Islands Trust Council regular meeting, October 9, 2024

[0:00:03] Voice 17: All right. Good morning, everybody. Welcome to the Executive Committee meeting of October

[0:00:09] Voice 17: the 9th. I want to start off by acknowledging and sharing my gratitude to live here on the

[0:00:18] Voice 17: coast in Coast Salish Territory. There's a lot to know, a lot to learn. There's a lot

[0:00:25] Voice 17: of grief. There's also happiness and joy. And we need to acknowledge that. I've been

[0:00:33] Voice 17: very sick just recently, and it gives you lots of opportunity to reflect. I had the pleasure

[0:00:39] Voice 17: of listening to CBC Radio on Sunday, probably, one of the classic music programs that I like to

[0:00:44] Voice 17: listen to, and they highlighted a Canadian composer who, you know, maybe is my age or

[0:00:53] Voice 17: something, don't really know, and I don't remember his name, and I apologize to the composer

[0:01:00] Voice 17: to that because I wasn't expecting to talk about it today. But a Canadian

[0:01:05] Voice 17: composer was a victim of the Sixties Scoop and was placed in a

[0:01:16] Voice 17: family and had a lovely childhood and upbringing, had a keen musical interest

[0:01:21] Voice 17: when he was very young and the parents of course supported that and of course

[0:01:26] Voice 17: he went to university, studied music and at some point as a pianist or musician

[0:01:31] Voice 17: of sort, really felt strongly drawn to composition, started writing music and mastered a new composition

[0:01:39] Voice 17: program at the University of Toronto, probably, and is a successful Canadian composer today.

[0:01:45] Voice 17: And in his adult life, he realized that he didn't know who he was, because he was adopted,

[0:01:51] Voice 17: he did know that, and a loving family, and did a DNA test to discover that he is Métis.

[0:01:59] Voice 17: and the rest of his life now is decolonizing himself and embracing his spiritual traditional

[0:02:12] Voice 17: roots and culture in his music a classical music and it's amazing so i just want to share that

[0:02:22] Voice 17: because that's part of our story together where there's certainly grief loss of his family but

[0:02:29] Voice 17: joy in finding an expression of his culture in a western idiom which is um very interesting i would

[0:02:37] Voice 17: encourage you to find out i'll share the name at some other point in time but anyway just a

[0:02:43] Voice 17: sentiment about being grateful for living and working in crochet is terrible and so grateful

[0:02:47] Voice 17: now let's go around the table and quick introductions and then we'll um get on with it

[0:02:53] Voice 17: Good

[0:02:54] Voice 9: morning, everyone. Toby Elliott from Gabriel Island in the Spennybunk Association

[0:03:00] Voice 9: Territory.

[0:03:01] Voice 20: Good morning. Tim Peterson from Huaytay, Liskety Island.

[0:03:06] Voice 20: David Mott, legend of Maine Island, traditional

[0:03:07] Voice 18: home of the Wissanik people.

[0:03:10] Voice 17: Julia Mobs.

[0:03:11] Voice 10: Julia Mobs, interim CAO for the Islands Trust.

[0:03:14] Voice 17: And joining us today at the staff's side is Director Clyde Frainer.

[0:03:18] Voice 8: Good morning.

[0:03:20] Voice 17: Robert Marlowe.

[0:03:22] Voice 17: Robert Kojima.

[0:03:23] Voice 21: Robert Kojima, Regional Director of the Islands Trust.

[0:03:25] Voice 21: Planning Manager stepping in for Stefan Cermak in his absence.

[0:03:29] Voice 21: Well, thank

[0:03:29] Voice 17: you very much for that.

[0:03:31] Voice 17: And David Marley.

[0:03:32] Voice 17: Thank you, my man.

[0:03:34] Voice 17: Of course, Laurie Foster looking after our technology and minutes and everything else

[0:03:38] Voice 17: that makes these meetings possible.

[0:03:40] Voice 17: Thank you.

[0:03:40] Voice 17: I'm not sure who we have online at this juncture, but I'm going to continue on with what we

[0:03:48] Voice 17: have before us.

[0:03:49] Voice 17: So we have an agenda before us, and we also have an in-camera session later on.

[0:03:54] Voice 17: so i'm just going to look through the numbers if there's anything to add or remove from the agenda

[0:03:58] Voice 17: you did receive a late addendum to the agenda which is part of our agenda um just came in late

[0:04:04] Voice 17: by separate email and hope people have a chance to look at that is there anything

[0:04:08] Voice 17: else just the

[0:04:10] Voice 17: reordering yeah we just reorder according to need and

[0:04:14] Voice 17: so that's fine we're going to start with

[0:04:15] Voice 17: section seven so um thank you for that tim um so um then i'm going to adopt the agenda by general

[0:04:24] Voice 17: consent as presented and indeed i'm going to advance um directly to trust council meeting

[0:04:30] Voice 17: preparation in order to facilitate the attendance of all of the members of staff um during this

[0:04:36] Voice 17: session so that first item is the round table review of the september 24th to 26 trust council

[0:04:42] Voice 17: meeting verbal discussion um we traditionally start with the uh elected and then go to the

[0:04:49] the trustees and just ask you to be objective

[0:04:52] Voice 17: um let's talk about the issues and potential

[0:04:57] Voice 17: hints about solutions without going into too much depth but let's um talk about concept

[0:05:03] Voice 17: who would like to start i'll

[0:05:06] Voice 20: start um so just first i just want to reflect on um

[0:05:12] Voice 20: Someone that I heard from other trustees, I think for the most part, there was a sense

[0:05:22] Voice 20: it was not good.

[0:05:25] Voice 20: There was disrespectful language and behavior.

[0:05:28] Voice 20: I heard awful, I heard toxic.

[0:05:31] Voice 20: So that is cause for reflection and what we can do to improve.

[0:05:39] Voice 20: proof um my own observations uh absolutely agreed with the language and some of the behavior in

[0:05:49] Voice 20: particular um as speakers uh the moment they stop speaking engaging in inside chatter which is is

[0:05:59] Voice 20: it's distracting but it's also disrespectful to to the other members of council who are speaking

[0:06:04] Voice 20: I think if we're out there speaking and we want to be heard, then we should accord the

[0:06:11] Voice 20: same courtesy when it's other people's turn to speak.

[0:06:14] Voice 20: So that stands out for me.

[0:06:17] Voice 20: In terms of where we need to go, we do need to think about limiting the time speakers

[0:06:25] Voice 20: speak.

[0:06:26] Voice 20: We need to set a limit on the number of times a speaker can speak on any given issue and

[0:06:33] Voice 20: and really lean into both Robert's rules

[0:06:38] Voice 20: and our code of conduct.

[0:06:40] Voice 20: Because I think the opening wants to have

[0:06:43] Voice 20: another trust council like we had in September.

[0:06:46] Voice 21: So leave

[0:06:47] Voice 20: that there for now.

[0:06:49] Voice 20: Thank you.

[0:06:51] Voice 20: Who'd like to go next?

[0:06:54] Voice 18: Well, I just think that's gonna be the tone is

[0:07:00] Voice 18: civility needs to return to trust council.

[0:07:03] Voice 18: It is, we're spraying outside the lines

[0:07:08] Voice 18: I don't think there's one or two guilty parties.

[0:07:11] Voice 18: I think there's around the table collectively we need to do better.

[0:07:16] Voice 18: That starts at the executive level, and it goes around the table.

[0:07:23] Voice 18: People need to learn how to behave and play nice with others.

[0:07:29] Voice 18: And there are moments when that is not happening.

[0:07:33] Voice 18: And as a trust council, we collectively need to bring it back to the middle.

[0:07:42] Voice 18: Is that the second somebody strays, we need to figure out a mechanism where it's a stop, correct, being forward.

[0:07:54] Voice 18: Because I just, it's not civilized.

[0:07:59] Voice 18: And we are part of a civilized society.

[0:08:02] Voice 18: We're part of a democracy.

[0:08:03] Voice 18: Everybody has a voice.

[0:08:05] Voice 18: everybody deserves to be heard but in a respectful meaningful manner and I think

[0:08:11] Voice 18: we've lost that about me yes

[0:08:18] Voice 9: we totally with both of you but I don't agree that

[0:08:24] Voice 9: it was just that meeting I think there's been in London I think there's a some

[0:08:30] Voice 9: people are challenged with understanding their duties to be honest and when I

[0:08:36] Voice 9: review the standards of conduct we are obliged to execute the duties of our office and the

[0:08:43] Voice 9: performance of those duties one of them is to conduct themselves in a manner that does not

[0:08:49] Voice 9: detract from the public emotion integrity or responsibilities of the islands trust

[0:08:54] Voice 9: and the trend that i see happening that really came to strong evidence at our last council

[0:09:05] Voice 9: meeting is the disrespect that many trustees hold for the organization

[0:09:10] Voice 9: itself which is causing I think statements that potentially undermine

[0:09:18] Voice 9: staffs abilities are disrespectful towards the overall ability of the

[0:09:29] Voice 9: organization to accomplish the mandate and continually questioning the mandate

[0:09:33] Voice 9: itself so I find that really it's been a challenging place to work because we are elected

[0:09:41] Voice 9: to really govern ourselves as an elected official of the island's trust organization

[0:09:50] Voice 9: and what I see is people who seem to be tearing it apart and then asking why does it not function

[0:09:56] Voice 9: properly so I do I put the responsibility entirely on council's shoulders not on any

[0:10:08] Voice 9: structural dysfunction of this organization we are the decision makers and if we cannot

[0:10:15] Voice 9: execute the duties of our office then to me that's where the buck stops and so self-responsibility

[0:10:23] Voice 9: in that space means what can we do to make this organization excellent what can we do to support

[0:10:30] Voice 9: better decision making and so I think we've come to a point now we have to say this is enough

[0:10:38] Voice 9: how do we restructure this so that council is accountable and moves forward

[0:10:45] Voice 9: as a body that is executing at the duties that we are charged with so

[0:10:53] Voice 9: better management of of our meeting rules I think we need to have some

[0:11:02] Voice 9: conversation about standards of conduct and have an honest discussion around the

[0:11:07] Voice 9: table uh the respect for the chair um is not an option that is an office of that has the

[0:11:17] Voice 9: responsibility to hold the whole dialogue and people need to agree to that so um i don't know

[0:11:26] Voice 9: if it's a i i'm quite discouraged to find ourselves in this place and uh and i have heard that it's

[0:11:37] Voice 9: it's it's having some effects on staff and that's that is my main concern this organization is

[0:11:45] Voice 9: we employ 65 problems and um we're not the ones that do the work we give direction staff do the

[0:11:57] Voice 9: work and so if we cannot pull ourselves together then we we can't point the finger anywhere else

[0:12:04] Voice 9: so I'll just I'll conclude with that the positives the agenda reordering was great

[0:12:11] Voice 9: heard really positive things about uh how it was structured the organization of the topics

[0:12:18] Voice 9: and departments and I thought it flowed really well and so I really hope we can keep that

[0:12:24] Voice 9: going forward let's try that as a template instead of rejigging it for the next time

[0:12:28] Voice 9: um two other things i wanted to just there's there's small things but

[0:12:37] Voice 9: in the draft minutes from our previous trust council meeting in june

[0:12:43] Voice 9: um there is a a comment from a trustee who requested that their comments be included in

[0:12:49] Voice 9: the minutes so this was during the trusted roundtable we're all sharing about what's

[0:12:54] Voice 9: happening in trust areas and the comment was that the Allen's Trust is a structurally unsound

[0:13:02] Voice 9: organization and urging the Ministry of Municipal Affairs to review and update the governance of

[0:13:07] Voice 9: the Allen's Trust.

[0:13:08] Voice 11: Now I

[0:13:09] Voice 9: did check with Director Marler that we do have a policy that says that

[0:13:15] Voice 9: any member who requests may have their comments recorded for the record in the draft minutes but

[0:13:20] Voice 9: there's no other guidance so nothing saying the comment has to be on topic but the chair during

[0:13:25] Voice 9: the meeting could rule the comments out of order and so my question is if in the trustee roundtable

[0:13:32] Voice 9: people are using that as an opportunity to say well i think this of the organization instead

[0:13:39] Voice 9: of reporting out on their local concerns that's not germane and it should be ruled out of order

[0:13:45] Voice 9: and it shouldn't be allowed to be reflected in the minutes so that's one comment the second is

[0:13:53] Voice 9: is I'd like discussion on the minute-taking for a committee of the whole in general.

[0:13:58] Voice 9: I find them to be too brief.

[0:14:00] Voice 12: The

[0:14:01] Voice 9: discussion does often range,

[0:14:03] Voice 9: but the whole point of the committee of the whole

[0:14:05] Voice 9: is to have a fairly wide range of discussion.

[0:14:09] Voice 9: And some of those, as we debate a topic,

[0:14:15] Voice 8: we

[0:14:16] Voice 9: have different interpretations, and those are important to capture.

[0:14:19] Voice 9: sure and so i did check in with um the the direction we have and the minute taker would

[0:14:27] Voice 9: have to have different direction to take the minutes in any other way so i thought this

[0:14:32] Voice 9: body could maybe have a discussion on that if we want more fulsome minutes

[0:14:38] Voice 9: instead of just the comments that led to a direction or a recommendation

[0:14:43] Voice 9: recommendations. So striking a balance somewhere between, you know, note-by-notes versus too

[0:14:52] Voice 9: brief. And that's it for me for now. Thank

[0:14:59] Voice 17: you. I agree with everything I've heard from each of

[0:15:05] Voice 17: you, and particularly some of the details, all of the details that you've raised, Toby.

[0:15:11] Voice 17: we um this isn't new this has been going on for some time i would suggest in the previous term

[0:15:24] Voice 17: midway or somewhere so let's call it four or five years it's been going on and it is time to do some

[0:15:33] Voice 17: kind of course correction or behavior change or an acceptance of appropriate conduct an agreement

[0:15:41] Voice 17: into appropriate comments i could drill a long way into this but um i don't think that needs

[0:15:49] Voice 17: to happen here other than just addressing um some elements grandstanding talking too long

[0:15:58] Voice 17: on topic and frequently on different topics and even commenting and rebutting another

[0:16:05] Voice 17: trustee's remarks when in debate we should actually speak our own voice and what our

[0:16:11] Voice 17: our concerns are associated with that particular motion.

[0:16:15] Voice 17: It doesn't serve us well to be arguing across the table.

[0:16:20] Voice 17: Sure, you could call that debate,

[0:16:22] Voice 17: but really when a motion's on the table,

[0:16:24] Voice 17: you need to speak what you think about it.

[0:16:25] Voice 17: Are you in support of it and why or not?

[0:16:28] Voice 17: And then others' remarks stand as valid remarks

[0:16:33] Voice 17: that they have chosen to make with respect to it.

[0:16:36] Voice 17: So we need to capture this element of governance

[0:16:40] Voice 17: governance, and I use that word loosely, and decision-making, and etiquette has been spoken

[0:16:47] Voice 17: of, and we need to improve. And I believe, and I'd like to take some direction on it,

[0:17:00] Voice 17: that we need to do, we've been talking about this for some time, about a midterm check-in.

[0:17:06] Voice 17: It's time for us to check in with each other. We have two years remaining in this term. This is

[0:17:10] Voice 17: is our chance to get stuff done because really we should know what we're doing by now but quite

[0:17:16] Voice 17: honestly that doesn't that's not apparent there seems to be some lacking in knowledge and

[0:17:21] Voice 17: understanding about legislation meeting etiquette and behavior and how it's all tied together and

[0:17:28] Voice 17: so we need to check in find out what we need to know more about and what skills we need to have

[0:17:34] Voice 17: in order to make better decision making and how we can support our staff what i referred to actually

[0:17:40] Voice 17: is the governance of team sport and i i didn't i came out of that meeting thinking that team sport

[0:17:47] Voice 17: meant that we all pull together we rely on our coaches for our professional advice and uh and

[0:17:53] Voice 17: our direction and we play by the same rules and we and we celebrate our wins and we we we also

[0:18:01] Voice 17: support each other in in our losses i made i came away from that meeting realizing

[0:18:09] Voice 17: that I didn't know that we were on separate teams

[0:18:13] Voice 17: and we are on the same team.

[0:18:16] Voice 17: And it's the preserve and protect mandate.

[0:18:18] Voice 17: Our mandate provided us to us by the province

[0:18:20] Voice 17: and we need to stand behind that, not against it.

[0:18:24] Voice 17: If we don't understand it,

[0:18:25] Voice 17: let's drill into it and understand it.

[0:18:28] Voice 17: But we've also been told that the mandate is fairly clear

[0:18:31] Voice 17: and we should understand it.

[0:18:33] Voice 17: So we're either for it or we're against it.

[0:18:36] Voice 17: and we need to

[0:18:38] Voice 17: work together as a team

[0:18:40] Voice 17: and so

[0:18:42] Voice 17: with respect to course correction

[0:18:45] Voice 17: I'd like to see us do a midterm check-in

[0:18:47] Voice 17: as a number one priority

[0:18:49] Voice 17: at our December council

[0:18:50] Voice 17: there's an opportunity there for us to

[0:18:53] Voice 17: have this kind of a conversation

[0:18:55] Voice 17: that we've just had now reviewing

[0:18:56] Voice 17: a trust council but talk

[0:18:59] Voice 17: about ownership and responsibilities

[0:19:01] Voice 17: and good etiquette

[0:19:03] Voice 17: and how we can support

[0:19:05] Voice 17: support each other in this. It's not just the chair's responsibility, it's the council's

[0:19:11] Voice 17: responsibility. And then absolutely every moment we need to be 100% respectful of professional

[0:19:18] Voice 17: advice, of work that we get done, in the written work and in verbal reports and otherwise.

[0:19:26] Voice 17: And if there are concerns or issues associated with staff work or behavior, that is a conversation

[0:19:32] Voice 17: to have directly with the CAO and or myself.

[0:19:36] Voice 17: And there are methods to address those concerns,

[0:19:42] Voice 17: but it needs to be done in a respectful forum,

[0:19:45] Voice 17: in a respectful way at every corner.

[0:19:52] Voice 17: The meeting, thank you, Toby, for reflecting.

[0:19:56] Voice 17: The meeting was great.

[0:19:58] Voice 17: When we were having good debate and discussion

[0:20:00] Voice 17: and we were well-behaved, the conversation flowed,

[0:20:03] Voice 17: we got some decisions made we drilled into the policy statement we drilled into the governance

[0:20:08] Voice 17: review there were some good conversations there certainly it was skewed by um different points

[0:20:14] Voice 17: of view and the way that we i conducted the meeting and um let we need to do better we need

[0:20:21] Voice 17: to be much better but uh the accommodations were great acceptable the the venue was good the food

[0:20:29] Voice 17: was okay there could have been a bit more variety um um but it was spacious and comfortable and we

[0:20:36] Voice 17: did actually despite having deferred two items from the agenda we did manage to accomplish the

[0:20:41] Voice 17: work on the agenda certainly challenging and appreciate everybody's executive committee support

[0:20:45] Voice 17: and staff support for advancing that recognizing what we needed to do and what we could put off

[0:20:51] Voice 17: and so that was a good conversation and as always i believe the staff support is excellent

[0:20:57] Voice 17: on and follow steps of the way even though there may be controversy in the community and we heard

[0:21:04] Voice 17: some of that and so um that's it for me and i'd like to go to staff and then move on because we

[0:21:09] Voice 17: don't have much time tim do you have something well it

[0:21:11] Voice 20: was just on the deferral and um there was

[0:21:14] Voice 20: actually quite a few items deferred and so i just wanted to reflect we need to consider how to

[0:21:22] Voice 20: advance business in a better way and i think those um that what we touched on earlier about behavior

[0:21:27] Voice 20: and setting the time limit on speakers and the number of times speakers speak would actually

[0:21:33] Voice 20: help us time-wise and we may not have to face so much deferral items so just that that's it

[0:21:41] Voice 20: thank

[0:21:41] Voice 17: you jim put the nail on the head we could be more efficient julian mobs and then we'll go

[0:21:48] Voice 17: around the staff table um

[0:21:49] Voice 10: so i agree with that what trustees have said around the dynamic at

[0:21:54] Voice 10: the decision making table um having sort of disintegrated to a place of being problematic

[0:21:59] Voice 10: um from my perspective i i agree with that wholeheartedly um it is impacting the organization's

[0:22:06] Voice 10: ability to do work and do good work um and it is absolutely impacting staff um you know especially

[0:22:13] Voice 10: when there's disparity comments made of staff um you know staff are not then going to grow and

[0:22:17] Voice 10: develop they're going to be shrinking into

[0:22:19] Voice 10: the background maybe not want to work here anymore

[0:22:22] Voice 10: um so it is really important that we address the dynamic um at the decision making table at all of

[0:22:27] Voice 10: our public meetings and so i'm encouraged to hear um that executive committee supports um

[0:22:33] Voice 10: sort of examining that how we can uh improve that dynamic um as far oh just in relation to that you

[0:22:42] Voice 10: you know, we have strayed quite far from the trustee oath of office and standards of conduct

[0:22:48] Voice 10: that the Islands Trust has, and so it might be worth sort of looking at those again if we're

[0:22:54] Voice 10: going to be doing something like a mid-term check-in, maybe we revisit that, have trustees

[0:22:58] Voice 10: reaffirm the oath, etc. So I think there's some options to help us move forward. As far as the

[0:23:04] Voice 10: work and the agenda, very happy to hear that the reorganization of the agenda was received

[0:23:09] Voice 10: positively that's really great um it was a very big agenda we had lots of big ticket items on that

[0:23:15] Voice 10: agenda um and yeah because of that we didn't get through them all the provincial discussion taking

[0:23:20] Voice 10: up a lot of time did displace um some of the other work so we already actually have a fair

[0:23:26] Voice 10: amount of work that's advancing to december's agenda so we'll need to be cognizant of that

[0:23:30] Voice 10: would be look at agenda scheduling um you know this past quarter staff worked really hard and

[0:23:36] Voice 10: advanced a lot of good work and um which is a positive thing but then it does create challenges

[0:23:42] Voice 10: with the meeting logistics and so um it's only there's two months between september's trust

[0:23:48] Voice 10: council meeting and the december one so it's a short window of time in between the two meetings

[0:23:54] Voice 10: so it will be executive committee's next meeting where we're looking at the december scheduling so

[0:23:59] Voice 10: So I think we're at least going to turn our minds to that.

[0:24:04] Voice 10: There were some, it was ironic that we deferred the code

[0:24:08] Voice 10: of conduct conversation.

[0:24:11] Voice 10: But it gives us time to think more deeply about it,

[0:24:14] Voice 10: I suppose, and prep for advancing into December.

[0:24:18] Voice 10: Some of the other pieces of work that were deferred,

[0:24:21] Voice 10: I think, might be fairly quick to pick up in December.

[0:24:25] Voice 10: So we might be OK there.

[0:24:26] Voice 10: The object discussion, I was expecting to have a bit more of a robust conversation. I haven't heard

[0:24:32] Voice 10: anything from the public at this point around whether or not they were expecting anything

[0:24:37] Voice 10: different, which is a great thing. Logistics, I think things went well also. Thanks to Lori

[0:24:45] Voice 10: and Alex for their hard work getting her people together. Food and venue were excellent from my

[0:24:50] Voice 10: perspective um i don't think there's anything else i really need to go forward thank

[0:24:58] Voice 17: you julia um

[0:24:59] Voice 17: also thanks to daphne and jeffrey for their excellent work in supporting the technology that

[0:25:03] Voice 17: you know actually works reasonably well although i didn't review the entire three days of the

[0:25:09] Voice 17: council meeting in order to create some timestamps on events that i thought were worthy of note um

[0:25:15] Voice 17: the use of the microphones needs to step up because when there's points of order for instance

[0:25:21] Voice 17: and other things it doesn't get picked up in the you know audio very well and um so um that's

[0:25:29] Voice 17: something we need to continue to highlight which is let's go to director fader um

[0:25:34] Voice 11: thank you um i'll

[0:25:36] Voice 11: just mention a new topic which is around the committee of the whole um just noting the pace

[0:25:41] Voice 11: in which the conversation is moving and that we you know had projected potentially approval

[0:25:45] Voice 11: in principle by january but if we continue to deliberate at the pace that's undergoing

[0:25:49] Voice 11: you will see a shift in the project timelines so just wanted to note that um the other conversation

[0:25:55] Voice 11: related to the goal that we've been having internally following that meeting is that

[0:26:00] Voice 11: it seems apparent that some trustees don't have a full understanding of land use planning tools

[0:26:05] Voice 11: that are available um so we've just been having conversations around what information we might

[0:26:10] Voice 11: provide as background prior to the next meeting um to sort of provide orientation materials again

[0:26:15] Voice 11: perhaps share additional information around the suite of land use planning tools that are

[0:26:19] Voice 11: available to advance the policy statement so just know we've been thinking about that if

[0:26:23] Voice 11: there's a conversation there um and so certainly this is in your hands and it's for trustees to

[0:26:30] Voice 11: you know i think it's good that council is owning it and making this document their own but

[0:26:34] Voice 11: there's a trade-off between actually achieving something within the term um and also

[0:26:39] Voice 11: spending you know seeking in deeply um so just wanted to flag that as something of note um so

[0:26:46] Voice 11: we're here to support whatever direction council wishes to take the project um and i don't think

[0:26:51] Voice 11: i'll comment further on any of the other matters raised today yeah thank

[0:26:54] Voice 17: you okay thank you for

[0:26:56] Voice 17: raising that understanding about legislation and i sort of kind of in inadequately stepped into that

[0:27:02] Voice 17: space during council because it was clear there was not an understanding of how it all ties

[0:27:07] Voice 17: together and absolutely we need to find a way to knit that together so that we can be better

[0:27:12] Voice 17: prepared for appropriate decisions so thank you on behalf of uh

[0:27:19] Voice 21: yeah not being in attendance myself i

[0:27:21] Voice 21: don't have specifics to say but uh um as far as the planning services work goes i mean there was

[0:27:28] Voice 21: a lot of debate and discussion there i understand around the bylaw enforcement review but it's

[0:27:32] Voice 21: advancing it's still you know on schedule and uh how to come back in december the the amendments

[0:27:40] Voice 21: that weren't provisions that were requested thank

[0:27:43] Voice 13: you that's great david marlin thank you for your

[0:27:46] Voice 13: support of council but yeah no problem and it's kind of interesting to reflect on council i agree

[0:27:51] Voice 13: with everything that i've heard around the table around the um the level of instability in the 30

[0:27:58] Voice 13: the years I've been at a trust I think this is probably the most incivility I've seen at a

[0:28:04] Voice 13: council meeting I agree though it's been building it's been something that's been happening a little

[0:28:10] Voice 13: bit to each council and I think the problem is it's not being addressed so people get away with

[0:28:16] Voice 13: it and just continue that behavior and you can see it it's almost an arrogance that's coming

[0:28:23] Voice 13: coming through from some individuals about how they present themselves at Council.

[0:28:29] Voice 13: As the CAO said, it's being disrespectful to the Chair, being disrespectful to staff

[0:28:36] Voice 13: and other members is a violation of the oath of office at the TUC.

[0:28:41] Voice 13: Our standards of conduct address it in a more roundabout way, but I think it does highlight

[0:28:48] Voice 13: the need for council to review and adopt and embrace a code of conduct of some kind.

[0:28:55] Voice 13: So that's something I would encourage you to continue with.

[0:29:01] Voice 13: And attacking staff, calling them amateur or however they want to word it, is really

[0:29:08] Voice 13: also a violation of provincial rules.

[0:29:10] Voice 13: This is a workplace and staff could then begin an action against the island's trust for allowing bullying and intimidation in the workplace.

[0:29:22] Voice 13: So those are things I think we have to also make sure the trustees are aware that that is not appropriate in any way.

[0:29:30] Voice 13: But there's no higher authority in BC for conduct of trustees.

[0:29:35] Voice 13: trustees, it's down to trust counsel. It's on the agenda later that UBCM has asked for

[0:29:42] Voice 13: some review of codes of conduct because this is not just at the Islands Trust. As bad as

[0:29:49] Voice 13: it was at Islands Trust Counsel, there's worse examples which end up including the police

[0:29:57] Voice 13: and RCMP in some instances.

[0:30:00] Voice 13: is the arrest of the mayor and the CAO getting into fights.

[0:30:05] Voice 13: So it can happen.

[0:30:08] Voice 13: So, you know, council really should have zero tolerance for disrespect

[0:30:12] Voice 13: or for this kind of thing, or maybe a warning.

[0:30:16] Voice 13: And then if they refuse to follow the rules,

[0:30:20] Voice 13: the chair has the authority to eject that member from the meeting.

[0:30:25] Voice 13: And the other thing I just noticed is when it comes to discussion in council,

[0:30:29] Voice 13: it seems to be dominated by a few trustees and there's quite a few other trustees that

[0:30:36] Voice 13: really never speak up in council. I'm not sure if that's just their style, whether it's just

[0:30:41] Voice 13: agreeing or whether they just don't feel safe or feel that their voice is not not worth saying it

[0:30:47] Voice 13: because they're in a minority. Anyway, just something to think about. But on the positive,

[0:30:53] Voice 13: I agree I think the discussion was the best I've seen um like the time that you spent discussing

[0:31:01] Voice 13: items you really got into it I think there's some really good debate so when you were being

[0:31:06] Voice 13: respectful with each other it really came together so yeah I kind of was happy to see that

[0:31:14] Voice 13: um the committee of the whole is new and I think council is probably struggling a little bit on

[0:31:20] Voice 13: how it wants to use it.

[0:31:22] Voice 13: And I've kind of thought about this too.

[0:31:25] Voice 13: I think part of the problem here

[0:31:27] Voice 13: is that Trust Council historically

[0:31:30] Voice 13: has had a fairly lax approach to how we debate.

[0:31:34] Voice 13: So you'll get into an item

[0:31:36] Voice 13: and you'll just start talking about it

[0:31:38] Voice 13: before the item is put on the floor,

[0:31:40] Voice 13: before the motion is put on the floor.

[0:31:42] Voice 13: So now that you have committed the whole,

[0:31:44] Voice 13: where the intent is just to have those open discussions,

[0:31:48] Voice 13: And then at council, the idea is once the item hits council, you could tighten up the

[0:31:53] Voice 13: rules at council.

[0:31:55] Voice 13: Somebody puts a motion on the floor, then you speak to the motion only, and then you

[0:31:59] Voice 13: make a decision on it, because you've already had the discussion about the item more informally

[0:32:05] Voice 13: at the Committee of the Hall.

[0:32:08] Voice 13: So you might want to think about how things flow to council.

[0:32:12] Voice 13: Do you want to include a Committee of the Hall in every council meeting and certain

[0:32:16] Voice 13: certain items, discussion items, maybe the budget or a planning report, goes on to committee

[0:32:23] Voice 13: the whole first, the discussion, and then it finds its way on to Trust Council for the

[0:32:28] Voice 13: moving of the motions and the discussion around that. Anyway, so yeah, those are my comments

[0:32:34] Voice 13: for this council.

[0:32:36] Voice 17: Okay, thank you, David. I would like to, I'm not going to address it today, but I would

[0:32:40] Voice 17: like to have a conversation with you about policy, meeting guidelines, whatever is necessary.

[0:32:47] Voice 17: in order to tighten up this whole aspect which we've talked about around the table about the

[0:32:52] Voice 17: debate period yeah um and indeed over the years we've been casual and that's not serving us well

[0:32:58] Voice 17: anymore

[0:32:58] Voice 13: yeah i'm proud of it might be um amending your bylaw yeah yeah

[0:33:04] Voice 17: i'm wanting to be more

[0:33:06] Voice 17: proactive than amending vital but certainly in the long run in the code of conduct and i just

[0:33:10] Voice 17: want to mention that if you're not aware uh ubcm released a new document set last month september

[0:33:16] Voice 17: 2024 that really highlights all the elements um that should be in a code of conduct that we need

[0:33:24] Voice 17: to embrace fully um in order to uh uh tool ourselves and and switch her that's not today's

[0:33:30] Voice 17: agenda yes it is yeah but not that document the documents isn't the discussion around it

[0:33:36] Voice 17: okay so um lori thank you for stepping in and and and and helping us out with the council meeting

[0:33:46] Voice 17: I know that it wasn't easy for you either, and I acknowledge that.

[0:33:50] Voice 17: Do you have any logistics remarks?

[0:33:53] Voice 3: No.

[0:33:53] Voice 3: I want to thank all the staff at the Vancouver Island Conference Centre

[0:33:58] Voice 3: for being of great service and pivoting.

[0:34:00] Voice 3: Everything seemed to flow smoothly, always like a duck with legs underwater.

[0:34:06] Voice 3: It was a pleasure to serve Council with logistics and food.

[0:34:10] Voice 3: Looking forward to December, which is just

[0:34:12] Voice 17: right around the corner.

[0:34:14] Voice 17: Right.

[0:34:14] Voice 17: So thank you, Laurie. Just one more remark, which I think is really important.

[0:34:19] Voice 17: A number of trustees and a number of staff got various levels of illness associated with some kind of flu that was obviously going around the room.

[0:34:28] Voice 17: I think that we need to step up our hygiene practices for want of a better term for December and maybe sanitize the pump stations at every location.

[0:34:38] Voice 17: And I think possibly we need to ask hotel staff or otherwise to actually do a sweep of the room, microphones and desktop in order for cleanliness, because all of these viruses are transmitted via the hand.

[0:34:51] Voice 17: And either you're touching your face or you're ingesting it in some way.

[0:34:55] Voice 17: And we don't need to subject anybody to this.

[0:34:59] Voice 17: And I know two of us in the room really got hit by a bus.

[0:35:02] Voice 17: And holy smokes, we just don't need to subject ourselves to this.

[0:35:06] Voice 17: So anything we can do there in that place, let's make sure that we're all feeling comfortable and safe.

[0:35:13] Voice 17: And if masks are necessary, then let's mask up because we're going to be in the middle of flu season in December for sure.

[0:35:23] Voice 17: OK, I'm going to continue on with our agenda in order to address all these items.

[0:35:29] Voice 17: And let's try and be succinct on our remarks.

[0:35:33] Voice 17: We've got the September Trust Council Business Decision Highlights as a late item that is in the addendum.

[0:35:42] Voice 17: And I'm pretty much prepared to advance it, but some of you are much more eloquent in English language than I am.

[0:35:49] Voice 17: And so, CAO, do you want to make any remark or we'll just go to the trustees, look for edits and then advance this?

[0:35:56] Voice 10: Yeah, no, this is standard practice.

[0:35:57] Voice 10: We've tried to pick up the key pieces from Trust Council and reflect them here.

[0:36:02] Voice 10: Of course, if there's any amendments, we can take that direction.

[0:36:06] Voice 10: I think

[0:36:06] Voice 1: this is the

[0:36:06] Voice 10: first time the budget assumptions, principles, and guidelines have

[0:36:09] Voice 10: been included.

[0:36:10] Voice 10: So, as the Director of Movement Services, I have joy about that.

[0:36:14] Voice 10: It's maybe less consequential than the rest of the items, so it's at the end, but they're

[0:36:18] Voice 10: very verbal.

[0:36:21] Voice 17: Toby Elliott.

[0:36:23] Voice 9: Thank you.

[0:36:23] Voice 9: Thank you. Just on the third to last item, the Housing Action Plan, I was reading the actual wording, and it should read that implementation of the Islands Trust Housing Action Plan be included in the 2025-28 Strategic Plan and directed staff to begin conversations with, I would say, the province and other agencies. It actually, the RFD wasn't.

[0:36:52] Voice 9: so

[0:36:52] Voice 17: did you provide that to staff already no no

[0:36:57] Voice 17: okay could you maybe you've got notes can you

[0:36:59] Voice 17: fire that over to staff and that was just i've been crafting that sure and can you just read

[0:37:04] Voice 17: that out again so that we can actually advance it so to

[0:37:09] Voice 9: amend uh the third last section uh it

[0:37:14] Voice 9: currently reads the press council approved implementation of the ons trust housing action

[0:37:18] Voice 9: action plan that was already approved last year so it was actually that it endorsed

[0:37:26] Voice 9: implementation of the action plan in the 2025-28 strategic plan so adding it to our future strategic

[0:37:33] Voice 9: plan is the wording and directed staff to begin conversations with the province and I would just

[0:37:40] Voice 9: add and other agencies to enable tiny homes on wheels in the trust area and then the rest is

[0:37:45] Voice 9: fine so i can um i'll send some recording to laurie or you claire okay

[0:37:53] Voice 17: and that characterization

[0:37:55] Voice 17: is supported by motions or directions provided by council yeah yeah

[0:38:00] Voice 9: there was in the motion

[0:38:02] Voice 9: already that council endorsed it's just

[0:38:04] Voice 17: though yeah it's no i haven't had a chance to go back

[0:38:06] Voice 17: and look at it because i wasn't aware that there was an amendment so i just want to make sure that

[0:38:11] Voice 17: we're um yeah i will stick with following the highlights are are in support of direction

[0:38:17] Voice 17: provided by council yeah so

[0:38:19] Voice 17: if that sounds satisfactory yes i'm getting a nod from the

[0:38:22] Voice 17: staff table

[0:38:23] Voice 10: i would maybe just amend uh i would begin the sentence say trust council

[0:38:27] Voice 10: directed implementation of the islands trust housing action plan um as part of the 2022-20

[0:38:34] Voice 10: 26 strategic plan, et cetera, et cetera.

[0:38:38] Voice 10: And then after province, you can say, and other agencies.

[0:38:43] Voice 10: That's a

[0:38:43] Voice 10: fairly simple change.

[0:38:44] Voice 17: You two can work together to characterize that based upon the intentions.

[0:38:50] Voice 17: We

[0:38:50] Voice 10: don't need a motion if that's.

[0:38:52] Voice 10: No,

[0:38:52] Voice 17: that's all it is.

[0:38:53] Voice 17: We can capture that and advance it.

[0:38:55] Voice 10: So

[0:38:55] Voice 17: we'll just do it, adapt it as a measure.

[0:38:57] Voice 17: Okay.

[0:38:58] Voice 17: Any other changes?

[0:39:00] Voice 17: Then if it's all right with you, then I will suggest that the September

[0:39:04] Voice 17: September Trust Council business decision highlights

[0:39:09] Voice 17: be approved by general consent

[0:39:12] Voice 17: and circulated to subscribers

[0:39:13] Voice 17: and posted to the Honest Trust website.

[0:39:16] Voice 17: Is that all right?

[0:39:18] Voice 17: Okay, perfect.

[0:39:18] Voice 17: Thank you, Toby.

[0:39:20] Voice 17: Trust Council follow-up action list,

[0:39:22] Voice 17: items added from September Trust Council meeting.

[0:39:25] Voice 17: Are there any deficiencies associated with that item?

[0:39:30] Voice 17: Oh, that's in the main agenda on page 33.

[0:39:36] Voice 17: Anything? No. So then we'll just, then the Trust Council follow-up action list, we'll just receive

[0:39:47] Voice 17: that for information at this time. There's no direction. So thank you very much for the

[0:39:51] Voice 17: quick turnaround on those items. And then a scroll down to 8.1.1.1 communication plan

[0:40:01] Voice 17: regarding Trust Council request for the provincial review, allowance trust mandate,

[0:40:05] Voice 17: mandate governance and structure briefing. That is a late item and is on page addendum

[0:40:13] Voice 17: on page three. Thank you very much. Director Frayer, this is your work. Do you want to

[0:40:23] Voice 17: make any remark or we'll just have a conversation here? What do you hope to get out of this?

[0:40:29] Voice 11: Staff would propose the tools that would be used, but we're seeking your direction to

[0:40:34] Voice 11: see if this is in keeping with the expectation okay

[0:40:41] Voice 15: nice chairs and

[0:40:47] Voice 17: this is a direction council

[0:40:49] Voice 17: and so we need to support that direction uh despite what we might individually um

[0:40:56] think about how to manage this

[0:40:58] Voice 17: and um and it pretty much is what we see within the letter

[0:41:06] Voice 17: that's what needs to be communicated so do you have any um thoughts to assist staff in crafting

[0:41:13] Voice 17: in this? Do you want to speak to it? Well,

[0:41:15] Voice 10: really, what's proposed in the briefing is sort of some of

[0:41:20] Voice 10: our standard communication tools that we would usually use to communicate any trust business

[0:41:25] Voice 10: out to the public. So that's what's reflected here. If there's pieces that you'd like us to

[0:41:33] Voice 10: take on, or if there's pieces that you don't believe we should be taking on, we can make those

[0:41:38] Voice 10: changes. You know, this was a motion of council originally proposed that this plan be developed

[0:41:45] Voice 10: in advance of the election. Of course, you know, resourcing is a struggle with that.

[0:41:50] Voice 10: And so that timing piece was removed, but we brought it here for executive-based consideration

[0:41:56] Voice 10: anyway. Claire was putting in long hours to make sure we could advance it here. So it's over to

[0:42:02] Voice 10: trustees to let us know if this is what you'd like us to take on or if there's a different approach

[0:42:05] Voice 10: you want us to advance through the particular piece of work so

[0:42:09] Voice 17: we have six areas that we could

[0:42:11] Voice 17: dedicate energy to right based on this and so the question is where is it do we want to put

[0:42:19] Voice 17: that energy is that what you're looking for yeah

[0:42:26] Voice 11: or additional or

[0:42:28] Voice 10: yeah more or less different yeah

[0:42:30] Voice 10: you're in charge of communications what would you like to see in relation to this exercise

[0:42:34] Voice 10: I

[0:42:37] Voice 19: have a question about the dedicated web page, now I do recall

[0:42:41] Voice 20: hearing support for

[0:42:44] Voice 20: that from a trustee, but was there a resolution on that?

[0:42:51] Voice 20: Because especially given the timing, I don't know that that's,

[0:42:58] Voice 19: I

[0:42:59] Voice 20: wouldn't put that as my

[0:43:02] Voice 20: priority at this point in terms of communication I think that's something

[0:43:08] Voice 20: that needs to hit like if it is going to be about governance reviews in general I

[0:43:15] Voice 20: sort of support the notion but I also don't think that it needs to be done in

[0:43:21] Voice 20: thoughtful manner and in a way that I don't think needs to be rushed I guess

[0:43:28] Voice 20: is what i'm saying and it didn't interpret the timing of this um and put that as low priority

[0:43:37] Voice 20: uh so i i i was a little surprised to see it on this briefing on this agenda yeah yeah

[0:43:48] Voice 11: yeah so

[0:43:49] Voice 11: for that item what i'm envisioning is not a page about this ask in particular but a

[0:43:54] Voice 11: page about governance reviews in general that would link the most recent government review

[0:43:58] Voice 11: review report, and the other two we've received in the past, the short summary of what was done

[0:44:03] Voice 11: prior to, and then the action, and then at the top of it, it would have the links to the letters

[0:44:07] Voice 11: in terms of, you know, for matters outside of Ellis Trust Authority, you know, requests from

[0:44:12] Voice 11: the province linked to the past letter, linked to the current letter. The page could also contain

[0:44:16] Voice 11: information on past advocacy around legislative change and sort of quick summary, and they could

[0:44:22] Voice 11: also contain information around prior incorporation votes that have happened in the trust area. This

[0:44:28] Voice 11: information was on our past website we took it off for this most current one but we do receive

[0:44:32] Voice 11: inquiries and so providing this proactively on the website could reduce the number of inquiries that

[0:44:38] Voice 11: we receive for those older reports and also the incorporation results in the past so that's

[0:44:43] Voice 11: initially what staff are thinking would go on there with the most current ask at the very top

[0:44:48] Voice 11: so it was easy to find that's the initial thinking that's happened today yeah

[0:44:53] Voice 17: yeah i tend to think

[0:44:54] Voice 17: that actually a dedicated web page

[0:44:56] Voice 17: like this might be the most efficient

[0:44:59] Voice 17: way of providing

[0:45:00] Voice 17: the information and resources that we have

[0:45:02] Voice 17: which wouldn't necessarily require

[0:45:04] Voice 17: editorial or editor or

[0:45:06] Voice 17: editing in any way shape or form

[0:45:09] Voice 17: and could be

[0:45:10] Voice 17: just a repository ongoing for us

[0:45:12] Voice 17: so it might be a good investment

[0:45:13] Voice 17: and then I think that likely

[0:45:15] Voice 17: we need to do some kind of a news release

[0:45:18] Voice 17: I think the speaking notes are a challenge

[0:45:20] Voice 17: because

[0:45:21] Voice 17: because that needs clarity, and it may be up to myself and others to interpret that

[0:45:28] Voice 17: based upon the documentation that we have.

[0:45:30] Voice 17: I'm not straying very far from it, because it would be too easy to stray too far from it.

[0:45:35] Voice 17: I don't know, and the fact-check page is important to link that in,

[0:45:39] Voice 17: and then I don't know that the other items in this are true.

[0:45:43] Voice 18: David Maughan?

[0:45:44] Voice 18: I would concur with the Chair.

[0:45:47] Voice 18: I think the most valued thing would be the webpage.

[0:45:51] Voice 18: page. We've had some recent commentary that the government's review reports were almost impossible

[0:45:58] Voice 18: to find on the website. So people are looking and it might, to me, that's the most valuable landing

[0:46:07] Voice 18: spot for this. The speaking notes, the social media posts, the what's happening posts, like

[0:46:14] Voice 18: I think that all actually all those things get answered on a dedicated web page.

[0:46:21] Voice 18: So, I think personally that's where I would be putting all my energy, because it's common knowledge of what's happening.

[0:46:32] Voice 18: And so people are seeking information, and the concept of actually gathering everything and putting it on one landing site and answering all the possible questions with one click, I think is a really, really smart communication strategy.

[0:46:49] Voice 18: But I hadn't even thought about the incorporation votes and such.

[0:46:52] Voice 18: It really, really does add a foundation into the discussion.

[0:46:55] Voice 18: So I really, I like part six and if one through five didn't happen, I'd go, well, you know,

[0:47:02] Voice 18: we did part six, which I think is the mean of the stuff.

[0:47:06] Voice 18: I'd like to see one through five, but my personal preference is like put some energy into six,

[0:47:13] Voice 18: consolidate that information and get it out there.

[0:47:15] Voice 18: So

[0:47:17] Voice 17: if I follow up here, I think that David's right here that the dedicated web page is

[0:47:23] Voice 17: actually what the press release says.

[0:47:25] Voice 17: The council has decided to do this, and the resources in the journal that you might be

[0:47:29] Voice 17: interested in can be found here, and it makes it simple and doesn't set us up to interpreting

[0:47:36] Voice 17: or editorializing in any way that may not necessarily be considered reflective.

[0:47:44] Voice 15: Let's look at the facts, plan for what they are, and

[0:47:47] Voice 17: fact check page reports is something

[0:47:49] Voice 17: that you do on a regular basis.

[0:47:51] Voice 17: So I would suggest that a motion come in May is to direct staff to develop a communication

[0:47:58] Voice 17: plan including a dedicated web page and news release, as discussed.

[0:48:07] Voice 18: I will make that motion, as I assume that Laurie's captured it.

[0:48:12] Voice 18: Well let's let

[0:48:13] Voice 15: Laurie capture it, and Paula please go ahead and read it.

[0:48:15] Voice 15: I don't know what's going on, so she's writing a book, actually.

[0:48:25] Voice 15: It's not non

[0:48:25] Voice 18: -fiction, it's about us.

[0:48:29] Voice 18: Thank you, Laurie.

[0:48:35] Voice 14: Look at that.

[0:48:35] Voice 14: Wonderful.

[0:48:41] Voice 17: Does that seem satisfactory?

[0:48:42] Voice 17: You can work with that, Director Fraser.

[0:48:46] Voice 11: If I might, sure.

[0:48:47] Voice 11: Can I just edit that?

[0:48:49] Voice 11: Direct staff to develop, perhaps you can, we already gave you the communication strategy

[0:48:54] Voice 11: in this briefing, so perhaps

[0:48:55] Voice 11: it could just simply be develop a dedicated governance reviews

[0:48:58] Voice 11: review's web page and a news release about the request to the province for a review.

[0:49:04] Voice 11: Something that's more specific, so the resolution can be interpreted over time.

[0:49:07] Voice 17: Yeah, way too general.

[0:49:08] Voice 17: Yeah.

[0:49:08] Voice 17: So, Laurie, can you work with that?

[0:49:11] Voice 11: So a direct staff to develop a, and they go up to the word dedicated, so they delete after

[0:49:18] Voice 11: the word dedicated, and then after the word dedicated, you can put governance reviews,

[0:49:27] Voice 11: reviews. And then and afterward and other word aid news release

[0:49:41] Voice 11: about the judge Kershaw the provincial I

[0:49:47] Voice 17: think me trust

[0:49:48] Voice 17: Council's request for the provincial review.

[0:49:58] Voice 15: And you can

[0:49:59] Voice 15: just spell that all our mandate governance structure. You got

[0:50:07] Voice 15: to just change your ears to live. No,

[0:50:11] Voice 11: it's actually going to

[0:50:12] Voice 11: be thorough. Three of them.

[0:50:14] Voice 17: Okay, David, are you gonna move

[0:50:17] Voice 17: move that motion. Seconder for that?

[0:50:23] Voice 15: Seconder? I'm

[0:50:36] Voice 17: going to second the motion. In order to

[0:50:38] Voice 17: advance conversation and if there's an amendment necessary, let's amend it or let's vote it

[0:50:44] Voice 17: down. So we're in a second

[0:50:47] Voice 15: discussion. Are

[0:50:58] Voice 17: we ready to vote? All those in favor? Those

[0:51:06] Voice 17: opposed? That fails. What

[0:51:11] Voice 15: would you like to do? DC?

[0:51:23] Voice 9: The challenge is that we're stepping

[0:51:25] Voice 9: stepping into a public space of having a debate about the Islands Trust review with the public

[0:51:33] Voice 9: when this is a government-to-government conversation, and so I don't, I'm all for transparency and

[0:51:41] Voice 9: making things available to the public, but what I see happening is we're getting further

[0:51:57] Voice 9: and further away from a productive discussion, so I just don't, I don't pick a website, page

[0:52:07] Voice 9: and looks it's going to help anything but you can use release and the other items are probably

[0:52:16] Voice 9: out

[0:52:17] Voice 19: tim i'll go to tim um yeah

[0:52:22] Voice 20: i i as i mentioned earlier i i think the dedicated web page is is not

[0:52:27] Voice 20: the priority at this point from my perspective um certainly yes we the news news release i don't

[0:52:34] Voice 20: have a problem with the rest of it but let me i wouldn't want to direct resources there uh to the

[0:52:40] Voice 20: web page that it will engage in a priority matter at this time okay

[0:52:49] Voice 17: julie mobs and just ask you to

[0:52:50] Voice 17: reflect on the motion provided to us by council and julia not you julia but us um

[0:52:55] Voice 10: yeah so the

[0:52:56] Voice 10: idea of a dedicated web page did come up at trust council and trust council didn't pass a motion

[0:53:00] Voice 10: directing us to take that on right

[0:53:03] Voice 10: so i don't if you see choose not to do that i don't think

[0:53:05] Voice 10: we're offside in any way um so i don't particularly see an issue with that if if that's a point of

[0:53:12] Voice 10: contention um but you know we do need to be having some sort of communications around this piece of

[0:53:19] Voice 10: work because that was directed so

[0:53:26] Voice 17: the motion in the brief is the executive committee of trust

[0:53:30] Voice 17: council in conjunction with staff develop communication strategy and inform the public

[0:53:35] Voice 17: of trust council's request for review of the honest trust act and the reasons for it um

[0:53:44] Voice 17: we don't have to make a decision on this today if that's we're not ready for it we could defer

[0:53:48] Voice 17: further to our next meeting. But the direction is fairly clear

[0:53:52] Voice 17: that they want us to inform the public on what transpired with

[0:53:57] Voice 17: this discussion. So I'm looking for some alternatives.

[0:54:03] Voice 17: Yes, I

[0:54:04] Voice 9: just think that before the letter is sent, like, these

[0:54:11] Voice 9: pieces should happen in sequence. And we're saying they

[0:54:15] Voice 9: should happen in conjunction at once. Our responsibility is to

[0:54:21] Voice 9: send the letter has that been done and begin conversations with industry staff when there's

[0:54:27] Voice 9: no government in place so i'm still questioning the timing of everything so is it appropriate to

[0:54:36] Voice 9: put this in front of the public when we haven't actually done the action yet yeah

[0:54:43] Voice 17: um anybody want

[0:54:45] Voice 17: to make one more comment well

[0:54:47] Voice 10: director fritter may have some thoughts um but you couldn't sequence it

[0:54:51] Voice 10: you know the letter does need to go out first none of

[0:54:54] Voice 10: this would happen before a letter has

[0:54:56] Voice 10: been advanced that is for sure yeah um

[0:54:59] Voice 10: this can happen in tandem same timing

[0:55:02] Voice 10: as that letter is

[0:55:03] Voice 10: advanced it can happen in a sequential manner letter goes forward just happens at a later time

[0:55:08] Voice 10: uh you know council did provide some relief by pulling out the fact that this needs to happen

[0:55:13] Voice 10: pre-election acknowledging we've got some resource and challenges um so sequencing it um would be

[0:55:19] Voice 10: be okay from my perspective um you know i don't know director preterity all that's it

[0:55:28] Voice 10: speaking out of turn as far as the world goes uh no the

[0:55:32] Voice 11: letter would have to go first of course

[0:55:33] Voice 11: you can't keep saying

[0:55:34] Voice 11: about something you don't get sense so right

[0:55:38] Voice 1: i

[0:55:41] Voice 17: can't recall the um sentiments

[0:55:44] Voice 17: around the table about when this would happen certainly it wasn't paramount that it happened

[0:55:48] Voice 17: immediately but it needs to happen in due course and so um the letter is written it just needs to

[0:55:55] Voice 17: be sent and so um there's no reason actually to not send that in due course and if we're going

[0:56:03] Voice 17: to do that then we do need to have a communication strategy to inform the public about what it is that

[0:56:09] Voice 17: we are doing so um staff are asking us for advice on what that needs to look like in order to

[0:56:20] Voice 17: proceed in order to send out that letter in due course so if we want to think about this further

[0:56:27] Voice 17: then we have to take responsibility for that but i think at the same time we need to respect trust

[0:56:33] Voice 17: council's uh direction to undertake this work which you know whether we agree with it or not

[0:56:41] Voice 17: we've been asked how we take this work

[0:56:42] Voice 20: yeah and in respect of uh of your point there absolutely

[0:56:46] Voice 20: Absolutely. It's a decision of trust counsel.

[0:56:49] Voice 20: In terms of this briefing, I support proceeding with items one to five.

[0:56:58] Voice 20: I just feel that the dedicated web pages is not a priority from my point of view.

[0:57:06] Voice 20: I would note in terms of the sequencing of things,

[0:57:14] Voice 20: I'd actually, if we're going to do trustee speaking notes, I'd like to see them get out

[0:57:21] Voice 20: in tandem with the letter going to the province.

[0:57:26] Voice 20: I think actually it's never too early to have the speaking notes out when we know the sound.

[0:57:31] Voice 20: I just also noticed that or note that of course this is already in the media.

[0:57:37] Voice 20: The Driftwood has printed a couple different articles now or an article in an editorial

[0:57:42] Voice 20: on this.

[0:57:42] Voice 20: So it's not like the public is completely unaware at this point.

[0:57:48] Voice 20: But in terms of following up on Trust Council's direction,

[0:57:51] Voice 20: I support proceeding with items one to five as soon as feasible from the staff point of view.

[0:57:59] Voice 20: And I just I think number six can be done a little bit more deliberatively and doesn't need to be rushed.

[0:58:08] Voice 20: For example, I don't see it needs to happen prior to the election date, whereas the letter

[0:58:13] Voice 20: needs to go out.

[0:58:13] Voice 20: This other stuff needs to happen as soon as we can.

[0:58:17] Voice 20: Right.

[0:58:17] Voice 20: So that's my thoughts.

[0:58:20] Voice 17: That's good.

[0:58:20] Voice 17: That's a step in the right direction.

[0:58:22] Voice 17: And if that's the desire of the executive committee, I'm definitely going to support

[0:58:26] Voice 17: that.

[0:58:27] Voice 17: I do, however, think that trustee speaking notes is the singularly biggest challenge.

[0:58:32] Voice 17: staff asked for more detail from council and that was not forthcoming and so it's the biggest

[0:58:42] Voice 17: challenge because we cannot ask staff hurt me if i'm wrong to editorialize this in any way so staff

[0:58:53] Voice 11: can will provide speaking notes to the chair for review based on just the content of the letter and

[0:58:59] Voice 11: the process that has happened today that's all we can offer okay um

[0:59:03] Voice 11: so that that can't the factual

[0:59:05] Voice 11: content can be provided and then it would be for the chair to review the speaking notes and then

[0:59:09] Voice 11: you know suggest any other messaging that trustees wish to have but primarily the chair is the

[0:59:14] Voice 11: spokesperson towards what you're taking so it would have to be satisfactory and something

[0:59:19] Voice 11: for the chair to say but the staff can provide speaking notes based on the facts and have you

[0:59:24] Voice 11: take it from there that's

[0:59:25] Voice 17: good so toby and david do you have any remarks or support for the

[0:59:31] Voice 15: 10th motion that

[0:59:32] Voice 15: Bill

[0:59:33] Voice 18: Peterson is thinking about.

[0:59:35] Voice 18: Well, this is option D.

[0:59:38] Voice 18: I do for option A, but

[0:59:40] Voice 18: I will support option B.

[0:59:41] Voice 18: Tim is suggesting.

[0:59:43] Voice 18: Okay. Would you like to make

[0:59:46] Voice 17: a motion, Tim?

[0:59:50] Voice 19: Certainly. I move

[0:59:52] Voice 19: that executive committee

[0:59:55] Voice 19: direct staff

[0:59:56] Voice 19: to proceed with

[1:00:01] Voice 19: communications plan for the request for the provincial government, review of the

[1:00:06] Voice 19: Ombudsman's mandate, structure, prioritizing items 1 to 5 from the

[1:00:14] Voice 19: briefing.

[1:00:18] Voice 15: We'll wait for Laurie to catch up to us.

[1:00:20] Voice 14: If I may,

[1:00:32] Voice 13: Mr. Chairman. Yes. Yeah, it's recommended to put the date of the

[1:00:36] Voice 13: briefing, unless we're not referring to October.

[1:00:42] Voice 19: The briefing of October 9th. Yeah, the

[1:00:48] Voice 19: meeting date if they prepared

[1:00:49] Voice 8: today's night

[1:00:51] Voice 19: yeah okay i

[1:01:25] Voice 17: know it's okay great thank you trying to

[1:01:27] Voice 17: keep track of where we're going on the agenda yeah so there's a motion up there is that your

[1:01:31] Voice 17: intention uh vice chair peterson yeah

[1:01:36] Voice 15: still in the works yeah

[1:01:38] Voice 14: and

[1:01:43] Voice 20: if i can just speak to it briefly

[1:01:46] Voice 20: it's not that i think there's no value in item six that i think this is this needs to be done

[1:01:53] Voice 20: okay um in the short term and i think item six can can roll out over time especially uh you know

[1:02:00] Voice 20: based on that that what i heard from director about that it sort of needs to be a a living

[1:02:08] Voice 20: like a living uh web page that's not just focused solely on this this particular request so so um

[1:02:17] Voice 17: Any other speakers on the motion?

[1:02:21] Voice 17: So I'll call the vote then.

[1:02:23] Voice 17: All those in favor?

[1:02:24] Voice 17: That carries unanimously.

[1:02:26] Voice 17: Thank you, executive committee.

[1:02:29] Voice 17: Is there any further business on this item?

[1:02:32] Voice 17: I think it's worthy of noting that it will be

[1:02:37] Voice 17: our individual responsibility to bring that web page idea

[1:02:40] Voice 17: back to the table, because we do not have direction.

[1:02:43] Voice 17: And otherwise, unless the staff determine

[1:02:45] Voice 17: that there's a necessity to advance it for some reason,

[1:02:48] Voice 17: it wouldn't necessarily end up back here so just

[1:02:53] Voice 11: clarify my read of that motion was you endorsed

[1:02:55] Voice 11: all six activities with a priority to one to five and then we would advance number six as time

[1:03:00] Voice 11: permitted

[1:03:01] Voice 20: okay that was my understanding your intention

[1:03:04] Voice 20: that's my intention i'm not saying that

[1:03:06] Voice 20: number six wasn't a good idea i just don't think it's based on what director frader said is that

[1:03:12] Voice 20: it's about more than just this particular request i think that's fine which i just don't think we

[1:03:18] Voice 20: need to direct staff energy into doing that now in conjunction with this request so you'll prior

[1:03:24] Voice 16: a

[1:03:24] Voice 20: longer term project fit it in when you can great that's all fine but that's that was my attempt

[1:03:32] Voice 17: yeah all right i don't know yeah i always like the direction to be specific i'm with you yeah

[1:03:38] Voice 17: but let's uh let's just roll with this um i think there's a common understanding in the room

[1:03:43] Voice 17: and so i'm going to continue on on our agenda then if there's no further business under that section

[1:03:48] Voice 17: So, the next one is maybe brief from Vice Chair Peterson, 8.2.1, Local Government Management

[1:03:55] Voice 17: Association of BC, Responsible Conduct.

[1:04:01] Voice 17: Stan?

[1:04:02] Voice 20: Yeah, so it was a great session at UBCM.

[1:04:07] Voice 20: I knew how timely it would be, but of course, I've been interested in this subject for a

[1:04:12] Voice 20: while.

[1:04:14] Voice 20: a strong interest in seeing our organization not only live up to what we have on the books right

[1:04:22] Voice 20: now but update and modernize our code of conduct um very interesting to see the uh sort of an

[1:04:32] Voice 20: overview of the of of how this is done in the province which is voluntary there are

[1:04:38] Voice 20: your jurisdictions without any code of conduct um the discussion paper um i don't know how much uh

[1:04:48] Voice 20: folks have had a chance to look through but it's it's essentially from the ubcm point of view of

[1:04:53] Voice 20: of how uh looking at some options um i think it would be reasonable for the province as is done

[1:05:01] Voice 20: in other provinces to have um some sort of basement and standards uh so i support support

[1:05:08] Voice 20: that approach. There's a couple of different models in the paper. I didn't get to see the

[1:05:16] Voice 20: document you mentioned earlier, Chair Luckham, but I'd like to see that. And then in terms of

[1:05:23] Voice 20: feedback, I realize that there are some considerations in terms of executive committee

[1:05:33] Voice 20: committee uh providing feedback to the request here um without the direction of of Trust Council

[1:05:42] Voice 20: but there is opportunity for um for staff to um to respond to the to the request for for feedback

[1:05:52] Voice 20: and so I bring this here because I think it's it's timely it's important um if we had we had

[1:06:01] Voice 20: had the opportunity at trust council i would have liked to bring a discussion about response um to

[1:06:07] Voice 20: this uh but i just wanted to bring this here um suggested i i you know

[1:06:16] Voice 20: um cao as is can respond

[1:06:21] Voice 20: um if if there's time and interest in doing so um i think there's always room to improve

[1:06:30] Voice 20: I think that having some minimum standards is a great idea.

[1:06:35] Voice 20: I think that the models range from kind of a do-nothing approach to being more proactive.

[1:06:47] Voice 20: I like the idea that there could be some efficiency and some impartiality with the province having, for example, some some adjudication, regional adjudication bodies or functions there.

[1:07:07] Voice 20: there. So yeah, this is why I bring it. And also in the context of our ongoing look at

[1:07:16] Voice 20: our own code and how it might be improved. So

[1:07:19] Voice 17: I'm not sure if there was a deadline here

[1:07:22] Voice 17: with the response back to CM. So I don't know what that date is at this time. November 1st.

[1:07:34] Voice 17: It does strike me that we might want to circulate this and perhaps the other UBCM document to

[1:07:40] Voice 17: trustees for information and so I can provide that information associated with that most

[1:07:47] Voice 17: recent document from UBCM and I would say those two documents we can circulate to trustees.

[1:07:53] Voice 17: Steve, do you need a motion for that, or do you want to say you don't consent, or do you

[1:07:58] Voice 17: like to facilitate that?

[1:07:59] Voice 17: David?

[1:08:00] Voice 13: Yeah, a motion, because you're asking us to do some work.

[1:08:03] Voice 13: I'm just going to ask Laurie to put up on the screen the three questions that they're

[1:08:08] Voice 13: asking.

[1:08:08] Voice 13: I think you should highlight those for council to provide feedback.

[1:08:12] Voice 16: Directly?

[1:08:13] Voice 13: Yeah.

[1:08:13] Voice 13: Well, actually, you could ask them to provide it to me, and then I could put it all together

[1:08:18] Voice 13: and run it by you, and then we could do a single response to you.

[1:08:22] Voice 13: be a bigger piece of work david depends how you want it to go

[1:08:31] Voice 13: toby

[1:08:31] Voice 9: well i have challenges with um

[1:08:35] Voice 9: that when i'm looking at the two questions that they're asking um should the province be requested

[1:08:42] Voice 9: to develop the legislation mandating codes of conduct modeled on established best practices

[1:08:47] Voice 9: for all local governments in bc our response as a council might be different than individual elected

[1:08:53] Voice 9: to trustees so how do we manage that um i think they're asking for input that is from probably

[1:09:04] Voice 9: either a board decision maker level or the cao and what what do you see i i would be

[1:09:13] Voice 9: i think it'd be great to send this out to trustees for information

[1:09:16] Voice 9: information. But how do we collect that and provide a cohesive voice with our input?

[1:09:31] Voice 16: Okay,

[1:09:32] Voice 17: so motion would be appropriate. Those are the three questions that are contained

[1:09:38] Voice 17: in there. I think you're right, Toby, there's a variety of points of view around the table.

[1:09:43] Voice 17: And my personal point of view is that the province legislator takes the responsibility

[1:09:48] Voice 17: really out of our hands and

[1:09:50] Voice 10: i do see um by my read it says councils and courts are invited to

[1:09:55] Voice 10: respond um that's what others are reading as well so your comment is

[1:10:00] Voice 17: accurate i think so that

[1:10:02] Voice 17: invitation is out there it's not for us to interpret and it's up to trustees to determine

[1:10:07] Voice 17: to respond or not yeah that's fine um so yeah so i'm going to take it then just to advance this

[1:10:15] Voice 17: that the executive committee move that the documented 8.2.1.1 and recent work from UBCM

[1:10:24] Voice 17: on this topic be certain that you'll see spread information.

[1:10:29] Voice 16: I'll move that.

[1:10:30] Voice 16: There's a seconder in glory.

[1:10:32] Voice 16: I'll ask you to make sure we've got that straight.

[1:10:38] Voice 10: Do you have any offer for CAOs to respond?

[1:10:43] Voice 10: There's an invitation for CAOs to respond directly, so I'll take that one as well.

[1:10:50] Voice 17: yeah and that is i think that yeah invitation exists outside of any permission so we're not

[1:10:56] Voice 10: seeking permission just let you know yeah

[1:10:58] Voice 17: thank you and

[1:11:03] Voice 16: each one of us can obviously respond

[1:11:06] Voice 16: post

[1:11:14] Voice 15: -election we'll see what they decide to do

[1:11:18] Voice 17: documentary 2.1 and reason we're researching

[1:11:21] Voice 17: from ubcm september uh back uh september 2024 brackets maybe that's

[1:11:38] Voice 16: pretty everybody happy

[1:11:40] Voice 16: Are you happy with that?

[1:11:41] Voice 16: Send me a second again.

[1:11:42] Voice 17: I'll get them faded.

[1:11:43] Voice 17: And you've already done both, I carried.

[1:11:46] Voice 17: Okay, thank you.

[1:11:47] Voice 17: Anything further on that item?

[1:11:48] Voice 17: I just want to actually reflect,

[1:11:50] and I am guilty as anybody,

[1:11:52] we do

[1:11:53] Voice 17: need to correlate all of our learnings

[1:11:57] Voice 17: from UBCN for a singular document.

[1:11:59] Voice 17: And I think if I'm not mistaken,

[1:12:01] Voice 17: I sort of felt that maybe, Toby,

[1:12:03] Voice 17: you were gonna pull that together for us,

[1:12:05] Voice 17: assist us in that, or if not, somebody else?

[1:12:09] Voice 17: I

[1:12:09] Voice 9: should probably discuss it yeah

[1:12:11] Voice 17: I don't want to discuss it right now so

[1:12:13] Voice 17: they could be short scheduled but we can bring that up at our next meeting or we

[1:12:17] Voice 17: can talk about it on the telephone yeah

[1:12:19] Voice 20: that's fine I do I did circulate my

[1:12:23] Voice 20: notes

[1:12:23] Voice 17: you did and I have just have not been able to get to it but I have my

[1:12:28] Voice 17: notes that's that's the important part that was being disciplined so eight

[1:12:33] Voice 17: 8.2.1.2 is executive committee business cases discussion.

[1:12:39] Voice 17: I'm not seeing anything attached here.

[1:12:42] Voice 17: Who's going to help us with that one?

[1:12:44] Voice 17: CAO Bob, so you.

[1:12:49] Voice 10: Yeah, I'll take that on.

[1:12:52] Voice 10: So their last meeting, there was a budget request

[1:12:55] Voice 10: that advanced to executive committee.

[1:12:57] Voice 10: You might recall that really exciting conversation.

[1:13:00] Voice 10: So there was a decision of executive committee

[1:13:03] Voice 10: committee on what budget request to put forward for operating and programming items. There

[1:13:08] Voice 10: are a number of outstanding business cases associated with some of the larger pieces

[1:13:12] Voice 10: of the policy statement, for example. There may be a request for a new staff person that

[1:13:18] Voice 10: would come through this body as another example. So we're contemplating advancing those to

[1:13:24] Voice 10: the next meeting or potentially scheduling a special meeting. By my read of the calendar,

[1:13:30] Voice 10: we can advance them to the next meeting of October 30th and

[1:13:34] Voice 10: still get them into the November FGC agenda.

[1:13:38] Voice 10: So I think we're okay there.

[1:13:40] Voice 10: Acknowledging, of course, that October 30th meeting is where this body will be looking at all of its reports

[1:13:47] Voice 10: that are going to be traveling to council as well as looking at the meeting logistics for just council itself.

[1:13:52] Voice 10: So that can end up being a larger meeting we'll have to plan.

[1:13:56] Voice 10: But if you're available to that approach, then that's safe for us to do.

[1:13:59] Voice 17: I'm a man about to approach looks like thumbs up around the room

[1:14:03] Voice 10: great uh turn to director

[1:14:05] Voice 10: freighter if you have anything to add to business cases

[1:14:07] Voice 11: no just know that my intention is to bring

[1:14:11] Voice 11: forward one around the policy statement reflecting the project charter adopted by council so based

[1:14:15] Voice 11: on that projected time frame and then um I can probably also bring forward a business case

[1:14:21] Voice 11: recommending an extension of a second policy advisor position into next fiscal um such that

[1:14:28] Voice 11: we can then have some additional capacity while the policy statement project continues

[1:14:32] Voice 11: um it would be auxiliary is what i'm recommending so it could be ended if we found

[1:14:36] Voice 11: the need to withdraw so that's what i'm intending to bring forward

[1:14:41] Voice 17: okay can you move along then i'm going to uh pass over uh 9.2 we can discuss that um

[1:14:51] Voice 17: later on um and i'm going to just quickly glance at the um 11.1 the review and amendment

[1:14:59] Voice 17: your current work program probably likely that's as much the same as what it was the last time we

[1:15:04] Voice 17: saw and um so i think we'll just receive that for information

[1:15:07] Voice 16: all

[1:15:09] Voice 17: right so then our next meeting is

[1:15:11] Voice 17: october the 30th um tell me if i'm right or wrong i would like to have these in person

[1:15:17] Voice 17: this is so much more meaningful and um so it's obviously voluntary if you can't attend in person

[1:15:24] Voice 17: and attend electronically but um without blowing completely blowing our budget uh for the executive

[1:15:30] Voice 17: committee i would like to attend these in person i just think part of what we've lost in this last

[1:15:36] Voice 17: four years has been the lack of human contact that's my thoughts so let's um make this uh

[1:15:44] Voice 17: electronic and in person hybrid meeting i guess we call it that's all right then let us continue

[1:15:51] Voice 17: to a closed meeting and there's a motion there for it i

[1:15:55] Voice 9: move that the meeting be closed to the

[1:15:57] Voice 9: public subject sections 91 f and i of the community charter in order to discuss consider matters

[1:16:04] Voice 9: related to law enforcement if the council considers that disclosure could reasonably

[1:16:08] Voice 9: to harm the conduct of an investigation under or enforcement of an enactment

[1:16:13] Voice 9: receipt of advice that is subject to solicitor client privilege and that's top of the meeting

[1:16:17] Voice 17: All right. Moved and seconded by Dr. Peterson. All those in favor? That carries. We'll just

[1:16:24] Voice 17: give Laurie a moment to stop the recording and the live streaming, and we will adopt

[1:16:31] Voice 14: an agenda. And

[1:16:53] Voice 17: I'm going to return to the beginning of our agenda today. And so that

[1:17:04] Voice 17: brings us to adoption of minutes of section four so we have meeting minutes of september the 11th

[1:17:10] Voice 17: for review and adoption are there any changes to those merits no all right so then i'm going to

[1:17:23] Voice 17: take it then by general consent that the meeting minutes of september the 11th be adopted as

[1:17:28] Voice 17: presented and then the next item is the draft meeting minutes of september the 24th we said

[1:17:35] Voice 17: any changes to those no changes to those either so we'll adopt those by general consent as

[1:17:41] Voice 17: presented so this is our follow-up action list um from the staff and um with respect to uh the

[1:17:52] Voice 17: follow-up action list and the cao has left us at this time although should be joining us

[1:17:57] Voice 17: electronically shortly but i'll just turn to the directors that are sitting with us today and start

[1:18:02] Voice 17: off with uh director fader do you have anything to report from your area uh

[1:18:07] Voice 11: certainly thank you

[1:18:07] Voice 11: chair um yes i'll just see direction around i'm just pulling up the number here um we have

[1:18:13] Voice 11: direction around organizing this to name of um chief and council around hosting a dialogue and

[1:18:18] Trustee Smith: i had

[1:18:18] Voice 11: indicated uh potentially september or december i just want to advise neither of those

[1:18:23] Voice 11: timelines are realistic at this stage yeah so if that remains on here we would be looking to a

[1:18:27] Voice 11: future committee meeting or council meeting in 2025 um so just wanted to advise that um

[1:18:34] Voice 11: i think i will leave it there that of course work is delayed given all that's been going on um we

[1:18:41] Voice 11: had a resolution from you to undertake a role of the webinar number seven on your list um role of

[1:18:47] Voice 11: the trust webinar i will work with the chair time permitting to look at availability potentially

[1:18:52] Voice 11: scheduling that sometime later this in 2024 potentially um but no work has progressed so

[1:18:58] Voice 11: just wanted to draw that to your attention um and then finally um um yeah most letters continue to

[1:19:07] Voice 11: be delayed although i am making some dent in a number of them so you can see that and then

[1:19:11] Voice 11: finally um wanted to let you know we will be sending out a survey um unrelated to this i

[1:19:17] Voice 11: guess i'll shift into director support maybe i'll pause are there any questions on the other items

[1:19:21] Voice 11: um any

[1:19:29] Voice 17: questions so my own thoughts there sorry for the stall out um was i think that webinar

[1:19:40] Voice 17: is timely given the conversations we've had and potential legislative understanding is

[1:19:48] Voice 17: somehow dovetails and then maybe just a separate session but that would be ideal i'm wondering

[1:19:56] Voice 17: I'm wondering about attendance, and how has the attendance been to these webinars generally

[1:20:01] Voice 17: by trustees?

[1:20:03] Voice 17: And I have a sense that it's maybe less than a quorum, but maybe that's wrong.

[1:20:09] Voice 17: And what's the potential for enhancing that, and is it to do with time scheduling or other

[1:20:15] Voice 17: factors?

[1:20:16] Voice 17: No idea.

[1:20:17] Voice 11: So attendance, I would say probably, if I had to guess, I think attendance at general

[1:20:22] Voice 11: webinars in general is less than a quorum.

[1:20:23] Voice 11: yeah um reasons for that i couldn't speculate and i have had no feedback directly so

[1:20:30] Voice 17: i don't know if

[1:20:31] Voice 17: there's any more effort necessary in order to try and achieve time slots that work for folks because

[1:20:38] Voice 17: obviously during the day works for some people and evening was for others and for some it just

[1:20:43] Voice 17: isn't going to work at all um but i think there's so much value in this and it's a significant

[1:20:48] Voice 17: investment of resources. It would be good to try and capitalize on that and or provide the

[1:20:55] Voice 17: opportunity to view them in a proactive way after the fact and maybe even track whether or not

[1:21:03] Voice 17: that's being picked up so that we can have some measure of success because it would be good to

[1:21:10] Voice 17: know that trustees are taking advantage of these learning opportunities. Just some thoughts.

[1:21:22] Voice 11: Yes, so there is a distinction between trustee training opportunities that are just internal

[1:21:26] Voice 11: and public-facing webinars, so I was speaking to the public-facing webinars.

[1:21:30] Voice 11: We will also be proceeding, I'll just add to my report, around the archaeological project

[1:21:34] Voice 11: for Mesquitee.

[1:21:37] Voice 11: Moving forward, we will be scheduling, reaching out to trustees with a survey about availability

[1:21:42] Voice 11: and moving forward to scheduling that as well.

[1:21:44] Voice 17: Yeah, but I think these public-facing opportunities are also there.

[1:21:49] Voice 17: that's my focus there too and if we

[1:21:52] Voice 16: need to do more trustee focus learning opportunities then

[1:21:56] Voice 16: we need to know that and i think there's some value in that line okay is that it for your report

[1:22:03] Voice 16: on

[1:22:03] Voice 11: the follow-up actually so i was shifting into the director's report if i might yeah um just to

[1:22:08] Voice 11: advise you we will be putting out a survey um around the culturally committed opportunity for

[1:22:12] Voice 11: the reconciliation learning group

[1:22:13] Voice 11: members to seek feedback on that they will also be putting out

[1:22:17] Voice 11: their own survey so there'll be two surveys going out but one is both about um how is the experience

[1:22:22] Voice 11: of this but also what would be the desire of that group into the future and then we can bring that

[1:22:27] Voice 11: back those results of that back to you at a future meeting um

[1:22:29] Voice 11: and back to council so that looking at

[1:22:31] Voice 11: the future of the learning group and what the next steps might be um our relationship with culturally

[1:22:35] Voice 11: committed that contract ended november so this fiscal year with no further funding available

[1:22:40] Voice 11: so we'll have to look at what what learning opportunities are available next year and that

[1:22:45] Voice 11: will be part of the draft reconciliation action plan we'll be working on as well so just wanted

[1:22:49] Voice 11: to make you aware of that for those who will get those emails so

[1:22:51] Voice 17: we've matched it for this for 25

[1:22:53] Voice 17: 26 it's

[1:22:55] Voice 11: in the reconciliation plan for training but it would be insufficient amount um to have

[1:23:00] Voice 11: a model like culturally committed into the future so we will do the survey and then we can bring

[1:23:04] Voice 11: that information back as part of the reconciliation action plan okay um and then just highlighting um

[1:23:10] Voice 11: I very much appreciate council's support for another second policy advisor. This will be

[1:23:15] Voice 11: tremendously helpful for this team and all the initiatives that you haven't seen progressing

[1:23:19] Voice 11: very quickly. Of course, it's more work to identify and bring someone on. So just want

[1:23:24] Voice 11: to let you know, in the meantime, we are doing our best, but I'm currently facing hiring

[1:23:28] Voice 11: competitions for the conservancy manager, a new policy advisor, a new program coordinator,

[1:23:34] Voice 11: coordinator, a team lead for conservancy, and there may be another one coming.

[1:23:39] Voice 11: So potentially facing five hiring processes in the coming months here.

[1:23:43] Voice 11: So it's going to be a balance for me of bringing new resources onto the team.

[1:23:47] Voice 11: How many?

[1:23:47] Voice 17: 55?

[1:23:48] Voice 11: Five.

[1:23:49] Voice 11: So I myself will be running five hiring competitions potentially.

[1:23:53] Voice 11: Good.

[1:23:53] Voice 11: So just want to bring that to your attention as I balance bringing in new resources with

[1:23:58] Voice 11: trying to also keep the work moving.

[1:24:00] Voice 16: So just

[1:24:01] Voice 11: wanted you to be aware of that.

[1:24:02] Voice 16: Okay.

[1:24:03] Voice 16: Okay. Thank you.

[1:24:04] Voice 17: Thank you for your dedication.

[1:24:07] Voice 17: Thank you. Happy to serve.

[1:24:10] Voice 17: Robert Kojima on behalf of Step On Side of That.

[1:24:13] Voice 21: Thank you, Chair.

[1:24:15] Voice 21: Specific updates on the pull-up action items. I know that

[1:24:18] Voice 21: the First Nations Referral Review is a priority for the Director

[1:24:22] Voice 21: on his return. Also, the By-law Enforcement Review as well

[1:24:26] Voice 21: will be going back to RPC

[1:24:28] Voice 21: see um along with the housing and water strategy and shift in the housing action plan so the tiny

[1:24:37] Voice 21: homes initiative the direction from trust council uh i know the director is also going to be hiring

[1:24:45] Voice 21: for the biologist position a temporary biologist grant funded position that was supported by trust

[1:24:51] Voice 21: Council last year. But the focus is on the LTC project budget cases to be coming forward shortly, FPC next week, for the most part. And I think the only other business case that he'll be bringing forward is to a temporary cold meeting coordinator position.

[1:25:14] Voice 21: Great. Okay.

[1:25:17] Voice 17: And question. Do you have any area

[1:25:21] Voice 16: report or the

[1:25:25] Voice 13: Yeah, so item two on the agenda, I'll be working with the Director of Appliance Services on

[1:25:34] Voice 13: that one in the next month when he's back.

[1:25:37] Voice 13: Item three is completed, that just needs to be updated.

[1:25:42] Voice 13: Item four, probably need a little bit more feedback from you on exactly what you're looking

[1:25:46] Voice 13: for here.

[1:25:46] Voice 1: here.

[1:25:47] Voice 13: The way I read this is you're looking for a summary of the agreements in a single

[1:25:53] Voice 13: document. If you want to know more than that, can you just let me know specifically what

[1:25:57] Voice 13: you're asking for there? And yeah, item five, I'll be working on that over the next couple

[1:26:05] Voice 13: of months. And item six, we talked about that today. I'll be providing some comments to

[1:26:11] Voice 13: CEO for the sales response by November 1st. So this one can be maxed as complete. So any

[1:26:21] Voice 13: comments on four for me and any questions on any of those?

[1:26:27] Voice 9: I'm not sure if I'm, I don't have my thoughts together quite yet, but I was, and I think

[1:26:35] Voice 9: this was Trustee Peterson, Right Chair Peterson, you asked for this, but it occurs to me that

[1:26:42] Voice 9: more than just what are a list of agreements, but the working relationship

[1:26:48] Voice 9: and how we interface with other agencies. So

[1:26:53] Voice 16: how are they working? How they're

[1:26:54] Voice 9: working. So you know, the LTH protocol agreement, like how does it serve?

[1:27:01] Voice 9: Maybe a bit of an analysis? Yeah, okay. As well, would that be?

[1:27:06] Voice 13: Yeah, that actually helps a lot.

[1:27:08] Voice 13: there's a bit more

[1:27:09] Voice 13: meat there now so yeah yeah because

[1:27:11] Voice 9: i think this is i mean this is for

[1:27:13] Voice 9: education really and i think the incorporation with part of our mandate is not well understood

[1:27:20] Voice 9: and part of that is okay we have these agreements but are they you know out of date are they

[1:27:24] Voice 9: structured well how many times have we asked for review um they're resulting in

[1:27:30] Voice 9: i

[1:27:31] Voice 11: can speak to agreements generally at the beginning of this term we provided you with

[1:27:37] Voice 11: a briefing and a table of agreements monitoring um which had all the different agreements with

[1:27:41] Voice 11: the trust and sort of a status of when they were

[1:27:43] Voice 11: last amended and um sort of last meetings held

[1:27:46] Voice 11: and the messages that

[1:27:48] Voice 11: came out of that long ago it used to be that council would get legislative

[1:27:51] Voice 11: monitoring every six months and then the alternate six months alternate meetings they would get the

[1:27:57] Voice 11: agreements monitoring chart that fell by the wayside a couple of terms ago um it has and then

[1:28:02] Voice 11: we provided as an opportunity at the beginning of this term wasn't taken up um so that report

[1:28:07] Voice 11: you know is there it's a few years old um but is a resource we could use something like that

[1:28:13] Voice 11: possibly yeah but just be

[1:28:15] Voice 11: aware that that we have a policy i think that guides its development

[1:28:18] Voice 11: but it just has been dormant it's great to know thank you and i

[1:28:25] Voice 13: do have just a little bit more

[1:28:27] Voice 13: Yeah, so last week I was at a corporate officer's conference, so I didn't get to go to my long-term service award because I was in Kelowna.

[1:28:36] Voice 13: And so that conference was actually really good.

[1:28:40] Voice 13: There was a half day on UNDRIP and how that does or does not apply to local governments and what we can expect in the future.

[1:28:48] Sure, there's a good discussion on instability in the workplace,

[1:28:54] especially at council

[1:28:56] Voice 13: tables with the Nanaimo situation years ago

[1:29:00] Voice 13: as forefront of that.

[1:29:02] Voice 13: And a discussion on AI in the workplace and Kelowna's experience,

[1:29:09] Voice 13: Bernabe's experience in how they're rolling it out.

[1:29:12] Voice 13: So some really good takeaways there,

[1:29:15] Voice 13: which I'll be working with the management team on some of that.

[1:29:18] Voice 13: But one of which I think this table might be interested to hear is that down Liz Dunn, we had a discussion on meetings, procedures.

[1:29:31] Voice 13: And, you know, one of the questions was how many local governments allow public to speak in the meetings?

[1:29:38] Voice 13: And only about 25% of the local governments that were in attendance there do that, most don't.

[1:29:47] Voice 13: and lidstone's position lidstone by the way used to be island's trust lawyer used to be lidstone

[1:29:52] Voice 13: young anderson and then he went on his own uh but he um says that you know it's not really the venue

[1:30:00] Voice 13: for public participation and the argument against it is not that it takes the time up from your

[1:30:06] Voice 13: business meeting because that's one of the things it does um but it kind of it's kind of um

[1:30:16] Voice 13: discriminatory in a way because it only allows those people that can take time out from the day

[1:30:21] Voice 13: and in other words not working to come and talk to you so there's better ways to engage with the

[1:30:27] Voice 13: public there are more fair and a lot of local governments have embraced that and then they

[1:30:33] Voice 13: keep the meetings to observation and then you just do your business the people obviously have the

[1:30:39] Voice 13: right to listen uh to what you're doing and obviously can write to you so i just wanted to

[1:30:44] Voice 13: i'm not saying change anything and just letting you know that by having those town hall or public

[1:30:50] Voice 13: participation sessions uh you're in a minority and it's not considered the most um democratic

[1:30:57] democratic way of letting the public speak to you, just

[1:31:00] Voice 15: for information.

[1:31:01] Voice 15: Well, that's good information. Thank you.

[1:31:04] Voice 13: That's a

[1:31:05] Voice 8: question on that.

[1:31:06] Voice 8: Does that include delegations when you allow

[1:31:10] Voice 8: delegations to address your order?

[1:31:13] Voice 8: Yeah,

[1:31:13] Voice 13: I think delegations you could include it there.

[1:31:16] Voice 13: You might want to think about other ways

[1:31:17] Voice 13: to allow people to come and speak to you generally.

[1:31:21] Voice 13: But a lot of local governments do allow

[1:31:23] Voice 13: out delegations they just don't allow uh people to speak beyond that so yeah that's

[1:31:30] Voice 9: what i was

[1:31:30] Voice 9: wondering yeah yeah okay 25 percent delegation because

[1:31:34] Voice 13: obviously you move the payment back

[1:31:35] Voice 13: exactly yeah yeah but i think the same arguments apply to that quite honestly okay director frederick

[1:31:44] Voice 16: you had an

[1:31:44] Voice 11: additional remark i might just add to that staff have recommended that your next

[1:31:48] Voice 11: strategic plan include the development of an engagement strategy for violence trust

[1:31:52] Voice 11: this would be ideally something that would be contemplated within that broader umbrella of

[1:31:56] Voice 11: a big strategy such that it would if we were to choose to move away from public comment periods

[1:32:00] Voice 11: that would be very transparent to the public what the other methods were for providing reviews

[1:32:04] Voice 8: so

[1:32:04] Voice 11: I would recommend that we hold that idea and then if you wish to address it

[1:32:08] Voice 11: we address within a broader strategy framework. I like that or

[1:32:14] Voice 17: presumably even dedicated sessions

[1:32:16] Voice 17: are going to get that

[1:32:16] Voice 13: yeah because you do that you do tend to hear from the same people yeah okay um

[1:32:26] Voice 17: that's great i think that does it for the director's report yeah so thank you very much

[1:32:31] Voice 17: everybody for your um dedication and support the honest trust council so local trust committee

[1:32:38] Voice 17: chair updates who's been up to chairing activities recently i know i think all of you have been

[1:32:46] Voice 17: I'm the lucky one today.

[1:32:47] Voice 17: So let's start with Toby Aaron.

[1:32:50] Voice 9: Sure.

[1:32:51] Voice 9: Well, I had the pleasure of chairing Maine

[1:32:53] Voice 9: Isle of Local Trust Committee on the 7th, on Monday.

[1:32:58] Voice 9: Electronically, we had some members of the community

[1:33:02] Voice 9: participate who had not only done that,

[1:33:06] Voice 9: but it was a good experience engaging with local governments,

[1:33:09] Voice 9: so that was great.

[1:33:09] Voice 9: We had some discussion on concern over STVRs and enforcement.

[1:33:14] Voice 9: And then reviewed and approved two DVP applications.

[1:33:20] Voice 9: The first, which I would highlight, is causing a lot of concern in the community.

[1:33:26] Voice 9: Trustee Maude has got it up time and time again.

[1:33:32] Voice 9: And I was just, as we were, you know, in conversation with the applicant, or sorry, the geotech

[1:33:40] Voice 9: on behalf of the applicant i was kind of wondering who's who's responsible for this because what is

[1:33:46] Voice 9: the property is over a roadway it is well traveled and the upland part of the property

[1:33:53] Voice 9: they've

[1:33:53] Voice 1: done a lot of

[1:33:54] Voice 9: construction removed trees a very 40 degree slope which you say

[1:33:59] Voice 9: installed cisterns and since then there's been like rocks and stuff falling onto the road which

[1:34:07] Voice 9: like there's no there's almost no easement and the geotech who was present

[1:34:13] Voice 9: in the meeting said well I've just been addressing the slope down below which

[1:34:18] Voice 9: goes to the oceans built within the setback of the sea and we're like well

[1:34:21] Voice 9: have you you know has the property owner brought you any concerns about this

[1:34:26] Voice 9: slope stability on the upper half where there's rocks falling down.

[1:34:29] Voice 17: This is a public

[1:34:30] Voice 17: this

[1:34:30] Voice 9: is a public road and Trustee Mott has literally removed boulders from it

[1:34:35] Voice 9: and and then he argued with us well vegetation removal of vegetation doesn't affect slope

[1:34:42] Voice 9: stability it only affects

[1:34:43] Voice 9: like one meter square and we're like what how are you doing your job

[1:34:51] Voice 9: i'm just like so we said please go back to the property owner and tell them we have deep

[1:34:56] Voice 9: concerns on behalf of the residents that you're you know

[1:35:00] Voice 9: this construction is not providing for

[1:35:02] Voice 9: public safety right so um this is a problematic um piece of work and this has been a retroactive

[1:35:12] Voice 9: after the fact tpp application uh yeah so it anyway lots of interesting uh but it's it is

[1:35:22] Voice 9: concerning like right

[1:35:24] Voice 17: so i can't help one do you want to ask staff is there any communication on

[1:35:29] Voice 17: this topic communication

[1:35:31] Voice 21: with the landowner or just to who should be taking action on this

[1:35:38] Voice 1: well

[1:35:38] Voice 21: i think the you know the agencies are well aware of this like moti and building inspections

[1:35:44] Voice 21: your building inspection have been intimately involved in this challenging situation for a

[1:35:51] Voice 21: long time years oh and

[1:35:54] Voice 17: so whose responsibility is it to ensure public safety uh

[1:35:59] Voice 21: well if it's

[1:36:00] Voice 21: construction related on the property it's building inspection and if there's something

[1:36:06] Voice 21: coming onto the public road the moti should be concerned about that it's their problem

[1:36:13] Voice 17: okay yeah it always seems to me that roads are challenging yeah

[1:36:19] Voice 18: it's it it is

[1:36:20] Voice 18: multi is not taking the responsibility it's it's like on the low side

[1:36:30] they turned a blind eye to them digging to the edge of

[1:36:34] Voice 18: the ash with no permits two

[1:36:36] Voice 18: years ago. We're only doing the DVP right now. The offer is slow. They've

[1:36:43] Voice 18: not had any requirements for the landowner.

[1:36:47] Voice 17: I'm presuming you're having a

[1:36:48] Voice 17: conversation with staff at the LDC level. Somehow that needs to be advanced.

[1:36:57] Voice 9: everyone's pointing fingers is what I'm saying but

[1:37:01] Voice 18: it was unusual for a geotechnical engineer

[1:37:06] Voice 18: to be saying that the vegetation does not affect slopes of stability or that they

[1:37:11] Voice 9: haven't been tasked with slope stability on the upper upper side is

[1:37:17] Voice 17: it in it is it in

[1:37:19] Voice 17: that identified geological hazard zone it should

[1:37:24] Voice 9: be it's 45 degrees slow

[1:37:29] Voice 17: yeah i don't know

[1:37:32] Voice 17: i wish

[1:37:33] Voice 17: i had something on for it sounds like there seems to be well

[1:37:35] Voice 9: there yeah there's public safety

[1:37:37] Voice 9: concerns i think trustee mod has alerted everybody anybody who drives there could see the potential

[1:37:42] Voice 9: for a washout during any rain event and yet

[1:37:45] Voice 9: they believe they were putting pressure on the ltc

[1:37:47] Voice 9: to approve this DVP because

[1:37:49] Voice 9: rain is coming. You're like, well,

[1:37:51] Voice 9: what about the

[1:37:52] Voice 17: public safety? Rain is coming.

[1:37:53] Voice 17: Well, the rain is coming, and maybe

[1:37:55] Voice 17: the problem will be solved in the near future.

[1:37:58] Voice 17: Anyway,

[1:37:58] Voice 17: that was a learning experience,

[1:38:02] Voice 17: but... So will this cut

[1:38:03] Voice 17: off a major portion of the album?

[1:38:06] Voice 17: Very good.

[1:38:08] Voice 15: It's right beside the church.

[1:38:10] Voice 15: Right beside the church.

[1:38:12] Voice 15: Oh, I see. Okay. Good to know.

[1:38:14] Voice 15: All right.

[1:38:15] Voice 9: I don't think there was

[1:38:16] Voice 9: anything else. Okay.

[1:38:18] Voice 9: from Maine. Oh, we did approve Trustee Dodds working to well,

[1:38:25] Voice 9: writing to the CRD to advance advocacy on the fallow deer

[1:38:30] Voice 9: issue. So she's been very involved in that working group

[1:38:35] Voice 9: and really wants to increase pressure at the CRD board level.

[1:38:37] Voice 9: So we need your endorsement to keep up the pressure.

[1:38:42] Voice 17: Then keep up the pressure. All right, who's next? Why don't we

[1:38:46] Voice 17: go to main island uh vice chair um what's happening on the other islands other islands uh

[1:38:52] Voice 18: yesterday was denman ltc um always we have wonderful staff wonderful trustees up there

[1:39:01] Voice 18: and we've accomplished a great deal uh highly of yesterday's was the comox first nation did

[1:39:07] Voice 18: a presentation on what they call cultural heritage investigation permits

[1:39:11] Voice 12: um

[1:39:13] Voice 18: it was a really really

[1:39:15] Voice 18: really good PowerPoint session, I'm assuming it's coming to Hornby, or has been at Hornby.

[1:39:20] Voice 18: Yeah, but I'm looking forward to it.

[1:39:22] Voice 18: Really solid information, but the staff presenting it was just phenomenal.

[1:39:29] Voice 18: Like, really, really good information, and it just walked through, okay, if you're doing

[1:39:35] Voice 18: this, this is what you're going to do, and it was just, it was so clear and so wonderful.

[1:39:42] Voice 18: Unfortunately, we only had the four members of the public in attendance, so it was going

[1:39:46] Voice 18: to be put on the Demolition Trust's website, the PowerPoint presentation, and the trustees

[1:39:54] can do some social media pointing to that.

[1:39:58] It was really, really good, and

[1:40:01] Voice 18: we did first reading for the expansion of the Coho Landing

[1:40:05] Voice 18: landing project, which is one of those very, very strange things in Ireland's trust where

[1:40:12] Voice 18: demons being hammered about not making progress on housing and such. And fortunately, nobody

[1:40:19] Voice 18: showed up. And apparently last week, there was a lot of social media postings against

[1:40:24] Voice 18: the trust saying that we were fast at tracking the project and currying favour to a former

[1:40:30] Voice 18: former trustee and such, which is absolutely not the case.

[1:40:34] I was loaded to absolutely go down the throat of people

[1:40:39] who were going to say things at the meeting.

[1:40:41] Nobody showed up, nobody said anything.

[1:40:44] But I'm very, very discouraged by the Deming community

[1:40:49] for those individuals who are expressing exasperating concern

[1:40:56] Voice 18: about us fast-tracking housing when the community is identified

[1:41:01] Voice 18: it's the one thing that they really want to get done would you please fast track

[1:41:05] Voice 18: yeah and in this case it wasn't fast track basically the application is over

[1:41:10] Voice 18: two years old we're

[1:41:11] Voice 18: only at first reading

[1:41:12] Voice 12: so

[1:41:13] Voice 18: I just I was literally not

[1:41:18] Voice 18: much hair to pull out but I was pulling hair out with with the prior meeting

[1:41:23] Voice 18: with I haven't seen any of the postings unfortunately but the feedback from

[1:41:27] Voice 18: staff was it was it was pretty nasty stuff so very frustrated but the meeting was great the

[1:41:34] Voice 18: staff were great and trustees are great and we have so much fun and i do enjoy it great

[1:41:39] Voice 18: so and that's that so i have to turn last week so we'll have more to report

[1:41:43] Voice 18: jim peterson thank

[1:41:46] Voice 19: you uh so yesterday uh had a meeting of the galliano

[1:41:52] Voice 20: It was nice to have Chief Pam Jack and council members and youth attended the meeting again,

[1:42:00] Voice 20: second time to have the chief there, which was great.

[1:42:07] Voice 20: Heard from both the chief and Councillor Thomas a couple times.

[1:42:12] Voice 20: times um we had a we conducted a community information meeting and a public hearing on

[1:42:21] Voice 20: the groundwater sustainability project um a lot of discussion uh focused around uh

[1:42:30] Voice 20: exemption p in the in the proposed bylaws um there was some good discussion and uh

[1:42:37] Voice 20: it's possible that there may be an amendment to that the wording of that

[1:42:47] Voice 20: exemption coming up and depending on how that plays out we may require a second

[1:42:54] Voice 20: public hearing but I don't think that's the end of the world

[1:42:57] Voice 20: exemption

[1:42:58] Voice 9: p is is what exemption

[1:43:01] Voice 20: p is exempting um uh land owned by um uh first nations person

[1:43:10] Voice 20: with proof of status uh living in their uh or territory feasible land and um so yeah there's

[1:43:20] Voice 20: a lot of public uh interests in discussions sort of around the rationale and the sort of

[1:43:25] Voice 20: functionality of that and of course identified that there may be it may have some legal

[1:43:32] Voice 20: vulnerability uh in terms of uh being challenged however um yeah uh at any rate we didn't we didn't

[1:43:44] Voice 20: go to uh uh to adopting uh any any by any bylaws yesterday we just we did all the public

[1:43:51] Voice 20: or trustees expressed that they were thinking about re um rewording that exemption and um

[1:44:03] Voice 20: and sort of repurposing it to a way that might be both more understandable around the intent

[1:44:11] Voice 20: and the functionality of it and and it remains to be seen what will happen with that but we may be

[1:44:17] Voice 20: looking a second car carrier um the other big piece was uh uh justine stark from this the

[1:44:24] Voice 20: capital regional district um came and uh gives a presentation on the crd rural housing program

[1:44:31] Voice 20: um quite interesting and you get to see how um how that plays out there's a number of um

[1:44:40] Voice 20: um, uh, decisions, um, that CRD board, uh, needs to make just to keep that, uh, that

[1:44:48] Voice 20: program advancing. Um, but, uh, it'd be nice to see if it does advance, uh, through the

[1:44:54] Voice 20: board, uh, those pilot projects, um, taking place and positive, seems like a positive

[1:45:01] Voice 20: approach from CRD to work in alignment with some of the existing, uh, provincial, um,

[1:45:08] Voice 20: um legislation and uh and um nice to have that that direct uh conversation with the CRD staff

[1:45:18] Voice 20: of course uh Justine having a history at Islands Trust um uh good to also have somebody

[1:45:27] Voice 20: bring that to to the Southern Gulf Islands um that that has that strong basis in understanding

[1:45:34] Voice 20: of Islands Trust.

[1:45:38] Voice 20: An excellent person to have on that

[1:45:41] Voice 20: to bring us that information.

[1:45:45] Voice 20: Yeah, so I'll leave that there.

[1:45:48] Voice 20: Tomorrow is Salt Spring

[1:45:52] Voice 20: and Chief Jack is the planning attend.

[1:45:56] Voice 20: I think some council members as well.

[1:45:59] Voice 20: They'll be the first attendants.

[1:46:02] Voice 20: um so salt spring it isn't a electronic meeting but that's okay and work continues to pace there

[1:46:15] Voice 20: and i think that is it for my ltc

[1:46:19] Voice 17: report okay thank you um from my own quarter um

[1:46:26] Voice 17: since our last uh conversation i haven't had any local trust committees but certainly there's work

[1:46:31] Voice 17: stewing at

[1:46:34] Voice 17: Gambier Keats as well

[1:46:35] Voice 17: as on

[1:46:38] Voice 17: Gabriela and

[1:46:39] Voice 17: looking forward to some meetings coming up

[1:46:41] Voice 17: in the near future.

[1:46:47] Voice 17: As you

[1:46:48] Voice 17: know, the Williamsburg and Chelsea

[1:46:49] Voice 17: Islands have been cancelled

[1:46:51] Voice 17: but they're scheduled in the near future

[1:46:54] Voice 17: so that's all

[1:46:56] Voice 17: for me.

[1:46:57] Voice 17: The next item is the Islands Trust Conservancy

[1:46:59] Voice 17: Liaison. We are going into an

[1:47:01] Voice 17: Islands Trust Conservancy meeting later. Do you have anything

[1:47:03] Voice 17: seem to report uh um yeah

[1:47:06] Voice 9: just briefly so we had an itc meeting on october 1st and uh three items

[1:47:17] Voice 9: from that we approved two naptep covenants which will come to trust council uh for adoption i guess

[1:47:25] Voice 9: one on Gabriel Island and one on Salt Prince Island and we discussed ITC meetings with

[1:47:36] Voice 9: the executive and sort of do we want to continue having them, are they valid, do they have

[1:47:42] Voice 9: value and ITC board said yes we still do see the value and would like to request three

[1:47:49] Voice 9: meetings a year.

[1:47:50] Voice 9: Oh great.

[1:47:51] Voice 9: not necessarily for but um there's definitely interest in working together so great

[1:47:57] Voice 17: okay

[1:48:01] Voice 17: so that concludes that section of our agenda then um if anybody's noting that i've skipped

[1:48:07] Voice 17: over anything please bring to my attention but i think that brings us all the way through to

[1:48:14] Voice 17: to our LTC chair reports on local advocacy.

[1:48:21] Voice 17: Is there anything there that you didn't report out

[1:48:24] Voice 17: in your LTC section, Tim Peterson?

[1:48:27] Voice 20: Not so much local advocacy,

[1:48:30] Voice 20: but I just did wanna briefly touch on,

[1:48:33] Voice 20: I attended the talk by the third on December 26

[1:48:40] Voice 20: on .

[1:48:44] Voice 20: really appreciate uh vice chair elliott uh for for getting the word out and uh and of course

[1:48:50] Voice 20: executive committee for uh passing the motion to uh to expend the funds to make that happen

[1:48:57] Voice 20: um i took the opportunity to have a a chat with mr white uh former chief white

[1:49:06] Voice 20: after the meeting and of course he's not only a former chief and councillor said name of

[1:49:16] Voice 20: lawyer having worked with mandel pinder over the years but also was until the rip was dropped was

[1:49:24] Voice 20: the special counsel to the premier really interesting man a lot of relevant experience

[1:49:32] Voice 20: When we look at the request to the province in terms of alignment of the Islands Trust Act with DRIPPA,

[1:49:44] Voice 20: it's hard to imagine somebody that might have more insight than Mr. White.

[1:49:51] Voice 20: And just happy to report that subsequent to meeting him about a week ago,

[1:49:57] Voice 20: we struck up a bit of a correspondence and agreed to have some more conversation around

[1:50:10] Voice 20: that topic in a sort of a general way and of course we don't know no one knows how the

[1:50:18] Voice 20: election will pan out but either way he has expressed a willingness to have some conversation

[1:50:25] Voice 20: and around those topics.

[1:50:30] Voice 20: And I think it could be a useful resource for Trust Council

[1:50:36] Voice 20: as we delve into particularly that aspect of our work.

[1:50:44] Voice 20: So it's really, really pleased and thanks again to Trust Elliott

[1:50:49] Voice 20: for putting that invite out there.

[1:50:52] Voice 20: and one of those occasions where making the personal connection is, you know, has potential

[1:51:01] Voice 20: to be really valuable for both personally and for the organization.

[1:51:06] Voice 20: So, sort of report out on that a little bit.

[1:51:14] Voice 17: Okay, anything else?

[1:51:16] Voice 17: All right, we've already looked at the review and amendment, we've already looked at the

[1:51:25] Voice 17: future meeting, we've done our in-camera section, we're going to go to the Alamstead Conservancy

[1:51:31] Voice 17: C, joint work session, nation engagement discussion, and so I would suggest that we do have a piece

[1:51:43] Voice 20: of correspondence in the addendum, and I did want to ask a question around that.

[1:51:46] Voice 17: Oh, I'm sorry. I missed that. So thank you for raising that. And so then in the addendum

[1:51:54] Voice 17: is correspondence. There we are. Ocean protection plan, Pacific dialogue. That's correct. So

[1:51:59] Voice 17: over to you, Tim, for that.

[1:52:01] Voice 17: So

[1:52:01] Voice 19: really just a question. I know that we've participated in some ocean protection events in the past.

[1:52:12] I was interested in having a look at this. I didn't go through the process, but

[1:52:18] Voice 20: I just want to check in.

[1:52:22] Voice 20: because i think director fader could tell us um are we still eligible with the community

[1:52:30] Voice 20: participation funding program is that current is that something that needs to be re-opted

[1:52:35] Voice 20: and this is virtual is it not yes it is virtual yeah so

[1:52:42] Voice 11: yes we are eligible to apply but it is

[1:52:44] Voice 11: intended to offset our expenditures um so that typically is travel for trustees and for if staff

[1:52:52] Voice 11: attended we could put into offset staff the cost of the staff hours for participating at this time

[1:52:57] Voice 11: i don't anticipate staff would be participating in these just due to lack of capacity um so i don't

[1:53:04] Voice 11: i haven't identified any costs to submit for reimbursement would be happy to do so if some

[1:53:08] Voice 11: are dead okay

[1:53:11] Voice 15: okay so

[1:53:14] Voice 17: should we receive this information we would recommend any and all of

[1:53:18] Voice 17: you participate you can um it's really interesting stepping up of the program by having these

[1:53:24] Voice 17: Can you accept

[1:53:27] Voice 11: I'm a chair. Can I recommend that you never asked after for this to all trust?

[1:53:32] Voice 11: To forward this and any subsequent monthly ones that arrive you all trust

[1:53:36] Voice 11: me. Yes

[1:53:37] Voice 11: Can

[1:53:38] Voice 17: I get a motion to that effect?

[1:53:41] Voice 9: Executive Committee directs off to forward the correspondence and opportunities

[1:53:48] Voice 9: regarding

[1:53:48] Voice 9: in the ocean's

[1:53:50] Voice 7: protection plan does it have a little forum to all trustees

[1:53:58] Voice 16: thank you for that proactive action that's true my

[1:54:02] Voice 11: money chair yeah so our anticipation like as

[1:54:05] Voice 11: these now are it seems like these will be arriving quarterly maybe um we'll just proactively forward

[1:54:09] Voice 11: them out to trustees without putting them on your agenda in the future that's

[1:54:12] Voice 17: fantastic okay so

[1:54:14] Voice 17: So shall we recess, reconvening at 1 o'clock?

[1:54:18] Voice 17: And ideally, we possibly give you an hour.

[1:54:22] Voice 17: How much time do we have allocated for that?

[1:54:24] Voice 17: That's got an hour.

[1:54:25] Voice 17: Yeah, and then we would adjourn early today, so that would be fantastic.

[1:54:29] Voice 17: Okay, so let's break.

[1:54:31] Voice 17: And

[1:54:31] Voice 15: we'll see you.

[3:03:43] Voice 5: Hi, Risa. Hi, Lisa.

[3:03:45] Voice 14: Hey, how's it going?

[3:03:48] Voice 5: I had a I'm on the board of our investment co-op and our

[3:03:51] Voice 5: meeting went until 10 minutes ago. So

[3:03:54] Voice 3: I apologize for the

[3:03:55] Voice 5: next 10 minutes. We are live streaming

[3:03:58] Voice 3: right now, attendees and participants. So we'll just let

[3:04:02] Trustee Smith: you know that. Okay,

[3:04:04] Trustee Smith: let's see if

[3:04:06] Trustee Smith: if everybody's here um we've got charles we've got trustee govro yates uh trustee maude um

[3:04:19] Voice 17: a number of us are here in the boardroom uh tim peterson uh toby elliott and myself peter and

[3:04:27] Voice 17: i

[3:04:27] Trustee Smith: think oh yeah okay waiting

[3:04:29] Voice 17: for tim is that correct

[3:04:30] Trustee Smith: tanner timothy tanner tanner um what

[3:04:35] Trustee Smith: What I'm going to suggest is that we get started because we only have an hour when people come in.

[3:04:42] And

[3:04:42] Trustee Smith: just, Trustee Luckham, are we going to co-chair this meeting or just want to check how you want to?

[3:04:49] Trustee Smith: We didn't discuss that.

[3:04:50] Trustee Smith: Well,

[3:04:50] Voice 17: yeah, we actually we're in the center of our executive committee meeting.

[3:04:57] Voice 17: And so I'm likely to turn it over to Toby Elliott as our representative on your committee.

[3:05:03] Voice 17: and you may be chair and you can chair if you wish but we've got one topic item here first

[3:05:08] Voice 17: nations engagement discussion and that might be far uh that might be fairly extensive um but if

[3:05:16] Voice 17: there's anything else that's pressing that's on your mind that you are anticipating to speak today

[3:05:20] Voice 17: it would be good to name it now and then we can leave the space for that otherwise um i'm inclined

[3:05:26] Voice 17: to go with that but i think let's start off with some introductions uh although i think um for the

[3:05:32] Voice 17: most part we know each other but um um peter peter lockham elected on fetus island um honored

[3:05:42] Voice 17: every day to wake up here in coast salish territory and um

[3:05:45] Voice 18: david bond went to the main

[3:05:48] Voice 18: island traditional with the wasanic people uh tim peterson elected on way to

[3:05:52] Voice 20: luskete island

[3:05:54] Voice 9: i'm toby elliott uh from gabriella island in sonoma first nation territory

[3:05:58] Voice 9: Good to be with you all.

[3:06:01] Trustee Smith: Thank you. I'm Risa Smith, Chair of ITC, and I'm also grateful to be here in the territory of many different Coast Salish people,

[3:06:11] Trustee Smith: but particularly the Penelope at the north end of Galliano Island.

[3:06:16] Trustee Smith: Other people?

[3:06:18] Trustee Smith: Yep, I'm Lisa Goverow, Vice Chair, Islands Trust Conservancy, from beautiful, sunny

[3:06:22] Voice 5: Galliano Island today.

[3:06:25] Voice 5: and Susan Yates

[3:06:27] Voice 5: chiming in from

[3:06:28] Voice 5: where I was elected

[3:06:31] Voice 5: for the Gabriola local trust area

[3:06:33] Voice 5: and it's sunny here today as well

[3:06:36] Voice 16: Charles Kahn from

[3:06:37] Voice 16: Salt Spring Island

[3:06:38] Voice 16: and

[3:06:41] Voice 9: I just want you to recognize that

[3:06:43] Voice 9: we have a new board member

[3:06:45] Voice 9: maybe you were going to do that but

[3:06:47] Voice 9: Tanner Timothy joined us

[3:06:49] Voice 9: for our first board meeting

[3:06:52] Voice 9: October 1st he is of

[3:06:53] Voice 9: the Tla'amen First Nation and

[3:06:55] Voice 9: we welcome First Nation and so we were great very grateful to have him present and uh hope

[3:07:02] Voice 9: you can join us for future liaison meetings um so uh Chair Smith uh we I just oh we want to

[3:07:14] Voice 9: introduce staff of course so sorry uh in the boardroom we're joined by uh IDC manager Carolyn

[3:07:21] Voice 9: Carolyn Stewart,

[3:07:23] Voice 14: Director

[3:07:27] Voice 7: of Trust Area Services, David

[3:07:36] Voice 13: Mahler, Director of Legislative and

[3:07:41] Voice 13: Information Services,

[3:07:43] Voice 3: and Lori Foster, Executive Administrative Assistant.

[3:07:48] Voice 3: to be here. Awesome.

[3:07:50] Trustee Smith: And I noticed that Tanner Timothy has just joined us so maybe Tanner you

[3:07:55] Trustee Smith: also can introduce yourself.

[3:07:57] Voice 2: Oh wonderful. Can you hear me? Yep yep yep.

[3:08:03] Voice 2: Okay wonderful good

[3:08:03] Voice 2: afternoon everyone my name is Tanner Timothy and I'm a recently provincially appointed board member

[3:08:09] Voice 2: for the Island Trust Conservancy.

[3:08:12] Trustee Smith: Thank you. Welcome.

[3:08:15] Trustee Smith: Welcome. So Toby how are Toby are you

[3:08:18] Trustee Smith: going to chair this meeting is that what we've decided or i'm a bit confused here

[3:08:21] Voice 9: um well it's a

[3:08:24] Voice 9: it's a meeting of executive committee at which the conservancy is invited so i think okay excellent

[3:08:28] Trustee Smith: okay good

[3:08:29] Voice 9: that uh role let's let's call it co-chairing um and really we're we're here to

[3:08:36] Voice 9: discuss um one topic engagement with first nations um from both of our bodies and and how um how we

[3:08:46] Voice 9: can engage in the work and how we can inform each other of um that work and how it's going

[3:08:53] Voice 9: there's been i'm hoping we can bring up from the conservancy board side some of the conversation

[3:08:59] Voice 9: we've had about how to approach the itc's uh five-year plan and where we're at um with that

[3:09:10] Voice 9: maybe we can get an update from Carolyn Stewart to sort of brief us on the timeline and then I

[3:09:16] Voice 9: just briefly wanted to touch on we had a conversation at our last board meeting

[3:09:22] Voice 9: talking about re-matriation and what might the islands look like with a view to re-matriating

[3:09:34] Voice 9: lands and so we're asking questions about that and looking for information

[3:09:40] Voice 9: and then from the islands trust side we can perhaps share what we learned in

[3:09:50] Voice 9: in a meeting with ministry and municipal fair staff when we specifically ask questions

[3:09:54] Voice 9: about first nations engagement and then i thought we could also if there's time touch on

[3:10:02] Voice 9: on the request for review of the islands trust act and legislation that just came out of the

[3:10:11] Voice 9: recent trust council meeting and what are the implications for the conservancy but that's

[3:10:18] Voice 9: maybe a that's a that's a big topic what do you think chairs yeah

[3:10:24] Trustee Smith: um i since i'm the one who

[3:10:27] Trustee Smith: suggested the topic uh what i really hoped was that since um the islands trust has the council

[3:10:34] Trustee Smith: has started some engagement with first nations and uh the islands trust conservancy is not um

[3:10:40] Trustee Smith: i thought there would be some lessons we um we could learn from you uh particularly about how's

[3:10:47] Trustee Smith: it going is there any interest in conservation um what are the interests that you've learned so far

[3:10:53] Trustee Smith: in terms of planning and if you have any advice to us on when we do get started so I was really

[3:11:01] Trustee Smith: hoping to learn from you from the experiences that you've already had and thank you very much

[3:11:05] Trustee Smith: Toby for passing on your thoughts from UBCM because I also found those very helpful so

[3:11:12] Trustee Smith: and can I also suggest I know that somebody I don't know who it is but somebody manages the

[3:11:20] Trustee Smith: speaker's list sometimes at trust council meetings is that person here

[3:11:28] Voice 17: yeah a little less formal than that here being

[3:11:31] Voice 16: uh it

[3:11:36] Trustee Smith: just might be easier if there's somebody who's not sharing who could you know i don't

[3:11:41] Trustee Smith: think it's going to be a difficult job but uh if you if it doesn't work that's okay

[3:11:45] Trustee Smith: David

[3:11:45] Voice 16: Mott has got his pen and notebook out.

[3:11:48] Trustee Smith: Excellent.

[3:11:49] Trustee Smith: Okay, thanks, David.

[3:11:50] Trustee Smith: It would be great if you could get help with that.

[3:11:52] Trustee Smith: Okay, so that's my wishes for the discussion anyways.

[3:11:57] Trustee Smith: So should we open it up?

[3:11:59] Voice 16: Yes.

[3:12:02] Voice 16: Who would like to start us off?

[3:12:05] Voice 9: Well, why don't we hear about the Conservancy's context first,

[3:12:09] Voice 9: and then we can fill in from the Allens Trust side

[3:12:12] Voice 9: and the recent discussion we had

[3:12:14] Voice 9: and giving direction to staff

[3:12:17] Voice 9: to seek input from First Nations on our referral processes so I think I'd be

[3:12:24] Voice 9: setting a little bit of context from the Conservancy side and where we are in the

[3:12:28] Voice 9: work and then we can talk about referral so managers you've given us a bit of a

[3:12:35] Voice 9: briefing last time that we we haven't we haven't sent the letters out yet we're

[3:12:42] Voice 9: to be working on those i'm

[3:12:45] Voice 4: in the process of updating the timeline and process for the project

[3:12:49] Voice 4: the board did look at a process and timeline in july at its meeting and what we're for the

[3:12:57] Voice 4: intent was to have the our five-year review or our five-year plan developed over 2025

[3:13:05] Voice 4: and um given the number of first nations and the staff changes in capacity

[3:13:11] Voice 4: capacity and other priorities that have been woven in, we are likely going to need 2025 and

[3:13:19] Voice 4: 2026 to do it if the board does want to have in-depth conversations with First Nations and

[3:13:28] Voice 4: meaningful engagement. But we're looking at, at the moment, we're looking at having letters go out

[3:13:34] Voice 4: to the First Nations in probably November, December with the first follow-up being in

[3:13:41] Voice 4: December or January, hoping to get initial meetings with interested First Nations between

[3:13:47] Voice 4: January and March to introduce ourselves and start the conversation, talk about the project,

[3:13:53] Voice 4: hear what they would like to tell us as a starting point. And then to a certain degree,

[3:14:00] Voice 4: the follow-up from there will have to be based on what we hear

[3:14:05] Voice 4: from the different First Nations in those meetings.

[3:14:09] Voice 4: But from a general perspective,

[3:14:13] Voice 4: we hope the initial meeting will be a welcoming and introductory conversation.

[3:14:18] Voice 4: Then we'll set up another round of meetings

[3:14:21] Voice 4: if that's how they would like to work together on this.

[3:14:25] Voice 4: And that would be when we would start talking about the policies

[3:14:29] Voice 4: policies and what new and additional policies we might need to address in particular actions

[3:14:35] Voice 4: or projects that might come from the nations, from the different First Nations.

[3:14:44] Voice 4: We will be having an updated, more detailed procedure proposed at the November 19th board

[3:14:52] Voice 4: meeting.

[3:14:52] Voice 4: but generally because of um because my position i'll be leaving in january we don't want to send

[3:15:00] Voice 4: letters out and have a huge gap before we follow up with the different first nations

[3:15:04] Voice 4: a new person will be coming in and we'll have to have a couple of months

[3:15:08] Voice 4: of figuring it all out

[3:15:09] Voice 4: so we believe that the board will probably need to go to the minister and ask for an extension

[3:15:18] Voice 4: to the timeline and go

[3:15:21] Voice 4: into 2026 to get this project really done properly a

[3:15:27] Voice 9: question about

[3:15:27] Voice 9: coordination and this is where i think um it would be good to have an understanding of how

[3:15:33] Voice 9: we work together so what kind of coordination is done to be trust area services and previous like

[3:15:39] Voice 9: do we have everything on file and logged and documented from the nation when they've spoken

[3:15:45] Voice 9: in policy stuff and other other items how is that done failed into conservancy's work

[3:15:54] Voice 11: i'm happy to speak to that um yes over the last year and a half we have been fixing up the

[3:15:58] Voice 11: administrative back end of our reconciliation program such that any correspondence that arrives

[3:16:03] Voice 11: to any body of the trust has now filed from in a central folder for that nation and we keep a

[3:16:09] Voice 11: communications log now around those exercises so any any communication from a nation to the trust

[3:16:14] Voice 11: is now available to all staff.

[3:16:16] Voice 11: So any letters that go

[3:16:18] Voice 11: will include that. We are still building this out

[3:16:20] Voice 11: and it's not yet complete. It has not yet been

[3:16:22] Voice 11: rolled out to all staff because

[3:16:24] Voice 11: it's still a work in progress.

[3:16:26] Voice 11: But be assured we have those messages

[3:16:28] Voice 11: and any correspondence we're putting to

[3:16:30] Voice 11: the nations will

[3:16:32] Voice 11: reflect back what we've heard already

[3:16:34] Voice 11: on the first round of engagement on the plan.

[3:16:37] Voice 11: We'll be making sure that they're aware

[3:16:38] Voice 11: that we've heard their initial input.

[3:16:40] Voice 4: And if I can just add to that,

[3:16:42] Voice 4: And the Islands Trust Conservancy does not have our previous engagement with them in that same format.

[3:16:49] Voice 4: So one of the things we may need to do is look back at what we heard from the different nations when we prepared the 2023 to 2025 Islands Trust Conservancy plan and put it into the right format.

[3:17:03] Voice 4: that again you have to figure out where that fits in the process because we would like to provide

[3:17:08] Voice 4: that out to some of the nations that were engaged with us last time trying

[3:17:18] Voice 15: to get the attention of

[3:17:19] Voice 15: the speakers this

[3:17:21] Voice 17: is a really um important conversation to me um because it's so important

[3:17:29] Voice 17: and critical to all the work that we're doing and certainly the conservation work is um a significant

[3:17:36] Voice 17: a significant land piece of that equation, I think, which is immensely important to First Nations.

[3:17:48] Voice 17: So I am just thinking about what I've just been hearing, trying to absorb all that context.

[3:17:54] Voice 17: It's a big picture. It's lots of things moving.

[3:17:57] Voice 17: And obviously, simultaneously with that has been policy statement work.

[3:18:02] Voice 17: work, and maybe Director Frazier might want to chime in a little bit, because of course,

[3:18:07] Voice 17: what are the opportunities to share some of that learning, and what's the appropriateness

[3:18:13] Voice 17: of sharing some of that, what that we've learned, outside of the context from which we collected

[3:18:19] Voice 17: and had those conversations, because it seems to me that there's this real opportunity there

[3:18:24] Voice 17: there for us to fulfill both of our objectives?

[3:18:31] Voice 17: Although we're the same organization,

[3:18:33] Voice 17: but we're two different entities,

[3:18:34] Voice 17: but there's obviously common goals and aspirations

[3:18:36] Voice 17: associated with the relationships that we're building.

[3:18:42] Voice 11: Yeah.

[3:18:43] Voice 11: So of course, I'm central to both activities.

[3:18:47] Voice 11: So I'm able to inform both arms that are moving forward

[3:18:50] Voice 11: together.

[3:18:52] Voice 11: For those nations for which we have working groups,

[3:18:55] Voice 11: of course all topics flow into that one working group meeting so for

[3:18:58] Voice 11: those nations we would just

[3:18:59] Voice 11: bring in the conservancy topic as an additional agenda item and for others as I'm having

[3:19:05] Voice 11: conversations with staff members or other people are we're just bringing the conversation

[3:19:09] Voice 11: conservancy into those conversations so

[3:19:12] Voice 17: there's an open door in both directions absolutely yeah

[3:19:16] Trustee Smith: yeah so I'm wondering like you've already started to have conversations though so I think it would

[3:19:21] Trustee Smith: really help us if we knew like how you know how those conversations are going what are the issues

[3:19:27] Trustee Smith: do they interface with conservancy issues I mean I see us as one organization so sometimes when I

[3:19:35] Trustee Smith: think of us going separately I like what you said Claire like you just have an agenda working group

[3:19:40] Trustee Smith: and you just add this to the agenda which is I think a way of sort of going together

[3:19:46] Trustee Smith: together but going separately seems odd to me if I put myself in the shoes of the receivers

[3:19:53] Trustee Smith: but um but maybe it's speak to that because I could be off base as well

[3:20:03] Voice 18: so clarity would you do this

[3:20:05] Voice 11: um so I'll respond to that so that is what we hear from the nations

[3:20:08] Voice 11: from the islands trust in general that they receive referrals from 13 different corporate

[3:20:13] Voice 11: for bodies potentially um without necessary coordination amongst them um it is not this

[3:20:19] Voice 11: is not something we've resolved yet but council at their last meeting um voted to direct staff

[3:20:24] Voice 11: to go engage with nations about the referral process itself um so that would be that's a

[3:20:29] Voice 11: conversation we're having with nations right now um because they are

[3:20:33] Voice 11: certainly getting referrals

[3:20:34] Voice 11: in all directions but that is that has been the case for decades so it could be done better and

[3:20:40] Voice 11: more coordinated but it is functioning at the moment as a as a method it's not ideal but it

[3:20:45] Voice 11: is functioning christine

[3:20:47] Voice 18: elliott so

[3:20:50] Trustee Smith: and sorry are you no no i just had a second part of that

[3:20:55] Trustee Smith: question of that thanks that's helpful if if we've learned anything so far that's one thing

[3:21:01] Trustee Smith: we've learned that's great to know um

[3:21:03] Voice 9: is there anything

[3:21:04] Trustee Smith: else yeah can i answer

[3:21:06] Voice 9: that a little bit

[3:21:08] Voice 9: it. So we actually asked this question a year ago, that was

[3:21:13] Voice 9: thanks to Trustee Govro and work on Galliano. With, you know, in

[3:21:19] Voice 9: over a year, we still haven't gotten to collecting enough. But

[3:21:27] Voice 9: you say, it's not

[3:21:30] Voice 9: in the form of a report that can be sort of

[3:21:33] Voice 9: shared out. It's more anecdotal. Here's what we're learning from

[3:21:38] Voice 9: from Comox as we, you know, engage specifically with them.

[3:21:43] Voice 9: And we just had Trustee Peterson shared how, sorry, Denman, you know, that work is, so

[3:21:52] Voice 9: maybe you can share how that work is going, because all we have right now is sort of anecdotal

[3:21:55] Voice 9: as staff to staff have different levels of engagement.

[3:22:00] Voice 9: I've heard that that has been very productive, but it hasn't been rolled into here's our

[3:22:04] Voice 9: learning and here's how it's going to inform our processes and change that and so trust council

[3:22:10] Voice 9: gave direction to solicit first nations to get their feedback about referral process so this is

[3:22:15] Voice 9: the first this is now we're advancing to the second step of okay what do you really think of

[3:22:20] Voice 9: our processes develop a work plan that captures planned actions advancing from this and then

[3:22:28] Voice 9: include this initiative in our next 2025-20 strategic plan so we don't want to do that

[3:22:34] Voice 9: outside of what the conservancy is doing let's talk about how to bring those stories and

[3:22:40] Voice 9: information together so that we can holistically um improve our referrals so i don't know if you

[3:22:48] Voice 9: want to share where comox is at because you've got some good absolutely

[3:22:52] Voice 18: certainly uh experiences

[3:22:54] Voice 18: is that Comox First Nation seems to have a lot of protocols in place, some excellent staff,

[3:23:02] Voice 18: and Claire might have insight as to other nations, but I was very, very impressed

[3:23:09] Voice 18: as to the clarity and the quality of the information that they provide to the Dem and LTC.

[3:23:17] Voice 18: They seem to be quite advanced in the processes, and I don't know, Claire, are there other

[3:23:24] Voice 18: for stations that are that advanced that we work with I

[3:23:29] Voice 11: wouldn't I don't want to

[3:23:30] Voice 11: characterize that advanced they all

[3:23:31] Voice 11: have different methods and preferences and so

[3:23:34] Voice 11: some wish to have all the information submitted through a portal with an

[3:23:37] Voice 11: uploaded GIS file others wish us to send an email and then have dialogue each

[3:23:42] Voice 11: nation has its own preference for how they wish to be communicated with so

[3:23:46] Voice 11: we've got note of that and you know conduct ourselves accordingly I think

[3:23:51] Voice 11: would be what I would say yeah and we get different levels of relationship with different

[3:23:56] Voice 11: nations often depending on the staff people on either side whether there's a changeover

[3:24:00] Voice 11: whether they have different priorities at this moment in time you know we're not shifting sad

[3:24:05] Voice 11: recognizing we can't always do better so

[3:24:09] Voice 18: chair smith has that answered everything for you um

[3:24:13] Trustee Smith: yeah like I'm just I'm kind of excited about having such a small discussion like for example

[3:24:19] Trustee Smith: For example, I realize every nation is going to have their own priorities and ways of working, and that's great, actually. There's no reason we should expect it to be otherwise. But I wonder if there's any sort of priorities that have emerged.

[3:24:34] Trustee Smith: For example, is land use planning a priority?

[3:24:37] Trustee Smith: Is devolution of properties to First Nations a priority?

[3:24:43] Trustee Smith: Is food security a priority?

[3:24:46] Trustee Smith: You know, being allowed to hunt or collect plants on private properties

[3:24:53] Trustee Smith: or on our properties, is that a priority?

[3:24:56] Trustee Smith: Or none of these things have emerged,

[3:24:57] Trustee Smith: just priorities like we're still in the process part.

[3:25:01] Trustee Smith: I

[3:25:03] Voice 18: think Chair

[3:25:04] Voice 17: Luckin might have some insight.

[3:25:06] Trustee Smith: I

[3:25:07] Voice 17: don't know about insight, but just because I'm focusing on the question about sharing

[3:25:12] Voice 17: what we've learned, and I think that's critically important.

[3:25:17] Voice 17: And I'll just make a remark, but I also noticed that Tanner has joined us visually online

[3:25:22] Voice 17: here now, and that's great.

[3:25:23] Voice 17: And certainly he may have suggestions from his experience about how that might work.

[3:25:30] Voice 17: work. But I think what I'm thinking about here is the policy statement, because I think

[3:25:37] Voice 17: actually, correct me if I'm wrong, like the first draft that I'm not even sure what the

[3:25:41] Voice 17: public status of that first draft was, where we had very strong, informative aspects of

[3:25:49] Voice 17: changes to the policy statement that we should be considering. And that is firsthand the

[3:25:56] Voice 17: the most important elements to me that exist with the nations that we've been in conversation with.

[3:26:02] Voice 17: These are the aspirations and policy support guidelines that you need to be considering in your top priorities document.

[3:26:15] Voice 17: And so there is a lot to learn from that.

[3:26:18] Voice 17: And granted that it's evolving, which is why I say the first draft, because that's about as raw as it's going to get.

[3:26:25] Voice 17: and there's definitely if you haven't read it there's definitely stuff in there to learn

[3:26:31] Voice 17: strong uh points of view on we should do these things and quite honestly we should

[3:26:36] Voice 17: embrace all of them um but that's a conversation to be held at council and continue on with nations

[3:26:43] Voice 17: that's

[3:26:44] Voice 9: that's a great point actually can i follow up

[3:26:46] Voice 17: on that yeah

[3:26:47] Voice 9: um so i do wonder

[3:26:48] Voice 9: I wonder, does, is it considered a matter of respect to say in your communication with First Nation to say, we heard from you in 2019, with regard to the policy statement, other instrument, but same organization, here were your identified concerns.

[3:27:12] Voice 9: concerns. And so to frame a new request for input in the context of what we have received before.

[3:27:22] Voice 11: Yes, that's exactly what we aim to do. It's sort of, you know, as you hold relationship,

[3:27:25] Voice 11: you're trying to be empathetic, right? We've heard this from you previously. What we've also done in

[3:27:29] Voice 11: the policy statement is for all input, we've done what's called a concordance table for each nation

[3:27:34] Voice 11: that's customized to the nation. We receive this input from you. Here's how we've dealt with it in

[3:27:39] Voice 11: the draft um and we or the input we receive what we call a lot of out of scope input so pieces

[3:27:44] Voice 11: around governance pieces around the operations violence trust so we would identify here's how

[3:27:49] Voice 11: it's been either addressed in the draft or provided to a senior manager or you know trust council will

[3:27:54] Voice 11: be advised of these particular interests um so we would report back to them on those various pieces

[3:27:59] Voice 11: um and so we would likely be doing the same with the conservancy draft to make sure we heard you

[3:28:04] Voice 11: on this this is what went into the draft here were the

[3:28:06] Voice 11: out of scope pieces now we're coming back

[3:28:08] Voice 11: back again, and we'd like your renewed input in Asia.

[3:28:11] Voice 9: Sorry, but my question was, can we take the input from the policy statement, not the previous

[3:28:15] Voice 9: Conservancy plan?

[3:28:16] Voice 11: Yes, absolutely.

[3:28:17] Voice 11: Within reason, right?

[3:28:18] Voice 11: Of course, it has to be a manageable letter.

[3:28:19] Voice 11: So we would highlight key themes that have been received, and that is intended to go

[3:28:23] Voice 11: in the letter.

[3:28:24] Voice 11: Okay.

[3:28:24] Voice 11: That gives me some comfort.

[3:28:25] Voice 11: Thank you.

[3:28:30] Trustee Smith: Thanks a lot.

[3:28:32] Trustee Smith: I don't know, does anybody else want to speak?

[3:28:34] Trustee Smith: I haven't seen any hands up, or ... David, have you seen any hands up?

[3:28:38] Trustee Smith: No

[3:28:38] Voice 18: hands up, so Claire's got a hand up.

[3:28:43] Voice 11: I can supplement an earlier question, too, around what are the key themes we've been hearing.

[3:28:47] Voice 11: If you want to look on the Islands 2050 page under the Programs tab of the website, there are some reports there.

[3:28:53] Voice 11: There's one from 2021 that summarized the themes we heard in the first round,

[3:28:57] Voice 11: and then they get more specific to the policy statement document as it moves forward.

[3:29:01] Voice 11: But key themes we hear generally, and I think everyone around the table here likely has heard them,

[3:29:05] Voice 11: are a desire for recognition of treaty and territorial rights and interest in governance

[3:29:12] Voice 11: and having a voice in governance whether it's advisory or actually you know deep integrated

[3:29:16] Voice 11: involvement a desire for protection of heritage and a recognition of the spiritual connection to

[3:29:23] Voice 11: the islands there would also be a desire for access to harvesting and resources and a respect

[3:29:28] Voice 11: for that and that's that has certainly been heard in relation to the conservancy that our covenants

[3:29:33] Voice 11: in nature reserves be made available for access um we've also heard a desire for cultural events

[3:29:41] Voice 11: and place name recognition uh we've heard desires i mean i could just keep going there's many

[3:29:47] Voice 11: measures those are sort of key ones that come to mind for me um from some nations we hear about

[3:29:52] Voice 11: a desire where there's a discussion of housing on the islands but housing be dedicated and made

[3:29:57] Voice 11: made available as a priority to Indigenous peoples who've been

[3:30:00] Voice 11: displaced from the islands um i can keep going there's many others um and then a desire for

[3:30:05] Voice 11: proper relationship building that this get away from this transactional referral exchange into

[3:30:10] Voice 11: actual you know relationships where your friends on a texting basis and um can move forward in

[3:30:16] Voice 11: collaboration general friendship so those would be key ones but i would encourage you to go on

[3:30:22] Voice 11: i've certainly probably missed some important to some people those are some highlights um and so

[3:30:27] Voice 11: So we try to reflect back and honour those requests.

[3:30:31] Voice 11: With regard to land back and the provision

[3:30:34] Voice 11: of conservancy lands into the authority of nations,

[3:30:37] Voice 11: I have never heard that explicitly requested by a nation,

[3:30:40] Voice 11: despite some prompting.

[3:30:41] Voice 11: And in fact, we've received recent correspondence

[3:30:43] Voice 11: from a nation asking us to look at certain properties

[3:30:46] Voice 11: for acquisition.

[3:30:48] Voice 11: So we aren't yet getting explicit requests for that.

[3:30:51] Voice 11: And I think many nations have expressed

[3:30:54] Voice 11: that they have other priorities at this time.

[3:30:56] Voice 11: they're working on social and economic issues and those pieces that land is available they will deal

[3:31:01] Voice 11: with that when they are ready on their own time frame um but certainly the door is open to have

[3:31:06] Voice 11: those conversations of course any conservancy lands that would be disposed of um or um

[3:31:14] Voice 11: transferred would be at the discretion of the minister who has the duty to consult so there

[3:31:18] Voice 11: would be a long and big process involved christy

[3:31:22] Voice 20: peters yeah just a question um that popped in my

[3:31:25] Voice 20: mind as you're speaking there um has have have you experienced first nations with um any interest in

[3:31:34] Voice 20: uh input into like management of of the i mean the conservancy properties

[3:31:41] Voice 11: uh yes our management plans are referred out um so certainly they have an opportunity to comment

[3:31:47] Voice 11: on them we're actively well not actively we're trying to work right now with lax in first nation

[3:31:52] Voice 11: around the Saturnina and Link Island management activities

[3:31:55] Voice 11: and potential archeological studies.

[3:31:58] Voice 11: We've had youth from Penelaket come out

[3:32:00] Voice 11: I think on Thetis and help

[3:32:01] Voice 11: with the fairy slipper forest trail building.

[3:32:04] Voice 11: We've had Squamish youth out helping

[3:32:06] Voice 11: with eDNA testing of frogs on Gambier Island.

[3:32:09] Voice 11: So there's been, it's as per the interest of the nation

[3:32:12] Voice 11: and capacity of the nation.

[3:32:14] Voice 11: I would just say sometimes we do have opportunities

[3:32:16] Voice 11: and nations simply don't have the capacity.

[3:32:18] Voice 11: We had a very large grant at one point

[3:32:20] Voice 11: for species at risk partnerships um i think with not so much tribal council and they had to come

[3:32:25] Voice 11: to us and say at this time we have a strategic plan this is not on it we're staying within our

[3:32:30] Voice 11: mission as determined by our council at this time so certainly we are working with nations as

[3:32:36] Voice 11: it fits for them

[3:32:37] Voice 8: i

[3:32:41] Voice 9: wanted to ask a little bit specifically how things are going with

[3:32:46] Voice 9: of Cowats and Tribes because that protocol agreement

[3:32:50] Voice 9: would represent five nations, is that right?

[3:32:53] Voice 9: And how that has developed.

[3:32:55] Voice 9: I was looking at Cowats and Tribes,

[3:32:56] Voice 9: some of their feedback on an early policy statement

[3:33:00] Voice 9: and they had

[3:33:03] Voice 9: feedback about land back.

[3:33:07] Voice 9: Yeah, this trust could fundraise

[3:33:08] Voice 9: to gather funds from residents

[3:33:11] Voice 9: that would be earmarked for purchasing lands entirely

[3:33:13] Voice 9: for indigenous use and ownership.

[3:33:15] Voice 9: and so i'm really curious to see how the development of that protocol agreement would

[3:33:19] Voice 9: embed their interests and their priorities so

[3:33:24] Voice 11: at this time for background for the conservancy board

[3:33:26] Voice 11: executive committee has directed us to prepare letters for the chair to speak with the quits

[3:33:31] Voice 11: in nation which is the size of five personations to enter into a

[3:33:35] Voice 11: protocol agreement with trust

[3:33:36] Voice 11: council due to staff capacity issues

[3:33:38] Voice 11: those letters are now drafted they have not yet been

[3:33:40] Voice 11: sent to the chair for review but we're hopeful of getting them out

[3:33:43] Voice 11: soon um and then we'll initiate

[3:33:45] Voice 11: those conversations um specifically to that comment the notion was for new lands to be

[3:33:51] Voice 11: acquired not for existing conservancy lands which is my understanding um but certainly we have you

[3:33:57] Voice 11: know an emerging relationship there um i spoke with a staff person day before yesterday um so

[3:34:04] Voice 11: it's emerging but not certainly as strong as it could be i'll

[3:34:07] Voice 11: also note um it is cowichan tribes

[3:34:09] Voice 11: that has expressed in the past an interest in

[3:34:10] Voice 11: creating an advisory body to trust council

[3:34:12] Voice 11: on particular projects or to a trust body so that may be something as well that we'll want

[3:34:17] Voice 11: to look at with them or with the couch and co-incident nation as a whole and

[3:34:23] Voice 4: just to further

[3:34:24] Voice 4: that one um one of the things that i'm looking at is the difference between the possible in the

[3:34:31] Voice 4: future possible um rematriation of existing properties of the islands trust conservancy

[3:34:39] Voice 4: that have been purchased in the past

[3:34:42] Voice 4: with certain donations and certain implications

[3:34:45] Voice 4: and expectations being quite different

[3:34:48] Voice 4: than ones we may purchase in the future

[3:34:50] Voice 4: working directly with a First Nation

[3:34:52] Voice 4: that has an interest in us acquiring something.

[3:34:55] Voice 4: But they're working with the ministry staff and player

[3:34:59] Voice 4: to get more information on that as we move forward.

[3:35:02] Voice 9: So that briefing might come to our next Conservancy meeting?

[3:35:07] Voice 9: Yeah, it might.

[3:35:07] Voice 4: won't let you go okay

[3:35:09] Voice 9: but that can be definitely a piece of information that would be useful but

[3:35:13] Voice 9: that's about sorry and i see that sure i yeah

[3:35:17] Trustee Smith: i i found um i'll just this is super interesting i

[3:35:22] Trustee Smith: just um want to respond a little bit to um what toby sent like her thoughts from ubcm and one

[3:35:29] Trustee Smith: thing that i got out of that super helpful um was that it's better to not meet your deadlines

[3:35:37] Trustee Smith: and do it right than to worry about meeting deadlines and not do it right did i interpret

[3:35:42] Trustee Smith: that correctly um

[3:35:45] Voice 9: well i'll look to tim and claire you were in the room

[3:35:53] Voice 9: yeah so what were they referring to

[3:35:55] Voice 11: i think i think as i recall and i'll turn to the others

[3:35:58] Voice 11: who are in that space the emphasis is on relationship building yeah right you want

[3:36:02] Voice 11: to build good durable trusting relationships and prioritize those relationships over

[3:36:08] Voice 11: overtly and you know potentially unnecessary deadline i think that was the theme that was

[3:36:12] Voice 11: being expressed and

[3:36:14] Voice 9: it's consistent with i mean when i first came into office when the minister

[3:36:19] Voice 9: returned south pender's ocp amendment which included a land acknowledgement and a uh you

[3:36:28] Voice 9: know here we are in the place of these and chopping speaking people and and all of that

[3:36:32] Voice 9: But because there was no evidence that the Satanich leadership had given any comments towards that, the minister rejected it and said, you need to hear from First Nations.

[3:36:45] Voice 9: Now, actually, the Satanich leadership council, or elders council, I'm sorry, did provide comment, but it was after that 30, or whatever the referral window period was, and it closed.

[3:36:57] Voice 9: and so there we are with sending the bylaw off to the minister and it didn't get approved whereas

[3:37:03] Voice 9: if our referral period had been longer perhaps it could have been endorsed because the ultimate

[3:37:11] Voice 9: they had supported it so deadlines may not yeah it's a new referral period it'd be good

[3:37:18] Voice 9: so

[3:37:18] Voice 11: one thing i'll note again for the conservancy members are the conservancy appointees is of

[3:37:23] Voice 11: course on the planning side we have to balance the referral period to nations with the administrative

[3:37:28] Voice 11: fairness duties to applicants so there is a tension there that we are pushing to its boundary

[3:37:33] Voice 11: or looking at pushing um with this review of the referral process but there is an inherent

[3:37:39] Voice 11: fairness process we also have to build in yeah

[3:37:43] Voice 18: so chair's got that's answered

[3:37:45] Voice 18: it

[3:37:46] Trustee Smith: did it if i'll i'll put my hand down if no one but if no one else has a question i would

[3:37:52] Trustee Smith: would have another one but i'll just wait for others if they want to talk i

[3:37:56] Voice 17: lost my train of

[3:37:57] Voice 17: thought oh no i

[3:37:59] Voice 17: recall now what it is actually just for clarity because i haven't heard this

[3:38:03] Voice 17: word being used in this context before is the matriarch or matri matriation matriation so

[3:38:12] Voice 17: can somebody just in a nutshell tell me what you really mean there rather than me interpreting it

[3:38:17] Voice 17: I think

[3:38:19] Voice 4: it's just a new word, I'm not sure where it's been coined, that instead of using repatriation, people are using rematriation.

[3:38:27] Voice 4: So it essentially means the same thing, but

[3:38:30] Voice 17: look at that, gender.

[3:38:33] Voice 4: Rematriation is Indigenous women-led work to restore sacred relationships between Indigenous peoples and our ancestral lands,

[3:38:41] Voice 4: honoring honoring our matrilineal society and in opposition to patriarchal violence and dynamics

[3:38:50] Voice 4: well thank you

[3:38:51] Voice 15: you know in

[3:38:52] Voice 4: our case thank you in

[3:38:54] Voice 15: our case

[3:38:55] Voice 4: we often use it in terms of talking about

[3:39:00] Voice 4: transferring lands okay but that's not solely really okay

[3:39:06] Voice 18: thank you cheers face yeah I had

[3:39:10] Trustee Smith: another question about um the notes from UBCM um so it seems that you have asked for more funding

[3:39:18] Trustee Smith: and you know pointed out that thirty thousand dollars a year isn't enough to do

[3:39:23] Trustee Smith: this quite deep work that has to be done but what would be enough I was trying to think in my head

[3:39:31] Trustee Smith: like what would be enough what would we uh what would we need what would we do with it

[3:39:38] Trustee Smith: somewhere in here maybe it was somewhere else I read that there was an idea to have

[3:39:43] Trustee Smith: some sort of a staff just thinking about you know or coordinating all of this working with

[3:39:51] Trustee Smith: First Nations that would have a big expense but there's more than that and I was thinking of my

[3:39:57] Trustee Smith: old days being in government and we'd always want to know well that's not enough but what is enough

[3:40:04] Trustee Smith: enough? And it seems that the minister has told us we're not getting any more. I don't

[3:40:09] Trustee Smith: know if I interpreted that correctly. I hope not. But I wouldn't be surprised if they said

[3:40:14] Trustee Smith: that. But what would be enough? And maybe there's other ways to get it than going directly

[3:40:22] Trustee Smith: to government or the provincial government. I don't know. Just some ideas out there.

[3:40:27] Trustee Smith: The

[3:40:27] Voice 18: interpretation of the

[3:40:33] Voice 17: speaker's list is a little bit over enthusiastic.

[3:40:40] Voice 17: I just want to counter that with what I think is the real question, is what work do we want

[3:40:46] Voice 17: to do?

[3:40:46] Voice 17: And then how much is it going to cost?

[3:40:49] Voice 17: Because I think that that's a two-part equation, which I don't think we've articulated well

[3:40:54] Voice 17: with the province already saying we need more money well what do we need more money for and

[3:40:59] Voice 17: what's the plan and some demonstration of ability to be successful in fact i am grateful to the

[3:41:06] Voice 17: province for the 150 000 we got in the last year or so with respect to doing uh protocol work with

[3:41:13] Voice 17: nations but we need to spend that money we need to do good work with some significant results

[3:41:19] Voice 17: in order to be able in my opinion go and ask for yet more because there is double

[3:41:26] Voice 17: or triple that amount required to do that work well across the entire area

[3:41:33] Voice 17: so but it's what are we going to do more so than how much is it going to cost we

[3:41:37] Voice 17: can figure that out the ministry was first

[3:41:41] Voice 17: I'll

[3:41:44] Voice 9: make it quick it it was

[3:41:47] Voice 9: was brought to my attention and i think it's a really good point that in order for reconciliation

[3:41:53] Voice 9: in life in terms of relationship building with nations to be successful it has to survive

[3:41:59] Voice 9: electoral terms it has to not be a political action that is taken up one term and then left

[3:42:08] Voice 9: the next one and so operationalizing through improving our processes policies and having

[3:42:16] Voice 9: Having staff on board who actually carry those relationships

[3:42:19] Voice 9: is probably where we need the most capacity.

[3:42:22] Voice 9: It's not the elected to elected chiefs are dealing with federal, provincial.

[3:42:29] Voice 9: Chiefs stuff.

[3:42:30] Voice 9: Chiefs stuff.

[3:42:31] Voice 9: Like us electives, we're not going to have the traction

[3:42:36] Voice 9: for long-term generational change.

[3:42:39] Voice 9: It's actually the staff to staff relationships,

[3:42:42] Voice 9: and it's operationalizing reconciliation,

[3:42:44] Voice 9: conciliation so it is not a political thing it is embedded in the organization and you need money

[3:42:51] Voice 9: to do that you need i think we need an indigenous engagement coordinator full-time someone who

[3:42:57] Voice 9: carries those relationships with respect so it's it's not i'm not no disrespect to our staff but

[3:43:02] Voice 9: that it's an integral piece the relationship building you need the right people i would do that

[3:43:07] Voice 9: sorry i blew away the question did i

[3:43:15] Voice 20: no i was i mean and i agree with everything you just said um covered part of where i was

[3:43:21] Voice 20: coming from because indeed the the cyclical nature of of elected officials um can be you know it's

[3:43:30] Voice 20: great great when elected uh folks can can reach out and build those bridges and make those personal

[3:43:36] Voice 20: relationships in fact the personal relationship building is really important it can be really

[3:43:40] Voice 20: fruitful however there's no guarantee that someone could get re-elected um and so i think

[3:43:48] Voice 20: uh yeah the embedding in the operational um um investing in the staff um as as a as a way of

[3:44:00] Voice 20: um sort of building the longevity and um certainly part of our conversation with with uh

[3:44:08] Voice 20: with municipal affairs staff was around um uh ways to align um the act with with trippa

[3:44:18] Voice 20: um those are those are sort of more long-term bigger goals in some ways but that is those are

[3:44:25] Voice 20: the ways to um to provide the longevity and the continuity i think in the long term but um back

[3:44:35] Voice 20: back to the funding issue and and we came up briefly but around around um around capacity

[3:44:44] Voice 20: around and islands trust has capacity issues and first nations have capacity issues and so

[3:44:51] Voice 20: funding doesn't fix everything but it is really important on both ends of this relationship

[3:44:58] Voice 20: building process

[3:45:00] Voice 12: so um

[3:45:03] Voice 18: that's it for me director frady okay

[3:45:06] Voice 11: so how can you speak to resourcing

[3:45:08] Voice 11: from a couple different perspectives so the first earlier this earlier in this term um the four

[3:45:15] Voice 11: executive committee members and the um chair of conservancy wrote a letter to nations um sort of

[3:45:21] Voice 11: asking for meetings and engagement some of those letters listed all the particular engagements that

[3:45:26] Voice 11: were coming forward and in some cases there were seven or eight of them between the various ocp

[3:45:30] Voice 11: amendments conservancy plan policy statement so for nations when they receive some it feels

[3:45:36] Voice 11: overwhelming and too much so this organization has some built-in tension between being a somewhat of

[3:45:42] Voice 11: an octopus with all the arms waving their projects independently and then trying to talk to a singular

[3:45:47] Voice 11: nation about all of the independent projects so that is something certainly for this organization

[3:45:52] Voice 11: to look at how do we do that engagement in a more coordinated way that's more efficient

[3:45:57] Voice 11: for the nation to just tell us their values in a more coordinated manner. That's, I think,

[3:46:03] Voice 11: a long-term vision that will get there in a way that's manageable. So that would reduce

[3:46:09] Voice 11: the resources needed from the nation to respond to us, I would say. With regard to financial

[3:46:15] Voice 11: capacity of nations, often they are really challenged to prioritize trust referrals in

[3:46:21] Voice 11: in the context of everything else they have going on,

[3:46:24] Voice 11: and really would welcome capacity funding

[3:46:27] Voice 11: to enable them to do so.

[3:46:30] Voice 11: One of my next projects with Joe Elliott,

[3:46:32] Voice 11: our Indigenous Relations Advisor,

[3:46:34] Voice 11: is going to be looking at our pilot

[3:46:35] Voice 11: that we've been doing around capacity funding

[3:46:37] Voice 11: and looking at formalizing it to some degree with council

[3:46:40] Voice 11: through like policy, a more structured agreement,

[3:46:44] Voice 11: all of those pieces,

[3:46:45] Voice 11: but it's going to be for council itself to decide

[3:46:48] Voice 11: how much capacity funding does it want to provide to nations in what form is it linked to projects

[3:46:54] Voice 11: is it support for positions within nations like what does that look like um and i think as part

[3:46:59] Voice 11: of the engagement with nations around the referral process that's likely going to be a message you're

[3:47:02] Voice 11: going to get back strongly um is that they would welcome additional financial support to respond

[3:47:08] Voice 11: to our projects um internally um we could have an entire team we could have a whole department

[3:47:14] Voice 11: and everyone would be busy so what we've done in the absence of having that is this has become

[3:47:21] Voice 11: integrated into everyone's job and for planners this is now you know a significant part of their

[3:47:26] Voice 11: work at times and for the conservancy manager and staff it's a significant part of the work but

[3:47:30] Voice 11: what's happened is the regular work continues this is additional and so that is something we'll have

[3:47:36] Voice 11: to with a new CAO on board we're going to have to reflect on because it is additional work and

[3:47:42] Voice 11: it done properly, it should be properly resourced. So that is something for this organization to take

[3:47:48] Voice 11: a look at when we pause and look strategically at our resourcing.

[3:47:52] Voice 4: If I may, one of the other things

[3:47:55] Voice 4: from the Conservancy's perspective, at the moment we do referrals of applications. As was mentioned,

[3:48:01] Voice 4: we refer management plans when they've been drafted. And from an organizational perspective,

[3:48:08] Voice 4: we would like to do more and do better rather than just referring management plans we would

[3:48:14] Voice 4: like to involve first nations in drafting of the management plans with us more in our monitoring

[3:48:21] Voice 4: in our restoration projects um in our conservation planning we would like to involve and engage

[3:48:27] Voice 4: nations more but we don't want to we we're not at a position to start a lot of those because we want

[3:48:35] Voice 4: to have the conversation with the different first nations through our five-year plan

[3:48:40] Voice 4: these may be great ideas that we have but whether or not they're of interest to any of the nations

[3:48:45] Voice 4: is what we're hoping to find out through our engagement but again uh implementing that

[3:48:52] Voice 4: is certainly um above and beyond what we currently have capacity for within the staffing um we've

[3:48:59] Voice 4: We've also, as was mentioned, had some youth and youth programs where First Nations youth have come along.

[3:49:05] Voice 4: One of the other ideas that has some traction at a staff level is to have youth elder programs in certain of our nature reserves, if, again, that's something that the different nations might be interested in.

[3:49:20] Voice 4: but to organize that for a number of nations is a it's not an off the side of the desk type of thing

[3:49:29] Voice 4: right

[3:49:31] Voice 17: you're welcome um thank you thank you um um claire for uh the octopus analogy but

[3:49:43] Voice 17: you know an octopus actually has eight arms we have 14 arms including the conservancy

[3:49:49] Voice 17: and to retain the octopus connection we have a colonial mantle that we need to shed in this work

[3:50:00] Voice 17: and that brings me back to what I originally put my hand up for is five years ago let's say we

[3:50:06] Voice 17: started a process of wanting to change our culture and embracing indigenous values and

[3:50:12] Voice 17: and thoughtfulness in our work with reduction in budgets and increasing priorities on a smaller

[3:50:18] Voice 17: a list of activities that change internally in the organization that provides tacit permission

[3:50:28] Voice 17: for planning staff to embrace these ideas in their planning work diminishes ever so little

[3:50:33] Voice 17: by every employee that moves on and we have to bring another person in to get them brought up

[3:50:37] Voice 17: and so part of this whole equation is continuing that culturally committed um process to supporting

[3:50:46] Voice 17: this organization in this decision-making because of course we are technically outside of our

[3:50:51] Voice 17: bandwidth jurisdiction, right? And it's interesting that the taxes that we tax people for are for land

[3:50:58] Voice 17: use planning and management. The $150,000 we get from the province provides us the budget and the

[3:51:04] Voice 17: facility to actually do outside of the reason, in my mind, the reason and rationale for taxation.

[3:51:09] Voice 17: And so we need to find more of these opportunities to fund this team of experts that does culture

[3:51:15] Voice 17: committed work within the organization and advances the interests of the nations and our

[3:51:21] Voice 17: communities and our work um you know totally respectful of this is a deep conversation that

[3:51:27] Voice 17: we've only just skimmed the surface and we've got 12 minutes left sure smith yeah

[3:51:37] Trustee Smith: so this is

[3:51:37] Trustee Smith: for me this great conversation actually it's really thank you making me think so i'm just

[3:51:42] Trustee Smith: going to change the subject a little bit because i want to hear your opinion about another topic

[3:51:46] Trustee Smith: that I know has come up, but since it was raised,

[3:51:50] Trustee Smith: like how to get this into the culture of the Islands Trust

[3:51:53] Trustee Smith: and not being always subject to these election cycles,

[3:51:59] Trustee Smith: have we approached the government about having

[3:52:02] Trustee Smith: a permanent position on Trust Council for Indigenous voices?

[3:52:08] Trustee Smith: And I am a little bit sensitive to something that was raised

[3:52:12] Trustee Smith: when I spoke to Trust Council, I don't know,

[3:52:15] Trustee Smith: know maybe it was last week or the week before about like why we have one one voice at the moment

[3:52:20] Trustee Smith: we have Tanner Timothy uh with one Indigenous voice but we could have more um and I think if

[3:52:27] Trustee Smith: you had trust council and you had a sort of permanent voice maybe it was provincial appointees

[3:52:32] Trustee Smith: maybe they rotated every five or six years or something um it would have to be more than one

[3:52:38] Trustee Smith: person because you can't have a person just sitting there like one voice and they're taking

[3:52:42] Trustee Smith: everything else on it's like too much anyways um have we thought about that when we're you know

[3:52:49] Trustee Smith: trying to review our policy and our operations and our governance i know we've thought about it

[3:52:55] Trustee Smith: is there any practical way that could happen or maybe it's crazy you know i don't know just

[3:53:01] Trustee Smith: put it out there you're

[3:53:04] Voice 17: welcome it's not crazy i personally have thought about it and and sort of

[3:53:09] Voice 17: developing a storyline to support that because you are right and the comments that you received

[3:53:15] Voice 17: at the council are right and the i think the province does have the opportunity and ability

[3:53:23] Voice 17: desire maybe to do appointments and that's certainly demonstrated in the alice trust

[3:53:29] Voice 17: conservancy work and um i would welcome and suggest that there should be first nations

[3:53:35] Voice 17: appointments to council it's not including first nations appointments to executive committee how

[3:53:41] Voice 17: and who and where and why that all comes about is up for the province to determine but um i for one

[3:53:50] Voice 17: would welcome that and um i'm going to articulate that more in the coming days or weeks

[3:54:00] Voice 18: director frader oh

[3:54:02] Voice 11: i see trustee yates is on screen there maybe

[3:54:04] Voice 18: trustee yates oh thank you

[3:54:07] Voice 5: Thank you, Director Frater. Yes, I'd just like to echo what Chair Luckham has just said. It's not crazy. And if I could wave a magic wand and rewrite our request to the provincial government for a review, that is the one thing I would ask for in financial, but also in legislative support.

[3:54:32] Voice 5: support um and that just kind of it follows up too on what trustee elliott said a little bit earlier

[3:54:38] Voice 5: about having a full-time person always on staff at least one person on the conservancy as well as

[3:54:47] Voice 5: staff for council and i in that i was thinking earlier about um you know ways to support

[3:54:55] Voice 5: indigenous people to run even at the local level for local trust committees

[3:55:01] Voice 5: so it's not crazy at all it's the direction that we definitely need to be

[3:55:05] Voice 5: going in

[3:55:10] Voice 18: so

[3:55:12] Voice 11: yeah so I'm gonna speak plainly I guess and I would encourage

[3:55:21] Voice 11: trustee Timothy to speak up as needed as I make these comments an organization

[3:55:25] Voice 11: has to be organizationally ready like there's a concept of organizational

[3:55:28] Voice 11: organizational readiness for this, such that we create a culturally safe environment for people

[3:55:33] Voice 11: to come into. So that includes both how we write, how we speak, how we have discussion, and how we

[3:55:40] Voice 11: vote. And I think we need to make sure that we're ready to do this in a genuine way, rather than a

[3:55:47] Voice 11: conceptual way, and then just continue with the status quo. And so the focus of our reconciliation

[3:55:52] Voice 11: program to date has been on that organizational readiness piece. I think we've really been

[3:55:57] Voice 11: dedicated there the last few years while we've also tried to make incremental improvements

[3:56:00] Voice 11: externally it's primarily been on that internal piece um but i would just flag having been in

[3:56:06] Voice 11: many of these meetings with nations the how you vote piece is critical and that is outside of

[3:56:12] Voice 11: staff hands right so nations will dedicate immense resources time effort to providing insights and

[3:56:19] Voice 11: advice to other stressed elected officials only to have that either be ignored or have a perspective

[3:56:28] Voice 11: change due to people at the microphone at a public hearing or right before a vote is taken

[3:56:32] Voice 11: and then sort of move with the popular opinion in the room. So that piece I think we need to

[3:56:37] Voice 11: reflect on how that decision making happens at a foundational level such that the insights of

[3:56:42] Voice 11: nations are deeply contemplated when you go to vote and if you choose not to follow the advice

[3:56:48] Voice 11: of a nation or contemplate the information given that there's a reporting back mechanism to explain

[3:56:53] Voice 11: why right and that becomes difficult for staff and we're hearing from our staff that they feel

[3:56:58] Voice 11: put in because we're the ones holding that relationship they get

[3:57:01] Voice 11: put in a very difficult

[3:57:02] Voice 11: position to explain the why because sometimes frankly they can't they can't provide it um so

[3:57:09] Voice 11: i think there's still an area of growth there this organization um so that's me speaking plainly to

[3:57:13] Voice 11: you around a piece that i see that is really our most difficult hard work to come i would say um

[3:57:19] Voice 11: and there is sometimes we hear from nations that there's there's a desire for limits on growth

[3:57:24] Voice 11: but that may be counter um that may be somewhat counter to the desire for more housing so there

[3:57:31] Voice 11: need to be hard and difficult conversation around where values lie right just as an example so i'll

[3:57:37] Voice 11: just share that that's one of our that's one of my most yeah difficult spots right now

[3:57:43] Voice 15: So

[3:57:43] Voice 9: I think one of the most productive things we've done is working groups with electeds

[3:57:49] Voice 9: and staff-to-staff targeted conversations.

[3:57:53] Voice 9: There is a lot of learning still coming out of Sanemo, Tomox, I think Powhatan Tribes

[3:58:01] Voice 9: will be another one, and we need to keep growing, definitely.

[3:58:06] Voice 9: Definitely. What occurs to me as you're talking is we need to be cultural safety in our organization so that when Indigenous people, leaders, advisors speak to us, our culture has shifted.

[3:58:24] Voice 9: So I think this might be looking at what is the next stage of culturally committed.

[3:58:28] Voice 9: we've done some organizational learning what occurs to me is maybe the next step

[3:58:34] Voice 9: looking five years out is a body of advisors elders or kind of a council made up of

[3:58:41] Voice 9: many different personations with trustees who can look at some of the questions and then

[3:58:48] Voice 9: think about how can we do this in a better way you know and and there is also another

[3:58:53] Voice 9: potential for the role of an observer in our meetings I don't know if it gets if we could

[3:58:59] Voice 9: fund that just having the presence of someone like Ken Thomas Conservancy Board meeting someone with

[3:59:07] Voice 9: a lens of how land is considered reviewed in different way than we have been doing it

[3:59:17] Voice 9: it changes the conversation and i don't know i don't want to put that burden on any one

[3:59:25] Voice 9: indigenous person that

[3:59:26] Voice 8: that is the thing right

[3:59:28] Voice 9: that is not fair um and yet for us to shift we

[3:59:32] Voice 9: need we need different perspectives in the room so how do we make that safe how do we make it

[3:59:39] Voice 9: like institutional without being colonized and can we set a plan for maybe an advisory group

[3:59:50] Voice 9: of leaders or elders who can help inform all of our anyway lots of good thoughts but

[3:59:57] Voice 9: no idea how to make it

[4:00:04] Voice 17: The last two speakers have opened up a veritable cavern of opportunity.

[4:00:15] Voice 17: Our meetings, our organisation needs to be culturally safe, we need to start there so

[4:00:23] Voice 17: that others can feel welcome in this space and, you know, we've just come from the country,

[4:00:31] Voice 17: It was uncultured, and I can say that much.

[4:00:38] Voice 17: This has been an incredibly fruitful conversation in which obviously more of us encourage you

[4:00:45] Voice 17: all to talk to each other.

[4:00:49] Voice 17: Chair Smith, Toby, where would you like to proceed at the remainder of our hour, or can

[4:00:56] Voice 17: we extend it?

[4:01:02] Trustee Smith: Well, I thought we were just having a one-hour discussion right now, right?

[4:01:05] Trustee Smith: is that

[4:01:06] Trustee Smith: yeah and i i really appreciate that this was an open discussion you know we crossed some

[4:01:13] Trustee Smith: interesting issues i don't know if anybody has recorded any of this i didn't is there someone

[4:01:19] Voice 16: taking

[4:01:20] Trustee Smith: oh so we could get some just notes just for us to ponder some of the issues that came up

[4:01:27] Trustee Smith: so we don't forget it um i think that would be helpful and you

[4:01:32] Voice 17: can review the recording it will

[4:01:34] Voice 17: be live it will be posted on the website okay

[4:01:37] Trustee Smith: so there won't there won't be notes though just a

[4:01:39] Trustee Smith: review of the just a recording right yes we don't

[4:01:42] Voice 16: transcribe them

[4:01:44] Trustee Smith: okay we might in the future i i

[4:01:47] Trustee Smith: don't know if you've tried the ai transcribing for meetings i was shocked at how good it was

[4:01:52] Trustee Smith: so scary actually

[4:01:53] Voice 16: i haven't because it's not that one of the gunships yeah it depends

[4:01:58] Trustee Smith: it depends on the meeting but uh i want to thank you like to me this was really useful and it's

[4:02:05] Trustee Smith: got me thinking a lot i think we still have lots more to learn but yeah it's very helpful i yeah

[4:02:13] Trustee Smith: i don't have anything

[4:02:14] Trustee Smith: else to say i'm yeah we're

[4:02:16] Voice 18: two last hands up we're trustee timothy

[4:02:18] Voice 18: and trustee peters oh

[4:02:19] Trustee Smith: okay great yeah

[4:02:23] Voice 2: thank you um i i know we're we're out of time and i just

[4:02:27] Voice 2: wanted to um you know listen and and absorb the conversation it was a good conversation

[4:02:34] Voice 2: um i really respect uh the different perspectives that are kind of being reinforced by

[4:02:40] Voice 2: well-informed intentions and meaningful approaches to developing relationships with first nations

[4:02:47] Voice 2: people um i think what needs to be what i would like to be understood and i think it is i'm not

[4:02:53] Voice 2: saying it is it or it isn't um that the first nations people within the islands trust conservancy

[4:02:58] Voice 2: area are stakeholders um and really should be incorporated into the process and i think some

[4:03:05] Voice 2: of the comments of of how i the itc as a whole needs to figure out what work needs to be done

[4:03:11] Voice 2: i think is a good approach to understanding like what the budget is is needed um i think the

[4:03:17] Voice 2: opportunity to have someone in a permanent role that could have that would be interesting and

[4:03:22] Voice 2: maybe would help with some capacity issues um and i i would just say that um when it comes to

[4:03:29] Voice 2: consultation and engagement um you definitely don't want to make the nation feel that they're

[4:03:36] Voice 2: just getting a letter sent to them getting their comments heard and then just kind of writing that

[4:03:42] Voice 2: off as a meaningful engagement and um and i'm not saying like that's what's happening here i'm just

[4:03:49] Voice 2: saying that's what happens with like provincial and external stakeholders often with first nations

[4:03:54] Voice 2: is they don't feel like there's meaningful engagement that's happening um so i think

[4:03:59] Voice 2: there's a lot of work to do in terms of figuring out these paths forward and i think um you know

[4:04:05] Voice 2: a lot of those kind of key themes um there's many of them and director freighter talked a lot about

[4:04:13] Voice 2: them um and and on

[4:04:15] Voice 2: some really important ones um and i think at the heart of it is just it needs

[4:04:20] Voice 2: to be based on meaningful relationships with reciprocity and um acknowledgement of first

[4:04:27] Voice 2: nations people within the i i uh conservancy area um and their history um and finding avenues that

[4:04:36] Voice 2: you know following up with them maybe doing a a 60-day referral period um following up with them

[4:04:41] Voice 2: I think it's really hard, and I wouldn't want it to be like a burden to business as usual, but really trying to figure out our own internal policy of how we want to engage with First Nations and create meaningful relationships, and then kind of how that referral process is going to go will be really important.

[4:05:01] Voice 2: important um but these Indigenous Nations they have inherit um you know love and profound love

[4:05:12] Voice 2: and respect for the land that they have lived on for you know since time immemorial and with things

[4:05:18] Voice 2: like the reservation act the the potlatch ban all these kind of colonial policies even back

[4:05:24] Voice 2: to the dominions land act like all of these kind of colonial policies that kind of segregated First

[4:05:30] Voice 2: First Nations people and place them on reserves under the Indian Act really didn't allow them to

[4:05:35] Voice 2: even live and exist on their own traditional territories and remove them from owning property

[4:05:39] Voice 2: and often until like the late 60s you know you couldn't really just buy fee simple land

[4:05:44] Voice 2: so understanding that history is really important and I think finding avenues where

[4:05:49] Voice 2: nations can be shared owners of conservancy areas and participate in monitoring and

[4:05:56] Voice 2: and including, you know, their own values of either, you know, enhancing native plants or

[4:06:03] Voice 2: access to harvesting, participating in monitoring and making sure, you know, things or impedances

[4:06:11] Voice 2: or trespassing isn't happening, like there's a lot of different avenues, and using them as a

[4:06:16] Voice 2: resource as well. But I think it's just, it just really needs to be focused on meaningful

[4:06:21] Voice 2: meaningful relationships. And I think it'd be really cool to explore the idea of ownership

[4:06:27] Voice 2: of land. But at the same time, I do appreciate that there's so many different nations within

[4:06:34] Voice 2: this area that that could probably be contentious at times. But maybe there's kind of unique ways

[4:06:39] Voice 2: where it could be a shared kind of covenant between multiple people that provides resources

[4:06:48] Voice 2: resources and capacity to do the real true work that the island trust wants to do which is you

[4:06:55] Voice 2: know conservation um protecting the environment and you know really trying to facilitate and

[4:07:02] Voice 2: mitigate anthropogenic change um so i think a lot of these are really good conversations

[4:07:07] Voice 2: and i'm really happy to be hearing them um and i yeah i think there's a lot more to say about it

[4:07:15] Voice 2: but I think I just really appreciate that it's coming from a good place and an openness to

[4:07:24] Voice 2: understanding and reflection and understanding that there's a culture change that needs to happen

[4:07:29] Voice 2: and I think that's very admirable and I respect that a lot and I think the most important thing

[4:07:36] Voice 2: in life is to look forward into the future and how we can create opportunities and be optimistic

[4:07:45] Voice 2: and learn from the past but not feel guilt and shame about it i think looking towards the future

[4:07:51] Voice 2: is really important um and i think we'll find ourselves in a place where that relationship with

[4:07:57] Voice 2: all the first nations can really develop and create a beautiful thing because again they are

[4:08:01] Voice 2: stakeholders and they care about this place um and they have for a long time and it's really

[4:08:07] Voice 2: important to recognize that um and i think you guys are doing well with with your transitions

[4:08:13] Voice 2: now and, you know, even your land acknowledgement, how it acknowledges the individual nations,

[4:08:19] Voice 2: you know, that's a step above what other people do in terms of traditional land acknowledgements.

[4:08:25] Voice 2: As myself, as a Coast Salish person, I appreciated that. That means that you guys have spent the time

[4:08:30] Voice 2: to acknowledge and see all the different, you know, Indigenous nations that are within this

[4:08:36] Voice 2: area. So things like that are meaningful and recognized. And I think we just need to continue

[4:08:42] Voice 2: you doing that good work and looking in the future of how we can just always improve.

[4:08:48] Voice 2: I don't want to keep you much longer, but I just wanted to share some of those thoughts

[4:08:53] Voice 2: and feelings that I had.

[4:08:55] Voice 2: And I'm really looking forward to how this can develop in the future.

[4:08:59] Voice 2: And of course, there's a lot of stress and capacity and constraints, which make it challenging.

[4:09:04] Voice 2: But I'm glad that people are recognizing that this is not something we want to be

[4:09:08] Voice 2: um prevented through cyclical changes in the political field and you know really uphold

[4:09:13] Voice 2: things like UNDRIP and DRIPA um and how we carry these relationships forward because

[4:09:20] Voice 2: the Indigenous people are one of the most important stakeholders for the Islands Trust

[4:09:26] Voice 2: Conservancy so um I'll finish my expression there um but those are just some thoughts I

[4:09:32] Voice 2: wanted to share thank you thank

[4:09:35] Voice 18: you trustee

[4:09:37] Voice 20: peters well i just want to thank you uh trustee timothy

[4:09:42] Voice 20: great name by the name way my first name is your last name um that was uh that was really

[4:09:48] Voice 20: wonderful to hear um really appreciate those thoughts and while you were speaking uh of course

[4:09:53] Voice 20: it occurred to me that it's only been in this calendar year that first nations indigenous

[4:09:58] Voice 20: Indigenous governing bodies have the ability

[4:10:02] Voice 20: to hold fee-simple land outside of a corporate structure.

[4:10:07] Voice 20: So the environment is changing as we move along.

[4:10:11] Voice 20: And then the point that I originally had put my hand up for

[4:10:15] Voice 20: was just to address that within the governance report

[4:10:24] Voice 20: that we received a couple of years ago,

[4:10:26] Voice 20: one of the suggestions in that report is around providing space

[4:10:33] Voice 20: for Indigenous representation on Trust Council.

[4:10:36] Voice 20: Of course, that is outside of our legal jurisdiction,

[4:10:41] Voice 20: but I think as we think about what work we can do towards aligning,

[4:10:50] Voice 20: updating the Islands Trust Act to align with the Drupal legislation,

[4:10:54] Voice 20: legislation. That's one of those areas of opportunity is the way I see it. That's really

[4:11:02] Voice 20: worth exploring and could provide some really good outcomes in the long term.

[4:11:13] Voice 17: Well, thank you, Tim. Thank you, Tanner. Thank you, everyone in the room. Charles,

[4:11:19] Voice 17: Charles, you were listening in the background there, and Risa, and Trustee Gavreau, everyone.

[4:11:28] Voice 17: Toby has said that you would like to take advantage, and I concur, of having these meetings three times a year rather than the cycle that we're presently using.

[4:11:39] Voice 17: And so let's take advantage of that.

[4:11:42] Voice 17: And it's also clear to me that we could use more time in this space.

[4:11:46] Voice 17: Let's try and carve that time out as well.

[4:11:49] Voice 17: And maybe they're not necessarily dovetailed with an existing executive committee meeting.

[4:11:54] Voice 17: Maybe they are discrete and we need to spend the time together.

[4:12:00] Voice 17: And I would also like to suggest that we should try and spend some of that time face to face where we're human beings in a room together.

[4:12:09] Voice 17: I think there's tremendous value in that.

[4:12:11] Voice 17: And the path forward for all of us around the globe is to work together as human beings.

[4:12:17] Voice 17: And let's celebrate that.

[4:12:19] Voice 17: If there's nothing further today, just thank you to the staff support. Thank you for the deep thoughtfulness and the kindness shown here. And let's do better. So let's call our meeting adjourned. And I'll just ask the executive committee members, all those in favor.

[4:12:37] Voice 17: and it carries okay enjoy the rest of the sunshine out there today i think we're all lucky

[4:12:43] Voice 17: across the territories the sun is shining and we can celebrate um this is a rich time of year for

[4:12:50] Voice 17: nations up and down the coast and it's time of memorial harvesting and families gathering

[4:12:55] Voice 17: preparing for winter and um every day that passes through my mind living where i do on the lax and

[4:13:04] Voice 17: and Penelope territory. So thank you, everyone. Have a great afternoon.