Salt Spring Island Local Trust Committee public hearing, January 22, 2024

[0:00:02] Voice 2: Okay, well, thank you, everybody. I'd like to call this special meeting of the Salt Spring Island Local Trust Committee to order.

[0:00:10] Voice 2: This is a live streaming meeting, and it's going to be recorded and posted on the website in a few days.

[0:00:17] Voice 2: I'd like to begin by acknowledging that we're fortunate to be able to gather today across the traditional territory of the Coast Salish peoples.

[0:00:26] Voice 2: this is a special meeting to consider readings of bylaw 537 and there's we will get to the agenda

[0:00:34] Voice 2: but so far thus far there's no other business on today's agenda my name is tim peterson i'm

[0:00:41] Voice 2: elected on mesquite island and i'm the chair of this local trust committee joined by trustees

[0:00:48] Voice 2: jamie harris and laura patrick and together we're the south spring island local trust committee

[0:00:54] Voice 2: Committee. With us today we have staff Sarah Sugar taking minutes, Regional Planning Manager

[0:01:02] Voice 2: Chris Hutton and Rob Pingel our Legislative Clerk. This meeting is an official forum for

[0:01:11] Voice 2: the Local Trust Committee to make decisions about land use planning matters and to discuss

[0:01:14] Voice 2: relevant business and it's also a place of employment and our staff have a right to a

[0:01:19] Voice 2: safe and respectful workplace so with that we do have an agenda um before us and i'll look to

[0:01:32] Voice 2: trustees and see if there's any changes desired to today's agenda not seeing any i will then

[0:01:43] Voice 2: take it by consent we'll adopt the agenda as presented um so we do have a section uh public

[0:01:53] Voice 2: comments section starting there at item number three and hopefully everyone's

[0:01:59] Voice 2: had a chance to look through those and the other ones we might have received

[0:02:04] Voice 2: over the last few days anything we need to know from staff's perspective mr.

[0:02:11] Voice 1: chair there was a body of correspondence that was received that should have been

[0:02:17] Voice 1: transferred to you in the in the web dev so you you've all received it and it

[0:02:23] Voice 1: It will be published in the correspondence folder on the website, similar to the correspondence

[0:02:29] Voice 1: that we received the date.

[0:02:30] Voice 1: We also just in the last hour or so received a letter from a lawyer out of Victoria representing

[0:02:38] Voice 1: a local group, wanting some clarification and indicating their interpretation of some

[0:02:49] Voice 1: of the legislation in the um regarding regarding this uh this agenda today there's nothing of great

[0:02:59] Voice 1: consequence here um except that the the two main um substantial asks here are um that bylaw uh

[0:03:09] Voice 1: number 537 be referred to first nations following a first reading uh and that if a response received

[0:03:16] Voice 1: to the referral justified moving forward with the bylaw ensure that a public hearing

[0:03:20] Voice 1: on the bylaw is duly advertised and held. As LTC at the December 14th meeting

[0:03:28] Voice 1: made its determinations to not hold a public hearing and to proceed with consideration of

[0:03:35] Voice 1: first reading today, that's where we're at pretty much with regard to the second point

[0:03:39] Voice 1: in terms of ensuring that a public hearing is held. So that letter, like the rest of the

[0:03:46] Voice 1: the correspondence will be published

[0:03:48] Voice 1: to the correspondence section of the website.

[0:03:50] Voice 1: And I believe it has been shared in the web dev

[0:03:52] Voice 1: as well with you all.

[0:03:56] Voice 2: Okay, thank you.

[0:03:58] Voice 2: So is there any need for any questions

[0:04:00] Voice 2: from trustees at this point

[0:04:02] Voice 2: before we get into the staff report

[0:04:03] Voice 2: that's in front of us here at section four?

[0:04:08] Voice 2: Not seeing any, then I suggest we'll go on item 4.1

[0:04:13] Voice 2: and we'll have the staff report.

[0:04:16] Voice 2: Mr.

[0:04:22] Voice 1: Chair, I'm just bringing up this report really quick here.

[0:04:27] Voice 1: So, Mr. Chair, in December LTC asked us to, as previously mentioned, LTC

[0:04:37] Voice 1: resolved to not hold a public hearing for the consideration of Local Trust Committee By-law

[0:04:45] Voice 1: number 537 relating to accessory dwelling units um and asked that staff proceed to schedule um

[0:04:56] Voice 1: a uh a special meeting so the report here is essentially uh we we've issued the notice we

[0:05:03] Voice 1: we modified the by advertisement twice and as well as through uh the many other communications

[0:05:09] Voice 1: channels that we use to notify of meetings,

[0:05:12] Voice 1: including social media.

[0:05:15] Voice 1: We have presented recommendations here

[0:05:17] Voice 1: that suggest that this by-law can be read up to three times,

[0:05:23] Voice 1: as well as provided a summary of how this by-law complies

[0:05:28] Voice 1: with the Island Trust Policy Statement

[0:05:31] Voice 1: and recommend that the outcome of this LTC

[0:05:37] Voice 1: does move those recommendations

[0:05:40] Voice 1: and approve that they forward this on to the executive committee for approval

[0:05:46] Voice 1: there's a there's a summary here pretty much just going through the the policy statement

[0:05:52] Voice 1: the ocp was addressed through the previous report and the the rationale is presented there

[0:05:58] Voice 1: the only alternative is to dip the bylaw and proceed no further at this time

[0:06:04] Voice 1: and that's about it the bylaw is there you will

[0:06:07] Voice 1: note a slight change in in wording usually when

[0:06:10] Voice 1: we're at this stage we're calling it a proposed bylaw so the file has not been read a first time

[0:06:14] Voice 1: so at this point it's just a draft bylaw okay

[0:06:19] Voice 2: thank you for that and before i get into questions

[0:06:22] Voice 2: from trustees i just want to i saw some attendees hands up and i just want to um let the attendees

[0:06:29] Voice 2: know that we don't have a town hall section uh scheduled in to this uh meeting today and so

[0:06:38] Voice 2: So trustees, any questions, no?

[0:06:50] Voice 2: Trustee Patrick?

[0:06:54] Trustee Patrick (probable): Yes, I don't have any real particular questions.

[0:07:00] Trustee Patrick (probable): I wanna thank staff for pulling this together.

[0:07:04] Trustee Patrick (probable): I know that this version of this bylaw

[0:07:13] Trustee Patrick (probable): is considerably scaled back

[0:07:16] Trustee Patrick (probable): from what the bylaw that we had been previously considering.

[0:07:21] Trustee Patrick (probable): I know there are some concerns out there

[0:07:24] Trustee Patrick (probable): that the spot zoning is part of this process.

[0:07:27] Trustee Patrick (probable): It is not.

[0:07:28] Trustee Patrick (probable): I'm hopeful that staff will be developing

[0:07:32] Trustee Patrick (probable): a potential spot zoning pilot,

[0:07:37] Trustee Patrick (probable): but that would come separately

[0:07:39] Trustee Patrick (probable): and through its own approval process that we would see.

[0:07:43] Trustee Patrick (probable): see um uh i know that the this this version pretty close uh except it had schedule i rather than the

[0:07:55] Trustee Patrick (probable): uh reduced uh schedule m that we have uh was shared with with um um i know shared with us

[0:08:03] Trustee Patrick (probable): with the say out um a year ago january 30th a year ago and that staff in the march report

[0:08:12] Trustee Patrick (probable): had reported that, you know, the statement that's in the report says the Say Out First Nation had

[0:08:19] Trustee Patrick (probable): indicated opposition to proposed bylaw 530 citing concerns with possible environmental impact

[0:08:24] Trustee Patrick (probable): and that the bylaw as proposed is inconsistent with the living capacity per the OCP. Upon

[0:08:30] Trustee Patrick (probable): consultation with the administration of Say Out First Nation, the proposed bylaw 530 has been

[0:08:37] Trustee Patrick (probable): been revised to scale back substantially to address their concerns. So I feel comfortable that

[0:08:50] Trustee Patrick (probable): we have more than addressed concerns that were raised, and that the more permissive version

[0:09:00] Trustee Patrick (probable): of the bylaw has been referred out twice to the full list of First Nations that have

[0:09:07] Trustee Patrick (probable): have concerns as well as all agencies and so forth that have commented back. So this being

[0:09:13] Trustee Patrick (probable): a substantially scaled back version, I think we have received adequate consideration and have

[0:09:23] Trustee Patrick (probable): showed that we've taken it into account in developing this version. So I am

[0:09:30] Trustee Patrick (probable): I'm more than satisfied to move forward today with this bylaw, at least introducing the language that we need in the land use bylaw.

[0:09:42] Trustee Patrick (probable): And I'm hopeful that we will have a spot zoning process created in the future that will help us consider how to expand this, as well as the OCP conversations that will hopefully come up with permanent solutions.

[0:09:59] Trustee Patrick (probable): okay

[0:10:03] Voice 2: thank you trustee Harris thank

[0:10:09] Voice 3: you I will not be voting in favor of moving

[0:10:14] Voice 3: this forward today I'm I would much rather see that this go the way of

[0:10:20] Voice 3: alternative number one where we defeat the bylaw and proceed no further with

[0:10:25] Voice 3: spot zoning seem to be going getting into the murky waters no particulars

[0:10:33] Voice 3: ironed out yet i'm afraid that um this this bylaw as it is now will not um do anything to help us

[0:10:43] Voice 3: out with our housing crisis that we have going on so i proceeding any further is just wasting time

[0:10:49] Voice 3: and uh procedural time uh taxpayers dollars um i would much rather see us amend the ocp the

[0:10:57] Voice 3: housing portion of it to be in line with something along the lines of bylaw 530 in its initial form

[0:11:04] Voice 3: If a motion will be entertained, I would put forward the alternative to defeat the bylaw

[0:11:11] Voice 3: and proceed no further at this time.

[0:11:16] Voice 2: Okay, thank you for that.

[0:11:18] Voice 2: Just wanting to get a little bit of clarity, so if I'm understanding correctly, your preference

[0:11:30] Voice 2: is to not proceed with any ADU by-law,

[0:11:35] Voice 2: but to just do work on the OCP then?

[0:11:38] Voice 3: To amend the OCP as soon as possible,

[0:11:44] Voice 3: the housing portion of it that would make it in line

[0:11:47] Voice 3: with something that would look like what by-law 530 was

[0:11:52] Voice 3: in its initial form that was presented

[0:11:53] Voice 3: by the housing task force at whatever date that was

[0:12:00] Voice 3: last year or the year before.

[0:12:04] Voice 3: so

[0:12:04] Voice 2: yes that's what i'm saying okay i just wanted to understand that um thank you for the clarity

[0:12:13] Voice 2: um and did you want to make a motion uh

[0:12:19] Voice 3: yes i do i move that the salt spring island local

[0:12:22] Voice 3: trust committee proceed no further with draft salt spring island local trust committee bylaw

[0:12:26] Voice 3: number 537 cited as salt spring island's land use bylaw number 355 1999 amendment number 2

[0:12:34] Voice 3: 2023 uh

[0:12:39] Voice 2: so moved uh do you have a secondary i'll

[0:12:42] Trustee Patrick (probable): second for discussion purposes

[0:12:44] Trustee Patrick (probable): okay then discussion uh

[0:12:49] Voice 2: trustee harris do you want to start since you

[0:12:50] Voice 3: made the motion

[0:12:51] Voice 3: sure um i would just only be um saying what i said prior to um talking about it okay fair enough uh

[0:13:01] Voice 2: trustee patrick um

[0:13:03] Trustee Patrick (probable): i will be voting against the motion i feel that there is benefit brought by

[0:13:08] Trustee Patrick (probable): getting the language introduced into the into the land use bylaw and at least

[0:13:17] Trustee Patrick (probable): getting a small amount of lots that will be identified in there and I still have

[0:13:22] Trustee Patrick (probable): confidence that we'll be able to reach a spot zoning pilot that's my reasons okay

[0:13:36] Voice 2: okay thank you for that um i'm gonna i'm uh i i had a rebuttal uh okay just a moment i was just

[0:13:47] Voice 2: gonna make a brief comment here and i'll come back i apologize i didn't know if you saw my

[0:13:51] Voice 2: hand yeah thank you um yeah that's you know electronic funness here but we'll just try and

[0:13:58] Voice 2: and be patient and um so yeah i mean i'm inclined to vote against this as well i i think that uh i

[0:14:06] Voice 2: i tend to concur with trustee patrick on this uh my sense is that um even doing our very best

[0:14:14] Voice 2: we will not be able to get um accessory dwelling units at all um started for a considerable amount

[0:14:24] Voice 2: of time and given the small nature of this the fact that it's uh not in conflict with the goals

[0:14:31] Voice 2: of the ocp um being few i my sense is it's better to um get this moving and have some uh availability

[0:14:43] Voice 2: rather than that rather than wait for the larger project so those are my comments uh over to you

[0:14:48] Voice 2: trustee harris i

[0:14:50] Voice 3: guess i would um my reply to that and to what trustee patrick had stated um is that

[0:14:59] Voice 3: in going forward with this and this form really is not going to have any impact the initial bylaw

[0:15:07] Voice 3: 530 was already such a um a drop in the bucket as to what was needed to be done that this is you

[0:15:15] Voice 3: know a much more um severe um in my view uh um you know poor use of uh staff time and taxpayers

[0:15:27] Voice 3: fairs dollars when we could actually dual vote it in a much quicker and more efficient way if we

[0:15:32] Voice 3: were just to amend the housing section of the OCP and whatever else by the proportion of the OCP to

[0:15:37] Voice 3: fit with the initial bylaw 530 which wouldn't take long as we've heard from some staff saying

[0:15:42] Voice 3: what was two months so that's why I'm wanting to proceed with this as how I have stated in the

[0:15:51] Voice 3: last motion okay

[0:15:55] Voice 2: thank you for that anything further on this before i call the question

[0:16:01] Voice 2: i'm not seeing any hands so uh i'll call the question all those in favor

[0:16:08] Voice 2: and one in favor and all those opposed uh two opposed uh motion is defeated um and next steps

[0:16:29] Voice 2: trusty patrick could you speak

[0:16:30] Trustee Patrick (probable): um sorry there's just i've got i've got so many pieces of paper

[0:16:33] Trustee Patrick (probable): for in front of me here um i i guess we could proceed with readings and then we can have

[0:16:39] Trustee Patrick (probable): conversations during debate if that makes sense so with that i'll move the first motion motion i

[0:16:47] Trustee Patrick (probable): can speak english i see um sorry trustee harris had raised his hand i

[0:16:54] Voice 3: just wanted to say um you

[0:16:56] Voice 3: know for me i'm not interested in debating um anything as far as this moving forward i'll just

[0:17:02] Voice 3: be voting against everything so if in the order of saving time um you know we can i won't be

[0:17:08] Voice 3: debating um anything else so i'll just be voting against everything and maybe to save staff time

[0:17:16] Voice 3: as well if you could please mark my opposition to everything so i don't have to state it every time

[0:17:20] Voice 3: i'm opposed if that's something that's possible that would be greatly appreciated thank you

[0:17:25] Voice 3: uh

[0:17:27] Voice 2: so thank you for your comments there trustee harris um in in terms of procedure i i will um

[0:17:35] Voice 2: check in with you and see if you have any comments as as we go through the motions just so that you

[0:17:40] Voice 2: have the opportunity should something come up um so i'll just go back to trustee patrick now and

[0:17:47] Voice 2: noted what you've said there but i'll i'll be checking in with you and you can just

[0:17:50] Voice 2: pass or whatever you'd like at the time sure

[0:17:55] Trustee Patrick (probable): um i move that the salt spring island local trust

[0:17:59] Trustee Patrick (probable): committee bylaw number 537 cited as salt spring island local trust committee land use bylaw number

[0:18:05] Trustee Patrick (probable): 355 1999 amendment bylaw number 2 2023 be read a first time so

[0:18:12] Voice 2: moved and i will second that

[0:18:14] Voice 2: that and discussion,

[0:18:19] Trustee Patrick (probable): Trustee Patrick.

[0:18:21] Trustee Patrick (probable): I'm going to primarily do my discussion here

[0:18:24] Trustee Patrick (probable): on this first bylaw for the record so that we can.

[0:18:27] Trustee Patrick (probable): And I want to look to Trustee Harris.

[0:18:30] Trustee Patrick (probable): I do understand that you're voting against this bylaw

[0:18:35] Trustee Patrick (probable): because it doesn't go far enough.

[0:18:37] Trustee Patrick (probable): Is that, just wanted to confirm that

[0:18:41] Trustee Patrick (probable): that was your main reason.

[0:18:43] Trustee Patrick (probable): Well,

[0:18:43] Voice 3: I wouldn't, sorry, I wouldn't say

[0:18:44] Voice 3: that's the main reason, but that's one of the reasons. Thank you.

[0:18:49] Trustee Patrick (probable): Okay. And I agree. I was

[0:18:54] Trustee Patrick (probable): always interested in the larger bylaw because I didn't think, I was pretty certain that the

[0:19:02] Trustee Patrick (probable): take-up wasn't going to be extensive because we've seen it on North Pender. We've seen secondary

[0:19:07] Trustee Patrick (probable): suites legal over the entire island. I think one has been built and Gabriola as well. Very few have

[0:19:15] Trustee Patrick (probable): have been built, but like I said, this bylaw, I believe, does provide us a step in the right

[0:19:28] Trustee Patrick (probable): direction and allows us to get on with the conversations that we need to. I think people

[0:19:37] Trustee Patrick (probable): are fatigued and tired of hearing about this conversation, and so this allows us to move on

[0:19:46] Trustee Patrick (probable): and focus on the other work.

[0:19:50] Trustee Patrick (probable): We did a survey on housing back last term.

[0:19:55] Trustee Patrick (probable): A postcard was mailed out to everybody,

[0:19:57] Trustee Patrick (probable): all mailing address.

[0:19:59] Trustee Patrick (probable): We had over 504 people respond to the survey,

[0:20:03] Trustee Patrick (probable): which was pretty darn good for Salt Spring.

[0:20:05] Trustee Patrick (probable): And we had really strong support

[0:20:08] Trustee Patrick (probable): for the different forms of accessory dwelling units,

[0:20:13] Trustee Patrick (probable): in particular the suites associated

[0:20:15] Trustee Patrick (probable): with an accessory structure. This bylaw gives us that language and introduces that.

[0:20:24] Trustee Patrick (probable): This bylaw is more than consistent with the OCP because it only applies to a subset of an area

[0:20:33] Trustee Patrick (probable): that's already approved for secondary suites. So it's providing an option for a form, but no more

[0:20:41] Trustee Patrick (probable): more than what's already envisioned and allowed by our regulations today.

[0:20:50] Trustee Patrick (probable): Right now, almost our entire secondary rental market on this island

[0:20:57] Trustee Patrick (probable): is served through illegal forms of housing,

[0:21:00] Trustee Patrick (probable): and that's just not responsible governance.

[0:21:03] Trustee Patrick (probable): We need to start providing some pathways for people to have legal housing,

[0:21:10] Trustee Patrick (probable): having to rely on a resolution that says

[0:21:12] Trustee Patrick (probable): we won't we won't enforce our regulations um and not having a path forward to like i said it's just

[0:21:20] Trustee Patrick (probable): not responsible um we've been working and talking about this for over two years and he said this at

[0:21:32] Trustee Patrick (probable): least gets the language into the land use bylaws which is some is a like i said step in the right

[0:21:39] Trustee Patrick (probable): direction. I'm very interested and hope that we can persist in working with staff to find a spot

[0:21:48] Trustee Patrick (probable): zoning pilot program. It was our staff themselves in the October staff report that had introduced

[0:21:53] Trustee Patrick (probable): this concept. And I think we should successfully be able to get there. And that would have its

[0:22:03] Trustee Patrick (probable): own decision making process. I'm absolutely confident that bylaw 537 is consistent with the

[0:22:10] Trustee Patrick (probable): with the trust policy statement as well as the OCP.

[0:22:16] Trustee Patrick (probable): And I am, like I said, I feel that the nations

[0:22:26] Trustee Patrick (probable): have had the opportunity and also all referral agencies

[0:22:29] Trustee Patrick (probable): to comment on the regulations and that we have taken

[0:22:34] Trustee Patrick (probable): their feedback into consideration with this version.

[0:22:37] Trustee Patrick (probable): version. And I think that's all I have.

[0:22:45] Voice 2: Thank you, Trustee Patrick. I'll just add that in general,

[0:22:52] Voice 2: I concur in terms of the scale of this. I think all of us will recognize that this is

[0:23:02] Voice 2: It is not the ultimate fix or solution for Salt Spring, but it is one minor part that in its present scale does have the opportunity to advance in terms of its compliance with the policy statement and the OCP and land use bylaws.

[0:23:26] Voice 2: and uh thus she shouldn't face any uh hurdles at uh executive committee approval and uh i

[0:23:36] Voice 2: hoping that uh this is just one small step um towards uh where things need to go and i

[0:23:46] Voice 2: also feel like um yes that's spent a lot of the last year on this uh we can

[0:23:54] Voice 2: and essentially get this finished up

[0:23:57] Voice 2: and move on to the other work.

[0:23:59] Voice 2: I think that'd be a positive thing.

[0:24:01] Voice 2: Trustee Harris, I see your hand.

[0:24:03] Voice 3: Thank you.

[0:24:04] Voice 3: No real debate.

[0:24:05] Voice 3: Just a comment as to the previous bylaw, 530,

[0:24:10] Voice 3: and its initial form and the concern

[0:24:12] Voice 3: that executive committee would turn it down.

[0:24:14] Voice 3: Just for public record,

[0:24:16] Voice 3: I was always of the notion that,

[0:24:18] Voice 3: you know, let's throw it to executive committee

[0:24:20] Voice 3: and let's see if they turn it down.

[0:24:22] Voice 3: and for the public to know you know if they did then it could be appealed and we could have taken

[0:24:28] Voice 3: it to trust council none of these avenues were even explored or thought to and so some of the

[0:24:33] Voice 3: comments I've heard today from my fellow trustee you know I'm shocked and saddened by some of the

[0:24:41] Voice 3: language I'll continue to be against and moving forward with this today thank you

[0:24:49] Voice 2: okay thank you

[0:24:50] Voice 2: for that uh any further comment uh not seeing any i will call the question all those in favor

[0:25:03] Voice 2: two in favor and those opposed one opposed motion

[0:25:11] Voice 3: carries may i please have that marked um on record

[0:25:16] Voice 3: thank you okay yes thank you for that um

[0:25:22] Trustee Patrick (probable): okay i'm gonna move on i'll move that the salt spring

[0:25:24] Trustee Patrick (probable): Salt Spring Island Local Trust Committee bylaw number 537,

[0:25:27] Trustee Patrick (probable): cited as Salt Spring Island Local Trust Committee

[0:25:29] Trustee Patrick (probable): land use bylaw number 355, 1999,

[0:25:32] Trustee Patrick (probable): amendment bylaw number 2, 2023, be read a second time.

[0:25:38] Voice 2: So moved, and I will second the motion.

[0:25:42] Voice 2: Any discussion?

[0:25:44] Voice 2: Mr. Chair?

[0:25:45] Voice 2: Yes, sir.

[0:25:46] Voice 1: I would just make a note on procedure here at this point.

[0:25:50] Voice 1: If there is any intention to amend this bylaw in any way,

[0:25:54] Voice 1: Okay. Amendment should not be considered at third reading. Ideally, any discussion of amendment to

[0:26:00] Voice 1: the changes to the bylaw would be made at second. As you're getting through these readings, I just

[0:26:06] Voice 1: wanted to point that out. Okay.

[0:26:09] Voice 2: Thank you. Thank you for that procedural advice. So we're moved

[0:26:15] Voice 2: and seconded. Was there any discussion?

[0:26:22] Trustee Patrick (probable): I was just saying, I don't have any amendments that

[0:26:25] Trustee Patrick (probable): But I have, I do want to amend the dress policy statement checklist, but not the bylaw itself.

[0:26:35] Voice 2: Okay, thank you for that.

[0:26:38] Voice 2: So not seeing any further discussion, I will call the question.

[0:26:43] Voice 2: All those in favor, raise your hands.

[0:26:47] Voice 2: Two in favor and those opposed.

[0:26:52] Voice 2: One opposed.

[0:26:54] Voice 3: The motion carries.

[0:26:56] Voice 3: again please mark my opposition for the record thank you for that trustee harris

[0:27:03] Voice 3: um

[0:27:05] Trustee Patrick (probable): i'll move that the salt spring island local trust committee bylaw number 537 cited a salt

[0:27:10] Trustee Patrick (probable): spring island local trust committee land use bylaw number 355 1999 amendment bylaw number

[0:27:15] Trustee Patrick (probable): 2 2023 be read a third time so

[0:27:20] Voice 2: moved and i will second the motion any discussion on the motion

[0:27:26] Voice 2: not seeing any i'll call the question all those in favor two in favor and those opposed

[0:27:36] Voice 2: one opposed motion carries again to

[0:27:41] Voice 3: please be marked in opposition for the record

[0:27:46] Voice 3: thank you for that just patrick and

[0:27:49] Trustee Patrick (probable): i move that the salt spring island local trust committee

[0:27:51] Trustee Patrick (probable): referred bylaw number 537 cited the salt spring island local trust committee land use bylaw number

[0:27:56] Trustee Patrick (probable): 355 1999 amendment number two 2023 to the islands trust executive committee for comment

[0:28:03] Trustee Patrick (probable): for comment isn't it for approval i think it's for approval

[0:28:12] Voice 2: yes okay for approval uh so moved and i will second the motion and look for any uh discussion

[0:28:21] Voice 2: on the motion not seeing any i'll call the question all those in favor two in favor all

[0:28:31] Voice 2: All those opposed?

[0:28:34] Voice 2: One opposed, the motion carries.

[0:28:38] Voice 3: And again, please have it noted for public record

[0:28:41] Voice 3: that I was opposed, thank you.

[0:28:44] Voice 3: That.

[0:28:48] Trustee Patrick (probable): I did want to discuss and make some amendments

[0:28:50] Trustee Patrick (probable): to the trust policy directive only checklist

[0:28:54] Trustee Patrick (probable): before we proceed with the following next motion.

[0:28:59] Voice 2: All right, please proceed.

[0:29:02] Trustee Patrick (probable): I don't know if it's easier just to make a motion

[0:29:04] Trustee Patrick (probable): or I can discuss what changes.

[0:29:09] Trustee Patrick (probable): I did go back and look back

[0:29:11] Trustee Patrick (probable): and when this version of the bylaw

[0:29:13] Trustee Patrick (probable): was introduced to us back in March of 2023,

[0:29:17] Trustee Patrick (probable): it also had a checklist accompanying it.

[0:29:20] Trustee Patrick (probable): So I went back and looked at the checklist on that version

[0:29:23] Trustee Patrick (probable): and also looked at the checklist

[0:29:26] Trustee Patrick (probable): that had gone with bylaw 526,

[0:29:29] Trustee Patrick (probable): which was passed at the very end of last term

[0:29:32] Trustee Patrick (probable): that perceived that had to do with housing on agricultural one and two

[0:29:41] Trustee Patrick (probable): properties so I was looking at the all of them and trying to make them make

[0:29:46] Trustee Patrick (probable): sense and understand the what was being discussed so the changes that I'm going

[0:29:52] Trustee Patrick (probable): to be proposing are section 4.1 there was a conversation about the

[0:29:57] Trustee Patrick (probable): the agricultural.

[0:30:00] Trustee Patrick (probable): housing here. That entire section really should be NA or not applicable rather than maybe because

[0:30:07] Trustee Patrick (probable): we do have the previous bylaw 526, which addressed the requirements on agricultural one and two.

[0:30:15] Trustee Patrick (probable): So that exists. I looked at bylaw, there were the two policies of 524 and 525

[0:30:25] Trustee Patrick (probable): five that had to deal with the growth rates and things um they had previously been identified as

[0:30:35] Trustee Patrick (probable): yes and um i want to have those change back to say yes rather than maybe um and and i think by

[0:30:43] Trustee Patrick (probable): and then policy 586 right now it says yes i actually want to change that to no

[0:30:49] Trustee Patrick (probable): But I'm going to be adding a comment in the policy statement issue, and the comment I'm going to want to add is that the current OCP and regulatory bylaws do not address Salt Spring Island's projected housing needs to sustain a healthy community.

[0:31:14] Trustee Patrick (probable): there is an opportunity to address this deficiency within the funded official community plan and land

[0:31:21] Trustee Patrick (probable): use bylaws so I just want to note that that's coming but overall yes we're compliant but you

[0:31:28] Trustee Patrick (probable): know I don't think we do a good job of dealing with our housing needs today and I think this

[0:31:33] Trustee Patrick (probable): bylaws example it's not you know this is not solving or going to even really touch on our

[0:31:38] Trustee Patrick (probable): housing it's going to provide a path for limited number um and hopefully an expanding number over

[0:31:44] Trustee Patrick (probable): time if we do a pilot um on the um rezoning but that again is its own separate approval process

[0:31:52] Trustee Patrick (probable): so um i did send a buy i did send um um this language to uh our minute taker although i

[0:32:03] Trustee Patrick (probable): I didn't realize I missed something

[0:32:05] Trustee Patrick (probable): in the second to the last sentence there.

[0:32:08] Trustee Patrick (probable): Housing needs to meet, to sustain a healthy community.

[0:32:13] Trustee Patrick (probable): So I can read this motion now if you'd like,

[0:32:16] Trustee Patrick (probable): or if there's any discussion or staff wish to discuss

[0:32:18] Trustee Patrick (probable): my changes that I propose or.

[0:32:22] Voice 2: Certainly I see trustee Harris

[0:32:24] Voice 2: and then we'll check in with staff.

[0:32:26] Voice 2: I would

[0:32:27] Voice 3: just like to say, I'm not prepared to vote

[0:32:30] Voice 3: vote on something like this today. There's far too much importance on this. I'm not

[0:32:38] Voice 3: familiar with all these sections, and I would ask that this be deferred to conversation at our next

[0:32:47] Voice 3: LTC. I'm completely in the dark on this and not prepared to make an informed decision one way or

[0:32:56] Voice 3: or the other regarding these amendments today.

[0:33:01] Voice 2: Okay, thank you for that.

[0:33:02] Voice 2: And Trustee Patrick, I'll go back to you

[0:33:06] Voice 2: and then we'll look to staff for any comments.

[0:33:09] Trustee Patrick (probable): The directive checklist has to accompany the bylaws

[0:33:12] Trustee Patrick (probable): to the executive committee.

[0:33:14] Trustee Patrick (probable): And this is standard practice

[0:33:16] Trustee Patrick (probable): and that this is meant to represent our evaluation

[0:33:22] Trustee Patrick (probable): of the trust policy statement.

[0:33:23] Trustee Patrick (probable): That's how the motion is.

[0:33:25] Trustee Patrick (probable): is it says, you know, we have reviewed it and agreed.

[0:33:29] Trustee Patrick (probable): So I think it's important that we make these changes

[0:33:34] Trustee Patrick (probable): and pass it on today to accompany the bylaw

[0:33:37] Trustee Patrick (probable): to executive committee.

[0:33:41] Voice 3: I can't make it more clear.

[0:33:42] Voice 3: I'm not prepared in any way to,

[0:33:45] Voice 3: I'm not informed to make a decision on this one

[0:33:48] Voice 3: where the other is going to take time.

[0:33:49] Voice 3: I can't do this in two minutes or five minutes or 10 minutes.

[0:33:53] Voice 3: It's just the way it is.

[0:33:54] Voice 3: I'm very sorry.

[0:33:57] Voice 3: the only proper thing to do would be to defer this for conversation uh either um you know another

[0:34:03] Voice 3: special meeting or xltc but definitely i cannot hold on this today thank you okay

[0:34:10] Voice 2: thank you for

[0:34:10] Voice 2: that um i'm just going to look to staff and see if there's any comment on the proposed

[0:34:18] Voice 2: motion from trustee patrick and anything in general about the policy statement uh checklist

[0:34:25] Voice 2: question no

[0:34:26] Voice 1: uh trustee patrick was kind enough to share her concerns uh with me uh prior to this

[0:34:31] Voice 1: meeting and i had a chance to review them and um the the statement she's she's indicated um align

[0:34:37] Voice 1: um and and we're happy to see those amendments go through okay

[0:34:43] Voice 3: thank you for that um i'd like

[0:34:45] Voice 3: to state please if you may mr chair um i'm an elected official here on salt spring island

[0:34:50] Voice 3: and the trust policy i know there's talk of that we can't know something fully we do not have to

[0:34:57] Voice 3: vote on it and it does not have to go forward this would be cramming something through um i'm sure

[0:35:02] Voice 3: there's some something procedural that would be wrong about doing this um with a trustee who's

[0:35:07] Voice 3: not informed enough to make a proper decision one way or the other regarding this um i think it's

[0:35:13] Voice 3: pretty simple uh

[0:35:16] Voice 2: trustee patrick i

[0:35:18] Trustee Patrick (probable): suggest we take the time to talk through these changes that

[0:35:20] Trustee Patrick (probable): that I'm proposing, there aren't very many of them

[0:35:22] Trustee Patrick (probable): and I'm happy to, I think, go into them in detail.

[0:35:29] Voice 3: I'm not comfortable with that at all.

[0:35:31] Voice 3: I want to see them in front of me and able to read them

[0:35:33] Voice 3: and look at previous things regarding all this,

[0:35:41] Voice 3: where it is in the policy statement.

[0:35:46] Voice 3: I'm definitely not prepared to do this on the fly.

[0:35:50] Voice 2: So if I'm not mistaken, and I'll look to staff,

[0:35:57] Voice 2: Any bylaw such as this or others that goes to the executive committee is routinely checked

[0:36:08] Voice 2: against the policy statement, and that's my understanding.

[0:36:14] Voice 2: And Mr. Otten, would you maybe just give us a quick outline for the trustee how the

[0:36:20] Voice 2: processes generally work, sir?

[0:36:23] Voice 1: Sure.

[0:36:24] Voice 1: Sure. Essentially, it is the obligation of the executive committee to consider the policy

[0:36:32] Voice 1: statement and their consideration of bylaws in terms of approving them is in that as well as

[0:36:40] Voice 1: the wider interest of the trust, generally speaking. So there is policy requiring that

[0:36:47] Voice 1: rather than having each bylaw go to, you know, having a planner that works just for the EC to read each item brought for decision from all of these LTCs.

[0:37:01] Voice 1: Each LTC provides, you know, their staff provides the analysis and LTC concurs that and sends that along with the package.

[0:37:13] Voice 1: package. So this is sort of LTC saying, we've considered it, this is our interpretation of it,

[0:37:19] Voice 1: and this is the rundown. And that's been attached to this bylaw here, or just suggest that you send

[0:37:27] Voice 1: that along with the package so that when EC looks at this, they can say, this is, do we agree with

[0:37:34] Voice 1: their assessment? And if they do, then they're able to approve the bylaw. So this doesn't affect

[0:37:40] Voice 1: affect the drafting of the policy statement in its current form or the current policy statement

[0:37:49] Voice 1: review process that's going on. And it doesn't necessarily set precedent. LTC is certainly

[0:37:56] Voice 1: welcome to rely on previous interpretations, but it is certainly up to you as decision makers to

[0:38:03] Voice 1: to decide how you interpret the policy statement

[0:38:06] Voice 1: within reason and make these amendments

[0:38:10] Voice 1: if you feel that they can be differently met.

[0:38:15] Voice 2: And just a little bit further to that,

[0:38:18] Voice 2: there are some processes that don't require

[0:38:24] Voice 2: being compared to the policy statement,

[0:38:26] Voice 2: and that would be, I believe, temporary use permits,

[0:38:31] Voice 2: permits, proper rezonings that require amendments to the bylaws, or the OCP would require this?

[0:38:44] Voice 1: Primarily bylaws. The requirement of the Trust Act is that you see approved bylaws,

[0:38:49] Voice 1: anything that's approved by resolution, like variance permits and that type of thing,

[0:38:53] Voice 1: doesn't require this sort of assessment, although staff do often...

[0:38:58] Voice 1: um we are provided we do provide interpretation of the policy statement we are required to take

[0:39:04] Voice 1: that into account in our analysis of those application types um but by law uh any length

[0:39:09] Voice 1: of land use bylaw amendment um because they're going to EC um and because it impacts land

[0:39:14] Voice 1: directly um will typically require a policy statement review um this is this is internal

[0:39:21] Voice 1: policy that creates the structures um that's it okay

[0:39:28] Voice 2: thank you trustee Patrick

[0:39:35] Trustee Patrick (probable): I'd like to proceed.

[0:39:37] Trustee Patrick (probable): I can either make this motion

[0:39:39] Trustee Patrick (probable): or we can talk through the sections of change.

[0:39:41] Trustee Patrick (probable): It was in the agenda package for prep for today's meeting.

[0:39:46] Trustee Patrick (probable): So I can either go back into detail

[0:39:48] Trustee Patrick (probable): on these changes that I'm making

[0:39:50] Trustee Patrick (probable): or just put the motion on the floor.

[0:39:54] Voice 3: I would just say that I need time to read this over

[0:39:56] Voice 3: and think about it.

[0:39:58] Voice 3: I'm not prepared to make an informed decision

[0:39:59] Voice 3: on this one way or the other.

[0:40:01] Voice 3: And I don't think we can go forward.

[0:40:04] Voice 3: I don't even know is that even legal when if the trustee isn't isn't ready to do that

[0:40:10] Voice 3: because I just don't understand it enough at this point I need to read it and have reasonable time

[0:40:17] Voice 3: to consider it

[0:40:20] Voice 2: so maybe we can hear from staff on the whether there's a legal question here I

[0:40:29] Voice 2: don't believe there is um but this is standard it's the the policy uh checklist um provided by

[0:40:38] Voice 2: staff uh is in the staff report um starting on page 10. so uh hopefully the trustee would have

[0:40:49] Voice 2: at least had the opportunity to see what staff's comments on um this is what we're talking uh

[0:40:54] Voice 2: trustee patrick is proposing to amend uh that um and i guess if there's specific questions about

[0:41:02] Voice 2: any of those items we can entertain that uh staff uh

[0:41:08] Voice 1: in in my experience the um

[0:41:11] Voice 1: yeah as you say the the agenda is published um it's given a reasonable amount of time to review

[0:41:16] Voice 1: it um obviously and we've had this uh at this table before if ltc of the whole feels that the

[0:41:22] Voice 1: the report doesn't provide adequate information

[0:41:24] Voice 1: or they need additional time to digest it,

[0:41:27] Voice 1: they are welcome to vote on that,

[0:41:30] Voice 1: but that is by way of a resolution

[0:41:33] Voice 1: in how they advance this, their proceeding.

[0:41:37] Voice 1: That would be the only option to have

[0:41:39] Voice 1: is if you want to vote on whether or not to defer it

[0:41:43] Voice 1: or make a motion and debate that discussion,

[0:41:45] Voice 1: have that discussion then.

[0:41:48] Voice 2: Yeah, thank you for that advice.

[0:41:50] Voice 2: Back to you, Trustee Patrick.

[0:41:52] Voice 2: Patrick?

[0:41:53] Trustee Patrick (probable): Well, at this time, I'm going to proceed with making the motion. I move that the Salt

[0:41:59] Trustee Patrick (probable): Spring Island Local Trust Committee amend Island Trust Policy Statement Directive Only Checklist

[0:42:04] Trustee Patrick (probable): in Attachment 2 by making the following changes. Section 4.1, change from maybe to not applicable

[0:42:14] Trustee Patrick (probable): or the whole section. Section 524, change from maybe to yes. Section 525, change from maybe to

[0:42:25] Trustee Patrick (probable): yes. Section 586, change from yes to no. Add the following reason within the policy statement

[0:42:35] Trustee Patrick (probable): compliance section. The current official community plan and regulatory bylaws do not address Salt

[0:42:42] Trustee Patrick (probable): Salt Spring Island's projected housing needs

[0:42:45] Trustee Patrick (probable): to sustain a healthy community.

[0:42:47] Trustee Patrick (probable): There is an opportunity to address this deficiency

[0:42:50] Trustee Patrick (probable): within the funded official community plan

[0:42:52] Trustee Patrick (probable): and land use bylaw review project.

[0:42:58] Voice 2: So moved and I'll second that.

[0:43:02] Voice 2: It was just speak further to the motion.

[0:43:06] Trustee Patrick (probable): Yeah, as I said, I identified these earlier,

[0:43:08] Trustee Patrick (probable): shared them with staff for their feedback

[0:43:11] Trustee Patrick (probable): back and just consistency with the previous assessment that was made in March on this

[0:43:18] Trustee Patrick (probable): version and I think this is more accurate and I think the note is it is an honest reflection that

[0:43:25] Trustee Patrick (probable): we aren't addressing our housing needs on this island it's going to be very challenging moving

[0:43:32] Trustee Patrick (probable): forward to find a mechanism in which to do that. Okay

[0:43:41] Voice 2: thank you and I think I heard earlier from

[0:43:44] Voice 2: from staff that you've had a chance to review

[0:43:46] Voice 2: these, those amendments and you don't,

[0:43:50] Voice 2: there's no particular problem with any of them?

[0:43:54] Voice 1: The, I do want to just clarify,

[0:43:56] Voice 1: I think I misread the thing earlier there.

[0:43:58] Voice 1: The last statement there, I think bears some consideration

[0:44:04] Voice 1: that it does present a risk to the passing of this bylaw

[0:44:08] Voice 1: that EC may view that as somewhat concerning

[0:44:12] Voice 1: given that it does indicate a contravention of OCP policy

[0:44:18] Voice 1: and discusses, it sort of pushes that to a future project.

[0:44:22] Voice 1: So LTC should be mindful of that.

[0:44:25] Voice 1: I think it provides a rationale for this step

[0:44:31] Voice 1: and that this may be, you know, is necessary

[0:44:35] Voice 1: given that, you know, it does further housing

[0:44:39] Voice 1: in a reasonable and adaptable way within our regular that you know complies with our regulatory

[0:44:45] Voice 1: context um but that you see um does have its own prerogative and may may have uh may take a

[0:44:53] Voice 1: different view of that approach uh

[0:44:59] Voice 2: trust patrick and i'll come to you in a moment trust yours

[0:45:01] Voice 2: well

[0:45:02] Trustee Patrick (probable): i would hope um uh our our chair is going to be having to make that debate at the floor of

[0:45:08] Trustee Patrick (probable): executive on touching this. And I just think it's, it reflects the concerns that, you know,

[0:45:14] Trustee Patrick (probable): Trustee Harris had raised earlier that this bylaw, you know, is, is a very tiny step

[0:45:21] Trustee Patrick (probable): in the direction that we're going. So, you know, yes, we talk about there's work to come. And I

[0:45:29] Trustee Patrick (probable): think that's just, it's just being honest. And that's how I see it.

[0:45:34] Voice 3: Thank you, Trustee Harris.

[0:45:35] Voice 3: I didn't read this amendment to the OCP and the and the agenda that's something

[0:45:47] Voice 3: that this amendment was in the agenda no no sir what I'm not prepared I can't make it any more

[0:45:54] Voice 3: clear I'm not understanding that I'm sure that there's some depth to amending the policy

[0:46:00] Voice 3: statement and something this magnitude I do not feel comfortable voting on it today I need time

[0:46:06] Voice 3: to digest and and think about this thoroughly to move forward would be

[0:46:13] Voice 3: it's clearly an aggressive type of move against a trustee wanting to understand

[0:46:21] Voice 3: this fully I don't know how better to put it I think it's pretty easy to to

[0:46:27] Voice 3: give some time to enable me to digest this proposal from trustee Patrick so

[0:46:36] Voice 2: So for clarity, if I might, this is not amending the policy statement.

[0:46:41] Voice 2: This is amending the checklist, which is not the policy statement.

[0:46:46] Voice 2: It's the checklist that has to be prepared.

[0:46:49] Voice 2: I worded that wrong. I apologize.

[0:46:52] Voice 2: Okay. So I just want to be clear.

[0:46:56] Voice 2: In fact, this committee doesn't have the ability to amend the policy statement.

[0:47:02] Voice 2: It's merely amending this checklist.

[0:47:04] Voice 2: sorry

[0:47:04] Voice 3: i apologize i apologize i worded that wrong but um in any event um everything i mentioned

[0:47:11] Voice 3: still um still holds for me thank you right

[0:47:19] Voice 2: uh anything further uh we do have a motion on the

[0:47:23] Voice 2: floor uh was there uh anything uh trustee patrick in terms of the uh the final item there that you

[0:47:37] Voice 2: wouldn't or did you address that go ahead

[0:47:40] Trustee Patrick (probable): no i had mentioned that you're going to be the one that

[0:47:44] Trustee Patrick (probable): will be at the executive meeting on our behalf and um like i said i think it's an honest um you know

[0:47:51] Trustee Patrick (probable): rendition yes we could leave it as yes that uh everything meets that policy but how i would

[0:47:58] Trustee Patrick (probable): interpret that policy personally myself is that it says that you know we are you know we're solving a

[0:48:04] Trustee Patrick (probable): problem that we've dealt with our projected housing needs and this this bylaw doesn't deal

[0:48:08] Trustee Patrick (probable): with our projected housing needs um so that's why i said it's honest um but we are hoping to

[0:48:14] Trustee Patrick (probable): move on with the ocp and land use bylaws in a in a more robust manner so that's that's why i wanted

[0:48:21] Trustee Patrick (probable): to add that note for clarity yes

[0:48:24] Voice 2: and thank you for that now um i guess my take on it is perhaps

[0:48:29] Voice 2: perhaps a little bit different in terms of a 5.8 um I I think what I'm hearing you say is that

[0:48:38] Voice 2: um the Salt Spring Island local trust committee needs uh to do more work to address in the

[0:48:46] Voice 2: official community plans and regulatory bylaws that assess the community's current projected

[0:48:51] Voice 2: projected housing requirements um I guess in terms of this checklist for this bylaw um I I I actually

[0:49:02] Voice 2: think that this is attempting to partially address that and um so I'm not sure that I'm in concurrence

[0:49:10] Voice 2: with the the changing that to a no um uh I I understand that uh like I believe I understand

[0:49:21] Voice 2: I understand where you're coming from, Trustee Patrick,

[0:49:23] Voice 2: in terms of signaling that a lot more work needs to be done

[0:49:27] Voice 2: in the official community plan

[0:49:29] Voice 2: and the land use regulation to address those.

[0:49:33] Voice 2: But I actually feel this, small though it may be,

[0:49:36] Voice 2: this is a step, Trustee Patrick.

[0:49:40] Trustee Patrick (probable): If it's going to cause confusion,

[0:49:42] Trustee Patrick (probable): I would be fine to move it back to yes

[0:49:45] Trustee Patrick (probable): and remove the note.

[0:49:47] Trustee Patrick (probable): I can amend the motion at that.

[0:49:49] Trustee Patrick (probable): I don't want to cause confusion I was just trying to be brutally honest

[0:49:53] Voice 2: understood and and I am a

[0:50:01] Voice 2: little concerned it might cause confusion then

[0:50:07] Trustee Patrick (probable): I'll move I'll move to amend the motion by removing

[0:50:12] Trustee Patrick (probable): moving the last two bullets beginning with section 5.8.6

[0:50:21] Trustee Patrick (probable): from the resolution.

[0:50:26] Voice 2: Okay, so moved.

[0:50:27] Voice 2: I'll second your motion to amend.

[0:50:30] Voice 2: Anything further on the amendment?

[0:50:34] Voice 2: That case, I will call the question on the amendment.

[0:50:37] Voice 2: All those in favor?

[0:50:40] Voice 2: Two in favor, any opposed?

[0:50:44] Voice 2: One opposed.

[0:50:45] Voice 2: Opposed?

[0:50:45] Voice 2: May I please have

[0:50:46] Voice 2: my opposition noted for the record?

[0:50:48] Voice 2: Thank you.

[0:50:49] Voice 2: Certainly.

[0:50:50] Voice 2: And then back to the amended motion, anything further?

[0:50:56] Voice 2: We're

[0:50:57] Voice 3: just like add, I'm unclear

[0:50:59] Voice 3: and I need time to think about this.

[0:51:02] Voice 3: I'm not prepared to vote on this today

[0:51:05] Voice 3: and I would like to have that noted for the record.

[0:51:08] Voice 3: But I'm stating, I'm not prepared to vote on this.

[0:51:12] Voice 3: I need to read about it and consider this.

[0:51:17] Voice 2: Yes, understood, Trustee Harris.

[0:51:24] Voice 2: However, there's no procedural cause without the will of the majority of the local trust committee to put this off.

[0:51:37] Voice 2: I'm not hearing support to defer this.

[0:51:42] Voice 2: and so that being the case i'll just look one more time to see if there's any discussion on

[0:51:49] Voice 2: the amended motion for us uh yes

[0:51:53] Voice 3: trustee harris how are we supposed to proceed when a trustee

[0:51:58] Voice 3: doesn't understand what this is about and needs time to think like how is that in any way shape

[0:52:06] Voice 3: or form good governance i'm i'm really well at this point and i feel very backed into a corner

[0:52:12] Voice 3: and attacked thank you

[0:52:15] Voice 2: I'm very sorry that you feel attacked and I'm sorry

[0:52:19] Voice 2: that you don't feel prepared this policy statement directives only checklist is a

[0:52:33] Voice 2: standard part of how we do business and it

[0:52:38] Voice 3: wasn't the amendment was not in the

[0:52:39] Voice 3: the um and the uh agenda i wasn't given time

[0:52:43] Voice 2: to to think that's that's correct but there's no

[0:52:46] Voice 2: procedural we we can amend motions uh and bring motions regardless of whether they're in the

[0:52:54] Voice 2: agenda so that's not a procedural issue um i guess that uh what i might say is that the um

[0:53:04] Voice 2: The amendment of this checklist is, I would say, especially in this case, not extremely consequential and in any major procedural way.

[0:53:22] Voice 2: It recognizes some changes that Trustee Patrick has brought forward in terms of how this is viewed by the majority of this committee.

[0:53:36] Voice 2: And as it advances to the executive committee for consideration of approval, it doesn't change the content of the bylaw.

[0:53:48] Voice 2: It changes the advice that we're sending to executive committee on whether or not we think that this bylaw meets the criteria of the checklist.

[0:54:01] Voice 2: checklist and that that is the only consequential part of this uh I don't know if that uh explanation

[0:54:13] Voice 2: is useful at all to you sir but um

[0:54:16] Voice 3: um thank you um for that I appreciate it um but um no I'm still

[0:54:23] Voice 3: uh not certain of what um what's what the meaning of this is so um my my stance stays the same

[0:54:32] Voice 2: okay well and um i'm happy uh outside of this meeting if you want to have a

[0:54:37] Voice 2: further discussion about this um but i i don't see it any procedural impediment to to uh

[0:54:45] Voice 2: to continuing with uh the consideration of this motion and and uh the forwarding of this bylaw

[0:54:51] Voice 2: i have certainly haven't heard any any uh anything from staff that would suggest that that that would

[0:54:56] Voice 2: be the case um so uh given all of that uh have we exhausted discussion on the amended motion then

[0:55:08] Voice 2: i'm not seeing any further discussion so i will call the question all those in favor

[0:55:15] Voice 2: two in favor and any opposed one opposed may

[0:55:20] Voice 3: i please have my opposition noted

[0:55:22] Voice 3: um and i want to make sure that um it's noted that i wasn't certain about the implications of this

[0:55:29] Voice 3: and needed more time to think about it and wasn't given that thank you

[0:55:34] Voice 3: yeah

[0:55:34] Voice 2: thank you for that and the motion carries uh yes trustee patrick

[0:55:39] Trustee Patrick (probable): one final motion i moved

[0:55:41] Trustee Patrick (probable): that the salt spring island local trust committee has reviewed the amended islands trust policy

[0:55:46] Trustee Patrick (probable): statement checklist attached to the uh january 22 2024 report as attachment two and determined

[0:55:54] Trustee Patrick (probable): that draft bylaw number 537 as amended cited salt spring island land use bylaw number 355

[0:56:01] Trustee Patrick (probable): 1999 amendment number two 2023 is not contrary to or at variance with the island's trust policy

[0:56:08] Trustee Patrick (probable): statement still

[0:56:11] Voice 2: moved and i'll second the motion uh further discussion not seeing any further

[0:56:21] Voice 2: discussion i will call the question all those in favor two in favor all those opposed one opposed

[0:56:35] Voice 2: motion

[0:56:35] Voice 3: carries please have my my opposition noted um for the record and recorded thank you certainly

[0:56:46] Voice 2: and uh that brings us to the conclusion of the business uh and uh on our agenda today

[0:56:58] Voice 2: i'll just check in and see if there's anything else before we adjourn nothing from staff

[0:57:09] Voice 2: all right then uh well that being the case i will uh look for adjournment and i'll note that the

[0:57:20] Voice 2: um the next uh regular meeting of the salt spring island local trust committee is february 15th uh

[0:57:30] Voice 2: in person at 9 30 a.m so if there's nothing further i will call us adjourned

[0:57:38] Voice 1: mr peterson

[0:57:39] Voice 1: Mr. Peterson, I would just say that it is at Mead Hall.

[0:57:41] Voice 1: We are at the lower

[0:57:43] Voice 2: level of the

[0:57:44] Voice 1: Legion, so we're at a new location.

[0:57:45] Voice 2: The lower level of the Legion, that Mead Hall.

[0:57:48] Voice 2: I was just going to ask about that because I recall hearing that at Mead Hall for this next round of meetings.

[0:57:55] Voice 2: Okay, well, in that case then, I will call the meeting adjourned and wish you all a good afternoon.

Salt Spring Island Local Trust Committee Minutes ADOPTED 1 
January 22, 2024 
  
 
Salt Spring Island Local Trust Committee 
Minutes of Special Meeting 
 
 
Date: Monday, January 22, 2024 
  
Location: Electronic Meeting (Zoom)
 
  
 
Members Present: 
 
 
Timothy Peterson, Chair 
Jamie Harris, Local Trustee  
Laura Patrick, Local Trustee   
 
Staff Present: 
 
Chris Hutton, Regional Planning Manager (RPM) 
Rob Pingle, Legislative Clerk 
Sarah Shugar, Recorder 
 
These minutes follow  the order of  the  agenda  although  the  sequence  may  have varied. The  electronic 
meeting was live streamed and recorded. 
1. CALL TO ORDER 
 
 Chair Peterson called the meeting to order at 1:34 p.m. He welcomed everyone to a Special meeting 
of the Salt Spring Island Local Trust Committee and introduced himself, the Trustees and staff. Chair 
Peterson humbly stated gratitude to live and work in Coast Salish First Nations territory. 
 
2. APPROVAL OF AGENDA 
 
By general consent, the agenda was adopted. 
 
3. PUBLIC COMMENTS 
 
RPM  Hutton  reported additional correspondence  items regarding  Draft Bylaw  537 – Accessory 
Dwelling  Units were  received  and would be  added  to  the  Islands  Trust  website. RPM  Hutton 
reported a letter from legal counsel regarding Draft Bylaw 537 has been received and circulated to 
Trustees. 
4. 
BUSINESS ITEMS
 
 4.1  Draft Bylaw 537 - Accessory Dwelling Units  
  
 RPM Hutton presented a staff report dated January 22, 2024 regarding a proposed Land 
Use Amendment Bylaw to allow Accessory Dwelling Units.  
 
 
   
 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 2 
January 22, 2024 
  
  SS-2024-001 
  It was MOVED and SECONDED,  
That  the  Salt  Spring  Island  Local  Trust  Committee  proceed  no  further  with  draft  Salt 
Spring  Island  Local  Trust  Committee  Bylaw  No.  537,  cited  as  “Salt  Spring  Islands  Land 
Use Bylaw No. 355, 1999, Amendment No. 2, 2023”.  
DEFEATED 
 
SS-2024-002 
It was MOVED and SECONDED,  
That  the  Salt  Spring  Island  Local  Trust  Committee  Bylaw  No.  537,  cited  as  “Salt  Spring 
Island Local Trust Committee Land Use Bylaw No. 355, 1999, Amendment Bylaw No. 2, 
2023 be read a first time. 
CARRIED 
Trustee Harris OPPOSED 
 
SS-2024-003 
It was MOVED and SECONDED,  
That  the  Salt  Spring  Island  Local  Trust  Committee  Bylaw  No.  537,  cited  as  “Salt  Spring 
Island Local Trust Committee Land Use Bylaw No. 355, 1999, Amendment Bylaw No. 2, 
2023 be read a second time.  
CARRIED 
Trustee Harris OPPOSED 
 
SS-2024-004 
It was MOVED and SECONDED,  
That  the  Salt  Spring  Island  Local  Trust  Committee  Bylaw  No.  537,  cited  as  “Salt  Spring 
Island Local Trust Committee Land Use Bylaw No. 355, 1999, Amendment Bylaw No. 2, 
2023 be read a third time.  
CARRIED 
Trustee Harris OPPOSED 
 
SS-2024-005 
It was MOVED and SECONDED,  
That  the  Salt  Spring  Island  Local  Trust  Committee  refer  Bylaw  No.  537,  cited  as  “Salt 
Spring Island Local Trust Committee Land Use Bylaw No. 355, 1999, Amendment No. 2, 
2023” to the Islands Trust Executive Committee for approval.  
CARRIED 
Trustee Harris OPPOSED 
 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 3 
January 22, 2024 
  
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee amend  the  “Islands  Trust  Policy 
Statement Directives Only Checklist” in attachment 2 by making the following changes: 
 Section 4.1 change from “maybe” to “N/A”; 
 Section 5.2.4 change from “maybe” to “yes”; 
 Section 5.2.5 change from “maybe” to “yes”;   
 Section 5.8.6 change from “yes” to “no”; and 
 Add  the  following  reason  within the  “Policy  Statement  Compliance”  section:  “The 
current  official  community  plan  and  regulatory  bylaws  do  not  address  Salt  Spring 
Island’s  projected  housing  needs to  sustain  a  healthy  community.  There  is  an 
opportunity to address this deficiency within the funded official community plan and 
land use bylaw review project. 
 
Trustee Harris expressed concerns regarding determining whether Draft Bylaw 537 is in 
compliance with the Islands Trust Policy Statement Directives Only Checklist, requested 
that the item be deferred to provide more time to consider the proposed amendments 
and requested that his comments be recorded. 
 
SS-2024-006 
It was MOVED and SECONDED, 
 To amend the motion as follows:  
 Remove “Section 5.8.6 change from “yes” to “no””; and  
 Remove  “Add the  following  reason  within  the  “Policy  Statement  Compliance” 
section: “The current official community plan and regulatory bylaws do not address 
Salt Spring Island’s projected housing needs to sustain a healthy community.  There 
is  an  opportunity  to  address  this  deficiency  within  the  funded  official  community 
plan and land use bylaw review project.” 
 CARRIED 
Trustee Harris OPPOSED 
 
  Chair Peterson called the question on the amended motion: 
 
SS-2024-007 
It was MOVED and SECONDED, 
That  the  Salt  Spring  Island  Local  Trust  Committee amend  the  “Islands  Trust  Policy 
Statement Directives Only Checklist” in Attachment 2 by making the following changes: 
 Section 4.1 change from “maybe” to “N/A”; 
 Section 5.2.4 change from “maybe” to “yes”; 
 Section 5.2.5 change from “maybe” to “yes”. 
  CARRIED 
Trustee Harris OPPOSED 
 
  

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 4 
January 22, 2024 
  
SS-2024-008 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee has reviewed the Islands Trust Policy 
Statement  Checklist  attached  to  the  January  22, 2024  report  as  Attachment  2 as 
amended,  and  determined  that  draft  Bylaw  No.  537,  as  amended  cited  as  “Salt  Spring 
Island Land Use Bylaw No. 355, 1999, Amendment No. 2, 2023,” is not contrary to or at 
variance with the Islands Trust Policy Statement.  
CARRIED 
Trustee Harris OPPOSED 
 
5. ADJOURNMENT 
 
 By general consent the meeting adjourned at 2:33 p.m. 
 
 
 
 
_________________________ 
Timothy Peterson, Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Sarah Shugar, Recorder