Islands Trust Conservancy Board regular meeting, January 21, 2025

[0:00:00] Trustee Smith: okay um so it looks like we're ready now okay i'll call this meeting to order welcome everybody

[0:00:06] Trustee Smith: um the board and the staff and we have quite a lot of people here have a heavy agenda um

[0:00:11] Trustee Smith: i think we're going to start um trustee khan has kindly agreed to do the territorial

[0:00:16] Trustee Smith: acknowledgement so we'll start with that trustee khan we

[0:00:20] Voice 2: live on the traditional unseated territory

[0:00:23] Voice 2: of the coast salish people i feel extremely fortunate to be living on this incredibly

[0:00:28] Voice 2: beautiful land and to share it with people of many different origins, faiths, races, and

[0:00:34] Voice 2: backgrounds. While we have had a troubled history on this land, particularly in interactions between

[0:00:41] Voice 2: Indigenous peoples and newcomers, I am determined to work to maintain its integrity and health

[0:00:49] Voice 2: and to accomplish this peacefully with all my neighbors, especially with the peoples who have

[0:00:54] Voice 2: have been here for millennia. Thank

[0:00:58] Trustee Smith: you. That's very nice. Thanks a lot, Trustee Khan. So the

[0:01:03] Trustee Smith: first item is the introduction of CAO Brawny. I haven't met him yet, but he is here. I'm presuming

[0:01:14] Trustee Smith: I saw you there. So is there one of the staff who knows him a bit better who would like to

[0:01:19] Trustee Smith: introduce him? Or CAO Brawny, would you like to introduce yourself? Welcome.

[0:01:24] Voice 1: Thank you. I'll do

[0:01:25] Voice 1: just a quick introduction for myself. Yeah, so I'm Ruben Brani. I'm the new CAO for the

[0:01:31] Voice 1: Islands Trust. I am coming up, I think, on the end of my second month, which on the one

[0:01:36] Voice 1: hand seems to have gone by very quickly, and on the other hand seems to be, I can't believe

[0:01:41] Voice 1: it's only been two months. But it's been a real great learning experience for me. I come,

[0:01:46] Voice 1: for those of you who haven't met me yet, I come to the Islands Trust after 26 years in

[0:01:51] Voice 1: the core provincial public service in a variety of ministries and roles. But this stream of work

[0:01:58] Voice 1: in the mandate of the Islands Trust and the work of the Conservancy are new to me from a policy

[0:02:02] Voice 1: perspective. And so I'm learning a lot, which is great. And I appreciate the chance to join you

[0:02:08] Voice 1: here from the traditional territory of the Kwangan speaking peoples this morning. And

[0:02:11] Voice 1: really, I'm just here to listen and learn this morning and learn more about the work of the

[0:02:15] Voice 1: Conservancy. It's an area that I think does a lot of tremendous work, supported by a really

[0:02:22] Voice 1: great group of staff, and of course, the direction of this board here. And so I look forward to

[0:02:27] Voice 1: learning more about the work today. And as I continue to advance it and grow into this role

[0:02:32] Voice 1: and learn more about the impact that the Conservancy has, which I know is an enormously

[0:02:36] Voice 1: positive impact across the trust area. Thank you.

[0:02:40] Trustee Smith: Thank you. And we're hoping you'll stay,

[0:02:42] Trustee Smith: we're going to move the agenda around a little bit once we've done the elections.

[0:02:46] Trustee Smith: and hoping you'll stay at least for the work planning discussion thank you okay

[0:02:51] Trustee Smith: so uh the next

[0:02:53] Trustee Smith: uh item i'm going to turn this over to david um are you there somewhere i

[0:03:00] Voice 8: am here yeah

[0:03:03] Trustee Smith: to do the election of the new chair and vice chair

[0:03:08] Voice 8: okay thank you so on the agenda item 4.1

[0:03:13] Voice 8: is election of chair item 4.2 is election of vice chair what i will do is i'll ask you three times

[0:03:20] Voice 8: for a nomination of a member to be chair of the analyst trust conservancy for the next year

[0:03:28] Voice 8: that will then need to be seconded and the person being nominated will then have to indicate

[0:03:34] Voice 8: whether or not they're willing to stand for election so i'll ask for three three times

[0:03:40] Voice 8: if there is more than one person then we'll do an election by secret vote which because this is

[0:03:46] Voice 8: online means that will ask you to email to me your choice of um of chair and then i'll explain more

[0:03:54] Voice 8: about that if we do go to an election so with that unless there's any questions i'll just ask

[0:04:00] Voice 8: for a nomination uh for the chair so i see toby elliott uh

[0:04:08] Voice 14: thank you director marler uh i would

[0:04:10] Voice 14: like to nominate uh lisa govro uh for the position of chair thank

[0:04:16] Voice 8: you i need a second there for

[0:04:18] Voice 8: that so toby nominating lisa govro and seconded by uh trustee uh okay and uh trustee gavro do you

[0:04:30] Voice 8: accept the nomination i accept all right thank you all right starting a second time for any further

[0:04:37] Voice 8: further nominations for Chair of Islands Trust Conservancy?

[0:04:43] Voice 8: Not seeing any, I'm going to ask a third and final time

[0:04:46] Voice 8: for any further nominations

[0:04:48] Voice 8: for Chair of Islands Trust Conservancy.

[0:04:53] Voice 8: Okay, so I don't see any further.

[0:04:55] Voice 8: So with that, Trustee Gavril by acclamation

[0:04:59] Voice 8: is the Chair of the Islands Trust Conservancy.

[0:05:03] Voice 8: Thank you, Lisa.

[0:05:06] Voice 7: Thank you.

[0:05:06] Voice 7: I would like to

[0:05:07] Voice 8: just take the opportunity

[0:05:09] Voice 8: to go on to asking for uh nominations for the vice chair of island stress conservancy so asking

[0:05:16] Voice 8: a first time for a nomination for vice chair so i see toby elliott um

[0:05:25] Voice 14: i would like to nominate

[0:05:27] Voice 14: tanner timothy thank

[0:05:30] Voice 8: you i need a seconder for that nomination of tanner timothy

[0:05:35] Voice 8: I see Trustee Yates seconding.

[0:05:40] Voice 8: And Tyler, do you accept the nomination?

[0:05:46] Voice 9: Yes, I do.

[0:05:47] Voice 9: And thank you for the nomination.

[0:05:48] Voice 9: I appreciate that.

[0:05:50] Voice 8: Thank you.

[0:05:51] Voice 8: All right, asking a second time

[0:05:53] Voice 8: for any nominations for vice chair

[0:05:55] Voice 8: and asking a third and final time

[0:06:00] Voice 8: for any nominations for vice chair.

[0:06:04] Voice 8: Okay, not hearing any further nominations,

[0:06:06] Voice 8: then Trustee Timothy is the Vice Chair of the Allens Trust Conservancy.

[0:06:14] Voice 8: And with

[0:06:15] Voice 8: that, I'll turn it over to the new Chair of the Allens Trust Conservancy and thank you very much.

[0:06:22] Trustee Gauvreau (probable): Wonderful. Thank you, everyone. This is great.

[0:06:27] Trustee Gauvreau (probable): I just want to thank Chair Smith for the last year.

[0:06:32] Trustee Gauvreau (probable): I will be calling you a lot as I try to figure this out.

[0:06:38] Trustee Gauvreau (probable): Excellent.

[0:06:39] Trustee Gauvreau (probable): All right.

[0:06:39] Trustee Gauvreau (probable): So moving on to the approval of our agenda.

[0:06:43] Trustee Gauvreau (probable): First item is the introduction of new items.

[0:06:47] Trustee Gauvreau (probable): Are there any additions to the agenda before we make any amendments to it?

[0:06:52] Trustee Gauvreau (probable): Oh, I see Reese Smith.

[0:06:55] Trustee Gauvreau (probable): Trustee Smith.

[0:06:56] Trustee Smith: Yes.

[0:06:56] Trustee Smith: I wanted to add an item under new business.

[0:07:01] Trustee Smith: There's a financing conservation of private lands conference that I would like to attend, so I have a motion, but that would be new business. Thanks.

[0:07:09] Trustee Gauvreau (probable): All right, so that would be item 11.1, we'll call that. Great. Any other amendments?

[0:07:22] Voice 16: I have one, if I may. Fantastic.

[0:07:25] Trustee Gauvreau (probable): I don't

[0:07:26] Voice 16: have a computer to do this on, so I'll be raising my hand physically.

[0:07:32] Voice 16: Fantastic.

[0:07:33] Voice 16: That one as new business priority acquisitions fund proposal.

[0:07:40] Trustee Gauvreau (probable): Proposal, fantastic.

[0:07:42] Trustee Gauvreau (probable): We'll call that 11.2.

[0:07:46] Voice 16: Thank you.

[0:07:47] Trustee Gauvreau (probable): Thank you.

[0:07:49] Trustee Gauvreau (probable): All right, moving on.

[0:07:50] Trustee Gauvreau (probable): Any more additions to the agenda?

[0:07:54] Trustee Gauvreau (probable): Then I propose that we actually move an item.

[0:07:59] Trustee Gauvreau (probable): We move item 9.4.4 to, sorry, I'm trying to find my agenda here.

[0:08:15] Trustee Smith: Chair, chair, if I may.

[0:08:17] Trustee Smith: I think

[0:08:17] Trustee Smith: we have to approve the agenda first.

[0:08:20] Trustee Gauvreau (probable): Well, I think we should.

[0:08:22] Trustee Gauvreau (probable): Oh, make the amendment, yeah.

[0:08:23] Trustee Gauvreau (probable): Yeah, make the amendments and then, yeah, move item 9.4.42.

[0:08:30] Voice 14: Chair, wasn't there an item, there was one for discussion.

[0:08:33] Voice 14: I made a mistake. It's actually 922, which is the work plan briefing. There's a report on work plan update at 9.44, but I had wanted to, I actually made an error in the agenda. It's 922 that I thought.

[0:08:53] Voice 14: Thank

[0:08:53] Trustee Gauvreau (probable): you. Well, yeah, because we have CAO Broney here. We wanted to discuss the work plan. So I wanted to put that as the next item after we approve the agenda. So that would number it. I guess that would be 9.1.1. And then all the other ones would change numbers. Does

[0:09:19] Voice 14: that sound reasonable?

[0:09:21] Voice 14: Sure. So the next item we discuss is 9.22. Okay. Yeah, I'm good with that.

[0:09:28] Trustee Gauvreau (probable): great any other amendments to the agenda then i'll be looking for a motion to approve the agenda as

[0:09:43] Trustee Gauvreau (probable): amended please you

[0:09:47] Voice 6: can amend it by general consent excellent

[0:09:50] Trustee Gauvreau (probable): let's do that fantastic

[0:09:53] Trustee Gauvreau (probable): all right uh yeah the agenda is approved by general consent um moving on to item number

[0:10:00] Trustee Gauvreau (probable): six which is the ryzen report and which i shall read out at the november 19th 2024

[0:10:08] Trustee Gauvreau (probable): 2024 ITC and camera meeting. The Allen's Trust Conservancy Board approved part two of the

[0:10:14] Trustee Gauvreau (probable): Salas Invasive Plant Management Plan for Birch Snag, ES 65741, Dragonfly Pond, ES 065747,

[0:10:26] Trustee Gauvreau (probable): Kingfisher Pond, ES 065749, and Woodpecker Pond, ES 65743, Covenant Areas, and issued a temporary

[0:10:37] Trustee Gauvreau (probable): waiver for the covenant terms of 3.2 item d and 3.2 mk subject to the terms and conditions

[0:10:46] Trustee Gauvreau (probable): consistent with the approved forest restoration strategy of the sydney island ecological

[0:10:52] Trustee Gauvreau (probable): restoration plan the ellen's trust conservancy board approved spending up to two thousand dollars

[0:10:58] Trustee Gauvreau (probable): of existing budgets towards the cost of the ecological gifts program appraisal for the

[0:11:03] Trustee Gauvreau (probable): Natural Areas Protection Tax Exemption Program, NAPTEP,

[0:11:08] Trustee Gauvreau (probable): covenant on Gabriela Island.

[0:11:11] Trustee Gauvreau (probable): The Island Trust's Conservancy approved the decision to obtain a hazmat analysis

[0:11:18] Trustee Gauvreau (probable): for the Ruby Alton Nature Reserve House and engage a demolition contractor

[0:11:23] Trustee Gauvreau (probable): to provide an estimate of a demolition of the house and all structures.

[0:11:29] Trustee Gauvreau (probable): Great. Thank you.

[0:11:31] Trustee Gauvreau (probable): Moving on to item number seven, the adoption of the minutes.

[0:11:37] Trustee Gauvreau (probable): Are there any amendments to the minutes?

[0:11:38] Trustee Gauvreau (probable): Has everyone had a chance to review for accuracy?

[0:11:43] Trustee Gauvreau (probable): Not seeing any hands.

[0:11:46] Trustee Gauvreau (probable): Any comments, everyone?

[0:11:48] Trustee Gauvreau (probable): Nope.

[0:11:49] Trustee Gauvreau (probable): Great.

[0:11:49] Trustee Gauvreau (probable): Then I think we can approve that by general consent.

[0:11:54] Trustee Gauvreau (probable): And then now we are moving on to the follow-up action list.

[0:11:59] Trustee Gauvreau (probable): Item A.

[0:12:00] Trustee Gauvreau (probable): Oh, sorry.

[0:12:00] Trustee Gauvreau (probable): I see Trustee Yates' hand.

[0:12:03] Trustee Gauvreau (probable): just went down well

[0:12:05] Voice 12: thank you chair govro i was going to um just ask whether there's a mention

[0:12:12] Voice 12: in the draft minutes on page um on page eight of the minutes um discussion at the bottom of the

[0:12:23] Voice 12: page the first bullet on the last paragraph is off-leash dogs in the mcrae covenant and placing

[0:12:31] Voice 12: placing an article and the gabriela sounder and i'm hoping at some point later in the

[0:12:35] Voice 12: agenda i think there is a place later in the agenda where we could talk about that briefly

[0:12:40] Trustee Gauvreau (probable): okay that sounds great we can put that under a new business uh 11.3 if you wish awesome

[0:12:51] Trustee Gauvreau (probable): added great thank you all right so we are on item number eight which is the follow-up

[0:12:58] Trustee Gauvreau (probable): action list is there any comments or questions from the board to the staff

[0:13:04] Trustee Gauvreau (probable): i

[0:13:06] Voice 16: see

[0:13:09] Trustee Gauvreau (probable): trustee smith

[0:13:11] Trustee Smith: uh yeah i'm just gonna get through my notes here um on the first item

[0:13:17] Trustee Smith: well hold on um where it says staff to move forward with crystal mountain society

[0:13:23] Trustee Smith: this has been our agenda for a long time and i believe uh chair gavro you could provide us with

[0:13:29] Trustee Smith: a bit of an update on this so um and later on i it appears in different places and there's

[0:13:36] Trustee Smith: different instructions but it says here target date december 2025 and somewhere else it says

[0:13:42] Trustee Smith: it's on hold so maybe you could give

[0:13:44] Trustee Gauvreau (probable): us a bit of an

[0:13:45] Trustee Smith: update i

[0:13:46] Trustee Gauvreau (probable): certainly could i had one prepared

[0:13:48] Trustee Gauvreau (probable): for a little bit later in the agenda but i can certainly give that now um yes the crystal mountain

[0:13:53] Trustee Gauvreau (probable): an application as we return back to uh the galliano ltc at this point the um the penelicate

[0:14:01] Trustee Gauvreau (probable): and the applicant are in discussions and it's the ltc's position that we are not to interfere

[0:14:07] Trustee Gauvreau (probable): with those discussions at this point so as far as i see i think that the uh island stress

[0:14:13] Trustee Gauvreau (probable): conservancy work remains on hold until we can hear of anything back there's um i would suggest

[0:14:19] Trustee Gauvreau (probable): Yes, though, watching that meeting, the December 11th meeting, it was a very important meeting, I think, for perhaps the future of Galliano, for sure.

[0:14:29] Trustee Gauvreau (probable): But very, very insightful meeting.

[0:14:31] Trustee Gauvreau (probable): Thank you.

[0:14:34] Trustee Smith: So then, Trustee Garbo, should this say on hold instead of status in progress?

[0:14:40] Trustee Gauvreau (probable): It should say on hold.

[0:14:41] Trustee Gauvreau (probable): There's nothing new really to report.

[0:14:44] Trustee Gauvreau (probable): I see Specialist Martel's hand.

[0:14:49] Trustee Gauvreau (probable): Oh, I get to be a specialist.

[0:14:51] Trustee Gauvreau (probable): Is

[0:14:52] Voice 13: that what I have it right?

[0:14:53] Voice 13: It's ecosystem protection specialist.

[0:14:57] Voice 7: We

[0:14:58] Voice 13: don't know which ecosystem.

[0:15:00] Voice 13: I just wanted to provide a slight, I don't know,

[0:15:07] Voice 13: just a point for the board to consider that the LTC has passed a resolution

[0:15:14] Voice 13: that involves consulting with the ITC about whether we could be an

[0:15:21] Voice 13: an intermediary landholder in that transfer.

[0:15:26] Voice 13: And that might be something that comes to the board

[0:15:28] Voice 13: for an official response.

[0:15:31] Voice 13: My concern is that the Crystal Mountain Society

[0:15:36] Voice 13: and Penelope will go too far down a road,

[0:15:39] Voice 13: not realizing that we probably cannot do that for them.

[0:15:45] Voice 13: We can provide advice, we can provide guidance,

[0:15:48] Voice 13: But we can't actually, as my understanding of it, take on the land for transfer to the Benelicat.

[0:15:59] Voice 13: Just wanted to flag that.

[0:16:01] Voice 13: There might be a point later in the agenda for that discussion.

[0:16:05] Voice 13: Just a piece to be aware of.

[0:16:08] Voice 13: Yeah.

[0:16:10] Trustee Gauvreau (probable): Great.

[0:16:11] Trustee Smith: Trustee Smith?

[0:16:13] Trustee Smith: Yeah, it's a different item.

[0:16:15] Trustee Smith: So I just, if there's any more discussion of that item, I can wait.

[0:16:20] Trustee Smith: Okay, go ahead. It's item number six. So it says the ITC, it says completed. And I'm confused by this because this, so the ITC board directed staff to prioritize the Ruby Altman management plan over the risk management policy.

[0:16:41] Trustee Smith: and but in other places in the agenda it appears that this isn't prioritized and

[0:16:52] Trustee Smith: yet it says completing so I'm not clear I'm not clear why this is completed and

[0:16:59] Trustee Smith: so maybe somebody could explain to me it might be about the wording that we rose

[0:17:05] Trustee Smith: and reported this but the work hasn't been completed I'm

[0:17:12] Voice 16: sorry could you

[0:17:13] Voice 16: clarify which item six item

[0:17:15] Trustee Smith: six is that page 20.

[0:17:18] Voice 16: yes okay now i'm there see

[0:17:22] Trustee Smith: it says complete

[0:17:22] Trustee Smith: yes

[0:17:23] Voice 16: by

[0:17:24] Trustee Smith: that the

[0:17:25] Voice 16: rise and report has been done that is you directed us to do a rise and report

[0:17:32] Voice 16: okay it

[0:17:35] Trustee Smith: just seems odd because the actual actions of the rising report haven't been completed

[0:17:40] Trustee Smith: The

[0:17:41] Voice 16: management plan aspect is still, I believe there's another item that relates to the management

[0:17:49] Voice 16: plan.

[0:17:51] Trustee Smith: Yeah, it's just

[0:17:52] Trustee Smith: awkward because it says completed, but we haven't completed the work, but we

[0:17:58] Trustee Smith: have indeed Rosen reported.

[0:18:00] Trustee Smith: Yes.

[0:18:01] Trustee Smith: Maybe we can make that just a bit clearer.

[0:18:09] Trustee Gauvreau (probable): What would you suggest, like maybe removing this item from the next follow-up action list?

[0:18:17] Trustee Gauvreau (probable): that's

[0:18:18] Voice 16: what would typically happen yeah

[0:18:19] Trustee Gauvreau (probable): i think that just cleaned it up yeah okay great

[0:18:26] Trustee Gauvreau (probable): uh anything else i don't see any hands right now um

[0:18:29] Trustee Smith: yeah i have one other oh can i just

[0:18:32] Trustee Smith: one other thing on item oh wait a minute this is the follow-up action report sorry

[0:18:37] Trustee Smith: are we do we're doing that now

[0:18:42] Trustee Gauvreau (probable): uh that's where we were follow-up action list you know we're just

[0:18:49] Trustee Gauvreau (probable): talking about page 20 yeah

[0:18:50] Trustee Smith: okay so it's items yeah maybe someone now i'll put my hand up sir

[0:18:56] Trustee Gauvreau (probable): fantastic i um fantastic i see the boardroom

[0:19:01] Voice 16: yes um thank you i just wanted to mention that

[0:19:07] Voice 16: risa and i were trustee smith and i were discussing the response to uh stewart brands

[0:19:14] Voice 16: which is in progress but Catherine has not received it yet to review it and finalize it

[0:19:20] Voice 16: so that's coming very shortly.

[0:19:23] Trustee Gauvreau (probable): Great thank you and then I had a question on page 21

[0:19:28] Trustee Gauvreau (probable): I just wondering if there's any update the staff were to prepare and submit a letter from the ITC

[0:19:34] Trustee Gauvreau (probable): board to the Minister of Municipal Affairs is that is there any update for us on the letter

[0:19:40] Trustee Gauvreau (probable): says that it's 50 done yeah

[0:19:42] Voice 16: the letter has been drafted and um it's with director freighter for

[0:19:47] Voice 16: review and then it will be finalized and and sent off great and

[0:19:53] Trustee Smith: then uh trustee smith yeah that's

[0:19:56] Trustee Smith: the item that i had a question on to number four um it's so what we've said there is i you know

[0:20:03] Trustee Smith: i get that staff's preparing the letter and i'm glad it's getting happening it does um say here

[0:20:10] Trustee Smith: here that explain the ITC staff capacity challenges.

[0:20:15] Trustee Smith: Well, I think, I don't know where else to say this,

[0:20:20] Trustee Smith: but it's in many places, but writing the minister

[0:20:23] Trustee Smith: and asking for an extension is a good idea.

[0:20:26] Trustee Smith: And mostly because of the need

[0:20:29] Trustee Smith: to do meaningful First Nations engagement.

[0:20:31] Trustee Smith: And that's a very good reason,

[0:20:33] Trustee Smith: but saying explaining the ITC staff capacity challenges,

[0:20:38] Trustee Smith: challenges i think that's a problem and i'll explain to you why um i was a civil servant for

[0:20:45] Trustee Smith: 30 years i managed very big budgets there is nobody anywhere in government that doesn't have

[0:20:52] Trustee Smith: a capacity problem and doesn't say we don't have enough money and when a minister sees something

[0:20:59] Trustee Smith: like that they just roll their eyes because they're getting that from everybody or most people

[0:21:04] Trustee Smith: don't even say it. So you have to have a good reason. We have a good reason. The difficulty

[0:21:09] Trustee Smith: and the need to have time to do meaningful First Nations engagement. But by adding in there that we

[0:21:16] Trustee Smith: don't have the capacity, a minister would say, which was said to me many times, cut the coat

[0:21:21] Trustee Smith: to fit the cloth or expressions like that, which is infuriating. And I feel that we have a strong

[0:21:29] Trustee Smith: strong reason for needing an extension without making it less strong by just saying, well,

[0:21:37] Trustee Smith: we don't have the capacity. Of course we don't. We don't have the capacity to do half the other

[0:21:41] Trustee Smith: things we want to do too. So I just like to raise that about saying that all the time and whether

[0:21:46] Trustee Smith: that doesn't make our reason, it sort of belittles it a little bit, I think, when we have a very good

[0:21:57] Trustee Smith: and strong reason, which is very compatible with where the province is going and the previous

[0:22:03] Trustee Smith: minister's letter to us to have better First Nations engagement. So that's all I want to say.

