing a bit more information, and I would anticipate us coming back to you, probably in July to to help formulate the actual request to the trust Council.

[1:55:45] Voice 6: Kate Elswit- Thanks Kate trustee Thomas.

[1:55:48] Voice 6: Thomas

[1:55:50] Voice 16: Thomas, yeah Thank you um you know i'm glad to see a first nation engagement, a part of the budget like some of the things that we encounter in the budget.

[1:56:01] Voice 16: in the past was you know it was uh if you've seen a Connecticut member on a beach somewhere and then

[1:56:08] Voice 16: somebody goes and talks to them and they say I consulted with First Nations and like I stated

[1:56:13] Voice 16: earlier is um you know for a serious conversation we recommend people entities or whoever come to

[1:56:23] Voice 16: our leadership table and then discuss this and you know it's nice to see you know budget set aside

[1:56:30] Voice 16: side for, you know, some dialogue in the future. I just wanted to comment on that. Thank you.

[1:56:37] Voice 6: Thank you.

[1:56:39] Voice 7: Any other comments or questions from board members before we consider the staff

[1:56:47] Voice 7: recommendations here? Okay, I'm not seeing anything. Is anyone prepared to make the

[1:56:56] Voice 7: a recommendation and I um there's I guess there's two here should we do them as two separate

[1:57:03] Voice 7: resolutions perhaps yeah yeah okay so would somebody like to make the first

[1:57:10] Voice 7: one I'm

[1:57:12] Voice 5: happy to do that Linda

[1:57:14] Voice 7: um

[1:57:15] Voice 5: I move that the Islands Trust Conservancy Board

[1:57:19] Voice 5: direct staff to prepare an ITC budget request including the following items and to return to

[1:57:27] Voice 5: the itc board for review in july inclusion of species at risk program grant commitments totaling

[1:57:35] Voice 5: 220 000 an increase to the property management budget of six thousand two hundred ten dollars

[1:57:43] Voice 5: to reflect new nature reserves and covenants an increase to the travel budget of approximately

[1:57:49] Voice 5: one thousand dollars to accommodate additional travel needs for newly acquired remote covenants

[1:57:56] Voice 5: consideration of further increases to the budget to accommodate increasing property management

[1:58:01] Voice 5: needs and development of a business case for the second year of first nations engagement

[1:58:08] Voice 5: associated with developments of the 2026 to 2030 itc five-year plan thank

[1:58:18] Voice 6: you do we have a seconder

[1:58:19] Voice 6: seconder by trustee elliott uh all in favor okay that's a majority

[1:58:30] Voice 7: so i'll say that passed

[1:58:32] Voice 7: um and then the second resolution trustee yates are you willing

[1:58:36] Voice 5: to do that one too

[1:58:36] Voice 5: certainly um i move that the islands trust conservancy board directs staff to conduct

[1:58:42] Voice 5: an analysis of property management needs relative to available staff hours and return to the board

[1:58:49] Voice 5: with a summary of the analysis and available options.

[1:58:54] Voice 6: And is

[1:58:55] Voice 6: there a seconder?

[1:58:55] Voice 6: Seconded by Trustee Elliott.

[1:58:56] Voice 6: All in favor?

[1:59:02] Voice 6: Okay, I'm seeing image.

[1:59:04] Voice 7: Oh, that passes.

[1:59:05] Voice 7: Thanks, everyone.

[1:59:06] Voice 7: And thank you to staff for all of that good information and work.

[1:59:10] Voice 7: And now we have our, I'm just going to do a time check.

[1:59:14] Voice 7: I'm probably sounding like a, I don't know,

[1:59:17] Voice 7: broken clock or something like that.

[1:59:19] Voice 7: But we have half hour left in our,

[1:59:21] Voice 7: just over half hour left in what we had originally scheduled for this entire meeting so

[1:59:26] Voice 7: um we've got uh some text for um potential submission to trust council and then to the

[1:59:39] Voice 7: minister of municipal affairs um for our part of the islands trust and a report for the last

[1:59:45] Voice 7: fiscal year um and the staff recommendation is that we approve this um has anybody got any

[1:59:54] Voice 7: questions or comments regarding or maybe i'm sorry i should ask staff if they would like to say

[1:59:59] Voice 7: anything

[2:00:00] Voice 7: first um

[2:00:02] Voice 3: i don't think there's anything significant to say this is an annual thing that's required

[2:00:06] Voice 3: under the islands trust act and our internal policy requires that the board review the um

[2:00:12] Voice 3: their language or the written piece of um of our annual report and so this is a draft before you

[2:00:18] Voice 3: uh the one thing that isn't a part of this and this is partly because of changing communication

[2:00:23] Voice 3: staff and just having enough time to do it is that we don't in this version have the um the

[2:00:29] Voice 3: the chair's report, which we would normally have for you,

[2:00:32] Voice 3: but our communications person is now working on that

[2:00:36] Voice 3: and it has been liaising with Chair Adams to draft that.

[2:00:39] Voice 3: So the recommendation is to approve the text as written

[2:00:43] Voice 3: and direct staff to work with the ITC chair

[2:00:46] Voice 3: to include the message from the chair.

[2:00:48] Voice 3: So that piece wouldn't come back to the board

[2:00:51] Voice 3: with the current direction.

[2:00:53] Voice 7: And I promise not to go totally wild with that.

[2:00:59] Voice 7: oh okay

[2:01:00] Trustee Smith (probable): uh

[2:01:01] Voice 7: vice chair smith you

[2:01:03] Trustee Smith (probable): have your hand up yes hi yeah thanks to the staff for this i

[2:01:06] Trustee Smith (probable): thought it was really good i just noticed two typos usually i would have just emailed them in

[2:01:10] Trustee Smith (probable): but uh i forgot to do it um one is on page 106 where there's a little um pullout quote

[2:01:16] Trustee Smith (probable): the government of canada it should say the governments of canada and british columbia

[2:01:22] Trustee Smith (probable): because British Columbia also set the 30% protected areas target.

[2:01:27] Trustee Smith (probable): So there's the two governments.

[2:01:30] Trustee Smith (probable): Did you see that?

[2:01:32] Voice 3: Yes, I do. Thank you.

[2:01:34] Trustee Smith (probable): Yeah. And one other one, just where is it?

[2:01:37] Trustee Smith (probable): Oh, here. On page 108.

[2:01:40] Trustee Smith (probable): I might have misunderstood this,

[2:01:42] Trustee Smith (probable): but where you say the Islands Trust Conservancy is directed by a board

[2:01:46] Trustee Smith (probable): made up of three members appointed by the province

[2:01:49] Trustee Smith (probable): and three members elected and one member appointed to other trust committee i thought it was two

[2:01:57] Trustee Smith (probable): members elected and a member appointed by the island's trust executive committee

[2:02:03] Voice 6: yeah you're

[2:02:04] Voice 6: correct good catch

[2:02:06] Voice 7: i am correct

[2:02:09] Voice 6: yeah okay thanks yeah

[2:02:10] Voice 7: thank

[2:02:12] Voice 6: you

[2:02:17] Voice 7: Yeah, great work everyone. Anyone else with comments or questions about the text for the

[2:02:24] Voice 7: annual report? Okay, so I'm not seeing anything further on this. Could we have the

[2:02:31] Voice 7: recommendation back up? Anyone

[2:02:35] Voice 5: willing to make this motion?

[2:02:37] Voice 5: I'm happy to make that motion. Thank you. I move that the Islands Trust Conservancy Board

[2:02:42] Voice 5: approve the attached text with the amendments for inclusion in the 2022-23 annual report

[2:02:50] Voice 5: for approval by trust council and submission to the minister of municipal affairs and direct staff

[2:02:56] Voice 5: to work with the itc chair to include a message from the chair a seconder

[2:03:04] Voice 7: trustee elliot got to

[2:03:07] Voice 7: be fast here if you want to move a second because we're rolling all in favor okay i'm seeing a

[2:03:17] Voice 7: majority so that passes um unanimously i think thanks everyone and the next thing on our agenda

[2:03:24] Voice 7: here in the remaining half hour left to us we've got kind of three media items well i don't know

[2:03:31] Voice 7: how meaty the next one is one is the bylaw referral from gabriela second is um talking about elder

[2:03:37] Voice 7: cedar um third is talking about islands trust executive committee liaison meeting and after

[2:03:45] Voice 7: after that it's mostly updates so I think we're okay for those three items but let's keep chugging

[2:03:52] Voice 7: so um bylaw referral from Gabriela Island uh Kate do you want to give us a summary of this

[2:04:04] Voice 3: start us off for certain um okay so we do have uh a policy between um

[2:04:12] Voice 3: Islands Trust Conservancy and our planning department that where there are rezonings

[2:04:18] Voice 3: that occur either on lands that we own or adjacent to lands that we own, we get a referral

[2:04:22] Voice 3: from the planning department. And so that's what we're receiving here. The Gabriola Local

[2:04:29] Voice 3: Trust Committee has decided to create a new ecological protection zone. And that will affect

[2:04:36] Voice 3: affect the current use of the Solwinj Bay Elder Cedar Nature Reserve and staff have reviewed that

[2:04:45] Voice 3: and have found that the new the way that the new zone is written actually works well for

[2:04:50] Voice 3: the current use of the nature reserve and better represents the intended use of the land the prior

[2:04:58] Voice 3: use of the land was as park 2 or passive recreation and so there's a little bit of a description of

[2:05:05] Voice 3: what that means um we have on our um on our board there are both of the trustees for the gabriola

[2:05:13] Voice 3: local trust area so i'm sure they can provide lots of information on it but having reviewed

[2:05:18] Voice 3: it but uh staff have basically determined that um that we don't really have any objections to the

[2:05:25] Voice 3: to the zoning and so the recommendation is that the conservancy board direct staff to indicate

[2:05:32] Voice 3: to the gabriella local trust committee um that approval of the bylaw is recommended um for the

[2:05:38] Voice 3: following reasons because it works well for our current use of our nature reserve and also because

[2:05:43] Voice 3: it better represents the intended use of the land than the current park two zoning

[2:05:49] Voice 3: so i'm happy to take questions or comments thank

[2:05:53] Voice 7: you and i can i just clarify to that

[2:05:56] Voice 7: that despite the zoning designation,

[2:06:00] Voice 7: the actual use of lands owned by the local,

[2:06:05] Voice 7: or owned by us, by Islands Trust Conservancy,

[2:06:10] Voice 7: we can choose and we do choose to be more restrictive

[2:06:13] Voice 7: than the zoning might permit.

[2:06:17] Voice 7: We couldn't do something that wasn't permitted in the zoning,

[2:06:20] Voice 7: but we can be more restrictive in our decisions

[2:06:23] Voice 7: about how the land is managed.

[2:06:25] Voice 7: So this is not kind of dictating to us other than it puts a broader framework around what we might choose to do.

[2:06:39] Voice 7: And the staff are saying that this is not inconsistent with how we choose to manage our parcels, I believe.

[2:06:48] Voice 3: That's correct, yes.

[2:06:49] Voice 3: Okay,

[2:06:50] Voice 7: so I'll ask Trustee, I think I saw Trustee Smith first and then Trustee Yates.

[2:06:58] Trustee Smith (probable): Yeah, I have one question here.

[2:07:00] Trustee Smith (probable): I thought, maybe I misunderstood, that the purpose of this would be more restrictive.

[2:07:07] Trustee Smith (probable): It would be more like an ecological reserve.

[2:07:10] Trustee Smith (probable): And I had a question about this passive recreation.

[2:07:14] Trustee Smith (probable): And it was funny because a comment came in from someone from the public.

[2:07:18] Trustee Smith (probable): I don't know who he is, early this morning.

[2:07:20] Trustee Smith (probable): And his comment was the same as mine.

[2:07:22] Trustee Smith (probable): So then I thought I will raise it.

[2:07:24] Trustee Smith (probable): The definition of passive recreation that you have there

[2:07:29] Trustee Smith (probable): would allow things like mountain biking, for example.

[2:07:33] Trustee Smith (probable): And what that person who said the comment and said,

[2:07:36] Trustee Smith (probable): and what I had said myself too,

[2:07:38] Trustee Smith (probable): are we talking about passive recreation, meaning walking?

[2:07:42] Trustee Smith (probable): If we are, we should say that because passive recreation,

[2:07:46] Trustee Smith (probable): that term i i don't you know we have defined it and the way we've defined it i i think is

[2:07:54] Trustee Smith (probable): broader than you would want and i think it is um anyways so i just would say that we might

[2:08:03] Trustee Smith (probable): want to be say walking if that's what we mean or if we mean to allow things like mountain biking

[2:08:08] Trustee Smith (probable): then find that definition work and

[2:08:12] Voice 7: again despite what this zoning says we have our own

[2:08:17] Voice 7: um management plan for these properties that would determine what we would permit so um staff do you

[2:08:28] Voice 7: have any uh responses to trustee smith yeah

[2:08:33] Voice 3: i guess my comment would be um that yes we do through our

[2:08:37] Voice 3: management planning determine what's appropriate in our nature reserves and currently i think all

[2:08:44] Voice 3: except maybe one nature reserve preclude us from having mountain bikes and horseback riding in

[2:08:50] Voice 3: nature reserves and that includes the elder cedar nature reserve. I think when it comes to zoning

[2:08:59] Voice 3: planners tend to give you know restrictive zoning but also allow for a little bit of wiggle room

[2:09:06] Voice 3: depending on the use of the actual users of the land and so I think that's what they're trying

[2:09:13] Voice 3: to do here is be restrictive but not really overly restrictive um so i i guess my comment would be

[2:09:22] Voice 3: i'm not sure it's um necessary for us to encourage them to be more restrictive on on the zoning for

[2:09:28] Voice 3: the land but the board is perfectly um able to be further restrictive through your management

[2:09:33] Voice 3: planning as you move forward thanks

[2:09:38] Voice 7: kate and trustee yates yes

[2:09:42] Voice 5: thank you and thank you for

[2:09:43] Voice 5: clarifying that management plans can be more restrictive, because in my mind, a nature reserve

[2:09:51] Voice 5: is not a recreation area. And, you know, I have lots of concerns about unleashed dogs, for example,

[2:09:59] Voice 5: in this particular reserve, lots of concerns about that. I have concerns about prioritizing

[2:10:06] Voice 5: nature rather than safety for example as you know so i'm glad that we can set you know more

[2:10:15] Voice 5: restrictive management plans if need be thank

[2:10:20] Voice 6: you any other questions or um well trustee

[2:10:25] Voice 7: elliott has

[2:10:26] Voice 7: her hand up is

[2:10:29] Voice 10: there the opportunity to comment on what we think should be defined like

[2:10:35] Voice 10: the qualifiers for passive recreation? Because that's a term that can be applied or that will

[2:10:43] Voice 10: be applied to ecological zones, but it's also applied to P2 other zones. And so is this an

[2:10:53] Voice 10: opportunity to comment on what is passive recreation? For instance,

[2:11:02] Voice 10: does it include

[2:11:03] Voice 10: include electric bicycles a

[2:11:07] Voice 6: new

[2:11:08] Voice 10: thing since since passive recreation I think was first

[2:11:15] Voice 3: contemplated so I believe well actually that's a good point because I guess they don't have

[2:11:21] Voice 3: they don't have internal combustion engines in terms of that I would have considered them as

[2:11:27] Voice 3: having a motor of sorts um the board could make a comment on that if you choose to um there is

[2:11:35] Voice 3: a room for on the form to be able to do that um if you could do

[2:11:43] Voice 3: approval recommended for reasons outlined below but provide further comment um if you feel really

[2:11:50] Voice 3: strongly about it yeah i

[2:11:53] Voice 3: don't think staff have recommendation to that effect yeah

[2:11:56] Voice 7: just i just

[2:11:57] Voice 7: I just want to clarify that regardless of what the Gabriola Local Trust Committee, how they define passive recreation.

[2:12:09] Voice 7: Sorry, I don't have it in front of me right now.

[2:12:12] Voice 7: Sorry,

[2:12:12] Voice 6: it is in the staff report.

[2:12:14] Voice 7: There it is.

[2:12:15] Voice 3: Yeah,

[2:12:15] Voice 7: there it is.

[2:12:16] Voice 7: Okay, we can, for our own properties, which are the ones that we have the interest in, and we can define it our way, as long as it's not broader than this.

[2:12:27] Voice 7: yes so you know as long as it isn't more permissive than this and so if we choose to

[2:12:32] Voice 7: define it in a more restrictive way than the gabriella local trust committee does

[2:12:37] Voice 7: that's fine um and i i don't anyway i don't know just how many other properties this affects i'm

[2:12:44] Voice 7: sorry if i missed that but anyway we for our purposes and for the extent that our interests

[2:12:50] Voice 7: are affected um i don't believe this restricts what we might want to do that's my and that's

[2:12:58] Voice 3: the list that's the lens that staff are looking at it with does it right not

[2:13:02] Voice 3: so much is it the

[2:13:03] Voice 3: ideal wording for our purposes but is it um compatible with the way we're using the land

[2:13:09] Voice 3: now and how we would like to move forward using the land and we do think it is

[2:13:13] Voice 10: honestly i just

[2:13:14] Voice 10: just don't think this this term of passive recreation should apply because a it's got

[2:13:21] Voice 10: qualifiers that are undefined like minimal impact what defines minimal impact high degree of

[2:13:28] Voice 10: interaction with the natural environment like running off trails is a high degree of interaction

[2:13:35] Voice 10: with the natural environment um this to me this doesn't suit a nature reserve or ecological zone

[2:13:45] Voice 10: at all and i would actually want to see a different definition of what that user interaction looks

[2:13:53] Voice 10: like that's just my personal point of view and having read the letters from the you know this

[2:14:00] Voice 10: has been going on for a long time the correspondence if you go to the projects page

[2:14:04] Voice 10: many people have written in saying this area should not be for human interaction it should be

[2:14:12] Voice 10: for studying wildlife and what is nature doing here and just to provide a little more context

[2:14:19] Voice 10: part of the discussion which you and i kate had in that you know on that day was at the time that

[2:14:26] Voice 10: this was you know trustee yates you you were involved in securing this this parcel gabriela

[2:14:33] Voice 10: didn't have other areas to recreate in. We didn't have the 707. We didn't have parks with

[2:14:39] Voice 10: lots of trails. And so keeping the trails available for the public to use was definitely

[2:14:47] Voice 10: an important point at the time. But I'd like to see the management plan re-evaluated in light of

[2:14:54] Voice 10: the other parks and areas for recreating that we now have on Gabriela and that we might have to

[2:15:01] Voice 10: have a much stricter interpretation of how um how it's used recreationally so that's just

[2:15:10] Voice 10: that's just mine but for context i'm

[2:15:13] Voice 7: wondering if some of this discussion actually would be

[2:15:15] Voice 7: better held when we get to the elder cedar um because it

[2:15:21] Voice 1: sounds like we're

[2:15:22] Voice 7: moving into that

[2:15:24] Voice 7: yeah yeah right now we're just talking about the zoning bylaw from

[2:15:30] Voice 7: Do

[2:15:31] Voice 5: we want to comment on this zoning bylaw though? Do we want to say, well, we approve, but with these conditions, or do we just want to let it go?

[2:15:44] Voice 5: Kate has got

[2:15:45] Voice 3: her hand up. Did you have a suggestion, Kate?

[2:15:48] Voice 3: Well, I just wanted to say that there is certainly nothing that precludes the community and the local trust committee from making a change to the definition of passive recreation.

