Islands Trust Council community information meeting, October 23, 2023

[0:00:08] Voice 6: I can't remember how to record where's your button ah excellent we'll just wait a moment

[0:00:22] Trustee Elliott: as a trustee has stepped out of the room the inappropriate

[0:00:27] Voice 6: five of eleven o'clock when you're

[0:00:29] Voice 6: supposed to start very very light table though yeah

[0:01:14] Voice 6: Thank

[0:01:18] Trustee Elliott: you everybody for being here. It's 11 o'clock and we're going to call this meeting

[0:01:26] Trustee Elliott: to order this the regular regularly scheduled meeting of the luskete island trust committee

[0:01:32] Trustee Elliott: um for october 23rd 2023 and i'd just like to welcome everybody here thank you to the two

[0:01:42] Trustee Elliott: members of the public who come to join us uh local trustees uh trustee peterson trustee laroni and

[0:01:50] Trustee Elliott: myself chair uh toby elliott from gabriel island uh we'd like to acknowledge as we do at every

[0:01:56] Trustee Elliott: meeting that we are meeting and we live work and play on the ancestral unceded territory of many

[0:02:03] Trustee Elliott: Coast Salish peoples in particular the Penelakut and I'm so sorry my brain just went welcome

[0:02:10] Voice 8: thank you

[0:02:14] Trustee Elliott: yes thank you so much um nations here on Mesquite Island

[0:02:21] Trustee Elliott: and coyote um so we have an agenda before us and i have a suggestion that we reorder

[0:02:31] Trustee Elliott: the agenda just a little bit um i wanted to after the report section um and in fact 3.3 the electoral

[0:02:43] Trustee Elliott: area director's report um will have to happen after noon we're going to move that down to

[0:02:51] Trustee Elliott: to whenever Director Fogg can be online, if that's okay.

[0:02:57] Trustee Elliott: And then I'd like to add as an item of new business

[0:03:01] Trustee Elliott: before the town hall, 11.1 by-law enforcement on Mesquitee.

[0:03:09] Trustee Elliott: There's a few items for information

[0:03:12] Trustee Elliott: and I just wanted to have that ahead of the town hall

[0:03:15] Trustee Elliott: so that we can get any clarity on the process out of the way

[0:03:22] Trustee Elliott: so that we don't have to sort of go through the town hall with that is that agreeable to both of

[0:03:29] Trustee Elliott: you

[0:03:30] Voice 8: yeah okay

[0:03:31] Trustee Elliott: i

[0:03:33] Voice 8: just added i do have a couple copies of the bylaw enforcement document here

[0:03:39] Voice 8: that just outlines how it works on the scheme i

[0:03:42] Trustee Elliott: was hoping maybe you could read that out i can

[0:03:44] Voice 8: read that out sure

[0:03:45] Trustee Elliott: yeah okay so great so following trustee reports uh 3.2 chair's report we'll move

[0:03:52] Trustee Elliott: into one item of new business 11.1 by law enforcement on the skidi and then into four

[0:03:58] Trustee Elliott: town hall with the rest of the agenda proceeding is there anything else to amend or add to the

[0:04:05] Trustee Elliott: agenda no okay well then i'll take it by general consent that we've adopted the agenda as amended

[0:04:13] Voice 10: there's a couple of errors in the minutes of the last meeting well

[0:04:18] Trustee Elliott: you can address us during town

[0:04:22] Voice 8: Yeah,

[0:04:27] Trustee Elliott: thank you. Okay, so we'll move into reports. We have our two trustees here which I'm sure ready with the report and we'd like to go first.

[0:04:39] Voice 8: I can go first.

[0:04:42] Voice 8: So since our last local trust committee in July, I've attended meetings of trust council

[0:04:48] Voice 8: committees, the trust programs committees, continuing to work on the updating the policy

[0:04:53] Voice 8: statement and the stewardship education speaker series with topics to include groundwater

[0:05:00] Voice 8: stewardship and wildfire mitigation.

[0:05:03] Voice 8: Financial planning committee has had its first look at business cases for the 24-25 budget,

[0:05:10] Voice 8: some ongoing process uh the governance committee brought some items to the september council

[0:05:17] Voice 8: uh one is around an interpretation of the island's trust uh mandate from the act which section three

[0:05:27] Voice 8: uh continuing work on the strategic slash corporate planning designing the corporate

[0:05:33] Voice 8: corporate planning process work continues and visioning process was also brought to trust

[0:05:39] Voice 8: council and at trust council in september uh trust council agreed on a common interpretation

[0:05:47] Voice 8: of the section three uh mandate which essentially states that all elements uh listed in that the

[0:05:55] Voice 8: mandate um uh must be weighed uh and can all of them considered and when one takes precedence

[0:06:03] Voice 8: there should be rationale provided trust council also endorsed the recommendations from the office

[0:06:08] Voice 8: of the ombudsperson report on uh by law enforcement and referred the matter to the regional planning

[0:06:15] Voice 8: committee to develop a charter and work plan as a member of the executive committee i attended

[0:06:22] Voice 8: the union of bc municipalities conference in september i attended sessions on reconciliation

[0:06:28] Voice 8: reconciliation implementing the UN Declaration of Rights of Indigenous Peoples I met with mid-level

[0:06:35] Voice 8: staff from the Ministry of Transport in a small talk series to discuss ferries and roads and the

[0:06:44] Voice 8: executive met with the Minister of Municipal Affairs requesting more regular meetings which

[0:06:49] Voice 8: was well received and also met with the Minister of Transportation to request uh more meetings as

[0:06:55] Voice 8: well and the establishment of a task force between islands trust and the ministry work on island

[0:07:02] Voice 8: specific issues as laid out in a long standing letter of understanding the minister responded

[0:07:08] Voice 8: positively to that and i followed this up with an email to minister fleming this week

[0:07:14] Voice 8: addressing concerns about the automatic renewal of the western pacific marine ferry contract in

[0:07:19] Voice 8: the spring um mentioned how there was no public consultation done before issuing of the request

[0:07:27] Voice 8: for proposal in 2019 and the contract states of the annual meetings with the community

[0:07:34] Voice 8: west pacific marine and bc ferries and how there have been none to date and requested that his

[0:07:40] Voice 8: office look into the matters in a timely manner let the residents of luskegee and the ridership

[0:07:45] Voice 8: of route 55 i know their concerns are being heard and will be addressed and i have copies of that

[0:07:51] Voice 8: letter if anyone would like to read it that's it for me wow

[0:07:56] Trustee Elliott: that was a very comprehensive report

[0:08:03] Trustee Elliott: there was so much that happened in september

[0:08:07] Voice 8: it was a busy busy time

[0:08:08] Trustee Elliott: great summary

[0:08:11] Trustee Elliott: all right all right i'm going to be free doesn't let me anything left to say

[0:08:21] Trustee Elliott: all right so i have been

[0:08:29] Trustee Elliott: i've been working on um some of my other stuff that i do with the honest trust so i'm a

[0:08:38] Trustee Elliott: a stress representative for the shellfish aquaculture management advisory committee

[0:08:42] Trustee Elliott: and i'm working on getting some smaller farms involved in that because the people who are

[0:08:48] Trustee Elliott: representing the industry are just the really really big ones i think it's important to have

[0:08:52] Trustee Elliott: small business small community you know family-run stuff presented represented and yeah we went and

[0:08:59] Trustee Elliott: did the island sports meeting on our calendar which was incredible to see it apart for the

[0:09:04] Trustee Elliott: islands and always so helpful to me. I'm also on a regional planning committee and we have been

[0:09:14] Trustee Elliott: focusing very strongly on housing and figuring that out on islands and doing studies and

[0:09:20] Trustee Elliott: hopefully moving forward with stuff that will actually help and as Tim said there's still a

[0:09:27] Trustee Elliott: ton of area issues it's not really our jurisdiction but I think we both try to do what we can because

[0:09:31] Trustee Elliott: because, yeah, I mean, the ferry just got back two days ago, and there's already a bath

[0:09:37] Trustee Elliott: on the surface, so it's just, yeah, problem after problem, and that just about sums it

[0:09:45] Trustee Elliott: up.

[0:09:46] Voice 6: Thank you.

[0:09:49] Trustee Elliott: Thank you, Trustee Laroni, and so, so for my chair's report, Trustee Peterson, you covered

[0:09:59] Trustee Elliott: a lot of the relevant material thank you for that executive committee uh has indeed worked through

[0:10:05] Trustee Elliott: the business cases that um need to advance the work of the Adams Trust so those have been forwarded

[0:10:11] Trustee Elliott: to financial planning and so this is sort of the beginning of the vetting process uh the financial

[0:10:17] Trustee Elliott: planning cycle um we'll meet one more time this year for financial planning committee and then

[0:10:25] Trustee Elliott: see a draft budget in december and that'll get went and worked on until march when the

[0:10:33] Trustee Elliott: final must be approved um i guess what i could just fill in the reconciliation learning group

[0:10:42] Trustee Elliott: i would say um i'm very keen to to uh i'm very pleased to announce that we had our first meeting

[0:10:50] Trustee Elliott: on october 2nd which is the national day for truth and reconciliation stat holiday

[0:10:55] Trustee Elliott: day and it's being led ably by our new senior indigenous relations advisor robin keffi

[0:11:03] Trustee Elliott: and uh so that was a great first meeting of trustees it's a learning group not a committee

[0:11:08] Trustee Elliott: so there are no um report notes or notes for our own internal learning and to discuss items

[0:11:16] Trustee Elliott: related to reconciliation protocol development and um relationship building in the truck area

[0:11:23] Trustee Elliott: From Council, as Trustee Peterson mentioned, was on Pender Island, the Penders this year,

[0:11:32] Trustee Elliott: and the visioning process was really interesting.

[0:11:36] Trustee Elliott: It turns out Islands Trust Conservancy has a vision statement.

[0:11:40] Trustee Elliott: Many organizations have a vision statement, and the Islands Trust has never been able

[0:11:45] Trustee Elliott: to land one, and so we didn't quite get there.

[0:11:50] Trustee Elliott: We almost did, but we need a little more input from particularly First Nations and from staff

[0:11:58] Trustee Elliott: so that we don't just create a vision that is us ourselves for the trust area,

[0:12:03] Trustee Elliott: but it's inclusive of the many perspectives and voices of people who call this area home.

[0:12:12] Trustee Elliott: So that Gibraltar Island, I don't know if you're following anything that we're doing there,

[0:12:18] Trustee Elliott: but we've launched our preliminary process to the OCP review which will hopefully happen next year

[0:12:25] Trustee Elliott: and this is also a visioning process and we've done sort of an innovative, our staff have

[0:12:30] Trustee Elliott: presented an innovative approach to community meetings in which groups can apply for funds

[0:12:39] Trustee Elliott: to host their own meetings to talk about their vision for the community for the next 25 years

[0:12:45] Trustee Elliott: As we've never had this sort of application process before, and it's inspired a lot of keen interest in groups, but also non, you know, non structured groups, people that just want to gather together and talk about their vision.

[0:13:00] Trustee Elliott: So, I think this is the first time that I've witnessed, anyways, the Islanders Trust is able to sort of put funding out there so that groups can meet in a way that makes sense to them and has got their vision for communities.

[0:13:14] Trustee Elliott: So, that's been a really positive sort of framework, and I hope we can build on that for other trust communities.

[0:13:24] Trustee Elliott: And I think that's it for my report.

[0:13:26] Trustee Elliott: There has been a lot.

[0:13:28] Trustee Elliott: But Southern Gulf Islands, I did go to Southern Gulf.

[0:13:31] Trustee Elliott: No, that's not relevant here.

[0:13:32] Trustee Elliott: Never mind.

[0:13:34] Trustee Elliott: Okay, that's it for now.

[0:13:36] Trustee Elliott: I think we'll wait, as I said, for afternoon for the Electoral Area Director to report.

[0:13:44] Trustee Elliott: And so if we could move into the item of new business, 11.1 bylaw enforcement on Laskete.

[0:13:52] Trustee Elliott: And we have staff manager Warren Dingman here who can answer questions and speak to the process about an item of bylaw enforcement concern that has been lately raised in the community.

[0:14:08] Trustee Elliott: And so we're going to do this before the town hall because there's certain things we need to make clear and what we can speak to and what we're not able to speak to when there's litigation involved.

[0:14:18] Trustee Elliott: involved so would you mind reading your the press release that you've got um

[0:14:24] Voice 8: well I just got this

[0:14:27] Voice 8: document um

[0:14:29] Trustee Elliott: okay

[0:14:32] Voice 8: so um this is just a short uh one pager on bylaw enforcement on mesquite I've

[0:14:39] Voice 8: got some copies here if anyone would like one um mesquite like other jurisdictions is required to

[0:14:45] Voice 8: have bylaws the two most important are the list of the official community plan bylaw number 77

[0:14:52] Voice 8: and the land use bylaw number 78. these bylaws can be reviewed on the ski page of the island's

[0:14:59] Voice 8: trust website and include the dates of any revisions bylaw 77 was last amended in september

[0:15:05] Voice 8: 2012 and bylaw number 78 in january 2019 when bylaws 77 and 78 were created it was with public

[0:15:17] Voice 8: engagement and the community provided input if the public feels that any bylaw is no longer

[0:15:21] Voice 8: serving the community and should be brought to the attention of the local trust committee

[0:15:24] Voice 8: for consideration of amendment or possibly resentment a public process would then follow

[0:15:30] and public input would be considered including potentially

[0:15:34] Voice 8: including a formal public hearing

[0:15:37] islands trust council

[0:15:38] Voice 8: has adopted the bylaw compliance and enforcement policy to guide

[0:15:42] the work of its bylaw compliance and enforcement team the

[0:15:45] Voice 8: enforcement of bylaws is the complaint

[0:15:47] Voice 8: driven process if there's been a complaint by law compliance and enforcement officers investigate

[0:15:52] Voice 8: and if there's a violation of the zoning regulations work with the landowner on

[0:15:56] Voice 8: compliance options a full-on investigation is undertaken if a confirmation of the local trust

[0:16:03] Voice 8: committee bylaws bound to exist then the property owner will be asked to take steps to comply with

[0:16:08] Voice 8: the bylaw depending on the specific circumstances the bylaw compliance and enforcement officer will

[0:16:14] Voice 8: negotiate a reasonable plan and time for voluntary compliance this compliance plan may accommodate

[0:16:21] Voice 8: unusual circumstances such as seasonal or financial constraints or personal situation which

[0:16:27] Voice 8: means a property owner is given extra time to comply if voluntary compliance is not occurring

[0:16:34] Voice 8: the bylaw compliance and enforcement officer may either issue a bylaw violation ticket if the local

[0:16:39] Voice 8: trust community has adopted such a system or recommend that a local trust can be approved

[0:16:44] Voice 8: legal action to acquire a court order to gain compliance so

[0:16:48] Trustee Elliott: can i pause you here so does the

[0:16:51] Trustee Elliott: Does the LTC have a by-law violation of this?

[0:16:54] Voice 8: That's the very next line on this.

[0:16:57] Voice 8: It is important to note that LISKETI does not have a by-law enforcement notification by-law.

[0:17:03] Voice 8: Many local trust areas do.

[0:17:05] Voice 8: Some do not.

[0:17:06] Voice 8: By-law enforcement notification by-laws allow for fines for violations.

[0:17:10] Voice 8: They're sometimes used as an intermediate step between voluntary compliance and court action.

[0:17:16] Voice 8: In 2012, the LISKETI Local Trust Committee considered such a by-law,

[0:17:20] Voice 8: but ultimately decided not to proceed uh the bylaw compliance and enforcement team investigates

[0:17:26] Voice 8: alleged contraventions of the land use bylaws of the local trust committees comprising the islands

[0:17:34] Voice 8: trust the local trust committee and local trustees are not involved in any way with specific

[0:17:38] Voice 8: investigations except when the bylaw compliance and enforcement officer recommends the local

[0:17:43] Voice 8: trust committee approved to approve legal action enforcement through the court is a last resort

[0:17:50] Voice 8: to enforce bylaws this step is avoided until all other compliance attempts have not been successful

[0:17:55] Voice 8: decision to whether to approve legal action is taken in camera a meeting which is not open to

[0:18:01] Voice 8: the public and i do have copies of this for anyone that wants to could

[0:18:05] Trustee Elliott: you yeah does anyone want a

[0:18:07] Trustee Elliott: coffee for that thanks so much trustee peterson uh so this was um a great effort to lay out the

[0:18:17] Trustee Elliott: process of bylaw enforcement beyond trust and specifically on the seating and i do recognize

[0:18:25] Trustee Elliott: there are concerns in the community about a specific case that's been made public and

[0:18:33] Trustee Elliott: And the challenge is that, unfortunately,

[0:18:36] Trustee Elliott: the LTC is not able to comment directly on any submitted notice of claim

[0:18:43] Trustee Elliott: if there is legal action being undertaken,

[0:18:46] Trustee Elliott: nor can we hear from the public about a matter that is before the courts

[0:18:52] Trustee Elliott: or going before the courts.

[0:18:54] Trustee Elliott: So I just wanted to advise everybody,

[0:18:57] Trustee Elliott: thank you for that great summary of bylaw enforcement and how it works.

[0:19:01] Trustee Elliott: we can get into it more with um manager warren dingman as to the timeline and bylaw communications

[0:19:10] Trustee Elliott: to the in this particular case to the defendants regarding a requirement for rezoning

[0:19:15] Trustee Elliott: so perhaps warren if you could speak to that but just advising everybody this is not a back and

[0:19:23] Trustee Elliott: forth question and answer this is for the ltc to clarify the process but we cannot speak directly

[0:19:30] Trustee Elliott: directly about this particular case and nor can we hear from the public during the town hall so

[0:19:36] Trustee Elliott: that's why I wanted to have it ahead of the town hall just to advise you okay um is there anything

[0:19:45] Trustee Elliott: that you can add um to our understanding of this situation so

[0:19:51] Voice 2: in terms of um violent enforcement

[0:19:54] Voice 2: enforcement action on Mesquitee you have six open files with really five of those being on

[0:20:02] Voice 2: Holder and bands for one reason or another no new complaints or no reason to move forward no

[0:20:10] Voice 2: evidence to move forward on enforcement there is a 2019 file regarding a a dock in Scotty Bay

[0:20:19] Voice 2: that was installed without the rezoning or the required zoning being in place with all of your

[0:20:30] Voice 2: private docks on the skeedy and i believe there's 10 of them that are listed in the land use bylaw

[0:20:37] Voice 2: they're all permitted specifically within the land use bylaw with direct references to locations

[0:20:46] Voice 2: locations and size and BC lands file number for each of those docks. And so any new dock

[0:20:55] Voice 2: that was being installed would require a land use bylaw amendment or rezoning to specifically permit

[0:21:04] Voice 2: that dock. So there was a dock installed or it began to be installed in 2019. We received the

[0:21:12] Voice 2: written complaint about the installation of that dock and we opened a file and early 2020

[0:21:22] Voice 2: demand letter was sent to the property owner from our legal counsel after initial efforts to gain

[0:21:29] Voice 2: compliance were not successful. There was a back and forth with their legal counsel at the time and

[0:21:35] Voice 2: so the demand letter was sent when those attempts initial attempts were unsuccessful. After the

[0:21:40] Voice 2: demand letter was sent there was a rezoning application submitted for consideration by

[0:21:45] Voice 2: the previous local trust committee and they ultimately declined to proceed no further in

[0:21:51] Voice 2: the fall of 2020 as it was not consistent with the the skinny island official community plan

[0:21:59] Voice 2: and so once that rezoning application did proceeded no further there was correspondence from

[0:22:07] Voice 2: planning staff stating that it could not proceed and that the dock was still not permitted or

[0:22:13] Voice 2: unlawful there were then in 2021 another demand letter from islands trust from staff regarding

[0:22:22] Voice 2: the non-permitted or unlawful dock and that achieved no results in 2022 i spoke with the

[0:22:31] Voice 2: property owner about the dock remaining in place and the fact that it was not permitted

[0:22:37] Voice 2: And the property owner indicated that he would apply for rezoning once a new local trust committee was in place.

[0:22:46] Voice 2: There was elections in the fall of 2022, and then a new local trust committee, the current one, came into being.

[0:22:54] Voice 2: And, you know, there was still no new rezoning application.

[0:22:58] Voice 2: application so with that the the new local trust committee was asked to proceed with legal action

[0:23:05] Voice 2: and to ensure that it protected its rights and to try and gain compliance and so finally that

[0:23:13] Voice 2: claim was filed and now the two parties both have legal counsel and the property owners legal

[0:23:22] Voice 2: council is speaking with island stress legal counsel and it is before the courts and any

[0:23:28] Voice 2: claims need to be sorted out between legal counsel and ultimately the courts if necessary

[0:23:36] Voice 2: and i will add that a new rezoning application has now been forwarded to island's trust and that is

[0:23:43] Voice 2: in process and so if that is a completed application and it proceeds as per policies

[0:23:53] Voice 2: it'll be before the local trust committee for consideration and the local trust committee can

[0:23:58] Voice 2: this current trust committee can fully review the proposal to keep that doc in place and then

[0:24:06] Voice 2: depending on that decision the local trust committee will determine whether or not it

[0:24:11] Voice 2: wants to pursue its notice of claim in court for anyone who actually wishes to see that notice of

[0:24:17] Voice 2: claim it is a public document it can be obtained from the court registry you can go online

[0:24:22] Voice 2: line pay a fee and you can get your own copy of the notice of claim if you want to see specifics

[0:24:29] Voice 2: of what has been filed by islands trust and i believe

[0:24:37] Voice 9: that's the complete timeline up to this

[0:24:41] Voice 2: date i can take you know some questions if you wish thank

[0:24:47] Trustee Elliott: you warren that is that's very clear

[0:24:49] Trustee Elliott: and i appreciate you taking us through that um trustees do you have any questions just one for

[0:24:57] Voice 8: For public clarification, when was the date when a new application could have been filed, and when was that, and how long ago was that?

