Islands Trust Council regular meeting, December 16, 2024

[0:00:02] Trustee Elliott: Good morning, everyone. Greetings. I'm coming to you today on Gabriela Island in Sonamik First Nation Territory, and good to be with you all. This is the regularly scheduled business meeting of the Laskiti Island Local Trust Committee.

[0:00:20] Trustee Elliott: Sorry,

[0:00:23] Voice 11: sorry. Go ahead.

[0:00:24] Voice 11: I'm

[0:00:24] Trustee Elliott: just calling the meeting to order.

[0:00:28] Trustee Elliott: Seeing as Trustee Peterson has offered to act as chair today,

[0:00:37] Trustee Elliott: do we need a motion to appoint an acting chair,

[0:00:40] Trustee Elliott: or we can just do that by general consent?

[0:00:44] Voice 1: You can, through the chair, you can just do that by general consent.

[0:00:49] Trustee Elliott: Okay.

[0:00:49] Trustee Elliott: Okay. So we turn it over to trustee, our acting chair, Peterson, for the remainder of the meeting.

[0:00:59] Trustee Elliott: Thank you, everyone.

[0:01:02] Voice 11: Okay, thank you, everyone, and welcome to this regular meeting of the Liskety Island Local Trust Committee.

[0:01:09] Voice 11: Please be aware that we're live streaming this meeting

[0:01:11] Voice 11: and that a recording of the meeting will be posted on the Islands Trust website in a matter of several days.

[0:01:17] Voice 11: In the interests of maintaining order and decorum, members of the public are requested

[0:01:23] Voice 11: to notify the Chair if they are making a personal audio or video recording of this meeting.

[0:01:29] Voice 11: I want to begin today by acknowledging that we're fortunate to be able to gather here

[0:01:33] Voice 11: on the traditional territory of many Coast Salish peoples and the treaty territory of

[0:01:38] Voice 11: the Tlaama Nation, the keepers of these lands and waters since time immemorial.

[0:01:43] Voice 11: Land and territory acknowledgements are important today because colonialism is not just a historical problem, it is ongoing in the present day.

[0:01:52] Voice 11: First Nations title, although recognized in Canadian law, has yet to significantly shape First Nations-Canadian relationships in many areas.

[0:02:01] Voice 11: Unlike much of Canada, in British Columbia there are a few treaties.

[0:02:05] Voice 11: The pre-confederation treaties on Vancouver Island, part of Treaty 8, and a handful of modern treaties.

[0:02:11] Voice 11: Given this reality, in British Columbia, a primary focus of First Nation-Crown relations has been, and continues to be, completing the unfinished work of structuring proper relations that respect First Nations sovereignty, including their governments, laws, jurisdiction, and inherent rights and title.

[0:02:28] Voice 11: The courts have repeatedly ruled in favour of First Nations in multiple cases concerning these areas of rights and title, and admonished governments to negotiate in good faith instead.

[0:02:37] Voice 11: said. This is the context in which we find ourselves today. While the Islands Trust has

[0:02:43] Voice 11: expressed a commitment to meaningful reconciliation, legislation still limits the degree to which full

[0:02:48] Voice 11: inclusion of Indigenous governing bodies in decision-making can be achieved. In the meantime,

[0:02:55] Voice 11: it's important that we listen, acknowledge the truth, and commit to do better, to be better

[0:02:59] Voice 11: neighbours, and to work together to build strong and enduring relationships. So with that, my name

[0:03:06] Voice 11: tim peterson i am the acting chair today of the skid island local trust committee

[0:03:10] Voice 11: uh joining us online um local trustee mckayla laroni and local trust committee chair toby

[0:03:19] Voice 11: elliott together were the uh the skidiana local trust committee it was resolved on december 7th

[0:03:26] Voice 11: by resolution without meeting uh to waive section 43 thereby allowing um more than one trustee to

[0:03:35] Voice 11: participate in this in-person meeting electronically that resolution is in the

[0:03:40] Voice 11: agenda package under the resolutions without meeting section if you would like to refer to it

[0:03:46] Voice 11: with us today our staff we have our media administrator administrator lisa millard

[0:03:53] Voice 11: we have planner stephen bell uh director of planning services stephen cermak and also

[0:04:02] Voice 11: joining us is our electoral director andrew fall thank you for being here um this meeting is an

[0:04:12] Voice 11: official forum for the local trust committee to make decisions about land use planning matters

[0:04:16] Voice 11: and discuss relevant business and this is also a place of employment our staff have the right

[0:04:21] Voice 11: to a safe and respectful workplace and with that i will just look to approval of agenda and look

[0:04:32] Voice 11: to trustees is there either of you that have anything you'd like to add to the agenda today

[0:04:37] Voice 11: or amend the agenda in some way i'm not seeing any i sent out an email i'd like to add a discussion

[0:04:47] Voice 11: item um under new business uh a discussion item about crown land lease referrals

[0:04:58] Voice 11: for us. And so I'll just look for approval of the agenda by consent as amended. I'm seeing

[0:05:10] Voice 11: thumbs up and I'm not seeing anyone waving their arms in distress. So we'll take it by

[0:05:16] Voice 11: consent that the agenda is approved as amended. First up, we have the trustee reports section.

[0:05:23] Voice 11: And so I'm going to turn it over to Trustee Leroni. Why don't we start with you?

[0:05:29] Voice 11: Good

[0:05:34] Voice 3: morning, everybody. I am just in the middle of having a terrible flu slash recovering from the terrible flu.

[0:05:40] Voice 3: So just bear that in mind.

[0:05:44] Voice 11: He's coming out of that.

[0:05:46] Voice 3: Should I pause for a moment?

[0:05:48] Voice 11: Sure, just pause for a moment. I'm just going to try and set this up so the public can hear better.

[0:05:53] Voice 11: It comes out of this speaker here.

[0:05:55] Voice 11: I thought that was your camera.

[0:05:56] Voice 11: it is the camera and it's the speaker for online this speaker is only connected to this microphone

[0:06:01] Voice 11: okay why

[0:06:02] Voice 7: don't you just pull up right next to it there's

[0:06:05] Voice 11: lots of room if you want to come in closer

[0:06:06] Voice 11: to it you're better than us okay sorry

[0:06:11] Voice 10: about that trustee laroni go ahead i

[0:06:14] Voice 3: just wanted to say that

[0:06:15] Voice 3: i um just got the flu here so i'm a little bit um less alert than usual uh i don't have a lot

[0:06:24] Voice 3: to report it is winter there's not a lot going on anywhere just lots of weather cancellations and

[0:06:32] Voice 3: grossness and i'm glad that nobody had horrible power outages during the

[0:06:37] Voice 3: bomb cyclone on liskiti it's good to hear and yeah looking forward to this meeting

[0:06:46] Voice 10: okay thank you uh toby do you want to go next um

[0:06:53] Trustee Elliott: well i have nothing of local interest to report

[0:06:56] Trustee Elliott: on. So I was going to report on trust council. That's all right. So our trust council December

[0:07:06] Trustee Elliott: meeting, we welcome the new Islands Trust Chief Administrative Officer, Ruben Brunen.

[0:07:13] Trustee Elliott: And we still have our ABLE Director of Administrative Services, who's been acting

[0:07:20] Trustee Elliott: CAO standing in the wings to support but it has effectively been handed off to

[0:07:26] Trustee Elliott: our new CAO and I think everyone's very pleased with how Mr. Brony has been

[0:07:36] Trustee Elliott: able to advise us so far. We spent a good few hours with the chair of San Juan

[0:07:43] Trustee Elliott: County and a councillor, Chair Jane Fuller, came to council to have some discussions on ferries,

[0:07:53] Trustee Elliott: oil spill mitigation, and a joint request for advocacy for additional support in Harrow

[0:08:02] Trustee Elliott: Strait, I believe was an outcome of that discussion. And we shared information on First

[0:08:07] Trustee Elliott: nations and tribal nations engagement. It was a very productive session. Bill Buholzer who's been

[0:08:19] Trustee Elliott: a founding lawyer with Young Anderson and has advised the Islands Trust for decades on

[0:08:26] Trustee Elliott: legislation and legal matters and the Islands Trust Act was in person because he is retiring

[0:08:34] Trustee Elliott: And so he presented on Wednesday morning, and we had an in-camera session to discuss some legal questions, and it was really wonderful to meet Bill in person and wish him well.

[0:08:46] Trustee Elliott: We reviewed the draft 2025-26 budget. No major changes to that were made at the Trust Council meeting.

[0:08:55] Trustee Elliott: meeting and um regarding the policy statement amendment project it's proceeding through

[0:09:02] Trustee Elliott: committee of the whole discussions which has been have been happening monthly but these have been

[0:09:08] Trustee Elliott: increased uh council decided to twice a month so that we can hopefully get through to a draft for

[0:09:14] Trustee Elliott: first reading um anticipated by june and that will go to communities and other agencies uh for

[0:09:23] Trustee Elliott: comment and and then any amendments will be made before second and third reading

[0:09:28] Trustee Elliott: so we really are hoping to get that done before the end of term and we had a

[0:09:35] Trustee Elliott: another distinguished visitor mayor of Bowen municipality Andrew Leonard

[0:09:41] Trustee Elliott: appeared as a delegation and spoke to some concerns from Bowen municipality

[0:09:49] Trustee Elliott: municipality uh for not having been consulted by a trust council before the request for provincial

[0:09:55] Trustee Elliott: review was made um and pretty much the same comment was made by chair of the islands trust

[0:10:04] Trustee Elliott: conservancy risa smith who also said um it would have been good uh and in a spirit of collaboration

[0:10:12] Trustee Elliott: and cooperation to talk to both of those agencies and bodies before submitting a request for a

[0:10:22] Trustee Elliott: some really good discussion. It was a very civil and engaged meeting. And for the first time in

[0:10:32] Trustee Elliott: December, I did not get sick afterwards. So I'm sorry to hear trustee Laroni that you're

[0:10:38] Trustee Elliott: down with some kind of illness that's it for my um uh normal chairs report thank you over to you

[0:10:45] Trustee Elliott: chair thank

[0:10:48] Voice 11: you for that i should have gone first because uh you mentioned about half of my material

[0:10:52] Voice 11: uh just add at trust council we were joined for dinner by the minister of state britney anderson

[0:10:59] Voice 11: and also former trust council chair and current mla minister of development and poverty reduction

[0:11:04] Voice 11: Sheila Malkinson. We also agreed to hold a committee of the whole meetings for a review

[0:11:14] Voice 11: of the 2022 governance report and an additional one to review the standards of conduct policy

[0:11:23] Voice 11: with an eye to updating it. Outside of trust council business, I'll also just report I've

[0:11:29] Voice 11: I've been attending a number of Transport Canada's Ocean Protection Plan Pacific Dialogue Forum events.

[0:11:38] Voice 11: They're running every Thursday, I think from October until March or something like that.

[0:11:44] Voice 11: I certainly haven't made every single one, but it's an opportunity to learn and ask questions about the work the federal government and others are doing on oceans protection and marine transportation on the Pacific coast.

[0:11:56] Voice 11: so some interesting stuff from the federal end of things there and i believe with that i will

[0:12:06] Voice 11: conclude my report and i'll turn it over to electoral area director andrew fall thanks for

[0:12:13] Voice 2: joining us today

[0:12:13] Voice 2: you're welcome is my audio okay yeah okay uh thanks so uh our uh the regional

[0:12:20] Voice 2: district budget process has started it's always a very fun time you know we go through usually

[0:12:24] Voice 2: three or four iterations. Last year we went, we had some kerfuffle because there was a big

[0:12:30] Voice 2: increase in taxes. So we spent seven hours reviewing our budget in one meeting, which was

[0:12:34] Voice 2: great. A big item related to Liskiti that is in discussion regards long-term planning for fire

[0:12:41] Voice 2: trucks and our main fire hall within the LIVFD, Liskiti Island Volunteer Fire Department.

[0:12:46] Voice 2: One of the fire engines and one of the water tenders would ideally be replaced in the next

[0:12:52] Voice 2: couple years. They're kind of old, like 35 to 40 years old. And fire trucks are expensive. A new

[0:13:00] Voice 2: fire engine that's appropriately sized for LIVFD costs around $600,000. So, you know, ideally,

[0:13:06] Voice 2: maybe a secondhand one would be purchased, but you know that we need to find some funding. At the

[0:13:13] Voice 2: same time, and simultaneously, the community needs to start focusing more attention on long-term

[0:13:19] Voice 2: planning for the fire hall came up around 10 years ago was a bit controversial and then it kind of

[0:13:24] Voice 2: went quiet for 10 years and now it's before us and so whether that's renovation or replacement

[0:13:29] Voice 2: timing is everything how you know time frames how much we save to reserves options for getting

[0:13:35] Voice 2: funding non-tax funding grants and so on those are all open and it needs to be started so we

[0:13:42] Voice 2: actually have plans in place to allow for community input and discussion on these before decisions are

[0:13:48] Voice 2: are made in the budget process.

[0:13:49] Voice 2: I held a town hall meeting yesterday at the community hall

[0:13:52] Voice 2: and we'll be holding another one virtually tomorrow evening.

[0:13:55] Voice 2: So if people want to attend it, I can send a link.

[0:13:58] Voice 2: And then these issues will be back

[0:14:01] Voice 2: before the regional board in January

[0:14:03] Voice 2: as we continue our budget, we will need to make decisions.

[0:14:06] Voice 2: Second item is community works fund.

[0:14:09] Voice 2: This is funding from the federal government

[0:14:11] Voice 2: under agreement with UBCM and the province.

[0:14:14] Voice 2: And that has been renewed for 10 more years.

[0:14:17] Voice 2: And the QRD is expected to receive around $400,000 per year, at least in the first year, and it may go up, but we can expect that. And so the board is discussing options on how to allocate and prioritize decisions.

[0:14:31] Voice 2: The formula for the funding is based on rural population. The municipalities have their own source of funding based on their municipal population. So the goal is to divert as much focus on rural priorities.

[0:14:45] Voice 2: And recently, the federal government in the province changed the rules to allow use of the funds, expand use of the funds to allow them to be spent on fire apparatus and fire halls.

[0:14:57] Voice 2: Before, that wasn't allowed, and now it is.

[0:14:59] Voice 2: So that's great news for Laskiti.

[0:15:02] Voice 2: But other uses that the regional district has eyes on relate to water systems, active transportation, and internet infrastructure.

[0:15:09] Voice 2: So those are all big things.

[0:15:10] Voice 2: We could easily spend that $400,000 on any topic.

[0:15:14] Voice 2: it's not hard to spend but it's really useful and we'll be able to use that and speaking of

[0:15:19] Voice 2: internet the regional district has a meeting this week on Wednesday and I will be reporting

[0:15:25] Voice 2: to the board on the outcome of whatever decisions the LTC makes today related to the connected coast

[0:15:32] Voice 2: landing site so I will pass that on to the board and that will inform them with that I will conclude

[0:15:38] Voice 2: thank you chair

[0:15:38] Voice 11: thank you director paul thank you for joining us here um next up we have the

[0:15:45] Voice 11: town hall the town hall is opportunity for members of the public to speak we want to hear your

[0:15:52] Voice 11: questions and comments um later in the agenda we'll be discussing various topics and making

[0:15:57] Voice 11: decisions your questions and comments are important to help us make good decisions

[0:16:05] Voice 11: and applicants will have an opportunity to speak when we consider their applications

[0:16:10] Voice 11: when addressing the local trust committee we press we request that you direct comments to

[0:16:15] Voice 11: the local trust committee and not other members of the public or staff

[0:16:19] Voice 11: speak about the issues not under other individuals be clear concise respectful and succinct

[0:16:29] Voice 11: um preferences for items on today's agenda um secondary would be items extreme but not on

[0:16:36] Voice 11: today's agenda and then tertiary is islands uh items within the island's trust jurisdiction

[0:16:43] Voice 11: so with that i will look to members the public raise your hand if you'd like to say something

[0:16:55] Voice 7: I spoke at the July meeting about a mistake in the OCP review draft, which was when fresh

[0:17:10] Voice 7: water had been changed to potable water, bringing it onto land, which this isn't possible on

[0:17:17] Voice 7: mesquite it needs to be replaced with back to fresh water and um when i saw that they have

[0:17:27] Voice 7: just had been reversed so i seem to be advocating for potable water which isn't possible and so

[0:17:35] Voice 7: my real question is has this been addressed okay

[0:17:41] Voice 11: and we do have a

[0:17:44] Voice 11: an up to staff verbal update today so i will have made a note and i will ask that question

[0:17:51] Voice 11: when we get to that section great

[0:17:54] Voice 7: thank you i i would also like to point out that this connected

[0:17:58] Voice 7: coast possibility seems like a pretty big deal and i think that it's really important that we

[0:18:04] Voice 7: have some public process that we have you know information and um opinion both and and my third

[0:18:16] Voice 7: item sorry i'm so long is it used to be that when you spoke in the town hall your name appeared

[0:18:23] Voice 7: with what you said and now it's just says a member of the public um we're all speaking in public and

[0:18:30] Voice 7: i would like to go back to having the person's name in the in the town hall statements thing

[0:18:39] Voice 11: okay so uh on your second point we're discussing that application today and on your final point

[0:18:47] Voice 11: i know that the um the minute taking guidelines have changed over time um there's a number of

[0:18:58] Voice 11: changes that uh that were sort of part of the regular way things we were doing before but um

[0:19:07] Voice 11: that's no longer the case and we could check in with the administrative staff if there's any need

[0:19:13] Voice 11: to further um understand those changes thank

[0:19:18] Voice 7: you next

[0:19:22] Voice 11: i'm

[0:19:24] Voice 9: showing you some microphone well if you

[0:19:26] Voice 11: speak loudly they can hear you online um but this this camera is also the microphone as a speaker so

[0:19:33] Voice 11: okay so

[0:19:33] Voice 9: i'll speak loudly hopefully so first of all thank you i just want to thank uh trust me

[0:19:38] Voice 9: laroni for posting the media agenda to a speeding email list on friday um i do have a question

[0:19:44] Voice 9: around the agenda being posted for the last few meetings it hasn't been posted a week in advance

[0:19:51] Voice 9: I'm just wondering if somebody can explain and if you can explain investigate why it's not being posted a full week in advance.

[0:20:00] Voice 9: It undermines the democratic process and maybe a motion would help staff to meet this basic requirement.

[0:20:08] Voice 9: So that's my first question.

[0:20:10] Voice 9: Should I continue?

[0:20:14] Voice 11: Does anyone on Toby?

[0:20:18] Voice 11: Sure.

[0:20:19] Trustee Elliott: Thank you, Chair.

[0:20:21] Trustee Elliott: Yes, this has been identified just in the last week or 10 days as an overall website issue.

[0:20:28] Trustee Elliott: And it has to do with something to do with the rollover of the timing.

[0:20:33] Trustee Elliott: So it's not just the Liskiti Local Trust Committee that has struggled with having the documents posted on time.

[0:20:41] Trustee Elliott: But my understanding is it's been fixed and something to do with one of those website updates.

[0:20:50] Trustee Elliott: So I believe this has just been in the last 10 days, but it's fixed now.

[0:20:53] Trustee Elliott: Thanks for bringing that to our attention.

[0:20:57] Voice 11: Thank you for that.

[0:20:59] Voice 11: Do you

[0:20:59] Voice 9: have something further?

[0:21:00] Voice 9: Yeah.

[0:21:01] Voice 9: Well, just on that point, the agenda was not posted until Friday.

[0:21:08] Voice 9: So one business day in advance of this meeting.

[0:21:11] Voice 9: And today and 10 days ago was 10 days ago.

[0:21:15] Voice 9: So we're talking about the time frame in between.

[0:21:18] Voice 9: So it seems like it's not fixed.

[0:21:21] Voice 9: Um, next, um, point that I'd like to raise is, uh, you have an agenda

[0:21:27] Voice 9: addendum today and in the report summary on page two, it says trustees

[0:21:32] Voice 9: and staff have reported concerns about inappropriate conduct by specific

[0:21:37] Voice 9: individuals attending the Speedy Island Local Trust Committee business

[0:21:41] Voice 9: meetings.

[0:21:42] Voice 9: The ongoing impact from some meetings attendees behavior has negatively

[0:21:49] Voice 9: impacted trustee personal safety, mental health, and well-being. These are extremely serious

[0:21:58] Voice 9: allegations. So my request is that the LTC give one example of a behavior or comment

[0:22:07] Voice 9: that might constitute bullying or harassment. And staff have helped you already by defining

[0:22:14] Voice 9: I mean, bully and harassment as verbal aggression or insults, calling someone derogatory names,

[0:22:22] Voice 9: harmful hazing or initiation practices, vandalizing personal belongings and spreading malicious

[0:22:29] Voice 9: rumors.

[0:22:30] Voice 9: So please, could you give one example of what has been alleged?

[0:22:38] Voice 11: Well, from my point of time, I don't have anything that I'm prepared to share with you.

[0:22:44] Voice 11: um i'm certainly aware that in some cases complaints um can be uh certainly staff

[0:22:53] Voice 11: complaints there's an internal process around that and sharing any information

[0:22:57] Voice 11: prior to the outcome of those processes would be completely inappropriate um and uh other than that

[0:23:06] Voice 11: i don't i'm not privy to any specific instances um and if i were i would certainly seek consent

[0:23:13] Voice 11: before I was to share them in a public venue.

[0:23:16] Voice 11: So that's what I can say.

[0:23:17] Voice 11: I don't know if any of the other trustees have any comments,

[0:23:21] Voice 11: but that's my take.

[0:23:24] Voice 9: Thank you.

[0:23:25] Voice 9: So my request was a meeting.

[0:23:29] Voice 9: Like, which meeting did something happen?

[0:23:31] Voice 9: Yeah, I'm not disputing the fact that you can't name names.

[0:23:36] Voice 11: Sure.

[0:23:37] Voice 11: Well, I can think of one, which is it was either the last meeting

[0:23:41] Voice 11: or perhaps the one prior to that and when we're outside of the town hall section you yourself

[0:23:47] Voice 11: spoke up were asked to stop speaking and continue to speak and i believe the chair had asked you at

[0:23:53] Voice 11: least twice or possibly three times before you see speaking so just in terms of meeting decorum

[0:23:59] Voice 11: that's an example just off the top of my head

[0:24:02] Voice 9: okay so but the the definition of bullying and

[0:24:06] Voice 9: harassment i don't think it's just i

[0:24:09] Voice 11: think there's more than one issue one is about meeting

[0:24:11] Voice 11: order decorum and the other is about the the bullying and harassment and i again i'll just

[0:24:18] Voice 11: reiterate what i said before i'm not privy to information and if i were i would be seeking

[0:24:23] Voice 11: consent before i would share it so i can't give you any specific examples of the type of

[0:24:30] Voice 11: information you're seeking so you have witness that's not what i'm saying and you know i mean

[0:24:36] Voice 11: the other thing is i don't think it's for it's certainly not for me to um adjudicate on how

[0:24:43] Voice 11: someone else feels if someone else feels attacked or or harassed that's that's i have to take that

[0:24:51] Voice 11: at face value it's not certainly not within my job to um dispute or try and get to the bottom

[0:24:59] Voice 11: of anything like that that's that's not for me to do um the way i take it is i take when somebody's

[0:25:06] Voice 11: expresses something like that I take it at face value that that is how they feel so that's where

[0:25:11] Voice 11: I'm at no

[0:25:12] Voice 9: dispute about people's feelings however using people's feelings to change the way that

[0:25:21] Voice 9: a democratic process happens is a big deal okay

[0:25:24] Voice 9: I'm just going to remind you

[0:25:25] Voice 11: that that we're

[0:25:26] Voice 11: actually not going to debate okay um

[0:25:29] Voice 11: so if you have another question go ahead and then I want

[0:25:32] Voice 11: and move us on to the rest of the business sure i have another question um so

[0:25:35] Voice 9: i'm just noticing

[0:25:36] Voice 9: that two trustees are not attending in person today and that is a violation of your meeting

[0:25:42] Voice 11: procedures by law okay so uh earlier in the meeting before you got here i mentioned that

[0:25:47] Voice 11: uh and you'll find it in section 6.2 there's a resolution without meeting report so the

[0:25:54] Voice 11: the liskiti local trust committee did pass a resolution to permit two trustees

[0:25:58] Voice 11: to attend this meeting electronically despite it being an in-person meeting and also at the

[0:26:04] Voice 11: beginning of the meeting by general consent I was appointed acting chair for this meeting just

[0:26:10] Voice 11: because it's simpler so there's that excellent

[0:26:14] Voice 9: thank you at the October meeting a member of

[0:26:18] Voice 9: the public asked that the land use bylaw be changed to allow docks for properties with

[0:26:23] Voice 9: road access and I recall the staff replying that the only way to change that LUV is to

[0:26:30] Voice 9: is via an application or from direction from trustees but I also note that staff

[0:26:38] Voice 9: tried to change the LUV by recommending that all utilities be allowed in all zones

[0:26:43] Voice 9: in that same meeting actually and so I'm just wondering whether the trustees feel necessary to

[0:26:52] Voice 9: to clarify and confirm with all Island Trust staff

[0:26:56] Voice 9: that they actually do not have the authority

[0:26:58] Voice 9: to alter our land use by law on their own initiative.

[0:27:02] Voice 9: And this is clearly a critical aspect

[0:27:05] Voice 9: of the democratic process at every level of government.

[0:27:08] Voice 11: I would just point to your earlier statement

[0:27:10] Voice 11: that that was directly related to an application.

[0:27:16] Voice 11: Staff can make recommendations

[0:27:18] Voice 11: and it's up to the local elected officials

[0:27:21] Voice 11: to make the decisions that's what our role is staff is there to give advice there's you will

[0:27:27] Voice 11: know because you have been paying attention for a number of years there's planning tools that staff

[0:27:32] Voice 11: have repeatedly requested that the local trust committee on the skidi consider such a development

[0:27:37] Voice 11: permit areas there's reasons that they suggest them they're wide use they're flexible they have

[0:27:43] Voice 11: a lot of merits from a planning perspective they're not well supported here in our role as

[0:27:48] Voice 11: the elected uh officials is to say no thank you and it's the same with uh uh you know that zoning

[0:27:57] Voice 11: bylaw that hopped out off at me at the page the moment i read it uh despite some reporting that

[0:28:02] Voice 11: suggested that you know trustees are clueless and don't pay attention um if you'd had a chance to

[0:28:07] Voice 11: look at my notes prior to that meeting you can see that was highlighted and and and that's not

[0:28:11] Voice 11: something that i feel is appropriate if i felt it was appropriate for the community i'd support it

[0:28:16] Voice 11: Awesome. Thank you.

[0:28:18] Voice 9: So I'm just wondering then, did the LTC make a motion to request the staff report that is found in the agenda today, or is that just an initiative on the side?

[0:28:30] Voice 11: I don't know. There's no resolution that engendered that staff report. And when we get to it, perhaps the director of planning can speak to that issue.

[0:28:41] Voice 11: Thank

[0:28:41] Voice 9: you. And then I understand that the Connected Coast applicant has changed the application to remove the two towers.

[0:28:50] Voice 9: And in your agenda package today on page 83 and 128, it defines monopoles as towers.

[0:29:02] Voice 9: My understanding is also that fiber optic cables require power to operate.

[0:29:07] Voice 9: So I'm wondering if the LTC is aware of how the applicant is going to provide power to their fiber optic cable without solar panels.

[0:29:18] Voice 11: So a lot of what you're talking about is going to be dealt with in the application itself.

[0:29:22] Voice 11: My understanding from looking at the previous iterations is that they were proposing to power via solar.

[0:29:30] Voice 11: I'm not technically able to tell you whether that's going to be viable or not.

[0:29:35] Voice 11: In

[0:29:36] Voice 9: the staff report it says they are not going to install solar panels now, they have removed

[0:29:41] Voice 9: that part of the application.

[0:29:43] Voice 9: Well, we'll hear about that in the application then.

[0:29:46] Voice 9: So I'm just pointing it out, I really hope that the LTC will investigate how power

[0:29:52] Voice 9: is going to be provided, because is it just simply to avoid questioning that they're saying

[0:29:58] Voice 9: they're not going to install solar?

[0:29:59] Voice 9: So we're.

[0:30:00] Voice 9: then they will later or is there another means of providing power that's pretty significant yeah i

[0:30:06] Voice 9: can't

[0:30:06] Voice 11: answer for the applicant so okay

[0:30:09] Voice 9: and then the last meeting the chair explained that first

[0:30:12] Voice 9: nations don't have the resources currently to deal with island trust referrals in general and that

[0:30:19] Voice 9: islands trust incorporated requests from first nations to extend referral period periods to 90

[0:30:26] Voice 9: 90 days, because there used to be 30 days, I understand.

[0:30:29] Voice 9: So I'm just wondering if this LTC is going to honour those recommendations

[0:30:33] Voice 9: from First Nations for the connected coast application

[0:30:37] Voice 9: process. Meaning, are you going to have a 90-day referral

[0:30:41] Voice 9: or a shorter referral?

[0:30:43] Voice 11: Well, as you'll see in the staff

[0:30:45] Voice 11: report, there are options listed there, and I can't prejudge how

[0:30:49] Voice 11: the discussion at the Stable is going to go. Okay, thank you.

[0:30:53] Voice 11: That's that.

[0:30:54] Voice 11: And I'm just going to note that you've been going on for about 10 minutes.

[0:30:57] Voice 11: So I'm going to allow you to have another question, but I'd like to ask you to be a little bit more succinct.

[0:31:04] Voice 11: And then also to consider when you come to the local trust committee that if I was to stick to our meeting procedures bylaw, you'd have three minutes.

[0:31:12] Voice 11: You're well in excess of that. So maybe prioritize your favorite questions that the most burning that you need the answers to or to bring up.

[0:31:19] Voice 11: Okay, thank you.

[0:31:21] Voice 9: Our OCP under Section 3.7 of Policy 7 says a precautionary approach should be used when considering additional and more sophisticated service facilities, as they typically have significant associated costs.

[0:31:36] Voice 9: costs. The Sothring Island OCP under section C.2.2.2 policies, policy number 24, says utilities

[0:31:47] Voice 9: and other commercial users of public rights and way are urged to cooperate. And the point

[0:31:56] Voice 9: of that is that utilities are grouped in with other commercial users. And then on page 24

[0:32:04] Voice 9: of your agenda package the islands trust policy statement 5.2.4 states that ltcs and island

[0:32:11] Voice 9: municipalities shall in their official community plans and regulatory bylaws address any potential

[0:32:18] Voice 9: growth rate and strategies for growth management that ensure that land use is compatible with

[0:32:25] Voice 9: preservation and protection of the environment natural management resources and community

[0:32:30] Voice 9: character so i'm just wondering how high speed bringing high speed internet to a rural island

[0:32:36] Voice 9: like liskiti which enables anyone to work anywhere in the world and could easily make us into a

[0:32:44] Voice 9: suburban bedroom community i'm wondering how that supports the trust mandate to preserve and protect

[0:32:49] Voice 9: our island that's all tied together so just pointing out those points uh you said you're

[0:32:57] Voice 9: to bring it up during the discussions yeah

[0:32:59] Voice 11: we certainly have that discussion coming up whether

[0:33:02] Voice 11: that's the the priority of the trustees or not is a different question uh tom glad uh

[0:33:08] Voice 8: i've been on

[0:33:10] Voice 8: well i'll give my uh let's pretend i gave my normal talk about the recording

[0:33:18] Voice 8: get that out of the way uh i've been asking to have the minutes corrected for some time

[0:33:25] Voice 8: to reflect the fact that i was uh rejected from the meeting

[0:33:30] Voice 8: and in today's minutes it's notes that i've made that request but there's been no change

[0:33:36] Voice 8: uh would it be possible for the local trust committee to make a motion with that correction

[0:33:43] Voice 8: being made i mean it's uh

[0:33:47] Voice 11: i think it would be possible for the local trust committee to make

[0:33:50] Voice 11: a motion i would have to uh consult staff about going back and amending minutes that have already

[0:33:57] Voice 11: been improved approved i'm not sure procedurally um what that looks like so i i i can't promise

[0:34:05] Voice 11: in

[0:34:05] Voice 8: today's minutes for instance a clear this is what happened blah blah and even if you can't put

[0:34:14] Voice 8: it in the minutes of that meeting i'd like to support marty on her freshwater potable water

[0:34:21] Voice 8: statement. It's absolutely true. I've drilled many wells, etc., etc., and none of it is

[0:34:27] Voice 8: considered potable when it comes out of the ground. Most people get it off of groundwater,

[0:34:32] Voice 8: so it'd definitely be way better if it said freshwater instead of potable water. And then

[0:34:40] Voice 8: I'd like to address your statement about if someone feels they've been bullied, then

[0:34:45] Voice 8: that means they have been. Now, that's true from a totally subjective point of view, but

[0:34:50] Voice 8: but the legal standard that the courts apply

[0:34:57] Voice 8: is what would a normal, reasonable person think?

[0:35:02] Voice 8: That's what the legal standard is.

[0:35:04] Voice 8: So if it's because someone is exceptionally sensitive

[0:35:08] Voice 8: and they think that someone else reading in the same room is bad,

[0:35:12] Voice 8: that doesn't count.

[0:35:13] Voice 8: So what would a normal, reasonable person think?

[0:35:17] Voice 8: I realize that in your position, you can't apply that standard,

[0:35:20] Voice 8: but that is the standard.

[0:35:23] Voice 8: and then i'd like uh i'm interested in this staff report because it says that the specific

[0:35:30] Voice 8: individuals and there's not that many specific individuals that come to these meetings regularly

[0:35:37] Voice 8: and i would like to waive any right to confidentiality that i have

[0:35:43] Voice 8: and ask if i'm one of those individuals yeah

[0:35:49] Voice 11: i don't i don't uh uh your earlier

[0:35:51] Voice 11: your point was clearly we're not a court um uh and there are again standards in terms of

[0:35:59] Voice 11: employee relations and and confidentiality around that sort of thing um as far as uh identifying

[0:36:06] Voice 11: individuals i actually think that i would want to get some advice before i suggested that was a good

[0:36:15] Voice 11: idea in a public meeting um because there are considerations uh legal potentially little legal

[0:36:24] Voice 11: considerations i don't know whether for example your vocal uh waving of uh of rights is applicable

[0:36:32] Voice 11: in a situation like this i simply don't know so again

[0:36:36] Voice 8: i just might be

[0:36:37] Voice 11: personally i would err on

[0:36:38] Voice 11: the side of caution and okay not go there in a public meeting okay uh can you tell me uh who

[0:36:46] Voice 11: initiated this staff report uh we can discuss that when we get there i don't have an answer to that

[0:36:54] Voice 11: uh can

[0:36:54] Voice 8: this type of staff report be initiated by the

[0:37:01] Voice 11: staff alone i would imagine so i think

[0:37:04] Voice 11: there's especially at the directions from the director of planning i think the director of

[0:37:08] Voice 11: planning probably has a fair amount of leeway about uh um deciding to write reports or not

[0:37:15] Voice 11: this isn't specifically around uh something that would necessarily require a resolution i don't

[0:37:23] Voice 11: believe i think there's probably lots of instances throughout

[0:37:27] Voice 8: the organization i see many references

[0:37:30] Voice 8: to individual members of the public and i i can't recall i can only recall one instance when

[0:37:38] Voice 8: the public and the staff and the uh trustee had a really violent interchange and that was when

[0:37:45] Voice 8: trustee elliott pursued me into the parking lot and attacked me waving her cell

[0:37:50] Voice 11: phone around so

[0:37:51] Voice 11: mr weidner asked

[0:37:52] Voice 8: you to

[0:37:53] Voice 11: as i said in the earlier part where this this is not intended this section

[0:37:57] Voice 11: is not intended to discuss individuals no

[0:37:59] Voice 8: i'm responding to this report yes and

[0:38:02] Voice 11: and then you're

[0:38:04] Voice 11: bringing in in discussion about an individual so if you want to stick to the report i'm happy

[0:38:09] Voice 11: to hear what questions

[0:38:09] Voice 8: you have okay there is a part of this report that's missing

[0:38:13] Voice 8: that's all i'll say about it all right that's

[0:38:20] Voice 9: one last short question sure i'm just wondering

[0:38:23] Voice 9: what authority gives the executive committee the power to censor meeting recordings um two

[0:38:30] Voice 9: two members of the executive committee are attending today and so surely one of you can

[0:38:35] Voice 9: quote the law or provincial statute or island's trust policy that grant you the power to remove

[0:38:43] Voice 11: public reporting so the law states that minutes of public meetings are to be available available

[0:38:50] Voice 11: islands trust is chosen to post videos but is it no way legally obligated to do so

[0:38:58] Voice 11: that's my understanding of the upshot again i'm not a lawyer but i understand that's that's the

[0:39:04] Voice 11: the way i understand it so

[0:39:05] Voice 8: so you could as a committee decide to delete the recording of this

[0:39:11] Voice 8: meeting uh

[0:39:14] Voice 11: no it's not deleting it it's it's choosing to not make it publicly available

[0:39:18] Voice 11: i don't i

[0:39:20] Voice 11: don't i actually don't know uh i'd have to get i'd have to get advice

[0:39:25] Voice 11: on whether that's reasonable i think if it's a local trust committee um that determination

[0:39:32] Voice 11: Discrimination may more appropriately be made by another body like the executive committee.

[0:39:37] Voice 11: I haven't had an experience in that.

[0:39:39] Voice 11: In fact, this is all fairly new territory as far as I'm concerned.

[0:39:43] Voice 11: In 10 years at Island Stress, well, for one thing, you know, six years ago, we didn't have recordings of meetings.

[0:39:50] Voice 11: So the executive committee

[0:39:53] Voice 8: can choose to remove, say, the trust council recordings.

[0:39:58] Voice 11: That is what happened.

[0:40:00] Voice 11: yeah and so they can do that at their will well i think there's probably there's probably room for

[0:40:05] Voice 11: some debate um but in terms of the legal aspect island's trust is not obligated to have um public

[0:40:14] Voice 11: uh publicly available recordings so i don't think there's any legal jeopardy in terms of that

[0:40:19] Voice 11: if the optics are real bad well then the optics is is a different thing but that's not i'm trying

[0:40:25] Voice 11: to stick to the like whether we have the authority and whether it's legal i believe

[0:40:29] Voice 11: well based

[0:40:30] Voice 8: on my understanding of the lights

[0:40:31] Voice 8: we've got to guess

[0:40:32] Voice 11: we appreciate it so yeah

[0:40:33] Voice 11: okay um moving along we have the minutes of the october 21st meeting here for adoption i'll look

[0:40:47] Voice 11: to see if there's any amendments those minutes i'm not seeing any waving hands um so i'll take

[0:40:56] Voice 11: by general consent those minutes are adopted as presented we do have the section 26 resolutions

[0:41:03] Voice 11: of that meeting report uh dated november or december pardon me night on page 12 which is

[0:41:10] Voice 11: i referred to earlier there are no advisory planning commission minutes today

[0:41:17] Voice 11: and starting on page 13 we have the follow-up action list and i'll look to staff to see if

[0:41:23] Voice 11: there's anything you'd like to highlight there before i turn to trustees questions

[0:41:29] Voice 1: uh through the chair nothing really to highlight i'll just note that the model strategy for antenna

[0:41:34] Voice 1: systems is on your agenda today and that's a long-standing follow-up action list item

[0:41:42] Voice 10: great thank you for that trustees trustee elliott thank

[0:41:49] Trustee Elliott: you chair um the item of the dust and bones

[0:41:53] Trustee Elliott: screening um just the notation there is that uh tas staff were working with me to arrange a

[0:42:01] Trustee Elliott: screening. But that was on Gabriela Island. I have not been working with staff for a screening

[0:42:08] Trustee Elliott: on Liskiti. But just wondering, is there still interest in this? And how do we see this proceeding?

[0:42:19] Trustee Elliott: It was a very successful screening, by the way. The film is excellent, but it's more the

[0:42:24] Trustee Elliott: opportunity to hear from elders who can speak about protocols on protecting Indigenous cultural

[0:42:31] Trustee Elliott: heritage. That was the really valuable part. So having First Nations leaders present, I would say

[0:42:41] Trustee Elliott: is probably the important part of this, but just wondering how we want to,

[0:42:46] Trustee Elliott: if this is still a desired activity, do we want to move it forward?

[0:42:50] Trustee Elliott: forward

[0:42:53] Voice 11: so thanks for the note about the trustee Elliott section there I think that could probably

[0:42:57] Voice 11: be removed I think that is an error um my understanding is that trust area services

[0:43:01] Voice 11: still has this on their um work program to to uh to bring to liskiti um so I just I see that

[0:43:12] Voice 11: um our senior indigenous relations advisor is listed uh as well as the communications person

[0:43:20] Voice 11: person as the area of responsibility so probably need to check in um with Mr Elliott um to see

[0:43:28] Voice 11: where things are at I know there had been discussion about trying to um uh to to invite

[0:43:36] Voice 11: some First Nations um leaders to to the screening and I'm not sure maybe that's what's in the works

[0:43:42] Voice 11: I couldn't tell you is there

[0:43:49] Voice 10: anything else on the follow-up action list oh trustee Elliot I was just

[0:43:53] Trustee Elliott: further on that it it really took a lot of community organizing um and i'm sort of looking

[0:44:00] Trustee Elliott: for is the ltc still interested in that and do the local trustees maybe want to um work with

[0:44:07] Trustee Elliott: with staff on it because i'm certainly interested in supporting but i think there was a huge

[0:44:12] Trustee Elliott: component of community organizing that needed to to make that happen so i would suspect it would

[0:44:18] Trustee Elliott: be the same for Laskiti so I don't know if it's actually underway but we could ask right yeah no

[0:44:26] Voice 11: I think that's worth asking the senior staff they're on I think it's still worth pursuing

[0:44:31] Voice 11: um I think uh maybe we can have I can have a conversation with those staff members and

[0:44:37] Voice 11: and see what kind of community resources might be um useful to help facilitate that happening and

[0:44:44] Voice 11: certainly there's interested folks around um trustee laroni awesome

[0:44:49] Voice 3: okay sorry i found my

[0:44:50] Voice 3: hand up for a minute here i just wanted to say that i do believe that the community would be

[0:44:53] Voice 3: quite interested in seeing this come to liskiti and i know we've been having um kids movie nights

[0:44:59] Voice 3: at the jfc and it's been really successful and i think that having something similar for this

[0:45:03] Voice 3: would be great and i'm happy to help and organize with staff to make it happen great thank you

[0:45:12] Voice 11: anything else on the fall of action report today okay i

[0:45:16] Voice 11: just wanted to um send my uh thanks to

[0:45:20] Voice 11: staff uh for bringing the provisions to the model as uh strategy for antenna systems um i know that's

[0:45:27] Voice 11: been sort of work off the side of the desk and uh i appreciate that you've managed to pull it

[0:45:32] Voice 11: together despite the other parts of the workload and also just a moment of appreciation that

[0:45:38] Voice 11: the vast majority of items on this follow-up action list are ticked off as completed but

[0:45:43] Voice 11: that's always great news uh so just a moment of appreciation for staff there um okay so next we

[0:45:54] Voice 11: have the uh connected coast rezoning staff report starting on page 15 and i believe we may have the

[0:46:05] Voice 11: applicant with us as well as that christina owen today okay um so i'll ask uh platter ba to lead

[0:46:13] Voice 11: off and then we'll see if the applicant has uh anything to add and then we'll go to questions

[0:46:21] Voice 1: uh so yeah this report uh presents the draft bylaw for the connected coast rezoning application

[0:46:28] Voice 1: um and the applicant has made a minor amendment to the application or or an amendment to the

[0:46:33] Voice 1: application with a new site plan that just shows the fiber optic cable terminating near the natural

[0:46:40] Voice 1: boundary of the sea, no longer running to the end of the boat ramp road, and also not including the

[0:46:45] Voice 1: solar panel or the earthquake sensor. The bylaw as presented in this report is site specific to

[0:46:53] Voice 1: only permit the fiber optic cable utility use in the specific locations proposed with this

[0:47:00] Voice 1: application. The report also presents an option for expediting the application

[0:47:07] Voice 1: that at least could result in the bylaw being adopted as early as March

[0:47:12] Voice 1: 2025. The expedited option would shorten the referral period significantly and it

[0:47:19] Voice 1: may not provide time for referral agencies, organizations, and

[0:47:22] Voice 1: impersonations to provide responses. It also still would not be in time for the

[0:47:28] Voice 1: applicants requested uh date of february 1st but it is faster than a typical process staff are

[0:47:36] Voice 1: recommending that the bylaw be given first reading the ltc confirmed the bylaw is not contrary to

[0:47:41] Voice 1: or at variance with the island's trust policy statement and that the bylaw be referred to first

[0:47:46] Voice 1: nations agencies and organizations and the option for the expedited expediting the application or

[0:47:53] Voice 10: moving

[0:47:53] Voice 1: it along quicker is presented in the alternative so the staff report okay

[0:48:00] Voice 10: thank you

[0:48:00] Voice 10: and uh christina did you have anything you wanted to

[0:48:04] Voice 10: add before i go to questions

[0:48:07] Voice 6: uh yes chair thank you um i just wanted to add the amendment was to remove the infrastructure

[0:48:12] Voice 6: just because there was some concerns from uh ministry of transportation about the location

[0:48:17] Voice 6: of the proposed solar panels um so in the event that last mile does come into place the

[0:48:24] Voice 6: the installation of those panels would be applied for

[0:48:28] Voice 6: and installed at that time.

[0:48:29] Voice 6: At this time, this application,

[0:48:32] Voice 6: we're just requesting the marine cable

[0:48:34] Voice 6: and as Planner Baugh noted, termination at the vault

[0:48:38] Voice 6: at the end of the Weldon Road.

[0:48:43] Voice 10: Okay, thank you.

[0:48:44] Voice 10: Trustees, questions?

[0:48:53] Voice 11: Trustee Elliott, sorry.

[0:48:55] Voice 11: Your hand was a little off the side of your screen.

[0:48:57] Trustee Elliott: I didn't see the first.

[0:48:58] Trustee Elliott: Thank you, Chair.

[0:49:01] Trustee Elliott: Yes, Ms. Owen, I know you can't divulge the extent of your First Nations engagement, but can you give us just a picture or a snapshot of sort of what's been conducted to date?

[0:49:14] Trustee Elliott: uh do you anticipate that sending this out for referral would generate um a lot of concern

[0:49:22] Trustee Elliott: is there

[0:49:23] Trustee Elliott: general support for this and i know you cannot speak for first nations but um

[0:49:27] Trustee Elliott: if you can give us some indication of of where your early conversations have been that would be

[0:49:33] Trustee Elliott: great of

[0:49:35] Voice 6: course um so connected coast has been doing engagement with various nations since 2021

[0:49:41] Voice 6: 2021-2022 we've also done a full engagement referral as per our provincial application

[0:49:50] Voice 6: so that whole referral and consultation has been completed so since that there was no

[0:49:59] Voice 6: issues with the consultation the province has moved forward and offered us tenure for the line

[0:50:06] Voice 6: and that's for the whole marine line connecting from the other end of the application so there's

[0:50:14] Voice 6: been support for the project and no concerns raised for the installation okay thank you

[0:50:23] Trustee Elliott: and follow up so for staff the referral process is to satisfy our bylaw drafting procedures am

[0:50:34] Am

[0:50:34] Trustee Elliott: I correct that the proponent has done their job in terms of the provincial application,

[0:50:39] Trustee Elliott: but we are making sure that the change to the land use bylaw will not affect their interest?

[0:50:50] Voice 1: Yeah, that's correct.

[0:50:52] Voice 1: So we're not able to receive all of that.

[0:50:58] Voice 1: The Connected Coast, they were not able to share the results of their engagement

[0:51:04] Voice 1: because that was not,

[0:51:05] Voice 1: they didn't have permission to do that from Nations.

[0:51:08] Voice 1: And so this is the way that the Local Trust Committee

[0:51:10] Voice 1: could receive that information from the First Nations

[0:51:16] Voice 1: was through the referrals.

[0:51:21] Voice 11: Thank you for that.

[0:51:22] Voice 11: Anything further?

[0:51:26] Voice 11: Okay, I have a couple of questions.

[0:51:31] Voice 11: For Christina, we have a couple in the staff report,

[0:51:35] Voice 11: we have a couple of options in terms of

[0:51:38] Voice 11: the timeline um i think that this committee doesn't uh want to um be an unnecessary or

[0:51:49] Voice 11: uh barrier to uh this project going forward uh but we certainly want to hear from our community

[0:51:55] Voice 11: in a broader sense um which is why we requested at our last uh consideration of this uh public

[0:52:02] Voice 11: hearing which i still support but uh the question is around if we're looking at the um

[0:52:09] Voice 11: the table on page 18 and we have uh the typical and then we have the option two

[0:52:17] Voice 11: um is that timeline does that seem like it's going to be workable from your end

[0:52:24] Voice 6: thank you chair um

[0:52:28] Voice 6: option one the october 2025 installation date we would not be able to install for that date um

[0:52:35] Voice 6: funding and project deadlines are complete at the end of March so that includes the installation

[0:52:42] Voice 6: for the cable lay also for the landing and any testing and commissioning so option B March 27th

[0:52:52] Voice 6: I believe is also I don't think achievable just in order to mobilize our civil construction team

[0:52:59] Voice 6: and our marine cable team to get all that work in that time frame I don't think is achievable

[0:53:05] Voice 6: So,

[0:53:07] Voice 11: I just want to be clear on it because I know sometimes, you know, approvable in principle or, you know, intent is sometimes workable.

[0:53:20] Voice 11: but i'm looking at the uh the the uh suggestion around the option two there um that would put us

[0:53:31] Voice 11: at uh potentially a public hearing and potentially third reading in uh early february and if the

[0:53:42] Voice 11: executive committee received that and approved it on the february 26th meeting um then it would be

[0:53:50] Voice 11: except for the final adoption by the local trust committee that seems like it might fit into the

[0:53:57] Voice 11: timeline and i just wanted to double check because i don't want us to waste all waste each other's

[0:54:01] Voice 11: time here

[0:54:01] Voice 11: if if our process is just going to push out past where it's completable from your

[0:54:07] Voice 11: end for funding and all the rest of it um it'd be good to know i

[0:54:16] Voice 6: i think if everything was able

[0:54:18] Voice 6: able to be amended by like towards the beginning of March that would give us some time to for the

[0:54:23] Voice 6: installation at this time there's no additional information on if we can extend funding so at

[0:54:31] Voice 6: this time we're told funding ends at the end of March sort of thing but yeah correct if we're

[0:54:35] Voice 6: able to work with the trust on obtaining the amendment earlier there would be more time

[0:54:42] Voice 6: uh and it would be achievable if earlier in march okay

[0:54:47] Voice 11: so option two looks like it's still viable or

[0:54:51] Voice 11: possibly viable from your end yeah okay um anything

[0:54:59] Voice 10: uh trustee elliott thank you chair

[0:55:03] Trustee Elliott: uh and thank you for bringing up the um the timeline there so i had a question about the

[0:55:09] Trustee Elliott: referral period um as a member of the public noted it has been standard to do 30 days and

[0:55:18] Trustee Elliott: we the islands trust have extended that out of concern for adequate engagement with first

[0:55:24] Trustee Elliott: nations to 90 days we're still in this evaluation period and i guess i'm speaking to our staff here

[0:55:31] Trustee Elliott: So, you've recommended a shorter referral period of 55 days. Is that the absolute maximum that you consider is needed for the APC and all the First Nations referrals? Or is this because it will get us to the February 10th meeting date for public hearing and third reading?

[0:56:02] Voice 1: through the chair just uh to clarify there i um the recommendation is a 90-day referral period

[0:56:08] Voice 1: uh the alternative does it i've noted that there's 55 days between this meeting today

[0:56:13] Voice 1: and the february meeting which would be uh um the actual referral period would be shorter than that

[0:56:21] Voice 1: because of course we take some time to get referrals sent to the agencies personations

[0:56:27] Voice 1: and organizations and of course um there's a deadline period prior to your uh that would need

[0:56:33] Voice 1: to be prior to your february meeting in order to uh actually present that in an agenda to to the

[0:56:40] Voice 1: ltc so um that's that's just that 55 days it's just noting that the time between meetings thank

[0:56:51] Trustee Elliott: you for that um and just to to note we have had special meetings um set up for other ltcs where

[0:57:00] Trustee Elliott: the connected coast was having to be considered in an expedited process so um respecting the

[0:57:06] Trustee Elliott: wishes of this ltc to have adequate time for the public to engage um if if there was a say a 45 day

[0:57:19] Trustee Elliott: and we were able to reschedule the meeting slightly earlier in the year i guess lisa

[0:57:24] Trustee Elliott: so this is to you are there any other options for either a special meeting or

[0:57:32] Trustee Elliott: for rescheduling the local trust committee for slightly earlier than

[0:57:36] Trustee Elliott: February 10th just so that we could potentially meet that before end of

[0:57:41] Trustee Elliott: February deadline trustee

[0:57:48] Voice 5: Elliot would you like me to look at the schedule if

[0:57:52] Trustee Elliott: you wouldn't mind in the background that be appreciated thanks I won't do that

[0:57:57] Trustee Elliott: okay

[0:58:00] Voice 11: um thank you for that so um we've had some questions answered and i'm just gonna look to

[0:58:11] Voice 11: trustees to see if um where we're at today do you have some comments what are your thoughts

[0:58:18] Voice 11: about advancing this work um today trustee larone not

[0:58:29] Voice 12: many thoughts so

[0:58:32] Voice 3: i know that i mean

[0:58:35] Voice 3: that the, oh gosh, what's the acronym here? The Leskete Island Internet Association has,

[0:58:43] Voice 3: yes, has done a lot of work creating a fulsome report for community members. So, and I haven't

[0:58:52] Voice 3: heard a lot from people either way on how they feel about that. I do understand that it's important

[0:58:58] Voice 3: to have First Nations engagement. While I do understand that we do need to make this, that if

[0:59:03] Voice 3: If Laskiti wants to have this fiber optic cable, which I think it's important for us to have all the opportunities for the community that's possible.

[0:59:13] Voice 3: Just getting this on the island doesn't mean we have to all go to fiber optic.

[0:59:16] Voice 3: It just means that we have the option and which I think is important.

[0:59:20] Voice 3: But at the same time, I also recognize that Connected Coast has been this has been in the process for a very long time and they've been doing this with all other islands.

[0:59:27] Voice 3: So I'm sure they understand the government does take time to do stuff.

[0:59:30] Voice 3: So as much as I understand we do have a deadline, we're doing our best to accommodate this deadline, but we didn't create the deadline. It just takes time with government. And so I guess it's a balance between making it work for the community and Connecticut Coast, but without compromising our legislative needs and the needs of our community and First Nations engagement.

[1:00:00] Voice 11: that um trustee elliott anything further yes

[1:00:06] Trustee Elliott: uh thank you chair um yes i do recognize the

[1:00:09] Trustee Elliott: intense public interest in this application and um it has um it definitely has implications even

[1:00:18] Trustee Elliott: if the last mile uh will not be achievable through this rezoning there there definitely

[1:00:23] Trustee Elliott: is more process before that fiber optic cable is actually going to be actualized

[1:00:29] Trustee Elliott: or potentially actualized. However, this does seem to me to be a once in a very long time

[1:00:39] Trustee Elliott: opportunity. So I do, I would support the second alternative, or sorry, the first alternative to

[1:00:48] Trustee Elliott: expedite the application with a 30-day referral period. This would send it to the Liskiti Advisory

[1:00:57] Trustee Elliott: advisory planning commission I suppose right before it's about to be decommissioned or we're

[1:01:03] Trustee Elliott: going to get new commission uh new APC members um so I think they are best positioned um to give

[1:01:10] Trustee Elliott: comment on this and as you mentioned trustee Laroni the Liskiti Internet Access Society

[1:01:15] Trustee Elliott: is already well aware so um and I was just going to look to staff if there's any opportunity to

[1:01:24] Trustee Elliott: move the proposed February 10th meeting to any time earlier and if not I think

[1:01:37] Trustee Elliott: we'll just do the best we can or I mean depending on the other two think that we

[1:01:44] Trustee Elliott: move this forward with a 30-day referral and try to have this back to them by the

[1:01:51] Trustee Elliott: the end of um february so that's uh my thoughts on that for right now okay

[1:01:58] Voice 11: thank you yeah and i

[1:02:00] Voice 11: want to just share my thoughts i'm probably reiterating what i've said in earlier meetings

[1:02:04] Voice 11: but um um i haven't heard a strong public outcry for or against uh this option but um in the

[1:02:17] Voice 11: the absence of having had like a formal public process,

[1:02:22] Voice 11: like the public hearing, which I'm in support of,

[1:02:27] Voice 11: I would like us to do our best to make this possible

[1:02:34] Voice 11: if it's well supported in terms of trying to help

[1:02:38] Voice 11: with the timeline.

[1:02:42] Voice 11: And I do think it's really important

[1:02:44] Voice 11: that we have that public process

[1:02:45] Voice 11: so that people have the opportunity to come out

[1:02:50] Voice 11: and specifically tell us what they think

[1:02:52] Voice 11: about this application in a formal hearing.

[1:02:59] Voice 11: Yeah, and if we can avoid process

[1:03:04] Voice 11: negating the possibility of this option

[1:03:06] Voice 11: before we've had that public discussion,

[1:03:09] Voice 11: I think that would be prudent and a good thing.

[1:03:12] Voice 11: um so we do have some recommendations um there are also some alternatives and uh i'm happy to

[1:03:26] Voice 11: entertain a motion if someone is prepared to make one at this time trustee ellie and i see your hand

[1:03:34] Voice 11: well

[1:03:35] Trustee Elliott: i'll make a motion then we can discuss um before i move uh this is on page 19 that the

[1:03:43] Trustee Elliott: The Laskete Island Local Trust Committee By-law number 104,

[1:03:47] Trustee Elliott: cited as Laskete Island Land Use By-law number 78, 2005,

[1:03:52] Trustee Elliott: Amendment number 2, 2024, be read a first time.

[1:03:59] Trustee Elliott: Are we not doing first time first?

[1:04:02] Voice 11: Yeah, that's the order.

[1:04:04] Voice 11: That

[1:04:04] Trustee Elliott: is the first time.

[1:04:05] Trustee Elliott: Okay.

[1:04:06] Voice 11: First reading.

[1:04:08] Voice 11: So moved.

[1:04:09] Voice 11: And I have a seconder.

[1:04:13] Voice 11: Trustee Leroni is seconding.

[1:04:15] Voice 11: All right.

[1:04:15] Voice 11: discussion I'm

[1:04:21] Trustee Elliott: in support of keeping options open for the community thinking

[1:04:24] Trustee Elliott: for the future this is definitely important for community health and

[1:04:30] Trustee Elliott: well-being connectivity even if just for emergency services I do think the

[1:04:37] Trustee Elliott: Liskety community wants to stay up-to-date with other communities in the

[1:04:41] Trustee Elliott: coast and fiber optic cable is being rolled out to support rural and remote

[1:04:47] Trustee Elliott: remote communities. So I do think that this aligns with the overall intent of the OCP

[1:04:56] Trustee Elliott: to support a healthy and resilient community. Thank you.

[1:05:05] Voice 11: Any further discussion? Not seeing any, I'll call the question. All those in favor?

[1:05:14] Voice 11: and I see two online so that carries and there's another number of other

[1:05:24] Voice 11: recommendations here so we like to definitely entertain another motion if

[1:05:30] Voice 11: someone would like to make one trustee Ellen I think I see your hand up

[1:05:39] Trustee Elliott: I'm

[1:05:42] Trustee Elliott: just I'm a little puzzled the recommended number two motion is is

[1:05:49] Trustee Elliott: regarding the that it's reviewed the policy statement it's not contrary to it variance

[1:05:56] Trustee Elliott: but do we need to read this do the second reading first to expedite the process

[1:06:07] Voice 11: that is down in the app in the alternative section i mean we can check with staff but i

[1:06:15] Voice 11: don't see that passing this the first recommendation is

[1:06:19] Voice 11: negating that other option i see a planner ball go ahead through

[1:06:24] Voice 1: the chair i'm just and

[1:06:26] Voice 1: i'm understanding that you're you're wanting to to follow that that alternative timeline and so

[1:06:34] Voice 1: just in supporting that there's um the resolutions would be first and second reading so you you've

[1:06:41] Voice 1: just um the first reading then to send referrals for a referral period of 30 days and to um confirm

[1:06:50] Voice 1: that the bylaw is not contrary to or uh the island stress policy statement and get and to request

[1:06:57] Voice 1: staff to schedule a public hearing so but

[1:07:00] Trustee Elliott: not the second reading because second

[1:07:02] Voice 1: yes second reading

[1:07:03] Voice 1: as well

[1:07:04] Trustee Elliott: and then the second reading okay we'll do that last thank you for that so i move that

[1:07:09] Trustee Elliott: the Liskety Island Local Trust Committee has reviewed the Island's Trust Policy Statement

[1:07:13] Trustee Elliott: Directives Only Checklist and determined that Bylaw No. 104

[1:07:17] Trustee Elliott: cited as Liskety Island Land Use Bylaw No. 78-2005

[1:07:21] Trustee Elliott: Amendment No. 2-2024 is not contrary to

[1:07:25] Trustee Elliott: or at variance with the Island's Trust Policy Statement.

[1:07:29] Voice 11: Do I have a seconder? Seconded by Trustee Laroni. Discussion?

[1:07:38] Voice 11: Not seeing any discussion. Yeah, I've

[1:07:41] Voice 11: looked through the checklist and i'm i'm satisfied that uh going ahead to the next portion is

[1:07:49] Voice 11: is a reasonable application of this uh discretion um so if there's no further discussion i'll call

[1:07:58] Voice 11: the question all those in favor and that carries as well thank you and now the next would be

[1:08:18] Voice 11: the referral motion i think trustee elliott thank

[1:08:31] Trustee Elliott: you chair i move that the luskeed island

[1:08:34] Trustee Elliott: local trust committee requests staff to refer bylaw number 104 to the following first nations

[1:08:40] Trustee Elliott: agencies and organizations with a referral period of 30 days cowichan tribes uh danada first nation

[1:08:50] Trustee Elliott: Halal First Nation, Qomox First Nation, Laiaksin First Nation, Mamalilikula First Nation, Nanwakolas Council, Penelakut Tribe, Qualicum First Nation, Sana'as First Nation, Sanemach First Nation, Staminas First Nation, Temek Treaty Association, Tla'amin Nation, Tla'witsis Nation, Tsubasit First Nation, Wiwakai Nation, Wiwakam Nation,

[1:09:18] Trustee Elliott: CATHET Regional District, Department of Fisheries and Oceans,

[1:09:22] Trustee Elliott: LISKETI Advisory Planning Commission and the LISKETI Internet Access Society.

[1:09:27] Trustee Elliott: It

[1:09:29] Voice 11: moved. We do have a seconder.

[1:09:32] Voice 11: Seconded by Trustee Leroni.

[1:09:34] Voice 11: And discussion.

[1:09:41] Voice 11: Not seeing any discussion online.

[1:09:44] Voice 11: I'll just comment that this reduced referral period

[1:09:51] Voice 11: is it's certainly in line with the statutory um expectations um were it not for the uh

[1:10:03] Voice 11: sort of peril of the project um uh perhaps not being actually possibly actualized here

[1:10:13] Voice 11: due to the timeline i wouldn't generally support reducing um the referral period but

[1:10:19] Voice 11: But from a legal standpoint, we're on solid ground.

[1:10:25] Voice 11: And the added sort of benefit that the applicant has done their own engagement process prior to this.

[1:10:35] Voice 11: So this isn't to the only opportunity that the First Nations have had to look at these applications, I'm sure, all up and down the coast.

[1:10:46] Voice 11: um so in that sense i'm i'm satisfied and i'll support the motion um anything else from trustees

[1:10:56] Voice 11: online before okay not seeing any i'll call the question all those in favor and that carries

[1:11:07] Voice 11: and then there is the uh requesting staff schedule a public hearing i'll read that one i moved that

[1:11:18] Voice 11: that the Liskety Island Local Trust Committee

[1:11:20] Voice 11: request staff to schedule a public hearing

[1:11:22] Voice 11: for by-law number 104,

[1:11:24] Voice 11: cited as Liskety Island land use by-law number 78,

[1:11:28] Voice 11: 2005 amendment to 2024.

[1:11:31] Voice 11: And I'll look for a seconder online.

[1:11:34] Voice 11: Toby, Trustee Elliot, thank you for that.

[1:11:38] Voice 11: And any discussion?

[1:11:43] Voice 11: Trustee Elliot.

[1:11:44] Trustee Elliott: I really apologize, but I'm still confused

[1:11:47] Trustee Elliott: used as to whether we need to do second reading,

[1:11:52] Trustee Elliott: is necessary to schedule a public hearing

[1:11:55] Trustee Elliott: or can that come after the public hearing?

[1:11:57] Trustee Elliott: Thank you.

[1:11:59] Voice 11: Look to staff if you want to clarify.

[1:12:04] Voice 1: Yeah, through the chair,

[1:12:05] Voice 1: the public hearing must occur

[1:12:07] Voice 1: between first and third reading.

[1:12:10] Voice 1: In this case, we've recommended

[1:12:13] Voice 1: that you give first and second reading today

[1:12:16] Voice 1: day um and then schedule a public hearing so

[1:12:22] Voice 11: i will just follow that up and is there any

[1:12:26] Voice 11: um is there any particular jeopardy in not advancing second reading today in terms of

[1:12:33] Voice 11: the timeline can i believe you said that the public hearing has to occur between first and

[1:12:39] Voice 11: third reading so then if the public hearing occurred between first and second reading that

[1:12:48] Voice 11: would also be within the realm and and in terms of actual producing readings is there any reason

[1:12:55] Voice 11: that post public hearing that the second and third reading couldn't be made at the same meeting

[1:13:03] Voice 1: um

[1:13:06] Voice 1: through the chair i would i see director sir max online and i i i don't i can't um

[1:13:13] Voice 1: i'm hoping that maybe he could comment to confirm i don't believe there is any jeopardy in

[1:13:18] Voice 1: in ordering things that way but i may be corrected here

[1:13:22] Voice 13: director sir mac i apologize could you repeat

[1:13:25] Voice 13: the question i i know where you are in the conversation but i was not paying attention

[1:13:28] Voice 13: to details uh

[1:13:30] Voice 11: -huh um so the question is if we uh if we we've already given first reading

[1:13:38] Voice 11: if we hold off on second reading until after the public hearing is there any reason why we can't

[1:13:46] Voice 11: have second and third reading at the same meeting just in terms of jeopardizing the timeline of the

[1:13:51] Voice 11: process which is what we're trying to avoid it's

[1:13:54] Voice 13: perfectly acceptable okay

[1:13:56] Voice 11: so it's not absolutely

[1:13:57] Voice 11: necessary to have second reading today then no okay that that was my impression i just wanted to

[1:14:03] Voice 11: be sure before we continued um so now i've somewhat lost my place and i know our recorder

[1:14:12] Voice 11: order is amazing and awesome so um did we vote on the uh resolution to schedule a public hearing

[1:14:21] Trustee Elliott: not yet chair okay

[1:14:23] Voice 11: so that's the motion on the floor correct all right uh anything further on

[1:14:28] Voice 11: the motion on the floor all right i'll call the question all those in favor and that carries as

[1:14:38] Voice 11: well so we have been informed that we are not obligated to um give second reading today and

[1:14:47] Voice 11: there's no concerns about obstructing the timeline if we hold off on that until after the public

[1:14:53] Voice 11: hearing so um unless there's a trustee that has a burning desire to make that motion today

[1:15:00] Voice 11: um about something else uh trustee elliott um

[1:15:05] Trustee Elliott: thank you chair i had asked uh staff millard if

[1:15:08] Trustee Elliott: if there were any alternative date that might be able to be proposed

[1:15:14] Trustee Elliott: earlier than February 10th.

[1:15:16] Trustee Elliott: So just wanting to hear back from her on that.

[1:15:19] Voice 10: Thank you,

[1:15:21] Voice 5: Trustee Elliott.

[1:15:22] Voice 5: The meeting schedule is very full at the tail end of January

[1:15:28] Voice 5: and early February due to the winter break.

[1:15:33] Voice 5: And looking at potential conflicts with standing committee meetings

[1:15:38] Voice 5: for yourself and trustee peterson um there's challenges um there is a january 14th which

[1:15:46] Voice 5: seems far too early for staff to manage that date and the only other option seemed to be february

[1:15:53] Voice 5: 6th which i'm not sure is that much earlier yeah

[1:16:00] Voice 11: thank you for that and certainly i don't think

[1:16:02] Voice 11: four days is the make or break in this case in february so let's not give staff a bunch of extra

[1:16:09] Voice 11: your headaches i know they do they do an amazing job scheduling all the various meetings of the

[1:16:14] Voice 11: local trust committees the the standing committees the executive and all the rest of it

[1:16:22] Voice 11: it's quite a headache one of them i'm very appreciative i don't have and i'm very

[1:16:27] Voice 11: appreciative of the work staff does for us on that behalf so if there's nothing further on

[1:16:33] Voice 11: this application um then uh let's move along i think we've made the all the essential um

[1:16:40] Voice 11: resolutions today and uh thank you for joining us christina and uh it looks like we're gonna

[1:16:50] Voice 11: at least set up to to try and and make it possible if if it is and then we of course we wait to hear

[1:16:57] Voice 11: from the public what they think about this in a more formal setting.

[1:17:02] Voice 11: So moving on to Section 9 is the Local Trust Committee Projects,

[1:17:09] Voice 11: and we have a verbal update on the OCP review.

[1:17:15] Voice 11: And over to Planner Bob.

[1:17:17] Voice 1: Thanks, Chair.

[1:17:19] Voice 1: So just a brief update on the OCP project,

[1:17:22] Voice 1: which is the LTC's minor project, current minor project.

[1:17:25] Voice 1: and over the past year the LTC has requested staff to prepare amendments to the LCP

[1:17:31] Voice 1: and endorse those proposed changes so that the bylaw meets the island's trust policy statement

[1:17:36] Voice 1: and to satisfy local government act requirements. The LTC has also directed staff to amend the

[1:17:42] Voice 1: project charter to include the topic of private docks and in April the LTC met with Stenos First

[1:17:48] Voice 1: Nation but additional meetings or information sharing is still required to gain an understanding

[1:17:53] Voice 1: ending of Stenocynation's interests regarding the OCP or the proposed OCP. And currently the

[1:18:00] Voice 1: bylaw is at second reading. However, the LTC has indicated an interest in amending the bylaw prior

[1:18:07] Voice 1: to advancing. And so there's no report on your agenda today for a decision, but given the length

[1:18:16] Voice 1: of time that has passed in attempting to engage with Stenocynation and the LTC's request for a

[1:18:22] Voice 1: major project to review the OCP for the next fiscal year. Staff just wanted to bring it to

[1:18:30] Voice 1: your attention and to mention that we'll be bringing a report in the new year to present

[1:18:35] Voice 1: options for next steps for this minor project and that the LTC can consider.

[1:18:43] Voice 11: Thank you for that. Any questions from trustees?

[1:18:49] Voice 10: Trustee Elia?

[1:18:50] Voice 10: uh

[1:18:52] Trustee Elliott: thank you sir and thank you staff i know it is challenging to um to wait uh as as we have done

[1:19:01] Trustee Elliott: and uh try to get up to speed with where the community has advanced this project to

[1:19:07] Trustee Elliott: so do you anticipate what are the options would be rolling these current um ocp proposed ocp

[1:19:16] Trustee Elliott: amendments into the next ocp project if that's approved by trust council and that's essentially

[1:19:27] Trustee Elliott: sorry

[1:19:27] Voice 1: yeah through the chair the the report i haven't prepared the report for it yet report yet

[1:19:33] Voice 1: so um i don't have those options fully laid out for you but um at a high level i think there is

[1:19:40] Voice 1: obviously a there could be at least an efficiency or a logical option there to

[1:19:52] Voice 1: do it yeah to incorporate this work into your major project and consider

[1:19:56] Voice 1: something else as a minor project assuming that that that project is is

[1:20:01] Voice 1: approved for the next fiscal year which I think is what you're asking is if

[1:20:06] Voice 1: there's a if that's one of the things that could be done is to incorporate

[1:20:10] Voice 1: to incorporate this work into that future project.

[1:20:20] Voice 1: Does that answer your question?

[1:20:24] Voice 11: It looks like Trustee Elliott

[1:20:29] Voice 11: may be experiencing some technical problems there.

[1:20:32] Trustee Elliott: Yeah, I'm just turning my camera off one day.

[1:20:35] Trustee Elliott: My internet gets unstable. Sorry about that.

[1:20:36] Voice 11: Okay. And did the planner boss

[1:20:42] Voice 11: answer your question there to your satisfaction?

[1:20:46] Trustee Elliott: Yes, thank you.

[1:20:46] Trustee Elliott: Okay.

[1:20:48] Voice 11: Anything else?

[1:20:49] Voice 11: um uh the question was raised by the member a member of the public earlier planner bob um about

[1:20:59] Voice 11: the uh the wording of uh fresh water uh rather than potable water of course we don't have a

[1:21:07] Voice 11: draft in our agenda today but um there was some concern that perhaps things that it got mixed up

[1:21:14] Voice 11: in the minutes maybe um and so the request was to to use fresh water as the term rather than

[1:21:20] Voice 11: potable water and just since i've got you online i'll just uh just wanted to run that by and see

[1:21:26] Voice 11: if that uh rings a bell

[1:21:29] Voice 1: um i'm not sure that i recall the the original discussion um when that

[1:21:39] Voice 1: whenever that was um but but just as a general comment in terms of where you're at in the process

[1:21:45] Voice 1: with the OCP is it would be possible to make an amendment

[1:21:51] Voice 1: like that prior to the OCP advancing further.

[1:21:54] Voice 1: So there's already a number of amendments

[1:21:57] Voice 1: the LTC is considering.

[1:21:58] Voice 1: And so changing a term from potable to fresh water

[1:22:05] Voice 1: is probably a possibility as well.

[1:22:09] Voice 11: So in terms of processes,

[1:22:12] Voice 11: we don't have the report in front of us today.

[1:22:14] Voice 11: would you would you prefer that we made a resolution to that effect today or would

[1:22:19] Voice 11: you rather wait until we have the the your next full report in front of us I think it

[1:22:27] Voice 1: may make sense to do it at a later date okay and yeah okay

[1:22:34] Voice 11: that's fine I just wanted to check on

[1:22:36] Voice 11: that um all right anything further from trustees on this item today no i'm seeing no further

[1:22:49] Voice 11: discussion so thank you planner ba um next we are have no delegation today there's one piece

[1:23:00] Voice 11: of correspondence um that is between myself and our mp regarding the docs i had a number of uh

[1:23:09] Voice 11: constituents contact me and seeing this news release from the federal government about their

[1:23:17] Voice 11: work in small craft harbors and where they plan to spend money and and Laskini's not on the list

[1:23:23] Voice 11: and I think most of us know that the dock is not in excellent condition to put it very very

[1:23:30] Voice 11: very nicely and I think it's reasonable for us to ask ask the federal government why we aren't on

[1:23:39] Voice 11: the list and they request that we be on the list i know there's some pilings that didn't get

[1:23:44] Voice 11: replaced oh it's about four or five years ago last time they were here that still haven't been

[1:23:51] Voice 11: replaced that are in really rough shape so yeah if if the federal government i i know in the on

[1:23:57] Voice 11: the list there there's there's two docs on salt spring they're fixing so i should hope that at

[1:24:02] Voice 11: least uh the one you know it's our vital lifeline that's that's all of our food and medicine comes

[1:24:10] Voice 11: through there our connection to the rest of the world our island services medical evacuations

[1:24:15] Voice 11: rcmp all of those things um so i just wanted to bring this as as a topic of discussion i am happy

[1:24:27] Voice 11: I'm happy to make a motion that the LTC request the chair to write a letter to the feds advocating

[1:24:37] Voice 11: that LISCIDI be considered for the next round of funding for our dock.

[1:24:43] Voice 11: And in terms of the specifics, I'm happy to work with chair or staff on what kind of language

[1:24:51] Voice 11: that I think probably should be included in that.

[1:24:54] Voice 11: that so before i make the motion i'll just uh look to trustees and see what your thoughts are

[1:24:59] Voice 11: i see trustee elliot's better hand thank

[1:25:01] Trustee Elliott: you chair um do you want to specify the minister

[1:25:05] Trustee Elliott: responsible uh i think you just said the feds is it the minister of transportation

[1:25:12] Voice 11: um now if i'm no federal

[1:25:18] Voice 11: it's it's small craft harbors which is in fisheries and oceans that is doing this funding

[1:25:25] Voice 11: um so that's where it would be it would be directed to the the minister responsible for

[1:25:33] Voice 11: the small craft harbors budget um i don't think there's any reason to not uh cc the transport

[1:25:41] Voice 11: minister because certainly it's an important vital aspect in fact of our of our transportation

[1:25:47] Voice 11: um really our only public link and the

[1:25:51] Voice 11: idp did it and we and uh as you know noted in the in the

[1:25:57] Voice 11: correspondence i i included my um my uh email chain with our a member of parliament and uh

[1:26:06] Voice 11: and had also looped in our uh regional director and uh we could have the conversation um whether

[1:26:14] Voice 11: If the regional district is interested in also pursuing a letter of advocacy, that would be nice.

[1:26:24] Voice 11: If we get both bodies sort of asking the same ask, that might be a good thing.

[1:26:30] Voice 11: But yeah, back over to you.

[1:26:32] Trustee Elliott: It's the Minister of Fisheries and Oceans Canada.

[1:26:35] Trustee Elliott: It's the Ministry of Fisheries and Oceans Canada that's in charge of small craft harbors.

[1:26:44] Voice 11: that's what uh there is you'll see there is a link in the in the electronic agenda package

[1:26:50] Voice 11: that takes you to that uh that ministry web page and then there's the list of all the harbors there

[1:26:56] Voice 11: put money into it for 2024 which we are not on great um

[1:27:02] Voice 11: okay

[1:27:03] Trustee Elliott: i support your resolution i just

[1:27:05] Trustee Elliott: wanted to make it clear so that we want to

[1:27:07] Trustee Elliott: right we

[1:27:09] Voice 11: want to be writing to the right ministry for

[1:27:11] Voice 11: sure yeah um okay so i move that the um let's get you on the local trust committee request

[1:27:21] Voice 11: the chair to send a letter to the ministry of fisheries and oceans canada requesting that the

[1:27:33] Voice 11: doc at False Bay

[1:27:37] Voice 11: be considered

[1:27:38] Voice 11: for the next round

[1:27:40] Voice 11: of funding

[1:27:44] Voice 11: for repair

[1:27:46] Voice 11: and reconstruction.

[1:27:50] Voice 11: Essential.

[1:27:54] Voice 11: We'll get all the right words

[1:27:56] Voice 11: in the letter itself. We don't need them all

[1:27:58] Voice 11: in the resolution, I don't think.

[1:27:59] Trustee Elliott: And CC the provincial ministries, perhaps?

[1:28:02] Voice 11: We can CC. I don't think

[1:28:04] Voice 11: we have to get in to see who we're going to CC,

[1:28:06] Voice 11: but I would say

[1:28:06] Voice 11: definitely our MP.

[1:28:07] Voice 11: i don't see why we wouldn't cc the the regional director the regional district we can cc the

[1:28:14] Voice 11: province to what extent but yeah um so did you second that trustee elliot i

[1:28:22] Trustee Elliott: saw trustee laroni's

[1:28:23] Trustee Elliott: hand up oh

[1:28:24] Voice 11: trustee laroni just sorry i'm looking back and forth between the screen where i see you

[1:28:29] Voice 11: and then this where i've got all my info so i i thought i saw him but i kind of missed it um so

[1:28:35] Voice 11: So moved, seconded by Trustee Leroni.

[1:28:37] Voice 12: Yeah.

[1:28:39] Voice 11: And I'll just take a moment to loop back and make sure our staff has got that.

[1:28:45] Voice 11: Lisa?

[1:28:46] Voice 5: Yes, Chair Peterson, I have that.

[1:28:49] Voice 11: I'm not surprised.

[1:28:50] Voice 11: You are amazing.

[1:28:51] Voice 11: I don't know how you guys do it.

[1:28:55] Voice 11: Okay, so any discussion on the motion?

[1:29:03] Voice 11: No, this is pretty much a no-brainer.

[1:29:05] Voice 11: We should do this.

[1:29:06] Voice 11: Okay, I'll call the question.

[1:29:08] Voice 11: All those in favor?

[1:29:10] Voice 11: and that carries thank you very much okay next

[1:29:23] Voice 11: so next is the new business item brought to you by trustee peterson

[1:29:28] Voice 11: um this is around the crown crown land lease referrals um and

[1:29:41] Voice 11: recently the salt spring island local trustee trust committee had a situation where uh

[1:29:47] Voice 11: a Crown land lease referral was processed and replied to by staff

[1:29:53] Voice 11: and back off to the province.

[1:29:56] Voice 11: And the local trust committee hadn't actually got a look.

[1:30:00] Voice 11: at it in that case there was considerable public interest because the location of the crown land

[1:30:07] Voice 11: lease is on a very popular beach recreation area and um and there's public expectation

[1:30:17] Voice 11: that the local trust committee ought to have had input into that um into that referral response

[1:30:26] Voice 11: I mentioned the admittedly quite old letter of understanding between the Islands Trust and the province on this and section 5.5 in particular states that the local trust committee will be involved in the comment.

[1:30:50] Voice 11: now i understand from staff that um that hasn't sort of been how we've been doing this in practice

[1:30:57] Voice 11: certainly the letter of understanding is old and needed updating but i think in a lot of cases

[1:31:03] Voice 11: there's a strong community interest in the decision of crown land leases and and in lots

[1:31:09] Voice 11: of cases i think expectations that the public should have an opportunity to voice their opinions

[1:31:14] Voice 11: on individual lease applications and that the local trust committee should be directly involved

[1:31:21] Voice 11: in referral responses now um i brought this to the executive committee for sort of the overview

[1:31:27] Voice 11: and to look at how the process um throughout the trust area might be updated look at some

[1:31:35] Voice 11: options of stuff that's of course going on the executive committee's uh long to-do list um

[1:31:42] Voice 11: and the motion that the salt spring island local trustee trust committee made is sort of i think

[1:31:56] Voice 11: a bit of a sort of a stop gap which um the text of it reads that uh that that the committee direct

[1:32:05] Voice 11: staff to provide the local trust committee with crown land lease referrals with sufficient time

[1:32:09] Voice 11: for consideration of response and that they be added to the applications report so the problem

[1:32:15] Voice 11: being is that these were just these weren't actually showing up on local trust committee

[1:32:20] Voice 11: agendas and um uh despite what practice may be there's i think there's some expectation based

[1:32:29] Voice 11: on a reading of the the letter of understanding um that ltcs are supposed to be putting our eyes

[1:32:36] Voice 11: on these referrals um and certainly my sense is that community members want to know about these

[1:32:48] Voice 11: uh these uh referral or these uh crown and lease applications and and they want to they want to

[1:32:56] Voice 11: know about them and they want to have the opportunity to voice their opinion whether

[1:33:00] Voice 11: that's directly through the local trust committee or directly to the province i don't think is um

[1:33:07] Voice 11: And the important thing is that the information is out there and people have a chance to have

[1:33:14] Voice 11: a say.

[1:33:16] Voice 11: So that's why I brought this as a topic of discussion today.

[1:33:20] Voice 11: I don't know if there's appetite to pass a resolution that's similar to that soft spring

[1:33:26] Voice 11: resolution as a stopgap until the executive committee has done its work looking at the

[1:33:32] Voice 11: uh looking at the process and provide options for potential amendments um but it would sort of give

[1:33:40] Voice 11: some sense of that we've got a stop gap until that work at executive committee level is in place

[1:33:46] Voice 11: so i'll look to trustees for your thoughts comments i see trustee elliott thank you chair

[1:33:53] Trustee Elliott: um are there any potential crown lease referrals um on the skidi or the surrounding islands that

[1:34:02] Trustee Elliott: that might be an issue. Has this been an issue in the past? And I fully support this. I don't

[1:34:09] Trustee Elliott: want to do extra bureaucratic workaround. But even if the protocol agreement or the

[1:34:16] Trustee Elliott: memorandum of understanding is old, the LTC should be involved in any referral process. So

[1:34:25] Trustee Elliott: just wondering, maybe Planner Baugh, you can give us some idea of how that's handled

[1:34:31] Trustee Elliott: and local trustees are there any in your experience any crown lease referrals that

[1:34:38] Trustee Elliott: have been an issue or could potentially be an issue to be aware of so

[1:34:43] Voice 11: we'll go to planner

[1:34:44] Voice 11: bob first okay

[1:34:46] Voice 1: uh so yeah the question i heard was just about the process for crown lease referrals

[1:34:51] Voice 1: when we receive them um which is really that they are reviewed against your bylaws and that's

[1:34:57] Voice 1: Typically, the way the LTC input is incorporated, I think, is that you have your bylaws and those form the basis for a response.

[1:35:12] Voice 11: Okay. And then as to your second question, or did you have a follow-up?

[1:35:16] Voice 11: Yeah,

[1:35:17] Trustee Elliott: so just to follow up, do we need to work on this at a higher level to interpret this? Because if the Salt Spring LTC is interpreting that to mean that the business of the referral needs to come before the LTC for discussion, rather than an application is reviewed against the bylaws,

[1:35:45] Trustee Elliott: we may need to have a discussion

[1:35:47] Trustee Elliott: at sort of a different level

[1:35:50] Trustee Elliott: of interpreting

[1:35:51] Trustee Elliott: that but if

[1:35:53] Trustee Elliott: yeah so I'm

[1:35:55] Trustee Elliott: just learning and

[1:35:58] Trustee Elliott: appreciating

[1:35:59] Trustee Elliott: your comments here thank you

[1:36:02] Voice 10: Leonard Wall

[1:36:05] Voice 1: I'm hearing questions

[1:36:07] Voice 1: about the process generally and I think

[1:36:09] Voice 1: that

[1:36:09] Voice 1: it wasn't at that meeting

[1:36:13] Voice 1: But I saw there was a resolution passed that executive committee to for staff to provide information on Crown lease referral process and provide options for potential amendments.

[1:36:25] Voice 1: And so it looks to me as if that may be actually occurring already, that that process is being examined and for kind of a common understanding across the organization.

[1:36:35] Voice 1: Yeah,

[1:36:39] Voice 11: and then I'll just provide some comments. In our current review of the OCP, we had some comments from the province, Flinrod, on our advocacy policies concerning ground land, that there was some pushback.

[1:37:01] Voice 11: um presently uh if you look at the uh follow-up action list which i've now gone ahead and

[1:37:10] Voice 11: navigated away from um you can see that reference on on page 13 activity number one there that's why

[1:37:19] Voice 11: that's sitting there so there is there can be some tension between what the local trust committee

[1:37:26] Voice 11: bylaws um are for land use and for advocacy and what the crown would like to have our bylaws be

[1:37:36] Voice 11: um so that's the and the issue is that there's some fairly significant pieces of crown like

[1:37:44] Voice 11: size wise there's some fair very quite significant pieces of crown um property on on on this island

[1:37:51] Voice 11: and um my sense is that uh any process whereby a crown land uh lease uh application is made

[1:38:05] Voice 11: that the um that the public and the local trust committee doesn't have an opportunity to weigh on

[1:38:13] Voice 11: in on before that referral response is returned to the province would generate an awful lot of

[1:38:19] Voice 11: outcry and so um what i'm interested in in is trying to set ourselves up a mechanism by where

[1:38:31] Voice 11: we can avoid such a thing happening in the interim while the executive committee is looking at

[1:38:38] Voice 11: how the process can be updated or amended or what have you so that that's where i'm coming from i

[1:38:47] Voice 11: I just don't want to have something slip through the cracks

[1:38:50] Voice 11: in some administrative way

[1:38:52] Voice 11: and generate a lot of upset in the community.

[1:38:56] Voice 11: I don't know if there's anyone out there

[1:38:59] Voice 11: that's planning to make any applications

[1:39:02] Voice 11: for Crown land leases on the island

[1:39:04] Voice 11: and how would I know?

[1:39:05] Voice 11: We don't generally know until these things

[1:39:07] Voice 11: come to us for a referral response.

[1:39:12] Voice 11: So my interest is just to be proactive

[1:39:15] Voice 11: that while we wait for the executive committee's work on this that maybe we can have a directive

[1:39:21] Voice 11: in place so that staff knows the LTC does want to have eyes on the referral I understand sometimes

[1:39:27] Voice 11: there can be issues around the timelines the deadlines for referral responses and I would

[1:39:35] Voice 11: hope that staff I know extensions are possible and I for I completely believe that staff would

[1:39:43] Voice 11: be willing to uh help us um should anything like that come up whether we needed a a special meeting

[1:39:51] Voice 11: to consider something like that to fit within the timeline or to request an extension to the

[1:39:58] Voice 11: timeline this may this may not happen anytime soon it may not happen tomorrow it may not happen for

[1:40:04] Voice 11: the next 10 years but i would just like us to be prepared in case it does so that's my speech

[1:40:14] Voice 11: and uh um not seeing anyone's hand up um so what i'm i think i'm going to make a motion and then

[1:40:27] Voice 11: we can discuss it and i'm going to copy the exact um wording of of the motion that i actually made

[1:40:34] Voice 11: at the salt spring island local trust committee because i think it's i think it says what i think

[1:40:38] Voice 11: it should say and then we can discuss the merits of it so i move that the liskiti island local trust

[1:40:44] Voice 11: committee direct staff to provide the local trust committee with crown land lease referrals

[1:40:50] Voice 11: with sufficient time for consideration of response and that they be added to the applications report

[1:40:57] Voice 11: and i see to trustee laroni is seconding that um and i'm going to just check in with our amazing

[1:41:09] Voice 11: recorder did i speak that slowly enough i

[1:41:13] Voice 5: got that chair peterson thank you

[1:41:15] Voice 11: excellent thank you so

[1:41:16] Voice 11: much um so uh i think i've already spoken to my motion enough um so i'll turn it over to see if

[1:41:26] Voice 11: anyone else would like to discuss trustee elliott thank

[1:41:33] Trustee Elliott: you quick question um what is the typical

[1:41:35] Trustee Elliott: um crown lease referral response time is it 30 days through

[1:41:44] Voice 1: the chair i don't have that

[1:41:46] Voice 1: information at my fingertips it um it yeah likely is 30 or 45 days it would be my my estimate but i

[1:41:55] Voice 1: i would have to come back to you with a response i

[1:42:00] Trustee Elliott: support the intent of the motion um even if the

[1:42:08] Trustee Elliott: however i am a little concerned that we're creating more work so what i'm hearing from

[1:42:15] Trustee Elliott: staff is the local trust committee is involved to the extent that a referral

[1:42:22] Trustee Elliott: is reviewed against our bylaws what I'm hearing is also that there is concern

[1:42:32] Trustee Elliott: from the another community that that administrative process didn't offer

[1:42:40] Trustee Elliott: offer enough time for the public to comment. So I would say this probably needs to be a process

[1:42:51] Trustee Elliott: that's reviewed, first of all, for the long-term impacts on our organization, on the Fed's

[1:43:02] Trustee Elliott: referral process, but as an interim sort of mitigation process, that these referrals would

[1:43:13] Trustee Elliott: be brought to the LTC to consider a response, I think is a good interim step. So I do support

[1:43:22] Trustee Elliott: the motion. I just hope it doesn't create unnecessary workarounds.

[1:43:28] Voice 11: Thank you.

[1:43:29] Voice 11: yeah i just uh um quickly respond that in in the salt spring case um the local trust

[1:43:36] Voice 11: committee was informed that uh an application a referral was coming but did never that actually

[1:43:42] Voice 11: never did come to the ltc it was processed and sent back to the province without the ltc having

[1:43:48] Voice 11: eyes on the referral or any opportunity to comment and that's you know and

[1:43:53] Voice 11: then the other thing i

[1:43:54] Voice 11: would say is there's absolutely no guarantee that we're going to get any crown lands release

[1:44:00] Voice 11: referrals anytime soon so there's it's it's a real big question mark as to whether this is

[1:44:07] Voice 11: going to constitute um a lot of work or zero work and i see flatterball sure

[1:44:17] Voice 1: uh just just

[1:44:18] Voice 1: to respond to that question about the referral timeline i i've just been looking and i see that

[1:44:23] Voice 1: that there was at least one recent one

[1:44:25] Voice 1: where it was a 30 day period that we were given.

[1:44:30] Voice 1: So likely if this were resolution were to pass

[1:44:34] Voice 1: and we received a Crown lease referral,

[1:44:37] Voice 1: we would be seeking an extension

[1:44:39] Voice 1: in order to be able to bring it to the LTC,

[1:44:42] Voice 1: unless it just timed out perfectly

[1:44:44] Voice 1: with your meeting schedule.

[1:44:47] Voice 11: Right, thank you for that.

[1:44:51] Voice 11: Any further discussion on the motion on the floor?

[1:44:53] Voice 11: or not seeing any, I'll call the question.

[1:44:57] Voice 11: All those in favor?

[1:45:01] Voice 11: And that carries as well.

[1:45:04] Voice 11: Okay, so on to section 13, starting at page 35,

[1:45:10] Voice 11: we have the Liskety Island Local Trust Committee

[1:45:12] Voice 11: Annual Meeting Schedule Request for Decision.

[1:45:17] Voice 11: We'll look to staff to see if there's anything

[1:45:19] Voice 11: you want to highlight for us here.

[1:45:25] Voice 1: Mr. Chair, I don't think anything to add.

[1:45:28] Voice 1: I can this is the the schedule that's been um suggested it's been uh worked on I think

[1:45:34] Voice 1: extensively in order to avoid any conflicts um but the and the other thing to add I guess is that

[1:45:42] Voice 1: this is the time too where you can if you wish uh indicate if you want any of the meetings to

[1:45:47] Voice 1: be electronic trustees

[1:45:54] Voice 10: any thoughts uh trustee Elliot well

[1:46:02] Trustee Elliott: I do recognize that this community

[1:46:05] Trustee Elliott: like many communities that meet and frequently prefer the meetings in person I do support that

[1:46:16] Trustee Elliott: it's probably just the February 10th one do we want to consider electronic just if ferry

[1:46:24] Trustee Elliott: traffic is uncertain but knowing that we're going to have an application

[1:46:29] Trustee Elliott: application or potentially approval by that date. What are your thoughts, trustees, on

[1:46:37] Trustee Elliott: potentially that February 10th one being electronic?

[1:46:41] Voice 11: Well, now, if I might, I thought

[1:46:43] Voice 11: that we had discussed that that might be the date of a public hearing on the Connected Coast. So

[1:46:50] Voice 11: I would think no.

[1:46:53] Trustee Elliott: Well, we've had public hearings electronically.

[1:46:57] Voice 11: Yeah, well, I'm just trying to think about the logistics. Doing an online public hearing might be a bit challenging.

[1:47:10] Voice 11: And then just the other option, of course, is that it's much easier to pivot an in-person meeting into electronic if weather or other things necessitate, then it's nearly impossible to do the opposite.

[1:47:23] Voice 11: it so my preference would be to leave them as all all as in person at this time and we can

[1:47:29] Voice 11: we can pivot as necessary uh trustee laroni just

[1:47:36] Voice 3: want to say that i do understand toby elliott

[1:47:38] Voice 3: i'm sorry trustee elliott's concerns with the um ferry february can be really awful but

[1:47:45] Voice 3: yeah if we're gonna have a hearing it should really be done in person and um yeah let's

[1:47:50] Voice 3: hopefully hopefully the weather will be great and we'll all be able to make it for that meeting and

[1:47:54] Voice 3: if not we'll cross that bridge and come to it yeah just

[1:47:59] Voice 3: we don't want a bridge just a ferry

[1:48:00] Voice 3: yeah

[1:48:01] Voice 11: yeah colloquially i've actually only missed one uh meeting in the past many many years which

[1:48:09] Voice 11: was this the uh the trust council meeting on uh the penders last september that's the only time

[1:48:17] Voice 11: i've missed a meeting due to weather that i can recall so sometimes the dice just roll good um

[1:48:26] Voice 11: So, would someone like to make a motion here?

[1:48:29] Trustee Elliott: I can do so, Chair.

[1:48:32] Voice 11: Please proceed.

[1:48:33] Trustee Elliott: I move that the Liskety Island Local Trust Committee approve their January 2025 to March 2026 meeting schedule.

[1:48:44] Voice 11: I move, and do I

[1:48:46] Voice 11: have a seconder?

[1:48:48] Voice 11: Trustee Leroni is seconding.

[1:48:50] Voice 11: Any further discussion?

[1:48:54] Voice 11: Not seeing any, I'll call the question.

[1:48:56] Voice 11: All those in favour?

[1:48:59] Voice 11: and that motion carries okay thank you and next up is the yeah the staff report and uh request

[1:49:11] Voice 11: for decision from planner ball on the strategy strategy for antenna systems and again i thank

[1:49:18] Voice 11: you for doing this work off the side of your desk um and and bring this to us i'll turn it over to

[1:49:23] Voice 11: you, sir.

[1:49:24] Voice 1: Okay, sure. So yeah, this report follows from an item on your follow-up action list to

[1:49:31] Voice 1: incorporate the LTC standing resolution on First Nations engagement for proposed antenna systems

[1:49:38] Voice 1: into the Liskiti antenna system strategy. And so the standing resolution and proposed antenna

[1:49:45] Voice 1: strategy require the proponent of an antenna system to determine the proximity of the antenna

[1:49:50] Voice 1: antenna system to archaeological sites, undertake consultation regarding the siting of an antenna

[1:49:55] Voice 1: system as it relates to archaeological sites, ensure provincial archaeological permits are

[1:50:01] Voice 1: in place if they're required, provide written notice to First Nations of the antenna proposal,

[1:50:06] Voice 1: and in some cases provide an archaeological impact assessment. The revised strategy is

[1:50:12] Voice 1: presented as a track changes version, so you can see the changes that are made. That's an

[1:50:16] Voice 1: attachment one of the staff report and as a clean version as attachment two. Staff are recommending

[1:50:23] Voice 1: that the LTC adopt the revised and strategy for antenna systems and rescind the standing

[1:50:28] Voice 1: resolution.

[1:50:31] Voice 11: Thank you. Any questions? Not seeing any questions. I'll go ahead and make the first

[1:50:43] Voice 11: motion. So I was the one prodding us along this path and again thank you Planner Baugh for doing

[1:50:50] Voice 11: this work um i move that the luskete island local trust committee adopt the strategy for antenna

[1:50:57] Voice 11: systems luskete island local trust committee dated december 16 2024. look for trustee laroni

[1:51:07] Voice 11: seconding any discussion not seeing any i'll call the question all those in favor that carries thank

[1:51:18] Voice 11: you very much and i move that resolution la 2023 027 be rescinded and trustee elliott is seconding

[1:51:31] Voice 11: that thank you uh any discussion not seeing any i'll call the question all those in favor

[1:51:42] Voice 11: and that

[1:51:42] Voice 8: carries as well thank you for that

[1:51:50] Voice 11: i note that we're just about three hours into this

[1:51:58] Voice 11: meeting and i'm gonna look to staff and trustees and see um if you'd like to have a break at this

[1:52:08] Voice 11: time uh i think that uh it's reasonable to give everyone a break so um we've got 12 53

[1:52:21] Voice 11: uh how about we return here for 12 20 or sorry 125 is that acceptable to everyone

[1:52:31] Voice 11: Okay, so let's recess till 1.25. Thank you.

[2:24:10] Voice 11: and staff online we're now at 125 we're back from the break chair

[2:24:16] Trustee Elliott: peters your video is off so we

[2:24:19] Trustee Elliott: can't see the meeting space just so you know oh

[2:24:21] Voice 11: okay i meant only to take there we go i meant

[2:24:25] Voice 11: only to take the audio off thanks and i don't see trustee laroney on the list so let's give her a

[2:24:38] Voice 11: minute to reconnect if she's had some issue there that was a good discussion you two just had

[2:24:45] Voice 11: and unless no one's heard from trustee laroni that she's unable to rejoin or anything okay well i'm

[2:25:40] Voice 11: not seeing any messages from trustee laroni hopefully she's able to rejoin here and i know

[2:25:47] Voice 11: our meeting administrator will keep an eye out um but i think we should go ahead our next section

[2:25:54] Voice 11: is the trust conservancy highlights uh from the november 26th board meeting and we're fortunate

[2:26:02] Voice 11: I'm fortunate to have the executive committee,

[2:26:06] Voice 11: I was just conservancy representative on this LTC.

[2:26:11] Voice 11: So I'm going to turn it over to trustee Elliott

[2:26:14] Voice 11: to give us your take on the highlights.

[2:26:18] Trustee Elliott: Thank you, chair.

[2:26:20] Trustee Elliott: Yes, so we haven't had a meeting

[2:26:23] Trustee Elliott: since this report was produced,

[2:26:25] Trustee Elliott: but I can maybe just draw everyone's attention

[2:26:29] Trustee Elliott: to a few items.

[2:26:31] Trustee Elliott: The chair is up for re-election as well as the role of vice chair.

[2:26:37] Trustee Elliott: So we'll be having a vote on that in early January from among the board members.

[2:26:47] Trustee Elliott: We've been very pleased to have a fairly new board member, Tanner Timothy, joined us.

[2:26:57] Trustee Elliott: And he has a background in GIS, and he has First Nations ancestry, I believe, from Wiwai Kum.

[2:27:11] Trustee Elliott: And he's already just been such a lovely voice on the Conservancy Board.

[2:27:16] Trustee Elliott: We really missed Councillor Ken Thomas, who is of Penelakut Nation and our Penelakut tribes.

[2:27:24] Trustee Elliott: And it's just been wonderful to have that voice and that perspective in all of our considerations.

[2:27:33] Trustee Elliott: We have also requested or will be submitting a letter to the Minister of Municipal Affairs because we have not been able to undertake yet engagement with First Nations on the updated ITC plan or the next five year ITC plan.

[2:27:51] Trustee Elliott: That's quite a considerable piece of work. Part of it is our staff is just at capacity. And with the transition from the manager, Kate Emmings, has gone on a 15-month leave.

[2:28:06] Trustee Elliott: She's working for the BC Data Conservation Centre, I believe, and there needed to be someone in place who would be there for the duration of the engagement.

[2:28:20] Trustee Elliott: And now the acting manager, Carolyn Stewart, is also needing to be replaced.

[2:28:27] Trustee Elliott: So we didn't start that engagement process until we have sort of a firm plan in place.

[2:28:34] Trustee Elliott: So we're having to ask the minister to extend a later time frame for development and submission of that plan.

[2:28:47] Trustee Elliott: And as I said before, the ITC Chair Smith did write on behalf of the ITC regarding there's a bylaw that the ITC needs to be consulted on any, if there are any legislative changes or amendments being requested or considered.

[2:29:06] Trustee Elliott: So we're looking forward to being part of that process regarding the request for a provincial review.

[2:29:12] Trustee Elliott: you and yeah just a final note that uh the next year is the itc's 35th anniversary so of course

[2:29:21] Trustee Elliott: it used to be called the trust fund board and um is of course part of the islands trust it was

[2:29:28] Trustee Elliott: constituted as a body to hold land and secure land for conservation purposes and um so yeah

[2:29:36] Trustee Elliott: I'll be celebrating the 35th anniversary coming up and there'll be quite a few

[2:29:40] Trustee Elliott: little pieces and stories going out because we've got a great engagement

[2:29:45] Trustee Elliott: specialist. That's about it. Any questions from trustees at all?

[2:29:53] Voice 11: No, thank you. I read the report and appreciate it.

[2:29:57] Voice 11: And appreciate you having.

[2:30:00] Voice 11: Being sitting on our LTC so we can make somebody else give the highlights.

[2:30:05] Voice 11: Anything from you on this, Trustee Laroni?

[2:30:08] Voice 11: No.

[2:30:09] Voice 11: Okay, let's move on then.

[2:30:10] Voice 11: On page 134, we have an applications report.

[2:30:15] Voice 11: I'll look to staff to see if there's anything you would like to update the LTC on.

[2:30:21] Voice 11: Otherwise, I'll look for questions.

[2:30:24] Voice 1: Nothing to update from staff.

[2:30:26] Voice 11: Okay, any questions from trustees?

[2:30:29] Voice 11: is fairly short and to the point i think um next we have the uh trustee local expense report on

[2:30:41] Voice 11: page 135 anybody have anything on that no these are all fairly poor pharma adopted policies and

[2:30:49] Voice 11: standing resolutions got rid of one of those standing resolutions today and the first nations

[2:31:00] Voice 11: relationship building update and i wonder if this is um i forgot to ask our planner earlier is this

[2:31:07] Voice 11: coming from uh from you planner bob this

[2:31:11] Voice 1: is a standing item on your on your agenda um and i

[2:31:15] Voice 1: don't have anything in particular to report out today okay

[2:31:20] Voice 11: thanks um anyone else no

[2:31:29] Voice 10: okay

[2:31:30] Trustee Elliott: i don't

[2:31:31] Trustee Elliott: know if um if you've had any notice about this Nanas working group um we've just had a sort of

[2:31:39] Trustee Elliott: a pause I believe uh Nanas has been very busy and so I don't think that working group has met

[2:31:46] Trustee Elliott: do you recall in the last six months no

[2:31:50] Voice 11: we were uh we I think we met in the summer and then our

[2:31:54] Voice 11: October meeting I believe there was there was a I think

[2:32:02] Trustee Elliott: a loss and there was

[2:32:02] Voice 11: a bereavement in the community there so I know we put that off and I I'm not

[2:32:08] Voice 11: sure whether that says it probably sits with Trust Area Services at this moment

[2:32:12] Voice 11: in terms of reinitiating the conversation that'd be my guess I think

[2:32:20] Voice 11: that's the case um yeah i don't have anything to report yeah

[2:32:28] Trustee Elliott: so this just speaking to the

[2:32:30] Trustee Elliott: issue of capacity um which has been raised by a member of the public um why we are providing

[2:32:39] Trustee Elliott: capacity funding and in other um ltcs for um a first nation that's you know very busy they are

[2:32:47] Trustee Elliott: engaging with provincial, federal, um, port authorities, um, marine issues, local community

[2:32:54] Trustee Elliott: issues, their scope is much wider. And, um, so this just to me has been part of the challenge

[2:33:02] Trustee Elliott: getting comment on Laskiti's OCP, proposed OCP policy changes. Um, we just have not been able

[2:33:10] Trustee Elliott: to get that response i believe so um yeah the practice has been to provide capacity funding

[2:33:17] Trustee Elliott: so they can hire somebody to look at those policies and how they might implicate or affect

[2:33:23] Trustee Elliott: their in the nation's interests so um i think this is just one of those um we're struggling to

[2:33:30] Trustee Elliott: to advance this minor project part of that is we really um we need to hear from uh sanas and other

[2:33:40] Trustee Elliott: first nations and um may not happen before the end of the term so looking forward to next year

[2:33:45] Trustee Elliott: we may have a major ocp project that can support nations in appropriately responding

[2:33:52] Trustee Elliott: so thank you for that space it's just a learning curve i believe yeah

[2:33:58] Voice 11: okay thank you for that

[2:33:59] Voice 11: um next at 13.8 is the local trust committee web page any comments there no um and then at 13.8

[2:34:16] Voice 11: 9 we'll go over to the addendum and that is the public conduct during business business meeting

[2:34:25] Voice 11: staff report that is coming to us uh from director sir mac today and i will turn it over to you sir

[2:34:36] Voice 13: Thank you Mr. Chair. It's my pleasure to see the Leskeetee LTC again. I'm sorry I haven't been

[2:34:41] Voice 13: there since the last time I personally attended, I guess a year ago. So this report comes to you

[2:34:48] Voice 13: by way of discussion primarily started with the Chair of Trust Council who was looking to perhaps

[2:34:54] Voice 13: reshuffle some meeting schedules and he's looking to me for options. So in further discussion I

[2:35:02] Voice 13: I suggested this report go to the Laskiti LTC or suggested a report go to the LTC, that

[2:35:09] Voice 13: the LTC themselves discuss options about how to address issues of decorum.

[2:35:13] Voice 13: I put together options.

[2:35:16] Voice 13: I know having attended the meeting in person and through just discussions that the meeting

[2:35:21] Voice 13: is shared very well, very professionally.

[2:35:24] Voice 13: Trying to meet issues of decorum has been challenging and really it's just an active

[2:35:31] Voice 13: active participation of, you know, the community members, but at times it seems to have, you know,

[2:35:37] Voice 13: caused undue stress in certain times, and there's a historical pattern there. So what we have here

[2:35:43] Voice 13: then are options, and I just put them together in the report in what I thought was a logical

[2:35:48] Voice 13: sort of, I don't want to say escalation, that's the wrong term to use, but a series of steps you

[2:35:53] Voice 13: can take towards making sure that the meeting decorum, you feel safe, you feel comfortable,

[2:35:58] Voice 13: And you can do the business of the LTC without any sort of negative side effects.

[2:36:03] Voice 13: So I put them in order, and I just kept them really loose and high.

[2:36:07] Voice 13: And that is, you know, first, you know, using your meeting procedures bylaw, continue to

[2:36:13] Voice 13: enforce decorum, but really sort of take a, you know, a zero tolerance approach.

[2:36:18] Voice 13: You don't want to escalate tensions, but you certainly have the ability as the chair if

[2:36:22] Voice 13: it gets to a point you need to so the most extreme case is to eject members of the public

[2:36:28] Voice 13: but of course you never want to do that lightly and you want to do it so that you're

[2:36:32] Voice 13: ensuring well-being you want to ensure that the business can be done without interruption

[2:36:38] Voice 13: and that's probably the most significant thing is that you need to be able to focus on the business

[2:36:42] Voice 13: at hand following that the chair's abilities to just you know or manage decorum from beginning

[2:36:50] Voice 13: through the process and and up to and including ejection for a day or for a longer period of time

[2:36:58] Voice 13: and for clarity we've used that process on Salt Spring Forum when I was a manager in that office

[2:37:03] Voice 13: we've had to do that for various people at various times so it's it's not unfathomable it's just

[2:37:09] Voice 13: undesirable so after that then we move if that's not working and this is the purpose of the report

[2:37:15] Voice 13: is that you know there's still lingering issues about you know feeling of safe comfortable

[2:37:21] Voice 13: well-being and for clarity this is not just bullying and harassment this is the well-being

[2:37:26] Voice 13: of staff and elected officials who have a right to a safe comfortable working

[2:37:31] Voice 13: environment so following the chairs abilities the LTC may choose to simply

[2:37:37] Voice 13: adapt to that go all electronic meeting or a variation thereof or go to an

[2:37:42] Voice 13: alternate physical location I put in the report one current alternative location

[2:37:48] Voice 13: the northern office team has put together some a list of several options

[2:37:53] Voice 13: So there are at least half a dozen, if not more, options that you could consider.

[2:37:56] Voice 13: I believe all of them are off island, anywhere between French Creek and Parksville.

[2:38:03] Voice 13: And then finally, if electronic meetings, variations like you're doing today of electronic meetings or changing alternate meetings, you can have security.

[2:38:12] Voice 13: If it helps you make you feel better, you can invite RCMP to attend just to get them to attend and come to your community more.

[2:38:19] Voice 13: I'm not sure Leskete is a community known for wanting more RCMP wandering the island,

[2:38:24] Voice 13: so perhaps that's not the most desirable, but you could invite them over.

[2:38:29] Voice 13: And, of course, they have their own terms that they can follow up on terms of enforcing,

[2:38:35] Voice 13: I wouldn't say decorum, I forget exactly how worded in the report,

[2:38:38] Voice 13: I found the right wording there, but they ensure public order.

[2:38:43] Voice 13: They would also have an easier time coming to a Parkside meeting, obviously,

[2:38:46] Voice 13: considering that's where they're located,

[2:38:48] Voice 13: the RCMP headquarters.

[2:38:50] Voice 13: And as a different option, you also have commissioners.

[2:38:53] Voice 13: And we've used commissioners from time to time

[2:38:56] Voice 13: when necessary, not necessary,

[2:38:58] Voice 13: but when desired to have security type enforcement,

[2:39:01] Voice 13: and they can help enforce public decorum.

[2:39:05] Voice 13: And if you don't know much about the commissioners program,

[2:39:07] Voice 13: they tend to hire retired professional enforcement,

[2:39:13] Voice 13: enforcement, whether it be RCMP or army or people from our armies and stuff like that.

[2:39:19] Voice 13: So they tend to get the professional security people and then they act as commissioners

[2:39:23] Voice 13: and who know every sort of trick in the book, how to deescalate circumstances and what have

[2:39:28] Voice 13: you.

[2:39:28] Voice 13: And they can maintain order really well.

[2:39:30] Voice 13: Again, we've used them in many circumstances across the organization, right into bringing

[2:39:34] Voice 13: them into the Victoria office for difficult let's say applicants and things like that.

[2:39:43] Voice 13: so i put them loosely into those clumps each one has its pros and cons i didn't really want to

[2:39:48] Voice 13: tell you what the pros and cons are that's up to you to decide but the whole point of me putting

[2:39:53] Voice 13: this on the agenda is i've heard enough chatter over time over the last two years

[2:39:59] Voice 13: because before that i was focused on salt spring but since being the director and focused across

[2:40:03] Voice 13: the whole region this issue about safety and decorum on liskiti is persistent and that

[2:40:11] Voice 13: discussion it's not meant to be necessarily um over the top harassment but certainly one's

[2:40:16] Voice 13: comfort and well-being is important and um and i so enough is enough in a sense that you need to

[2:40:21] Voice 13: discuss what to do is next steps and it's best to have that in a public setting but just for full

[2:40:27] Voice 13: disclosure this discussion doesn't even have to be a public discussion because it's not necessarily

[2:40:33] Voice 13: a decision item per se you're not issuing applications you're not issuing um you know

[2:40:40] Voice 13: public notifications or anything you're just discussing how the meeting decorum you would

[2:40:44] Voice 13: like to address so anyway i'm happy to answer any questions i think i probably prattled on too much

[2:40:49] Voice 13: but if you have this issue i'm here to help as is the rest of the organization in any way we can

[2:40:55] Voice 13: so over to you chair thank

[2:40:59] Voice 11: you director surmatt and it sounds to me like you answered the question

[2:41:04] Voice 11: that was raised by members of the public was how was this generated and you indicated that

[2:41:09] Voice 11: he spoke to the chair of islands trust correct and

[2:41:12] Voice 11: that was that so uh thank you for that information

[2:41:15] Voice 11: um trustees uh do we want to start with any questions about the report or any specifics

[2:41:21] Voice 11: uh for the director questions and then we could get into more general discussion i'll just admit

[2:41:32] Voice 11: that before i read this report i didn't know anything about commissioners and i still don't

[2:41:37] Voice 11: know very much. So I'll just say that. So if there's no questions, trustees, we have

[2:41:49] Voice 11: a recommendation before us. Certainly the director indicated that we're not obligated

[2:41:56] Voice 11: to make a decision here. But I've just also brought up a copy of the meeting procedures

[2:42:03] Voice 11: bylaw for my own reference. And I have a couple of things I might mention around that. But

[2:42:08] Voice 11: hand up so i was going to go over to you thank

[2:42:12] Trustee Elliott: you chair and uh thank you for this report and

[2:42:15] Trustee Elliott: the opportunity to talk about it openly i think um the members of the local trust committee

[2:42:22] Trustee Elliott: and staff can only function in a community if there is an agreement on how we are to cooperate

[2:42:33] Trustee Elliott: And so the challenges that I have seen or experienced as a chair, I will just list, and I'm not going to name anyone or any specific situations, but what you refer to, Director Cermak, I see as a trend of declining decorum, that I believe now is the time that we can put a stop to that and say,

[2:43:01] Trustee Elliott: say, how do we want to construct the space for productive decision-making?

[2:43:08] Trustee Elliott: So there have been expressed concerns about personal safety, inappropriate outbursts during

[2:43:16] Trustee Elliott: the meeting, inappropriate personal commentary by members of the public about trustees, debate

[2:43:23] Trustee Elliott: and talking back to staff or trustees, lack of respect for the chair, not heeding the

[2:43:30] Trustee Elliott: chairs calls for order asking members to abide by the procedures such as not engaging in debate

[2:43:37] Trustee Elliott: speaking out of turn limiting remarks to the allotted time and making disparaging mocking

[2:43:44] Trustee Elliott: or discourteous remarks and so it's it's a general pattern of behavior that is in my view below the

[2:43:53] Trustee Elliott: the line of acceptable conduct in a public meeting. And it's not conducive to good decision

[2:44:01] Trustee Elliott: making, nor to a safe and respectful workplace. And that is part of my role as chair of all the

[2:44:10] Trustee Elliott: local trust committees that we chair is to uphold trust council policy 4.1.1. That is the orderly

[2:44:17] Trustee Elliott: conduct of local trust committee meetings for which they are appointed as chair, ensuring meeting

[2:44:22] Trustee Elliott: meeting follows legislated bylaw and trust council policy and where these are silent on an issue

[2:44:28] Trustee Elliott: robert's rules of order to recognize delegations and other speakers as appropriate and to rule on

[2:44:33] Trustee Elliott: points of order and to preserve order at local trust committee meetings and quite frankly i feel

[2:44:40] Trustee Elliott: like i've been failing at that because it doesn't feel orderly or respectful and so i am looking i

[2:44:51] Trustee Elliott: I'd look to staff for help.

[2:44:52] Trustee Elliott: What can we do?

[2:44:55] Trustee Elliott: And so this report is before us.

[2:44:58] Trustee Elliott: I suppose as a request and a challenge to the community of Liskiti,

[2:45:04] Trustee Elliott: what kind of meeting do you want to support by your public participation?

[2:45:10] Trustee Elliott: Because the chair cannot do it alone.

[2:45:14] Trustee Elliott: If we are interrupted in our deliberations, we know we can exercise Article 32 of the Meeting Procedure By-law

[2:45:22] Trustee Elliott: law and expel and exclude a person. But nobody wants that. It would exacerbate the issue and

[2:45:30] Trustee Elliott: those tensions. So having this conversation in the public forum and requesting that the public

[2:45:39] Trustee Elliott: raise the bar as we are to improve our meetings so that we don't have to expel anyone,

[2:45:47] Trustee Elliott: that would be my preference certainly so we can't do this job without the public support and

[2:45:55] Trustee Elliott: cooperation and uh and i just appreciate everyone who comes to local trust committee meetings

[2:46:01] Trustee Elliott: your excellent community i really enjoy working with you and i think if we can just agree to

[2:46:08] Trustee Elliott: uphold those meeting procedures bylaws and the standards of safe and respectful workplace we can

[2:46:15] Trustee Elliott: absolutely um work together and um meet in person as this community wants to do

[2:46:22] Trustee Elliott: so thanks for hearing me out okay

[2:46:26] Voice 11: thank you for that um i know the in the staff recommendation

[2:46:32] Voice 11: here that you know the first the first item is applying the liscudiana local trust committee

[2:46:38] Voice 11: meeting procedure bylaw and i just i have that open in front of me the public participation

[2:46:43] Voice 11: participation uh section and I will note that in a lot of ways um this local trust committee has

[2:46:52] Voice 11: been uh has relaxed some of the strictness uh um for example limiting the participation public

[2:47:01] Voice 11: participation period limiting to 15 minutes we don't always do that we certainly uh have not

[2:47:08] Voice 11: been sticklers around the section 35 which says a member of the public may have three minutes to

[2:47:13] Voice 11: to address the local trust committee

[2:47:14] Voice 11: and less extended by unanimous vote

[2:47:17] Voice 11: of the local trust committee members present.

[2:47:19] Voice 11: We've been very, I think very generous

[2:47:22] Voice 11: with the time allotments in comparison

[2:47:25] Voice 11: with what is contained in the bylaw.

[2:47:32] Voice 11: There's other things we,

[2:47:34] Voice 11: although we did have a member of the public today

[2:47:36] Voice 11: state their name and the topic involved,

[2:47:38] Voice 11: we're not sticklers on that.

[2:47:40] Voice 11: So we haven't been sticklers to a number of these rules.

[2:47:45] Voice 11: and I don't like as a general rule I don't like sticking to the letter of the law

[2:47:54] Voice 11: just for the purpose of sticking to the letter of the law but if it's about

[2:48:02] Voice 11: keeping the meetings orderly and decorous I see things in here that we could tighten up

[2:48:09] Voice 11: um and how the public responds to that is you know i guess that's sort of an open question

[2:48:18] Voice 11: but i think if we're if we're um choosing to start with the meeting procedures bylaw

[2:48:25] Voice 11: and choosing to be a bit more strict around those rules it's uh normally defensible because it says

[2:48:32] Voice 11: so right in the bylaw but maybe then um if the idea is to send a message that we're seeking to

[2:48:39] Voice 11: improve the tone of the dialogue here at the meeting um that that's perhaps one way to do

[2:48:45] Voice 11: it and of course that's the chair of of the chair's uh um job to to look at those time

[2:48:51] Voice 11: limits and and relax or be strict on them as as they so choose but that's one thing that's that

[2:48:57] Voice 11: that occurs to me in terms of the meeting procedures

[2:49:02] Voice 11: bylaw itself and yeah, there's, I think,

[2:49:18] Voice 11: I think those are the things that I would highlight

[2:49:20] Voice 11: in terms of what's in the meeting procedures bylaw

[2:49:22] Voice 11: that we have been fairly lenient around

[2:49:25] Voice 11: that we could choose to be stricter on,

[2:49:28] Voice 11: the chair could choose to be stricter on.

[2:49:30] Voice 11: and and i i i don't know um it's it's hard to know precisely how um um whether that would have

[2:49:41] Voice 11: the desired effect or or or otherwise i mean until we try something we could never know right

[2:49:48] Voice 11: but anyway those are my thoughts about that first part around the public uh the meeting procedures

[2:49:53] Voice 11: bylaw and then uh certainly happy to hear anyone else's thoughts uh trustee laroni yeah i just

[2:50:08] Voice 3: wanted to kind of um give my own take on this and what um chair elliott has said um so during the

[2:50:15] Voice 3: last two years the ltc meetings have deteriorated to a point where they're unpleasant to attend

[2:50:21] Voice 3: um not only for staff but for um trustees in the public this um add an end um and oh gosh add and

[2:50:31] Voice 3: then you know i'm trying to say add addendum to the meeting is not coming out of nowhere um the

[2:50:38] Voice 3: The RLTC meetings on Leskete have been marked by a lack of decorum as well as repeated poor behavior from attendees.

[2:50:45] Voice 3: I mean, as someone who was born and raised in Leskete and has been elected to represent Leskete, I'm ashamed.

[2:50:51] Voice 3: I mean, I'm embarrassed that the community members who attend our meetings as representatives of the public.

[2:50:57] Voice 3: I'm representative of the island and the community.

[2:51:00] Voice 3: They're representative of the public.

[2:51:01] Voice 3: And for some reason, they feel they have the right to be aggressive, rude and disrespectful to members of staff, the chair and the trustees.

[2:51:09] Voice 3: And for anyone who is surprised by the staff report, you may have noticed that the conduct policy is now red at the beginning of every meeting.

[2:51:15] Voice 3: This is not coming out of nowhere.

[2:51:18] Voice 3: And I totally understand as elected officials, we open ourselves up to a certain level of, you know, strife, even harassment in our workplace.

[2:51:25] Voice 3: But this conflict should arrive from, you know, important issues, not the ability of attendees to maintain decorum or have basic manners to our guests to the island.

[2:51:39] Voice 3: and I don't want to go and exclude community members or move to electronic meetings or make

[2:51:45] Voice 3: people leave the island or bring over the RCMP I mean our ferry service is poor it's a long day to

[2:51:50] Voice 3: leave the island and nobody wants police presence but if the community cannot be respectful towards

[2:51:55] Voice 3: staff and trustees then we have to take measures to make sure that everybody is attending the

[2:52:00] Voice 3: meetings in a way that is safe and respectful and as Charlie had said we don't want to take

[2:52:06] Voice 3: these measures and i mean i see this addendum as kind of our plea with community members and

[2:52:13] Voice 3: to you know modify their conduct align with the meeting policies and i really hope that this

[2:52:20] Voice 3: will help everybody to kind of take time to consider how their actions

[2:52:24] Voice 3: affect others in a public space that's all uh

[2:52:30] Voice 11: thank you for that trustee laroney i

[2:52:32] Voice 11: I appreciate your thoughts there.

[2:52:36] Voice 11: Just reflecting a bit, of course, despite the report being presented with a recommendation,

[2:52:52] Voice 11: we're also advised by Director Shermack that we're not required to make a decision today.

[2:53:01] Voice 11: day. So in terms of the conversation, I just want to say that it is concerning to me when

[2:53:14] Voice 11: my fellow trustees feel insulted, attacked, or unsafe. And that's absolutely the same when it

[2:53:27] Voice 11: comes to the staff members um i think in particular for people that aren't members of this community

[2:53:41] Voice 11: the potential to feel unsafe might be higher because essentially when you come to a community

[2:53:49] Voice 11: where you don't know people you don't know people you don't know what anyone's like and whether

[2:53:55] Voice 11: whether they may escalate what seems threatening

[2:53:59] Voice 11: into something that's actually potentially harmful.

[2:54:03] Voice 11: So I have great respect for acknowledging the concerns

[2:54:13] Voice 11: and discomfort of people other than myself

[2:54:18] Voice 11: because, you know, like I mentioned around the staff,

[2:54:23] Voice 11: they don't know who these community members are.

[2:54:26] Voice 11: um we meet in a small space uh there are actual physical concerns i can see that

[2:54:32] Voice 11: being very very very problematic and and and lots of um culinary um problems with that

[2:54:41] Voice 11: on a personal level for an individual um i would like to find a way to get

[2:54:49] Voice 11: this local trust committee sort of back on track so that we're not

[2:54:56] Voice 11: a going over sort of in a time loop the same issues at the beginning of every meeting that are

[2:55:05] Voice 11: you know i don't know if we're ever going to resolve them for everyone's satisfaction

[2:55:10] Voice 11: but i feel like at some times we're kind of wasting all of our time um repeating certain

[2:55:16] Voice 11: certain things um but yeah the most important part to me is is is to support anyone's assertion of

[2:55:27] Voice 11: of their their concerns about their their the conduct the tone the language um and and all

[2:55:39] Voice 11: of those uh things uh and I see uh two hands up so I'm gonna go to uh trustee Elliot I think I

[2:55:47] Voice 11: so you're heading up first i'll

[2:55:50] Trustee Elliott: defer to trustee laroni okay trustee laroni

[2:55:56] Voice 8: sorry i'm jumping

[2:55:58] Voice 3: around here um sorry i just wanted to clarify the way you're wording this it sounds like that

[2:56:03] Voice 3: you are not having a problem with the way that the meetings are being um well the way that

[2:56:09] Voice 3: the meetings are going that you say just the way you're saying this it's that you understand that

[2:56:15] Voice 3: you know other people feel differently than you do and that for staff and the trustees it's you

[2:56:20] Voice 3: you don't like the way that they're feeling and but um just wanted to check are you finding the

[2:56:23] Voice 3: meetings not to be um problematic personally oh

[2:56:27] Voice 11: no i'm sorry that i gave that impression because

[2:56:29] Voice 11: um that that's not how i feel at all um i i brought up earlier today uh um instance of

[2:56:40] Voice 11: of a member of the public uh speaking up outside of the the town hall session and um and and that's

[2:56:48] Voice 11: not appropriate and i'm not okay with that i'm also not okay with uh with language that's not

[2:56:54] Voice 11: appropriate i i think we we should all be using respectful language here and um and i just i think

[2:57:03] Voice 11: that's true just from a for me just to just from a human space uh let alone um any official space

[2:57:12] Voice 11: that we're in and meeting procedures bylaws and and whatever i just think it's the the decent

[2:57:17] Voice 11: thing to do is to be a decent human being um so i'm sorry if i gave the impression that that

[2:57:25] Voice 11: i i i'm extremely bothered um and maybe i expressed it a little differently i don't know

[2:57:33] Voice 11: um did you have a follow-up trustee lauren it looks like yeah

[2:57:36] Voice 3: i just wanted to say thank you

[2:57:37] Voice 3: for clarifying that and i totally agree with you it isn't i mean it is

[2:57:42] Voice 3: about just treating everybody

[2:57:43] Voice 3: as you would like to be treated and putting yourself in their shoes and seeing how would

[2:57:47] Voice 3: would this meeting be if you were up there and people were treating you like that thank you

[2:57:51] Voice 3: and

[2:57:52] Voice 10: trustee elliot thank

[2:57:55] Trustee Elliott: you um great discussion i i guess the question is

[2:58:02] Trustee Elliott: what how do you want to see these meetings run do we want a stricter adherence to the meeting

[2:58:10] Trustee Elliott: procedures by law with to test this out perhaps see how things go is there an elevated tone of

[2:58:19] Trustee Elliott: respect and um agreement from members of the public who choose to attend in person

[2:58:26] Trustee Elliott: with how they conduct themselves and consent to be um um let's say um modify their behavior in

[2:58:40] Trustee Elliott: that space so what exactly like this is this is the information I am looking for as a chair because

[2:58:46] Trustee Elliott: I am an outsider I'm not from your community there's been a you know perhaps there's a pattern

[2:58:53] Trustee Elliott: that that is acceptable it doesn't matter what the past is we need to decide I think from this

[2:58:59] Trustee Elliott: moment forward how do we want these meetings to run and that's the question before us we've talked

[2:59:05] Trustee Elliott: about the issues and challenges um so what level of chairing would you like to see um from me

[2:59:23] Voice 11: well okay i'll start off um i as i mentioned when i was talking about the specific provisions of the

[2:59:31] Voice 11: meeting procedures bylaw pointing out a number of areas where we have been permissive rather

[2:59:36] Voice 11: rather than strict, in terms of how we address our common desire to raise the tone and improve

[2:59:48] Voice 11: the decorum of these meetings.

[2:59:51] Voice 11: I think that's one option.

[2:59:52] Voice 11: I think we're also, we are in a space today where we are discussing this and members of

[2:59:58] Voice 11: the public are in it.

[3:00:00] Voice 11: attendance. We have four members of the public in attendance right now. And so I think just

[3:00:10] Voice 11: by airing the topic in a public way, I think we're giving some notice of our collective

[3:00:20] Voice 11: concerns and whether we choose today to take a different tack than we have been. I think

[3:00:32] Voice 11: I think my position is that I mean, I'm open to what seems to make sense. If we're heard loud and clear by the members of the public, then perhaps we don't need to change very much.

[3:00:48] Voice 11: but certainly I would suggest that sticking strictly to the provisions of the meeting

[3:00:57] Voice 11: procedures bylaw would be a default position in terms of if you're not going to play nice then

[3:01:07] Voice 11: we're going to play by the rules and again not wanting to it's hard to try to speak

[3:01:16] Voice 11: off the top of my head and and not use uh terms maybe that i don't fully uh express my intentions

[3:01:24] Voice 11: but uh um that's sort of where i'm i'm thinking i'm i'm also loathe to um change venues um to

[3:01:36] Voice 11: bring in uh our cmp uh or or any of that and i really hope that um neither of those become

[3:01:44] Voice 11: become necessary. I do want everyone at our meetings, trustees, staff, and members of the

[3:01:53] Voice 11: public to feel like it's a safe and respectful place, that ideas can be exchanged freely without

[3:02:02] Voice 11: the disparagement, without characterization of people's love intent, and essentially with that

[3:02:12] Voice 11: that sort of the open-hearted sort of approach

[3:02:19] Voice 11: that we generally take in community

[3:02:22] Voice 11: in a more general sense.

[3:02:25] Voice 11: So I'd like to see us get there.

[3:02:29] Voice 11: Again, I think having this discussion publicly

[3:02:32] Voice 11: is a good start

[3:02:37] Voice 11: because we're out in the open saying how we feel about it.

[3:02:41] Voice 11: I think that's very important so that everyone knows

[3:02:44] Voice 11: else and so i'll go to trustee laroni now i'm

[3:02:50] Voice 3: gonna say that yeah i agree with what you're saying

[3:02:53] Voice 3: um but i believe we need to be specific and we have our meeting conduct i mean do we need to have

[3:03:00] Voice 3: it very clear that you get one verbal warning and then you are um expelled um expelled from

[3:03:06] Voice 3: the meeting and if it happens again you're not welcome to come back to any meetings like we need

[3:03:10] Voice 3: to have it's good for all of us to know exactly what the boundaries are what the rules are for

[3:03:14] Voice 3: for the chair, for the attendees, for the other trustees and the staff.

[3:03:18] Voice 3: So I feel like we need to come up with something specific here instead of

[3:03:27] Voice 3: throwing, so we have thrown out a lot of ideas, but this can't go on.

[3:03:33] Voice 3: So I'm just kind of, where should we go with this?

[3:03:36] Voice 3: Should we make a motion? Yeah.

[3:03:42] Voice 11: Okay. Thank you.

[3:03:43] Voice 11: and just move my copy of the meeting procedures

[3:03:48] Voice 11: over to order a decorum section.

[3:03:50] Voice 11: There's a lot there that we haven't exercised in the past

[3:03:52] Voice 11: that could be exercised.

[3:03:54] Voice 11: Trustee Elliott.

[3:03:56] Trustee Elliott: Yes, thank you, Chair.

[3:03:58] Trustee Elliott: That's exactly what I'm looking for.

[3:04:00] Trustee Elliott: We have a meeting procedures bylaw,

[3:04:02] Trustee Elliott: but there is a history and a culture of,

[3:04:06] Trustee Elliott: like you say, being permissive.

[3:04:08] Trustee Elliott: And so that bylaw has not been followed necessarily.

[3:04:11] Trustee Elliott: And so if we are to be more strict and actually abide by it, there needs to be agreement from this LTC to uphold that collectively. It is not just the chair. We all agree and we will call points of order or say, this isn't appropriate. I have a concern if a member of the public is acting inappropriately.

[3:04:35] Trustee Elliott: so that's what I'm looking for today is you know we will abide by the meeting procedures bylaw

[3:04:43] Trustee Elliott: what does it look like to give a verbal warning are we looking for one or two take a pause in a

[3:04:51] Trustee Elliott: recess then expel the person that kind of thing we need to be quite specific because

[3:04:58] Trustee Elliott: just being loosey-goosey has not actually served this local trust committee yeah

[3:05:07] Voice 11: thank you for

[3:05:07] Voice 11: that um certainly having a look through the um the meaning procedures bylaw the section on order

[3:05:19] Voice 11: decorum uh items 29 to 32 and and uh um yeah certainly 32 says the chair or person presiding

[3:05:31] Voice 11: may spell and exclude a person from a meeting of the local trust committee for improper conduct

[3:05:35] Voice 11: It doesn't go into detail about what improper conduct is, and I think that that is one of those cases where the judgment of the chair is what's in play there, short of having a glossary or something listing all possible cases of improper conduct.

[3:06:00] Voice 11: conduct it seems to me that that's at the chair's discretion by the way i read the bylaw um i think

[3:06:11] Voice 11: i mean we all have the same goal we want to we want to stick to business and not get sidetracked

[3:06:20] Voice 11: by other stuff that made that that is is not germane to the functioning of this body

[3:06:31] Voice 11: um the actual work is what we want to be focusing on and so how we get there

[3:06:37] Voice 11: um you know perhaps the way perhaps the way to do it chair is uh as you know all about all of

[3:06:49] Voice 11: the trustees bone up on these sections of the meeting procedures bylaw um and enforce the

[3:06:58] Voice 11: provision strictly and see how that goes and um if we find that there's improvement and for example

[3:07:08] Voice 11: people want to speak longer than the than the maximum three minutes um then if there's

[3:07:14] Voice 11: improvement in in the way we all feel about the meeting to court then we can we can make those uh

[3:07:20] Voice 11: we can have those unanimous votes to extend the time period a lot to to uh people speaking in the

[3:07:26] Voice 11: in the town hall section we can we can choose to be more permissive but i think it is i think it's

[3:07:33] Voice 11: always the case that when you have been permissive for a long time it's difficult to get back to the

[3:07:41] Voice 11: hard line but i think kind of trying to find somewhere in between would be very difficult

[3:07:51] Voice 11: so i think maybe sticking more strictly to what's in in the procedure by law um and and seeing how

[3:07:59] Voice 11: that goes that might be the place to start and i don't remember i think trustee elliott your hand

[3:08:08] Voice 11: was up first and then trustee laroni so

[3:08:12] Trustee Elliott: thank you for that um i do think a motion to that the

[3:08:17] Trustee Elliott: the local trust committee will abide by the meeting procedures by law more strictly going

[3:08:23] Trustee Elliott: forward in an effort to improve meeting conduct something like that so that's on the public record

[3:08:30] Trustee Elliott: and we have some agreement this is what we are doing uh we've we agree to this and it's it's

[3:08:38] Trustee Elliott: it's again it's this sticking point of we have to work together the chair cannot do this unless

[3:08:46] Trustee Elliott: there is agreement with the local trust committee and members of the public right so we have a

[3:08:51] Trustee Elliott: document we'll start with that the matter that is um is a bit soft still is the matter of um

[3:09:00] Trustee Elliott: declaring public private recording devices. So this is a new policy that the Islands Trust has

[3:09:07] Trustee Elliott: enacted. It's not in your meeting procedures bylaw. And so that's where I was struggling with

[3:09:15] Trustee Elliott: sensing some disconnect, requesting that members of the public who want to record the meeting

[3:09:24] Trustee Elliott: on a personal device need to declare that to the chair. And that hasn't been happening for

[3:09:29] Trustee Elliott: the last two or three meetings so that to me it's a subtle sign of disrespect um you're asking for

[3:09:36] Trustee Elliott: something as the chair it's not being um listened to or adhered to um that elite allows the level

[3:09:47] Trustee Elliott: of respect to to to go down so um it's those kinds of things we've got there aren't necessarily

[3:09:55] Trustee Elliott: spelled out in our meeting procedures bylaw but they are trust council policy and they are for

[3:10:01] Trustee Elliott: the safety of everyone these are not uh created willy-nilly to irk or um or cause um aggravation

[3:10:11] Trustee Elliott: to members they are to ensure that we can um have a space that's actually everyone can participate in

[3:10:18] Trustee Elliott: so personally as a member of this local trust committee but as your chair who'd like to

[3:10:24] Trustee Elliott: to return and keep working with you.

[3:10:26] Trustee Elliott: I would love for the LTC to make a motion

[3:10:28] Trustee Elliott: that we would support meeting procedure bylaw adherence

[3:10:36] Trustee Elliott: or something like that,

[3:10:38] Trustee Elliott: and a more strict application

[3:10:40] Trustee Elliott: of the meeting procedures bylaw.

[3:10:42] Trustee Elliott: And that would be a good starting point.

[3:10:44] Trustee Elliott: Thank you.

[3:10:45] Voice 11: Thank you.

[3:10:46] Voice 11: And I can put together a motion,

[3:10:49] Voice 11: but I see Trustee Leroni.

[3:10:53] Voice 3: i just wanted to agree with trustee peterson that just because we are it sounds like what we're

[3:10:59] Voice 3: thinking here is to have a more hard line to following the meeting policies to a t and that

[3:11:06] Voice 3: doesn't have to be forever that we're gonna have that you know we've tried permissive that's not

[3:11:11] Voice 3: working so let's go for all in and if we just need to change that we can change that so just

[3:11:17] Voice 3: this is a you know meetings and as and government is a fluid thing so let's yeah make our policies

[3:11:25] Voice 3: fluid to go with that

[3:11:28] Voice 11: okay so um i don't want to preclude any further discussion but uh i i have a

[3:11:36] Voice 11: a motion on that i'm prepared to make and uh in the uh in the interest of our minute taker um

[3:11:44] Voice 11: And being able to follow this, I've largely cribbed it from the staff report.

[3:11:50] Voice 11: So I move that the Lusketia Island Local Trust Committee ensures a safe working and meeting space by enforcing proper public meeting decorum by applying the Lusketia Island Local Trust Committee meeting procedures bylaw.

[3:12:14] Voice 11: I'm going to ask Lisa, I know you probably got it, but do you got it?

[3:12:17] Voice 11: so

[3:12:19] Trustee Elliott: just the word enforcing um could you read that back again yeah this is on screen

[3:12:25] Voice 11: okay so if you look at the recommendation on in the addendum

[3:12:30] Voice 11: basically i have taken everything up to the end of the word decorum

[3:12:36] Voice 11: and then the word by and then all of the all of the wording from a excellent

[3:12:48] Trustee Elliott: got it now

[3:12:49] Trustee Elliott: does

[3:12:49] Voice 11: that make sense and if we want we can we can ask the the administrator to share a screen so

[3:12:58] Voice 11: that we can see uh if you would like trust in the running that's fine oh

[3:13:08] Voice 3: there she is

[3:13:14] Voice 3: yeah i second this i will second this motion okay

[3:13:18] Voice 11: and thank you administrator millard for putting

[3:13:21] Voice 11: that up for us um so moved and seconded uh any further discussion i'm not seeing any so i will

[3:13:32] Voice 11: I'll call the question, all those in favor?

[3:13:37] Voice 11: And that carries.

[3:13:39] Voice 11: Thank you for that.

[3:13:43] Trustee Elliott: Thanks everyone for a great discussion

[3:13:44] Trustee Elliott: and thank you to staff and Director Cermak for that report.

[3:13:51] Voice 11: Okay, so getting back to the main agenda,

[3:13:57] Voice 11: are you just waving goodbye Director Cermak?

[3:13:59] Voice 11: Okay, I thought you

[3:14:01] Voice 11: put your hand up to say something.

[3:14:04] Voice 11: Okay, thank you.

[3:14:05] Voice 11: um so in section 14 we have the active projects report and i'll look to staff to see if there's

[3:14:13] Voice 11: anything they would like to uh bring to our attention there um

[3:14:19] Voice 1: no nothing nothing in particular

[3:14:21] Voice 1: to bring to your attention you'll just notice that it has been updated uh as per the ltc

[3:14:26] Voice 1: resolutions from your previous meeting thank

[3:14:29] Voice 11: you and uh then i'll look to trustees to see if there's

[3:14:33] Voice 11: any questions no questions okay and then the same for the future projects i don't i doubt there's

[3:14:43] Voice 11: anything to report there we are not yet in the future although we are inching there every moment

[3:14:49] Voice 11: um so if there's nothing there then our next meeting i believe we just scheduled it to be

[3:14:58] Voice 11: february 10th if memory serves me correctly and uh that brings us to adjournment uh so thanks

[3:15:10] Voice 11: everybody and uh we will see you uh february 10th probably for a public hearing as well

[3:15:17] Voice 11: i

[3:15:22] Voice 8: must say it's kind of rich for elliott to talk about decorum she attacked me out of the park

[3:15:28] Voice 8: Oh, please.

[3:15:31] Voice 8: I

[3:15:33] Voice 3: just want to thank Tim for chairing.

[3:15:36] Voice 10: No problem.

[3:15:37] Trustee Elliott: Thank

[3:15:37] Voice 3: you

[3:15:38] Trustee Elliott: so much, Tim.

[3:15:40] Trustee Elliott: That was really appreciated.

[3:15:41] Trustee Elliott: Good chairing.