[2:16:01] Voice 3: the board could make a comment but perhaps with the information that's coming forward from the

[2:16:05] Voice 3: public and also at local trust committee levels it might be worth looking at it in the local trust

[2:16:12] Voice 3: committee rather than at this table and then what I would say is that that would then trigger

[2:16:17] Voice 3: potentially trigger a re-referral of the of the bylaw to the Alliance Trust Conservancy and the

[2:16:24] Voice 3: board could then you know reconsider um whether or not it feels that that definition of passive

[2:16:30] Voice 3: recreation still meets its needs um really at this point staff are just looking at does the zoning as

[2:16:39] Voice 3: it's written um prevent us from doing the management that we want to do on the land um and

[2:16:45] Voice 3: it doesn't do that like it it is compatible with the types of work that uh staff and the management

[2:16:52] Voice 3: Plan C moving forward on this property. Perhaps if the board wanted to, you could,

[2:17:00] Voice 3: well, you can choose to respond to the rezoning referral however you choose, of course, but

[2:17:05] Voice 3: you could say something to the effect of that you, I'll just go down to the actual wording,

[2:17:11] Voice 3: that you approve it as written. However, understand that there are comments at the

[2:17:16] Voice 3: community level around passive recreation and um and you'd be willing to reconsider

[2:17:22] Voice 3: um a referral if that definition were to change in the future or something to that effect

[2:17:30] Voice 3: rather than getting into the nitty-gritty of how that's defined i think that might be more of a

[2:17:34] Voice 3: conversation at the local trust community yeah and

[2:17:37] Voice 7: i guess i'm feeling like our work is more

[2:17:40] Voice 7: at the level of the management plan for our properties on gabriola

[2:17:48] Voice 7: um and we can give some advice to the gabriola island local trust committee but um

[2:17:56] Voice 7: the the actual impact that will that we will have on our properties there will be through

[2:18:02] Voice 7: our management plans and not so much through the local trust committee zoning and you know

[2:18:09] Voice 7: the local trust committee you know has can do do what they want and as long as they're not

[2:18:14] Voice 7: interfering with our ability to manage our properties the way we wish and i i think maybe

[2:18:20] Voice 7: that's not where we want to put a big a lot of emphasis um but i'm happy to hear other opinions

[2:18:27] Voice 7: jesse smith yeah

[2:18:30] Trustee Smith (probable): i just i'm a warden of an ecological reserve and we do have ecological

[2:18:34] Trustee Smith (probable): ecological reserve system in the province and I think it would be helpful for us to put in a

[2:18:40] Trustee Smith (probable): comment along the lines of what Trustee Elliott has just said because I think it would help other

[2:18:48] Trustee Smith (probable): islands to think about the concept of passive recreation so I realize like it you know maybe

[2:18:55] Trustee Smith (probable): it won't be changed for this maybe this is already in the Gabriola Island bylaws but

[2:19:03] Trustee Smith (probable): But I think to just put it on record that maybe in the current context, this definition

[2:19:10] Trustee Smith (probable): needs some, we think this definition needs a little bit of tweaking, particularly this

[2:19:18] Trustee Smith (probable): idea of interaction with the natural environment.

[2:19:20] Trustee Smith (probable): What Trustee Elliott said there is really interesting.

[2:19:23] Trustee Smith (probable): You have trails so that people will stay on the trails, but your interaction certainly

[2:19:28] Trustee Smith (probable): would be more intimate if you go off the trails.

[2:19:32] Trustee Smith (probable): So I don't think it would be harmful for us to put a comment into that effect.

[2:19:38] Trustee Smith (probable): So I'd kind of like to see that.

[2:19:41] Voice 7: Okay, well, maybe you can be thinking about the wording of that comment, and I'll go to Trustee Yates.

[2:19:50] Voice 5: Yes, I would like us to have a comment because we were asked as a referral.

[2:19:56] Voice 5: And I think it's really important to make an appropriate comment over and above and totally separate from this.

[2:20:03] Voice 5: I do believe that Trustee Elliott and I will be, you know, looking for a revised management plan for this reserve at some point with a few tweaks.

[2:20:17] Voice 5: weeks. I have put

[2:20:20] Voice 10: something in the chat if we could maybe get it up on screen Kate just

[2:20:28] Voice 10: to look at and see if that fits.

[2:20:33] Voice 3: Okay that's the comment that you put up there, correct?

[2:20:41] Voice 6: So basically the

[2:20:53] Voice 10: way to prove it is written but understand that input from the community

[2:20:57] Voice 10: or stakeholders or the covenant holders may result in a desire for stricter limitations on use

[2:21:05] Voice 10: definition of passive recreation and user interaction in the management plan

[2:21:12] Voice 10: than the zoning permits yeah

[2:21:16] Voice 3: i'm just uh i'm sorry it looks like i actually have to type it

[2:21:19] Voice 3: i was trying to copy i'm sorry

[2:21:20] Voice 3: and

[2:21:23] Voice 7: i think we're we won't be actually approving the bylaw we'll

[2:21:27] Voice 7: be recommending gabriel the local trust committee right and um and then a comment uh so about the

[2:21:39] Voice 7: input from the community or from the conservation from

[2:21:43] Voice 10: the from the conservancy's perspective as

[2:21:46] Voice 10: the holder of the management plan that this is what we'll be considering that although the zoning

[2:21:51] Voice 10: is this you know it's a bit broad you know we recognize that i

[2:21:58] Voice 10: think

[2:22:00] Voice 7: i was hearing a suggestion

[2:22:01] Voice 7: that we also make a recommendation to the gabriella local trust committee

[2:22:05] Voice 6: about

[2:22:06] Voice 7: their

[2:22:08] Voice 7: definition of passive yeah um passive recreation was that was that something that somebody wanted

[2:22:16] Voice 10: Could it be that we recommend that the Gabriela Local Trust Committee review the definition and included and excluded activities in passive recreation?

[2:22:36] Voice 3: Clarify or something?

[2:22:38] Voice 3: I'll try and get it up on the board so that, sorry, so you can work on

[2:22:42] Voice 10: the fly is never great.

[2:22:49] Voice 10: I think

[2:22:49] Voice 6: this is a

[2:22:50] Voice 10: good exercise because it really does force us to think through, well, for me anyway, what is zoning and what is, you know, a definition that is then going to go into our LUB that can be applied to other places.

[2:23:02] Voice 10: We don't want to restrict that in, you know, P2, but is passive recreation a good definition to be included in an ecological zone?

[2:23:14] Voice 10: own like it could be something called minimal recreation or minimal you know educational access

[2:23:21] Voice 10: only for instance why recreation okay kate

[2:23:29] Voice 7: is going to help us with um some potential

[2:23:32] Voice 7: well

[2:23:33] Voice 3: i'll put what i've heard i don't know if you want to keep the the bulk of the recommendation

[2:23:39] Voice 3: or not and you're welcome the board is welcome to recraft that but this is the bulk of the

[2:23:44] Voice 3: recommendation and then what i heard from trustee elliott was a desire to add

[2:23:49] Voice 6: something to this

[2:23:50] Voice 6: effect and i'm not sure if that's still what you'd like to see go forward well i guess i'm

[2:24:07] Voice 6: i'm a little concerned that we're we're

[2:24:10] Voice 7: muddying the waters here with our um you know this is this

[2:24:14] Voice 7: is our opportunity to say something to the gabriola local trust committee about their bylaw

[2:24:23] Voice 7: um maybe premature because we haven't had the discussion yet uh to say what we might want to

[2:24:31] Voice 7: do about our own management plan or land we own on gabriola i think i know where we're headed but

[2:24:38] Voice 7: we haven't had that discussion yet um i'm just wondering if we just limit this to saying

[2:24:46] Voice 7: something like we um we recommend review of the review and clarification of the definition of

[2:24:54] Voice 7: passive recreation or something like that or or do you feel strongly

[2:25:02] Voice 7: that you want to say something

[2:25:03] Voice 7: about um what we might do with our management plan for one

[2:25:11] Voice 10: or more of our

[2:25:12] Voice 7: properties

[2:25:14] Voice 10: back to what you said chair adams um i do think recommending review of the definition

[2:25:20] Voice 10: definition and activities in passive recreation as applied to ecological zones might be.

[2:25:30] Voice 7: Recommend and recommends a review

[2:25:32] Voice 6: of the definition of passive recreation.

[2:25:35] Voice 6: Yeah.

[2:25:39] Voice 6: Review and clarification of the definition of passive recreation.

[2:25:43] Voice 10: Because I think that appropriately flags it as this is the piece that maybe needs to be

[2:25:50] Voice 10: tweaked if it's going to be applied to an ecological zone and that that is our concern

[2:25:55] Voice 10: right if your board comes along or whoever comes along and just says passive recreation

[2:26:01] Voice 10: non-motorized scooters and we have electric bicycles whipping through there then you know

[2:26:08] Voice 10: that's not the intended use of the ecological zone or from our perspective anyway i'll be quiet

[2:26:17] Voice 6: yeah

[2:26:18] Voice 10: so for

[2:26:19] Voice 3: clarity for staff um i'm wondering if if the board is ready to put a resolution

[2:26:25] Voice 3: on

[2:26:25] Voice 6: the table anyone ready to make this motion or as

[2:26:33] Voice 7: do people have further so i'm i'm assuming that

[2:26:37] Voice 7: the bottom part there is we would not be including at this point is that right the last three lines

[2:26:44] Voice 3: yeah i just didn't want to get rid of the typing in case it came back

[2:26:53] Voice 7: okay um how are people feeling is someone ready to make this motion or do we need a little more

[2:26:59] Voice 7: work on it i'd

[2:27:02] Voice 5: be happy to make the motion um with the clear understanding that this definitely does

[2:27:09] Voice 5: does not preclude us from working on a revised management plan

[2:27:15] Voice 5: for Sioux Winch Bay Nature Reserve,

[2:27:19] Voice 6: if we ever

[2:27:20] Voice 5: decide to do that.

[2:27:22] Voice 6: Yeah.

[2:27:23] Voice 5: Okay.

[2:27:25] Voice 6: I

[2:27:26] Voice 7: guess it would if we wanted to allow motorcycles,

[2:27:31] Voice 7: but in our new management plan.

[2:27:33] Voice 5: Yeah.

[2:27:34] Voice 7: I'm assuming we don't.

[2:27:35] Voice 5: Okay.

[2:27:36] Voice 5: I think we understand that.

[2:27:38] Voice 5: So I move that the Islands Trust Conservancy Board direct staff to indicate to the Gabriela Island Local Trust Committee that the approval of By-law 313 is recommended for the following reasons.

[2:27:50] Voice 5: The new Ecological Protection Zone will work well for the current use of Shilwin-Shpe Elder Cedar Nature Reserve, and the new zoning better represents the intended use of the land than the current Park 2 Passive Recreation Community Park P2 Zone.

[2:28:08] Voice 5: And that the Islands Trust Conservancy Board recommends a review of the definition of passive recreation.

[2:28:17] Voice 6: Do we have a seconder?

[2:28:21] Voice 6: Trustee Elliott?

[2:28:24] Voice 6: All in favor?

[2:28:30] Voice 6: Okay.

[2:28:31] Voice 6: Carrie?

[2:28:32] Voice 6: Thank you.

[2:28:35] Voice 6: Okay.

[2:28:37] Voice 7: Now, we have, we're going to do another time check here because we have four minutes left in our scheduled time.

[2:28:44] Voice 7: And we have still a couple big items.

[2:28:49] Voice 7: One, of course, is the Elder Cedar, and the other is the Island's Trust Executive Committee Liaison Meeting.

[2:28:58] Voice 7: So what is people's time like here?

[2:29:02] Voice 7: Are people able to go longer?

[2:29:04] Voice 7: Is anybody not able to?

[2:29:08] Voice 6: Can we go another half hour, if necessary?

[2:29:16] Voice 7: What about staff?

[2:29:19] Voice 7: We're here for the day.

