Lasqueti Island Local Trust Committee regular meeting, July 26, 2023

[0:00:03] Voice 7: What does it say? Broadcast meeting. Oh, it is. Good, good, good.

[0:00:13] Voice 7: Redirecting to live streaming page.

[0:00:23] Voice 7: What happens when the meeting is being recorded?

[0:00:50] Voice 7: If it's live streaming, is it being recorded?

[0:00:54] Trustee Elliott (probable): I haven't had to set this up in a while.

[0:00:56] Trustee Elliott (probable): I

[0:00:57] Voice 7: don't see the notification

[0:00:58] Trustee Elliott (probable): saying that it's being recorded.

[0:01:01] Trustee Elliott (probable): It should

[0:01:03] Trustee Elliott (probable): say that.

[0:01:08] Trustee Elliott (probable): sorry Catherine I'm just

[0:01:10] Trustee Elliott (probable): wondering if I have to do something

[0:01:13] Trustee Elliott (probable): else to record

[0:01:16] Voice 7: record

[0:01:17] Voice 7: no

[0:01:19] Voice 7: on my end

[0:01:23] Voice 10: it said that

[0:01:25] Voice 10: it was being live streamed

[0:01:27] Voice 10: but record

[0:01:29] Voice 10: to the cloud

[0:01:32] Voice 7: yes

[0:01:32] Voice 7: technology is

[0:01:36] Trustee Elliott (probable): our friend ladies and gentlemen

[0:01:37] Trustee Elliott (probable): it does not

[0:01:39] Trustee Elliott (probable): have to be the

[0:01:39] Trustee Elliott (probable): anime today.

[0:01:42] Voice 2: All right,

[0:01:50] Trustee Elliott (probable): so we'll get started. Technology has chosen to bless us with a fairly

[0:01:57] Trustee Elliott (probable): smooth start. It's 11.03. Welcome, everybody, to the regular business meeting of the Laskiti

[0:02:04] Trustee Elliott (probable): Island Trust Committee. Thank you, everyone, for coming, and members of the public especially.

[0:02:10] Trustee Elliott (probable): Check, check. I'll speak more loudly. Can you turn it up just beside you a bit?

[0:02:17] Voice 7: It was working as you did that, yes.

[0:02:21] Trustee Elliott (probable): I'd like to begin by acknowledging that the land and the waters on which we gather and we cross today on the wonderful passenger ferry boat

[0:02:30] Trustee Elliott (probable): is within the traditional territory of the Coast Salish peoples of Qualicum, Sina'as, and the Tli'aman peoples

[0:02:38] Trustee Elliott (probable): peoples, on whose lands and waters the Islands Trust and Hoyete-Liskeetee Island is located.

[0:02:44] Trustee Elliott (probable): And this Liskeetee Island Local Trust Committee, as all the local trust committees in the trust

[0:02:49] Trustee Elliott (probable): area, are committed to reconciliation and the acknowledgement of Indigenous place and

[0:02:55] Trustee Elliott (probable): history.

[0:02:56] Trustee Elliott (probable): We acknowledge the historical relationship to this land, and the present day relationship

[0:03:02] Trustee Elliott (probable): and the culture and spirit of this place that continues today and every day.

[0:03:06] Trustee Elliott (probable): so thank you everyone and um i'll introduce my trustee your local trustees i want to say a few

[0:03:14] Trustee Elliott (probable): words and is this the trustee note so i just you just just say hello and your name if that would

[0:03:21] Trustee Elliott (probable): be appropriate good morning

[0:03:28] Voice 7: tim peterson do you think he's not working i'm

[0:03:34] Voice 8: going to keep on with

[0:03:35] Voice 8: the introductions

[0:03:35] Trustee Elliott (probable): uh and then yeah

[0:03:38] Voice 2: okay we

[0:03:41] Trustee Elliott (probable): are joined by our minute taker catherine volt online

[0:03:46] Trustee Elliott (probable): hi catherine oh okay you're

[0:03:51] Trustee Elliott (probable): needed and in the room today we have uh staff planner stephen

[0:03:55] Trustee Elliott (probable): ball i always say it wrong but it's powerful

[0:04:01] Trustee Elliott (probable): as well as uh karen plater splatter plater plater um a co-op student who's joined us for the summer

[0:04:09] Trustee Elliott (probable): and has been helping with all the work of the north island um office and all the local trust

[0:04:16] Trustee Elliott (probable): areas so we're pleased to have you join us and see how we conduct business on those heating

[0:04:20] Trustee Elliott (probable): this meeting is being recorded and live streamed for viewing in about five days uh we do have a

[0:04:28] Trustee Elliott (probable): protocol and meeting decorum uh policy in place i'll read it uh maybe when we get into the public

[0:04:35] Trustee Elliott (probable): comment period but for now i'd just like to call this meeting to order of 1105 and we will look to

[0:04:42] Trustee Elliott (probable): approve the agenda and ask trustees if there's anything to be added or amended at this time

[0:04:49] Trustee Elliott (probable): no so we'll endure or accept the agenda as presented and move into reports so this is where

[0:04:55] Trustee Elliott (probable): you get to hear from your local trustees what they've been up to in the last couple of months

[0:05:01] Trustee Elliott (probable): oh well

[0:05:05] Voice 5: first um of course we have not had a lesquite local trust committee meeting lately so

[0:05:13] Voice 5: that is what it is um a couple of highlights from trust council uh council resolved to extend the

[0:05:21] Voice 5: current strategic plan through 2024-25 and including the new corporate planning process

[0:05:30] Voice 5: as a priority and strategic projects that support land use decision making

[0:05:38] Voice 5: that corporate planning process is still under development

[0:05:44] Voice 5: There was also a resolution to request staff to evaluate the implications of a longer referral

[0:05:52] Voice 5: response when developing a consultation with First Nations to improve communications and

[0:05:59] Voice 5: to also to engage with First Nations on how to approve the process.

[0:06:05] Voice 5: Let's see what else there is.

[0:06:07] Voice 5: There's a trust council moved ahead to amend policy 2.3.1, which includes membership for an accessibility committee as mandated by the province.

[0:06:20] Voice 5: So that is moving along. Other not exactly trust-related business, but I have some speakers coming on the 24th from the Gabriola Island Land Stewards Society.

[0:06:41] Voice 5: when they're going to do a presentation on their community land trusts and take to Q and A session.

[0:06:50] Voice 5: I know there's some interest in looking at community land trust as a multipurpose community land trust.

[0:06:58] Voice 5: And the one I thought was similar enough, I think,

[0:07:05] Voice 5: to what we might be investigating their focus on affordable and supportive housing uh local food

[0:07:12] Voice 5: production and small-scale economic development so they're a multi-purpose uh community land trust

[0:07:19] Voice 5: and we're going to have them come and and uh tell us a bit about themselves and answer some

[0:07:24] Voice 5: questions about the the mechanics of setting up and running uh community land trust

[0:07:30] Voice 7: that's it for

[0:07:31] Voice 7: me that's very exciting okay

[0:07:37] Trustee Elliott (probable): so in the gym paper i asked people for their opinions on whether housing

[0:07:44] Trustee Elliott (probable): was a issue for them on the speedy and what they felt about it and i received a huge amount of

[0:07:51] Trustee Elliott (probable): responses that i am still going through um but i was going to kind of do a little summary here as

[0:07:56] Trustee Elliott (probable): an update so it is definitely a community concern there

[0:08:02] Voice 5: there is a spot on the agenda

[0:08:03] Trustee Elliott (probable): for that okay

[0:08:04] Trustee Elliott (probable): okay um so i've got a ton of responses and i will leave it

[0:08:10] Voice 7: at that until later but

[0:08:15] Voice 7: yeah i think tim has kind of covered it that's kind of where i was going to go so

[0:08:19] Voice 7: i

[0:08:20] Trustee Elliott (probable): will um leave him with that don't have any tickets from montreal you want to share it's

[0:08:25] Trustee Elliott (probable): not very local um everybody is very busy here gardening and the rain is awesome because we

[0:08:32] Trustee Elliott (probable): actually had a firefighter training for firefighting and

[0:08:36] Voice 2: then it rained

[0:08:36] Trustee Elliott (probable): so that was wonderful wonderful

[0:08:40] Trustee Elliott (probable): yeah great thank you trustees um for my chair report it has been

[0:08:47] Trustee Elliott (probable): a very busy time. I think I'll focus on just communicating. We had an executive committee

[0:08:55] Trustee Elliott (probable): and Islands Trust Conservancy liaison meeting. This is scheduled once annually, so we just had

[0:09:04] Trustee Elliott (probable): it on July 18th. We talked about a lot of the issues we have in common and how to tackle them.

[0:09:11] Trustee Elliott (probable): One of them is getting an ecologist or biologist information on staff.

[0:09:17] Trustee Elliott (probable): It's sort of been an ongoing question because as land use planners look at, you know, forward thinking development or housing, where are we going to put housing?

[0:09:28] Trustee Elliott (probable): Where is it appropriate? Having the information from the conservancy side on sort of the ecological values so that we know where not to develop.

[0:09:41] Trustee Elliott (probable): um is really important and sometimes there just isn't enough communication well the conservancy

[0:09:46] Trustee Elliott (probable): can't provide that expert knowledge because they're doing their own conservancy work so

[0:09:51] Trustee Elliott (probable): there's been a conversation for a while do we need to look at an ecosystem specialist um either on

[0:09:58] Trustee Elliott (probable): the lab use planning side or the island stress conservancy side um for that in-house biological

[0:10:04] Trustee Elliott (probable): expertise there is a continuing conversation about the request to the

[0:10:09] Trustee Elliott (probable): province to update the funding formula and that's going to be so it's a

[0:10:15] Trustee Elliott (probable): conversation between the Conservancy which really does make a strong case for

[0:10:19] Trustee Elliott (probable): the uniqueness of the stress mandate and why they might deserve a little more

[0:10:24] Trustee Elliott (probable): than the funding that has been unchanged since the mid-1990s and of interest to

[0:10:32] Trustee Elliott (probable): me that something i've been pursuing is shoreline protection and more clarification on foreshore

[0:10:38] Trustee Elliott (probable): authorities and the legislation there's very overlapping areas of authority and legislation

[0:10:45] Trustee Elliott (probable): in the foreshore and the waters and so as different communities are dealing with um say anchorages or

[0:10:53] Trustee Elliott (probable): people anchoring and living on boats or mooring boats where it's maybe not appropriate um having

[0:10:59] Trustee Elliott (probable): more clarity as HLCC considers marine conservation areas and that's going to be a question we'll look

[0:11:07] Trustee Elliott (probable): at here today and that interaction of humans in the water and the marine ecosystem. So

[0:11:17] Trustee Elliott (probable): shoreline protection is something that has been advanced and proposed that regional planning

[0:11:23] Trustee Elliott (probable): committee should potentially look at i'm on the regional planning committee and right now we're

[0:11:29] Trustee Elliott (probable): fully focused on the housing toolkits we have our meeting tomorrow you're you're on that as well

[0:11:40] Trustee Elliott (probable): right and so we're looking at this proposed toolkits it looks at 13 different tools that

[0:11:46] Trustee Elliott (probable): that each local trust committee can draw from in terms of potential LUB changes and OCP policies

[0:11:55] Trustee Elliott (probable): that you might want to include to allow for more flexibility for landowners to provide housing,

[0:12:02] Trustee Elliott (probable): because that's really where you're going to see housing supply is people sharing land or developing infrastructure that already exists.

[0:12:11] Trustee Elliott (probable): and so making those provisions in your ocp so that you can develop in that way in a way that's

[0:12:18] Trustee Elliott (probable): responsive to your community is something that we're looking at so it's a regional tool kit

[0:12:23] Trustee Elliott (probable): but each ltc would pull from it what their community might need and so it's going to be

[0:12:30] Trustee Elliott (probable): a really good discussion tomorrow we've got regional planning committee four times a year

[0:12:35] Trustee Elliott (probable): and that's going to be the bulk of it but like I said shoreline protection and water zoning

[0:12:41] Trustee Elliott (probable): authorities is probably something that I would personally like to see that we look at it in a

[0:12:47] Trustee Elliott (probable): regional way in the next couple of years so pursuing that I'll shut up because I could talk

[0:12:53] Trustee Elliott (probable): a lot about all the different things um director Andrew Ball I understood that he was going to be

[0:13:03] Trustee Elliott (probable): be zooming in today so I'm wondering if we have an electoral area director's report

[0:13:08] Trustee Elliott (probable): check the meeting room I don't see anybody in the waiting room so if director fall does come

[0:13:19] Trustee Elliott (probable): online and wants to give him give his report we could add that in at some point okay um and then

[0:13:26] Trustee Elliott (probable): 3.4 first nations report was this added because I asked for it okay it was so um something I

[0:13:35] Trustee Elliott (probable): I'd like to ask trustees what your thoughts are on is, as we consider engaging with First Nations in all of our work, I know we don't want to relegate this to a section of our agenda and just consider it there.

[0:13:53] Trustee Elliott (probable): there. But I thought I'd bring this idea forward of having a First Nations report perhaps added

[0:13:59] Trustee Elliott (probable): as a standing item on your regular agenda so that if there's any communication that

[0:14:05] Trustee Elliott (probable): does come through, it's just an opportunity that we can update the community on. For instance,

[0:14:12] Trustee Elliott (probable): we could talk about the letters of introduction that are going out. So would you like that

[0:14:17] Trustee Elliott (probable): perhaps added as a standing section? Okay, should we have a resolution of that effect?

[0:14:23] Trustee Elliott (probable): Okay.

[0:14:23] Voice 6: I have a resolution that you could

[0:14:26] Voice 6: with something like

[0:14:28] Voice 6: that the Liskiti Local Trust Committee

[0:14:30] Voice 6: request staff include a First Nations

[0:14:32] Voice 6: report section in all future regular

[0:14:34] Voice 6: Liskiti Island Local Trust Committee

[0:14:36] Voice 6: business meeting agendas.

[0:14:39] Voice 8: That

[0:14:39] Trustee Elliott (probable): sounds adequate.

[0:14:41] Trustee Elliott (probable): I will move that since it was

[0:14:43] Trustee Elliott (probable): my request.

[0:14:45] Trustee Elliott (probable): So I so move that the Liskiti

[0:14:47] Trustee Elliott (probable): Island Local Trust Committee add

[0:14:49] Trustee Elliott (probable): a standing section and everything else

[0:14:51] Trustee Elliott (probable): you said on First Nations

[0:14:54] Trustee Elliott (probable): reports to regular business media agendas yes

[0:14:59] Voice 7: yeah yeah forget it

[0:15:02] Trustee Elliott (probable): Catherine do you want that

[0:15:03] Trustee Elliott (probable): read again or

[0:15:05] Voice 7: did you capture that um

[0:15:08] Voice 10: I captured that um it could be read one more time

[0:15:12] Voice 10: Stephen could you

[0:15:15] Voice 7: read it one more time I can yeah the

[0:15:19] Voice 6: LISTI local trust committee requests

[0:15:22] Voice 6: that to include a First Nations report section in all future regular LISTI island local trust

[0:15:28] Voice 6: community business meeting

[0:15:30] Voice 7: agendas okay thank you so it's moved uh do i have a seconder

[0:15:39] Trustee Elliott (probable): i'm a second and trustee larona laroni second thank you any discussion on that all those in

[0:15:47] Trustee Elliott (probable): favor and that is carried uh so on that note um in the first nations report um just like i'm very

[0:15:57] Trustee Elliott (probable): I'm very pleased to report that we, staff, have provided and we've reviewed a draft of the letters of introduction to all the First Nations in the Trust area.

[0:16:10] Trustee Elliott (probable): So for Laskiti, Sanas, Tla'amin, and, forgive me, I don't have my notes, and Kuala Lumpur.

[0:16:24] Trustee Elliott (probable): And so these letters were written to each nation and written on behalf of all the trust areas and the Islands Trust Conservancy who work in their territory.

[0:16:38] Trustee Elliott (probable): So these have just been drafted and passed through the vice chairs, and they include the Islands Trust Council's reconciliation declaration, the Islands Trust Conservancy Board's reconciliation declarations, which were attached.

[0:16:55] Trustee Elliott (probable): in particular for the Sana'a First Nation we have the protocol agreement that has been that has

[0:17:03] Trustee Elliott (probable): received approval from Alaska Trust Council although we do continue to wait for approval

[0:17:08] Trustee Elliott (probable): of the Ministry of Municipal Affairs and basically an invitation we look forward to scheduling a

[0:17:14] Trustee Elliott (probable): meeting and holding our first working group meetings together so it really just introduces

[0:17:21] Trustee Elliott (probable): your community, pictures of your local trust community trustees, and specifically talks

[0:17:28] Trustee Elliott (probable): about discussing the official community plan and land use bylaw review project, the proposed

[0:17:35] Trustee Elliott (probable): bylaw, obviously, which has not been amended or advanced since October 2021, waiting for

[0:17:43] Trustee Elliott (probable): ongoing feedback from the First Nations.

[0:17:47] Trustee Elliott (probable): So we've paused that project to respect the nation's ability to come back with comments, and we're looking forward to meeting with them.

[0:17:57] Trustee Elliott (probable): So that's – maybe it's a good place to actually just read out the reconciliation declaration.

[0:18:06] Voice 5: Just note that there's actually 14

[0:18:10] Trustee Elliott (probable): nations

[0:18:11] Voice 5: with regard to the CDT.

[0:18:13] Trustee Elliott (probable): Oh, is there?

[0:18:14] Voice 5: Yeah.

[0:18:16] Trustee Elliott (probable): i'm so sorry i only read out

[0:18:18] Trustee Elliott (probable): three but i was mistaken if

[0:18:20] Voice 7: you look at the do you wanna

[0:18:28] Voice 7: oh my goodness so the nations

[0:18:33] Voice 5: that have an interest

[0:18:36] Voice 5: speed include couch and tribes halal first nation komat first nation the californ first

[0:18:41] Voice 5: First Nation, Laiakse First Nation, T'lel'et'ch'ra,

[0:18:45] Voice 5: H'walka First Nation, T

[0:18:47] Voice 6: 'challa, T'sh'al Nation,

[0:18:49] Voice 6: T'sn'anaw, T'sn'anemuk, T'szunus,

[0:18:58] Voice 5: T'st'menus, T'st'menus, excuse me,

[0:19:01] Voice 5: I left three boxes in there twice,

[0:19:03] Voice 5: so I think there's only 13, T'l'Av, and W'ewek'on.

[0:19:08] Trustee Elliott (probable): Great, thank you.

[0:19:10] Trustee Elliott (probable): Tim, you're so great on the details.

[0:19:11] Trustee Elliott (probable): else thank you trustee peter said um so those letters um have been endorsed and will be going

[0:19:21] Trustee Elliott (probable): out shortly and like i said your ocp project which has been on hold waiting for that feedback

[0:19:27] Trustee Elliott (probable): is part of that letter of introduction so this is a really important piece i know it seems like

[0:19:33] Trustee Elliott (probable): it takes forever to get a letter of introduction but with the complexity of territories and

[0:19:39] Trustee Elliott (probable): and overlapping areas we really have to make sure that we are saying the right things and

[0:19:44] Trustee Elliott (probable): respecting um truly their um their interests in this area so i think oh and i would report one

[0:19:52] Trustee Elliott (probable): more thing that i don't i think she's been hired in the meantime robin our new paul uh

[0:20:01] Trustee Elliott (probable): senior indigenous relations advisor i've got to get her last name i just know her first name

[0:20:08] Trustee Elliott (probable): has been hired uh robin elchuck uh kelly keffy thank you elchuck has left okay robin keffy um

[0:20:19] Trustee Elliott (probable): so this is a post that has been absent for i believe 18 months um and so our trust programs

[0:20:28] Trustee Elliott (probable): director claire frader has been filling in and really um sort of her role spans a lot of different

[0:20:34] Trustee Elliott (probable): different areas but sort of covering that off and so we're really very pleased to have

[0:20:38] Trustee Elliott (probable): someone full-time in that position to specifically deal with Indigenous relationship building

[0:20:45] Trustee Elliott (probable): between this government and all the nations in the area so super happy to have that post filled.

[0:20:54] Trustee Elliott (probable): I think that's about it for First Nations report. I know it's verbal. I apologize for the length of

[0:20:59] Trustee Elliott (probable): it um we can try to combine some of these things and include them in the agenda i think as we get

[0:21:05] Trustee Elliott (probable): better at uh at knowing what what items are relevant for this trust committee we'll get

[0:21:11] Trustee Elliott (probable): better at that so it's 11 22 we're going to move into the public comments section

[0:21:17] Trustee Elliott (probable): we've got about 10 minutes so again this is a forum for your local trustees to conduct business

[0:21:25] Trustee Elliott (probable): It is a workplace in which we make decisions about land use planning matters and discuss

[0:21:32] Trustee Elliott (probable): relevant business.

[0:21:33] Trustee Elliott (probable): So when addressing the LTC, members of the public are requested to direct your comments

[0:21:39] Trustee Elliott (probable): to the LTC, not to the audience or to staff.

[0:21:43] Trustee Elliott (probable): If you have a question, we can ask staff to clarify and we'll do that.

[0:21:48] Trustee Elliott (probable): Please speak to the issue at hand and not to other individuals in the community.

[0:21:52] Trustee Elliott (probable): I'm sure you've got other boards where you can deal with community-to-community discussions.

[0:21:58] Trustee Elliott (probable): Be clear, concise, and respectful.

[0:22:02] Trustee Elliott (probable): We will have a talk about meeting procedures coming up, but basically, if you can speak to anything on this agenda, that's first priority.

[0:22:13] Trustee Elliott (probable): Anything to do with the local trust committee business, that's the second sort of order of business.

[0:22:17] Trustee Elliott (probable): and then more broadly trust council issues regionally would be sort of a third order

[0:22:24] Trustee Elliott (probable): business and so if you can Catherine do we take names for these minute um the minutes each LTC

[0:22:31] Trustee Elliott (probable): does it differently some people take names and some LTCs don't

[0:22:35] Voice 8: not

[0:22:36] Trustee Elliott (probable): usually no we don't okay great

[0:22:38] Voice 8: so

[0:22:39] Trustee Elliott (probable): just please speak clearly and there is you can take this microphone if

[0:22:42] Voice 7: you wish anybody

[0:22:45] Voice 7: anybody who wish to speak to the LTC?

[0:22:49] Voice 7: Mr. Town Hall?

[0:22:50] Voice 7: Yes, public comment.

[0:22:53] Voice 8: That can

[0:22:54] Voice 6: be my first comment.

[0:22:57] Voice 6: We went through a long process of defining

[0:23:02] Voice 6: what a town hall and the public information

[0:23:05] Voice 6: we need and the folks and this and that.

[0:23:07] Voice 6: So I don't understand, unless there's a compelling reason,

[0:23:11] Voice 6: why are we taking the town hall section

[0:23:13] Voice 6: to a public comment section?

[0:23:15] Voice 6: session. And there's a public comment session. Is that the same as a public information session

[0:23:24] Voice 6: or a town hall session or what? And why are we changing it? We did a big deal to get it

[0:23:31] Voice 6: defined. I would like to see it saved. And I think she said 12 answers to her question

[0:23:40] Voice 6: him about housing 12

[0:23:43] Trustee Elliott (probable): pages 12

[0:23:44] Voice 6: pages are those going to be posted i

[0:23:47] Trustee Elliott (probable): don't have permission to

[0:23:48] Trustee Elliott (probable): post them publicly but i was going to summarize them because they're very um there's repetition

[0:23:54] Trustee Elliott (probable): just you know make them into a cohesive document so yes very much so they

[0:23:58] Voice 6: are part of their that

[0:23:59] Voice 6: should be part of the public record and they were input to you publicly it would be nice to be able

[0:24:04] Voice 6: to read them they

[0:24:05] Trustee Elliott (probable): need they have to go through a process with staff and move identifiers and then

[0:24:12] Trustee Elliott (probable): they can be made public so we have to

[0:24:14] Voice 6: and then this is an idea it's an idea of a notification

[0:24:20] Voice 6: of a change of meeting time and venue 24 hours is that's that's not a notification that means that

[0:24:28] Voice 6: on monday morning you could post it the staff would post on the islands trust

[0:24:34] Voice 6: web page because nobody goes to every day on monday morning and you could have the meeting

[0:24:40] Voice 6: on tuesday that's not notification that that's uh that's highly suspicious that you guys react

[0:24:47] Voice 6: if you go forward with that i don't see what the point is uh and why isn't the otp going forward

[0:24:58] Voice 6: it as a minor project why has it been replaced with this as a minor project with the meetings

[0:25:05] Voice 6: procedure by law the ocp has been going on for a long time a lot of people have put in many many

[0:25:11] Voice 6: hours on it and certainly it should go forward and then i have a question for michaela so can

[0:25:19] Trustee Elliott (probable): we just summarize your questions and then we'll deal with them one at a time i have a question

[0:25:25] Trustee Elliott (probable): for

[0:25:25] Voice 6: my father uh last february i have an email from my father

[0:25:37] Trustee Elliott (probable): sir

[0:25:38] Voice 6: you sir we

[0:25:40] Trustee Elliott (probable): are not dealing you are not to deal with personnel we can't deal with personnel

[0:25:45] Trustee Elliott (probable): issues in a public meeting if you have

[0:25:47] Trustee Elliott (probable): if you have an issue with a it's not

[0:25:49] Voice 6: an issue it's a

[0:25:50] Voice 6: question i don't have

[0:25:51] Voice 6: an issue is

[0:25:52] Trustee Elliott (probable): it to do with the agenda is it

[0:25:55] Trustee Elliott (probable): to do with the agenda

[0:25:56] Trustee Elliott (probable): it has to do with

[0:25:57] Voice 6: what's going on here

[0:25:58] Trustee Elliott (probable): is it to do with the business on the agenda you can ask

[0:26:02] Trustee Elliott (probable): your trustee a question anytime is it to do with the business on today's agenda what's your point

[0:26:10] Voice 6: my

[0:26:11] Trustee Elliott (probable): point is members of the public can address the local trust with

[0:26:15] Voice 6: business

[0:26:17] Trustee Elliott (probable): on the agenda

[0:26:18] Trustee Elliott (probable): to do with local trust committee business or trust meet trust council broadly if you have

[0:26:27] Trustee Elliott (probable): a personal issue with

[0:26:28] Voice 6: the knowledge it's got nothing to do with that you're going to be

[0:26:31] Voice 6: completing false conclusions i might add in this email you said that you had located this

[0:26:38] Voice 6: this stuff and we've been looking for it for almost a year and i'm just wondering where did

[0:26:44] Voice 6: you find it and see you were just jumping to false conclusions you'd

[0:26:52] Trustee Elliott (probable): have to ask ian where he found

[0:26:54] Trustee Elliott (probable): it yeah

[0:26:55] Voice 6: yeah

[0:26:56] Trustee Elliott (probable): Ian would know where he found it I can get him to call or email you he's our

[0:27:01] Trustee Elliott (probable): administrator for the JFC okay

[0:27:04] Voice 6: you don't actually know where it was no

[0:27:06] Trustee Elliott (probable): I'm just a director of the

[0:27:07] Trustee Elliott (probable): JFC but he's our sound and everything

[0:27:09] Voice 6: guy it was a real we were really looking for it nobody

[0:27:12] Voice 6: do you find it suddenly is very

[0:27:15] Voice 8: thorough

[0:27:21] Trustee Elliott (probable): no well you

[0:27:22] Voice 1: should so

[0:27:24] Trustee Elliott (probable): your other two questions sir were to do with why is the meeting procedures

[0:27:28] Trustee Elliott (probable): bylaw a minor project and not the ocp going forward if i have that correct we'll address

[0:27:33] Trustee Elliott (probable): that in the meeting procedures by law section what was your

[0:27:36] Voice 6: question i can't hear you what was

[0:27:38] Trustee Elliott (probable): your first question again

[0:27:39] Voice 6: i've

[0:27:40] Trustee Elliott (probable): forgotten your first question what was that

[0:27:42] Voice 6: that was my question

[0:27:42] Voice 6: where was the stuff you

[0:27:44] Trustee Elliott (probable): started with the first question and then the meeting procedures by law

[0:27:47] Trustee Elliott (probable): i just want to make sure i have it right what

[0:27:50] Voice 6: was my your first

[0:27:51] Voice 7: question my first question

[0:27:54] Voice 7: yeah well my first question was those are right

[0:28:01] Voice 7: okay going

[0:28:02] Voice 6: to be on the

[0:28:03] Voice 7: public domain

[0:28:05] Voice 6: and where

[0:28:06] Voice 6: did she find this stuff okay

[0:28:08] Voice 8: thank you tom and

[0:28:13] Voice 7: why is it the ocp review going forward got that one

[0:28:18] Trustee Elliott (probable): Thank you. Anybody else wish to address the

[0:28:20] Voice 7: LTC?

[0:28:27] Voice 7: Yeah, I have a few questions. The first

[0:28:31] Voice 6: question is I've heard that the APC meeting

[0:28:34] Voice 6: that was held on April 20th was struck from the record because there was no public posting of it

[0:28:44] Voice 6: it according to the abc bylaw so i just want clarification about that especially since the

[0:28:51] Voice 6: minutes appear in this uh meetings agenda packet put somebody into that because i have a follow-up

[0:28:59] Voice 9: yes

[0:29:03] Voice 2: yeah

[0:29:04] Voice 5: i i noticed that too and i'm not sure because i thought that the

[0:29:12] Voice 5: the director of legislative services had said that since there was no the only business that

[0:29:20] Voice 5: happened was the election of the chair and secretary that there wasn't any substantive

[0:29:31] Voice 5: problem with the meeting and that those those bits could be held against so it's essentially

[0:29:36] Voice 5: any no other decisions made now i'll admit that i'm not sure then if that means the minutes should

[0:29:48] Voice 5: have been forwarded to this agenda or if that should be run back to the apc and i just don't

[0:29:53] Voice 5: know the answer to the question, but I would assume that the Director of Legislative Services

[0:30:00] Voice 5: you know the legal guy within the staff uh realm but you know before we actually talk to the lawyers

[0:30:06] Voice 5: um so hopefully he can provide an answer and and i'll uh i'll i'll get in touch with him about that

[0:30:14] Voice 5: unless

[0:30:21] Voice 7: no but i would say it is similar yeah it's

[0:30:30] Voice 6: they're on the they're on the agenda to be

[0:30:32] Voice 6: eight minutes for information um and it was also uh what i heard was that um that same thing about

[0:30:40] the decisions being made working with both

[0:30:42] Voice 6: elections and so the next thing will be done

[0:30:55] Voice 6: so i'm thank you for the answers i don't know that i understand the answer so i'm not sure

[0:31:02] Voice 6: Are the minutes going to stand as they are?

[0:31:06] Voice 6: I don't know that.

[0:31:08] Voice 6: Yeah.

[0:31:08] Voice 6: Yeah.

[0:31:09] Voice 6: Okay.

[0:31:09] Voice 6: Because there was discussion at the meeting.

[0:31:11] Voice 6: Noted in the minutes.

[0:31:13] Voice 6: The minutes are well done, as usual.

[0:31:16] Voice 6: And they also cost the taxpayers money, of course.

[0:31:21] Voice 6: The minutes also provide information around the fact that staff acted as chair for the

[0:31:27] Voice 6: the for the for that meeting um because of course there wasn't a chair elected until midway through

[0:31:33] Voice 6: beginning of the meeting um so my next question is um to you chair elliot would you um ask staff

[0:31:43] Voice 6: and that specific staff person um why it is that she took on the role of chair but not took on the

[0:31:50] Voice 6: role of secretary to post the meeting in advance because um when i worked as the uh contract

[0:31:59] Voice 6: minute taker for lions trust it wasn't uncommon for the staff to post an agency meeting at the

[0:32:06] Voice 6: beginning of their term because of course there's no secretary which was what we identified your

[0:32:11] Voice 6: last ltc meeting as the cause of no public posting but staff clearly could see that there was no

[0:32:20] Voice 6: chair as well and and as was reported in the local paper in the past staff have indeed posted

[0:32:32] Voice 6: meeting notice as according to the bylaw as required by the bylaw and when that hasn't

[0:32:39] Voice 6: happened in the past the meeting has simply been rescinded and nullified so

[0:32:44] Voice 9: So

[0:32:45] Voice 6: I'm hoping that we can come up with some clarity around that.

[0:32:51] Trustee Elliott (probable): Unfortunately, I can't.

[0:32:52] Trustee Elliott (probable): I was neither at the meeting nor informed that there wasn't public notice until after the fact.

[0:32:59] Trustee Elliott (probable): So it carried on, I think, as best it could.

[0:33:03] Trustee Elliott (probable): It was an omission that the meeting notice was not posted.

[0:33:07] Trustee Elliott (probable): If, Tim, you were there, so perhaps you can give some clarity because this is definitely not what.

[0:33:13] Trustee Elliott (probable): it so

[0:33:14] Voice 5: my recollection at the last meeting is that um is that the lack of public notice about

[0:33:20] Voice 5: meeting was simply an oversight and uh um so i don't know that i mean we can ask uh

[0:33:27] Voice 5: but clearly that it just slipped through the cracks um yeah no fair enough yeah we'll assume

[0:33:36] Voice 5: it

[0:33:36] Voice 6: was a you know

[0:33:37] Voice 5: and then and then i will check in uh i will i'll commit to check in with the

[0:33:42] Voice 5: the Director of Legislative Services,

[0:33:44] Voice 5: whether these minutes should just be

[0:33:49] Voice 5: or just gone through by the ABC or whatever.

[0:33:53] Voice 5: I mean, it's, you know, there was discussion,

[0:33:55] Voice 5: but there was nothing, there was no substantive decisions,

[0:33:58] Voice 5: which ultimately, if there were,

[0:34:00] Voice 5: would have just been recommendations

[0:34:01] Voice 5: to this committee anyway, so.

[0:34:03] Voice 6: Yes, yeah.

[0:34:04] Voice 6: Yeah, thank you.

[0:34:05] Voice 6: I appreciate you taking that on

[0:34:06] Voice 6: because obviously it's your committee.

[0:34:08] Voice 6: And so it's important for you to know what's going on.

[0:34:13] Voice 6: i also want to speak to the 24-hour notice change um i uh you know i honestly don't

[0:34:22] Voice 6: know how any working person can believe that 24 hours notice is adequate

[0:34:28] Voice 6: we all have lives i know the staff are paid to focus on these issues full-time which is

[0:34:36] Voice 6: why they're a staff, but other people that attend have other things to do in our lives.

[0:34:42] Voice 6: So one suggestion, the standing resolution requires five days notice.

[0:34:53] Voice 6: And I understand that the conflict comes in other LTC members.

[0:34:59] Voice 6: So if an LTC member wants to change the meeting, they must give 48 hours notice to the other

[0:35:06] Voice 6: members of the LTC. So that's where the timing conflict comes in. So my suggestion would be that

[0:35:14] Voice 6: instead of dumbing down the bylaw or dumbing down the meeting procedures bylaw, why don't we

[0:35:21] Voice 6: actually augment it so that LTC members have to give five days notice for changing the minute,

[0:35:28] Voice 6: day, time, or place so that everybody has adequate notice. So that's my suggestion.

[0:35:36] Voice 6: And I might be able to deal with that later.

[0:35:40] Voice 6: Let's see.

[0:35:41] Voice 6: Oh, yeah.

[0:35:42] Voice 6: So these draft minutes for this meeting,

[0:35:46] Voice 6: they don't indicate who attended in person.

[0:35:50] Voice 6: And since I was at the last meeting,

[0:35:52] Voice 6: I know that at least one university didn't attend

[0:35:55] Voice 6: and at least one staff person that's listed didn't attend.

[0:35:59] Voice 6: And they're not listed as attending by Zoom.

[0:36:03] Voice 6: too when I again when I took minutes that was a requirement so I'm wondering if first of all I

[0:36:11] Voice 6: mean just for the record um trustee Laroni could you confirm that you haven't been present at the

[0:36:16] Voice 6: last two

[0:36:17] Voice 7: LTC meetings that were held in person I was present but

[0:36:26] Trustee Elliott (probable): I was electronically present yes

[0:36:28] Voice 6: thank you perfect um so yeah i'm just hoping that the ltc can clarify why um that information

[0:36:38] Voice 6: is not being provided in the minutes

[0:36:40] Trustee Elliott (probable): staff member are you saying was not present that's reported in

[0:36:43] Trustee Elliott (probable): the minutes this is from may 8th 2023 it's on page three of the agenda yes

[0:36:52] Voice 6: um well catherine

[0:36:54] Voice 6: Catherine, the recorder, I'm not sure how to say her last name, Catherine, so I'm not going to try, she's not listed as attending by Zoom. I'm not sure that Morgana was here.

[0:37:06] Voice 6: We

[0:37:06] Trustee Elliott (probable): don't necessarily list recorders, but then recorders almost always attend electronically, and we don't mark whether they're electronic or no. They're present in the meeting if they're in the Zoom room, and Catherine was definitely there.

[0:37:18] Trustee Elliott (probable): Yeah,

[0:37:19] Voice 6: so this is my point. People obviously can attend by Zoom. And

[0:37:25] Voice 6: that has happened for about three years now. And at the beginning of that change, people were listed as attending by Zoom in the minutes. Because that's an important aspect of whether or not somebody's...

[0:37:41] Voice 8: Why is it important, sir?

[0:37:43] Voice 6: for the public record why wouldn't it be important to like if you attended by zoom

[0:37:50] Voice 6: i

[0:37:51] Trustee Elliott (probable): would say it's minutiae if somebody's participating in a meeting they're listed as

[0:37:55] Trustee Elliott (probable): present whether they're electronic or not is immaterial i

[0:37:59] Voice 6: disagree okay so

[0:38:01] Trustee Elliott (probable): that we'll record

[0:38:02] Trustee Elliott (probable): that in the minutes i don't think it's really going to change how we take the minutes but

[0:38:07] Trustee Elliott (probable): thank you for your opinion okay

[0:38:08] Voice 6: thank you um in terms of the budget uh your budget

[0:38:17] Voice 6: yes um i know noting that um more than half of it is spent already you've only sent

[0:38:24] Voice 6: two out of 12 months of your term and so i'm wondering if you have a plan to deal with your

[0:38:31] Voice 6: budgetary just planning to um completely overspend it um the meeting expense item in particular

[0:38:39] Voice 6: the ltc and the apc both of them are well over half the fact that you see

[0:38:45] Voice 6: so with 10 months to go i think that's an issue so that's another question um

[0:38:56] Voice 6: times you want to address that when you come

[0:38:58] Voice 5: yeah we just know that uh today is the fourth

[0:39:04] Voice 5: meeting of the year and we have two meetings left so we are more than halfway through our

[0:39:10] Voice 5: yearly uh meeting sorry

[0:39:12] Trustee Elliott (probable): this is the for the fiscal though the fiscal year i was with

[0:39:17] Trustee Elliott (probable): april oh

[0:39:18] Voice 5: okay right okay so

[0:39:19] Trustee Elliott (probable): it's made for one apc

[0:39:21] Voice 5: but we don't have those we don't have the

[0:39:24] Voice 5: the next meeting is done so yeah

[0:39:27] Trustee Elliott (probable): well

[0:39:28] Voice 5: in fact we generally have eight per fiscal so we'd be

[0:39:31] Voice 5: exactly halfway then today yeah

[0:39:34] Trustee Elliott (probable): um budgets are budgets uh there are some ltcs that do run over

[0:39:40] Trustee Elliott (probable): budget there is one ltc that was exactly double their budgeted amount because they scheduled

[0:39:46] Trustee Elliott (probable): three community information meetings to deal with one public hearing one was

[0:39:52] Trustee Elliott (probable): was cancelled because the venue was too small and so many members of the public turned out

[0:39:57] Trustee Elliott (probable): the second one ended up being cancelled because there was COVID concerns and each one of those

[0:40:02] Trustee Elliott (probable): had to be advertised it is legislative requirement that it's advertised in the paper and so each of

[0:40:09] Trustee Elliott (probable): those advertisements cost $500 so it does occasionally happen that budgets are overblown

[0:40:15] Trustee Elliott (probable): These are an approximation. It's an allotment to each LTC according to the regular work program, but there are sometimes cases where it's going to go over budget, and the out-of-trust has to absorb that cost because it's the regular business of the LTC.

[0:40:33] Voice 6: Okay, so there's no concern about...

[0:40:36] Voice 6: will you

[0:40:36] Trustee Elliott (probable): monitor it and that's why the expense reports are in the budget but we can't fully

[0:40:41] Trustee Elliott (probable): control everything it's it's a proposed budget and we try to stick to it as close as possible

[0:40:46] Trustee Elliott (probable): if more apc meetings are needing to be held to deal with the matter then that's going to cost

[0:40:51] Trustee Elliott (probable): more so it depends on the needs of the community right

[0:40:54] Voice 6: yeah and as a taxpayer that's why i bring

[0:40:56] Voice 6: it up we

[0:40:57] Trustee Elliott (probable): monitor it absolutely most

[0:40:59] Voice 6: um most governments will provide a budget so that

[0:41:03] Voice 6: but they have a constraint.

[0:41:05] Voice 6: But if you're providing a budget without constraint,

[0:41:07] Voice 6: then there's really no limits to what you can spend.

[0:41:10] Voice 6: And as a taxpayer, I find that disturbing.

[0:41:14] Voice 6: And then the last question that I have

[0:41:17] Voice 6: is regarding the announcement of the Livingstone Covenant.

[0:41:21] Voice 6: It includes the following statements, and I quote,

[0:41:25] Voice 6: a big factor in our decision to put a covenant on our land

[0:41:30] Voice 6: was our awareness of the climate emergency conserving forests along with eliminating

[0:41:34] Voice 6: fossil fuels is essential for the future of humanity and nature so i'm just wondering

[0:41:39] Voice 6: given that the islands trust is very concerned about delegation language we had that discussion

[0:41:47] Voice 6: i believe last meeting and the meeting procedures by us makes it very obvious that

[0:41:54] Voice 6: that if the Islands Trust is going to publish any words

[0:42:00] Voice 6: from a third party, and these are words from a third party,

[0:42:05] Voice 6: Islands Trust wants to cut those words

[0:42:09] Voice 6: and make sure that they're based on sound science, I believe.

[0:42:13] Voice 6: So I'm just wondering, what is the science that

[0:42:16] Voice 6: allows the Islands Trust to publish such a statement,

[0:42:20] Voice 6: to another strong statement?

[0:42:22] Voice 6: I

[0:42:22] Trustee Elliott (probable): believe it's within the rights of any private property owner to say any statement that they wish about their motivation for donating a or conserving a piece of land.

[0:42:33] Trustee Elliott (probable): So we would not want to modify that. That's their that's their right as a citizen.

[0:42:40] Trustee Elliott (probable): and they've donated the land for that reason

[0:42:43] Trustee Elliott (probable): and we would probably be in a position of liability

[0:42:46] Trustee Elliott (probable): or of legal misrepresentation

[0:42:48] Trustee Elliott (probable): if we modified somebody's words or intentions

[0:42:51] Trustee Elliott (probable): about why they were donating a piece of land.

[0:42:55] Trustee Elliott (probable): So I think we could agree that respecting the donor's exact words

[0:43:00] Trustee Elliott (probable): would be more respectful than modifying them

[0:43:04] Trustee Elliott (probable): according to our view of the science.

[0:43:06] Voice 6: Well, I find it interesting that you suggest

[0:43:08] Voice 6: than I'm suggesting that you modify the words because I'm not suggesting that whatsoever.

[0:43:12] Voice 6: The point being, which I don't know that you got, is that delegations that present information to you

[0:43:20] Voice 6: at the meeting, if they provide their information in advance and it's published in your agenda

[0:43:27] Voice 6: the package you've you personally and as an organization has have expressed concern that

[0:43:38] Voice 6: the information be based on science that's what my understanding of the discussion was

[0:43:46] Voice 6: because if it's not i've been told by you that the island discuss is going to be liable for

[0:43:54] Voice 6: for publishing defamatory comments

[0:43:57] Voice 6: or unrealistic comments or whatever.

[0:44:00] Voice 6: That's what I've heard.

[0:44:01] Voice 6: That's why there's such a-

[0:44:02] Trustee Elliott (probable): I don't really see a lot of correlation

[0:44:06] Trustee Elliott (probable): between either of those.

[0:44:08] Trustee Elliott (probable): This is a press release on a conservation covenant

[0:44:11] Trustee Elliott (probable): that was negotiated between the conservancy

[0:44:14] Trustee Elliott (probable): and the landowners.

[0:44:15] Trustee Elliott (probable): I don't think it has anything to do with delegation

[0:44:17] Trustee Elliott (probable): and what the trust publishes and its agenda packages.

[0:44:21] Trustee Elliott (probable): packages

[0:44:23] Voice 5: yeah I just say I think it seems to me like you might be conflating some discussion at

[0:44:29] Voice 5: Trust Council and Trust Programs Committee with this and I think it is different um delegations

[0:44:36] Voice 5: are are written delegation bits are vetted for defamatory material yes um when it comes to the

[0:44:45] Voice 5: The science, that actually doesn't have to do with delegations so much

[0:44:51] Voice 5: because delegations can speak opinion as long as they're not defamatory.

[0:44:56] Voice 5: We're not vetting your opinion if you're a delegate.

[0:45:00] Voice 5: The issue at Trust Council and Trust Programs Committee

[0:45:03] Voice 5: was about scientific statements made on the website

[0:45:10] Voice 5: that some of them were found not to be accurate.

[0:45:14] Voice 5: and so that so i feel like it's it's those are kind of two different things so there has been

[0:45:19] Voice 5: a move within trust uh programs committee and and and council to go back and invest

[0:45:29] Voice 5: what's on the website for accuracy from a scientific point of view that's a lot different

[0:45:35] Voice 5: than you know the the folks uh putting this covenant out saying what their opinion as far

[0:45:41] Voice 5: as i'm concerned it's an opinion um yeah i have no issue right and and then that is different again

[0:45:47] Voice 5: than what the what the organization is publishing on their website as science which i agree should

[0:45:54] Voice 5: be vetted but so there's opinion and there's science and i think that when it comes to

[0:45:58] Voice 5: delegations a lot of times we hear opinion that are may or may not be empirically accurate sure

[0:46:04] Voice 6: so

[0:46:05] Voice 5: i just say there's there's sort of a difference that's my view no

[0:46:08] Voice 6: i agree and thank you for

[0:46:09] Voice 6: for bringing those points up.

[0:46:11] Voice 6: The point is that Island Trust had published this

[0:46:15] Voice 6: and that statement didn't need to be included.

[0:46:19] Voice 6: It's of course up to the landowner

[0:46:22] Voice 6: to express whatever they want to express.

[0:46:24] Trustee Elliott (probable): Mr. I think you made a good point.

[0:46:25] Trustee Elliott (probable): Your opinion is that that statement

[0:46:28] Trustee Elliott (probable): from the donor of the land should not have been included

[0:46:31] Trustee Elliott (probable): in a media press release from the Island Trust Conservancy.

[0:46:35] Trustee Elliott (probable): Thank you for your opinion.

[0:46:36] Trustee Elliott (probable): I don't think we need to carry this any further.

[0:46:38] Trustee Elliott (probable): there. Do you have anything else you'd like to say?

[0:46:40] Voice 6: No, but that summary is incorrect. The point is

[0:46:43] Voice 6: that Islands Trust wants accurate information published in their public materials. That's

[0:46:50] Voice 6: why I got that. I have no concern with what the landowners think or wish or want. It's a lovely

[0:46:58] Voice 6: thing that they've done, of course. I fully support it. It's only a contradiction in what

[0:47:05] Voice 6: but I've heard from the Islanders Trust

[0:47:07] Voice 6: in terms of how they deal with information

[0:47:09] Voice 6: that they publish, you publish.

[0:47:12] Voice 6: So that's the summary that I'd like to have.

[0:47:16] Voice 6: Thank you.

[0:47:17] Voice 6: And that's it.

[0:47:18] Voice 6: Thank you very much.

[0:47:19] Trustee Elliott (probable): Thank you, Mr. Olson.

[0:47:22] Trustee Elliott (probable): So we have your note about suggestion

[0:47:24] Trustee Elliott (probable): for five days notice for change of meetings

[0:47:28] Trustee Elliott (probable): and the general meetings procedures bylaw.

[0:47:31] Trustee Elliott (probable): We'll get to that.

[0:47:32] Trustee Elliott (probable): And I don't think there was anything else.

[0:47:34] Trustee Elliott (probable): Your question about the budget.

[0:47:36] Trustee Elliott (probable): Is there anybody else who'd like to address Trust Council?

[0:47:38] Trustee Elliott (probable): Sorry, the LTC?

[0:47:42] Trustee Elliott (probable): You have one more.

[0:47:43] Voice 7: Okay.

[0:47:49] Voice 6: By our little interaction, my understanding was that any activity that a trustee undertakes

[0:47:55] Voice 6: is subject to being observed, recorded, and commented upon by members of the public.

[0:48:01] Voice 6: Are you telling me that that's not the case?

[0:48:06] Trustee Elliott (probable): Any activity?

[0:48:08] Trustee Elliott (probable): Can you define any activity?

[0:48:09] Trustee Elliott (probable): what do you mean by any activity what do you mean by any activity well

[0:48:16] Voice 6: if the trustee is doing

[0:48:18] Voice 6: business as the trustee and that's public business and she's acting in a public way

[0:48:25] Voice 2: comment

[0:48:26] Voice 6: and question isn't that true and

[0:48:29] Trustee Elliott (probable): what specifically are you talking about

[0:48:31] Trustee Elliott (probable): well

[0:48:35] Voice 7: what specifically are you referring what specifically are you referring to

[0:48:40] Voice 7: to. I'm speaking in generalities. As

[0:48:46] Voice 6: a general rule, a public official, their activities are

[0:48:50] Voice 6: subject to comment from the public and questions. And I got the impression that you were saying that

[0:48:56] Voice 6: that wasn't the case. What are

[0:48:59] Trustee Elliott (probable): you referring to?

[0:49:00] Voice 6: You were referring to me for not only a simple

[0:49:03] Voice 6: question.

[0:49:04] Trustee Elliott (probable): Elected officials are also, uh, do the same respect that any human being walking in your

[0:49:11] Trustee Elliott (probable): community is offered um when a public official is going about their daily business they have the

[0:49:18] Trustee Elliott (probable): right to for instance not be recorded or have a conversation with somebody

[0:49:27] Voice 6: yes

[0:49:27] Trustee Elliott (probable): well then we can take this up afterwards i'm not sure where you're getting here

[0:49:32] Trustee Elliott (probable): did

[0:49:32] Voice 6: you say they have the rights and have not have their activity they

[0:49:37] Trustee Elliott (probable): have a right to be a

[0:49:38] Trustee Elliott (probable): community member yes

[0:49:40] Voice 6: absolutely as

[0:49:42] Trustee Elliott (probable): a public official you're not subject to public support

[0:49:45] Trustee Elliott (probable): okay

[0:49:45] Voice 6: all right we can have

[0:49:48] Voice 6: that law law the supreme i'm

[0:49:52] Trustee Elliott (probable): going to now close the public

[0:49:53] Trustee Elliott (probable): comment period and i'd like to make a resolution my

[0:49:56] Voice 6: question anyway well

[0:49:57] Trustee Elliott (probable): i answered this beth i

[0:49:58] Trustee Elliott (probable): could that uh in future the agendas for the lesquiti island local trust committee the public

[0:50:06] Trustee Elliott (probable): public comments section be renamed Town

[0:50:09] Voice 7: Hall does anybody else sure seconded by trustee Peterson

[0:50:16] Trustee Elliott (probable): Catherine is that uh yes I have that thank you so much uh any further discussion so Tom this will

[0:50:28] Trustee Elliott (probable): return the name Town Hall to the public comment section in future agendas all right all those in

[0:50:35] Trustee Elliott (probable): favor that is carried okay so we're going to move on one more yep

[0:50:40] Voice 7: oh sorry here

[0:50:45] Voice 5: we go i would i move

[0:50:47] Voice 5: that the local trust committee requests staff to identify on meeting minutes uh the attendance

[0:50:55] Voice 5: whether in person or electronic

[0:50:58] Voice 7: for future minutes my second all right seconded by trustee laroni

[0:51:08] Voice 7: any further

[0:51:08] Voice 8: discussion I don't actually Catherine does

[0:51:13] Voice 8: that make a difference to

[0:51:14] Trustee Elliott (probable): your work at

[0:51:15] Voice 10: all um I was a bit confused by it because I have always um put whether it was by

[0:51:23] Voice 10: electronic or zoom or present so I'm not sure if my supervisor removed that or and it's a new

[0:51:29] Voice 10: protocol so from my side i always try to identify that great okay so a resolution will help that

[0:51:41] Voice 5: that is a discussion obviously that if we find out from uh minute taker that there's an issue

[0:51:48] Voice 5: with that then we'll get some feedback on on that right and if not then then we've made it

[0:51:53] Voice 5: a resolution

[0:51:53] Voice 7: great all those in favor that is carried okay

[0:52:01] Trustee Elliott (probable): there you are mr wilson let's move

[0:52:06] Trustee Elliott (probable): on from town hall uh to the minutes uh we've got local trust committee meeting minutes dated may

[0:52:13] Trustee Elliott (probable): 8th uh 2023 are there any changes we could at this point note who is here electronically who

[0:52:21] Trustee Elliott (probable): was here in person if you want to make those changes so

[0:52:29] Voice 7: i

[0:52:31] Trustee Elliott (probable): was just looking here and on the

[0:52:33] Trustee Elliott (probable): minutes of the regular meeting it just says captain reporter and then the minutes of the apc

[0:52:39] Trustee Elliott (probable): meeting it says telecorp tele reporter so it seems like we do have it it's just maybe not consistent

[0:52:47] Voice 7: Okay.

[0:52:50] Voice 7: Lost my agenda.

[0:52:57] Voice 7: There it is.

[0:52:59] Voice 7: Anything else?

[0:53:36] Voice 7: Should we adopt the minutes

[0:53:39] Trustee Elliott (probable): by general consent?

[0:53:41] Trustee Elliott (probable): May 8th.

[0:53:42] Trustee Elliott (probable): And then the APC minutes.

[0:53:44] Trustee Elliott (probable): So the question was whether these minutes could be endorsed or the meeting has to be

[0:53:52] Trustee Elliott (probable): held again and the minutes struck because public notice was not hosted in time for the apc meeting

[0:54:04] Trustee Elliott (probable): my view is that taxpayer money has been spent the meeting was held no substantive decisions were

[0:54:11] Trustee Elliott (probable): made except the election of chair and that can be and is the the apc will confirm that

[0:54:18] Trustee Elliott (probable): But at the next meeting, the discussion was captured and money was spent for that.

[0:54:29] Trustee Elliott (probable): So my personal view is that they be received and endorsed by this LTC.

[0:54:40] Trustee Elliott (probable): However, it could be a procedural thing that we remove this from the record because public notice was not given.

[0:54:50] Trustee Elliott (probable): uh i think it would be a waste of money so defer to you you were there uh

[0:54:56] Voice 5: my preference on this is

[0:54:58] Voice 5: just to hear back from the director of legislative services and and then make a determination then so

[0:55:04] Voice 5: we don't i don't think we have to do anything today we

[0:55:07] Voice 2: did let's just continue the business

[0:55:11] Voice 2: as usual notice no decisions were made with the exception of a five-minute chair yeah

[0:55:16] Voice 5: no i i know

[0:55:17] Voice 5: but whether whether the uh minutes like it does it's there's no time factor whether we

[0:55:23] Voice 5: uh accept these minutes today or not i don't believe so i just i'll just like to get some

[0:55:28] Voice 5: clarity i don't i don't think it's a big issue personally okay but uh i just assume we we just

[0:55:34] Voice 5: defer these minutes uh to the next meeting and then we'll hear from the director of legislative

[0:55:40] Voice 5: services whether there's any issue or not no issue right but just for transparency and for the

[0:55:46] Voice 5: the confidence of the public

[0:55:47] Voice 8: let's

[0:55:49] Voice 5: just do that thanks

[0:55:50] Voice 8: good trustee

[0:55:55] Trustee Elliott (probable): peterson uh so we will defer

[0:55:58] Trustee Elliott (probable): the apc minute dated april 20th 2023 until our next ltc meeting in october uh for receipt bring

[0:56:10] Trustee Elliott (probable): them back then with more clarity from the uh director of legislative services uh we've got

[0:56:16] Trustee Elliott (probable): a follow-up action list pages 15 to 17 and some updates there so i might ask you stephen to take

[0:56:24] Trustee Elliott (probable): us through some of the items perhaps that have been completed first and maybe an update on the

[0:56:29] Trustee Elliott (probable): in-progress items yeah

[0:56:32] Voice 6: so the yeah we'll be considering the first one you'll see there

[0:56:38] Voice 6: um and that is um to request that and a lot of self-rehab language presentation requirements

[0:56:45] Voice 6: requirements for incentive systems and that is on your agenda today so that's coming up

[0:56:50] Voice 6: um actually next that's when I said it's point two um the other completed items would be that

[0:56:59] Voice 6: we have the written incentive letter to measure concentration and infrastructure and so we're

[0:57:05] Voice 6: now working on um scheduling that meeting with um with Modi and with that regional district

[0:57:11] Voice 6: um the meeting procedures by law report is brought forward to today's meeting as well

[0:57:17] Voice 6: um your foi bylaws um what's the first i think the reading for its executive committee and

[0:57:24] Voice 6: also on this agenda after um adoption um yeah i think that'll complete all those two others

[0:57:33] Voice 6: uh two other items there from may 8 2023 on page 17 next uh notifying the apc to the secretary

[0:57:40] Voice 6: very responsible, of course,

[0:57:41] Voice 6: of the committee notices of the APC meetings.

[0:57:44] Voice 6: So that has been done and following the next APC meeting,

[0:57:49] Voice 6: I think that election will occur again.

[0:57:52] Voice 6: And so we need to ensure that there's that training there.

[0:57:57] Voice 6: And a brief text for inclusion into the annual report.

[0:58:01] Voice 6: And I think that went to trust council in September,

[0:58:03] Voice 6: until that's all been completed.

[0:58:08] Voice 6: Is it, would you like me to go through every item

[0:58:10] Voice 6: or if the president thought anything,

[0:58:11] Voice 6: think um i need the other to be on the actions i

[0:58:17] Trustee Elliott (probable): guess my only question was around number four

[0:58:21] Trustee Elliott (probable): uh the meeting between the oh let's give you the local trust committee and turn off first nation

[0:58:28] Trustee Elliott (probable): to discuss the ocp bylaw and perhaps the establishment of the working group

[0:58:33] Trustee Elliott (probable): uh we're not at that stage because the introductory letters are just going out

[0:58:40] Trustee Elliott (probable): out is there any sense of when we might be able to get to that the

[0:58:46] Voice 6: protocol agreement is still

[0:58:48] Voice 6: administered for approval oh

[0:58:50] Trustee Elliott (probable): right right so

[0:58:51] Voice 6: we're waiting on that right but

[0:58:55] Trustee Elliott (probable): discussing ocp bylaw

[0:58:57] Trustee Elliott (probable): number 98 that is referenced in the introductory letter and we're basically asking for that

[0:59:03] Trustee Elliott (probable): that meeting. Sorry. So that's in progress. The request for the meeting to discuss OCP bylaw

[0:59:10] Trustee Elliott (probable): number 98 is in the introductory letter, which should be going out next week. So in answer to

[0:59:16] Trustee Elliott (probable): your question, where are we at with the OCP bylaw process? That is where it rests. We're waiting

[0:59:23] Trustee Elliott (probable): for a meeting to be held with Smith House First Nation.

[0:59:29] Voice 7: Anything else there? Looks great. Let's

[0:59:42] Trustee Elliott (probable): and signing resolution for First Nations consultation for proposed antenna and systems.

[0:59:48] Trustee Elliott (probable): We've got a staff report on page 18 to 20.

[0:59:52] Trustee Elliott (probable): Tim, I believe you brought us forward from Salisbury Island.

[0:59:56] Trustee Elliott (probable): And so thank you for that.

[0:59:59] Trustee Elliott (probable): It's been.

[1:00:00] Trustee Elliott (probable): fairly informative to see um how this is unfolded so um plan or bob perhaps you can take us through

[1:00:09] Trustee Elliott (probable): this sure

[1:00:10] Voice 6: so this memo was presented to the ldc as a result of the motion made at the march

[1:00:15] Voice 6: i'm requesting staff to look at a standing resolution made by the salt spring ltc

[1:00:19] Voice 6: regarding first nations consultation for entertainment systems um it's offering

[1:00:23] Voice 6: standing resolution requires pre-consultation with first nations by that proponent uh identify

[1:00:28] Voice 6: by the First Nations as groups to be notified and requires components to provide archaeological

[1:00:33] Voice 6: information with their applications and essentially it fills in some of the gap that that

[1:00:41] Voice 6: antenna policy that the LTC adopted had left with regards to the First Nations

[1:00:47] Voice 6: engagement. The member would have to provide options for action by the LTC including

[1:00:52] Voice 6: adopting a similar standing resolution, proceeding with mental preparation,

[1:00:55] Voice 6: information or

[1:00:56] Voice 7: requires any further information well trustees um yes thank you uh watching the

[1:01:25] Voice 5: process of uh telecommunications companies uh ramming their towers through on some of the other

[1:01:38] Voice 5: islands i recognize that although this is uh there's a federal regulator the federal government

[1:01:44] Voice 5: one makes the ultimate decisions on permissions. There is corrections that we can do, but this

[1:01:51] Voice 5: is one thing that we can do to at least enhance the consultation process. I'd rather do it

[1:02:03] Voice 5: than not. And I'm happy to move the standing resolution. And then I would also ask that

[1:02:12] Voice 5: we consider a further resolution to get staff to report back on actually just including this

[1:02:18] Voice 5: language in our uh our uh strategy which we did customize a little bit and and i think that

[1:02:29] Voice 5: that would be ultimately the thing to do but i don't want to impede the progress of other things

[1:02:35] Voice 5: um so i've i'd be happy to move the standing resolution and then a further uh resolution to

[1:02:45] Voice 5: get some more information from staff if that's acceptable to the ltc shall i proceed

[1:02:53] Voice 5: okay i move that the local trust committee adopt the following standing resolution

[1:02:59] Voice 5: that will ski on the local trust committee oh i move that they will ski down the local trust

[1:03:05] Voice 5: can they adopt the following standing resolution with respect to first nations consultation in

[1:03:09] Voice 5: accordance with the strategy for antenna systems in the local trust area a the proponent will

[1:03:14] Voice 5: consult with the local trust area representative during the pre-consultation phase to determine

[1:03:18] Voice 5: proximity of the proposed antenna system to known archaeological sites and or areas of archaeological

[1:03:24] Voice 5: potential and to obtain a list of first nations rights and title holders b the proponent is

[1:03:30] Voice 5: recommended to undertake consultation during the pre-consultation phase actually i have a question

[1:03:39] Voice 5: and sorry catherine i i i'm just going to read the thing here but a question about the recommended

[1:03:50] Voice 5: part and and i think that i asked that last time whether we could change recommendation recommended

[1:03:57] Voice 5: to something a little bit stronger,

[1:03:59] Voice 5: and whether that's still consistent with our powers.

[1:04:04] Voice 5: That is something I would have to report back to you on.

[1:04:08] Voice 5: Okay, maybe I'll put that into the next resolution.

[1:04:12] Voice 5: So I'll just continue as is.

[1:04:13] Voice 5: Provided it is recommended to undertake consultation

[1:04:15] Voice 5: during the pre-consultation phase with the Islands Trust

[1:04:18] Voice 5: and a First Nations cultural knowledge holder

[1:04:20] Voice 5: for the siting of the proposed antenna system

[1:04:24] Voice 5: as it relates to cultural and sacred sites.

[1:04:26] Voice 5: c the proponent will obtain and provide a bc archaeological information

[1:04:31] Voice 5: request response from the bc archaeological archaeology branch to confirm proximity

[1:04:37] Voice 5: of the proposed antenna system to known archaeological sites and or areas of

[1:04:41] Voice 5: archaeological potential including permit requirements under the heritage conservation act

[1:04:47] Voice 5: b the proponent will obtain and provide an archaeological impact assessment for antenna

[1:04:53] Voice 5: systems proposed to be sited on or within 100 meters of a known archaeological site

[1:04:58] Voice 5: or cultural sacred site identified by First Nations cultural knowledge holder and

[1:05:04] Voice 5: each opponent will provide written notice including, if applicable, the archaeological

[1:05:10] Voice 5: impact assessment sent by regular mail or hand delivered to all First Nations

[1:05:14] Voice 5: rights and title holders identified during the pre-consultation phase.

[1:05:21] Trustee Elliott (probable): so you have a motion on the floor do we have a seconder and then we'll discuss it

[1:05:26] Trustee Elliott (probable): seconded by trustee laroney uh so discussion um you brought up the point of stronger language in

[1:05:36] Trustee Elliott (probable): b the proponent is recommended um so what would be entailed with replacing that let's say required

[1:05:48] Trustee Elliott (probable): well

[1:05:49] Voice 5: it says will and all the other ones say that the proponent will the proponent will the

[1:05:53] Voice 5: proponent will so

[1:05:55] Voice 7: i'm just wondering uh through the chair the the recommended there is speaking

[1:06:04] to the

[1:06:05] Voice 6: pre-consultation phase so the other parts where it says will can provide they're providing

[1:06:11] Voice 6: information with their application um this recommended to undertake consultation during

[1:06:17] Voice 6: during the pre-consultation phase with Islands Trust

[1:06:20] Voice 6: and the Perth Nation Cultural Holder

[1:06:25] Voice 6: is talking about that pre-phase.

[1:06:27] Voice 6: So before they made an application

[1:06:29] Voice 6: they're coming to Islands Trust

[1:06:30] Voice 6: and this is asking that they also include

[1:06:32] Voice 6: a Perth Nation's Cultural Knowledge Holder.

[1:06:35] Voice 6: So that's why it's a recommendation there.

[1:06:37] Voice 6: And I hope that's something I'm gonna have to report back on

[1:06:40] Voice 6: whether we could require that at that pre-consultation phase

[1:06:43] Voice 6: they also include Islands Trust.

[1:06:44] Trustee Elliott (probable): Right, because they're not-

[1:06:46] Voice 6: Yeah, thank you for that clarity.

[1:06:47] Trustee Elliott (probable): Yeah, that makes sense.

[1:06:50] Trustee Elliott (probable): Actually, I do sort of support

[1:06:54] Trustee Elliott (probable): this wording of recommendation

[1:06:55] Trustee Elliott (probable): because I recognize how,

[1:06:59] Trustee Elliott (probable): like this process is going to be long

[1:07:01] Trustee Elliott (probable): and challenging enough as it is

[1:07:03] Trustee Elliott (probable): to go through an application.

[1:07:07] Trustee Elliott (probable): I've seen one application abandoned

[1:07:09] Trustee Elliott (probable): just in the last year on Gabriel Island.

[1:07:12] Trustee Elliott (probable): them so um telecommunication systems are very challenging to set up uh so this might be

[1:07:22] Voice 7: a better

[1:07:24] Voice 7: wording but what do you think yeah i'm

[1:07:29] Voice 5: happy to just go ahead and move it we can ask for

[1:07:31] Voice 5: yeah we

[1:07:32] Voice 5: could ask for further and in fact without rationality

[1:07:37] Voice 8: okay do you have anything in terms of questions no okay

[1:07:45] Voice 9: good

[1:07:47] Trustee Elliott (probable): point so um if there's no further

[1:07:52] Trustee Elliott (probable): discussion all those in favor that is carried over to you i

[1:07:58] Voice 5: move that the local luskini local

[1:08:01] Voice 5: trust committee requests staff to report back on including the language in the standing resolution

[1:08:07] Voice 5: as an amendment to the model

[1:08:08] Voice 7: self-tower strategy.

[1:08:10] Voice 7: And I'll second that.

[1:08:19] Trustee Elliott (probable): Would this be a substantial report, Anurag Bhat?

[1:08:23] Trustee Elliott (probable): Do you anticipate this being a project level?

[1:08:30] Voice 6: Yeah, and reporting back on how that could occur,

[1:08:35] Voice 6: I think it would be reasonably simple.

[1:08:38] Voice 6: Doing a project or amending that self-tower strategy

[1:08:42] Voice 6: strategy might be it might be a project that doesn't have to include it and want to come back

[1:08:47] Voice 6: to it um with ideas on how that could proceed as

[1:08:52] Trustee Elliott (probable): a strategy you have to go through public hearing

[1:08:54] Trustee Elliott (probable): process no

[1:08:57] Voice 7: i don't believe so so i'll just note that

[1:09:05] Trustee Elliott (probable): this strategy was adopted last year and it

[1:09:09] Trustee Elliott (probable): It is the current strategy, and now with the standing resolution, this adds to the full strategy.

[1:09:18] Trustee Elliott (probable): So, in essence, I think it is a full package.

[1:09:22] Trustee Elliott (probable): I'm just wondering if this is work that we really need to ask staff to undertake.

[1:09:26] Trustee Elliott (probable): Is it because the standing resolution will…

[1:09:30] Voice 5: The idea is simply to have it all in one place instead of a strategy here and a standing resolution there.

[1:09:37] Voice 5: it should all be i think heidi wise it should all be in the same place right

[1:09:42] Voice 5: whether that's i just want to get a sense from staff is whether that's something

[1:09:45] Voice 5: okay a

[1:09:46] Voice 5: big deal or is that something we can just do at one meeting amend it okay that's that was

[1:09:54] Voice 5: that's why okay so

[1:09:56] Trustee Elliott (probable): can i have the wording read the wording again what was your uh the

[1:10:02] Voice 5: local trust

[1:10:03] Voice 5: of a committee request staff to report back on including the language in the standing resolution

[1:10:07] Voice 5: as an amendment to the model cell tower all

[1:10:12] Trustee Elliott (probable): right is that

[1:10:13] Trustee Elliott (probable): sufficient direction for you steven yeah

[1:10:17] Trustee Elliott (probable): okay um any further discussion all those in favor thank you that is carried did you have anything

[1:10:24] Trustee Elliott (probable): else on this trustee peterson that's not great thank you thank you for your work on this planner

[1:10:29] Trustee Elliott (probable): I think this is going to be, well,

[1:10:32] Trustee Elliott (probable): it keeps moving us in the direction of true,

[1:10:35] Trustee Elliott (probable): early and meaningful engagement.

[1:10:37] Trustee Elliott (probable): And I think that's where this LTC wants to go.

[1:10:41] Trustee Elliott (probable): So we've got item 6.3 of the Leskeetee Island

[1:10:44] Trustee Elliott (probable): Freedom of Information and Protection of Privacy

[1:10:47] Trustee Elliott (probable): bylaw number 101, 2023 is for adoption.

[1:10:52] Trustee Elliott (probable): This has been read and received at executive committees.

[1:10:55] Trustee Elliott (probable): So now we're just looking for someone

[1:10:57] Trustee Elliott (probable): to move the recommended motion.

[1:11:00] Trustee Elliott (probable): that it be adopted it's

[1:11:01] Voice 7: on page 21. do it do it okay is there the one yes here yeah i

[1:11:17] Trustee Elliott (probable): move that

[1:11:18] Trustee Elliott (probable): the mesquite island local trust committee bylaw number 101 cited as mesquite island local trust

[1:11:25] Trustee Elliott (probable): committee freedom of information protection of privacy bylaw number 101 2023 be adopted

[1:11:32] Trustee Elliott (probable): it seconded by trustee peterson

[1:11:36] Voice 8: any further discussion all those in

[1:11:40] Trustee Elliott (probable): favor and that is carrot

[1:11:43] Trustee Elliott (probable): excellent superstars we are probably due for a break it's just about 12 15. uh we've got no

[1:11:54] Trustee Elliott (probable): applications and referrals so i'd like to suggest we take an extra two minutes two minutes for a

[1:12:01] Trustee Elliott (probable): break and return for a regular business meeting at 12 45 p.m. I'm going to keep the recording on

[1:12:10] Voice 7: but I'm going to mute us here and I'll put a meeting.

[1:43:43] Voice 7: never good to be muted when you're trying to

[1:43:46] Trustee Elliott (probable): speak thank you members of the public for coming back

[1:43:50] Trustee Elliott (probable): this is uh the second part of our ltc meeting with your local trustees and we're moving into

[1:43:56] Trustee Elliott (probable): your local trust committee projects item 8.1 the minor project meeting procedures by law

[1:44:03] Trustee Elliott (probable): we have a staff report regarding we did that we

[1:44:07] Voice 8: adopted that yep sorry 6

[1:44:09] Trustee Elliott (probable): .3 is done you're slow

[1:44:10] Trustee Elliott (probable): Okay, it's the

[1:44:11] Trustee Elliott (probable): only time you normally keep us

[1:44:15] Voice 8: very much on the agenda.

[1:44:17] Trustee Elliott (probable): That is not, that is true.

[1:44:20] Trustee Elliott (probable): So on page 27 to 42, we're going to, again, turn the planner off for the background on this.

[1:44:28] Trustee Elliott (probable): And please do take your time.

[1:44:29] Trustee Elliott (probable): This is a leftover project that worked from the previous LTC.

[1:44:34] Trustee Elliott (probable): So looking forward to hearing what we've got on here.

[1:44:41] Voice 8: Yes.

[1:44:42] Voice 6: okay so this report is in relation to amending the meeting procedures by law

[1:44:51] Voice 6: yes it's the minor project of the ltc uh the recommended amendment uh incorporates the

[1:44:58] Voice 6: principle of the existing standing resolution requiring public notification of changes in ltc

[1:45:05] Voice 6: meeting times dates or venues however instead of requiring the notice to be posted by these

[1:45:10] Voice 6: prior to the meeting the recommended amendment which is the only and there's only one recommended

[1:45:15] Voice 6: amendment uh to the meeting procedures by law uh this recommended amendment requires 24 hours notice

[1:45:22] Voice 6: uh and this is because of two reasons uh principally one is that uh this limited staff

[1:45:28] Voice 6: capacity to put together the notice in a short amount of time um and uh the other that the

[1:45:36] Voice 6: the meetings can be called with only 24 or 48 hours notice.

[1:45:42] Voice 6: And so of course that is impossible to give

[1:45:44] Voice 6: five days notice for such a meeting.

[1:45:47] Voice 6: So the staff are recommending that the LTC

[1:45:50] Voice 6: rescind the existing standing resolution,

[1:45:53] Voice 6: amend the meeting procedures by-law

[1:45:55] Voice 6: and forward the by-law to the EC for approval.

[1:45:59] Voice 6: In this meeting, this by-law amendment

[1:46:03] Voice 6: is coming about as a minor project.

[1:46:05] Voice 6: It's left over from the previous term, where you had two minor projects, and that Trust

[1:46:12] Voice 6: Council policy was changed, and now we're only allowed one, and again, that's because

[1:46:18] Voice 6: of staff capacity, and so because you have your OCP project, which is ongoing, this report

[1:46:25] Voice 6: has been brought, but we're not able to do, if you want additional evidence or additional

[1:46:31] Voice 6: So if there's no work on this project, we'd have to pause and do that after your

[1:46:37] Voice 7: LTC project is done.

[1:46:47] Voice 7: Okay, so let's

[1:46:49] Trustee Elliott (probable): deal with that last part first.

[1:46:50] Trustee Elliott (probable): So this is leftover from a time when we were allowed to have, was it up to three minor projects per LTC?

[1:47:00] Trustee Elliott (probable): Three projects.

[1:47:00] Voice 6: And

[1:47:01] Trustee Elliott (probable): in that period of time, our policy has changed because respecting increased complexity of work, the limitations of staff capacity, it was made by resolution of trust council that each LTC has only one minor project.

[1:47:19] Trustee Elliott (probable): So we technically have two before us today, the ongoing OCP review, which has essentially been paused, and we're waiting for First Nations feedback, and this leftover meeting procedure bylaw.

[1:47:33] Trustee Elliott (probable): So the only proposed change to the existing bylaw is this item of five days notice.

[1:47:42] Trustee Elliott (probable): So, Tim, you were there at that time.

[1:47:45] Trustee Elliott (probable): Can you give a bit of background why this standing resolution sort of came to be?

[1:47:54] Voice 5: We put the standing resolution in place because there wasn't, at that point, there wasn't staff capacity to amend the meeting procedures bylaw.

[1:48:07] Voice 5: so that's what the standing resolution um

[1:48:15] Voice 5: well of the little trust committee at that time um i'm happy to see that we have an opportunity to

[1:48:22] Voice 5: and i'll just say that um my view the time of the five days hasn't changed i still think that's the

[1:48:32] Voice 5: appropriate number um and uh looking to staff to please correct me if i'm wrong but uh uh

[1:48:43] Voice 5: as i was reading through the only mention of the uh 48 hours notice was to do with uh speckle

[1:48:50] Voice 5: meetings and so i'm

[1:48:58] Voice 7: wondering

[1:48:59] Voice 5: if the language just needs to be changed a bit to incorporate

[1:49:04] Voice 5: this into the meeting that specifies changes in regular meetings, start times, dates, or

[1:49:18] Voice 5: venues, and then that doesn't conflict with the 48 hours notice, and it reflects what

[1:49:24] Voice 5: I think is more reasonable.

[1:49:25] Voice 5: To be honest, I don't see it being very likely,

[1:49:34] Voice 7: given our meeting frequency and schedule,

[1:49:41] that we

[1:49:42] Voice 5: would need to reschedule a regular meeting.

[1:49:46] Voice 5: The original time that we specifically noted as the 48 hours and regular meetings in this,

[1:49:51] Voice 5: I wonder if staff feels that that would sort of...

[1:49:56] Voice 5: From my mind, that seems like an easy fix to the problem, and I could be incorrect, but that's where I would like to go with it today.

[1:50:07] Trustee Elliott (probable): Sorry, can you summarize again where you'd like to go with it?

[1:50:10] Voice 5: Okay, so what I would like to do, given that I honestly don't think that the rescheduling of a regular business meeting is going to ever be so urgent that we need to do it within a 24-hour notice period,

[1:50:27] Voice 5: i'd like to to change the recommended motion here by adding uh you know regular meeting start times

[1:50:37] Voice 5: as opposed to just meeting and to uh and to stick with that five-day minimum that the standing

[1:50:46] Voice 5: resolution you have and so um i would like to hear from staff that's a reasonable approach

[1:50:53] Voice 5: approach i just don't i think if we need a meeting on that short of notice it could be a spectrum it

[1:51:00] Voice 5: would it wouldn't be a special meeting i really don't see where we would have to reschedule

[1:51:07] Voice 5: a regular meeting in such a short time frame given just the logistics of getting here staff

[1:51:13] Voice 5: all that stuff i just i honestly don't and i've heard you know express concerns from the community

[1:51:19] Voice 5: around that 24-hour period.

[1:51:22] Voice 5: It doesn't seem like that's – it seems like a strange contingency

[1:51:27] Voice 5: that we need it to be that short.

[1:51:30] Voice 5: And, of course, the special meeting procedure in the bylaw

[1:51:34] Voice 5: stipulates the 48 hours, and I think that's fine.

[1:51:38] Voice 5: But I don't see that as an emergency meeting.

[1:51:41] Voice 5: I think for regular meetings, I can't – I'm just trying to imagine

[1:51:46] Voice 5: imagine a scenario where it would be important to reschedule in that short of a window well

[1:51:52] Trustee Elliott (probable): does

[1:51:53] Voice 5: that help and

[1:51:54] Trustee Elliott (probable): further to that question sorry there was a situation in which on fetus

[1:52:01] Trustee Elliott (probable): for instance the in-person regularly scheduled business meeting had to be changed to electronic

[1:52:08] Trustee Elliott (probable): within 24 hours of the meeting because two of us literally couldn't get there because of a snow

[1:52:15] Trustee Elliott (probable): And so the public notice of an LTC meeting has to specify whether it's electronic or in-person.

[1:52:25] Trustee Elliott (probable): And we had to do a resolution to change that from in-person to electronic, like at 4 p.m. the day before the meeting was held.

[1:52:34] Trustee Elliott (probable): so this section four any changes in meeting start times dates and or venues venues would seem to be

[1:52:43] Trustee Elliott (probable): like the in-person venue versus electronic right that is a case where 24 hours was not even enough

[1:52:51] Trustee Elliott (probable): we had to change the meeting location from in-person to electronic so these situations

[1:52:59] Trustee Elliott (probable): Do arise, but maybe the minute maybe I don't know.

[1:53:03] Voice 5: So my response of that would be that if there's an issue of travel and this has occurred on the CD in the past one of the the chair in that in that particular case could make it here in person attended

[1:53:22] Voice 5: attended electronically, which is perfectly allowable.

[1:53:25] Voice 5: And the meeting went ahead at a regular scheduled time,

[1:53:30] Voice 5: but one of the trustees in person in attendance just took over the chairing

[1:53:35] Voice 5: because, of course, it's more practical in terms of the human interaction in the room.

[1:53:42] Voice 5: But

[1:53:42] Trustee Elliott (probable): this meeting, two of us couldn't attend personally.

[1:53:46] Trustee Elliott (probable): One was already going to attend electronically,

[1:53:48] Trustee Elliott (probable): But because of the snowstorm, I, the chair, couldn't travel there.

[1:53:52] Trustee Elliott (probable): And so the meeting had to be changed from in-person to an electronic.

[1:53:57] Trustee Elliott (probable): And that's the venue.

[1:53:59] Trustee Elliott (probable): So that had to be done by resolution without meeting.

[1:54:02] Trustee Elliott (probable): And it was within, it was almost, it was less than 24 hours.

[1:54:05] Trustee Elliott (probable): So those situations can arise.

[1:54:07] Trustee Elliott (probable): And we do have to be careful to say, I can't imagine a scenario in which this

[1:54:13] Voice 9: would ever happen.

[1:54:14] Voice 9: It's complicated.

[1:54:18] Trustee Elliott (probable): And I understand on Liskiti, public notice, this is a huge deal.

[1:54:23] Trustee Elliott (probable): As we were, I was discussing with a member of the public how difficult it is for some members that don't have internet or don't have stable internet or self-service, and you literally don't see the agenda published until you arrive at the meeting.

[1:54:38] Trustee Elliott (probable): So public notice for meetings is very important.

[1:54:42] Trustee Elliott (probable): And I do understand that nobody is trying to undermine that.

[1:54:48] Trustee Elliott (probable): I think the reality is the logistics are very complicated.

[1:54:55] Trustee Elliott (probable): So how do we do this in a way that respects the needs of the community in knowing about any changes?

[1:55:03] Voice 7: I have a question.

[1:55:11] Voice 7: Five days meaning five working days?

[1:55:16] Trustee Elliott (probable): Yes, that would be five business days.

[1:55:20] Trustee Elliott (probable): So currently agendas are published at least five business days ahead of time so that's so that everybody can access them and read them.

[1:55:33] Voice 7: So the current standing resolution, I just want to read it again.

[1:55:38] Voice 7: The current standing resolution is exactly

[1:55:40] Voice 5: like the recommended,

[1:55:44] Voice 7: except for

[1:55:46] Voice 7: it just says five days instead of 24 hours.

[1:55:48] Voice 7: right is there any way to separate

[1:55:57] Trustee Elliott (probable): changes to a regularly scheduled business meeting that need to

[1:56:01] Trustee Elliott (probable): be five days in advance or calling a special meeting which needs to be done already could

[1:56:09] Trustee Elliott (probable): be done by any two trustees 48 hours in advance and notice for that a special meeting that is

[1:56:16] Trustee Elliott (probable): called with 48 hours notice must be posted 24 hours ahead of time so

[1:56:22] Voice 6: yeah i think that is

[1:56:24] Voice 6: possible um it would be i think we would like to do a sap at least would want to look at the

[1:56:34] Voice 6: bylaws at all as well and see how regular business meetings and special meetings are

[1:56:38] Voice 6: are treated so that we didn't come across any other conflicts potentially um so i don't know

[1:56:45] Voice 6: what um that proposal might look like i guess um i think that there's probably something that

[1:56:52] Voice 6: could be accommodated to two different meeting orientation deadlines for the two different types

[1:56:58] Voice 6: of meetings but um yeah as far as how that would exactly look i don't think today i could

[1:57:10] Voice 6: i'm

[1:57:14] Voice 5: just looking through here and knowing that the uh the section 43 that states that

[1:57:22] Voice 5: that not more than one local trust committee member

[1:57:24] Voice 5: could participate by means of electronic

[1:57:27] Voice 5: when it's scheduled for in-person.

[1:57:29] Voice 5: Also as an override, a wave section in section 45.

[1:57:35] Voice 5: So that essentially means as long as there was still

[1:57:40] Voice 5: one person available to be in person,

[1:57:46] Voice 5: that the venue wouldn't have to change.

[1:57:49] change

[1:57:51] Voice 5: i'm just again i'm trying to look at all the scenarios and then the scenario just pulled

[1:57:55] Voice 5: up i there's a way out of that within this procedures bylaw and waiting

[1:57:59] Voice 5: for a street

[1:58:00] Voice 5: basically only one can participate in an in-person meeting by electronic but section 45 says we can

[1:58:08] Voice 5: waive

[1:58:09] Voice 7: that by unanimous resolution so in the scenario where two

[1:58:17] Voice 5: people can't get to the

[1:58:19] Voice 5: meeting we could still have the meeting as long as we waive section 43 we can still have the

[1:58:26] Voice 5: meeting in person with two electronic attendees yeah

[1:58:32] Voice 8: so

[1:58:33] Voice 7: that's true uh there is a way to do that

[1:58:41] Voice 5: and i mean i get that you know part of the difficulty in terms of rescheduling meetings

[1:58:50] Voice 5: meetings has to do with the number of meetings that are out there with staff time and availability

[1:58:54] Voice 5: and all that sort of thing um so I'm not trying to discount that at all I'm just sort of I'm really

[1:59:01] Voice 5: leaning trying to lean into the the desire uh from that we've heard expressed today and and

[1:59:07] Voice 5: the standing resolution is based on previous uh comments that the LTC heard

[1:59:12] Voice 9: about this you

[1:59:14] Voice 5: know the short notice period does not feel like notice um uh to residents

[1:59:20] Voice 7: and i've been wanting

[1:59:23] Voice 7: to be respectful of that so yeah so

[1:59:32] Trustee Elliott (probable): i'll just read uh section seven this is on page 31 of your current

[1:59:40] Trustee Elliott (probable): um uh bylaw number 100 any two members of the local trust committee may call a special meeting

[1:59:48] Trustee Elliott (probable): by giving notice of the time, date, time, and place

[1:59:50] Trustee Elliott (probable): and purpose of the meeting to the third member of the committee

[1:59:53] Trustee Elliott (probable): by telephone or written notice delivered to the trustee

[1:59:55] Trustee Elliott (probable): at least 48 hours before the time of the meeting

[1:59:58] Trustee Elliott (probable): and by posting this.

[2:00:00] Trustee Elliott (probable): notice at the place specified in section three except that notice to local trust committee

[2:00:04] Trustee Elliott (probable): members may be waived by unanimous vote so this clarifies the the process of calling a special

[2:00:12] Trustee Elliott (probable): meeting on short notice could

[2:00:15] Voice 7: we not just add and i mean that

[2:00:22] Trustee Elliott (probable): satisfies the conditions of a

[2:00:23] Trustee Elliott (probable): special meeting i guess what we're being asked to consider is the regularly scheduled changes

[2:00:29] Trustee Elliott (probable): Changes to regularly scheduled special meetings.

[2:00:35] Voice 5: Yeah, and in the resolution, it doesn't specify regular meetings.

[2:00:39] Voice 5: But my thought is that if you specify regular meetings in the resolution, then that and change it to five days, that that sorts that.

[2:00:51] Voice 5: And then if we had an urgent issue, if that special meeting would it would be a special meeting if it was urgent.

[2:00:58] Voice 5: and then anyway and then we're still we're still allowed within this this bylaw to yeah hold that

[2:01:05] Voice 5: special meeting in a on a short notice if that's actually required so

[2:01:12] Trustee Elliott (probable): section part seven applies

[2:01:13] Trustee Elliott (probable): to special meetings and that's where 48 hours 24 hour minimum would apply but can we change the

[2:01:23] Trustee Elliott (probable): wording Stephen to clarify that the recommended motion or recommended resolution where is it

[2:01:33] Trustee Elliott (probable): for any changes in regularly scheduled meetings start times dates and or venues that are decided

[2:01:41] Trustee Elliott (probable): after an agenda is posted but this is a problem then the agenda is only posted five business

[2:01:48] Trustee Elliott (probable): this day ahead of time so it's moved because after an agenda is posted is less than five days

[2:01:56] Trustee Elliott (probable): before the start of the meeting so you can't you cannot physically give public notice about a

[2:02:04] Trustee Elliott (probable): change five days before then the agenda is posted if

[2:02:11] Voice 5: there's a change in them if that's only if

[2:02:15] Voice 5: if there's a change in the venue or start time but

[2:02:17] Trustee Elliott (probable): that's this this is what that refers to

[2:02:20] Trustee Elliott (probable): section four after an agenda is posted the agenda is published five days ahead so

[2:02:26] Voice 5: so but that's only

[2:02:28] Voice 5: true if the that's only true if the meeting is moved up if the meeting is postponed that's not

[2:02:36] Voice 5: true but

[2:02:39] Trustee Elliott (probable): you can't post it five days ahead of time after the agenda is posted five days ahead of time

[2:02:44] Trustee Elliott (probable): you can't do this 24 hours you can't do it five days the agenda is posted five days ahead of time

[2:02:52] Voice 7: that's what this is referring to is the agenda posted five business days yes okay so

[2:03:05] Trustee Elliott (probable): meeting

[2:03:06] Trustee Elliott (probable): dates are set agenda draft is drafted 12 business days ahead i vet the draft with you guys we add

[2:03:16] Trustee Elliott (probable): Add all the reports and

[2:03:19] Trustee Elliott (probable): amendments, and then it's published five days ahead of time.

[2:03:23] Trustee Elliott (probable): If a change is made after that, you can't then say that has to be posted five days ahead of time after the agenda is published,

[2:03:31] Trustee Elliott (probable): because now you're into four days or three days or two days or 24 hours.

[2:03:35] Voice 5: Okay, so I think then the suggested motion needs more modification then.

[2:03:41] Voice 5: no

[2:03:43] Trustee Elliott (probable): because you're the 24 the suggested motion is 24 hours we could change it to 48 hours perhaps

[2:03:51] Trustee Elliott (probable): but not five days because it's impossible to change it and give public notice five days ahead

[2:03:58] Trustee Elliott (probable): when the notice has already been published five days ahead do you get what i'm does that make

[2:04:04] Trustee Elliott (probable): sense yeah

[2:04:05] Voice 5: if if the meeting is going to be sooner but that's not the case if it's going to be

[2:04:11] Voice 7: if it's if it's going to be late

[2:04:16] Voice 5: oh i see it yeah yeah it's published on the

[2:04:19] Voice 5: yeah yeah i

[2:04:20] Trustee Elliott (probable): can see

[2:04:20] Voice 5: what you're

[2:04:21] Trustee Elliott (probable): saying don't come to meetings if you want to discuss this minutiae does everybody get

[2:04:29] Trustee Elliott (probable): it the agenda is published on december 1st the meeting happens on the 6th that's five days ahead

[2:04:37] Trustee Elliott (probable): ahead of time all of a sudden there's a snowstorm on the third nobody can make it and we can't

[2:04:44] Trustee Elliott (probable): publish notice five days ahead of time after the agenda was published on the first that is

[2:04:50] Trustee Elliott (probable): impossible to go back in time but

[2:04:53] Voice 2: you're gonna it's

[2:04:56] Trustee Elliott (probable): well the current standing resolution

[2:04:59] Trustee Elliott (probable): the current standing resolution is that five days notice must be given but if we're in that

[2:05:05] Trustee Elliott (probable): that five-day period after the agenda is published and then the meeting has changed it is impossible

[2:05:12] Trustee Elliott (probable): to give five days notice after the agenda is published you just can't because

[2:05:18] Trustee Elliott (probable): you're within

[2:05:19] Trustee Elliott (probable): the five-day period you can't meet it if you're within that five-day period does anybody else not

[2:05:25] Trustee Elliott (probable): But if you

[2:05:26] Trustee Elliott (probable): reschedule later,

[2:05:27] Voice 5: do you think we can reschedule the meeting with plenty of notice?

[2:05:32] Voice 5: But what she's saying is we can't give a five-day notice of a change if we're already in the five-day period.

[2:05:40] Trustee Elliott (probable): Yes.

[2:05:40] Trustee Elliott (probable): So

[2:05:41] Voice 5: we can't give the five-day notice of a cancellation.

[2:05:44] Trustee Elliott (probable): Yes.

[2:05:45] Trustee Elliott (probable): You can.

[2:05:46] Voice 5: We can give plenty of notice of a reschedule.

[2:05:49] Voice 5: Yes, that's true.

[2:05:50] Trustee Elliott (probable): Thank you.

[2:05:51] Trustee Elliott (probable): I thought I was going to spend a time warp.

[2:05:53] Trustee Elliott (probable): well

[2:05:54] Voice 6: yeah cancel the meeting and then you give five-day notice of the new meeting

[2:06:00] Trustee Elliott (probable): yeah yeah

[2:06:01] Trustee Elliott (probable): we

[2:06:01] Voice 6: get a 24-hour notice

[2:06:03] Trustee Elliott (probable): but we can't give five days notice that the meeting was canceled within

[2:06:07] Trustee Elliott (probable): that five-day period because the agenda has been published so okay so writing that as requiring

[2:06:13] Trustee Elliott (probable): five days is impossible because of the five-day notification for the agenda going out so the

[2:06:19] Trustee Elliott (probable): minimum we could do is 24 maybe 48 hours notice requirement of course we're going to try to

[2:06:27] Trustee Elliott (probable): publish as soon as possible that the meeting and venue has been changed but you can't write that

[2:06:34] Trustee Elliott (probable): in that five days ahead of time after the agenda has been published i will draw it on the board if

[2:06:40] Trustee Elliott (probable): we need to because i'm very clear on this go ahead and

[2:06:45] Voice 5: i'll just note that in the standing resolution

[2:06:47] Voice 5: it actually doesn't mention the publication of the notice or of the agenda, right?

[2:06:55] Voice 5: The recommended motion mentions the publication of the agenda. The standing resolution does not,

[2:07:01] Voice 5: which was probably why we weren't told by staff that we were trying to fold space-time

[2:07:09] Voice 5: at the time we passed that

[2:07:12] Voice 7: standing resolution yeah so

[2:07:18] Voice 5: let's just while we're in this wonderful

[2:07:21] Voice 5: thought experiment space here if we look at the standing resolution as as a replacement for the

[2:07:34] Voice 5: recommended motion then how are we doing because now we're that we're removing the publication of

[2:07:41] Voice 5: the agenda as as part

[2:07:44] Voice 5: of the stipulation but

[2:07:45] Trustee Elliott (probable): you can't change public we're talking about regularly

[2:07:47] Trustee Elliott (probable): scheduled meetings in which an agenda is published five days ahead of time not a surprise special

[2:07:53] Trustee Elliott (probable): meeting 48 hours notice you keep

[2:07:57] Voice 5: right the removal of the agenda doesn't actually change

[2:08:00] Voice 5: anything i see what you're saying because

[2:08:02] Trustee Elliott (probable): that's just because

[2:08:04] Voice 5: it's not stipulated in the standing

[2:08:05] Voice 5: resolution it still doesn't mean we can fold space time

[2:08:11] Voice 6: i'll check and

[2:08:12] Voice 7: you can't

[2:08:14] Voice 7: let me see yeah let's see where it is where to talk about cancellation notice i don't know if

[2:08:34] Voice 7: it does let's have a look i mean this was the situation

[2:08:47] Trustee Elliott (probable): previous to my time but

[2:08:50] Trustee Elliott (probable): But your trust committee special meeting was called, notice was given, everybody comes, the venue is too small, they literally cannot hold the meeting and seat everyone.

[2:09:03] Trustee Elliott (probable): And so in accordance with the law, where it has to be accessible to the public, they had to cancel the meeting, everybody had to go home, there was no meeting.

[2:09:13] Voice 6: You can do that.

[2:09:14] Trustee Elliott (probable): Absolutely. If you can't physically hold a meeting or three out of three trustees can't make it and there's not enough time to switch it to Zoom, an electronic meeting, and give 24 hours notice to the public, you cannot hold that meeting.

[2:09:33] Voice 6: Then you could reschedule it for five days in the future.

[2:09:38] Trustee Elliott (probable): Possibly, yeah.

[2:09:39] Trustee Elliott (probable): You

[2:09:39] Voice 5: could reschedule for five days in the future, which gives you time to notice, but you don't have time to notice on cancellation.

[2:09:47] Voice 5: Yeah.

[2:09:47] Voice 7: So

[2:09:48] Voice 5: as long as cancellation, yeah, so the problematic is the changes of time.

[2:09:55] Voice 5: If that is meant to include cancellation, then yeah, we're back to the time order.

[2:10:07] Voice 8: I mean,

[2:10:07] Trustee Elliott (probable): I

[2:10:10] Voice 7: get why you want good public notice.

[2:10:13] Voice 7: absolutely

[2:10:17] Voice 7: and you want to have the appearance

[2:10:19] Voice 7: that you're giving public notice

[2:10:23] Voice 6: no we want

[2:10:24] Trustee Elliott (probable): people to be able to attend meetings

[2:10:26] Trustee Elliott (probable): because of the statutory

[2:10:28] Trustee Elliott (probable): requirement that our meetings be

[2:10:30] Trustee Elliott (probable): open to the public and let public notice

[2:10:32] Trustee Elliott (probable): be given five days in

[2:10:34] Trustee Elliott (probable): advance and the

[2:10:36] Trustee Elliott (probable): and the agenda

[2:10:38] Trustee Elliott (probable): be published

[2:10:38] Trustee Elliott (probable): it's the law we can't argue with that

[2:10:42] Trustee Elliott (probable): there's no appearance

[2:10:43] Trustee Elliott (probable): is to be held.

[2:10:46] Trustee Elliott (probable): Catherine, do you have any questions

[2:10:47] Trustee Elliott (probable): on this? I know that

[2:10:48] Voice 5: I have a thought and

[2:10:51] Voice 5: let me run

[2:10:53] Voice 5: this by you and see

[2:10:55] Voice 5: if this is getting us

[2:10:57] Voice 5: anywhere. It may not be.

[2:10:59] Voice 5: But what if after it says

[2:11:03] Voice 5: any changes

[2:11:05] Voice 5: start games

[2:11:06] Voice 5: start times, dates, venues

[2:11:09] Voice 5: other than

[2:11:10] Voice 7: cancellations.

[2:11:15] Voice 7: You see where I'm going with this? Let me think.

[2:11:20] Voice 7: apart from cancellations um venues comma other than cancellations

[2:11:28] Voice 7: it doesn't matter because the agenda's posted

[2:11:37] Trustee Elliott (probable): you can't post notice five days in advance when

[2:11:44] Trustee Elliott (probable): the agenda's posted five days in advance

[2:11:46] Voice 5: unless it's cancellation but

[2:11:50] Trustee Elliott (probable): it's a minimum of 24 hours

[2:11:52] Trustee Elliott (probable): it could be four days you could post it as soon as the thing is cancelled but you're not saying

[2:11:59] Trustee Elliott (probable): it has to be five days because it's impossible to make it five days before the event after the

[2:12:04] Trustee Elliott (probable): event has been posted it's a minimum of 24 hours it could be a maximum of five days but it may not

[2:12:11] Trustee Elliott (probable): be possible to be five days life happens well how about we just change it to after an agenda is

[2:12:19] Trustee Elliott (probable): posted as soon as is administratively possible notice of these changes shall be posted a minimum

[2:12:26] Trustee Elliott (probable): of 24 hours like you could change it to 48 otherwise the meeting's cancelled because

[2:12:33] Trustee Elliott (probable): that doesn't give people enough notice i don't know

[2:12:35] Voice 7: sorry 24 hours is so important

[2:12:55] Voice 7: section four i just want to read the original section four again what is it yeah um section

[2:13:10] Voice 7: Section 4 is super basic.

[2:13:12] Voice 7: Yeah.

[2:13:13] Voice 7: It just says, given once a year by publication in a newspaper circulating in the local trust area.

[2:13:23] Voice 7: Yeah.

[2:13:23] Voice 7: I mean, that's really easy to achieve.

[2:13:31] Voice 7: Yeah.

[2:13:32] Voice 7: And that's the regular meeting scheduled.

[2:13:34] Trustee Elliott (probable): The special meeting is dealt with in Section 7.

[2:13:39] Trustee Elliott (probable): So it's your standing resolution that actually creates the problem of time warping.

[2:13:46] Trustee Elliott (probable): not

[2:13:46] Voice 7: yours but the um so

[2:13:55] Voice 7: any changes so i would like to so

[2:13:59] Trustee Elliott (probable): i'm going to try for a resolution

[2:14:01] Trustee Elliott (probable): sure we're going to take a comment from a member of the public who's impatient maybe have some more

[2:14:07] Trustee Elliott (probable): logic could

[2:14:08] Voice 9: it be changed to notice of change changes

[2:14:12] Voice 8: shall be or cancellations instead of

[2:14:15] Voice 8: changes be given 24 hours in advance it

[2:14:22] Trustee Elliott (probable): still doesn't deal with the problem of after the

[2:14:26] Trustee Elliott (probable): agenda is put as well maybe let me see any because

[2:14:31] Voice 7: this is a cancellation that is the problem it's

[2:14:33] Voice 7: not that changes and

[2:14:43] Trustee Elliott (probable): i'm taking time with this because we'd like to sell this today

[2:14:45] Trustee Elliott (probable): yeah

[2:14:46] Voice 7: possible this

[2:14:48] Trustee Elliott (probable): is a lingering minor project that doesn't exist because we really do want to

[2:14:52] Trustee Elliott (probable): focus on the OCP as the minor project so with your indulgence we're just going to keep debating so

[2:15:00] Trustee Elliott (probable): I'm going to try to write something that is a regularly

[2:15:03] Voice 7: scheduled business meeting

[2:15:24] Voice 7: yes tom from the public point of view the problem is the short

[2:15:37] Voice 6: time period between these

[2:15:39] Voice 6: notification in the meeting that is one morning you can give the notification and the next morning

[2:15:45] Voice 6: can be a meeting that's the that is the problem from the public's point of view yes

[2:15:51] Trustee Elliott (probable): but we're not

[2:15:52] Trustee Elliott (probable): talking about special meetings that are called perhaps as an emergency which two trustees can

[2:16:02] Trustee Elliott (probable): can legally call by giving notification to the public

[2:16:08] Trustee Elliott (probable): and to the other trustee,

[2:16:10] Trustee Elliott (probable): although that can be waived by a unanimous vote,

[2:16:12] Trustee Elliott (probable): but the notice to the public must be given.

[2:16:16] Trustee Elliott (probable): However, that special meeting can be called

[2:16:18] Trustee Elliott (probable): in 48, within 48 hours notice.

[2:16:21] Trustee Elliott (probable): Do I have it right, Hunter, Bob?

[2:16:23] Voice 6: Yeah, you do have that 48 hours,

[2:16:26] Voice 6: that's in the meeting procedure file.

[2:16:28] Voice 6: I have a comment, I guess.

[2:16:34] i

[2:16:34] Voice 6: recognize that that you'd like to get this done today and address the issue of um

[2:16:41] Voice 6: you know requiring some notice for meeting changes um which is what and i understand that

[2:16:48] Voice 6: the concern for 24 hours and trying to determine what's the best number there um currently there's

[2:16:56] Voice 6: not a requirement outside of the standing resolution um it's the meeting procedures

[2:17:01] Voice 6: by that doesn't have this and if you're it's an option to move forward and to keep your your ocp

[2:17:09] Voice 6: um as a as your mind of the project is to adopt this today and you have some some

[2:17:17] Voice 6: requirement for notice and then you can still take this up as a minor project in the future

[2:17:23] Voice 6: doesn't preclude you from still having this even on your um future projects list as something that

[2:17:29] Voice 6: you you know we want to address and then at that point you could get some uh analysis and some some

[2:17:36] Voice 6: reporting on what's uh you know what's a really good way uh to address this and instead of

[2:17:43] Voice 6: drafting a bylaw um kind of in a meeting um so it's a comment i guess okay

[2:17:49] Voice 10: i

[2:17:51] Voice 2: have a comment yeah

[2:17:53] Voice 2: Yeah. So can a regularly scheduled trustee

[2:17:58] Trustee Elliott (probable): meeting be at the last minute

[2:18:03] Trustee Elliott (probable): redefined as a special meeting so that it would need to be bureaucratic?

[2:18:08] Voice 5: It would be canceled and then a special meeting would be called.

[2:18:12] Trustee Elliott (probable): Yeah.

[2:18:15] Voice 7: I'm going to suggest something.

[2:18:28] Voice 7: I'd like to suggest that we go

[2:18:32] Trustee Elliott (probable): with the recommended change to Section 4, but with some modifications.

[2:18:43] Trustee Elliott (probable): So it currently reads, for any changes in meeting start times, I'd like to suggest that

[2:18:48] Trustee Elliott (probable): we say for any changes in meeting in regularly scheduled business meeting so that's the chain

[2:18:57] Trustee Elliott (probable): regular

[2:18:58] Voice 11: business meeting regular

[2:18:59] Trustee Elliott (probable): business meeting start times dates and or venues that are decided

[2:19:05] Trustee Elliott (probable): after an agenda is posted dash five days business days ahead of the meeting just to make it clear

[2:19:15] Trustee Elliott (probable): that that is the requirement and so we're just adding that back in notice of these changes

[2:19:21] Trustee Elliott (probable): shall be reposted as soon as possible but a minimum of 48 hours prior to the meeting time

[2:19:33] Trustee Elliott (probable): and then everything else so change the 24 to 48 hours i mean after 48 hours it's kind of true

[2:19:42] Trustee Elliott (probable): because the community with connectivity issues 24 hours it seems to be way too short to be alerted

[2:19:50] Trustee Elliott (probable): to the fact that basically the meeting would have to be just cancelled and you and

[2:19:54] Voice 9: rescheduled yeah

[2:19:55] Voice 9: and

[2:19:55] Trustee Elliott (probable): rescheduled yeah 48

[2:19:57] Trustee Elliott (probable): hours at least gives you that you've got a chance

[2:20:01] Voice 5: possibility possibility

[2:20:02] Trustee Elliott (probable): but if we add in as soon as possible that the notice is

[2:20:07] Trustee Elliott (probable): going to go out it doesn't say five

[2:20:11] Trustee Elliott (probable): days which is impossible after the agenda has come out five days ahead of time but it's as

[2:20:17] Trustee Elliott (probable): soon as possible and then up to 48 hours minimum and then after that we just so that just gives you

[2:20:26] Trustee Elliott (probable): yeah

[2:20:26] Voice 5: and then anything else is a cancellation and a rescheduling

[2:20:34] Trustee Elliott (probable): okay so katherine vote um we'll read through the whole thing and i have the recommended

[2:20:42] Trustee Elliott (probable): wording we can workshop it a little bit but it's basically uh recommended so we'll have to go

[2:20:48] Trustee Elliott (probable): through one two and then a make those changes and then three so if you're comfortable can we get

[2:20:54] Voice 5: started with yeah number

[2:20:55] Voice 5: two first because that's what we're working on and then we can go back and

[2:20:59] Voice 5: sure the standing resolution yeah good lord

[2:21:03] Voice 8: okay i move

[2:21:05] Trustee Elliott (probable): that the luskete island

[2:21:07] Trustee Elliott (probable): so much kimchi don't forget that i move that the luskete island local trust committee

[2:21:13] Trustee Elliott (probable): amend bylaw we have to rescind it first

[2:21:18] Trustee Elliott (probable): amend bylaw number 100 cited as luskete island local trust committee meeting procedures bylaw

[2:21:25] Trustee Elliott (probable): Law 2022 as follows. A, Section 4 is amended by adding the following. For any changes in

[2:21:35] Trustee Elliott (probable): regular business meeting start times, dates, and or venues that are decided after an agenda is

[2:21:45] Trustee Elliott (probable): posted five business days in advance of the meeting. I think that should be in parentheses.

[2:21:50] Trustee Elliott (probable): Sure. Okay.

[2:21:52] Voice 6: So it has

[2:21:53] Trustee Elliott (probable): been posted, parentheses, five business days in advance of the meeting, close parentheses. Notice of these changes shall be posted as soon as possible, but at a minimum of 48 hours prior to the meeting time on the Islands Trust website, on a notice board on Island that is accessible to the public, and on a building entrance of the original and new venue.

[2:22:20] Trustee Elliott (probable): if the venue is

[2:22:21] Voice 7: being changed oh uh chair elliott

[2:22:31] Voice 10: um i've got that but you had originally

[2:22:36] Voice 10: put in parentheses other than cancellations after venues did you remove that originally

[2:22:43] Voice 10: yeah

[2:22:44] Trustee Elliott (probable): we're gonna we're gonna remove that

[2:22:46] Trustee Elliott (probable): cancellation thank you for there

[2:22:49] Voice 5: is no time

[2:22:50] Voice 5: I'm limited on cancellation.

[2:22:51] Voice 5: Like you say, we can cancel at the very last minute.

[2:22:54] Voice 5: We can

[2:22:54] Trustee Elliott (probable): cancel right up until the meeting moment.

[2:22:56] Trustee Elliott (probable): Right.

[2:22:57] Trustee Elliott (probable): Because sometimes.

[2:23:00] Voice 10: So it would say for any changes in regular business meeting start times,

[2:23:08] Voice 10: dates and or venues that are decided after an agenda is posted in

[2:23:15] Voice 10: parentheses, five business days ahead of meeting.

[2:23:22] Trustee Elliott (probable): We could add the meeting, five business days in advance of the meeting, close parentheses, yes.

[2:23:30] Voice 10: Five days in advance of the meeting.

[2:23:34] Voice 10: And it should

[2:23:35] Trustee Elliott (probable): be business days. It's got to be five business days.

[2:23:39] Voice 10: Okay, five business days in advance of the meeting.

[2:23:42] Voice 10: meeting. Notice of these changes shall be reposted as soon as possible, but a minimum

[2:23:53] Voice 10: of 48 hours prior to the meeting time on the Islands Trust website, etc.

[2:24:01] Voice 7: That was what I had. Thank you, Catherine.

[2:24:06] Trustee Elliott (probable): Seconder?

[2:24:07] Trustee Elliott (probable): Second.

[2:24:09] Trustee Elliott (probable): Trustee LaRonnie seconds. Any further discussion on this very complicated piece of business?

[2:24:16] Trustee Elliott (probable): to

[2:24:17] Voice 5: say one thing uh i appreciate the taking the time here and uh and and clearly the intent

[2:24:26] Voice 5: of the local trust committee is to provide as much possible notice we've been given a good

[2:24:34] Voice 5: in-depth look at the complications of doing what where our ambitions are and and and i think this

[2:24:42] Voice 5: is that a good compromise especially given the uh the time frame in which we've worked it out as

[2:24:48] Voice 5: we're thinking out loud so i appreciate that

[2:24:51] Voice 6: it's really good to see you guys just stepping up there

[2:24:54] Voice 6: really is thank

[2:24:57] Trustee Elliott (probable): you any further discussion all those in favor that is carried oh catherine had

[2:25:04] Trustee Elliott (probable): a question sorry i didn't see you hi

[2:25:07] Voice 10: was motion number one passed or

[2:25:10] Voice 7: we didn't do it yet not yet

[2:25:11] Voice 10: Oh, you're not doing it yet.

[2:25:13] Trustee Elliott (probable): Okay, we we went to 2 first just to clear it out of the way.

[2:25:16] Trustee Elliott (probable): Does anybody else want to make a motion on one or a 3?

[2:25:19] Trustee Elliott (probable): Do

[2:25:20] Voice 5: you want to do one? I have one more thing I want to add before we share it.

[2:25:23] Voice 5: So we

[2:25:24] Trustee Elliott (probable): turn the water ball first.

[2:25:25] Trustee Elliott (probable): um

[2:25:26] Voice 5: just one

[2:25:28] Voice 6: comment on motion three there it's um i can help

[2:25:33] Voice 6: yes yes

[2:25:49] Voice 11: yes so did

[2:25:51] Voice 8: you want to do the first you do

[2:25:53] Voice 11: the first one i have an additional

[2:25:54] Voice 11: okay i would like to propose

[2:25:56] Trustee Elliott (probable): so funny i'm i know that the recommendation number one

[2:26:02] Trustee Elliott (probable): that the mesquite island local trust committee rescind the standing resolution 2022-022

[2:26:10] Trustee Elliott (probable): i was trustee peterson seconds seconds all in favor that's

[2:26:17] Voice 5: supposed to be the chair

[2:26:24] Trustee Elliott (probable): all right

[2:26:26] Voice 5: now this is this for contacts uh fellow trustees this is in the report

[2:26:34] Voice 5: under the alternatives section you will see it there and i'd like to move that they'll

[2:26:44] Voice 5: local trustee local trust committee amend bylaw uh number 100 decided this will ski down local

[2:26:53] Voice 5: trust committee proceeding meeting procedures bylaw 2022 as follows a section 21 is amended

[2:27:00] Voice 5: by replacing 14 calendar days with 10 calendar

[2:27:03] Voice 7: days okay what was the rationale for this

[2:27:16] Voice 7: this is not the

[2:27:18] Voice 5: request of the public and it also seems to me this is the time

[2:27:22] Voice 5: to do this if we're going to do that let's do it now and then we can put this whole meeting

[2:27:27] Voice 5: procedures bylaw to bed for the time being so i just assume get it done i

[2:27:33] Trustee Elliott (probable): missed that so thank

[2:27:35] Trustee Elliott (probable): you um do i have a seconder for the promotion a second seconded by trustee laroni any further

[2:27:41] Trustee Elliott (probable): discussion is there any challenges planner anything we need to go to thank you all those

[2:27:46] Trustee Elliott (probable): in favor aye okay so now we've moved down from 14 to 10 days for delegation requests

[2:27:55] Trustee Elliott (probable): um

[2:27:56] Voice 5: then we need to do number three in three different batches three

[2:28:00] Trustee Elliott (probable): batches so this is

[2:28:01] Trustee Elliott (probable): where everybody gets to make a walk and it's going to be boring i'll do the first and then

[2:28:05] Trustee Elliott (probable): we have to read out amended second and third house to be actually just i

[2:28:11] Voice 5: move that you will

[2:28:12] Voice 5: Mesquite Island Local Trust Committee by-law number 100, cited as a Mesquite Island Local Trust Committee by-law number 122B,

[2:28:22] Voice 7: as presented at the beginning of the first reading.

[2:28:28] Voice 7: And according to, oh no, that's after the reading.

[2:28:31] Trustee Elliott (probable): Seconded by Trustee Laroni. All those in favor? That is carried.

[2:28:35] Trustee Elliott (probable): I move the Laskini Island Local Trust Committee By-law number 100 cited as Laskini Island Local Trust Committee Meeting Procedures By-law 2022, is this where I say as amended or no?

[2:28:46] Trustee Elliott (probable): No.

[2:28:47] Trustee Elliott (probable): Okay, just 2022

[2:28:48] Trustee Elliott (probable): be given second reading.

[2:28:51] Trustee Elliott (probable): That's it.

[2:28:52] Trustee Elliott (probable): Seconded by Trustee Peterson.

[2:28:54] Trustee Elliott (probable): All those in favour?

[2:28:55] Trustee Elliott (probable): That was carried.

[2:28:56] Trustee Elliott (probable): That's the treaty.

[2:29:00] Trustee Elliott (probable): I move that Laskini Island Local Trust Committee amend.

[2:29:05] Trustee Elliott (probable): meant no no

[2:29:06] Trustee Elliott (probable): committee by law committee by law

[2:29:08] Trustee Elliott (probable): committee by law number number 100 okay number

[2:29:12] Trustee Elliott (probable): 100 cited let's see the island local trust committee meeting procedure silent 2022

[2:29:18] Trustee Elliott (probable): beginning the first step forward and forwarded to the executive committee for approval

[2:29:25] Voice 3: no just third reading third

[2:29:26] Trustee Elliott (probable): reading yeah

[2:29:28] Voice 3: then the fourth most it's actually four emotions

[2:29:31] Voice 3: this

[2:29:31] Trustee Elliott (probable): fourth one is beef okay

[2:29:32] Trustee Elliott (probable): continuing um third reading seconded by dr peterson all those in favor

[2:29:37] Trustee Elliott (probable): all

[2:29:38] Voice 7: right all right what i'm going to do i

[2:29:42] Voice 5: moved that the city island local trust committee bylaw

[2:29:45] Voice 5: number 100 cited as the city island local trust committee proceeding meeting procedures bylaw

[2:29:51] Voice 5: 2022 be forwarded to the executive committee for approval

[2:30:00] Voice 8: that chair

[2:30:01] Trustee Elliott (probable): seconds and all those in favor that is carrie

[2:30:04] Voice 6: hurrah minor

[2:30:06] Trustee Elliott (probable): project left over from last

[2:30:07] Trustee Elliott (probable): term complete i wish i had a gavel oh okay thank you everybody for your indulgence and taking the

[2:30:16] Trustee Elliott (probable): time again to uh talk through this

[2:30:18] Voice 9: important

[2:30:20] Trustee Elliott (probable): work sorry tom we can't take any more comments right

[2:30:23] Trustee Elliott (probable): now okay i'm sure you did there's a problem

[2:30:27] Voice 6: oh no

[2:30:33] Trustee Elliott (probable): um i can clarify that actually the total time allotted for delegations is 15 minutes in

[2:30:39] Trustee Elliott (probable): the agenda five minutes may be allotted to each delegation so there can be a total of three

[2:30:46] Trustee Elliott (probable): delegations of five minutes each for a 15-minute period total thank

[2:30:50] Trustee Elliott (probable): you that didn't catch me

[2:30:53] Trustee Elliott (probable): 15 minutes is the total time, so

[2:30:57] Trustee Elliott (probable): we could only have a maximum of 3 and

[2:31:00] Voice 6: a half minutes.

[2:31:01] Voice 6: Yeah, exactly.

[2:31:06] Trustee Elliott (probable): Thank you for catching that.

[2:31:08] Trustee Elliott (probable): Okay, so we have no delegations. Let it be known that if you want to make a LTC,

[2:31:15] Trustee Elliott (probable): please do present it as a delegation and give your materials in, no less than 10 days ahead of time now.

[2:31:21] Trustee Elliott (probable): Correspondence. We have received two pieces of correspondence of 10.1 from the Department of

[2:31:29] Trustee Elliott (probable): Fisheries and Potions Consultation, Schedule 1 of the Species at Risk Act, on page 43. This

[2:31:37] Trustee Elliott (probable): is regarding an update, mostly marine species. And I'll just recommend that we receive this for

[2:31:45] Trustee Elliott (probable): information. Very good. Page 44. Do you recognize any of these species? The sturgeon. Atlantic

[2:31:55] Trustee Elliott (probable): sturgeon, two varieties. Boccaccio, Cusk, Lake sturgeon, two varieties or species. Northern

[2:32:04] Trustee Elliott (probable): fur seal, quillback rockfish, and another white sturgeon are listed as species at risk.

[2:32:12] Trustee Elliott (probable): And so the second piece of correspondence, item 10.2, from Linda Auerbach, dated June 11th, regarding marine zoning.

[2:32:25] Trustee Elliott (probable): I thought this was really interesting.

[2:32:27] Trustee Elliott (probable): Can you

[2:32:28] Trustee Elliott (probable): give us a motion prepared?

[2:32:30] Trustee Elliott (probable): there well just for those in the audience um i wanted to understand a little bit more about

[2:32:39] Trustee Elliott (probable): these 90 acres of coastal property added to the park and then another adjacent waterfront property

[2:32:47] Trustee Elliott (probable): purchased by the dc parks foundation so does that change the terrestrial park area and now

[2:32:52] Trustee Elliott (probable): we're talking about

[2:32:52] Voice 5: terrestrial area so the terrestrial shoreline now uh that's protected

[2:32:57] Voice 5: protected is or like of the land is has gotten quite a bit bigger uh so the suggestion from the

[2:33:06] Voice 5: writer is that we uh when we go into our ocplub review is that we consider extending the marine

[2:33:16] Voice 5: protected m2 zone along the shoreline that has now been added into the protected area

[2:33:23] Voice 5: and it seems like an imminently reasonable thing to do and uh obviously the so i have a motion

[2:33:34] Voice 5: prepared which is to uh to amend our project ocp project charter but adding consideration of the

[2:33:42] Voice 5: doing just that to the charter because

[2:33:45] Voice 9: i

[2:33:46] Voice 5: think that's the best way to go about addressing it

[2:33:48] Voice 5: putting it on our to-do list uh without saying we're going to do anything about it today

[2:33:53] Voice 5: I

[2:33:54] Trustee Elliott (probable): can see the motion. Do you question to the planner, would it be better to keep this open or to define it geographically to just the Squiddy Bay area?

[2:34:07] Trustee Elliott (probable): Because what if there's other marine protected areas that could potentially be explored?

[2:34:12] Trustee Elliott (probable): If

[2:34:13] Voice 5: you look at the map, there's actually a gap in the zoning and almost every other bit of foreshore is zoned one way or the other.

[2:34:28] Voice 5: yeah

[2:34:28] Voice 6: so if I mean I'm taking a guess at what you're referring to as the gap a little bit

[2:34:35] Voice 6: but I actually look at the map and um they're the shoreline areas where you see that line

[2:34:42] Voice 6: kind of looks like a buffer around the island are typically zoned into anything outside of that

[2:34:49] Voice 6: but it's still within those EDLTA local traffic area within the zoning area is M1 which is the

[2:34:59] Voice 7: marine conservation zone. Everything outside,

[2:35:05] Trustee Elliott (probable): so what about the area between like Bull Passage,

[2:35:10] Trustee Elliott (probable): is that got m4 m2 m4

[2:35:15] Voice 7: and

[2:35:17] Trustee Elliott (probable): then there is that is that all m1 then everything yeah it does look

[2:35:24] Trustee Elliott (probable): like it so everything outside basically offshore is m1 except where it's marked otherwise what do

[2:35:34] Trustee Elliott (probable): you what gap are you talking about i'm

[2:35:36] Voice 5: trying to find the map which of course i thought was on my

[2:35:38] Voice 5: desktop but i'm not seeing it now look

[2:35:41] Trustee Elliott (probable): at your email you sent it to us oh

[2:35:42] Voice 5: i can send it to you

[2:35:43] Voice 5: so

[2:35:44] Trustee Elliott (probable): i was asking

[2:35:46] Voice 2: about this i'm

[2:35:48] Voice 7: talking about down here just

[2:35:52] Voice 2: one finger just press and yeah

[2:35:56] Voice 7: okay see that gap oh

[2:36:00] Trustee Elliott (probable): no but this is all in one this is all yeah

[2:36:03] Voice 5: but that's but this m2 gap

[2:36:05] Voice 5: this gap here m2

[2:36:08] Trustee Elliott (probable): is general but he's saying that i

[2:36:10] Voice 5: know he just said that but can we go back up to

[2:36:14] Voice 5: the um yeah

[2:36:15] Voice 7: got

[2:36:19] Voice 6: either m1

[2:36:22] Voice 2: is conservation yeah

[2:36:24] Voice 5: m1 is conservation yeah

[2:36:27] Voice 2: okay

[2:36:28] Voice 5: so m2 so it's changed

[2:36:29] Voice 5: it's actually what it is okay sorry i misread that so it's changing some of the marine general

[2:36:36] Voice 5: to read marine conservation around those areas that's what we would be doing

[2:36:41] Voice 5: at any rate we don't have to get into the details of that today because my motion uh speaks to

[2:36:47] Voice 5: consideration of doing that as part of the ocb on lub project but

[2:36:50] Trustee Elliott (probable): i'm just wondering if what if

[2:36:52] Trustee Elliott (probable): there are other marine conservation areas say something if another piece

[2:36:55] Trustee Elliott (probable): of property gets

[2:36:55] Trustee Elliott (probable): donated next well

[2:36:58] Voice 5: i mean we could i wanted to specify so that it doesn't get lost in the in

[2:37:03] Voice 5: the project chart of the intent yeah um

[2:37:06] Voice 5: but i don't think when we can i mean we could just

[2:37:10] Voice 5: say consider expanding the area's own marine conservation how

[2:37:17] Trustee Elliott (probable): about expanding and

[2:37:18] Voice 5: hands to

[2:37:19] Voice 5: and particularly

[2:37:21] Trustee Elliott (probable): the waters yeah property yeah

[2:37:24] Voice 5: that'll do it okay

[2:37:25] Trustee Elliott (probable): all

[2:37:26] Voice 5: right so i move that the

[2:37:29] Voice 5: local luskety local trust committee amends the ocp luv project charter by adding to the in scope

[2:37:36] Voice 5: section consideration of expanding the area's zoned marine conservation and in particular to

[2:37:44] Voice 5: include waters adjacent to property recently acquired by the bc parks foundation next to

[2:37:50] Voice 5: squiddy bay marine park

[2:37:52] Trustee Elliott (probable): owners adjacent to property recently i don't know how much is

[2:37:59] Trustee Elliott (probable): pc parks property next to squiddy bay because recently acquired is going to be well okay it

[2:38:06] Voice 5: doesn't really matter but i'm just trying to delineate that yeah

[2:38:09] Trustee Elliott (probable): i

[2:38:11] Voice 5: mean

[2:38:13] Voice 11: as long as we know

[2:38:15] Voice 11: what we're talking about that's all that really matters well

[2:38:19] Voice 2: the public you

[2:38:21] Voice 11: know what we're

[2:38:21] Voice 11: talking about?

[2:38:22] Voice 6: I mean, I think the public can help us.

[2:38:25] Voice 2: Yeah,

[2:38:26] Voice 6: even just expanding the after project charter, expanding

[2:38:32] Voice 6: the M1 zone to appropriate areas.

[2:38:37] Voice 7: Let's do appropriate, appropriate areas.

[2:38:43] Voice 11: Yeah, appropriate areas. We can do that. Because we'll do the

[2:38:49] Voice 11: hard work figuring out where to draw the line later anyway okay

[2:38:55] Trustee Elliott (probable): so catherine are you you good

[2:38:57] Trustee Elliott (probable): with that we're changing everything so expanding the areas zone marine conservation which is

[2:39:05] Trustee Elliott (probable): it should be m1 not yeah that's

[2:39:07] Trustee Elliott (probable): correct m1 to appropriate areas and just end it there

[2:39:15] Voice 10: so that would read that the local trust committee amends the ocp lub project charter by adding to

[2:39:24] Voice 10: the in scope section consideration of expanding the m1 marine conservation zones to appropriate

[2:39:31] Voice 10: areas yes okay so thumbs

[2:39:38] Trustee Elliott (probable): up moved by trustee peterson do i have a second trustee laroni any

[2:39:43] Trustee Elliott (probable): further discussion all those in favor aye thank you for that letter uh melinda are back and we do

[2:39:51] Trustee Elliott (probable): encourage anybody to write into your local trust committee um we'll add correspondence to the

[2:39:57] Trustee Elliott (probable): agenda if there's enough time uh eight twelve days ahead of time and uh and then we can make

[2:40:03] Trustee Elliott (probable): progress on some of these initiatives new business 11.1 uh this is trustee baromi's verbal update

[2:40:11] Trustee Elliott (probable): Great. Findings from community on housing. I'm just going to keep this quick because it's still

[2:40:19] Trustee Elliott (probable): very much in progress. But basically what I've been hearing from the tickets now moving on to

[2:40:28] Trustee Elliott (probable): 13 pages of great single-spaced tech I have received, there's a definite understanding

[2:40:35] Trustee Elliott (probable): understanding that there is an issue proposing and there's a definite concern that with the

[2:40:42] Trustee Elliott (probable): increase of 100 people according to the census that a lot of our resources are already taxed

[2:40:48] Trustee Elliott (probable): so that any changes that maybe are made or suggested or thought about take the

[2:40:56] Trustee Elliott (probable): use of resources with a larger population into consideration

[2:41:02] Trustee Elliott (probable): Yeah, that's, I think that's about it for now, as we are.

[2:41:07] Trustee Elliott (probable): Can I just ask, what was the question you posed to the community and was it in an email or bulletin board?

[2:41:14] Trustee Elliott (probable): It was in the June paper in the Trustee Corner article.

[2:41:19] Trustee Elliott (probable): And I also posted the link online so that anybody who hadn't read the paper was able to access the online version of the newspaper.

[2:41:28] Trustee Elliott (probable): data i

[2:41:30] Voice 8: can send you the pdf because it was last month i think i sent it to you actually

[2:41:39] Voice 1: i

[2:41:39] Voice 7: sent it to you right now

[2:41:49] Trustee Elliott (probable): it's a little slow housing is a deep

[2:41:53] Voice 8: interest to me

[2:41:58] Trustee Elliott (probable): it's your trustee corner it is so difficult to find the trustee corner on this website i have

[2:42:03] Trustee Elliott (probable): have to say it's probably anything on the website oh it's learn more and then it's not this month

[2:42:09] Trustee Elliott (probable): it's the last month so it'll be at the bottom because it's somehow it's not done by the newest

[2:42:13] Trustee Elliott (probable): it's done on the oldest

[2:42:14] Voice 7: uh-huh yeah it'll be the july one july i'm sorry i might have missed it

[2:42:29] Voice 7: i imagine you get a couple emails every day every

[2:42:32] Voice 8: hour there it is so the question you asked was

[2:42:38] Trustee Elliott (probable): how can we create bylaws that support sustainable affordable housing i asked all that is housing a

[2:42:44] Trustee Elliott (probable): big issue on this duty how have you been affected any brilliant solutions thoughts yeah it's kind

[2:42:50] Trustee Elliott (probable): of a very vague just one

[2:42:51] Voice 1: of your thoughts

[2:42:52] Trustee Elliott (probable): great okay so how would you like to have the information

[2:42:55] Trustee Elliott (probable): that's coming from the community i was going to write kind of a summary of what i heard from this

[2:43:06] Trustee Elliott (probable): report and i have all the emails in my trusty email inbox so that i can have

[2:43:13] Voice 7: staff make public

[2:43:16] Voice 8: okay so

[2:43:18] Trustee Elliott (probable): i would suggest it's it is tricky uh giving stuff that we initiate as trustees to

[2:43:27] Trustee Elliott (probable): staff to do without being attached to a project so this is where we get into the

[2:43:32] Trustee Elliott (probable): the um they're doing stuff off the side of the desk they can't really do us favors we have to

[2:43:39] Trustee Elliott (probable): do it if that's allowed so what i i did is i i did a community information meeting on much just

[2:43:45] Trustee Elliott (probable): to meet people um because we were not able to hold a business meeting there i took notes

[2:43:50] Trustee Elliott (probable): um and then worked with another person from much to um adapt that into a general report that we

[2:43:58] Trustee Elliott (probable): we could then put out. We removed all personal identifiers. You know, we want to respect

[2:44:06] Trustee Elliott (probable): everyone's privacy and follow the privacy protection laws, so we're not going to publish

[2:44:11] Trustee Elliott (probable): anything without people's information. I was wondering, Catherine, if she might be able to

[2:44:18] Trustee Elliott (probable): send this to you as sort of a report, and if you could flag anything in it that

[2:44:23] Trustee Elliott (probable): um shouldn't be published could you work with trustee laroni and then we have that put in the

[2:44:30] Trustee Elliott (probable): next meetings agenda as minutes to this meeting or an attachment no no

[2:44:39] Voice 5: it should just be a report

[2:44:39] Voice 5: it should just come it should come as correspondence from trustee laroni okay and

[2:44:44] Voice 5: then and then we can

[2:44:45] Voice 5: have it in our agenda um and i don't i'll help you look over and make sure we remove anything

[2:44:53] Voice 5: like

[2:44:53] Trustee Elliott (probable): it's a kind of a disaster i wouldn't want to like send it out to the community to read and

[2:44:57] Trustee Elliott (probable): repetitive state yeah okay i

[2:45:01] Voice 5: don't mind helping you edit it to you know to make sure that we're

[2:45:04] Voice 5: not doing any um individual identifiable identifiable information great sounds good

[2:45:11] Voice 2: i'll

[2:45:12] Voice 11: help you with that then this minute yes as correspondents and then

[2:45:17] Trustee Elliott (probable): we'll have it added

[2:45:18] Trustee Elliott (probable): as a report for next um trust committee meeting and then i'm assuming it could be posted to the

[2:45:23] Trustee Elliott (probable): website or the web page if you want okay

[2:45:26] Voice 8: katherine

[2:45:27] Voice 7: that's all good i didn't mean to give you extra

[2:45:30] Voice 7: work either great initiative i love asking

[2:45:37] Trustee Elliott (probable): those open-ended questions because it really allows

[2:45:39] Trustee Elliott (probable): creativity and people's uh actual lived experience to speak to it rather than what we think um so

[2:45:48] Trustee Elliott (probable): So moving on to reports, we do have a Trust Conservancy report, item 12.1, pages 46 to 48.

[2:45:58] Trustee Elliott (probable): A member of the community referenced it earlier.

[2:46:01] Trustee Elliott (probable): And so, yes, this is regarding a significant and Muskegee Islands' first donation, protected area to the Conservancy.

[2:46:13] Trustee Elliott (probable): I understand that the donor…

[2:46:16] Trustee Elliott (probable): Technically,

[2:46:17] Voice 5: it's the first NAPTEP covenant policy.

[2:46:23] Voice 5: Really?

[2:46:23] Voice 5: There are other conserved areas on the island that the local conservancy

[2:46:29] Voice 5: and the Islands Trust Conservancy worked with together,

[2:46:33] Voice 5: but this is the first NAPTEP covenant policy.

[2:46:36] Voice 5: Excellent.

[2:46:39] Trustee Elliott (probable): So this covenant protects 11.35 hectares of forest on wetland,

[2:46:45] Trustee Elliott (probable): of forest and wetland on Hoyote-Lisby Island.

[2:46:49] Trustee Elliott (probable): And this was a conservation covenant

[2:46:54] Trustee Elliott (probable): placed by Christine Ferris and Doug Hopwood,

[2:46:57] Trustee Elliott (probable): who are longstanding conservation stewards.

[2:46:59] Trustee Elliott (probable): And indeed, I've seen some of their reports.

[2:47:02] Trustee Elliott (probable): They used to work as consultants

[2:47:05] Trustee Elliott (probable): for the conservancy in other areas,

[2:47:08] Trustee Elliott (probable): reporting back on the status

[2:47:09] Trustee Elliott (probable): of one of their protective areas.

[2:47:12] Trustee Elliott (probable): So congratulations.

[2:47:15] Trustee Elliott (probable): Presbyterian Island, your very first NAPTEP covenant, which provides a tax exemption of up to 60% on the protected area.

[2:47:26] Trustee Elliott (probable): And I'm really pleased.

[2:47:28] Trustee Elliott (probable): I believe there's going to be a celebration you may or may not be able to attend as both of us have a meeting on August 30th.

[2:47:38] Trustee Elliott (probable): So it's called the Luskete Livingston Forest Covenant Celebration.

[2:47:45] Trustee Elliott (probable): More information will be coming, but August 30th is the proposed date to have a celebration for that covenant.

[2:47:52] Trustee Elliott (probable): So if we're free from financial planning considerations, we should go.

[2:47:58] Trustee Elliott (probable): Obligations report 49, that's pretty much standard.

[2:48:03] Trustee Elliott (probable): Trustee and local expense reports, adopted policies and standing resolutions.

[2:48:09] Trustee Elliott (probable): solutions we will have one less for our next agenda package and local trust committee button

[2:48:15] Trustee Elliott (probable): page I want to congratulate you trustees for posting so many updates do you guys plan this

[2:48:24] Trustee Elliott (probable): one a month that's amazing in the newspaper and

[2:48:27] Voice 5: we do one a month in our local newspaper and

[2:48:30] Voice 5: actually we have to credit our awesome staff for going and having a subscription and doing

[2:48:36] Voice 5: the posting to the website because we just put it in paper

[2:48:39] Voice 7: and

[2:48:40] Voice 5: the rest of the magic happens at

[2:48:43] Voice 5: the staff level that's

[2:48:47] Voice 8: great well thank you trustees for being such an excellent job

[2:48:51] Voice 8: i

[2:48:52] Trustee Elliott (probable): like your little uh personal anecdotes there it's great so for our work program we've got

[2:49:00] Trustee Elliott (probable): an active projects report. Sorry, I'm a bit lost

[2:49:04] Voice 7: in my agenda here.

[2:49:28] Trustee Elliott (probable): So this number two is going to disappear.

[2:49:32] Trustee Elliott (probable): I guess our meeting procedures bylaw thank you for completing that thanks for working with us

[2:49:40] Trustee Elliott (probable): bring that forward and then we've got a future projects report

[2:49:45] Trustee Elliott (probable): um if there's still interest in applying for the c2c grant for relationship building event

[2:49:53] Trustee Elliott (probable): I would say that we're keeping meeting with well

[2:49:58] Voice 5: absolutely and and it's just a matter of the

[2:50:02] Voice 5: the, you know, the staff time and allocating that within our, you know, the fact that we're

[2:50:14] Voice 5: now tactically only one, allowed one project at a time, which honestly I will be taking

[2:50:22] Voice 5: up with the regional planning committee and trust council because it puts Mesquite in

[2:50:33] Voice 5: a position where we're actually quite quite disadvantaged uh as it are the most major

[2:50:39] Voice 5: project i can conceive of being our ocplub is projected to be under five thousand dollars

[2:50:47] Voice 5: which means that we will never have more than one project going ever uh because i can't conceive of

[2:50:55] Voice 5: another product i'm like what's what's a major what's a project that we're going to have that's

[2:50:59] Voice 5: more than five thousand dollars so that means we'll never get one project

[2:51:02] Voice 9: which

[2:51:06] Voice 5: isn't the having

[2:51:08] Voice 5: sat on that committee last year wasn't the intent to put like a local trust committee and certainly

[2:51:16] Voice 5: i didn't foresee this otherwise i would have made a big stink about it because it essentially means

[2:51:21] Voice 5: we're being because we're not spending enough money we're we're we're getting less resource

[2:51:28] Voice 5: than a local trust committee that is spending one project above and one project under.

[2:51:34] Voice 5: And that actually strikes me as a little unfair.

[2:51:39] Trustee Elliott (probable): You did have an OCP project, I mean, for how many years?

[2:51:43] Trustee Elliott (probable): What was the budget for that?

[2:51:46] Voice 5: They're still budgeting us at under $5,000 for our OCP project.

[2:51:49] Voice 5: So as long as our budget remains under $5,000 for the OCP,

[2:51:53] Voice 5: which is staff that's coming out with those numbers,

[2:51:55] Voice 5: I'm not trying to argue about the numbers.

[2:51:57] Voice 5: i'm trying to just say that it feels

[2:51:59] Voice 5: unfair that because we're not spending enough money

[2:52:02] Voice 5: we only get to have one project that doesn't seem like the intent of what i thought was

[2:52:09] Voice 5: you know the idea of changing the uh the way we're setting up projects when where i was on

[2:52:16] Voice 5: the regional planning team and it foresee that this was going to mean that essentially if you're

[2:52:22] Voice 5: not spending enough money you only get one project i don't think that was anyone's intent

[2:52:26] Voice 5: intent but

[2:52:26] Voice 6: that is the effect and i'm not happy about it

[2:52:29] Voice 8: so what the what could we do to advance

[2:52:40] Trustee Elliott (probable): this ocp review in the meantime where it's getting back on track but what really needs to happen is

[2:52:50] Trustee Elliott (probable): engagement with first yeah

[2:52:51] Voice 5: yeah i actually have no problem with where we're at

[2:52:55] Voice 5: but it is frustrating that we have to if we want to do anything else I mean this this thank you

[2:53:03] Voice 5: Stephen for sneaking through the meeting procedures bylaw for us because that's that's really nice to

[2:53:09] Voice 5: get that done

[2:53:10] Voice 9: but

[2:53:11] Voice 5: moving forward that means we're never going to get one project at a time

[2:53:15] Voice 5: so even if we have if our OCP has delays going on we have to shelve it if we want to work on a

[2:53:22] Voice 5: a minor project is the way on earth then it's set up and we don't want to shop it the

[2:53:27] Trustee Elliott (probable): the but

[2:53:28] Voice 5: just strikes me as a little bit unfair so

[2:53:30] Trustee Elliott (probable): so that is one side of it i totally agree with you

[2:53:33] Voice 5: the

[2:53:34] Trustee Elliott (probable): other side of it is that because staff capacity is not continually overtaxed with

[2:53:40] Trustee Elliott (probable): two mid like 20 minor projects across 13 ltcs if we each had two they can actually focus and get

[2:53:49] Trustee Elliott (probable): our minor projects done more quickly and so i do see a benefit in having a focused small project

[2:53:56] Trustee Elliott (probable): where you actually get staff time on it and we can get it done and then move on to the next whereas

[2:54:02] Trustee Elliott (probable): don't

[2:54:02] Voice 5: get me wrong i remember what was like three projects for local trust committee yeah it was

[2:54:08] Voice 5: three yeah and i was on the regional planning committee when we decided that we ought to change

[2:54:14] Voice 5: it but it was there was never a time where i i had the conception where a local trust committee

[2:54:21] Voice 5: might only be allowed one project because they didn't have anything that was expensive enough

[2:54:28] Voice 5: to be a major project so it's a flaw in the system that we i helped create but it's a flaw

[2:54:35] Voice 5: that i don't think was foreseen at the time i'm just i'm just protesting because it doesn't seem

[2:54:40] Voice 5: and equitable and

[2:54:42] Trustee Elliott (probable): and i think that's fair i'm sorry i don't mean to like hold the mic i just

[2:54:48] Trustee Elliott (probable): say the flip side of it is we get more focused staff time and potentially we'll see let's see

[2:54:53] Trustee Elliott (probable): if this works i would say we give it a year and if this policy doesn't work we have to change it

[2:55:01] Trustee Elliott (probable): you know yeah i

[2:55:02] Trustee Elliott (probable): would like to see if we get more focused staff time on one product at a time as

[2:55:06] Trustee Elliott (probable): opposed to three for each ltc which is just so incredibly complex oh

[2:55:10] Voice 3: and don't get me wrong the

[2:55:11] Voice 3: three was ridiculous it wasn't working

[2:55:14] Voice 3: you know these microphones

[2:55:16] Voice 3: i mean we in fact we don't have

[2:55:17] Voice 3: to have this as i

[2:55:18] Trustee Elliott (probable): know it's a meeting but it's yeah yeah it

[2:55:23] Voice 3: was it needed to be reformed right

[2:55:25] Voice 3: i was part of helping reform and trying to scope that out right but it's the effect is that we only

[2:55:34] Voice 3: get one project at a time no matter how slowly our one project might be going which may or may

[2:55:40] Voice 3: not have anything to do with staff resources as particularly

[2:55:43] Voice 7: now while we're waiting to

[2:55:45] Voice 7: do some first nations interesting that we actually

[2:55:55] Trustee Elliott (probable): don't have anything except one item on our future

[2:56:00] Trustee Elliott (probable): projects list so if we were to

[2:56:03] Voice 5: have two right now and sorry and there are there i haven't bothered

[2:56:12] Voice 5: to suggest putting anything else on our list is why not a huge projects list

[2:56:16] Voice 7: if we're never going

[2:56:16] Voice 7: to get to it this term so that means the public lost some of our fascinating scintillating

[2:57:05] Voice 5: the

[2:57:06] Trustee Elliott (probable): technology cut us off

[2:57:10] Voice 6: for example

[2:57:14] Voice 5: and this is for example i'd love us to apply for a community community grant yeah

[2:57:21] Voice 7: but

[2:57:22] Voice 5: my understanding is while we have the ocp running as our only project we can't do that

[2:57:26] Voice 5: no

[2:57:27] Trustee Elliott (probable): that grant okay this is exactly what i'm arguing is applying for the cdc grant

[2:57:33] Trustee Elliott (probable): as part of your OCP review

[2:57:36] Voice 3: as part of it to

[2:57:37] Trustee Elliott (probable): build relationship with First Nations and discuss that

[2:57:40] Trustee Elliott (probable): meeting you may not need to apply but

[2:57:42] Voice 3: then you have to put this it's

[2:57:43] Trustee Elliott (probable): not interrupting me I am

[2:57:45] Trustee Elliott (probable): actually the chair I'm trying to make a point I

[2:57:47] Voice 3: want to have this conversation as a conversation

[2:57:49] Voice 3: outside of the meeting but

[2:57:51] Trustee Elliott (probable): this is important

[2:57:51] Voice 3: it's

[2:57:52] Trustee Elliott (probable): business what I'm suggesting is is that we

[2:57:56] Trustee Elliott (probable): We request that staff inquire into the possibility of using some of the capacity funding in the reconciliation budget to request a meeting to support relationship building with regards to our OCP review.

[2:58:11] Trustee Elliott (probable): And that could be a piece in this community with Playa Aman and Sinaloa.

[2:58:17] Trustee Elliott (probable): And it doesn't actually have to go through the C2C grant, but there's money in the reconciliation budget.

[2:58:22] Trustee Elliott (probable): So this piece, I would argue, communications and working with First Nations, fits in your OCP review because that's where it stopped.

[2:58:31] Trustee Elliott (probable): Can we look into getting some of that funding for the upcoming meeting?

[2:58:39] Trustee Elliott (probable): It's part of the scope of our OCP review right now and that's where we're stopped.

[2:58:45] Trustee Elliott (probable): I'd like to see if we can keep moving forward in some way.

[2:58:52] Trustee Elliott (probable): okay the other part is the shoreline management plan this is an incredibly important part that

[2:58:59] Trustee Elliott (probable): i think this keeps coming up i mentioned it earlier that many ltcs are requesting clarity

[2:59:06] Trustee Elliott (probable): and wanting shoreline protection and it's been going to be advanced to regional planning

[2:59:13] Trustee Elliott (probable): committee is this a regional planning project because every ltc wants community mapping of

[2:59:20] Trustee Elliott (probable): values along the shorelines right sure so

[2:59:22] Trustee Elliott (probable): some of these projects may not be local ltc projects

[2:59:27] Trustee Elliott (probable): they're bigger regional ones that they're going to have um applications yeah

[2:59:32] Voice 5: certainly the getting

[2:59:35] Voice 5: the clarity on the employees and all of that stuff that's definitely regional yeah

[2:59:39] Voice 8: how

[2:59:40] Voice 5: it plays out

[2:59:41] Voice 5: out here. This is, you know, that's the individual part. But anyway,

[2:59:47] Voice 2: what

[3:00:00] Trustee Elliott (probable): I just want to take a look at the in scope part of your OCP project. Not that I'm going to try to manage things, but where

[3:00:08] Voice 2: are we at? What agenda was it published?

[3:00:13] Voice 5: I think we adopted it at the May meeting, didn't we?

[3:00:17] Voice 5: Yeah, the most recent meeting.

[3:00:19] Voice 5: The most recent project speech.

[3:00:20] Voice 5: Yeah.

[3:00:21] Voice 2: 3 and 5.

[3:01:04] Voice 7: Then it went silent.

[3:01:08] Voice 7: And we're working.

[3:01:13] Voice 7: We're at the project there.

[3:01:17] Voice 7: Let's go to phase one.

[3:01:23] Voice 7: So, yeah, I guess that's the technical analysis.

[3:01:27] Trustee Elliott (probable): So I want to go back up to phase one.

[3:01:29] Trustee Elliott (probable): The technical analysis of the OCP and LEB, where we were at, I thought, in February was we'd,

[3:01:40] Trustee Elliott (probable): and this is when planners of the neck was still on the project that the proposed ocp draft that

[3:01:49] Trustee Elliott (probable): came forward still had to go through a technical analysis to see what was the scope of changes

[3:01:56] Trustee Elliott (probable): would be needed to create a set of bylaws out of it because it hadn't been vetted by staff right

[3:02:05] Trustee Elliott (probable): It could have been, we want the moon, and we can only give you a can of tuna.

[3:02:13] Trustee Elliott (probable): So that technical analysis is something that we can, I'm assuming, where are we at with that?

[3:02:23] Voice 6: So I think the bank plan analysis is intended to show you how to implement your OCP or proposed OCP into the land use file.

[3:02:38] Voice 6: And I think currently we don't know exactly how the OCP will look.

[3:02:45] Voice 6: We do have a travel, we have two meetings, but we're waiting to, or we're working on

[3:02:53] Voice 6: engagement with Spinoff's First Nations, and so pending that, I don't know if there

[3:03:00] Voice 6: will be amendments or how things might change.

[3:03:07] Trustee Elliott (probable): Because my recollection of that meeting with you and Sonia were

[3:03:10] Voice 8: both here, I thought that

[3:03:17] Voice 8: there was going to be still a

[3:03:19] Trustee Elliott (probable): broad level sort of high level overview of here's what would be

[3:03:25] Trustee Elliott (probable): the implications of this so see if we hear the problem spots and that was going to proceed

[3:03:30] Trustee Elliott (probable): regardless of where we're at with first nations because we can't keep the whole project pending

[3:03:37] Trustee Elliott (probable): their ability to to meet with us that's i'd see that as one track they have to be parallel tracks

[3:03:43] Trustee Elliott (probable): And I think I'd like to see if we can get back to a broad level, a high-level overview

[3:03:51] Trustee Elliott (probable): of what are the implications of this OCP, what are the problem spots, what might be

[3:03:57] Trustee Elliott (probable): the challenges without getting into a point-by-point analysis.

[3:04:02] Trustee Elliott (probable): Would that

[3:04:03] Voice 8: be possible at this stage?

[3:04:06] Voice 8: I don't want to put you on the spot.

[3:04:10] Voice 6: well we can and there was it was actually basically my attention to that there has

[3:04:17] Voice 6: been some analysis and there was a newer version that wasn't adopted and wasn't advanced

[3:04:25] Voice 6: because the LTC at the time wanted to hold off until they had a chance to engage further

[3:04:33] Voice 6: with First Nations. And so I believe that entailed some analysis of the OCC. I don't

[3:04:43] Voice 6: think it involves the implementation part and how it would look at

[3:04:47] Voice 9: applying it into

[3:04:50] Voice 6: the land use file. So yeah, we could do that. We could.

[3:04:55] Voice 7: it's yeah

[3:05:02] Voice 5: i i also thought that the when we had added that to begin scope that there was going

[3:05:09] Voice 5: to be some sort of preliminary look at what uh luv changes might need to be made uh in terms of the

[3:05:18] Voice 5: The draft proposed new OCP, that was my recollection

[3:05:26] Voice 1: and

[3:05:28] Voice 5: shared just so you know the version, the draft version that Bob was just talking about is the, I sent you those drafts.

[3:05:40] Voice 5: Yeah,

[3:05:41] Voice 11: I did see that.

[3:05:42] Voice 5: So there is a little bit different than that.

[3:05:46] Voice 5: And the reason that that version didn't get a reading out of the local trust committee

[3:05:52] Voice 5: is because the local trust committee that's last meeting last year

[3:05:56] Voice 5: did not want to presuppose what this local trust committee might want to do.

[3:06:03] Voice 5: So that's why the version that we have that's been given readings

[3:06:10] Voice 5: meetings is not actually the newest version uh because the the local trust committee didn't want

[3:06:17] Voice 5: to sort of have whoever the metal trust committee is um you know stuff to undo now my my view is is

[3:06:26] Voice 5: that uh the version uh those versions that I sent both of you it's closer to where we want to go

[3:06:34] Voice 5: You'll notice that, in fact, it's mostly the difference between that version and the version that got readings is mostly the updating of the language around what the present version calls exotic species,

[3:06:54] Voice 5: essentially around sheep and other non-native creatures and plants here.

[3:07:00] That's the biggest substantive difference between the present version and the language

[3:07:07] Voice 5: in the version that hasn't come out yet.

[3:07:10] Voice 2: What draft is that?

[3:07:13] Voice 2: March 2023, 4.5?

[3:07:15] Voice 2: That's 4.5.

[3:07:22] Voice 8: And what's the project budget for that?

[3:07:26] Voice 8: I thought it was $7,000.

[3:07:28] Voice 6: yeah

[3:07:28] Voice 5: it's spread out over oh

[3:07:30] Voice 8: right seven

[3:07:33] Voice 5: thousand but it's it's three thousand for this year

[3:07:36] Voice 5: four thousand for next year i

[3:07:38] Trustee Elliott (probable): i really would like to take some action today to move this forward

[3:07:43] Trustee Elliott (probable): and so whether it's okay so i really you know i'm hearing from the community that we want to

[3:07:48] Trustee Elliott (probable): see action on this we don't want to all the consultation that's gone on for three or four

[3:07:52] Trustee Elliott (probable): years to just be pending you know we do want to hear from First Nations these things take time

[3:07:59] Trustee Elliott (probable): and we're still at the stage of relationship building so I'm going to suggest two parallel

[3:08:04] Trustee Elliott (probable): complementary actions and just going up to the old fuel for a second because I've seen

[3:08:14] Trustee Elliott (probable): sorry I'd like to suggest that we request funding for a meeting at whatever time that

[3:08:22] Trustee Elliott (probable): So now this becomes, you know, indicates that they're available.

[3:08:27] Trustee Elliott (probable): So that we get a monthly request in for that meeting to discuss our OCP

[3:08:34] Trustee Elliott (probable): or to build relationship towards discussing our OCP.

[3:08:36] Trustee Elliott (probable): So

[3:08:37] Voice 7: that would be the first one.

[3:08:46] Voice 7: So the status report, the status update

[3:08:50] Trustee Elliott (probable): report that was prepared in March,

[3:08:53] Trustee Elliott (probable): for the March 20th meeting.

[3:09:00] Trustee Elliott (probable): yeah so this didn't so we've never had that overview of what are the potential implications

[3:09:08] Trustee Elliott (probable): of adopting this OCP if this OCP was adopted as presented by the community what are we looking

[3:09:16] Trustee Elliott (probable): at in terms of LUB changes that was what Sonia was talking about not a technical analysis so

[3:09:21] Trustee Elliott (probable): So would it be possible to do a little digging into that and prepare a report on the implications

[3:09:29] Trustee Elliott (probable): of the current draft of the OCP and the feasibility of having that translated as is into the LUB?

[3:09:42] Trustee Elliott (probable): Yeah.

[3:09:42] Voice 6: Yeah?

[3:09:43] Voice 6: Yeah.

[3:09:43] Voice 6: I can make it.

[3:09:45] Voice 6: I don't know if it's necessary.

[3:09:49] Voice 8: Okay.

[3:09:55] Voice 7: Okay.

[3:09:57] Voice 7: But planning stuff, report back.

[3:10:14] Voice 7: I wish we had stuff in here right now.

[3:10:24] Voice 7: Because I

[3:10:24] Trustee Elliott (probable): don't know these different levels of reporting,

[3:10:27] Trustee Elliott (probable): like what sort of digging I'm looking for.

[3:10:31] Trustee Elliott (probable): but it's mostly like flagging this would take a substantive legislative process to change this

[3:10:38] Trustee Elliott (probable): this would be this could be adopted right away this is impossible right sort of a an analysis

[3:10:47] Trustee Elliott (probable): I don't think we've seen that that's what Sonia said to us back in January that the OCP review

[3:10:53] Trustee Elliott (probable): has not gone through even an overview the proposed OCP changes so it's that high level

[3:11:01] Trustee Elliott (probable): overview of the um the

[3:11:06] Voice 7: substance

[3:11:27] Voice 7: what version draft do we have right now

[3:11:51] Voice 6: So what

[3:11:52] Trustee Elliott (probable): is 2.4.1 there's

[3:11:55] Voice 6: two versions presented, there's two versions in the lead and it could

[3:12:01] Voice 6: be wrong on the date, but it was August last year and 2.4.1 and there's a difference between

[3:12:13] Voice 6: between those two at a time, and I don't know what it is,

[3:12:16] Voice 6: but there were two versions presented at a time.

[3:12:18] Trustee Elliott (probable): I think Trustee Peterson just said the difference was something

[3:12:20] Trustee Elliott (probable): about exotic livestock.

[3:12:23] Trustee Elliott (probable): Yeah.

[3:12:23] Trustee Elliott (probable): Do you remember?

[3:12:25] Trustee Elliott (probable): It was sheep, wasn't it?

[3:12:27] Voice 6: I think he was maybe talking about the difference between 2.3 and 2.4.

[3:12:33] Voice 8: Oh, okay.

[3:12:34] Voice 6: And then there was

[3:12:34] Voice 8: also

[3:12:36] Voice 6: 2.4.1.

[3:12:38] Voice 6: So those are three versions.

[3:12:40] Voice 6: They're all different.

[3:13:12] Trustee Elliott (probable): are we on version 4.1 or 4.0

[3:13:17] Voice 5: the only one that's got the most one recent one that's got

[3:13:20] Voice 5: red readings is uh three i believe

[3:13:25] Voice 5: 2.3 yeah 2

[3:13:28] Voice 9: .3 however

[3:13:30] Voice 5: i think the reason i sent you 2.4 and 2.41 is because that actually reflects

[3:13:38] Voice 5: the work that the local trust committee did last year especially with those language changes that

[3:13:43] Voice 5: i was just mentioning we didn't get to we didn't read it uh last last term but my suggestion is

[3:13:53] Voice 5: that based on where we got with the community consultation at the very very least we need to

[3:14:00] Voice 5: look at that language um that was certain we just didn't actually get to give it readings yet okay

[3:14:14] Voice 7: one i think is the read

[3:14:16] Voice 5: more the most up-to-date

[3:14:21] Voice 5: I

[3:14:21] Voice 6: believe 2.4 and 2.4.1 represented at the same time, and one may have had, I don't know if there was a difference.

[3:14:33] Voice 6: I haven't gone through and analyzed what the exact

[3:14:36] Voice 5: differences are yet,

[3:14:38] Voice 6: but we'll do that.

[3:14:41] Voice 6: Yeah, I mean, there's short notes, I think, at the beginning that really briefly describe

[3:14:47] Voice 7: each version.

[3:14:49] Voice 7: um and what's different about it so i'm so the

[3:15:00] Trustee Elliott (probable): language that i'm using and please help me with

[3:15:02] Trustee Elliott (probable): this uh requesting that planning stuff prepare a high level overview on the substance and scope

[3:15:13] Trustee Elliott (probable): Scope of the proposed draft OCP version 2.3 taken into consideration draft version 2.4

[3:15:28] Voice 7: .1

[3:15:30] Voice 7: and

[3:15:31] Trustee Elliott (probable): feasibility of drafting amendments to the LUB.

[3:15:38] Trustee Elliott (probable): So it's feasibility.

[3:15:40] Trustee Elliott (probable): it's not like it's like how much work is this going to take and flagging problems like what's

[3:15:46] Trustee Elliott (probable): the scope of it substance and the feasibility of that but kind of an analysis but i don't want to

[3:15:53] Trustee Elliott (probable): get into the technical analysis

[3:15:55] Voice 6: something like could it be a report back on lud

[3:16:04] Voice 6: the land use by law amendments that would follow from the proposed OCP or would be required to

[3:16:27] Voice 2: create

[3:16:28] Voice 6: LUB and

[3:16:30] Voice 2: a

[3:16:32] Voice 6: land use by law consistent with the updated OCP.

[3:16:38] Voice 8: I'm just going to say latest draft, latest draft of the community of the OCP.

[3:16:47] Voice 8: So something like

[3:16:50] Voice 7: report back on LUB scope.

[3:16:58] Voice 7: So the money staff report back on the scope of LUB bylaw amendments that would be required following from the latest draft of the OCP.

[3:17:14] Voice 8: that would be required to implement.

[3:17:22] Voice 6: Potential land use bylaw amendments.

[3:17:24] Voice 7: Potential land use.

[3:17:29] Voice 8: Land use bylaw amendments are

[3:17:33] Trustee Elliott (probable): required to, yes, that's it.

[3:17:38] Voice 6: And that means it's just said your report would be on,

[3:17:43] Voice 6: I'm saying at least right now is the report back on what kind of land use bylaw amendments

[3:17:56] Voice 6: would follow or logically follow from

[3:17:59] Voice 7: your OCP data as it stands.

[3:18:08] Voice 7: Yeah, I think so.

[3:18:10] Trustee Elliott (probable): So the planning staff report back on the scope of the potential land use bylaw amendments

[3:18:16] Trustee Elliott (probable): amendments that would be required to implement the latest drafts of the LISC-ED OCP.

[3:18:26] Voice 6: So, um, that would give us direction to look at the current draft of the OCP and see, and

[3:18:35] Voice 6: the current land use bylaw, and see what might change in the land use bylaw for the design.

[3:18:44] Voice 6: yeah that's the idea yeah

[3:18:46] Trustee Elliott (probable): because i think we'd like to to give some keep progressing on this

[3:18:51] Trustee Elliott (probable): work also we need to see where first nations want to be engaged with but we need to do this analysis

[3:18:58] Trustee Elliott (probable): to see what work would be entailed like this is hearing from this community this is what we like

[3:19:04] Trustee Elliott (probable): well what's it going to take to make that into a set of bylaws and that may change with what we

[3:19:11] Trustee Elliott (probable): hear back from us and us but i think it is a piece of work that can progress without just without

[3:19:18] Voice 11: yeah i agree um and

[3:19:23] Voice 5: my understanding is that even you know in the there's the section

[3:19:29] Voice 5: fall of action in list about the section on crown land policies uh and flint rod and first nations

[3:19:38] Voice 5: yeah it's

[3:19:39] Voice 5: my understanding that that was the section that they referenced directly

[3:19:45] Voice 5: so without getting too much into that section i my my sense and i got the sense from uh planner

[3:19:53] Voice 5: zip and act two was that a lot of the sort of pre-work for for bylaw review could be done

[3:20:01] Voice 5: just don't spend a lot of time on that section because it might change yeah

[3:20:05] Voice 7: right okay in a lot

[3:20:12] Voice 7: of ways this the

[3:20:15] Voice 5: new ocp is not radically different from the existing ocp there's

[3:20:20] Voice 5: some linguistic changes there's some clarifications don't

[3:20:25] Trustee Elliott (probable): forget the decimal point changes

[3:20:27] Trustee Elliott (probable): but

[3:20:28] Voice 5: there's not there's not it's not a there's no big c changes going on here between

[3:20:35] Voice 5: you know the legally current version and where we're going with the new version

[3:20:40] Voice 5: it's it's not massively different so

[3:20:46] Voice 8: we're not in any

[3:20:48] Trustee Elliott (probable): way close to amending bylaws yet just for

[3:20:51] Trustee Elliott (probable): the community to know

[3:20:52] Trustee Elliott (probable): we're not changing anything this is to refer your community's apc generated

[3:21:02] Trustee Elliott (probable): all a set of policies back to our staff so that they can look through and go what's it going to

[3:21:09] Trustee Elliott (probable): to take to turn this into lub amendments what do we need to consider and i think that would be a

[3:21:16] Trustee Elliott (probable): good exercise for all of us to go through and i'm new here uh planner ba is new on on this project

[3:21:23] Trustee Elliott (probable): so i think this is a piece that would familiarize all of us with your community's progress to date

[3:21:29] Trustee Elliott (probable): while we pursue uh having a meeting with us and other nations with regards to the points that

[3:21:36] Trustee Elliott (probable): they had with concerns with in the ocp so those will leave to the side and we'll and i think

[3:21:44] Trustee Elliott (probable): we'll be we'll look forward to some capacity funding if we get an answer back from snow

[3:21:49] Trustee Elliott (probable): on so i hope we do so maybe we can just leave that piece aside but i hope we can okay

[3:21:55] Voice 8: so i'm gonna

[3:21:56] Voice 8: look let's get back to it get

[3:21:58] Trustee Elliott (probable): up in the

[3:21:58] Voice 7: sunshine don't

[3:21:59] Voice 8: go away come back

[3:22:00] Voice 7: here the computer is

[3:22:07] Voice 7: already very

[3:22:08] Trustee Elliott (probable): delicate but planning staff report back on the scope of the potential

[3:22:13] Trustee Elliott (probable): land use bylaw amendments that would be required to implement the latest draft of the liskiti

[3:22:21] Trustee Elliott (probable): ocp whether that's version 2.4.1 or 2.3 you know and their feasibility and and it's

[3:22:30] Trustee Elliott (probable): no just scope and feasibility that's yeah catherine let's do scope and feasibility

[3:22:35] Trustee Elliott (probable): of the potential land use by-law amendments

[3:22:38] Trustee Elliott (probable): that would be required to implement the latest draft of the OCP.

[3:22:44] Voice 8: Second.

[3:22:45] Voice 8: Seconded.

[3:22:46] Voice 8: Trustee Peterson seconds.

[3:22:48] Voice 8: Any further discussion?

[3:22:50] Voice 8: Is that clear?

[3:22:51] Voice 6: I'm not sure what you mean by disability.

[3:22:55] Voice 8: Is it possible?

[3:22:58] Voice 8: To amend the...

[3:22:59] Voice 8: Well, like, with

[3:23:01] Trustee Elliott (probable): each OCP policy suggestion,

[3:23:05] Trustee Elliott (probable): how feasible is that?

[3:23:08] Trustee Elliott (probable): Because Planters are Connect was like, there was questions about, are some of these policies possible?

[3:23:17] Trustee Elliott (probable): How do they mesh with our, you know, climate change declaration or reconciliation?

[3:23:24] Trustee Elliott (probable): Or do they align?

[3:23:26] Trustee Elliott (probable): So we can leave off feasibility

[3:23:28] Voice 8: if it's a challenge.

[3:23:34] Voice 6: No, I don't want

[3:23:35] Voice 1: you to leave it out.

[3:23:36] That's great.

[3:23:37] Just clarity.

[3:23:41] Voice 6: I think I wrote that now, so I'll have that in my mind.

[3:23:44] Trustee Elliott (probable): I have never drafted bylaws in my life.

[3:23:48] Trustee Elliott (probable): So I just want to...

[3:23:50] Voice 6: So I think some of the other things that come into an OCP

[3:23:54] Voice 6: is the legislative requirements for an OCP,

[3:23:57] Voice 6: what's included and what needs to be included.

[3:24:00] Voice 6: And also there's a particular jurisdiction that you have.

[3:24:04] Voice 6: And so those are things that we can include.

[3:24:08] Voice 6: And then, of course, how this OCP fits into the other items, trust.

[3:24:16] Voice 6: Yes.

[3:24:17] Voice 6: So maybe

[3:24:21] Trustee Elliott (probable): conformity is a better word.

[3:24:24] Trustee Elliott (probable): So does it conform to where we're going with the policy statement amendment?

[3:24:29] Trustee Elliott (probable): How does it conform to climate change regulations, for instance?

[3:24:33] Trustee Elliott (probable): Like you're looking for alignment and you're looking for where is it way out of whack?

[3:24:37] Trustee Elliott (probable): and this is going to be a problem that's kind of all i'm asking we can leave those words off yeah

[3:24:44] Voice 1: yeah okay

[3:24:45] Trustee Elliott (probable): just scope scope

[3:24:47] Voice 8: the scope of value the amendments the substance and scope

[3:24:56] Trustee Elliott (probable): potential no that was the old one sorry scope of the potential land use by law

[3:25:01] Trustee Elliott (probable): that's okay just leave everything off and start talking i'm so sick of my voice

[3:25:08] Voice 8: are we good um

[3:25:12] Voice 10: i think what i have is that planning staff report back on the substance and

[3:25:20] Voice 10: scope and feasibility of potential land use bylaw amendments that would be required

[3:25:29] Voice 10: to amend the latest draft of the liskiti ocp that's where i'm a bit confused that last line

[3:25:36] Voice 10: to amend the latest draft

[3:25:38] Voice 10: of the Liskiti OCP

[3:25:43] Voice 7: does that make sense

[3:25:46] Voice 7: I can't hear everybody

[3:25:53] Voice 7: you're frozen

[3:26:02] Voice 7: you're frozen to me

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 1 
Local Trust Committee Minutes 
July 26, 2023 
 
Lasqueti Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
July 26, 2023 
Judith Fisher Centre 
#1 China Cloud Bay Road 
Lasqueti Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Timothy Peterson, Local Trustee 
 Mikaila Lironi, Local Trustee 
  
Staff Present: Stephen Baugh, Planner 2 
 Taryn Plater, Coop Student 
 Katherine Vogt, Recorder by Zoom 
  
Others Present: There were approximately four (4) members of the public and no members 
of the media in attendance. 
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 11:03 am. She acknowledged that the meeting was 
being held on the territory of the Coast Salish First Nations; and, that the Lasqueti Island Local 
Trust Committee was committed to Reconciliation and acknowledgement of Indigenous place 
and history. She introduced herself, Trustees, Staff, and Recorder; and welcomed members of 
the public. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Peterson reported on the following: 
 Recent Trust Council highlights include extending the Strategic Plan to 2024-25; 
working with the new corporate planning process; engaging First Nations regarding 
referral response best practices; and providing for a new Accessibility Committee as 
mandated by the Province. 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 2 
Local Trust Committee Minutes 
July 26, 2023 
 Speakers from the Gabriola Land Stewards Society are coming to Lasqueti Island on 
August 24, 2023 to present on their Community Land Trust which focuses on 
affordable housing, local food production, and small-scale economic development. 
 
Trustee Lironi reported on the following: 
 In the June 2023 edition of the local newspaper, Trustee Lironi asked locals if 
housing was an issue for them on Lasqueti. Many responses were received and will 
be summarised. 
 Attended a wildfire fighting training session. 
3.2 Chair's Report 
Chair Elliott reported on the following: 
 Attending an Executive Committee and Islands Trust Conservancy annual liaison 
meeting on July 18, 2023 at which there was discussion on having an ecosystem 
specialist on staff for better land use decision-making. 
 Reviewing shoreline protection and foreshore jurisdiction issues. 
 The Regional Planning Committee is focused on the proposed Housing Toolkit of 13 
optional tools for use by Local Trust Committees to possibly include in their Land 
Use Bylaws (LUB)s and Official Community Plans (OCP)s to give greater flexibility for 
landowners to provide extra housing. 
3.3 Electoral Area Director's Report 
None. 
3.4 First Nations Report 
LA-LTC-2023-024 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee request staff to include a First Nations 
Report section in all future regular Lasqueti Island Local Trust Committee business 
meeting agendas. 
CARRIED 
Chair Elliott announced that she was very pleased to report that staff have completed 
letters of introduction to all First Nations in the Trust Area; and these letters should be 
going out shortly. 
Chair Elliott announced that she was very pleased to report that the Islands Trust had 
recently hired Robyn Kefi for the position of Senior Indigenous Relations Advisor. 
A Trustee clarified that there were 13 or 14 First Nations that have interest in the 
Lasqueti area. 
 
4. PUBLIC COMMENTS 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 3 
Local Trust Committee Minutes 
July 26, 2023 
Members of the public spoke on or asked the following: 
 Why has the phrase “Town Hall” been changed to “Public Comments” in the regular Local 
Trust Committee (LTC) agendas? “Town Hall” should be reinstated. 
 The comments on housing given to Trustee Lironi should be made public. 
o Trustee Lironi responded that the 12 pages of comments would be summarised into a 
cohesive document. 
o Chair Elliott added that the comments would need to go through staff and have 
identifiers redacted before being presented to the public. 
 24 hours public notification is insufficient for a Local Trust Committee (LTC) meeting. 
o Chair Elliott responded that this issue would be discussed later in the agenda. 
 Why is the longstanding OCP review project not going forward? 
 Regarding an email received from Trustee Lironi about lost stuff. 
o Trustee Lironi responded that the administrator for the Judith Fisher Centre could email 
the pertinent information. 
 Should the recent Advisory Planning Commission (APC) minutes of April 20, 2023 be struck 
from the record since there was no public notice given for the meeting? 
o Trustee Peterson responded that the Director of Legislative Services had clarified that 
since the only decision made at the APC meeting was elections, the minutes were valid. 
What is uncertain is if the APC minutes should have gone directly back to the APC and 
not been included in the current agenda. 
 Would Chair Elliott ask the planner who was present at that APC meeting why she was able 
to take on the role of chair until a new chair was elected, but not take on the role of 
secretary and provide public notification of the meeting? This task used to be taken on by 
staff in the absence of an elected APC.  
o Trustee Peterson noted that it was an oversight that notice of the APC meeting was not 
given; and he will check with Legislative Services regarding the status of the APC 
minutes. 
 Twenty four hours of notice for LTC meetings is inadequate; the LTC meetings should be 
given five days notice. 
 The most recent LTC draft minutes do not specify which LTC members, Staff, Recorder, and 
others have attended in person or electronically. This specification used to be required and 
is important for historical record. 
o Chair Elliott responded that it did not seem pertinent that a person’s presence at a 
meeting be recorded as electronic or in person. 
 The LTC budget seems inadequate for the current rate of LTC spending. 
o Chair Elliott noted that some LTCs run over budget due to unforeseen meeting 
expenses. Budgets are a proposed approximation. 
 Regarding the announcement of the Livingstone Covenant and the donors’ statement about 
mitigating climate change published in a recent Trust Conservancy press release; this 
contradicts the Islands Trust concerns with vetting information for scientific accuracy. 
o Chair Elliott responded that she believed it was the right of a donating property owner 
to make their own statements of intention with respectful non-interference by the 
Islands Trust. 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 4 
Local Trust Committee Minutes 
July 26, 2023 
o Trustee Peterson noted that past discussion about scientific accuracy at the Trust 
Programs Committee and Trust Council had focused on informational statements on the 
Islands Trust website. 
 If a Trustee is doing public business, should that activity not be subject to public scrutiny? 
o Chair Elliott responded that public officials have a right to be a community member and  
to not be recorded. 
 
LA-LTC-2023-025 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee request staff, that in future, in the agendas of the 
Lasqueti Island Local Trust Committee, that the “Public Comment” section be named “Town 
Hall.” 
CARRIED 
LA-LTC-2023-026 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee request staff to identify in the meeting minutes if 
attendees are present in person or electronically, for future minutes. 
CARRIED 
5. MINUTES 
5.1 Local Trust Committee Minutes dated May 8, 2023 - for adoption 
A Trustee noted that the APC minutes specified attendee presence by teleconference, 
while the LTC minutes did not; so, there was inconsistency. 
 
By general consent the minutes of the Lasqueti Local Trust Committee Meeting of May 
8, 2023 were adopted as presented. 
5.2 Section 26 Resolutions-Without-Meeting Report – dated July 25, 2023 
Received. 
5.3 Advisory Planning Commission Minutes dated April 20, 2023 - for receipt 
Chair Elliott deferred the APC minutes to the next regular business meeting of the LTC. 
Trustee Peterson indicated that, for benefit of transparency and public confidence, he 
would seek clarification from the Director of Legislative Services regarding possible 
protocol consequences for the Advisory Planning Commission (APC) meeting of April 20, 
2023 being held without proper public meeting notice been given, noting that the only 
decisions made at that meeting were for elections of chair, vice-chair, and secretary. 
 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated July 18, 2023 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 5 
Local Trust Committee Minutes 
July 26, 2023 
The Planner updated the LTC on completed and in-progress items in the Follow-up 
Action List. 
Chair Elliott noted that activity item 4. “Schedule meeting between the LA LTC and 
Snaw-naw-as First Nation to discuss OCP Bylaw No. 98,” is contained as a request in the 
introductory letter set to go out next week to Snaw-naw-as First Nation; and, that this 
answers to the member of the public who expressed concern in the “Public Comments” 
portion of the meeting regarding the very slow progress of the Lasqueti OCP Review 
Project. 
6.2 Standing Resolution for First Nations Consultation for Proposed Antenna Systems - 
Staff Report 
The Planner presented the staff report that provides analysis of the Salt Spring Island 
standing resolution on First Nations consultation for antenna systems, noting that the 
Salt Spring standing resolution addresses the First Nations engagement gap in the 
Model Cell Tower Strategy adopted by the LTC in 2021. 
 
LA-LTC-2023-027 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee adopt the following standing resolution 
with respect to First Nations consultation in accordance with the “Strategy for Antenna 
Systems” in the Local Trust Area: 
a. The proponent will consult with the Local Trust Area representative during the 
preconsultation phase to determine proximity of the proposed antenna system to 
known archaeological sites and/or areas of archaeological potential and obtain a list of 
First Nations rights and title holders; 
b. The proponent is recommended to undertake consultation during the pre-
consultation phase with the Islands Trust and a First Nations cultural knowledge holder 
for the siting of the proposed antenna system as it relates to cultural and sacred sites; 
c. The proponent will obtain and provide a BC Archaeological Information request 
response from the BC Archaeology Branch to confirm proximity of the proposed 
antenna system to known archaeological sites and/or areas of archaeological potential 
including permit requirements under the Heritage Conservation Act; 
d. The proponent will obtain and provide an Archeological Impact Assessment for 
antenna systems proposed to be sited on or within 100 metres of a known 
archaeological site of cultural/sacred site identified by a First Nations cultural 
knowledge holder; and 
e. The proponent will provide written notice – including, if applicable, the Archeological 
Impact Assessment – sent by regular mail or hand delivered to all First Nations rights 
and title holders identified during the pre-consultation phase. 
CARRIED 
 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 6 
Local Trust Committee Minutes 
July 26, 2023 
LA-LTC-2023-028 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee request staff to report back on including 
the language in the standing resolution as an amendment to the Model Cell Tower 
Strategy. 
CARRIED 
6.3 Lasqueti Island Freedom of Information and Protection of Privacy Bylaw No. 101, 2023 
- for adoption 
Chair Elliott noted that the updating bylaw had been through three readings and had 
been received by the Executive Committee. The final step for the LTC was adoption. 
LA-LTC-2023-029 
It was MOVED and SECONDED, 
that Lasqueti Island Local Trust Committee Bylaw No. 101, cited as “Lasqueti Island Local 
Trust Committee Freedom of Information and Protection of Privacy Bylaw No.101, 
2023” be adopted. 
CARRIED 
By general consent, the meeting was recessed at 12:14 pm and reconvened at 12:45 pm. 
7. APPLICATIONS AND REFERRALS - none 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 Minor Project: Meeting Procedures Bylaw - Staff Report  
The Planner presented the staff report that updates the LTC on options for public 
notification of meeting changes to times, dates, or venues; and, timing for submissions 
of delegations’ materials, noting the following: 
 The Lasqueti Island Meeting Procedures Bylaw allows that two trustees may call a 
special meeting with forty-eight hours public notice, which conflicts with the 
standing resolution to give five days public notification. 
 Planning staff is recommending that the existing standing resolution be rescinded; 
and that the Meeting Procedures Bylaw be amended to require twenty-four hours 
public notification of LTC meetings. 
 The Meeting Procedures Bylaw minor project is left over from a time when multiple 
minor projects per LTC were allowable. 
Trustee Peterson clarified the following: 
 If one LTC member can be present at an LTC meeting, the other members may 
attend electronically; so, the venue is not changed. 
 Although Section 43 of the Meeting Procedures Bylaw says that only one trustee 
may attend electronically, Section 45 waives that requirement.  
 If a regular LTC meeting is canceled, it can be held later as a special meeting. 
Chair Elliott noted the following: 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 7 
Local Trust Committee Minutes 
July 26, 2023 
 Five days notification means five business days. 
 LTC agendas are drafted twelve business days before a regular LTC meeting, are 
reviewed and amended, then are published five business days ahead of the 
meeting.  
LA-LTC-2023-029 
It was MOVED and SECONDED, 
that Lasqueti Island Local Trust Committee amend Bylaw No. 100, cited as “Lasqueti 
Island Local Trust Committee Meeting Procedures Bylaw, 2022”, as follows: 
a. Section 4, is amended by adding the following: 
“For any changes in regular business meeting start times, dates, and/or venues that are 
decided after an agenda is posted (5 business days in advance of the meeting)-notice of 
these changes shall be reposted as soon as possible but, a minimum of 48 hours prior to 
the meeting time on the Islands Trust website, on a notice board on island that is 
accessible to the public, and on a building entrance of the original and new venue if the 
venue is being changed.” 
CARRIED 
LA-LTC-2023-030 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee rescind standing resolution 2022-022. 
 
CARRIED 
Trustees considered that delegations’ information material submissions be submitted 10 
days rather than 14 days in advance of an LTC meeting. 
 
LA-LTC-2023-031 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee amend Bylaw No. 100, cited as “Lasqueti 
Island Local Trust Committee Meeting Procedures Bylaw, 2022,” as follows: 
a) Section 21, is amended by replacing “fourteen (14) calendar days” with “ten (10) 
calendar days.” 
CARRIED 
LA-LTC-2023-032 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee Bylaw No. 100, cited as “Lasqueti Island 
Local Trust Committee Meeting Procedures Bylaw, 2022,” as amended, be given first 
reading. 
CARRIED 
 
 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 8 
Local Trust Committee Minutes 
July 26, 2023 
LA-LTC-2023-033 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee Bylaw No. 100, cited as “Lasqueti Island 
Local Trust Committee Meeting Procedures Bylaw, 2022” be given second reading. 
CARRIED 
LA-LTC-2023-034 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee Bylaw No. 100, cited as “Lasqueti Island 
Local Trust Committee Meeting Procedures Bylaw, 2022,”be given third reading. 
CARRIED 
LA-LTC-2023-035 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee Bylaw No. 100, cited as “Lasqueti Island 
Local Trust Committee Meeting Procedures Bylaw, 2022,” be forwarded to the Executive 
Committee for approval. 
CARRIED 
9. DELEGATIONS – none 
Chair Elliott clarified for members of the public that total time allotted for delegations is fifteen 
minutes in the agenda; and five minutes may be allotted to each delegation for up to three 
delegations. She advised that delegations submit their information material at least ten days 
before a regular LTC business meeting. 
10. CORRESPONDENCE 
10.1 Department of Fisheries and Oceans Consultation - Schedule 1 of the Species at Risk 
Act—Received. 
10.2 Correspondence from M. Auerbach dated June 11, 2023 regarding Marine Zoning 
The LTC reviewed the letter which references the Marine Park surrounding Squitty Bay 
and the recent BC Parks Foundation purchase of property adjacent to this area. 
Trustee Peterson explained that the correspondent was asking that the additional 
protected terrestrial shoreline be considered for zoning change from Marine General 
(M2) to Marine Conservation (M1) and added to the OCP/LUB Review Project.  
LA-LTC-2023-036 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee amend the OCP/LUB Project Charter by 
adding to the in-scope section consideration of expanding the Marine Conservation 
(M1) zones to appropriate areas. 
CARRIED 
11. NEW BUSINESS 
11.1 Findings from Community on Housing - Trustee Lironi - verbal update 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 9 
Local Trust Committee Minutes 
July 26, 2023 
Trustee Lironi shared that her recent survey of the community on housing, conducted in 
the June 2023 local paper with an online version, received public responses that 
expressed concern that the population increase on Lasqueti of approximately hundred 
people, as noted in the recent census, is straining resources. 
The LTC considered that the collection of email responses received, unattached to a 
current project, can be vetted, edited, published as correspondence, and included in a 
summary report. 
12. REPORTS 
12.1 Trust Conservancy Report dated June, 2023 
Chair Elliott announced the significant new Livingstone Forest conservation covenant of 
11.35 hectares of forest and wetland on Lasqueti Island placed by longstanding 
conservation stewards Christine Ferris and Doug Hopwood.  
 
Trustee Peterson added that it was the first conservation covenant on Lasqueti Island 
done through the Islands Trust’s Natural Area Protection Tax Exemption Program 
(NAPTEP). 
Chair Elliott announced an upcoming celebration of the covenant proposed for August 
30, 2023. 
12.2 Applications Report dated July 18, 2023 
Received. 
12.3 Trustee and Local Expense Report dated May, 2023 
Received. 
12.4 Adopted Policies and Standing Resolutions 
Received. 
12.5 Local Trust Committee Webpage 
Chair Elliott thanked Trustees for their frequent posting of updates on the website. 
13. WORK PROGRAM 
13.1 Active Projects Report dated July 18, 2023 
Chair Elliott noted that the “Meeting Procedures Bylaw” minor project could now be 
taken off the list. 
13.2 Future Projects Report dated July 18, 2023 
Trustee Peterson expressed concern that the permitting of only one minor project and 
one major project per LTC is having the unintended consequence of unfairness to LTCs 
that do not have an expensive enough project to meet the criteria of a major project; 
thus, shorting that LTC with the resources for only one minor project that may be 
delayed for reasons beyond staff constraints. 
 
Recorder Vogt was electronically separated from the meeting at 2:27 pm due to technical difficulties. 

ADOPTED 
 
 
 
 
 
Lasqueti Island ADOPTED 10 
Local Trust Committee Minutes 
July 26, 2023 
LA-LTC-2023-037 
It was MOVED and SECONDED, 
that the Lasqueti Island Local Trust Committee request that planning staff report back 
with a high level technical analysis of the latest draft of the Lasqueti OCP (version 3, 4.0, 
4.1), and the scope of the potential land use bylaw amendments that would be 
required.  
CARRIED 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Monday, October 23, 2023 at 11:00 am at Judith 
Fisher Centre, #1 China Cloud Bay Road, Lasqueti Island, BC 
15. ADJOURNMENT 
By general consent the meeting was adjourned at 2:31 pm. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
 
_________________________ 
Katherine Vogt, Recorder