[0:22:08] Trustee Smith: I'd like to take out that point. Thank you for that.

[0:22:12] Trustee Gauvreau (probable): Trustee Elliott.

[0:22:15] Voice 14: Thank you, Chair. I tend to agree. However, if it could be phrased in a way that is putting an

[0:22:26] Voice 14: emphasis on the great work that the Conservancy is doing and the fact that many, many residents

[0:22:35] Voice 14: want to protect their properties such that we are always going to encounter this challenge of

[0:22:43] Voice 14: acquiring more properties and then needing to manage them, which leads to this structural

[0:22:50] Voice 14: challenge that we're always going to need to grow. And so, you know, we're trying to position

[0:22:57] Voice 14: ourselves to align with the mandate to preserve and protect, and we're doing the best we can.

[0:23:06] Voice 14: But I think there's a way of framing it that is a positive. This is an ever-growing

[0:23:14] Voice 14: area of opportunity. And we're looking towards strategy for how to manage the need to keep

[0:23:26] Voice 14: conserving and protecting land. So I do agree with Trustee Smith, though, that just saying we're

[0:23:33] Voice 14: having capacity challenges and we apologize for not getting back to the minister in a timely way

[0:23:37] Voice 14: or not getting to this work is maybe not putting it in the best light

[0:23:41] Trustee Gauvreau (probable): good points i see trustee

[0:23:45] Trustee Gauvreau (probable): and then

[0:23:45] Voice 12: manager stewart thank you um i agree with um trustee smith i think i'm sure the

[0:23:55] Voice 12: government has already heard that we have capacity challenges in the throughout the trust um and i

[0:24:02] Voice 12: think it might be better just to focus on on the first reason and um so that this you know the

[0:24:08] Voice 12: the capacity thing doesn't take away from that.

[0:24:10] Voice 12: So I appreciate that suggestion.

[0:24:13] Voice 12: Thank you.

[0:24:16] Voice 12: Manager Smith, Stuart, sorry.

[0:24:19] Voice 16: I just wanted to explain that a little.

[0:24:22] Voice 16: The point that currently is in is not just a blanket,

[0:24:26] Voice 16: we have a capacity issue.

[0:24:29] Voice 16: It essentially was noting that two years ago,

[0:24:33] Voice 16: we said we were going to do two years worth of engagement

[0:24:37] Voice 16: and we've not done anything yet.

[0:24:39] Voice 16: now we're asking for two years to do two years of engagement what it did was explain that

[0:24:47] Voice 16: the manager who is man will be managing this project that the manager was

[0:24:56] Voice 16: away on a temporary assignment that there was an acting manager in place and now there's about to

[0:25:03] Voice 16: be a second acting manager in place and that so it's it was the intent was to explain why

[0:25:12] Voice 16: we were unable to achieve the engagement previously as we said um if the board doesn't

[0:25:21] Voice 16: want it in it can be taken out but i just wanted to give a little bit of background as to why

[0:25:25] Voice 16: it was in the manager was off um and then the manager was away and then they've been

[0:25:31] Voice 16: tune in from people.

[0:25:34] Trustee Gauvreau (probable): I had a question. We will see this letter as a strapped before it's submitted.

[0:25:41] Voice 16: We can provide

[0:25:42] Voice 16: it to you if you want.

[0:25:44] Trustee Gauvreau (probable): Okay, fantastic. I see Chelsea Smith.

[0:25:49] Trustee Smith: Yeah, thanks for that. I think thanks for that. Manager Stewart, I think the whole board

[0:25:57] Trustee Smith: is very appreciative of the past few problems we had. And we understand that and we need to

[0:26:01] Trustee Smith: know that and we do know that and that's very important but I don't think that the minister

[0:26:07] Trustee Smith: needs to know that and that's what I'm trying to say I think that it's important we understand our

[0:26:14] Trustee Smith: capacity problems we need to understand our capacity problems but that kind of detail to

[0:26:19] Trustee Smith: a minister I don't I think takes away from the actual real issue which is how much we want to

[0:26:26] Trustee Smith: to do a better job at First Nations engagement

[0:26:29] Trustee Smith: with our five-year plan.

[0:26:31] Trustee Smith: It's very important, it takes way more time,

[0:26:33] Trustee Smith: even if we, you know, and so I thought,

[0:26:37] Trustee Smith: I guess I've said enough, sorry.

[0:26:38] Trustee Smith: I just think that it shouldn't be in that letter,

[0:26:41] Trustee Smith: although the board needs to know it and we do know it

[0:26:43] Trustee Smith: and we, I think we all appreciate it.

[0:26:47] Voice 12: Fantastic, Trustee Yates.

[0:26:50] Voice 12: Thank you, Manager Stewart for that explanation.

[0:26:54] Voice 12: That helps a lot.

[0:26:55] Voice 12: now I'm you know now I'm of two minds as to whether it should be in the letter or

[0:27:00] Voice 12: not so I think I'll just leave it up to the rest of the board and to our manager

[0:27:04] Voice 12: thank you thank

[0:27:06] Trustee Gauvreau (probable): you any more comments on that suggest we'll move on great thank

[0:27:14] Trustee Gauvreau (probable): you all right moving on to item 9 business and then we had a an amendment

[0:27:22] Trustee Gauvreau (probable): amendment to the agenda to move 9.2.2, the work plan to this portion of the meeting.

[0:27:31] Voice 16: 9.2.2?

[0:27:33] Trustee Gauvreau (probable): 9.2.2, I believe. I had it written down wrong, so I'm going by memory there.

[0:27:45] Trustee Gauvreau (probable): It was the work plan review. Was that it?

[0:27:50] Voice 16: This is the 2025 draft work plan.

[0:27:54] Voice 16: yeah

[0:27:55] Trustee Gauvreau (probable): sorry that wasn't the one that was that the one toby

[0:28:03] Voice 14: or is it um there's is that there's two

[0:28:07] Voice 14: items actually and and i'm they're sort of um well they're linked for sure the 922 is a discussion

[0:28:17] Voice 14: item to present to discuss our work plan for 2025 i'm assuming and that's got a lot of um

[0:28:25] Voice 14: sort of future thoughts about the organizational plan project and that's what I thought

[0:28:32] Voice 14: we it would be useful to have with the CAO here as a discussion but also 944 is

[0:28:40] Voice 14: is a briefing so I think in my suggestion I'd sort of suggested 944 by accident but actually

[0:28:49] Voice 14: Actually, the discussion item is 922.

[0:28:52] Trustee Gauvreau (probable): Great.

[0:28:54] Trustee Gauvreau (probable): Manager Seward?

[0:28:56] Trustee Gauvreau (probable): I was just going

[0:28:57] Voice 16: to explain the difference between the two briefings.

[0:29:00] Voice 16: This one is 2025-26 work plan, and the other one is indeed the update on the current 2024-25 work plan.

[0:29:12] Trustee Gauvreau (probable): Fantastic.

[0:29:13] Trustee Gauvreau (probable): So we'll proceed with this one.

[0:29:16] Voice 16: If I may.

[0:29:17] Voice 16: the main reason for putting together this so our current work plan is for the fiscal year

[0:29:25] Voice 16: so it goes until the end of March and hence there is an update on that later but in thinking that

[0:29:33] Voice 16: a new person is going to be in the acting manager position shortly I thought it would be helpful for

[0:29:40] Voice 16: that person and the board to get a sense of where things might be going um at the next in the next

[0:29:47] Voice 16: fiscal and that the new acting manager is likely to bring a report in march or may asking for

[0:29:57] Voice 16: for approval of a 2025.

[0:30:00] Voice 16: 26 work plan for ITC. So this was just to get the ball rolling, so to speak. I tried to simplify

[0:30:12] Voice 16: the format of it a little bit more from the 2024-25 one, just to keep it simple.

[0:30:21] Voice 16: So the next item, if you wanted to actually go through the contents of it, is depth there.

[0:30:31] did

[0:30:38] Voice 16: you want me to go through it or i'm assuming that the board members have rolled

[0:30:41] Voice 16: that

[0:30:42] Trustee Gauvreau (probable): would be wonderful thank you yeah

[0:30:45] Voice 16: you want me to

[0:30:46] Trustee Gauvreau (probable): go through it i'm sorry

[0:30:47] Trustee Gauvreau (probable): that'd be

[0:30:48] Trustee Gauvreau (probable): that'd be great i'd really appreciate that yeah

[0:30:50] Voice 16: so the one thing that i certainly have

[0:30:53] Voice 16: realized and have been trying to put forward to the board this year while i've been in this

[0:30:58] Voice 16: position is that at least 90 percent of staff's time is taken up by the day-to-day programs

[0:31:05] Voice 16: programs that we implement. So as you can see, the first one is the Nature Reserve and Covenant

[0:31:13] Voice 16: Acquisition Program that Staff Martell, sorry, it's hard for me to not just use first names,

[0:31:21] Voice 16: is responsible for. So there are ongoing projects, there are more on today's agenda,

[0:31:28] Voice 16: there will be more. So that would be an obvious one. The Nature Reserve Management Program

[0:31:34] Voice 16: is another standard program that has lots involved in it the monitoring of nature reserves as well as

[0:31:43] Voice 16: working with our management groups as well as issues that come up on all of them

[0:31:49] Voice 16: then the covenant management program again it's undertaking the monitoring the invasive

[0:31:58] Voice 16: of species work that we do, liaising with the landowners, preparing all of the letters that

[0:32:04] Voice 16: goes into it, working with other conservation groups that are doing the invasive species

[0:32:08] Voice 16: management work with us. Moving into the species at risk program, so 25-26 may be the last year

[0:32:18] Voice 16: of the species at risk program through ECCC, Environment and Climate Change Canada.

[0:32:28] Voice 16: So one of the things in that program for 25-26 is trying to make the biggest bang for the buck, trying to accomplish the highest priority things.

[0:32:39] Voice 16: And that's a good portion of the Species at Risk program, identifying what the priorities are, doing the evaluations.

[0:32:47] Voice 16: With any funding program, there's always a lot of reporting, and Erica's been very much on top of that.

[0:32:55] Voice 16: that. And so that's that program, the communications program. And I want to say happy 35th anniversary.

[0:33:03] Voice 16: It is the beginning of the Island Trust Conservancy's anniversary. And

[0:33:10] Voice 16: as you had seen this year, there is a program that we've got underway. We've got our logo,

[0:33:17] Voice 16: and we'll be starting to use that. And there's a number of things that have been identified. So

[0:33:25] Voice 16: items you can scroll down more for me fundraising and development program there's the long-term

[0:33:34] Voice 16: aspects of fundraising and development that's on the go working with lawyers working with

[0:33:40] Voice 16: the other professionals in the field to try and get large donations donations through wills

[0:33:46] Voice 16: that will continue maintaining the database of donors and doing an assessment of our current

[0:33:55] Voice 16: funds and what we need how they relate um there are some shifts that might be might be um useful

[0:34:05] Voice 16: to think through in the regional conservation planning side of things um staff martell

[0:34:16] Voice 16: does a regular reporting on how well we're doing at moving that along of course the board did extend

[0:34:22] Voice 16: and the Regional Conservation Plan to 2029.

[0:34:26] Voice 7: Catherine

[0:34:27] Voice 16: and I have been working on how to report out

[0:34:29] Voice 16: on that, what is really feasible

[0:34:32] Voice 16: and how to report out on that in a simpler way

[0:34:36] Voice 16: for the public and the board

[0:34:39] Voice 16: and continuing to move that along.

[0:34:44] Voice 16: And then organizationally and administratively,

[0:34:48] Voice 16: the board, obviously the board packages,

[0:34:51] Voice 16: the working with the board, undertaking the board projects,

[0:34:55] Voice 16: doing the quarterly reports to trust council they're all standard things that we are working

[0:35:01] Voice 16: on all of the time and that's what takes up a good number of most of the time then into the

[0:35:09] Voice 16: specific projects these are projects that are currently on the go that were through the first

[0:35:17] Voice 16: ones were through business cases so they need to be done as diligently as possible the team lead

[0:35:24] Voice 16: is on the go um there's other items that we need to deal with but we're working through that

[0:35:31] Voice 16: the property data management solution is in progress the consultant is expected to have a

[0:35:39] Voice 16: report done shortly and then we're looking at what the next steps will be it'll probably finish in

[0:35:45] Voice 16: 2024-25 but it's on here recognizing that there may be bits that still are still to be done and

[0:35:52] Voice 16: And beginning the ITC plan and the First Nations engagement towards that

[0:36:00] Voice 16: is a big project that will continue into 2025-2026.

[0:36:06] Voice 16: Other projects that are currently on the go and continue to be needed,

[0:36:11] Voice 16: we are in the process of hiring a co-op student to do the monitoring

[0:36:15] Voice 16: on covenants and nature reserves.

[0:36:19] Voice 16: The Ruby Alton management plan is in progress.

[0:36:25] Voice 16: nearing, it's nearly ready to figure out what the next step is. The ongoing management of

[0:36:31] Voice 16: structures and the rest of the Ruby Alton Nature Reserve, the risk management policy development,

[0:36:37] Voice 16: these are all projects that are on the go that are likely to go into 24, 25, 26, excuse me.

[0:36:44] Voice 16: The science standards was raised earlier in 24. We haven't had a chance to work on that. So it's

[0:36:50] Voice 16: on for 25-26. The two management plans for Saturnina Island and Link Island are also, we're

[0:36:59] Voice 16: closer now to moving forward on archaeological overview assessment, but they will continue into

[0:37:06] Voice 16: the next fiscal. Policy review has been identified. There are a number of policies that are either

[0:37:12] Voice 16: quite out of date or that there are gaps, and the idea of doing a review of what policies we have,

[0:37:20] Voice 16: what gaps exist and trying to get some of the critical ones done should be started in there

[0:37:26] Voice 16: i would recommend should be started in uh 25 26 and then the idea of long-range planning

[0:37:33] Voice 16: and that is we at the board at the staff level it's it's recognized that we have challenges so

[0:37:40] Voice 16: they're it's recommended by staff that the work plan includes something to try and evaluate how

[0:37:46] Voice 16: how that might be improved.

[0:37:49] Voice 16: I

[0:37:56] Voice 4: see Trustee Elliott and Trustee Yates after that.

[0:38:01] Voice 14: Thank you for that overview, Manager Stewart.

[0:38:04] Voice 14: And I know you're outgoing, but your insight has been, I think, invaluable.

[0:38:10] Voice 14: Coming in from another area of work and, you know, with your conservancy experience,

[0:38:17] Voice 14: I think you have really been able to hone in on some of our organizational challenges and the things that I think are holding the conservancy back.

[0:38:29] Voice 14: And it's that last item, the long range organizational planning, where I was hoping we could spend a little bit of time today to consider how that's going to be done.

[0:38:43] Voice 14: um i'm just looking at the status update the status of violence trust organizational plan

[0:38:50] Voice 14: project i'm actually not sure what that is so if someone could uh enlighten me i've not

[0:38:57] Voice 14: heard of this if it's the corporate plan maybe um i think this is where executive committee

[0:39:05] Voice 14: committee and the Conservancy, we need to have some, some deep discussions about these questions,

[0:39:16] Voice 14: like the, the structural capacity issues that we continue to see at the Conservancy.

[0:39:25] Voice 14: The, you know, we've got incredible opportunities to work with First Nations, and there's such a

[0:39:31] Voice 14: desire there and i think that's where um you know if i was sitting in the minister's seat that's

[0:39:38] Voice 14: where i want the conservancy to go that's where i want this organization to shine is developing

[0:39:44] Voice 14: management plans with first nations returning uh lands to nations and and that is going to require

[0:39:52] Voice 14: um a lot of thought and and we can't clearly we can't do that if 90 of our staff is time is taken

[0:40:04] Voice 14: up with the day-to-day operations right so there needs to be some a lot of thought put into what

[0:40:12] Voice 14: is the strategy to ensure we're going to be able to level up to the next phase of what does the

[0:40:20] Voice 14: conservancy look like and how are we going to operate and developing those um agreements and

[0:40:29] Voice 14: management plans with first nations so i really do want to thank you manager stewart for highlighting

[0:40:35] Voice 14: these you know our structural challenges and limits and i just note how many of those status

[0:40:43] Voice 14: updates you know include the words we may need contract assistance there just isn't the in-house

[0:40:49] Voice 14: staff resources to do it. So I think part of the challenge is, you know, our regional conservation

[0:40:56] Voice 14: plan and our ITC plan, those are both sort of strategic plans. They're huge and they need

[0:41:05] Voice 14: some focus. And so we're running, I feel like we're running out of gas, but this is the opportunity

[0:41:14] Voice 14: And this is the time to reimagine how we can build on our strengths, make a pitch to the province if that's what's needed, and reimagine what the Conservancy can do in the future.

[0:41:30] Voice 14: So I really want to highlight that long-range organizational planning, I think, is a conversation with Executive Committee and Trust Council, because the two need to support each other.

[0:41:40] Voice 14: So thanks for listening.

[0:41:42] Voice 14: Oh, is my connection bad?

[0:41:45] Voice 14: I'm going to turn off my audio or my video.

[0:41:47] Voice 14: Sorry, folks.

[0:41:47] Voice 14: I just know somebody is having challenges hearing me.

[0:41:53] Trustee Smith: Trustee Smith.

[0:41:55] Trustee Smith: I think Trustee Yates was before me.

[0:41:58] Trustee Smith: Oh, my apologies.

[0:41:59] Trustee Gauvreau (probable): My apologies.

[0:42:02] Voice 12: Thank you, Trustee Smith.

[0:42:05] Voice 12: I'm looking at the, and by the way, Manager Stewart,

[0:42:09] Voice 12: you have done a marvelous job.

[0:42:11] Voice 12: And I think that your vision that goes back a long way and forward a long way has just been so helpful for us. So thank you. I just can't thank you enough for your work.

[0:42:23] Voice 12: um but back to the core operations um and our work plan in the first um in the first

[0:42:32] Voice 12: underneath the work plan tasks the fourth bullet is super important because it says

[0:42:39] Voice 12: initiate additional covenants or acquisitions as applications are received now this is what we've

[0:42:48] Voice 12: always done and this is what we we want to do because why would we want to turn down a possibility

[0:42:54] Voice 12: for any sort of land conservation especially in the climate emergency but is this what we should

[0:43:03] Voice 12: be looking at um to put a halt on for i don't know i don't even want to suggest that and yet

[0:43:11] Voice 12: Yet, you know, the more we take on, the more we're going to fall behind, unless we have significant changes in our budget. So we just want to put that out there. Thank you.

[0:43:26] Voice 12: Thank you, Trustee Smith.

[0:43:27] Voice 12: Thanks.

[0:43:30] Trustee Smith: I guess I want to start too with thanking you, Manager Stewart, for the way you present things, the organization of it, these charts. It's so clear and so easy as a board member to follow where we're going. It's very transparent. And I can't thank you enough for maybe it's just the way you think, but you've really facilitated our discussions by the way that you present things. So thank you so much for that.

[0:43:56] Trustee Smith: I also wanted to say something about the last item so I won't say anything because I think

[0:44:01] Trustee Smith: Trustee Elliott has said it all but I do think moving forward is very important and I want to

[0:44:07] Trustee Smith: say something about two very specific items. The first one which probably will require a discussion

[0:44:14] Trustee Smith: maybe it wouldn't be appropriate here but it relates to the ITC plan First Nations engagement

[0:44:21] Trustee Smith: engagement. And it occurs to me, and I don't know, I really mostly want to have a board discussion

[0:44:27] Trustee Smith: on this, that it would be useful to have a board member assigned to be the one to attend these

[0:44:35] Trustee Smith: meetings and listen to the First Nations concerns and interests. Because I think it would be helpful

[0:44:42] Trustee Smith: if there was actually, you know, some board member, we could appoint someone would have to

[0:44:48] Trustee Smith: to be willing to take it on but it would help our discussions if we'd actually heard the discussions

[0:44:54] Trustee Smith: and the engagement and had a actual better deep understanding of how difficult it is and what the

[0:45:02] Trustee Smith: concerns are and how we could facilitate that so I'm going to make that as a suggestion it's not

[0:45:07] Trustee Smith: up here we haven't ever discussed that that might happen I do see it as a staff job and I'm happy

[0:45:13] Trustee Smith: they're doing it but I just would kind of like to have some board discussion on whether we you know

[0:45:20] Trustee Smith: the way we sign people to be on different committees that that might be a place where

[0:45:25] Trustee Smith: a board member could help the whole board deal with First Nations engagement better

[0:45:31] Trustee Smith: so that's my first second statement and the third one relates to the point where it says

[0:45:36] Trustee Smith: It says, Ruby Alton Nature Reserve ongoing management of structures.

[0:45:40] Trustee Smith: I think a bit of a misunderstanding here, so I have to.

[0:45:46] Trustee Smith: How the process works is that you hire a demolition company.

[0:45:51] Trustee Smith: They do the hazmat, and they get the permit.

[0:45:55] Trustee Smith: Like, they do everything.

[0:45:56] Trustee Smith: So the work of this, and it says here this may need to be contracted out.

[0:46:00] Trustee Smith: So, yes, like, we don't do a hazmat assessment, remove the materials, and then do a demolition.

[0:46:06] Trustee Smith: It's all like one package. All the demolition companies do that as part of their service, because before something is demolished, of course, they have to remove the contaminated material. So it's much easier. So we don't get a hazardous material assessment, remove the materials, and then do a demolition.

[0:46:29] Trustee Smith: so it's simple it's one day work where somebody in the staff would have to call a bunch of

[0:46:34] Trustee Smith: demolition companies see who comes to salt spring see you know they might charge us for

[0:46:40] Trustee Smith: a full estimate of all that we want to do and then they would get the permit then once and that

[0:46:47] Trustee Smith: takes time of course so once they do that then you have the permit then you're by that time we'll

[0:46:54] Trustee Smith: have hopefully heard from the AG and also we would be able to give notice to the to the current

[0:47:01] Trustee Smith: tenant so I just wanted to make it clear that the process listed there is actually not how it

[0:47:06] Trustee Smith: happens it's much much much simpler we just have one contractor staff calls them up they do

[0:47:13] Trustee Smith: everything which is great because of our capacity problem so I'd like that to be corrected in the

[0:47:20] Trustee Smith: work plan tasks thanks

[0:47:24] Trustee Gauvreau (probable): make a change to the work plan around that is that are we sure about that

[0:47:32] Trustee Gauvreau (probable): i mean i'm not a builder i

[0:47:34] Trustee Smith: am sure because i actually called a few demolition companies to

[0:47:38] Trustee Smith: check because that's

[0:47:39] Trustee Gauvreau (probable): how i got at

[0:47:40] Trustee Smith: work and i but there's a lot of companies out there that do that

[0:47:45] Trustee Smith: so on salt spring in vancouver victoria some come to salt spring some don't so it is a bit of work

[0:47:51] Trustee Smith: to find the right company some will actually try and recycle materials if possible so you know it

[0:47:57] Trustee Smith: it is work finding the right person but the

[0:48:00] Trustee Smith: right company does the whole package great

[0:48:05] Trustee Gauvreau (probable): all right uh

[0:48:07] Trustee Gauvreau (probable): any comments manager stewart on that is that something that we could change or any comments

[0:48:11] Trustee Gauvreau (probable): from the board that we should be making that change right now we are discussing the word plan

[0:48:18] Trustee Gauvreau (probable): I

[0:48:18] Voice 16: have no additional comments at this time in this meeting.

[0:48:24] Trustee Gauvreau (probable): Great.

[0:48:26] Trustee Gauvreau (probable): Perhaps somebody can make note of that on the work plan.

[0:48:30] Voice 8: Yeah.

[0:48:33] Trustee Gauvreau (probable): Right on.

[0:48:34] Trustee Gauvreau (probable): All right.

[0:48:36] Trustee Gauvreau (probable): Any other comments?

[0:48:41] Trustee Gauvreau (probable): Sorry, got a couple things in the chat.

[0:48:42] Trustee Gauvreau (probable): Trying to keep my eye on.

[0:48:45] Trustee Gauvreau (probable): Good.

[0:48:48] Trustee Gauvreau (probable): Trustee Timothy had an issue with hearing us, but it seems to be fine now.

[0:48:53] Trustee Gauvreau (probable): trustee Elliott thank

[0:48:57] Voice 14: you I'm wondering if the discussion on organizational long

[0:49:04] Voice 14: range organizational planning we could do we want to set that as a discussion

[0:49:10] Voice 14: item with the next joint EC meeting that's

[0:49:15] Trustee Gauvreau (probable): a great idea we

[0:49:19] Voice 14: sort of have a

[0:49:19] Voice 14: running list of topics the most have been for focused on First Nations

[0:49:25] Voice 14: relationship building um i'm not sure if we've if we have to set a topic that far ahead but

[0:49:33] Voice 14: um i think this is something that could be discussed with um ec i

[0:49:38] Trustee Gauvreau (probable): think that's a wonderful

[0:49:40] Trustee Gauvreau (probable): idea for the next agenda um and then that meeting's in march i believe i'm trying to look

[0:49:46] Trustee Gauvreau (probable): it up right now but my computer's being slow um when is the next joint uh meeting in

[0:49:53] Voice 14: the follow-up

[0:49:54] Voice 14: list. I believe we've got a one-hour, we're participating in executive committee meetings

[0:50:02] Voice 14: for one hour, and then our joint meeting is in July. July,

[0:50:07] Trustee Gauvreau (probable): great. Fantastic. Yeah,

[0:50:10] Trustee Gauvreau (probable): we'll make a note of that to add that to the agenda. April 23rd

[0:50:15] Voice 6: is the meeting with

[0:50:19] Voice 6: executive committee so it's a regular executive committee meeting that you

[0:50:24] Voice 6: will would be attending meeting great

[0:50:28] Trustee Gauvreau (probable): fantastic look forward to the discussion

[0:50:30] Trustee Gauvreau (probable): all right um can we move on from the work plan or are there more comments

[0:50:36] Trustee Gauvreau (probable): we have quite a bit of uh material to cover before lunchtime

[0:50:45] Trustee Gauvreau (probable): great then i suggest that we move on um the next item of business is a letter of support

[0:50:51] Trustee Gauvreau (probable): for raincoast conservation foundation and was on that sorry my computer's being slow here

[0:51:03] Trustee Gauvreau (probable): this

[0:51:04] Voice 16: item was raised by former chair smith yeah um i put together the briefing for the request

[0:51:11] Voice 16: request for decision on it so either of us can provide information um if desired uh trustee

[0:51:21] Trustee Gauvreau (probable): smith did you want to make some comments around that

[0:51:23] Trustee Smith: yeah i i do um i i was uh they sent me a

[0:51:28] Trustee Smith: letter just because i was chair at the time i guess and uh asking for support um at the time

[0:51:34] Trustee Smith: we hadn't actually seen their application but they since sent it to us but late so i believe

[0:51:39] Trustee Smith: Corlin sent that out this morning. But just to summarize, they are looking for a letter of

[0:51:45] Trustee Smith: support for a grant they're applying to from it's the intact insurance company, and they have

[0:51:51] Trustee Smith: a sort of local governments grant. And they are planning to do some work on

[0:52:00] Trustee Smith: really, it's like climate change adaptation, and particularly fire management, and that kind of

[0:52:08] Trustee Smith: risk management and they're doing technical training their target is local governments

[0:52:14] Trustee Smith: staff and elected people and they are the people who did the fire uh webinars that many of us

[0:52:21] Trustee Smith: attended in partnership with the um transitions what's it called transition salt spring and we

[0:52:29] Voice 1: all really

[0:52:29] Trustee Smith: like that so it occurred to me this was kind of a good thing because they're applying

[0:52:33] Trustee Smith: for money for something that we've already identified we want to do but don't have the

[0:52:38] Trustee Smith: capacity to do. It's in sort of phase two of our risk management and with our current capacity

[0:52:43] Trustee Smith: going to be very difficult to get to. And their project looks good to me. They have got support

[0:52:49] Trustee Smith: letters from the UBC Wildlife Coexistence Centre and the CRD electoral area director. I did notice

[0:52:57] Trustee Smith: this morning we got something from Trustee Elliott that they had approached the executive. I didn't

[0:53:03] Trustee Smith: know about that the executive turned them down because they'd asked for support but they haven't

[0:53:09] Trustee Smith: asked us for anything except a letter you know that we're interested in it and in the letter

[0:53:14] Trustee Smith: that's what we've said that we're you know we would support this kind of but we haven't offered

[0:53:19] Trustee Smith: any funds or in-kind support or anything it's highly likely some of our staff or some of the

[0:53:24] Trustee Smith: board might want to attend some of the training but we haven't even committed to that so I think

[0:53:29] Trustee Smith: we should approve it because it does work that we want to do and it doesn't cost us anything and we

[0:53:35] Trustee Smith: already know they do good work because we've attended their work and liked it so um uh and

[0:53:40] Trustee Smith: i think trustee um i just scanned it because it just came in this morning what trustee elliott

[0:53:47] Trustee Smith: said is the executive turned it down because they were asking them for actual support so i think we

[0:53:53] Trustee Smith: we should just send them a letter.

[0:53:54] Trustee Smith: I wrote a draft letter, manager,

[0:53:59] Trustee Smith: Carolyn made a few revisions that were great

[0:54:02] Trustee Smith: and you have that letter now.

[0:54:04] Trustee Smith: So that's, I think all I wanna say about it, thanks.

[0:54:07] Voice 12: Thank you, Trustee Yates.

[0:54:10] Voice 12: Yes, and thank you for writing that letter Trustee Smith

[0:54:13] Voice 12: and thank you Manager Stewart for editing.

[0:54:16] Voice 12: I think it's, we should be supporting it.

[0:54:18] Voice 12: So I am ready to make a motion.

[0:54:23] Voice 12: fantastic okay i move that the islands trust conservancy board approve the letter of support

[0:54:28] Voice 12: for raincoast conservation foundation's application to intact insurance's climate

[0:54:33] Voice 12: resilience grant and direct staff to provide it on behalf of the islands trust conservancy board

[0:54:39] Voice 12: right

[0:54:42] Trustee Gauvreau (probable): on looking for a seconder please i'll second

[0:54:44] Trustee Gauvreau (probable): second i see charles first second by

[0:54:47] Trustee Gauvreau (probable): Charles Kahn. Any more discussion on that? Any comments, Tanner, or Trustee Timothy or Trustee

[0:54:55] Trustee Gauvreau (probable): Elliott? No? Great. Well, then I'll call the vote. All in favor? Right on. Woohoo. Super fun trying

[0:55:10] Trustee Gauvreau (probable): to count hands. Sorry, Mike. Yeah. Great. Looks like it's going to be a unanimous decision.

[0:55:16] Trustee Gauvreau (probable): great all right uh motion carried great thank you uh all right so moving on to the next item

[0:55:33] Trustee Gauvreau (probable): which would be was at 9.1.3 now page 28 of the agenda it's the um owls called in that

[0:55:42] Trustee Gauvreau (probable): covenant um a monitoring report on salt spring island and i believe specialist green drafted

[0:55:49] Trustee Gauvreau (probable): of the report yes

[0:55:52] Voice 11: thank you thank you chair um i'll just say briefly um what this report is about

[0:55:58] Voice 11: so at its november meeting the itc board reviewed and approved the 2024 naptap covenant monitoring

[0:56:06] Voice 11: report however one covenant the owls call naptap covenant was missing from this report

[0:56:11] Voice 11: because the registered professional biologist hired by the landholder to monitor the covenant

[0:56:17] Voice 11: each year had not yet submitted her report having since received her report I've included it here

[0:56:24] Voice 11: for your approval no violations or significant ecological concerns were noted and no management

[0:56:31] Voice 11: actions were recommended staff agree that no management responses are prompted by this report

[0:56:37] Voice 11: other than to remind the landholder that the covenant requires the monitoring survey to be

[0:56:42] Voice 11: be completed between April and June, and the annual report to be submitted before August 1st

[0:56:49] Voice 11: of each year. Otherwise, ITC staff are to monitor the covenant. So the recommendation is that the

[0:56:57] Voice 11: ITC board accept the monitoring report for OWLs called NAPTEP Covenant and have it added to the

[0:57:03] Voice 11: 2024 NAPTEP Covenant monitoring report as an addendum.

[0:57:09] Trustee Gauvreau (probable): Thank you. I see Trustee Yates.

[0:57:14] Voice 12: Thank you. And thank you for that report, Jemma. It's great. I am so excited to see that there's no sign of Scotch Broom. That's enough to make anybody happy. I'm happy to make the motion, if that's okay.

[0:57:30] Voice 12: Proceed.

[0:57:31] Voice 12: I move that the Islands Trust Conservancy Board accept the third-party 2024 monitoring report for Owls Call Naptap Covenant, Salt Spring Island, and direct staff to add a summary of this report to the 2024 Islands Trust Conservancy Naptap Covenant monitoring report as an addendum.

[0:57:51] Voice 12: Great. Looking for a seconder.

[0:57:58] Trustee Gauvreau (probable): I see Trustee Elliott. Seconds. Any more discussion? Show of hands. Trustee Smith.

[0:58:08] Trustee Gauvreau (probable): Oh, I was voting for it.

[0:58:11] Trustee Gauvreau (probable): Ha, ha, ha, ha.

[0:58:13] Trustee Gauvreau (probable): Sorry.

[0:58:15] Trustee Gauvreau (probable): I'll call the vote then, eh?

[0:58:17] Trustee Gauvreau (probable): Yeah, great.

[0:58:18] Trustee Gauvreau (probable): I'll call the vote.

[0:58:19] Trustee Gauvreau (probable): Please raise your hand if in favor.

[0:58:23] Trustee Gauvreau (probable): Well, looking pretty unanimous there, guys.

[0:58:25] Trustee Gauvreau (probable): Good job.

[0:58:26] Trustee Gauvreau (probable): Let's see.

[0:58:30] Trustee Gauvreau (probable): Fantastic.

[0:58:30] Trustee Gauvreau (probable): I have one, two, three, four, five.

[0:58:35] Trustee Gauvreau (probable): So I call the vote in favor.

[0:58:39] Trustee Gauvreau (probable): Motion carried.

[0:58:41] Trustee Gauvreau (probable): All right.

[0:58:41] Voice 12: Here, GoPro. I have a really

[0:58:43] Voice 12: quick comment that I'm so sorry I forgot. With regard to the letter for Raincoast Conservation, in my copy of the letter, there is a very small spelling error. So instead of biogeoclimatic zone, it says biogeoclimactic zone. So hopefully that's already been caught.

[0:59:06] Trustee Gauvreau (probable): Fantastic. I'll look to Manager Stewart.

[0:59:10] Voice 16: We'll make sure that change is made.

[0:59:12] Trustee Gauvreau (probable): great thank you very much all right moving on to item 9.1.4 uh galliano conservancy association

[0:59:23] Trustee Gauvreau (probable): vanilla leaf nature reserve project i

[0:59:27] Trustee Smith: have to i'm on the board of the galliano conservancy

[0:59:30] Trustee Smith: so i have to recuse myself from this so i'm

[0:59:32] Trustee Smith: not sure how to do that uh well i guess

[0:59:39] Voice 16: just just just state that and step out yeah yeah

[0:59:43] Trustee Smith: okay yeah i'll just uh put everything on audio

[0:59:46] Trustee Smith: and leave great thank you very

[0:59:50] Trustee Gauvreau (probable): much hi

[0:59:53] Voice 10: i can say a few words to introduce this so it's um

[0:59:56] Voice 10: the galliano conservancy association is submitting an

[1:00:00] Voice 10: for a Section 11 change approval to allow them to complete work around water bodies on their

[1:00:05] Voice 10: properties, Quadra Hill and Great Beaver Swamp. And they would like to include Vanilla Leafland

[1:00:11] Voice 10: Nature Reserve, which is owned by ITC. They are all adjacent properties and all affected by the

[1:00:17] Voice 10: same hydrology. The overall goal is to create an additional, to create additional wetland and

[1:00:24] Voice 10: breeding habitat, improving water storage and reducing flood risk and reducing erosion.

[1:00:30] Voice 10: So, a full restoration plan will be brought to the ITC board after there is approval of

[1:00:36] Voice 10: GCA's application under the Water Sustainability Act.

[1:00:39] Voice 10: So, giving approval to submit this application does not obligate ITC to undertake any work

[1:00:47] Voice 10: on vanilla leafland nature reserve right now.

[1:00:50] Voice 10: It does, it just enables the Galliano Conservancy Association to complete the first step of

[1:00:56] Voice 10: getting approval for this work.

[1:00:57] Voice 10: and i'm happy to answer any questions thank

[1:01:02] Trustee Gauvreau (probable): you uh any questions for specialist murphy

[1:01:05] Voice 12: uh trustee yates not a question but just um i'm just so happy to see this come before us because

[1:01:12] Voice 12: i'm a member of the galliano conservancy too so i might really maybe i should step out i don't know

[1:01:19] Voice 12: but having visited that area uh more than once um yeah this is so good to see thank you

[1:01:27] Voice 12: you.

[1:01:29] Trustee Gauvreau (probable): Great. Any further comments? And I'll entertain a motion.

[1:01:38] Voice 12: Fantastic. Trustee Yates.

[1:01:40] Voice 12: So I am really happy to make the motion as long as it's okay. I actually am a member of the

[1:01:45] Voice 12: Galliano Conservancy. As a

[1:01:48] Voice 12: member, I don't think so. I mean, yeah. Maybe

[1:01:52] Trustee Gauvreau (probable): we should check with

[1:01:53] Trustee Gauvreau (probable): David. I think I'm just speaking out of turn. Okay.

[1:01:59] Voice 16: Excuse me. Sorry to interrupt. But David

[1:02:03] Voice 16: believes that that is a conflict and that it should okay

[1:02:06] Voice 12: then i won't make that motion then

[1:02:08] Voice 12: thank you yeah i

[1:02:10] Trustee Gauvreau (probable): mean i'm from galliano and i'm very familiar with the work as well

[1:02:15] Trustee Gauvreau (probable): so it's kind of tricky here ah i see trustee elliott to the rescue thank you

[1:02:20] Voice 14: all right i move that the islands trust conservancy board approve the request by

[1:02:25] Voice 14: galliano conservancy association to include vanilla leaf land nature reserve galliano island

[1:02:31] Voice 14: in Galliano Conservancy Association's application for a Section 11 change approval

[1:02:36] Voice 14: under the Water Sustainability Act.

[1:02:39] Voice 14: Any work to be done in Vanilla Leaf Land Nature Reserve will be subject

[1:02:42] Voice 14: to further information and approval by the Islands Trust Conservancy Board

[1:02:46] Voice 14: if and when the application is approved.

[1:02:50] Trustee Gauvreau (probable): Fantastic.

[1:02:50] Trustee Gauvreau (probable): Look for a seconder, please.

[1:02:53] Trustee Gauvreau (probable): Charles Kahn seconds.

[1:02:55] Trustee Gauvreau (probable): And then I shall call the vote.

[1:02:57] Trustee Gauvreau (probable): All in favour?

[1:02:59] Trustee Gauvreau (probable): One, two, myself, three.

[1:03:08] Trustee Gauvreau (probable): I'm not sure if I can vote I think we're fine with that I don't see I'm gonna vote in favor

[1:03:15] Trustee Gauvreau (probable): so that's three that's a split

[1:03:17] Voice 14: so yeah I see that director Marler's hands up

[1:03:21] Voice 14: yep go ahead director Marler yeah

[1:03:25] Voice 8: thank you I should have jumped in earlier yeah trustee

[1:03:28] Voice 8: if you have a conflict you should just declare the conflict and step out of the meeting for the

[1:03:33] Voice 8: vote and then after this you can come back in thank

[1:03:38] Trustee Gauvreau (probable): you thank you

[1:03:41] Trustee Gauvreau (probable): that's who's in who's done

[1:03:42] Trustee Gauvreau (probable): that so i have that i don't have uh tanner's hand but then i didn't see it in the last one can you

[1:03:49] Trustee Gauvreau (probable): hear me uh trustee timothy

[1:03:50] Voice 9: yeah sorry i had to step away for a moment i'm here and i'll put my

[1:03:55] Voice 9: hand up fantastic

[1:03:57] Trustee Gauvreau (probable): great all right so then we are in favor the motion carries by four

[1:04:01] Trustee Gauvreau (probable): we're out of three votes and

[1:04:07] Voice 8: if i may chair just uh remind those that stepped out that they can

[1:04:10] Voice 8: come back in if you finish that item uh

[1:04:14] Trustee Gauvreau (probable): susan susan can come back in oh fantastic yeah can

[1:04:17] Trustee Gauvreau (probable): somebody send a message to susan and okay complicated

[1:04:30] Trustee Gauvreau (probable): our galliano ltc meetings are sometimes like that we're all busy involved in other projects so

[1:04:38] Trustee Gauvreau (probable): sometimes it gets kind of complicated yeah thank you everyone for that we'll wait for

[1:04:46] Trustee Gauvreau (probable): trustee smith to return fantastic

[1:04:55] Voice 12: trustee yates i see your hands up yeah just a note i'm a member

[1:04:59] Voice 12: of almost all of the conservancies in the entire trust area so i'm just gonna have to really be

[1:05:04] Voice 12: careful going forward thank you thank

[1:05:10] Trustee Gauvreau (probable): you for doing that for doing that great work right on

[1:05:14] Trustee Gauvreau (probable): we have trustee uh smith back yet can

[1:05:25] Voice 16: you reach out to her um yeah just email it

[1:05:31] Voice 8: yeah

[1:05:36] Voice 16: just send her an

[1:05:43] Voice 15: email

[1:05:51] Trustee Gauvreau (probable): as well

[1:06:05] Trustee Gauvreau (probable): oh i see trustee content i

[1:06:13] Voice 2: i wondered why uh you have to um leave the meeting completely

[1:06:19] Voice 2: completely couldn't they just not participate in the discussion to save this kind of waste of time

[1:06:26] Voice 2: waiting for them to come back yeah

[1:06:31] Voice 8: i could speak to that check yep go ahead yeah they'll have to

[1:06:36] Voice 8: leave the meeting because if they're in the meeting and they don't vote it would be considered

[1:06:40] Voice 8: an abstained vote and then it would count in favor so they have to physically be away from

[1:06:45] Voice 8: the meeting so that the vote can't be counted and they also are not allowed to influence the

[1:06:51] Voice 8: committee on this decision that's another reason thank

[1:06:56] Trustee Gauvreau (probable): you for that

[1:07:02] Trustee Gauvreau (probable): i see trustee timothy's hand uh

[1:07:10] Voice 9: yeah for a suggestion in regards to trustee khan's comment

[1:07:13] Voice 9: um there is an ability through zoom to put like a breakout room so maybe in future we could put

[1:07:19] Voice 9: uh the trustee or person in the breakout room um then they're not part of this conversation

[1:07:25] Voice 9: or anything they're separate but then they can easily be brought back into the um zoom meeting

[1:07:31] Voice 9: without having to fully leave but i'm not sure if that could work but it's just a suggestion

[1:07:37] Trustee Gauvreau (probable): that's a great suggestion thank you i'll look into that yeah

[1:07:45] Trustee Gauvreau (probable): i

[1:07:49] Voice 8: did send rachel an email but maybe she's not to see yeah yeah

[1:07:53] Trustee Gauvreau (probable): i wonder if she's having

[1:07:54] Trustee Gauvreau (probable): internet problems coming back so i wouldn't expect her to think that it took this long

[1:07:58] Trustee Gauvreau (probable): it

[1:08:02] Voice 6: shows that she's still in the meeting yeah

[1:08:05] Trustee Gauvreau (probable): and we do have quorum and i am looking at the

[1:08:08] Trustee Gauvreau (probable): time here so i would like to keep moving forward if that's uh agreeable to everyone uh next item

[1:08:20] Trustee Gauvreau (probable): uh development permit for uh yeah development permit referral for bowen island municipality

[1:08:28] Trustee Gauvreau (probable): i can

[1:08:29] Voice 10: speak to that uh thank you chair

[1:08:31] Voice 10: um so the bowen island municipality has received an

[1:08:36] Voice 10: application for a development permit to allow the development of a bed and breakfast operation

[1:08:41] Voice 10: in the watershed aquifer and stream protection development permit area at the property that

[1:08:48] Voice 10: is directly north of the David Otter Nature Reserve, which is owned by the Island Trust

[1:08:54] Voice 10: Conservancy. The main concerns with the projects are outlined in the recommendation and

[1:09:02] Voice 10: And any other things that the board would like to highlight,

[1:09:08] Voice 10: please do so and can be included in any letter

[1:09:12] Voice 10: that goes to the Bowen Island Municipality.

[1:09:14] Voice 10: So if you have any questions, please let me know.

[1:09:18] Trustee Gauvreau (probable): Great, any questions?

[1:09:19] Voice 12: I see Trustee Yates.

[1:09:22] Voice 12: No questions, but comments.