[2:29:21] Voice 7: so we're happy to go longer if that's necessary all right then um so i'm not

[2:29:29] Voice 7: tessie thomas are you able to stay on a little till three yeah

[2:29:33] Voice 16: like are you at about 25 to half

[2:29:36] Voice 16: an hour yes we have a very big catch okay

[2:29:39] Voice 7: we

[2:29:40] Voice 16: try

[2:29:41] Voice 7: to stick on to our schedule but

[2:29:43] Voice 7: but I'm not always successful.

[2:29:45] Voice 7: Thank you very much for that.

[2:29:47] Voice 7: Okay, so-

[2:29:48] Voice 7: Assuming your ferry is running.

[2:29:50] Voice 7: What's that? Oh yeah.

[2:29:52] Voice 5: Assuming your ferry is running.

[2:29:56] Voice 6: Awesome.

[2:29:57] Voice 16: I gotta keep looking out the window to check.

[2:30:01] Voice 16: okay

[2:30:04] Voice 7: um on to our briefing about elder cedar nature reserve um thank you very much for this

[2:30:14] Voice 7: briefing to staff and um i think we've all had a chance to read it and i think we're all

[2:30:23] Voice 7: We also have letters of correspondence from our partners with this property, from GALT and from members of the public, and certainly have heard of the concern in the Gabriola community about the activities on the nature reserve.

[2:30:44] Voice 7: So, I'll just begin by asking staff if there's anything further they would like to say regarding this briefing before we have more of a discussion about it.

[2:30:58] Voice 3: Well, I will just state for the benefit of the public and the board that Islands Trust Conservancy staff do their utmost best to manage lands on behalf of the Islands Trust Conservancy board with the ecological integrity of those lands in mind.

[2:31:14] Voice 3: It's our highest priority. And so when concerns are expressed by the public around whether or not we're upholding that commitment, we take it very seriously and we have been taking the comments from the public and from others very seriously.

[2:31:28] Voice 3: What I've laid out for you with the help of our property management specialist Nuala Murphy here is just some of the policy guidance that the board has with respect to managing dangers to the public and also how we iterate in some places that commitment to the ecological integrity of land.

[2:31:48] Voice 3: The board under provincial legislation does have an obligation to address risk to the public.

[2:31:55] Voice 3: That's in the occupiers liability act and and it's that gets kind of further refined in some of our plans and policies that are there before you that allude to the need to protect the public safety.

[2:32:10] Voice 3: A question for us and one of the recommendations are not recommendations quite yet because

[2:32:18] Voice 3: staff haven't really done a deep analysis of this yet, but I think the next step is

[2:32:24] Voice 3: likely to get some legal advice on ways of mitigating those public risks when you're

[2:32:29] Voice 3: working in an ecologically important area, whether that be through signage or through

[2:32:34] Voice 3: periodic closures of nature reserves and ways that we can go about mitigating some of those

[2:32:40] Voice 3: those risks while making sure that we're ensuring the integrity of the ecology of an area.

[2:32:48] Voice 3: There is a little bit of detail on why the tree removal was done and the areas that were

[2:32:54] Voice 3: identified as having some danger concerns. In particular, the area that is known as,

[2:33:01] Voice 3: and I just want to make sure I put it right, the easternmost entrance to the land,

[2:33:09] Voice 3: the Windecker Road, I was just waiting for the word to come to my mind, access. We did have a

[2:33:16] Voice 3: number of trees that were really leaning across the trail there and in looking at that area,

[2:33:21] Voice 3: the before and after pictures are there for the board's consideration. I can see the reason why

[2:33:27] Voice 3: some of those trees were removed in terms of public danger. I think some of the big questions

[2:33:33] Voice 3: come more related to the trees that were in the loop trail area and I will say that staff did go

[2:33:41] Voice 3: out to to that area and did an assessment of those trees a preliminary assessment I should say

[2:33:49] Voice 3: I didn't get a it was myself there and I didn't get a chance to look at every single tree but I

[2:33:55] Voice 3: will say that all of the ones and it was at least half in that loop that I was able to assess

[2:34:00] Voice 3: us were dead standing trees that were brought down. So that's not to say that they aren't

[2:34:07] Voice 3: important. Dead standing trees are very important habitat structure. But I was in some ways pleased

[2:34:15] Voice 3: to see that they weren't growing trees that would be storing and further sequestering carbon over

[2:34:22] Voice 3: time, with the exception of one that was observed that was pulled up by the roots and was leaning

[2:34:28] Voice 3: I do want to just also mention that there have been communications with the community that were done in advance of this tree removal.

[2:34:38] Voice 3: But since the tree removal, and since getting some of the concerns expressed from the public, we have not done some communications other than on a one-off basis with a few individuals.

[2:34:48] Voice 3: And so the board may also want to direct staff to perhaps write an article in the gabriela sounder or or do something to that effect.

[2:34:59] Voice 3: I think I will leave it there the the follow-up that we're suggesting is a review of our policies.

[2:35:08] Voice 3: Perhaps getting some legal advice, and then looking at communication with the Gabriel community.

[2:35:14] Voice 3: community um there i would also say that there has been question about how we assess danger trees

[2:35:22] Voice 3: for us we assess it with the help of of external contractors because we don't have those skills

[2:35:28] Voice 3: in-house staff have been investigating and we're at the preliminary phases of investigating

[2:35:33] Voice 3: uh what other agencies do in particular parks bc parks and we have determined that they do have a

[2:35:40] Voice 3: training program that this they send staff through and so we're also investigating whether that might

[2:35:45] Voice 3: be appropriate for our own staff um and looking at uh what policies and procedures they have in

[2:35:52] Voice 3: place we're just not at a point quite yet where we can provide to the board all that information

[2:35:57] Voice 3: in a way that is it provides a recommendation for a way forward and i will leave it at that and um

[2:36:04] Voice 3: just answer any questions that the board may have.

[2:36:08] Voice 7: Okay. Thank you, Kate. Yeah. And I also

[2:36:12] Voice 7: wanted to say too, on behalf of the board, this is definitely something that I believe

[2:36:18] Voice 7: all board members have taken very seriously. We also know our staff take it this seriously and

[2:36:27] Voice 7: are very caring and very careful. And we're all learning all the time about how to do a

[2:36:35] Voice 7: better job of that um and i i'm hoping that um we've had some information now from staff about

[2:36:45] Voice 7: you know what what happened we've heard from members of the public we've heard from the

[2:36:51] Voice 7: local trustees to some degree um and i think we want to focus on um you know the the way forward

[2:37:00] Voice 7: and how to avoid problems along these lines in the future

[2:37:08] Voice 7: and how we can continue to improve

[2:37:11] Voice 7: and do an even better job of stewarding the lands that we hold.

[2:37:15] Voice 7: So, Trustee Yates has got her hand up, no surprise.

[2:37:21] Voice 7: And please go ahead and let

[2:37:24] Voice 6: us know what you'd like to say, Susan.

[2:37:33] Voice 6: You're on mute, Trustee Yates.

[2:37:37] Voice 5: sorry sorry about that i agree that all of the board members and all of the staff um

[2:37:45] Voice 5: really do their utmost to make sure that all of the nature reserves are taken care of i totally

[2:37:51] Voice 5: acknowledge that i think what happened here was a series of errors and bad timing

[2:37:58] Voice 5: but the first thing i want to say is at some point in the near future i would like the islands trust

[2:38:05] Voice 5: Conservancy Board to consider an updated management plan for Shulween Shpey Nature Reserve.

[2:38:14] Voice 5: I think there are a few things that we could do that would allow this not to happen again.

[2:38:24] Voice 5: Secondly, one of the things that you mentioned, Kate, is that the Conservancy will be looking

[2:38:31] Voice 5: at some legal information, and I'm hoping that when you do that, you consider the BC

[2:38:38] Voice 5: government's Occupier Liability Act, which clearly states that, you know, you're not

[2:38:48] Voice 5: at fault unless you're purposely causing disregard to someone or purposely causing a danger to

[2:38:58] Voice 5: someone.

[2:38:59] Voice 5: one so if it can apply to recreation and nature areas in the province it should be it should apply

[2:39:07] Voice 5: also to um to the islands trust area so um and secondly you were talking about possibly some

[2:39:15] Voice 5: education on assessing danger trees and i'm sure you've looked at the university of northern bc

[2:39:23] Voice 5: course on that and that would be that was partly what i was thinking about when i was thinking

[2:39:29] Voice 5: about budget requirements and asking for um you know asking for budget from trust council

[2:39:37] Voice 5: that we need to pay for these sorts of courses so that we do have qualified people who can do this

[2:39:45] Voice 5: who can come to the islands and and go through a forest like that and say only these trees should

[2:39:54] Voice 5: be taken down or only these trees should be limbed or talked so i i really hope that happens

[2:40:01] Voice 5: um in my mind what happened here is a lot of bad timing and a lot of missed opportunities

[2:40:10] Voice 5: So, for example, it was suggested that the contractor should cut danger trees at a height to provide for wildlife.

[2:40:21] Voice 5: That didn't happen.

[2:40:23] Voice 5: And it appears that the contractor said it was just too dangerous to do that.

[2:40:29] Voice 5: Well, then maybe we should have rethought hiring another contractor and not taking every tree down to the stump level.

[2:40:38] Voice 5: level because it is still shocking to go in there and see all these huge trees right down to the

[2:40:45] Voice 5: ground at stump level and I don't mean the ones that look rotten on the bottom I mean the other

[2:40:50] Voice 5: ones that are not in these photos so I think the other thing that happened is the work underwent

[2:40:56] Voice 5: several delays and then you know ended up occurring a bit later maybe it should have been put on hold

[2:41:03] Voice 5: for a bit and maybe we should have just put up signage that has has been suggested you know in

[2:41:10] Voice 5: a windstorm don't walk in here um and i think that the most worrisome thing for me is that

[2:41:18] Voice 5: a galt board member was supposed to be available when um the cutting was happening and that person

[2:41:26] Voice 5: wasn't available and so the cutting should not have happened it it should have been delayed

[2:41:32] Voice 5: aid um because even the staff report says more trees came down than were expected and in a nature

[2:41:42] Voice 5: reserve it's just not acceptable so i'll i'll leave it at that thank

[2:41:50] Voice 7: you trustee yates um

[2:41:52] Voice 7: trustee elliot uh

[2:41:56] Voice 10: thank you chair i won't repeat what i said in the um in camera session um i fully

[2:42:01] Voice 10: support a review of the management plan um and further i think that we need to do some work

[2:42:11] Voice 10: in pre-communication and developing uh co-management strategies with other stakeholders

[2:42:21] Voice 10: and this is going to be super important in light of our our work and anticipated engagement with

[2:42:27] Voice 10: first nations as we keep alluding to um that we are not the only people who need to consider

[2:42:36] Voice 10: our you know our lens of conservation it definitely needs to be applied but what does galt

[2:42:42] Voice 10: um what input does galt have naltz and first nations for traditional uses and harvesting

[2:42:49] Voice 10: harvesting and accessing these areas. So co-management plans, and it was suggested from,

[2:42:57] Voice 10: I believe, GALT, that if we perhaps flagged the trees ahead of time, had a conversation about

[2:43:06] Voice 10: which ones would be taken down, and I know the intent was always there. I know that GALT had an

[2:43:13] Voice 10: AGM in the meantime, and, you know, there was a change of leadership. So things were missed. And

[2:43:19] Voice 10: And I do understand mistakes were made.

[2:43:22] Voice 10: But this can be a real opportunity for lessons learned that we don't just contract out.

[2:43:28] Voice 10: And that is the only conveyance of information.

[2:43:32] Voice 10: But we bring the other, you know, the covenant holders into the picture so that they can

[2:43:36] Voice 10: then communicate with the public as well.

[2:43:39] Voice 10: And we can hold this responsibility jointly.

[2:43:42] Voice 10: I think that is what it comes down to for me is we aren't just property owners, we're stewards. And the responsibility for stewardship needs to be a joint endeavor with everyone. And that requires lots of communication and interagency, not just referrals, but we develop these co-management plans together.

[2:44:05] Voice 10: other. So I would add sort of working on some interagency strategies for better co-management

[2:44:15] Voice 10: practices in that list of recommendations. Thank you.

[2:44:22] Voice 7: Thank you, Trustee Elliott. Trustee Smith.

[2:44:26] Trustee Smith (probable): Yeah, thanks a lot. Thanks to the staff for this really thorough review. I really like your

[2:44:32] Trustee Smith (probable): follow-ups. I just want, and I would agree with the two Gabriola trustees that we should be doing

[2:44:40] Trustee Smith (probable): a updated management plan for this particular area. I'd really like to see just a little bit

[2:44:46] Trustee Smith (probable): of tweaks to your follow-up. I agree with requesting a legal review of ITC liability.

[2:44:53] Trustee Smith (probable): And in that legal review, I'd really like to see options from the lawyers on how we can mitigate

[2:45:00] Trustee Smith (probable): that liability. Like removing danger trees might be one way, but there might be other ways. So

[2:45:05] Trustee Smith (probable): I'd like to see a bit of a discussion on that. I'd like to see a better definition of danger trees.

[2:45:11] Trustee Smith (probable): And maybe in a sort of, there might be different, yeah, I'd like to see a better definition of

[2:45:17] Trustee Smith (probable): danger trees. What's in here is pretty vague. And so like a tree, I think it says that a tree will

[2:45:25] Trustee Smith (probable): fall down at some point but that doesn't seem like a good definition to me so i'd like to see that

[2:45:31] Trustee Smith (probable): and everything else i really like your idea of communicating better uh and an article um you

[2:45:39] Trustee Smith (probable): know receiving and having a back and forth with the community to show that how concerned we all

[2:45:45] Trustee Smith (probable): are and we all are staff board everybody and um i like the idea of training staff in danger tree

[2:45:53] Trustee Smith (probable): assessment but that would also involve maybe looking more detail what a danger tree is

[2:46:00] Trustee Smith (probable): and then the other thing is I wouldn't like to see an arborist involved in identifying those

[2:46:07] Trustee Smith (probable): trees not just a logger like somebody from the viewpoint of the forest health and thanks a lot

[2:46:14] Trustee Smith (probable): for this hey

[2:46:18] Voice 7: um i'm not seeing any other hands up i'm just thinking that um so the staff here

[2:46:26] Voice 7: have indicated that um they're still digesting this they haven't got detailed recommendations

[2:46:33] Voice 7: um from us but they've suggested a number of good things and and some of you have supplemented that

[2:46:40] Voice 7: with additional suggestions including a revised management plan and specific ideas about legal

[2:46:50] Voice 7: advice etc. I'm just wondering if a way forward then is to kind of break this into two parts and

[2:46:59] Voice 7: ask staff to give us to actually develop some detailed recommendations for us for next meeting

[2:47:05] Voice 7: as to what they think is the best approach and maybe rather than delaying it further maybe

[2:47:15] Voice 7: doing the communication part beforehand before our next meeting I don't know does that sound

[2:47:25] Voice 7: does that resonate with anyone else or any comments from staff about handling it that way

[2:47:34] Voice 3: yeah I think staff would love to have a little bit more time to provide the board with a little

[2:47:39] Voice 3: bit more of a robust set of recommendations um in the interim it would be really helpful

[2:47:45] Voice 3: to have um just a direction from the board in terms of um you know pursuing things like the

[2:47:54] Voice 3: legal opinion and um anything that feels very important to the board perhaps communication

[2:48:01] Voice 3: to the community uh would be part of that as well

[2:48:04] Voice 6: okay trustee yates just

[2:48:10] Voice 5: a couple of questions um

[2:48:13] Voice 5: I think you probably already have this, Kate, but when you look at the legal aspects, I

[2:48:19] Voice 5: assume that you will be looking at the Occupiers Liability Act, which, yeah, because it seems

[2:48:27] Voice 5: to be so appropriate for this.

[2:48:29] Voice 5: And my other question was, before you send out, like, say, an article to their local

[2:48:36] Voice 5: newspaper, would you allow us to look at it?

[2:48:40] Voice 5: i

[2:48:41] Voice 3: think that would make sense at least uh i don't know if the whole board would like to see it or i

[2:48:46] Voice 3: was actually just i was thinking uh for trustee yates and elliot being so local and on island

[2:48:52] Voice 3: your lens might be a helpful one in terms of crafting the messaging thanks

[2:48:59] Voice 6: that's great

[2:49:02] Voice 6: um so i see kate is

[2:49:03] Voice 7: is uh doing taking a stab at a resolution here thank you kate um

[2:49:10] Voice 7: Yeah, consider discussion of the board and return with recommendations.

[2:49:20] Voice 6: Maybe we should say based on a legal

[2:49:26] Voice 7: review of, or to include, maybe not completely based

[2:49:31] Voice 6: on, but including legal recommendations or legal review.

[2:49:42] Voice 6: um and that staff develop communications

[2:49:56] Voice 7: to the gabriel island community and consultation with

[2:50:00] Voice 7: trustees

[2:50:01] Voice 6: yates and elliot there adams do we want a full legal review or request an opinion right

[2:50:17] Voice 6: I don't know different

[2:50:19] Voice 6: um yeah including a legal opinion opinion about ITC liability

[2:50:30] Voice 7: about options related to ITC liability with

[2:50:35] Voice 6: respect to danger trees yeah well maybe should

[2:50:47] Voice 6: we not limit it to danger

[2:50:48] Voice 5: trees but just property I think you don't don't limit it to danger trees

[2:50:54] Voice 5: because then you have people falling in a hole

[2:50:55] Voice 6: and suing you yeah okay i all right i can see

[2:51:04] Voice 6: liability for their property

[2:51:08] Voice 6: management yeah for property management yeah okay can i suggest it's

[2:51:22] Voice 6: liability and

[2:51:23] Trustee Smith (probable): risk reduction like we want to know and options for risk reduction or risk management

[2:51:37] Voice 6: i don't know risk

[2:51:43] Voice 7: management yeah any other thoughts on this are we getting close

[2:51:54] Voice 7: any any uh suggestions from staff we've

[2:52:08] Voice 3: probably got some duplicative language we could probably

[2:52:11] Voice 3: just take out that bit because we've already got it up here

[2:52:14] Voice 6: options right i

[2:52:16] Voice 3: think that's

[2:52:21] Voice 3: that encapsulates a lot of what we're hoping to move forward with um yeah and i think the other

[2:52:27] Voice 3: pieces that we talked about staff will start continue our research into what other agencies

[2:52:33] Voice 3: are doing in this regard and and that will will come back to the board with a little bit more of a

[2:52:38] Voice 3: more fulsome picture of um of options moving forward right

[2:52:43] Voice 7: so you'll take into account what

[2:52:45] Voice 7: you've heard from us today and developing your recommendations in terms of the topics that we

[2:52:51] Voice 7: think need to be addressed yeah

[2:52:53] Voice 3: and i guess i also want to take the opportunity to reassure

[2:52:56] Voice 3: the board that we don't have any plans in the near future for any danger tree management

[2:53:00] Voice 3: and that and that typically we don't do that work over the summer because of bird nesting anyway and

[2:53:08] Voice 3: so just to reassure you that if we feel like there's an important piece of work to be done

[2:53:15] Voice 3: in that regard we would come to you at this stage before we move forward great that's

[2:53:21] Voice 7: not to do with

[2:53:21] Voice 3: this resolution but just

[2:53:23] Voice 7: to give you that reassurance good point though good point okay

[2:53:27] Voice 7: Okay, is anybody willing to make this motion then?

[2:53:30] Voice 7: Are we at that stage?

[2:53:30] Voice 5: I will

[2:53:30] Voice 5: happily make that motion.

[2:53:33] Voice 5: I move that the Islands Trust Conservancy Board direct staff to consider discussion of the board

[2:53:39] Voice 5: and return to the board with recommendations including a legal opinion

[2:53:43] Voice 5: about options related to ITC liability and risk management for property management

[2:53:49] Voice 5: and that staff develop communications to the Gabriela community

[2:53:53] Voice 5: in conversation with Trustees Yates and Elliott.

[2:53:57] Voice 5: do we need to put anything in there about this relating to show uh showing spay uh elder cedar

[2:54:05] Voice 5: nature reserve i think i

[2:54:07] Voice 5: was just having that same

[2:54:08] Voice 7: thought not

[2:54:10] Voice 5: just general communications about

[2:54:12] Voice 5: okay i think

[2:54:13] Voice 5: we need to

[2:54:14] Voice 7: put something in after

[2:54:15] Voice 5: the word board uh on the second line discussion

[2:54:19] Voice 5: of the board regarding Shilween-Shpay Elder Cedar

[2:54:25] Voice 6: Nature Reserve.

[2:54:39] Voice 6: Great, you happy with that now, Trustee Yates?

[2:54:43] Voice 6: Yeah.

[2:54:44] Voice 6: Okay, any seconder?

[2:54:48] Voice 6: Trustee Elliot, all in favor?

[2:54:51] Voice 6: Okay, that's unanimous.

[2:54:57] Voice 6: Thank you everyone for all of the thought

[2:55:00] Voice 7: and consideration that went into that

[2:55:01] Voice 7: that um and for positive discussion and a resolution and way forward thank you everyone

[2:55:10] Voice 7: um okay seven minutes to figure out what we want to do when we meet with the executive

[2:55:21] Voice 7: um so just for background of everyone because i know we have some trustees who haven't participated

[2:55:28] Voice 7: in this um we do meet annually with the islands trust conservancy board meets annually with the

[2:55:35] Voice 7: islands trust executive committee and discusses common issues and so going into that we usually

[2:55:45] Voice 7: spend a little bit of time discussing what it is we'd like to talk to them about and what we would

[2:55:51] Voice 7: would like to have on that agenda. And so staff have made some suggestions here based on topics

[2:56:01] Voice 7: that have come up in the past or regular topics, that sort of thing, or topical things. And so

[2:56:07] Voice 7: they've made a number of suggestions here. And I think our job right now is just to

[2:56:17] Voice 7: decide whether we agree or whether we uh have other suggestions or different suggestions

[2:56:24] Voice 7: additional or if there's anything we don't want on here so any commentary

[2:56:29] Voice 6: from anybody on this

[2:56:30] Voice 6: uh trustee elliott i think it's great

[2:56:40] Voice 10: um just in regards to the last point the 4.2

[2:56:46] Voice 10: provincial funding request would we be doing any work ahead of time

[2:56:52] Voice 10: um in terms of what would be the conservancy's strategic approach to a greater funding request

[2:57:02] Voice 10: because to my mind it would make sense if we sort of have a conversation ahead of time what's

[2:57:09] Voice 10: what is the most compelling what are the needs you know or we could do a SWOT analysis what's the

[2:57:15] Voice 10: the strengths and weaknesses? And then based on that, why do we need to revisit the funding

[2:57:23] Voice 10: formula so that we're bringing that to the table and not sort of, instead of opening the discussion

[2:57:29] Voice 10: right there? Because I think this is something that needs to move ahead this year. And I know

[2:57:36] Voice 10: EC is motivated to do so, especially since the province has just recently supported us with that

[2:57:44] Voice 10: grant for reconciliation activities. So I think there's an opportunity to keep advancing the work

[2:57:52] Voice 10: of the trust through the Conservancy's work. And I'd like to see how, yeah, just what are we going

[2:58:00] Voice 10: to bring to the table for that discussion? Good

[2:58:05] Voice 7: question. Kate, did you have any thoughts on that?

[2:58:09] Voice 7: um

[2:58:10] Voice 3: well yes i'm also going to probably lean into uh director freighter here as well um

[2:58:17] Voice 3: so staff uh did have a con or not staff the executive committee and um and some representatives

[2:58:23] Voice 3: from the island's trust conservancy did have a conversation with a minister of municipal affairs

[2:58:28] Voice 3: long ago around um potential funding augmentation for island's trust conservancy and at that time

[2:58:36] Voice 3: and i'm going to tell you my memory and claire will probably jump in and correct me um the

[2:58:41] Voice 3: minister uh sort of wanted us to get through our name change so that we could better brand

[2:58:46] Voice 3: ourselves and better communicate what we do and wanted to see us also make efforts towards fund

[2:58:52] Voice 3: development and to show that we were moving in that direction before coming back to the ministry

[2:58:58] Voice 3: and asking for a potential contribution of funds so in conversation between myself and claire and

[2:59:05] Voice 3: also with cao hudson pillar we've been feeling that we may be in a position to go back to the

[2:59:10] Voice 3: minister at this stage we have done our name change and all of the pieces associated with

[2:59:16] Voice 3: that and have started a fund development program um which is starting to yield some results um so

[2:59:22] Voice 3: we thought it might be good timing to go back and and share with the minister those those pieces um

[2:59:28] Voice 3: and have further conversation. Claire, would you like to add anything to that or

[2:59:34] Voice 3: correct anything where I might have misspoken?

[2:59:38] Voice 14: Sure, through the chair. I'm happy to supplement.

[2:59:42] Voice 14: Yes, we met with Minister Selina Robinson specifically, or the executive committee did,

[2:59:47] Voice 14: and she had in her former career been a grant writer. And so she really encouraged the

[2:59:52] Voice 14: Conservancy to better leverage the name change, develop a strategic fund development plan,

[2:59:57] Voice 14: which we've now done, and then

[3:00:00] Voice 14: I think once we were ready or collectively ready to demonstrate that that had happened,

[3:00:05] Voice 14: there was a lot of outrage happening around the policy statement project.

[3:00:08] Voice 14: And I think it was sort of viewed that that might not be a prudent time to go to the province

[3:00:12] Voice 14: asking for a lot of money until we had sort of got our house in order there.

[3:00:16] Voice 14: And we were also undertaking a governance review and asking the province to review our

[3:00:20] Voice 14: act, none of which put us in a very strong position to be asking for funds at the same

[3:00:26] Voice 14: time.

[3:00:26] Voice 14: I think now things are settled in some regard also trust council most local trust committees

[3:00:33] Voice 14: have updated their fees bylaws which was another potential point of weakness so certainly things

[3:00:38] Voice 14: have shifted in some regard the other piece I've mentioned to our CAO and I think I've mentioned

[3:00:43] Voice 14: to executive is next year is the island's trust 50th anniversary so there may be an opportunity

[3:00:47] Voice 14: to use that as an opportunity for the province to help celebrate the island's trust and to help it

[3:00:52] Voice 14: build on its strengths so i see that as a strategic point um and we do have a protocol agreement with

[3:00:58] Voice 14: the province that states we should bring in big budget asks i think in set by september in order

[3:01:03] Voice 14: to um be in line with their budgeting processes so we would need to start considering something

[3:01:09] Voice 14: in the next little while um

[3:01:13] Voice 3: and i suppose

[3:01:14] Voice 3: i could add to prepare the board uh we can certainly

[3:01:17] Voice 3: provide a briefing that encapsulates all of that and provides a bit of a rationale for

[3:01:21] Voice 3: for possible movement

[3:01:23] Voice 6: forward thank you um so are people

[3:01:30] Voice 7: happy to have that topic on given that

[3:01:33] Voice 7: there would be a briefing um yeah okay i'm seeing nods and trustee smith you had your hand up too

[3:01:42] Voice 7: yeah

[3:01:44] Trustee Smith (probable): it was just topics for the joint meeting and uh i'll take your advice on whether this

[3:01:48] Trustee Smith (probable): makes sense or not but i'm thinking that we should really raise this issue of the two reviews the

[3:01:53] Trustee Smith (probable): the governance and policy reviews and how they affect ITC and also the role of ITC in supporting

[3:02:00] Trustee Smith (probable): these reviews. And I don't know if that's relevant or not. I don't really know what's

[3:02:05] Trustee Smith (probable): happening with either of those, but I'll throw that out there because I think with the policy

[3:02:10] Trustee Smith (probable): review, there was things about preserve and protect. What's our role in that? And the

[3:02:15] Trustee Smith (probable): governance review, it's my understanding we weren't really a part of that, but we may be

[3:02:21] Trustee Smith (probable): able to have some input or some dialogue with the executive on that so i was just thinking of that

[3:02:28] Trustee Smith (probable): in this items for discussion place that's empty that only has the website remove donation buttons

[3:02:35] Trustee Smith (probable): which is relevant of course right

[3:02:37] Voice 7: and we do have a seat on the government it's official seat on the

[3:02:41] Voice 7: governance committee um which we haven't which is vacant at this point until we have our um

[3:02:49] Voice 7: um election the next election at council for a new member um okay um i'm just thinking

[3:02:59] Voice 7: staff have you got enough to go on then in terms of oh trustee elliott's got her hand up so maybe

[3:03:05] Voice 7: just sorry we're over

[3:03:06] Voice 7: time but i'm um

[3:03:08] Voice 7: assuming since you're all still here you're all willing

[3:03:10] Voice 7: to be here it's

[3:03:12] Voice 10: a very short thing so just looking back at the um previous years uh sorry i've got to

[3:03:20] Voice 10: find my notes again so we provide a presentation on the following topics regional conservation plan

[3:03:26] Voice 10: property management reconciliation with first nations so that doesn't appear on this list is

[3:03:33] Voice 10: there um i know we were sort of basically waiting for CIRA to be in place everybody understands

[3:03:44] Voice 10: further reconciliation engagement and strategic planning around that's on hold until we have the

[3:03:50] Voice 10: senior intergovernmental relations advisor in place but what are we doing about this now it

[3:03:58] Voice 10: might be something that we should be reporting out on

[3:04:02] Voice 3: yeah so staff did contemplate that the reason

[3:04:07] Voice 3: that it wasn't put in as a bullet point is that our thought was to actually speak about it

[3:04:11] Voice 3: in each of these topics because it actually is more something that pervades through our work

[3:04:17] Voice 3: rather than a standalone topic now um and so my anticipation is that each of these four topics

[3:04:25] Voice 3: that you see in the slideshow would have aspects of how we're incorporating conversations with

[3:04:31] Voice 3: first nations and reconciliation thank

[3:04:36] Voice 7: you kate um any other is that is that a satisfactory way

[3:04:42] Voice 7: to handle it i kind of like that myself just so it's not a something we're siloing off to one

[3:04:49] Voice 7: side of things um trustee

[3:04:53] Trustee Smith (probable): smith yeah i just wanted to raise the issue that we don't seem to be

[3:04:57] Trustee Smith (probable): talking about climate change at all and i do think that's something we should be talking about with

[3:05:02] Trustee Smith (probable): the executive committee or at least two

[3:05:06] Voice 10: of our climate change plan was is left off the work plan

[3:05:11] Voice 10: like where are we at

[3:05:15] Voice 3: um well at its last board meeting i think the board directed staff to pause

[3:05:20] Voice 3: pause our work on our climate change project so we've done that we could provide an update of

[3:05:26] Voice 3: where we're at and why we're paused at the moment just to kind of provide an update and

[3:05:34] Trustee Smith (probable): also the

[3:05:35] Trustee Smith (probable): reverse of what what they're doing about it and what they think about that yeah so

[3:05:43] Voice 7: just as a round

[3:05:44] Voice 7: table topic perhaps yeah

[3:05:47] Voice 3: and it could be an item I will

[3:05:50] Voice 10: say from EC's perspective it's it's climate

[3:05:53] Voice 10: Climate change has been left off our active work plan and we're seeking direction.

[3:05:59] Voice 10: We'll be seeking direction from Trust Council because there isn't really a bunch of projects.

[3:06:05] Voice 10: Like climate change is still a priority, which is why it's sort of in EC's work plan, but there isn't any active projects associated with that.

[3:06:15] Voice 10: And so there needs to be some thought into what is our strategic approach to addressing climate change as Trust Council, and maybe that work needs to be done for the Conservancy as well.

[3:06:30] Voice 10: So this is a future direction, but we're all struggling with what are the programs and projects that we're working on? Is it shoreline protection? Is it eelgrass protection? Like all of these things that, you know, contemplate climate change mitigation, but we don't have a strategy, basically.

[3:06:57] Voice 10: basically. So that's just where EC is at. It's still an important priority, but it isn't a

[3:07:04] Voice 10: direct project, and we need direction from Trust Council. Okay, thank you.

[3:07:16] Voice 7: Maybe just ask, do you have sufficient, or does anybody want to add anything?

[3:07:24] Voice 7: I think

[3:07:24] Voice 7: we probably are not going to want to have too much on here. We've had difficulty

[3:07:31] Voice 7: difficulty getting to everything in the past that's for sure it

[3:07:34] Voice 3: is a short meeting it's usually

[3:07:36] Voice 3: about two hours in length um but what I've heard from the board the additions that I've heard from

[3:07:42] Voice 3: the board are to ask um executive committee whether they can provide an update on the

[3:07:48] Voice 3: governance review and the policy review for conversation and then I also heard that there's

[3:07:54] Voice 3: a desire perhaps and I wouldn't mind some guidance as to where you would see this located whether

[3:07:59] Voice 3: it's an item for discussion or perhaps a roundtable topic um the notion of climate change

[3:08:05] Voice 3: and um and what each of our organizations are doing with respect to climate change

[3:08:11] Voice 3: um but would you see that in the round table or an item for discussion

[3:08:15] Voice 6: i i kind of i guess i'm

[3:08:21] Voice 7: leaning toward a round table item now just because um it keeps uh

[3:08:26] Voice 7: keeps it on the list um and maybe we just need to have a better understanding of each other's

[3:08:33] Voice 7: um status and and barriers or concerns about the topic and and our ability to move forward with it

[3:08:42] Voice 7: any concern if we leave it as a roundtable item does that

[3:08:47] Voice 7: sound okay as

[3:08:48] Voice 14: i'm working as i'm

[3:08:49] Voice 14: amending this agenda as you're speaking here when you say it are you referring to the climate change

[3:08:53] Voice 14: topic or was it the governance topic yeah climate change okay

[3:08:57] Voice 14: yeah i will put that in round table

[3:08:59] Voice 6: then okay um

[3:09:05] Voice 3: and just for the information the board this a similar briefing will be going forward

[3:09:09] Voice 3: to executive committee to see what they would like to see on the agenda and that's probably

[3:09:13] Voice 3: what claire's typing away and then

[3:09:17] Voice 7: will we actually sort of can't remember the timing here

[3:09:20] Voice 7: this is our next meeting right or it's the same day as our no sorry i've got that wrong it is so

[3:09:26] Voice 3: So what we typically do as staff,

[3:09:28] Voice 3: I think it's the 17th of July, but we can confirm that,

[3:09:31] Voice 3: is

[3:09:31] Voice 7: in the morning we

[3:09:33] Voice 3: have a board meeting

[3:09:34] Voice 3: and the board reviews the agenda.

[3:09:37] Voice 3: We repopulate it with what the executive committee

[3:09:39] Voice 3: would like and we will add what the board

[3:09:42] Voice 3: has just mentioned today.

[3:09:44] Voice 3: And the board reviews it at its own meeting

[3:09:46] Voice 3: prior to the liaison meeting and refines it further.

[3:09:51] Voice 7: Right, so we will see it again,

[3:09:53] Voice 7: although it's gonna be fairly short turnaround.

[3:09:55] Voice 7: around that's right yeah okay thank you okay is everyone okay to move on um trustee smith had four

[3:10:07] Voice 7: new business items which we added to the agenda um are any of these urgent or can we put them on

[3:10:15] Voice 7: the next meeting uh

[3:10:19] Trustee Smith (probable): agenda the only thing that's urgent to take me one second is that there is a

[3:10:25] Trustee Smith (probable): The coastal management, a Canadian conference on coastal management happens every year,

[3:10:29] Trustee Smith (probable): but it hasn't happened since COVID and it's never been in Victoria or now it's in British

[3:10:36] Trustee Smith (probable): Columbia from June 11th to the 15th.

[3:10:38] Trustee Smith (probable): So I thought it was something that staff or citizens in Victoria, so it would be not very

[3:10:44] Trustee Smith (probable): expensive, might be interested in going to.

[3:10:47] Trustee Smith (probable): And the other items, would people be comfortable with me sending an email to everybody?

[3:10:52] Trustee Smith (probable): everybody I think they're all important and people will be interested but I could do it in an email

[3:10:57] Trustee Smith (probable): that would be very people yeah yeah

[3:11:00] Voice 7: yeah I think if it's just for information and we're not going

[3:11:03] Voice 7: to get into a debate or decision about it then then that would that would be great well some

[3:11:09] Trustee Smith (probable): of them I hope will be a decision but it could be the next meeting decision you know thank you

[3:11:14] Voice 7: and trustee thomas do you have to catch your ferry

[3:11:19] Voice 7: i

[3:11:20] Voice 16: think it's on its way now so i just wanted to take this time to thank everyone for

[3:11:27] Voice 16: the input and it's a been a learning experience for me for the first time

[3:11:32] Voice 16: being here today so i just want to thank everybody and um yeah good work um look forward to

[3:11:39] Voice 16: the next meeting and hopefully meeting some of you in person in the future i just want to say

[3:11:46] Voice 16: thank

[3:11:46] Voice 7: you very much for joining us have

[3:11:49] Voice 15: a good day everyone

[3:11:49] Voice 6: nice job all

[3:11:52] Voice 15: right

[3:11:59] Voice 6: um

[3:12:01] Voice 7: okay so uh we just the last items on our agenda there's some correspondence

[3:12:07] Voice 7: correspondence. Sorry, I guess I skipped over these. There's some reports. Normally, we have

[3:12:15] Voice 7: some verbal updates. I'm assuming we're just going to skip over those unless somebody tells me they

[3:12:25] Voice 7: have something burning that absolutely can't wait. And certainly people can, you know, if there's

[3:12:31] Voice 7: just an update you want to send out by email or something like that, I think that would be

[3:12:35] Voice 7: perfectly fine since we've gone over so far today. Anything from staff that you

[3:12:43] Voice 7: need to tell us or ask us before we close up here?

[3:12:48] Voice 3: Nothing further from staff. I think it's

[3:12:50] Voice 3: perfectly acceptable for you just to accept the updates for information.

[3:12:55] Voice 7: Okay, thank you.

[3:12:58] Voice 7: Is everyone prepared to adjourn then? Okay. Thanks so much for all of your patience with

[3:13:06] Voice 7: With the full agenda today and the great deliberations, thank you to staff for all the work in preparing us and advising us.

[3:13:16] Voice 7: Always appreciated.

[3:13:18] Voice 7: And we will adjourn the meeting and see everybody next time.

ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 1 of 8 
Regular Meeting Minutes                           
May 30, 2023 
Islands Trust Conservancy Board 
Minutes of the Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, May 30, 2023 
10:00 a.m. 
Electronic Zoom Meeting 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Board Members Present Linda Adams, Chair  
 Risa Smith, Vice Chair  
 Ken Thomas, Board Member, left the meeting at 3:10 p.m.  
 Susan Yates, Board Member  
 Tobi Elliott, Board Member  
   
Staff Present Kate Emmings, Islands Trust Conservancy Manager  
 Clare Frater, Director, Trust Area Services  
 Carla Funk, Strategic Fund Development  
 Corlynn Strachan, Administrative Assistant  
 Eve Ruth, Conservation & GIS Technician Co-op, left the meeting at 10:25 
a.m. 
 
 Kathryn Martell, Ecosystem Protection Specialist  
 Micaela Yawney, Communications Specialist  
 Nuala Murphy, Property Management Specialist  
 Wendy Tyrrell, Species at Risk Program Coordinator  
   
Guests Present Elizabeth FitzZaland, Co-Chair, Salt Spring Solutions, joined the meeting at 
12:18 p.m. and left the meeting at 12:37 p.m. 
 
 Darlene Gage, Board Member, Salt Spring Solutions, joined the meeting at 
12:15 p.m. and left the meeting at 12:37 p.m. 
 
   
Public Present There was one public attendee present  
 
1. CALL TO ORDER 
Chair Adams called the meeting to order at 10:00 a.m., thanked everyone for joining the Islands 
Trust Conservancy Board meeting, and acknowledged that we were fortunate to be able to 
gather in locations across the traditional territory of the Coast Salish people. 
1.1 Introductions (new staff and Board) 
Chair Adams welcomed new ITC Board member Ken Thomas as well as new staff, and 
initiated introductions. 
1.2 Board Updates 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 2 of 8 
Regular Meeting Minutes                           
May 30, 2023 
Manager Emmings provided the following updates: 
 Chair Adams term ends at the end of August and the Board will elect a new Chair 
towards the end of the July meeting; 
 Charles Kahn has been appointed to the ITC Board beginning August 2023; 
 Trust Council will elect a new Trust Council representative at its June meeting to 
replace Grant Scott, who resigned in April. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Addition of item 1.2 Board Updates 
 Move timing of Item 7.1 Salt Spring Solutions presentation to before lunch 
 Addition of the following items under Item 8.0 New Business 
8.1 Coastal Douglas-fir Biogeoclimatic Zone resolution from Trust Council 
8.2 Investigation of Indigenous Protected and Conserved Areas (IPCAs)  
8.3 Coastal Zone Canada Management Conference, June 11-15, 2023 in Victoria 
8.4 Agenda package documents timing 
By general consent, the agenda was approved as amended. 
3. CLOSED MEETING 
3.1 Motion to Close the Meeting  
ITC-2023-016 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; (i) the receipt of advice that 
is subject to solicitor-client privilege, including communications necessary for that 
purpose;  (j) information that is prohibited, or information that if it were presented in a 
document would be prohibited, from disclosure under section 21 of the Freedom of 
Information and Protection of Privacy Act;  (k) negotiations and related discussions 
respecting the proposed provision of a service that are at their preliminary stages and 
that, in the view of the Board, could reasonably be expected to harm the interests of the 
Islands Trust Conservancy if they were held in public; and that staff be invited to remain 
in the meeting. 
CARRIED 
4. RISE AND REPORT 
The Islands Trust Conservancy Board reported on the following items: 
4.1 From the March 14, 2023 In-Camera Meeting 
The ITC Board granted the request of the owner of Lot 1, Strata Plan LMS4058 of the 
Terminal Creek Covenant by issuing a temporary waiver of terms 1(b) and 1(c) for the 
purposes of laying out a Cross Island Multi-Use Path which intersects the southeastern 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 3 of 8 
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May 30, 2023 
boundary of the covenant area as shown in the October 2022 drawing provided, subject 
to the following terms: 
 All impacted plants are salvaged, relocated, and transplanted within the covenant 
area; 
 If the number of impacted plants will be significantly more than estimated or if 
more than 15 square metres of ground are to be paved within the covenant area 
the covenant holders will be notified in advance for permission to proceed; and, 
 A qualified environmental professional oversees the work during the songbird-
nesting window to ensure there are no impacts to ground-nesting birds. 
4.2 From the May 30, 2023 In-Camera Meeting 
 The ITC Board granted a request of the Capital Regional District’s Pender Island 
Parks and Recreation Commission by issuing a temporary waiver of terms 1(a) and 
1(b) for the purposes of rerouting a portion of the boardwalk in the Enchanted 
Forest Covenant area. 
 The ITC Board granted the request of Denman Conservancy Association by issuing a 
temporary waiver of terms 6.2(a)(ii), 6.2(a)(iii), 6.2(a)(vii), and 6.2(c) for the 
purposes of restoring the natural vegetation in the former parking and turnaround 
area in Winter Wren Wood Nature Reserve, subject to the following exceptions and 
conditions: 
a.    No woody debris is relocated to the restoration areas from elsewhere on the 
property; 
b.    If there are any changes to the plan as presented, the ITC Board will be notified 
in advance for permission to proceed;  
c.    The waiver does not constitute a right to violate the covenant for any other 
purpose; 
d.    The waiver is time limited, and work must be completed by June 1, 2028 unless 
an extension is requested. 
5. MINUTES/COORDINATION 
5.1 Minutes of Meetings/Resolutions without Meetings 
5.1.1 Approval of the March 14, 2023 Regular Meeting Minutes 
By general consent, the Islands Trust Conservancy regular meeting minutes of 
March 14, 2023 were adopted. 
5.2 Follow-up Action List 
Received for information. 
Vice Chair Smith advised the Islands Trust had a meeting with the Provincial 
Government on the Watershed Security Strategy and fund. Both Vice Chair Smith and 
Director Frater attended. 
6. BUSINESS 

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May 30, 2023 
6.1 Items for Approval 
6.1.1 Koontz NAPTEP Proposal, Gabriola - Request for Decision 
Ecosystem Protection Specialist Martell presented the request for decision. 
Board members expressed support for the application and discussed location, 
and evaluation of conservation covenants. 
ITC-2023-017 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the conservation proposal 
submitted by Yarrow Koontz, to place a NAPTEP covenant on approximately 2.5 
ha of Gabriola Island, PID: 005-788-447, That Part of Lot 3, Section 5, Gabriola 
Island, Nanaimo District, Plan 6986, Lying to the North West of a Road 
Dedication by Plan 17829, Except those parts in Plans 21783 and 26145, to 
protect wetlands, maturing forest, and sensitive riparian and cliff habitats. 
CARRIED 
6.1.2 Ruby Alton Management Plan, Salt Spring Island - Request for Decision 
Deferred until the July 18, 2023 ITC Board meeting. 
6.1.3 ITC 2024-25 Budget Submission - Request for Decision 
Manager Emmings presented the request for decision. 
Discussion ensued on support for a property management analysis and First 
Nations engagement funding. 
ITC-2023-018 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board direct staff to prepare an ITC 
Budget request, including the following items, and to return to the ITC Board for 
review in July: 
•    Inclusion of Species at Risk Program grant commitments, totaling $220,000; 
•    An increase to the property management budget of $6,210 to reflect new 
nature reserves and covenants; 
•    An increase to the travel budget of approximately $1,000 to accommodate 
additional travel needs for newly acquired remote covenants;  
•    Consideration of further increases to the budget to accommodate increasing 
property management needs; and, 
•    Development of a business case for the second year of First Nations 
engagement associated with development of the 2026-2030 ITC Five-Year Plan. 
CARRIED 
ITC-2023-019 
It was MOVED and SECONDED, 

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May 30, 2023 
that the Islands Trust Conservancy Board direct staff to conduct an analysis of 
property management needs relative to available staff hours and return to the 
Board with a summary of the analysis and available options. 
CARRIED 
6.1.4 ITC Annual Report Draft - Request for Decision 
Manager Emmings presented the request for decision and commented that the 
Chair’s report is not included and that the Communications Specialist will work 
with the Chair on the document. 
Vice Chair Smith requested two edits to the report: 
 page #106 - change “A government of Canada” to “the governments of 
Canada and British Columbia”; and, 
 page #108 - correct the number to “up to two members elected from the 
Islands Trust Council and one member elected by the Islands Trust Executive 
Committee.” 
ITC-2023-020 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board approves the attached text, with 
amendments, for inclusion in the 2022/23 Annual Report for approval by Trust 
Council and submission to the Minister of Municipal Affairs and direct staff to 
work with the ITC Chair to include a message from the Chair. 
CARRIED 
6.1.5 Referral, Bylaw 313, Gabriola Island - Request for Decision 
Manager Emmings presented the request for decision. 
Discussion ensued on the definition of “passive recreation”, and that 
management plans also determine the use of land. 
ITC-2023-021 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to indicate to the Gabriola 
Island Local Trust Committee that the approval of Bylaw 313 is recommended 
for the following reasons:  
1) the new "Ecological Protection Zone" will work well for the current use of 
S’ul-hween X’pey (Elder Cedar) Nature Reserve; and, 
2) the new zoning better represents the intended use of the land than the 
current ‘Park 2’ (Passive Recreation Community Park-P2) zone; 
3) and that the ITC Board recommends a review of the definition of passive 
recreation. 
CARRIED 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 6 of 8 
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May 30, 2023 
6.2 Items for Discussion/Direction 
6.2.1 S’ul-hween X’pey (Elder Cedar) Danger Trees, Gabriola - Briefing 
Manager Emmings provided a briefing on danger tree work undertaken along 
the trails of S’ul-hween X’pey (Elder Cedar) Nature Reserve in March 2023. 
Discussion ensued on the following: 
 education on assessing danger trees, training courses for staff on danger 
tree assessment 
 how to define “danger trees” 
 using an arborist 
 consideration of an updated management plan 
 communication and co-management strategies with stakeholders, and  
responsibility for stewardship 
 consideration of the BC Occupiers Liability Act  
 obtaining a legal opinion regarding ITC liability and risk management  
 suggestion for staff to develop and provide  detailed recommendations for 
the next meeting,  
 communications to the community 
 ITC Board member review of articles sent to local news papers 
ITC-2023-022 
It was MOVED and SECONDED,  
that the Islands Trust Conservancy Board direct staff to consider discussion of 
the Board regarding S’ul-hween X’pey (Elder Cedar) Nature Reserve and return 
to the Board with recommendations including a legal opinion about options 
related to ITC liability and risk management for property management and that 
staff develop communications to the Gabriola Community in conversation with 
trustees Yates and Elliott. 
CARRIED 
6.2.2 ITC Board/Executive Committee - Liaison Meeting - Briefing 
Manager Emmings presented a draft agenda for the Islands Trust Conservancy 
Board - Executive Committee Liaison Meeting for review and input. 
Discussion ensued on: 
 Item 4.2 Provincial Funding Request and a using strategic approach to a 
funding request. Manager Emmings and Director Frater provided a 
background on a meeting with Minister Robinson and the Minister’s 
suggestion to move forward with the name change first and work on the 
Strategic Fund Development Plan prior to the funding request. Manager 
Emmings suggested staff could provide a briefing for Board members on this 
and provide a rationale for moving forward. 
 Reconciliation with First Nations – Manager Emmings noted this would be 
included in all aspects of presentation to Executive Committee. 

 ADOPTED 
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 Addition of a Climate Change update during the roundtable discussion. 
 Request Executive Committee to provide an update on the governance 
review and policy review. 
6.3 Correspondence 
6.3.1 Trust Council Chair - Feedback on Coastal Marine Strategy Intentions Paper 
Letter, dated 2023-04-13 
Received for information. 
6.3.2 Ken Gurr - Elder Cedar Tree Cutting Email, dated 2023-05-12 
Received for information. 
6.3.3 GaLTT - S’ul-hween X’pey (Elder Cedar) Nature Reserve Tree Cutting Letter, 
dated 2023-05-22 
Received for information. 
6.4 Updates for Information 
6.4.1 Public Acquisitions Report 
Received for information. 
6.4.2 Public Covenants Report 
Received for information. 
6.4.3 Budget Report 
Received for information. 
6.4.4 Executive Committee Update 
None. 
6.4.5 Financial Planning Committee Update 
None. 
6.4.6 Trust Council Update 
None. 
6.4.7 Trustee Roundtable (time permitting) 
None. 
7. PUBLIC COMMENTS AND DELGATIONS (moved to before lunch) 

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7.1 Salt Spring Solutions: Homes for Islands – Presentation 
Elizabeth FitzZaland and Darlene Gage, from Salt Spring Solutions, provided a 
presentation on the Integrated Housing Framework and Homes for Islanders for Salt 
Spring Island. 
8. NEW BUSINESS 
8.1 Coastal Douglas-fir Biogeoclimatic Zone resolution from Trust Council 
Vice Chair Smith suggested that the ITC Board make a presentation to the Trust Council 
to present the science for this area. 
8.2 Investigation of Indigenous Protected and Conserved Areas (IPCAs) 
Vice Chair Smith suggested that the ITC Board consider how the Board might make use 
of IPCAs in the trust area. 
8.3 Coastal Zone Canada Management Conference, June 11-15, 2023 in Victoria 
Vice Chair Smith noted that she will likely attend some of the conference on behalf of 
International Union for the Conservation of Nature. 
8.4 Agenda package documents timing 
This topic was not discussed. 
Due to time limitations, Vice Chair Smith agreed to circulate information on these items to the 
ITC Board by email. 
9. NEXT MEETING 
The next meeting will take place on July 18, 2023 at 10:00 a.m. 
10. ADJOURNMENT 
By general consent, the meeting adjourned at 3:20 p.m. 
 
 
_________________________ 
Linda Adams, Chair 
 
Certified Correct: 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder