Islands Trust Council regular meeting, September 26, 2023

Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 1 of 17 
  
Trust Council 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 26 to September 28, 2023 
Pender Islands Community Hall 
4418 Bedwell Harbour Road, North Pender Island 
 
Executive Present: 1. Peter Luckham, Chair, Thetis Trustee  
 2. Tobi Elliott, Vice-Chair, Gabriola Trustee  
 3. David Maude, Vice-Chair, Mayne Trustee  
 4. Timothy Peterson, Vice-Chair, Lasqueti Trustee (electronic attendance)  
   
Trustees Present: 5. Sue Ellen Fast, Bowen Island Municipal Trustee  
 6. Judith Gedye, Bowen Island Municipal Trustee  
 7. Sam Borthwick, Denman Trustee (regrets Thursday, September 28)  
 8. David Graham, Denman Trustee  
 9. Susan Yates, Gabriola Trustee  
 10. Lisa Gauvreau, Galiano Trustee  
 11. Ben Mabberley, Galiano Trustee (regrets as noted)  
 12. Joe Bernardo, Gambier Trustee  
 13. Kate-Louise Stamford, Gambier Trustee  
 14. Alex Allen, Hornby Trustee (regrets Thursday, September 28)  
 15. Grant Scott, Hornby Trustee (regrets Thursday, September 28)  
 16. Mikaila Lironi, Lasqueti Trustee  
 17. Jeanine Dodds, Mayne Trustee (hybrid participation as noted)  
 18. Aaron Campbell, North Pender Trustee  
 19. Deb Morrison, North Pender Trustee  
 20. Jamie Harris, Salt Spring Trustee (electronic)  
 21. Laura Patrick, Salt Spring Trustee  
 22. Mairead Boland, Saturna Trustee  
 23. Lee Middleton, Saturna Trustee (regrets Wednesday & Thursday)  
 24. Kristina Evans, South Pender Trustee  
 25. Dag Falck, South Pender Trustee  
 26. Ken Hunter, Thetis Trustee (electronic)  
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO)  
 David Marlor, Director, Legislative Services (DLS)  
 Clare Frater, Director, Trust Area Services (DTAS)  
 Julia Mobbs, Director, Administrative Services (DAS)  
 Stefan Cermak, Director, Planning Services (DPS)  
 Lori Foster, Executive Coordinator  
 
Tuesday, September 26, 2023 
 
1. LAND ACKNOWLEDGEMENT 
 
Chair Luckham expressed gratitude to First Nations and Indigenous Peoples whose home has 
been these islands since time immemorial.  

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 2 of 17 
  
 
2. CALL TO ORDER / APPROVAL OF AGENDA 
 
Chair Luckham called the meeting to order at 1:00 p.m. All 26 trustees were present.  
 
The following additions to the agenda were presented for consideration: 
 11.2.7 – Bylaw No. 190, Executive Committee Sponsorship of NAPTEP Fees – Request For 
Decision (RFD); provided by the Executive Committee and emailed to all trustees 
 14.4 – Salt Spring Island Local Trust Committee (SS LTC) resolution without meeting (RWM 
No. 05-2023) requests Trust Council advocacy to the Province regarding the “Homes for 
People” actions that support rural island communities 
 
Trustee Evans brought forward a request to add an agenda item for discussion about local trust 
committee (LTC) agendas being distributed more than five days in advance of a meeting. DLS 
Marlor noted that Trust Council provides model meeting procedures bylaws for LTCs and that 
LTCs adopt their own meeting procedures bylaws, including agenda distribution guidelines. 
 
By general consent Trust Council adopted the agenda as amended. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Consent Agenda Items 
 
By general consent Trust Council adopted the recommendations as presented in items 
3.1.1, 3.1.2, and 3.1.3. 
 
3.1.1 June 2023, Trust Council draft meeting minutes 
That Trust Council adopt the minutes as presented. 
 
3.1.2 Trust Council Follow-Up Action (FUAL) List 
Received for information. 
 
3.1.3 Resolution without Meeting (RWM) Report 
Received for information. 
 
4. CLOSED WORKING SESSION  
 
TC-2023-055 
It was MOVED by Trustee Maude and SECONDED by Trustee Elliott, 
that the meeting of September 26, 2023, be closed to the public in accordance with the 
Community Charter, Part 4, Division 3, s.90, (1)(i)the receipt of advice that is subject to 
solicitor-client privilege, including communications necessary for that purpose; and that 
the recorder and staff attend the meeting. 
CARRIED 
 
At 1:22 p.m. the meeting was closed to the public and at 3:07 p.m. the meeting was reopened to 
the public. 
 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 3 of 17 
  
Chair Luckham reported that Trust Council discussed in-camera legal opinions on Section 3 of 
the Islands Trust Act, Trust Council had come to conclusions on how it would be interpreted, and 
a news release was planned. 
 
5. EXECUTIVE 
 
5.1 Consent Agenda Items 
 
CAO Hotsenpiller updated Trust Council on Wednesday’s Visioning Session which would 
welcome Chief Eric Pelkey from the W
̱
SÁNEĆ Leadership Council. 
 
CAO Hotsenpiller provided a verbal update on Executive Committee / Minister meetings 
at the recent Union of British Columbia Municipalities (UBCM) Convention and 
commented on the benefits of Islands Trust traditionally hosting a UBCM breakfast 
where Ministers, MLAs, electoral area directors and ministry senior staff come together 
in a collegial sharing of current work, issues, projects and focus.  
 
CAO Hotsenpiller highlighted a meeting with Minister Fleming regarding moving forward 
with transportation initiatives. 
 
Chair Luckham acknowledged past trustee Rob Botterell joining Trust Council in person 
at the Pender Islands Community Hall. Botterell was a former Bowen Island Trustee, 
serving between 1984-1986 and now a resident of Pender Island. 
 
By general consent Trust Council adopted the recommendations as presented in items 
5.1.1 and 5.1.2. 
 
5.1.1 Chief Administrative Officer's Report 
Received for information. 
 
5.1.2 Executive Committee Work Program Report 
That Trust Council approve the work program report as presented. 
 
5.2 Discussion/Decision Items 
 
5.2.1 Bylaw Compliance and Enforcement - Office of the Ombudsperson Report - RFD 
DPS Cermak introduced the RFD. Trust Council discussed creating a 
subcommittee, or including this work to an already assembled committee, to 
work with staff in an advisory role on this project. 
 
It was MOVED by Municipal Trustee Fast and SECONDED by Trustee Yates, 
that Trust Council direct that the recommendations from the Office of 
Ombudsperson Report titled: “Voluntary Consultation on Bylaw Enforcement 
Policies and Practices within the Islands Trust”, dated August 2023, be 
implemented, and that staff develop and initiate an associated work plan and 
project charter.  
 
Debate ensued.     
 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 4 of 17 
  
TC-2023-056 
It was MOVED by Trustee Evans and SECONDED by Trustee Boland, 
that Trust Council amend the motion by striking the words “and initiate” 
and adding the following words at the end of the last sentence “and 
refer to the Regional Planning Committee”.  
CARRIED 
 
Discussion ensued on the motion as amended. 
 
TC-2023-057 
It was MOVED by Municipal Trustee Fast and SECONDED by Trustee 
Yates, 
that Trust Council direct that the recommendations from the Office of 
Ombudsperson Report titled: “Voluntary Consultation on Bylaw 
Enforcement Policies and Practices within the Islands Trust”, dated 
August 2023, be implemented, and that staff develop an associated 
work plan and project charter and refer to the Regional Planning 
Committee.  
CARRIED 
 
TC-2023-058 
It was MOVED by Trustee Morrison and SECONDED by Trustee Falck, 
that the work plan and project charter for implementing the 
recommendations from the Office of Ombudsperson Report titled: 
“Voluntary Consultation on Bylaw Enforcement Policies and Practices 
within the Islands Trust”, dated August 2023 be brought back to Trust 
Council with recommendations from the RPC for review within the next 
six months. 
        CARRIED 
 
5.2.2 Review of Trust Council Policies – RFD 
DLS Marlor spoke to the RFD.  
 
It was MOVED by Trustee Gedye and SECONDED by Trustee Yates, 
A. That Trust Council rescind: 
1. Policy 2.1.5 Islands Trust Legislative Structure; 
2. Policy 2.1.8 Development Approvals Information Bylaws; 
3. Policy 2.2.4 Meeting Procedures Bylaw 101; 
4. Policy 4.1.6 Local Trust Committee Guidelines for Authorizing       
Decisions; 
5. Policy 4.1.10 Use of Islands Trust Flag; 
6. Policy 4.1.12 Associated Islands Project Prioritization Criteria; 
7. Policy 4.3.1 Local/Island Advisory Transportation Committees Policy; 
8. Policy 6.11.1 Trustee Staff Responsibility Guide; 
9. Policy 7.1.3 Use of Local Trustee Letterhead; and 
10. Policy 8.1.1 Staff Organization Chart. 
B.  That Trust Council request staff to review, update and report back to Trust 
Council with recommendations for amendments to Trust Council policies, and 
where possible, combine similar policy documents to reduce redundancies. 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 5 of 17 
  
 
TC-2023-059 
It was MOVED by Trustee Morrison and SECONDED by Trustee Yates, 
that Trust Council amend the motion to exclude 7.1.3 Use of Local 
Trustee Letterhead. 
CARRIED 
 
TC-2023-060 
It was MOVED by Trustee Boland and SECONDED by Trustee 
Middleton, 
that Trust Council further amend the motion to exclude Policy 4.3.1 
Local/Island Advisory Transportation Committees Policy from the 
motion. 
DEFEATED 
 
The question on the motion, as amended, was then called: 
 
TC-2023-061  
It was MOVED by Trustee Gedye and SECONDED by Trustee Yates, 
A. that Trust Council rescind: 
1. Policy 2.1.5 Islands Trust Legislative Structure; 
2. Policy 2.1.8 Development Approvals Information Bylaws; 
3. Policy 2.2.4 Meeting Procedures Bylaw 101; 
4. Policy 4.1.6 Local Trust Committee Guidelines for Authorizing 
Decisions; 
5. Policy 4.1.10 Use of Islands Trust Flag; 
6. Policy 4.1.12 Associated Islands Project Prioritization Criteria; 
7. Policy 4.3.1 Local/Island Advisory Transportation Committees 
Policy;  
8. Policy 6.11.1 Trustee Staff Responsibility Guide; and 
9. Policy 8.1.1 Staff Organization Chart. 
B.  that Trust Council request staff to review, update and report back to 
Trust Council with recommendations for amendments to Trust Council 
policies, and where possible, combine similar policy documents to 
reduce redundancies. 
CARRIED 
 
5.2.3 Request for a Provincial Review – Briefing 
CAO Hotsenpiller spoke to the briefing that was postponed from the June 2022 
Trust Council. Trust Council discussed the overall structure of the organization, 
what committee would be best to take on this project, as well as a strategic 
approach.  
 
TC-2023-062 
It was MOVED by Trustee Patrick and SECONDED by Trustee 
Borthwick, 
that Trust Council request the Governance Committee to recommend 
and draft a request to the Province to review Islands Trust. 
        CARRIED 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 6 of 17 
  
 
6. GOVERNANCE COMMITTEE 
 
6.1 Committee Update and Work Program/Matrix – Briefing 
Governance Committee Chair Gedye spoke to the briefing and introduced the 
committee’s work program “matrix” to Trust Council. A change is to be made in the 
BACKGROUND section of the briefing under the Timeline and WORKPLAN sections on 
page 69 which should state: “December, 2022.”  
 
Received for information. 
 
6.2 Corporate Planning Framework for Islands Trust – RFD 
 
It was MOVED by Trustee Luckham and SECONDED by Trustee Gedye, 
1. that Trust Council approve the attached Draft Corporate Planning Framework, and 
2. that Trust Council request that Governance Committee continue work on Corporate 
Plan development. 
 
By general consent the agenda item was postponed until Wednesday, 
September 27
th
. 
 
By general consent the meeting recessed for the day at 5:35 p.m. 
 
Wednesday, September 27, 2023 
 
Chair Luckham reconvened the meeting with a territorial acknowledgement at 8:30 a.m. There were 25 
trustees present. Trustee Middleton and Mabberley provided their regrets. 
 
Trust Council continued with the postponed agenda item 6.2 from the previous day.    
6.2 Corporate Planning Framework for the Islands Trust – RFD 
Trust Council continued their discussion. 
 
TC-2023-063 
It was MOVED by Trustee Luckham and SECONDED by Trustee Gedye, 
1. that Trust Council approve the Draft Corporate Planning Framework as 
attached in the Corporate Planning Framework for the Islands Trust RFD, and 
2. that Trust Council request that Governance Committee continue work on 
Corporate Plan development. 
 
Trust Council discussion included an acknowledgment of the large volume of work this 
entails, acknowledged staff’s work on the framework, and discussed the availability of 
staff time and resources.  
CARRIED 
 
7. DEVELOPMENT OF A VISION 
 
7.1 Development of a Vision for Islands Trust - Briefing and Session Outline 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 7 of 17 
  
CAO Hotsenpiller acknowledged the visioning work done in 2016. Trustees moved into 
breakout groups of 6 to 7 throughout the building and followed Step 2 of the session 
outline as suggested on page 89 of the agenda. 
 
Trustees reconvened in the main hall at 9:30 a.m.  
 
Chair Luckham introduced guest speaker Chief Eric Pelkey from the Tsawout First 
Nation. Chief Pelkey told Trust Council the story of The Great Flood, and spoke to 
trustees and staff about how Nations have respect for each other and their different 
territories while still remaining one people that are interrelated. Chief Pelkey shared his 
vision and focus for the future: preservation of nature. 
 
The meeting recessed at 10:00 a.m. and reconvened at 10:15 a.m. 
 
Trustees returned to breakout groups to continue their visioning session with the 
intention of bringing forward unified statements to the whole group as stated in Step 3 
of the session outline on page 89.  
 
Trustees reconvened in the main hall at 11:15 a.m. Trust Council reviewed the visions 
brought by each group and a discussion ensued.  
 
TC-2023-064 
It was MOVED by Trustee Bernardo and SECONDED by Trustee Borthwick, 
that Islands Trust adopt as its vision statement the following text: “A vibrant 
tapestry of caring, diverse, and rural island communities within the Salish Sea 
that flourish in harmony with nature.” 
CARRIED 
 
8. ENGAGEMENT / COLLABORATION 
 
8.1 Lunch Hour - Field Trip 
8.1.1 Guided Visit to KELA_EKE Kingfisher Forest 
8.1.2 Tour of Magic Lake Estates 
 
The meeting recessed at 12:00 p.m. and reconvened at 1:30 p.m. 
 
Chair Luckham welcomed members of the public, and Trustees introduced themselves. Chair Luckham 
introduced staff and acknowledged Dr. Risa Smith, appointed trustee to and Chair of Islands Trust 
Conservancy Board, and also Bruce McConchie, past trustee from South Pender, in attendance.  
 
Trustee Mabberley joined the meeting. 
 
8.2 Delegations: 
 
8.2.1 Dave Manning re: Bald Eagles and Trees 
Dave Manning, a 19 year resident of North Pender Island, is the coordinator of 
the project Eagle Watch which has been in effect 18 years. The Eagle Watch 
project searches for, locates, and monitors eagle nests across the Salish Sea and 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 8 of 17 
  
shares the data with the Hancock Wildlife Foundation, local conservancy groups 
on the islands, and local trustees.   
Primary nests are located in Douglas fir trees roughly 200 to 400 years old, 
which he notes are disappearing. Environment and habitat play an important 
role in success of these nests for the adult eagles to be able to monitor their 
eaglets and for eaglets to be able to fly to surrounding buffer zone trees. In 18 
years, 33 nests have come down due to wind, people taking down trees for 
views, safety, and other reasons. He stated that “to keep the bald eagles around 
we need to protect these trees and the surrounding habitat.” 
 
8.2.2 Jennifer Margison re: Proactively address recommendations in Governance 
Committee Report 
Jennifer Margison, Galiano Island resident, addressed Trust Council as a 
representative of Friends of the Gulf Islands Society whose mission is working to 
protect the natural environment, surrounding waters, and rural character of the 
Gulf Islands. The Friends of the Gulf Islands Society suggests Trust Council 
prioritize six recommendations from the Governance Review Report. Jennifer 
Margison reviewed the recommendations with Trust Council. 
 
Trustee Gedye, Chair of the Governance Committee reported work to date and 
noted the following:  
 The committee is working well together with their experience set, 
interest and energy.  
 There’s a possibility the committee will be looking for outside 
consultation in the future.  
 
8.2.3 Peter Pare re: Gulf Islands Sue Big Oil group 
Peter Pare, Pender Island resident, shared a presentation titled, Recovering the 
Costs of Climate Change. Mr. Pare represents a Trust-wide group, The Gulf 
Islands’ Sue Big Oil Group, who are urging local governments across BC to 
contribute to the campaign to sue Big Oil companies for a portion of costs 
associated with the adverse side effects of climate change. He suggested that 
potential funds from this action could help Islands Trust with costs associated 
with climate change including adverse health effects. The Gulf Islands’ Sue Big 
Oil Group asked Trust Council to join the class action lawsuit.  
 
8.2.4 Andy Nowak/Pender Forest Stewards re: Freshwater Security for the Islands 
Trust Area 
Andy Nowak, North Pender Island resident and spokesperson for Pender Forest 
Stewards, urged Trust Council to implement the key recommendations of the 
Freshwater Sustainability Strategy and also asked that Trust Council assure 
action will be taken on their request to protect watersheds in the Islands Trust 
Area as water security is of immense importance.  
 
8.3 Public Comments 
 
Eight members of the public were present; four electronically and four in-person.  
 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 9 of 17 
  
A  Pender Island resident spoke to Trust Council having a lighter fossil fuel footprint and 
suggested that the electric bus option on Pender would be an idea to lower emissions 
for meetings held on the island. Admires Trustee and staff efforts.  
 
Michael Sketch, North Pender Island resident, addressed Trust Council and spoke to the 
history of the Islands Trust Act and its vision.  
 
Julia Nichols, W
̱
SÁNEĆ territory, spoke to Trust Council about the risk of fire on private 
land and asked Trust Council to expand Development Permit Areas. Fire studies have 
been done for public land, but not private land, on the Penders. Referencing the Salt 
Spring Island plan which highlights the importance of a healthy forest in protecting 
against fire.  
 
Bruce McConchie, former South Pender Island trustee, spoke to Trust Council about his 
work with seven other coastal community groups in raising awareness regarding the 
environmental attack that is happening in the waters of the Trust Area undermining TC’s 
efforts to preserve and protect: ship anchorages. Anchorages have been increasing in 
the Trust Area with twenty one ships currently anchored in these waters spewing out 
CO2 today. Mr. McConchie asked Trust Council to raise their voices and oppose Bill C-33. 
 
Maxine Leichter (electronic), representing Friends of the Gulf Islands (FGI), urged Trust 
Council to request that the Province consult with First Nations and amend the Islands 
Trust Act to provide for the appointment of First Nations representatives to Trust 
Council and/or Trust Executor.  
 
Kees Langereis (electronic), Gabriola Island resident and former trustee, asked Trust 
Council if Islands Trust sees itself as a trust, or a local government and asked how that 
impacts decision making for trustees.  
 
Ian Peace (electronic), Salt Spring Island resident, encouraged Trust Council to continue 
its efforts to map eel grass in the Trust Area so they can be used for proper planning.  
 
Deborah Ferens (electronic), Gabriola Island resident and representative for the Gulf 
Islands Alliance, stated support for the recommendation of the governance review and 
support in Section 3 of the Islands Trust Act.  
 
Chair Luckham recognized people in political life that have passed on recently: Senator Pat 
Carney from Saturna Island; Rich Tamboline, former trustee; and Gary Paget, provincial 
government planner, whose work was instrumental in the beginnings of Islands Trust and who 
was inducted into the Hall of Excellence in 2014.   
 
9. PLANNING SERVICES 
 
9.1 Consent Agenda Items 
By general consent Trust Council adopted the recommendations as presented in items 
9.1.1 to 9.1.3. 
 
9.1.1 Director of Planning Services Report 
Received for information. 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 10 of 17 
  
9.1.2 Regional Planning Committee Work Program Report 
That Trust Council approve the work program report as presented. 
 
9.1.3 Bylaw Enforcement Statistical Reports – Briefing 
DPS Cermak spoke to the briefing and answered questions. Discussion on the 
statistical report ensued.  
Received for information.  
 
9.2 Discussion / Decision Items 
None 
 
The meeting recessed at 3:00 p.m. and reconvened at 3:15 p.m. 
 
10. ADMINISTRATIVE SERVICES / FINANCE 
 
10.1 Consent Agenda Items 
By general consent Trust Council adopted the recommendations as presented in items 
10.1.1 to 10.1.3. 
 
10.1.1 Director of Administrative Services Report 
Received for information. 
 
10.1.2 Financial Planning Committee Work Program Report 
That Trust Council approve the work program report as presented. 
 
10.1.3 June 30, 2023 Financial Report - RFD 
That Trust Council approve the June 30, 2023 financial report. 
 
10.2 Discussion / Decision Items 
 
10.2.1 March 31, 2023 Islands Trust Audited Financial Statements and Audit Report - 
RFD 
TC-2023-065 
It was MOVED by Trustee Elliott and SECONDED by Trustee Gauvreau, 
that Trust Council approve the Islands Trust audited financial 
statements for the year ended March 31, 2023. 
CARRIED 
 
10.2.2 March 31, 2023 Allocated Financial Statements - BRF 
DAS Mobbs summarized the briefing that was received for information. 
 
10.2.3 2022-23 Statement of Financial Information (SOFI) – RFD 
   DAS Mobbs summarized the request for decision.  
 
TC-2023-066 
It was MOVED by Trustee Bernardo and SECONDED by Trustee 
Borthwick, 
that Trust Council approve the 2022/23 Statement of Financial 
Information.   

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 11 of 17 
  
CARRIED 
 
10.2.4 Draft 2024/25 Budget Assumptions, Principles and Guidelines - RFD 
DAS Mobbs presented the request for decision, and walked through items in the 
table on page 187.  
 
TC-2023-067 
It was MOVED by Trustee Grant and SECONDED by Trustee Elliott, 
that Trust Council approve the 2024/25 Budget Assumptions, Principles, 
and Guidelines. 
CARRIED 
 
11. TRUST AREA SERVICES 
 
11.1 Consent Agenda Items 
By general consent Trust Council adopt the recommendations as presented in items 
11.1.2 and 11.1.4. 
 
11.1.1 Director of Trust Area Services Report 
DTAS Frater spoke to the report stating that no formal replies to the First 
Nations letters have been received. The Report was received for information. 
 
11.1.2 Trust Area Services Work Program Report 
That Trust Council approve the work program report as presented. 
 
11.1.3 Islands Trust Conservancy Report 
Received for information.  
 
11.1.4 March 31, 2023 Audited Financial Statements of the Islands Trust Conservancy - 
Briefing 
Received for information. 
 
11.1.5 Legislative Monitoring Report, August 2023 - Briefing 
Received for information.  
    
TC-2023-068 
It was MOVED by Trustee Yates and SECONDED by Municipal Trustee 
Fast, 
that staff provide Trust Council with the legislative monitoring report 
quarterly. 
CARRIED 
 
11.2 Discussion / Decision Items 
 
11.2.1 Introducing Islands Trust Conservancy (ITC) Chair – Dr. Risa Smith 
Newly appointed ITC Chair Smith gave a comprehensive report to Trust Council 
on the work of the conservancy. Chair Smith planned to meet with other 
trustees during the meeting. Praise was given to the ITC staff for their hard work 
and support.  

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 12 of 17 
  
 
11.2.2 Larmour NAPTEP Application (Salt Spring) – RFD 
DTAS Frater introduced the request for decision.  
 
TC-2023-069 
It was MOVED by Trustee Patrick and SECONDED by Municipal Trustee 
Fast, 
that Trust Council request the Secretary to issue a NAPTEP Certificate 
for the covenanted portion of the property described as PID 000-138-
452, Lot 1, Section 87, South Salt Spring Island, Cowichan District, Plan 
VIP 27894, subject to registration of a conservation covenant and 
completion of a baseline inventory report consistent with the standards 
developed for NAPTEP. 
CARRIED  
 
11.2.3 Koontz NAPTEP Certificate Gabriola Island – RFD 
 
TC-2023-070 
It was MOVED by Trustee Yates and SECONDED by Trustee Gauvreau, 
that Trust Council request the Secretary to issue a NAPTEP Certificate 
for the covenanted portion of the property described as PID 05-788-
447, That Part of Lot 3, Section 5, Gabriola Island, Nanaimo District, Plan 
6986, Lying to the North West of a Road Dedication by Plan 17829, 
Except those parts in Plans 21783 and 26145, subject to registration of a 
conservation covenant and completion of a baseline inventory report 
consistent with the standards developed for NAPTEP. 
CARRIED 
 
11.2.4 Snaw-naw-as First Nation Islands Trust Working Group - RFD 
At the time of the meeting, the Minister of Municipal Affairs had not approved 
the protocol agreement. The request for decision was included in the agenda 
with the hopes that approval would have been received in time for Trust 
Council. DTAS Frater suggested Trust Council consider the recommendation at 
this time and then receive a Resolution Without Meeting once approved by the 
Minister. 
    
Discussion ensued on the following: 
 affordability and resources 
 Provincial Reconciliation Grant  
 member logistics in the working group 
 next step in reconciliation, working directly with First Nations 
 
11.2.5 Draft Revised Policy Statement Amendment Project Charter V6 - RFD 
DTAS Frater presented the request for decision.  
 
It was MOVED by Trustee Scott and SECONDED by Trustee Yates, 
that Trust Council approve Policy Statement Amendment Project Charter v7. 
 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 13 of 17 
  
The question on the motion was deferred to Thursday’s agenda following the 
closed meeting. 
 
11.2.6 Islands Trust 50th Anniversary Activities – Briefing 
This item was deferred to Thursday, noting that the attachment was not 
included in the original agenda package. The briefing was emailed to all trustees 
at 9:00 p.m., Wednesday September 27. 
 
11.2.7 Bylaw 190 
DTAS Frater provided an overview of the request for decision presented as a 
late item.  
 
TC-2023-071 
It was MOVED by Trustee Stamford and SECONDED by Trustee Yates, 
that Trust Council Bylaw No. 190, cited as “Trust Council Natural Area 
Exemption Certificate Fees Bylaw No. 115, 2006, Amendment Bylaw No. 
1, 2022”, be adopted. 
CARRIED   
 
By general consent the meeting recessed for the day at 5:30 p.m. 
 
Thursday, September 28, 2023 
 
Chair Luckham reconvened the meeting at 8:30 a.m. There were 22 trustees present.  The following 
trustees were absent or sent regrets: Scott, Allen, Middleton, and Borthwick. 
 
12. CLOSED MEETING  
 
TC-2023-072 
It was MOVED by Municipal Trustee Fast and SECONDED by Trustee Elliott, 
That Trust Council close the meeting to the public subject to Sections 90 (1) (c)(g) and (i) 
of the Community Charter in order to consider matters related to employee relations, 
litigation affecting the Islands Trust, receipt of advice that is subject to solicitor-client 
privilege, and that staff attend the meeting. 
CARRIED 
 
At 8:35 a.m. the meeting was closed to the public. 
At 9:25 a.m. the meeting was reopened to the public then recessed for five minutes. 
At 9:30 a.m. the meeting reconvened. 
 
Trust Council addressed item 11.2.5 next, which was deferred from Wednesday. 
11.2.5 Draft Revised Policy Statement Amendment Project Charter V6 - RFD 
Discussion ensued. 
 
TC-2023-073 
It was MOVED by Trustee Scott and SECONDED by Trustee Yates, 
that Trust Council approve Policy Statement Amendment Project 
Charter v7. 
CARRIED 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 14 of 17 
  
 
11.2.6 Islands Trust 50th Anniversary Activities – Briefing 
DTAS Frater introduced the briefing, noting that June 5th, 2024 marks the 50
th
 
anniversary of Islands Trust. Discussion ensued on the following: 
 legacy project in collaboration with First Nations 
 possibility of Provincial agencies and ministries to support celebrations 
 focus - future instead of the past  
 year-round promotion, webinars and working with First Nations 
 thoughts on an acknowledgment vs celebration 
 potential invitations to the Minister, and to previous trustees  
 
13. RISE AND REPORT 
Chair Luckham reported from the closed meeting that the minutes from the previous in-camera 
meeting were adopted, and that legal advice was received. 
 
7. DEVELOPMENT OF A VISION 
 
7.1 Development of a Vision for Islands Trust - Briefing and Session Outline 
 
TC-2023-074 
It was MOVED by Municipal Trustee Gedye and SECONDED by Trustee Elliott, 
that Trust Council reconsider Resolution TC-2023-064: “That Trust Council adopt 
the following vision: A vibrant tapestry of caring, diverse and rural communities 
within the Salish Sea that flourish in harmony with nature.” 
CARRIED 
 
Discussion ensued on the draft vision statement. 
 
It was MOVED by Trustee Evans and SECONDED by Trustee Falck, 
that Trust Council add the following words at the end of the motion “and First Nations”. 
 
Discussion ensued.  
 
By general consent the amending motion was withdrawn. 
 
It was MOVED by Trustee Morrison and SECONDED by Trustee Stamford, 
that Trust Council amend the vision statement to insert ", respecting Indigenous rights," 
between "...communities" and "...within" so that the vision statement is “A vibrant 
tapestry of caring, diverse and rural communities, respecting Indigenous rights within 
the Salish Sea that flourish in harmony with nature. 
 
Discussion ensued.  
 
At approximately 11:00 a.m. the electronic meeting failed and resumed at 11:03 a.m. 
The meeting recessed at 11:07 a.m. and resumed at 11:12 a.m. 
 
By general consent the motion was withdrawn.  
 
TC-2023-075 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 15 of 17 
  
It was MOVED by Municipal Trustee Fast and SECONDED by Trustee Evans, 
that the word “draft” be inserted before the word “vision”. 
DEFEATED 
 
TC-2023-076 
It was MOVED by Trustee Morrison and SECONDED by Trustee Mabberley, 
that the Trust Council postpone the decision on the vision statement to the 
December Trust Council and request staff to provide advice on the process of 
the vision and mission statement development in light of our responsibilities to 
reconciliation. 
CARRIED 
 
14. NEW BUSINESS 
 
14.1 Notice of Motion for September Trust Council re: Gabriola LTC request 
Trustee Yates withdrew the notice of motion.  
 
14.2 Trustee Peterson re: Disposition of Delegations – Discussion  
Due to lack of available time, Trustee Peterson deferred (again) this item to the next 
Trust Council meeting. 
 
14.3 Trustee Boland re: Trust Council Meeting Schedule and Agenda – Discussion 
Trustee Boland presented the discussion item.  
 
It was MOVED by Trustee Boland and SECONDED by Trustee Campbell, 
that Trust Council direct staff to assess the changes to the Trust Council agenda and 
schedule proposed in Trustee Boland's briefing note, as well as those suggested by other 
trustees in the related discussion; consult with those trustees who expressed interest at 
this meeting in changing the TC meeting protocols; and, prepare a memorandum and 
request for decision for presentation at the next Trust Council meeting recommending 
revisions to the protocols. 
 
The motion was withdrawn by Trustee Boland.  
 
TC-2023-077 
It was MOVED by Trustee Boland and SECONDED by Trustee Yates, 
that Trust Council request staff to update the Council Committee System and 
Terms of Reference Policy 2.3.1, Section 6.2 as follows: “The agenda will be 
distributed to committee members and the CAO at least seven days before the 
meeting.” 
CARRIED  
 
14.4  Salt Spring Island Local Trust Committee requests Trust Council Advocacy 
Trustee Patrick presented the item, noting that Salt Spring Island LTC passed Resolution 
Without Meeting 2023-05 on September 22, 2023, requesting Trust Council advocate to 
the Province for Homes for People actions that support rural island communities 
regarding the suite incentives program. 
 
TC-2023-078 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 16 of 17 
  
It was MOVED by Trustee Elliott and SECONDED by Trustee Patrick, 
that Trust Council request that Trustees Patrick, Gauvreau, and Elliot work on an 
advocacy letter to the Minister of Municipal Affairs regarding inclusion in the 
“Homes for People” actions on behalf of local trust committee areas struggling 
with housing issues in the Trust Area. 
CARRIED 
 
15. TRUSTEE SUMMARY UPDATES 
 
15.1 TRUSTEE ROUNDTABLE 
Trustee Morrison spoke to a Development Permit Area issue and the history of larger 
forest cutting on North Pender asking that trustees understand Trust Council's decision 
to not allow for local responsibility around forest rights is having a direct impact on 
North Pender. 
 
Trustee Peterson wrote a letter to the Premier regarding the Secondary Suite Incentive 
Program requesting the Province include Islands Trust in provincial programs and 
initiatives.  
 
Trustee Harris raised concerns that Bylaw 530 has still not been read. He would like to 
hear from Executive Committee on the issue. Chair Luckham stated that the LTC has not 
brought the issue forward to Executive Committee at this time.  
 
15.2 Trustee Borthwick - Baynes Sound Lambert Channel Ecoforum Report 
  No report 
 
15.3 Trustee Maude - BC Ferries Ferry Advisory Committee 
  No report 
 
15.4 Freighter Anchorages / Oceans Protection Plan Update 
No report 
 
15.5 Shellfish Aquaculture Management Advisory Committee (SF AMAC) 
No report 
 
15.6 Southern Gulf Islands Forum 
No report 
 
15.7 Atl'ka7tsem/Howe Sound Community Forum 
No report 
 
16. DISPOSITION OF DELEGATIONS 
Regarding delegation presentation 8.2.3  Peter Pare re: Gulf Islands Sue Big Oil group: 
 
TC-2023-079 
It was MOVED by Trustee Morrison and SECONDED by Trustee Yates, 
that Trust Council request staff to report back on options to join the class action suit to 
sue big oil with other municipalities at the rate of $0.50/resident of the Trust Area. 
CARRIED 

 
Trust Council  
Quarterly Meeting Minutes  
September 26-28, 2023 ADOPTED Page 17 of 17 
  
 
17. CORRESPONDENCE 
None. 
 
18. TRUST COUNCIL PRIORITIES CHART 
Received for information. 
 
19. NEXT MEETING 
 
19.1 Proposed Upcoming Trust Council Program 
 
The next Trust Council meeting is scheduled to be held in person, December 5-7, 2023, 
at the Coast Hotel in Victoria, 146 Kingston Street, Victoria BC. 
 
19.1.1 Supporting materials for discussion on climate change action - Briefing 
For Trust Council's consideration as an item on December's meeting agenda. 
 
20. ADJOURNMENT 
By general consent the meeting was adjourned at 12:00 p.m.  
 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
 
_________________________ 
Lori Foster, Executive Coordinator