[1:09:26] Voice 12: Just going over the policy statement directives checklist,

[1:09:31] Voice 12: checklist i found that the staff comments were so helpful especially regarding wetland and

[1:09:39] Voice 12: ecosystem protection and the trail connection to snug cove so thank you so much um staff murphy

[1:09:47] Voice 12: and anyone else who worked on this because you know when i read through this i see oh yeah okay

[1:09:53] Voice 12: that's really good that's wonderful oh that should be covered and it's just really helpful but i have

[1:09:59] Voice 12: another kind of overall question um i'm after reading through this i was actually wondering

[1:10:07] Voice 12: do the staff recommend the alternative recommendation on page 173 um

[1:10:18] Voice 10: for the response

[1:10:20] Voice 10: options yeah uh yes okay well yes it's just it's usually the opposite of what the recommendation

[1:10:28] Voice 10: is or for and to list reasons yeah yeah okay thank you any

[1:10:38] Trustee Gauvreau (probable): other comments uh i just i'd like

[1:10:41] Trustee Gauvreau (probable): to echo what trustee yates said this is a very extremely comprehensive report um thank you i

[1:10:48] Trustee Gauvreau (probable): really appreciate the work that went into this yeah uh yeah any other comments there i wonder

[1:10:57] Trustee Gauvreau (probable): imagine reesa might have had a comment i kind of hope that she'll be back by now but uh i don't

[1:11:05] Trustee Gauvreau (probable): see that uh charles any comments on this how are you feeling about the recommendations um

[1:11:14] Voice 2: i thought it was fun

[1:11:16] Trustee Gauvreau (probable): trustee

[1:11:20] Voice 14: elliott i'm good with it i think um the initial discussion

[1:11:29] Voice 14: um pretty much covers it and i don't have any additional concerns

[1:11:33] Voice 14: concerns um although so actually no thanks for asking so the third to last bullet point

[1:11:47] Voice 14: regarding the trails and how close the guests of the bnb will come to the do and our boundary

[1:11:54] Voice 14: um i wondered if there needs to be stronger language about requiring signage if this is not

[1:12:08] Voice 14: Okay, so the applicant does need to ensure that no trails or infrastructure lead on to DONR, but, you know, how do we need stronger language about this is not a trespassing area?

[1:12:23] Trustee Gauvreau (probable): Good point. Good point. I see Trustee Smith is back. Hi. Awesome. Do you know where we are in the agenda?

[1:12:29] Trustee Gauvreau (probable): Yes.

[1:12:30] Trustee Smith: Yeah, I got it up on my screen. Somebody might have already raised this, but in the recommendation, I was really happy to see that we have that they need to arrange some sort of hazardous, you know, hazardous tree.

[1:12:45] Trustee Smith: But I'm thinking this isn't sort of the way to do it. I think that since this happens to be a nature reserve where we actually don't allow the public, that's how I understand it, which is unusual, a little bit unusual, but not totally.

[1:13:02] Trustee Smith: um that i think that they should get someone to identify whether there are any trees that might

[1:13:09] Trustee Smith: cause a danger to their property and they should have we should ask them to avoid any new

[1:13:15] Trustee Smith: infrastructure where there could be potential danger because i don't think we we wouldn't be

[1:13:21] Trustee Smith: managing we don't have trails we wouldn't be managing this property for danger trees and if

[1:13:27] Trustee Smith: If they create a new danger by putting infrastructure close to our reserve, what they should do is avoid putting infrastructure where there's some potential danger, rather than ask us to deal with trees.

[1:13:43] Trustee Smith: So I'm thinking we should change that and ask them to specifically, I agree, hire an arborist, determine if there's any danger trees, and avoid those danger trees in any new infrastructure.

[1:13:59] Trustee Gauvreau (probable): Do you feel that the first bullet doesn't cover that?

[1:14:02] Trustee Gauvreau (probable): There's the 7.5 meter setback where no infrastructure should be built within that setback.

[1:14:09] Trustee Gauvreau (probable): Do you think that's not doing stronger language?

[1:14:11] Trustee Smith: which

[1:14:11] Trustee Gauvreau (probable): no

[1:14:12] Trustee Smith: because the second point is the applicant needs to arrange an analysis conducted by an

[1:14:17] Trustee Smith: arborist to determine if any trees currently on our property cause a danger to the new infrastructure

[1:14:24] Trustee Smith: and what work needs to be done to make them safe so presumably

[1:14:29] Trustee Smith: we're willing to do the work to make

[1:14:31] Trustee Smith: them safe but by my way of thinking i really like that that point was like understanding that that

[1:14:37] Trustee Smith: could happen um i think to me the point is that they should avoid that in any new infrastructure

[1:14:48] Trustee Smith: so anyways other people might disagree but that's what i think thanks

[1:14:52] Trustee Gauvreau (probable): and any other comments on that

[1:14:55] Trustee Gauvreau (probable): i look to uh specialist murphy i mean is there some clarity that you can offer i

[1:15:01] Voice 10: wish i knew

[1:15:02] Voice 10: more the planning um obligations i'm not sure we have the authority to tell them where they can't

[1:15:09] Voice 10: build if it's not included in if it's not in that setback of 7.5 meters and the 7.5 meter

[1:15:17] Voice 10: setback is not the lengths of usually to be free of a danger tree it has to be one and a half tree

[1:15:23] Voice 10: lengths away and that's definitely wouldn't be included in just 7.5 meters for for many trees

[1:15:30] Voice 10: so we can put it in I'm not sure if we have any authority on where they can place their

[1:15:38] Voice 10: infrastructure on their property yeah

[1:15:41] Trustee Gauvreau (probable): we've made it oh i see trustee elliott's hand yeah

[1:15:45] Voice 14: well uh

[1:15:47] Voice 14: perhaps a stronger note that because this is a nature reserve no danger tree management

[1:15:54] Voice 14: um is going to be done unless they already understand that and a recommendation that

[1:16:00] Voice 14: That infrastructure, you know, be out of the path of any potential danger trees.

[1:16:12] Voice 14: I don't know. It's a conversation piece.

[1:16:14] Voice 14: I don't like you say, I don't think we can put a requirement, but a recommendation that are just a note that we're not going to be monitoring for danger trees that might be a danger to infrastructure, perhaps could be a way to say.

[1:16:26] Voice 14: yeah

[1:16:27] Trustee Gauvreau (probable): the development permit process itself might help um help help us along a little bit uh trustee

[1:16:35] Trustee Gauvreau (probable): smith uh

[1:16:36] Trustee Smith: maybe we could do some just simple rewording to say at the end of that sentence

[1:16:41] Trustee Smith: um you know that um and it says and what work needs to be done and what work they need to do

[1:16:48] Trustee Smith: to make um to avoid them when and what work they need to do to avoid them we're talking about

[1:16:57] Trustee Smith: danger trees? Mm

[1:17:00] Trustee Smith: -hmm.

[1:17:04] Voice 12: Trustee Yates. I like that. I think that's a good compromise. Thank you.

[1:17:11] Voice 12: Good compromise. All right.

[1:17:16] Trustee Gauvreau (probable): What work needs to be done, right? Do you have an amendment in mind

[1:17:21] Trustee Gauvreau (probable): there, Trustee Smith?

[1:17:23] Trustee Smith: Yeah. Just give me one second to write it up, okay? Sure thing.

[1:17:28] Trustee Smith: So it would say, and what work they need to do to avoid any danger, period.

[1:17:43] Trustee Smith: So that's our recommendation, right?

[1:17:45] Trustee Smith: So you take out the, after work, you'd say, you take out the needs to be done to make them safe and replace it with they need to do to avoid any danger.

[1:17:58] Trustee Gauvreau (probable): I see Trustee Khan's hand.

[1:18:00] Trustee Gauvreau (probable): uh

[1:18:01] Voice 2: yes um the the main clause says that we're to ensure the project will not negatively

[1:18:10] Voice 2: impact the david otter nature reserve but if they're hiring somebody to look at trees

[1:18:20] Voice 2: and this um professional says a tree should come down that could be a negative impact on the nature

[1:18:28] Voice 2: Reserve because we know from the experience on Gabriola that too many trees are often cut down

[1:18:39] Voice 2: because of a concern about them falling. It seems to me that the onus should be on

[1:18:49] Voice 2: on this developer, the B&B to avoid any problems,

[1:18:57] Voice 2: not on us to remove or have removed any danger trees.

[1:19:04] Trustee Gauvreau (probable): Thank you for that point.

[1:19:06] Trustee Gauvreau (probable): Manager Stewart.

[1:19:09] Voice 16: If I may just make a suggestion to the amendment

[1:19:12] Voice 16: that was proposed that may address that,

[1:19:16] Voice 16: where it was saying and what works they would do,

[1:19:21] Voice 16: i would add on their land to avoid any danger we don't obviously want to them to come onto our land

[1:19:30] Voice 16: and start cutting trees for one but it that gets the idea of maybe they would need to shift

[1:19:37] Voice 16: something to avoid potential danger that said i don't think we can ever completely

[1:19:48] Voice 16: offload our responsibility if we if there is a known situation that's a bigger discussion for

[1:19:55] Voice 16: a different time that's

[1:19:59] Trustee Gauvreau (probable): great i would be in favor of that how does that sound everyone

[1:20:03] Trustee Gauvreau (probable): i'm seeing lots of thumbs up there specialist murphy does that sound like a doable

[1:20:10] Trustee Gauvreau (probable): we're not changing yeah yeah uh great so then we'll need to have that wording added to the motion

[1:20:18] Trustee Gauvreau (probable): motion. As possible, we see it. Can we see the motion on the screen? Thank you. Yeah.

[1:20:40] Voice 6: Can you see the motion now?

[1:20:42] Trustee Gauvreau (probable): Well, it's tiny. I mean, I can make my screen bigger, but

[1:20:47] Trustee Gauvreau (probable): and no, I can't actually. I'm actually seeing it's an email.

[1:20:50] Voice 10: mail uh corlin there's sorry

[1:20:53] Trustee Gauvreau (probable): about that is

[1:20:55] Voice 6: it there now

[1:20:56] Voice 10: yes here

[1:20:58] Voice 6: we are yeah yes uh trustee

[1:21:06] Trustee Gauvreau (probable): smith is that satisfactory to you yes great thank

[1:21:10] Voice 12: you perfect c8 same yes and i'd be prepared to make

[1:21:17] Voice 12: the motion as long as it stays up that big on the screen

[1:21:23] Trustee Gauvreau (probable): without further ado oh uh manager seward hands up

[1:21:26] Voice 16: sorry i just before you make the motion i'm

[1:21:29] Voice 16: just wondering and i'll i look to uh to nula on this one but should there be something in that

[1:21:36] Voice 16: statement about uh trees with uh conservancy approval do you want them to be in touch with

[1:21:44] Voice 16: you before they send an arborist into that property yes

[1:21:49] Voice 10: i well i there might need to be

[1:21:51] Voice 10: stronger wording but i said conducted by an agreed upon qualified arborist so um i'm hoping that that

[1:21:58] Voice 10: maybe we should put more in terms of we should be contacted before any work takes place in addition

[1:22:05] Voice 10: to that that

[1:22:08] Trustee Gauvreau (probable): sounds perfectly reasonable yeah

[1:22:10] Voice 10: uh

[1:22:13] Trustee Gauvreau (probable): where do you have a suggestion where we'd add that

[1:22:15] Trustee Gauvreau (probable): to the first i would

[1:22:18] Voice 16: say um agreed upon qualified arborist and timing and timing

[1:22:25] Voice 16: yeah i think that covers it i think

[1:22:31] Trustee Gauvreau (probable): that's clear yep see in the

[1:22:48] Trustee Gauvreau (probable): amendment there sorry

[1:22:53] Voice 6: what bullet point is that in i

[1:22:55] Trustee Gauvreau (probable): know i'm looking at it i'm like it's supposed

[1:22:57] Trustee Gauvreau (probable): Yeah, second bullet point.

[1:23:01] Voice 6: Arborist and timing.

[1:23:03] Voice 6: Exactly.

[1:23:04] Trustee Gauvreau (probable): There we go.

[1:23:05] Trustee Gauvreau (probable): Yeah, I thought it was lower, but it wasn't.

[1:23:08] Trustee Gauvreau (probable): Great.

[1:23:09] Trustee Gauvreau (probable): Good work, guys.

[1:23:11] Trustee Gauvreau (probable): Great.

[1:23:12] Trustee Gauvreau (probable): And then with that amendment in there, Trustee Yates, are you prepared to make the motion?

[1:23:17] Voice 12: Yes.

[1:23:18] Voice 12: Thank you.

[1:23:19] Voice 12: I move

[1:23:19] Voice 12: that the Islands Trust Conservancy Board direct staff to draft a letter to the Bowen Island Municipality regarding referral.

[1:23:26] Voice 12: Referral B.O.D.P. 2024-0196, indicating that based on the information provided and proposed recommended measures to avoid and or minimize potential impacts, the Board has the following comments to add to ensure the project will not negatively impact the David Otter Nature Reserve.

[1:23:46] Voice 12: serve. The south boundary of the applicant property which abuts DONR is considered a rear lot line

[1:23:53] Voice 12: which requires a setback of 7.5 meters. No infrastructure should be built within this

[1:24:00] Voice 12: setback. The applicant needs to arrange an analysis conducted by an agreed upon qualified

[1:24:06] Voice 12: arborist and timing to determine if any trees currently on DONR may cause a danger to the new

[1:24:13] Voice 12: infrastructure and what work they would do on their land to avoid any danger. The applicant

[1:24:20] Voice 12: needs to ensure that no trails or infrastructure lead onto DONR or are so close to the boundary

[1:24:26] Voice 12: that they might encourage people to trespass onto DONR. The applicant will install boundary signage

[1:24:32] Voice 12: and possibly barriers. The applicant must ensure protections are put in place to protect northern

[1:24:40] Voice 12: red-legged frog, Rana aurora, during construction. They are known to be present in DONR and are very

[1:24:47] Voice 12: likely to be on the applicant's property as well. DONR is part of the Federal Ecological Gift

[1:24:53] Voice 12: Program and Bowen Island Municipality holds covenants on DONR protecting it further. Covenants

[1:25:01] Voice 12: BA 146488, BA 146494, and BA 146495. The importance of protecting the David Otter

[1:25:12] Voice 12: Nature Reserve should be of primary consideration in assessing this application.

[1:25:18] Trustee Gauvreau (probable): Thank you. Looking for a seconder, please. Seconder Charles Kahn, is there any more

[1:25:25] Trustee Gauvreau (probable): discussion on the matter? Seeing none, then I'll call the vote. All in favor?

[1:25:33] Trustee Gauvreau (probable): There's my hand here.

[1:25:44] Trustee Gauvreau (probable): Counting hands there.

[1:25:48] Trustee Gauvreau (probable): Oh, I see Trustee Elliott now.

[1:25:50] Trustee Gauvreau (probable): And then my hand as well.

[1:25:52] Trustee Gauvreau (probable): So the motion carries.

[1:25:54] Trustee Gauvreau (probable): Great, great work, everyone.

[1:25:56] Trustee Gauvreau (probable): Thank you.

[1:26:02] Trustee Gauvreau (probable): Moving on to Item 1.6, which pages 167 of the Agenda,

[1:26:10] Trustee Gauvreau (probable): a rezoning application.

[1:26:11] Trustee Gauvreau (probable): application uh referral from Bowen Island Municipality again thank you um and then who

[1:26:18] Trustee Gauvreau (probable): is presenting this one thank

[1:26:21] Voice 11: you chair this report was prepared by um staff Martel and myself so

[1:26:28] Voice 11: we're going to tag team it um so I'll start um so IDC has received a referral from Bowen Island

[1:26:39] Voice 11: municipality regarding an application to rezone and subdivide a lot adjacent to our McIntyre

[1:26:46] Voice 11: Covenant. The rezoning will enable the creation of two one and a half hectare lots, each permitted

[1:26:52] Voice 11: a single family dwelling and an accessory dwelling unit. The Bowen Island policy includes the goal

[1:26:58] Voice 11: that a minimum of 50% of the total land subject to a rezoning application is protected from further

[1:27:05] Voice 11: their development. And to meet this policy goal, the applicant has proposed that the subdivided

[1:27:11] Voice 11: lots be placed under conservation covenants such that 50% of each lot is protected.

[1:27:18] Voice 11: So Bowen Island Municipality's referral is requesting ITC board response on two items.

[1:27:24] Voice 11: The first is whether ITC has any concerns about the proposed subdivision in relation to the

[1:27:30] Voice 11: adjacent mcintyre covenant and the second whether i the itc board would consider holding the

[1:27:36] Voice 11: proposed conservation covenants over the subdivided parcels so i'll speak to the first item in terms

[1:27:43] Voice 11: of the proposed impacts of proposed subdivision impacts on the mcintyre covenant the southern

[1:27:51] Voice 11: portion of the subject property is currently undeveloped except for a few footpaths and

[1:27:59] Voice 11: even though a single family dwelling is currently allowed the proposed subdivision would allow for

[1:28:06] Voice 11: not only a single family dwelling but an accessory dwelling. The current owners have not shown an

[1:28:13] Voice 11: inclination for development of this parcel in many decades of ownership but if the southern

[1:28:19] Voice 11: subdivided lot is sold, it will almost certainly be developed. And this will, of course, increase

[1:28:25] Voice 11: the risk of impacts near the boundary with McIntyre Covenant. These risks are inherent

[1:28:30] Voice 11: with the introduction of residential development and related human activity on the land.

[1:28:36] Voice 11: But because staff have no specific concerns with the application, the recommendation is that the

[1:28:42] Voice 11: ITC board inform Bowen Island Municipality that ITC's interests are unaffected by the bylaw

[1:28:48] Voice 11: amendments. And with that, I'll turn it over to Catherine to summarize her report on the proposed

[1:28:55] Voice 11: covenants.

[1:28:56] Voice 13: Great. Can everyone hear me all right? Yes. Excellent. I'm trying a mixed approach

[1:29:03] Voice 13: because I have video and audio issues. So essentially, the second part of this is,

[1:29:11] Voice 13: as Staff Person Green mentioned, Bowen Isle Municipality has this goal of 50% protection

[1:29:17] Voice 13: with rezoning applications, and they're still exploring how that might look for these applicants

[1:29:27] Voice 13: and have asked the Island Stress Conservancy Board to provide some feedback as to whether or not

[1:29:35] Voice 13: the board would consider holding conservation covenants on these two parcels when they're

[1:29:41] Voice 13: are created in order to help meet that protection goal and then also to enhance protection of the

[1:29:49] Voice 13: existing covenant or because it's adjacency to the existing covenant. I think the key points

[1:29:56] Voice 13: for the board to consider really

[1:30:00] Voice 13: in my mind revolve around that capacity issue and the prioritization that the board or the

[1:30:08] Voice 13: criteria that the board uses to prioritize goals and objectives with securements also

[1:30:15] Voice 13: in the absence of specific procedures and policies related to how these types of referrals

[1:30:24] Voice 13: play out. So in my time here at the Conservancy, there has often been an iterative back and forth

[1:30:32] Voice 13: conversation between me and a planner involved and the landowners that is outside of the policy

[1:30:40] Voice 13: agreements that the Conservancy Board has with the local trust committees around the process

[1:30:47] Voice 13: that we expect i i think i in the recommendation here have tried to make it um clear that

[1:30:57] Voice 13: the board needs an actual application to consider in order to make a con a more

[1:31:10] Voice 13: binding is the wrong word but a more official declaration of acceptance of this proposal this

[1:31:16] Voice 13: This is really just a preliminary indication from the board whether or not there's an interest in holding these covenants.

[1:31:22] Voice 13: One thing I wanted to point out was the difference between the recommended motion and the alternative that we provided.

[1:31:30] Voice 13: The key difference is in recommendation number two, which is, the recommended motion number two is that the board provides specific direction to staff, largely myself, to continue these informal discussions, informal is the wrong word,

[1:31:53] Voice 13: But continue discussions about possibilities with the applicants and with Bowen Island planners before we see an actual proposal.

[1:32:03] Voice 13: And then the alternative recommendation is that the applicants must submit a conservation proposal to Islands Trust Conservancy related to their development proposal before we invest too much time and effort.

[1:32:20] Voice 13: And that would be largely related to capacity reasons and following the typical process

[1:32:26] Voice 13: that we usually have.

[1:32:31] Voice 13: Gemma, did you think there was anything else in particular about the proposal to highlight?

[1:32:36] Voice 13: Where the 50% protection would land is still not determined.

[1:32:42] Voice 13: That's still up for discussion.

[1:32:44] Voice 13: And we did have some concerns about the trail proposal.

[1:32:50] Voice 13: Sorry, I almost forgot that very important part.

[1:32:53] Voice 13: Jemma was looking at me meaningfully.

[1:32:56] Voice 13: Part of this proposal is that there be a trail that goes from Collins Road down into Crippen Regional Park.

[1:33:05] Voice 13: And we both felt it was important to highlight for the board that we don't typically take on covenants with public trails through them and all of the potential concerns that there might be there.

[1:33:20] Voice 13: And so there's a corollary piece in the recommended feedback to Bowen Island Municipality that the board would seriously consider whether or not you were interested in taking on a piece that had a trail on it.

[1:33:37] Voice 13: I think I'll let that rest and answer any questions. I hope the RFD itself was relatively clear.

[1:33:44] Trustee Gauvreau (probable): Great. Thank you very much. All right, board, what are we thinking? Any thoughts here, guys? Questions?

[1:33:51] Trustee Gauvreau (probable): It

[1:33:58] Voice 15: looks like Trustee Smith has her hand up.

[1:34:01] Voice 15: Thank you.

[1:34:02] Trustee Smith: Yeah, I thought this was just a really great briefing, very clear.

[1:34:07] Trustee Smith: We'd understand seeing the different alternatives.

[1:34:11] Trustee Smith: My preference is the alternative for reasons that Catherine has just explained.

[1:34:16] Trustee Smith: I think that if, you know, we don't have a proposal.

[1:34:20] Trustee Smith: And I really like that, you know, point number three, that we're not generally interested in taking on covenant land that includes public trails, you know, and we don't have a proposal.

[1:34:34] Trustee Smith: So we're going to have to talk about this. It's too much staff time without a real proposal, I think, given our capacity issues, which we're all aware of.

[1:34:45] Trustee Smith: So my preference is the alternative, but I'd

[1:34:50] Trustee Gauvreau (probable): be in agreement as well.

[1:34:52] Trustee Gauvreau (probable): Trustee Elliott.

[1:34:55] Trustee Gauvreau (probable): I

[1:34:56] Voice 14: have a question, I guess.

[1:34:57] Voice 14: What would that signal that we are still interested in informing their process through preliminary informal discussions?

[1:35:10] Voice 14: Because that isn't noted in this alternative.

[1:35:15] Voice 14: So I'm a little bit concerned that the second part of 1A, the ITC board does not have any specific concerns with this rezoning, sort of indicates to me, go ahead and, you know, proceed and submit an application to us and then we will give you our input.

[1:35:36] Voice 14: but that risks not informing the application so that it's actually shaped in a way that

[1:35:47] Voice 14: the conservancy could approve right so i think eliminating the chance to have the conversation to

[1:35:55] Voice 14: to help them develop the application um may mean we end up with an application that is

[1:36:02] Voice 14: is is not great so i don't know if anyone could speak to that um this is one in the alternative

[1:36:12] Voice 14: recommendation that it said 1a you know that we don't have any specific concerns but we're not

[1:36:18] Voice 14: going to have a conversation about at this point yeah i trust

[1:36:23] Voice 12: the eights so trustee elliot just

[1:36:27] Voice 12: stated my little bit of hesitation and concern there um i want to make sure that we do are able

[1:36:34] Voice 12: to comment on this before it's done um but i am also worried about the investment of staff time

[1:36:40] Voice 12: you know if there isn't actually a proposal ready yet agreed i see manager stewart

[1:36:47] Trustee Gauvreau (probable): um

[1:36:49] Voice 16: can we scroll

[1:36:50] Voice 16: down to the alternative recommendations i think i may have some comments but i couldn't see it

[1:36:57] Voice 16: So the alternative recommendation does still include the bullet point I, double I, and triple I, which does give them information in terms of what the board looks at when it is assessing an application.

[1:37:42] Voice 7: So

[1:37:42] Voice 16: they're still getting some information, not the in-depth information that they'd get in having staff person Martel work with them directly.

[1:37:54] Trustee Gauvreau (probable): And then we'd probably be seeing this referral application again, I would say, during their referral process or through their application process.

[1:38:06] Voice 16: I'm sorry, can you say that again?

[1:38:08] Trustee Gauvreau (probable): Oh, I would, I'm guessing, but I believe you'd probably see this referral again.

[1:38:14] Trustee Gauvreau (probable): this application would be referred to us again

[1:38:16] Trustee Gauvreau (probable): once it's changed or there's more information?

[1:38:22] Voice 13: I do not know whether or not that's the case.

[1:38:27] Voice 13: I know it hasn't gone to readings yet,

[1:38:30] Voice 13: but I'm not

[1:38:30] Voice 13: familiar enough with their process.

[1:38:32] Voice 13: The board could request that.

[1:38:34] Voice 13: I mean, I do think it's important to separate out

[1:38:36] Voice 13: the two pieces of the rezoning

[1:38:40] Voice 13: and subdivision application itself, in and of itself,

[1:38:43] Voice 13: itself and then whether or not ITC wants to take on those protection pieces. My understanding from

[1:38:49] Voice 13: talking to the planner is that if ITC board is not interested in holding these conservation

[1:38:58] Voice 13: covenants, that doesn't mean that they don't happen. They would look at other options. The

[1:39:03] Voice 13: municipality themselves could hold the covenants. They might look to other organizations. It's just

[1:39:08] Voice 13: that um they wanted to ensure that the board was aware of that possibility great

[1:39:15] Trustee Smith: thank you for that

[1:39:16] Trustee Smith: uh trustee

[1:39:17] Voice 13: smith yeah

[1:39:19] Trustee Smith: uh can i make a suggestion in recommended like a bit of a hybrid here because

[1:39:24] Trustee Smith: i i do hear what trustee elliott and yates are saying um in the first recommendation there's

[1:39:30] Trustee Smith: two points that are very good and would provide provide some direction the first one relates to

[1:39:37] Trustee Smith: to B, which is encouraging them to pursue park land dedication, and that's missing in the second

[1:39:44] Trustee Smith: one. So that would be a way that we would want to influence them on what they could do. And the

[1:39:50] Trustee Smith: second one is point C, which they should consider the impact of creating a new trail, because that

[1:39:58] Trustee Smith: also is a very good point and something that we would consider. So you could use recommendation,

[1:40:04] Trustee Smith: recommendation, the alternative that, you know, directing them to provide a proposal, but

[1:40:12] Trustee Smith: after point A, that we don't have, we don't think our interests are affected by these bylaws. And

[1:40:20] Trustee Smith: then you could answer, you could insert point B and C, which are telling them, giving them some

[1:40:26] Trustee Smith: advice on ways they could achieve their goals without the conservation covenant. And then you

[1:40:31] Trustee Smith: would go on to say um the points of you know what we consider in a in a covenant and that we don't

[1:40:41] Trustee Smith: generally take on land that includes public trails so it would be providing a bit more influence on

[1:40:48] Trustee Smith: two really articulate and very good points of advice so that's what i'm suggesting that we take

[1:40:55] Trustee Smith: b and c and move them to um between a and b and the alternative to

[1:41:02] Trustee Gauvreau (probable): a and b fantastic i think i'm

[1:41:04] Trustee Gauvreau (probable): going to jump the queue here and go to uh manager stewart and then we'll be next our just the la

[1:41:11] Trustee Gauvreau (probable): would be next i

[1:41:12] Voice 16: think what i'm hearing is the recommendation that staff are putting forward

[1:41:15] Voice 16: is at least number one of what staff is putting forward as the recommendation

[1:41:22] Voice 16: is acceptable that we are providing information to bowen island municipality regarding these items

[1:41:30] Voice 16: and it's what i'm hearing that from alternative two is that you didn't necessarily want to direct

[1:41:39] Voice 16: staff to continue to work on it is that correct was i following that correctly i think that's

[1:41:47] Trustee Gauvreau (probable): the consensus yeah bullet

[1:41:48] Voice 16: or item one in the recommendation separately from item two if you

[1:41:54] Voice 16: so choose

[1:41:57] Trustee Gauvreau (probable): uh

[1:41:59] Voice 14: trustee elliott thank you everybody has suggested what i was going to recommend

[1:42:05] Voice 14: um so i do concur that the entire uh recommendation number one should be

[1:42:13] Voice 14: um read through because it does state um you know how how we support them working on this and then

[1:42:24] Voice 14: um taking the alternative 1b i believe so totally agree thank you

[1:42:33] Trustee Gauvreau (probable): taking alternative 1b

[1:42:37] Trustee Gauvreau (probable): Okay, fantastic. Trustee Yates?

[1:42:41] Trustee Gauvreau (probable): I think my comments have already been stated. Thank you.

[1:42:45] Trustee Gauvreau (probable): Great. Well, we're going to need to see that motion up on the board here so that we can make our way through it exactly how it will be written.

[1:42:58] Trustee Gauvreau (probable): Specialist Martel?

[1:42:59] Voice 13: Sorry, thank you, Chair Govro. I just wanted to clarify, then, does the board want to pass the second resolution that specifically directs me to spend time, or more where it says, please wait, we want a proposal first, and then I spend more time?

[1:43:18] Voice 13: That doesn't mean that I don't have conversations with them. It just means that it's a lower priority for my time, I think.

[1:43:25] Voice 14: Trustee Elliott?

[1:43:28] Voice 14: Why don't we do this in two resolutions?

[1:43:31] Voice 14: I can move the first recommended resolution and we could discuss it and then we can have a second

[1:43:40] Voice 14: one on whether we're continuing preliminary discussions or not that sounds great that's

[1:43:48] Voice 13: the way it is in the recommended right yeah

[1:43:53] Voice 13: okay thank you yeah

[1:43:54] Voice 14: okay so with your chair can I move

[1:43:59] Voice 14: that first recommendation then i move that the islands trust conservancy board direct staff to

[1:44:06] Voice 14: respond to the bone island municipal council referral regarding bylaws 671 and 672 indicating

[1:44:11] Voice 14: a the southern parcel of this property is adjacent to a conservation covenant held by islands trust

[1:44:17] Voice 14: conservancy any residential impact development sorry any residential development on this lot

[1:44:23] Voice 14: risks direct and indirect intentional and unintentional impacts on the surrounding

[1:44:27] Voice 14: protected areas potentially reducing their ecological integrity and

[1:44:31] Voice 14: biodiversity however the ITC board does not have any specific concerns with this

[1:44:36] Voice 14: rezoning and subdivision application and finds that ITC interests are unaffected

[1:44:41] Voice 14: by bylaw 671 and bylaw 672 B ITC board commends BIM's 50% protection goal for

[1:44:50] Voice 14: rezoning applications and emphasizes that ecological conditions and

[1:44:54] Voice 14: biodiversity values should be prioritized when determining protected area locations and

[1:44:58] Voice 14: boundaries. The ITC board encourages BIM to pursue parkland dedication to better protect

[1:45:04] Voice 14: valuable habitat, particularly for the southern portion of the property where there is a potential

[1:45:08] Voice 14: to expand or buffer Crippen Regional Park. C. Bowen Island Municipality should consider the

[1:45:15] Voice 14: impact of creating a new trail through an undeveloped area on biodiversity and habitat

[1:45:20] Voice 14: integrity and if a trail is approved protection measures should be required

[1:45:25] Voice 14: to limit impact D should Bowen Island municipality and the landholder decide

[1:45:30] Voice 14: to pursue conservation covenants as the habitat protection mechanism with ITC as

[1:45:35] Voice 14: the covenant holder ITC offers the following comments one the land holder

[1:45:41] Voice 14: should submit a conservation proposal to the ITC board for consideration as per

[1:45:45] Voice 14: the itc policies and requirements outlined on the itc webpage two itc prioritizes areas for

[1:45:52] Voice 14: protection based on the regional conservation plan analysis of regional conservation and

[1:45:57] Voice 14: biodiversity values and considering staff and organizational capacity at the time of application

[1:46:03] Voice 14: three generally the itc board does not accept proposals for protected areas less than two

[1:46:08] Voice 14: hectares in size although exceptions may be made if the property contains significant habitat for

[1:46:13] Voice 14: species at risk or a significant number of species at risk if the property adds an area to an

[1:46:18] Voice 14: existing adjacent or nearby protected area, is an islet or small island, or contains an ecosystem

[1:46:25] Voice 14: that is not represented in existing protected areas in that local trust area. Four, the ITC's

[1:46:32] Voice 14: priority with covenants is the protection of ecological values and, in general, ITC is not

[1:46:37] Voice 14: interested in taking on covenanted land that includes public trails.

[1:46:44] Trustee Gauvreau (probable): Right on. Well, yep,

[1:46:46] Trustee Gauvreau (probable): Thank you. That was a lot of reading. Thank you, Trustee Elliott. Fantastic. I'm looking

[1:46:50] Trustee Gauvreau (probable): for a seconder then. I see many hands. I'm going to pick Trustee Kahn. Awesome.

[1:46:58] Trustee Gauvreau (probable): I

[1:46:59] Voice 2: actually had a comment on that. I wasn't actually seconding it. I wondered if a C that

[1:47:05] Voice 2: says, are we recommending that they consider creating a new trail or it's just the impact

[1:47:14] Voice 2: of creating a new trail because we

[1:47:16] Voice 6: really

[1:47:17] Voice 2: want them to create a new trail since we don't like

[1:47:19] Voice 2: to accept uh covenants on property that have trails that's

[1:47:27] Trustee Gauvreau (probable): a good uh point um specialist

[1:47:29] Trustee Gauvreau (probable): murphy do you have a um consider um a way of providing some clarity for trustee khan

[1:47:36] Trustee Gauvreau (probable): or a direct um manager steward

[1:47:40] Voice 16: well i will defer to uh both katherine and jemma on this one

[1:47:46] Voice 16: The intent originally was that the board, the conservancy, doesn't recommend the trail at this location.

[1:47:58] Voice 16: But in reviewing it, it was like, well, we can't really be telling a local trust conservancy what to do or not do.

[1:48:08] Voice 16: So it was modified slightly to indicate that the local trust committee should really consider the impacts of creating a new trail through an undeveloped area, the impacts on biodiversity and the habitat integrity.

[1:48:28] Voice 16: we almost meet a period there like that's the key point is the local trust committee should

[1:48:34] Voice 16: really consider the impacts to biodiversity that a trail will then because we can't direct

[1:48:42] Voice 16: a local trust committee if the trust committee does decide to go forward with a trail

[1:48:48] Voice 16: they should look at limiting the impact we aren't promoting or we don't want this sentence

[1:48:54] Voice 16: this uh scene to be promoting a trail in that area we wanted to be saying without saying

[1:49:04] Voice 16: don't put a trail in there which i don't i think is beyond our authority or our jurisdiction it is

[1:49:10] Voice 16: we think that it's has serious impacts so it may need a reword and i would look to uh katherine and

[1:49:19] Voice 16: And Gemma, for appropriate rewording, if you think it needs to be stronger.

[1:49:26] Trustee Gauvreau (probable): Trustee Kahn.

[1:49:27] Voice 2: I wonder if it would be good to combine that with our statement that we don't usually accept covenants on land that have trails.

[1:49:39] Voice 2: trails and then say however if you do are you if you do consider that you're going to proceed with

[1:49:47] Voice 2: a trail you should consider the impacts so that they they know that we don't really want to take

[1:49:57] Voice 2: on a covenant on land that has a trail that should be the most important thing and then

[1:50:05] Voice 2: secondarily for them for their purposes if they do want to go ahead with the trail

[1:50:09] Voice 2: they should consider the impact of it.

[1:50:14] Trustee Gauvreau (probable): Fantastic.

[1:50:15] Trustee Gauvreau (probable): And I want to bring respect back to Trustee Elliott's motion

[1:50:18] Trustee Gauvreau (probable): as it's not seconded yet.

[1:50:21] Trustee Gauvreau (probable): As for clarity, I think we need to move into discussion.

[1:50:25] Trustee Gauvreau (probable): So I'm going to ask for a seconder

[1:50:26] Trustee Gauvreau (probable): and then we can move the motion to a more fulsome discussion.

[1:50:32] Trustee Gauvreau (probable): Second by Trustee Yates.

[1:50:34] Trustee Gauvreau (probable): Thank you.

[1:50:35] Trustee Gauvreau (probable): All right.

[1:50:36] Trustee Gauvreau (probable): So more discussion.

[1:50:38] Trustee Gauvreau (probable): Charles, for your, what is it, line number four, where it talks about the ecological values and the ITC is not interested.

[1:50:50] Trustee Gauvreau (probable): I mean, I think that provides a lot of, for me, it provides a lot of clarity on what that does need.

[1:50:56] Trustee Gauvreau (probable): And with item C, I mean, I'm saying I don't think we need to strengthen the amendment too much further.

[1:51:03] Trustee Gauvreau (probable): I think it does satisfy, in my opinion, it does satisfy for me.

[1:51:08] Trustee Gauvreau (probable): um as written great um specialist martel nope

[1:51:19] Voice 13: you're muted there we go sorry um in my discussions

[1:51:28] Voice 13: with bowen staff uh i know that they've got a lot of different options on the table so part of why

[1:51:34] Voice 13: we had this separated as those two separate pieces was because there's a possibility that

[1:51:40] Voice 13: the trail idea might get dealt with a different way than being part of the covenant and so we

[1:51:49] Voice 13: We wanted to provide the two pieces of feedback, one of them being that we just don't think

[1:51:55] Voice 13: the trail is a good idea, and the other one being we don't think a trail is a good idea

[1:51:59] Voice 13: in a covenant.

[1:52:00] Voice 13: And so there's a possibility that Bowen will ask the applicants, for example, to donate

[1:52:06] Voice 13: a small piece of land with a trail or something different than the covenants.

[1:52:11] Voice 13: So I don't know if, I don't know where we would want to strengthen, I guess.

[1:52:17] Voice 13: I just wanted the board to be aware.

[1:52:18] Voice 13: like there's a lot of nebulousness in all of this thank

[1:52:22] Trustee Gauvreau (probable): you i'll refer over to covenant uh manager

[1:52:25] Trustee Gauvreau (probable): green thank

[1:52:28] Voice 11: you chair um so i have a suggestion for wording as indicated by um manager stewart

[1:52:34] Voice 11: um my suggestion would be to insert potential negative impacts of creating a new trail etc

[1:52:46] Voice 11: etc. Period, as manager Stewart suggested, after integrity, and then if a trail is approved,

[1:52:58] Voice 11: etc. If that makes sense.

[1:53:02] Trustee Gauvreau (probable): It does. And it does appear to be an amendment to the motion,

[1:53:06] Trustee Gauvreau (probable): which needs to be an amended amending motion. I'm not sure this actually constitutes as a

[1:53:12] Trustee Gauvreau (probable): friendly amendment, although I would totally let that slide. Welcome to, I guess, for advice from

[1:53:20] Trustee Gauvreau (probable): Director Marlowe on that.

[1:53:25] Voice 8: Can you repeat the question, please?

[1:53:27] Trustee Gauvreau (probable): Oh, we have

[1:53:28] Trustee Gauvreau (probable): this wonderful motion from

[1:53:31] Trustee Gauvreau (probable): Toby and it's seconded and now we're going

[1:53:33] Trustee Gauvreau (probable): to be amending it.

[1:53:35] Trustee Gauvreau (probable): And then the amendment is

[1:53:37] Trustee Gauvreau (probable): basically the sum of maybe four

[1:53:39] Trustee Gauvreau (probable): or five words and it doesn't

[1:53:41] Trustee Gauvreau (probable): change the meaning.

[1:53:42] Trustee Gauvreau (probable): It provides a little more clarity. Would that

[1:53:45] Trustee Gauvreau (probable): constitute as a friendly amendment?

[1:53:47] Voice 8: There's not really any such thing

[1:53:49] Voice 8: as a friendly amendment. So now

[1:53:51] Voice 8: that it's been seconded i would just recommend you do an amendment resolution that just specifies the

[1:53:57] Voice 8: changes that you would like to see great

[1:53:59] Trustee Gauvreau (probable): thank you very much fantastic then i'll be looking for

[1:54:04] Trustee Gauvreau (probable): a mover for such an amended motion is it oh uh i see trustee yates i'm

[1:54:17] Voice 12: happy to move it um i don't

[1:54:20] Voice 12: have the wording in front of me i i definitely support it yeah we need something in front of us

[1:54:25] Voice 12: Yeah.

[1:54:27] Trustee Gauvreau (probable): Radon, perhaps Manager Stewart can give us a hand with that.

[1:54:31] Voice 12: But I also have a question that was brought up in the chat a little bit a while ago, I think from Catherine Martel, that these long motions, can they be passed by the mover simply saying, as written or as amended, instead of reading out the entire sections? Is that possible?

[1:54:53] Trustee Gauvreau (probable): I would defer to

[1:54:55] Trustee Gauvreau (probable): director Marlor on that

[1:54:58] Voice 8: yeah I would not encourage

[1:54:59] Voice 8: that mainly just to make

[1:55:02] Voice 8: sure everybody's clear that it's

[1:55:03] Voice 8: listening what you're moving

[1:55:08] Voice 8: yeah there is other ways to do

[1:55:10] Voice 8: this but given that this is

[1:55:12] Voice 8: a motion right now I think you would just have to

[1:55:14] Voice 8: read it out as written

[1:55:17] Trustee Gauvreau (probable): yeah and it is

[1:55:18] Trustee Gauvreau (probable): good to have that final

[1:55:19] Trustee Gauvreau (probable): it goes through yeah fantastic i see in the chat i think we have the motion or the potential

[1:55:31] Trustee Gauvreau (probable): wording

[1:55:31] Voice 7: considered

[1:55:35] Trustee Gauvreau (probable): developed areas great yeah that looks like what i have in my notes if we

[1:55:42] Trustee Gauvreau (probable): can get that on the screen that would be just inquiring if somebody's working on putting the

[1:55:58] Trustee Gauvreau (probable): amended motion up that would be i am

[1:56:02] Voice 6: yeah oh thank

[1:56:09] Trustee Gauvreau (probable): you yeah yeah

[1:56:16] Voice 12: it is quite lengthy motion

[1:56:17] Voice 12: I don't mind reading it again so that Trustee Elliott doesn't have to reread it.

[1:56:29] Voice 14: Oh, I think you're just making an amendment.

[1:56:31] Voice 14: So you just

[1:56:32] Voice 14: move that section to amend

[1:56:35] Voice 14: the last part.

[1:56:38] Voice 14: Right.

[1:56:39] Voice 14: Sorry,

[1:57:11] Voice 6: can you see my screen?

[1:57:13] Trustee Gauvreau (probable): Yes, we can.

[1:57:15] Trustee Gauvreau (probable): Right on.

[1:57:15] Trustee Gauvreau (probable): All right.

[1:57:16] Trustee Gauvreau (probable): So item C.

[1:57:22] Trustee Gauvreau (probable): What was

[1:57:23] Voice 6: the change that you

[1:57:23] Trustee Gauvreau (probable): wanted to this one?

[1:57:25] Trustee Gauvreau (probable): Bowman Island, BIM, should consider the potential negative impacts of creating a new trail through an undeveloped area.

[1:57:47] Trustee Gauvreau (probable): Oh, yep.

[1:57:48] Trustee Gauvreau (probable): And habitat integrity, period.

[1:57:55] Trustee Gauvreau (probable): Remove and.

[1:57:59] Trustee Gauvreau (probable): Sorry.

[1:58:00] Trustee Gauvreau (probable): Oh, here.

[1:58:02] Trustee Gauvreau (probable): Yeah, period after integrity.

[1:58:04] Trustee Gauvreau (probable): Oh, sorry, that one.

[1:58:05] Trustee Gauvreau (probable): I'm sorry.

[1:58:06] Trustee Gauvreau (probable): I apologize.

[1:58:06] Trustee Gauvreau (probable): That one stays.

[1:58:08] Trustee Gauvreau (probable): Yep.

[1:58:09] Trustee Gauvreau (probable): biodiversity and habitat integrity and then period after integrity and move that and yep

[1:58:19] Trustee Gauvreau (probable): capital i for f uh trail is approved protection measures should be required to limit impact so

[1:58:31] Trustee Gauvreau (probable): that i believe is the amendment how does that look to everyone any any changes before we

[1:58:45] Trustee Gauvreau (probable): get into uh moving it not charles what do you think um

[1:58:56] Voice 2: well i'm mostly concerned about staff

[1:58:59] Voice 2: time um we know we have a capacity issue and this this whole process sounded to me like it was going

[1:59:07] Voice 2: to take a lot of staff time um maybe the alternative one was the better the better choice

[1:59:15] Voice 2: as staff Martel suggested,

[1:59:18] Voice 2: limiting the amount of staff time involved?

[1:59:23] Trustee Gauvreau (probable): Well, I think that would be handled

[1:59:25] Trustee Gauvreau (probable): in the second portion part of the motion.

[1:59:27] Trustee Gauvreau (probable): If we approve that,

[1:59:28] Trustee Gauvreau (probable): then we definitely would be increasing staff time.

[1:59:32] Trustee Gauvreau (probable): In this portion of the motion,

[1:59:35] Trustee Gauvreau (probable): I think we're basically giving them good advice

[1:59:37] Trustee Gauvreau (probable): and our thoughts on what we support

[1:59:40] Trustee Gauvreau (probable): at this point in time.

[1:59:43] Trustee Gauvreau (probable): and i could be wrong on that are

[1:59:46] Voice 7: there

[1:59:48] Trustee Gauvreau (probable): any comments to that uh trustee elliot

[1:59:56] Voice 14: yeah that is the intent trustee khan is we're giving

[2:00:00] Voice 14: a referral response and the second resolution is going to deal with the potential of a conservation

[2:00:07] Voice 14: covenant and that's where we're going to move to the alternative uh recommendation for that second

[2:00:13] Voice 14: part right

[2:00:21] Trustee Gauvreau (probable): on then i'm looking for a mover for the amendment then i see trustee smith's hand

[2:00:38] Trustee Smith: okay so i just have to read that one sentence that we amended correct

[2:00:42] Trustee Gauvreau (probable): uh that is okay with me

[2:00:46] Trustee Gauvreau (probable): I would accept that for sure.

[2:00:50] Trustee Smith: Okay, so the amendment would be to point C, BIM should consider the potential negative impacts of creating a new trail through an undeveloped area on biodiversity and habitat integrity.

[2:01:03] Trustee Smith: If a trail is approved, protection measures should be required to limit the impact.

[2:01:08] Trustee Gauvreau (probable): Fantastic. Now looking for a seconder on the amendment to this motion.

[2:01:15] Voice 16: Trustee Yates.

[2:01:17] Trustee Gauvreau (probable): Trustee Yates, great.

[2:01:21] Trustee Gauvreau (probable): I'm not seeing any hands. Oh, I apologize. Oh, there. Yep. Trustee H, a second. Thank you. Fantastic. All right. I call the vote. All in favor of the amendment. And counting my vote, I see four, five. I see five votes in favor. Thank you. Carried on the amendment.

[2:01:48] Trustee Gauvreau (probable): And then returning back to the original motion, which has already moved on the floor, discussed. Hang on. Sorry, I'm confused. We're voting on the motion. Sorry, we're voting on the... Sorry, I confused myself here.

[2:02:08] Trustee Gauvreau (probable): now amended motion can be voted on chair right fantastic we have voted to amend it okay great

[2:02:16] Trustee Gauvreau (probable): thank you thank you all right on all right uh and then this one has not been moved yet then

[2:02:21] Trustee Gauvreau (probable): so i'm looking for a mover and i see

[2:02:24] Voice 14: all right chair it's it has been moved and seconded

[2:02:28] Voice 14: so we just have to vote on this oh thank you now i'm

[2:02:32] Trustee Gauvreau (probable): ending yeah yeah thank you so much all right

[2:02:37] Trustee Gauvreau (probable): all right then I will call the vote unless there's any further discussion

[2:02:42] Trustee Smith: sorry I'm just confused we're just voting on part one is that correct yes

[2:02:46] Trustee Smith: yes yeah

[2:02:48] Trustee Gauvreau (probable): I made a real mess of it yeah just the first motion on the

[2:02:54] Trustee Gauvreau (probable): recommendations yes that's the one and we have amended it and now we will vote

[2:02:58] Trustee Gauvreau (probable): thank you all right all in favor great I think that's unanimous hey thank you

[2:03:08] Trustee Gauvreau (probable): everyone wonderful all right motion carried all right fantastic so now we have the next motion

[2:03:21] Voice 16: uh

[2:03:22] Trustee Gauvreau (probable): in the alternatives we're looking at this can

[2:03:25] Voice 16: it be scrolled down a little further so that we

[2:03:29] Voice 16: can see it thank you there

[2:03:33] Trustee Gauvreau (probable): we go uh and what are the board's wishes with this motion or

[2:03:49] Voice 16: is it two

[2:03:50] Voice 16: two above in the original recommendation

[2:03:53] Voice 16: that the board wishes to discuss,

[2:03:55] Voice 16: the wording of item two in the original recommendation.

[2:04:02] Voice 12: I think it's two above.

[2:04:04] Voice 12: Two above, correct?

[2:04:05] Voice 12: Yeah.

[2:04:07] Voice 12: Well,

[2:04:08] Voice 14: I was going to move actually the alternative B

[2:04:12] Voice 14: that I thought we discussed

[2:04:15] Voice 14: that we were not encouraging preliminary discussions,

[2:04:18] Voice 14: sessions, but we were directing the land holder to submit a conservation proposal for consideration.

[2:04:30] Voice 14: That's where I thought we landed, but perhaps not.

[2:04:35] Voice 14: Yeah, add

[2:04:39] Trustee Gauvreau (probable): B and C to A, right? So then we're going to be doing some crafting around the

[2:04:50] Trustee Gauvreau (probable): alternative motion to include sections A and B. Are we moving items 1, 2, and 3 out of that as

[2:05:00] Trustee Gauvreau (probable): well? Yeah, perhaps we can have, oh, I see Trustee Elliott.

[2:05:15] Voice 14: Yeah, so as I think staff stated,

[2:05:20] Voice 14: please tell me if I'm not, we've already done the referral response, which was the recommended

[2:05:26] Voice 14: bended motion now we're talking about whether we will encourage staff to do

[2:05:34] Voice 14: preliminary discussions about a conservation covenant or we just give a

[2:05:42] Voice 14: response that the land holder needs to submit a conservation proposal before we

[2:05:47] Voice 14: would consider taking proposed covenants on and that is in the alternative B so

[2:05:55] Voice 14: So it's no, it's needed.

[2:05:57] Voice 14: It's just reading out alternative one B.

[2:06:04] Voice 14: That's where I thought we landed.

[2:06:07] Voice 14: That we are, we could eliminate the...

[2:06:13] Voice 14: Yeah.

[2:06:14] Trustee Gauvreau (probable): Without having the

[2:06:15] Voice 14: one and two and three.

[2:06:16] Voice 14: I see what you mean.

[2:06:17] Voice 14: Yeah. Yeah.

[2:06:18] Voice 14: Does that make sense?

[2:06:21] Trustee Gauvreau (probable): That sounds good to me.

[2:06:24] Trustee Gauvreau (probable): Fantastic.

[2:06:24] Trustee Gauvreau (probable): We're gonna need to see the motion on the screen.

[2:06:31] Voice 14: It's, it's there. It's just alternative B.

[2:06:35] Voice 14: Alternative B.

[2:06:35] Trustee Gauvreau (probable): Fantastic. And no amendments to it. Right. Right.

[2:06:39] Trustee Gauvreau (probable): Oh, I see a manager Stewart.

[2:06:42] Trustee Gauvreau (probable): I believe,

[2:06:42] Voice 16: I believe what I have heard to say that we will use the text in B

[2:06:50] Voice 16: stopping after the word on and removing note comma one,

[2:06:56] Voice 16: two, three,

[2:06:57] Voice 16: because that has already been provided in your first resolution.

[2:07:03] Voice 16: So, as I understand it, the motion is that the landholder would need to submit a conservation proposal to the ITC board for consideration as per the ITC policies and requirements outlined on the ITC web page before the board can confirm if it would consider taking proposed covenants on, period.

[2:07:33] Trustee Gauvreau (probable): yep that sounds like what we're supposed to be seeing i'd like to see that motion as written

[2:07:40] Trustee Gauvreau (probable): for the board to agree on so we have something that we're all looking at

[2:07:45] Voice 14: but it is on the screen oh

[2:07:48] Trustee Gauvreau (probable): sorry we're not we're we're not amending this at all i'm sorry i just i

[2:07:53] Trustee Gauvreau (probable): want

[2:07:54] Voice 16: to see the amended one with the one two and three being removed is what i'm hearing

[2:07:59] Trustee Gauvreau (probable): yeah that's what i'm saying here all right sorry i don't want to i don't want to confuse

[2:08:04] Trustee Gauvreau (probable): I just want to make sure that if we're going to be reading out this whole text here, that this is exactly what we're all, it's all going to get read as the motion.

[2:08:15] Trustee Gauvreau (probable): Trustee Smith.

[2:08:16] Trustee Smith: Yes, just a small thing.

[2:08:17] Trustee Smith: So as I understand it, B becomes two above, replaces two.

[2:08:24] Trustee Smith: And there's something that doesn't make sense.

[2:08:26] Trustee Smith: The word on at the end of the sentence.

[2:08:28] Trustee Smith: and and all that number two says is that first paragraph as manager stewart just read except

[2:08:35] Trustee Smith: the word on at the end of the sentence it doesn't make sense to me

[2:08:38] Voice 16: consider taking on concert

[2:08:41] Voice 16: covenants would

[2:08:44] Trustee Smith: consider taking on proposed covenants that the word on should be moved i

[2:08:48] Trustee Smith: get it okay yeah you see that fantastic um

[2:08:52] Voice 6: corlin yeah i don't have the text in the actual minutes

[2:08:57] Voice 6: because I don't have access to that document currently.

[2:09:03] Voice 6: I need the Word version to transfer it into the minutes.

[2:09:06] Voice 6: So possibly Catherine or somebody could supply the text

[2:09:10] Voice 6: for the alternate resolution.

[2:09:14] Trustee Gauvreau (probable): Yeah, that would be helpful.

[2:09:15] Trustee Gauvreau (probable): Then we have it.

[2:09:17] Trustee Gauvreau (probable): It seems to me that there are amendments here.

[2:09:20] Trustee Gauvreau (probable): So I want to make sure that we're crystal clear

[2:09:22] Trustee Gauvreau (probable): in what we're voting on.

[2:09:35] Voice 14: Trustee Elliott?

[2:09:35] Voice 14: I just would move B as written. I don't see the need for amendments. I'm not sure why we keep circling on this, but the landholder needs to submit a conservation proposal. Is that not what we're talking about?

[2:09:52] Trustee Gauvreau (probable): Yeah, it is. I would certainly entertain a motion from the floor.

[2:09:57] Trustee Gauvreau (probable): me too so the ITC board

[2:09:59] Voice 14: direct staff to respond to the Bowen Island Municipal Council regarding

[2:10:08] Voice 14: a conservation proposal indicating that the land holder would need to submit a conservation

[2:10:18] Voice 14: proposal to the ITC board for consideration as per the ITC policies and requirements outlined

[2:10:24] Voice 14: outlined on the ITC web page before the board can confirm if it would consider taking proposed

[2:10:29] Voice 14: covenants on.

[2:10:35] Trustee Gauvreau (probable): And I see Trustee Yates's hand. Are you seconding the motion? I would just feel

[2:10:41] Trustee Gauvreau (probable): more comfortable if we can see that wording as just that wording. That's why I think this is

[2:10:47] Trustee Gauvreau (probable): taking so long. I don't like voting on things that I don't, I can't see in front of me. I mean,

[2:10:52] Trustee Gauvreau (probable): I don't know what's in there, but so is a lot of other stuff.

[2:11:00] Trustee Gauvreau (probable): Is there a possibility, Trustee Elliott, that

[2:11:03] Voice 14: you had that written out?

[2:11:04] Voice 14: It's the exact wording of B on the screen.

[2:11:09] Voice 16: Except it's removing a portion of B that's shown.

[2:11:13] Voice 14: Yeah,

[2:11:14] Trustee Gauvreau (probable): it's the ITC board direct staff to...

[2:11:16] Voice 14: Well,

[2:11:17] Trustee Gauvreau (probable): I just ended

[2:11:17] Voice 14: it after before taking proposed covenants on,

[2:11:20] Voice 14: so we could just copy and paste.

[2:11:23] Trustee Gauvreau (probable): Yeah, fantastic.

[2:11:24] Trustee Gauvreau (probable): Fantastic. And I just like to see that written out.

[2:11:26] Trustee Gauvreau (probable): Okay.

[2:11:27] Voice 14: And all I added at the beginning was the ITC board directs staff to indicate to Bowen Island Municipality regarding the conservation covenant that, then you can copy everything the landholder would need to submit to propose covenants on.

[2:11:45] Voice 14: There's got to be a better way to do this.

[2:11:48] Trustee Gauvreau (probable): I know I'm so sorry I just that we yeah I would rather see it on a piece of paper that we

[2:11:57] Voice 16: and unfortunately because I don't have I'm not at a computer today and it's a pdf not in there

[2:12:03] Trustee Gauvreau (probable): I know like yeah I can't just cut and paste it I have so many screens open around me and I just

[2:12:09] Trustee Gauvreau (probable): can't seem to get the get that to copy and paste yeah I think like seeing the writing I think is

[2:12:16] Trustee Gauvreau (probable): really important here. So if you'll bear with me. I do appreciate that it is 12.17.

[2:12:32] Trustee Gauvreau (probable): If perhaps Coraline could open up a blank piece of paper and we can dictate it.

[2:12:55] Voice 16: I'll go and just check with Coraline.

[2:12:58] Trustee Gauvreau (probable): Yeah. I

[2:13:00] Trustee Gauvreau (probable): apologize. My apologies for this time, Blake.

[2:13:03] Trustee Gauvreau (probable): But I'm

[2:13:10] Voice 14: emailing her a version if it helps.

[2:13:16] Trustee Gauvreau (probable): yeah maybe in the chat it's gonna go into the chat i'm

[2:13:20] Voice 13: trying to paste into the chat and it's

[2:13:21] Voice 13: not working for me but yeah exactly you

[2:13:26] Voice 14: can't copy things from the chat anyway i don't understand why

[2:13:30] Voice 14: we can't copy from the pdf i am that's

[2:13:33] Voice 13: all i've been able to do yeah

[2:13:34] Voice 14: i'll just email that to

[2:13:36] Voice 14: corlin great okay i've sent the motion to corlin so perhaps uh it won't be long okay

[2:14:25] Voice 13: i finally found

[2:14:26] Voice 13: found the original word version yay

[2:14:58] Voice 7: great

[2:15:12] Voice 16: Berlin's got it there now can you see it

[2:15:29] Trustee Gauvreau (probable): um yet

[2:15:31] Trustee Gauvreau (probable): yep I can I think it leaves a a little more wording in there too that was the yeah part two

[2:15:38] Trustee Gauvreau (probable): but the um that the ITC board direct staff to respond to Bowen Island Municipal Council

[2:16:00] Trustee Gauvreau (probable): Council regarding a conservation proposal indicating that the landholder would need to submit.

[2:16:28] Trustee Gauvreau (probable): Oh, hang on. I'm so sorry. I'm running into the next bit there. I apologize.

[2:16:35] Trustee Gauvreau (probable): You're correct,

[2:16:36] Trustee Gauvreau (probable): Lisa. Lisa, you're correct.

[2:16:38] Trustee Gauvreau (probable): the first one you dealt with yeah that would need to submit um that's

[2:16:45] Voice 15: it a conservation proposal

[2:16:46] Voice 15: board you got it

[2:16:51] Voice 14: yeah

[2:16:52] Trustee Gauvreau (probable): the conservators there we go there it is we did it yeah uh yeah i can

[2:17:11] Trustee Gauvreau (probable): tighten that up a little bit i think as we get move forward uh trustee yates just

[2:17:17] Voice 12: a quick question

[2:17:18] Voice 12: do we need to say what conservation proposal not just a conservation proposal or is it okay

[2:17:25] Voice 12: as it is regarding a

[2:17:29] Trustee Gauvreau (probable): conservation proposal hmm

[2:17:32] Voice 14: there is a

[2:17:33] Voice 14: conservation proposal so it's just

[2:17:35] Voice 14: any conservation proposal to make that they

[2:17:38] Voice 12: need okay yeah that's good i didn't know if we needed

[2:17:41] Voice 12: to relate it to anything fantastic

[2:17:44] Trustee Gauvreau (probable): any further comments looking good looking for a mover for

[2:17:49] Trustee Gauvreau (probable): the motion which i believe toby has made um so we'd be looking for a seconder right now and uh

[2:17:59] Trustee Gauvreau (probable): uh trustee timothy seconds and no more further discussion i would imagine

[2:18:04] Trustee Gauvreau (probable): and i'll call the vote all in favor unanimous great whoo thank you everyone i see trustee

[2:18:26] Trustee Gauvreau (probable): Smith's hand up still oh sorry nope thank you thanks for bearing with me on that everyone

[2:18:33] Trustee Gauvreau (probable): I just I think it's uh pretty bad the motions written like that for all of us to see great

[2:18:41] Trustee Gauvreau (probable): and then so moving on in our agenda I guess we're done with this one I believe

[2:18:46] Trustee Gauvreau (probable): step up all the direction that they need at this time and then we're moving on to item 9.1.7

[2:19:02] Trustee Gauvreau (probable): Did I skip something?

[2:19:05] Trustee Gauvreau (probable): I feel like I skipped something.

[2:19:07] Trustee Gauvreau (probable): No, I think you understood.

[2:19:09] Trustee Gauvreau (probable): That's correct.

[2:19:10] Trustee Gauvreau (probable): Great.

[2:19:11] Trustee Gauvreau (probable): All right.

[2:19:12] Trustee Gauvreau (probable): So, yeah, Director Stewart.

[2:19:14] Voice 16: If I may.

[2:19:15] Voice 16: I'll just indicate that the board in its November meeting directed staff to make a couple of changes to our conservancy budget request for 25-26.

[2:19:30] Voice 16: And in the middle of making those changes and getting something off, Trust Council asked council committees to look at their budget to gain.

[2:19:42] Voice 16: So it was decided that we should bring a briefing back to the board to indicate that, yes,

[2:19:51] Voice 16: we have made the changes to the financial budget request that you did direct us to make in November

[2:19:58] Voice 16: and just ask if there were any other changes that you wanted us to make given Trust Council's

[2:20:06] Voice 16: request that its committees look at their budgets again so this um this shows the change to the

[2:20:15] Voice 16: The staffing salaries, I believe it was, salaries and benefits, where we had mixed up the amount that was ECCC versus tax requisition, that's been corrected, and that we reduce the amount for the board's training next year, take it back to what it was originally.

[2:20:39] Voice 16: And the actual briefing to financial planning committee is attached.

[2:20:47] Trustee Gauvreau (probable): Great, thank you.

[2:20:48] Trustee Gauvreau (probable): Thank you. Thank you. Any comments from the board?

[2:20:56] Not

[2:20:58] Trustee Gauvreau (probable): seeing any hands. Oh, Trustee Smith.

[2:21:02] Trustee Smith: Yeah, it's on the chart. I have to ask for some clarification.

[2:21:08] Trustee Smith: Where table one, because that affects everything.

[2:21:13] Trustee Smith: I want to be sure I understand this. It seems to me that by and large,

[2:21:18] Trustee Smith: our increases are because the SAR not a hundred percent but mostly because the

[2:21:26] Trustee Smith: SAR contribution has decreased so we're replacing what SAR was contributing the

[2:21:35] Trustee Smith: difference with our tax contribution but here's what I don't understand and I'm

[2:21:42] Trustee Smith: not that judging this or anything I just don't understand it if we got a grant to

[2:21:47] Trustee Smith: do the SAR work. That was like extra work we were doing and we were grateful to get the grant.

[2:21:54] Trustee Smith: Now the grant is decreasing and I understand it's actually possibly in the last, it is in the last

[2:22:01] Trustee Smith: year, it's hard to say whether we'd be getting it or not. So if I was executive I'd be thinking

[2:22:09] Trustee Smith: we should be scaling back our work on SAR because the grant is scaling back and we're

[2:22:17] Trustee Smith: increasing our budget not a hundred percent but largely to replace the SAR contributions that we

[2:22:24] Trustee Smith: don't have anymore like professional you know professional services the SAR has gone down even

[2:22:32] Trustee Smith: we've increased it I think it's good we're increasing that but I just when I think of

[2:22:38] Trustee Smith: arguing this and maybe Toby would be able to answer that wouldn't the executive be wondering

[2:22:44] Trustee Smith: why we're just replacing the SAR budget when that was something special. Now, it's not 100%,

[2:22:53] Trustee Smith: but it does account for quite a bit of our increases. And then that would be next year,

[2:23:00] Trustee Smith: we'd have a lot less if we didn't get the SAR money again, which we probably won't,

[2:23:06] Trustee Smith: but it's hard to say, because we've already had an extension on it. So it just concerns me that

[2:23:11] Trustee Smith: we're not planning for that like to scale back because the grant we got is decreasing

[2:23:19] Trustee Smith: and i just need clarification on that uh

[2:23:23] Trustee Gauvreau (probable): manager cert i'm

[2:23:26] Voice 16: not 100 sure i'm following you if we can

[2:23:29] Voice 16: go to the attachment on the screen which is the next item down that will help clarify so isn't

[2:23:39] Trustee Smith: that table one that's what i'm looking at right

[2:23:42] Voice 16: but it's not showing on the screen oh i see okay

[2:23:45] Trustee Smith: yeah okay

[2:23:46] Voice 16: and further down there is a chart there thank you so i'm not 100 sure i'm following you

[2:23:58] Voice 16: the first thing is it was a mistake on staff's part we had not looked at the e triple c agreement

[2:24:08] Voice 16: At the first time we were putting together the budget request, we missed that the amount of the SAR money for 25-26 was lower.

[2:24:22] Voice 16: So this was just making that change because we realized we had the wrong numbers in there.

[2:24:30] Trustee Smith: Could I maybe explain with an example? It would be so much easier to. This is really helpful to have this up.

[2:24:34] Trustee Smith: If you look at contracted temporary, sorry, the next line, professional services.

[2:24:42] Trustee Smith: So 2024, we had nothing in our budget.

[2:24:46] Trustee Smith: We had $16,300 under SAR.

[2:24:52] Trustee Smith: In the next year, we have $13,000 under SAR.

[2:24:55] Trustee Smith: And so we put in $6,000 for us.

[2:24:59] Trustee Smith: that replaces the 3,000 approximately that we're missing from SAR plus a little extra and then the

[2:25:09] Trustee Smith: same thing okay this minute conservation planning we had 10,000 from SAR and versus third I'm missing

[2:25:31] Trustee Smith: see my uh okay well we've increased that actually we still have the same amount from SAR there

[2:25:40] Trustee Smith: but uh the legal services one for example we had 4,200 from SAR so now we don't have any from SAR

[2:25:49] Trustee Smith: so we've increased our own budget to 30,000 which would uh obviously absorb that 4,200 plus a little

[2:25:57] Trustee Smith: little bit extra so what it does is it it kind of makes the increases look like a lot and i said

[2:26:04] Trustee Smith: it's not a hundred percent but in some of those examples it does seem that we're replacing the

[2:26:11] Trustee Smith: sar money with our own money i don't actually object to that but it just it's an optic that i

[2:26:17] Trustee Smith: i don't understand um if we wouldn't be using any of the like okay so look at professional services

[2:26:24] Trustee Smith: Now, we need more professional services, obviously, because we've just said we want to contract a lot of stuff out. But before we had $16,300, we only have $13,000 for SAR with SAR next year. So now we've added $6,000, which, you know, half of which is the loss of the SAR budget. And that is what I don't understand.

[2:26:46] Trustee Smith: would that 6,000 not be used for SAR at all or do you see what I mean if I were executive I'd

[2:26:55] Trustee Smith: be asking that but maybe maybe Toby could clarify because maybe they don't look in detail at them

[2:27:01] Trustee Gauvreau (probable): let's go to manager Stewart first and then we'll hear from that so

[2:27:04] Voice 16: each excuse me each year of the

[2:27:07] Voice 16: SAR program we have in the agreement with ECCC budgets that are set there's a set amount

[2:27:16] Voice 16: of the SAR contribution and there is a set amount of our matching money so we have to in

[2:27:27] Voice 16: in this budget request we have to use the amounts that are in the agreement for SAR and that money

[2:27:37] Voice 16: and our matching money has to be for species at risk related items so we realize that we need

[2:27:46] Voice 16: more professional services. Yes, in this current fiscal there was $16,300 available from SAR to

[2:27:54] Voice 16: hire contracted work. Next year the budget that's in the SAR agreement has less money, so we have

[2:28:05] Voice 16: put in the $13,000 that's in that budget in the agreement. But we realize that we need more

[2:28:12] Voice 16: contracted work, not just for SAR, but for other policy work and other things also.

[2:28:20] Voice 16: So what we see in the SAR grant contribution is what's in the agreement

[2:28:25] Voice 16: with Environment and Climate Change Canada. And in some cases, like I'm looking at the legal, like we have

[2:28:40] Voice 16: considerable amount of legal work that we need done every year for our entire

[2:28:47] Voice 16: program, not just the SAR program. So in that case, we've increased it. We've increased the

[2:28:56] Voice 16: Islands Trust contribution portion, because we were doing we're getting more complex projects

[2:29:03] Voice 16: and things of that nature. So we've increased the leave from 17.8 to sorry, I can't see across the

[2:29:12] Voice 16: 30,000. I'm not sure if I

[2:29:19] Trustee Gauvreau (probable): said enough. Any follow

[2:29:23] Trustee Smith: -up, Trustee Smith?

[2:29:26] Trustee Smith: Yeah, it doesn't. Thanks very much for that. It doesn't totally answer my question, but maybe it

[2:29:32] Trustee Smith: does. So just take legal just as an example. So it was that SAR in our agreement was providing

[2:29:40] Trustee Smith: $4,200 for legal. Are we then required in this year to provide that $4,200 from our regular

[2:29:49] Trustee Smith: budget? Because we have a, you know, what I'm hearing you say is we tell them there's so much

[2:29:54] Trustee Smith: that we'll add. You know, it's like a sharing agreement. Are we required?

[2:30:00] Trustee Smith: to then provide that $4,200 for SAR legal work?

[2:30:04] Voice 16: Not specifically.

[2:30:07] Voice 16: It's just that there isn't money that will come out of the SAR contribution

[2:30:11] Voice 16: towards legal in fiscal 25-26.

[2:30:15] Voice 16: There's no SAR money tagged for legal.

[2:30:18] Voice 16: Most of the legal work we've had done.

[2:30:20] Voice 16: So we won't be, we'll either be covering it out of our court budget,

[2:30:24] Voice 16: any legal work, any and all legal work, species at risk or otherwise.

[2:30:30] Voice 16: we have to cover with our core budget ourselves next year it doesn't have to be a specific number

[2:30:42] Voice 16: it's just whatever we need we have to have budget for okay

[2:30:50] Trustee Smith: so i'm leaving it at that i just it

[2:30:52] Trustee Smith: it still just creates an optic for me for

[2:30:56] Trustee Gauvreau (probable): me it gets confusing because it's it has to be in a

[2:30:59] Trustee Gauvreau (probable): specific line item and sometimes it's it's hard to put all that into one line i mean there's

[2:31:05] Trustee Gauvreau (probable): there's so much work that we do but there's maybe about 20 different lines there so it's it's yeah i

[2:31:12] Trustee Gauvreau (probable): hear what you're saying and um i think we should pick that conversation up at a future time for

[2:31:18] Trustee Gauvreau (probable): sure that sounds reasonable we can move on i'm very cognizant of the time i would think that

[2:31:25] Trustee Gauvreau (probable): we would need a break it's fully intended on having lunch at noon today uh trusty elliott

[2:31:31] Trustee Gauvreau (probable): Yeah,

[2:31:33] Voice 14: I think there is, this does bear some thought. My question is different. It's the salaries and benefits line. Because last year, we budgeted for one extra staff position, the team lead, and that hasn't been filled.

[2:31:56] Voice 14: typically um you know where did where did that money go right we're in january we've got three

[2:32:07] Voice 14: months left um i'm not sure when the the team lead was anticipated to be filled but uh is there

[2:32:16] Voice 14: room in the salaries and benefits budget because we haven't filled some positions

[2:32:24] Voice 14: just any comment on that in the draft

[2:32:29] Voice 14: a manager sir my

[2:32:31] Voice 16: understanding is that money does not we don't carry money over so the so the team

[2:32:39] Voice 16: lead was originally expected to come on i believe in september of this year in fiscal 24 25 the fact

[2:32:46] Voice 16: that they haven't means that our forecast will be that we're not using all of the salaries and

[2:32:53] Voice 16: budget money in 24-25 but that doesn't get carried into 25-26.

[2:33:04] Trustee Gauvreau (probable): Cecilia any follow-up?

[2:33:06] Voice 14: Yeah I think

[2:33:09] Voice 14: and I understand that budgeting there's a there's there's a lot to do and this isn't on you manager

[2:33:14] Voice 14: or Stuart that um I think we'd normally see an explainer about that and just that it goes it's

[2:33:22] Voice 14: probably gone to offset other overages or hiring contractors so I'm sure that it's um it's been

[2:33:31] Voice 14: used up I don't I don't see anywhere where we can change I mean the the request is do we want to

[2:33:39] Voice 14: consider any reductions to our funding request to trust council we've already eliminated

[2:33:46] Voice 14: quite a bit from the communications budget and from our training budget which we were hoping to

[2:33:55] Voice 14: bring in a specialist or an expert to talk about indigenous protected and conserved areas

[2:33:59] Voice 14: so honestly i don't see anything else that we need to trim we've done the best we can and

[2:34:09] Voice 14: I think we can move this budget forward.

[2:34:12] Voice 14: I just don't see anywhere else that can be cut.

[2:34:17] Trustee Gauvreau (probable): Thank you for that, Trustee Elliott.

[2:34:19] Trustee Gauvreau (probable): I feel the same way, too.

[2:34:21] Trustee Gauvreau (probable): Maybe we can hear from some other board members as well.

[2:34:25] Trustee Gauvreau (probable): Any other comments, Trustee Yates or Trustee Kahn?

[2:34:29] Voice 12: Yeah, I think we need to move this budget forward,

[2:34:32] Voice 12: and then we need to speak to it at the Financial Planning Committee meeting tomorrow,

[2:34:37] Voice 12: but unfortunately, I won't be there tomorrow.

[2:34:39] Voice 12: laurel great then i'll entertain a motion

[2:34:43] Trustee Gauvreau (probable): please uh

[2:34:48] Voice 14: trustee elliott i can do that and i just have

[2:34:52] Voice 14: a question after that about members of the financial planning committee um if if trust if a

[2:34:59] Voice 14: if a representative from the conservancy can't be there can we appoint somebody else to stand in or

[2:35:07] Voice 14: Or does that, does the membership of financial planning committee, is that fixed and we can't?

[2:35:16] Voice 14: Because that actually changes.

[2:35:18] Voice 14: Anyway, I just want to put that question to staff while I make the resolution and we can vote on it.

[2:35:23] Voice 14: So I move that the Island Trust Conservancy Board provide an updated 2025-26 budget request to the Financial Planning Committee and Trust Council that addresses the changes and comments made by the board.

[2:35:34] Voice 14: november 19th 2024 resolutions itc 2024 064 and itc 2024 065 and

[2:35:45] Trustee Gauvreau (probable): a seconder i see susan yates

[2:35:47] Trustee Gauvreau (probable): and then i call the vote all in favor one two sorry

[2:35:56] Trustee Gauvreau (probable): one two three myself four five six unanimous thank you very much guys

[2:36:06] Trustee Gauvreau (probable): um all right well i'm sorry if

[2:36:11] Voice 16: i may just one point on that given that i am uh not working

[2:36:17] Voice 16: here after this meeting and given that claire is away at the moment i would just uh wanted to put

[2:36:24] Voice 16: in front of the board that i'll ask corlin to send that briefing on to the director of financial and

[2:36:32] Voice 16: and Employee Services at the end of this meeting.

[2:36:36] Voice 16: She did mention she would make a verbal update,

[2:36:40] Voice 16: although it will be officially sent to her

[2:36:44] Voice 16: for the February 19th FPC meeting.

[2:36:47] Voice 16: So if that's of any benefit.

[2:36:49] Trustee Gauvreau (probable): Thank you.

[2:36:51] Trustee Gauvreau (probable): Great.

[2:36:54] Trustee Gauvreau (probable): All right, so we're on to section 9.2,

[2:36:59] Trustee Gauvreau (probable): but I'm wondering if anybody feels

[2:37:01] Trustee Gauvreau (probable): like taking a break right now we're kind of steaming through everything or steam rolling

[2:37:08] Trustee Gauvreau (probable): through but i think it might be a good idea to take at least um 15 minutes um half an hour i'll

[2:37:18] Trustee Gauvreau (probable): leave it

[2:37:18] Voice 14: to the board i think half an hour for staff to take a lunch break would probably be

[2:37:23] Voice 14: a good idea great

[2:37:26] Trustee Gauvreau (probable): then i think we should do that and then so it is what's 11 42 right now so

[2:37:32] Trustee Gauvreau (probable): So we'll be back here in 30 minutes.

[2:37:36] Trustee Gauvreau (probable): How does that sound to everyone?

[2:37:41] Trustee Gauvreau (probable): That sounds great.

[2:37:42] Trustee Gauvreau (probable): See you in 30 minutes.

[2:37:57] Voice 14: Trustee Govro, you might want to mute your mic there.

[2:38:00] Voice 7: Yep.

[2:38:01] Voice 7: Thank you.

[3:10:29] Trustee Gauvreau (probable): back almost everyone appears

[3:10:51] Voice 16: that we're live at

[3:10:52] Voice 16: the moment i just wanted to mention uh chair govro

[3:10:56] Voice 16: that uh we have um notified individuals that will be on the in-camera meeting that we're running

[3:11:07] Voice 16: behind so they okay

[3:11:11] Trustee Gauvreau (probable): and it's at that time right now but what was the what time were they told

[3:11:15] Trustee Gauvreau (probable): They

[3:11:16] Voice 16: were originally to come at 1.15, so we've said that it will be at least 1.30.

[3:11:22] Trustee Gauvreau (probable): Okay, great.

[3:11:23] Trustee Gauvreau (probable): Then we have 1.30 then.

[3:11:34] Trustee Gauvreau (probable): Hey, hi.

[3:11:36] Trustee Gauvreau (probable): All right, guys.

[3:11:36] Voice 7: So we

[3:11:37] Trustee Gauvreau (probable): have about 10 more minutes before we need to be into our in-camera meeting.

[3:11:44] Trustee Gauvreau (probable): I'm looking at the rest of the agenda, and I think that we should defer some items to a later date.

[3:11:56] Trustee Gauvreau (probable): Yeah, that would basically be items for discussion and direction.

[3:11:59] Trustee Gauvreau (probable): be looking to uh the boardroom for any recommendations of is there anything that

[3:12:05] Trustee Gauvreau (probable): you need from us today to complete that section

[3:12:10] Voice 16: no it's one of those things where um they the

[3:12:18] Voice 16: item what's currently 921 on your agenda and 923 are essentially providing you comments that i

[3:12:26] Voice 16: couldn't get to the board so before the deadline so they've gone in or a recommendation that we

[3:12:31] Voice 16: not take something on you to pass any challenges and uh so they could be deferred

[3:12:38] Trustee Gauvreau (probable): fantastic then

[3:12:39] Trustee Gauvreau (probable): let's defer those items uh

[3:12:42] Voice 16: we don't need

[3:12:42] Trustee Gauvreau (probable): to defer do we say

[3:12:45] Voice 16: same with uh what is showing as 931

[3:12:49] Voice 16: that's just the letter that the board sent to trust council this is here just so it gets on

[3:12:54] Voice 16: the uh in the record of the conservancy i believe all the members saw the final version but just so

[3:13:00] Voice 16: So it's in the records of the Conservancy's meeting.

[3:13:03] Trustee Gauvreau (probable): Yep, great, okay, we'll defer that.

[3:13:06] Trustee Gauvreau (probable): And then that brings us to 9.4,

[3:13:09] Trustee Gauvreau (probable): which is updates for information.

[3:13:15] Trustee Gauvreau (probable): Yeah, for that report, is there anything specific

[3:13:19] Trustee Gauvreau (probable): that the board was looking for in an update?

[3:13:24] Trustee Gauvreau (probable): The governance committee update,

[3:13:25] Trustee Gauvreau (probable): we haven't had a meeting since the last ITC meeting.

[3:13:28] Trustee Gauvreau (probable): So there would be no update from me on that item.

[3:13:31] Trustee Gauvreau (probable): and i believe trustee elliott is center on a written uh report um is there any comment from

[3:13:39] Trustee Gauvreau (probable): the board on what they wish to see here or can we defer it hearing nothing then i'm taken by

[3:13:51] Trustee Gauvreau (probable): joe consent we're going to defer uh 9.4 which brings us into public comment and delegations

[3:13:58] Trustee Gauvreau (probable): which i didn't ask at the beginning the meeting is there anyone uh tuning in any members of the

[3:14:02] Trustee Gauvreau (probable): public tuning in today i don't see anybody currently nice and then that brings us to

[3:14:12] Trustee Gauvreau (probable): new business and um we'll go through that quickly uh nine 11.1 uh private land conference um risa

[3:14:21] Trustee Gauvreau (probable): had some requests to attend a conference take it away risa

[3:14:26] Trustee Gauvreau (probable): yeah

[3:14:27] Trustee Smith: i did prepare a draft motion for um

[3:14:31] Trustee Smith: Coraline to put up and you all received this I think everybody received this information about

[3:14:38] Trustee Smith: this meeting on financing conservation of private lands I'd like to attend it there's no cost to the

[3:14:44] Trustee Smith: actual meeting but it's in Esquimalt so I'd have to there's a some cost and I don't even know what

[3:14:50] Trustee Smith: they would be so I just did a motion if no one else wants to attend I do think it's important

[3:14:55] Trustee Smith: this is an important subject that I would like to attend.

[3:14:58] Trustee Smith: It's on February 27th and the motion, there's the motion.

[3:15:02] Trustee Smith: So the motion was to support my attendance

[3:15:07] Trustee Smith: and up to a cost not to exceed $300.

[3:15:10] Trustee Smith: I don't think it would even cost that,

[3:15:12] Trustee Smith: but there might be a hotel because it's in the morning.

[3:15:16] Trustee Smith: I can't get there early enough, so I'll be doing that.

[3:15:19] Trustee Gauvreau (probable): Fantastic, any questions from this?

[3:15:22] Trustee Gauvreau (probable): if there's no questions oh i see trustee yates i

[3:15:28] Voice 12: was just going to move the motion right on

[3:15:32] Voice 12: thank you i move that the islands trust conservancy board support the attendance of

[3:15:37] Voice 12: trustee smith at the funding our future financing conservation on private lands conference on

[3:15:43] Voice 12: february 27th 2025 in esquimalt to a cost not to exceed three hundred dollars fantastic and a

[3:15:52] Trustee Gauvreau (probable): seconder i see trustee elliott is seconder any further discussion nope oh

[3:16:00] Voice 14: uh trustee elliott

[3:16:02] Voice 14: uh just a question on where the budget would come from do we have um does staff know if we've got

[3:16:08] Voice 14: travel budget for board members left or training budget yes

[3:16:14] Voice 16: we do in the current budget there is

[3:16:19] Voice 16: adequate funds under board training okay

[3:16:22] Trustee Gauvreau (probable): perfect thank you great fantastic then i'll call the

[3:16:26] Trustee Gauvreau (probable): question all those in favor great

[3:16:31] Voice 4: it

[3:16:32] Trustee Gauvreau (probable): looks unanimous right on well done guys thank you

[3:16:36] Trustee Gauvreau (probable): motion carry and then item uh 11.2 was from the boardroom priority acquisition fund yes if i may

[3:16:45] Voice 16: the um there was a conversation among staff and i raised it with director freighter after

[3:16:51] Voice 16: or discussing things with

[3:16:52] Voice 16: staff and we're suggesting that the there be a new fund established

[3:16:58] Voice 16: called priority acquisitions and in essence it would be to build seed money so that when

[3:17:07] Voice 16: an acquisition a purchase acquisition comes along to that the board wishes to take on

[3:17:13] Voice 16: that there is already a pot of money started so we wouldn't have to start fundraising for

[3:17:20] Voice 16: an acquisition from ground zero there would be obviously some guidelines that would have to be

[3:17:25] Voice 16: developed in terms of how it would be used but in essence it's there are similarities to

[3:17:32] Voice 16: the opportunity fund that we have where we receive donations and provide that as an opportunity fund

[3:17:40] Voice 16: we provide um assistance to our conservation partners around the trust area when they're

[3:17:47] Voice 16: taking on acquisitions this would be in essence the same type of thing when we're taking on an

[3:17:53] Voice 16: acquisition um that's the nuts and bolts of it i had

[3:18:01] Voice 16: sorry i had spoken with director freighter

[3:18:04] Voice 16: i wasn't sure if i needed the board's approval to set up a new fund or and she said there should

[3:18:10] Voice 16: be a conversation with the board before i set up a new fund

[3:18:15] Trustee Gauvreau (probable): fantastic all right any comments from

[3:18:17] Trustee Gauvreau (probable): our board sounds like a promising uh fund sorry

[3:18:25] Voice 16: one last thing that i meant to say is and we also

[3:18:27] Voice 16: had a discussion about how this would fit very nicely in with the 30th anniversary that it would

[3:18:33] Voice 16: be a prime time through the items that we have talked about of raising awareness of this fund

[3:18:39] Voice 16: and that people can donate towards ongoing priority acquisitions great

[3:18:46] Trustee Gauvreau (probable): any comments from

[3:18:47] Trustee Gauvreau (probable): the board none at this time oh trusty elliott there we go

[3:18:54] Voice 14: yeah um i i do think the timing

[3:18:59] Voice 14: well good to fundraise and great to be thinking about the future i do have questions about um

[3:19:07] Voice 14: the practice of of well putting out the idea that we want to secure more land when we don't have an

[3:19:13] Voice 14: itc plan and we're still needing to engage with first nations about the whole future of

[3:19:18] Voice 14: conservation. I would be more comfortable if there was maybe a briefing on this with some

[3:19:27] Voice 14: options so that we could discuss it more fully. I feel like this is a little bit rushed

[3:19:34] Voice 14: and I'm just not sure about the implications of putting out that message right now. But I mean,

[3:19:40] Voice 14: if the rest of the board is supportive, I'm not in any way standing in the way. If it's just a

[3:19:45] Voice 14: a fund to put money in the meantime, and if that could be used for securing lands in partnership

[3:19:53] Voice 14: with First Nations, I'm fully supportive of that idea.

[3:19:59] Voice 12: Great. Trustee Yates? I'm just wondering

[3:20:02] Voice 12: with Manager Stewart whether you had any conversation with Director Mobs at all on this?

[3:20:07] Voice 12: No,

[3:20:09] Voice 16: I haven't at this time. I had a conversation with our fund development,

[3:20:16] Voice 16: strategic fund development staff, and communications staff, and acquisitions staff,

[3:20:22] Voice 16: and then with Director Freyder.

[3:20:25] Trustee Smith: Great. Trustee Smith.

[3:20:27] Trustee Smith: Yeah, thanks a lot. I tend to agree with Trustee Elliott that since it is the intention

[3:20:33] Trustee Smith: to have i like the idea conceptually but if we're about to go into negotiations with first nations

[3:20:40] Trustee Smith: um it might not be a good time to be creating and advertising such a fund because maybe they

[3:20:46] Trustee Smith: would like a fund where we could help them acquire conservation lands i don't i have no idea but

[3:20:51] Trustee Smith: we haven't talked to them so um i don't think it'd be a good time without having our five-year plan

[3:20:56] Trustee Smith: in place and some more considered discussion on it although conceptually i like the idea

[3:21:03] Trustee Smith: be

[3:21:03] Trustee Gauvreau (probable): yeah it sounds to me that board is um generally supportive of more information maybe a briefing

[3:21:09] Trustee Gauvreau (probable): around some more particulars of that i think we've given some direction albeit rushed and i do know

[3:21:15] Trustee Gauvreau (probable): at the time i would like to move on to the next item if if if that's everything that you need

[3:21:21] Trustee Gauvreau (probable): manager stewart i

[3:21:22] Voice 16: can certainly pass that on and uh we could do more yeah thank

[3:21:27] Trustee Gauvreau (probable): you great all right

[3:21:28] Trustee Gauvreau (probable): And then item 11.3, McRae Park or Covenant?

[3:21:33] Trustee Gauvreau (probable): It was Susan Yates about

[3:21:35] Voice 12: off-leash dogs, I believe.

[3:21:37] Voice 12: Yeah, I can be really quick about this.

[3:21:39] Voice 12: I know it's an ongoing concern.

[3:21:41] Voice 12: I know it's hard to monitor.

[3:21:42] Voice 12: But interestingly, a couple of weeks ago, that came up at a GALT meeting I was attending.

[3:21:48] Voice 12: And certainly, people here think that we need better signage.

[3:21:52] Voice 12: and we need to feel comfortable um talking to dog owners about thanking them for keeping their dog

[3:22:01] Voice 12: on a leash not necessarily shaming them but just you know and and we need we definitely need an

[3:22:07] Voice 12: article in our local newspaper because this is a community that still reads newspapers and we do

[3:22:13] Voice 12: have a great local newspaper so if we could have a really a really good article in our local

[3:22:19] Voice 12: newspaper explaining why we just can't have dogs pooping everywhere and running around wild in that

[3:22:26] Voice 12: conservation covenant it would be really helpful thank you thank

[3:22:32] Trustee Gauvreau (probable): you uh um specialist green

[3:22:34] Trustee Gauvreau (probable): thank

[3:22:36] Voice 11: you for those comments trustee yates um if if you'd like i can share a copy of this with you

[3:22:43] Voice 11: but um in our monitoring our annual monitoring report to the landholders which is the museum

[3:22:48] Voice 11: we did notify them of those concerns we recommended the installation of signage expressly

[3:22:57] Voice 11: addressing off-leash dogs and picking up after dogs and we did recommend working together on

[3:23:06] Voice 11: an article for the local newspaper and this is something that's on my list of tasks to to get to

[3:23:14] Voice 11: at some point over this winter and I was going to be working on it with I haven't received a

[3:23:20] Voice 11: response from the museum about it or any of our recommendations and it's been about a month but

[3:23:26] Voice 11: I was planning to work on this with the communications specialist if you'd like to

[3:23:32] Voice 11: take a crack at drafting the letter or if you would like to be involved in reviewing the letter

[3:23:38] Voice 11: I'll look to manager Stewart to comment on the extent to which it's customary for staff and

[3:23:44] Voice 11: trustees to work together on something like this. But I definitely think that's a possibility.

[3:23:50] Trustee Gauvreau (probable): Great.

[3:23:51] Voice 12: Thank you, trustees. Some closing comments there?

[3:23:53] Voice 12: Yeah, I know they have to be closing. You're not going to get a response from the museum for

[3:23:59] Voice 12: probably quite some time. The board is in great disarray after the death of their president.

[3:24:09] Voice 12: And so part of the reason this conversation came up at a GALT meeting is that you'll have

[3:24:14] Voice 12: lots of support from GALT and certainly you know just people in general so you may need to go ahead

[3:24:21] Voice 12: with that proposed article without the help of the museum at this time.

[3:24:28] Voice 11: Thank you I wasn't aware of

[3:24:29] Voice 11: the death of the president.

[3:24:32] Trustee Gauvreau (probable): Thank you all it's almost 1 30 so with that I'm going to announce

[3:24:39] Trustee Gauvreau (probable): about our next meeting which will take place march 18th electronically um at 10 a.m and that

[3:24:46] Trustee Gauvreau (probable): i think we should be moving into our closed meeting now because we have guests

[3:24:51] Voice 6: trustee gavro the next meeting is actually held in person oh

[3:24:56] Trustee Gauvreau (probable): oh in march really oh thank you

[3:25:01] Trustee Gauvreau (probable): great okay yeah yeah in person we'll see you in person in victoria in march great thank you

[3:25:08] Trustee Gauvreau (probable): awesome looking for a motion to close the meeting then uh trustee yates

[3:25:15] Voice 12: thank you hey um i move that

[3:25:19] Voice 12: the meeting be closed to the public in accordance with the community charter part four division

[3:25:23] Voice 12: three section 91d the security of the property of the islands trust conservancy board e the

[3:25:30] Voice 12: acquisition disposition or expropriation of land or improvements if the board considers that

[3:25:35] Voice 12: disclosure could reasonably be expected to harm the interests of the islands trust conservancy

[3:25:40] Voice 12: board. I, the receipt of advice that is subject to solicitor client privilege, including communications

[3:25:46] Voice 12: necessary for that purpose. K, negotiations and related discussions respecting the proposed

[3:25:52] Voice 12: provision of a service that are at their preliminary stages and that in the view of

[3:25:58] Voice 12: the board could reasonably be expected to harm the interests of the Islands Trust Conservancy

[3:26:02] Voice 12: if they were held in public and that staff remain in the meeting.

[3:26:08] Trustee Gauvreau (probable): Fantastic. A seconder, please.

[3:26:10] Trustee Gauvreau (probable): Charles, come on. Seconds. Call the vote. All in favor? Counting myself. My hands up. Unanimous. Thank you. And then we shall close the meeting.

ADOPTED 
Islands Trust Conservancy Board   
Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 1 of 12 
Islands Trust Conservancy Board 
        Minutes of a Regular Meeting 
 
Date:  
Location:  
Tuesday, January 21, 2025 
Electronic Meeting and physical location  
Islands Trust Victoria Office  
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Lisa Gauvreau, Chair 
 Tanner Timothy, Vice Chair 
 Charles Kahn, Trustee 
 Risa Smith, Trustee 
 Susan Yates, Trustee 
 Tobi Elliott, Trustee 
  
Staff Present: Carolyn Stewart, Acting ITC Manager 
 Corlynn Strachan, Administrative Assistant/Recorder 
 David Marlor, Director of Legislative and Information Services 
 Erica Wheeler, Species at Risk Program Coordinator 
 Jemma Green, Covenant Management and Outreach Specialist  
 Kathryn Martell, Ecosystem Protection Specialist 
 Micaela Yawney, Communications Specialist 
 Mike Richards, Strategic Fund Development Specialist 
 Nuala Murphy, Property Management Specialist 
 Rueben Bronee, Chief Administrative Officer 
  
Staff Regrets: Clare Frater, Director, Trust Area Services 
  
Members of the Public Present: no members of the public were in attendance 
 
1. CALL TO ORDER 
The meeting was called to order at 10:05 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Trustee Kahn acknowledged that the meeting was being held in the traditional territory of the 
Coast Salish First Nations. 
3. INTRODUCTION OF NEW ISLANDS TRUST CHIEF ADMINISTRATIVE OFFICER 
Chair Smith welcomed Chief Administrative Officer Rueben Bronee. Chief Administrative Officer 
Bronee provided an introduction and commented that he comes to the Islands Trust after 26 years 
in the core BC Public Service, and he looks forward to learning more about the tremendous work 
the Conservancy does. 

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Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 2 of 12 
4. ELECTIONS 
4.1 Election of Chair 
Policy 3.1.2 Islands Trust Conservancy Board and Committee Elections states the elections 
for Chair and Vice Chair will be held at the first regular meeting of the Board of each 
calendar year. 
Director Marlor reviewed the election process and asked for nominations for the Islands 
Trust Conservancy Board Chair. Trustee Elliott nominated Trustee Gauvreau and Trustee 
Kahn seconded the nomination. Trustee Gauvreau accepted the nomination. 
Director Marlor called a second and third time for nominations and, hearing none, 
declared Trustee Gauvreau acclaimed as Islands Trust Conservancy Board Chair. 
4.2 Election of Vice-Chair 
Director Marlor asked for nominations for the Islands Trust Conservancy Board Vice-Chair. 
Trustee Elliott nominated Trustee Timothy and Trustee Yates seconded the nomination. 
Trustee Timothy accepted the nomination. 
Director Marlor called a second and third time for nominations and, hearing none, 
declared Trustee Timothy acclaimed as Islands Trust Conservancy Board Vice-Chair. 
5. APPROVAL OF AGENDA 
5.1 Introduction of New Items 
The following additions to the agenda and reordering of items were presented for 
consideration: 
 Add item 11.1 Trustee Smith Attendance at the Financing Conservation of Private 
Lands Conference to New Business 
 Add item 11.2 Priority Acquisitions Fund Proposal to New Business 
 Add item 11.3 Off-leash Dogs in the McRae Covenant and Placing an Article in the 
Gabriola Sounder to New Business 
 Move item 9.2.2 Work Plan Briefing to 9.1.1 and change the remaining numbering 
5.2 Approval of Agenda 
By general consent, the agenda was approved as amended. 
6. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
Chair Gauvreau reported on the following items from the November 19, 2024 Islands Trust 
Conservancy closed meeting: 
 The Islands Trust Conservancy Board approved Part II of the Sallas’ invasive plant management 
plan for Burnt Snag (ES65741), Dragonfly Pond (ES065747), Kingfisher Pond (ES065749), and 

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Islands Trust Conservancy Board   
Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 3 of 12 
Woodpecker Pond (ES65743) covenant areas, and issued a temporary waiver of covenant 
terms 3.2(d) and 3.2(k) subject to terms and conditions, consistent with the approved Forest 
Restoration Strategy of the Sidney Island Ecosystem Restoration Plan. 
 The Islands Trust Conservancy Board approved spending up to $2,000 from existing budgets 
towards the cost of an Ecological Gifts Program appraisal for a Natural Area Protection Tax 
Exemption Program (NAPTEP) covenant on Gabriola Island. 
 The Islands Trust Conservancy Board approved the decisions to: 
- obtain a hazmat analysis for the Ruby Alton Nature Reserve house; 
- engage a demolition contractor to provide an estimate of demolition of the house and all 
structures. 
7. ADOPTION OF MINUTES 
7.1 Draft ITC Board Regular Meeting Minutes from November 19, 2024 
By general consent the Islands Trust Conservancy meeting minutes of November 19, 2024 
were adopted as presented. 
8. FOLLOW UP ACTION LIST 
 Crystal Mountain Society (Item 1 from 25-May-2021) 
Ecosystem Protection Specialist Martell advised that the Galiano Local Trust Committee 
has passed a resolution that involves consulting with the Islands Trust Conservancy about 
whether Islands Trust Conservancy could be an intermediary landholder in the transfer, 
and this might come to the Board for an official response, noting that Islands Trust 
Conservancy can only provide advice and guidance but cannot take on the land for transfer 
to the Penelakut. 
Acting Manager Stewart provided the following updates: 
 Ruby Alton Management Plan (Item 6 from 01-Oct-2024) - The rise and report has been 
completed and this item will be removed from the next Follow up Action List report. 
 Stewart Brands Response Letter (Item 5 from 01-Oct-2024) - The response letter to 
Stewart Brand’s letter has been drafted by Chair Smith and will be sent to the Ecosystem 
Protection Specialist for review. 
 Staff to prepare and submit letter to the Minister of Municipal Affairs (Item 4 from 19-
Nov-2024) - The letter has been drafted and is with Director Frater for review.  
Discussion ensued on removing the topic of Islands Trust Conservancy staff capacity 
challenges in the letter, rephrasing the letter to focus on the positive work the 
Conservancy is doing, and on the growth required to do so. Board members requested to 
see the letter prior to submission. 
9. BUSINESS 
9.1 Items for Approval 
9.1.1 2025-26 Annual Work Plan – Briefing 

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Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 4 of 12 
Acting Manager Stewart provided an overview of the work plan items, commented 
90% of staff time is taken up with day-to-day operations, and noted the intent of 
this plan is to provide the new Acting ITC Manager and the Board with a sense of 
what work is required over the next fiscal year. 
Discussion ensued on: 
 Board members thanked Acting Manager Stewart for her clear, organized, 
insight. 
 Structural capacity issues of the Conservancy and considering long range 
organizational planning as a conversation with Executive Committee and Trust 
Council. 
 Whether or not the Conservancy should continue initiating covenant and 
acquisitions applications as they are received, and not taking on additional 
work unless there are significant changes to the budget and capacity concerns. 
 Assigning a Board member to attend First Nations meetings to listen to First 
Nations feedback, help the Board gain understanding of First Nations interests, 
and engage with First Nations effectively. 
 Updating the Ruby Alton process in the Work Plan by hiring a demolition 
company that completes all work as one package, including estimate, hazmat, 
permits, demolition, and removal. 
 Setting the long-range organizational planning item as a discussion item on the 
next Islands Trust Conservancy-Executive Committee joint meeting agenda, 
scheduled April 23, 2025. 
9.1.2 Letter of Support for Raincoast Conservation Foundation's application to Intact 
Insurance's Climate Resilience Grant - Request for Decision 
Raincoast sent a request asking for support for a grant they are applying to from 
Intact Insurance Company. They are planning to do work on climate change 
adaptation; particularly fire management, including technical training targeted to 
local governments, staff, and elected officials.  
Discussion ensued on support for the request and a spelling error was identified 
on the letter. It was suggested that “Biogeoglimcatic” be corrected to 
“Biogeoclimatic”.  
ITC-2025-001 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the letter of support for 
Raincoast Conservation Foundation’s application to Intact Insurance’s Climate 
Resilience Grant and direct staff to provide it on behalf of the Islands Trust 
Conservancy Board. 
CARRIED 
9.1.3 Owl’s Call NAPTEP Covenant, Salt Spring Island, Monitoring Report 2024 – Request 
for Decision 

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Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 5 of 12 
Covenant Management and Outreach Specialist Green presented the request for 
decision. 
ITC-2024-002 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board accept the third-party 2024 monitoring 
report for Owl’s Call Natural Area Protection Tax Exemption Program (NAPTEP) 
Covenant, Salt Spring Island and direct staff to add a summary of this report to the 
2024 Islands Trust Conservancy NAPTEP Covenant Monitoring Report as an 
addendum. 
CARRIED 
Trustee Smith declared a conflict of interest, as she is a on the board of the 
Galiano Conservancy, and recused herself from the meeting at 11:04 a.m. 
9.1.4 Galiano Conservancy Association – Vanilla Leaf Nature Reserve Project - Request 
for Decision 
Property Management Specialist Murphy presented the request for decision. 
Trustee Yates declared a conflict of interest, as she is a member of the Galiano 
Conservancy, and recused herself from the meeting at 11:08 a.m. 
ITC-2024-003 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the request by the Galiano 
Conservancy Association to include Vanilla Leaf Land Nature Reserve, Galiano 
Island, in Galiano Conservancy Association’s application for a Section 11 Change 
Approval under the Water Sustainability Act. Any work to be done in Vanilla Leaf 
Land Nature Reserve will be subject to further information and approval by the 
Islands Trust Conservancy Board if and when the application is approved. 
CARRIED 
Trustee Yates rejoined the meeting at 11:12 a.m. 
Trustee Smith rejoined the meeting at 11:16 a.m. 
9.1.5 Development Permit Referral, Bowen Island Municipality: DP-2024-0196, 1273 
Hikers Trail Road - Request for Decision 
Property Management Specialist Murphy presented the request for decision. 
Discussion ensued on: 
 Using stronger language about requiring signage so the applicant ensures 
there is no trespassing onto David Otter Nature Reserve. 
 Emphasizing that David Otter Nature Reserve is a nature reserve closed to the 
public. 

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Islands Trust Conservancy Board   
Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 6 of 12 
 Revising the resolution to ask the applicant to hire an arborist to determine if 
there are any danger trees, and avoid those danger trees in any new 
infrastructure. 
 Whether or not Islands Trust Conservancy has authority on where the owner 
can place their infrastructure on the property. 
 Recommending that infrastructure be out of the path of potential danger trees 
because David Otter Nature Reserve is closed to the public with no 
neighbouring infrastructure close by, so no danger tree management is done 
currently. 
 
ITC-2025-004 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to draft a letter to the Bowen 
Island Municipality regarding Referral BO-DP-2024-0196 indicating that, based on 
the information provided and proposed recommended measures to avoid and/or 
minimize potential impacts, the Board has the following comments to add to 
ensure the project will not negatively impact the David Otter Nature Reserve 
(DONR): 
 The south boundary of the applicant property which abuts DONR, is 
considered a ‘rear lot line’, which requires a setback of 7.5 m; no infrastructure 
should be built within this setback. 
 The applicant needs to arrange an analysis, conducted by an agreed upon 
qualified arborist, with agreed upon timing, to determine if any trees currently 
on DONR may cause a danger to the new infrastructure, and what work they 
would do on their land to avoid any danger. 
 The applicant needs to ensure that no trails or infrastructure lead onto DONR, 
or are so close to the boundary that they might encourage people to trespass 
onto DONR. The applicant will install boundary signage and possibly barriers. 
 The applicant must ensure protections are put in place to protect Northern 
Red-legged Frog (Rana aurora) during construction. They are known to be 
present in DONR and are very likely to be on the applicant’s property as well. 
 DONR is part of the federal Ecological Gift Program and Bowen Island 
Municipality holds covenants on DONR protecting it further (Covenants 
BA146488, BA146494, and BA146495). The importance of protecting DONR 
should be of primary consideration in assessing this application. 
CARRIED 
9.1.6 Rezoning Application Referral, Bowen Island Municipality: 561/564 Collins Road – 
Request for Decision 
Covenant Management and Outreach Specialist Green and Ecosystems Protection 
Specialist Martell presented the request for decision. 
Discussion ensued on: 

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Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 7 of 12 
 Using the alternative recommendation as ITC is not generally interested in 
taking on covenant land that includes public trails. 
 Investment of staff time when there is not actually a proposal ready yet. 
 Eliminating the chance to have the conversation to help them develop the 
application could result in an application that is not great. 
 Whether or not the board would see the application again in the 
application process. 
 Rewording item c regarding creating a new trail, insert “potential negative 
impacts” of creating a new trail. 
ITC-2025-005 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to respond to the Bowen 
Island Municipal Council referral regarding bylaw 671 and 672, indicating: 
a. The southern parcel of this property is adjacent to a conservation covenant 
held by Islands Trust Conservancy. Any residential development on this lot 
risks direct and indirect intentional and unintentional impacts on the 
surrounding protected areas, potentially reducing their ecological integrity and 
biodiversity. However, the ITC Board does not have any specific concerns with 
this rezoning and subdivision application, and finds that ITC interests are 
unaffected by bylaw 671 and bylaw 672;  
b. ITC Board commends BIM's 50% protection goal for rezoning applications, and 
emphasizes that ecological conditions and biodiversity values should be 
prioritized when determining protected area locations and boundaries. The 
ITC Board encourages BIM to pursue park land dedication to better protect 
valuable habitat, particularly for the southern portion of the property where 
there is a potential to expand or buffer Crippen Regional Park. 
c. BIM should consider the impacts of creating a new trail through an 
undeveloped area on biodiversity and habitat integrity, and if a trail is 
approved protection measures should be required to limit impact.  
d. Should BIM and the landholder decide to pursue conservation covenants as 
the habitat protection mechanism, with ITC as the covenant holder, ITC offers 
the following comments: 
i. The landholder could submit a Conservation Proposal to the ITC Board 
for consideration, as per the ITC policies and requirements outlined on 
the ITC webpage. 
ii. ITC prioritizes areas for protection based on the Regional Conservation 
Plan, analysis of regional conservation and biodiversity values, and 
considering staff and organizational capacity at the time of 
application. 
iii. Generally, the ITC Board does not accept proposals for protected areas 
less than 2 hectares in size, although exceptions may be made if the 
property contains significant habitat for species at risk or a significant 
number of species at risk, if the property adds an area to an existing 
adjacent or nearby protected area, is an islet or small island, or 

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Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 8 of 12 
contains an ecosystem that is not represented in existing protected 
areas in that local trust area.   
iv. The ITC’s priority with covenants is the protection of ecological values 
and in general ITC is not interested in taking on covenanted land that 
includes public trails. 
CARRIED 
ITC-2025-006 
It was MOVED and SECONDED,  
that the Islands Trust Conservancy amend point c. on resolution ITC-2025-005 
to the following wording: BIM should consider the potential negative impacts of 
creating a new trail through an undeveloped area on biodiversity and habitat 
integrity. If a trail is approved protection measures should be required to limit 
impact.  
CARRIED 
ITC-2025-007 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to respond to Bowen Island 
Municipal Council regarding a conservation proposal indicating that the landholder 
would need to submit a Conservation Proposal to the ITC Board for consideration, 
as per the ITC policies and requirements outlined on the ITC webpage, before the 
Board can confirm if it would consider taking proposed covenants on. 
CARRIED 
9.1.7 2025/26 ITC Budget Request – Trust Council Resolution – Request for Decision 
Acting Manager Stewart presented the request for decision and asked if there 
were any additional changes requested, given Trust Council's request that its 
committees look at their budgets again. 
Discussion ensued on: 
 Clarifying the allocated budget amount for the Species at Risk (SAR) Program 
contribution, the reduction in the amount, and that it looks like we are 
replacing the SAR grant funds with core budget. 
 The need for additional funding to cover professional services (contracted 
work) and the rising costs of legal work. 
 The salaries and benefits line item, including budget amounts for the Team 
Lead position (which is still vacant), potential savings in the salaries and 
benefits budget due to unfilled ITC positions, and the expectation that ITC will 
not fully utilize the salaries and benefits budget in 2024-25, with any unused 
funds not being carried over into 2025-26. The amounts have gone to offset 
other requests. 
 Both the communications budget and the training budget amounts were 
reduced, which impacts plans to invite a specialist or expert to speak on 
Indigenous protected and conserved areas. 

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Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 9 of 12 
 There appear to be no further areas to cut from the budget, and the plan is to 
move this budget forward for discussion at the Financial Planning Committee 
meeting. Trustee Yates noted she would be unable to attend, and Trustee 
Elliott offered to step in. 
 Board members questioned if the ITC Board member who sits on the Financial 
Planning Committee is unavailable can an alternative representative be 
appointed to attend in their place? Due to time limitations, this question was 
not addressed. 
 
ITC-2025-008 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board provide an updated 2025/26 budget 
request to the Financial Planning Committee and Trust Council that addresses the 
changes and comments made by the Board November 19, 2024 (resolutions ITC-
2024-064 and ITC-2024-065). 
CARRIED 
Acting Manager Stewart mentioned that today is her last day with ITC, and since Director 
Frater is away, she requested the Administrative Assistant to forward this briefing to the 
Director of Financial and Employee Services after the meeting. 
9.2 Items for Discussion/Direction 
9.2.1 Invitation to Join the Centre for Land Conservation’s Land Trust Certification Pilot 
Program – Briefing 
This item was deferred. 
9.2.2 North Pender Island Bylaw 235 Referral – Briefing 
This item was deferred. 
9.3 Correspondence 
9.3.1 ITC Board Letter to Trust Council regarding Consultation on Provincial Review 
Request and the Role of the Conservancy, dated 2024-11-25  
Received for information. 
9.4 Updates for Information 
9.4.1 Public Acquisitions Report 
Received for information.  
9.4.2 Public Covenants Report 
Received for information. 

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Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 10 of 12 
9.4.3 Budget Report 
Received for information. 
9.4.4 2024 Work Plan Update 
Received for information. 
9.4.5 Emergency Danger Tree Removal, Ruby Alton NR, Salt Spring Island - Briefing 
Received for information. 
9.4.6 Executive Committee Update  
Trustee Elliott provided the Executive Committee update to all members by email, 
and did not provide a verbal update due to a time constraint with the meeting. 
9.4.7 Financial Planning Committee Update 
There was no update provided. 
9.4.8 Trust Council Update 
There was no update provided. 
9.4.9 Governance Committee Update 
There was no update provided, as there has not been a Governance Committee 
meeting since the last ITC Board meeting. 
10. PUBLIC COMMENTS AND DELEGATIONS 
There were no members present as attendees. 
11. NEW BUSINESS  
11.1 Trustee Smith attendance at the “Funding our Future: Financing Conservation on. Private 
Lands” conference, Feb. 27, 2025 
Trustee Smith advised she had received an invitation to this conference, felt it would be 
good to have representation from the Conservancy, and commented there is no cost for 
attendance though there is the expectation of some travel. 
Acting Manager Stewart confirmed there is money remaining in the board training budget 
for this amount. 
ITC-2025-009 
It was MOVED and SECONDED, 

ADOPTED 
Islands Trust Conservancy Board   
Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 11 of 12 
that the Islands Trust Conservancy Board support the attendance of Trustee Smith at the 
“Funding our Future: Financing Conservation on Private Lands” conference on Feb. 27, 
2025, in Esquimalt, to a cost not to exceed $300.   
CARRIED 
11.2 Priority Acquisitions Fund Account Discussion 
Acting Manager Stewart advised the ITC Board of an idea to establish a Priority 
Acquisitions Fund that would act as a source of funds for ITC to use if a priority acquisition 
arises that ITC may wish to acquire. This would be similar in nature to the Opportunity 
Fund that ITC currently uses to help others acquire lands in the Islands Trust Area. There is 
no specific project at the time that donations are made. Donations are to help ensure 
funds are available when a project comes forward. 
Acting Manager Stewart commented that the Board’s approval is required to set up a new 
fund, and it would be a prime time to launch this fund as part of the 35
th
 anniversary 
celebrations. 
Discussion ensued on: 
 The practice of securing more land without an ITC Plan and that this may not be the 
best timing for this without having a five-year plan in place. 
 Engaging with First Nations about the future of conservation and securing lands in 
partnership with First Nations. 
 Speaking with Director Mobbs regarding this fund. 
 Board members commented they are supportive of more information and suggested 
that staff provide a briefing. 
Acting Manager Stewart advised she would pass this information on to Director Frater and 
the new Acting ITC Manager. 
11.3 Off Leash Dogs in McRae NAPTEP Covenant, Gabriola Island 
Trustee Yates commented that there are concerns regarding off-leash dogs in the McRae 
NAPTEP covenant on Gabriola Island. 
Covenant Management and Outreach Specialist Green advised that staff notified the 
Gabriola Historical and Museum Society (the landholder) of these concerns in the annual 
monitoring report, and that staff recommended additional signage and are working on an 
article for the local newspaper. To date there has been no response from the landholder.     
12. NEXT MEETING 
The next meeting will take place on March 18, 2025 at 10:00 a.m. This meeting will take place in 
person in the Victoria boardroom. 
13. CLOSED MEETING 
13.1 Motion to Close the Meeting 

ADOPTED 
Islands Trust Conservancy Board   
Regular Meeting Minutes 
January 21, 2025 ADOPTED Page 12 of 12 
ITC-2024-010 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy meeting be closed to the public in accordance with the 
Community Charter, Part 4 Division 3, section: 90 (1) (d) the security of the property of the 
Islands Trust Conservancy Board; (e) the acquisition, disposition or expropriation of land or 
improvements, if the board considers that disclosure could reasonably be expected to 
harm the interests of the Islands Trust Conservancy board; (i) the receipt of advice that is 
subject to solicitor-client privilege, including communications necessary for that purpose; 
(k) negotiations and related discussions respecting the proposed provision of a service that 
are at their preliminary stages and that, in the view of the Board, could reasonably be 
expected to harm the interests of the Islands Trust Conservancy if they were held in public; 
and that staff remain in the meeting. 
CARRIED 
14. ADJOURNMENT 
By general consent, the meeting adjourned at 1:30 p.m. 
 
 
_________________________ 
Lisa Gauvreau, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder