Islands Trust Council regular meeting, June 5, 2024

[0:00:01] Voice 12: And we are ready to go.

[0:00:03] Voice 12: Fantastic.

[0:00:04] Voice 12: Well, good morning, everyone.

[0:00:06] Voice 12: Executive Committee, staff, members of the public,

[0:00:09] Voice 12: thank you for joining us for our Wednesday, June the 5th,

[0:00:13] Voice 12: Executive Committee agenda, pre-council agenda.

[0:00:19] Voice 12: Where's Hap, you're gone already.

[0:00:22] Voice 12: Anyway, here we are.

[0:00:24] Voice 12: So we want to acknowledge always the honor and privilege

[0:00:28] Voice 12: privilege and opportunity that I and all of us have to live here in Coast Salish Territory.

[0:00:36] Voice 12: The history is rich, the tragedy is deep, but so are the joys and so is the work that

[0:00:42] Voice 12: we at the Amherst Trust are undertaking and working towards reconciliation and let's keep

[0:00:47] Voice 12: that strong in our hearts as we move forward.

[0:00:52] Voice 12: I'm going to introduce my colleagues here.

[0:00:54] Voice 12: I'm going to start at the far corner over there, Tim Peterson, good morning.

[0:00:58] Voice 12: Good morning.

[0:00:58] Voice 12: Good morning. David Marlin. Good morning. Toby Elliott. Hello, pleased to be here. And at the staff table, we have CAO Russ Hobbs. Good morning. Good morning. And we have Director Claire Fahey. Good morning.

[0:01:11] Voice 7: Good morning.

[0:01:13] Voice 12: David Marlin.

[0:01:14] Voice 12: Thank you.

[0:01:15] Voice 12: Good morning, everybody.

[0:01:18] Voice 12: Alexandra Trippinandas.

[0:01:19] Voice 12: I keep hoping I say that right.

[0:01:21] Voice 12: Trippinides.

[0:01:22] Voice 12: Trippinides.

[0:01:23] Voice 12: Good morning.

[0:01:23] Voice 12: I'll remember that.

[0:01:24] Voice 12: Okay.

[0:01:24] Voice 12: And others, I don't have actually a list of other participants on the staff that are with

[0:01:30] Voice 12: us, but thank you all for preparing us for the meeting here today.

[0:01:35] Voice 12: Stephane Servat.

[0:01:35] Voice 12: Good morning, Stephane.

[0:01:36] Voice 12: And Julia Mahm.

[0:01:37] Voice 12: Good morning, Julia.

[0:01:39] Voice 12: Awesome.

[0:01:39] Voice 12: Great to have you all here.

[0:01:41] Voice 12: together in place in person for the most part um so we have uh an agenda before us um we also

[0:01:49] Voice 12: have an addendum to the agenda and we have a in-camera agenda for later on slightly restructured

[0:01:57] Voice 12: and really grateful uh to alexander for helping us manage this and so that the overall agenda

[0:02:03] Voice 12: agenda is the first page that you have um um two pages maybe more and uh and and then included at

[0:02:14] Voice 12: section seven uh 7.2 is an addendum which is the trust Council quarterly meeting agenda and so

[0:02:21] Voice 12: we'll go through the main agenda when we get to the the trust Council work we'll shift over to

[0:02:25] Voice 12: the trust Council agenda itself and Alexander is going to bring this stuff up on the screens we'll

[0:02:30] Voice 12: go through i'm going to ask at this time whether or not there's any additional items for today's

[0:02:36] Voice 12: agenda

[0:02:36] Voice 14: ceo hoffman um we have one additional item associated with the september the location of the

[0:02:44] Voice 14: september trust council meeting okay so we've got a brief um very brief rfd and i believe you know

[0:02:51] Voice 14: what what i'm talking about and that is just that so is that require a quick reconsideration so

[0:02:58] Voice 14: So I think that would get included in probably the Trust Council meeting.

[0:03:10] Voice 12: So 9.1, new business?

[0:03:14] Voice 12: Or is there another section?

[0:03:16] Voice 12: We're done, Mark.

[0:03:17] Voice 12: I

[0:03:18] Voice 10: would say you could put it under Trust Council preparation, 7.1.3 in the EC agenda.

[0:03:24] Voice 10: Okay, that's awesome.

[0:03:26] Voice 14: Thank you.

[0:03:26] Voice 14: 7.3 in the EC agenda.

[0:03:29] Voice 14: three and we could send that to the trustees and

[0:03:34] Voice 10: director moms has her hand up okay

[0:03:42] Voice 12: uh director

[0:03:43] Voice 12: moms you have something

[0:03:45] Voice 2: to add thanks alex and thanks thanks chair uh there was a late item that

[0:03:49] Voice 2: i circulated to executive committee last night um so hopefully that's on everybody's radar that

[0:03:55] Voice 2: will be inserted in the trust council draft agenda package um at the noted location right

[0:04:02] Voice 12: Right, and that's the Principles and Assumptions document.

[0:04:04] Voice 12: Everybody at the table familiar with that?

[0:04:07] Voice 12: Okay, good work, Julia.

[0:04:09] Voice 12: Thank you for bringing that up.

[0:04:13] Voice 12: And you will be including that.

[0:04:17] Voice 12: That's going to council.

[0:04:18] Voice 12: So you'll be including that in the materials to council.

[0:04:23] Voice 12: Yes, there is an

[0:04:24] Voice 10: item line there saying late item

[0:04:26] Voice 10: under the administrative services section,

[0:04:29] Voice 10: and I will

[0:04:30] Voice 10: add it there.

[0:04:31] Voice 10: there.

[0:04:31] Voice 12: Okay. And so 11.2.4. I'll call that and I'm going to call it principles and assumptions.

[0:04:40] Voice 12: It's a budget guidelines. Yes, budget guidelines

[0:04:43] Voice 12: to three already lives. Yes.

[0:04:46] Voice 12: Oh, look at that

[0:04:47] Voice 12: budget. Oh, I see. Yeah, it already is here. So it's depending later. Okay. Excellent. Okay,

[0:04:54] Voice 10: Then we also have the two pieces of EC correspondence and the two additions to the applications for Trust Council delegations that will go in the Trust Council.

[0:05:10] Voice 12: Okay, so there was four items that were in an agenda, so can you just briefly tell me what they are, one, two, three, four?

[0:05:19] Voice 10: Yes, so we have correspondence from Trustee Morrison regarding Committee of the Whole for the EC agenda.

[0:05:24] Voice 10: Agenda. We also have correspondence from Trustee Morrison on timing and amendments for the

[0:05:30] Voice 10: EC Agenda. And then we have the presentation material for Peter Parer's delegation in Trust

[0:05:41] Voice 10: Council agenda.

[0:05:42] Voice 12: What's his last name?

[0:05:44] Trustee Elliott: R-A

[0:05:44] Voice 12: -R-E

[0:05:46] Voice 12: P-A-R-E

[0:05:51] Voice 12: Delegation.

[0:05:53] Voice 5: Okay.

[0:05:54] Voice 10: To be attached with Mr. Wright's

[0:06:00] Voice 10: delegation application.

[0:06:04] Voice 12: Okay, perfect. Thank you. Everybody got that?

[0:06:07] Voice 12: All right. Anything else to add or remove from the agenda?

[0:06:13] Voice 12: Okay, so let's adopt.

[0:06:16] Voice 12: Let's adopt the agenda as amended by general consent and agenda context notes are there

[0:06:23] Voice 12: for your information and from our previous meeting I have in camera meeting I have a

[0:06:31] Voice 12: rise in report that we were raised and reported that the executive committee on May 15, 2024

[0:06:40] Voice 12: 24th in-camera meeting, the April 24th, 2024 in-camera meeting minutes were adopted as

[0:06:46] Voice 12: presented and the committee received a legal opinion during that session. That's it for

[0:06:51] Voice 12: that. So we now have, we did not receive the minutes for May the 15th yet. And so we'll

[0:06:58] Voice 12: see those on our future agenda. Thank you, Alexander, for the enormous amount of work

[0:07:02] Voice 12: in getting this to us today. This is always a big, it's a big project for administrative

[0:07:09] Voice 12: administrative uh staff generally so appreciate all that follow-up action list um our reporting

[0:07:17] Voice 12: out and um what's on the follow-up action list for the directors and as usual we'll start with

[0:07:22] Voice 12: the ceo thanks very much good morning committee

[0:07:24] Voice 14: turn to page five um respond to any questions here

[0:07:31] Voice 14: uh we have of course done um item two um we've included that in your agenda so we've got adam

[0:07:38] Voice 14: Adam Olson for an evening session on the Tuesday and then today information will go out on the

[0:07:46] Voice 14: strategic planning session you've got a slightly updated piece of work in front of you so you'll

[0:07:52] Voice 14: cast your eyes over it and after that we'll go to trustees

[0:07:54] Voice 5: probably

[0:07:55] Voice 14: not a ton of value going on

[0:07:57] Voice 14: three weeks ahead of time so I think the timing's good here it'll go out slightly ahead of the

[0:08:00] Voice 14: agenda so it attracts a bit of attention and so those are those three items and I'd respond to

[0:08:06] Voice 14: any questions or anything before i do a more general update any questions your general update

[0:08:13] Voice 14: okay well briefly of course a significant amount of time is just preparing for this trust council

[0:08:18] Voice 14: which i'm very excited about for a variety of reasons which i don't need to detail here

[0:08:24] Voice 14: um and uh the strategic planning processes i think is going to be um telling and a great

[0:08:34] Voice 14: opportunity for this trust council to speak and see where we land so i'm looking forward to that

[0:08:40] Voice 14: uh we've been working on staffing and we've been um throughout the organization and in particular

[0:08:46] Voice 14: we're looking at the uh the the lead for the information technology information services

[0:08:53] Voice 14: at the best we've just concluded a couple of days of interviews and generally those went well

[0:08:59] Voice 14: so we'll follow up there so i think the work in course of progress hopefully um and then um i have

[0:09:10] Voice 14: met with the corporate planning group and we should just just linger for a moment on the

[0:09:14] Voice 14: corporate planning process and the last time we met or even the time before we met i discussed

[0:09:18] Voice 14: with them um how we go from me to whoever's next essentially associated with corporate planning

[0:09:26] Voice 14: um and what form we would move forward with and roundly the group which includes um julia and

[0:09:36] Voice 14: reed um christina and laura patrick are of the view that we're in a process less than we are

[0:09:45] Voice 14: a document that we then all pass and hold we've got the framework passed so we're pretty much

[0:09:52] Voice 14: into phase three um or working towards the conclusion of phase three of the corporate

[0:09:57] Voice 14: planning process i think it's going to probably take you i think this is going to be the dominant

[0:10:01] Voice 14: work of this term overall concurrently and so name the phase three what phase three is the

[0:10:10] Voice 14: strategic planning process and and why is how is it different from the last time we did it there

[0:10:15] Voice 14: are going to be um just a different process um and it will marry in a different way

[0:10:24] Voice 14: different linkages to the budget the annual budget process in the five-year financial plan

[0:10:28] Voice 14: is

[0:10:29] Trustee Elliott: that the development of the departmental plan

[0:10:31] Voice 14: yeah things like that and you know i illustrate

[0:10:33] Voice 14: that um when i'm speaking with others around quite often we're project oriented at the trust

[0:10:39] Voice 14: and so we kind of get taken away with projects so this um i think there'll be a greater reveal there

[0:10:44] Voice 14: and i think also ultimately it's going to be less focused decision making people will know more

[0:10:52] Voice 14: more often about what things cost and what projects are underway

[0:10:58] Voice 5: but

[0:11:00] Voice 14: it's not going to

[0:11:00] Voice 14: be finished by june it's not going to be finished by september so it's a process

[0:11:05] and i'll leave a document that's two-thirds

[0:11:08] Voice 14: sort of complete and it'll be documented to

[0:11:10] Voice 14: to my thinking and then we'll pass it back to this team this team will carry the ball over the

[0:11:16] over the threshold

[0:11:17] Voice 14: and it will be then into phase four which is the site the budget cycle

[0:11:22] Voice 14: and whatever changes or nuances that are applied to um budgeting for both projects and operations

[0:11:29] Voice 14: trust and there are some things to figure out um and of course the final piece of this puzzle will

[0:11:36] Voice 14: be if this is acceptable to trust council enshrining policy taking you know you could

[0:11:42] Voice 14: argue that the strategic planning policy we have right now is very general um and in many ways in

[0:11:47] Voice 14: some ways it's worked but we're into a new era and so we're going to need to have that policy

[0:11:52] Voice 14: reflect the work that's being done so

[0:11:55] Voice 14: i feel pretty good about where we're at i think the

[0:11:57] Voice 14: group does generally as well and i'll be working on that till pretty much my last few hours here

[0:12:02] Voice 14: the trust and i think boom moving forward uh and that's what i'll have on report out to trust

[0:12:08] Voice 14: council on the process as well great great so

[0:12:11] Trustee Elliott: question on that i've been thinking a lot about

[0:12:13] Trustee Elliott: communication with the public around our budgeting process and i'm a little unclear as to whether

[0:12:20] Trustee Elliott: that sits with financial planning committee or it's our job as executive communications as part

[0:12:26] Trustee Elliott: of our our responsibilities um but when you're talking about people will know more more often

[0:12:34] Trustee Elliott: about costs and projects underway that i think is the key thing that residents in the islands

[0:12:39] Trustee Elliott: trust area seem to want to know about so in the corporate plan could we have some at each stage

[0:12:47] Trustee Elliott: what would be reported out and then could those be used as communication tools whether they go

[0:12:52] Trustee Elliott: on the website whether they we're looking for more reporting on financial planning and projects

[0:12:59] Trustee Elliott: so how does that fit within our structure that's

[0:13:02] Voice 14: to be determined as as you proceed i i think that

[0:13:05] Voice 14: that's um readily achievable um but you've you've gone to we're here and you're and you're already

[0:13:14] Voice 14: you know

[0:13:16] Voice 14: it's what are we reporting out on is what we're working on first

[0:13:18] Voice 5: and then it's how

[0:13:19] Voice 14: to report out on it

[0:13:20] Voice 5: and

[0:13:21] Voice 14: the quandary that we quite often have at the trust is if you're asking a

[0:13:24] Voice 14: citizen around their opinion on the budget um in every other jurisdiction in richard columbia

[0:13:30] Voice 14: it's usually associated with specifics um you know specific initiatives that are underway or

[0:13:36] Voice 14: something like that and the trust because it only offers really fundamentally two services

[0:13:41] Voice 5: um

[0:13:42] Voice 14: it's hard for a member of the public to delineate

[0:13:45] Voice 5: exactly what's

[0:13:46] Voice 14: going on so that

[0:13:47] Voice 14: might have always be a challenge just by its nature um certainly coming from a regional

[0:13:52] Voice 14: district perspective we would have a service area and then

[0:13:55] Voice 14: we go and talk about that service area

[0:13:57] Voice 14: and we go where you want to go with barks um do you want this trail here do you want that trail

[0:14:02] Voice 14: there um sewerage those things so they were fairly discreet the challenge always will be at the trust

[0:14:07] Voice 14: is you've got accumulated land use planning meaning when you get to the budget cycle

[0:14:13] Voice 14: people from Hornby Island are looking at

[0:14:16] Voice 14: initiatives that are occurring somewhere else

[0:14:17] Voice 14: as well and looking at those costings

[0:14:19] Voice 14: and how do they relate to that

[0:14:21] Voice 14: so that's always going to be part of the

[0:14:24] Voice 14: fabric of the trust how to simplify that

[0:14:26] Voice 14: communicate it well so that during the

[0:14:28] Voice 14: budget process you get real

[0:14:30] Voice 14: and true information other than

[0:14:32] Voice 14: the more simple response which would be

[0:14:34] Voice 14: lower per taxes which everyone

[0:14:36] Voice 14: could relate to

[0:14:38] Voice 14: that's going to be the challenge for

[0:14:39] Voice 14: moving forward so I think that

[0:14:41] Voice 14: it's too too late to make this a short answer

[0:14:44] Voice 5: um

[0:14:45] Voice 14: i think you're gonna have to to wait to see

[0:14:49] Voice 14: how you put that communication information in and i think that it's you shepherd that

[0:14:55] Voice 14: communication function so you might ask that but i think fpc would be in a unique position to

[0:15:00] Voice 14: actually specifically look at what and when they would communicate financial matters

[0:15:05] Voice 14: oh they recommend it back to you and be part of your communications plan okay

[0:15:10] Trustee Elliott: food for thought

[0:15:11] Trustee Elliott: Oh, thanks.

[0:15:15] Voice 14: I'm going up to the Northern office tomorrow for a nice lunch to hang with the staff for a little bit.

[0:15:23] Voice 14: So looking forward to that.

[0:15:26] Trustee Elliott: Best office.

[0:15:27] Trustee Elliott: Well,

[0:15:28] Voice 14: we can never say that, of course.

[0:15:31] Voice 14: But it's a good one.

[0:15:32] Voice 14: It's a great one.

[0:15:33] Voice 14: It's a good one.

[0:15:34] Voice 14: And then, of course, there's the local government management meetings that are next week.

[0:15:39] Voice 14: And we follow into Trust Council right after that.

[0:15:41] Voice 5: Right.

[0:15:42] Voice 5: Okay.

[0:15:42] Voice 5: Okay. Okay. Any

[0:15:44] Voice 12: other questions for the CAO? I have, I guess, a few remarks that are kind of

[0:15:52] Voice 12: questions and sort of in response to Toby's communication thing, because as well, to some

[0:15:57] Voice 12: extent, there's a bit of a quandary here and that there was a big conversation at FPC about

[0:16:03] Voice 12: surveying the public about the budget. And we decided not to do that in the previous

[0:16:06] Voice 12: go around and kind of decided not to do that now because of the effectiveness or ineffectiveness

[0:16:16] Voice 12: of the response since that we get back and do we ever address them at all and the lateness of that

[0:16:24] Voice 12: process like it's all about timing and that we develop a budget we go out to the public and

[0:16:29] Voice 12: ask them some questions and then we're already moving into adopting a budget so this communication

[0:16:34] Voice 12: piece, and I sort of segue to that before I actually mention the other couple things,

[0:16:40] Voice 12: is we, there's two things. We're communicating out. This is what we're doing, and this is how

[0:16:45] Voice 12: we're doing it, but there's also how do we manage the response of the public in a respectful way

[0:16:51] Voice 12: in order for the public to feel like they've been engaged, and I don't know that that question has

[0:16:57] Voice 12: been answered to me satisfactorily, and maybe not for the public, and we're just going to continue

[0:17:03] Voice 12: you on but if i sort of fall back a little bit we started this corporate planning some of this

[0:17:08] Voice 12: whole communications came out of it the corporate planning has come out of that because

[0:17:12] Voice 12: indeed when um when we were um developing the budget and the process we weren't necessarily

[0:17:20] Voice 12: building into it a mechanism to handle the feedback and um and it wasn't as corporately

[0:17:29] Voice 12: be planned as some like to think and i support um it being done so we're doing that now but

[0:17:35] Voice 12: we're still the budget continues on regardless of our own corporate planning process and that

[0:17:40] Voice 12: continues to march on so i'm really glad to see that in june at this coming council we're seeing

[0:17:46] Voice 12: the budget guidelines that's a really great place to be because that's going

[0:17:50] Voice 12: to set us up for the

[0:17:51] Voice 12: process that is going to unfold between now and september and you're saying the corporate plan

[0:17:56] Voice 12: isn't going to be ready full-fledged you're following the corporate plan framework in your

[0:18:01] Voice 12: doing of yeah exactly with without necessarily a known destination it's sort of a general place

[0:18:08] Voice 12: so LTCs pick up that budget thing and start to develop the thing so we're having the budget

[0:18:14] Voice 12: guidelines to assist in that and then in September is going to be we're going to launch a new budget

[0:18:18] Voice 12: cycle and then in March in December we see the first draft of it and in March we adopt whatever

[0:18:23] Voice 12: there it is so we still haven't necessarily figured out what the questions are if we have

[0:18:29] Voice 12: any questions or whether we're just advising or communicating out and if we do get responses back

[0:18:34] Voice 12: you need to spend more money on this and less money on this um and of course we always try to

[0:18:39] Voice 12: issue the lowest tax increase possible and i did like actually what julia brought in the

[0:18:44] Voice 12: guidelines with some good things in there

[0:18:46] Voice 12: and other areas we should consider so um i think you

[0:18:51] Voice 12: You answered my question, actually, by saying that this is a process and it's happening, but it's following the initial thinking of the plan, but the plan won't be concluded until later.

[0:19:02] Voice 12: Well, a great way to look

[0:19:02] Voice 14: at it is each island, if it has a cost-heavy item, would go to its community and go, it's time to update your OCP.

[0:19:10] Voice 14: What do you think?

[0:19:11] Voice 14: It's going to cost this.

[0:19:13] Voice 14: And then you get feedback.

[0:19:15] Voice 14: So the cycle's got to change a little bit, such that a given island would say, yes, it is time.

[0:19:21] Voice 14: it is time to spend money it's time to invest in our official community plan and you get feedback

[0:19:27] Voice 14: on the projects and then um on the cost as opposed to just coming up with the um the costs and it's

[0:19:35] Voice 14: too late in the cycle right so it's for the trust it's public commentary on service delivery i think

[0:19:44] Voice 14: is where you have to struggle and value for money

[0:19:47] Voice 12: but that would

[0:19:48] Trustee Elliott: be better if the public would have

[0:19:51] Trustee Elliott: have that information if for instance we had a better reporting on the housing action plan

[0:19:57] Trustee Elliott: you know thirty thousand dollars is budgeted for this and this is where it's linked in our

[0:20:03] Trustee Elliott: strategic plan and this is where it's being followed up with our pc that information is

[0:20:08] Trustee Elliott: just not available on our financial like web and on the website and we get questions about that

[0:20:13] Trustee Elliott: well we're paying into these projects that are federation-wide projects how is this ltc benefiting

[0:20:20] Trustee Elliott: fitting but there isn't even a number attached to a project in a way that it's just it's all too

[0:20:25] Trustee Elliott: detailed and then too broad in those two buckets so I think the reporting out to the public could

[0:20:31] Trustee Elliott: be more transparent but I think that opportunity can be easily worked into the corporate plan with

[0:20:36] Trustee Elliott: each stage there's a report out but I'm just looking for more communication I don't know how

[0:20:42] Trustee Elliott: it's going to work yet but I just want us to always think about how are we communicating this

[0:20:47] Trustee Elliott: to the public in a digestible way not you know

[0:20:51] Voice 12: anyway

[0:20:52] Trustee Elliott: julia mobs has

[0:20:54] Voice 12: yeah we're busy we're busy

[0:20:55] Voice 12: doing the work and that's it julia mobs you have some advice and then i think we'll move on to the

[0:21:02] Voice 12: next person uh

[0:21:05] Voice 2: yeah not advice really more just a comment um so the corporate plan is really about

[0:21:10] Voice 2: planning our work um and monitoring progress against that work communications about that

[0:21:17] Voice 2: work is related but not necessarily entirely buried in a corporate plan from my perspective.

[0:21:24] Voice 2: There are definitely things we can do to improve the communication even outside of having a

[0:21:30] Voice 2: completed corporate plan. You know a lot of the information that lands in some of our public

[0:21:37] Voice 2: meeting agendas for financial planning committee for example those could just be popped onto the

[0:21:41] Voice 2: website as a link. If folks are looking for financial information, you know, creating a

[0:21:47] Voice 2: project reporting template that is used for all chef council quarterly meetings, and then those

[0:21:53] Voice 2: are linked on the website. I think there's ways we can explore with the communications team how

[0:21:56] Voice 2: to improve that. I don't think we need to wait necessarily for a corporate plan to be finished.

[0:22:02] Voice 12: Okay, thank you. So, see how you're done? No more questions. I'm inclined, seeing as Julia

[0:22:11] Voice 12: Williams has the floor to go to her director's report out and then we'll pick up the agenda

[0:22:17] Voice 12: from there. You've got the screen and I'll turn to you to provide us your follow-up action list

[0:22:23] Voice 12: report and any general information from your area.

[0:22:28] Voice 2: Happy to do so. Thanks, Chair. So I'll

[0:22:30] Voice 2: just briefly touch on my items on the follow-up action list that's on page seven of the agenda

[0:22:34] Voice 2: package. There's two items there. Item number two is completed. So that is the request from

[0:22:40] Voice 2: executive committee to forward the briefing related to recovering costs associated with

[0:22:45] Voice 2: absent trustees from trust council meetings. So that's landed on the draft trust council agenda.

[0:22:50] Voice 2: We'll have a look at that later on today. Item number one is a policy review that's been on the

[0:22:55] Voice 2: list for quite a long while and my hope is to have that completed in time for our trust council

[0:23:00] Voice 2: September meeting. That policy is around budget amendments and budget deviation reporting. So

[0:23:10] Voice 2: So it's not significant changes that are needed,

[0:23:12] Voice 2: just a few minor tweaks.

[0:23:13] Voice 2: So hopefully we can have that done for September.

[0:23:15] Voice 2: I can take questions on that

[0:23:16] Voice 2: before I move into a general report.

[0:23:18] Voice 12: Any questions?

[0:23:21] Voice 12: I'll just mention a reoccurring question that LTCs

[0:23:26] Voice 12: is about the two budget areas,

[0:23:29] Voice 12: projects and otherwise administration, I guess.

[0:23:32] Voice 12: And some overspend on projects

[0:23:34] Voice 12: and underspend on administration and vice versa.

[0:23:37] Voice 12: And at the end of the day, how that works out

[0:23:38] Voice 12: in terms of fiscal responsibility and so presumably some of that that proverbial

[0:23:44] Voice 12: question will get answered to this policy that you you're looking at here uh

[0:23:49] Voice 2: yeah that is the hope

[0:23:51] Voice 2: um it's there's the policy is not wrong it's a little bit unclear in some instances um and so

[0:23:57] Voice 2: we're hoping to kind of clear up some of the language um and sort of properly um lay out a

[0:24:04] Voice 2: process that needs to be followed if we do see significant deviations or uh budget overspends

[0:24:08] Voice 2: and underspends in those kinds of areas.

[0:24:10] Voice 12: Okay super thank you. So if there's no other questions

[0:24:15] Voice 12: we'll go to your area report.

[0:24:18] Voice 2: Okay so lots of information on my director's report is already

[0:24:22] Voice 2: in the director's report for trust council. You'll see there that we've wrapped up the audits for the

[0:24:27] Voice 2: Conservancy and Islands Trust and we met with the auditors just last week. Clean audit reports for

[0:24:33] Voice 2: both entities which is always what we want. Preparing for those is always a really significant

[0:24:38] Voice 2: amount of work for the finance team. So we've really been hustling to get those financial

[0:24:43] Voice 2: statements and reports, get through the audit, and then prepare all of the associated reports

[0:24:47] Voice 2: like the allocated. So, you know, staff are taking a bit of a breather now. Nancy's away

[0:24:52] Voice 2: on vacation this week, sort of recovering from the workload that we've been experiencing.

[0:24:57] Voice 2: And as we move into the summer, things do settle down a little bit. So it's a chance for us to

[0:25:03] Voice 2: to catch up on some of the financial policy reviews,

[0:25:05] Voice 2: update some of our internal processes, things like that.

[0:25:09] Voice 2: So looking forward to that.

[0:25:11] Voice 2: We are still pressing forward with assisting with CityView.

[0:25:16] Voice 2: So CityView, as you know, is now live

[0:25:19] Voice 2: and a key component of that software

[0:25:21] Voice 2: is receiving an application,

[0:25:23] Voice 2: but then also receiving payments from applicants.

[0:25:25] Voice 2: So there's a fair amount of work

[0:25:27] Voice 2: that the finance is engaged in

[0:25:29] Voice 2: related to that payment processing system.

[0:25:31] Voice 2: There's some tweaks that need to be worked out

[0:25:32] Voice 2: with the system particularly as it relates to reporting. We want to be able to get accurate

[0:25:37] Voice 2: financial reporting out of that system so that we can properly be reporting out on those figures.

[0:25:42] Voice 2: So that's taking up a fair amount of work. The expense claim system project that's underway

[0:25:47] Voice 2: has been delayed primarily because of audit focus and also because of the work for City View.

[0:25:53] Voice 2: So we're hoping to have that rolled out by the fall. Initially we were hoping to have it rolled

[0:25:57] Voice 2: out by sort of mid-summer, but that's been a bit delayed. So on the human resource side,

[0:26:03] Voice 2: things are very, very busy. We continue to have staff turnover. So you'll see in the director's

[0:26:09] Voice 2: report for council is a very, very long list of new staff hires and hiring competitions,

[0:26:14] Voice 2: as well as internal shuffles. So the HR team is very, very busy with that. We're also planning

[0:26:20] Voice 2: our all staff meeting for our June get together. So that's going to be happening the week after

[0:26:26] Voice 2: Trust Council. This is the all staff meeting where we like to get together and take a field trip with

[0:26:32] Voice 2: staff. So it's a chance for us to get our feet on the ground in the islands and learn a little

[0:26:38] Voice 2: bit about the various communities. And so right now we're trying to organize a boat tour through

[0:26:43] Voice 2: the southern Gulf Islands so we can have a bit of training on some of the different islands there

[0:26:48] Voice 2: and you know various pieces of interest associated with that. It's a lot of work to plan these things

[0:26:52] Voice 2: So we're still trying to figure out some of the logistics, but we're really looking forward to that.

[0:26:58] Voice 2: Probably nothing else is significant that I need to share at this point, but again, can take questions.

[0:27:05] Voice 12: Any questions?

[0:27:07] Voice 12: No? Awesome. Thank you, Julia, for your report.

[0:27:12] Voice 12: Let us fall back to Legislative Services Director David Marr, over to you.

[0:27:17] Voice 8: Yeah, thank you. Fall-back action list, page five, the first two items are completed, as it indicates there.

[0:27:24] Voice 8: on page six item three the code of conduct i believe he sees i've seen that and it will be

[0:27:30] Voice 8: going to governance committee is also going to be looking at it uh so they're going to plan a

[0:27:36] Voice 8: meeting probably in june july and then we'll bring it back with any potential edits um suggesting

[0:27:44] Voice 8: from there goes to treasure council committee level for a full discussion of council at some

[0:27:49] Voice 8: at some point before it goes to council for any decision.

[0:27:53] Voice 8: So the aim is maybe December to have

[0:27:56] Voice 8: something before council for potential adoption.

[0:27:59] Voice 8: The main aim is to have something in place before the end of the term.

[0:28:03] Voice 8: So there's no rush, but it's nice to get it right.

[0:28:06] Voice 8: Item four is a response to a series of concerns raised by an individual.

[0:28:15] Voice 8: That letter has been drafted and it should

[0:28:17] Voice 8: be going to Chair Luckham and Vice Chair Elliott for their edits and suggestions and eventually

[0:28:23] Voice 8: Chair Luckham's signature. So we'll get that out to you today or tomorrow hopefully. Item five

[0:28:30] Voice 8: and item six haven't been started and it does say target for September Trust Council so that is

[0:28:38] Voice 8: still on target. I

[0:28:40] Voice 8: hope to get those started soon and I'll work with those individuals to

[0:28:44] Voice 8: to draft those policies and recommendations.

[0:28:50] Voice 8: So that's it for the FOP action list.

[0:28:53] Voice 8: Is there any questions?

[0:28:55] Voice 12: Okay, thank you for this work

[0:28:57] Voice 12: and particularly handling some of the subcommittee work there.

[0:29:04] Voice 12: Any questions?

[0:29:07] Voice 12: No, okay, over

[0:29:08] Voice 8: to the area report.

[0:29:09] Voice 8: Yeah, just a short one.

[0:29:11] Voice 8: Just keep you up to date.

[0:29:13] Voice 8: So one of the work items is the bylaw amendments

[0:29:16] Voice 8: for local trust committee meeting procedures, application procedures and the public notice

[0:29:22] Voice 8: by-law. The LTC meeting procedures by-law is pretty well drafted and it's ready to go

[0:29:29] Voice 8: to council, suggests September given that the June council is quite full anyway. I plan

[0:29:38] Voice 8: to have the application procedures and the public notice and then I'll create an RFD

[0:29:45] Voice 8: on top of all three of them to take to council in September.

[0:29:50] Voice 8: I think what I would recommend is it goes to council as a committee of the whole

[0:29:55] Voice 8: for a good discussion of these draft bylaws.

[0:30:00] Voice 8: before going to council for a decision. So aim for maybe a Committee of the Whole in September

[0:30:05] Voice 8: on that one. And then the other item is I've been in the background just after the last

[0:30:11] Voice 8: Trust Council meeting, I'm thinking it'd be good for trustees to have a one or two pager

[0:30:19] Voice 8: on how to do resolutions or how to like just get the resolution format and how to do them because

[0:30:27] Voice 8: because we were seeing half-complete resolutions sent to us,

[0:30:32] Voice 8: and then we're kind of going back and forth trying to work with them.

[0:30:36] Voice 8: And I think there's a better process that can give them the format.

[0:30:39] Voice 8: We'll get

[0:30:40] Voice 8: a better formatted resolution, and I think it would work quicker.

[0:30:44] Voice 8: And in that, I'm also going to include some basic rubbish rules of procedure

[0:30:48] Voice 8: just so that you can hopefully have that in front of them,

[0:30:52] Voice 8: and a little bit on etiquette,

[0:30:54] Voice 8: because i know there's been some issues with trustees especially as they're online um not

[0:31:01] Voice 8: pausing to wait for the chair to give them permission to speak and then kind

[0:31:04] Voice 8: of stepping

[0:31:05] Voice 8: on it so i was going to bring it here and then see what you think and if you

[0:31:10] Voice 8: think it's worthwhile

[0:31:11] Voice 8: then i'll continue working on it and

[0:31:13] Voice 8: get it to council at some point and i'm not looking for

[0:31:16] Voice 8: council to adopt it i was just thinking it's something i could just send out to all the

[0:31:20] Voice 8: trustees or maybe Alex could with the meeting agenda and just ask them to have that in front

[0:31:27] Voice 8: of them so great yeah

[0:31:28] Voice 8: could

[0:31:30] Trustee Elliott: this be part of a trustee orientation packet as well it would go

[0:31:33] Voice 8: into that yes yeah absolutely but yeah I just you know there's a lot of little things and if you're

[0:31:40] Voice 8: in a meeting it's not something you're thinking about so maybe like a one pager might just

[0:31:45] Voice 8: actually help to help them with that okay um so those are the main things right now and i'll just

[0:31:52] Voice 8: leave it at that i think okay

[0:31:55] Voice 12: any questions for the director

[0:31:57] Voice 5: i'm

[0:32:00] Voice 12: contemplating here your report

[0:32:02] Voice 12: out there on the procedures motion creation um i think we we don't really have a sort of a debrief

[0:32:14] Voice 12: coming out of the first very first committee whole meeting and there's some topics on our agenda

[0:32:21] Voice 12: associated with that but i do think we need some more guidance associated with recommendations

[0:32:28] Voice 12: versus decisions committee the whole versus council okay um because i think there's a potential

[0:32:36] trap there that we may have fallen into at the first committee but it's it's new ground

[0:32:44] and I'm really glad we're traversing this,

[0:32:47] Voice 12: but just lots to learn on the day.

[0:32:49] Voice 12: Any support there would be appreciated.

[0:32:51] Voice 12: I mean, maybe that dovetails into this.

[0:32:53] Voice 12: That's why I mentioned it now.

[0:32:55] Voice 12: Okay.

[0:32:57] Voice 12: That's it for your area.

[0:32:59] Voice 12: Yeah, I'll leave it at that.

[0:33:00] Voice 12: Okay, so then I think we're going to go

[0:33:02] Voice 12: to Director of Planning Service,

[0:33:03] Voice 12: Stefan Cermak, over to you.

[0:33:10] Voice 1: Good morning, everybody.

[0:33:11] Voice 12: Morning.

[0:33:12] Voice 1: Let me just...

[0:33:14] Voice 1: Okay.

[0:33:15] Voice 1: Good morning, everybody.

[0:33:16] Voice 1: everybody. Follow-up action list. Oh, of course, as soon as I click something, my screen disappeared.

[0:33:22] Voice 1: Isn't that convenient? There

[0:33:24] Voice 5: it is. Okay.

[0:33:25] Voice 1: So I only have two in there. That's great. So I'm

[0:33:28] Voice 1: going to start with number two. It's the easier one, and that is provide to ECITC options for

[0:33:32] Voice 1: sharing GIS resources. As I mentioned at the last meeting, waiting for the new GIS coordinator to be

[0:33:38] Voice 1: hired to discuss that with them. I should probably put that in there. I'll commit to putting that in

[0:33:44] Voice 1: there so i'm not repeating myself every meeting so then that brings me back to number one and

[0:33:50] Voice 1: number one is uh based on the um uh trustee gavro's uh trust council resolu resolution

[0:33:58] Voice 1: that trust council adopted and staff did prepare a briefing but didn't for various reasons didn't

[0:34:05] Voice 1: make it onto this agenda and it's an interim report on how it's going in regarding this

[0:34:12] Voice 1: these resolutions. And there's a lot of interesting things that we were able to report on. We reported

[0:34:17] Voice 1: back on activities happening in the last year, which I won't get into too much, but a lot of

[0:34:23] Voice 1: implications were explored. So what happens if we do extend the referral response window? What does

[0:34:30] Voice 1: that look like? And there are a lot of implications in terms of, is there a protocol agreements with

[0:34:36] Voice 1: First Nations? We have a few of them. Do the First Nations have application portals themselves?

[0:34:41] Voice 1: themselves? Do the nations have the capacity to assess referrals? What are the similarities

[0:34:49] Voice 1: and differences between nations? We've only been able to explore this discussion with

[0:34:53] Voice 1: a handful of First Nations, about half a dozen, and a lot of those are from the capacity agreements

[0:34:58] Voice 1: that we have in place and so it gives them the time to have these discussions and a lot

[0:35:05] Voice 1: these discussions have been sort of side of the desk opportunity opportunistic type discussions

[0:35:11] Voice 1: and so talking to half a dozen out of the 27 or so first nations is hardly satisfactory hence why

[0:35:16] Voice 1: you were going to get an interim report and so exploring what the similarities and differences

[0:35:21] Voice 1: in their feedback and how we can apply them from a trust perspective of course the the key

[0:35:29] Voice 1: distinction that we're drawing out is the difference between discretionary applications

[0:35:33] Voice 1: and non-discretionary and I suspect most of you understand what I mean when I say that but just

[0:35:39] Voice 1: for for this meeting sake you know discretionary items are those that LTC's have discretionary

[0:35:47] Voice 1: authority they if they get a rezoning application a development variance permit interpreting some

[0:35:53] Voice 1: temporary use permit guidelines you don't have to issue that permit you can it's your at your

[0:35:58] Voice 1: discretion but other ones you have less discretion and you must consider according to um to the

[0:36:04] Voice 1: regulations in place so there's opportunities and constraints with both methods and some risk

[0:36:11] Voice 1: involved with that that we were exploring and of course how do the um how does the ministry

[0:36:16] Voice 1: of municipal affairs uh you know evaluate their own duty of care or duty to consult rather and

[0:36:24] Voice 1: And finally, what is considered reasonable by the courts when there's a duty to be reasonable or an interpretation of you have to process an application in a reasonable amount of time.

[0:36:37] Voice 1: So there's a duty of care to applicants as well as to First Nations.

[0:36:41] Voice 1: And so balancing that need.

[0:36:42] Voice 1: And I know some of you have been exploring that at the LTC level.

[0:36:45] Voice 1: So we're packaging that all together with an interim report to sort of explain where we are and what we've been learning, some potential actions we can do.

[0:36:54] Voice 1: not ready to bring that you have a full agenda before you you can imagine that trust council

[0:36:59] Voice 1: that would take up a lot of time at trust council so we weren't ready to bring it to trust council

[0:37:03] Voice 1: but i'm excited to bring to you uh an updated report was a little bit slow on being able to

[0:37:09] Voice 1: communicate properly or sufficiently with uh with our new uh senior indigenous relations

[0:37:13] Voice 1: advisor and we're working we're going to be setting up meetings to discuss that more going

[0:37:17] Voice 1: going forward. So lots to unpack there. In terms of emerging issues that we're finding,

[0:37:23] Voice 1: applicants are wondering what the heck's going on. Like, what do we have to do? What do you

[0:37:28] Voice 1: want us to do? Communicating, like having consistent communications about what our processes

[0:37:34] Voice 1: are and expectations. Capacity for First Nations to even take this on, even if we create a

[0:37:41] Voice 1: new policy, do they have the capacity? And of course, cooperation with agencies, First

[0:37:46] Voice 1: Nations and others. So lots to unpack there. I'm looking forward to reporting on it. We've done

[0:37:50] Voice 1: quite a bit of background work on it and we're ready to interm. I think in the end what we're

[0:37:57] Voice 1: finding though is it is an extraordinary amount of work. It's going to be a long-term discussion

[0:38:04] Voice 1: with First Nations about what they would like and how do we incorporate that and as you know

[0:38:09] Voice 1: trying to talk with 27 First Nations is I'm not sure we'll ever be concluding discussions. It'll

[0:38:15] Voice 1: be an ongoing discussion so we're going to have to have interim approaches we see this within the

[0:38:19] Voice 1: strategic plan the draft one and as we develop departmental work plans i'd like to make sure

[0:38:25] Voice 1: that we have dedicated staff resources to address this and that it's not a side of the desk thing

[0:38:30] Voice 1: but it's a top priority then i can report out regular hours spent focusing on this this issue

[0:38:35] Voice 1: so expect that in the future we have done a lot of work ready to almost ready to to report back

[0:38:41] Voice 1: in an actual report just wasn't weren't able to make it to this meeting so but i i would hope

[0:38:47] Voice 1: that we can get something on the trust council agenda by september so that's the follow-up

[0:38:54] Voice 1: action list hey

[0:38:56] Voice 12: it's a lot thank you

[0:38:57] Voice 1: um

[0:39:00] Trustee Elliott: trustee elliott not

[0:39:01] Trustee Elliott: so much a question as a comment that

[0:39:03] Trustee Elliott: um uh it is becoming more and more important for our constituents because the process is

[0:39:12] Trustee Elliott: seems to be changing. And so there was an example on Gabriela Island where there was a development

[0:39:18] Trustee Elliott: variance permit application, which at the outset did not require a referral to the First Nation

[0:39:26] Trustee Elliott: and the nation requested it. And so sort of midway through this process, there had to be,

[0:39:33] Trustee Elliott: there's a lot of conversation about, well, why wasn't I informed about this at the outset? So

[0:39:38] Trustee Elliott: So I did promise that staff were looking into this and that we would be able to provide communication materials.

[0:39:46] Trustee Elliott: And so I think Renee said at the time that that work is being done through the referral analysis window, window analysis.

[0:39:55] Trustee Elliott: So I'm just saying it's really good information to have and I'm really thankful you're working on it.

[0:40:02] Voice 1: May I respond to that, Mr. Chair?

[0:40:05] Voice 1: Yeah. I think all of you will probably pull out a similar story from your respective

[0:40:09] Voice 1: LTCs about referrals to First Nations and applicants wondering what's going on.

[0:40:16] Voice 1: It's very much evolving. I would like to say that for the time being, some planners are sort of

[0:40:24] Voice 1: saying one thing, another, and we're trying to get consistency, and that is through the LTCs

[0:40:29] Voice 1: and making sure at the earliest possible time the LTCs are considering how they would like to address each applicant,

[0:40:38] Voice 1: especially with the discretionary items, each application's referral process.

[0:40:43] Voice 1: So that's how we're handling it internally so that the LTC can make those decisions

[0:40:46] Voice 1: until we have an established policy at the Trust Council table.

[0:40:50] Voice 5: Okay, thank you.

[0:40:53] Voice 5: Do

[0:40:54] Voice 12: you have an area report?

[0:40:56] Voice 1: Sure.

[0:40:58] Voice 12: My fault, sorry.

[0:41:02] Voice 1: Let me just change that. So yeah, areas report is pretty much discussed in my director's report that I put into Trust Council. The big thing, of course, has been on May 15th, we went live, launching the land use applications portal. That's a lot of work to get to that point.

[0:41:22] Voice 1: We continue to address warts and all. We have some mapping issues. We have some

[0:41:28] Voice 1: sort of minor process issues. And trying to get all the staff up to the same speed

[0:41:34] Voice 1: is an ongoing work. We are finding some great efficiencies already. We have one consistent

[0:41:43] Voice 1: where it's kind of forcing all the offices into the same consistent approach to application

[0:41:48] Voice 1: processing it's streamlining that process so we're already seeing a few

[0:41:52] Voice 1: benefits of that process about right off the hop so it's good to see that in play

[0:41:57] Voice 1: we have till the end of the month to report back to our funders about that

[0:42:04] Voice 1: but we will have to be engaging the city view on an ongoing basis and I'm began

[0:42:09] Voice 1: the process of developing the service contract for the bylaw enforcement

[0:42:12] Voice 1: component so with lessons learned so that's been

[0:42:16] Voice 1: very helpful salt spring

[0:42:18] Voice 1: office relocation we're still negotiating potential leases that's but

[0:42:22] Voice 1: as much as I can say lots of work goes into negotiating leases planning

[0:42:28] Voice 1: services renewal again I report out that our new meeting administrator is

[0:42:32] Voice 1: exceeding expectations it's wonderful she's doing an amazing job and I know

[0:42:37] Voice 1: know that Alexandra is exploring options of getting her help at trust

[0:42:41] Voice 1: councils so we'll see where that goes very excited that she's fulfilling that

[0:42:47] Voice 1: and I'll be reporting back in September probably with a business case based on

[0:42:50] Voice 1: the successes we're having of reducing some minute taker contracts and the the

[0:42:55] Voice 1: extra services that we're getting a lot of issues the value of that position is

[0:42:59] Voice 1: proving to be great so but we'll see what the recommendation is and what the

[0:43:04] Voice 1: advice is to trust council then but that's certainly where i'm leaning um yeah other than

[0:43:09] Voice 1: that you know it's ltc or rpc work which i won't report on but we did have an rpc meeting and we

[0:43:14] Voice 1: talked we advanced uh implementing housing strategic action plan fresh water sustainability

[0:43:19] Voice 1: strategy etc and uh projects and my minor major projects ltcs are all moving along you know

[0:43:27] Voice 1: different hiccups with each and probably the one thing i will linger on is the current planning

[0:43:33] Voice 1: planning, the application load is where the fourth busiest year, last year was the total

[0:43:39] Voice 1: was the fourth busiest in the trust history, but that's actually a tiny bit of a downtrend

[0:43:44] Voice 1: from last year and certainly a downtrend from the two years of COVID.

[0:43:50] Voice 1: So that might present opportunities in the near future to free up some current planning

[0:43:57] Voice 1: time and put it into projects or something similar.

[0:43:59] Voice 1: So I may report further out in fall as we're projecting where the opportunities can take us in the future.

[0:44:08] Voice 12: Thank you very much, Stefan.

[0:44:10] Voice 12: Oh, and

[0:44:10] Voice 12: the CAO wants to make a remark on the lease, I think.

[0:44:13] Voice 13: Yeah, Stefan, is there anything just about the timing of the lease situation that would be helpful for you to see?

[0:44:19] Voice 1: Yeah, the timing of the lease is we're in June.

[0:44:22] Voice 1: So if we're going to get an agreement.

[0:44:25] Voice 14: Sorry, we've had communications back around the deadline, have we not?

[0:44:31] Voice 1: Well, maybe you can be more explicit.

[0:44:33] Voice 1: We've had communications in terms of if we get further on the main one that we're exploring, it would be

[0:44:42] Voice 1: effective August 1st.

[0:44:44] Voice 1: But

[0:44:44] Voice 14: in our current lease situation with the BC Hydro

[0:44:48] Voice 1: extension of time,

[0:44:52] Voice 14: so

[0:44:53] Voice 1: sorry i should have

[0:44:54] Voice 14: provided us a little bit more um runway to to land um something that's

[0:45:01] Voice 14: really going to be just as good as we can get it that

[0:45:04] Voice 14: office so that's taking a bit of the

[0:45:05] Voice 14: pressure off it's actually hasn't taken much off because it just gets us back into a cycle that's

[0:45:12] Voice 14: it's appropriate yeah because we were too it was just too compressed

[0:45:15] Voice 14: and would you say that's fair stephan well

[0:45:18] Voice 1: absolutely yeah so our new uh uh leases our

[0:45:22] Voice 1: our existing lease has been extended to Halloween.

[0:45:26] Voice 12: Well, that was

[0:45:27] Voice 12: my question a couple of weeks back.

[0:45:29] Voice 12: And so I'm very grateful to hear that.

[0:45:32] Voice 12: That makes it more comfortable for staff

[0:45:34] Voice 12: and gives more expectation to the community.

[0:45:37] Voice 12: So really great.

[0:45:38] Voice 1: Absolutely.

[0:45:39] Voice 12: Okay.

[0:45:41] Voice 12: Coby Elliott.

[0:45:42] Trustee Elliott: Yeah.

[0:45:43] Trustee Elliott: So two things,

[0:45:44] Trustee Elliott: and I'm not sure if they should be addressed

[0:45:46] Trustee Elliott: when we're talking about trust council draft,

[0:45:48] Trustee Elliott: but in your report, we detail the decision by RPC

[0:45:54] Trustee Elliott: to add a piece to the bylaw enforcement project charter.

[0:46:01] Trustee Elliott: And so just...

[0:46:04] Voice 12: Should we talk about that

[0:46:05] Voice 12: when we get to it?

[0:46:05] Trustee Elliott: Do we

[0:46:05] Voice 12: want to talk about

[0:46:05] Trustee Elliott: that when we get to it?

[0:46:06] Trustee Elliott: Yeah, because

[0:46:07] Trustee Elliott: I think there was actually an error there.

[0:46:09] Trustee Elliott: But I wanted to flag it for you to maybe do some thinking.

[0:46:12] Trustee Elliott: This is Trust Council's project,

[0:46:14] Trustee Elliott: and RPC may not have had the authority

[0:46:17] Trustee Elliott: to approve that amendment to the Charter.

[0:46:21] Trustee Elliott: If it's Trust Council's project,

[0:46:23] Trustee Elliott: does this have to come back to Trust Council

[0:46:25] Trustee Elliott: to amend the project Charter and add that piece of work?

[0:46:29] Voice 12: So you think about that.

[0:46:31] Trustee Elliott: And then the second piece is the minute taker.

[0:46:36] Trustee Elliott: We were in a bit of a situation in Maine

[0:46:38] Trustee Elliott: where it hadn't been communicated

[0:46:40] Trustee Elliott: to our wonderful on-island minute taker

[0:46:44] Trustee Elliott: who served for many, many years

[0:46:46] Trustee Elliott: that she was not doing the minutes for the main LTC meeting.

[0:46:52] Trustee Elliott: And have we communicated with all those contracted minute takers

[0:46:56] Trustee Elliott: and at least thanked them for their service

[0:46:58] Trustee Elliott: and advised them of the change?

[0:47:01] Trustee Elliott: Because I think we missed that for Pat Todd.

[0:47:06] Voice 1: Well, that's...

[0:47:08] Trustee Elliott: It was a surprise.

[0:47:09] Trustee Elliott: So, Stefan?

[0:47:11] Voice 1: I know I sent personally at least two communications

[0:47:14] Voice 1: and she was included in those communications

[0:47:16] Voice 1: And I did exactly that.

[0:47:17] Voice 1: Thank them for their service.

[0:47:19] Voice 1: I advised them ahead of time that the changes were coming.

[0:47:22] Voice 1: And then I advised them when the changes came.

[0:47:25] Voice 1: So maybe there's some misunderstanding.

[0:47:27] Voice 1: That's quite possible.

[0:47:28] Voice 1: And I offer any apologies if there were.

[0:47:30] Voice 1: I'm

[0:47:31] Trustee Elliott: sure it was just a miscommunication.

[0:47:33] Trustee Elliott: But thank you for following.

[0:47:35] Voice 1: Yeah, no problem.

[0:47:37] Voice 12: Does that conclude your report?

[0:47:38] Voice 12: I think it did.

[0:47:39] Voice 1: It does.

[0:47:40] Voice 12: Thank you for all your work.

[0:47:44] Voice 12: We picked up, Julia, already at the beginning of this, so I think that concludes this reporting.

[0:47:52] Voice 12: Oh, no, sorry. Of course not. The most significant player always has the largest project, but Director of Trust Area Services, Claire Clayton.

[0:48:04] Voice 7: Not most significant by any means, but happy to walk you through your follow-up action list.

[0:48:08] Voice 7: list. Generally, not a lot accomplished since your last meeting, but we can say that we

[0:48:14] Voice 7: have moved forward on the dust and bones with support of Trustee Elliott for Gabriola, I

[0:48:20] Voice 7: think planning for a summer event. I think Joe will be in touch with Trustee or Vice

[0:48:25] Voice 7: Chair Peterson around the Liskety event. So that finally is up and moving again. So just

[0:48:31] Voice 7: quickly scrolling through some others. We're working on two webinars for you. One is on

[0:48:35] Voice 7: your agenda today around the role of the trust and the other is a report a trustee training session

[0:48:40] Voice 7: around species at risk which i think we're going to propose for the last week of june

[0:48:45] Voice 7: um generally not a lot of other things to report on number 10 i can tell you i think i reported

[0:48:51] Voice 7: at your last meeting we received a grant of 8200 for the work to advance the um investigation into

[0:48:58] Voice 7: increasing the exemption available to landowners for the nap tech program to support our advocacy

[0:49:02] Voice 7: the province. So I'm about to sign that grant and then we'll work towards funding someone to

[0:49:06] Voice 7: undertake that work. So that's ticking along in the background. It's to be accomplished by the

[0:49:12] Voice 7: end of fiscal. Other than that, it's policy statement work, which is also on your agenda

[0:49:18] Voice 7: today, and staffing changes for Trust Area Services. So I can speak about that more broadly

[0:49:24] Voice 7: unless there's any questions on the follow-up. Any

[0:49:26] Voice 12: questions? No. Always grateful to you and

[0:49:31] Voice 12: your team for the work thank

[0:49:32] Voice 7: you pass that on and i can just let you know yeah we're really

[0:49:35] Voice 7: just looking forward to welcoming jason newmans and carolyn stewart to trust air services and

[0:49:41] Voice 7: we're welcoming back corlin strachan who's going to be coming back in a week um so for the next

[0:49:46] Voice 7: week i'm really holding down multiple jobs and also trying to attend a conference next week as

[0:49:51] Voice 7: well so um please understand there'll be some capacity constraints for the next few weeks

[0:49:56] Voice 7: when we've got new people settling in right

[0:49:58] Voice 12: so make sure vice chairs are all uh aware of those

[0:50:02] Voice 12: staff changes particularly okay that's it that's it thank you very much director any questions

[0:50:11] Voice 12: okay awesome now let us move along to local trust committee chair updates um so what's uh brief

[0:50:18] Voice 12: summary what's happening in each of your areas and i'm going to start out on the side of the

[0:50:22] Voice 12: the table now with Toby Elliott around 10th I'll pick up the last okay

[0:50:27] Trustee Elliott: so main island uh we met

[0:50:30] Trustee Elliott: most recently 27th is that it 27th of May yes um major project there the housing project is

[0:50:42] Trustee Elliott: advancing into phase two we had a really good discussion and um I think we're going to explore

[0:50:48] Trustee Elliott: some opportunities to have perhaps a forum with other southern gulf island ltcs focused on housing

[0:50:54] Trustee Elliott: and bring in some experts um particularly in co-ownership or other forms of housing development

[0:51:04] Trustee Elliott: habitat for humanity which other ones did we mention david just a sort of for housing

[0:51:14] Voice 5: So,

[0:51:15] Trustee Elliott: to develop some different strategies, working with partners, North Pender's doing

[0:51:20] Trustee Elliott: a housing project, so I think it was felt that a housing forum with inviting all the

[0:51:27] Trustee Elliott: Southern Gulf Isles would be good.

[0:51:30] Trustee Elliott: LEB project is advancing and I don't think there was anything else to report.

[0:51:36] Trustee Elliott: There's a BC Ferries TUP application coming up for renewal,

[0:51:41] Trustee Elliott: but all seems pretty quiet and standard there.

[0:51:48] Trustee Elliott: Liskiti, the only thing to report,

[0:51:50] Trustee Elliott: I think I reported out after a May 6th meeting,

[0:51:54] Trustee Elliott: the protocol signing event was to be potentially at the end of last month,

[0:52:01] Trustee Elliott: but has to be deferred because there's community illness or death in the community.

[0:52:10] Trustee Elliott: So we're still looking forward to that.

[0:52:13] Trustee Elliott: And the OCP bylaw number 98 has been sent to SINAS to review,

[0:52:20] Trustee Elliott: including all the revisions the local trust committee is directed to include.

[0:52:23] Trustee Elliott: And I may have flagged this in a roundtable,

[0:52:26] Trustee Elliott: But Trustee Peterson had asked that staff prepare a business case for the next budget cycle.

[0:52:33] Trustee Elliott: So this is probably the first and the earliest business case that we've ever seen for 2025-26 for a major project to complete the unfinished items from the OCPLA review project,

[0:52:46] Trustee Elliott: which has been going on for seven, eight years now because there were some things that were left out of the scope of the current review.

[0:52:55] Trustee Elliott: So actually bump that back up from a minor project to a major project so we can get the work back.

[0:53:03] Trustee Elliott: I think that's all, Ms. Skeedy, Consul Fender, Maine. That's all.

[0:53:09] Trustee Elliott: Sorry, P&S, you're quiet as usual.

[0:53:12] Voice 12: We're normally quiet.

[0:53:13] Trustee Elliott: Yes.

[0:53:15] Voice 12: David Maughan, how's it happening?

[0:53:16] Voice 12: Thank you, Chair.

[0:53:18] Voice 9: Yesterday was Denman Island.

[0:53:20] Voice 9: It got off to a rather dark and stormy start with the Ferrier Crossing.

[0:53:25] Voice 9: We had waves crashing over the bow and all sorts of excitement.

[0:53:29] Voice 9: So we got in there, had a really, really, really good meeting.

[0:53:35] Voice 9: The highlight of the meeting was a session with the Comox First Nations.

[0:53:42] Voice 9: There were 10 or 12 in attendance, both in person and online.

[0:53:48] Things are going, the relationship really is really going well there.

[0:53:52] there. In a break, I had a chance to

[0:53:55] Voice 9: speak with several of them. They spoke of how impressed

[0:54:00] Voice 9: they were with both the trustees and in particular Joe Elliott. There's a substantial application

[0:54:09] Voice 9: happening there at the Comax Ranch that is what the Comax described as being the most

[0:54:21] Voice 9: significant um historic archaeological site in their nation um so there's a lot of working

[0:54:28] Voice 9: between the colonization um in the local trust committee and i think all in all it very very

[0:54:35] Voice 9: positive so so that was it like it was just it was a magnificent meetings um really well done

[0:54:42] um i guess i'm going to be the first person to say it happy birthday to highlands trust

[0:54:48] Voice 9: We were, today is of course our 50th anniversary, and we did a cake yesterday at the local trust committee.

[0:54:56] Voice 9: The only disappointing part is there were only two members of the public who were in attendance.

[0:55:00] Voice 9: Normally, Denman, we have a full room of people.

[0:55:04] Voice 9: You didn't tell people there was cake.

[0:55:06] Voice 9: Well, I blame none of the trustees.

[0:55:09] Voice 9: So anyhow,

[0:55:10] Voice 9: the adjoining pickleball people got to have a lot of cake.

[0:55:14] Voice 5: Oh gosh.

[0:55:14] Voice 5: good and

[0:55:15] Voice 9: then the remainder of the case is going um uh trustee um fourth foot is taking it to a

[0:55:20] Voice 9: team night so okay it's

[0:55:22] Voice 9: getting spread amongst the community so we but as i said it was a really

[0:55:26] Voice 9: really good meeting um um things are going well and the only other thing i can touch on is the

[0:55:32] Voice 9: the triple rock land cooperative uh that former trustee bushagan's very involved in uh they're

[0:55:38] Voice 9: doing an expansion there. They're adding another four units to that, but also there's a talk of

[0:55:46] Voice 9: secondary or additional dwelling units attached to that, and that project is a shining example of

[0:55:55] Voice 9: how thinking outside the box works. They've done a lot of things about co-housing.

[0:56:02] Voice 9: Of course, their entire development is based on rainwater usage. They use no groundwater,

[0:56:09] Voice 9: And they've got years and years and years of history of how they've been leading the way on this and really great things.

[0:56:17] Voice 9: It's a fine community and they're making great progress.

[0:56:21] Voice 9: And that's my only report that I have because everybody else has been very quiet.

[0:56:24] Voice 9: Thank you.

[0:56:25] Voice 9: Thank you.

[0:56:25] Voice 9: Tim Peterson.

[0:56:27] Voice 3: Thank you, Chair.

[0:56:30] Voice 3: Yes, it's the 50th anniversary.

[0:56:32] Voice 3: and it's worthy of taking a moment to certainly to acknowledge that and all of the I think if we

[0:56:43] Voice 3: look at the amount of development that would have run unchecked or could have run unchecked since

[0:56:52] Voice 3: the deduction of the Islands Trust Act that the the environments and the density of our islands

[0:56:59] Voice 3: would probably be significantly different today.

[0:57:03] Voice 3: And I certainly, as an Island resident,

[0:57:07] Voice 3: I certainly appreciate where we're at

[0:57:10] Voice 3: in terms of that density

[0:57:12] Voice 3: and in terms of the level of intact natural environment

[0:57:17] Voice 3: that has been retained.

[0:57:20] Voice 3: Obviously, work to go on into the future.

[0:57:26] Voice 3: On May 19th, on Laskete,

[0:57:28] Voice 3: I got to be witness to a ceremony, a burning ceremony for the ancestors, which was conducted by,

[0:57:42] Voice 3: it's coming out of the group of First Nations that have been involved in the Liskiti Archaeology Project.

[0:57:49] Voice 3: So I missed the one, there was one last year and I missed it because I was conducting a public hearing on Galliano.

[0:57:55] Voice 3: know um but it was it was great to be part of of that and and to make some um make some connections

[0:58:03] there was uh there was uh folks from uh uh qualicum and uh and

[0:58:09] Voice 3: uh comops there and um

[0:58:14] Voice 3: uh then the following week on the 23rd um uh denman and hornby uh trustees had a joint meeting

[0:58:23] Voice 3: with the Comox First Nations and ran into one of the councillors there who I

[0:58:30] Voice 3: had met the week before at the ceremony so that was that was a great connection I

[0:58:34] Voice 3: think that was a really good initial first meeting with Comox really just sat

[0:58:43] Voice 3: down and sort of explored some areas of interest and and how we might work more

[0:58:53] Voice 3: more collaboratively and better in the future.

[0:58:57] Voice 3: So I think that was a good start

[0:58:58] Voice 3: to that relationship building process.

[0:59:05] Voice 3: Monday, Hornby and Denman trustees

[0:59:07] Voice 3: and Vice Chair Maude and I attended a meeting

[0:59:10] Voice 3: with the Comox Valley Regional District

[0:59:14] Voice 3: and a protocol meeting.

[0:59:16] Voice 3: I think that was also a good session.

[0:59:19] Voice 3: session covered uh uh well a number of topics but uh you know the issues about uh speeding across

[0:59:28] Voice 3: denman uh to get to hornby ferry and what sort of um uh mitigation measures might might be uh

[0:59:38] Voice 3: possible and we're certainly advised that there's some advocacy that we could do with mystery

[0:59:44] Voice 3: ministry of transport in that regard um again uh talking about uh cultural heritage policies

[0:59:53] Voice 3: and the potential for the uh the regional district islands trust and the coma

[1:00:00] Voice 3: first nation to to work together and um and especially in terms of sort of developing some

[1:00:08] Voice 3: kind of some coherent communication uh around applications um uh on the islands and uh so we

[1:00:18] Voice 3: could again mitigate um sort of confusion and and uh really just sort of integrate those

[1:00:25] Voice 3: those communications in a way that makes it um yeah easier for for folks who are doing work that

[1:00:33] Voice 3: that may have impact on the cultural heritage sites to don't get at

[1:00:37] Voice 3: the same the same answer

[1:00:39] Voice 3: the same uh story from from all three uh levels there um she didn't go to galliano yesterday but

[1:00:48] Voice 3: cancelled uh due to just lack of of uh business that was ready to uh ready to uh consider um

[1:00:57] Voice 3: off to Saltspring tonight for our meeting tomorrow and the complete

[1:01:02] Voice 3: communities process is going to be kicking off the workshop introducing the

[1:01:09] Voice 3: assessment process and focusing on goals and the scope with a number of community

[1:01:15] Voice 3: organizations and certainly we hope that that's going to generate substantial and

[1:01:20] Voice 3: useful feedback. Finally, Hornby Island, next week, we'll be looking at potential for some

[1:01:34] adjustments to the OCP, in particular,

[1:01:37] Voice 3: the public use zone, which the Hornby Island

[1:01:44] Voice 3: High Sea Group is hoping to have rezoned or the zoning, not rezoned, but the zone uses adjusted to permit public housing.

[1:01:58] Voice 3: That's certainly a need, of course, on all the islands.

[1:02:01] Voice 3: But in particular, that's a direct request that group is submitting an application to the province.

[1:02:14] Voice 3: um in hopes to uh secure a right of occupation um to produce some public housing there so

[1:02:22] Voice 3: really interested to see how that goes and uh i'll call that a report it sounds like a report

[1:02:29] Voice 3: thank

[1:02:30] Voice 12: you um i'm going to try and be brief um i do want to acknowledge that this is the 50th

[1:02:37] Voice 12: birthday of the islands trust born in 1974 at a time when the province was in significant growth

[1:02:45] Voice 12: public transportation respect to bc ferries was well underway and the islands at the time the

[1:02:52] Voice 12: perception was uh were were unregulated and certainly development and population growth

[1:02:59] Voice 12: was something of people's minds and the province in the hallowed halls of the legislature i guess

[1:03:05] Voice 12: determined that that was so and brought into place the Islands Trust Act and here we are today

[1:03:12] Voice 12: and you know I'll just reflect a little bit here that the CAO, previous CAO, our current CAO is

[1:03:22] Voice 12: retiring this year on the 50th anniversary and I think you take some pleasure in the ship sailing

[1:03:29] Voice 12: sailing on for the next 50 years, but reflect on Linda Adams, who had been the CAO here for

[1:03:35] Voice 12: 20 some odd years, I think I was a panelist, and she has often reflected in the past, and thank

[1:03:40] Voice 12: you, Linda, for saying that the Islands Trust would be a different place today if it wasn't

[1:03:45] Voice 12: for the Islands Trust, and you can take that any way that you want, but certainly we are preserving

[1:03:52] Voice 12: and protecting the place, as was indicated was necessary by the public at the time, and the

[1:03:56] Voice 12: the province has embedded that legislation and I'm grateful to have been the chair myself here

[1:04:00] Voice 12: for a number of years to help guide that and working with our CAO and numerous trustees over

[1:04:07] Voice 12: the years in different executive committees. So let's continue on and indeed the policy statement

[1:04:13] Voice 12: is forefront in our mind and certainly that's a good place to be at year 50 revisiting our core

[1:04:19] Voice 12: for mandate policy.

[1:04:22] Voice 12: On my local trust committee reporting area,

[1:04:26] Voice 12: I did advise you that we met on Gambier LTC

[1:04:30] Voice 12: in North Vancouver in-person meeting

[1:04:34] Voice 12: and advanced the shoreline protection project.

[1:04:37] Voice 12: And we've got some public hearings coming up

[1:04:39] Voice 12: on in-person again on Gambier keeps area

[1:04:42] Voice 12: and looking forward to that.

[1:04:44] Voice 12: Financial planning committee followed

[1:04:45] Voice 12: I followed our previous executive teleconference last week,

[1:04:50] Voice 12: and that was an in-depth conversation,

[1:04:52] Voice 12: particularly around communication with the public

[1:04:54] Voice 12: and then the corporate plan

[1:04:57] Voice 12: and the work that is being advanced through there.

[1:05:01] Voice 12: Appreciative of that group

[1:05:03] Voice 12: and the attention that's being paid to it.

[1:05:07] Voice 12: Of course, what goes without saying

[1:05:09] Voice 12: is we had our first Committee of the Whole meeting,

[1:05:11] Voice 12: which I was able to partially chair,

[1:05:14] Voice 12: and this is a learning opportunity for us a new experience a new way of providing opportunity for

[1:05:21] Voice 12: discussion and conversation amongst trust council and indeed on our agenda is the proposal to

[1:05:28] Voice 12: perhaps schedule three or more of those events in the coming month and then it was interesting

[1:05:34] Voice 12: to think that there are other items that we might consider placing on the committee of a whole

[1:05:39] Voice 12: conversation and so clearly we could have committee of the whole conversations at least

[1:05:45] Voice 12: twice as often as trust council i don't want to say that out loud but we have to really consider

[1:05:50] Voice 12: how we're going to advance this significant body of work it's interesting to think that you can

[1:05:56] Voice 12: create a committee to achieve some kind of an outcome but ultimately we're taking on more work

[1:06:03] Voice 12: and we have to figure out how we're going to manage that because our resources are the same

[1:06:06] Voice 12: um and here we are today let's continue on so um that's it for me if there's no question

[1:06:17] Trustee Elliott: i haven't

[1:06:19] Voice 12: met on gabriela haven't we

[1:06:20] Voice 12: 23rd that was i'm recorded on that previously

[1:06:24] Voice 12: not last week

[1:06:27] Voice 5: yeah

[1:06:28] Voice 12: sorry um yeah the work on i'll just say uh for clarity the work on gabriela um

[1:06:35] Voice 12: is advancing on the um on first working with the name of first nation we've got a number of

[1:06:41] Voice 12: meetings with the leadership there and that's going very well certainly a lot of interest in

[1:06:46] Voice 12: protocol agreements certainly a lot of interest in the land use planning development permits and the

[1:06:50] Voice 12: likely zonings and i think i did mention that we have advised the approving officer for the

[1:06:55] Voice 12: province that the um the subdivision associated with center stage holdings is not respectful or

[1:07:03] Voice 12: in the interest of the First Nation or in the interest of the community. And so we're going to

[1:07:07] Voice 12: see how that unfolds there. We deferred the development permit once again in expectation

[1:07:17] Voice 12: of having some sort of a response associated with it. So I'm really grateful to work with the Senate

[1:07:25] Voice 12: and First Nation. The

[1:07:26] Voice 12: whole committee is engaged in that. So I'm grateful to the trustees for their

[1:07:30] Voice 12: work there okay so that covers that you know we're at uh 10 30 i'm inclined to want to give you a

[1:07:38] Voice 12: 10 minute break and come back and we'll do the bylaws and we'll move into trust council meeting

[1:07:45] Voice 12: preparation all right 10 minutes that's great so let's reconvene uh to 10 40 no 10 33 call it

[1:07:54] Voice 12: just for argument's sake 10 35 make it round number 10

[1:07:59] Trustee Elliott: 35 okay 10 35

[1:08:01] Trustee Elliott: all right so it's recess

[1:08:03] Voice 12: and we'll reconvene at 10 30.

[1:08:05] Trustee Elliott: perfect and

[1:08:16] Voice 10: we're live welcome

[1:08:19] Voice 12: back secretary of community members

[1:08:22] Voice 12: uh we've concluded our um work in the morning and we're now going to move into um bylaw

[1:08:42] Trustee Elliott: I will try to make it free.

[1:08:50] Trustee Elliott: So the Conservancy Board met last Tuesday.

[1:08:54] Trustee Elliott: We approved the Conservancy Communications and Engagement Strategy.

[1:08:58] Trustee Elliott: uh i think everyone's aware by now that uh manager kate emmings is taking another post

[1:09:05] Trustee Elliott: and this is her last week uh she'll be 15 months away working for the bc data

[1:09:11] Trustee Elliott: conservation bc data cdc

[1:09:15] Voice 14: data center

[1:09:16] Trustee Elliott: thank you that's it

[1:09:18] Trustee Elliott: and carolyn stewart um who had

[1:09:20] Trustee Elliott: previously worked with the alice trust is starting a week later but i should also note that the

[1:09:26] Trustee Elliott: The provincially appointed board vacancy, there's a vacancy, Ken Thomas has stepped down, and that closes June 7th.

[1:09:35] Trustee Elliott: So there's two more days.

[1:09:36] Trustee Elliott: If anybody knows of anyone who would want to apply for that, I'm afraid I sent out the link.

[1:09:42] Trustee Elliott: We had a lot of discussion on our work plan.

[1:09:46] Trustee Elliott: Basically, Trust Council is going to be advised that, of course, we all know the minister did not approve the interim three-year plan.

[1:09:54] Trustee Elliott: So that's in our package.

[1:09:55] Trustee Elliott: and so the work of ITC is basically First Nations engagement.

[1:10:02] Trustee Elliott: $20,000 of this was budgeted from the reconciliation grant.

[1:10:07] Trustee Elliott: I am going to be asking questions about whether we need a consultant

[1:10:11] Trustee Elliott: or additional support for this.

[1:10:12] Trustee Elliott: Can we budget for that? Claire's not in the room, so somewhere else.

[1:10:18] Trustee Elliott: We have a long list of unfinished items on our 10-year regional conservation plan,

[1:10:23] Trustee Elliott: and so the board decided at staff's recommendation to extend it the plan from

[1:10:30] Trustee Elliott: 2027 to end in December 2029 huge list of items there and so we asked off to

[1:10:39] Trustee Elliott: focus on reconciliation capacity building and updating mapping and GIS the

[1:10:48] Trustee Elliott: final note is that the risk management policy for nature reserves has been an

[1:10:54] Trustee Elliott: ongoing discussion for over a year since uh danger trees were cut down in salt wings bay

[1:11:00] Trustee Elliott: uh we don't have any satisfactory direction there's no conclusion um to update the policy

[1:11:06] Trustee Elliott: would be a significant piece of work and i don't think staff are quite ready to undertake it they

[1:11:10] Trustee Elliott: have done some research with the new insurance company it's cultures but that project just

[1:11:18] Trustee Elliott: seems to languish we did however get signs so this was a first and really because the board pushed

[1:11:23] Trustee Elliott: pushed for it, an elder cedar. And I was just there with our ecosystem specialist, I believe,

[1:11:32] Trustee Elliott: who was doing the annual monitoring. So these three signs placed at the entrance of the reserve

[1:11:36] Trustee Elliott: saying, please be aware as you enter, trees can fall. This is a nature reserve. Of course,

[1:11:44] Trustee Elliott: it's too little too late. Many trees have been fallen. And staff did say to me that this is not

[1:11:52] Trustee Elliott: really an effective way like having just one sign doesn't decrease our liability and it doesn't

[1:11:59] Trustee Elliott: address other things that you see that you risk by entering a park and so this is a really big

[1:12:04] Trustee Elliott: discussion especially as we talk about wildfire and the potential like we don't manage parks

[1:12:11] Trustee Elliott: necessarily for wildfire so what happens if people are in a park there's a fire so the risk management

[1:12:18] Trustee Elliott: is still under discussion but there's no real direction right now so I would say that's that's

[1:12:27] Trustee Elliott: it for me thanks okay

[1:12:30] Voice 12: thank you for any questions again thank you for the report so now let's go to

[1:12:35] Voice 12: bylaws for a little consideration we have two before so China and local trust committee bylaw

[1:12:40] Voice 12: and I'll turn to the chair to make the motion we can have a discussion with you

[1:12:45] Voice 12: Yeah,

[1:12:47] Voice 9: I don't. I think it's a fairly straightforward. It's an interesting little situation there where it's families, two families jointly own a property.

[1:12:58] Voice 9: And so basically for succession planning, they're cutting the property in half and they've changed property lines and densities all over the place.

[1:13:07] Voice 9: It's a little bit of a shuffle planning wise, but ending up with something that hopefully will make everybody happy.

[1:13:16] Trustee Elliott: question yes so what is the deal that the new lots are already built out with septic

[1:13:21] Trustee Elliott: and connected to the water supply so i'm just trying to understand it a little bit the lots

[1:13:29] Trustee Elliott: are built out yeah but we're getting subdividing we're just changing

[1:13:34] Trustee Elliott: property

[1:13:35] Voice 9: lines so it's

[1:13:36] Voice 9: basically two families occupying one piece of property yeah so

[1:13:39] Voice 9: they're dividing property in

[1:13:40] Voice 9: half gotcha um and part of that is it's a density swap there's a a lot of planning little operations

[1:13:49] Voice 9: happening in the background but basically it's basically two families trying to separate their

[1:13:53] Voice 9: their assets cool

[1:13:54] Trustee Elliott: but the density swap is going to it's

[1:13:58] Voice 9: coming from a reserve uh oh stefan cermak

[1:14:04] Voice 9: director cervak will fill in the blanks i'm sure i

[1:14:08] Trustee Elliott: don't understand the density swap

[1:14:13] Voice 1: Sure. I'm happy to.

[1:14:15] Voice 13: Density swap.

[1:14:18] Voice 1: So what's happening is the lot is being subdivided. There's a cottage and a house already existing, hence the water's already provided to the lot.

[1:14:27] Voice 1: The density actually, there's an additional dwelling for the property, but the property is donating three densities to the community amenity density reserve.

[1:14:38] Voice 1: So that's what's happening in terms of density swapping.

[1:14:44] Voice 1: So I believe there's just a simple way to describe it is there's unrealized development potential in order to make this happen.

[1:14:50] Voice 1: They're transferring the density to a reserve.

[1:14:55] Trustee Elliott: I understand that, but I don't understand the wording to be used for future property acquisition for conservation purposes.

[1:15:03] Trustee Elliott: purposes. So is it used, is the density to be used for conservation or for development?

[1:15:10] Voice 1: That's

[1:15:11] Trustee Elliott: a good question.

[1:15:11] Voice 1: My understanding, it's for conservation, but I don't have the details

[1:15:15] Voice 1: of that either. But that is my understanding. It's for conservation purposes.

[1:15:19] Voice 5: Okay, cool.

[1:15:23] Voice 9: Okay, do you want to make a motion? Well, certainly. So I move that the Island Trust

[1:15:27] Voice 9: Executive Committee approve Saterno Island Local Trust Committee By-law number 140,

[1:15:31] Voice 9: 4-0. Senators, turn to Island Official Community Plan By-law No. 70-2000, Amendment No. 1-2023,

[1:15:37] Voice 9: in accordance with Section 27 of the Islands Trust Act.

[1:15:41] Voice 12: Moved to a seconder, Trustee Elliott. Thank you. Any further discussion?

[1:15:46] Voice 12: No. Okay. This is complicated, and I appreciate the work going into this, so thank you. I'll

[1:15:52] Voice 12: call for the vote. All those in favor? That carries unanimously. There's another motion.

[1:15:57] Voice 9: Okay, and I'll move that the Islands Trust Executive Committee approves to turn to Island

[1:16:00] Voice 9: Local Trust Committee, bylaw number 141, decided to subterrnate land use bylaw number 119, 2018,

[1:16:06] Voice 9: and amendment number 2, 2023, in accordance with section 27 of the Islands Trust Act.

[1:16:12] Voice 12: Great. Do I have a seconder? Thank you. Your speech is in there.

[1:16:18] Voice 12: I think we've covered, yeah.

[1:16:20] Voice 12: Any discussion? No. All those in favor? Also carried unanimously.

[1:16:26] Voice 12: Thank you very much, everybody.

[1:16:28] Voice 12: Let us now go to 6.2, Bologna and the Municipality Land Use By-law Amendment, By-law No. 653,

[1:16:35] Voice 12: Request for Decision.

[1:16:37] Voice 12: I'm going to turn to the Director of Trust Area and Regional Planning Services, Stephan

[1:16:44] Voice 12: Cermak, to introduce the motion, and I'll introduce the topic, and then I'll look for

[1:16:50] Voice 12: a motion.

[1:16:52] Voice 1: Thank you, Mr. Chair.

[1:16:54] Voice 1: The recommendation is at the top of the page and staff recommend that the Executive Committee

[1:17:00] Voice 1: find that the by-law is not contrary to or at variance with the policy statement.

[1:17:07] Voice 1: A little bit of background that the by-law number 653 is an amendment to their land use by-law in

[1:17:13] Voice 1: order to change the land use by-law which is required through Provincial Bill 44 and they

[1:17:20] Voice 1: must increase the housing availability and affordability on the island and the requirement

[1:17:25] Voice 1: there specifically is to permit minimum levels of housing in their communities which for bowen means

[1:17:32] Voice 1: accommodating one or both additional and one additional housing dwelling unit within a detached

[1:17:39] Voice 1: dwelling or one that's not attached so that's fancy talk for saying a secondary suite in a

[1:17:47] Voice 1: principal dwelling or a secondary suite not attached to the principal dwelling so that's

[1:17:52] Voice 1: what they've done that's what the bylaw proposes to do bowen municipality has has agreed that

[1:17:59] Voice 1: there's no in their opinion there's no contrast or variance to the policy statement islands trust

[1:18:05] Voice 1: staff had some concerns with with some of their interpretations so we went back and forth with

[1:18:11] Voice 1: their staff and ultimately agreed um with their interpretation albeit with some discussions

[1:18:16] Voice 1: involved and the detail came down to the policy statement saying that it's it's uh density as

[1:18:24] Voice 1: defined in the bowen island municipality's official community plan and so once we were able to

[1:18:30] Voice 1: distinguish what that was in the bowen island in their official community plan uh staff ultimately

[1:18:36] Voice 1: agree and hence our recommendation that the executive committee find that it is there's

[1:18:41] Voice 1: no contrast or variance with the policy statement

[1:18:43] Voice 5: okay okay

[1:18:47] Voice 12: thank you um are there any questions

[1:18:51] Voice 12: associated with the report i'll keep going yeah so two things that i'm going to raise

[1:18:58] Voice 12: um on page four of the rfd page 46 of the agenda package the third to last bullet on that page

[1:19:08] Voice 12: says, which made me go back and reread the whole thing,

[1:19:13] Voice 12: staff considers the bylaw number 653 may be contrary

[1:19:17] Voice 12: or a variance with the honest truth policy statement.

[1:19:19] Voice 12: So either that's a mistype or mistake,

[1:19:23] Voice 12: or the gray area that you just talked about

[1:19:26] Voice 12: where the interpretation of the policy statement

[1:19:30] Voice 12: may provide the opportunity for it not to be a variance.

[1:19:35] Voice 12: And so this is ultimately the decision

[1:19:37] Voice 12: of the executive committee to determine whether or not they agree with the recommendation

[1:19:40] Voice 12: here.

[1:19:41] Voice 12: So that's my first question.

[1:19:43] Voice 12: Is that correct?

[1:19:46] Voice 1: That is correct.

[1:19:47] Voice 1: My apologies.

[1:19:48] Voice 1: You know, to be frank and how that occurred, that is my typo.

[1:19:52] Voice 1: And my first interpretation was that it may be that it may be maybe at variance.

[1:19:58] Voice 1: So I drafted this and then I went back to Bowen Island staff and we sort of hashed out

[1:20:02] Voice 1: my concerns.

[1:20:02] Voice 1: And I didn't catch that amendment in my draft report to my final report.

[1:20:08] Voice 12: Good. I can rest peacefully on that one then. So that's great.

[1:20:11] Voice 1: Good capture.

[1:20:12] Voice 12: I'm glad you're reading.

[1:20:13] Voice 12: Yeah. But the next thing is, and I know, absolutely, I know the trust policy statement does not make a reference of the necessity to consult with First Nations.

[1:20:24] Voice 12: And here we're seeing another piece of work that has not apparently been referred to First Nations.

[1:20:33] And that conversation is wide and varied, but I'm not

[1:20:39] Voice 12: going to object at this time because I think that it is not 100% clear about other policies that we might consider with respect to conversations about First Nations.

[1:20:51] Voice 12: However, I would like to encourage the Bowen Municipality to pursue that act.

[1:20:56] Voice 12: So, Stefan, do you have a response to that?

[1:20:58] Voice 1: I do, and I think that's a critical insight.

[1:21:02] Voice 1: The letters patent for Bowen Island are very clear that the executive committee only decides whether or not the municipality's bylaws are in contrast to our variance with the policy statement.

[1:21:15] Voice 1: However, for all other bylaws from local trust committees, it's not that rigid.

[1:21:21] Voice 1: You may consider other things.

[1:21:24] Voice 1: So that's the distinction of being a municipality is that you have a very narrow window of evaluation,

[1:21:31] Voice 1: whereas all the other bylaws you have a much broader interpretation.

[1:21:35] Voice 12: Well, that's a very good clarification and I thank you for that and provide the opportunity

[1:21:41] Voice 12: for the vice-chairs on LTCs to reflect on that as we move forward,

[1:21:45] Voice 12: because this is

[1:21:46] Voice 12: obviously our commitment to reconciliation

[1:21:48] Voice 12: and meaningful engagement is hinged on this piece of the puzzle.

[1:21:54] Voice 12: So that's terrific.

[1:21:56] Voice 12: So you've answered my questions,

[1:21:57] Voice 12: and so if there's no questions, I'll ask for a motion from the floor.

[1:22:00] Voice 12: Who would like to make that motion?

[1:22:02] Voice 9: Okay, I'll move that the Executive Committee advise

[1:22:05] Voice 9: both on Allen Municipality, that ballot number 653

[1:22:08] Voice 9: cited as Bowen Island Municipality Land Use

[1:22:12] Voice 9: Bylaw No. 57-2002,

[1:22:14] Voice 9: Amendment Bylaw No. 653-2024

[1:22:16] Voice 9: is not contrary or at variance

[1:22:19] Voice 9: with the Island's Trust Policy Statement.

[1:22:20] Voice 12: So it's moved to go seconder, Trustee Elliott.

[1:22:23] Voice 12: Thank you very much.

[1:22:24] Voice 12: Any further discussion?

[1:22:26] Voice 12: All those in favor?

[1:22:28] Voice 12: Okay, thank you.

[1:22:30] Voice 12: Good luck to Bowen Island Municipality

[1:22:31] Voice 12: with their housing challenges.

[1:22:36] Voice 12: All right, so let's move on

[1:22:38] Voice 12: to now trust council meeting preparation so we've got uh three items in this section the

[1:22:44] Voice 12: three-day schedule the trust council agenda items is an addendum um and um and then we also have a

[1:22:52] Voice 12: third item which is the september meeting location discussion so let's cover the first two here

[1:22:57] Voice 12: um often we come back to the schedule it's uh there but i'll come to the cao for

[1:23:02] Voice 12: initial remarks just a brief review yeah and then we'll dig

[1:23:05] Voice 14: into the agenda item so as you'll notice

[1:23:08] Voice 14: from our last meeting we've taken your direction and we've made a few of the amendments to the

[1:23:11] Voice 14: schedule we've shifted the planning session over to later in the afternoon creating a little bit

[1:23:16] Voice 14: more airspace in the afternoon of tuesday allowing for the inclusive decision making session with

[1:23:20] Voice 14: adam olson um and that's being confirmed i'm pretty sure um that he's in attendance so that's

[1:23:27] Voice 14: great also we can um confirm that the transport canada session is going going ahead because that

[1:23:33] Voice 14: that was still in, there's still a question as to whether that would happen or not, but

[1:23:38] Voice 14: that we can confirm it is. Both the Premier have sent regrets and the Minister has sent

[1:23:44] Voice 14: regrets, which you, I don't know if you know that, but as the case, you do have some communication

[1:23:49] Voice 14: from the Minister that seems very well considered. So that means that Tuesday, we were contemplating

[1:23:56] Voice 14: when to fit the Minister in if that happened. There was lots of back and forth between our

[1:24:02] Voice 14: offices um and it's simply a matter of a conflict for her that she can't she can't make over those

[1:24:07] Voice 14: two days so that in some ways is we would like to see the minister there the province representative

[1:24:13] Voice 14: but also it freaks you up from consideration of scheduling around the wednesday at lunch

[1:24:20] Voice 14: or the tuesday evening so a little bit of simplicity built into the system here

[1:24:25] Voice 12: um the change before you move on to that i think that's terrific and there was a back a lot of back

[1:24:29] Voice 12: and forth and there was a minister did want to attend i think that's important for the public

[1:24:33] Voice 12: to know um did want to attend but just simply as a conflict but i think that there's ongoing

[1:24:38] Voice 12: interest of council to sit with the minister and so we should pick this up for a future trust

[1:24:43] Voice 12: council meeting to ensure that opportunity absolutely yeah that's all because

[1:24:49] Voice 14: there are

[1:24:50] Voice 14: there will be opportunities where her calendar and your calendar will

[1:24:53] Voice 14: sync. Yeah. And if you have an ongoing request, if you have an appointed request,

[1:24:57] Voice 5: that would

[1:24:59] Voice 14: Especially

[1:24:59] Voice 12: around the trust policy statement conversation, our government's conversation,

[1:25:03] Voice 12: there's, I think we need to start building that before. So September may be an opportunity for

[1:25:08] Voice 12: that.

[1:25:09] Voice 14: Yes. Okay. We're going to introduce Joe Elliott. We're happy that he's joined us here

[1:25:16] Voice 14: as the CIRA. So he will be at Trust Council and we're going to introduce him to all the trustees

[1:25:22] Voice 14: in a way and he's going to actually do the land acknowledgement for us

[1:25:26] Voice 14: which I think is going to be wonderful for the trust actually

[1:25:29] Voice 7: yeah so I think rather than like doing a yeah he's going to do land

[1:25:33] Voice 7: acknowledgement he's not going to provide a welcome just to be clear it's more talking about

[1:25:36] Voice 7: why we do land acknowledgement and no

[1:25:39] Voice 14: I understand yeah okay

[1:25:42] Voice 14: okay and you'll note the change of the

[1:25:45] Voice 14: delegations earlier on in the session so we'll see we're going to

[1:25:49] Voice 14: stress test that to see if that works for you in the future maybe that's a good idea

[1:25:53] Voice 5: because

[1:25:54] Voice 14: then you'll hear some things and be able to to consider them for the rest of your meeting

[1:25:59] Voice 14: um and then uh the rest of it is generally i think as you've seen previously i would say

[1:26:07] Voice 14: if i was looking at this from a management perspective you'd want to take the temperature

[1:26:12] Voice 14: of trust council on the wednesday concluding the strategic planning session to see

[1:26:18] Voice 14: how much energy is there and and you may wish to bring forward some if there is lots you know how

[1:26:24] Voice 14: new business can sometimes um be a challenge in the latter part of the whole meeting

[1:26:29] Voice 5: you could

[1:26:31] Voice 14: potentially swap out some of the planning service discussion perhaps um for that i don't know that

[1:26:38] Voice 14: that's for consideration um and then from administrative services you know maybe that

[1:26:44] Voice 14: that there will be and i know that there's going to be the um discussion around the budget

[1:26:49] Voice 14: assumptions and so forth that might be a good follow-on from the strategic planning session

[1:26:53] Voice 14: itself so um there is your schedule eight oh one further note we've got on this a 10 30 meet

[1:27:05] Voice 14: and the reason why it's a 10 30 meet is so that all the trustees can get there

[1:27:11] Voice 14: Normally we would be 10. So we just want confirmation from you that 10.30 is okay and we'll change

[1:27:19] Voice 14: it on our website. Our first draft of the budget at 10 o'clock

[1:27:23] Voice 5: for the Executive Committee

[1:27:26] Voice 12: on the Tuesday.

[1:27:28] Voice 12: And the reason for that is so that all of the Executive Committee members can be in

[1:27:34] Voice 12: attendance, not necessarily just Council members.

[1:27:36] Voice 9: Right.

[1:27:37] Voice 12: Okay.

[1:27:38] well

[1:27:39] Voice 9: but just a question because we're meeting at nine o'clock oh that's right

[1:27:42] Voice 9: staff it's

[1:27:45] Voice 10: for staff to be able to get there in time for that meeting not for the trustees so

[1:27:51] Voice 10: the we're just pushing it from 10 to 10 30 to allow for staff okay

[1:27:55] Voice 14: good that you're on the

[1:27:56] Voice 14: details though that was excellent just overall we're not arresting

[1:28:00] Voice 12: anybody okay tester loss

[1:28:03] Voice 12: loss leader so before you so on the schedule if you're done i'm done you're done that the

[1:28:10] Voice 12: presentation for ryan grenville says 12 o'clock it doesn't actually have a time indication when

[1:28:15] Voice 12: the trustee updates is going to start and so you know the challenge and the reason i flagged that

[1:28:21] Voice 12: is i want to know how much time we've got for ryan ryan grenville because if that those new

[1:28:26] Voice 12: new business items end up being longer than the hour and a half that's allocated to them so

[1:28:33] Voice 12: call it 30 minutes each then where is my opportunity to pick that up um you know i don't

[1:28:42] Voice 12: like being squeezed into an end game when obviously council's appetite for discussion

[1:28:49] Voice 12: on some items expands beyond the time that's been allocated and that's uh certainly been pointed out

[1:28:55] Voice 12: um over and over again and most recently at the committee of the hall is we shouldn't be getting

[1:29:01] Voice 12: squeezed for time

[1:29:02] Voice 5: i'm

[1:29:02] Voice 12: worried about that there yeah

[1:29:04] Voice 5: um

[1:29:04] Voice 12: the

[1:29:07] Voice 14: other is we've got disposition of

[1:29:08] Voice 14: delegations from previous trust council meeting yeah so we don't have a policy that leads us there

[1:29:15] Voice 12: no we

[1:29:17] Voice 14: have yet oh we have a wish yes

[1:29:25] Trustee Elliott: So I'm prepared for

[1:29:27] Voice 12: all eventualities.

[1:29:28] Voice 12: The thing is there's 15 minutes there for Brian Grenville, Brian Grenville.

[1:29:32] Voice 12: Maybe an hour.

[1:29:33] Voice 12: Hmm?

[1:29:34] Voice 12: I book an hour.

[1:29:35] Voice 12: Really?

[1:29:36] Voice 12: Yeah, book an hour.

[1:29:37] Voice 12: Okay, so one o'clock is when we're finished with him, then we go into trustee updates.

[1:29:42] Voice 12: So then 12 minutes.

[1:29:42] Voice 14: But trustee updates, we've asked to be submitted pieces of documentation.

[1:29:46] Voice 14: This daylights them for the members of the public to know that they exist.

[1:29:49] Voice 14: But I wouldn't expect that you'd want 15 minutes of

[1:29:52] Voice 14: presentation from all the trustees on each of those things.

[1:29:55] Voice 14: Definitely not.

[1:29:56] Voice 12: No, that's what we've been clearly messaging all the time.

[1:30:00] Voice 12: Okay, so obviously we need to look at the agenda content, but that's the schedule.

[1:30:06] Voice 12: Questions on the schedule?

[1:30:07] Voice 12: Tim Peterson, David Vaughn.

[1:30:09] Voice 3: Yeah, just looking here, if we're looking at the Renville supplementation potentially

[1:30:17] going, you

[1:30:18] Voice 3: know, scheduling out till 1, I'm wondering about lunch.

[1:30:27] Voice 3: She's

[1:30:27] Trustee Elliott: paying it to go, right?

[1:30:28] Trustee Elliott: Yeah,

[1:30:29] Voice 3: but I'm just wondering about the time and what if we go longer.

[1:30:32] Voice 3: I see Alexander's got something to say up there.

[1:30:36] Voice 3: Yes, please.

[1:30:37] Voice 10: Do I confirm the presentation from Ryan Grembel is 30 minutes.

[1:30:41] Voice 10: And then because the trustee updates were for written information only, I had not allotted

[1:30:48] Voice 10: any time for that because of that.

[1:30:50] Voice 10: So that is just some information behind that.

[1:30:53] Voice 10: And then yes, the Thursday lunch is to go for trustees to be able to catch fairies and

[1:30:59] Voice 10: and get back

[1:31:01] Voice 5: yeah

[1:31:04] Voice 3: just looking at if we are going from 10 15 till one that's just

[1:31:11] Voice 3: starting to get to be a long session that's all just

[1:31:15] Voice 14: pointing it up why do you have lunch at um

[1:31:23] Voice 12: we have a break at 10 o'clock yeah

[1:31:27] Voice 3: something 15 minutes yeah i'm just looking at 10 15 to

[1:31:32] Voice 3: one o'clock starts to get to be a long session well one

[1:31:36] Voice 14: thing i think is the closed mini at nine

[1:31:39] Voice 14: there isn't an hour of material in the closed meeting yes historically

[1:31:50] Voice 12: we have gone into

[1:31:52] Voice 12: overtime even though there's no material that's a great point i'm sorry

[1:31:58] Voice 14: you know there's some

[1:32:03] Voice 14: sometimes there's just no obvious answer okay i

[1:32:06] Voice 14: get it yeah um you could go 10 15 to 11 30

[1:32:14] Voice 14: 30 new business, then have disposition of delegations, then have a 15-minute lunch.

[1:32:27] Voice 12: Let's pause on this and let's just reflect on it as we come back to this and determine

[1:32:32] Voice 12: how we want to lay this out.

[1:32:34] Voice 12: But I just want to have 1230 is trustee updates and working group cooperation.

[1:32:42] Voice 12: In fact, I don't even know why that would be on the schedule if it's just information

[1:32:48] Voice 12: received so why don't you take it off that's you that's that so that helps I'm

[1:32:52] Voice 12: just looking for clarity and if you put something on that people are gonna

[1:32:55] Voice 12: expect to talk to it so let's let's take it off the schedule but let's keep it on

[1:32:59] Voice 12: the agenda as reports none provided done provided done provided or whatever the

[1:33:05] Voice 12: alternatives so that satisfies that okay just

[1:33:10] Voice 3: not that this is then what's

[1:33:14] Voice 3: happening but I know part of the reason we have time set aside for it is if

[1:33:18] Voice 3: if there's questions around those reports.

[1:33:22] Voice 3: So I'm not trying to make more effort here,

[1:33:26] Voice 3: but, and yes, frequently we don't have any questions about.

[1:33:30] Voice 3: But yeah, I guess it becomes

[1:33:32] Voice 12: based there.

[1:33:33] Voice 12: You know, I'm digging into some of the follow-up

[1:33:36] Voice 12: if you're ever meeting, I guess,

[1:33:38] Voice 12: and that's important to me

[1:33:39] Voice 12: because that's what I end up being responsible for.

[1:33:45] Voice 12: Questions could be asked directly

[1:33:47] Voice 12: of the person that submitted the report.

[1:33:48] Voice 12: it isn't necessarily a conversation that has to happen at council and so that's just a

[1:33:56] Voice 12: philosophical question so let's consider them being in the agenda we couldn't do q a but that

[1:34:04] Voice 12: tends fake you know

[1:34:07] Trustee Elliott: it's not a report is a report like yeah yeah

[1:34:10] Trustee Elliott: i don't think so you're saying

[1:34:12] Voice 12: received for information they

[1:34:13] Trustee Elliott: are reports from events that happened and if people want to ask

[1:34:17] Trustee Elliott: questions they email the people who went to the meeting okay

[1:34:20] Voice 12: so receive for

[1:34:21] Voice 12: information only yeah but not on the schedule not on the three-day schedule

[1:34:28] Voice 12: just okay or

[1:34:29] Voice 12: maybe just the highlight item there without the individual

[1:34:32] Voice 12: bulletin yeah and as you say it's a philosophical

[1:34:35] Voice 3: because when there are

[1:34:36] Voice 3: questions yeah and all of council gets to hear the question and the answer that

[1:34:42] Voice 3: can be useful but it's true that

[1:34:44] Voice 3: functionally we haven't been doing very

[1:34:46] Voice 3: much of that lately i totally i'm often like misunderstanding

[1:34:49] Voice 12: which everybody else understood

[1:34:52] Voice 12: one person maybe doesn't and that's not a judgment one

[1:34:55] Voice 14: alternative mr chair would be

[1:34:58] Voice 14: and you know i'm feeling pretty free in my advice before i've noticed yes would be to have those

[1:35:05] Voice 14: responsible people if they wish to highlight something they could mention it in their trusty

[1:35:10] Voice 14: round team yeah i'm

[1:35:11] Voice 14: on the bc ferry thing hey watch out like you know hornby's got some stuff

[1:35:16] Voice 12: I'll give him an extra minute for that.

[1:35:19] Voice 12: Okay, sure.

[1:35:20] Voice 12: We'll take that under fire.

[1:35:22] Voice 12: Thank you for the offer.

[1:35:24] Voice 12: I think you're clear on what we're going to do there.

[1:35:26] Voice 10: I'm going to offer one more alternative, if I may.

[1:35:29] Voice 10: Yes, please.

[1:35:30] Voice 10: After the new business at, say, 1145, we could insert a 15-minute break and push then Ryan Greville just 15 minutes,

[1:35:40] Voice 10: if I'm sure that that might be accommodating.

[1:35:43] Voice 10: so presentation would go from 12 15 to 12 45 then from 12 45 to 1 we would have 15 minutes for

[1:35:50] Voice 10: the priorities trust or the trustee update priorities chart september trust council and

[1:35:55] Voice 10: kind of wrap up so

[1:35:57] Voice 12: what's the disposition delegations so

[1:35:59] Voice 10: pretty much from disposition

[1:36:01] Voice 10: of delegations everything just gets moved down about 15 minutes so

[1:36:06] Voice 12: we're just saying a 15 minute

[1:36:07] Voice 12: break not lunch but a 15 minute break

[1:36:09] Voice 10: yes i'm

[1:36:11] Voice 12: okay with that are we okay with that

[1:36:13] Voice 12: yeah okay that's great okay thank you for your fresh eyes on things and

[1:36:19] Voice 12: helping us with solutions it's great okay let's move on to the draft June

[1:36:24] Voice 12: Trust Council agenda items that's it sorry

[1:36:27] Trustee Elliott: before we move on there's under

[1:36:28] Trustee Elliott: new business there's three placeholders that don't match what's in here on the

[1:36:33] Trustee Elliott: agenda so they don't know the RFD on the governance structure well there's four

[1:36:39] Trustee Elliott: four items uh notice there should be four or five my postponed motion from march trust council

[1:36:45] Trustee Elliott: didn't make it on this agenda so pages four and five i think list the correct new business

[1:36:56] Trustee Elliott: and that shot is not so

[1:37:01] Voice 12: alexandra can you advise us here

[1:37:03] Voice 10: yes my apologies the draft

[1:37:05] Voice 10: for under new business does need to be updated the agenda that we will be looking at next is

[1:37:11] Voice 10: correct. Okay. And has all of the items that I've received.

[1:37:15] Voice 12: Oh I see the agenda

[1:37:16] Voice 12: itself.

[1:37:17] Voice 14: Correct. This is a

[1:37:19] Voice 14: summary. We over-summarize. We combine both

[1:37:23] Voice 14: agendizing it.

[1:37:25] Trustee Elliott: But that placeholder, yeah. So there's a next one.

[1:37:28] Voice 14: One, two, three.

[1:37:29] Trustee Elliott: Motion.

[1:37:31] Voice 10: I should just take these placeholders out and the agenda has the

[1:37:38] Voice 10: the correct okay

[1:37:40] Voice 12: so just for clarity we've got four new business items governance structure

[1:37:44] Voice 12: recommendations for strategic plan ex-officio members in dark sky as you had said five we've

[1:37:53] Voice 14: got trust structure integrated spatial planning for the rfd ex-officio non-voting and

[1:38:02] Voice 14: trustee morrison on dark skies those four four are

[1:38:06] Trustee Elliott: we going to discuss these for inclusion at

[1:38:09] Trustee Elliott: some point oh yeah

[1:38:10] Voice 12: okay that's what we're

[1:38:11] Voice 12: here for yeah we would forward them the the whole idea

[1:38:14] Voice 12: here right is as we go through this is these items will be forwarded to council yeah okay

[1:38:22] Voice 12: so

[1:38:23] Voice 9: just to get back to schedule just take a question about transport canada is is 12 o'clock

[1:38:30] Voice 9: is that because that's his availability or is he flexible because about my question is is that you

[1:38:37] Voice 9: You know, I think it would be smarter if he was available, like, at the 10 o'clock break, because as a guest, we were sort of, that's a time he would be available, because I'm afraid the other items potentially could go late.

[1:38:52] Voice 12: Well, we'll just pause the conversation, always respecting guests, and we'll do that when we pick up where we leave off.

[1:38:59] Voice 12: Yeah, I

[1:39:00] Voice 12: don't know if it's

[1:39:00] Voice 14: six, one, half dozen, another.

[1:39:02] Voice 14: Would you rather then start fundamental conversations of new business at noon?

[1:39:09] Voice 9: Well, yeah, because that sort of can truncate that conversation to something more reasonable.

[1:39:15] Voice 9: It's weird.

[1:39:16] Voice 12: Well, no, you can't truncate a conversation.

[1:39:18] Voice 9: No, but I'm just saying there's people looking at their watch may not want to go on for half

[1:39:23] Voice 9: an hour about a dissertation about something.

[1:39:25] Trustee Elliott: That's too bad, I'd rather they skip that than new business.

[1:39:29] Trustee Elliott: This is our new business, if they want to watch the presentation, they can watch it

[1:39:32] Trustee Elliott: online afterwards.

[1:39:33] Trustee Elliott: I don't think it should preempt our business.

[1:39:35] Trustee Elliott: no

[1:39:36] Voice 9: but i was just trying i was what i was suggesting is that if the presentation was at 10

[1:39:40] Voice 9: then that gives us a lot of room to deal with everything rather than having to go against a

[1:39:46] Voice 9: wall at noon how so because

[1:39:48] Voice 9: we have a guest at noon so we've created a wall versus like we can

[1:39:53] Voice 9: go like literally the fairies off the island aren't till 3 30 so we can go two hours later

[1:39:59] Voice 9: and

[1:40:00] Trustee Elliott: but that's a bad idea because nobody wants to stay that long and we make very bad decisions

[1:40:05] Trustee Elliott: decisions. I

[1:40:08] Voice 12: understand what you're saying, but we have to look at it in the entire day

[1:40:14] Voice 12: spectrum. We've already said maybe the closed meeting is going to be shorter, so we may end

[1:40:18] Voice 12: up coming back sooner than 10. I think it's going to be complex. We have to be able to be fluid.

[1:40:26] Voice 14: Mr. Chair, you do not have between 3.30 and 5.30 on the Wednesday. You do not have two hours

[1:40:35] Voice 14: is a business i'm in my opinion with admin services and planning services so if trustees

[1:40:43] Voice 14: can take it like i was saying earlier

[1:40:45] Voice 12: you might be able to haul something forward yeah so let's

[1:40:49] Voice 12: consider that and we'd want to give some discretion to or not some discretion to those

[1:40:57] Voice 12: new business holders that you might want to be prepared wednesday afternoon to make that pitch

[1:41:04] Voice 12: no it's in the agenda it's all in the agenda

[1:41:07] Voice 12: they're already okay um can we move on to the

[1:41:12] Voice 12: agenda items themselves yes

[1:41:15] Trustee Elliott: uh i just had confirmation from adam olson's office that

[1:41:19] Trustee Elliott: the title of his talk should be changed to inclusive governance rather than inclusive

[1:41:25] Trustee Elliott: decision making second because uh the discussion at the southern gulf islands forum was about

[1:41:31] Trustee Elliott: Can you forward that

[1:41:32] Trustee Elliott: to Alexandra?

[1:41:33] Trustee Elliott: Yeah.

[1:41:34] Trustee Elliott: You

[1:41:34] Voice 14: can tell Alexandra now.

[1:41:36] Voice 14: She's right there.

[1:41:37] Voice 14: Hi, Alexandra.

[1:41:39] Voice 14: I

[1:41:39] Voice 10: have the email as well.

[1:41:41] Voice 10: Thank you.

[1:41:41] Voice 12: Okay.

[1:41:42] Voice 12: You've been copied on.

[1:41:43] Voice 12: Okay.

[1:41:44] Voice 12: So let's just change that.

[1:41:45] Voice 12: All right.

[1:41:50] Voice 12: So are we okay to look at the quarterly meeting agenda items?

[1:41:53] Voice 12: Yes.

[1:41:56] Voice 12: This is a little different than what we've been doing,

[1:41:58] Voice 12: and I've got to get my addendum up.

[1:42:00] Voice 12: It was within the addendum.

[1:42:01] Voice 12: and the first item we're going to look at then is on uh

[1:42:11] Voice 10: on the first page of the agenda page seven of the agenda is that correct

[1:42:20] Voice 5: page

[1:42:20] Voice 12: seven of the agenda is the minutes of the regular meeting

[1:42:25] Voice 5: okay

[1:42:30] Voice 12: so and these are general let's get my head wrapped around so these are the general consent

[1:42:35] Voice 12: items are 4.11, 4.12, and discussion items are 4.2.1. So the draft minutes at 4.11, page 7 of

[1:42:43] Voice 12: your agenda, are they ready to be advanced to council? Yes. All right. So I'm going to just

[1:42:52] Voice 12: pick this up at the end with a general consent kind of motion that says forward these to council.

[1:42:58] Voice 12: So I'm just going to tick 4.11 off. So 4.12 is the resolution without meeting report,

[1:43:05] Voice 12: and um is that ready to be forwarded to council yes okay speak up if there's not so trustee

[1:43:13] Voice 12: round table is just an item on the agenda there's nothing to forward there that's just what we're

[1:43:17] Voice 12: going to have on the agenda and we've got allocated however less time are we satisfied with that

[1:43:23] Voice 12: okay so i'm just going to keep doing this so at the end of this section four items 4.11 4.12

[1:43:30] Voice 12: to the general consent before the council has presented.

[1:43:34] Voice 5: Okay.

[1:43:37] Voice 12: Okay.

[1:43:38] Voice 12: Go ahead.

[1:43:38] Trustee Elliott: I had a question about 4.21, the round table.

[1:43:42] Voice 12: Oh, yeah.

[1:43:42] Voice 12: Okay.

[1:43:43] Voice 12: Yeah.

[1:43:44] Trustee Elliott: Do you want to ask a focusing question?

[1:43:47] Trustee Elliott: This is the 50th anniversary.

[1:43:49] Trustee Elliott: Trustees, in your view, what has the trust accomplished

[1:43:53] Trustee Elliott: and what are we looking forward to for the next 50 years?

[1:43:56] Trustee Elliott: Anything that, I don't know, is this an opportunity to?

[1:44:01] Voice 12: we could label it anything we want uh

[1:44:04] Trustee Elliott: play on a theme but

[1:44:07] Voice 12: obviously trustees can speak to whatever

[1:44:09] Voice 12: they want so would you like to add a hint subject matter to the trustee roundtable item on the

[1:44:18] Voice 12: agenda okay toby suggested 50th anniversary but i'm not seeing any

[1:44:27] Voice 5: jumping

[1:44:28] Voice 12: no okay okay so trustee

[1:44:30] Voice 12: roundtable and certainly in my introduction there i can say if you want to talk about 50th

[1:44:35] Voice 12: anniversary bring it on so let's go to section five we've got one two three four five um

[1:44:47] Voice 12: delegations uh four of those came in as late correspondence yesterday that the bc hydro

[1:44:53] Voice 12: operations one is in your package um so i'm just going to ask each of you uh or ask you if you're

[1:45:00] Voice 12: satisfied with the presentation material and you are content to have them come as

[1:45:05] Voice 12: delegations to Council so that's Ted Olenek BC Hydro I'm just gonna get a nod

[1:45:10] Voice 12: of approval yeah Peter Parr go file and sue Big Oil so we just got this one yes

[1:45:17] Trustee Elliott: this morning you got it yeah no yes that's fine are

[1:45:21] Voice 14: we okay with that so my

[1:45:24] Voice 14: understanding is that there's an interest mr. chair an introduction to

[1:45:27] Voice 14: to someone else. That's correct.

[1:45:30] Voice 12: Yeah, the West

[1:45:33] Trustee Elliott: Coast environmental lawyer. It's their

[1:45:36] Voice 12: legal representation from West Coast Environmental Law.

[1:45:41] Voice 12: So I have,

[1:45:42] Voice 10: I've just shared his presentation, which was the late item. Andrew Gage.

[1:45:48] Voice 12: We

[1:45:48] Voice 10: should look through this before

[1:45:50] Voice 12: we approve Andrew Gage. Okay, well, I've looked through

[1:45:55] Voice 12: it um i don't has anybody else or staff do what you say not

[1:46:00] Voice 12: okay so can we have a look at that

[1:46:02] Voice 12: before the end of today's meeting would you like to now should we have you looked at it david

[1:46:13] Voice 12: no let's

[1:46:15] Voice 12: have a seat so um let's have a look at that um before friday because that's when this

[1:46:21] Voice 12: has to go out right how many slides are there there's at least 10 21 oh wow i'm

[1:46:29] Voice 10: happy to click

[1:46:31] Voice 10: through right now we

[1:46:32] Voice 12: have to improve it before friday yeah tentatively we can improve it today

[1:46:37] Voice 12: uh subject to staff review prior to going out then we can take a look between now and lunch

[1:46:43] Voice 12: probably that would be awesome i'm trying not to squeeze you too hard okay so let's just pause on

[1:46:50] Voice 12: that one we'll pull that out waiting for confirmation from staff so the next one is clean

[1:46:55] Voice 12: and Safe Harbors Initiatives, Glenn Stevens. I have my own questions about this because

[1:47:04] Voice 12: there are, and maybe I'll go to the Vice-Chairs, any remarks that you have with respect to

[1:47:09] Voice 12: this presentation? Tori Alley.

[1:47:12] Trustee Elliott: I am challenged by the amount of the documents that follow the presentation. Is this typical

[1:47:22] Trustee Elliott: to have so much like proposed bylaws and background material, I thought it would just be, I don't

[1:47:29] Trustee Elliott: think that should be included in the package. I think maybe you could hand them out if he

[1:47:35] Voice 12: wants to.

[1:47:36] Trustee Elliott: That's what you're saying. Or we could,

[1:47:37] Voice 12: well, the option always exists for us to forward

[1:47:40] Voice 12: these to council separate from the agenda package and then have.

[1:47:43] Voice 12: Because I don't think they, that much needs

[1:47:45] Trustee Elliott: to be included in our package.

[1:47:47] Trustee Elliott: So,

[1:47:48] Voice 14: it's rare that we would have 30 pages of documentation if we don't have a policy

[1:47:55] Voice 14: direction on it, right?

[1:47:56] Voice 14: No.

[1:47:57] Voice 14: Yeah,

[1:47:57] Voice 12: and in fact, even the slide deck when we see from Peter Parr, you know, doesn't

[1:48:03] Voice 12: necessarily need to be included in the package, it could be forwarded to trustees as a separate

[1:48:09] Voice 12: item because they're going to see the presentation in situ.

[1:48:12] Voice 12: you yeah

[1:48:13] Trustee Elliott: this is i thought it's good for us to approve we have to improve the content but it

[1:48:17] Voice 12: doesn't get

[1:48:17] Trustee Elliott: included in the package

[1:48:18] Voice 12: i think that's exactly where i'm going okay

[1:48:21] Trustee Elliott: well that makes more

[1:48:25] Trustee Elliott: sense so

[1:48:26] Voice 12: then let's so let's take it in general yeah that as we approve the delegations yes that

[1:48:35] Voice 12: we will approve the delegations and the materials that they provided could be circulated outside of

[1:48:41] Voice 12: the agenda package to trustees that are in charge to review it.

[1:48:46] Voice 12: Yeah, that sound all right?

[1:48:50] Voice 12: Because normally they would bring a handout and they'd circulate it around.

[1:48:54] Voice 12: I think that's how it's been done.

[1:48:55] Trustee Elliott: Yeah, through a PowerPoint presentation or watching it.

[1:48:57] Voice 14: I don't know about that.

[1:48:59] Voice 14: So what if then you pivot and make a decision on something that's not in the public agenda?

[1:49:08] Voice 12: Well, the presentation, if somebody just got up and stood there and said something,

[1:49:15] Do

[1:49:17] Voice 14: you have thoughts on that?

[1:49:23] Voice 8: Not really, I think our policies around delegations is pretty

[1:49:28] Voice 8: lax I guess, so we do request that the providers what they're going to present.

[1:49:35] Voice 14: We don't have to

[1:49:36] Voice 14: have it in the agenda,

[1:49:37] Voice 8: but they do have to

[1:49:40] Voice 8: provide it to you so you know what they're going to say yeah and you can approve it yeah i do return

[1:49:46] Voice 8: to a previous term where so

[1:49:48] Voice 12: i think we're going to just acknowledge we're going to approve the

[1:49:51] Voice 12: delegation recommendations through

[1:49:53] Voice 12: this section and the materials will not be part of the bulk

[1:49:56] Voice 12: of the package okay so i'm going to come back now to glenn stevens clean and safe harbors initiative

[1:50:05] Voice 12: um any thoughts on this the materials and the presentation that the individual is planning on

[1:50:10] Voice 12: of advancing and salesman island uh well sure go ahead

[1:50:15] Voice 3: um certainly uh the ltc's heard from

[1:50:19] Voice 3: uh mr stevens um in regard to this and the gas seems to be for the ltc to do work um

[1:50:30] Voice 3: the only thing i mean certainly the harbor harbor issues in in a general sense sure that's trust

[1:50:40] Voice 3: trust council business um but the ask here is about it's really around a bylaw for salt spring

[1:50:47] Voice 5: and

[1:50:48] Voice 3: so although i know there's been an effort made in this presentation to make it

[1:50:54] Voice 3: relevant to trust council

[1:50:56] Voice 5: i'm

[1:50:57] Voice 3: also aware that the focus of this group is is on the salt spring ltc

[1:51:02] Voice 3: so i just point that out as i

[1:51:09] Trustee Elliott: would say though that it's regionally relevant so looking through

[1:51:13] Trustee Elliott: the legislation, Bill 33, that MP Elizabeth May is bringing forward, freighters, and there

[1:51:18] Trustee Elliott: may be increased pressure on local governments to address vessels that are not, that are

[1:51:29] Trustee Elliott: messing up the waterways. This is an ongoing issue, and I don't think it's just Salt Springs

[1:51:33] Trustee Elliott: issue. I think this is the focus of the presentation, but it's going to be on all of our radars.

[1:51:39] Trustee Elliott: and

[1:51:40] Voice 3: i would just say that just in terms of the material that's being presented here um

[1:51:47] Voice 3: and i agree it's it's this is an area of an area-wide issue but in terms of the materials

[1:51:53] Voice 3: here there's a proposed bylaw that speaks directly and only to salt spring island local trust

[1:51:59] Voice 3: committee if we're talking about the materials being included in the agenda package um and also

[1:52:07] Voice 3: about, I mean, I think

[1:52:10] Voice 3: at some level there's an intent

[1:52:12] Voice 3: to have Trust

[1:52:14] Voice 3: Council maybe put some pressure on

[1:52:16] Voice 3: Salt Spring LTC here, but that's my

[1:52:18] Voice 3: interpretation.

[1:52:20] Voice 3: But this whole

[1:52:22] Voice 3: by-law section, it speaks

[1:52:24] Voice 3: directly to the Salt Spring Island Local Trust

[1:52:26] Voice 3: Committee and what this group wants the Salt Spring

[1:52:28] Voice 3: Island Local Trust Committee to do.

[1:52:30] Voice 3: Just highlighting that, I'm not saying we

[1:52:32] Voice 3: shouldn't hear from him.

[1:52:35] Voice 3: Just that

[1:52:36] Voice 3: in terms of Trust Council and then this

[1:52:38] Voice 3: directly talking about one local trust committee yeah and

[1:52:42] Voice 3: the appropriateness there okay

[1:52:45] Voice 12: so toby

[1:52:46] Voice 12: ellie so

[1:52:47] Trustee Elliott: could we um ask the delegate to focus his presentation on the implications for the federation

[1:52:56] Trustee Elliott: and remove anything that is just specific to the salt spring local trust committee and get

[1:53:02] Trustee Elliott: his materials back to us by friday i

[1:53:05] Voice 3: think i'd be satisfied with that see i mean i

[1:53:09] Voice 12: don't what do you

[1:53:09] Voice 12: think? Well, it is. But you know, historically, it has been

[1:53:17] Voice 12: that delegations to council are to come with council related

[1:53:22] Voice 12: activities, not speak to issues at the local trust committee.

[1:53:26] Voice 12: That is the leaf is being communicated. Yes. So then the

[1:53:31] Voice 12: material we have specifically is about numbered bylaw, amend

[1:53:36] Voice 12: amendments and sections

[1:53:39] Voice 5: it's pretty specific

[1:53:43] Trustee Elliott: yeah so i think that's a simple request yeah

[1:53:49] Voice 12: and we're not going to circulate the material but they can do that so we can just and i'm going to

[1:53:55] Voice 12: ask for a motion to this we get advised that the glenn steven lead and safe partners initiative

[1:54:00] Voice 12: delegation has been approved however we need you to remove references and i'm paraphrasing a motion

[1:54:08] Voice 12: motion. Need to remove references to Salt Spring Island Local Trust Committee bylaws.

[1:54:15] Voice 12: Yeah. And maybe I'll ask Alexander to capture that. We're doing this on an individual basis

[1:54:26] Voice 12: now. So Trustee Peterson, as the chair of the South Spring, do you want to make that

[1:54:33] Voice 12: as soon as you raise that and make a motion? Or do you want me to continue doing that?

[1:54:37] Voice 12: um maybe we can just check and see if we capture

[1:54:41] Voice 3: anyone no is that the answer okay um so the uh

[1:54:49] Voice 3: that executive committee approves the delegation and requests the delegate to remove references

[1:55:00] Voice 3: to a specific ltc so

[1:55:02] Voice 12: glenn stevens clean and safe harvest delegation be specific okay um

[1:55:11] Voice 10: so far i have that ec approved the delegation and request the delegate to remove references

[1:55:16] Voice 10: to the ltc okay so that would

[1:55:19] Voice 3: be the glenn stevens oh

[1:55:21] Voice 12: so now we've got some more documents

[1:55:23] Voice 12: go ahead

[1:55:24] Voice 7: okay okay i'm just noting on page 53 of your agenda the request is around

[1:55:30] Voice 7: allocation of funding and resources to support salt spring with this issue in my view it's

[1:55:35] Voice 7: appropriate for a delegate to come and say i've got a proposal of the project i would request

[1:55:40] Voice 7: council and allocate resources to it and then something

[1:55:43] Voice 12: else you see to ask for that yeah so

[1:55:46] Voice 7: he's just echoing he wants to echo so i think you could have some background to understand what the

[1:55:51] Voice 7: nature of that request is but in my view um so i just wanted to make clear that you um that he's

[1:55:56] Voice 7: got a prayer i would read that you know as your request is there it's around allocation of

[1:56:00] Voice 7: resources it's the essence of the ask so

[1:56:04] Voice 1: maybe you want to focus

[1:56:05] Voice 7: on that element of the ask

[1:56:07] Voice 7: around the count the request to counsel is to do the following rather than

[1:56:11] Voice 7: belaboring the details of a bylaw okay

[1:56:14] Voice 12: so we spend too much time on this should

[1:56:16] Voice 12: be just received the delegation right we okay we can you

[1:56:22] Trustee Elliott: know the thing is you

[1:56:23] Trustee Elliott: see that

[1:56:23] Voice 12: the person has ten minutes right that's it we need to be recommend

[1:56:28] Trustee Elliott: that he focus his presentation on an ask of trust counsel just just that like

[1:56:35] Trustee Elliott: like what is his ask of trust counsel, and that would help him focus.

[1:56:42] Voice 12: So then we're, so again, we're still back to a specific request,

[1:56:46] Voice 12: particularly this delegation.

[1:56:47] Voice 12: So then we do need a motion to say that the executive can re-ask Glenn,

[1:56:52] Voice 12: or approve Glenn Stevens' clean and safe harbors initiative delegation,

[1:56:56] Voice 12: but ask him to keep the focus on a trust counsel of ask.

[1:57:02] Trustee Elliott: Recommends that he focus his presentation,

[1:57:05] Trustee Elliott: on an ask of Trust Council

[1:57:07] Trustee Elliott: or a request

[1:57:10] Trustee Elliott: of Trust Council or a

[1:57:12] Trustee Elliott: point of information to Trust

[1:57:15] Trustee Elliott: Council. I had Chair

[1:57:15] Voice 12: Luckham's and now

[1:57:16] Voice 12: Yeah, I wish we had

[1:57:17] Voice 12: David's

[1:57:19] Voice 12: recommendations in motion.

[1:57:23] Voice 10: So far I have the Executive Committee

[1:57:27] Voice 10: approved the Glenn Stevens

[1:57:28] Voice 10: Clean and Safe Harbors Initiative

[1:57:30] Voice 10: delegation and

[1:57:33] Voice 10: Trustee Elliott. Really

[1:57:35] Voice 10: concise. Recommends

[1:57:37] Trustee Elliott: that he focused the presentation

[1:57:42] Trustee Elliott: on

[1:57:42] Trustee Elliott: his ask

[1:57:46] Voice 8: of

[1:57:47] Voice 8: Trust Council.

[1:57:49] Voice 8: Thank you.

[1:57:51] Voice 12: You got that? Can you read it back

[1:57:53] Voice 12: just to be sure?

[1:57:54] Voice 10: Yes. The Executive

[1:57:55] Voice 10: Committee approved the Glenn Stephens

[1:57:57] Voice 10: Clean and Safe Harbors Initiative

[1:57:59] Voice 10: delegation and recommends that he

[1:58:01] Voice 10: focus the presentation on his ask

[1:58:03] Voice 10: of Trust Council.

[1:58:04] Voice 12: Okay.

[1:58:08] Voice 12: We've done one, two,

[1:58:10] Voice 12: and three two is pending to ask for review of the material do we do want to oh so

[1:58:20] Trustee Elliott: move

[1:58:22] Voice 12: 11 seconds and trustee ma thank you all of the favor that carries unanimously thank you

[1:58:27] Voice 12: for delivering that these are important things yep uh 5.1.4 ronald right deep salt spring

[1:58:34] Voice 12: sustainable presentation material included and so satisfied with mr.

[1:58:40] Voice 12: Wright's presentation no it's

[1:58:45] Trustee Elliott: been emailed oh

[1:58:46] Voice 12: no yeah we got it this

[1:58:48] Voice 12: morning thank you okay so we don't sure we pause on that then until everybody's

[1:58:57] Voice 12: have a chance to look at the material I

[1:59:00] Trustee Elliott: have a question about this one and the

[1:59:02] Trustee Elliott: the next one let's

[1:59:04] Voice 12: stick to this

[1:59:04] Trustee Elliott: one well they're both on the same they

[1:59:06] Voice 12: can do that so

[1:59:08] Trustee Elliott: are we ready

[1:59:10] Trustee Elliott: to talk about the trust policy statement considering this hasn't gone out for public

[1:59:14] Trustee Elliott: comment yet we've just had one committee the whole meeting and now we've essentially got people saying

[1:59:20] Trustee Elliott: we want to comment on the trust policy statement and that's what these two pieces are about i think

[1:59:25] Trustee Elliott: the second one is more specific about that the purpose of her appearing is to provide some

[1:59:31] Trustee Elliott: initial comments on the draft TPS. Are we taking comments from the public right now on the TPS?

[1:59:39] Voice 12: Because council is an opportunity for delegations to say anything we want to.

[1:59:42] Trustee Elliott: Okay just wanted to check.

[1:59:46] Voice 12: No it's a good question um but it'll get it'll get rolled in

[1:59:52] Voice 12: I'm sure yeah I it's not I think the first time we've not heard we've heard from Ron right before.

[2:00:00] Voice 12: So then I'm going to take it then that when I advance these to Trust Council or approve these for Trust Council, I'm going to approve this one.

[2:00:07] Voice 12: And Jennifer Markison, Friends of the Gulf Island, again, will approve that delegation.

[2:00:15] Voice 12: So then just to make sure I got this all wrapped up, we're going to approve Delegations 5.1.1, 5.1.2, pending staff review of the presentation.

[2:00:28] Voice 12: presentation. 5.13 with the comment provided in the earlier motion. 5.14 as presented and

[2:00:40] Voice 12: 5.15 as presenting. I look forward to that. You got that? By general consent. Okay. So

[2:00:52] Voice 12: I'm going to then go on to section 6 now. Consent agenda items. Executive committee

[2:01:03] Voice 12: committee work program report are we satisfied with that to for it to go to council thanks i'm

[2:01:10] Voice 12: going to move them all together shortly so this discussion and decision items are 6.21 chief

[2:01:17] Voice 12: administrative officers report ceo do you wish to speak to that or it says itself i think it stands

[2:01:24] Voice 12: on its own

[2:01:25] Voice 12: it's brief as it should be at this point so the objective here is to be sure the

[2:01:30] Voice 12: council is getting all the information they need and this is just the ceo's report out

[2:01:35] Voice 12: and so we're satisfied with that so that's a discussion item though for council yeah yeah

[2:01:42] Voice 12: 61 kind of discussion items so overview of the strategic plan initiatives 2018 2024 that's our

[2:01:50] Voice 12: briefing um any remarks well i'm hoping

[2:01:55] Voice 14: that it lands with the intention provided that is later

[2:01:58] Voice 14: on the reason why this is here is you've got an updated document afterwards which

[2:02:03] Voice 14: is the current status of your strategic plan and you're about to have strategic

[2:02:08] Voice 14: plan discussions right yeah so this is looking at what's happened and where we

[2:02:15] Voice 14: are so hopefully the briefing is a frank assessment that's readable the trustees

[2:02:22] Voice 14: to go this one stole this one isn't this one we've completed and this one has a

[2:02:27] Voice 14: the future and and so i didn't go into reams and reams of description with all of these

[2:02:33] Voice 14: you can look into the details later so it's preparatory to the session normally we would

[2:02:39] Voice 14: just provide the strategic planning update itself so it's where we are

[2:02:45] Voice 5: on

[2:02:46] Voice 14: each of these

[2:02:49] Voice 5: and

[2:02:50] Voice 14: it's broken into the five sections that your current strategic plan so you should read it

[2:02:58] Voice 14: yeah

[2:02:59] Trustee Elliott: i'm yeah yeah the

[2:03:01] Trustee Elliott: the recommendations are a little bit hidden so they're recommendations

[2:03:06] Voice 14: in a different sense they're not recommendations for you to pass no

[2:03:11] Voice 5: it's

[2:03:12] Voice 14: and i could use a

[2:03:13] Voice 14: different word

[2:03:14] Voice 5: yeah um

[2:03:15] Voice 14: staff conclusion or um future advice advice i could amend it subtly

[2:03:28] Voice 14: I would say a lot's been done it's it's always more fun to point out the things that aren't

[2:03:45] Voice 14: and certainly some things aren't but lots has been well and lots was done at the last council

[2:03:51] Voice 14: yeah so let's say a good two-thirds to three-quarters of your plan has been completed

[2:03:56] Voice 14: but some of the concern and some of the you know as we future cast defining the objectives as

[2:04:05] Voice 14: opposed to defining hey here's a great project that will have value and did have value

[2:04:10] Voice 5: but if

[2:04:11] Voice 14: you want to get into scoping specific outcomes the goals associated with that and i think this

[2:04:15] Voice 14: trust council is interested in that um you know but there's a variety of outcomes that are not

[2:04:22] Voice 14: There's

[2:04:23] Voice 3: so many different kinds of things.

[2:04:24] Voice 14: Like we can say, yes, we can do fully duplex live video streaming

[2:04:28] Voice 14: all across the trust area now.

[2:04:29] Voice 14: We never did that before.

[2:04:32] Voice 14: Done.

[2:04:33] Voice 14: Right?

[2:04:35] Voice 14: Compliment change actions?

[2:04:38] Voice 14: Probably need some refining.

[2:04:41] Voice 14: Right?

[2:04:41] Voice 14: Yep.

[2:04:42] Voice 14: So anyway, if you...

[2:04:45] Voice 14: So is this ready to go to council?

[2:04:46] Voice 14: That's really my question.

[2:04:48] Voice 14: Yeah.

[2:04:52] Voice 12: Or not.

[2:04:53] Voice 12: Are you sure?

[2:04:56] Trustee Elliott: Because I'm specifically looking at two, marine and freshwater stewardship, and then where

[2:05:00] Trustee Elliott: that relates in our current strategic plan, you make no reference to freshwater budgeting,

[2:05:09] Trustee Elliott: you just point out the fact that we're...

[2:05:14] Voice 14: No, I do mention it.

[2:05:14] Voice 14: It's on page 74.

[2:05:16] Voice 14: So with regards to freshwater sustainability, the strategy was completed and adopted, it's

[2:05:20] Voice 14: now an established program area for

[2:05:22] Voice 4: the Alex Cross.

[2:05:23] Voice 4: the

[2:05:24] Voice 14: current phase is the implementation phase and included in that is water budgeting and we're only

[2:05:28] Voice 14: halfway through that

[2:05:28] Trustee Elliott: yes okay freshwater mapping implementation yes so then

[2:05:33] Voice 14: for you contemplating

[2:05:34] Voice 14: your future you go okay we've created a thing that's now an operational offer with the island's

[2:05:39] Voice 14: trust

[2:05:39] Voice 5: what

[2:05:41] Voice 14: is it doing and what's its future what it's doing right now is completing some

[2:05:46] Voice 14: implementation phase which supports land supply

[2:05:48] Voice 5: okay

[2:05:50] Trustee Elliott: so

[2:05:52] Voice 12: back to the questions just ready to go

[2:05:54] Voice 12: council i

[2:05:54] Trustee Elliott: still find the layout confusing um you've got 4.4 housing and with a bullet it is

[2:06:01] Trustee Elliott: assumed that this will be a priority item from trust council as it develops a new plan so we've

[2:06:06] Trustee Elliott: got some do

[2:06:07] Voice 14: you want me to reformat the document that sounds like what i'm getting you hate that

[2:06:12] Trustee Elliott: i know but of

[2:06:13] Voice 14: course i do it's confusing

[2:06:14] Trustee Elliott: you're confused i am okay i

[2:06:17] Trustee Elliott: am a word person um and i'll

[2:06:22] Voice 14: take them all literally. Okay, I will go 622. I

[2:06:26] Trustee Elliott: just find this.

[2:06:27] Voice 14: And I'll reformat slightly. Thank you. Okay.

[2:06:31] Trustee Elliott: And change the recommendation to something else, because people are used to seeing the recommended as a motion. And that's your staff recommendation from

[2:06:39] Voice 12: recommended. Thank

[2:06:40] Trustee Elliott: you. So

[2:06:42] Voice 12: that's 6.22. Okay, great. So I'm going to, when I get to advancing these, I'm going to advance that one.

[2:06:51] Voice 12: has been ending so 6.2.3 follow-up actual list is that hiding ready uh

[2:06:57] Trustee Elliott: that was a big one so

[2:07:00] Voice 14: i reported to you before yeah and you said do some things yeah

[2:07:06] Voice 5: and

[2:07:07] Voice 14: we did a bunch of work yeah

[2:07:08] Voice 14: and it's ended up it's only these two things that i'm so i've folded a few things together one of

[2:07:15] Voice 14: them is the continual ask to the province for funding i think you've got a flagship request

[2:07:20] Voice 14: that exists now you can

[2:07:22] Voice 14: go back and add up all the other ones if you want later but so i tidied

[2:07:26] Voice 14: those up and then i think these two can can go in their current form yeah and i've updated your

[2:07:36] Voice 14: your fuel accordingly this could either go by in once in 10 seconds at trust council

[2:07:41] Voice 14: or we can spend

[2:07:42] Voice 14: the rest of trust council you

[2:07:44] Voice 14: know like item two uh the reason it's a first

[2:07:49] Voice 14: nations related item but the intention was to get you to go out and get funding yeah as individuals

[2:07:56] Voice 14: you got funding yeah you

[2:07:58] Voice 14: might someone say well we want more funding so you'll be back at it

[2:08:03] Voice 14: hopefully this is about tidying up the fuel not discussing the content of each of the items yeah

[2:08:09] Voice 14: i

[2:08:09] Voice 13: agree so

[2:08:10] Voice 14: i offer you this as um hopefully it's not you can i know it's not confusing well we're

[2:08:17] Voice 14: seeking direction from council and this is a recommendation yeah and then you've got a fresh

[2:08:21] Voice 14: fuel that follows along after and it's down from like 50 items to about 38. is

[2:08:27] Trustee Elliott: this your legacy

[2:08:28] Trustee Elliott: that's

[2:08:29] Voice 14: my legacy 14 items less

[2:08:35] Voice 14: claire um likes having a lot of items on her things i'm serious and we're maintaining that

[2:08:44] Voice 14: You

[2:08:44] Trustee Elliott: and Stefan both,

[2:08:45] Voice 14: you're like, I'm down to two.

[2:08:47] Voice 14: Yeah, I'm down to two, but it would feel weird if we were less than 15 or 16.

[2:08:53] Voice 14: What do you think?

[2:08:54] Trustee Elliott: I'm not sure where

[2:08:55] Voice 14: the theatrical vote would go for it.

[2:08:57] Trustee Elliott: Brilliant.

[2:08:58] Trustee Elliott: Brilliant.

[2:08:59] Trustee Elliott: Gives her direction.

[2:09:00] Voice 12: Let's keep rolling.

[2:09:02] Voice 12: Okay.

[2:09:02] Voice 12: So if that means.

[2:09:04] Voice 12: Trustee access documents, calendar, and HTML.

[2:09:06] Voice 12: I don't know why we're talking about HTML.

[2:09:08] Voice 12: Does anybody know what HTML means?

[2:09:12] Voice 10: Can I just clarify that 6.2.3 is to refer?

[2:09:16] Voice 12: Yeah, I'm gonna follow up with a thing at the end, as soon as we get through this next one, the HTML.

[2:09:22] Voice 12: What is

[2:09:22] Voice 12: it? Hyper markup language.

[2:09:24] Trustee Elliott: Hyper markup?

[2:09:25] Voice 12: I think that's what it is. Hypertext markup language.

[2:09:28] Voice 12: Yes. Yeah.

[2:09:29] Trustee Elliott: Yeah. How

[2:09:30] Voice 12: many people know that?

[2:09:31] Trustee Elliott: Well, it works brilliantly for Bowen Island and their agendas. I like it.

[2:09:38] Voice 12: But you know what they use? The same tool that we use.

[2:09:42] Trustee Elliott: And somehow they're able to hyperlink all their reports so you can easily find them. It's brilliant.

[2:09:50] Voice 12: Okay. Trustee Access to Documents, this is your report. Yes. Do you have any remarks?

[2:09:56] Voice 12: And ultimately I'm just going to ask if you guys are ready to go to council.

[2:10:01] Voice 8: I think it speaks for itself. There's quite a lot of work with the Access to Documents given

[2:10:06] Voice 8: in our current technology so if council still wants that then we need some direction obviously

[2:10:12] Voice 8: not recommending it uh with respect to the other two i think those are much more doable and i think

[2:10:17] Voice 8: that indicates that in here yeah so yeah so the end of the quarter is better

[2:10:22] Voice 12: than the beginning

[2:10:24] Voice 12: yes okay so vice chair and toby over to you i

[2:10:28] Trustee Elliott: do have a question because page 102

[2:10:30] Trustee Elliott: to in your third under options the third paragraph it's kind of buried that you say over the longer

[2:10:38] Trustee Elliott: term this is the recommended approach is it's much more robust than our current system

[2:10:43] Trustee Elliott: are you saying like we should do this but not right now yeah

[2:10:48] Voice 8: i think i do say later or somewhere

[2:10:50] Voice 8: in that i intend to bring some uh yeah just at the end of that uh it says a software solution

[2:10:57] Voice 8: such as it would require funding from Trust Council and

[2:10:59] Voice 8: staff intend to bring a business case for the 25-26 fiscal year.

[2:11:06] Voice 5: I

[2:11:06] Voice 8: can split that into another paragraph if it helps to make that a bit more...

[2:11:12] Trustee Elliott: Well, I just hope everyone reads it carefully because it's, you've got, there is a big implication in there that, I don't know.

[2:11:23] Trustee Elliott: It's

[2:11:23] Voice 8: a software solution so there's going to be a cost and obviously a change in processes to implement it in time.

[2:11:31] Trustee Elliott: Do

[2:11:32] Voice 8: you want me to change anything in it or make it clearer?

[2:11:37] Trustee Elliott: Make that paragraph just a little bit clearer because I think that's the critical one.

[2:11:41] Voice 8: I'll split it into two and then just rework it a bit but that's okay with the rest.

[2:11:54] Voice 5: is

[2:12:01] Voice 12: this document as amended just discussed ready to go to council yes yes yeah

[2:12:11] Voice 5: and was

[2:12:13] Voice 12: it this could be five minutes or five hours easily and listen

[2:12:21] Voice 8: it is intended as a briefing

[2:12:23] Voice 8: I did it that way because I wasn't looking for some direction, but obviously...

[2:12:29] Voice 8: Except

[2:12:29] Voice 12: it doesn't answer the

[2:12:31] Voice 8: direction that's been provided to do something.

[2:12:34] Voice 8: Right, it

[2:12:34] Voice 8: has to report back and that's what we've done so far.

[2:12:38] Voice 8: Okay.

[2:12:39] Voice 8: So there could be further direction coming out of this.

[2:12:42] Voice 12: Likely there will, yeah.

[2:12:43] Voice 12: Yeah, which is fine.

[2:12:44] Voice 8: So

[2:12:44] Voice 12: my humble opinion, because people are using acronyms, this seems to be an SQL database

[2:12:52] Voice 12: that is automatically updated and hyperlinked the documents. But that's a huge opportunity.

[2:12:59] Voice 12: Is it?

[2:12:59] Voice 12: Yeah, yep.

[2:13:00] Voice 8: There's software

[2:13:01] Voice 12: out there that

[2:13:02] Voice 8: will do this, but we need to...

[2:13:03] Voice 8: We've indicated that. It could be done.

[2:13:05] Voice 8: Yeah, it'll be done.

[2:13:06] Trustee Elliott: Yeah.

[2:13:07] Trustee Elliott: What's the difference with SQL? What is the difference with SQL?

[2:13:12] Voice 12: It's a database. And so it would just have all those documents in the database. The HTML

[2:13:20] Voice 12: script would make a query of the database and spit out the document. Chatsy is essentially

[2:13:26] Voice 12: what the search engine probably does in the web browser already, which is HTML also. Anyway,

[2:13:35] Voice 12: Anyway, it requires somebody dedicated to that job.

[2:13:40] Voice 12: We already know how much work, which we've always underestimated the website is.

[2:13:46] Voice 12: This kind of documentation repository is the kind of access that's being asked of.

[2:13:54] Voice 12: I don't know if this is true or not, but ChatGVT went down completely nationwide, worldwide

[2:14:01] Voice 12: wide the other day because it is beta tested software not ready for the real world i've been

[2:14:12] Voice 12: waiting for the license passport license for six months now and not issued let me go ahead so i'm

[2:14:19] Trustee Elliott: concerned that this report goes or this briefing goes to trust council and it isn't really an

[2:14:24] Trustee Elliott: analysis or a recommended course of action because this is a multi like what we're suggesting

[2:14:32] Trustee Elliott: And here's the context.

[2:14:34] Trustee Elliott: If we're going to go in that direction,

[2:14:36] Trustee Elliott: this would be a multi-year investment with this many dollars attached.

[2:14:40] Trustee Elliott: So can you make it clear that we're not going to be making decisions on this

[2:14:45] Trustee Elliott: because we don't have all the information right now?

[2:14:47] Voice 8: Yeah, I can add that in because I think I indicated here,

[2:14:51] Voice 8: but maybe I need to make it more clear,

[2:14:53] Voice 8: that when I say staff will be bringing this forward to council,

[2:14:57] Voice 8: it could be a business case and council have the opportunity for that.

[2:15:01] Voice 8: there'll be options in there and that will have the analysis in it. So I'll add a sentence in

[2:15:05] Voice 8: to clarify that if that helps.

[2:15:07] Trustee Elliott: I think it would make it because otherwise we're going to go down

[2:15:10] Trustee Elliott: making a decision and committing resources essentially is what I fear is going to happen

[2:15:16] Trustee Elliott: and we don't have the information to do that right now. So thank you.

[2:15:23] Voice 12: So out of fairness

[2:15:25] Voice 12: us sql is structured query language structured clear that's what we're looking at right okay um

[2:15:36] Voice 12: so that's going to go as amended then to council okay so that completes section six

[2:15:40] Voice 12: so uh alexandra i'm advising that executive committee is forwarding executive committee

[2:15:47] Voice 12: committee work program work as perceived to council.

[2:15:51] Voice 12: We're advancing 6.2.1,

[2:16:00] Voice 12: 6.2.2 as amended,

[2:16:04] Voice 12: 6.2.3 and 6.2.4 as amended to council.

[2:16:11] Voice 12: Okay, we go.

[2:16:15] Voice 12: Governance committee next.

[2:16:16] Voice 12: Next, Governance Committee Chair's report.

[2:16:20] Voice 12: The work program is here.

[2:16:21] Voice 12: This is their document.

[2:16:25] Voice 12: It may not meet Council's needs, but it is Governance Committee's document,

[2:16:29] Voice 12: and so we're satisfied to advance it to Council.

[2:16:32] Voice 12: Okay.

[2:16:33] Voice 12: I just want to note that Chair Morrison speaks to this extensively

[2:16:38] Voice 12: in her item that's on our agenda.

[2:16:44] Voice 12: Grateful for that work.

[2:16:46] Voice 12: uh so that's 7.1 forwarded to council as present and section 8 page 106 of your agenda general

[2:16:56] Voice 12: consent items is the director of trust area services report do you have anything to add

[2:17:02] Voice 12: no okay is that ready for council yes okay trust programs committee work program report this comes

[2:17:10] Voice 12: from the committee again they they own that this is what they want to tell council we're okay to

[2:17:14] Voice 12: forward that to council okay and legislative monitoring report uh requested by council and

[2:17:22] Voice 12: is for information and i'm guessing this is satisfactory to vote council yeah that's great

[2:17:27] Voice 12: so then alexandra um items eight point one one one point eight point one two eight point one three

[2:17:33] Voice 12: four into council as presented so eight point two discussion and decision item on page three

[2:17:44] Voice 12: 8.2.1 is the draft annual report this has gone before all of the LTCs and everybody

[2:17:51] Voice 12: all the other bodies you've got my letter now finally and um over to you director so

[2:17:57] Voice 7: on your executive committee we're a little bit out of sequence here because on your executive

[2:18:02] Voice 7: committee agenda today you have

[2:18:04] Voice 7: to approve your sections so if you pass a motion to forward

[2:18:07] Voice 7: this now it might be a bit the prize of that yeah you

[2:18:09] Voice 7: know any amendments requested by

[2:18:11] Voice 7: executive committee to your sections that's

[2:18:13] Voice 12: fair yeah okay so does that document look okay to you

[2:18:19] Voice 12: um so and that's not that's not um feathering your discretion when the decision item comes

[2:18:26] Voice 12: up later but i will forward this to council uh when endorsed by executive

[2:18:39] Voice 12: the decision item later in our agenda. Not in the agenda. Is that right? It's in the

[2:18:46] Voice 12: main agenda. The annual report is in the main agenda. It's not in here. No, it's in here.

[2:18:53] Voice 12: It's in the main document. Yeah. Yeah. No.

[2:18:59] Voice 12: Okay. So I'm going to then take it. So I'm

[2:19:03] Voice 12: going to go to 8.22 appointment to General Vessels Technical Working Group request for

[2:19:07] Voice 12: a decision um we've tried to solicit that people by email that we are and that's not been successful

[2:19:13] Voice 12: uh

[2:19:14] Voice 7: no there's two people you can see i've

[2:19:15] Voice 12: got two trust people and then trustee laurie it's

[2:19:20] Voice 12: a decision then that we have to make so then the next item then so that's ready for council

[2:19:25] Voice 12: vice chairs yeah so vice chairs i didn't take pink two point let's do the 8.2.1 version so

[2:19:32] Voice 12: So let's advance item 8.2.1 to council pending executive committee's approval later in the

[2:19:40] Voice 12: agenda as presented.

[2:19:43] Voice 12: And then let's forward 8.2.2 to council as presented.

[2:19:49] Voice 12: And now let's go to 8.2.3, honest trust conservancy.

[2:19:52] Voice 12: We've got the conservancy report.

[2:19:54] Voice 12: We've sliced out a 45-minute presentation for Chair Smith there.

[2:19:59] Voice 12: Are we satisfied with that?

[2:20:01] Voice 12: Is there a report?

[2:20:02] Voice 12: and the March 31st

[2:20:07] Voice 12: 2024 audited financial statements

[2:20:09] Voice 12: of the Alistair Conservancy

[2:20:10] Voice 12: that's a briefing

[2:20:13] Voice 12: so who's going to

[2:20:15] Voice 12: speak to that if it's necessary

[2:20:17] Voice 12: you'll speak to that okay

[2:20:18] Voice 12: so this is in your section

[2:20:19] Voice 12: so is that satisfactory

[2:20:21] Voice 12: go to council

[2:20:24] Voice 12: Alistair Conservancy five year plan

[2:20:26] Voice 12: briefing

[2:20:27] Voice 12: is that also ready

[2:20:29] Voice 12: you spoke to that a little bit earlier

[2:20:30] Voice 12: here this

[2:20:31] Trustee Elliott: may generate some discussion just so you know i know it's a briefing but

[2:20:40] Trustee Elliott: okay it's significant okay

[2:20:45] Voice 12: okay so i'm going to then take it that item is 8.2.3.1

[2:20:49] Voice 12: 8.2.3.2 8.2.3.3 i'll be forward

[2:20:54] Voice 12: to that excellent thank you this brings us to section 9 um 45 minute presentation by

[2:21:09] Voice 12: We don't know.

[2:21:13] Trustee Elliott: It's just a block.

[2:21:15] Trustee Elliott: No. Oh, he's 45 minutes. Yeah.

[2:21:19] Voice 14: Yeah, I just don't

[2:21:21] Voice 14: govern. The content. Yeah, it

[2:21:24] Trustee Elliott: came out of the Southern Gulf Islands Forum discussion

[2:21:26] Trustee Elliott: on governance and the request of the province to review us and everything we do. And Adam

[2:21:33] Trustee Elliott: has perspectives on that and so trustees there asked if he would want to make a presentation

[2:21:39] Trustee Elliott: to trust council and so i invited him and we're going to change the topic to inclusive governance

[2:21:46] Voice 12: great so you got that alternative the title is inclusive governance that's

[2:21:51] Trustee Elliott: it okay

[2:21:52] Voice 12: so that's

[2:21:53] Voice 12: good section nine going along here strategic planning session um cao

[2:22:01] Voice 14: so on likely today or

[2:22:03] Voice 14: tomorrow trustees are going to get hey we're strategic planning for the

[2:22:08] Voice 14: upcoming bus council

[2:22:09] Voice 14: meeting yeah and what will be attached is the report is it somewhat fresh in your minds the

[2:22:16] Voice 14: outcomes or the discussion that we had at our last

[2:22:19] Voice 5: large

[2:22:20] Voice 14: meeting which generally were quite positive

[2:22:22] Voice 14: um trustees engaged for that for that session so we're following on from that

[2:22:28] Voice 14: and we've identified those five bucket or focus settings.

[2:22:32] Voice 14: So what you've got here is a session outline

[2:22:36] Voice 14: from nine to three.

[2:22:37] Voice 14: I'm gonna take you to just a couple of places on it

[2:22:39] Voice 14: before you fully approve it.

[2:22:41] Voice 14: So once you do, I'm gonna send out the heads up to trustees

[2:22:44] Voice 14: and say, get ready, here we go.

[2:22:47] Voice 14: I'm gonna send them the report

[2:22:49] Voice 14: that summarizes the meeting in March,

[2:22:52] Voice 5: which

[2:22:52] Voice 14: is attached in here already.

[2:22:54] Voice 14: right and

[2:22:55] Voice 14: here's a couple things to think about

[2:22:58] Voice 5: okay

[2:23:00] Voice 12: so what you're saying that that's going to

[2:23:02] Voice 12: go out today yeah and then on friday the agenda package is going to go out right

[2:23:07] Voice 14: so that they so

[2:23:08] Voice 14: that there's two moments that occur yeah the first one is okay i'm going to put my mind to this

[2:23:13] Voice 14: as we all know sometimes for an interactive as opposed to an rfd where you just focus on

[2:23:19] Voice 14: or stuff reporting in the outcomes this is a more involved process so you might want to

[2:23:24] Voice 14: block a little time to think about yeah what do i right what would i like so starting on 238 you see

[2:23:30] Voice 14: the strategic planning session um i just do a very brief outlines that's traditional to us

[2:23:37] Voice 14: um happily diana malve who's a colleague of gene ho is going to very experienced facilitator she's

[2:23:42] Voice 14: going to come into the day for us um and i've met with both of them several times in the last

[2:23:48] Voice 14: last two or three weeks. You'll see that we've got some explanatory documents here. We've got

[2:23:53] Voice 14: the session description, background, desired outcomes. And I do want to walk through this

[2:23:59] Voice 14: because you are the gurus of the strategic planning.

[2:24:04] Voice 5: I like that.

[2:24:06] Voice 14: Yes. I'm afraid of that.

[2:24:10] Voice 14: We talked about, we got to some focus areas and we got to some strategic directions. Yeah.

[2:24:16] Voice 14: Yeah. But what we need to take is we need to take the focus areas and then hypothesize in each of those and maybe ask, are there a couple more?

[2:24:25] Voice 14: But and go, what outcome? What are some outcomes that we would like?

[2:24:30] Voice 14: And those are the goals of the organization. So we haven't clearly enunciated those yet.

[2:24:36] Voice 14: So the focus of the work is going to be on those. Then you skip a level down.

[2:24:40] Voice 14: we've got a few strategic directions but let's think even deeper and more

[2:24:45] Voice 14: specifically what are some specific initiatives that collectively the

[2:24:49] Voice 14: elected officials will think will realize those goals so that that's the

[2:24:54] Voice 14: exercise

[2:24:54] Voice 5: so

[2:24:55] Voice 14: goals directions and some initial initiative initiatives and

[2:25:00] Voice 14: deliverables and

[2:25:01] Voice 5: if

[2:25:02] Voice 14: we're good and lucky at the end of this they will go off and

[2:25:07] Voice 14: they'll they'll draft a strategic plan for you oh so there'll be an outcome

[2:25:12] Voice 5: that's structured

[2:25:13] Voice 14: and then that would then be taken and those key projects fed into the budget process

[2:25:19] Trustee Elliott: right okay i

[2:25:21] Trustee Elliott: like it the

[2:25:22] Voice 14: good news is that when we looked at the five buckets for the most part

[2:25:26] Voice 14: i don't think too many people were surprised they seem to represent a commonality across trustees

[2:25:32] Voice 14: of areas of interest

[2:25:33] Voice 5: specific

[2:25:35] Voice 14: also knowing that we want to keep it simple and relatively cost

[2:25:38] Voice 14: effective we don't want 95 different little projects going on all the place we want to

[2:25:43] Voice 14: focus them that

[2:25:44] Voice 14: seemed to be the outcome

[2:25:45] Voice 5: we'll

[2:25:47] Voice 14: see whether you know secondary thought on that

[2:25:50] Voice 14: delivers the same platform

[2:25:52] Voice 5: if there's

[2:25:55] Voice 14: a reconsideration of that base work right but i

[2:26:01] Voice 14: I think you're on a good place.

[2:26:03] Voice 14: The other good news is that 75% of that stuff,

[2:26:06] Voice 14: all of the staff, they know that,

[2:26:08] Voice 14: and you know the relative projects that are underway.

[2:26:11] Voice 14: Command the policy state, undertake corporate planning,

[2:26:15] Voice 14: develop our reconciliation action.

[2:26:18] Voice 14: So a lot of us are familiar.

[2:26:22] Voice 14: So if you look on page 240,

[2:26:25] Voice 14: you see exactly what I'm talking about.

[2:26:27] Voice 14: The focus areas listed across the top,

[2:26:30] Voice 14: we need to do the next part down the goals are desired desired outcomes a

[2:26:35] Voice 14: little bit better we

[2:26:35] Voice 5: have

[2:26:36] Voice 14: already created some strategic directions but

[2:26:39] Voice 14: we've hypothesized a few prior ways to prioritize which I think makes sense but

[2:26:45] Voice 14: the trustees of course will say what they think and then getting a little

[2:26:48] Voice 14: more specific around deliverables the next page is the actual day broken down

[2:26:54] Voice 14: into the sections this is not that we are not able to live stream this part of

[2:27:00] Voice 14: the meeting and

[2:27:01] Trustee Elliott: i appreciate having that note in the agenda that

[2:27:03] Voice 14: was great excellent thank you

[2:27:06] Voice 14: because you'll be breaking up to space if it's a sunny day there'll be people out in the back

[2:27:10] Voice 14: um there's some round tables there's just no way to have a 26 person conversation on all this stuff

[2:27:15] Voice 14: you have to go off generate ideas come back okay okay we've

[2:27:20] Voice 12: got little breakout

[2:27:21] Voice 14: spaces yeah yeah

[2:27:24] Voice 14: and then um just to supplement the thinking we've got the swap which we've already seen on

[2:27:30] Voice 14: 242 um and you'll read all through this and this is the more detailed summary of what you thought

[2:27:38] Voice 14: about and finally it lands on a chart on page 246 which summarizes the work that you did

[2:27:46] Voice 14: right okay it's repeated twice because i like repeating myself really but i'm only going to

[2:27:52] Voice 14: do it once when we

[2:27:54] Voice 14: go to the actual have

[2:27:55] Voice 13: a bigger font

[2:27:56] Voice 14: on the next one i really need it i prefer

[2:27:58] Trustee Elliott: first version two. Can we be first

[2:28:00] Voice 14: with you in there?

[2:28:02] Voice 14: Okay. I'm going to get some of my own key. Is this ready for council?

[2:28:06] Trustee Elliott: I love it. Okay. Let's see how this works.

[2:28:10] Trustee Elliott: I like the two sessions on strategic

[2:28:14] Trustee Elliott: planning. I think

[2:28:15] Trustee Elliott: we'll see how it works.

[2:28:16] Trustee Elliott: Unless it all just goes to hell and a half pounds.

[2:28:22] Trustee Elliott: The

[2:28:22] Voice 12: only concern I have, and you have to dial back to when you started the conversation

[2:28:26] Voice 12: because we're going to do this.

[2:28:28] Voice 12: We're going to say these are the things that we've identified.

[2:28:31] Voice 12: And are there any more?

[2:28:32] Voice 12: I don't know why we would ask if there's any more

[2:28:34] Voice 12: because the objective is to always have less.

[2:28:37] Voice 12: Less is more.

[2:28:38] Voice 5: And

[2:28:39] Voice 12: so, therefore, the question I would ask

[2:28:42] Voice 12: rather than is there more is are these our priorities?

[2:28:48] Voice 12: Right?

[2:28:49] Voice 12: Does that make sense?

[2:28:50] Voice 14: It does.

[2:28:51] Voice 14: There's four or five trustees who weren't present.

[2:28:54] Voice 14: and there was one online person who probably struggled and I'm going to tell you now

[2:28:59] Voice 14: the people who are on this session coming up that are online are going to struggle

[2:29:03] Voice 14: because it's hard to do strategic planning well you're in a totally different space with

[2:29:08] Voice 14: semi-audio I don't know how many are

[2:29:13] Voice 12: there I haven't heard the statistics on this yet

[2:29:16] Voice 12: how many attendees do we have right

[2:29:18] Trustee Elliott: now just one

[2:29:18] Voice 12: oh I see okay so looking pretty good one online

[2:29:23] Voice 14: so let's try and encourage the public will be able to be in space meaning the public gallery area

[2:29:29] Voice 14: yeah but i wouldn't think they would be in each of your you know spaces otherwise i couldn't think

[2:29:35] Voice 12: around on their phone or something yeah okay um that's just my comment is

[2:29:45] Voice 12: over the last three years we've been talking about going from 30 items to 10 items and

[2:29:51] Voice 12: We're at 38 items.

[2:29:52] Voice 12: This makes sense.

[2:29:54] Voice 12: This is one of the updates.

[2:29:56] Voice 12: All right.

[2:29:57] Voice 12: So then I'm going to then...

[2:30:00] Voice 12: that session presentation before the council has presented you're sending out a message to trustees

[2:30:06] Voice 12: later today yeah and so that's brilliant okay so 11 57 um i haven't seen lunch yet so i'm going

[2:30:16] Voice 12: to keep going so

[2:30:17] Voice 10: lunch is here but it's not hot so we can hold that so we can

[2:30:21] Voice 12: break anywhere you

[2:30:22] Voice 12: want to break right now at this administrative service seconds have lunch we'll come back and

[2:30:27] Voice 12: And, oh, is there some celebratory stuff happening here or something as well?

[2:30:32] Voice 12: Let's just recess.

[2:30:34] Voice 12: We'll come back in half an hour.

[2:30:35] Voice 12: Okay.

[2:30:50] Voice 10: And, Marvin?

[2:30:52] Voice 12: Okay, everybody.

[2:30:53] Voice 12: Welcome back.

[2:30:54] Voice 12: Let us continue on our agenda.

[2:30:57] Voice 12: We left off at Section 11 of the Trust Council agenda that we're forwarding for Trust Council, Administrative Services, and Finance.

[2:31:07] Voice 12: At 11.1 we have consent agenda items and we've got kind of a new format here that we're working

[2:31:16] Voice 12: with in terms of agenda approval here and I've been in the habit of approving sections

[2:31:21] Voice 12: at a time and I'm working on adjusting that according to this new format, which I'm enjoying

[2:31:27] Voice 12: by the way, but I see that under consent agenda items we've got 11.11, 1.2, 1.3, 1.4.

[2:31:41] Voice 12: Yeah, so that's in Section 11.1, and I'll just turn to the Director of Administrative Services.

[2:31:48] Voice 12: Do you have any remarks on any of those four items that I've just identified in the first section?

[2:31:55] Voice 2: No remarks for Executive Committee. These are all documents already seen by you at FPC.

[2:32:01] Voice 12: Yes, exactly. Thank you.

[2:32:03] Voice 12: So, therefore, are these four items ready to go to Council as presented?

[2:32:08] Voice 12: Absolutely.

[2:32:09] Voice 12: Okay. So then I'm going to take it then 11.11, 12, 13, 14, before the council as presented.

[2:32:17] Voice 12: This brings us to section 11.2 on page 268 of your agenda. There's three items there. The March

[2:32:24] Voice 12: one being a late item. March 31st, trust audit and financial statements, recovering meeting costs

[2:32:31] Voice 12: from absent trustees. That's a decision discussion item for council. And then the budget guidelines,

[2:32:36] Voice 12: lines, which I'm very appreciative of having here, Julia. So do you want us to make any remarks on

[2:32:42] Voice 12: those three items?

[2:32:45] Voice 2: No, no remarks on the audited financial statements. Those statements were

[2:32:50] Voice 2: reviewed with the auditors at Audit Committee last week, and so they've been forwarded to Council.

[2:32:57] Voice 2: 11.2.2, that is a request for a decision related to recovering costs from trustees who

[2:33:06] Voice 2: or not showing up to Trust Council on late notice.

[2:33:10] Voice 2: So this went to your executive committee at your last meeting,

[2:33:14] Voice 2: and there was a recommendation to send this forward to council, which we've done.

[2:33:17] Voice 2: You'll see on page 292 of the agenda package,

[2:33:21] Voice 2: I have provided a bit of context to the resolution that executive committee passed.

[2:33:28] Voice 2: If you have any comments or believe I've mischaracterized any of the intent there,

[2:33:32] Voice 2: I'm happy to take feedback and amend that as needed.

[2:33:37] Voice 2: the context I provided is basically just that in relation to forwarding this information to

[2:33:43] Voice 2: financial planning committee and to governance committee the expectation would be that those

[2:33:46] Voice 2: committees are actually doing some work with this information and then making recommendations back to

[2:33:50] Voice 2: trip council so if we're happy with that interpretation I think you can go forward

[2:33:54] Voice 2: as is okay any feedback on that yeah

[2:34:00] Voice 12: so then let me just double back here a bit so 11.2.1

[2:34:05] Voice 12: audited financial statements uh are we satisfied to forward that to council as presented okay so

[2:34:11] Voice 12: that has been done alexandra so we're recovering beating costs from absent trustees this is a

[2:34:17] Voice 12: request for decision um coming from executive committee um are you satisfied with the content

[2:34:24] Voice 12: and recommendations there okay then i'm going to take it then 11.22 the board council as presented

[2:34:32] Voice 12: You have something, Toby?

[2:34:33] Voice 12: No.

[2:34:34] Voice 12: No?

[2:34:34] Voice 12: Okay.

[2:34:34] Voice 12: So 11.2.3 is the budget guideline, Vivian, that came in late yesterday, and so that's

[2:34:40] Voice 12: here.

[2:34:41] Voice 12: Are there any questions about that?

[2:34:43] Voice 12: We'll be forwarding that to Council, and Julia, do you have any further remarks there?

[2:34:49] Voice 2: Yes.

[2:34:50] Voice 2: I just wanted to clarify, some of the remarks made earlier in this meeting made it sound

[2:34:55] Voice 2: as if there would be a fulsome guidelines discussion at this Trust Council, where Council

[2:35:00] Voice 2: would be setting guidelines.

[2:35:01] Voice 2: guidelines. What is actually moving forward is some material to help prompt Trust Council

[2:35:08] Voice 2: thinking so that they're prepared for a discussion in September. In order to have a fulton discussion

[2:35:14] Voice 2: on budget assumptions, principles, and guidelines, staff need to prepare some material for Trust

[2:35:20] Voice 2: Council to inform their discussion, and there has not been capacity to do that with everything else

[2:35:25] Voice 2: going on. So this briefing is just a bit of educational material, a prompt to Council to say,

[2:35:30] Voice 2: say, you know, hey, you've just talked about strategic planning. Now is the time to be

[2:35:34] Voice 2: considering what you might want to bring forward as guidelines in September. Wanted to make

[2:35:39] Voice 2: that clear. This was a suggestion from FPC. You'll see FPC's resolution in that document.

[2:35:47] Voice 2: I'm happy to take any feedback. Of course, all of you were at FPC for this discussion.

[2:35:51] Voice 2: If you think there's anything that needs to be added, I can make changes.

[2:35:54] Voice 2: Yeah,

[2:35:57] Voice 12: no, thank you, Julia. And that was my understanding. And I appreciate that having

[2:36:02] Voice 12: that placed now in time also gives the opportunity of the vice-chairs to reaffirm that messaging

[2:36:09] Voice 12: at LTCs in order to set the stage for the development. Is that correct?

[2:36:18] Voice 2: Yeah, certainly. It's there to get everybody thinking about these things early on.

[2:36:23] Voice 2: So

[2:36:24] Voice 12: are there any further considerations or changes or suggestions on 11.2.3?

[2:36:32] Trustee Elliott: No, I think it's good.

[2:36:33] Voice 12: Okay, we've got approval here.

[2:36:35] Voice 12: So 11.2.3, be forwarded to council as presented.

[2:36:39] Voice 12: Thank you very much, Julia, for this great work.

[2:36:42] Voice 12: Planning services is our next section.

[2:36:45] Voice 12: A single item there, director of planning services report.

[2:36:49] Voice 12: Just to ask if you have any additional remarks to the plan.

[2:36:53] Voice 12: No, Director Zermak. Otherwise, Vice Chairs, are you content to forward this to Council?

[2:37:01] Voice 12: Director Zermak has no additional information. Do you have something?

[2:37:06] Voice 12: I do.

[2:37:06] Trustee Elliott: So I have a question. You first gave of your report operationalizing reconciliation.

[2:37:14] Trustee Elliott: Can you remind me what that briefing was to Trust Council? Is that in this package or was it?

[2:37:20] Trustee Elliott: no

[2:37:20] Voice 1: that's sorry through the chair that is the briefing I mentioned earlier this morning when

[2:37:25] Voice 1: I drafted the briefing and drafted this director's report that did not make it to this agenda so that

[2:37:31] Voice 1: is that one sentence um is not correct staff did not staff did draft one but it did not get

[2:37:36] Voice 1: approved for the trust council agenda so we'll amend that so

[2:37:39] Voice 6: let's make note of amending that

[2:37:40] Trustee Elliott: let's amend that and then the second question if I could um about the decision of RPC which I was

[2:37:50] Trustee Elliott: acting chair of the day so I didn't catch this but we amended the bylaw compliance and enforcement

[2:37:56] Trustee Elliott: review project and added a significant piece to the charter and then the question was asked by

[2:38:04] Trustee Elliott: the chair of RPC why did RPC do this this should come back to trust council it's trust council's

[2:38:10] Trustee Elliott: project and so does trust council need to see the project charter for this local trust committee

[2:38:16] Trustee Elliott: Committee By-law Compliance and Enforcement Policy template.

[2:38:20] Trustee Elliott: And I understand that this has actually been forwarded to two LTCs,

[2:38:24] Trustee Elliott: and the work is fantastic,

[2:38:26] Trustee Elliott: but I think we might have skipped the step in the process

[2:38:29] Trustee Elliott: where we had to come back to Trust Council and say,

[2:38:32] Trustee Elliott: we need to amend the charter, add in this additional piece of work.

[2:38:37] Trustee Elliott: Or am I mistaken?

[2:38:39] Voice 12: No, there was a recommendation from the chair.

[2:38:41] Voice 12: It was in writing that for some reason didn't get into the script.

[2:38:46] Voice 12: I missed it. Well,

[2:38:48] Trustee Elliott: the recommendation of the chair, she was absent. I was acting chair of that day, so I just didn't,

[2:38:54] Trustee Elliott: and we approved the new charter, but actually that charter should be approved by Trust Council.

[2:39:00] Voice 12: No. And so, yeah, that was not picked up.

[2:39:04] Voice 5: Yeah.

[2:39:04] Voice 5: Okay,

[2:39:05] Voice 12: so I had forgotten who was actually chairing, and so, because you're not normally

[2:39:10] Voice 12: the vice chair, it was Sam Borswick is normally the vice chair, and I had a blank about wondering

[2:39:16] Voice 12: why that happened, but was noting that that wasn't being attended to.

[2:39:21] Voice 14: But

[2:39:21] Voice 12: you're simply

[2:39:23] Voice 14: including another element, right?

[2:39:26] Voice 14: Yes.

[2:39:30] Voice 14: the chair

[2:39:31] Trustee Elliott: objected to the process

[2:39:33] Trustee Elliott: saying that this is Trust Council's

[2:39:34] Trustee Elliott: project and needs to come

[2:39:37] Trustee Elliott: back to Trust Council for endorsement

[2:39:38] Trustee Elliott: yes

[2:39:39] Voice 12: respecting

[2:39:41] Voice 12: Trust Council's wishes

[2:39:42] Trustee Elliott: just

[2:39:43] Voice 14: on a practical level

[2:39:44] Voice 14: does the actual outcome offend

[2:39:47] Voice 14: Trust Council in some manner

[2:39:49] Trustee Elliott: including

[2:39:50] Voice 14: more material

[2:39:52] Voice 14: associated

[2:39:52] Trustee Elliott: with law enforcement

[2:39:53] Trustee Elliott: if it wouldn't

[2:39:56] Trustee Elliott: could we do a

[2:39:58] Trustee Elliott: a check with trust council without rerouting the entire thing because say by the way just worry

[2:40:05] Voice 14: about over administrating mistakes or not things that are like common sense elements that like just

[2:40:11] Voice 14: reading this it looks like it's the local trust committee bylaw compliance and enforcement

[2:40:15] Voice 14: module or template that was the addition it's

[2:40:18] Trustee Elliott: a great piece of work that i think was an inspiration

[2:40:21] Trustee Elliott: of manager Warren Dingman and it was brought to our PC we should have

[2:40:27] Trustee Elliott: redirected to grant and

[2:40:28] Voice 14: what did you say our PC looks good

[2:40:31] Trustee Elliott: he approved it so

[2:40:32] Voice 14: I'd

[2:40:34] Voice 14: say I'm just thinking maybe just say that at Trust Council well there's a

[2:40:39] Trustee Elliott: great

[2:40:39] Voice 14: piece it's

[2:40:40] Trustee Elliott: in it's in the it's in the know

[2:40:43] Voice 14: that the chair of the chair to

[2:40:44] Voice 12: go just so you know Trust Council okay so planning services I think we need to

[2:40:50] Voice 12: have this document end up being referred to council and advise them of the status of it

[2:40:58] Voice 12: not necessarily seeking a motion but it could be endorsed by council you bought yourself another

[2:41:06] Voice 12: half an hour discussion well that's the trouble yeah i understand that uh

[2:41:11] Voice 3: yeah i don't want to

[2:41:12] Voice 3: belabor it but uh i one of the issues that i think might come up in a discussion would be

[2:41:17] Voice 3: what are the how significant of a piece of work is it what what's it going to cost right that's

[2:41:25] Voice 3: going to be a question so it's

[2:41:29] Voice 5: an operational yeah

[2:41:30] Voice 3: okay

[2:41:32] Voice 12: well okay but yeah so mr

[2:41:34] Voice 1: chair if i may

[2:41:37] Voice 12: please help us

[2:41:38] Voice 1: yeah i just want to sort of echo what i'm hearing like you know perhaps a proper

[2:41:43] Voice 1: proper process wasn't followed, it felt like a minor amendment of expediency, effectiveness,

[2:41:50] Voice 1: and it was already being operationalized, so timing was in the sense of the essence.

[2:41:54] Voice 1: That's how we brought it forward, and it is for information to Trust Council and the director's

[2:41:59] Voice 1: report. I'm happy to follow the direction of the EC if you wish. However, we promised

[2:42:06] Voice 1: it continues to report back, and we also said that in September we'll be bringing back all

[2:42:12] Voice 1: the draft policies all together and at that time um the trust council will have an rfd and what have

[2:42:18] Voice 1: you so um

[2:42:18] Voice 1: it was just a matter of keeping this the ball rolling minor amendment it's already being

[2:42:23] Voice 1: operationalized and it actually more impactfully um implements the direction that uh rpc was given

[2:42:29] Voice 1: so it seemed like a very simple process but uh

[2:42:32] Trustee Elliott: perhaps

[2:42:33] Voice 1: a technically off base supported at trust

[2:42:36] Trustee Elliott: Trust Council. I mean, RPC is doing, you promised to come back with multiple check-ins to RPC.

[2:42:42] Trustee Elliott: The whole project belongs to Trust Council and we advanced it. And I'll, I'm just saying there

[2:42:48] Trustee Elliott: was a bit of a hiccup there, but I think it is a piece of work that Trust Council would

[2:42:54] Trustee Elliott: ultimately endorse.

[2:42:56] Voice 1: And perhaps maybe I can add one more. My interpretation was that the RPC is

[2:43:00] Voice 1: doing the work on behalf of Trust Council and that this was part of that. So that's that,

[2:43:04] Voice 1: that was staff's perspective

[2:43:05] Voice 12: okay okay so you've opened up a can of worms you realize that i always

[2:43:14] Trustee Elliott: do um

[2:43:15] Voice 12: because in planning services here unless i'm mistaken we don't have a section for regional

[2:43:21] Voice 12: planning committee to report to council

[2:43:25] Voice 1: whereas we do not well

[2:43:29] Voice 14: normally while we're trying to

[2:43:31] Voice 14: move to a scenario when we get to planning there's an opportunity for the regional planning

[2:43:35] Voice 14: certainly when we're going to speak about governance i'm sure chair getty's going to

[2:43:38] Voice 14: say a few words fpc quite often um when we get

[2:43:43] Voice 1: to the jc section

[2:43:44] Voice 14: um that's an opportunity for the

[2:43:46] Voice 14: chair we can be more explicit we just want to move it more that way um as opposed to just simply a

[2:43:53] Voice 14: staff report on what everybody knows already kind of thing like good use of time

[2:43:57] Voice 14: so

[2:43:58] Voice 12: i just raised that because it seems obvious that if there was an agenda item here we have

[2:44:05] Voice 12: that ability to amend the agenda at this point for a report from regional planning committee

[2:44:10] Voice 12: that specific issue could be addressed by the chair of the committee

[2:44:17] Trustee Elliott: and the agenda does there need to be

[2:44:22] Voice 6: local planning service support program

[2:44:25] Voice 12: on draft so the question then to the executive at this

[2:44:31] Voice 12: point when we're looking at the agenda is do we need to have something on the agenda

[2:44:37] Voice 12: that reflects this advancement

[2:44:40] Voice 12: of this administrative policy involvement?

[2:44:46] Trustee Elliott: No, it's in the report.

[2:44:48] Trustee Elliott: And I think the opportunity might,

[2:44:51] Trustee Elliott: what we're talking about is the chair.

[2:44:52] Trustee Elliott: So we're going to

[2:44:53] Voice 12: leave it here.

[2:44:53] Trustee Elliott: Yes, I think leave it.

[2:44:56] Voice 12: Okay.

[2:44:57] Voice 12: Then that's what I'm looking for.

[2:44:58] Trustee Elliott: But the CAO's point,

[2:45:00] Trustee Elliott: have we given any time to the chairs

[2:45:03] Trustee Elliott: to introduce the work of their committees

[2:45:05] Trustee Elliott: before each section,

[2:45:07] Trustee Elliott: before we move into the consent agenda item what's

[2:45:13] Voice 12: our thought there man see you are

[2:45:17] Voice 12: articulated well it's always sort of there certainly trustee david is taking a bit yeah

[2:45:22] Voice 12: but it's identified here in the governance report because we forwarded that matrix which is their

[2:45:28] Voice 12: reporting of peace there isn't a piece here that is reporting on the work program of regional planning

[2:45:34] Voice 12: committee that's what i'm getting well

[2:45:39] Voice 14: the director summarized

[2:45:40] Voice 12: the work program in his report yeah

[2:45:44] Voice 12: they're separate reports though so that's fair enough if that's an efficiency that we're

[2:45:51] Voice 12: looking for then i can just ask the chair of regional planning committee after the director's

[2:45:59] Voice 12: given his well this is consent agenda i don't know whether there's any remarks from the

[2:46:03] Voice 12: chair i think

[2:46:05] Voice 14: that i think that's where we're going okay i think that's a great

[2:46:08] Voice 14: Yeah, I know when these committees sit to have a staff person summarize all their work is probably something we need to fine tune into the future.

[2:46:17] Voice 14: But also, we don't want to leverage forcing the chair to come up with some big written tome when there isn't a need for a check in with many of

[2:46:26] Voice 14: the chairs.

[2:46:28] Voice 14: It's usually the work program.

[2:46:32] Voice 12: You're saying it's captured in the director's report.

[2:46:35] Voice 12: Okay, I'm satisfied.

[2:46:39] Voice 1: Mr. Chair, may I comment?

[2:46:41] Voice 13: Yes.

[2:46:42] Voice 1: Thank you.

[2:46:44] Voice 1: As you know, we were trying to move towards that direction with the Chair's report out

[2:46:48] Voice 1: more.

[2:46:49] Voice 1: We did have the Chair of RPC report out at one committee, but she felt that she didn't

[2:46:54] Voice 1: get enough time and we had sort of prepped for the subsequent two Trust Council meetings

[2:47:00] Voice 1: and no time was given for that either.

[2:47:01] Voice 1: so there felt like there really was never a carved out time five minutes ten

[2:47:08] Voice 1: minutes whatever dedicated to the chair so if we're gonna do that process I

[2:47:12] Voice 1: think that would really help indicate to the chair that time will be given to her

[2:47:16] Voice 1: to present I think she would take advantage of that time if she was clear

[2:47:20] Voice 1: that she was going to given it

[2:47:24] Voice 12: getting two minutes

[2:47:25] Voice 12: yeah that's pretty we're

[2:47:28] Voice 12: gonna leave

[2:47:28] Voice 12: it the way it is and provide an opportunity for the chair of regional

[2:47:32] Voice 12: planning committee to speak i'm

[2:47:36] Voice 6: just looking at the agenda and the and the draft schedule

[2:47:40] Voice 6: and it's just a matter of firm

[2:47:41] Voice 3: consistency report point of view all the other committees

[2:47:45] Voice 3: have a work plan report section and it certainly has a work plan report section in the draft

[2:47:51] Voice 3: schedule we just don't have one on the agenda here i think from a consistency point of view

[2:47:57] Voice 3: we should have 12.1.2 the regional planning committee work program report yeah we should

[2:48:04] Voice 3: be if we're going to be consistent that's what i would recommend david

[2:48:12] Voice 4: martin thank you

[2:48:13] Voice 8: yeah so

[2:48:14] Voice 8: trust council policy is the trust council should be approving the uh work programs for the council

[2:48:20] Voice 8: committees so historically we put it on their agenda for them to receive it and by receiving

[2:48:26] Voice 8: it they're approving it so yeah so we would add that to

[2:48:30] Voice 14: planning services yeah

[2:48:33] Trustee Elliott: and trust area services okay

[2:48:35] Voice 3: so there's already one for trust area services

[2:48:37] Voice 3: already one for FPC that's what I'm saying that's this is inconsistent

[2:48:40] Voice 3: because this is the only committee

[2:48:42] Voice 3: that doesn't have that in here okay but

[2:48:47] Voice 12: that's what I was getting at there isn't a place here for planning committee to

[2:48:51] Voice 12: report out one of the workhorses of the island stress council thank you these two got it so

[2:48:57] Voice 12: alexander did you go out there and get that at 12.2 12.1.2 should be the regional planning

[2:49:07] Voice 12: committee work program for information okay

[2:49:11] Voice 10: so under consent agenda under consent

[2:49:13] Voice 12: agenda yeah

[2:49:16] Voice 12: okay thank you everybody sorry that was a long way around thank you for the clarification so then

[2:49:23] Voice 12: that uh so then uh i lost track of where i am but i'm just going to say the 12.1.1 before the

[2:49:29] Voice 12: council has presented and an additional item being provided for the regional planning committee okay

[2:49:36] Voice 10: as amended for the first one um yeah thank you

[2:49:39] Trustee Elliott: yeah so

[2:49:41] Voice 12: that brings us to section 13 closed meeting

[2:49:44] Voice 12: now we actually have a closed meeting to discuss the closed meeting council so we'll just move on

[2:49:50] Voice 12: on from this and we'll endorse that later on.

[2:49:53] Voice 12: And the rising report is not relevant.

[2:49:55] Voice 12: So a new business now for council structure,

[2:49:58] Voice 12: the Islanders Trust Working Group or subcommittee.

[2:50:01] Voice 12: This is a request for decision from trustees,

[2:50:04] Voice 12: Morrison, Gaborow and Borthwick.

[2:50:07] Voice 12: And very well thought of piece of work there.

[2:50:12] Voice 12: Thank the subcommittees for that work

[2:50:15] Voice 12: or that collection of trustees

[2:50:18] Voice 12: things we're doing to work with our committee.

[2:50:20] Voice 12: That's the point.

[2:50:21] Voice 5: Yeah. And so

[2:50:24] Voice 12: I'm just simply this is for discussion of council. So I just

[2:50:27] Voice 12: asked you, is there's a soft document look ready for council

[2:50:31] Voice 12: make decision?

[2:50:38] Trustee Elliott: Yeah, I was just

[2:50:41] Trustee Elliott: Mr.

[2:50:43] Voice 14: Chair, I've declined to comment on this report. I don't

[2:50:47] Voice 14: really declining. Yeah, I've provided no company in most of

[2:50:52] Voice 14: these, I've provided some sort of analysis. Right now, I just

[2:50:56] Voice 14: haven't got the plot with regard

[2:50:59] Voice 12: to this is a big thing

[2:51:01] Voice 12: right now

[2:51:01] Voice 14: on those things. And I think this is a creation of

[2:51:04] Voice 14: another committee. So to our political minds, does there any

[2:51:09] Voice 14: best way forward? Understood.

[2:51:13] Voice 12: There's not really any opportunity to amend this

[2:51:16] Voice 12: without the committee members here. So it's mostly the question is, are we satisfied to

[2:51:21] Voice 12: advance this to the Trust Council? I am. And we'll see where it goes.

[2:51:27] Voice 12: Dr. Elliott, are you all right? Yeah. No,

[2:51:29] Trustee Elliott: I was just commenting on the fact that you

[2:51:31] Trustee Elliott: commented that it makes sense. Yeah.

[2:51:33] Voice 12: So 15.1, reported to Council as presented.

[2:51:38] Voice 12: Let's go to 15.2, recommendation of the Trust Council's strategic plan,

[2:51:42] Voice 12: integrated spatial planning proposed. This was tabled at the Regional Planning Committee

[2:51:47] Voice 12: and is here to advance to Trust Council.

[2:51:53] Trustee Elliott: It kind

[2:51:56] Trustee Elliott: of advances the work. I'm not sure how. It's going to be interesting to see how

[2:52:07] Trustee Elliott: this fits.

[2:52:08] Voice 12: So it's good.

[2:52:09] Voice 12: So 15.2, forwarded to council as presented.

[2:52:12] Voice 12: 15.3, ex-officio members of council

[2:52:15] Voice 12: are committed to be non-voting.

[2:52:18] Voice 12: And so that's a piece of work

[2:52:20] Voice 12: that Trustee Boland has advanced,

[2:52:22] Voice 12: working with David Marlowe.

[2:52:23] Voice 12: Thank you for your help there.

[2:52:24] Voice 12: Thank you for assisting with that.

[2:52:26] Voice 8: Yeah, just to clarify,

[2:52:28] Voice 12: I

[2:52:28] Voice 8: wasn't working with that.

[2:52:30] Voice 8: I was just providing some feedback

[2:52:31] Voice 8: for factual correctness.

[2:52:33] Voice 12: Yeah.

[2:52:33] Voice 8: Okay.

[2:52:34] Voice 12: So 15.3, we'll advance that to council.

[2:52:38] Trustee Elliott: So, I'm just unclear as it's asking us to create or clarify the policy, not revisit

[2:52:47] Trustee Elliott: the decision that was made in creating a governance committee, like they're sort of establishing

[2:52:58] Trustee Elliott: the original intent of the governance committee and saying this hasn't been followed, we need

[2:53:03] Trustee Elliott: to create a new policy, I'm just trying to track with this.

[2:53:06] Trustee Elliott: so

[2:53:07] Voice 12: it's to provide greater clarity on the yeah

[2:53:12] Voice 8: if i may yeah

[2:53:13] Voice 12: please yeah yeah

[2:53:14] Voice 8: if you look at

[2:53:14] Voice 8: the recommendation uh she's recommending very specific language which is simply replacing the

[2:53:19] Voice 8: current 8.4 in the policy with the wording that she has in quotes there yeah so essentially

[2:53:30] Voice 8: it's um clarifying that all ex-official members of council are not and not included in the quorum

[2:53:37] Voice 8: and a non-voting member. Currently, 8.4 says the chair

[2:53:41] Voice 8: as ex-officio is a non-voting member

[2:53:45] Voice 8: and shall not be included in the hearing court. So just removing

[2:53:49] Voice 8: reference to the chair. So remove the conservancy as a voter.

[2:53:52] Voice 8: So that means currently the only other ex-officio is the conservancy appointee.

[2:53:58] Voice 8: So that would make that position non-voting on governance committee.

[2:54:05] Voice 12: Okay, so this is a debate for

[2:54:07] Voice 12: council because it may be that others don't agree with that and that will be debated and so really

[2:54:16] Voice 12: it's a matter of forwarding this to council for them to make that great have that debate make

[2:54:20] Voice 12: that decision so if that's all right i will advance by 15.3 to council as present is that

[2:54:27] Voice 12: all right okay so general consent on that so the next item 15.4 is that uh four is the uh

[2:54:34] Voice 12: dark sky principles which I think came about from a delegation at our last council meeting

[2:54:40] Voice 12: and is a request for decision to seek council's support and trustees and embracing it and

[2:54:49] Voice 12: so just asked you this is decision of council again before this is presented is that all right

[2:54:54] Voice 12: okay so then let's do that 15.4 council has presented disposition of delegations is the

[2:55:04] Voice 12: the next item on this agenda but there that's a simply an item that's going to be on our agenda

[2:55:10] Voice 12: we have three no there's more than three so there's more correspondence we have so chair

[2:55:18] Trustee Elliott: i'm confused is this disposition of delegations the march delegations because on the original

[2:55:24] Trustee Elliott: three-day schedule we

[2:55:29] Voice 12: don't have any attached materials for this this is just the disposition

[2:55:33] Voice 12: What is the position of delegations for those delegations that attend June's meeting?

[2:55:38] Voice 12: I don't understand.

[2:55:40] Voice 12: We're going

[2:55:41] Voice 14: to have to change then.

[2:55:43] Trustee Elliott: That schedule.

[2:55:45] Voice 12: Because

[2:55:45] Trustee Elliott: it says March.

[2:55:47] Voice 12: Okay, so then

[2:55:47] Voice 12: which one is correct here?

[2:55:51] Voice 14: There's a desire by many to have it be the way it's reflected on this schedule, meaning we don't make a decision,

[2:55:59] Voice 14: sober second thought, we don't make a decision within an hour of having a presentation.

[2:56:02] Voice 14: yeah we don't have a policy that affords that nor have we really discussed it at trust council fair

[2:56:07] Voice 14: yeah

[2:56:08] Voice 3: yeah it's on the follow-up action list marler myself and blackham to work on yeah

[2:56:13] Voice 3: hopefully

[2:56:13] Voice 14: for september then it's probably someone who's really on the rules would go oh no

[2:56:19] Voice 14: well we don't really have rules around this well

[2:56:21] Voice 12: we haven't amended we haven't amended or created

[2:56:23] Voice 12: a policy right so at the moment we still just follow the spanish court we just have disposition

[2:56:28] Voice 12: of delegations period yeah which will be those that came to the meeting the

[2:56:35] Voice 12: previous day well we did in March

[2:56:39] Voice 3: we did name that we were

[2:56:42] Voice 3: recommending that we don't make any you know short-term decisions on so that's

[2:56:49] Voice 3: there's that possibility I believe that and it's been followed up like trustee

[2:56:55] Voice 3: Morrison's, for example, Trustee Morrison's

[2:56:58] Voice 3: RFDs are

[2:57:00] Voice 3: related to

[2:57:00] Voice 3: previous, and I

[2:57:01] Voice 3: think that's where we want to go.

[2:57:03] Voice 3: But it's true, we

[2:57:05] Voice 3: don't have new policy

[2:57:06] Voice 3: in

[2:57:06] Trustee Elliott: place. But we're in charge,

[2:57:07] Trustee Elliott: Executive Committee sets the agenda.

[2:57:09] Trustee Elliott: In the absence of policy, can't we make

[2:57:11] Trustee Elliott: a decision that

[2:57:14] Voice 3: going forward... We can make a

[2:57:16] Voice 3: recommendation, but I think in the absence of policy,

[2:57:18] Voice 3: if a trustee wants to bring a

[2:57:20] Voice 3: motion, they can bring a motion.

[2:57:23] Voice 3: Yeah. It's not

[2:57:24] Voice 3: out of order. It's not out of order, and

[2:57:26] Voice 3: And we're just discouraging it at this point until we get policy.

[2:57:29] Voice 3: I mean, that's basically where I felt we left March.

[2:57:32] Voice 3: That's what I was going to say.

[2:57:33] Voice 12: Yeah, and then, you know, if something is urgent,

[2:57:37] Voice 12: which is typically how that would be dealt with,

[2:57:39] Voice 12: that we've got something on our agenda about a letter about June the 10th.

[2:57:44] Voice 12: Well, as we decided today.

[2:57:46] Voice 12: That's a correspondence, yeah.

[2:57:48] Voice 12: Yeah.

[2:57:53] Voice 12: So you're right, but somebody may simply ask,

[2:57:58] Voice 12: well what authority you have to make that decision and there is no policy to

[2:58:03] Voice 12: back that and I don't want to get caught in that trouble okay so open in these

[2:58:08] Voice 14: words on the schedule

[2:58:09] Voice 5: we'll

[2:58:10] Voice 14: just take March yes and we'll just end it at

[2:58:13] Voice 14: delegations now and then we'll find a new day and we

[2:58:15] Voice 12: David you and I are gonna

[2:58:17] Voice 12: get to this in this next quarter yes yeah yeah so my fault actually states

[2:58:22] Voice 12: alright so then correspondence we have three pieces of correspondence for

[2:58:27] Voice 12: for council. And certainly two of them can be advanced to trust council. And so I'm just

[2:58:36] Voice 12: lagging ahead here. This 17.2 item actually needs to have a letter prior to June the 10th

[2:58:43] Voice 12: is the ask. So that's well before trust council. So if you don't mind, I'm just going to pause

[2:58:49] Voice 12: on that one. I'd look at 17.1 and 17.3. Are

[2:58:53] Voice 12: you satisfied to advance those to council

[2:58:55] Voice 12: as correspondents. Okay,

[2:58:57] Voice 12: so 17.1, 17.3 to council as correspondents and I'm going to look to

[2:59:02] Voice 12: Director of Trust Area Services I suspect about 17.2. Do you have any advice there for this letter?

[2:59:10] Voice 12: I'll

[2:59:10] Voice 7: pass it over actually if I might to the Director of Legislative Services.

[2:59:13] Voice 8: Yeah, so the land that they're asking for the letter support for is outside the trust area.

[2:59:19] Voice 8: it doesn't touch the trust areas across highway 19 on vancouver island right and if you look at

[2:59:27] Voice 8: responsibilities of trust council under section 8 um where it indicates what your responsibilities

[2:59:34] Voice 8: are it's uh it's all about furthering the objective trust for the trust area so spending

[2:59:41] Voice 8: money or taking time um or you know advocating for something should be something that benefits

[2:59:47] Voice 8: it's a trust area right and i think you'd have to ask yourself how would this qualify and

[2:59:54] Voice 8: to me it sounds a little bit like asking a municipality to write a letter

[3:00:00] Voice 8: supported something in enabling municipality.

[3:00:03] Voice 8: You may want to redirect them in some way to the regional district or encourage regional

[3:00:07] Voice 8: districts.

[3:00:10] Voice 8: Okay,

[3:00:10] Voice 12: so then we need a letter to go to Comox to explain that.

[3:00:16] Voice 7: I can just add, I spoke with Comox staff and explained that I expected this was the outcome

[3:00:21] Voice 7: and suggested that their request was, okay, could you please just write back to us, if

[3:00:25] Voice 7: that proves to be the outcome, could you just write back to us with that explanation?

[3:00:28] Voice 7: Okay.

[3:00:29] Voice 4: And I

[3:00:29] Voice 7: suggested that I would let you know that that's their recommendation to us.

[3:00:32] Voice 6: I'm

[3:00:34] Voice 12: trying to find the agreement.

[3:00:38] Voice 12: Well, we have an agreement in place, but we don't have an agreement in place.

[3:00:42] Voice 12: Yeah.

[3:00:45] Voice 12: Anyway, so then I think then a motion would be appropriate.

[3:00:53] Voice 12: A motion would be appropriate that staff write to co-ops.

[3:00:57] Voice 7: Yeah, our advice at this point would be to write the letter not be forwarded to council

[3:01:02] Voice 7: and that this body respond to Cromwell's with an explanation all right okay so

[3:01:07] Voice 12: you need a motion to

[3:01:08] Voice 12: that I

[3:01:10] Trustee Elliott: move

[3:01:12] Voice 6: that executive committee not forward item 17.2 to trust counsel and that staff be

[3:01:22] Voice 6: requested to respond to the letter okay

[3:01:27] Voice 12: that's satisfactory okay so you got that

[3:01:32] Voice 12: I have a second.

[3:01:34] Voice 12: Trustee Ma, thank you.

[3:01:37] Voice 12: Any discussion?

[3:01:38] Voice 12: All those in favor?

[3:01:39] Voice 12: That carries.

[3:01:41] Voice 12: So can individual trustees write?

[3:01:49] Voice 12: That's for a conversation for another day.

[3:01:54] Voice 7: Possibly, but not.

[3:01:56] Voice 8: I think that needs clarification at some point.

[3:02:00] Voice 8: Well, I wouldn't say that you can't expend any taxpayers' money on it

[3:02:05] Voice 8: because it's not anything to do with the jurisdiction i mean

[3:02:08] Voice 8: if i had

[3:02:09] Voice 12: sent them my

[3:02:10] Voice 12: email which is paid for by the house trust that he's spending with us but the

[3:02:15] Voice 9: thing is i think

[3:02:15] Voice 12: it's a conversation or not it

[3:02:16] Voice 9: is but you know but but trust counsel and trust to say we went

[3:02:20] Voice 9: against the question call box yeah you

[3:02:23] Voice 12: know we

[3:02:24] Voice 9: had intervened in status on the early end

[3:02:27] Voice 9: except that the average

[3:02:30] Voice 12: pipeline that impacts the territory of water

[3:02:33] Voice 12: within the atmosphere.

[3:02:33] Voice 12: That was the

[3:02:34] Voice 12: pipeline

[3:02:37] Voice 12: to Paris.

[3:02:37] Voice 12: The ships come this way.

[3:02:42] Voice 3: Let's not

[3:02:42] Voice 3: debate this right now.

[3:02:43] Voice 3: We'll have that for a conversation another time.

[3:02:47] Voice 3: I'm going

[3:02:47] Voice 12: to go to

[3:02:48] Voice 12: section

[3:02:50] Voice 12: 18, 30-minute presentation

[3:02:52] Voice 12: by Ryan Grenville. Do we actually have the

[3:02:54] Voice 12: material?

[3:02:57] Voice 12: He's been on holiday

[3:02:58] Voice 12: for three weeks.

[3:03:00] Voice 12: Well, actually, Claire and I saw his presentation.

[3:03:02] Voice 12: Trustee Mott.

[3:03:03] Voice 12: And Trustee Mott saw his presentation.

[3:03:04] Voice 12: That's ABICC.

[3:03:05] Voice 12: So that will be included on the agenda.

[3:03:11] Voice 12: Trustee update.

[3:03:12] Voice 12: Oh, look at this.

[3:03:12] Voice 12: We're already here.

[3:03:13] Voice 12: Trustee updates about working in cooperation with others.

[3:03:16] Voice 12: Written updates received for information only.

[3:03:18] Voice 12: So that's beautiful here, as shown on the agenda.

[3:03:22] Voice 12: Alexandra, thank you for that.

[3:03:24] Voice 12: So just on that three-day schedule,

[3:03:25] Voice 12: just maybe make that no don't itemize out the items on the schedule just quit um trustee updates

[3:03:32] Voice 12: about working working in cooperation with others you maybe fix some of the grammar there so

[3:03:39] Voice 12: that could be funny now but

[3:03:41] Trustee Elliott: i think we need to have a some kind of notice made to all the trustees

[3:03:49] Trustee Elliott: who attend these forums because we're not getting reports and according to policy if trust council

[3:03:54] Trustee Elliott: is spending money to send people to Bains, Forum,

[3:03:59] Trustee Elliott: Hysteria Region, because it's like, all of these.

[3:04:03] Trustee Elliott: Who's reporting on First Nations relations?

[3:04:06] Trustee Elliott: That I don't know.

[3:04:07] Trustee Elliott: So the Gulf

[3:04:08] Trustee Elliott: Islands Forum is held every month.

[3:04:10] Trustee Elliott: We've never had a report on it, but we spend money there.

[3:04:13] Trustee Elliott: And according to our policy,

[3:04:14] Trustee Elliott: we need to actually have reports.

[3:04:16] Trustee Elliott: That's why I've tried so hard

[3:04:18] Trustee Elliott: and got the report together from ABICC, which-

[3:04:22] Voice 12: It was poet-tease.

[3:04:23] Trustee Elliott: Three members contributed too, thank you.

[3:04:25] Trustee Elliott: yeah

[3:04:26] Voice 3: yeah i didn't intend to look at me i

[3:04:28] Trustee Elliott: know but this is this is like we're spending money

[3:04:32] Trustee Elliott: to send people we they need to bring back information to the rest of trust council

[3:04:35] Trustee Elliott: we've been falling down on this as long as i've been a trustee

[3:04:39] Voice 12: sure but you're this is actually

[3:04:41] Voice 12: different than what you're talking about the policy about attending

[3:04:43] Voice 12: because this is actually

[3:04:45] Voice 12: just like bc fairs advisory committee we're not spending money okay that's trustees as individuals

[3:04:49] Voice 12: that are sitting on those committees first nations relations is just simply a reporting out

[3:04:54] Voice 12: of activity that's happening in your area with respect to first nations

[3:04:58] Voice 12: relationships freighter Anchorage is is not something we certainly attend the

[3:05:04] Voice 12: ocean protection plan but that isn't freighter Anchorage is just general

[3:05:07] Voice 12: reporting out by advocacy agencies within our trust area so and shellfish

[3:05:14] Voice 12: agriculture actually trustee Laroni has been

[3:05:16] Voice 5: doing

[3:05:17] Voice 12: something called violence

[3:05:19] Voice 12: forum certainly that's a um secretariat activity the same as the other one but not all of them

[3:05:25] Voice 12: would like that so you're absolutely right and we do need to be reporting out yeah um

[3:05:30] Voice 12: and you know

[3:05:32] Voice 12: the only place we've been doing that is i sent out my trustee and my chair's note before council

[3:05:38] Voice 12: to say get your reports in um but even that doesn't happen so i

[3:05:44] Voice 10: also included in the call

[3:05:46] Voice 10: for agenda items to trustees yeah

[3:05:48] Voice 12: so i'm just

[3:05:51] Trustee Elliott: making everybody aware that if we're spending

[3:05:53] Trustee Elliott: taxpayers money we need to bring that information back to trust council um it's not in every case

[3:05:59] Trustee Elliott: but this has been a weak part of our agenda i mean for

[3:06:03] Trustee Elliott: a lot i agree

[3:06:04] Voice 9: thank you but i think

[3:06:05] Voice 9: they haven't met in six months i see eight months well they've stopped yeah

[3:06:15] Trustee Elliott: violent

[3:06:16] Voice 3: sunshine coasters well I know like for example being sound it's

[3:06:25] Voice 12: important thank you so

[3:06:28] Voice 12: 19.2 is trust council top priorities active project charter that's for information and

[3:06:34] Voice 12: And presumed that.

[3:06:36] Voice 12: Sorry,

[3:06:37] Voice 10: there were a few updates, written updates in there.

[3:06:40] Voice 10: Would you like to refer those to Trust Council?

[3:06:43] Voice 10: Oh, thank you.

[3:06:45] Voice 12: Those that you have received, yes.

[3:06:49] Trustee Elliott: Thank you.

[3:06:54] Trustee Elliott: And I'll try to get on reporting for the Southern Gulf Islands Forum.

[3:07:00] Voice 12: Well, but you're not the, you know.

[3:07:03] Voice 12: It's interesting.

[3:07:05] Voice 9: There's a

[3:07:05] Voice 9: lot of trustees on the Southern Gulf Islands Forum.

[3:07:09] Voice 9: But I think just circling the minutes, I think it would be recording it off.

[3:07:14] Voice 12: But who's keeping minutes?

[3:07:17] Voice 12: They do.

[3:07:18] Voice 12: It doesn't happen everywhere all the time.

[3:07:20] Voice 12: Anyway, that's okay.

[3:07:21] Voice 12: Let's make sure that we get that information into the council.

[3:07:27] Voice 12: So, 12th Council top priority is active project chart.

[3:07:30] Voice 12: That's to be followed with the councilor presenting.

[3:07:32] Voice 12: Does that look satisfactory to you?

[3:07:35] Voice 12: And that's always the interesting thing is that council sometimes says,

[3:07:38] Voice 12: oh, no, that's not happening on Thetis.

[3:07:40] Voice 12: and just make sure that that looks good and then here we have proposed september trust council

[3:07:48] Voice 12: three-day program so this is the ideal opportunity to actually segue into the next item which is at

[3:07:56] Voice 12: 7.3 on our agenda um outside of this addendum um is the september council agenda so there's a

[3:08:05] Voice 12: three-day agenda and obviously you have something to report out about the location because throw

[3:08:09] Voice 12: that up on alexander so we'll get both of those up on the screen sometimes

[3:08:16] Voice 14: so uh you'll remember

[3:08:17] Voice 14: that when we did um when trust council indicated when it wanted to have its meetings it held off

[3:08:23] Voice 14: on september it's looking for an island location a conversation appeared at the next trust council

[3:08:28] Voice 14: meeting though it was getting a little late in the day we picked um gabriola everyone's done their

[3:08:35] Voice 14: level best to try and make that happen it just hasn't landed so um the recommendation here is to

[3:08:43] Voice 14: get some certainty and to move the session to Nanaimo the history and then as you contemplate

[3:08:50] Voice 14: next year's that decision is coming up soon you can reflect on whether which islands and what

[3:08:56] Voice 14: and then we'll have six months of lead time to plan for it so I think this is a good recommendation

[3:09:01] Voice 14: so you would just change the program you would ask trust council to change the quarterly meeting

[3:09:06] Voice 14: location from april when i'm out you'd want to forward this to trust council okay yes

[3:09:15] Voice 12: so then

[3:09:16] Voice 12: this is item 19.3 point call it 19.3.1 would be post september trust council three-day program

[3:09:26] Voice 12: then 19.3.2 would be the proposed location for the council meeting and that item be forwarded

[3:09:35] Voice 12: to council as presented yes all good wonderful um and then of course the next meeting is in

[3:09:45] Voice 12: september and i'm oh i can't help but just reflect that from what i'm seeing and hearing in the world

[3:09:52] Voice 12: things are getting more difficult and economic pressures are coming to bear and i think not

[3:09:58] Voice 12: being able to host council on gabriella is an element of that yeah and we're going to see more

[3:10:03] Voice 12: of this yeah constantly it's a whole suit caught 10 bucks now used to be five okay okay so i'm

[3:10:12] Voice 12: bouncing back now to the full trust council agenda agenda because we've completed the work

[3:10:17] Voice 12: council is that correct thank you very much everybody oh we're done yeah 50 years of trust

[3:10:25] Voice 12: councils we've just done another one

[3:10:27] Trustee Elliott: let's have a cupcake yeah

[3:10:32] Voice 12: 50 times four let's say say on

[3:10:35] Voice 12: average 50 i'm

[3:10:36] Trustee Elliott: willing to four

[3:10:37] Voice 12: pounds a year that's 200 council me that's right

[3:10:40] Trustee Elliott: 200 what

[3:10:52] Voice 12: I'm going to switch back to the executive Kim and G project trust council

[3:10:59] Voice 12: initiated

[3:10:59] Voice 4: the

[3:11:01] Voice 12: vote is a

[3:11:02] Voice 4: real decision I have brought

[3:11:03] Voice 12: appointment of the deputy secretary to the executive office request for

[3:11:07] Voice 12: decision pretty straightforward we've done this lots of times congratulations

[3:11:11] Voice 12: Congratulations, Alexander, assuming that this all happens accordingly.

[3:11:15] Voice 12: But I'd look for Vice Chair to make a motion.

[3:11:18] Voice 12: I

[3:11:18] Trustee Elliott: move that the Executive Committee appoint Executive Coordinator Alexandra Trifonitis.

[3:11:24] Trustee Elliott: Trifonitis.

[3:11:25] Trustee Elliott: Trifonitis.

[3:11:26] Trustee Elliott: Thank you.

[3:11:27] Trustee Elliott: I'm

[3:11:28] Voice 12: pointing the wrong person.

[3:11:29] Trustee Elliott: Deputy Secretary.

[3:11:32] Voice 12: Moved and seconded.

[3:11:34] Voice 12: Okay.

[3:11:34] Voice 12: Any discussion?

[3:11:36] Voice 12: All those in favor?

[3:11:38] Voice 12: That carries unanimously.

[3:11:39] Voice 12: Congratulations.

[3:11:40] Voice 12: Thank you.

[3:11:41] Voice 12: Alexander Trophonides.

[3:11:43] Voice 12: Have a cup of tea.

[3:11:44] Voice 14: It's not often you get a name worse than

[3:11:46] Voice 14: Hobson Pillar for a pronunciation, right?

[3:11:48] Voice 12: Well, it took a while, but

[3:11:49] Voice 8: we managed that.

[3:11:51] Voice 8: Nobody gets mine right.

[3:11:52] Voice 8: Still?

[3:11:54] Voice 8: Yeah, there's no U in it.

[3:11:56] Trustee Elliott: What?

[3:11:58] Trustee Elliott: 30 years and you have not been able to tell us

[3:12:01] Trustee Elliott: your actual name?

[3:12:02] Voice 8: Myron.

[3:12:04] Voice 8: Wow.

[3:12:04] Voice 8: Nobody knows how to spell it.

[3:12:06] Trustee Elliott: That's terrible.

[3:12:07] Trustee Elliott: I'm so sorry.

[3:12:08] Trustee Elliott: Do you have nurses?

[3:12:09] Voice 12: services 8.2.1 deliberation on new draft a policy statement via committee of the whole request for

[3:12:17] Voice 12: decision director frader i want to thank you for taking the hold by the orange here getting us

[3:12:24] Voice 12: into a good place i have no idea how this is going to land i'm in support okay

[3:12:30] Voice 9: okay contrary opinion

[3:12:32] Voice 9: Okay.

[3:12:35] Voice 9: Again, as we were at the last AC meeting, this is a Trust Council sort of project, and

[3:12:46] Voice 9: you gave probably three or four opportunities at the Committee of the Whole meeting as far

[3:12:51] Voice 9: as the road forward, as far as meetings, there was no uptake.

[3:12:56] Voice 9: And so I'm reluctant for this body to say to the Trust Council, we're going to schedule

[3:13:02] Voice 9: three committee the whole meetings we've got a Trust Council meeting in two weeks

[3:13:07] Voice 9: can we not bring this to Trust Council I just I don't want to be the leader

[3:13:13] Voice 9: because because this is Trust Council I don't want to under this and it's the

[3:13:17] Voice 9: same with the second thing before us for legal counsel is what the motion was at

[3:13:23] Voice 9: a future meeting it wasn't the next meeting and you solicited people to

[3:13:28] Voice 9: submit questions or concerns i haven't seen anything come across so i just i think that

[3:13:34] Voice 9: we're cart and horse type of thing and in that we have trust council in two weeks i think this is

[3:13:40] Voice 9: like more of a decision for council than the executive so

[3:13:45] Voice 12: okay contrary opinion so that's fine

[3:13:47] Voice 12: let's hear the other opinions at the table and i'm not going to rebut at this moment but i will speak

[3:13:53] Voice 12: to it in a moment if somebody wants to make a motion actually it comes down to that and so um

[3:14:02] Voice 3: also contrary i'm really disappointed that we didn't get to this at the county um

[3:14:10] Voice 3: that's unfortunate that's where we are i also heard loud and clear from uh well certainly from

[3:14:19] Voice 3: more than one trustee but that the scheduling scheduling these things on

[3:14:25] Voice 3: short time it's really really problematic for trustees that are

[3:14:29] Voice 3: working and that actually probably was my reluctance to make that call at this

[3:14:38] Voice 3: table on the second piece I actually gonna reiterate where I stood on the

[3:14:47] Voice 3: on the legal counsel part before i think we need to have another cow assemble what are the questions

[3:14:56] Voice 3: i don't think we're there yet i don't i don't want us to be having a legal counsel at every

[3:15:03] Voice 3: cow meeting and i don't want to have them come and then not be prepared and then ask them back

[3:15:10] Voice 3: again i think we actually need to give some direction um or give some recommendation to

[3:15:16] Voice 3: the cow meeting that says let's let's assemble these questions let's what are the questions

[3:15:24] Voice 3: and then let's schedule a meeting where we have the legal counsel to address them

[3:15:30] Voice 3: so that's that's where i'm at today i i i support let's again i think part of my reluctance to go

[3:15:39] Voice 3: with the recommendation right now is the three number um because of the concerns i've heard from

[3:15:44] Voice 3: trustees scheduling working trustees it's hard to jam in and we're we're

[3:15:51] Voice 3: proposing here on June 5th to jam three cow meetings in this month I

[3:15:59] Trustee Elliott: don't see

[3:16:00] Trustee Elliott: that whole

[3:16:03] Voice 3: meetings in June 2024 so that's that's like I'm happy to let's

[3:16:12] Voice 3: let's recommend that we do one so um but three i actually i think that's that bridge too far

[3:16:18] Voice 3: right

[3:16:18] Voice 12: now in the

[3:16:18] Voice 3: conversation

[3:16:19] Voice 12: and trustee elliott what do you think about the proposal um can think

[3:16:24] Voice 12: a little bit out of the box yeah

[3:16:25] Trustee Elliott: i think trust council had a first stab at the conversation

[3:16:32] Trustee Elliott: and we were a little uncertain as to where to go and then we left the decision to ec

[3:16:43] Trustee Elliott: nobody made a decision and so it's either we continue not making a decision or bring it to

[3:16:50] Trustee Elliott: june and fit it into the schedule or schedule one committee of the whole or the third option could

[3:16:57] Trustee Elliott: be whole trustees for the next two months of availability or three committee of the whole

[3:17:04] Trustee Elliott: and everybody has like a lot of time to schedule it's like do we want this process to drag out

[3:17:18] Trustee Elliott: for the next two years or

[3:17:20] Voice 5: can we start

[3:17:20] Trustee Elliott: set one meeting and pull for the next two meetings i i

[3:17:24] Trustee Elliott: don't have a problem with only trustees for availability and then setting a schedule

[3:17:30] Trustee Elliott: so not necessarily in june but

[3:17:32] Voice 12: so thank you for thinking out of the box because what you said is

[3:17:35] Voice 12: is let's have the first meeting and we can decide,

[3:17:38] Voice 12: because we need, so I'm now speaking my personal opinion.

[3:17:42] Voice 12: I think we do need to advance this

[3:17:44] Voice 12: because as you pointed out, I asked several times,

[3:17:46] Voice 12: in fact, I had a list of which one of them was

[3:17:48] Voice 12: delegate executive committee to make the decision.

[3:17:51] Voice 12: Nobody made any of those decisions.

[3:17:53] Voice 12: We do need to advance this project.

[3:17:56] Voice 5: The

[3:17:56] Voice 12: public is waiting for us to advance this project.

[3:17:59] Voice 12: We're already getting input to delegations.

[3:18:03] Voice 12: before we're going to put a public comment period we need to get ahead of it rather than falling

[3:18:07] Voice 12: behind so i would be happy to say let's schedule one more meeting and quite honestly i think

[3:18:15] Voice 12: council is ready to have a legal opinion and they're and they need to come to that meeting

[3:18:19] Voice 12: prepared so we schedule the meeting prepared legal counsel let's get that those questions

[3:18:24] Voice 12: out of the way so we can move on if that's an impediment we need to address it and move on

[3:18:30] Voice 12: and so and I would say that maybe those three meetings over are over the next

[3:18:35] Voice 12: two months because we've got council thrown in the middle of it and you know

[3:18:39] Voice 12: that said I'm gonna be

[3:18:40] Voice 12: away but you know if there's a policy statement meaning

[3:18:42] Voice 12: while on the way I will phone in I'm prepared to make that personal

[3:18:46] Voice 12: commitment I would like to think that and I also have other full-time work

[3:18:50] Voice 12: just you know it's not not the only ones but I would like to see it and we need

[3:18:58] Voice 12: to have a discussion here about this so those are the variety of opinions the

[3:19:01] Voice 12: ceo wants to say something well i would say we need to schedule a meeting and that's the one

[3:19:06] Voice 12: with legal counsel and we can schedule the meeting and poll trustees in advance to send us your

[3:19:12] Voice 12: questions and whatever questions end up on the table will and whatever questions come at the

[3:19:16] Voice 12: meeting will ceo so

[3:19:19] Voice 14: mr chair you know this is a half a million dollar project it's it's not

[3:19:22] Voice 14: comprehensible that there be no potential plan in place for the public to understand that the

[3:19:27] Voice 14: organization would like to do this and then you can always riff off it and change but to have a

[3:19:33] Voice 14: vacuum yeah um

[3:19:34] Voice 14: this is our second go-around here you provide ample opportunity i thought it was a

[3:19:39] Voice 14: good conversation trustees engaged at the cow you can see the first theme that's developing um that

[3:19:46] Voice 14: can be um readily made the first topic

[3:19:52] Voice 5: but

[3:19:53] Voice 14: i think you have a leadership this is my humble advice is

[3:19:56] Voice 14: you have a leadership responsibility that's what ec should be doing it's going we think you should

[3:20:01] Voice 14: do this and then if they if that doesn't fly for some reason then it's changed um i don't think

[3:20:08] Voice 14: trust council is going to come up with an answer because they've thought it through now let's go

[3:20:14] Voice 14: to the practicalities of the matter it's hard to cram three meetings in in june when we're

[3:20:18] Voice 14: almost going to have a trust council meeting itself you could make something like to arrange

[3:20:23] Voice 14: arrange a series of Committee of the Whole meetings over the next three months to address

[3:20:27] Voice 14: the policy statement, and then provide some breadth. That also gives, at a Trust Council

[3:20:34] Voice 14: meeting, someone who you and your colleagues can talk and discuss, and you could come up

[3:20:38] Voice 14: with something. But I mean, it's your project, so I would think you'd want to have some means

[3:20:45] Voice 14: of having it advance. Right now, as we sit here today, there's nothing on the books for

[3:20:53] Voice 14: for no reason um that i can see because i think there's the work that's being done

[3:21:02] Voice 14: yeah and it's now for for some discussion associated with itself i'd

[3:21:06] Voice 12: like to just add

[3:21:07] Voice 12: something that's all right following that theme over the next three months we could have as many

[3:21:14] Voice 12: meetings as we see fit and as council she said they ultimately decide to attend or not and support

[3:21:20] Voice 12: this, it would be an RWM of some sort, right? We need to schedule one in order to start

[3:21:29] Voice 12: the change. I think, quite frankly, that could be post-council. Let's say the week following

[3:21:35] Voice 12: council, there's two or three hours in there somewhere that we would do this. Clearly,

[3:21:40] Voice 12: if we set that wheel in motion today, council can come next week at council and go, that

[3:21:47] Voice 12: that idea stinks and can redirect us.

[3:21:51] Voice 12: And I'd be satisfied with that

[3:21:53] Voice 12: because that's council speaking.

[3:21:54] Voice 12: And ideally, if they say that stinks,

[3:21:56] Voice 12: we're going to redirect you,

[3:21:57] Voice 12: then ideally they'll come forward

[3:21:59] Voice 12: with an alternate proposal.

[3:22:02] Voice 12: But I think, you know, what you've just said there,

[3:22:04] Voice 12: this is a half a million dollar project that's on hold.

[3:22:08] Voice 12: And that's a bit surprising when you say it that way.

[3:22:12] Voice 12: Excellent.

[3:22:14] Voice 9: So my only, my comment is, and staff,

[3:22:18] Voice 9: and I think himself as chair, said that we're not in a rush.

[3:22:22] Voice 9: I think it's been said repeatedly that there's a process in place.

[3:22:27] Voice 9: And honestly, all I'm suggesting is that if we wait two weeks

[3:22:33] Voice 9: and seek Trust Council's direction,

[3:22:36] Voice 9: because this is a Trust Council's project, not an AC project,

[3:22:39] Voice 9: I think that respects Trust Council.

[3:22:42] Voice 9: And so I agree, a meeting needs to be scheduled,

[3:22:47] Voice 9: But at the Committee of the Whole meeting, you asked so many times about meetings.

[3:22:53] Voice 9: And so we respected Council.

[3:22:55] Voice 9: But the thing is, you didn't get a reply, so it didn't sound like Council was...

[3:23:00] Voice 12: We ran out of time.

[3:23:02] Voice 12: Yeah, two and a half or three hours, whatever you had within that.

[3:23:05] Voice 12: We might be able to help

[3:23:06] Voice 7: from just a responsibilities perspective.

[3:23:08] Voice 7: You are working with a motion of Council to delegate the project management of this project to Executive Committee,

[3:23:13] Voice 7: with assistance from TPC as required or as appropriate.

[3:23:16] Trustee Elliott: Can we repeat that for the room?

[3:23:18] Trustee Elliott: We have the responsibility for your process.

[3:23:21] Trustee Elliott: This is Trust Council's content, but it is our project to manage.

[3:23:28] Voice 9: We're not

[3:23:29] Trustee Elliott: managing if we don't set meetings so Trust Council can have the discussion.

[3:23:33] Voice 9: But it's not like Trust Council's not meeting for a year.

[3:23:35] Voice 9: They're meeting in two weeks.

[3:23:36] Voice 9: So I'm asking for a two-week delay in the process.

[3:23:39] Trustee Elliott: It's not on the agenda.

[3:23:40] Trustee Elliott: So now we're going to have to amend the agenda to add a discussion on setting a trust account.

[3:23:45] Voice 9: I can't control how the agendas are done.

[3:23:49] Voice 9: We're at the spot here.

[3:23:51] Voice 9: My wish is to ask trust counsel.

[3:23:54] Voice 12: And I respect that.

[3:23:55] Voice 12: That's good.

[3:23:56] Voice 12: We have to get a consensus one way or the other, majority vote, to determine how we're going to do it.

[3:24:01] Voice 12: And I'm just going to say in response to your comments, sorry, Tim, that sure, we delay two weeks and we get council to make some decision about it.

[3:24:11] Voice 12: What if they don't make a decision?

[3:24:12] Voice 12: But even if they do make a decision, that's going to be another three weeks down the road to schedule that meeting.

[3:24:17] Voice 12: If we schedule a meeting now, council can reject it and reschedule it on the line.

[3:24:22] Voice 12: And admittedly, that's not great, but at least it's setting some kind of an expectation.

[3:24:28] Voice 12: Tim?

[3:24:28] Voice 12: yeah

[3:24:29] Voice 3: so um just in respect of everything i've heard and just to clarify um i i support let's

[3:24:37] Voice 3: let's let's do our best to schedule a meeting in june one not three post council post council i

[3:24:44] Voice 3: think is appropriate um three i just think we're already too far into the month with council so

[3:24:49] Voice 3: so let's i support uh i support trying to set up one let's pull trustees that would be part of the

[3:24:56] Voice 3: normal so can you i've

[3:24:58] Voice 5: got a motion oh

[3:24:59] Voice 3: okay and uh and anyway that's that's i just wanted to say

[3:25:03] Voice 3: i'm not i'm not

[3:25:04] Voice 3: i'm not looking to push this off down the road clearly yes we need to take some

[3:25:09] Voice 3: action as as ec i also want to respect what i've heard from trustees so i want us to get

[3:25:17] Voice 3: this ball rolling but the the three is really that that's

[3:25:21] Voice 12: the sooner we settle on the schedule

[3:25:23] Voice 3: for meetings absolutely everybody

[3:25:25] Voice 3: absolutely and and what i think maybe it's a secondary motion

[3:25:31] Voice 3: is to look at laying out the next series of them sooner rather than later so we don't keep

[3:25:38] Voice 3: bumping up into this yeah let's call one let's make the very maybe the very first item on the

[3:25:44] Voice 3: agenda of the next cow is setting out our schedules that it doesn't get at the end of

[3:25:48] Voice 3: the meeting we haven't made made plans for the next one yeah

[3:25:51] Voice 5: like yeah yeah i would really support

[3:25:53] Voice 3: that we need because we do need trust council to agree and to buy in that we're doing this process

[3:26:01] Voice 3: so if that was the first item of business on the next count that we set up our next series of

[3:26:06] Voice 3: meetings well

[3:26:08] Voice 12: and then every one of our agendas says the next meeting is x right so anyway so

[3:26:13] Voice 3: And I in no way want to hold this up.

[3:26:18] Voice 3: And let's provide some leadership, but also some flexibility and hopefully get the buy-in we want from Trust Council.

[3:26:24] Voice 3: That's where I'm at.

[3:26:26] Voice 12: I just want to make sure we're not, you're absolutely right.

[3:26:31] Voice 12: We're not in a hurry.

[3:26:33] Voice 12: We need to give council the opportunity to move along at the pace that they wish.

[3:26:38] Voice 12: Being at a standstill, which is where we are now, I don't think is a good thing.

[3:26:43] Voice 12: But anyway, I respect your point.

[3:26:46] Voice 12: So

[3:26:46] Voice 7: the one thing I just want to mention to you is we're onboarding a new staff person to support the project at some point.

[3:26:52] Voice 5: One

[3:26:52] Voice 7: of the next steps will be to support the Committee of the Whole meetings, of course,

[3:26:55] Voice 7: but then looking forward to when you do land a draft that you're comfortable with,

[3:26:59] Voice 7: are they going to be wanting public engagement?

[3:27:01] Voice 7: But

[3:27:01] Voice 1: there's a delay there because we're going to have

[3:27:03] Voice 7: to procure the partners that will help us deliver that public engagement.

[3:27:06] Voice 7: So just be aware there's a sequence of events.

[3:27:08] Voice 7: so even if council met through the summer said great it's not like we can kick off a fall

[3:27:12] Voice 7: engagement immediately we're going to have to because at this point we're not moving on any

[3:27:16] Voice 7: engagement planning until we have a sense of where the draft is going and what timeline that you know

[3:27:20] Voice 7: it may not get landed until january at which point we can't so we need some certainty so i just want

[3:27:25] Voice 7: executive committee to be aware until we have sort of firmer sense of where you're heading

[3:27:29] Voice 7: we won't be scheduling or procuring the engagement partners because when they bid on a project like

[3:27:35] Voice 7: this they want to know for their schedule whether they could deliver it or whether they already have

[3:27:39] Voice 7: other commitments so there will be sort of a built-in delay there which likely means you're

[3:27:42] Voice 7: going to underspend your budget for this year but it's fine you can just roll it into the next fiscal

[3:27:46] Voice 7: but just wanted to make you aware of those consequences of it sort of continuing to move out

[3:27:51] Voice 7: um and also i want council to be aware you know pulling up an engagement of that nature isn't

[3:27:55] Voice 7: quick we're going to have to do the pre-work um which likely means a delay in what people

[3:28:02] Trustee Elliott: so i'll make the motion and then i'd like to make a comment um so i move that executive

[3:28:07] Trustee Elliott: committee direct staff to schedule one trust council committee of the whole

[3:28:13] Trustee Elliott: meeting after june trust council comma polling trustees with options for daytime weekend and

[3:28:21] Trustee Elliott: evenings and for consideration of the new draft of the policy statement and provision of

[3:28:30] Trustee Elliott: recommendations to trust counsel okay

[3:28:35] Voice 12: and you deliberately not mention the council that would

[3:28:38] Voice 12: be a second motion perfect so did you get that at the time perfect on the secondary tim peterson

[3:28:44] Voice 12: thank you um you wish to speak to the motion

[3:28:47] Trustee Elliott: we are um we have obligations to the public

[3:28:52] Trustee Elliott: and in our and i keep harping on this ec's responsibility is communications where the

[3:29:00] Trustee Elliott: the trust is often faulted it's with communicating a clear process with when they're able to engage

[3:29:07] Trustee Elliott: there is nothing that people want to engage on more than this policy statement and if we keep

[3:29:13] Trustee Elliott: folding it up because we need to keep checking back with trust council about the process

[3:29:17] Trustee Elliott: we are falling down our obligations to the constituents so trust council has a responsibility

[3:29:23] Trustee Elliott: to to review the content we need to set up the process for them to do that that's all we're

[3:29:31] Trustee Elliott: doing we're not leapfrogging trust council they will have their opportunity so i just think that

[3:29:38] Trustee Elliott: any delay is just going to frustrate everybody in the trust area and that is not going to serve

[3:29:44] Trustee Elliott: the process okay

[3:29:47] Voice 12: any other speakers on the motion jim

[3:29:49] Voice 3: yeah i support the motion um

[3:29:51] Voice 3: i think that uh my my caution is is around not setting us

[3:30:00] Voice 3: themselves up for a position where we're arguing with trust counsel over this procedural stuff and

[3:30:06] Voice 3: then that's like that's where I believe my colleague is coming from and and I'm sensitive

[3:30:12] Voice 3: to that you know yes let's provide leadership but let's provide leadership in a way that's

[3:30:18] Voice 3: acceptable and people you know the trust counsel feels included and that they have agency here and

[3:30:24] Voice 3: we're all working together um and and so i'll leave it at that but that's i think it's important

[3:30:29] Voice 3: that we we keep that in mind because we want this to be functional and we don't want to spend

[3:30:36] Voice 3: half of our account meeting in the weeds about how how we came to the scheduling

[3:30:41] Voice 3: part of it for god's sake

[3:30:42] Voice 5: so

[3:30:44] Voice 12: there's a couple of other topics to talk about but let's just

[3:30:47] Voice 12: just talk about this scheduling one meeting,

[3:30:50] Voice 12: host council, start the ball rolling.

[3:30:54] Voice 12: David, often you're quiet, you know?

[3:30:56] Voice 12: So when you do speak up, I pay attention.

[3:30:59] Voice 9: Yeah, no, it's just that I've sort of, I've said my piece.

[3:31:03] Voice 9: I will be voting in favor of the motion.

[3:31:05] Voice 9: Thank you.

[3:31:05] Voice 9: But as they say, you know,

[3:31:08] Voice 9: at the Committee of the Whole meeting,

[3:31:10] Voice 9: you gave several opportunities for people

[3:31:13] Voice 9: and trust council did not give that direction.

[3:31:17] Voice 9: And so, in the absence of that direction, I just feel uncomfortable, because it didn't

[3:31:25] Voice 9: seem that there was the uptake, and it'll be the same with the legal,

[3:31:29] Voice 5: is

[3:31:30] Voice 9: that they asked

[3:31:31] Voice 9: for future, you asked for submissions, and we got none, that I know of, so we've definitely,

[3:31:40] at EC, you as chair,

[3:31:42] Voice 9: have massively opened the door for trust counsel, and they haven't

[3:31:46] Voice 9: stepped in so

[3:31:48] Voice 12: thank i appreciate you giving me the leave to advance this um and so this is much

[3:31:53] Voice 12: more forcefully asking for that decision from council because they can reject so i'd like to

[3:31:58] Voice 12: call the vote all those all those in favor so that does carry and i thank you all for that

[3:32:04] Voice 12: discussion and the support from staff okay now it begs the question about two things

[3:32:12] Voice 12: legal counsel representation and to election or appointment of a chair for

[3:32:18] Voice 12: that that's still out there and I want to discuss that but let's talk about the

[3:32:23] Voice 12: content is this the meeting to have you don't come select I

[3:32:29] Voice 3: don't believe it is

[3:32:31] Voice 3: and I would strongly recommend that we put the next steps for scheduling the

[3:32:37] Voice 3: cow as the first agenda item on the next one we have that we don't let ourselves get into a point

[3:32:45] Voice 3: where we don't finish that part of the meeting let's put

[3:32:48] Voice 12: that first okay and so just clarify

[3:32:53] Voice 12: for me what are those next steps in your mind that is

[3:32:56] Voice 3: where we where we didn't get to uh the

[3:32:59] Voice 3: scheduling of the next meetings okay yeah

[3:33:02] Trustee Elliott: so actually there's two items there's the election

[3:33:04] Trustee Elliott: of a chair at the next committee of the whole yeah

[3:33:06] Voice 3: sure i didn't find that

[3:33:07] Voice 3: too i'm just speaking to

[3:33:09] Voice 3: the timing scheduling

[3:33:10] Trustee Elliott: of the future meetings um yeah and how how trustees want to okay

[3:33:19] Voice 12: so i support both of those ideas and i just want to say that the opportunity that we had

[3:33:25] Voice 12: with tyler brown was something we wanted to explore as an interim step and that part of it

[3:33:30] Voice 12: went well pulling back into the you know there's a whole other question there but i think what we

[3:33:37] Voice 12: also need is some more guidelines around recommendations from committee of the whole

[3:33:45] Voice 12: to council as being different from the decisions of council and i don't know how to frame them but

[3:33:53] Voice 12: i think personally i think there's a difference there and david do you agree with that

[3:33:57] Voice 8: yeah i mean media the whole is still making decisions but they're not adopting bylaws

[3:34:04] Voice 8: and they're not adopting policy they're making recommendations to council that's the decision

[3:34:09] Voice 8: right so it's still a decision it's still the same process the wording we can work on providing some

[3:34:15] Voice 8: you know wording like uh committee the whole recommends to council things like that

[3:34:21] Voice 8: um and then just on the chairing the bylaw actually says that the chair of trust council

[3:34:27] Voice 8: is by default the chair yeah but the committee the whole can obviously have a different chair

[3:34:33] Voice 8: wishes for whatever reason we haven't set up any processes so executive you might want to think a

[3:34:40] Voice 8: little bit about you know if if the chair is not going to be the chair of trust council who is it

[3:34:46] Voice 8: going to be what's what's logical and one option is you rotate it between vice chairs you could

[3:34:52] Voice 8: have that policy of council so that's done it's just rotated on you know first one you know just

[3:35:00] Voice 8: numerically in some form of an order, if that is what council wants. So I guess it

[3:35:06] Voice 8: depends on the purpose of having a different chair.

[3:35:13] Voice 14: Pierre? I just want to take this opportunity to say the Allens Trust takes

[3:35:18] Voice 14: advantage of, takes an unusual take on what is regular business most other

[3:35:24] Voice 14: places, where this is not a topic of consideration. And in fact the time we've

[3:35:31] Voice 14: talked about talking about an alternative chair is extensive it's extensive but it must matter

[3:35:38] Voice 14: on some level um so in my experience i've never seen an alternative chair purposely created for a

[3:35:47] Voice 14: community um but yeah you can do it maybe it's uh well i think council wants to ask questions

[3:35:58] Voice 14: my concern is that you create another administrative process to yeah to address

[3:36:06] Voice 14: it's not going to be a policy what is it going to be how do they come up with

[3:36:10] yeah you know guidelines

[3:36:12] Voice 14: for the other chair yeah have a vote i guess i mean i think

[3:36:17] Voice 12: yeah so the

[3:36:18] Voice 12: guidelines are who

[3:36:20] Voice 14: the chair is whoever it is the

[3:36:22] Voice 14: chair needs to have some

[3:36:24] Voice 14: like yeah

[3:36:24] Voice 12: does it happen

[3:36:25] Voice 14: that moment and then three people run um yeah does that person get

[3:36:30] Voice 14: to prepare for what is a significant content-based conversation i'm not sure you might want to reflect

[3:36:35] Voice 14: on that but it would just be ec's recommendations because i don't think the policy particularly

[3:36:41] Voice 14: provides two weeks hence for the scheduled committee of the whole

[3:36:46] Voice 12: meeting there will be a

[3:36:47] Voice 12: i think okay i don't think we need to make this decision about this today i think

[3:36:51] Voice 12: yeah you get close we don't need to understand the merits of it we just need to set a process

[3:36:58] Voice 12: in place and some in order to facilitate it's on the agenda next meeting election of chair

[3:37:06] Voice 12: legal counsel well you

[3:37:08] Voice 14: could ask trust counsel at the trust council okay how do you want to do it

[3:37:14] Voice 7: yeah yeah

[3:37:15] Voice 12: but let's hear directly i

[3:37:17] Voice 7: would just say in advance of the next committee at the whole

[3:37:19] Voice 7: meeting we would want to know who would be chair a staff to work with that person to position the

[3:37:23] Voice 12: meeting

[3:37:23] Voice 7: for success, it would be difficult to have someone appointed from within the

[3:37:26] Voice 7: meeting who

[3:37:27] Voice 1: may not know the

[3:37:28] Voice 7: project may not know the arc of where we're at. Well, that

[3:37:30] Voice 7: would be tough. That would be a challenging situation for staff to be operating in a live

[3:37:35] Voice 7: context.

[3:37:37] Voice 7: I think I've

[3:37:37] Voice 12: seen there's more time.

[3:37:41] Voice 9: So certainly, what I've seen in additional councils, as far as committee the whole is

[3:37:47] Voice 9: It's like, I don't know, Sydney North Saanich, Central Saanich.

[3:37:51] Voice 9: It rotates amongst the councillors.

[3:37:55] Voice 9: And the thing is, you're merely chairing the meeting.

[3:37:59] Voice 9: It's not that you're the leader of the organization,

[3:38:03] Voice 9: you're signing letters or anything.

[3:38:05] Voice 9: And I really struggle why people are conflicted

[3:38:09] Voice 9: as to who the chair should or should not be,

[3:38:11] Voice 9: because, you know, merely it's the person chairing the meeting.

[3:38:16] Voice 9: so i think we just we have to figure it out and whether it's rotation i'm happy with with you if

[3:38:22] Voice 9: you want to be the chair i think i i think that's a natural thing within the house trust that that

[3:38:27] Voice 9: would be how things carry it's up to somebody to make those nominations right um but um i think

[3:38:33] Voice 9: yeah i think it's a discussion that needs to be had um and i but for the legal council i agree

[3:38:39] Voice 9: with with uh vice chair peterson you know we're just one step ahead we we we need to get that

[3:38:46] Voice 9: feedback but the charity i don't know is is this something that we take do we provide the

[3:38:54] Voice 9: leadership and say this is how it should be or do we take it to to trust council slash committee of

[3:38:59] Voice 9: the whole and say what do you want well i think that's the question at the table

[3:39:05] Voice 12: today so it

[3:39:08] Voice 12: It sounds like, and I think I've maybe heard the director say that,

[3:39:12] Voice 12: is we should ask council to ask them how they want to appoint or elect a chair.

[3:39:19] Voice 12: That needs to be a new agenda item.

[3:39:23] Voice 14: Well, they're going to say we'd like a report on the options,

[3:39:28] Voice 12: which is not what you want.

[3:39:30] Voice 12: And therefore, the next meeting will be chaired by the chair, unless I choose to give it to one of you.

[3:39:34] Voice 12: And I would take that discretion and say,

[3:39:38] Voice 12: don't be ellen you want to be chair today or or david mon you want to be chair today

[3:39:43] Voice 12: just wing it or tim remember so

[3:39:47] Voice 3: uh my thoughts are yes let's let's let's add an item god forbid

[3:39:54] Voice 3: let's add an item uh for trust council we can dispose of this in advance of the cow meeting i

[3:40:02] Voice 3: really would rather not spend time in a good part of the cow doing this all right okay so let's

[3:40:09] Voice 3: let's god forbid but let's add an item at trust council um new business the new new business

[3:40:16] Voice 3: really the rash the rationale that's more important than anything is that whoever is

[3:40:20] Voice 3: sharing is prepared that they're not sharing finding out that day at that the meeting that

[3:40:28] Voice 3: they're sharing that's just asking for students and i just have one more item there and i think

[3:40:37] Voice 3: that also the recommendation that would be is if there's consideration that we're going to change

[3:40:42] Voice 3: it every cow then that means that that every cow meeting if we're going to change in every cow

[3:40:49] Voice 3: then that needs to be the first item on the agenda every cow is picking the next one i don't i look i

[3:40:55] Voice 3: don't get me wrong i don't think this is necessary i don't

[3:41:00] Voice 3: think it's necessary i'm only promoting

[3:41:02] Voice 3: promoting that we don't spend tons of time at every cow arguing over this let's just lower our

[3:41:09] Voice 3: voices sorry just let's just but let's let's just set this up so that we're making recommendations

[3:41:17] Voice 3: that we don't have to rehash this every time that's all I'm at you don't

[3:41:21] Voice 12: need to waste time

[3:41:21] Voice 3: so

[3:41:22] Voice 9: this body you see do do we feel comfortable making like maybe either making a recommendation

[3:41:31] Voice 9: or decision as to who the chair should be.

[3:41:34] Voice 9: Because what I would suggest,

[3:41:36] Voice 9: it should be the chair of trust council or his delegate.

[3:41:41] Voice 9: And eventually basically put the ball

[3:41:44] into the chair's court.

[3:41:45] So if it's the next meeting,

[3:41:47] you feel,

[3:41:48] Voice 9: I think the trustee audit

[3:41:50] Voice 9: should be chairing the meeting.

[3:41:51] Voice 9: You just make the arrangements

[3:41:52] Voice 9: and that's how it goes forward.

[3:41:54] Voice 9: But that provides the leadership

[3:41:56] Voice 9: and the continuity that's needed.

[3:41:58] Voice 9: Well,

[3:41:59] Voice 12: I think I'd be happy to set it up that it's a rotating chair, which I would take

[3:42:04] Voice 12: one of those positions, a fourth meeting, a fifth, third meeting, Toby or Tim or whatever,

[3:42:08] Voice 12: so a sequence of people now, and if it's just to mix it up a little bit, well, then let's

[3:42:14] Voice 12: just mix it up.

[3:42:15] Voice 9: So is that a decision of this

[3:42:17] Voice 9: body, or is this a decision of Trust Council?

[3:42:20] Voice 12: May I ask David Marr, who's the decision-making body of the governance of the Committee of

[3:42:26] Voice 12: the Whole?

[3:42:29] Voice 8: don't ask me that question

[3:42:30] Voice 12: somebody has to know the answer

[3:42:32] Voice 8: so you executive committee is tasked

[3:42:36] Voice 8: with the day-to-day operations by trust council right which includes organizing trust council's

[3:42:41] Voice 8: agenda committee level is one of trust council's agendas so i believe executive has that authority

[3:42:47] Voice 8: okay

[3:42:48] Voice 12: so shall we do a rotating chair amongst executive committee and do it in alphabetical

[3:42:56] Voice 3: order or something i'm i'm fine with making that recommendation i just think we should be prepared

[3:43:01] Voice 3: that trustees may want a different offer but so can

[3:43:07] Voice 9: we make it can we make a recommendation

[3:43:09] Voice 9: of trust

[3:43:10] Voice 12: it's a recommendation vice chairs and all chairs of trust council they're the

[3:43:13] Voice 12: most prepared individuals

[3:43:15] Voice 14: why would you rotate like so what would be the rationale for different

[3:43:20] Trustee Elliott: chairs different personalities

[3:43:21] Trustee Elliott: skills and it's not it's it's supposed to be a more relaxed

[3:43:25] Trustee Elliott: process and it could be a skill building and you know we're building capacity the

[3:43:31] Trustee Elliott: organization is a good

[3:43:33] Trustee Elliott: idea to rotate the

[3:43:35] Trustee Elliott: responsibility people have to think

[3:43:37] Trustee Elliott: through how to run a meeting if you're running it but

[3:43:41] Voice 9: to me the comfortable

[3:43:43] Voice 9: option would be the chair or his delegate because maybe like you might

[3:43:51] Voice 9: say well I'm not comfortable chairing the next meeting so this way it leaves

[3:43:54] Voice 9: that open for

[3:43:56] Voice 12: the chair to

[3:43:56] Voice 9: basically be rather flexible so default is the chair but he can ask

[3:44:02] Voice 9: through rotation say

[3:44:04] Voice 12: and so i could delegate anybody really they could somebody could come

[3:44:08] Voice 12: to me i'd like to chair the next meeting i don't know

[3:44:10] Trustee Elliott: i'm going to offer a contrary opinion i think

[3:44:13] Trustee Elliott: it's the perception of the power that is held by the position of chair that is what trust council

[3:44:20] Trustee Elliott: is struggling with and there

[3:44:21] Trustee Elliott: needs to be some more equitable distribution of how that role

[3:44:26] Trustee Elliott: is handled and i don't think having the chair or his delegate would respond to that concern

[3:44:32] Trustee Elliott: i think if we brought this forward in the general business arising we should actually have a report

[3:44:38] Trustee Elliott: from our last cow and maybe under 4.2 in the agenda um discussion decision items after trustee

[3:44:47] Trustee Elliott: round table could we have a recommendation from executive committee that uh the chair

[3:44:55] Trustee Elliott: of committee of the whole you rotated among the vice chairs the chair council and the chairs of

[3:45:05] Trustee Elliott: of the different various committees committee chairs and it's just our recommendation we're

[3:45:10] Trustee Elliott: gonna have a discussion and if it doesn't go forward in five minutes then it defaults to you

[3:45:16] Trustee Elliott: like that's gonna be

[3:45:17] Voice 12: good well you can't you can't say well you gotta make this

[3:45:22] Voice 12: decision in the next five minutes well

[3:45:24] Trustee Elliott: it's a decision item and I don't know

[3:45:27] Trustee Elliott: it's just people will have thought about this and I think if we don't offer the

[3:45:32] Trustee Elliott: opportunity for conversation I

[3:45:34] Voice 12: think they're gonna resist well if you give

[3:45:37] Voice 12: them the opportunity to make conversation somebody will make a

[3:45:39] Voice 12: motion yeah and then that'll be it off it goes so sure appointment the chair

[3:45:48] Voice 12: Yeah, let's make it the first agenda.

[3:45:51] Trustee Elliott: In the Committee of the Whole?

[3:45:53] Trustee Elliott: Yeah.

[3:45:54] Trustee Elliott: So not for Trust Councils.

[3:45:57] Trustee Elliott: We're not amending the Trust Council agenda.

[3:45:59] Trustee Elliott: It's the first...

[3:46:01] Voice 9: But can Committee of the Whole make the decision?

[3:46:04] Trustee Elliott: No, we can't make decisions.

[3:46:06] Trustee Elliott: No.

[3:46:07] Voice 8: Well, I point it out.

[3:46:08] Voice 8: Yeah.

[3:46:09] Voice 8: Sorry, the bylaws say it's the Committee of the Whole that can.

[3:46:12] Trustee Elliott: Can?

[3:46:13] Trustee Elliott: Yeah.

[3:46:14] Voice 8: That's what I thought.

[3:46:15] Voice 8: They

[3:46:15] Voice 12: can decide amongst themselves.

[3:46:17] Trustee Elliott: Go at the Committee of the Whole, then.

[3:46:19] Trustee Elliott: And we're going to put forward a recommendation, discuss it, make a decision at Committee of the Whole.

[3:46:26] Voice 12: That makes sense to me.

[3:46:28] Voice 12: And so that doesn't answer the question in the clerical.

[3:46:32] Voice 12: So we're going to have somebody totally green chairing the meeting and no preparation.

[3:46:35] Voice 12: And I think that the Committee of the Whole continue to work under the auspices of the chair of Trust Council to set the agenda.

[3:46:43] Voice 12: And then the agenda is handed to the chair.

[3:46:46] Voice 12: and the chair has the discretion to change the agenda as they see fit and if the person steps

[3:46:53] Voice 12: up and is appointed or nominated and accepts an appointment then it's up to them to take on that

[3:46:58] Voice 12: responsibility ideally it's not somebody that hasn't read the agenda but you're still saying

[3:47:08] Trustee Elliott: that that could happen live in the meeting yes a new chair but staff has just said that's not

[3:47:14] Trustee Elliott: idea how do you prepare an unknown chair for well because as david has said

[3:47:19] Voice 12: they're just chairing a

[3:47:20] Voice 12: meeting it's not like they're driving a sport car it's actually yeah it's

[3:47:24] Trustee Elliott: pretty important work well

[3:47:26] Voice 12: i know that not

[3:47:28] Trustee Elliott: all can do it very and

[3:47:30] Voice 12: so hopefully council knows that when three names

[3:47:33] Voice 12: come forward but maybe one name will come forward there's

[3:47:40] Voice 9: certainly there's a there's a lot of

[3:47:41] Voice 9: apparently there's a lot of concern out there i do not understand it yeah it's

[3:47:45] Voice 12: it's you know we

[3:47:46] Voice 12: respect that too much time. Do we? Does anybody really have a

[3:47:50] Voice 12: little bit? Can we do the whole so that can go and share? I

[3:47:54] Voice 12: don't know.

[3:47:56] Voice 12: So we don't

[3:47:59] Voice 9: need a motion right now. It'll be on the next

[3:48:01] Voice 12: agenda for me.

[3:48:03] Voice 12: Think we're providing oversight on the agenda. We should make a

[3:48:05] Voice 12: recommendation staff and parent. How about this? Did we

[3:48:10] Trustee Elliott: already vote on the motion on setting the next meeting? So

[3:48:12] Trustee Elliott: could we have a second motion in which

[3:48:14] Voice 12: we've set the gun? Yes.

[3:48:17] Voice 12: so

[3:48:18] Trustee Elliott: but in advance of the meeting if anyone wants to step forward be nominated to chair

[3:48:23] Trustee Elliott: the committee of the whole can we not have that decided before committee of the whole meeting

[3:48:30] Voice 5: to

[3:48:32] Voice 10: clarify you'd like a poll sent out to the trustees to ask if anyone would like to chair

[3:48:37] Voice 10: the committee of the whole meeting after trust council

[3:48:43] Trustee Elliott: well when the truck when the agenda is

[3:48:45] Trustee Elliott: send out yeah how can we get a chair selected before that committee before the meeting starts

[3:48:55] Trustee Elliott: and

[3:48:55] Voice 12: ideally it's a nomination process as opposed to self-appointing yeah

[3:48:59] Trustee Elliott: but

[3:49:00] Voice 9: but i think i know

[3:49:02] Voice 9: i think if we go forward with you being the chair of the next meeting yeah and the first agenda item

[3:49:10] Voice 9: is selecting a chair for the following meeting oh because because we can't we can't like say

[3:49:18] Voice 9: you can't put somebody in cold you know what i think you can yeah

[3:49:21] Voice 3: oh you can

[3:49:22] Voice 3: huh you can i mean

[3:49:25] Voice 3: it sounds what i'm hearing from mr marler is that you absolutely can whether it's a good idea it's

[3:49:31] Voice 3: a whole different question um and one would hope that if someone's that cold they would decline the

[3:49:37] Voice 3: nomination one would hold

[3:49:39] Trustee Elliott: whatever yeah this is you're treating it like a light thing chair but

[3:49:44] Trustee Elliott: but it actually, it matters to some.

[3:49:46] Voice 3: It really matters to some people.

[3:49:48] Trustee Elliott: It matters to some people

[3:49:49] Trustee Elliott: and we need to have a good process.

[3:49:50] Trustee Elliott: And that was one of the things

[3:49:52] Trustee Elliott: that just about derailed the committee

[3:49:53] Trustee Elliott: of the whole right off the top.

[3:49:55] Trustee Elliott: Wait a minute, aren't we having the opportunity

[3:49:58] Trustee Elliott: to have a different chair here?

[3:49:59] Trustee Elliott: This is a different kind of meeting.

[3:50:01] Trustee Elliott: People want a more free form conversation.

[3:50:04] Trustee Elliott: And so it's important.

[3:50:06] Trustee Elliott: We can't just skip over it.

[3:50:10] Voice 12: So we're having that conversation right now.

[3:50:12] Voice 12: We're trying to,

[3:50:12] Voice 12: it's very difficult.

[3:50:18] Voice 7: I haven't had any conversation with the trustee to understand the motivations of wanting to ask

[3:50:23] Voice 7: for a different chair for the policy statement project is it I don't understand if this is

[3:50:28] Voice 7: generally for committee of the whole into the future or whatever topic may arise at that

[3:50:33] Voice 7: committee or whether it's for this project if it's for this project it may be that there's a

[3:50:39] Voice 7: consideration of having a more facilitated conversation in which case you may want like

[3:50:43] Voice 7: an external facilitator so i i think at some point depending on how if you're trying to put

[3:50:50] Voice 7: something in policy forever more probing the motivations and understanding them would be

[3:50:54] Voice 7: important because you may want to bring someone to facilitate dialogue particularly if things get

[3:50:59] Voice 7: contentious in this project as they might you know there might be some very polarized views

[3:51:03] Voice 7: you may want someone skilled at navigating polarizing conversations so I'll just put that

[3:51:10] Voice 7: out there but I do encourage you maybe not to put this on the committee of the whole to decide at

[3:51:14] Voice 7: the beginning of every meeting because I feel like it may eat into your precious time it will

[3:51:20] Voice 7: so coming up with a durable process would be my recommendation yeah

[3:51:26] Voice 12: so outside of playing

[3:51:30] Voice 12: I would

[3:51:31] Trustee Elliott: suggest that EC recommends and puts this out in an email after we've pulled trustees EC recommends that a nomination process for the next committee of the whole be undertaken if you want to nominate somebody to be chair of the next committee of the whole right into the chair of trust council and just somebody put forward their names and we have a quick vote right at the beginning of the meeting.

[3:51:58] Trustee Elliott: meeting. Well, that doesn't allow them to prepare, though.

[3:52:06] Voice 8: Sorry to interrupt, may I?

[3:52:08] Voice 8: Yeah. You're talking like a secret

[3:52:12] Voice 8: bill that's going to take time. It'd have to be just an open

[3:52:15] Voice 8: show of hands to make it work. There's lots of different ways

[3:52:21] Voice 8: to do this. I mean, I hate to say this, but maybe council does

[3:52:24] Voice 8: need a policy on it and how it's going to be done. Because if you

[3:52:30] Voice 8: have a single item maybe it's financial and maybe you want the chair of um uh financial planning

[3:52:36] Voice 8: committee to be the chair of the of the car of that particular discussion it may be through the

[3:52:41] Voice 8: meeting you want different chairs because of different items that are being put forward so

[3:52:47] Voice 12: a content expert might be yeah or it might be inappropriate yeah the content expert needs to

[3:52:53] Voice 12: participate in the meeting not chairman yeah

[3:52:55] Voice 8: i mean there's a ton of ways you could find out

[3:52:58] Voice 8: from council who's interested in being the chair of the cow and maybe there's five or six so you

[3:53:05] Voice 8: rotate through them and we make sure they have the training in advance so that they can actually be

[3:53:09] Voice 8: successful shouldn't we just ask

[3:53:13] Voice 9: staff to come back to our next meeting with recommendations

[3:53:16] Voice 9: for all the residents well

[3:53:18] Voice 12: our next meeting is the one before council and if we want to get a

[3:53:22] Voice 12: council decision on this really we need to take that make that decision today about how it goes

[3:53:26] Voice 12: I think there was a little thread of an idea there which I thought had hope in that we could send out an email that asked for expressions of interest of those of my chair, and then we could just rotate through that group and just start doing it in alphabetical order.

[3:53:44] Voice 12: You don't have to figure out what that is.

[3:53:45] Voice 12: Just pick the one off the list, first come, first serve, maybe, and then just rotate through, and then that person could be notified.

[3:53:52] Voice 12: I think that sounds sound.

[3:53:54] Voice 12: Say what?

[3:53:54] Voice 12: What? Didn't you say alphabetically so that he could respond?

[3:53:57] Voice 12: Well, no, I know. So you can't do it alphabetically. I already figured that out.

[3:54:02] Voice 12: Thank you.

[3:54:03] Voice 8: Put him in a hat, pick him out, and then that's the audit

[3:54:05] Voice 12: that's going to be used.

[3:54:06] Voice 12: And you know what? I think it should not be the chair that makes that decision. I think it should be a staff member that pulls the name out of a hat.

[3:54:12] Voice 8: Yeah.

[3:54:14] Voice 9: Okay.

[3:54:15] Voice 9: And that'd be my idea.

[3:54:16] Voice 9: But should the policy, but should it, if we're talking now, now we're creating the policy, this conversation is going to be way too long.

[3:54:22] Voice 5: Yeah.

[3:54:22] Voice 9: But then is the wording not the chair should be the chair or his delegate?

[3:54:29] Voice 9: Because somebody has to have the authority to appoint the person.

[3:54:33] If

[3:54:33] Voice 9: we're appointing people to be a chair,

[3:54:35] Voice 9: a staff member can't take a name out of the hat and say you're a chair.

[3:54:38] Voice 9: It has to come

[3:54:39] Voice 9: from the chair.

[3:54:41] Voice 12: This is

[3:54:42] Trustee Elliott: a less formal process.

[3:54:43] Trustee Elliott: I think we can nominate somebody.

[3:54:45] Voice 12: Somebody can pull a name out of the hat and I can say,

[3:54:47] Voice 12: what's the name?

[3:54:48] Voice 12: I appoint so-and-so.

[3:54:49] Voice 9: But that's what I'm saying.

[3:54:50] Voice 9: it's a process wise yeah i

[3:54:52] Voice 9: think i think it should be the chair or his delegate how you figure out

[3:54:56] Voice 9: who the delegate is is we're not going to go that far on the road yeah so i

[3:55:02] Voice 12: do think the chair needs

[3:55:02] Voice 12: to open the meeting right yeah that's we're going to open the meeting and then that and then we pick

[3:55:08] Voice 12: a chair for the period of the meeting and then when the meeting is closed it's the chair closer

[3:55:14] Voice 12: and then the next time we repeat the same thing it might be somebody else

[3:55:18] Voice 12: we're circling back

[3:55:20] Trustee Elliott: to the thing where the person's not prepared i don't agree that that's

[3:55:23] Trustee Elliott: going to help folks well

[3:55:24] Voice 12: but i i think what we said though there is that if we do a poll now

[3:55:29] Voice 12: we get expressions of interest that person will be selected and provided

[3:55:32] Voice 12: advanced notice that they've been selected okay

[3:55:35] Voice 12: so the meeting okay

[3:55:37] Trustee Elliott: yeah so we decided on the

[3:55:40] Trustee Elliott: process do we need to make a resolution that ec recommends this process well then that would help

[3:55:49] Trustee Elliott: okay yeah

[3:55:53] Voice 12: it's just i remember one of the messages i got that said executive committee should be

[3:55:57] Voice 12: making this decision we're not deciding to be chairing we're deciding on a mechanism to

[3:56:04] Voice 12: create an alternative so i would say let's make a motion so director marler do you have a motion in

[3:56:10] Voice 12: mind i think so the

[3:56:13] Trustee Elliott: trustees would be invited to self-nominate they're going to say or provide

[3:56:22] Trustee Elliott: say they're interested expressions

[3:56:24] Voice 12: of interest yeah

[3:56:27] Trustee Elliott: to which email the chair

[3:56:39] Trustee Elliott: Or to

[3:56:39] Voice 12: Laurie, whoever it seems appropriate. Sorry, Laurie's running the schedule for the

[3:56:46] Voice 10: Why don't we do exec admin?

[3:56:48] Voice 12: So two weeks ahead of time?

[3:56:49] Voice 10: Well, but you don't want to lose it

[3:56:51] Voice 12: in the exec admin. If you're not going to lose it,

[3:56:54] Voice 12: I always worry about that.

[3:56:57] Trustee Elliott: By what date though?

[3:56:59] Trustee Elliott: like two weeks ahead of time one week when when would they provide this expression of interest

[3:57:08] Voice 12: now okay i

[3:57:11] Voice 12: think don't put it just just make it roll up and

[3:57:16] Trustee Elliott: okay uh trustees be asked to provide

[3:57:23] Trustee Elliott: their expression of

[3:57:24] Voice 12: interest of course that we need to actually determine what the date is

[3:57:28] Voice 12: so you know if you're gonna do a survey for the date it needs to be needs to be

[3:57:33] Voice 12: compatible with that day because if it's on June the 11th I'm not available on

[3:57:37] Voice 12: June the 11th I can't put my name forward

[3:57:39] Trustee Elliott: and those suggestions you

[3:57:43] Voice 8: just keep it generic so just say

[3:57:46] Voice 8: anybody who's interested in chairing committee as a whole at some point just

[3:57:52] Voice 8: put the name in and then it

[3:57:55] Voice 12: could be a conversation are you free on the 11th no

[3:57:58] Voice 12: No, okay, thank you.

[3:57:59] Voice 8: Then you go to the next one.

[3:58:00] Voice 8: Go to the next one.

[3:58:01] Voice 12: Perfect.

[3:58:01] Voice 12: Thank you.

[3:58:02] Trustee Elliott: Okay.

[3:58:04] Trustee Elliott: Ah, that's better.

[3:58:05] Trustee Elliott: Thank you.

[3:58:06] Trustee Elliott: So the trustee is interested,

[3:58:08] Trustee Elliott: and we, oh, this is terrible.

[3:58:13] Trustee Elliott: Okay, the whole.

[3:58:15] Trustee Elliott: So the trustee is interested

[3:58:18] Trustee Elliott: in chairing a meeting

[3:58:20] Trustee Elliott: of the committee of the whole,

[3:58:21] Trustee Elliott: be asked to provide their expression of interest

[3:58:23] Trustee Elliott: to the executive admin,

[3:58:27] Trustee Elliott: and the scheduling of whichever trustee would be.

[3:58:34] Trustee Elliott: Determined as the whole meetings are scheduled?

[3:58:39] Voice 5: Yeah.

[3:58:39] Trustee Elliott: Okay.

[3:58:40] Trustee Elliott: So something like that.

[3:58:45] Voice 12: This will be well received.

[3:58:46] Trustee Elliott: Not by everybody.

[3:58:48] Voice 12: But it'll be well received.

[3:58:49] Voice 12: I think it'll be well received.

[3:58:51] Voice 12: Yeah.

[3:58:54] Voice 12: I'm interested in sharing.

[3:58:56] Voice 12: No, exactly.

[3:58:57] Voice 12: I am.

[3:59:00] Trustee Elliott: Meeting.

[3:59:01] Trustee Elliott: I'm okay.

[3:59:01] Voice 12: um

[3:59:04] Trustee Elliott: so EC recommends that trust that staff invite trustees who are interested or trustees interested

[3:59:20] Trustee Elliott: in chairing a future committee of the whole meeting be asked to provide an expression of

[3:59:27] Trustee Elliott: interest to the executive administrative executive administrator exec admin email

[3:59:36] Trustee Elliott: email box or admin email and by date June the first day of trust counsel 18th June 18th 18th

[3:59:57] Trustee Elliott: okay by June 17th

[4:00:09] Trustee Elliott: of trustees will be, and the future chair will be drawn from that pool of trustees.

[4:00:19] Trustee Elliott: I don't know, what do you call them? A pool? Yeah, I don't get it. Okay. Staff invite trustees

[4:00:28] Trustee Elliott: interested in chairing a future committee of the whole meeting be asked to provide an

[4:00:32] Trustee Elliott: expression of interest to the exec admin email by June 17th.

[4:00:38] Voice 12: Did everybody get that? Back

[4:00:40] Voice 12: Seconded by David Maude. Any further discussion? All those in favor? Okay. We're going to do a poll for the meeting. We've just determined alternate chairing. What about legal advice?

[4:00:53] Trustee Elliott: I do think that this is still a going concern. I don't know if it's got to be at the next committee of the whole meeting, the one following.

[4:01:05] Voice 9: Because the motion was that future. It wasn't the next meeting.

[4:01:09] Voice 9: So,

[4:01:09] Voice 12: okay, so what's on the agenda for the next meeting? That begs the question.

[4:01:22] Voice 7: You

[4:01:23] Voice 12: go first, Claire. What's on the next meeting?

[4:01:26] Voice 7: Well, that would be for the chair of the next

[4:01:28] Voice 7: meeting and I to discuss. But the

[4:01:30] Voice 7: anticipation is that it's going to be continued discussion

[4:01:32] Voice 7: of the draft itself, and identification of topics for deeper dive. Any consideration,

[4:01:38] Voice 7: you know, around do you want legal advice? Or what do you want legal advice on? Because I

[4:01:43] Voice 7: I think the lawyer coming would appreciate that perspective,

[4:01:46] Voice 7: like what specific elements are you interested in knowing about.

[4:01:49] Voice 7: That said, you could come in and you could bring legal advice in

[4:01:52] Voice 7: and have a wide-ranging conversation,

[4:01:53] Voice 7: but you might not get as much value for money

[4:01:55] Voice 7: as if you had pre-identified your topics.

[4:01:58] Voice 7: That said, I would also want to know which lawyer you might like to have attend,

[4:02:03] Voice 7: because I know there's some summer vacations planned

[4:02:05] Voice 7: that you might start bumping into here with our legal counsel.

[4:02:10] Voice 7: So at this time, I think you had comments as well.

[4:02:17] Voice 7: also for you to tell us what would you like to talk about and we'll we've got a request already

[4:02:22] Voice 7: to prepare like a summary of what other local governments are doing i have to pull up the

[4:02:27] Voice 7: motion here um but of course we haven't had an opportunity to touch that yet and don't have any

[4:02:31] Voice 7: staff at this point so i can't promise it quick we wanted examples from other um jurisdictions

[4:02:38] Voice 7: for goals objectives policies and indicators relating to indigenous governing bodies

[4:02:43] Voice 7: so you're looking for us to do a broad sweep look at what other governments are doing that's a

[4:02:48] Voice 7: fairly big project to bring back to you

[4:02:51] Voice 12: that

[4:02:52] Voice 7: is unlikely to be delivered by the end of june

[4:02:54] Voice 7: i'll just think frankly

[4:02:55] Voice 12: that isn't about the content that we have in front of us and i think

[4:02:58] Voice 12: what we're looking for is comments and feedback on the content so that that can evolve and develop

[4:03:06] Voice 12: and what other other governments are doing is maybe a parallel

[4:03:09] Voice 12: allow investigation but if we're bringing counsel together after trust counsel then we want to know

[4:03:17] Voice 12: what it is you want to talk about and i think one of the leading questions would be because maybe it

[4:03:23] Voice 12: does need to be the third meeting that we have legal counsel attending but not the second one

[4:03:27] Voice 12: what are the questions you want to ask legal counsel needs to be specific i think that should

[4:03:32] Trustee Elliott: be the topic one of the main topics is exploring themes that legal counsel could address in a

[4:03:38] Trustee Elliott: future meeting and

[4:03:40] Voice 12: so maybe that's a two hours we are meeting that only addresses

[4:03:43] Voice 12: that we end

[4:03:43] Voice 12: early great yeah

[4:03:44] Trustee Elliott: that's great so

[4:03:47] Voice 12: let's run with that Tim yes yes

[4:03:51] Voice 12: we have consensus yeah

[4:03:53] Trustee Elliott: and we still have yeah we'll invite label counsel to the

[4:03:56] Trustee Elliott: following one but let's get some clarity on what kind of questions okay should be

[4:04:01] Trustee Elliott: honest yeah do

[4:04:03] Voice 12: you need a motion so that effectively just general consent you

[4:04:07] Voice 7: Can you find out Reece Harding's vacation date?

[4:04:09] Voice 7: I do have vacation dates already, if it's Reece that you would like.

[4:04:13] Trustee Elliott: Yeah,

[4:04:13] Voice 7: I'll say it in a public meeting here, but yes.

[4:04:16] Voice 12: Yeah, but we aren't engaging with legal counsel, we're just creating some questions.

[4:04:21] Voice 12: And so the third meeting that we schedule, which is going to be the beginning of July, probably.

[4:04:26] Voice 12: But that's probably vacation time.

[4:04:28] Voice 12: Well, I don't know.

[4:04:28] Voice 12: That's the challenge.

[4:04:29] Voice 12: Can you say?

[4:04:31] Voice 7: No.

[4:04:33] Voice 7: It's my vacation time.

[4:04:35] Voice 7: I think he's gone after July 5th.

[4:04:38] Voice 7: yeah that's kind of what i was thinking it

[4:04:41] Voice 12: takes as long as it takes it should take less time than

[4:04:46] Voice 12: it takes yes i

[4:04:48] Voice 9: think speaking words yeah i

[4:04:52] Trustee Elliott: i do want legal counsel at the next committee of the

[4:04:55] Trustee Elliott: whole then let's get this done i can frame up five questions that'll be pretty broad well

[4:05:01] Voice 12: you've got

[4:05:02] Voice 12: to convince two of the other members of this committee to do that i would support it's it's

[4:05:09] Trustee Elliott: high level we're not getting granular yet like trustee bernardo

[4:05:13] Trustee Elliott: like trustee bernardo said we

[4:05:15] Trustee Elliott: actually want to know what are the boundaries so that we're not ranging so far this way and so far

[4:05:21] Trustee Elliott: that way and actually it might help focus the conversation and answer some big questions that

[4:05:27] Trustee Elliott: are pretty fundamental it's a high level overview he's he spoke extremely well at avicc about what

[4:05:38] Trustee Elliott: what some other local governments are doing,

[4:05:41] Trustee Elliott: not in terms of co-governance,

[4:05:43] Trustee Elliott: but what does the landscape look like?

[4:05:46] Trustee Elliott: And that kind of knowledge would be so helpful

[4:05:49] Trustee Elliott: to have going forward.

[4:05:51] Voice 12: Yeah, when I heard him speak on this at UBCM

[4:05:54] Voice 12: and maybe I should see some stuff that's in Viking.

[4:05:57] Voice 12: It's so good.

[4:05:58] Voice 12: I think that the thing that,

[4:06:01] Voice 12: why I would like to have that opportunity now

[4:06:03] Voice 12: is because for some trustees, it's a hurdle.

[4:06:07] Voice 12: Do we have the authority or legal right to do the broad scope things that are contained in the policy statement?

[4:06:15] Voice 12: So I think we

[4:06:16] Voice 5: can answer those

[4:06:17] Voice 12: high level questions. Yes or

[4:06:18] Voice 12: no, you can't do these things.

[4:06:20] Voice 5: And

[4:06:20] Voice 12: then that will open the door for trustees to then think about, oh, we can do that.

[4:06:26] Voice 12: OK, so this is how we're going to do it now. So I do think that there's value.

[4:06:31] Voice 12: It won't be the last legal opinion we get for sure, but it could get us over that hurdle.

[4:06:36] Voice 12: because i think you've heard from some trustees they don't want to talk about this until they

[4:06:40] Voice 12: know whether or not we have the jurisdiction and

[4:06:41] Trustee Elliott: frankly i don't either i really do want to have

[4:06:45] Trustee Elliott: a clear understanding of the landscape because this legis not the legislation the practices

[4:06:52] Trustee Elliott: keep changing so one local government will move in this direction trying some things and another

[4:06:58] Trustee Elliott: one with that direction trying some things he has that broad overview and so that's i think

[4:07:03] Trustee Elliott: what would be helpful so I

[4:07:06] Voice 7: would like to move the motion at the good okay I

[4:07:08] Trustee Elliott: was going to say

[4:07:08] Voice 7: staff have recommended it be at your next meeting because the draft was not informed by broad legal

[4:07:13] Voice 7: review because we wanted to know if

[4:07:15] Voice 12: you're even just going to

[4:07:16] Voice 7: send it back so that is our

[4:07:18] Voice 7: recommendation as you have at your next meeting so

[4:07:20] Voice 12: it'll pass or fail uh-huh

[4:07:22] Voice 12: right you want to

[4:07:24] Voice 12: make a motion yep

[4:07:24] Trustee Elliott: I move that executive committee direct staff to invite legal counsel to attend

[4:07:29] Trustee Elliott: 10, the next committee in the whole meeting.

[4:07:32] Voice 12: I'll second it for the discussion.

[4:07:35] Voice 12: Do you want to speak to it, Rosie?

[4:07:37] Trustee Elliott: I really

[4:07:38] Trustee Elliott: want to tip there, and

[4:07:40] Trustee Elliott: if we can get Rhys Harding before,

[4:07:42] Trustee Elliott: I think it'll be a long time, and this is

[4:07:44] Trustee Elliott: just going to drag out.

[4:07:46] Voice 12: I would like

[4:07:47] Voice 12: to get him over there.

[4:07:48] Voice 12: I'd like to call the vote. All those in favor?

[4:07:52] Voice 12: Those opposed?

[4:07:56] Voice 12: How are you voting, Jen? Most curious.

[4:07:59] Voice 12: Thank you very much.

[4:08:02] All right.

[4:08:04] Voice 12: Thank you.

[4:08:05] Voice 12: i've enjoyed this wide-ranging conversation with the top of the scotland

[4:08:09] Voice 12: is

[4:08:09] Trustee Elliott: there anything

[4:08:12] Voice 12: further with committee of the whole okay good work i'm going to proceed with

[4:08:17] Voice 12: the rest of our agenda here now that's the trust area services section we don't need to do anything

[4:08:24] Voice 12: uh

[4:08:25] Voice 7: not for my section so

[4:08:27] Voice 12: i'm going to go to page three uh trust area services advocacy for

[4:08:35] Voice 12: provincial assistance regarding heritage protection briefing from trustee elliott

[4:08:40] Trustee Elliott: this briefing is coming back from staff from december of last year i am actually not sure

[4:08:49] Trustee Elliott: why it's here

[4:08:50] Voice 7: but i'm sure it's because it's a week executive

[4:08:52] Voice 7: director executive committee had

[4:08:55] Voice 7: direct us to bring it back to a future agenda the chair that

[4:08:57] Voice 12: was folded at an earlier meeting

[4:08:59] Voice 7: okay so then this is the next meeting it arrives put

[4:09:01] Voice 12: it off again

[4:09:04] Voice 12: I'm in favour of that because we've got 15 minutes.

[4:09:09] Voice 12: I

[4:09:09] Trustee Elliott: need to think this through.

[4:09:12] Trustee Elliott: We

[4:09:12] Voice 12: are meeting in two weeks.

[4:09:14] Voice 12: But we don't do business in that meeting before council.

[4:09:18] Voice 12: The post-council meeting, which will be an opportunity to talk to a colleague about this

[4:09:23] Voice 12: whole topic.

[4:09:23] Voice 12: This is an important topic.

[4:09:25] Voice 7: What I would like for you is you have your UBC Minister meeting request coming up.

[4:09:30] Voice 7: so but what i would also say is an ask of that nature at that level these two be very well

[4:09:35] Voice 7: refined yeah and very

[4:09:36] Voice 7: well argued yeah i'm not sure that we're there yet no um

[4:09:39] Voice 7: and so

[4:09:40] Voice 7: the two might connect but i'm not convinced at this stage that you'd want to rush

[4:09:44] Voice 7: such a complicated ask landscape has changed yeah for

[4:09:48] Voice 7: a decision in you know in two weeks

[4:09:52] Voice 12: so can we defer that to a future meeting can

[4:09:55] Voice 7: you please advise us as to when

[4:09:58] Voice 7: Post-council?

[4:09:59] Voice 7: The July meeting?

[4:10:00] Trustee Elliott: Yes.

[4:10:02] Trustee Elliott: Is that, so our meeting requests have to be in by June 21st, right?

[4:10:06] Trustee Elliott: So we...

[4:10:14] Voice 7: However, you are not bound to only speaking to ministers at UBCM, and in fact, because

[4:10:19] Voice 7: you're a Victoria-based local government, it can be advantageous to ask for meetings

[4:10:22] Voice 7: outside of UBCM where you get more than 10 minutes.

[4:10:25] Voice 7: Yeah.

[4:10:26] Voice 7: I would see that as an artificial constraint.

[4:10:30] Voice 12: Yeah, sometimes I think that these UBCM meetings, our minister, we want you to fix the potholes

[4:10:37] Voice 12: Yeah,

[4:10:37] Trustee Elliott: some of them are better than staff, right?

[4:10:39] Trustee Elliott: Yeah.

[4:10:40] Trustee Elliott: Okay.

[4:10:41] Trustee Elliott: This brings us back to DeVy.

[4:10:42] Trustee Elliott: I'll do some rethinking.

[4:10:43] Voice 12: Okay.

[4:10:43] Voice 12: Thank you.

[4:10:44] Voice 12: Toby.

[4:10:45] Voice 12: So, agreement with the name of First Nation.

[4:10:47] Voice 10: Okay.

[4:10:48] Voice 10: Is that by general consent?

[4:10:50] Voice 10: Do you want to defer?

[4:10:51] Voice 12: General consent.

[4:10:51] Voice 12: We'll bring that back.

[4:10:52] Voice 12: Thank you.

[4:10:53] Voice 12: Thank you.

[4:10:54] Voice 12: Good catch.

[4:10:55] Voice 12: 8.222, agreements, name of First Nation, request for decision.

[4:11:01] Trustee Elliott: Can you move that?

[4:11:03] Voice 12: Okay.

[4:11:04] Trustee Elliott: Revolved.

[4:11:05] Trustee Elliott: Okay.

[4:11:05] Trustee Elliott: Okay, I move that executive committee request staff to develop a protocol agreement in cooperation with the name of First Nation for Trust Council's consideration.

[4:11:14] Voice 12: Okay, so just before the second technical question, is it an amendment to the protocol agreement? Because we have a protocol agreement.

[4:11:22] Trustee Elliott: We're developing a new one.

[4:11:25] Voice 12: Scrapping the old one and developing a new one.

[4:11:27] Voice 7: That's what I understand. We've sent them our new template, and I understand that they're working with the new template, but I've not seen anything in writing yet.

[4:11:33] Voice 7: okay

[4:11:33] Voice 12: perfect then so then the motion has written seconded by trustee Peterson

[4:11:38] Voice 12: thank you do you wish to speak to it no okay

[4:11:42] Trustee Elliott: they're very motivated to actually

[4:11:44] Trustee Elliott: this was one of their priorities and so this was sort of initiated by Senator

[4:11:48] Trustee Elliott: definitely yeah

[4:11:49] Voice 12: indicated that this is a good move so I'll call for a vote then

[4:11:58] Voice 12: Thank you for adding more. 8.2.3, the role of the trust webinar. So there's a project

[4:12:12] Voice 12: charter there. Would you like to introduce it?

[4:12:16] Voice 7: Certainly I can introduce it. This is coming back to your request. It came from

[4:12:20] Voice 7: Trust Programs Committee to Executive Committee as an

[4:12:22] Voice 7: idea to host a general what is the trust

[4:12:25] Voice 7: type of webinar. What we have probably do with a generic project charter for the

[4:12:30] Voice 7: delivery of such a webinar, timing would be an issue around we've got lots on the

[4:12:35] Voice 7: go until the end of June then we hit sort of summer where it often is not a

[4:12:40] Voice 7: great time to host webinars. This may be something you want to postpone to the

[4:12:43] Voice 7: fall but we look you know your community's best we look for your

[4:12:46] Voice 7: direction there around timing but that would be probably our major what we look

[4:12:51] Voice 7: look to you around timing of the webinar but also sort of approval of the content to what degree do

[4:12:57] Voice 7: you want staff to work with the chair do you want all of the slides and script to come back to the

[4:13:00] Voice 7: state i

[4:13:03] Voice 12: like dropping for the fall and

[4:13:07] Voice 7: my colleague has just noted like the web the

[4:13:10] Voice 7: charter does suggest delivery september to november despite the fact we tangentially

[4:13:15] Voice 7: hooked it to the 50th

[4:13:16] Voice 12: so all we need to do today is just approve the charter

[4:13:20] Voice 12: and we can figure out a date later.

[4:13:22] Voice 12: That's right.

[4:13:22] Voice 12: Okay.

[4:13:23] Voice 9: So I move that the Executive Committee

[4:13:25] Voice 9: approve the Roll the Trust webinar project.

[4:13:29] Voice 5: Okay.

[4:13:30] Voice 12: Moved.

[4:13:31] Voice 12: Seconded.

[4:13:31] Voice 12: Trustee Elliott, thank you.

[4:13:32] Voice 12: Any further discussion?

[4:13:34] Voice 12: I'll put some paper in the carry.

[4:13:35] Voice 12: It's awesome.

[4:13:36] Voice 12: BBC and Minister meeting requests.

[4:13:39] Voice 12: Okay.

[4:13:43] Voice 12: What do you want to make?

[4:13:44] Voice 12: Do you have a recommendation here

[4:13:46] Voice 12: or an offer of advice?

[4:13:48] Voice 12: What would you like to do?

[4:13:50] Voice 12: I

[4:13:50] Voice 7: live at the CAO

[4:13:51] Voice 7: and if not then i'm happy to speak to it okay um so with this just as a brief recap this is an

[4:13:57] Voice 7: annual item for you you have opportunities to meet with ministers at ubcm the meeting slot is usually

[4:14:01] Voice 7: 10 to 15 minutes um which is

[4:14:04] Voice 7: not a substantial amount of time you do have the opportunity to

[4:14:06] Voice 7: ask for meetings at other times of the year where you're likely to get more in the 20 minute to 30

[4:14:11] Voice 7: minute slot i would think um at this time to fill out the briefing um we don't have any particular

[4:14:17] Voice 7: recommendations for you you do have a motion at UBCM around this Greywater

[4:14:21] Voice 7: practices manual that may be a topic to bring to the relevant minister and echo

[4:14:25] Voice 7: your support for that yeah other

[4:14:27] Voice 7: than that we don't have any particular topics

[4:14:29] Voice 7: to recommend to you at

[4:14:30] Voice 7: this time and I think if you were to take on big topics

[4:14:34] Voice 7: like the review of the trust or something like that you're gonna want to

[4:14:36] Voice 7: do that at a special purpose meeting not in a little slot at UBCM.

[4:14:41] Voice 12: So I think the

[4:14:42] Voice 12: Greywater saying that we have asked that maybe HCC is good that we can say we're going to end up at

[4:14:47] Voice 12: BBCM anyway yeah and so it'll be a topic of discussion that we'll have to be working the

[4:14:52] Voice 12: floor on that again similar regional district understanding

[4:14:58] Trustee Elliott: yeah I totally think that would

[4:15:00] Trustee Elliott: be a great idea with the minister of health or with staff though like it might be

[4:15:16] Voice 12: it's time for the manual to be revised it's overdue against the thing i'm

[4:15:22] Voice 7: afraid i'm not

[4:15:23] Voice 7: close enough to the topic to advise you on that one but i would suggest you know certainly

[4:15:27] Voice 7: if you want to go high ask for the minister and you might get demoted to staff oh well that'd be

[4:15:31] Voice 7: fine

[4:15:32] Voice 12: that'd be fine too so let's do that so

[4:15:35] Trustee Elliott: yes speak to the minister of health to advocate for

[4:15:39] Trustee Elliott: the endorsed resolution um i do think speaking of ministry of transportation staff maybe about the

[4:15:48] Trustee Elliott: just to keep pushing forward the task force and collecting communication materials about

[4:15:55] Trustee Elliott: talking about an integrated plan for active transportation in the islands trust

[4:16:02] Trustee Elliott: i don't think it'd be helpful to meet with the minister he's been encouraging

[4:16:08] Trustee Elliott: Yeah,

[4:16:09] Voice 12: exactly. We've met with him twice, and he's referred us to go to active transportation

[4:16:15] Voice 12: grants and funding stuff, and I don't know how much action we've taken on that at our

[4:16:19] Voice 12: end.

[4:16:20] Voice 12: So

[4:16:21] Voice 7: the one thing I will flag on that is, most recently, the barriers at our end. We don't

[4:16:25] Voice 7: have a staff person to undertake that work for you. So what happened last time is you

[4:16:29] Voice 7: went and got interested at their end, but we didn't have anyone here because we don't

[4:16:33] Voice 7: have a generic policy advisor, and may not until the policy statement project calms down

[4:16:37] Voice 7: a bit so i would just caution asking for a big commitment from the province that they then come

[4:16:42] Voice 7: knocking i don't know how you're going to resource the development of such a plan yeah here so just

[4:16:48] Voice 7: caution that that we'd be ready to catch that ball should they just touch it back to us to

[4:16:52] Voice 7: have yes

[4:16:54] Voice 12: choices yeah yeah so we don't want to answer

[4:16:57] Trustee Elliott: that but that's why i'm asking if a meeting

[4:17:00] Trustee Elliott: with transportation staff like how can we advance the work well if staff will be there we can start

[4:17:07] Trustee Elliott: talking about the work at abcm we're all going to be

[4:17:08] Voice 7: there anyways yeah

[4:17:10] Voice 6: we are meeting with staff

[4:17:11] Voice 6: your

[4:17:12] Voice 7: staff are ready and willing to meet at any time we're just they're the barrier

[4:17:16] Voice 7: is certainly the challenge because i don't know who to send and i don't know where it fits in

[4:17:20] Voice 7: terms of my order if it's to be me where it so far hasn't been high enough in the pile for me to spend

[4:17:25] Voice 7: time on it

[4:17:26] Voice 5: okay um

[4:17:26] Voice 7: so maybe that's for you to take a look at my work program at some point to determine

[4:17:30] Voice 7: against the priorities you're going to the right place because i don't know that you need to ask

[4:17:33] Voice 7: them any further i think they're ready to learn work maybe just be and this possibly could feed

[4:17:39] Voice 7: into your strategic planning conversations i think that's a great idea

[4:17:42] Voice 7: if this is you know

[4:17:43] Voice 7: if this is a high priority for the trust it should probably make its way into that document as a

[4:17:46] Voice 7: strategic focus for the rest of the term yeah

[4:17:49] Voice 14: if there might be some you might want to get a

[4:17:52] Voice 14: resource to assist with it when

[4:17:56] Trustee Elliott: we get a resource tell me put

[4:17:59] Voice 14: fifty thousand dollars aside then we

[4:18:01] Voice 14: We

[4:18:02] Voice 7: can let a contracted temporary

[4:18:03] Voice 14: person or contract

[4:18:04] Voice 12: someone who's well-versed in this

[4:18:06] Voice 12: to, well, we shouldn't, if that's something we're going

[4:18:10] Voice 12: to initiate, we should get options

[4:18:11] Voice 12: to do that.

[4:18:12] Voice 12: I should not get upset that way.

[4:18:17] Voice 7: If

[4:18:18] Voice 12: I might, like if you

[4:18:19] Voice 7: added it to the strategic plan as a topic area, we would then go all

[4:18:22] Voice 7: the way and look at our department work plans, decide to recommend, you know, that you backfill

[4:18:26] Voice 7: your policy advisor position, or we second someone in from ministry of transportation

[4:18:30] Voice 7: to work with us bring in a planner whatever it may be we'd look at the suite of options

[4:18:33] Voice 7: and then come back to you as part of the budget with those recommendations

[4:18:42] Voice 12: okay um minister meetings you

[4:18:45] Trustee Elliott: know is

[4:18:46] Voice 12: aboriginal affairs on the radar i know you've talked about

[4:18:49] Voice 12: needing help from them and so and i think you know what the ask is i

[4:18:54] Voice 7: think

[4:18:55] Voice 12: we should be asking

[4:18:57] Voice 7: So, I can advise, we are working, or I'm trying to work, the Ministry of Municipal Affairs is staffing up in this area to provide more support to those stressed in their programs generally.

[4:19:07] Voice 7: I've been trying to advise, I've been trying to go through Ministry of Indigenous Relations staff for support, and I've been steered back to Municipal Affairs.

[4:19:14] Voice 7: So, if anything, we're speaking with our own minister, but I would want to see where things are going in terms of them having more staff capacity in the interim.

[4:19:21] Voice 7: because the lack of support, they've been creating new positions and filling them recently.

[4:19:27] Voice 7: So can

[4:19:27] Voice 12: you message that and we can just ask for a meeting with Minister Kang on that topic,

[4:19:34] Voice 12: looking through you with Aboriginal Affairs?

[4:19:37] Voice 12: Certainly, yeah.

[4:19:38] Voice 12: Does that sound like you?

[4:19:41] Voice 12: Sounds like you've got that as a thing.

[4:19:43] Voice 12: Okay.

[4:19:44] Voice 12: So then you want a motion then to schedule a meeting with Minister of Health

[4:19:50] Voice 12: and Minister of Municipal Affairs concerning Greywater and Aboriginal Affairs.

[4:19:58] Voice 12: Or Indigenous Relations.

[4:20:00] Voice 12: Indigenous Relations. Yeah, thank you for that.

[4:20:04] Voice 3: Tim?

[4:20:06] Voice 3: So I sent very late last night, but I just sent everybody a copy of the letter I wrote

[4:20:12] Voice 3: to the Premier last year.

[4:20:15] Voice 3: And just for your consideration, I kind of like the idea of asking if we can meet.

[4:20:21] Voice 3: with them and just give them our quick pitch uh don't leave us out unless there's a good reason

[4:20:28] Voice 3: to exclude us oh well that's not unreasonable around the provincial funding things there was

[4:20:34] Voice 3: there's been a number of them that were completely forgotten i will say that since then especially in

[4:20:40] Voice 3: the housing ones does seem like there's been a little bit more attention paid in terms of

[4:20:46] Voice 3: providing clarity around that but i still think it's a worthy pitch

[4:20:50] Trustee Elliott: yeah i agree you

[4:20:53] Voice 3: agree that we should

[4:20:54] Voice 12: be meeting with the premier

[4:20:55] Trustee Elliott: we absolutely should try to yeah

[4:20:57] Voice 12: i don't i

[4:20:58] Trustee Elliott: don't say it's gonna happen i

[4:21:00] Voice 12: want to be clear what we were yeah but i don't think it

[4:21:02] Voice 12: would hurt in the slightest just for the premier to know who we are hey

[4:21:05] Voice 7: yeah let's keep saying

[4:21:07] Voice 7: hello some frank advice from

[4:21:09] Voice 7: staff i don't know i think if you identify grants that we've been

[4:21:13] Voice 7: forgotten on we can go fix that within the staff staff generally there is as i understand it there

[4:21:19] Voice 7: is a general review of whether to include the ios trust or not we may not agree with the assessment

[4:21:23] Voice 7: but in my understanding that typically does happen there may be the odd one or forgotten on

[4:21:27] Voice 7: if you're meeting with the premier i would suggest to be on a much weightier topic

[4:21:31] Voice 7: than grant eligibility that's my rank advice

[4:21:34] Voice 7: well

[4:21:35] Voice 3: maybe the way maybe maybe the wendy topic is well funding in in a broader sense from the

[4:21:47] Voice 3: province and those individual grants are instances of yeah i don't know i just uh that whole thing

[4:21:56] Voice 3: for me last year was a reaction to seeing us left off the list of eligible when i couldn't see a

[4:22:03] Voice 3: good reason

[4:22:04] Voice 12: why we're laptop

[4:22:04] Voice 5: so

[4:22:06] Voice 12: i see stefan on the screen and i'm cognizant we are running out

[4:22:10] Voice 12: of time folks and despite the fact time should not be part of our criteria step on so many

[4:22:19] Voice 1: thank you i just want to contribute to the discussion about the premier he

[4:22:22] Voice 1: his staff anyways has indicated an interest in governance issues

[4:22:27] Voice 1: uh and that's i know that's a massive topic but um i think that's where we're going and there's

[4:22:32] Voice 1: a lot of interest in that

[4:22:33] Voice 5: um

[4:22:34] Voice 1: there you go just thought i'd contribute

[4:22:36] Voice 1: that their staff has

[4:22:38] Voice 1: indicated an interest in that that topic so

[4:22:41] Trustee Elliott: would we speak with

[4:22:42] Voice 7: staff or the us for videos if you

[4:22:45] Voice 7: wanted to meet to print here you could make that request i think you could hook it to the 50th

[4:22:48] Voice 7: and to have a general 10 minute hello it's our 50th anniversary we're looking at where we're

[4:22:53] Voice 7: going in the future yeah you know we welcome the government support and just have a meet and greet

[4:22:58] Voice 7: type meeting

[4:22:59] Voice 12: which is to celebrate

[4:23:00] Voice 7: the 50th we could spend

[4:23:01] Voice 12: the governance we could spend the

[4:23:02] Voice 12: policy statement yeah it's

[4:23:04] Voice 7: gonna be it'll be 10 minutes it's at ubcm it will be 10 minutes yeah

[4:23:07] Voice 12: Yeah, yeah, why not?

[4:23:08] Voice 7: It's more like we'd appreciate

[4:23:09] Voice 7: the government's focus on IELTS Trust.

[4:23:11] Voice 12: Yeah.

[4:23:12] Voice 12: I

[4:23:12] Voice 7: like that wording.

[4:23:13] Voice 12: But I think that we would have his full attention, right?

[4:23:16] Voice 12: Because I've talked to him on the floor,

[4:23:18] Voice 12: but you know, he's got six other things going on in his head

[4:23:20] Voice 12: and he's got three other people

[4:23:21] Voice 12: and somebody else I want to talk to

[4:23:23] Voice 12: and you don't get the focus.

[4:23:24] Voice 12: So if we could get 10 minutes of full attention,

[4:23:27] Voice 12: this is the IELTS Trust.

[4:23:28] Voice 12: This is what's important to us right now.

[4:23:31] Voice 12: Right.

[4:23:31] Voice 12: That would be helpful.

[4:23:32] Voice 12: And he can turn us down.

[4:23:33] Voice 12: And of course, you thank God an

[4:23:34] Voice 7: election two months later.

[4:23:36] Voice 12: Yeah.

[4:23:37] Voice 12: Okay, so let's add the premier onto that list consensus. And the topic is broadly 50th anniversary governance and

[4:23:48] Voice 5: I would suggest,

[4:23:50] Voice 12: you know, about this

[4:23:51] Voice 7: 50th anniversary and future balance trust governance, something like that,

[4:23:55] Voice 12: because we can embrace the other things. Okay, because we want to hear from him too. Right.

[4:24:00] Voice 12: But enough to ask questions. Yeah. So how do we want to craft this motion.

[4:24:08] Voice 12: So I'll move the Executive Committee request to prepare a minister meeting request for

[4:24:12] Voice 12: the submission by June 21st to meet with the following ministers of the 2024 Dean of the

[4:24:17] Voice 12: British Columbia Municipality Conference in order of the top three preferences.

[4:24:25] Voice 12: Minister of...

[4:24:26] Voice 12: The Premier first.

[4:24:31] Voice 12: The Premier, regarding the 50th anniversary in government.

[4:24:35] Voice 12: through the governance of the trust area yeah uh

[4:24:39] Voice 12: minister of um health municipal affairs

[4:24:44] Voice 12: um to do with aboriginal affairs no indigenous indigenous relations indigenous relations

[4:24:53] Voice 12: and then uh minister of health regarding the great water the

[4:25:01] Trustee Elliott: great water composting toilet

[4:25:03] Trustee Elliott: that's guidelines yeah is

[4:25:06] Voice 12: that good i'm not clear

[4:25:09] Trustee Elliott: on the b regarding indigenous affair relations

[4:25:14] Voice 12: wouldn't

[4:25:14] Trustee Elliott: we be redirected to aboriginal ministry we

[4:25:17] Voice 12: just heard from claire that when we go there

[4:25:19] Voice 12: we get redirected back to municipal they've done that right so yeah

[4:25:25] Voice 7: so generally what i've

[4:25:26] Voice 7: understood from ministry of indigenous relations is that the support to us is meant to come through

[4:25:30] Voice 7: our own ministry yeah they're there in support of the ministries um and they're sort of a central

[4:25:34] Voice 7: delivery service to the other ministries um and so we are meant to go through our ministry

[4:25:38] Voice 7: our ministry would then call in their support okay so that's so

[4:25:42] Trustee Elliott: i'd like to to hone that request

[4:25:45] Trustee Elliott: concerning the ministry's desire like what does engagement with first nations in the trust area

[4:25:52] Trustee Elliott: look like what would the minister like to see because we keep getting you know this isn't good

[4:25:58] Trustee Elliott: enough yeah go

[4:25:59] Trustee Elliott: back and engage but they're not actually saying here are the practices we want

[4:26:03] Trustee Elliott: you to follow or here's a guide to indigenous engagement

[4:26:06] Voice 7: that we're looking to as a model

[4:26:07] Voice 7: yeah they they still steer us back to the guide i can't remember what year it is

[4:26:11] Voice 7: it's dated and that is

[4:26:13] Voice 7: still there that is their current recommendation of the stated

[4:26:15] Voice 7: guide that they've provided i

[4:26:16] Voice 12: think claire you can write that i'll write

[4:26:18] Voice 7: it up and we'll have

[4:26:20] Voice 12: a conversation

[4:26:20] Voice 7: okay and yeah in terms of help that's that's it yeah yeah we are not the only

[4:26:26] Voice 7: quasi local government or local government looking to the ministry for this guidance right now

[4:26:30] Voice 5: Yeah.

[4:26:31] Voice 7: Well, it's kind

[4:26:32] Trustee Elliott: of the advocacy for provincial assistance. Give us some, you know, in the absence of a legislative framework that actually writes how to do this, how do we practically enact that?

[4:26:44] Voice 12: Is that adequate, Greg?

[4:26:46] Trustee Elliott: Yes.

[4:26:48] Voice 12: Okay. Awesome.

[4:26:49] Trustee Elliott: We didn't have a seconder, but I'm sure it's fine.

[4:26:53] Voice 12: You have a seconder?

[4:26:54] Voice 12: Oh, I apologize.

[4:26:55] Voice 12: Sorry.

[4:26:56] Voice 12: You got that right?

[4:26:56] Voice 12: Okay. I'm going to keep rolling here.

[4:27:01] Voice 12: we're going directly to LTC Chair's reports on local advocacy topics.

[4:27:05] Voice 12: Anybody got anything out there?

[4:27:08] Voice 12: I think I covered it in the earlier session.

[4:27:10] Voice 12: Okay.

[4:27:11] Voice 12: Two things.

[4:27:12] Voice 12: I'm just on my own local thing.

[4:27:16] Voice 12: I defer to the Chair, really, but I'll help you out.

[4:27:20] Voice 12: We have a court order that is probably active today

[4:27:25] Voice 12: to clean up this property on Thetis Island.

[4:27:29] Voice 12: Staff are going to go out and get bids.

[4:27:31] Voice 12: And so I need to advocate the council to, I think, fund this interim until we can get

[4:27:38] Voice 12: the money back by selling the property.

[4:27:39] Voice 12: So that's going on.

[4:27:41] Voice 12: We are waiting for a decision.

[4:27:43] Voice 12: We haven't heard anything yet.

[4:27:45] Voice 12: Waiting for a decision from whoever's in charge of agriculture, at least as Minister of Environment,

[4:27:50] Voice 12: or Science and Natural Resources, on the decision that was made on Thetis about not rezoning

[4:27:57] Voice 12: the property.

[4:27:57] Voice 12: And so that's out there.

[4:28:01] Voice 12: that's it i'm going to continue on correspondence we have four pieces of correspondence

[4:28:09] Voice 12: but i think two of them were delegation related that was peter parr and um wrong right we've got

[4:28:18] Voice 12: two other pieces one being from so we those third and fourth ones i'll drop those off the list

[4:28:25] Voice 12: because we dealt with them

[4:28:25] Voice 10: yes exactly they weren't correspondence they were to add to the

[4:28:28] Voice 10: the applications. We have the two from Trustee Morrison.

[4:28:31] Voice 10: Yeah.

[4:28:31] Voice 12: And so the one is

[4:28:33] Voice 10: helping out what the first one is.

[4:28:35] Voice 10: We have the Committee of the Whole. Right.

[4:28:40] Voice 10: It's up on the

[4:28:40] Voice 10: screen.

[4:28:41] Voice 12: Oh, thank you very much. So this is an email.

[4:28:47] Voice 12: We just did that. So we've just done that. So we're good.

[4:28:52] Voice 7: And the second one.

[4:28:55] Voice 12: Do we need to respond to her?

[4:28:56] Voice 7: No, but I

[4:28:57] Voice 7: have another item of business that was left off the agenda.

[4:28:59] Voice 7: So

[4:28:59] Voice 12: the next one from Trustee Morrison is the timing and amendments. And I think, I don't

[4:29:08] Voice 12: know if everybody saw the message. Toby Elliott, you responded to her directly. That's okay.

[4:29:13] Voice 12: I have responded to her directly, indicating I'm responding outside of EC just to, you

[4:29:19] Voice 12: know, the kind of comments we hear, this kind of comment that we hear is helpful in us advancing

[4:29:25] Voice 12: the work that we're doing. And so it's been better. And I got a fairly lengthy response

[4:29:33] Voice 12: back from her. Is there any action or conversation we want to have with respect to this matter?

[4:29:45] Voice 12: Well, I think it's been dealt with. It's been

[4:29:48] Voice 9: dealt with, so yeah.

[4:29:51] Voice 12: We need to do better. We need to continue to do better and we're working towards that.

[4:29:54] Voice 12: this is a new project and I

[4:29:57] Voice 12: think

[4:29:59] Trustee Elliott: having different chairs

[4:30:00] Trustee Elliott: might actually develop its own process yeah interesting okay

[4:30:05] Voice 12: so thank you dad for your

[4:30:07] Voice 12: message if you're watching um we're learning and listening and learning so you have one more piece

[4:30:13] Voice 12: of correspondence well

[4:30:14] Voice 7: what i just realized is that there was a request for decision around the

[4:30:17] Voice 7: annual report that we've met to travel just it was our first time trying this process so we

[4:30:20] Voice 7: missed it there was meant to be a request for decision for executive committee for your sections

[4:30:25] Voice 7: of the annual report. Right. It appears that's been left off your agenda. So if you had any

[4:30:31] Voice 7: concerns with that content, please let me know. Otherwise, what we might do is just bring it into

[4:30:36] Voice 7: your next meeting right before council, just sort of administratively tickety. But in the meantime,

[4:30:40] Voice 7: I'm going to go ahead and remove those draft comments on it for travel through the council.

[4:30:44] Voice 7: Okay. Unless anyone had concerns with the content.

[4:30:48] Voice 12: Well, you can decide that at our next meeting.

[4:30:51] Voice 12: Yeah. Okay. Okay. Yeah. So that's deferred. That piece of quarter minus.

[4:30:59] Voice 12: It'll be

[4:30:59] Voice 7: on your next year.

[4:31:00] Voice 12: Okay. So 11.1 is review and amendment. The current work program

[4:31:06] Voice 12: that's there for information. So our next meeting is scheduled June the 18th at 10 o'clock in the

[4:31:14] Voice 12: morning at 1030 at the Harvard House Hotel. Thank you. And so that's good. And so I'll get a motion

[4:31:21] Voice 12: to go in camera and then we have a separate camera agenda i

[4:31:25] Trustee Elliott: move that

[4:31:26] Trustee Elliott: the meeting be closed to the

[4:31:27] Trustee Elliott: public subject to sections 91 c g and i the community charter in order to consider matters

[4:31:34] Trustee Elliott: related to employee relations litigation affecting the islands trust and receipt of advice is

[4:31:38] Trustee Elliott: subject to solicitor client privilege and staff attend the meeting

[4:31:42] Voice 12: second model was in favor

[4:31:45] Voice 12: that carries let's just take five minutes while we stop streaming and recording and then we'll

[4:31:52] Voice 12: We'll come back and we'll finish this up.

[4:31:54] Voice 12: Great.