[0:25:12] Voice 2: I believe it's a development procedure bylaw. It requires a wait of one year. That's bylaw 35.

[0:25:19] Voice 2: And so I believe it was either October or November of 2020 that the applicant was told that the file was closed and it would proceed no further.

[0:25:34] Voice 2: So by one year later, 2021, October or November, they could have begun the process to reapply

[0:25:43] Voice 9: for

[0:25:45] Voice 2: the rezoning to make

[0:25:46] Voice 6: the dock lawful.

[0:25:48] Voice 6: Thank you for that. Okay. Well,

[0:25:59] Trustee Elliott: I appreciate that there is a large amount of community conversation going around this.

[0:26:07] Trustee Elliott: When might we expect sort of news as you say this is going through the courts and councils talking to council on both sides?

[0:26:17] Trustee Elliott: what role does the community have in sort of having their perspectives weighed let's say

[0:26:27] Trustee Elliott: on this this issue is it when a new application is made if a new application is made it goes

[0:26:34] Trustee Elliott: through a public hearing process and that will come before the LTC at a future date

[0:26:39] Trustee Elliott: yes

[0:26:42] Voice 2: if this rezoning application is complete and it proceeds on a normal timeline it'll go before

[0:26:48] Voice 2: just as the previous one did, it'll go before the LTC for consideration and they will consider

[0:26:53] Voice 2: whether or not they want to move forward with any necessary hearings and public input as far

[0:27:01] Voice 2: as whether or not, you know, the LTC and members of the community wish to see a doc, that doc

[0:27:08] Voice 2: remain in place.

[0:27:10] Voice 6: All right, great.

[0:27:13] Trustee Elliott: I don't have any other questions. Can you make your document

[0:27:19] Trustee Elliott: it available trustee peterson if you post it on your trustee corner or no

[0:27:25] Voice 8: now that we've got it

[0:27:27] Voice 8: approved yeah

[0:27:30] Trustee Elliott: okay yeah great

[0:27:31] Trustee Elliott: so um i don't think we need to for anything else perhaps

[0:27:36] Trustee Elliott: if you can stay on the line um we're going to open up town hall um but again we can't

[0:27:43] Trustee Elliott: hear from the public on this

[0:27:45] Trustee Elliott: issue

[0:27:48] Trustee Elliott: your meeting procedures by

[0:27:50] Trustee Elliott: law 30.2

[0:27:54] Trustee Elliott: specified. It's actually

[0:27:56] Trustee Elliott: in this agenda

[0:27:58] Trustee Elliott: as we're reviewing the meeting procedures

[0:28:00] Trustee Elliott: by law. Again, matters

[0:28:02] Trustee Elliott: on which the local trust committee has approved

[0:28:04] Trustee Elliott: commencement of prosecution and on which

[0:28:06] Trustee Elliott: judgment has not been rendered.

[0:28:08] Trustee Elliott: We cannot hear individuals

[0:28:10] Trustee Elliott: delegations at regular meetings of the local

[0:28:12] Trustee Elliott: trust committee on

[0:28:14] Trustee Elliott: that matters so um okay so that concludes uh item 11.1 and we'll now open uh the town hall for

[0:28:24] Trustee Elliott: members of the public to speak yes i see there's four members of the public here just want to

[0:28:30] Trustee Elliott: reiterate um when addressing the ltc speakers are requested to direct comments to the ltc

[0:28:38] Trustee Elliott: your local decision makers and not to the audience or staff

[0:28:42] Trustee Elliott: please speak to the issue at hand and not other individuals be clear concise and respectful this

[0:28:48] Trustee Elliott: is a working place and a place of employment so uh clarity and preciseness as to what you're

[0:28:55] Trustee Elliott: asking and requesting and respect is uh at all times uh required so thank you tom just want to

[0:29:05] Voice 10: comment about the minutes sure

[0:29:06] Trustee Elliott: uh

[0:29:07] Voice 10: it says here that there were four members of the public and

[0:29:10] Voice 10: no members of the media there was one member of the media in attendance in fact we lost his job

[0:29:15] Voice 10: with the honest trust that the members of the mediators sorry

[0:29:18] Trustee Elliott: which page um are you on here

[0:29:21] Trustee Elliott: well

[0:29:21] Voice 9: it's right at the beginning of the minutes i was president

[0:29:26] Voice 6: did you see one member in the media madam chair i'll note that and it may

[0:29:43] Trustee Elliott: or may not be changed

[0:29:44] Trustee Elliott: in the future minutes i

[0:29:46] Voice 8: just uh because i don't know what the um if there's a procedure around

[0:29:54] this uh i think the

[0:29:55] Voice 8: community would recognize that that is the case

[0:30:00] Voice 8: but I don't know if there's, in terms of the minutes,

[0:30:03] Voice 8: whether it has to be an accredited media source

[0:30:07] Voice 8: or whether a local, like, I just don't know

[0:30:10] Voice 8: if there's any criteria around that.

[0:30:12] Voice 8: So I guess that would be my only question.

[0:30:15] Voice 8: Other than that, certainly we all,

[0:30:17] Voice 8: I think we would

[0:30:17] Voice 6: all, the community would recognize.

[0:30:23] Voice 6: Does it need to state whether a member's

[0:30:25] Voice 6: going to be present or not?

[0:30:26] Trustee Elliott: It's my thought.

[0:30:27] Trustee Elliott: I don't know.

[0:30:29] Trustee Elliott: Catherine, not to put you on the spot,

[0:30:31] Trustee Elliott: but as the minute taker is there a requirement to list whether members of the media are present

[0:30:36] Trustee Elliott: or not yes but i don't know what they decide

[0:30:43] Voice 6: is bona fide media or not so i guess that's a

[0:30:54] Voice 6: question we can look into for clarity member of the local media it's the minutes are clarity and

[0:31:09] Trustee Elliott: for the purpose of recording what happened so if uh if the local press committee considers that

[0:31:18] Trustee Elliott: that media is media then um i leave it to your discretion to know whether a member of the media

[0:31:25] Trustee Elliott: is in attendance or not

[0:31:27] Voice 6: i

[0:31:28] Trustee Elliott: think it's up to this community really speaking

[0:31:33] Voice 6: yeah thank you um

[0:31:36] Voice 6: If

[0:31:38] Trustee Elliott: one does not go with some level of accreditation for media, then it's basically a person who is an attendance member for media in our current social media situation, and that people have blogs and web pages and all that sort of stuff.

[0:31:55] Trustee Elliott: I think that if one is used about it, one has to include everyone.

[0:32:01] Trustee Elliott: and good point i honestly don't know what to say about this but that is a very good point

[0:32:10] Trustee Elliott: that is a very

[0:32:11] Trustee Elliott: good point catherine uh if you can note that for the for the record i think it is uh

[0:32:16] Trustee Elliott: definitely a valid perspective yes sir

[0:32:20] Voice 9: can i stop for that um when i was a minute thinker we never

[0:32:23] Voice 9: ever made a reference to media or not.

[0:32:27] Voice 9: So historically, this is a new

[0:32:30] Voice 9: reference. I agree with

[0:32:34] Voice 9: the

[0:32:35] Trustee Elliott: previous comment.

[0:32:37] Trustee Elliott: So could we request

[0:32:39] Trustee Elliott: to look it up whether it's necessary

[0:32:43] Trustee Elliott: to record members of the media or not? Because I think it does

[0:32:47] Trustee Elliott: seem to be a gray area that it just would

[0:32:51] Trustee Elliott: would cause issues more than anything else

[0:32:54] Trustee Elliott: to list members of media or not

[0:32:57] Trustee Elliott: when we don't have a qualification

[0:32:58] Trustee Elliott: for what constitutes media in this day and age.

[0:33:02] Voice 6: Yeah, I think what

[0:33:04] Voice 8: we should ask is,

[0:33:05] Voice 8: we could probably share with you

[0:33:08] or any of

[0:33:10] Voice 8: us could ask some senior staff,

[0:33:11] Voice 8: is there a policy around the statement in the minutes

[0:33:15] Voice 8: and is it, does it need verification, et cetera, so.

[0:33:19] Trustee Elliott: Okay.

[0:33:21] Voice 8: it's kind of an unknown at this point for me

[0:33:23] Voice 6: um

[0:33:25] Trustee Elliott: i do know that director marler is still

[0:33:29] Trustee Elliott: reporting back on um recording public recording of no recording of public meetings and uh this

[0:33:36] Trustee Elliott: is something we could potentially ask as well so i'll follow up with director martin on that

[0:33:43] Trustee Elliott: um anyone else want to speak oh

[0:33:45] Voice 10: yeah i i wasn't finished okay there's

[0:33:49] Voice 10: just another point here

[0:33:51] Trustee Elliott: it

[0:33:52] Voice 10: says regarding an email received from trustee laroni about lost stuff is that an email sent

[0:33:58] Voice 10: by trustee laroni about lost stuff so

[0:34:02] Trustee Elliott: what page are you on sir that's

[0:34:04] Voice 10: the page five

[0:34:06] Voice 10: one two three four five points down page

[0:34:11] Trustee Elliott: five four points down in the minute regarding the

[0:34:15] Trustee Elliott: an

[0:34:15] Voice 10: email received it

[0:34:17] Voice 6: should be an email sent by i don't understand what difference

[0:34:32] Trustee Elliott: that would make

[0:34:32] Voice 10: it says regarding an email received from trustee laroni about lost stuff it's actually an email

[0:34:39] Voice 10: sent by trustee laroni about lost stuff that's the same thing

[0:34:45] Trustee Elliott: i mean regardless i was i received an email saying where are the um what was it recording equipment

[0:34:53] Trustee Elliott: it and i

[0:34:55] Voice 6: then responded to that email so both happened so it's accurate it is accurate yeah

[0:35:05] Voice 6: okay anything else uh

[0:35:08] Voice 10: yeah i have a i have a point i'd like to make i made a

[0:35:13] Voice 10: premium of information request to the islands trust and i received 30 pages of emails

[0:35:20] Trustee Elliott: um yeah we cannot address um personal issues if

[0:35:26] Voice 10: you remember to the public

[0:35:27] Voice 10: these are emails

[0:35:28] Voice 10: that are in the public domain sent by trustee alone and this

[0:35:32] Voice 10: is not the business of the local

[0:35:34] Trustee Elliott: trust committee and so we cannot address it during chat call madam

[0:35:38] Voice 10: chair do you really think you're

[0:35:39] Voice 10: going

[0:35:39] Trustee Elliott: to be able to cover this up

[0:35:41] Trustee Elliott: it's

[0:35:42] Voice 10: egregious behavior of trustee ronnie is something that's

[0:35:45] Voice 10: Councillor Wendy Gaertner- It sir i'm

[0:35:46] Trustee Elliott: going to have to leave it looks like you're targeting a member of the local trust or not going, I am going to ask you to leave it's

[0:35:55] Voice 10: kind of cover up and never succeeds,

[0:35:57] Trustee Elliott: Sir, you have one more warning and then i'm going to ask you to leave the room, thank you.

[0:36:04] Voice 10: Councillor Wendy Gaertner- Well, thank you for your.

[0:36:05] Voice 10: Councillor Wendy Gaertner- wish

[0:36:07] Trustee Elliott: to the local committee on a matter that is in the purview of the local trust committee or the trust area more generally.

[0:36:19] Trustee Elliott: I

[0:36:20] Voice 6: have to think about how to

[0:36:27] Trustee Elliott: phrase it to keep it within the permanent medical plan and so forth.

[0:36:38] Voice 6: I am looking for verification of the process in our local media social media there has been some

[0:36:58] Voice 6: on the local trust members and comment

[0:37:05] Voice 9: about how old they post about all kinds of things but

[0:37:08] Voice 9: but they're quiet here

[0:37:10] Trustee Elliott: on this stream.

[0:37:12] Trustee Elliott: And

[0:37:12] Voice 6: without full knowledge of all the processes,

[0:37:18] Voice 6: I want to say something about that.

[0:37:20] Voice 6: I think they're not allowed to.

[0:37:22] Voice 6: So can you just

[0:37:24] Trustee Elliott: verify that it is true

[0:37:27] Trustee Elliott: that if something comes up

[0:37:30] Voice 6: about

[0:37:31] Trustee Elliott: something

[0:37:33] Trustee Elliott: that the trustees are not permitted,

[0:37:37] Trustee Elliott: it, and perhaps you can say

[0:37:38] Trustee Elliott: no matter why it is that they are not

[0:37:40] Trustee Elliott: permitted to speak, they

[0:37:42] Trustee Elliott: cannot

[0:37:44] Trustee Elliott: respond. Yeah, that's

[0:37:47] Trustee Elliott: a great question.

[0:37:49] Trustee Elliott: I'm really glad

[0:37:50] Trustee Elliott: Warren Dingman is still on the line.

[0:37:53] Trustee Elliott: The, and I'm

[0:37:55] Trustee Elliott: new at this, but the understanding

[0:37:57] Trustee Elliott: that I have is

[0:37:59] Trustee Elliott: up until the point that

[0:38:01] Trustee Elliott: legal action is

[0:38:04] Trustee Elliott: instituted,

[0:38:09] Trustee Elliott: I'm

[0:38:10] Trustee Elliott: You know what, I'm going to defer to staff on this because I really am, I want to be clear. And I think the best person to answer this is Warren Dingman. So did you hear the question, Warren, and why the local trust committee cannot speak about a matter that is currently before the courts?

[0:38:27] Voice 6: So

[0:38:31] Voice 2: in the end, it is it's advice and policy so that the local trust committee can protect its legal rights and not make public comments that may jeopardize the future court action or what is now being communications between legal counsel for the defendant and for Islands Trust.

[0:38:53] Voice 2: trust it would be inappropriate to comment and it's against policy to comment and really if

[0:39:01] Voice 2: there's any direct questions they should come to staff they can contact me directly and I can

[0:39:08] Voice 2: go through the you know the history of the case and again if someone wants to see the specifics

[0:39:15] Voice 2: of the notice of claim it's a public document that can be obtained from the BC court registry

[0:39:21] Voice 2: registry

[0:39:24] Voice 6: so in

[0:39:28] Trustee Elliott: the court registry uh so the question was how does one go about doing that

[0:39:32] Trustee Elliott: as in looking at the notice of claim and the bc courts registry i just had it up here it's an

[0:39:41] Voice 2: online database you can search it by either the skeedy island local trust committee or by the

[0:39:48] Voice 2: property owner's name and if you're having issues finding the actual number in order to retrieve the

[0:39:57] Voice 2: documents they can send an email to me or call me and then I will look it up for them and send

[0:40:03] Voice 2: the information to them and I believe it's $12 that the court registry asked for to in order to

[0:40:10] Voice 2: download the document okay

[0:40:12] Voice 6: and

[0:40:14] Trustee Elliott: is that bccourts.ca i think that's the courts of british columbia

[0:40:22] Trustee Elliott: court of appeals supreme court services

[0:40:23] Voice 2: online court

[0:40:26] Trustee Elliott: services online you

[0:40:27] Voice 2: go to court services

[0:40:27] Voice 2: online and search for uh civil cases it

[0:40:33] Voice 6: will come up okay the actual website is justice.gov.bc.ca

[0:40:45] Voice 6: Okay, excellent. Thank you, Warren.

[0:40:54] Trustee Elliott: Yeah, so it is inappropriate for us to comment because it's not our place.

[0:41:01] Trustee Elliott: We're now out of the position of being able to make a decision or do anything about it.

[0:41:05] Trustee Elliott: The decision was made to proceed with legal action, and that is done in camera.

[0:41:10] Trustee Elliott: But after that, what can we comment?

[0:41:15] Trustee Elliott: It's not going to change the effect or anything else.

[0:41:18] Trustee Elliott: it's just going to add perhaps speculation and it's not between us and the defendant it's between

[0:41:26] Trustee Elliott: the two um i'm not explaining things very well as well

[0:41:30] Trustee Elliott: well maybe it was just about that because of the nature of the stream of the

[0:41:37] Voice 6: um posting

[0:41:40] Voice 6: i think that the trustees were not in the position to defend themselves from

[0:41:53] Voice 6: yeah yeah

[0:41:54] Trustee Elliott: and that does put your local trustees in a very awkward position they're members of

[0:42:01] Trustee Elliott: the community as well and so i would urge members of the public to exercise discretion there's no

[0:42:08] Trustee Elliott: pointing fingers that can be helpful and in this thing with me right thank you for your comments

[0:42:18] Trustee Elliott: Appreciate it. Anyone else? Yes.

[0:42:22] Voice 9: Yes, I have a quick question to follow up on that.

[0:42:26] Voice 9: I know reading isn't credible. So looking back at the January minutes, it says that you went

[0:42:34] Voice 9: into camera to appoint agency members and to talk about legal action and to talk about

[0:42:40] Voice 9: by-law issues. So that's public information. On the March meeting, you rose in report,

[0:42:51] Voice 9: but it's not in the agenda package, but it'll be in the May agenda package, where the rise

[0:42:57] Voice 9: in report says that you appointed agency members. So my question is, in the other local

[0:43:08] Voice 9: I've read one of the trustees state very clearly that they would not make decisions on behalf

[0:43:18] Voice 9: of the public without public .

[0:43:21] Voice 9: But yes, the rising report is silent about making a decision to go to court.

[0:43:28] Voice 9: So my question is, is that consistent?

[0:43:35] Voice 9: legislation prevents you from reporting that you've made a decision to go to court without

[0:43:41] Voice 9: talking about the specifics obviously you don't need to say who you're going to court with

[0:43:48] Voice 9: but you have a very important decision budgetary wise because we're talking about thousands of

[0:43:56] Voice 9: dollars that have already been spent and many more to come and we are the ones spending it

[0:44:02] Voice 9: the public, not the LPC, which is none of the U.K. elections.

[0:44:08] Voice 9: So

[0:44:09] Trustee Elliott: your point is, why was there no rise in report about commencing legal action?

[0:44:18] Voice 9: Yeah. So are you prohibited from reporting that?

[0:44:22] Voice 9: Is there legislation on that?

[0:44:24] Voice 9: So the

[0:44:25] Trustee Elliott: question, Warren, thank you for staying online.

[0:44:27] Trustee Elliott: mind um is there a requirement to rise and report to the community that we've commenced litigation

[0:44:32] Trustee Elliott: or would that be a policy uh that we are following as to why we would or would not

[0:44:40] Trustee Elliott: announce

[0:44:41] Voice 6: that after an in-camera meeting so

[0:44:46] Voice 2: it i'm not i'm not aware that um there's any

[0:44:51] Voice 2: prohibition about making the statement or or um that you're going to pursue legal action

[0:44:58] Voice 2: It really depends on the discretion of the local trust committee how they wish to report this.

[0:45:04] Voice 2: Typically, a local trust committee will request a press release, and that will be the form of the announcement to the public that they're going to pursue legal action.

[0:45:17] Voice 2: I believe in this case, there was no request for a press release.

[0:45:23] Voice 2: There is one in process now to provide more information to the public.

[0:45:27] Voice 2: It may be something that the local trust committee wishes to do in the future if it pursues any legal action, that it release a press release so that the public is informed about what is proceeding.

[0:45:41] Voice 2: And yes, it really just comes down to how the local trust committee wishes to announce this to the public.

[0:45:48] Voice 2: And many of them are not announced to the public by press release.

[0:45:53] Voice 2: They say on larger islands where there's a greater population and a greater number of enforcement files, it simply proceeds.

[0:46:02] Voice 2: They're really not matters of public discussion or concern, and they often proceed with a notice of claim before any press release being filed.

[0:46:11] Voice 2: Though if there's really a high profile case, then yes, the local trust committee will request the press release.

[0:46:17] Voice 2: it'll be prepared by communication staff it'll be reviewed by legal counsel and that'll be

[0:46:23] Voice 2: reviewed uh released uh to the media

[0:46:26] Trustee Elliott: for

[0:46:28] Voice 2: public distribution okay

[0:46:29] Trustee Elliott: so thank you for that i do

[0:46:32] Trustee Elliott: recall on another island where there was a lot of community interest in the a long-standing

[0:46:40] Trustee Elliott: issue um there was a press release prepared because members of the community were

[0:46:46] Trustee Elliott: actively asking when is this going to be dealt with um so it really is up to the discretion of

[0:46:53] Trustee Elliott: of the ltc i'm hearing to rise and report that legal action is condensed i mean you just said

[0:47:02] Trustee Elliott: that i'm just clarifying for myself yeah

[0:47:04] Voice 8: and i would just add that when it comes to rise and

[0:47:08] Voice 8: report from in-camera meetings um especially for situations where you know trustees or local local

[0:47:21] Voice 8: trust committees may not have a lot of experience generally um my experience has been that there's

[0:47:28] Voice 8: been staff advice on what to rise and report and so but thank i want to thank uh mr dingman for

[0:47:36] Voice 8: that information because i wasn't actually fully aware of that

[0:47:38] Trustee Elliott: yeah does that answer your question

[0:47:44] Trustee Elliott: yeah

[0:47:44] Voice 9: thank you i do have another okay it's

[0:47:47] Voice 9: also budget related um so in today's agenda package the

[0:47:53] Voice 9: financials you know in the back i think there's maybe 10 dollars left in your annual budget

[0:48:02] Voice 9: And again, speaking at the top there, I find that the survey said at least that you have

[0:48:10] Voice 9: at least two more meetings scheduled, and you have $10.70.

[0:48:16] Voice 6: So your question is?

[0:48:18] Voice 9: So my question is, last year's budget for the committee was 50% higher than what it

[0:48:29] Voice 9: is for this year.

[0:48:31] Voice 9: And last year, you overspent the LTC meeting expenses greatly, as you are again this year.

[0:48:39] Voice 9: But the budget went down by almost $600, like the actual printed budget.

[0:48:49] Voice 9: My understanding of the budget, correct me if I'm wrong, is that's your constraints.

[0:48:54] Voice 9: That's what you are supposed to restrain yourself to spend for a year,

[0:48:59] Voice 9: because taxpayers need to know how much they're spending

[0:49:02] Voice 9: and governments need to be up front

[0:49:04] Voice 9: about how much they're spending of their taxpayer money

[0:49:07] Voice 9: because it's taxing people.

[0:49:10] Voice 9: Yeah, I understand.

[0:49:11] Voice 9: So it's interesting because it was reported in March

[0:49:18] Voice 9: that the Islands Trust raised its budget

[0:49:21] Voice 9: by a million dollars overall.

[0:49:24] Voice 9: And so my understanding of that process

[0:49:27] Voice 9: process was it was going to be risen by much more than a million dollars and at the last minute

[0:49:34] Voice 9: there was a bunch of cuts. So I find it a bit concerning that your budget that's been proven

[0:49:43] Voice 9: to need another $500 was shrunk and I'm guessing staff did this but I don't know. So my main

[0:49:51] Voice 9: question is are you trustees responsible for this bucket because I believe you are

[0:49:57] Voice 9: and i could be wrong but you make the decisions about this committee and if you are how is it

[0:50:03] Voice 9: that you allowed the budget to be decreased so substantially despite the fact that we already

[0:50:11] Voice 9: knew you would need that money and last time i brought myself here said well you know sometimes

[0:50:16] Voice 9: so

[0:50:16] Trustee Elliott: the short answer sir just answer your question before you move on to another question sure the

[0:50:22] Trustee Elliott: The short answer is no, we, as the LTC, do not set the budget.

[0:50:26] Trustee Elliott: We have a financial department that does that, that evaluates over the whole trust area,

[0:50:31] Trustee Elliott: what needs to be spent and budgeted, and I am new to the process.

[0:50:35] Trustee Elliott: I would not have weighed in on that, especially as a new chair or new trustee.

[0:50:42] Trustee Elliott: Typically, we're not in all the four other LTCs plus Gabriola that I'm a part of.

[0:50:49] Trustee Elliott: um the actual spends may be over or under completely depends on how many meetings are

[0:50:57] Trustee Elliott: called how many staff come out and i think if you'll recall we had four staff attending

[0:51:04] Trustee Elliott: the january meeting or the january february or march meeting there was three or four staff

[0:51:13] Trustee Elliott: because we're in a transition from one planner to the next so the previous planner had to hand

[0:51:18] Trustee Elliott: things off we have a new regional planning manager who typically makes rounds director

[0:51:23] Trustee Elliott: all those things add up to the cost but that is not borne by listidi local taxpayers it is spread

[0:51:30] Trustee Elliott: across the whole organization because equity matters and populations with smaller tax bases

[0:51:38] Trustee Elliott: are not asked to pay for all those expenses so budgets are done to the best of their ability but

[0:51:45] Trustee Elliott: But as we've seen, it costs more to bring out staff, and that's probably why the budget was just, the actuals were higher than anticipated.

[0:51:57] Voice 8: Yeah, I would just add that, in my experience, the local trust committee has never been consulted on what the budgetary levels, for example, for meeting expenses should be.

[0:52:09] Voice 8: and uh and then when it comes to projects that's those numbers are brought to us from staff so in

[0:52:18] our case it's the uh ocp review must be lub reviewed and

[0:52:23] Voice 8: projected costs are put together

[0:52:25] Voice 8: by staff but as far as this type of this local meeting expenses um i i have never experienced

[0:52:35] Voice 8: it's any occasion where ltc has been consulted on what that number ought to be or even approved what

[0:52:43] Voice 8: the number is so i don't know if that helps but

[0:52:45] Voice 9: well can i just clarify that so the ltc does not

[0:52:50] Voice 9: prove your budget you have no say in your budget no that is unbelievable okay that's i i will take

[0:52:59] Voice 9: your word to that and um there are yeah so so i want to just say for your reference because i

[0:53:10] Voice 9: do believe you approved the overall budget yeah yeah so for your reference because you're going

[0:53:17] Voice 9: to be starting a budget year discussion immediately um already um last year staff scrambled to reduce

[0:53:26] Voice 9: the budget to keep it to only an extra million than the year before and my guess is that they

[0:53:33] Voice 9: shrunk each other's budgets now you and trustee elliot and peterson are chairs of half of the

[0:53:43] Voice 9: committee so perhaps you know perhaps you haven't looked but you would probably be able to see

[0:53:48] Voice 9: whether my statement is accurate or not these are half of the committees in that a sleight of hand

[0:53:54] Voice 9: was used to shrink these budgets.

[0:53:57] Trustee Elliott: I would

[0:53:57] Trustee Elliott: appreciate it if you would refrain

[0:53:58] Trustee Elliott: from making allusions of ill intent

[0:54:01] Trustee Elliott: of either staff or your local trustees.

[0:54:05] Trustee Elliott: So there is no sleight of hand.

[0:54:07] Trustee Elliott: Please be respectful.

[0:54:08] Voice 9: I am being respectful.

[0:54:10] Voice 9: Last year, you had a budget that was $600 more

[0:54:13] Voice 9: and you fully spent it.

[0:54:15] Voice 9: This year, you have a budget that's $600 less

[0:54:18] Voice 9: and you've already spent it.

[0:54:21] Voice 9: You have two more meetings to do.

[0:54:22] Voice 9: so my recommendation as a member of the public is that you cease meeting until the next budget is

[0:54:28] Voice 9: is approved because you don't know

[0:54:30] Trustee Elliott: your opinion for the records thank you so much oh my pleasure

[0:54:35] Voice 9: i

[0:54:35] Voice 8: don't

[0:54:37] Trustee Elliott: really want to

[0:54:37] Voice 8: just add that i'm happy to look at the information that i have access to

[0:54:45] Voice 8: and see if that assertion around the whether all the local um needing expensive budgets were

[0:54:52] Voice 8: reduced or not i actually have no idea without going and looking that up of course yeah thank

[0:54:57] Voice 8: you very much thank

[0:54:59] Trustee Elliott: you as any member of the public not spoken who wishes to address the

[0:55:03] Trustee Elliott: local trust committee and please we're not going to return to a topic that other members of the

[0:55:08] Trustee Elliott: public and brought up if it's a new topic please do yes sir uh

[0:55:14] Voice 10: i have a question is there a

[0:55:16] Voice 10: process established by the islands trust so that a member of the public can complain about a cover-up

[0:55:23] Voice 10: that's going on over the egregious behavior of the trustee is there a process in place

[0:55:33] Trustee Elliott: we have a code of conduct and the only process is to contact the cao if you have a complaint

[0:55:42] Trustee Elliott: chief administrative officer is in charge of all the employees

[0:55:47] Trustee Elliott: russ hotson killer

[0:55:50] Trustee Elliott: is our chief administrative officer and deals with any complaints directly and

[0:55:56] Voice 10: are these public

[0:55:57] Voice 10: Public proceedings, or are they private?

[0:55:59] Trustee Elliott: They would not be public, no.

[0:56:00] Voice 10: Pardon?

[0:56:01] Trustee Elliott: They wouldn't be public, and no.

[0:56:03] Trustee Elliott: They wouldn't be public.

[0:56:03] Voice 10: So the trustees are shielded from public exposure.

[0:56:09] Trustee Elliott: There is a, what is it called, indemnification?

[0:56:15] Trustee Elliott: There's an indemnification policy, yes.

[0:56:17] Trustee Elliott: When you work for the government, you're not liable for certain things.

[0:56:21] Voice 10: I didn't say liable.

[0:56:22] Voice 10: I said public exposure.

[0:56:24] Trustee Elliott: I'm not sure where your questioning is going,

[0:56:26] Trustee Elliott: But you want me to look up?

[0:56:28] Voice 10: She is egregiously misusing her position.

[0:56:33] Voice 10: And then there's a cover-up of that.

[0:56:36] Voice 10: Is there a process where the public can get around?

[0:56:39] Trustee Elliott: You're asking if there is a public complaints process about an elected trustee?

[0:56:45] Trustee Elliott: About

[0:56:46] Voice 10: the conduct of an elected official.

[0:56:48] Voice 10: You

[0:56:48] Trustee Elliott: can email the CAO or call and make a complaint.

[0:56:57] Trustee Elliott: so

[0:56:57] Voice 10: the public is not allowed to make a public complaint that may

[0:57:02] Trustee Elliott: be slandered depending on

[0:57:04] Trustee Elliott: how you do it something

[0:57:05] Voice 10: that's backed up with objective verifiable proof of course we're not

[0:57:10] Trustee Elliott: sure what you're asking but that

[0:57:12] Trustee Elliott: would be it

[0:57:13] Voice 10: i'm asking if there's a process for the public to

[0:57:16] Voice 10: reveal egregious abuse of

[0:57:21] Voice 6: a trustee's position i mean you stopped me from doing it is there

[0:57:32] Voice 10: another process i

[0:57:34] Trustee Elliott: have told you three times you may contact the cao who handles all complaints

[0:57:41] Trustee Elliott: of this nature that's the only process that i have

[0:57:44] Voice 10: to do is a private process

[0:57:46] Voice 10: It doesn't answer my question with respect.

[0:57:50] Trustee Elliott: Okay, sorry. I can't answer your question today.

[0:57:54] Trustee Elliott: Did you have something else? Oh, yes, you know you said you didn't want to return to subject that someone brought unless there's new new information.

[0:58:02] Trustee Elliott: So if a local trust committee comes to the end of their budget funds prior to the end of the fiscal year, do they get cut off from funds from the Island's Trust, or is there some process for being able to absorb those costs?

[0:58:27] Trustee Elliott: i believe that the budget process is not a in terms of local trust committee expenses

[0:58:39] Trustee Elliott: this is a rough estimate a guideline but the business of the local trust committees is

[0:58:49] Trustee Elliott: critically important and it needs to happen and so meetings from my understanding would not be

[0:58:55] Trustee Elliott: cut off or curtailed because we have run out of budget i can check on that for you but i have

[0:59:02] Trustee Elliott: never heard that something like this would happen wanted to check that there was you know

[0:59:08] Trustee Elliott: some kind of coverage as there usually is most of the

[0:59:13] Trustee Elliott: teams that i've seen go over budget in

[0:59:16] Trustee Elliott: some areas some of them in their project budget and some of them are in their meeting expenses

[0:59:21] Trustee Elliott: depending on how expensive it is to get to the community um go ahead i

[0:59:26] Voice 8: was just going to say

[0:59:28] Voice 8: i believe that there's a local trust committee reserve um fund of some sort that can address

[0:59:36] Voice 8: like the kind of overages i'm not sure exactly what it's called but i'm pretty sure there's

[0:59:41] Voice 8: something in place so that the business can continue um top local trust committee meetings

[0:59:47] Voice 8: or

[0:59:48] Trustee Elliott: required by law to hold a reserve, a certain amount of money so that the business of the

[0:59:54] Trustee Elliott: trust can continue.

[0:59:56] Trustee Elliott: And we can't.

[0:59:57] Trustee Elliott: That's true.

[0:59:58] Trustee Elliott: Yeah.

[0:59:58] Trustee Elliott: Thank you.

[1:00:01] Trustee Elliott: No,

[1:00:01] Voice 10: you won't succeed in this cover up. That

[1:00:05] Trustee Elliott: concludes our town hall. Thank you to the one, two, three, four, five members of the public who attended and all the

[1:00:12] Voice 6: great questions and items of concern.

[1:00:19] Voice 6: I do love

[1:00:20] Trustee Elliott: that this community is very engaged. So we're going to move. I don't see Director Fall in the meeting yet. We can move a bit more time. Just check participants.

[1:00:37] Voice 6: Oh, thank you. I just saw a

[1:00:41] Trustee Elliott: note in the chat referencing our administrative fairness policy.

[1:00:51] Trustee Elliott: Thank you. So Planner McCarver, I didn't see this in time, but I would like to read out from our website how to make a complaint.

[1:01:10] Trustee Elliott: in order for a complaint to be formally processed it must be made in writing and directed to the

[1:01:15] Trustee Elliott: chief administrative officer of the island's trust for complaints regarding staff and to the chair

[1:01:21] Trustee Elliott: for complaints regarding local trust committees or trustees and then there's a link of how

[1:01:28] Trustee Elliott: Now complaints are handled, they are confidential.

[1:01:31] Trustee Elliott: In order to process the complaint, complainants are asked to acknowledge in writing that their complaint is not considered confidential with respect to the affected staff, trustees, or island's best decision-making body.

[1:01:42] Trustee Elliott: So this is in our accountability slash administrative fairness section of the website, and it does have contact information for either the chair or the CAO.

[1:01:55] Trustee Elliott: so I apologize I didn't see that in time I should know this but learning all the time

[1:02:05] Voice 6: okay so we'll move

[1:02:07] Planner McCargar: into the chair could I just um pipe in for one quick minute

[1:02:11] Planner McCargar: I

[1:02:12] Trustee Elliott: just thank you

[1:02:13] Planner McCargar: I just had a um clarification from something that was discussed earlier in the

[1:02:19] Planner McCargar: town hall and it was just around whether a reporter or media representative how they should

[1:02:25] Planner McCargar: be identified in the LTC meeting minutes and I just wanted to know if the LTC wanted staff to

[1:02:33] Planner McCargar: follow up and if so if we could just have a resolution to that effect and then we can follow

[1:02:38] Planner McCargar: up and report back at the next meeting.

[1:02:42] Trustee Elliott: Yes that would be great. So this is regarding whether

[1:02:47] Trustee Elliott: members of the media need to be listed in the minutes and what qualifies as members of the media.

[1:02:55] Trustee Elliott: yeah so a

[1:02:58] Voice 6: resolution the effect of the staff want to

[1:03:04] Trustee Elliott: get better at this time oh

[1:03:06] Voice 6: let's see

[1:03:07] Voice 8: um

[1:03:08] Voice 8: um yeah uh so i mean that the local trust committee requests staff to report back on

[1:03:18] Voice 8: on policy or requirements for identifying members

[1:03:23] Voice 8: of the media in meeting minutes.

[1:03:29] Voice 6: That's sufficient?

[1:03:33] Voice 6: Seeing none, great.

[1:03:34] Voice 6: Okay, do I have a seconder?

[1:03:37] Trustee Elliott: Seconded by Trustee Larone.

[1:03:39] Trustee Elliott: Any further discussion?

[1:03:40] Trustee Elliott: All those in favor?

[1:03:42] Trustee Elliott: That is carried.

[1:03:44] Trustee Elliott: Thank you.

[1:03:46] Trustee Elliott: Thank you, Planner McAgar.

[1:03:47] Trustee Elliott: That's really helpful.

[1:03:49] Trustee Elliott: and I wish I had seen your raised hand before.

[1:03:53] Trustee Elliott: Very helpful to have answers.

[1:03:55] Trustee Elliott: So we do have these minutes.

[1:03:57] Trustee Elliott: Is there any amendments?

[1:03:59] Trustee Elliott: So we're in section five, pages three to 12.

[1:04:03] Trustee Elliott: The Local Trust Committee meeting minutes

[1:04:06] Trustee Elliott: dated July 26, 2023 for adoption.

[1:04:23] Voice 6: Okay, so I'll take it by consent

[1:04:25] Trustee Elliott: that the minutes of July 26, 2023 are adopted.

[1:04:30] Trustee Elliott: adopted. We have no resolution about meeting report.

[1:04:35] Trustee Elliott: Advisory Planning Commission minutes dated April 20, 2023 for

[1:04:41] Trustee Elliott: receipt. And there's a note here that the Advisory Planning

[1:04:44] Trustee Elliott: Commission meeting on April 20, did not follow an open meeting

[1:04:48] Trustee Elliott: and or notification policy resulting in not be considered

[1:04:52] Trustee Elliott: a meeting. The minutes are here for receipts, but not for

[1:04:58] Voice 6: adoption. The only business that was conducted at that meeting

[1:05:04] Trustee Elliott: was a chair and a vice chair

[1:05:07] Trustee Elliott: were appointed, which they can do again at the next APC meeting.

[1:05:13] Voice 6: Okay, just going to check if

[1:05:16] Voice 6: we've got Andrew Fall online. I don't know if I've got a waiting room in here. I don't think so.

[1:05:28] Voice 6: Okay, so follow up action list. This had been, there's a

[1:05:34] Trustee Elliott: separate sheet there if anybody wants

[1:05:36] Trustee Elliott: to see it. Do

[1:05:40] Trustee Elliott: we have any questions? I'll note that Planner Stephen Baugh is absent today and so

[1:05:48] Trustee Elliott: Planner McArthur is filling in and also Planner Ian Cox is available if we want to answer any

[1:05:58] Trustee Elliott: questions.

[1:05:59] Voice 6: Anything from the follow-up action list? Questions? I still would like to see if

[1:06:11] Voice 6: can get encountered we haven't really moved on that well we'll get that to report maybe

[1:06:22] Voice 6: okay so nothing from the follow-up action list

[1:06:25] Trustee Elliott: we've got no applications and referrals

[1:06:28] Trustee Elliott: and in section 8 local trust committee projects our minor project there is a correction to the

[1:06:36] Trustee Elliott: the Leskede Island Local Trust Committee Meeting Procedure By-law.

[1:06:41] Trustee Elliott: There is a staff report, pages 16 to 25.

[1:06:50] Voice 6: So, Planner McCarter, I don't know if you're able to speak to this,

[1:06:53] Voice 6: but

[1:06:54] Trustee Elliott: I could read out what is in the report if you'd rather,

[1:07:00] Trustee Elliott: or if you want to go ahead and sort of explain the situation,

[1:07:03] Trustee Elliott: why we're seeing this again.

[1:07:05] Planner McCargar: I can give just a kind of quick blurb that Planner Baugh had left for me.

[1:07:11] Planner McCargar: I think it's pretty straightforward, but at the most recent Laskiti LTC meeting, a report was brought regarding amendments to the meeting procedures bylaw.

[1:07:22] Planner McCargar: The LTC passed resolutions to give readings to the amended bylaw and forward the bylaw to the executive committee at that time.

[1:07:30] Planner McCargar: And it was after the meeting that staff identified an error in how the bylaw was drafted and formatted.

[1:07:37] Planner McCargar: I guess it was not drafted as an amendment bylaw.

[1:07:39] Planner McCargar: So this report is being presented to correct the error so that the proposed amendments to the meeting procedures bylaw can proceed. I believe it's been, it was a formatting issue.

[1:07:50] Planner McCargar: you

[1:07:50] Voice 6: perfect thank you marvis so

[1:07:58] Trustee Elliott: we do have the exact same meeting procedure

[1:08:04] Trustee Elliott: file amendments before us but in order for them to go back to the executive committee for approval

[1:08:11] Trustee Elliott: they need to be in the right format so we need to do the process for her again

[1:08:17] Trustee Elliott: so is everybody agreeable to taking turns reading out first second third and fourth

[1:08:24] Trustee Elliott: um meeting procedure final all

[1:08:31] Voice 8: right i move that the lissiti island local trust committee bylaw

[1:08:33] Voice 8: number one zero two cited as the skiddy island local trust committee meeting procedure bylaw

[1:08:40] Voice 8: 2022 amendment number one 2023 be read a first time

[1:08:45] Trustee Elliott: seconder uh seconded by trustee

[1:08:49] Voice 6: veroni all

[1:09:00] Trustee Elliott: bylaw number 102 cited as the speedy and the local trust committee meeting procedure bylaw 2022

[1:09:07] Trustee Elliott: amendment number one 2023 be read a second time second second trustee peterson all those in favor

[1:09:17] Trustee Elliott: that is carried i move that the city island local trust committee bylaw number 102

[1:09:22] Trustee Elliott: cited as the ski island local trust committee meeting procedure bylaw 2022 amendment number

[1:09:28] Trustee Elliott: one 2023 be read a third time seconded by trustee peterson all those in favor those carried

[1:09:37] Trustee Elliott: please move here and there i move that the locating island local trust committee bylaw

[1:09:43] Trustee Elliott: number 102 cited as the luskin island local trust committee meeting procedure bylaw 2022

[1:09:48] Trustee Elliott: amendment number one 2023 be forwarded to the executive committee for approval

[1:09:54] Trustee Elliott: Seconded by Trustee Peterson. All those in favor? And that is carried. Thank you so much for this

[1:10:02] Voice 6: bit of business.

[1:10:24] Voice 6: So we have

[1:10:28] Trustee Elliott: one piece of correspondence.

[1:10:29] Trustee Elliott: Respondents, there is an email from August 23rd, and I think this is following up on a previous email regarding the United Way Better at Home program from C. Baldwin.

[1:10:41] Trustee Elliott: Trustee Peterson, do you have any info?

[1:10:45] Voice 6: Yes, I'm not sure why this

[1:10:46] Voice 8: ended up coming to the local trust committee, but I know that this is in relation to a request from the Laskini Last Resort Society.

[1:10:55] Voice 8: and being a board member of that I spoke to the Ms. Baldwin this summer and apparently the

[1:11:08] Voice 8: Better at Home program the ski has been selected as per request many years ago I think to be part

[1:11:18] Voice 8: of the Better at Home program and through the United Way and so that I'm not sure exactly what

[1:11:24] Voice 8: the rollout will be but that was i think welcome news for the last resort society um that our home

[1:11:31] Voice 8: does non-personal care assistance for seniors to help them uh be able to stay and live to age in

[1:11:41] Voice 8: place longer so it's all the sorts of things that care aid workers aren't allowed to do helping with

[1:11:47] Voice 8: firewood like doris brown the yard and that sort of thing and um so in conjunction with the the

[1:11:53] Voice 8: personal care that's provided to the medical assistance for seniors hopefully this will be

[1:11:59] Voice 8: a positive thing for seniors wanting to age your place here on that so

[1:12:05] Trustee Elliott: thank you do we need to

[1:12:06] Trustee Elliott: forward this to the last resort they've got it okay so we just received this for information

[1:12:13] Trustee Elliott: no further action requires and we have no other items of new business and so we'll move into

[1:12:24] Trustee Elliott: two reports we have no trust conservancy report um i don't know if

[1:12:30] Voice 6: there's anything we need to

[1:12:31] Voice 6: report out so um

[1:12:37] Trustee Elliott: item 12.3 as noted the trustee and local expense report is over budget and

[1:12:47] Trustee Elliott: personally i am not concerned i've seen this in most of the ltcs so but we can ask about how the

[1:12:55] Trustee Elliott: budgeting process is set up. Were you going to follow up on

[1:12:59] Trustee Elliott: that?

[1:13:01] Voice 6: Well, yeah, I mean, I'm going to see if I can find

[1:13:04] Voice 9: that kind of

[1:13:04] Voice 9: information that was suggested, whether that's great. Thank you.

[1:13:13] Trustee Elliott: So adopted policies and resolutions from page 29 to 31.

[1:13:17] Trustee Elliott: And First Nations report. We have nothing included. I did report out that the Reconciliation Learning Group has started. Letters to all of the nations in the trust area went out in August of this year.

[1:13:40] Trustee Elliott: and this was for the purpose of introducing the local trustees, the new term, and some of the

[1:13:47] Trustee Elliott: projects. So the nations and the Lisketeers in the nation's territorial area received information

[1:13:57] Trustee Elliott: about the OCP project and there's going to be follow-up from the senior Indigenous relations

[1:14:04] Trustee Elliott: relations advisor asking for I think person-to-person phone calls I guess

[1:14:11] Planner McCargar: my question is

[1:14:11] Trustee Elliott: I keep asking

[1:14:12] Trustee Elliott: this is there any way we can request an elder to come and open one of our meetings perhaps in

[1:14:19] Trustee Elliott: January I'll follow up with Kaseera about that okay okay local trust committee web page um

[1:14:30] Voice 8: I'm

[1:14:31] Voice 8: and this is to ask the committee members is um is it worth asking staff to post the bylaw

[1:14:39] Voice 8: outline document on the local trust committee web page seems like a good public space for it to be

[1:14:47] Voice 8: the

[1:14:48] Trustee Elliott: letter no

[1:14:50] Voice 8: the thing i read out earlier oh

[1:14:52] Trustee Elliott: yeah that

[1:14:54] Voice 8: document does that seem reasonable

[1:14:55] Voice 8: like a reasonable thing to do i

[1:14:56] Trustee Elliott: think it's great and

[1:14:57] Voice 8: i'm going to assume that staff would like a

[1:14:59] Voice 8: resolution to that effect or

[1:15:01] Trustee Elliott: okay

[1:15:02] Voice 8: so i'll move that um the local trust committee requests staff

[1:15:08] Voice 8: to post the bylaw enforcement on the cd document to the local trust committee web page and um

[1:15:16] Voice 8: i don't know how else to cite it but they're uh it's the one i read out earlier in this

[1:15:25] Voice 8: meeting and and it could certainly provide a copy to staff if that's necessary okay

[1:15:32] Voice 8: So I'm so moved.

[1:15:33] Trustee Elliott: So moved.

[1:15:34] Trustee Elliott: Do I have a seconder?

[1:15:36] Trustee Elliott: Seconded by Trustee Laroni.

[1:15:38] Trustee Elliott: So this would be posted to the website, not to the Muskegon Local Trust Committee webpage,

[1:15:44] Trustee Elliott: not your trustee corner.

[1:15:46] Trustee Elliott: Correct.

[1:15:46] Trustee Elliott: Yes.

[1:15:47] Trustee Elliott: Is that all clear, Senator McCarver?

[1:15:52] Trustee Elliott: Do you think that's achievable?

[1:15:55] Planner McCargar: Yes, I think that's.

[1:15:56] Planner McCargar: Was there a certain place on the website that you saw it fitting best, or do you want staff

[1:16:00] Planner McCargar: to just find the best spot?

[1:16:03] Voice 8: wherever it seems to make sense i think it's useful information for the public to be able

[1:16:08] Voice 8: to access easily okay

[1:16:12] Voice 6: okay all those in favor that

[1:16:17] Trustee Elliott: is carried thank you good initiative

[1:16:20] Trustee Elliott: and so finally we've come to 12.7 model strategy for antenna systems and we have a staff report

[1:16:28] Trustee Elliott: and Planner Ian Cox is on the line to answer and speak to the staff report here.

[1:16:37] Trustee Elliott: Planner Cox, do you want to introduce this?

[1:16:41] Voice 4: Yes, thank you, Chair. Can you hear my microphone okay?

[1:16:45] Voice 4: Okay, great.

[1:16:45] Voice 4: okay great um so we are in um so this is a report um for for stations consultations for antenna

[1:16:59] Voice 4: strategy systems which was um it was a report that's coming back to the ltc after it um requested

[1:17:07] Voice 4: by resolution that staff bring back information on uh how to um incorporate the standing resolution

[1:17:14] Voice 4: resolution language into the antenna strategy and that strategy, or they, pardon me, the language

[1:17:21] Voice 4: in that resolution was based on what Salt Spring has been using. So the LTC adopted the strategy

[1:17:28] Voice 4: in 2021. And then in July of this year, 2023, the LTC passed resolution 2023.08 after a staff

[1:17:40] Voice 4: memorandum which explained

[1:17:42] Voice 6: how

[1:17:44] Voice 4: the language could be integrated. Because of the resolution,

[1:17:49] Voice 4: the current resolution, if the LTC elects to do this, we do need a resolution from the LTC in

[1:17:59] Voice 4: order to direct staff to do so. So this report basically explains that staff considers integrating

[1:18:05] Voice 4: creating that language into the strategy

[1:18:08] Voice 4: to be a relatively straightforward task.

[1:18:12] Voice 4: There's a couple of things that will have to be judged,

[1:18:15] Voice 4: if you will, the table of contents and so forth.

[1:18:18] Voice 4: And so staff can bring that back,

[1:18:21] Voice 4: should the LTC elect to pass the resolution

[1:18:25] Voice 4: that you'll find on page 37 of the package,

[1:18:29] Voice 4: which is staff recommendation.

[1:18:31] Voice 4: So are there any questions on the report?

[1:18:36] Voice 4: No, that's great.

[1:18:40] Voice 6: I did really appreciate

[1:18:46] Trustee Elliott: the reference to the federal government's guide

[1:18:48] Trustee Elliott: to assist land use authorities in developing antenna sighting

[1:18:52] Trustee Elliott: and system sighting protocols.

[1:18:53] Trustee Elliott: So it is really helpful to have all this background.

[1:18:59] Trustee Elliott: My only question was in relation to staff resources.

[1:19:05] Trustee Elliott: So if this work is undertaken, is it going to be a minor project that's sort of slotted

[1:19:13] Trustee Elliott: in after our current project, or would this be sort of a as and when staff time can be

[1:19:24] Trustee Elliott: allocated?

[1:19:25] Trustee Elliott: I don't know if you're able to answer that.

[1:19:27] Trustee Elliott: Oh, we've got our PM, Renee Jemarat, hello.

[1:19:33] Voice 5: Welcome.

[1:19:33] Voice 5: um good afternoon chair and trustees through the chair um i can answer that question for you so

[1:19:39] Voice 5: um with that recommendation from the ltc um we would add that to the future projects list

[1:19:48] Voice 5: or if the ltc would like to prioritize that that can come after your um second item on the list

[1:19:54] Voice 5: which is i believe updating the meeting procedures bylaw so that would be number three

[1:20:00] Voice 6: to occur

[1:20:04] Voice 5: so yes it

[1:20:05] Voice 6: would be added

[1:20:05] Voice 5: to the as a minor project and then um it would end up on the

[1:20:09] Voice 5: future projects list unless you wanted to give it a priority today to occur after the meeting

[1:20:13] Voice 5: procedures by law item right

[1:20:16] Voice 6: with

[1:20:18] Trustee Elliott: trustees um you don't have information to make a decision

[1:20:22] Trustee Elliott: do you have any more questions yeah

[1:20:25] Voice 8: i would uh just like to thank staff and and uh appreciate

[1:20:29] Voice 8: that this is going to be a fairly small revision.

[1:20:33] Voice 8: I just want to note that my experience

[1:20:36] Voice 8: on Salt Spring and Hornby is that

[1:20:42] Voice 8: even with a model antenna system strategy,

[1:20:47] Voice 8: the federal government has all the power to approve

[1:20:52] Voice 8: essentially cell towers is what we're talking about.

[1:20:55] Voice 8: And so I support adding the language here because it does, it's requiring a little bit more consultation and every bit of consultation that the federal process has added to it, I think is better.

[1:21:15] Voice 8: um and it's certainly i'm watching what's happened on those islands it's it's frustrating

[1:21:24] Voice 8: how uh essentially how powerless the community is in the face of the federal regulator without

[1:21:31] Voice 8: in the absence of anything it goes back to their default process which is almost no consultation

[1:21:37] Voice 8: so anyway i'm in support of this i'm happy to

[1:21:40] Voice 6: move

[1:21:41] Voice 8: the the recommended motion of charity

[1:21:44] Voice 8: Chair, are you ready?

[1:21:45] Voice 8: All right.

[1:21:46] Voice 8: I move that the Luskeghi Island Local Trust Committee request staff to prepare revisions to the model strategy for antenna systems in consideration of adoption by including the language used in setting Resolution LALTC 2023-027.

[1:22:03] Trustee Elliott: Okay.

[1:22:04] Trustee Elliott: Seconded?

[1:22:05] Trustee Elliott: Seconded.

[1:22:06] Trustee Elliott: Seconded by Trustee Laroni.

[1:22:07] Trustee Elliott: me and just does staff need direction as to where this is put sort of after it's not going to

[1:22:16] Trustee Elliott: supersede the OCP review uh and I'm thinking the media procedures by law is going to be

[1:22:22] Trustee Elliott: wrapped up pretty quickly

[1:22:23] Voice 9: so it'll come

[1:22:28] Trustee Elliott: but it'll still come in sequence after the OCP

[1:22:30] Trustee Elliott: we don't want to make a priority okay so all those in favor that is carried

[1:22:39] Voice 8: So, this is around the prioritization of this. I think I heard staff say that this

[1:22:47] Voice 8: is a relatively low staff intensity to do this. I know that we haven't got any active

[1:22:59] active work done research or have a procedure in the active updates recently on the OCP my question

[1:23:07] Voice 8: is and I know procedurally we have to put the OCP on hold and prioritize this and then once this is

[1:23:15] Voice 8: done that we would build OCP we could make it the battle priority again I'm just wondering

[1:23:21] Voice 8: um if staff has any idea about how long it might take to get this particular piece of work done

[1:23:31] Voice 8: because if it's if it's quick enough that it's not going to actually impede the ocp process

[1:23:40] i'm happy to do that but if it's going to make any significant delay into the ocp

[1:23:46] Voice 8: process then

[1:23:47] Voice 8: then I wouldn't want to do that.

[1:23:48] Voice 8: But given that we have only eight meetings a year,

[1:23:52] Voice 8: I'm wondering if it's potentially feasible

[1:23:56] Voice 8: that it could happen in between two or three meetings

[1:24:01] Voice 8: in that short of cycle or if it would take longer.

[1:24:06] Voice 8: So I wonder if staff has some advice for us on that.

[1:24:11] Trustee Elliott: Ian, do you have any ideas?

[1:24:14] Voice 4: uh well um i i mean i think as the staff court identifies it's not and it's not it's not a huge

[1:24:22] Voice 4: amount of of work but i would defer to um uh manager jamra on just the order of priority

[1:24:28] Voice 4: here because uh yeah if um um you know if the ltc is happy to have it um you know took along

[1:24:36] Voice 4: in the order that that things are going that's fine if without prioritizing i'm not sure renee

[1:24:41] Voice 4: what do you through

[1:24:43] Voice 5: the chair um if the ltc would like that particular project for the

[1:24:50] Voice 5: model antenna strategy to come forward ahead of what is number two on the active projects list

[1:24:57] Voice 5: that that would be fine um we just need that direction because it looks like from the active

[1:25:03] Voice 5: project list on page 35 of the agenda amend the meeting procedures bylaws after the ocp project

[1:25:11] Voice 5: usp projects your major the next minor project is the meeting procedures we only have a minor

[1:25:18] Trustee Elliott: one minor one mile and that that

[1:25:20] Voice 8: my understanding from planner laws that

[1:25:23] Voice 8: meeting procedures bylaws allowed to be finished um as a minor project because it was started

[1:25:31] Voice 8: started before the move to the major-minor project model. I'm experiencing some difficulty

[1:25:42] with the way that's set up for an

[1:25:46] Voice 8: island like Mesquitee because it's essentially the way

[1:25:49] Voice 8: that it's set up now is that we don't have a major project and we only have a minor project,

[1:25:54] Voice 8: we can only have one project um so i guess my and we've we've other than adoption we've done

[1:26:03] Voice 8: the meeting procedures by law as of today probably before you logged on but we we

[1:26:08] Voice 8: sent it off to the executive committee with those resolutions so my question is if we were to

[1:26:14] Voice 8: i just i don't want to make this a big hassle for staff procedurally to put the ocp on hold

[1:26:21] Voice 8: get this done then bring the ocp back um so i was just kind of wondering what if we can get a sense

[1:26:29] Voice 8: of uh if we decided to proceed with this which i think is a good idea the sooner the better as far

[1:26:35] Voice 8: as i'm concerned um but i wouldn't want to significantly delay the ocp project um so i'm

[1:26:42] Voice 8: just looking for some staff advice on what the timing might be like around that right so through

[1:26:49] Voice 5: So through the chair, I can't recall the details of this OCPLUV review in terms of

[1:26:56] Voice 5: the timing of the steps. But I think if that project is in a phase where it's waiting back

[1:27:06] Voice 5: for response, or there's time there that allows for us to move to the next item on

[1:27:12] Voice 5: on Liskiti's list, that can happen. So I think that would be totally reasonable to do without

[1:27:21] Voice 5: causing any delay to the OCP LUB review. I

[1:27:27] Trustee Elliott: believe in July we gave direction to

[1:27:30] Trustee Elliott: to staff around the OCP review because it wasn't advancing. And I think we requested

[1:27:42] Trustee Elliott: requested a high level overview of the scope of the chain potential changes to the LUB that had

[1:27:53] Trustee Elliott: been drafted as a result of this community process and the APC um drafted an OCP um the amendments

[1:28:03] Trustee Elliott: so i believe work had begun but i'm not sure if the delay is because of staff capacity or

[1:28:13] Trustee Elliott: or waiting for referrals to come back and

[1:28:18] Voice 5: that's through the chair that's what i'll need to check

[1:28:20] Voice 5: back with planner bow on is where that's sitting um and if there is time because it's waiting for

[1:28:28] Voice 5: a response then that that would be reasonable to be able to pick up this um this uh model antenna

[1:28:35] Voice 5: bylaw or model antenna strategy update so if the time

[1:28:40] Voice 5: allows i think what i'm hearing

[1:28:42] Voice 5: from the ltc

[1:28:43] Voice 5: is let's not wait if the time allows let's pick up the next one um but let's not have any delays

[1:28:49] Voice 5: to the ocp review can

[1:28:51] Trustee Elliott: we leave that with staff to to to sort of slot in with your workload and

[1:28:56] Trustee Elliott: I'm talking to the car guard. I see your hand up. Do you have anything you want to add there?

[1:29:01] Planner McCargar: Yeah, I just wanted I just know a little bit about what's going on because Planner Baugh had briefed me before he went on parental leave.

[1:29:11] Planner McCargar: So he's sort of in the middle of doing a technical analysis on the OCP and he hasn't completed that process yet.

[1:29:21] Planner McCargar: but once that's completed, which I believe it's nearing the finish, then the report would go back

[1:29:27] Planner McCargar: to the LTC with his technical analysis. And I think he was also hoping to include the land use

[1:29:35] Planner McCargar: bylaw amendments that would be required as a result of the OCP changes that are being proposed.

[1:29:40] Planner McCargar: So it's a fairly large chunk of work that I know he's in the midst of, he just returned from

[1:29:47] Planner McCargar: parental leave so is picking that back up again um but as renee was saying we would

[1:29:53] Planner McCargar: yeah need to to check on if the two can be sort of juggled or easily put on hold to

[1:30:00] Planner McCargar: to to pick up the the other one great

[1:30:05] Voice 6: thank you for all of that and um

[1:30:07] Voice 8: i would just uh

[1:30:09] Voice 8: can we just leave it and staff with you and you can report back if there's any concerns about

[1:30:17] Voice 8: fitting

[1:30:17] Voice 6: this in when you can sort of thing through

[1:30:21] Voice 5: the chair yes we can do that

[1:30:23] Voice 6: excellent thank you

[1:30:24] Voice 6: so much thanks

[1:30:26] Trustee Elliott: we do trust staff to manage their workloads and you do it very well so thank you so

[1:30:33] Trustee Elliott: much well thank you planar cox for the uh the report and the background and all that was very

[1:30:39] Trustee Elliott: helpful and so that concludes item 12.7 and we pretty much have discussed our work program

[1:30:49] Trustee Elliott: 13.1 our active projects we're going to keep the ocplub review as the number one minor project

[1:30:57] Trustee Elliott: Number two, the meeting procedures by-law has been, as of now, sent off to the Executive Committee, and we've added the model antenna strategy to our active project list.

[1:31:14] Trustee Elliott: Future projects report. And so that concludes our business today, unless there's anything else.

[1:31:21] Trustee Elliott: Oh, oh, yes. Thank you. Director Paul is online. We were waiting in case you might be able to attend and give us a report today.

[1:31:31] Trustee Elliott: How are you doing? Good.

[1:31:32] Voice 11: Yeah, I was able to at least join on for the tail end of this.

[1:31:35] Voice 11: So conflicting meetings. Thank you.

[1:31:39] Voice 11: Now, it looks like you guys were very efficient today.

[1:31:41] Voice 11: day and the only thing I would want to report on is that that seems kind of relevant is the

[1:31:48] Voice 11: regional district's going to be updating its community wildfire resilience plan and the

[1:31:54] Voice 11: previous plan didn't have much on Liskiti if anything it was mostly mainland focused so

[1:31:59] Voice 11: adding Liskiti and the other islands getting more information on the details will be very good and

[1:32:05] Voice 11: part of that is essentially a risk assessment to look at what's called wildland urban interface

[1:32:10] Voice 11: interface and there's a the information package shows a map of wildland urban interface the

[1:32:16] Voice 11: interface really refers to everywhere there's residences and businesses and structures next

[1:32:21] Voice 11: to wildfire and Liskety Island is a big part of all the wildland urban interface in the regional

[1:32:26] Voice 11: district that about half of the island is considered the WUI so that plan we'll look at

[1:32:33] Voice 11: we'll kind of quantify that a bit more and then come up with recommendations of what might be done

[1:32:38] Voice 11: to help reduce that risk and of course that may be you know providing information that might be

[1:32:44] Voice 11: useful for the island's trust and the ltc and it might also have some land use implications if

[1:32:49] Voice 11: you know if there are suggestions of what might be done to to take that into account on private

[1:32:55] Voice 11: land and crown land depending on where it is but that's the main thing i want to report on and

[1:33:01] Voice 11: glad you allowed me to say it thank you

[1:33:03] Trustee Elliott: thank you director fogg what should sorry which department

[1:33:07] Trustee Elliott: is that emergency uh that's sort of which department of the electoral yeah

[1:33:13] Voice 11: that'll be in

[1:33:13] Voice 11: the emergency management so the

[1:33:16] Voice 11: manager of emergency services ryan toms will be the head

[1:33:20] Voice 11: there'll be some you know another staff member will be spearheading it probably but ryan toms

[1:33:25] Voice 11: will be probably the main one and the you know they're then they're just starting but yes there

[1:33:30] Voice 11: will be a opportunity if you if you want to reach out to them and you know maybe even a topic for

[1:33:35] Voice 11: our next uh whenever we have our next protocol meeting that's

[1:33:41] Trustee Elliott: what i was thinking yes so march

[1:33:44] Trustee Elliott: 17th was the last protocol meeting so probably in the springtime do you think our report would

[1:33:51] Trustee Elliott: be likely by then uh

[1:33:53] Voice 11: probably not but uh yeah i i doubt it i mean and it's a big project and

[1:33:59] Voice 11: um you know if there was one that would be great but even if there isn't one we can get a status

[1:34:03] Voice 11: update and you know if there are and if there are any if there is anything the LTC or the

[1:34:09] Voice 11: Honest Trust wants to you know wants that plan to consider feel free to to communicate to the board

[1:34:16] Voice 11: otherwise you know if it's it's still in progress at the March meeting we can you know

[1:34:22] Trustee Elliott: add things

[1:34:23] Voice 11: then find

[1:34:24] Trustee Elliott: information on the scope or the terms of reference of the project just to know what

[1:34:29] Trustee Elliott: would be in it and not because I'm not sure if we'd know what to ask for if we don't okay

[1:34:37] Voice 11: I'll send you a link to the the staff report okay

[1:34:42] Trustee Elliott: thank you anything else for director fall

[1:34:46] Trustee Elliott: thank you so much for joining us director fall always a pleasure to see your face

[1:34:51] Trustee Elliott: and hear your reports and I think that concludes our business for today and our next

[1:35:00] Trustee Elliott: the next scheduled local trust committee meeting here we are is scheduled for Monday December 11th

[1:35:09] Trustee Elliott: 2023 at the same time and will be held electronically December being a perilous

[1:35:16] Trustee Elliott: time to travel. So look for us online on Zoom. Thank you to staff and to our recorder, Catherine

[1:35:24] Trustee Elliott: Vogt, and to trustees for your able working community. You're doing awesome. Thank you

[1:35:31] Trustee Elliott: to the patients. I wish you

[1:35:32] Voice 6: well and see you in December.