Salt Spring Island Local Trust Committee community information meeting, March 20, 2025

[0:00:00] Voice 12: Harris is not at the meeting and did not attend the last meeting in person um until person went

[0:00:09] Voice 12: to section 45 the Salt Spring Island local trust committee meeting procedure bylaw

[0:00:13] Voice 12: I move that trustee Harris be admitted to this uh March 2020 25 meeting uh and be permitted to

[0:00:26] Voice 12: participate as a voting member of the Salt Spring Island local trust committee by electronic or

[0:00:30] Voice 12: other meetings seconded by trustee patrick thank you trustee patrick uh any discussion required

[0:00:40] Voice 12: seeing none i will call the question all those in favor and that carries so staff please admit

[0:00:48] Voice 12: trustee harris and i want to uh begin by acknowledging today that we're fortunate

[0:00:59] Voice 12: to be able to gather here in the territory of the coast salish peoples uh including

[0:01:04] Voice 12: including the Hul'q'u'minim and Ts'inshul'q'un speaking peoples,

[0:01:06] Voice 12: the stewards of these lands and waters since time immemorial.

[0:01:10] Voice 12: And land and territory acknowledgements are important today

[0:01:13] Voice 12: because colonialism is not just a historical problem,

[0:01:16] Voice 12: it's ongoing and present day.

[0:01:19] Voice 12: It's important that we strive to do better,

[0:01:21] Voice 12: to build meaningful relationships with individuals

[0:01:24] Voice 12: and Indigenous governing bodies, and to be good neighbours.

[0:01:27] Voice 12: This type of coming together with a good heart and a good mind

[0:01:31] Voice 12: is foundational to the true work of reconciliation.

[0:01:38] Voice 12: So with that, let me move to approval of the agenda.

[0:01:43] Voice 12: Is there anything to amend the agenda with trustees?

[0:01:49] Voice 12: Not seeing any, I would like to add a consideration

[0:01:52] Voice 12: of the main meeting start time adjustment,

[0:01:57] Voice 12: and we can do that.

[0:02:00] Voice 12: We may as well just do that down at the section 19

[0:02:03] Voice 12: of the upcoming meetings.

[0:02:05] Voice 12: Mr. Pingel.

[0:02:06] Voice 10: chair i made a mistake when i prepared the agenda that i didn't realize until afterwards okay you

[0:02:12] notice at the end of the first page of the agenda cover um i proposed the motion for the april

[0:02:20] meeting to be amended to the different start time that

[0:02:25] Voice 13: was my mistake so the april meeting will

[0:02:28] Voice 13: start at the regular time just when we get to the end of the meeting note that i oh

[0:02:32] Voice 12: i see the

[0:02:33] Voice 12: for a discussion bit there yeah

[0:02:34] Voice 13: yeah i made that error thinking it was the next one yeah

[0:02:37] Voice 13: okay no

[0:02:39] Voice 12: problem sir that's just fine um so if there's nothing else can i take it by general

[0:02:44] Voice 12: consent we'll approve the agenda as amended and that will take us um that will take us into the

[0:02:53] Voice 12: town hall section so this is opportunity for members of the public oh i didn't do any

[0:02:59] Voice 12: introductions yet pardon me my name is tim peterson i'm elected on the skiddy island i'm

[0:03:04] Voice 12: the chair of this local trust committee uh with me today is uh local trustees laura patrick and

[0:03:11] Voice 12: online jamie harris together we're the local trust committee uh our staff today include

[0:03:17] Voice 12: regional planning manager chris hutton uh bylaw enforcement manager orin dingman our legislative

[0:03:25] Voice 12: legislative clerk, Rob Pingel online, I believe we have Lisa Millard, our meeting administrator

[0:03:36] Voice 12: is Sarah, who's doing the minutes today? Oh,

[0:03:39] Voice 12: Lisa Ann doing the minutes. Okay. And thank

[0:03:43] Voice 12: you, everyone. This is the official forum for the Salt Spring Island Local Trust Committee

[0:03:46] Voice 12: to make decisions about land use planning matters. And this is also a place of employment.

[0:03:51] Voice 12: our staff have the right to a safe and respectful workplace.

[0:03:57] Voice 12: So, Town Hall, when addressing the Local Trust Committee,

[0:04:00] Voice 12: we request that you direct your comments

[0:04:02] Voice 12: to the Local Trust Committee,

[0:04:04] Voice 12: not other members of the public or staff.

[0:04:07] Voice 12: Speak about issues, not other individuals.

[0:04:09] Voice 12: Be clear, concise, and respectful.

[0:04:13] Voice 12: And ideally, items on today's agenda.

[0:04:18] Voice 12: Secondarily, items that we're working on,

[0:04:21] Voice 12: but not on today's agenda and at the very least items within the island's trust jurisdiction

[0:04:28] Voice 12: so i will look for shorthands and see if there's members of the public who would

[0:04:33] Voice 12: like to address us this morning i see two i'll start over here please please

[0:04:42] Voice 7: thank you very much thank you um my name is peter lloyd jones i'm the president of the

[0:04:50] Voice 7: I just want to address the subject of the opting into the BC short-term rental legislation

[0:04:57] Voice 7: Bill 35.

[0:04:59] Voice 7: I want to express our support for this, that we think that we should opt into the legislation.

[0:05:08] Voice 7: I think it will provide us with stronger tools for managing short-term vacation rentals and

[0:05:14] Voice 7: also establish a new provincial role for the management and regulation of short-term rentals

[0:05:19] Voice 7: on source rate and enforce the principal residency role, which we think is very important.

[0:05:26] Voice 7: However, we do believe there are some caveats that are attached to that for our support.

[0:05:31] Voice 7: One of them is that the bylaw that currently exists, 355, pertaining to sections 313, 7,

[0:05:39] Voice 7: 315, should must be revised in order to be in compliance or work with the legislation

[0:05:48] Voice 7: and will actually be enforceable, which we don't believe it has been very enforceable

[0:05:52] Voice 7: in the past. And secondly, that the

[0:05:56] Voice 7: standing resolution, in other words, existing standing

[0:06:00] Voice 7: resolution which enacts a moratorium in a sense on proactive

[0:06:04] Voice 7: prosecution of the tourism accommodation providers should remain in place

[0:06:09] Voice 7: until bylaw 355 is revised, approved and

[0:06:12] Voice 7: implemented based on the fact that it was put in place in order to get the bylaw

[0:06:16] Voice 7: change. It makes only sense

[0:06:19] Voice 7: to continue it until such time

[0:06:21] Voice 7: as we have the bylaw revised

[0:06:22] Voice 7: and so that it becomes workable.

[0:06:25] Voice 7: We also believe that

[0:06:26] Voice 7: the additional business licensing system

[0:06:29] Voice 7: is required in order to manage

[0:06:30] Voice 7: the enforcement of

[0:06:32] Voice 7: the Bill 35.

[0:06:35] Voice 7: We think that's

[0:06:36] Voice 7: the most appropriate way and certainly

[0:06:38] Voice 7: that's how most jurisdictions

[0:06:40] Voice 7: in BC have

[0:06:42] Voice 7: regulated the short

[0:06:44] Voice 7: a vacation reference. The need is big because this bylaw has been in place for 25 years plus

[0:06:55] Voice 7: and it's time that we revised it. I know we've discussed this many times in the past

[0:06:59] Voice 7: and it's time that it comes forward and that we actually have a bylaw that actually works.

[0:07:05] Voice 7: As we can see from this last year or last few years many of our members were moved to

[0:07:15] Voice 7: adjudication and many of those were thrown out by the adjudicators on many reasons but clearly it's

[0:07:21] Voice 7: not working what we have right now so it's time to move on and revise it and hopefully it'll work

[0:07:27] Voice 7: more efficient thank you very much thank you

[0:07:31] Voice 4: well if

[0:07:34] Voice 12: you come a little bit closer to this

[0:07:36] Voice 12: camera unit here then people online can hear you better okay

[0:07:39] Voice 9: and you can sit if you wish

[0:07:41] Voice 12: thank you you

[0:07:42] Voice 8: may not notice the difference

[0:07:46] Voice 8: okay um i'm going to apologize in advance because what's going on for me right now is more a stream

[0:07:52] Voice 8: of consciousness than it is speaking to anything in particular on your agenda what has prompted

[0:07:59] Voice 8: me to come and it's been quite some time since I've addressed the LTC are some things that I've

[0:08:06] Voice 8: been reading on the exchange and in the driftwood that prompt me to ask what are you about what are

[0:08:17] Voice 8: Are we collectively as a community and in your introduction, Mr. Chair, you use the word neighbors.

[0:08:25] Voice 8: And it prompts me really to wonder about the purpose of the trust, your object, and how that's being interpreted.

[0:08:36] Voice 8: I understand. I recognize that this has been something that's been contentious for years.

[0:08:41] Voice 8: As to whether or not the object to preserve and protect pertains primarily or even exclusively to the natural environment, or are we also a community?

[0:08:57] Voice 8: And if we are a community, certainly we're not a municipality, we're far too fragmented to be considered that.

[0:09:08] Voice 8: that. But if we are a community, to what extent is the purpose of the trust intended to address

[0:09:16] Voice 8: that as well? I recognize that some of the people who are most vocal in favor of the notion that

[0:09:23] Voice 8: the primary objective seems to be to preserve the environment, the physical and natural environment,

[0:09:30] Voice 8: um it also prompts a question for the most part and and i know many um like me they saw something

[0:09:41] Voice 8: about the islands saw something about in particular about uh salt spring island that prompted them to

[0:09:47] Voice 8: move here but if their objective is to preserve this lovely place this pristine environment

[0:09:56] Voice 8: And what then, how does that get reconciled with, well, it's okay for me to put my footprint here, but the rest of the folks, you know, the notion that we should be dealing with, oh my God, affordable housing, somehow that's a sacrilege.

[0:10:12] Voice 8: And I find that hard to reconcile, because if your adherence to that notion is almost religiosity, then how does that religion somehow reconcile with also being humane, recognizing that we are a community,

[0:10:33] Voice 8: and we owe respect to the rest of the people who also wish to live here

[0:10:40] Voice 8: and to live here in decent circumstances,

[0:10:43] Voice 8: not living in their cars or living in an uninhabitable trailer.

[0:10:48] Voice 8: So how does this all get reconciled?

[0:10:52] Voice 8: And I would submit that this is not a church,

[0:10:54] Voice 8: but if it were, it should be one that is humane

[0:10:58] Voice 8: and that elevates the needs of the rest of our community,

[0:11:03] Voice 8: The people who work here, who helped make this such a vibrant and wonderful community, that we owe them the same respectful home that the rest of us who came here managed to get for ourselves.

[0:11:20] Voice 8: So again, my apologies if this has come across as a stream of consciousness, but that's what's been going on.

[0:11:26] Voice 8: So thank you for your time.

[0:11:28] Voice 12: Thank you.

[0:11:31] Voice 12: Anyone else?

[0:11:32] Voice 12: Yes, sir.

[0:11:34] Voice 12: it's just easier for the folks online to hear you if you're a little closer to the microphone

[0:11:40] Voice 10: i would just like to ask um i'm sure there's a good reason why trustee harris isn't appearing

[0:11:48] Voice 10: but i'd like to know why well

[0:11:53] Voice 12: that's what i would recommend is that you get in touch with

[0:11:56] Voice 12: trustee harris that's um well i don't think it's acceptable for trustees to be missing these

[0:12:04] meetings which a person

[0:12:05] Voice 10: to person thinks it's all very well seeing him on the screen i don't think

[0:12:11] Voice 10: that's acceptable okay

[0:12:14] Voice 12: thank you for that i just reiterate my recommendation um that you get in

[0:12:21] Voice 12: touch with him personally thank you uh all right so um we have no delegations today so i'll go to

[0:12:33] Voice 12: to trustee reports, who would like to go first?

[0:12:39] Voice 2: I'd love to.

[0:12:40] Voice 12: Trustee Harris, go ahead.

[0:12:43] Voice 2: Thank you, Chair Peterson and Trustee Patrick.

[0:12:48] Voice 2: I'll keep it very short.

[0:12:51] Voice 2: I would like to officially, you know,

[0:12:54] Voice 2: the first LTC of Trustee Patrick

[0:12:58] Voice 2: being the chair of trust council.

[0:13:00] Voice 2: I would like to congratulate her on that.

[0:13:03] Voice 2: and I'm sure she has a whole bunch of great stuff to report and so I will leave it

[0:13:11] Voice 2: to Trustee slash Chair Patrick. Thank you.

[0:13:16] Voice 12: Thank you Trustee Harris, Trustee Patrick.

[0:13:20] Voice 9: Thank you, thank you Trustee Harris. I am honoured to have been elected by my fellow

[0:13:25] Voice 9: Trustees to be the Chair of Trust Council but at this table I'm just Trustee Patrick. This is

[0:13:31] Voice 9: chair peterson at our at our local uh body here and i think for anyone listening um trust council

[0:13:39] Voice 9: is a federation it's a federation made up of all 26 trustees elected over 13 local trust areas

[0:13:48] Voice 9: um i was going to review there's been a few meetings as usual uh from locally i met with

[0:13:54] Voice 9: local contractors regarding the soil removal deposit bylaws there's a strong interest in

[0:14:00] Voice 9: and working cooperatively together

[0:14:02] Voice 9: to update the regulations.

[0:14:04] Voice 9: I gave CAO Brani a tour of Salt Spring

[0:14:09] Voice 9: so he could see all the opportunities

[0:14:13] Voice 9: and challenges we have here on the island.

[0:14:16] Voice 9: I attended the February Salt Spring Fire Department meeting.

[0:14:22] Voice 9: There are opportunities there to cooperate with them

[0:14:24] Voice 9: on finding locations for catchment tanks

[0:14:27] Voice 9: throughout the island.

[0:14:29] Voice 9: They want to expand that network,

[0:14:31] Voice 9: develop a network of catchment tank systems

[0:14:33] Voice 9: to help protect fire.

[0:14:36] Voice 9: The LTC and the LCC held a joint meeting.

[0:14:39] Voice 9: Harbour management was the dominant topic

[0:14:41] Voice 9: along with housing.

[0:14:44] Voice 9: And I was, I am disappointed to learn

[0:14:47] Voice 9: that the CRD will not be taking up a follow-up actions

[0:14:50] Voice 9: in 2025 on the workshop last year

[0:14:55] Voice 9: on boat-related issues at the CRD.

[0:14:58] Voice 9: That was very discouraging news to hear they're parking that for some reason

[0:15:02] Voice 9: after making such good progress at that workshop.

[0:15:05] Voice 9: So we'll have to find out what next steps are and how we're involved.

[0:15:10] Voice 9: I attended a workshop called Funding Our Future,

[0:15:13] Voice 9: Financing Conservation on Private Land.

[0:15:16] Voice 9: Exciting work is being undertaken to establish a conservation fund

[0:15:20] Voice 9: within the CRD.

[0:15:22] Voice 9: So it's yet to be seen how that's going to work

[0:15:24] Voice 9: and how the gulf islands

[0:15:25] Voice 9: get their would get their share if such a fund is brought in in the region

[0:15:31] Voice 9: i volunteered at the salt spring film festival as usual the films are just incredible and rich

[0:15:39] Voice 9: cortez housing society held a webinar last weekend on all the different methods to share land

[0:15:46] Voice 9: to create housing for islanders it's just really interesting and they're always if you're interested

[0:15:53] Voice 9: in the Cortez webinars. They are provided by Funk University. You can find all the webinars that they

[0:15:59] Voice 9: put on. Or Folk University, I shouldn't say. It is funky on Cortez but it's Folk University.

[0:16:09] Voice 9: Rural Island Economic Partnership held a two-day virtual forum covering several important topics

[0:16:14] Voice 9: including housing and I was concerned that the Cush and Lake residents were kind of given one

[0:16:21] Voice 9: day's notice that modi was going to cut the trees in the in the area between blackburn and cushion

[0:16:27] Voice 9: lake uh and i did reach out to the project manager i did not get a response i know uh the

[0:16:37] Voice 9: mla botterall was brought into the equation too and they were working to try to get a response um

[0:16:43] Voice 9: my message to them was that we need to find a mechanism to talk with the community

[0:16:47] Voice 9: for this upcoming project not just give one day's notice that they're coming in but to let the

[0:16:52] Voice 9: residents understand what environmental protections are going to be put in place for that new bridge

[0:16:56] Voice 9: that's going to be built in that watershed uh for trust council business um we have attended

[0:17:05] Voice 9: the cao performance evaluation committee that i'm on uh for his first six months

[0:17:13] Voice 9: period attended the reconciliation working group trust council last week and just this monday we

[0:17:20] Voice 9: had a u.s canada meeting with the elected from the counterpart all the elected that represent

[0:17:25] Voice 9: the san juan islands it was highly represented it was a good meeting about just in this time

[0:17:30] Voice 9: of strife that we carry on and remember our relationships and the importance to the

[0:17:35] Voice 9: environment of the of the area and that we continue to work in that area and that's my report

[0:17:40] Voice 9: portion.

[0:17:41] Voice 12: Thank you, Trustee Patrick. I would also like to, for my chair and supporter, I'd like to

[0:17:47] Voice 12: start off by also adding my congratulations to Trustee Patrick for her election as Chair of

[0:17:53] Voice 12: Trust Council. I look forward to working with you on the Executive Committee over the next year and

[0:17:58] Voice 12: a half, as well as our work here together on Salt Spring. Indeed, Trust Council passed its budget

[0:18:06] Voice 12: last week for fiscal 2025-26,

[0:18:10] Voice 12: approved the core elements

[0:18:12] Voice 12: of the 2025-2028 strategic plan,

[0:18:19] Voice 12: amended and passed the Trust Council By-law

[0:18:22] Voice 12: number 197,

[0:18:24] Voice 12: Local Trust Committee Meeting Procedures By-law,

[0:18:27] Voice 12: which will supersede the Local Meeting Procedures By-laws

[0:18:30] Voice 12: for all local trust areas once adopted.

[0:18:32] Voice 12: adopted. Trust Council also approved the issuance of a natural area protection certificate for

[0:18:43] Voice 12: the Martin natural, the Martin area here on Salt Spring Island. So that's good news for

[0:18:50] Voice 12: conservation and we also discussed Island's just use of social media, especially in the

[0:18:57] Voice 12: the current political context.

[0:19:01] Voice 12: I also attended the rural islands

[0:19:03] Voice 12: economic partnership forum.

[0:19:08] Voice 12: Lots of really interesting discussion there

[0:19:10] Voice 12: and a great keynote by former MLA Adam Olson.

[0:19:18] Voice 12: We had a joint meeting with the local Salt Spring

[0:19:20] Voice 12: local community commission on February 28th.

[0:19:24] Voice 12: And I'm gonna work to continue keeping those joint meetings

[0:19:29] Voice 12: happening on a fairly regular basis.

[0:19:31] Voice 12: I think it's really trying to establish good precedent

[0:19:36] Voice 12: between that relatively new body and this body.

[0:19:39] Voice 12: And hopefully that is the work we're doing now

[0:19:42] Voice 12: will continue into future terms.

[0:19:46] Voice 12: And that relationship will continue to grow stronger

[0:19:50] Voice 12: and be more effective for the people of Salt Spring.

[0:19:53] Voice 12: Yeah, I also attended the cross-border conversation there the other day.

[0:20:01] Voice 12: I was actually quite impressed that the Washington Congressman Rick Larson was in attendance,

[0:20:08] Voice 12: as well as representatives from the senator and the governor's office,

[0:20:13] Voice 12: us um and uh a recognition that um the long-standing relationship between canada and

[0:20:25] Voice 12: and the united states is is still very important to our neighbors in washington state um and of

[0:20:32] Voice 12: course obviously to to other parties that we may not hear so much about in in the news um and we

[0:20:39] Voice 12: We did discuss formation of some type

[0:20:44] Voice 12: of cross border cooperation task force or group

[0:20:48] Voice 12: to keep thinking about ways we can continue

[0:20:51] Voice 12: to work together.

[0:20:52] Voice 12: Our economies are deeply entwined

[0:20:55] Voice 12: and will continue to be one way or the other,

[0:21:01] Voice 12: you know, for the foreseeable future.

[0:21:04] Voice 12: And just on Trustee Patrick's point

[0:21:06] Voice 12: around the the water catchment I know that Arrington BC has significant areas

[0:21:17] Voice 12: put some significant infrastructure into that type of I don't know that they're

[0:21:24] Voice 12: catchment but they are containment setups around around the neighborhood

[0:21:29] Voice 12: and so the fire department was really supportive and it actually helped reduce

[0:21:34] Voice 12: fire insurance for the residents so it's definitely a positive thing to continue exploring

[0:21:41] Voice 12: so moving on our crd director and lcc chair are in their own meeting today so we'll not be hearing

[0:21:52] Voice 12: from them um we have the draft minutes of the november 19th uh special meeting for adoption

[0:22:00] Voice 12: here starting on page five anything on those minutes trustees no i'll take it by general

[0:22:08] Voice 12: content we will adopt those as presented and then we have the february 13th regular meeting minutes

[0:22:18] Voice 12: trustee patrick one

[0:22:20] Voice 9: just correction in the trustee reports uh one two three

[0:22:26] Voice 9: six bullet it refers to we completed it says context climate preparedness program training it

[0:22:33] Voice 9: was co next context i can

[0:22:41] Voice 12: see that being uh

[0:22:41] Voice 9: autocorrect yeah so that was just uh one error

[0:22:45] Voice 9: there

[0:22:45] Voice 12: okay uh so i can i'll take it by general consent we can adopt those uh minutes as amended

[0:22:55] Voice 12: and then finally we have the draft minutes of the february 28th uh joint meeting with the lcc

[0:23:03] Voice 12: and Justice Patrick.

[0:23:05] Voice 9: This one I have a little more concerns with.

[0:23:08] Voice 9: When we hold the joint meetings,

[0:23:10] Voice 9: we're taking turns chairing.

[0:23:12] Voice 9: And so they chaired and they held a number

[0:23:17] Voice 9: of general consent motions at the beginning of the meeting

[0:23:20] Voice 9: to allow delegations and so forth to proceed.

[0:23:24] Voice 9: We did not vote in that.

[0:23:26] Voice 9: That was their vote and their side of the meeting.

[0:23:28] Voice 9: So our minutes need, we need to somehow reflect this better in our minutes, because if this minute becomes our record of our meeting,

[0:23:42] Voice 13: you know what I mean?

[0:23:44] Voice 13: I hear what you're saying. Yeah, I think maybe what we need to do here is recognize that, I mean, one of the number of sort of procedural, not exciting issues, but it's operationally working with LCC is good,

[0:23:59] but we need to find a way to work together, so I think it's something we can probably rejig it to just state

[0:24:05] Voice 13: LCC said X, Y, and Z, and did this, it's really just almost like a provision of notes, and we can maybe chat it back with Director Weiler about how to, I don't know if there's a way that LTC ought to at least accept these minutes, or clarify anything of record, we do file them,

[0:24:26] Voice 13: get to some of your attention so um so they they don't have weight and that's the lpc resolution

[0:24:33] of course but um we need to kind of figure out how this works uh yeah

[0:24:38] Voice 13: but um yeah quite

[0:24:39] Voice 13: uh not only this it's your chair every other meeting else they more or less host excellent

[0:24:49] so um you know these technical issues aside you'll likely

[0:24:54] Voice 13: see some departure from the

[0:24:56] Voice 13: notes format like the minutes format doesn't follow the policy but the alternative

[0:25:01] Voice 13: a much bigger opportunity yeah

[0:25:06] Voice 12: and i wonder if yeah i think i mean it may be as simple as just

[0:25:09] Voice 12: identifying that this was their turn to host and therefore the notes that we have are on their

[0:25:17] Voice 12: taken by them in their format or something so that it's yeah

[0:25:20] Voice 13: that's what we call that

[0:25:27] Voice 12: So given that, Trustee Patrick,

[0:25:32] Voice 12: would you prefer that we just defer

[0:25:34] Voice 12: until we get a chance to look at that?

[0:25:36] Voice 12: I told him to

[0:25:37] Voice 12: take your meeting.

[0:25:38] Voice 12: It's about the records and people looking at this later.

[0:25:41] Voice 12: And you had something else?

[0:25:42] Voice 9: Well, yeah.

[0:25:43] Voice 12: And I

[0:25:43] Voice 9: think just because they have their set,

[0:25:46] Voice 9: we have our set, and they're different.

[0:25:49] Voice 9: What does that tell the public?

[0:25:51] Voice 9: We both attended the same meeting.

[0:25:52] Voice 9: So I think if we could sort that out.

[0:25:54] Voice 9: Do you need a motion from us to ask?

[0:25:57] Voice 9: third i

[0:25:58] Voice 13: think it would just do the third to address um issues um

[0:26:12] Voice 13: the procedural elements of the joint process

[0:26:27] Voice 13: so you do want a motion yes i think emotion would be good because we don't want to

[0:26:32] Voice 13: put this very faculty background work behind uh so i guess if you could repeat those words

[0:26:39] Voice 9: all right

[0:26:40] Voice 12: well i'll i'll take a stab at it i move that the draft minutes of the february 28

[0:26:45] Voice 12: 2025 sultan island local trust committee and crd lcc joint special meeting uh be deferred for

[0:26:53] Voice 12: consideration of technical amendments yeah good enough all right i'll

[0:27:00] Voice 9: i'll second that

[0:27:01] Voice 12: certainly by trustee patrick any discussion not seeing any i'll call the question all those in

[0:27:08] Voice 12: favor and that's you're in favor sir uh trustee harris yes okay thank you so that carries um

[0:27:22] Voice 12: next on page 26 we have the resolutions without meetings report that of course is the adoption

[0:27:29] Voice 12: of the rezoning for a bidding court um no apc minutes or public hearing so let's move on to

[0:27:41] Voice 12: the correspondence section i have several pieces of uh correspondence and i'll just

[0:27:47] Voice 12: look to trustees to see if there's anything you'd like to raise for action or discussion

[0:27:51] Voice 12: on any of these trustee patrick well

[0:27:55] Voice 9: i just uh i i note that item 9.6 the brian mill

[0:28:00] Voice 9: letter asking for the advisory committee to be involved i after talking with the contractors

[0:28:05] Voice 9: there's a i mean there's there's no question that this this property has been very beneficial to

[0:28:10] Voice 9: all the construction projects that have been going on on this on this island um but it was

[0:28:16] also very large movement

[0:28:18] Voice 9: of vehicles down one road as well so i can understand the concerns with the

[0:28:23] Voice 9: neighbors so um we do need to revisit the soil deposit and uh removal bylaws um i you know i

[0:28:35] Voice 9: think it's an opportunity as we go into the ocp project to see if it comes up because it is an

[0:28:39] Voice 9: element of construction if we are going to build multi-family housing projects there is soil that

[0:28:43] Voice 9: must be removed it has to go somewhere it's too large volumes so um you know i i think at this

[0:28:51] Voice 9: time it's it would i don't see a benefit of involving on this one location when we have

[0:28:58] Voice 9: the overall project that really needs to be discussed by the apcs absolutely um so i think

[0:29:06] Voice 9: it's just a little early to do that and hopefully a project will come out of ocp if that's of

[0:29:12] Voice 9: interest to people um but i'm happy to hear other options anything

[0:29:23] Voice 12: else on correspondence today

[0:29:26] Voice 2: no thank you okay

[0:29:28] Voice 12: then uh we will receive those items of correspondence uh for information and

[0:29:38] Voice 12: certainly further consideration around the soil deposit will come in due course i would assume

[0:29:44] Voice 12: so then moving us along on page 42 we have the follow-up action list I'll look

[0:29:52] Voice 12: to staff first to see if there's anything you'd like to update us on

[0:30:00] Voice 13: Mr. Chair, I don't think there have been any changes in the last week or so.

[0:30:07] Voice 12: All right. And then I'll look to trustees. Any questions, concerns about the follow-up

[0:30:11] Voice 12: action list today? Okay. Well, we can receive that for information then.

[0:30:27] Voice 12: Next up, we have short-term vacation rental proactive management considerations. We have a

[0:30:35] Voice 12: staff report uh starting on page 48 and i'll look to uh reach planning manager

[0:30:44] Voice 12: hutton to start us off please sure uh mr chair we're looking at uh mr dean's report

[0:30:51] so um speak to this one um with regards to his his report please

[0:31:08] Voice 13: proceed so chair uh there was

[0:31:12] There was a resolution passed a year, approximately a year ago, requiring that a follow-up report

[0:31:20] regarding enforcement on Salt Spring and the short-term vacation rentals be provided for

[0:31:24] the LPC.

[0:31:25] They were requested by Mark Burst,

[0:31:27] Voice 13: someone linked with Eric.

[0:31:33] Voice 13: I provided the background on

[0:31:37] Voice 10: our current

[0:31:38] Voice 13: activities regarding

[0:31:39] Voice 10: enforcement short-term vacation

[0:31:40] Voice 13: rentals, the number of files that are open, the violation tickets.

[0:31:45] Voice 13: that have been issued and the compliance agreements that we've been able to obtain.

[0:31:50] I also provide information on the Provincial Short-Term Rental Accommodations Act

[0:31:57] and the Provincial Plan for Registry and Enforcement.

[0:32:01] So we report information regarding the compliance of the enforcement for the province,

[0:32:08] which will start coming at most after we've after made first after all of the

[0:32:14] host platforms are registered

[0:32:16] Voice 13: the recommendation for the local trust committee is that they

[0:32:21] Voice 13: authorize drive to enforcement on the short-term rentals um

[0:32:25] Voice 10: occurring properties that do not have

[0:32:27] a resident owner operator and it's also a recommendation that the local trust committee

[0:32:33] requests that the enforcement cease against those rentals where there is a residential

[0:32:38] owner operating on the property, and that the associated

[0:32:43] Voice 13: files be closed, except whether

[0:32:44] Voice 13: it's a non-permitted use of an accessory building or structure for the short-term rental use.

[0:32:52] As an alternative that's available to the local trust committee, you have the resolution

[0:32:57] Voice 13: that's available to you to opt in to the provincial program, to the provincial requirement

[0:33:02] for principal residence requirements to Salt Spring Island, and then you would be removed

[0:33:08] move from the exempt land under the Rental Accommodation Act.

[0:33:14] And if the

[0:33:16] Voice 13: local trustee does opt in,

[0:33:18] Voice 13: that would take place in November of this year,

[0:33:21] Voice 13: and then all operators on Salisbury

[0:33:23] using only their principal residents

[0:33:28] to rent out short term.

[0:33:32] Voice 13: Take any questions from the-

[0:33:34] Voice 4: Trustee, any questions?

[0:33:36] Voice 13: Trustee Patrick.

[0:33:37] Voice 13: Well,

[0:33:37] Voice 9: I don't have questions on the report, really.

[0:33:40] Voice 9: Really, it's more, I think in the past year, we've taken a lot of action, slowly as it may be, but in cooperation with the local community commission, held the roundtable, had numerous conversations with the industry,

[0:34:00] Voice 9: and have been waiting patiently for the OCP land use bylaw project to get started, because we saw this as an absolute fit into that project.

[0:34:11] Voice 9: So the delay at the start of the project

[0:34:14] Voice 9: is caused as a delay in the start of sitting down

[0:34:18] Voice 9: in what will likely be a working group with the industry

[0:34:21] Voice 9: to really get into our regulations.

[0:34:24] Voice 9: I think we have a good faith commitment from the industry.

[0:34:28] Voice 9: The round table that was held back with the LCC

[0:34:32] Voice 9: was a huge show of cooperation

[0:34:37] Voice 9: from not just the short-term rentals,

[0:34:40] Voice 9: but also the commercial operators as well

[0:34:42] Voice 9: that see a place for themselves at this table

[0:34:46] Voice 9: to be able to talk about it.

[0:34:48] Voice 9: So I really think this is good

[0:34:54] Voice 9: to see us working cooperatively together

[0:34:57] Voice 9: with the industry to really get our regulations

[0:35:04] Voice 9: that were all built at a time

[0:35:06] Voice 9: when the likes of Airbnb and others

[0:35:09] Voice 9: were not even imagined um so we have to get up to date get modern um and i'm glad that we you know

[0:35:21] Voice 9: there's a lot of people who are like why didn't we opt in last year well nobody knew what opting

[0:35:25] Voice 9: in meant um the regulations weren't out it was it was unknown and here we are a year later and

[0:35:32] Voice 9: we have the accommodation group as well as the salt spring chamber of commerce supporting us

[0:35:39] Voice 9: us opting in um and a year ago i know that's not what we heard from those organizations it was

[0:35:44] Voice 9: please don't um so i think that's a real demonstration of the uh the show of support

[0:35:54] Voice 9: that we're going to see from the industry to work together on developing these regulations

[0:35:58] Voice 9: um i know i personally am committed to seeing this process through because i

[0:36:03] Voice 9: like this is cooperation, which is in our mandate.

[0:36:09] Voice 9: It is what we're supposed to do.

[0:36:11] Voice 9: Will everybody be happy at the end of the day?

[0:36:13] Voice 9: Probably not, but we got to try,

[0:36:16] Voice 9: and this is an opportunity for us to try.

[0:36:20] Voice 9: And even the LCC has a serious role to play

[0:36:23] Voice 9: with the tools that they bring to the table.

[0:36:26] Voice 9: So I think we should request to opt in

[0:36:33] and that I have no

[0:36:38] Voice 9: real expectation

[0:36:39] Voice 9: that's going to make a big difference at this moment.

[0:36:43] Voice 9: It may get anyone who has been operating

[0:36:46] Voice 9: perhaps in that style,

[0:36:49] Voice 9: but that's what our regulations intend.

[0:36:52] Voice 9: Our regulations are clear

[0:36:53] Voice 9: that the bed and breakfast operations

[0:36:55] Voice 9: are supposed to be done by what is a principal resident.

[0:36:59] Voice 9: So I think this is pure alignment.

[0:37:02] Voice 9: the province as i understand it i did participate in a meeting with the lcc members last week with

[0:37:09] Voice 9: dc housing staff that actually wrote the legislation um you know so we know that this

[0:37:17] Voice 9: is not this is not an enforcement group from the province that comes and does anything on island it

[0:37:22] Voice 9: is a pure virtual activity on their part of of confirming that these are principal residences

[0:37:32] Voice 9: And they also said they work with the local governments as things change, like if the LCC were to bring in business license and so forth, they work with us to put the registry and all of that as time goes forward and everything changes.

[0:37:49] Voice 9: So I would support putting a motion on the floor

[0:37:55] Voice 9: and I know staff have tweaked your motion, Warren,

[0:37:58] Voice 9: so we have a different alternative.

[0:38:01] Voice 9: Staff member Garuba participated in that meeting last week

[0:38:05] Voice 9: with the province as well.

[0:38:07] Voice 9: And I'll wait to see if others have questions.

[0:38:11] Voice 12: All right, thank you, Trustee Patrick.

[0:38:13] Voice 12: Trustee Harris.

[0:38:15] Voice 2: Yes, thank you.

[0:38:16] Voice 2: the alternative will um you know the motion you're speaking about what will that mean for

[0:38:24] Voice 2: proactive enforcement are

[0:38:28] Voice 9: you questioning asking me we

[0:38:31] Voice 12: could ask that well

[0:38:33] Voice 2: yeah i guess

[0:38:34] Voice 2: my

[0:38:36] Voice 9: right now i don't i the proactive enforcement

[0:38:43] Voice 9: I would be I'm okay with not activating aggressive proactive enforcement it's more

[0:38:51] Voice 9: I don't think it's necessary at this time we want to sit down like I said with the with the industry

[0:38:59] Voice 9: and keep our respect going together and working together so opting in is

[0:39:06] Voice 9: um it will help next year in after november 1st when it comes into play um but um um i i don't

[0:39:19] Voice 9: i'm not proposing that we do active enforcement or but at this time too and

[0:39:25] Voice 12: i see our regional

[0:39:26] Voice 12: planning manager has something to add there with regards to um

[0:39:30] Voice 13: a reasonable question with

[0:39:32] Voice 13: trustee harris um with regards to um the landscape of the stands right now you know the

[0:39:38] the provincial requirement is that uh in order to have access to

[0:39:42] Voice 13: listing platforms

[0:39:45] Voice 13: um short-term rental provided will be required to register online through the provincial system

[0:39:51] Voice 13: through the registry so um the the issues of enforcement are likely to be flagged through

[0:39:57] be mobile access regardless uh where

[0:40:00] Voice 13: where uh operators are not compliant um so that would be a

[0:40:05] Voice 13: matter for our enforcement to resolve regardless uh of what the outcome of this decision is and

[0:40:11] Voice 13: our regulations align with the um with this this principal residence requirement so if you know

[0:40:20] on the whole you simply have

[0:40:22] Voice 13: a more efficient system of uh of acknowledging these things but

[0:40:26] Voice 13: but it does not impose any new regulation or compliance officers.

[0:40:34] Voice 2: Thank you.

[0:40:35] Voice 2: So I'm all for opting in.

[0:40:37] Voice 2: I just, I'm not comfortable with any proactive enforcement at this point,

[0:40:44] Voice 2: given some things that are, you know, in transition,

[0:40:50] Voice 2: maybe is the right word.

[0:40:53] Voice 2: So if that can be in this motion that we're proposing,

[0:40:59] Voice 2: closing, I would definitely feel much more comfortable.

[0:41:03] Voice 12: Mr. Patrick?

[0:41:05] Voice 9: Yeah, I think, like I said, I think holding off on enforcement now, when the

[0:41:08] Voice 9: registry data becomes available to us, I would hope that staffs wouldn't look at

[0:41:14] Voice 9: it.

[0:41:15] Voice 9: You know, if somebody registered 12 rooms as a bed and breakfast someplace, I

[0:41:20] Voice 9: would hope we wouldn't go look at that because it's clearly outside of our

[0:41:24] Voice 9: regulation.

[0:41:24] Voice 9: So when

[0:41:25] Voice 1: we have that

[0:41:26] Voice 9: data in front of us, I think it'll give us a better idea of

[0:41:28] Voice 9: the landscape and um and um where to start and i think the provinces with you've got the federal

[0:41:38] Voice 9: work that's being done on the on the your tax part the cra um and then the provinces systems

[0:41:45] Voice 9: that are coming the systems are getting more sophisticated and will be helping us more and

[0:41:51] Voice 9: i think we just have to learn how to use the data that's going to be before us to understand

[0:41:54] Voice 9: what's happening um and then sit down and good respect with the industry and sit down let's

[0:42:02] Voice 9: update our regulations any

[0:42:07] Voice 2: further trustee through

[0:42:08] Voice 2: the chair yes um through the chair um

[0:42:11] Voice 2: i i suppose um maybe something along the lines of um again i'm completely 100 and for opting in

[0:42:21] Voice 2: with the provincial end of things as far as it goes but maybe the um i don't know what the

[0:42:29] Voice 2: correct wording would be but um to halt any proactive enforcement until the provincial

[0:42:36] Voice 2: whatever the correct words our registry comes online or or is completely in line um as long

[0:42:44] Voice 2: long as we just hold off on proactive enforcement until such and such a date.

[0:42:53] Voice 12: I see, uh, uh, manager Damon.

[0:42:57] So, Jared, there's no proactive enforcement on the short-term vacation rentals and as

[0:43:01] the LDC authorizes it, they, uh, rescinded the,

[0:43:06] Voice 13: uh, previous resolution authorizing proactive

[0:43:08] Voice 13: enforcement last year.

[0:43:10] So the only enforcement that's going to proceed is on those operations, whether it's currently

[0:43:15] an open file or where we receive a new complaint which would then a new written complaint which

[0:43:20] then would result in an open file and

[0:43:23] Voice 10: enforcement proceeding if a contravention is described i think

[0:43:28] Voice 12: to help uh trustee harris i

[0:43:33] Voice 2: suppose i as long as that clarifies the fact that because we're

[0:43:37] Voice 2: opting into the provincial um program we are not opening up proactive enforcement to a larger

[0:43:43] Voice 2: degree um yes

[0:43:46] Voice 12: that's correct yeah um trustee patrick yeah

[0:43:49] Voice 9: i i okay i don't want

[0:43:51] Voice 9: to enact until

[0:43:55] Voice 9: way down the road we need to understand all of this and we need to get our new regulations and

[0:44:00] Voice 9: i want to like i said go forward in good faith with the with the industry and that's important

[0:44:07] Voice 9: to me i have a motion ready just

[0:44:11] Voice 12: just before you read your motion i had a question uh for

[0:44:15] Voice 12: manager demon i not knowing precisely how different your emotion was than the alternative

[0:44:21] Voice 12: so my question was um if we uh if we proceed with a motion to uh opt in um that doesn't preclude

[0:44:40] Voice 12: also um the possibility of advancing the second recommendation here yes

[0:44:50] Voice 9: i no i think we don't i

[0:44:53] Voice 9: don't think we need either of them at this point because of the until we deal with the regulation

[0:44:59] Voice 9: piece because there is questions and uncertainty with our regulations okay

[0:45:04] Voice 12: yeah i was just

[0:45:06] Voice 12: mostly interested not that i'm proposing it but whether the one would necessarily

[0:45:12] Voice 12: cancel the other one out, or if it's still possible,

[0:45:15] Voice 12: not that I proposed.

[0:45:16] Voice 12: Okay, so why don't you go ahead with your motion then.

[0:45:19] Voice 9: All right, and Lisa, I don't know if you can get to Lisa.

[0:45:23] Voice 9: Okay, Lisa has it.

[0:45:24] Voice 9: So I move that the Salt Spring Island Local Trust Committee

[0:45:27] Voice 9: request the Minister of Housing,

[0:45:30] Voice 9: on behalf of the Lieutenant Governor and Consul,

[0:45:33] Voice 9: apply the principal residence requirement

[0:45:35] Voice 9: to Salt Spring Island,

[0:45:36] Voice 9: and the Salt Spring Island be removed from the exempt land

[0:45:40] Voice 9: as per section 15 of the short-term rental accommodation act by the march 31st deadline

[0:45:47] Voice 9: so

[0:45:49] Voice 12: moved i'll second that second

[0:45:56] Voice 2: oh

[0:45:57] Voice 12: trustee harris seconds that uh

[0:46:00] Voice 9: okay discussion um like i said i

[0:46:03] Voice 9: principal residence requirement was already a cornerstone of the of the regulations here

[0:46:11] Voice 9: on the island and so um i think there's a lot there's there are other people that think that

[0:46:19] Voice 9: this is going to solve the problem and my my my understanding is it's not going to make any

[0:46:27] Voice 9: difference um so this allows us to at least uh proceed and and working with you know in particular

[0:46:34] Voice 9: the local community uh commission and the tools that they have at their access which is the

[0:46:39] Voice 9: the business licenses, and that we can keep proceeding forward.

[0:46:44] Voice 9: And the longer we wait to opt in,

[0:46:46] Voice 9: the longer people think that this is going to solve the problem.

[0:46:49] Voice 9: So we can move on and get to work on what will make a difference,

[0:46:54] Voice 9: which is the regulations and the tools to manage the industry.

[0:47:01] Voice 12: Anything from you, Trustee Harris?

[0:47:06] Voice 12: Yeah, and I'll just note my experience of working on the short-term

[0:47:11] Voice 12: engagemental issues um up in the north

[0:47:14] Voice 12: there with warranty and the uh and the comox valley

[0:47:18] Voice 12: regional district is is a request for business licensing and and the regional district really

[0:47:24] Voice 12: wants to see what the what the regulatory framework looks like on the ground before they

[0:47:30] Voice 12: are willing to proceed with that so that's the goal and i think this is definitely the

[0:47:34] Voice 12: the logical next step trustee patrick

[0:47:38] Voice 9: um i'll give you if you're working with other industries

[0:47:41] Voice 9: there is one regional district in the Okanagan area

[0:47:44] Voice 9: that has implemented business licenses

[0:47:46] Voice 9: and has built the entire regime for both bed and breakfasts

[0:47:50] Voice 9: and short-term rentals through a regional district format.

[0:47:54] Voice 9: I shared that last week and the staff also raised it

[0:47:57] Voice 9: from BC Housing with the local community commission.

[0:48:00] Voice 9: So it is out there, others are doing it, it's working.

[0:48:06] Voice 9: And like I said, we're all growing up

[0:48:09] Voice 9: and all learning how to work in this this world and well

[0:48:15] Voice 12: thank you i'm sure that the

[0:48:16] Voice 12: deputy of interest the harmony local trust committee as well uh anything further on the

[0:48:22] Voice 12: motion not seeing anything further i'll call the question all those in favor and that carries

[0:48:33] Voice 12: and trustee patrick um

[0:48:35] Voice 9: we do need to have another motion because i think we should uh request staff

[0:48:40] Voice 9: to prepare informative press release or communications of some form so that we have

[0:48:48] Voice 9: accurate information that gets out there you know I think it would help to have a form of peace so

[0:48:54] Voice 9: I don't know if there's any suggested language I just I said prepare informative press release

[0:49:00] Voice 9: on the principal resident requirement but I think people should also know about the registry

[0:49:04] Voice 9: street deadline and other things it's good timing i think it's

[0:49:07] Voice 9: may 1st so um if we could pull

[0:49:10] Voice 9: together a short brief um press release that i think also acknowledges the importance of

[0:49:16] Voice 9: of short-term rentals um on on the tourism industry on the island you know this is they

[0:49:24] Voice 9: are needed um and we should be seen as recognizing that oh i would suggest mr chair that um you know

[0:49:33] you have a communication supporting organization um you have some fairly specific policies about

[0:49:39] what it's appropriate to use any number of communication tools that we typically use

[0:49:46] wireless social media press releases um i think you could make a resolution that could

[0:49:52] potentially include a press release but um i would i would probably defer someone to the

[0:49:58] recommendations trust area services communication specialist um on the appropriateness of a news

[0:50:04] release um

[0:50:05] Voice 13: sometimes in the drafting of these things uh we do get some really good content

[0:50:10] Voice 13: but we don't necessarily get something that brings questions so um regardless though we

[0:50:16] can find ways to make sure the attention here is to uh inform the community of this change

[0:50:22] uh and to get that out in

[0:50:24] Voice 13: addition to giving trust me some some clear speaking notes on those

[0:50:29] Voice 13: we can certainly look at that um if necessary

[0:50:36] Voice 9: just to patrick so could i say then undertake public communications yeah that would be for okay

[0:50:43] Voice 9: yeah yeah i

[0:50:44] Voice 9: have like a wing of ocean

[0:50:46] Voice 12: all right uh please proceed all

[0:50:48] Voice 9: right lisa i'm sorry i'm

[0:50:49] Voice 9: gonna wing this i'll talk slow lisa's in the sky kind of like alexis for us lisa's

[0:50:56] Voice 9: but there's a real person on the other side um i move that the salt spring island local

[0:51:01] Voice 9: trust committee requests staff to undertake public communications on the principal residency

[0:51:07] Voice 9: requirement seconded

[0:51:12] Voice 12: seconded uh moved and seconded and uh any just further discussion

[0:51:20] Voice 13: can i ask that we just create a public you guys have to create and publish that

[0:51:37] Voice 13: I mean

[0:51:40] Voice 9: I would hope those

[0:51:43] Voice 12: eyes get to see it nice to nice to have a chance to review it before we

[0:51:46] Voice 12: put it out there um and I think I mean take that as a matter of course sure and then I would just

[0:51:54] Voice 12: add that from my understanding of where we are especially around the um the registry registry

[0:52:02] Voice 12: there's a lot i'm getting a lot of comment uh questions all over uh from all over the trust

[0:52:08] Voice 12: area so i would assume that it's i think there's some synergy there with some communications that

[0:52:14] Voice 12: trust area services is uh is going to be doing sooner or later anyway so i think i think this

[0:52:19] Voice 12: is timely obviously we want something

[0:52:22] Voice 12: tailored for this for salt spring but i think some of the

[0:52:26] Voice 12: background on the registry is is should be coming in due course anyway so just in support of the

[0:52:32] Voice 12: motion and some of the work will be i i think should be undertaken anyway um uh so motion's

[0:52:42] Voice 12: clear enough it's moved and seconded anything further no i'll call a question then all those

[0:52:49] Voice 12: in favor and that carries thank you all right that then takes us to uh 10.3 joint meetings

[0:53:08] Voice 12: of capital regional local community commission vertical discussion and

[0:53:17] Voice 3: uh who's

[0:53:20] Voice 12: leading off on

[0:53:21] Voice 12: this

[0:53:21] Voice 3: um

[0:53:22] Voice 13: so i did just want to follow up with you all i know that we were trying to get um

[0:53:26] Voice 13: me um for the next joint meeting um and i i know that we had a couple of actions we've got the

[0:53:33] results of that meeting there um so there's a few things that i think i've in talking with

[0:53:40] trust area services there's a few areas that i think might be helpful um i happen to have a

[0:53:44] resolution for you on this report just to um request the staff um to have you requested staff

[0:53:52] out the work at developing an MOU with the

[0:53:56] Voice 13: CRD or simply with the environmental law number 63 which is our current MOU with the CRD and report back so we can get that on the work plan so this is starting to it's becoming becoming a bigger and bigger work program it should be in our work program as well so I just wanted to cover that off and just check in with you both and all of you get an idea of how you feel about

[0:54:22] sort of what's coming out of the meetings and if there's any actions that

[0:54:25] Voice 13: you feel

[0:54:26] Voice 13: have been taken by staff to take good ideas put forward at that meeting but not

[0:54:32] Voice 13: really getting direct action yeah

[0:54:35] Voice 12: and then i'll just note of course when when they're hosting

[0:54:39] Voice 12: we're not making motions and resolutions so of course that there's that factor of course

[0:54:45] Voice 12: trustee patrick well

[0:54:47] Voice 9: there should be a motion on our follow-up action list dating from august

[0:54:50] Voice 9: 2022

[0:54:53] Voice 9: requesting that we

[0:54:55] Voice 1: review

[0:54:55] Voice 9: the memo of understanding

[0:54:57] Voice 9: in expectation of the

[0:54:59] Voice 9: local community commission coming into

[0:55:01] Voice 9: existence. So we did

[0:55:03] Voice 9: consider it as a body, very

[0:55:05] Voice 9: timely, ahead of the election

[0:55:07] Voice 9: even of this

[0:55:09] Voice 9: organization

[0:55:10] Voice 9: being born. So

[0:55:12] Voice 9: if we need another one, I

[0:55:15] Voice 9: don't think that one ever expired because

[0:55:17] Voice 9: it hasn't been done yet.

[0:55:20] Voice 9: I

[0:55:20] Voice 9: I think it's critically important.

[0:55:22] Voice 9: I think generally, I think the commissioners,

[0:55:27] Voice 9: I think we're working generally well together,

[0:55:32] Voice 9: but there's still opportunities.

[0:55:36] Voice 9: I think it could be better.

[0:55:38] Voice 9: And I think the protocol agreement

[0:55:42] Voice 9: will allow us to sort that out

[0:55:45] Voice 9: or the letter of understanding

[0:55:46] Voice 9: to sort out the rules of engagement.

[0:55:49] Voice 9: And I would encourage even conduct that we need to be seen standing in support of each other and not undermining each other's work, not trying to direct the other and other activities along those lines, because we have to work together.

[0:56:09] Voice 9: We are both here, and I think the short-term rentals is a real opportunity to demonstrate how we can work together on something that matters in this community, and that both of our tools are needed.

[0:56:35] Voice 9: did uh timing cooperation support this is a real example to play this one out and uh we're gonna

[0:56:43] Voice 9: have more housing every issue that we have harvard all of these issues we both have to bring our

[0:56:50] Voice 9: tools to the table um so do we

[0:56:57] Voice 4: need an emotion yeah

[0:56:59] Voice 13: i think i think i did actually i didn't

[0:57:02] Voice 13: provide you with a summary in fact i think in 2023 so i i think we had marked that off as completed

[0:57:10] um i think now you've got an idea of what we're looking at i think we definitely are in the case

[0:57:16] where a review of the existing protocol agreement out sorry we've sort of done a lot

[0:57:22] Voice 13: of like you

[0:57:23] Voice 13: say it's a good problem to have the relationship come to a point where there's um there's something

[0:57:28] Voice 13: something more to do, it's the same duty, but you kind of need to operationalize it,

[0:57:32] Voice 13: come to some sort of agreements on through

[0:57:35] Voice 1: a protocol

[0:57:36] Voice 13: agreement. So, and this would be

[0:57:38] Voice 13: a protocol agreement between the local trust committee and the regional board of trustees

[0:57:44] at that stage. For the audience at that time, I wouldn't be pushing the board level policies

[0:57:52] to them, but

[0:57:52] Voice 13: there's some work to do around that. So it's just, I think we do advantage

[0:58:00] Voice 13: the latitude to do the work you want to do in a bit of a conversation that we'll be having

[0:58:05] Voice 13: at this table, and then bring it back to you and continue to run the staff with it.

[0:58:12] Voice 13: But I would probably suggest that having staff would be quite a lot of risk-free and draft

[0:58:18] Voice 13: a revised protocol agreement with the CRE, sorry, between the CRE and board and the Salisbury

[0:58:29] Voice 13: local trust committee i don't know why i couldn't say that word right now but uh local trust committee

[0:58:36] Voice 13: uh yourselves would probably be the resolution request

[0:58:46] Voice 9: um

[0:58:47] Voice 10: request

[0:58:48] Voice 9: to review bylaw 63

[0:58:53] Voice 9: our seer because our bylaw yeah it's our file

[0:58:58] Voice 9: um islands trust bylaw our trust council bylaw it is a trust council that one is a trust council

[0:59:05] Voice 9: bylaws it is because it's trust council with all those groups but we could we can have one

[0:59:11] Voice 9: and then for staff to drop and to draft a draft protocol agreement between the board and the local

[0:59:20] Voice 9: trust committee yeah wing it please

[0:59:25] Voice 12: do all

[0:59:27] Voice 9: right i move that the salt spring island local trust

[0:59:29] Voice 9: committee requests staff to review trust council bylaw 63 and to draft a pro protocol agreement

[0:59:38] Voice 9: between the crd board and the local trust committee for consideration

[0:59:44] Voice 9: yeah the crd board

[0:59:50] Voice 3: yeah yeah

[1:00:00] Voice 12: board-backed language there that doesn't matter of course they

[1:00:03] Voice 9: have to all

[1:00:04] Voice 12: right um so i'll take

[1:00:07] Voice 12: that as moved and i'll just check in with uh lisa millard did you get that yes

[1:00:14] Voice 6: chair peterson i have

[1:00:15] Voice 6: that thank you

[1:00:15] Voice 12: okay great thank you very much um so uh moved i'll second that um discussion

[1:00:22] Voice 12: a discussion i think we all know what this is about okay not seeing any i'll call the question

[1:00:31] Voice 12: All those in favor, and that carries.

[1:00:37] Voice 12: Anything else on this topic before we move along?

[1:00:40] Voice 12: I think this reporting process is something

[1:00:42] Mr. Chair, for me, we've

[1:00:45] Voice 13: had one of the meetings recently.

[1:00:47] Voice 13: We have the minutes here, but like I say,

[1:00:50] I don't have right now any way to take action forward

[1:00:54] from those meetings.

[1:00:55] And so I would like to just check in with

[1:00:59] Voice 13: the LTC here.

[1:01:00] Voice 13: Do you want to simply leave it at that and whatever, you know, if trustees care to initiate the conversation as they see fit, that's one option.

[1:01:13] The other option would be if you're looking for some sort of post-mortem, you

[1:01:18] Voice 13: know, reporting from staff, is that how you would turn anything out of the minutes if you wanted to look at the minutes and ask a question?

[1:01:30] Voice 3: Trustee Patrick?

[1:01:31] Voice 3: at

[1:01:33] Voice 9: this point most of the work that we've been working on with them fits into our ocp land use

[1:01:40] Voice 9: bylaw project that's coming up so um that that's good but i think as the protocol agreement gets

[1:01:48] Voice 9: uh envisioned um i think there's broader more mature issues that we need to consider

[1:01:57] Voice 9: from beginning of term development

[1:02:00] Voice 9: of strategic planning activities

[1:02:04] Voice 9: that we could both agree on.

[1:02:08] Voice 9: There's some prioritization,

[1:02:10] Voice 9: because I think that's an opportunity

[1:02:12] Voice 9: as well as how we work through.

[1:02:14] Voice 9: So there won't be the OCP project in the future.

[1:02:17] Voice 9: So I think we do need to envision a broader scope.

[1:02:22] Voice 9: But for now, I think there's no general reporting this.

[1:02:25] Voice 9: I think everything we've been talking about

[1:02:27] Voice 9: that's been funneling into that overall

[1:02:30] Voice 13: project sure i i know that there's been some of these

[1:02:33] Voice 13: often you know working together on advocacy or maybe areas of take away but otherwise

[1:02:41] Voice 13: that's something that you know i know a lot of work

[1:02:45] Voice 13: taking on a lot of actual work right now so um we used to continue this this approach i'm happy with

[1:02:52] Voice 13: that yeah

[1:02:56] Voice 12: and then i think laura raised a good point because i think it would be um i think it'd

[1:03:03] Voice 12: be good if we as the local trust committee and and they as the local community commission considered

[1:03:13] Voice 12: um sort of how we set up the next the next term um to to succeed in continuing to look at the

[1:03:24] Voice 12: relationship and and so i think that i mean we don't obviously don't need to need to get into

[1:03:29] Voice 12: that today but i think as we get closer to the end of the term i think that's worthy of

[1:03:34] Voice 12: uh of joint consideration and then of course both bodies could pass resolutions to recommend

[1:03:44] Voice 12: certain actions to their to their uh to the the the incoming um electeds there which i think might

[1:03:53] Voice 12: be a worthy of consideration that obviously we're not there today so okay so are we ready to move on

[1:04:01] Voice 12: then okay we have our active projects list starting on page 50 and i'll just look to staff

[1:04:10] Voice 12: to see if there's anything you want to highlight in this part as opposed to the um the projects

[1:04:17] Voice 12: report no

[1:04:18] Voice 13: we have yeah we

[1:04:18] Voice 13: have like a little complexity of some projects um reports there uh

[1:04:24] Voice 13: Things are sort of progressing as intended, though, and I'm not sure they are on the list.

[1:04:32] Voice 13: Okay,

[1:04:36] Voice 12: and future projects list on page 55, no community information or public hearing.

[1:04:44] Voice 12: And consideration of applications and stated time, I'd like us to move on to other business

[1:04:54] Voice 12: this and then try and get back to applications around the noon start time so let's just go ahead

[1:05:02] Voice 12: and move on to section 15 then uh we do have a staff report on the ocp lub um update on page 188

[1:05:13] and i'll turn it over to uh

[1:05:17] Voice 13: mr bucking is i don't think he's here today uh

[1:05:27] So I'll just give you a quick rundown on here.

[1:05:33] So we do have just a quarterly update report here for you.

[1:05:36] The timing is not great.

[1:05:38] We have an hour closing

[1:05:39] Voice 13: today, I believe, at 2 p.m.

[1:05:42] Voice 13: So that'll be a bit more of an update in the next quarter.

[1:05:46] Certainly updating as soon as we have an announceable contract on that for the OCP RFP.

[1:05:54] It's supposed to

[1:05:56] Voice 13: close on February 20th, but it closed on.

[1:06:00] Voice 13: I'm just waiting for that to come through from the procurement people.

[1:06:06] We do have a call out for APC.

[1:06:09] Voice 13: It's related not only to the product APC, but it also applies to the agricultural APC,

[1:06:15] Voice 13: the Board of Variants, and the regular APC.

[1:06:22] All of those have vacancies.

[1:06:25] is we've also reached out to standing

[1:06:28] Voice 13: members in terms of expiring this year

[1:06:30] Voice 13: requests that they also apply so we're hoping to do this if one um in one go and not have to

[1:06:36] Voice 13: be post uh for any expiries um our our hope uh we're just working on our second round of promotions

[1:06:46] Voice 13: here this morning to get that out more broadly and we'll be looking to bring back the e-commerce

[1:06:58] session where

[1:06:59] Voice 13: trustee will discuss who to put where so that conversation will be happening

[1:07:05] Voice 13: busy working on that so just preparing staff will simply provide you the table of what

[1:07:11] Voice 13: uh what members have applied for uh we won't be able to provide substantial analysis under their

[1:07:18] place so we'll look to trustees to um and their knowledge to do that

[1:07:29] Voice 13: so um yeah so we but we are

[1:07:34] Voice 13: um any any opportunity you get any time you're talking to people about this project do encourage

[1:07:39] Voice 13: them to apply uh we are looking for members on all reports and commissions uh lots of

[1:07:49] Voice 13: And then finally, I think we have a community report coming up next, but we've got the visions and the next steps will be reviewing those RFP submissions over the next few weeks here.

[1:08:05] Voice 13: We have a consensus meeting on the 28th, so we'll be looking at, we've offered to try to get contracts.

[1:08:13] Voice 13: I think it'll probably be on that timeline, we're probably looking at middle to late April given the time it takes to process contracts.

[1:08:22] Voice 13: It could take a little bit longer and there could be a little bit of time to get things to final form.

[1:08:30] Voice 13: We'll also be, you know, so long as LTC approves, receives the communities report, we'll be putting that forward for our final grant report.

[1:08:45] Voice 13: closing up that project and on the kickoff meeting so some discussions at the staff level right now

[1:08:54] are focused on planning for an orientation meeting with that new project APC which we

[1:09:00] really want to work at getting them together like a working team and each other understanding this

[1:09:08] project well and then we'll also be looking to assemble the technical working group as well

[1:09:13] We have a variety of staff, of government staff, getting ready for that kickoff meeting

[1:09:19] as soon as the contract is in place.

[1:09:20] We'll be wanting to

[1:09:21] Voice 13: talk with our consultants and get going on a conversation about getting

[1:09:25] Voice 13: this project underway.

[1:09:30] Voice 12: Okay.

[1:09:31] Voice 12: Trustees, any questions, comments?

[1:09:35] Voice 12: Trustee Patrick?

[1:09:36] Voice 9: No, it's me.

[1:09:38] Voice 9: I'll thank you for the report.

[1:09:41] Voice 9: and

[1:09:42] Voice 9: the only concern I have again is

[1:09:47] Voice 9: we need to figure out

[1:09:49] a way to do

[1:09:50] the communications better

[1:09:52] I know the subscription

[1:09:54] just

[1:09:55] Voice 9: isn't a big enough portal

[1:09:57] Voice 9: yet

[1:10:00] Voice 9: and it's difficult

[1:10:03] Voice 9: I mean Salt Spring is a big place

[1:10:04] Voice 9: so sure I can tell my friends

[1:10:06] Voice 9: about the position I can try to

[1:10:09] Voice 9: include it in what bit of correspondence

[1:10:11] Voice 9: that we have but we need to have a bigger presence there's a lot of misinformation about

[1:10:20] Voice 9: this project out there already there are groups dominating that space and people are believing

[1:10:26] Voice 9: them i run into people they're like oh you're doubling the density of salt spring and i'm like

[1:10:31] Voice 9: i am you know no we're not we're just kicking off a project we haven't even started yet

[1:10:36] Voice 9: you know so people in their mind develop this project into things it's not and so we have to

[1:10:43] Voice 9: find a way to own the space and speak factually and be trusted that it's a trusted space that

[1:10:50] Voice 9: there that the information is being shared because it's only going to get i believe worse as we go

[1:10:56] Voice 9: forward the misinformation that's going to start spreading when we really are trying to get people

[1:11:02] Voice 9: to come into the into this process and engage so we've got to figure that out and it is hard

[1:11:10] Voice 9: um and i can't tell you there's a magic formula there isn't on salt spring it's hard

[1:11:16] Voice 9: but i think we really have a chance to demonstrate it the second piece is i am concerned that

[1:11:22] Voice 9: we need to have a good strong way of communicating when you know we've got the the project terms of

[1:11:32] Voice 9: reference that we've approved we've got the engagement plan that we've approved you're

[1:11:36] Voice 9: now going to be working with the contractor contracting and getting them kicked off

[1:11:42] Voice 9: and the complete communities didn't end up how i thought it was going to end up based on what

[1:11:48] Voice 9: we had approved so we need to make sure we have tight communications if what's this if there's

[1:11:56] Voice 9: any alteration or changes from what we're expecting the process to be from what the contractor ends up

[1:12:02] Voice 9: bringing to the table because i know they'll have their proposals they'll

[1:12:05] Voice 1: have their ideas

[1:12:05] Voice 1: their

[1:12:06] Voice 9: thoughts and what they they can do um but we should know as early as possible if there's

[1:12:11] Voice 9: a divergence or change in you know the project terms of reference or anything

[1:12:18] Voice 9: um because i'm sure there will be a bit of a work plan with the um with a consultant on how they're

[1:12:24] Voice 9: going to tackle this um and we should know what that is early so that we don't get to the end and

[1:12:33] Voice 9: have any out of alignment yeah

[1:12:36] Voice 13: yeah early early deliverables are a project plan so um a broad

[1:12:43] step you know that all those terms of reference uh they have a lot of people sort of you know

[1:12:48] arrange that in a way that makes sense uh for their their approaches um so that project plan

[1:12:54] but it's also about how

[1:12:55] Voice 13: we are going to use the tools that we're going to use to achieve the strategy that we set out in the communication strategy.

[1:13:10] Voice 13: So those are all very early products and the first step is really getting into context.

[1:13:17] Voice 13: So that's both a substantial review of documents, but also some degree of engagement that issues

[1:13:25] identification early on.

[1:13:27] So all of those products should be, they involve communication, they involve

[1:13:31] Voice 13: conveying and

[1:13:34] Voice 13: understanding and articulating what the community is saying.

[1:13:38] Voice 13: Through those processes, there needs to be more in-depth.

[1:13:42] That's really where it's, you know, at this time, what everybody, what people are saying

[1:13:49] we're doing, we're not really doing anything.

[1:13:52] That's kind of our answer, right?

[1:13:55] Voice 13: But once the project is going in the way of people, it's very much more just an enabling

[1:14:00] Voice 13: me to build trust, hear people, and reflect that back.

[1:14:08] Voice 13: So I hope that that bears itself out as we go along.

[1:14:12] Voice 13: that I just

[1:14:16] Voice 9: have one more piece I know I raised

[1:14:18] Voice 9: before I want to make sure we do it

[1:14:21] Voice 9: publicly is the timing

[1:14:22] Voice 9: of engagement on the island by starting

[1:14:25] Voice 9: now and getting this consultant may not be

[1:14:27] Voice 9: contracted until sometime in

[1:14:29] Voice 9: April and by the time they get

[1:14:31] Voice 9: through the documents and all of that

[1:14:33] Voice 9: I'm concerned

[1:14:34] Voice 9: that we need to understand

[1:14:37] Voice 9: that the bulk of the engagement cannot

[1:14:39] Voice 9: be through the summer months on this island

[1:14:42] Voice 9: and

[1:14:42] Voice 9: And it is a tough time on this island.

[1:14:47] Voice 9: The summer is crazy.

[1:14:51] Voice 9: People avoid public things if they want to.

[1:14:55] Voice 9: So we've really got to make sure that they understand as we start figuring out the timing.

[1:15:02] Voice 9: Because the way it's looking to me is you're going to end up with a lot happening in the summer.

[1:15:06] Voice 9: And that's going to be really problematic.

[1:15:08] Voice 9: because to get a diverse audience our workforce are flat out in the summer um so we've got to

[1:15:17] Voice 9: make sure we really take that into consideration our audience and how available they're going to

[1:15:23] Voice 9: be and what they have to participate is like not at all um so there may need to be some

[1:15:32] Voice 9: engagement pushed a bit faster to get some initial input um and then some of it delayed until

[1:15:44] Voice 9: through the high point of the summer we

[1:15:46] Voice 13: can look at ways to um to get early input uh

[1:15:51] that's definitely a priority um possibly looking for weeks that we can realize that maybe still

[1:15:57] to give us some degree of input information and also to push a lot of information i think it's

[1:16:05] part of it is um you know the on the street interview doesn't always yield the most informed

[1:16:11] input and when people learn more and go through these processes they tend to

[1:16:17] provide better and better quality input and that's that's just making sure that people

[1:16:22] have informed the information or they form an opinion right so

[1:16:27] Voice 13: um so that'll be a part of this

[1:16:32] Voice 13: probably shift that a little bit uh and there's other ways we can do it as well we don't look to

[1:16:39] Voice 13: just set up at the market or um just do one head to try to keep it very different

[1:16:46] Voice 13: find ways to reach out uh someone you know got violated for the summer or um you know

[1:16:53] It happens year-round.

[1:16:58] I haven't gotten to say it should have done this another time of year,

[1:17:01] but I understand the summer is

[1:17:03] Voice 13: the week that this organization takes a month off.

[1:17:06] Voice 13: We skip a meeting in the summer for that reason, right?

[1:17:10] Voice 13: It's either one time off or a season off.

[1:17:19] Voice 9: And what was the current deadline for the ABC?

[1:17:26] Voice 13: You could defer it.

[1:17:30] Voice 13: You could delay it.

[1:17:32] Voice 13: Just a moment.

[1:17:33] Voice 12: yeah

[1:17:34] Voice 13: if we don't if we don't have no submissions we may decide to extend it a little bit longer

[1:17:39] Voice 13: it's come back in better able uh not ideal but we'll we'll have to assess that way

[1:17:47] Voice 13: trustee harris go ahead thank

[1:17:52] Voice 2: you i've been sitting patiently um yeah the what i'm hearing

[1:17:58] Voice 2: and how this whole thing is going is um very problematic when it's you know i i

[1:18:10] Voice 2: I voiced my concerns early on in this term, and we're over halfway through the term.

[1:18:16] Voice 2: This clearly isn't going good.

[1:18:19] Voice 2: We will never have the type of engagement from the public anywhere near the type of engagement that we had with the last election.

[1:18:26] Voice 2: And that should speak volumes as to how we deal with this OCP project.

[1:18:34] Voice 2: Clearly, the housing section needs to be amended ASAP.

[1:18:37] Voice 2: It was one of my greatest fears at the beginning. And thank you, Trustee Patrick, for alluding to the fact that we've got other groups that are dominating this section or this project. And it was one of my greatest fears that we would have, you know, eco-radical NGOs, you know, beating the drum the loudest. And that's what we've got.

[1:19:04] Voice 2: and um what we do about it i don't know it's um i don't you know i hear talk you know going to the

[1:19:10] Voice 2: market and this and that and it's well we will it doesn't matter what we do we're not going to get

[1:19:17] Voice 2: the type of engagement that we had with the election it just isn't going to happen we know

[1:19:22] Voice 2: that we will have these ngos going off and while the work workforce and the working class are off

[1:19:29] Voice 2: busy trying to make a living and then as trustee patrick said you know the summertime well good

[1:19:33] Voice 2: Good luck getting people involved in the summer because if they're not working, they're trying to enjoy their life and deal with positive endeavors, which are fewer and fewer and farther between for regular folks.

[1:19:47] Voice 2: I would just hope that because there are some large properties that are owned by people who want to develop workforce ownership housing projects.

[1:19:57] Voice 2: And we have it within the purview of our power to amend the housing section of the OCP right away and have zoning put in place that would allow for workforce ownership housing projects in the form of building stratas to be built and controlled by a housing authority.

[1:20:18] Voice 2: Again, the Islands Trust would not control the housing authority.

[1:20:21] Voice 2: We just do the zoning that would allow for this kind of thing to go on.

[1:20:26] Voice 2: And, again, covenanted for workforce ownership housing projects and not for free market, you know, housing, as was alluded to in the last Driftwood by, you know, a known, you know, regular writer of, I don't even know what the term would be.

[1:20:45] Voice 2: But alluding that I was, you know, Trustee Harris was pushing for free market housing.

[1:20:53] Voice 2: And as you, Chair Peterson, and Trustee Patrick well know, I've never pushed for free market housing.

[1:21:02] Voice 2: And I've been, you know, hammering on this drama of getting workforce ownership housing projects underway or zoning for them at the very least.

[1:21:12] Voice 2: So, you know, where do we, how do we get there?

[1:21:15] Voice 2: i you know clearly we'll have to we'll have to talk more and is it a matter of bringing emotion

[1:21:21] Voice 2: and and um will people be receptive um in the ltc i don't know but as it stands now it's it's very

[1:21:29] Voice 2: very troublesome we're over two years in and i know we've got this stuff from the consultant

[1:21:33] Voice 2: coming up in the agenda and there's stuff on there that's false talks about the cdf the islands trust

[1:21:39] Voice 2: we'd shown that to be false we actually took it had to take it down from our from the islands trust

[1:21:44] Voice 2: across some literature and and website and you know i don't have to go on at length um you you

[1:21:52] Voice 2: know you both are well aware of what went on with the cdf well these people on the the and this

[1:21:58] Voice 2: report are saying the same stuff that we had to remove so that in itself is so troublesome

[1:22:05] Voice 2: you know um so i just plead with um with the ltc that we amend the housing section of the uh

[1:22:14] Voice 2: and start its amendments before the next meeting

[1:22:17] Voice 2: and bring them to the next meeting and get on with it.

[1:22:22] Voice 2: That would be great if we could do that.

[1:22:29] Voice 12: Thank you, Trustee Harris.

[1:22:31] Voice 12: One thing I just wanted to mention

[1:22:34] Voice 12: while we're on the topic of engagement opportunities

[1:22:37] Voice 12: is we did have a delegation of a couple of folks

[1:22:45] Voice 12: from Salt Spring Trust Council.

[1:22:52] Voice 12: the timing of engagement opportunities and um one of the things that they mentioned of course was

[1:23:00] Voice 12: we had done those uh those evening town hall sessions that was appreciated as a as a way for

[1:23:10] Voice 12: um working people to have an opportunity that's not in the middle of their working hours um so

[1:23:17] Voice 12: i just want to sort of identify that as as as something that we've heard positive feedback

[1:23:24] Voice 12: around and certainly should be on in consideration as we uh as we look at those engagement

[1:23:31] Voice 12: opportunities um and i take uh trustee patrick's point about you know the midst of the summer

[1:23:41] Voice 12: our craziness maybe not being ideal for engagement certainly with the people who are doing the hard

[1:23:49] Voice 12: work to to keep the the tourists and other infrastructure happening at the busiest time

[1:23:55] Voice 12: of the year so um whether we i don't know that we have a lot of awful lot of opportunity to to to do

[1:24:04] Voice 12: um you know set up an evening engagement uh opportunities before it gets crazy but

[1:24:12] Voice 12: it should definitely be on our radar to be trying to think about how we can do that in the fall um

[1:24:18] Voice 12: late to late september to october kind of timing i think would be still when things start to calm

[1:24:24] Voice 12: down a little bit here and there might be some opportunities so i just wanted to identify that as

[1:24:29] Voice 12: something you've heard from members of the public is an important thing for for the working uh folks

[1:24:35] Voice 12: and um and just keep that on our radar krista patrick well

[1:24:39] Voice 9: i just think as as engagement begins

[1:24:42] Voice 9: i would hope you know the consulting team and staff will be at every step of the way looking

[1:24:48] Voice 9: at what we're hearing who's it coming from and who

[1:24:53] Voice 1: we're not hearing

[1:24:53] Voice 9: from so i think we're gonna

[1:24:56] Voice 9: as this project continues i think we'll identify the missing voices will start to become apparent

[1:25:02] Voice 9: parent and we'll have to have conversations at this table as well you know staff and consultants

[1:25:07] Voice 9: as to how do we find where are they and um um and we're going to be creative and learning and i

[1:25:15] Voice 9: think that's the big piece that the community will will learn from this project is we're trying

[1:25:20] Voice 9: to make sure we're hearing from the right people if they're going to be impacted by the decisions

[1:25:25] Voice 9: we're considering we have to be hearing from them so it's going to be hard and

[1:25:30] Voice 13: you think that early

[1:25:31] Voice 13: on like i think it's a note and i think that it's even more so typically when results come out for

[1:25:37] Voice 13: us you can play a little bit like the official one-on-one so that's that opportunity as well

[1:25:44] definitely make sure that you have an opportunity to express this concern directly

[1:25:48] with the group that we're we're tasked with developing this plan

[1:25:53] engagement is not just a two-month and then go right the whole thing

[1:25:58] all the way through. It's a lot of checking in, so I expect that you'll see a lot of new people.

[1:26:05] I worry quite often when it

[1:26:07] Voice 13: comes to helping keep the OCP projects, but we'll definitely be looking

[1:26:13] Voice 13: to find ways to work around the timeline that we'll have and make sure that people have every

[1:26:20] Voice 13: opportunity to engage and make sure that we're considering a project. But I think that's,

[1:26:26] especially the two local trustees here

[1:26:29] the local contact

[1:26:33] is a really important thing for a

[1:26:35] Voice 13: it's all

[1:26:35] Voice 13: thank you for that

[1:26:41] Voice 12: trustee Harris

[1:26:42] Voice 12: thank you

[1:26:46] Voice 2: again I

[1:26:47] Voice 2: it seems like it's too little too late

[1:26:51] Voice 2: to me

[1:26:53] Voice 2: and again we're halfway

[1:26:55] Voice 2: through the term

[1:26:57] Voice 2: and I love your idea of what evening

[1:27:00] Voice 2: um engagement sessions um chair peterson unfortunately it's not it'll be a fraction

[1:27:09] Voice 2: a minuscule of the uh you know of an engagement that was that happened with the election we know

[1:27:15] Voice 2: that working people yeah sure maybe a few may come out the same ones that possibly came out in the

[1:27:20] Voice 2: past but very very small showing will be there because most people are they get home from work

[1:27:27] Voice 2: they want to make dinner they've got to get ready for work the next day it's just

[1:27:32] Voice 2: you know and i have heard not for many because it's unfair to say well i've heard from people

[1:27:36] Voice 2: you know i hate saying that because i've heard from some but it's not many you know i've heard

[1:27:41] Voice 2: from a few people that have said well we elected you to do this we don't why do we have to talk

[1:27:46] Voice 2: about it more and you know i'm basically at a loss for words i said well there's not much i can do

[1:27:54] Voice 2: i'm just one one person there's another you know there's two other people in the ltc and

[1:27:57] Voice 2: um i just hope we can carry on with because honestly it just seems like such a huge

[1:28:07] Voice 2: waste of not only tax dollars and staff time but a community time where people are leaving

[1:28:18] Voice 2: and the fall will come and it's even the best case scenario if we could get zoning for workforce

[1:28:23] Voice 2: ownership housing projects you know covenant or covenanted for that we're lucky to see any that

[1:28:28] Voice 2: would be finished within five years we'd be lucky that's the best case scenario well we're nowhere

[1:28:32] Voice 2: near the best case scenario we're in the exact worst case scenario right now so it'll be a decade

[1:28:39] Voice 2: before anything gets done of any substance that will actually have an impact and all the while

[1:28:45] Voice 2: we've got you know there's forces out there that are cheering that that more and more people have

[1:28:50] Voice 2: to move away we'll just bust the workforce in and um it's not it's really unfortunate because we do

[1:28:57] Voice 2: do have you know i'm minded to move quickly on some zoning not free market zoning but zoning

[1:29:04] Voice 2: covenanted for workforce ownership housing projects and uh we've heard from staff early

[1:29:14] Voice 2: in the term that we could amend the housing section within a couple of months it could be

[1:29:19] Voice 2: done procedurally and um that staff is still working with us and we could talk with him

[1:29:24] Voice 2: more about that and um i just hope that um you know i can sway sway some more you know sway you

[1:29:35] Voice 2: guys to to push thank you

[1:29:41] Voice 12: trustee harris um anything more on this section at this point

[1:29:49] Voice 12: no uh should we look at the complete community updated report and then maybe have our

[1:29:59] Voice 12: We'll be right back.

[1:30:00] Voice 12: break and then come back again for the application,

[1:30:02] Voice 12: so that makes sense.

[1:30:04] Voice 12: All right, so over to you, R.P.M. Hutton.

[1:30:09] Voice 13: Yeah, this is the community assessment here.

[1:30:13] Voice 13: Basically, we've gone through it

[1:30:15] Voice 13: and we've been consulted to identify ways of,

[1:30:49] Voice 13: we've essentially modified the structure of the report

[1:30:52] Voice 13: to be modified through,

[1:30:55] I think previously we had a very short introduction

[1:30:58] that a lot of maps and then a scenario analysis section at the end that that structure has been

[1:31:04] improved significantly to attach the maps which I think provides a bit more of a substantive

[1:31:11] statement from the beginning of this report

[1:31:12] Voice 13: earlier on in addition the description of the

[1:31:16] Voice 13: behavior addressed to acknowledge the intention the scope of the engagement was somewhat more on

[1:31:27] Voice 13: on the form level.

[1:31:29] Voice 13: This is not a

[1:31:30] technicality.

[1:31:32] I'd like some clarification.

[1:31:35] I'd like to provide

[1:31:37] a

[1:31:37] Voice 13: meeting memo there

[1:31:39] Voice 13: just to clarify

[1:31:41] Voice 13: that those intents as well.

[1:31:44] Voice 13: Summarize what's

[1:31:47] Voice 13: been done since our last discussion.

[1:31:56] Voice 12: Trustees?

[1:31:57] Voice 12: Trustee Croucher?

[1:32:00] Voice 9: I mean,

[1:32:01] Voice 9: it's better.

[1:32:03] Voice 9: I think it is

[1:32:05] Voice 9: better.

[1:32:06] Voice 9: um my my only concern is like you know it references the engagement plan in the document

[1:32:15] Voice 9: and then it describes later what the engagement was and the two don't match there was engagement

[1:32:23] Voice 9: that was planned that didn't occur so that's not acknowledged in the report um the only solution

[1:32:31] Voice 9: i can come up to i know this is how it's going to be and i know i've discussed with you whether

[1:32:36] Voice 9: or not the staff report could be attached to the front but i think it'd be nice to have like a one

[1:32:41] Voice 9: pager um that would be affixed to the the you know if a pdf is made of it to go on the project

[1:32:50] Voice 9: site which i would assume you know the document should be available as a pdf in our in our

[1:32:56] Voice 9: project website the ocp that there be a like a one pager attached to the front that takes some

[1:33:05] Voice 9: of the information that's in the staff report but it's a one pager that just has the context of

[1:33:09] Voice 9: how this is going to be used and kind of where it came from and referenced the greater project

[1:33:16] Voice 9: just so people printed out which we saw a copy of it at the lcc meeting somebody had printed it out

[1:33:22] Voice 9: that that one pager would have been printed out on the front of the document um generally that

[1:33:28] Voice 9: puts it into context because I am concerned that see First Nations or other people look at it say

[1:33:36] Voice 9: well I wasn't engaged or I didn't see it where did this come from that we should be able to say

[1:33:41] Voice 9: this is a technical document it's how it's going to be used just an input to this greater project

[1:33:48] Voice 9: so that it because it'll live forever on our website it will be pulled out and I think it

[1:33:57] Voice 9: It just needs that context to live with it for the rest of its life.

[1:34:01] Voice 9: Yeah.

[1:34:05] Voice 13: I mean, I think the quickest and thumbliest way to deal with that sort of what you're

[1:34:13] Voice 13: looking for there, we're going to fix that in a publication report, would be the best

[1:34:22] approach.

[1:34:23] I think the latest delay in consideration would require us to

[1:34:26] Voice 13: extend the grant.

[1:34:28] Voice 13: No,

[1:34:28] Voice 9: I'm not suggesting.

[1:34:30] Voice 9: To me, this has nothing to do with the grant.

[1:34:31] Voice 9: this just has how we present it how it lives in our data world yeah um yeah i mean if there's a

[1:34:40] specific recovery memo that you'd like to see uh that's the

[1:34:44] Voice 13: description you'd like to add

[1:34:46] Voice 13: um certainly make that um that recommendation well having accepted this report

[1:34:57] Voice 13: run this through the ocp process or anything like that uh it just

[1:35:04] that this project is essentially ready for closure.

[1:35:15] Voice 12: Yeah, and I know that our next meeting is not too far distant.

[1:35:19] Voice 12: Perhaps we could have something to consider

[1:35:26] Voice 12: as a preface

[1:35:28] Voice 13: for the April meeting.

[1:35:32] I

[1:35:32] Voice 9: mean, I don't think it's something I necessarily need to see.

[1:35:35] Voice 9: I just want it to be fixed so that when someone prints it off,

[1:35:39] Voice 9: it just doesn't float out there by itself.

[1:35:41] Voice 9: yeah no

[1:35:42] Voice 13: i i totally get it yeah i

[1:35:43] Voice 13: understand this is mainly prepared by uh folks are going to be

[1:35:49] Voice 13: doing a small mountain of quote submissions and um and important agency drafting

[1:35:57] Voice 13: uh i

[1:36:02] Voice 9: don't know if i would have to pass it back yeah i don't i don't mean to see it at a minimum

[1:36:08] Voice 9: the staff report attached to the front but i'm just trying to make sure it's readable

[1:36:12] Voice 9: understandable quickly um

[1:36:14] Voice 8: because

[1:36:15] Voice 9: the context is important so i think that it's written the

[1:36:18] Voice 9: materials in there i think it could be just compressed into one page so

[1:36:24] Voice 13: that it might be read

[1:36:27] Voice 13: perhaps um just requesting a staff executive summary

[1:36:30] Voice 13: staff to provide that memo and um if i if i had the ability to provide a specialized website it

[1:36:38] Voice 13: would probably just be like any any municipal website you go to the ocp is the big pdf that

[1:36:44] Voice 13: people might not open but then we'll see a new paragraph just an adlet version of the of the

[1:36:49] Voice 13: document right we're

[1:36:56] Voice 12: working on the motion there next

[1:36:58] Voice 3: trustee

[1:37:00] Voice 12: trustee harris did you have something

[1:37:01] Voice 12: nope thanks

[1:37:09] Voice 12: should that be subsidiary yes this is a second motion i think so okay um all right

[1:37:19] Voice 12: then well i'll go ahead and move the first recommendation so we can carry on here uh so

[1:37:23] Voice 12: i moved the salt spring island local trust committee received a revised report titled

[1:37:27] Voice 12: salt spring island complete communities assessment final report dated march 12th

[1:37:30] Voice 12: 2025 and authored by catalyst research group for information

[1:37:37] Voice 4: seconded

[1:37:40] Voice 12: uh discussion on the motion

[1:37:43] Voice 2: yes i have discussion please go ahead um there's there's there's stuff in there that that's not

[1:37:50] Voice 2: not true so what do we do about that because that should not be in there um we've already as as the

[1:37:58] Voice 2: islands trust had to get that information off of our website because of we'd have to go into

[1:38:04] Voice 2: increment and speak about the particulars about it but um the cdf they talk about

[1:38:10] Voice 2: the cdf and um

[1:38:14] Voice 2: unless i'm on the wrong you know this is it whatever point it is in there but they say it

[1:38:20] Voice 12: only

[1:38:20] Voice 2: exists down can

[1:38:25] Voice 12: you can you identify what page it is so we can um we can follow along and

[1:38:29] Voice 12: also for trust or uh for staff uh benefit just

[1:38:37] Voice 2: take me a second yeah that's okay

[1:38:40] Voice 3: yes

[1:40:35] Voice 12: go ahead um

[1:40:39] Voice 9: well trustee harris is looking for reference um can i ask a question regarding

[1:40:44] Voice 9: already was the maps and things that have been produced we have the geo tech

[1:40:49] Voice 13: geotech

[1:40:54] Voice 13: it's being unpacked still in my understanding so

[1:40:57] coming online they're they're

[1:41:04] Voice 13: having the data and having it

[1:41:07] Voice 13: no that's

[1:41:08] Voice 4: fine i just want to make sure we had it my

[1:41:18] Voice 2: apologies for taking a couple minutes

[1:41:20] Voice 2: minutes um i'm getting close here oh i wonder if you want to defer this till after the break and i

[1:42:04] Voice 2: can pinpoint it exactly um during the break okay well

[1:42:10] Voice 2: here we go

[1:42:10] Voice 12: that's fine oh

[1:42:12] Voice 2: i see it here it's

[1:42:13] Voice 2: um yes sir um age 275 sorry maybe this shoot i

[1:42:56] Voice 12: know we're at about uh we're almost at 20

[1:42:59] Voice 12: passed so um maybe yeah

[1:43:04] Voice 2: if you want if we want to defer until after the break sure let's recess

[1:43:07] Voice 12: for

[1:43:08] Voice 9: lunch do you want to table we have a motion oh yeah we'll have

[1:43:11] Voice 12: to table the motion i move that

[1:43:12] Voice 9: we table the motion okay

[1:43:17] Voice 12: all right uh all in favor in favor okay

[1:43:23] Voice 12: that's great thank you so

[1:43:25] Voice 12: let's recess we'll be back for noon uh when we come back at noon we're going to go into applications

[1:43:31] Voice 12: applications and then we will come back here three applications

[2:25:06] Voice 13: Mr. Peterson, I believe that Lisa is nearby, but once we hear from Lisa, then we can know.

[2:25:21] Voice 12: Excellent.

[2:25:21] Voice 12: All right.

[2:25:23] Voice 12: Before our break, we're going to move on to the applications section, starting with the development permits,

[2:25:34] Voice 12: permit applications, starting on page 57.

[2:25:37] Voice 12: I believe this is coming from Planner Penneff here.

[2:25:42] Voice 12: Go ahead, sir.

[2:25:44] Voice 5: Great.

[2:25:44] Voice 5: Thank you, Mr. Chair.

[2:25:46] Voice 5: This application seeks approval to relax the setback requirement from interior side dot lines in a 0.0 hectare or 0.20 acres property split-zoned residential 6 and residential 6 variant B from 3 meters or 9.84 feet to 0 to allow construction of concrete blocks and a water tank.

[2:26:09] Voice 5: Siting of office, retail spaces, and the business trailer is being addressed through issuance

[2:26:15] Voice 5: of a new temporary use permit.

[2:26:19] Voice 5: The applicant has previously obtained a TUP to allow the commercial uses consisting of

[2:26:24] Voice 5: indoor retail sales and services, offices, and the food truck for three years, but following

[2:26:31] Voice 5: further design evaluation and planning, the applicant opted to relocate the food truck,

[2:26:36] Voice 5: adjust the positioning of the retail spaces, and add an additional business trailer.

[2:26:42] Voice 5: The applicant has also obtained a development permit in 2023 to remove vegetation within the setback areas and install services.

[2:26:49] Voice 5: A statutory notice of proposed variance was mailed to all owners and tenants of properties within 100 meters of the subject property boundaries.

[2:26:58] Voice 5: We only received one phone call confirming they have no issues with the variance being granted to the applicant.

[2:27:04] Voice 5: The recommendation of staff is to approve this PVP as surrounding neighborhood is not anticipated to be negatively impacted and non-compliant uses will be removed by the end of TUP.

[2:27:17] Voice 5: Furthermore, rainwater harvesting systems would reduce the strain on existing water supplies and mitigate environmental impact.

[2:27:24] Voice 5: The LTC may consider to request further information or deny the application as alternatives.

[2:27:31] Voice 5: Thank you.

[2:27:34] Voice 12: Thank you. And you're the applicant. Would you like to add anything?

[2:27:39] Voice 11: I'd just like to thank the lab for his advice and guiding me through, and also, I apologize

[2:27:51] Voice 11: to the management and the planners.

[2:27:54] Voice 11: This has not been an easy project to bring to where we're at now, in the sense that there

[2:28:02] Voice 11: was a lot of moving parts, so you have to put your cards on the table right at the beginning

[2:28:07] Voice 11: before you clear the property or anything like that.

[2:28:10] Voice 11: And I had a vision and most of that vision is happening,

[2:28:15] Voice 11: but it's all based on what tenants you're gonna get at the end.

[2:28:19] Voice 11: The tenants bail at the last minute and change the FUA.

[2:28:22] Voice 11: And then there was three months delayed with hydro,

[2:28:26] Voice 11: which pool was gonna come off.

[2:28:28] Voice 11: So depending which pool it came off at,

[2:28:29] Voice 11: I mean, where the utility building was gonna go.

[2:28:32] Voice 11: And so I had to change my application

[2:28:35] probably about three times you

[2:28:37] Voice 11: know like to show where everything's going to be and and so the last

[2:28:41] Voice 11: time everything's in place and there won't be any more changes but it's it's it's not easy to

[2:28:49] Voice 11: to just put it on paper and then nine ten months eleven months twelve months later

[2:28:56] Voice 11: then that's what you've got so i'm sorry about the hassle but that's reality

[2:29:02] Voice 12: out okay thank you appreciate that uh trustees questions for blender or applicant no i can

[2:29:09] Voice 9: understand that it's also a postage stamp of a property that is being developed there in town and

[2:29:16] Voice 9: it's uh

[2:29:18] Voice 11: looking very nice thank you it's all granted so i guess there's a demand

[2:29:25] Voice 12: and trustee harris anything from you no

[2:29:34] Voice 2: thank you okay i

[2:29:37] Voice 12: have a recommendation here

[2:29:38] Voice 12: I'll

[2:29:38] Voice 9: move that the South Spring Island Local Trust Committee approve issuance of development

[2:29:41] Voice 9: variance permit PLDBP20240286.

[2:29:48] Voice 2: Moved.

[2:29:50] Voice 2: I'll second that.

[2:29:52] Voice 12: Seconded.

[2:29:52] Voice 12: Any further discussion?

[2:29:55] Voice 12: Not seeing any, I'll call the question.

[2:29:57] Voice 12: All those in favor?

[2:30:00] Voice 12: And that carries. Thank you very much.

[2:30:03] Voice 12: Thank you.

[2:30:05] Voice 12: Okay, next we have, starting on page 83, another variance application.

[2:30:15] Voice 12: And I believe that's back to Paner Paneker.

[2:30:19] Voice 5: Thank you, Mr. Chair.

[2:30:21] Voice 5: This application seeks approval to relax the setback requirement from water bodies

[2:30:27] Voice 5: where an engineer has certified that the natural boundary is located on non-erodible materials

[2:30:34] Voice 5: from 10 meters or 32.80 feet to 7.9 meters or 25.91 feet to bring the stairs which were

[2:30:45] Voice 5: constructed and attached to the front deck of the dwelling unit into compliance. The property is

[2:30:51] Voice 5: 1.24 hectares large and is located within rural zoning. The applicant added new stairs to the

[2:30:58] Voice 5: deck believing it will improve evacuation safety. The stairs are also within the PA3 shoreline but

[2:31:05] Voice 5: are exempted from the requirement to apply for a development permit as they will not result in the

[2:31:11] Voice 5: exposure of more than nine square meters of bare soil. The statutory notice of proposed variance

[2:31:17] Voice 5: was mailed to all owners and tenants of properties within 100 meters of the subject property

[2:31:22] Voice 5: boundaries, and no correspondence has been received until now.

[2:31:26] Voice 5: The staff recommendation is to approve the DVP because the staff believe that granting

[2:31:31] Voice 5: a variance would not negatively affect the neighborhood.

[2:31:35] Voice 5: Furthermore, professional reports confirm that the site is located on non-erodible materials.

[2:31:41] Voice 5: Therefore, the variance is generally in line with purpose of deregulations being made.

[2:31:45] Voice 5: And LTC may consider to request further information or deny the application as alternative.

[2:31:53] Voice 5: Thank you.

[2:31:55] Voice 12: Thank you.

[2:31:56] Voice 12: Anything

[2:31:56] Voice 4: to add?

[2:31:59] Voice 4: Can you move the steps to the front?

[2:32:01] Voice 4: Yeah.

[2:32:02] Voice 4: Just want to thank you to everybody for the process.

[2:32:04] Voice 4: It's been very helpful.

[2:32:06] Voice 4: I really wasn't paying much attention to the debt when we realized it was part of the whole

[2:32:11] process.

[2:32:13] Voice 4: And it really got flagged to me when I talked, when the propane tank was going, and I said,

[2:32:18] Voice 4: well, evacuation, how do I turn things?

[2:32:20] Voice 4: They're like, just get out of there.

[2:32:21] Voice 4: And there's no way out where the current steps are, other than past the propane tank.

[2:32:27] Voice 4: So the bedroom exit is off the front of the house.

[2:32:30] Voice 4: So the safest thing is to move the steps to the lowest point and refer this away from

[2:32:35] the house.

[2:32:35] And this is a property I've been making into a rancher, so I could age in place from,

[2:32:41] I just moved

[2:32:41] Voice 4: here. I just left here from 7 to 885 and so I just need to have the safest way out of the house in case of a fire and the same with the other bedrooms as well.

[2:32:50] Voice 4: And it's non-permanent in that at any time it could be a good place to grab something in there.

[2:32:56] Voice 4: But for safety, it really is critical to set the stairs away from the room.

[2:33:03] Voice 13: Thank

[2:33:04] Voice 4: you. Trustees, any questions?

[2:33:07] Voice 12: Trustee Harris, anything? No?

[2:33:10] Voice 12: Sorry, Trustee Patrick, go ahead.

[2:33:12] Voice 12: But

[2:33:12] Voice 9: thank you, and I understand,

[2:33:14] Voice 9: and as like Mark, you can get a project going

[2:33:17] Voice 9: and you have to go.

[2:33:20] Voice 9: But I looked more to staff as going forward

[2:33:23] Voice 9: to me as information.

[2:33:24] Voice 9: I know we only see building permits

[2:33:26] Voice 4: that people go off.

[2:33:29] Voice 9: That, do we have standard information that gets shared

[2:33:33] Voice 9: like waterfront properties being built

[2:33:35] Voice 9: that talks about these lines that are important to us

[2:33:40] Voice 9: that don't exist in the world

[2:33:42] Voice 11: um

[2:33:43] Voice 9: i can't add the building inspectors looked at it he was there

[2:33:47] last week and had no difficulty with the structure itself

[2:33:50] i

[2:33:51] Voice 4: was

[2:34:00] Voice 9: just more curious when we see building permit referrals when we have properties that

[2:34:11] Voice 9: are on waterfronts that are close to development areas and setbacks to the city and things of that

[2:34:18] Voice 9: nature do is there information that is standardly shared with applicants or oh um well we did

[2:34:26] confirm with building inspection um throughout through the processing of this and check in with

[2:34:32] them on um on the nature of the variants and some other concerns around it but more most importantly

[2:34:41] I think

[2:34:42] Voice 13: the applicant has provided the qualified professional support that it's, you know,

[2:34:49] Voice 13: not only that there was that provision of the LEP that allowed it to be done, and additionally

[2:34:56] that professional was able to confirm that this further reduction to the setback was

[2:35:02] covered, was sufficient to not cause any negative impact.

[2:35:05] Voice 13: But from a building perspective, it doesn't seem to be a concern.

[2:35:17] Voice 9: I understand this case. This is great. This worked out really well. And I'm not I'm not

[2:35:21] Voice 9: questioning yours. I'm just more future people when they're building close. I just was thinking

[2:35:30] Voice 9: of informing people of the potential, especially when

[2:35:36] Voice 13: they're that close.

[2:35:36] Voice 13: Oh, yeah, I mean, by and large, our plan is like, especially when things are out of the

[2:35:41] Voice 13: ordinary. We often project providers who may speak with building inspectors, like,

[2:35:49] how can I speak with a building inspector? And additionally, that there are times when the best

[2:35:54] Voice 13: property insurance provider, if you're doing this, we could approve things all day, but

[2:35:59] Voice 13: if it's not covered, that could be an issue as well. So those are the kind of the two

[2:36:03] Voice 13: areas that when things get out of the ordinary but are not a concern or are of a minor concern.

[2:36:13] Voice 13: here but our purposes that I'm

[2:36:15] Voice 4: not the commission for because I could take over the time process

[2:36:19] Voice 4: for some reasons and what I understood beginning another second stage were approved and I didn't

[2:36:28] Voice 4: realize that the code was kind of like these little inlet things so it was kind of like that

[2:36:33] Voice 4: could be there and then by moving it can be over the code came in and then that kind of threw the

[2:36:39] Voice 4: whole variance out so a lot of it was me finding out the process that's why i think the the system

[2:36:45] Voice 4: you know what looked like a really simple turned out to be a process the other measure yeah the

[2:36:52] Voice 4: measure and i appreciate all the steps i had required and the safety so no objection to the

[2:36:56] Voice 4: process it's just a little bit like naivety

[2:37:00] Voice 12: thank you yeah and thank you trust patrick i know i'm

[2:37:04] Voice 12: sort of in a in a general sense not specifically this application but uh we have we have setbacks

[2:37:11] Voice 12: and and such set out in our bylaws and we get an awful lot of requests for um variances and

[2:37:19] Voice 12: especially in terms of things like septic uh septic fields and the proximity to the

[2:37:25] Voice 12: to the shoreline there's concerns that if we vary every time

[2:37:32] Voice 12: you know there's cumulative effects to consider so i think if i'm not mistaken i think that some

[2:37:37] Voice 12: sort of more general um considerations is sort of what we're talking not this application but uh

[2:37:45] Voice 12: trustee patrick you're prepared to make a motion sure

[2:37:47] Voice 9: i move that the salisbury island local trust

[2:37:49] Voice 9: committee approved issuance development variance permit p l d b p two zero two four zero two six

[2:37:56] Voice 9: moved

[2:37:57] Voice 12: second seconded by trustee harris thank you sir uh any further discussion

[2:38:04] Voice 12: not seeing any i'll call the question all those in favor in

[2:38:10] Voice 5: favor and

[2:38:12] Voice 12: that carries as well thank you

[2:38:14] Voice 12: thank

[2:38:15] Voice 5: you trustees uh

[2:38:17] Voice 12: thank you planner benefit and so next on page 117 we have

[2:38:22] Voice 12: have the rezoning application for Vesuvius and since Planner Bucking, is Planner Bucking

[2:38:31] Voice 12: joining us or are you taking this out of the way

[2:38:32] Voice 13: today. So Mr. Bucking has provided sort

[2:38:51] Voice 13: of a brief update just because we haven't been back in a while and we had expected to

[2:38:56] Voice 13: be going to a public hearing based on referral timelines for the applications for Vesuvius

[2:39:02] Voice 13: um there is some additional uh following the apc meeting um there was some requests uh something

[2:39:12] Voice 13: out of the trust committee requested a traffic impact assessment there's a recommendation that

[2:39:17] Voice 13: lpc additionally required traffic impact assessment geological hazard assessment and

[2:39:22] Voice 13: stormwater drainage assessment this is above the there was a previous uh recommendations from ltc

[2:39:29] Voice 13: the resolution from LPC to request whether the environmental studies would like to support this

[2:39:36] Voice 13: application so there's a there's a request for that primarily stemming out of the APC's review

[2:39:44] and some questions they had about

[2:39:46] Voice 13: the process so I want to conversate with this planner about

[2:39:51] Voice 13: So the recommendation of the APC isn't necessarily that meant.

[2:39:56] So the input from the APC is appreciated, however, and the staff encouraged an advisable request

[2:40:06] Voice 13: for information to assess the event.

[2:40:12] Voice 13: In addition, there's a recommendation that the APC, again, the APC, to have a report upon submission of those studies.

[2:40:28] Voice 13: in so there's also a we are kind of in a bit of a pause with advancing this application at this time

[2:40:35] Voice 13: as sound appreciation has requested additional information and they want to review

[2:40:47] additional questions so partly

[2:40:51] Voice 13: that that will come back to us but they're primarily

[2:40:54] Voice 13: work in the record but it went well so that conversation okay

[2:41:03] Voice 12: thank you um trustee harris

[2:41:05] Voice 12: thank

[2:41:08] Voice 2: you kindly so i owe an apology to the consulting firm that did the complete community

[2:41:14] Voice 2: assessment um when i was speaking about the coastal douglas fir and so um biogeoclimactic

[2:41:21] Voice 2: zone um they mentioned it in there but didn't um delve in to it deeper and what they said wasn't

[2:41:28] Voice 2: false but on page 130 of the report for um you know this uh fairy thing here we've got

[2:41:37] Voice 2: information that um that's problematic with the islands trust um we had to remove this information

[2:41:47] Voice 2: from our literature and website because it was false and so i think it ought to be noted that

[2:41:55] Voice 2: the page 130 of whatever report this is that the description of the CDF zone

[2:42:09] Voice 2: isn't correct and

[2:42:16] Voice 13: that

[2:42:22] Voice 12: is the report by Keystone environmental that's not the

[2:42:26] Voice 12: that is not the island stress staff report that's the environmental

[2:42:31] Voice 12: environmental assessment report from Keystone and environmental yes yes

[2:42:35] Voice 2: you're right okay um

[2:42:41] Voice 12: no Ted uh I'm

[2:42:49] Voice 13: just navigating back to where I was okay

[2:42:57] Voice 12: so there's a couple of recommendations here

[2:42:59] Voice 12: uh anything further based on the recommendations at this point trustee Patrick um

[2:43:06] Voice 9: I did listen

[2:43:07] Voice 9: in to the APC meeting that day and sort of deliberation.

[2:43:12] Voice 9: I think there's some opportunity of PC Ferries

[2:43:15] Voice 9: as concerns with any of these requests.

[2:43:18] Voice 9: I think there could be an opportunity

[2:43:19] Voice 9: for further dialogue with the APC

[2:43:21] Voice 9: because their concerns were not the traffic assessment.

[2:43:26] Voice 9: They're more concerned that the ferry terminal

[2:43:28] Voice 9: and its new configuration will be able to allow

[2:43:30] Voice 9: much larger trucks that can't be there today.

[2:43:33] Voice 9: So their question was, well, have we considered the impact

[2:43:35] Voice 9: that now this neighborhood that has not had

[2:43:37] Voice 9: that kind of those kind of vehicles will have those kind of vehicles so they were they were

[2:43:41] curious as to that specific thing so i think

[2:43:45] Voice 9: there's opportunity if pc barriers is concerned

[2:43:49] Voice 9: with any of these requests i think there could be some narrowing into what were these specific

[2:43:56] Voice 3: concerns trustee harris thank

[2:44:02] Voice 2: you um concerns about larger trucks to me are invalid i was

[2:44:08] Voice 2: There's already logging trucks, concrete pumper trucks, cement trucks, gravel trucks, B-trains, on and on it goes.

[2:44:19] Voice 2: This, you know, ferry terminal expansion would only help with the traffic that's already there.

[2:44:27] Voice 2: And I would hope we could further it as quickly as possible.

[2:44:40] Voice 12: Yeah, I just had a comment about the traffic impact assessment notion.

[2:44:45] Voice 12: And just in the context of conversations, the province has their active transportation goals and with the traffic impact assessment also address those issues of safely conducting foot passengers and cyclists, for example, to the roadway.

[2:45:09] Voice 12: and really about

[2:45:11] Voice 12: that safety issue i think just in in regard to those those provincially stated

[2:45:17] Voice 12: goals around active transportation so um not that i want to delve into that but i would

[2:45:24] Voice 12: hope that that would be part of that sure

[2:45:27] Voice 13: respectively i think it would uh our

[2:45:30] Voice 13: community plan does that identify the food cycle network plan um additionally add some

[2:45:35] conversations with final pathways and they're going to work on the salish sea trail network

[2:45:40] work so um and i know that there is a pinch point uh sort of around um the the cafe cafe on the on

[2:45:49] the road there it's not that building necessarily but that stretch of road definitely is a type of

[2:45:54] area um i i ride that area road this morning um and it does really have some streets uh on it

[2:46:01] those trucks are there a number of trucks that i mean i'm guessing is maybe what would be changing

[2:46:06] But, you know, there's definitely not, you know, the issues are the concept that I've seen through the Salish Sea Trail Network are looking at ways to address that currently with a suitable, you know, road typology, which

[2:46:25] Voice 13: still accommodates trucks to some extent.

[2:46:27] Voice 13: You know, it's really not a, it's not built as an arterial roadway, and it's not likely

[2:46:35] Voice 13: to be approved as such.

[2:46:36] Voice 13: So to some extent, traffic management is just, you know, safe driving practices for professional

[2:46:42] Voice 13: drivers.

[2:46:46] Voice 13: It's probably worth the conversation and asking that question, because how do we, you know,

[2:46:51] Voice 13: getting a traffic impact assessment, I understand that aspect of it.

[2:46:56] Voice 13: but i guess i'd also caution that the network itself is to some extent established you know we

[2:47:04] Voice 13: have all the readers but our ability to regulate you know based on on a road use where we don't

[2:47:18] Voice 13: have a very strong policy set may be somewhat challenged so we have to really take a close

[2:47:23] Voice 13: look at how we would use this information and how it would be assessed in that context

[2:47:28] Voice 13: getting this impact assessment is likely a worthy uh you know approach however uh it would probably

[2:47:36] be followed up as an analysis around you know substantial

[2:47:40] Voice 13: policy consideration of what you

[2:47:43] Voice 13: might do with that within the boundary commission right

[2:47:51] Voice 12: yes we

[2:47:53] Voice 9: did have that late correspondence

[2:47:55] Voice 9: on this item from the owner of the property adjacent to this property um did you have any

[2:48:02] Voice 9: comments in regards to what we've received from their concerns or opportunity i think they were

[2:48:11] Voice 9: looking for opportunity to look at that property at the same time as this property since it's

[2:48:16] Voice 9: accessed through this property it's

[2:48:20] Voice 13: yeah and probably a more certainly a more site-based

[2:48:24] Voice 13: a substantial amount of roadway because it's for parking and for bus access in a variety

[2:48:34] Voice 13: of areas. It's been kind of parking in backwoods in various parts of the province. But it is

[2:48:46] what it is.

[2:48:51] Voice 13: I think that it might be worth, you know, I think part of this is that we

[2:49:00] we again haven't just received this this morning um i haven't had a chance to really consider it

[2:49:04] uh partly it may be just connecting uh this property over with bc fair directly and having

[2:49:10] that conversation um would probably be the best approach that we could take at this point

[2:49:15] uh but but possible for the discussion around uh neighboring impacts uh

[2:49:20] Voice 13: talked about the road to

[2:49:22] Voice 13: like to and from the ferry terminal but there's other more or less driveway access

[2:49:40] Voice 12: thank

[2:49:42] Voice 2: you i just wanted to add about the old vesuvius pub property that um we're just talking

[2:49:47] Voice 2: about it's it's just only makes sense to um get it back to the commercial zoning that's being

[2:49:52] Voice 2: requested asap and um i'm hoping that we're going to um uh proceed with the second reading

[2:50:01] Voice 2: of the alternative you know the alternative that's presented here and

[2:50:07] Voice 2: I'm prepared to make the motion unless trustee Patrick is already making that

[2:50:11] Voice 2: motion uh

[2:50:13] Voice 12: that second reading uh sir but uh oh well i guess yeah i don't think that was the

[2:50:27] Voice 12: action trustee after this proposal will

[2:50:36] Voice 13: entertain a motion now i'm prepared to

[2:50:42] okay let's just provide to uh do the alternative and just go ahead without the further i'm preparing

[2:50:54] Voice 2: the motion if it will be heard well

[2:51:01] Voice 12: you're go ahead and make the motion if you'd like sir

[2:51:10] Voice 2: do i need to do all the points at once or one point at a time uh

[2:51:17] Voice 12: one point at a time i think

[2:51:18] Voice 12: is sufficient okay

[2:51:22] Voice 2: thank you um i move that salt spring island local trust committee bylaw number

[2:51:27] Voice 2: 538 cited as salt spring on official community plan bylaw number 4342008 amendment number

[2:51:34] Voice 2: number one, 2024, be read a second time?

[2:51:40] Voice 9: Second for discussion purposes.

[2:51:42] Voice 12: Seconded discussion.

[2:51:44] Voice 12: Did you want to speak to your motion, Trustee Harris?

[2:51:50] Voice 2: I can keep it very, very short, only that it's just a second reading,

[2:51:54] Voice 2: and it's clearly a huge issue, and we need to get on with alleviating

[2:51:59] Voice 2: the traffic issues down there as soon as we possibly can.

[2:52:02] Voice 2: So I'm all in favor of moving forward.

[2:52:08] Voice 9: Trustee Patrick?

[2:52:11] Voice 9: Well, I don't disagree that it would be nice to move forward with the terminal.

[2:52:15] Voice 9: I do support the requests from the Advisory Planning Committee for the additional studies,

[2:52:21] Voice 9: so I can't support giving it a second reading at this time.

[2:52:29] Voice 2: My only other addition would be that I don't think more studies are needed.

[2:52:35] Voice 2: It's clear this is old news, and it's high time.

[2:52:40] Voice 2: you know more conversation and more studies is just um you know continuing with the negative

[2:52:46] Voice 2: impact on the social well-being of salt spring yeah

[2:52:52] Voice 12: thank you i i'm i'm loathe to um to proceed

[2:52:58] Voice 12: without uh considering the the advising planning commission um recommendations as well and further

[2:53:07] Voice 12: Further, I would note that in the report summary that the CAO First Nation has requested more

[2:53:15] Voice 12: time to review the application as well.

[2:53:19] Voice 12: And so, yeah, I'm not in support at this time.

[2:53:27] Voice 2: I guess, Miley, you know, at least the CAO First Nation will still have plenty of time

[2:53:32] Voice 2: to review the report.

[2:53:33] Voice 2: This is only a second reading.

[2:53:41] Voice 12: yeah and i think in terms of motion that's on the floor um it's not that second reading is is

[2:53:51] Voice 12: the end of the process in terms of amendability but if there is desire for this additional

[2:54:00] Voice 12: information um and we we do second reading today um then in fact that does end up having

[2:54:09] Voice 12: the net effect of slowing it down even more than if we just go ahead and ask for that additional

[2:54:14] Voice 12: information at this time um so that's that's where i'm leaning at the moment um trustees

[2:54:24] Voice 12: anything further before i call the question no okay i'll call the question all those in favor

[2:54:36] Voice 12: favor um please lower your hands and those opposed and the motion fails

[2:54:47] Voice 12: trustee patrick do we have sure

[2:54:49] Voice 9: i move that the south spring island local trust committee requests

[2:54:52] Voice 9: request that the applicant submit to the Islands Trust

[2:54:54] Voice 9: a report from a qualified professional

[2:54:56] Voice 9: conducting an assessment of the following,

[2:54:58] Voice 9: traffic impact assessment, the geologic hazard assessment,

[2:55:01] Voice 9: and a stormwater drainage assessment.

[2:55:03] Voice 12: I'll second that.

[2:55:05] Voice 12: Do you want to speak to the motion?

[2:55:07] Voice 9: Like I said, I attended the APC.

[2:55:10] Voice 9: They gave a great deal of detailed thought

[2:55:13] Voice 9: and it was a unanimous request from the APC.

[2:55:19] Voice 12: Trustee Harris, anything from you?

[2:55:21] Voice 12: Yeah. Go ahead, sir.

[2:55:25] Voice 2: Sure. Thank you.

[2:55:27] Voice 2: My main issue with them, I'm really concerned about page 30 of this report.

[2:55:35] Voice 2: It's already here.

[2:55:36] Voice 2: And if that's going to the APC, I think it needs to be the issue about the CDF needs to be corrected because it's just not it's not right.

[2:55:46] Voice 2: and it's not in line with my own trust the island's trust information what we've decided

[2:55:52] Voice 2: as a trust council so um you know if this goes forward that's fine but i think this information

[2:55:59] Voice 2: about the cdf needs to be made clear to whoever it's going to yeah thank

[2:56:05] Voice 2: you that could be done

[2:56:06] Voice 12: i understand your concern and and i it isn't in in fact it isn't um it isn't germane to the motion

[2:56:17] Voice 12: and as i pointed out that is that report is is from a consulting um uh firm um so we we don't

[2:56:28] Voice 12: uh we don't own that report it's it's not our report it's not our um we didn't commission

[2:56:35] Voice 12: in the document um and as far as addressing um that issue i don't know that uh yeah

[2:56:54] Voice 13: typically this is um uh you know when we request an environmental assessment uh which the applicant

[2:57:01] has provided here um that is uh so in this case a registered professional biologist has um you know

[2:57:09] indicating in that report their their relevant experience of why they are qualified not just as a

[2:57:14] Voice 13: as a registered professional biologist but in a specific area around marine life and

[2:57:21] Voice 13: the ecology of the southern Gulf Island area and typically that would include an identification

[2:57:30] with environmental assessment somewhat inventory aspects of the site put that into context so in

[2:57:37] In this case, the reference to the Coastal Douglas Fertile Biology with Climatic Zone is typical for an environmental assessment.

[2:57:46] What they put into this likely exceeds some of the area's policy that the Island Trust or the local trust committee has at times.

[2:57:56] And those are really the balance of what we would consider.

[2:57:59] But their responsibility is to provide this full assessment of what is out there at the site.

[2:58:07] Voice 13: how LTC considers that.

[2:58:09] I mean, we don't want to vote it,

[2:58:11] but is this for your use

[2:58:12] in consideration of this land use bylaw amendment?

[2:58:16] And if there are identified areas

[2:58:18] where that affect our policy,

[2:58:21] then we can contemplate that.

[2:58:24] If there are areas that we don't contemplate that,

[2:58:26] then typically, you know, we're doing this.

[2:58:30] This is, we don't know we're considering land use.

[2:58:32] However, other agencies

[2:58:35] that this requires approval from,

[2:58:40] maybe considering the same report for other uses as well.

[2:58:43] So it's,

[2:58:44] Voice 13: you know, how do you use that?

[2:58:45] Voice 13: It's really within the balance of policy

[2:58:50] and it will be, you know, but apart from that,

[2:58:53] I wouldn't consider it necessarily

[2:58:54] a to this application, right?

[2:59:00] And I, you know, like we typically state

[2:59:05] very basic terms

[2:59:06] Voice 13: but by and large in a professional reliance model uh who would not dispute uh or

[2:59:15] Voice 13: dictate what what can be what content may be in a professional character yeah

[2:59:21] Voice 12: thank you and and i

[2:59:23] Voice 12: think that i i believe that the um the specific terminology that uh trustee harris is is objecting

[2:59:37] Voice 12: to is in the second is the second section on our section uh sentence on page 130 um which is

[2:59:47] Voice 12: describes the douglas fur zone as being limited to a small area

[2:59:51] Voice 12: and that has been under just that has been discussed at trust council um but that the

[3:00:00] Voice 12: But the accuracy of that statement doesn't affect the overall effect of the report.

[3:00:09] Voice 12: And it's not really in our purview to strike that sentence because it's not, we neither

[3:00:21] Voice 12: commissioned the report or are bound by that particular reference in our decision making.

[3:00:28] Voice 12: Trustee Harris, go ahead.

[3:00:29] Voice 12: Thank

[3:00:31] Voice 2: you. I would, you know, offer an alternate view, and I think it does affect the report. If this is going forward to the APC for consideration, and if it's going to sell out, if they're going to see it, you know, it's clear.

[3:00:49] Voice 2: One of the people who designed the biogeoclimactic system, we had a meeting with them, and they stated clearly that the CDF zone, particularly the subzone, the CDFMM, which the Islands Trust falls under, is 30 times larger in the United States, in the Willamette Valley.

[3:01:10] Voice 2: So that's quite a difference.

[3:01:15] Voice 2: It's not a small discrepancy.

[3:01:17] Voice 2: This is a large misrepresentation of the biogeoclimactic zone, which could have an effect on how people would view, you know, saying we should go forward with the permit or not.

[3:01:32] Voice 2: And also, we did have to go in camera because of legal issues regarding this type of information.

[3:01:39] Voice 2: so as you know i i can't feel there's no way i can feel comfortable unless that there's something

[3:01:46] Voice 2: said about that if it's stricken or a correction or something made by um by staff when to tag onto

[3:01:55] Voice 2: this page or whatever it may be thank you

[3:01:58] Voice 12: um thank you trustee harris call

[3:02:01] Voice 4: the question uh

[3:02:02] Voice 12: any further discussion on the motion not seeing any i'll call the question all those in favor

[3:02:08] Voice 12: and any opposed opposed motion

[3:02:17] Voice 9: carries i move that salzburg on local trust to be refer application

[3:02:22] Voice 9: ss r z two zero two four point one suvius ferry terminal redevelopment back to the advisory

[3:02:29] Voice 9: planning commission for further review and comment following the receipt of the additional required

[3:02:34] Voice 9: studies

[3:02:35] Voice 12: i'll second the motion um speak to the motion they

[3:02:41] Voice 9: were they were just keen to see

[3:02:43] Voice 9: uh these results and wanted to make sure that they went back to them so i support this okay

[3:02:49] Voice 12: uh trustee harris if

[3:02:53] Voice 2: they want to see it i think it's imperative that we correct this information

[3:02:56] Voice 2: here it's wrong and it's it's unfair to push this that something that's wrong i don't understand why

[3:03:02] Voice 2: there's even some reluctance um you know um what's wrong with the truth so trustee harris

[3:03:09] Voice 2: to be clear just

[3:03:11] Voice 12: just to be clear um this motion is not in reference to that report that report has

[3:03:18] Voice 12: already gone out this is about um this is about the um traffic geological hazard and storm water

[3:03:27] Voice 12: um assessments so but

[3:03:31] Voice 2: will they be seeing this report they

[3:03:36] Voice 12: have already seen it we're not

[3:03:37] Voice 12: referring this report back to them we're going

[3:03:40] Voice 2: they've already seen it maybe we ought to still

[3:03:43] Voice 2: make the correction um while we're talking about the apc because they they clearly are under the

[3:03:50] Voice 2: impression um of something that isn't true and i think for the record um truth needs to be

[3:03:57] Voice 2: corrected especially for the apc yeah

[3:04:02] Voice 12: i i take your your point trustee harris um but

[3:04:06] Voice 12: but from what we heard from staff,

[3:04:12] Voice 12: it's not appropriate for us to go and correct the report

[3:04:16] Voice 12: that's provided to the applicant by this consulting firm.

[3:04:22] Voice 12: It's not our report.

[3:04:26] Voice 12: We are placing ourselves in any type of legal jeopardy.

[3:04:30] Voice 12: This is the report commissioned by the applicant.

[3:04:40] Voice 12: So, further discussion?

[3:04:45] Voice 12: Okay, I'll call the question.

[3:04:46] Voice 12: those in favor and any opposed one opposed motion carries okay yes uh trustee patrick

[3:05:03] Voice 9: and um i guess just a question to staff would you be following up with the neighboring property to

[3:05:08] Voice 9: make that suggestion to try to bring them to these fairs or do you need motion for this um

[3:05:15] mr chair um staff have reached out to mr hyde uh just good friend

[3:05:25] Voice 13: to share their contact information with the applicant that they're connected to, so we

[3:05:32] Voice 13: can follow up on that operationally and hope that they can work together.

[3:05:52] Voice 12: So we did section 15.

[3:05:57] Voice 12: We have a table motion at 15.2.

[3:06:00] Voice 12: Oh, that's correct.

[3:06:01] Voice 12: At 15.2, we have a table motion to approve that.

[3:06:03] Voice 12: that motion back before us i

[3:06:06] Voice 9: moved to take the take back to the table whatever the motion would

[3:06:10] Voice 9: say to remove from the table the motion we tabled earlier untable it i

[3:06:16] Voice 13: think you would have to keep

[3:06:16] Voice 13: that if you have did you have a motion yes

[3:06:18] Voice 9: there was a motion on the floor ground ground floor

[3:06:21] Voice 9: i believe

[3:06:25] Voice 13: it

[3:06:33] Voice 12: was the recommendation on page 190

[3:06:35] Voice 12: 90, okay, is that correct?

[3:06:37] Voice 12: We

[3:06:37] Voice 9: can ask her, I can't remember.

[3:06:38] Voice 12: Okay, Lisa,

[3:06:40] Voice 9: can

[3:06:42] Voice 12: you just confirm that for us, please?

[3:06:45] Voice 12: The motion that we tabled was?

[3:06:47] Voice 12: Ms. Miller?

[3:06:57] Voice 3: Oh,

[3:07:01] Voice 6: sorry, I was muted.

[3:07:04] Voice 6: Yes, the motion was related to receiving the report

[3:07:08] Voice 6: for the Complete Communities Assessment.

[3:07:11] Voice 6: Would you like

[3:07:12] Voice 6: me to read it out?

[3:07:13] Voice 6: Sure.

[3:07:14] Voice 6: Okay, it was moved that the Salt Spring Island

[3:07:16] Voice 6: Local Trust Committee received the revised report

[3:07:18] Voice 6: titled Salt Spring Island Complete Communities Assessment Final Report dated March 12th, 2025

[3:07:25] Voice 6: and authorized by a Qantas Research Group for information.

[3:07:31] Voice 12: Thank you for that. So yeah, that was the most of the recommendation and we had tabled that because...

[3:07:39] Voice 13: And I have a follow-up.

[3:07:41] Voice 13: Okay.

[3:07:42] Voice 12: So we need to vote to bring it back.

[3:07:47] Voice 12: We had a discussion going on.

[3:07:49] Voice 12: uh trustee harris go ahead thank

[3:07:52] Voice 2: you so again i owe an apology to the firm um you know i thought

[3:07:57] Voice 2: that they were the ones who had put the cdf um information out but in fact it was a different

[3:08:05] Voice 2: report on the agenda so um but it seems i've had the pleasure of reading it four times um trying

[3:08:10] Voice 2: to find that um you know i'm not prepared to even accept this i'm actually very concerned with some

[3:08:18] Voice 2: of the things i've read in the report um i'm concerned about how much we've spent on it i'm

[3:08:24] Voice 2: i'm it's one of the questions i'd like to ask um staff just for clarification and um

[3:08:32] Voice 2: i don't think it's an actual a very good assessment of the community at all um

[3:08:39] Voice 2: especially with the amount of people that were spoken to and by some of the comments that i saw

[3:08:44] Voice 2: in the report. I'm actually very troubled by what I've read. So I guess I'll leave it

[3:08:49] Voice 2: with a question to staff. How much did this cost? Thank you.

[3:08:56] Voice 13: The community's grant was basically completed under the grant provisions. So we received

[3:09:05] a $150,000 grant. Total cost, I believe at this point, is about $136,000 and change.

[3:09:12] Voice 13: So we'll be returning that whatever we spent, that $150,000, whatever that, so we've left

[3:09:21] Voice 13: over.

[3:09:22] Voice 13: We'll recall all costs of about $136,000.

[3:09:29] Voice 2: Thank you.

[3:09:29] Voice 2: It's so hard to believe.

[3:09:31] Voice 2: I just have to shake my head.

[3:09:33] Voice 2: You know, it's such a sad misuse, in my opinion, of taxpayer dollars.

[3:09:41] Voice 2: I'm not prepared to accept this report.

[3:09:43] Voice 2: I don't think it's of any use to us.

[3:09:46] Voice 2: Thank

[3:09:50] Voice 12: you for your comments.

[3:09:51] Voice 12: Trustee Patrick.

[3:09:53] Voice 9: All right.

[3:09:54] Voice 9: Well, the report's not what I expected.

[3:09:59] Voice 9: I will be bringing a second motion regarding your executive summary just being on the cover of how it's the context of how it will be used in relationship to the OCP project.

[3:10:09] Voice 9: I think that alleviates my concerns that it's just a data input for the OCP project and it'll generate questions and comments.

[3:10:19] Voice 9: but that's what it's supposed to be.

[3:10:26] Voice 12: Anything further on the motion?

[3:10:28] Voice 12: No, seeing me, I will call the question.

[3:10:35] Voice 12: All those in favor, any opposed?

[3:10:44] Voice 12: Opposed, motion carries.

[3:10:46] Voice 12: I'm

[3:10:46] Voice 2: sorry, Mr. Chair, in this instance,

[3:10:48] Voice 2: just for this one, especially,

[3:10:50] Voice 2: if I could have my opposition noted on this particular,

[3:10:54] Voice 2: this particular motion, thank you very much.

[3:10:57] Voice 2: Okay, yes, Trustee Patrick.

[3:11:08] Voice 9: So I moved that the Salt Spring Island Local Trust Committee request staff to prepare an

[3:11:13] Voice 9: executive summary to affix to the Complete Communities Assessment Final Report.

[3:11:23] Voice 12: I'll second that.

[3:11:26] Voice 12: We'll just check in with Lisa, make sure you got that.

[3:11:30] Voice 6: Yes, Chair Peterson, I've got that.

[3:11:32] Voice 12: Thank you so much.

[3:11:33] Voice 12: I've had every confidence because you were an amazing.

[3:11:37] Voice 12: So that's moved and seconded,

[3:11:39] Voice 12: do you wanna speak to the motion?

[3:11:40] Voice 12: Go ahead.

[3:11:41] Voice 12: Sure,

[3:11:41] Voice 9: no, I just, in terms of the executive summary,

[3:11:44] Voice 9: it's more of the context of the report

[3:11:46] Voice 9: of how it'll fit into the overall CQB project.

[3:11:49] Voice 9: So that just, we have a front page that sits on the PDF

[3:11:53] Voice 9: that'll travel with it so that it's understood

[3:11:56] Voice 9: that there were some shortfalls in the engagement.

[3:12:00] Voice 9: There's voices that are missing from that report

[3:12:03] Voice 9: for it. Just want to make sure that travels with it.

[3:12:07] Voice 12: Thank you. Trustee Harris.

[3:12:10] Voice 2: Yes. Thank you. Trustee Patrick for

[3:12:14] Voice 2: clarifying the reason for this motion. I think

[3:12:16] Voice 2: it's very important. I'm curious though as to will we be seeing

[3:12:21] Voice 2: this executive summary prior? Like will we be accepting it

[3:12:25] Voice 2: or is there, you know, how is this going to work?

[3:12:30] Voice 9: I had a sidebar earlier. I

[3:12:33] Voice 9: I don't think I need to see it it's generally there's material in the staff report it's just

[3:12:38] Voice 9: I think I'll just summarize getting

[3:12:40] Voice 9: it just a little more succinct so that somebody might read

[3:12:43] Voice 9: it staff reports long enough that just even though it's only two pages I think just having

[3:12:49] Voice 9: something very succinct and short that people would read so I don't need to see it so I'm saying

[3:12:58] Voice 3: thank you okay

[3:13:02] Voice 2: i kind of would like i would i'm sorry through mr chair um i would almost like to

[3:13:10] Voice 2: see that before it goes with the information personally because i'm so against the that

[3:13:18] Voice 2: report to begin with um um and i'm actually strongly against what i've read in there but um

[3:13:28] Voice 2: would it be possible to read the executive summary possibly next meeting

[3:13:34] Voice 2: or prior somehow through email before it's approved to go with it?

[3:13:42] Voice 13: Mr. Chair, as indicated, the project team and the project update,

[3:13:48] we have quite a few tasks before us.

[3:13:50] We're into some of the most active staff time over the next few weeks,

[3:13:55] so we have a very short turnaround while it's not a lot of time.

[3:14:02] It would push us out on our ability to get a final report so that we don't end up having to pay for this locally.

[3:14:08] So we want to meet our grant conditions, or I wanted to take the time to obtain an extension of the grant, which is slightly possible.

[3:14:18] However, it is time taken away from those

[3:14:22] Voice 13: other tasks around the instrument plan review.

[3:14:27] Voice 13: um so i i would suggest that you know given that we're not really generating new content and we're

[3:14:34] really just trying to provide a tight summary of of what is here before us um it may be better to

[3:14:41] just leave this in the hands of staff because

[3:14:44] Voice 13: i think it would have other impacts given the

[3:14:46] Voice 13: timing of where we're at um

[3:14:50] Voice 12: and then perhaps uh added to that uh maybe suggest that uh if there's

[3:14:59] Voice 12: There's specific elements that trustees think need to be in that executive summary.

[3:15:03] Voice 12: Perhaps they could forward those via email to you, sir.

[3:15:09] Voice 12: Is that acceptable?

[3:15:12] Voice 2: That's very helpful. Thank you, Chair Peterson.

[3:15:16] Voice 12: All right, then. We're ready to move on to the report section.

[3:15:24] Voice 12: Sorry, we didn't vote.

[3:15:27] Voice 12: All right, all those in favor? And that carries. Thank you.

[3:15:34] Voice 12: All right. Now we're ready to move on to the report section. So at page 283, we have the policy and standing resolutions list. Anything from anyone on that? No. And we have the open applications report on page 292. Anyone there?

[3:15:53] Voice 12: there. Okay, expense report is on page 314. And we have the

[3:16:04] Voice 12: honest trust conservancy report on page 315. We have a closed

[3:16:13] Voice 12: meeting, meeting scheduled. And I'm wondering just procedurally,

[3:16:21] Voice 12: should we have the discussion on the next meeting prior to moving

[3:16:25] Voice 12: moving it to close okay let's do that um so skip up to 19 there uh that's uh spiggles identified

[3:16:41] Voice 12: this was not not the date that i had intended to um discuss but rather

[3:16:54] Voice 12: may 8th so trustees are all right with that i'll just go ahead and make it make the motion

[3:17:04] Voice 12: I move that the next regular meeting of the Salt Spring Island Local Trust Committee be rescheduled for 12.30 p.m. on May 8th, 2020.

[3:17:15] Voice 12: No, that's not the next one.

[3:17:18] Voice 13: Yes, sir.

[3:17:20] Voice 13: The motion would be that the May 8th meeting of the Salt Spring Local Trust Committee be rescheduled for 12 noon or 12.30 p.m. at Legion Meaden Hall on 20 Blaine Road, Salt Spring Island.

[3:17:40] Voice 12: yeah yeah no that that's fine um i thought about it a little bit before i started reading it up

[3:17:46] Voice 12: um so yeah that's the intention uh seconded by trustee patrick and just speaking to the motion

[3:17:52] Voice 12: this is uh um i believe staff can confirm that there's uh not nothing problematic on this end

[3:18:01] Voice 12: this is just about trying to save a little bit of travel expenses um for my travel

[3:18:08] Voice 13: yeah i um

[3:18:11] Voice 13: mr chair i think we um we have a pretty good idea of what's coming in uh at the main meeting uh it's

[3:18:17] Voice 13: not a uh a light agenda but it's certainly not looking to be a substantial one um so we should

[3:18:22] Voice 13: be okay um not too much risk of running terribly late um i think it's likely uh a workable option

[3:18:35] Voice 12: okay thank you uh any other discussion not seeing any i'll call the question all those in favor

[3:18:46] Voice 12: and that carries thank you now we'll move to section 18 we have a motion to close the meeting

[3:18:56] Voice 12: I

[3:18:57] Voice 9: move that the Salt Spring Island Local Trust Committee

[3:18:58] Voice 9: close the meeting to the public subject community charter

[3:19:01] Voice 9: section 91F to consider a matter of law enforcement

[3:19:04] Voice 9: and that staff be invited to name.

[3:19:07] Voice 12: Move seconded by Trustee Harris.

[3:19:10] Voice 12: Any discussion?

[3:19:12] Voice 12: Not seeing any, I'll call the question.

[3:19:14] Voice 12: All those in favor?

[3:19:16] Voice 12: And the motion carries.

[3:19:18] Voice 12: We'll just give the members of the public.

[3:19:25] Voice 13: Yes.

[3:19:26] Voice 13: Mr. Chair, are there substantial issues coming up now?

ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 1 of 10 
Meeting Minutes  
March 20, 2025 
                   Salt Spring Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: Thursday, March 20, 2025 
Location: Meaden Hall 
120 Blain Road, Salt Spring Island  
  
Members Present: 
 
 
Timothy Peterson, Chair 
Jamie Harris, Local Trustee (electronic) 
Laura Patrick, Local Trustee   
 
Staff Present: 
 
 
 
Others Present: 
 
Chris Hutton, Regional Planning Manager 
Milad Panahifar, Planner 1 (electronic) 
Warren Dingman, Bylaw Compliance & Enforcement Manager  
Rob Pingle, Legislative Clerk 
Lisa Millard, Meeting Administrator/Recorder (electronic)  
 
There were approximately 6 members of the public present 
 
1. CALL TO ORDER 
 SS-2025-028 
  It was MOVED and SECONDED 
that Trustee Harris be admitted to the March 20, 2025 meeting and be permitted 
to participate as a voting member of the Salt Spring Island Local Trust 
Committee by electronic or other means. 
CARRIED 
Chair Peterson called the meeting to order at 9:35 a.m.  He introduced himself, the 
Trustees and staff and acknowledged that the Local Trust Committee is meeting in the 
territory of the Coast Salish First Nations including the Hul’qumi’num  and SENĆOŦEN 
speaking peoples. 
2. APPROVAL OF AGENDA 
These minutes follow the order of the agenda although the sequence may have varied. 
The following additions to the agenda were presented for consideration: 
 19.2 May 8, 2025 Salt Spring Island Local Trust Committee Meeting Time 
By general consent the agenda was approved as amended. 
3. TOWN HALL AND QUESTIONS 
Peter Lloyd Jones, President, Salt Spring Island Accommodation Group, spoke in favour 
of opting into BC Provincial Bill 35 and expressed that the legislation will provide 
stronger tools for managing short-term vacation rentals, establish a provincial role for the 
management and regulation of such, and enforce the principal residency requirement. 
He indicated support is conditional on Bylaw Enforcement Bylaw sections 3.13.7 to 3:15 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 2 of 10 
Meeting Minutes  
March 20, 2025 
be revised to be in compliance to work with the legislation or be enforceable, and the 
existing standing resolution which enacts a moratorium on proactive enforcement of 
tourism accommodation should remain in place until Bylaw 355 is revised and approved. 
A member of the public spoke to the interpretation of the object of Islands Trust as 
exclusively preserving and protecting the natural environment which does not reconcile 
with the needs of the community in terms of affordable housing. 
A member of the public asked why Trustee Harris is not attending the meeting in person. 
Chair Peterson recommended the speaker contact Trustee Harris directly. 
4. DELEGATIONS - None 
5. TRUSTEE REPORTS 
 
Trustee Harris reported attendance at Trust Council and congratulated Trustee Patrick 
for being elected Chair. 
 
Trustee Patrick reported the following: 
 Honoured to be elected Chair or Trust Council; 
 Met with local contractors who expressed interested in working cooperatively to 
update the Soil Removal and Deposit Bylaws; 
 Provided Chief Executive Officer Bronee a tour of Salt Spring Island; 
 Attended February meeting of the Salt Spring Fire Department and highlighted 
discussion on expanding the network of catchment tank systems on the island; 
 Attended joint meeting of the Local Trust Committee and Salt Spring Local 
Community Commission and Local Trust Committee; 
 Attended “Funding our Future Financing Conservation on Private Land” workshop; 
 Volunteered at the Salt Spring Film Festival; 
 The Cortes Housing Society held webinar on methods of sharing land; 
 The Rural Island Economic Partnership held a two-day forum on several topics 
including housing; 
 Contacted the Ministry of Transportation and Transit Project Manager regarding 
limited notice provided to residents about tree cutting;  
 Attended CAO Performance Evaluation Committee and Reconciliation Working 
Group meetings; and 
 Attended meeting with San Juan County elected officials.  
6. CHAIR'S REPORT 
Chair Peterson reported the following: 
 Congratulated Trustee Patrick for being elected Chair of Trust Council; 
 Attended Trust Council and highlighted adoption of the 2025/26 budget, approval of 
core elements of the Strategic Plan, passing of amended Trust Council Local Trust 
Committee Meeting Procedure Bylaw No. 197, and discussion of Islands Trust use of 
social media;  
 Attended Rural Islands Partnership Forum and a joint meeting with Salt Spring Local 
Community Commission; and 
 Attended cross border conversation with San Juan County representatives and noted 
discussion on the potential to establish a cooperation taskforce. 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 3 of 10 
Meeting Minutes  
March 20, 2025 
7. CRD DIRECTOR'S REPORT – None 
 
8. PREVIOUS MEETINGS 
 
8.1 Draft Minutes of the Salt Spring Island Local Trust Committee 
8.1.1 Draft Minutes of the November 19, 2024 SSI LTC Special Meeting  
By general consent, the Salt Spring Island Local Trust 
Committee Minutes of November 19, 2024 were adopted. 
8.1.2 Draft Minutes of the February 13, 2025 SSI LTC Regular Meeting  
The following amendments to the minutes were presented for 
consideration: 
Page 3 of the Minutes, Trustee Patrick’s Report, 6
th
 bullet point: correct 
spelling of the word “Conext”. 
By general consent, the minutes of the February 13, 2025 Salt 
Spring Island Local Trust Committee Regular Meeting were 
adopted as amended. 
8.1.3 Draft Minutes of the February 28, 2025 SSI LTC & CRD Joint Special 
Meeting  
It was noted that the Salt Spring Local Community Commission (LCC) 
chaired the meeting and made the motions related to their business, the 
Local Trust Committee did not vote on said motions, and the minutes 
format reflects the style used by the LCC. 
 
Staff indicated they will address the matter with the Director of Legislative 
and Information Services to determine how to record the clarifications 
effectively. 
SS-2025-029 
It was MOVED and SECONDED, 
that adoption of the draft minutes of the February 28, 2025 Salt 
Spring Island Local Trust Committee and Capital Regional District 
joint meeting be deferred for consideration of technical 
amendments. 
CARRIED 
8.2 Resolutions Without Meeting Report 
Received for information. 
8.3 Draft Minutes of the Advisory Planning Commissions - None 
8.4 Local Trust Committee Public Hearing Record – None 
 
 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 4 of 10 
Meeting Minutes  
March 20, 2025 
9. CORRESPONDENCE 
9.1 MP E. May to The Honourable A. Anand - Dated 10 February 2025 - 
Regarding Southern Gulf Islands Forum 
Received for information. 
9.2 T. Stafford to LTC - Dated 13 Feb 2025 - Regarding residency of trustees 
Received for information. 
9.3 M. Chandler to LTC - Dated 14 Feb 2025 - Regarding Salty Dog Kennel 
Received for information. 
9.4 A. Bronee - British Columbia Ferry Services to LTC - Dated 13 February 
2025 - Regarding Long Harbour Terminal Update 
Received for information. 
9.5 G. Stevens to LTC w/ Trustee Patrick reply - Dated 25 February 2025 - 
Regarding Ganges Harbour 
Received for information. 
9.6 B Milne to LTC - Dated 3 March 2025 - Regarding referral to Agricultural 
Advisory Planning Commission 
The Local Trust Committee received the correspondence for consideration. No 
direction given.   
 
10. BUSINESS ARISING FROM MINUTES 
 
10.1 Follow-Up Action List 
Received for information. 
10.2 Short Term Vacation Rental proactive management considerations 
The Bylaw Compliance and Enforcement Manager summarized the staff report.  
Discussion ensued and the following comments and clarifications were noted: 
 The Local Trust Committee, in cooperation with the Local Community 
Commission, has undertook engagement with stakeholders in a round table 
discussion; 
 The Salt Spring Chamber of Commerce and Accommodation Group support 
opting into provincial regulations; 
 Existing bylaw requires short-term vacation rentals be within a principal 
residence which align with provincial requirements; and 
 Pro-active enforcement is not being undertaken unless the Local Trust 
Committee authorizes it, and the only enforcement that would proceed would 
be files currently under investigation or if a new complaint was received. 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 5 of 10 
Meeting Minutes  
March 20, 2025 
 
SS-2025-030 
It was MOVED and SECONDED, 
that the Salt Spring Island Local Trust Committee request the Minister of 
Housing, on behalf of the Lieutenant Governor in Council, apply the 
principal residence requirement to Salt Spring Island and that Salt Spring 
Island be removed from the exempt land as per s. 15 of the Short-Term 
Rental Accommodation Act by the March 31 deadline.  
CARRIED 
SS-2025-031 
It was MOVED and SECONDED, 
that Salt Spring Island Local Trust Committee request staff to undertake 
public communications on the principal residency requirement. 
CARRIED 
10.3 Joint Meetings with the Capital Regional District Salt Spring Island Local 
Community Commission – Verbal Discussion 
Discussion ensued and it was noted that the Memorandum of Understanding, 
which will outline rules of engagement, conduct, and support of each 
organization’s jurisdiction and work, requires updating. 
SS-2025-032 
It was MOVED and SECONDED, 
that Salt Spring Island Local Trust Committee request staff to review 
Trust Council Bylaw No. 63 and to draft a protocol agreement between 
the Capital Regional District Board and the Salt Spring Island Local Trust 
Committee.  
CARRIED 
11. WORK PROGRAM 
11.1 Active Projects List 
Received for information. 
11.2 Future Projects List 
Received for information. 
12. COMMUNITY INFORMATION MEETING -None 
13. PUBLIC HEARING -None 
The agenda was re-ordered and item 15 was heard before item 14. 
The meeting was recessed for a break at 11:19 a.m. and reconvened at 12:00 p.m. 
Item 14 was heard following the break and before discussion on item 15.2 resumed. 
14. APPLICATIONS AND REFERRALS 
14.1 PLDVP20240286 - M. Ogilvie - 116 Jackson Ave, SSI 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 6 of 10 
Meeting Minutes  
March 20, 2025 
The Planner summarized the staff report and highlighted the following: 
 The application seeks to reduce setback requirements from the interior side 
lot line to 0.0 metres to accommodate the construction of concrete blocks and 
a water tank; and 
 The variance is not anticipated to negatively impact surrounding properties 
and only one public response was received which indicated no issues with 
the application 
 
The applicant was in attendance.  
The Local Trust Committee had no questions or comments.  
SS-2025-033 
It was MOVED and SECONDED, 
that the Salt Spring Island Local Trust Committee approve issuance of 
Development Variance Permit PLDVP20240286 (116 Jackson Avenue). 
CARRIED 
14.2 PLDVP20240267 - B. Gard - 132 Narrows West Road, SSI 
The Planner summarized the staff report and highlighted the following: 
 The application seeks to reduce setback requirements from the sea from 10 
metres to 7.9 metres; 
 An engineer has certified that the natural boundary is located on non-erodible 
materials; and 
 The statutory notice of proposed variance was sent to neighbouring 
properties owners and tenants and no replies were received. 
 
The applicant was in attendance and spoke to the application. 
The Local Trust Committee had no questions or comment regarding the 
application. 
SS-2025-034 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee approve issuance of 
Development Variance Permit PLDVP20240267 (132 Narrows West 
Road). 
CARRIED 
14.3 SS-RZ-2024.1 - BC Ferry Corporation - Vesuvius Bay Ferry Terminal, SSI 
The Regional Planning Manager summarized the staff report and highlighted the 
following: 
 The report provides a summary of the Advisory Planning Commission’s 
review and recommendations on the ferry terminal redevelopment as well as 
updates regarding First Nations referrals; and 
 The Tsawout First Nations has formally requested a thirty-day extension to 
review the application. 
Discussion ensued and the following comments and clarifications were noted: 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 7 of 10 
Meeting Minutes  
March 20, 2025 
 The environmental assessment report contains information that is 
problematic as it provides an inaccurate description of the Canadian Douglas 
Fir zone and this information should be redacted prior to providing the report 
to the Advisory Planning Commission; 
o It was clarified that the report had been already been provided to the 
Advisory Planning Commission, was not a staff report, and it would not be 
appropriate for the Local Trust Committee to correct a report written by a 
qualified professional and commissioned by the applicant; 
 The Advisory Planning Commission expressed concern that the new terminal 
configuration would allow larger trucks that are not able to use the existing 
terminal; 
 Requesting a traffic impact assessment is valid; however, there is a protocol 
agreement in place which limits the ability to regulate the use of the road and 
further analysis and policy would need to be undertaken in consideration of 
what might done; 
 Late correspondence was received from the adjacent property owner and 
consideration of the correspondence has not been undertaken as yet; 
 A Trustee said the property being referenced was the location of the 
Vesuvius pub and approving commercial zoning expediently is important; 
therefore, second reading should be provided at this time; 
SS-2025-035 
It was MOVED and SECONDED, 
that Salt Spring Island Local Trust Committee Bylaw No. 538 cited as 
“Salt Spring Island Official Community Plan Bylaw No. 434 2008 
Amendment No. 1 2024” be read a second time. 
 DEFEATED 
SS-2025-036 
It was MOVED and SECONDED, 
that the Salt Spring Island Local Trust Committee request that the 
applicant submit to the Islands Trust a report from a qualified professional 
conducting an assessment of the following: 
 A Traffic Impact Assessment; 
 A Geological Hazard Assessment; and 
 A Stormwater Drainage Assessment. 
CARRIED 
SS-2025-037 
It was MOVED and SECONDED, 
that the Salt Spring Island Local Trust Committee refer application SS-
RZ-2024.1 - Vesuvius Ferry Terminal Redevelopment back to the 
Advisory Planning Commission for further review and comment following 
receipt of the additional required studies. 
CARRIED 
The agenda was re-ordered and item 15 was heard after item 13. 
15. LOCAL TRUST COMMITTEE PROJECTS 
15.1 Official Community Plan - Land Use Bylaw Update 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 8 of 10 
Meeting Minutes  
March 20, 2025 
The Regional Planning Manager provided an update on the status of the project 
and noted that a Request for Proposal deadline had been extended to March 27 
and advertising for expressions of interest to join the Advisory Planning 
Commission, Agricultural Advisory Planning Commission, and Project Advisory 
Planning Commission for the Official Community Plan – Land Use Bylaw Update 
have been placed. 
Discussion ensued and the following comments were noted 
 The Local Trust Committee would like to have the new contractor’s work plan 
provided to them;  
o The Regional Planning Manager indicated early deliverables, a project 
plan, and communication plan to identify tools to achieve the strategy will 
be the initial priorities provided to the contractor to ensure overall 
deliverables are on track; 
 Timing of engagement is critical and the bulk of engagement can not occur 
during the summer months; 
 A Trustee said the housing section of the Official Community Plan needs to 
be amended as soon as possible to allow for zoning for workforce ownership 
housing projects; and 
 The consulting team and staff will need to identify the community voices that 
are typically not heard and determine how to engage with under represented 
groups. 
15.2 Complete Community Report 
The Regional Planning Manager stated that the structure of the report had been 
modified to better reflect the engagement process and technical nature of the 
project and the revised report more accurately represents the study’s scope, 
findings, and role of public feedback. 
Discussion ensued and it was noted that the summary references the 
engagement plan in the document and later describes what the engagement was 
and the two references do not match. It was suggested that a summary be 
attached to the report noting shortfalls outlined in the staff report.  
SS-2025-038 
It was MOVED and SECONDED 
that the Salt Spring Island Local Trust Committee receive the revised 
report titled “Salt Spring Island Complete Communities Assessment: Final 
Report” dated March 12, 2025 and authored by Qatalyst Research Group 
for information. 
A Trustee noted that there was inaccurate information in the report related to the 
Coastal Douglas Fir ecosystem and requested time to locate said information.  
SS-2025-039 
It was MOVED and SECONDED, 
that the motion SS-2025-038 be tabled. 
CARRIED 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 9 of 10 
Meeting Minutes  
March 20, 2025 
Following the break and discussion of item 14 the Local Trust Committee 
resumed discussion on item 15.2. A Trustee confirmed the misinformation 
previously referred to was related to a different unrelated report. 
SS-2025-040 
It was MOVED and SECONDED,  
that the motion SS-2025-038 be taken from the table. 
CARRIED 
Trustee Harris stated the report does not accurately reflect the community and he 
is not prepared to receive it.   
The question on the motion, as follows, was then called 
SS-2025-038 
that the Salt Spring Island Local Trust Committee receive the revised 
report titled “Salt Spring Island Complete Communities Assessment: Final 
Report” dated March 12, 2025 and authored by Qatalyst Research Group 
for information. 
CARRIED 
Trustee Harris opposed. 
SS-2025-041 
It was MOVED and SECONDED, 
that the Salt Spring Island Local Trust Committee request staff prepare an 
executive summary to affix to “Salt Spring Island Complete Communities 
Assessment: Final Report”. 
CARRIED 
Chair Peterson stated that the Local Trust Committee can forward to staff any 
specific elements they wish to have included in the summary. 
16. NEW BUSINESS - None 
17. REPORTS 
17.1 Policy and Standing Resolutions List 
17.2 Open Applications Report 
17.3 Expense Report  
17.4 Islands Trust Conservancy Board Report 
  All the reports were received for information. 
The agenda was reordered and Item 19 was discussed following Item 17. 
 
18. CLOSED MEETING 
 
 18.1 Motion to Close the Meeting 
 

                                                                                                                                                                                   
ADOPTED                      
 
Salt Spring Island Local Trust Committee ADOPTED 10 of 10 
Meeting Minutes  
March 20, 2025 
SS-2025-042 
It was MOVED and SECONDED,  
that the meeting be closed to the public subject to Sections 90(1)(f) of the 
Community Charter in order to consider matters of law enforcement and 
that staff be invited to remain. 
CARRIED 
The regular meeting was closed to the public at 12:54 p.m.  
The regular meeting was reconvened at 1:25 p.m. 
18.2 Rise and Report 
Chair Peterson rose and reported adoption of November 14, 2024 and February 
12 2025 in-camera meeting minutes. 
19. UPCOMING MEETINGS 
19.1 Next Meeting 
The next regular meeting of the Salt Spring Island Local Trust Committee is 
scheduled for 9:30 a.m. on April 10, 2025 at the Legion Meaden Hall, 120 Blain 
Road, Salt Spring Island. 
 19.2 May 8, 2025 Salt Spring Island Local Trust Committee Meeting Time  
SS-2025-043 
It was MOVED and SECONDED 
that the May 8, 2025 meeting of the Salt Spring Island Local Trust 
Committee be rescheduled to 12:30pm at the Legion Meaden Hall, 120 
Blain Road, Salt Spring Island. 
CARRIED 
20. ADJOURNMENT 
By general consent the meeting adjourned at 1:26 p.m. 
 
 
_________________________ 
Timothy Peterson, Chair 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder