Salt Spring Island Local Trust Committee community information meeting, April 10, 2025

[0:00:00] Voice 6: and welcome to this regular meeting of the salt spriana local trust committee

[0:00:05] Voice 6: uh please be aware we're live streaming the meeting and the recording will be posted on the

[0:00:10] Voice 6: islands trust website i want to begin today by acknowledging that we're fortunate to be able

[0:00:19] Voice 6: to gather here uh in the territory of the coast salish peoples including hulking and

[0:00:25] Voice 6: central speaking peoples the stewards of these lands and waters since time immemorial land and

[0:00:34] Voice 6: territory acknowledgements are important today because colonialism is not just a historical

[0:00:38] Voice 6: problem it's ongoing in present day it's important that we strive to do better to build meaningful

[0:00:45] Voice 6: relationships with individuals and indigenous governing bodies listen carefully and be good

[0:00:52] Voice 6: neighbors my name is tim peterson i am elected on mesquite island and i'm the chair of salt

[0:01:00] Voice 6: spring island local trust committee joining me today is local trustee laura patrick not seeing

[0:01:11] Voice 6: trustee harris on the loom yet so maybe you know if he pops up with

[0:01:18] Voice 8: that one that happens um also

[0:01:23] Voice 8: joining us today is earl rutt chair of the local community commission and

[0:01:28] Voice 8: on

[0:01:29] Voice 6: the staff side we have

[0:01:31] Voice 6: regional planning manager Chris Hutton, we have plan assistant Salah Kumar, and Rob Pingle, our legislative clerk, and Lisa Millard is our meeting administrator.

[0:01:47] Voice 6: This meeting is an official forum for the Local Trust Committee to make decisions about land use planning matters and to discuss relevant business.

[0:01:54] Voice 6: This is also a place of employment and our staff have the right to a safe and respectful workplace.

[0:02:00] Voice 6: place um so with that i will put agenda before us i'll look to see if there's any

[0:02:10] Voice 6: amendments to the agenda this morning

[0:02:16] Voice 7: well

[0:02:20] Voice 8: i don't i don't see him on the sim we

[0:02:25] Voice 7: vote he's

[0:02:27] Voice 6: not he's not i don't think he's even an

[0:02:29] Voice 6: attendee at this point is he hold on maybe maybe i'm not seeing it he's not there he's not there

[0:02:36] Voice 6: okay so let us know if he shows up that's what i thought okay so um taken by general consent

[0:02:47] Voice 6: the agenda is uh approved as presented and um so that brings us into the town hall section

[0:02:57] Voice 6: well did

[0:02:59] Voice 5: we receive threats from

[0:03:00] Voice 5: him that he was not intending to be here

[0:03:05] Voice 6: We'll report to staff at the Folk Street office that Mr. Harrison might attend.

[0:03:11] Voice 6: Okay.

[0:03:13] Voice 6: Nothing we can do about that here.

[0:03:17] Voice 6: Right then, so Town Hall is your opportunity to speak.

[0:03:21] Voice 6: We want to hear your questions and comments, and please use respectful language, speak

[0:03:29] Voice 6: to the issues, not individuals, direct your comments to the Local Trust Committee and

[0:03:34] Voice 6: not the other members of the public or staff and vaccine i

[0:03:42] Voice 4: first of all i want to say i'm just

[0:03:45] Voice 4: speaking for myself no organization and i want to raise an issue with you about the budget and how

[0:03:53] Voice 4: it's set are you probably aware of the last couple years the budget increases have exceeded the level

[0:04:00] Voice 4: of inflation quite a bit and i think there's several reasons for this but i just want to

[0:04:06] Voice 4: raise one with you when you approve items you and all the other students when you would review items

[0:04:14] Voice 4: in the staff business case is a cost and that cost is a teeny tiny percent of the cost of this

[0:04:26] Voice 4: project because it only includes hard costs doesn't include staff so i would really think

[0:04:35] Voice 4: it'd be good to consider asking the staff to delete the staff time costs on each item

[0:04:42] Voice 4: because otherwise we're missing most of the costs and what's happening is that the trustees ask for

[0:04:50] Voice 4: project upperclassmen and then the staff come back and say well we can't do that because we have more

[0:04:56] Voice 4: staff so I think it is possible it's difficult to estimate but it's some estimate can be made

[0:05:05] Voice 4: and you can see an example of this when uh apply to apply for a grant they have to estimate fte's

[0:05:12] Voice 4: full-time staff and some estimate ought to be able to remain so that you have some idea

[0:05:21] Voice 4: what this is really going to cost and it would also be very interesting for all the projects

[0:05:30] Voice 4: if you had FTEs to add them all up

[0:05:32] Voice 4: and see if they were at all aligned

[0:05:35] Voice 4: with the number of actual staff FTEs that exist.

[0:05:39] Voice 4: Because if they're way in excess,

[0:05:41] Voice 4: obviously they can't do that.

[0:05:44] Voice 4: So I just think it's something worth considering.

[0:05:48] Voice 4: It really helped all the trustees

[0:05:51] Voice 4: to know what their projects are

[0:05:54] Voice 4: and how to budget efficiently.

[0:05:59] Voice 4: Thank you.

[0:06:00] Voice 5: Patrick can I provide some feedback on that question sure thank you thank you for raising

[0:06:07] Voice 5: that issue and I can tell you that's an issue that's been raised by trust council since I've

[0:06:13] Voice 5: been at trust council and that's some of the conversations we've had the corporate planning

[0:06:18] Voice 5: that we've been trying to bring in which will be tied to operational plans and bring all that

[0:06:25] Voice 5: together because you are absolutely right the hard cost of a project is not the delivery

[0:06:30] Voice 5: For all of the project team projects, which is like our OCP project, there is a feasibility report that the director of planning does put into that agenda package where he does talk about the hours necessary to deliver the work that's being proposed.

[0:06:49] Voice 5: So it's a bit separate, but it is addressed,

[0:06:53] Voice 5: but we are very much looking forward

[0:06:56] Voice 5: to getting the corporate planning fully implemented

[0:06:58] Voice 5: and we have full commitment from our new CAO to do that.

[0:07:03] Voice 5: I know he's already taking steps to move in that direction.

[0:07:07] Voice 5: Good observation.

[0:07:08] Voice 5: Correct.

[0:07:11] Voice 8: Anyone else in the public

[0:07:13] Voice 8: that would like to address the local trust committee today?

[0:07:18] Voice 8: No.

[0:07:19] Voice 8: All right then.

[0:07:20] Voice 8: And then next we have delegation from Mark Poison,

[0:07:27] Voice 6: CAO of the Saltsburg Island Water Works District.

[0:07:33] Voice 6: Well, if you're somewhat near the microphone here,

[0:07:38] Voice 6: then folks who are, might be online

[0:07:39] Voice 7: or listening to that.

[0:07:42] Voice 6: Yeah, then folks online or on the recording

[0:07:44] Voice 6: can hear you later.

[0:07:45] Voice 6: Okay, appreciate you having me.

[0:07:49] Voice 6: So I'm just here to do a quick presentation,

[0:07:51] Voice 6: part of a big project for us we've had a few big projects but our maxwell lake water treatment plant

[0:07:57] Voice 6: is a significant one for us that's coming to a significant turning point with a referendum

[0:08:03] coming on may for uh

[0:08:05] Voice 6: loan authorization for it so i'd like to um just go over it quickly this

[0:08:10] Voice 6: is a presentation that was just in our public open houses we've had in february and march we

[0:08:15] Voice 6: talked about this project in the fall as well and so i just thought i'd go through this quickly i

[0:08:20] Voice 6: want to take a lot of your time i just want to make some key points and just try to come here

[0:08:25] Voice 6: as part of also coming to the crd lcc next week as well so my apologies for all for having them

[0:08:31] Voice 6: here there's twice um and also going to be meeting with the fire department uh as well and present

[0:08:36] Voice 6: with them and we just want to make sure uh everybody's aware that we're really you know

[0:08:40] Voice 6: looking for support on the positive over here between the board and staff we've put a lot of

[0:08:46] Voice 6: time and effort into this over the last three four years uh consultant's time and really try

[0:08:52] Voice 6: to come up with similar to our moratorium approach threading the

[0:08:56] Voice 6: needle trying to find the right

[0:08:57] Voice 6: balance between building a plant that makes sense for the long term but also needs financial

[0:09:02] Voice 6: challenges as well so i'm going to go through some of the financial pieces as well so next

[0:09:09] Voice 6: Excellent. Thanks. So this is a rendering as part of actually an application. I'll talk about a grant that we applied for, but they requested to have this type of drawing. So this just

[0:09:22] Voice 6: shows Maxwell Lake is something that has a fence generally around

[0:09:25] Voice 6: it along Maxwell Road. So not everybody's used to seeing what it looks like, but that's the location at the top end of the picture there. That's actually where our earth dam is. And that's, and then the intake is, is the

[0:09:41] Voice 6: sort of lighter blue piece that goes up into the plant and then you'll see those yellow rows that

[0:09:48] Voice 6: I'll describe as well but those are essentially settling ponds after the treatment process so

[0:09:54] Voice 6: I'll get into more of a design here in the following pictures next slide please

[0:09:57] Voice 6: as well so yeah essentially water comes up from the lake at the at the dock like structure you

[0:10:11] Voice 6: see there except that's the intake structure goes up to the plant and primarily when this plant does

[0:10:17] Voice 6: to put in really simple terms it's a big filter takes the organics out what we've had to do with

[0:10:23] Voice 6: the organics at our saint mary plant is typically treat that water take the organics that get

[0:10:28] Voice 6: filtered out and then we take them to places like burgoyne bay for treatments to get the

[0:10:32] Voice 6: the liquid gets disposed of there and it's essentially organic material the majority of

[0:10:38] Voice 6: of this kind material but for this design what we did was those things those are not swimming

[0:10:44] Voice 6: lanes up at the top there they look quite shimmery but they're actually going to be

[0:10:48] Voice 6: settling ponds for the material the organic material so when they settle out we'll be able

[0:10:52] Voice 6: to use that material again we're hopeful that we're actually going to be able to use it for

[0:10:56] Voice 6: material that can be used on the island to actually material for agriculture afterwards so

[0:11:02] and then we're debating okay so does it make sense for us then to take our material from

[0:11:06] from St. Mary

[0:11:06] Voice 6: plant to this as well,

[0:11:08] Voice 6: but we're sorting out the details on that too.

[0:11:10] Voice 6: So this

[0:11:11] Voice 8: is essentially what it looks like though.

[0:11:12] Voice 8: It's not

[0:11:12] Voice 6: too exciting a water treatment plant,

[0:11:14] Voice 6: but we thought it was important to give people a sense

[0:11:17] Voice 6: of what a rendering would look like.

[0:11:18] Voice 6: So next slide please.

[0:11:25] Voice 6: So the main goals of building this plant,

[0:11:29] Voice 6: like right now it's a very simple system.

[0:11:31] Voice 6: There's a chlorine treatment up there

[0:11:33] Voice 6: and that's what St. Mary was like as well.

[0:11:36] Voice 6: But we've been band-aided by Island Health to promise

[0:11:38] Voice 6: province essentially to put in a new piece new treatment and it's an upgrade from coordination

[0:11:43] Voice 6: so um and this 4-3-2-1 surface water objective this is a standard objective that a lot of smaller

[0:11:51] Voice 6: systems across the province that the province wants us all to meet so that's a form of just

[0:11:55] Voice 6: it's a layer of four different types of treatments at the end of the day

[0:11:59] Voice 6: but right now the chlorination is the key uh treatment up at maxwell simple building that's

[0:12:06] Voice 6: up there just the box that we have to add chlorine but the big difference in what we're trying to do

[0:12:12] Voice 6: with improving the quality is when you remove the organics there's less surface material surface

[0:12:19] Voice 6: area for the chlorine to attach to for the long term so the chlorine stays longer in the system

[0:12:25] Voice 6: so then we have some issues with some exceedances with residuals of chlorine on the Maxwell side

[0:12:30] Voice 6: the St. Mary's sign

[0:12:31] Voice 6: we put in the plant it's filtered out a lot of organics so we've reduced

[0:12:35] Voice 6: our chlorine levels and the leftover chlorine residuals we call it are removed from the system

[0:12:40] Voice 6: as well so sorry not completely removed nothing's ever complete but it's greatly reduced so um so

[0:12:47] Voice 6: and part of the design as well also was allow for this future water supply so we've done all

[0:12:52] Voice 6: this work on the moratorium and looking at future supply with raising the weir connecting the two

[0:12:58] Voice 6: systems together and making sure the design of this plant there's actually an increase in the

[0:13:02] Voice 6: capacity of the design of this plant to make sure that we do we can't treat enough water if we won't

[0:13:08] Voice 6: have the ability to have more capacity on our system in the future so these have all been

[0:13:12] Voice 6: coordinated and aligned together so um there is some power things we were able to minimize as

[0:13:18] Voice 6: well we are going to have to have a really large phase three hydro system up there initially for

[0:13:23] Voice 6: expensive power system and we were able to avoid that with some design changes and i mentioned the

[0:13:29] Voice 6: waste of disposal costs as well so may is the big date for the loan authorization so we're asking

[0:13:34] Voice 6: for 11.7 million dollars for the rate payers to be able to authorize that loan um we don't get us

[0:13:40] Voice 6: loans like most places do through the municipal finance authority we go to the royal bank for

[0:13:46] Voice 6: this one and that's same with the other one so we don't get the best rate so even more pressure is

[0:13:50] Voice 6: on us to try to make sure that we do the most we can to reduce costs because we're not always

[0:13:55] Voice 6: getting the best rates so uh next slide please uh we've presented this and i think you've probably

[0:14:04] Voice 6: seen this but i've just been mentioning how this fits into the big picture as well so i've

[0:14:08] Voice 6: mentioned our other infrastructure projects we're looking at all these system improvements to work

[0:14:13] Voice 6: towards 2027 and then reassessing the system in the same way i'm looking to see what our capacity

[0:14:18] Voice 6: is like then so uh next slide please uh was there one before there i don't probably find this

[0:14:34] Voice 6: that's okay that's a more detailed design um yeah so this is available on our website too so you can

[0:14:41] Voice 6: look at these details um but essentially one of the key things to highlight is that the plan cost

[0:14:46] Voice 6: currently is 12.7 million plus contingency costs you know the volatility that's going on right now

[0:14:52] Voice 6: financially we're really trying to work with our consultants and where this pricing is going to go

[0:14:57] Voice 6: at the end of the day but if we get approved for 11.7 million from the rate payers we have to work

[0:15:02] Voice 6: with that amount of money we can't increase it we have to figure out another way if we have another

[0:15:07] Voice 6: one of the options is to apply for this grant that we've looked into as well i'll mention that later

[0:15:12] Voice 6: on but just this third paragraph there talks about the capacity being increased to 46 liters a second

[0:15:20] Voice 6: so that just allows us for what the original design was this allows us for to be able to treat

[0:15:26] Voice 6: more water if we want to expand our system health growth one of the big issues for us is that our

[0:15:31] Voice 6: our demand is really low in the winter and really high in the summertime.

[0:15:35] Voice 6: So being able to treat water at different volumes, high and low,

[0:15:39] Voice 6: is one of the reasons why we go with this type of technology and supply.

[0:15:44] Voice 6: So I talked about the other things there.

[0:15:47] Voice 6: So next slide, please.

[0:15:53] Voice 6: This was our process.

[0:15:54] Voice 6: So we were at the public engagement part,

[0:15:56] Voice 6: and we're getting into the loan authorization portion there,

[0:16:00] Voice 6: and then tendering and construction, which started the summer or fall of this year.

[0:16:04] Voice 6: and we are aiming for winter of the end of 2026 to have the plant completed that would be like

[0:16:10] Voice 6: coming very quickly so a bit

[0:16:13] Voice 7: of ambitious schedule

[0:16:14] Voice 6: but that's how we tend to operate so we'll see if

[0:16:16] Voice 6: we actually hopefully that works if a referendum passes we should be able to achieve that timeline

[0:16:22] Voice 6: next slide please um this just shows the full schedule and all the pieces that we're doing

[0:16:29] Voice 6: there's all the permitting and the one thing that's been an important part of this is our

[0:16:33] Voice 6: our indigenous communities and putting it out

[0:16:36] Voice 6: as part of sort of two processes.

[0:16:38] Voice 6: One is the standard heritage permit process

[0:16:41] Voice 6: that we follow with the province,

[0:16:43] Voice 6: which really just scans the area.

[0:16:45] Voice 6: And we've worked with three first nations

[0:16:47] Voice 6: to do their assessments of the area

[0:16:50] Voice 1: and take samples.

[0:16:52] Voice 6: And, but we also have

[0:16:54] Voice 6: our, we're following protocols,

[0:16:55] Voice 6: working with those three nations

[0:16:57] Voice 6: that offer more information than just the typical

[0:17:00] Voice 6: information so we understand the whole project.

[0:17:02] Voice 6: So, yeah, so like you see with my name there for the end of 2026.

[0:17:10] Voice 6: Next slide, please.

[0:17:12] Voice 6: This just shows that there's a bunch of permitting involved, just to show you all the different components.

[0:17:17] Voice 6: So we can pass by this one unless there's any questions.

[0:17:21] Voice 6: Our funding strategy.

[0:17:24] Voice 6: So this is the one that we've provided two options here.

[0:17:27] Voice 6: So we were really excited when we saw a grant opportunity as an improvement district.

[0:17:32] Voice 6: If you know the issue we've talked about many times, we don't get to apply for grants.

[0:17:36] Voice 6: So for the first time in a very long time, none of our staff had applied for grants before in the district.

[0:17:42] Voice 6: So we applied for this federal grant for this CHIF funding, the Canadian Housing Infrastructure Grant.

[0:17:48] Voice 6: So that's built into option two.

[0:17:50] Voice 6: So it was really quite a good time for us after doing all the moratorium review and the supply studies and the climate change impacts.

[0:17:59] Voice 6: And all that

[0:17:59] Voice 1: work actually fed really nicely

[0:18:01] Voice 6: into this grant application.

[0:18:03] Voice 6: And the difference with this one is that it was a direct stream funding application that

[0:18:08] Voice 6: was announced prior to the main one that I think like CRD and other municipalities are

[0:18:12] Voice 6: going to be applying for looking into looking at options for that.

[0:18:15] Voice 6: That big pot that's for all municipalities across Canada is $6 billion.

[0:18:20] Voice 6: The pot for direct stream was $1 billion.

[0:18:22] Voice 6: So we're hopeful that probably one of those unique situations that we can get in there.

[0:18:27] Voice 6: One of the challenges, of course, is that the election came up, the federal election

[0:18:30] Voice 6: and everything shuts down.

[0:18:32] Voice 6: we'd love to be hearing the results of the grant application before the referendum

[0:18:36] Voice 6: i don't think we're going to hit that sweet spot before may 8th but we're still making sure that

[0:18:42] Voice 6: people understand we're trying everything we can to reduce the cost of this plan so the impacts

[0:18:47] Voice 6: that this would have just about how it's being paid for this loan once we get the loan um what

[0:18:54] Voice 6: we've anticipated is that with the overall per house on average 400 is the increase but we've

[0:19:00] Voice 6: already the board has already approved integration into our budget so our parcel taxes have gone up

[0:19:05] Voice 6: starting in 2023 by 80 dollars originally and went up to 120 was added 100 was added this year

[0:19:12] Voice 6: and 100 will be added next year that funds gradually you know reduces the impact gives

[0:19:19] Voice 6: some time for people to adjust those increases however if we get this chip grant that would

[0:19:25] Voice 6: eliminate the next the 100 increase next year for sure and likely be able to reduce some of

[0:19:30] Voice 6: our taxes as well like some of our utility rate increases that we have scheduled we reduce those

[0:19:38] Voice 6: for next year so yeah we have some moving information a little bit when it comes to how

[0:19:43] Voice 6: we're actually going to fund this but we get through this positive vote for the for the

[0:19:48] Voice 6: Maxwell Treatment Plant loan, then we'll then try to work the best we can with this situation.

[0:19:55] Voice 6: Yeah, we're really

[0:19:55] Voice 6: concerned about the increasing costs, just the way that the market is in the

[0:19:58] Voice 6: world. It might be good to wait a little bit, you know, even after we get the loan, just to wait and

[0:20:02] Voice 6: see if things might settle down. It doesn't feel like that every morning when we look at the news,

[0:20:07] Voice 6: but we'd like to make sure that, you know, when it comes to it, this is just so much uncertainty

[0:20:11] Voice 6: for all the suppliers down the chain when it comes to parts for this plant. They're just putting in

[0:20:16] Voice 6: buffers just to be cautious they're not sure what's happening so um so we'll still be very

[0:20:21] Voice 6: cautious in our approaches um any questions about our funding strategy there it's sort of the

[0:20:27] Voice 6: number one is the straightforward plan without a grant and number two is okay

[0:20:35] Voice 6: and i just explained that in detail so there's the more detailed version

[0:20:40] Voice 6: where things um there's one piece there that there's cec revenues listed on there and that

[0:20:45] Voice 6: That is new for us as well because we have our moratorium.

[0:20:48] Voice 6: If we have this limited 300 short-term available units,

[0:20:53] Voice 6: that produces revenue for us,

[0:20:55] Voice 6: which we haven't had for 10 years.

[0:20:57] Voice 6: We don't get income from new connections.

[0:20:59] Voice 6: We've had 10 years with no new connections.

[0:21:01] Voice 6: So this is the benefit of having some new connections

[0:21:04] Voice 6: that provides revenue for the infrastructure

[0:21:06] Voice 6: for local systems.

[0:21:07] Voice 6: So next slide, please.

[0:21:11] Voice 6: And this is a list of some of the other things

[0:21:13] Voice 6: that we're doing on the island.

[0:21:14] Voice 6: And so we just added it in from around our system.

[0:21:19] Voice 6: But yeah, the one thing is our,

[0:21:21] Voice 6: we've now got a rebate program for water conservation

[0:21:24] Voice 6: down the bottom there,

[0:21:25] Voice 6: which is similar to what the CRE was offering for.

[0:21:28] Voice 6: And we weren't included in that original.

[0:21:30] Voice 6: So now we've added money to sort of the same program

[0:21:32] Voice 6: that TSS is running now available to our rebates

[0:21:35] Voice 6: for water conservation.

[0:21:38] Voice 6: I think that's the next slide.

[0:21:41] Voice 6: That's it.

[0:21:42] Voice 8: Yeah.

[0:21:43] Voice 8: So thanks.

[0:21:44] Voice 8: i just wanted

[0:21:44] Voice 6: to encourage you to ask any questions you have make sure things are really

[0:21:49] Voice 6: clear we really try to make sure the information is clear for our rate payers if you're on the

[0:21:53] Voice 6: system you've already seen your balance and so you can mail those in to us and uh so every homeowner

[0:21:59] Voice 6: every name on the title gets a vote and uh may 8th we actually have our agm where you can come

[0:22:04] Voice 6: and vote in person as well so our board is really keen to make sure that everybody has all the

[0:22:09] Voice 6: information to give us a positive

[0:22:11] Voice 6: vote to be able to move the system forward.

[0:22:13] Voice 6: So thanks for your time.

[0:22:15] Voice 6: Let me know if you have any questions.

[0:22:16] Voice 5: Patrick. Thank you so much

[0:22:18] Voice 5: for coming today. I really

[0:22:21] Voice 5: want to acknowledge

[0:22:24] Voice 5: changes that have been happening

[0:22:25] Voice 5: just in the last year or so, and I

[0:22:27] Voice 5: credit the two of you

[0:22:29] Voice 5: for suddenly really

[0:22:31] Voice 5: bringing a close working relationship

[0:22:33] Voice 7: and showing

[0:22:34] Voice 5: that we can work

[0:22:35] Voice 5: closer together across the

[0:22:37] Voice 5: agencies, the CRE,

[0:22:39] Voice 5: E, the Island's Trust, and Salt Spring. And I think the two of you have gone a long way to help

[0:22:46] Voice 5: move us in that direction. And I really, really thank you. And I think the opportunity that's

[0:22:53] Voice 5: before us as we finally get this OCP land use bylaw project off the ground of what innovations

[0:23:02] Voice 5: we can bring to like Ganges if we wanna put housing

[0:23:06] Voice 5: into Ganges, how can we do that better?

[0:23:09] Voice 5: What innovative thoughts and plans can we do

[0:23:12] Voice 5: going into the future that serve the island

[0:23:14] Voice 5: better and stronger?

[0:23:16] Voice 5: And so I'm really looking forward to that next phase

[0:23:19] Voice 5: and all of us working

[0:23:20] Voice 5: closely together.

[0:23:22] Voice 5: It is exciting and put us in a stronger place for the future.

[0:23:27] Voice 6: Yeah, I think that us getting to this point

[0:23:30] Voice 6: to confirm what the future can look like

[0:23:32] Voice 6: with the new plant to the potential capacities that we hope but yeah it's been really a pleasure

[0:23:37] Voice 6: to work with staff that we're working together on a lot of things so thank you for coming and

[0:23:45] Voice 6: presenting today yeah thanks very much okay so next we have trustee reports trustee patrick

[0:23:58] Voice 7: Okay. My

[0:24:05] Voice 5: goodness. Busy drift with this week. I see that Steve Wright from South Pender is

[0:24:13] Voice 5: continuing to challenge me because I talk about housing a diverse island community on

[0:24:18] Voice 5: Salt Spring. Last term in 2021, when he was a trustee, he proposed removing part five of the

[0:24:25] Voice 5: the sustainable communities from the policy statement.

[0:24:29] Voice 5: Instead, Trust Council affirmed its understanding

[0:24:31] Voice 5: that the mandate of the trust includes the concept

[0:24:34] Voice 5: and the protection of healthy and inclusive communities,

[0:24:37] Voice 5: including but not limited housing.

[0:24:40] Voice 5: It went further to request that the new trust policy

[0:24:42] Voice 5: statement include policy related to sustainable communities

[0:24:45] Voice 5: and affordable housing.

[0:24:47] Voice 5: That was the will of Trust Council, not little old me.

[0:24:53] Voice 5: Now he wants you to think that I censored

[0:24:55] Voice 5: the complete communities assessment report did he compare the versions the data and the mapping

[0:25:01] Voice 5: did not change the proposed scenarios scenario did not change the ltc had endorsed a detailed

[0:25:09] Voice 5: public engagement plan that was based on equitable engagement and it included first nations engagement

[0:25:14] Voice 5: as well as extensive community

[0:25:16] Voice 7: engagement however

[0:25:18] Voice 5: just a survey that 300 people responded to

[0:25:21] Voice 5: and two open houses that only 50 people attended were conducted.

[0:25:25] Voice 5: Wrapped scenarios were handed out at the second open house,

[0:25:28] Voice 5: but no feedback was collected on the scenarios.

[0:25:31] Voice 5: The report had made it sound like extensive engagement occurred on the scenarios,

[0:25:37] Voice 5: and there was none, and there was also no First Nations engagement.

[0:25:41] Voice 5: We ask that the report be clear on the engagement that occurred

[0:25:45] Voice 5: and to present the information accurately.

[0:25:48] Voice 5: I'd

[0:25:49] Voice 1: like to remind

[0:25:49] Voice 5: Steve and others that last term Trust Council also affirmed its understanding that the preservation and protection of the natural, terrestrial, and marine environment is central to the mandate of the Islands Trust, and that this responsibility must be given special and profound consideration in all our decisions and in all we do.

[0:26:10] Voice 5: These are not competing things. We must do land use planning with an aim of creating a healthy community that lives in harmony with the natural environment.

[0:26:19] Voice 5: And a couple of things on the original mandate conversation that folks need to go back and do some reading there, too.

[0:26:30] Voice 5: I want to look at the Hansard.

[0:26:32] Voice 5: The Hansard from 1973 that brought forward the Islands Trust.

[0:26:36] Voice 5: Its recommendations were clear.

[0:26:39] Voice 5: Environment is important.

[0:26:40] Voice 5: But it also talked about the necessity to do this work in the best interests of the islands and their residents.

[0:26:48] Voice 5: in due regard to the broader

[0:26:50] Voice 5: province. It talks about

[0:26:52] Voice 5: a coordinating entity to bring

[0:26:53] Voice 5: all of these things together,

[0:26:55] Voice 5: not just environmental protection,

[0:26:58] Voice 5: but our roads, our ferries,

[0:27:00] Voice 5: parks,

[0:27:02] Voice 5: work with regional districts, citizen groups,

[0:27:04] Voice 5: and envision a full cooperative

[0:27:06] Voice 5: body. The first

[0:27:08] Voice 5: policy from 1975,

[0:27:10] Voice 5: 1975,

[0:27:12] Voice 5: policy of the Islands Trust.

[0:27:14] Voice 5: Of course, it had protection

[0:27:16] Voice 5: of the environment. But it also said recognition that the islands are first of all an existing

[0:27:22] Voice 5: community of people and the welfare of those people and those who will join them and come

[0:27:28] Voice 5: after them must always be a primary concern of the trust. So once again, I'll reaffirm

[0:27:39] Voice 5: that the upcoming OCP landings bylaw project that we want to hear

[0:27:44] Voice 5: all your voices. We want

[0:27:48] Voice 5: modifying consensus both within the community and with First Nations, whose unceded territory

[0:27:54] Voice 5: we're off to find.

[0:27:57] Voice 5: So I just really, for those that are spreading fear that we're going to somehow ram some

[0:28:03] Voice 5: unsavory things past you, I'd like to quote Chrystia Freeland, who recently was talking

[0:28:10] Voice 5: about the tariffs.

[0:28:11] Voice 5: She said, guys, just cut it out.

[0:28:13] Voice 5: Just stop it.

[0:28:16] Voice 5: let's work on this project and work on it as a community all together please okay now on the

[0:28:23] Voice 5: meeting front um i do have some exciting news um islands trust has been working on trying to find

[0:28:30] Voice 5: a path forward for permitting tiny homes on wheels i'm on the steering committee of that project uh

[0:28:36] Voice 5: and we also have four other regional districts on that steering committee a technical panel

[0:28:41] Voice 5: recently worked they came up with a path forward that paper was just delivered to

[0:28:46] Voice 5: us last week it's being delivered this weekend at the ABI CC and it looks like

[0:28:51] Voice 5: regional district in Nanaimo will be the first to really move it putting the

[0:28:54] Voice 5: solution into play so this is about new newly constructed tiny homes on wheels

[0:29:03] Voice 5: that are built to a manufactured home standard and it looks like they have a

[0:29:07] Voice 5: path the crd staff are in that circle of communications dealing with the ones that

[0:29:13] Voice 5: already exist is a separate separate path but there there's there's potential path forward

[0:29:18] Voice 5: on addressing those as well so this has been a big step to find a path to get

[0:29:24] Voice 5: permitted structures that are tiny homes on wheels um this um this week the salzburg foundation

[0:29:33] Voice 5: gathered a funders table to talk about

[0:29:37] Voice 5: ISRA's King's Lane housing project

[0:29:39] Voice 5: and to seek ideas to raise money

[0:29:41] Voice 5: for this 50-minute rental property.

[0:29:44] Voice 5: So it's good to see the community coming together

[0:29:46] Voice 5: to find ways to get that project over the finish line.

[0:29:52] Voice 5: CAO Brownie and I met with Rob Botterall last week,

[0:29:55] Voice 5: and Rob has pledged to meet regularly with us going forward.

[0:30:00] Voice 5: In my Chair of Trust Council role, I chaired the executive meeting along with the Gambier and Gabriola Trust Committees.

[0:30:08] Voice 5: Both have OCP projects, so I get to see a lot of OCP projects moving forward.

[0:30:13] Voice 5: And I toured Keats and Gambier Islands, which were very different than the Southern Gulf Islands.

[0:30:18] Voice 5: They're really recreational-based islands.

[0:30:22] Voice 5: I attended the Trust Program Committee, which made good progress on the Trust Policy Statement.

[0:30:28] Voice 5: governance committee this week as well as the ceo performance and evaluation committee and that's

[0:30:33] Voice 5: my report thank

[0:30:35] Voice 6: you trustee patrick um for my

[0:30:36] Voice 8: chair's report uh just patrick has covered part

[0:30:39] Voice 8: of what i was going to say um but uh of interest um

[0:30:45] Voice 6: our uh our finance department this year was

[0:30:50] Voice 6: able to get some figures from the province that we haven't had access to uh uh in past years

[0:30:56] Voice 6: and so those figures show that the average value of a property in the island's trust area is

[0:31:02] Voice 6: currently 825 784 dollars and the tax increase that trust council approved on that average

[0:31:16] Voice 6: property would amount to 32 a year which would bring the taxes for the island's trust portion

[0:31:24] Voice 6: of the tax bill up to 424 a year for that average property of course bc assessments uh slightly

[0:31:31] Voice 6: arcane system means that averages don't always work out exactly the same on individual properties

[0:31:37] Voice 6: but it's the first time we've had that access to those provincial figures to be able to show

[0:31:43] Voice 6: what the increase means for the average property so i just share that information i find that

[0:31:48] Voice 6: interesting um trustee patrick uh mentioned the uh the work of the policy statement has been uh

[0:31:58] Voice 6: transferred from committee of the whole to the trust programs committee

[0:32:02] Voice 6: and her capacity as chair of trust council she's appointed new members to join that committee

[0:32:07] and uh we have uh made good progress so far and

[0:32:11] Voice 6: i i believe that we are on track to uh

[0:32:14] Voice 6: to get the draft back to Committee of the Whole

[0:32:21] Voice 6: and on to Trust Council, hopefully in June.

[0:32:26] Voice 6: And also mentioned the CAO Performance Evaluation Committee.

[0:32:32] Voice 6: Sort of colloquially, it seems that the CAO is fitting in well

[0:32:36] Voice 6: and getting up to speed on the various moving parts of the organization.

[0:32:42] Voice 6: and I'm hearing all good things, which is great news.

[0:32:48] Voice 6: Also coming up in the Committee of the Whole being a relatively new tool

[0:32:54] Voice 6: for Trust Council, we are planning an examination

[0:33:00] Voice 6: of the 2022 governance report.

[0:33:03] Voice 6: As mentioned, the governance committee met yesterday to prepare

[0:33:10] Voice 6: for getting that in front of committee the whole be the first time that trust council has

[0:33:15] Voice 6: actually considered all the recommendations of that report in in a deeper dive um and another

[0:33:23] Voice 6: thing that will be coming up is uh reviewing uh potential new code of conduct policy

[0:33:30] Voice 6: and yes and finally uh association of anticoagulants communities convention is starting

[0:33:36] Voice 6: on Friday. I will also be attending as well as Justice Patrick, Vice-Chair Elliott, and our CAO.

[0:33:48] And looking forward to that, I'll be presenting on

[0:33:53] Voice 6: behalf of Ad Hoc Group,

[0:33:56] Voice 6: local vendors for mental health. And hopefully we have a productive time there and have some

[0:34:03] Voice 6: opportunity to do some networking with our colleagues and grab the ear of any provincial

[0:34:10] Voice 6: authorities we happen to happen to happen upon so with that then uh over to the uh lcc director

[0:34:21] Voice 6: chairs report thank you for joining us thank you um lcc is continuing to work forward on a number

[0:34:31] Voice 6: number of ongoing projects, housing, first and foremost,

[0:34:35] we hope to have a consultant online this month

[0:34:40] for helping us to put together

[0:34:43] the revised integrated housing strategy

[0:34:45] Voice 6: for the island.

[0:34:46] Voice 6: And this we're working closely with North Salisbury Power,

[0:34:50] Voice 6: we're working closely with the local press committee

[0:34:52] Voice 6: to try and put out an updated strategy

[0:34:56] Voice 6: that is comprehensive and has buy-in

[0:34:58] Voice 6: from all of the local government bodies

[0:35:01] Voice 6: that have a say in unsolved spray deaths.

[0:35:04] We

[0:35:06] Voice 6: should have that process underway,

[0:35:09] Voice 6: hopefully by the end of this month.

[0:35:12] Voice 6: We are also working to get expressions of interest

[0:35:15] Voice 6: from the community for use of the Phoenix school property,

[0:35:18] Voice 6: which we have acquired by lease from school districts before.

[0:35:22] We're looking at ways to maximize that

[0:35:25] Voice 6: property

[0:35:27] Voice 6: both over the short term while we're using it,

[0:35:30] Voice 6: part of it temporarily for our staff,

[0:35:35] Voice 6: but also we are also beginning diligence on the Danties Fire Hall completion of the new fire

[0:35:46] Voice 6: hall building that we're getting a professional architectural survey of the facility to let us

[0:35:52] Voice 6: know just what we're dealing with in terms of deferred maintenance and other issues to let us

[0:35:56] Voice 6: know what we can do with the property as it is and what the options are moving forward so that's

[0:36:05] Voice 6: That's another thing that's coming along.

[0:36:09] Voice 6: Tonight at our regular evening meeting,

[0:36:11] Voice 6: we'll be hosting a round table of concerns

[0:36:14] Voice 6: related to the energy smart.

[0:36:21] Voice 6: Tonight it's not because the CRD and the LCC

[0:36:23] Voice 6: are looking forward.

[0:36:25] Voice 5: Tomorrow night, isn't it?

[0:36:26] Voice 5: Tonight.

[0:36:27] Voice 5: Is it tonight?

[0:36:30] Voice 6: Second Thursday of the month.

[0:36:35] Voice 6: We're not looking necessarily to take over

[0:36:37] Voice 6: Harbor management as we can,

[0:36:40] Voice 6: but obviously we covered about

[0:36:51] to one another to try to work out some possible solutions going forward

[0:36:55] in the presence

[0:36:56] Voice 6: in conjunction with our local elected folks and so um trustee patrick i believe

[0:37:03] Voice 6: will be there um the full lcc will be there we'll be looking at hearing what people from

[0:37:09] Voice 6: liveaboards to have to say about how we might move forward with taking care of our harbor

[0:37:21] Voice 6: which is a precious resource and a big part of our economic development sustainability

[0:37:29] Voice 6: we are also um we have a regular meeting the following thursday where we

[0:37:33] Voice 6: industry transportation and on june 5th we're planning a special meeting on the budget

[0:37:40] Voice 6: so that we can get a start the budget on us to the budget so we can get things in the pipeline

[0:37:55] Voice 6: and fully evaluate it so there are fewer last minute decisions we make as a member and make

[0:38:01] Voice 6: the processes decide without our participation work for us and for the community in the more open

[0:38:07] Voice 6: but I'm trying to figure out why it seems like

[0:38:09] Voice 6: the only way to do that is to get started early.

[0:38:11] Voice 6: So, June 5th

[0:38:13] Voice 6: will be a big day.

[0:38:14] Voice 6: We're also planning our next board meeting

[0:38:17] Voice 6: with the local trust committee,

[0:38:18] Voice 6: hopefully for the end of May.

[0:38:21] Voice 7: I appreciate that.

[0:38:23] Voice 7: Step

[0:38:33] Voice 6: forward, it may not change a whole lot.

[0:38:41] Voice 6: Last but not least, in the absence of Director Holman,

[0:38:43] I'm sure you would mention,

[0:38:45] where to be here, that the alternate CRD community,

[0:38:49] really where our regional transportation service

[0:38:53] is now open.

[0:38:54] Director Holman and the LCC as a whole was not supportive

[0:39:00] Voice 6: of this service due to the cost to the outlying islands and the lack of any payback or service extension to the islands anytime in the near future.

[0:39:13] Voice 6: So on his behalf, I will point that out and that will be my report for today. Thank you.

[0:39:19] Voice 8: Thank you very much, Chair Ruck.

[0:39:21] Voice 8: All

[0:39:24] Voice 6: right. So next up

[0:39:27] Voice 6: in Section 8, we have the draft minutes of the March 20th meeting.

[0:39:33] And I'll see if there's any

[0:39:35] Voice 6: amendments to those minutes.

[0:39:38] I have a few

[0:39:40] Voice 5: noted amendments. On page 20 of the agenda package for Section 10.2, first bullet, it says the local trust committee in cooperation with the LCC has undertaken engagement with industry stakeholders.

[0:39:54] Voice 5: I think if we should just make in reference, it was one roundtable.

[0:39:59] Voice 5: So I think we should be specific what that engagement was.

[0:40:04] Voice 5: If we could just add, undertook engagement with stakeholders in a roundtable.

[0:40:12] Voice 5: Sorry, I'm trying to pick up my paper.

[0:40:15] Voice 5: The next, I just overall notes, just I believe Lisa's in the sky here taking our notes,

[0:40:26] Voice 5: is just to be cognizant.

[0:40:28] Voice 5: We had tried to create a pattern before

[0:40:33] Voice 5: in our conversation bullets that if a trustee said something

[0:40:39] Voice 5: so that because sometimes the bullets are written

[0:40:41] Voice 5: just generally, it looks like we all agreed on something,

[0:40:44] Voice 5: even though it doesn't say we did,

[0:40:46] Voice 5: but it's just a bullet point.

[0:40:47] Voice 5: So section 14.3 is one of those cases,

[0:40:53] Voice 5: cases sorry there

[0:40:56] Voice 4: where

[0:40:56] Voice 5: um the very final bullet on page 23 right before the motion it says the

[0:41:03] Voice 5: property being referenced was the location of suvia's pub and approving commercial zoning

[0:41:10] Voice 5: um anyway it should be provided this time so that was a trustee said that that was not a

[0:41:16] Voice 5: conversation of agreement here at the table it was just a trustee said that so that should be

[0:41:21] Voice 5: at the beginning of that bullet and sorry there's another one 15.1 um

[0:41:29] Voice 5: 15.1 on page 24 the uh second to the last bullet says the housing section of the official community

[0:41:41] Voice 5: plan needs to be amended as soon as possible again a trustee said that and then 15-2 is just

[0:41:53] Voice 5: just one different thing.

[0:41:54] Voice 5: So 15.2, the second paragraph it says,

[0:41:58] Voice 5: sentence says the engagement was,

[0:42:02] Voice 5: what the engagement was and the two references do match.

[0:42:06] Voice 5: I think it was don't match is the word, not do match.

[0:42:16] Voice 7: That's all I had for changes to be a minutes.

[0:42:21] Voice 7: Okay, thank you for that.

[0:42:27] Right then, so can I take it by general consent

[0:42:32] set that the minutes

[0:42:33] Voice 8: are adopted as mandated excellent all right uh next is correspondence

[0:42:43] Voice 8: on page 27 regarding the short-term accommodation group uh regarding the short-term to legislation

[0:43:02] Voice 6: and i'll adjust to see if there's any action or should we just pursue for just a contract just

[0:43:07] Voice 5: one comment i know we also had a letter from the chamber and i guess that comes i guess sent to me

[0:43:12] Voice 5: only and just follow up and make sure that's on our record all

[0:43:21] Voice 8: right so we'll receive that for

[0:43:23] Voice 8: information um next is the follow-up action list starting

[0:43:29] Voice 6: on page 29 to reach planning manager

[0:43:33] Voice 6: hunting to get us going just to look at the follow-up action list i don't have any all right

[0:43:53] Voice 7: any

[0:43:54] Voice 6: questions just to patrick

[0:43:55] Voice 5: i'm wondering if we should remove item one on page nine i know it says

[0:44:03] Voice 5: So 0% in progress, well, I think it's an issue of greater, the issue is more about, like the short-term Rental Accommodation Act, which has an opt-in, a bill, opt-inable, opt-inable element that we can't separate the trust area for those type of reasons.

[0:44:34] Voice 5: That was what the work was really about, was hopefully the province will bring in more

[0:44:41] Voice 5: in the bold legislation.

[0:44:43] Voice 5: I think that was a good model.

[0:44:48] Voice 5: But there may be times where things are not appropriate for all the other islands that

[0:44:54] Voice 5: are the same with Salt Spring.

[0:44:56] Voice 5: So I think that was really the issue at hand, is

[0:44:59] Voice 5: how we could potentially opt in on a portion

[0:45:04] Voice 5: portion of the local trust area rather than the entire local trust.

[0:45:10] Voice 5: So either we're not going to do this work if you should just remove it for now and.

[0:45:15] Voice 5: I

[0:45:17] Voice 6: think if LDC agrees then I think that's a good move to I don't see that there's any

[0:45:24] other actionable items right now with this overall that comes to possibly something like

[0:45:31] COCP but it's a bit um

[0:45:37] Voice 6: it's incidental um to other projects I suppose because of the light

[0:45:44] Voice 6: yeah we can certainly clear that one

[0:45:47] Voice 7: um consider

[0:45:48] Voice 6: it complete that's it just

[0:45:53] Voice 7: all right

[0:45:57] Voice 5: please I'm going to wing a motion here I move that the

[0:46:00] Voice 5: salt spring local trust committee uh remove item one on april 11 2024. oh that was a year ago yeah

[0:46:16] Voice 5: the date's not making sense um yeah from the follow-up action list okay

[0:46:24] Voice 6: so moved i'll second

[0:46:26] Voice 6: that uh any further discussion required no oh not seeing any i'll talk question all those in favor

[0:46:34] Voice 6: anything else on the follow-up action list one

[0:46:39] Voice 7: more yeah there yeah okay

[0:46:43] Voice 8: uh so then we

[0:46:47] Voice 6: have the

[0:46:48] work

[0:46:49] Voice 6: program starting the active projects list on page 34 and i'll turn to manager hutton

[0:46:57] Voice 6: mr chair the only thing you'll see on this phone i think is that we have um we've now

[0:47:00] Voice 6: passing of the budget we've sort of merged the uh the a move that we've made in the last fiscal

[0:47:08] here to merge the connections uh and you know ctl you can update that one project so that's been

[0:47:13] reduced um one thing that is still on here is the proof of water discussion um we had previously not

[0:47:21] put this forward in the business case uh the violence is sort of sitting there uh and we

[0:47:25] can bring it back at any time

[0:47:27] Voice 6: um and it may be worth just closing that off or if there's

[0:47:33] Voice 6: a desire to proceed on that product wait some time if there's anxiety to move it forward we

[0:47:39] Voice 6: keep it on the list we'll bring it back at the appropriate time and dust it off or do it into a

[0:47:44] Voice 7: quick report to determine the expense on that or we can uh simply not foresee that that project

[0:47:50] might actually go budget like that so um

[0:47:55] Voice 7: but you have a public hearing that's uh the extended

[0:47:58] Voice 7: project um certainly better absolutely

[0:48:05] Voice 5: support bringing the bylaw

[0:48:11] Voice 5: I would hope Jason Yeomans,

[0:48:13] Voice 5: I know he went back and listened to the tape

[0:48:15] Voice 5: when it was delivered to last terms.

[0:48:19] Voice 5: All we had was some questions.

[0:48:21] Voice 5: We asked for some clarity.

[0:48:23] Voice 5: We didn't ask for full engagement

[0:48:24] Voice 5: or things that really needed cost.

[0:48:26] Voice 5: It was, we asked for some questions

[0:48:29] Voice 5: and a couple of minor changes, if I recall.

[0:48:34] Voice 5: I think one being the, there's a table of how many,

[0:48:38] Voice 5: the amount of water that you need to prove and we had observed that that table was also

[0:48:44] Voice 5: being used then to justify like a housing project in town they were two different things

[0:48:51] Voice 5: that was proof of water for subdivision we just wanted a note added to clear and clarify that

[0:48:55] Voice 5: that's how that table would use wouldn't be used correctly going forward so we only had

[0:49:03] Voice 5: some questions and i know jason went back and listened to the tape and jotted down what those

[0:49:08] Voice 5: questions were i could i could listen to the tape and i would we could totally bring it back

[0:49:13] Voice 5: but it would be nice if

[0:49:15] Voice 5: those questions could be included because i think i think they were

[0:49:19] Voice 5: good questions if i recall correctly there's just a couple clarifying things to do so it wasn't close

[0:49:28] Voice 5: we just had some questions and

[0:49:34] Voice 6: then the third other one other other than the

[0:49:37] Voice 6: questions did you said that basically the bylaws sitting there yeah it is in draft with this you

[0:49:43] Voice 6: know okay so

[0:49:44] Voice 1: we do have a draft

[0:49:44] Voice 6: bylaw if we've got those questions and looked at we could consider

[0:49:49] Voice 6: revising it really long then yeah so it's sort of right okay um the other one on the water

[0:49:58] Voice 6: sustainability file um the ongoing well monitoring so um we have recently uh we've actioned our staff

[0:50:06] Voice 6: out to go out and gather those with the data loggers so we'll be doing some monitoring in the spring here

[0:50:11] Voice 6: and we are also looking at some other tools so we do have that that process assigned to the

[0:50:17] Platinum staff capacity for bigger

[0:50:20] Voice 6: so that's that helping us to start to look at

[0:50:24] Voice 6: some options around so we hope to I don't know if I'm hoping to get a report this summer

[0:50:34] Voice 6: from that process and possibly on how to use that data.

[0:50:44] Voice 6: I'd

[0:50:47] Voice 5: love to talk about water.

[0:50:50] Voice 5: I know I had this conversation with Chris,

[0:50:53] Voice 5: but for the value of having a public conversation,

[0:50:57] Voice 5: since Quadra Island has moved forward

[0:50:59] Voice 5: with a similar program of putting in monitoring

[0:51:04] Voice 5: across the island in private wells,

[0:51:07] Voice 5: but their data is being shared with the province.

[0:51:10] Voice 5: And I know that our data agreements made it such

[0:51:13] Voice 5: that we couldn't share it with the province.

[0:51:15] Voice 5: And I'm sure if they could do it, we should do it.

[0:51:18] Voice 5: And it would be nice if that data was made available

[0:51:20] Voice 5: to people and specifically if the province has their system

[0:51:25] Voice 5: and it works, why not work through the province

[0:51:29] Voice 5: on making that data available to people.

[0:51:33] Voice 5: So the more monitoring wells on the island,

[0:51:35] Voice 5: the more information we have or use it itself but if we're revamping those agreements we really

[0:51:41] Voice 5: should try to move to people who are willing to share that data and look to quadra and have an

[0:51:49] Voice 5: example where people are agreeing there

[0:51:51] Voice 4: hey

[0:51:56] Voice 7: anything else on the active projects

[0:51:57] Voice 6: today

[0:52:00] Voice 5: just to crack i mean i we do need to figure out and have a conversation going forward um

[0:52:07] Voice 5: with the SWPA conversation there are a repeat of the meeting at last spring with

[0:52:13] yeah more salt springs here um and ourselves again on how to move forward

[0:52:22] in particular with that governance question i

[0:52:25] Voice 5: do know i think uh uh

[0:52:29] Voice 5: stephen henderson did follow up with the uh the plan the uh watershed protection plan and

[0:52:38] Voice 5: and got confirmation that the things that have the CRD

[0:52:41] Voice 5: staying next to it are actually being done

[0:52:43] Voice 5: as we expected they were.

[0:52:47] Voice 5: It's just being done under the other,

[0:52:48] Voice 5: the stormwater service out of Victoria.

[0:52:54] Voice 5: So it'd be nice to get some movement on the main issue,

[0:52:59] Voice 5: which is the governance of watershed protection

[0:53:02] Voice 5: going forward so that we get this straightened out

[0:53:04] Voice 5: and get out of this, out of this cooling pattern.

[0:53:10] Voice 6: Okay. As a side chair by me, I just got a mail from Trustee Harris asking to be elected to the meeting. So our admins are going to be sending him a Zoom invite shortly here. So we'll address that. So he has asked to join the meeting.

[0:53:35] Voice 6: Okay, but he's not on the Zoom. He doesn't have the

[0:53:39] Voice 7: chance to.

[0:53:41] Voice 7: We're supposed to make an understanding.

[0:53:44] Voice 6: well but he can join as a an attendee and then we make the motion to get him to join

[0:53:53] Voice 6: right is that correct yeah

[0:53:55] Voice 7: okay

[0:53:56] Voice 6: as an attendee

[0:53:59] Voice 6: yeah so

[0:54:00] Voice 7: he can click off the website to get that

[0:54:03] Voice 7: yeah right and

[0:54:11] Voice 6: then when he's in the waiting room he can let us know when

[0:54:19] Voice 6: there's no join button for some reason today so but we didn't send it the um

[0:54:28] Voice 7: okay so

[0:54:29] Voice 6: i couldn't send it again

[0:54:31] Voice 7: just copy the message once

[0:54:34] Voice 6: he's on just raise your hand

[0:54:37] Voice 6: and then we'll address that okay that's great anything further on the active problem nothing

[0:54:51] further i mean i'm looking at the administrative facts and procedures section of this report

[0:54:57] for

[0:54:57] Voice 6: indicating land use contracts.

[0:55:02] Okay.

[0:55:06] Voice 6: And then next is the future projects list.

[0:55:10] Voice 6: The only

[0:55:10] Voice 9: thing I will say is that I know

[0:55:11] Voice 6: that land use contracts are on there.

[0:55:13] Voice 6: And I think it's good to have it on there

[0:55:14] Voice 6: because we do need to keep our eye on it.

[0:55:16] Voice 6: However, we are starting to see some of those

[0:55:19] Voice 6: land use contract properties.

[0:55:20] Voice 6: So there are a couple of rezoning

[0:55:22] Voice 6: that we'll see coming forth in the coming month.

[0:55:25] Voice 6: It's all that basically back up land use contracts.

[0:55:29] Voice 6: contracts. I'm pretty sure they expired this year at some point.

[0:55:34] Voice 6: Expired? It's past tense.

[0:55:36] Voice 6: We've got zoning, so we've got that, those conversations with landowners to bring them in.

[0:55:50] Voice 5: I just think maybe for the benefit of anyone listening, what is a land use contract and why do we have to deal with it?

[0:55:58] Voice 6: Essentially it was zoning by the 70s. It's since kind of fallen out of favor and caused a number of issues around.

[0:56:11] around how we manage land use

[0:56:15] Voice 6: through bylaws versus covenants.

[0:56:17] Voice 6: The province moved to that section of legislation,

[0:56:20] Voice 6: thereby eliminating the possibility for them

[0:56:25] Voice 6: that their applicability was revoked,

[0:56:27] Voice 6: but a period of notice that was given to do this,

[0:56:30] Voice 6: but most, like many communities across the province,

[0:56:34] Voice 6: we do have a few of them that have been in existence

[0:56:36] Voice 6: for some time, so we're just working with land owners

[0:56:40] Voice 6: to address those issues.

[0:56:41] Voice 6: once those contracts expire they they were no longer in compliance um they've all all of the

[0:56:48] Voice 6: language contracts we have to my knowledge have have an active rezoning application um and they

[0:56:54] Voice 6: are they're a little bit complicated because of the way that covenants versus bylaws are structured

[0:56:58] Voice 6: they do take time and they are not something that um you know i think partly it's fair to say that

[0:57:05] for most property owners doing a land use project and there's really no future benefit you know you

[0:57:13] just continue and what you've got it's

[0:57:15] Voice 6: not a high motivation scenario so it's something that we have

[0:57:18] Voice 6: to uh to follow up on a lot and uh and work with those those owners uh bring them into compliance

[0:57:24] Voice 6: thank you okay well um 10 above 10 30 we have a couple of applications

[0:57:43] Voice 6: Yes, thank you very much. And my apologies for being late.

[0:57:47] Voice 6: Right now.

[0:57:55] Voice 8: Okay, so Salt Spring Island local trust committee meeting procedure bylaw number 529

[0:58:06] Voice 6: indicates that trustee may not be absent for more than two consecutive meetings that are held in person.

[0:58:12] Voice 6: i noticed that uh trustee harris is not at the meeting in person and did not attend the last

[0:58:18] Voice 6: meeting in person um and

[0:58:23] Voice 8: pursuant to section uh 45 of the southeastern island local trust committee

[0:58:29] Voice 8: meeting procedure bylaw number 529 2021 i move that trustee harris be admitted to this

[0:58:37] Voice 8: april 10th 2025 meeting and

[0:58:40] Voice 6: permitted to participate as a voting member of the

[0:58:43] Voice 6: salt spring island local trust committee by electronic or other means seconded by trustee

[0:58:52] Voice 6: patrick uh any discussion trustee patrick yes

[0:58:57] Voice 5: well i'm i am sympathetic to trustee harris's

[0:59:02] Voice 5: situation but this is the majority done this three times and each time i've asked to hear

[0:59:11] Voice 5: trustee harris's plans with and so um our meeting procedure rules are here for a reason and i think

[0:59:25] Voice 5: we as a local trust committee as well as the people of salt spring need to know

[0:59:30] Voice 5: his plans going forward and with that i'm i'm hesitant to

[0:59:39] Voice 5: to agree to waive the requirements today.

[0:59:44] Voice 5: So

[0:59:47] Voice 6: I'm gonna suggest that procedurally,

[0:59:53] Voice 6: we need to conduct the, this.

[1:00:00] Voice 6: motion in this vote and that hearing from Trustee Harris before he's been before the waiver has been

[1:00:07] Voice 6: pleaded is it seems irregular to me I

[1:00:14] Voice 5: know I think he needs to formally communicate with us and the

[1:00:18] Voice 5: community as to his plans going forward I don't think the conversation I think he needs to

[1:00:26] Voice 5: communicate so

[1:00:30] Voice 6: anything further on the motion i will call the question then all those in favor

[1:00:39] Voice 6: and any opposed that motion fails okay so uh that means that the waiver is not

[1:00:56] Voice 6: granted

[1:00:58] Voice 8: and here and uh the meeting will pay so um note that we are we're at 10 32 uh generally

[1:01:26] Voice 8: we try to schedule the applications at

[1:01:31] Voice 6: a set time for applicants to come

[1:01:35] we're well ahead of that so i'm going to suggest that we move on to the other sections

[1:01:40] Voice 6: um next in the daniel report

[1:01:57] Voice 7: a

[1:02:10] Voice 6: draft of the uh of the uh report summary for salt spring drafted by staff and working with

[1:02:21] specialist prepared this brief summary so it's a it's a fairly high level what you

[1:02:31] Voice 6: achieved over the past year application reviews processing and our major projects

[1:02:40] Voice 6: the process the procedure here is to have LTC consider this summary and recommend any changes

[1:02:49] is what and uh we'll proceed from there thank you trustees i

[1:02:57] Voice 6: have one but i think you should also

[1:02:59] Voice 6: sell the same one so i'm going to start with you i

[1:03:01] Voice 5: had a few few changes i know last year we added

[1:03:03] Voice 5: a statement about the challenges that we're having with housing so i just wanted to make

[1:03:10] Voice 5: for that first bullet the number one under the first uh work um priorities one there that we

[1:03:21] Voice 5: should revise that first priority to read something long and i'm open open to hear suggest

[1:03:27] Voice 5: the word but address as a housing security through a review and update of the island's trust so just

[1:03:34] Voice 5: add that at the front of that sentence address housing security through of the view um salt

[1:03:44] Voice 5: spring community plan address

[1:03:47] Voice 6: housing security through already okay yeah i got that um

[1:03:53] Voice 5: the next

[1:03:55] Voice 5: one was to uh revise the first uh project listed by adding just what i was going to do is just add

[1:04:04] Voice 5: in brackets because at the very bottom we have that last paragraph that says salt spring ltc

[1:04:10] Voice 5: see applied for and receive the UBC grant.

[1:04:12] Voice 5: We should just put that in brackets

[1:04:14] Voice 5: under the complete community,

[1:04:18] Voice 5: not have that dangling sentence at the bottom.

[1:04:21] Voice 5: Right, put it in brackets

[1:04:23] Voice 6: at the end of number one.

[1:04:25] Voice 5: Just say, you know, put in brackets,

[1:04:27] Voice 5: funded through it and ask them.

[1:04:34] Voice 5: Yeah, something like that, but deal with that.

[1:04:39] Voice 5: Okay.

[1:04:40] Voice 5: Get rid of that last paragraph.

[1:04:43] Voice 5: paragraph and then there's a the the second uh sentence in the second to last paragraph there

[1:04:53] Voice 5: it's it says uh it's just the wording is not right sale impersonation invited the local trust

[1:05:01] Voice 5: committee to a meal to discuss topics of mutual interest um yes it

[1:05:06] Voice 5: just doesn't read well it

[1:05:08] Voice 6: reads like we hosted the meal that wasn't the case we were hosted yeah yeah

[1:05:13] Voice 5: so just

[1:05:14] Voice 6: that um

[1:05:16] Voice 5: that last which was now the last

[1:05:18] Voice 5: sentence that last paragraph just needs to be corrected to

[1:05:24] Voice 5: reflect yeah yeah okay

[1:05:29] Voice 6: so um are those amendments captured or

[1:05:36] Voice 5: do you want me to make a motion

[1:05:39] Voice 6: I think this is good. We can bring this, we'll bring this back in May for your final. We have two LDC meetings for the Trust Council in June when all of this will be assembled.

[1:05:53] Okay.

[1:05:54] I

[1:05:54] Voice 5: think it's final for Institute. Time to bring you back to that.

[1:05:57] Voice 5: All right. And I had sent my notes to Morgana and

[1:06:01] Voice 6: Chris anyway, so.

[1:06:02] Voice 6: Oh, perfect. Yeah.

[1:06:04] Voice 6: Inside baseball, this student, those edits have already been drafted.

[1:06:10] Voice 8: all right next we have our

[1:06:12] Voice 6: uh policy and standing resolutions list anything that of note there today

[1:06:19] Voice 6: and page 102 we have the open open applications report anything on that today yeah just a quick

[1:06:27] Voice 6: note mr chair um the uh the comment section of this is something we've been wrestling with

[1:06:33] Voice 6: So that's something to continue.

[1:06:35] Voice 6: We really want to provide a clear

[1:06:39] Voice 6: and consistent message here.

[1:06:41] Voice 6: So as this progresses,

[1:06:43] I've been in depth and busy finding ways

[1:06:46] to really communicate what the purpose section is.

[1:06:51] It's the comments that are visible to the public

[1:06:53] in the application record.

[1:06:56] It's a work in progress right now.

[1:06:57] We're working through that.

[1:06:58] And as our applications move through,

[1:07:00] Voice 6: we'll be applying it to a different standard.

[1:07:02] Voice 6: to sort of standardize that language.

[1:07:05] Sometimes there's staff notes in there,

[1:07:08] sometimes there's applicant's interpretation of it.

[1:07:12] Really wanted to say this, you know,

[1:07:14] this application's gonna

[1:07:16] Voice 6: get a permit to build X

[1:07:17] Voice 6: or we don't want this zone or that zone.

[1:07:24] Voice 6: Just to note that that'll be the language in that column,

[1:07:27] Voice 6: which is probably one of the more important columns

[1:07:30] Voice 6: in that table will be changing. Just a note on that. It's not the spiffiest section of the

[1:07:40] Voice 6: Okay, thank you.

[1:07:43] Voice 6: Trustee Patrick?

[1:07:45] Voice 5: I have a question. So we have permits that are, we give delegated authority to staff to do

[1:07:56] Voice 5: development permits, certain ones and this, this form also doesn't make that clear on what's been

[1:08:04] Voice 5: been delegated versus what's not delegated.

[1:08:07] Voice 5: And then I know we get questions from the public

[1:08:15] Voice 5: seeing permits that were issued under delegated authority.

[1:08:21] Voice 5: So I'm kind of curious because I don't

[1:08:28] Voice 5: think the bylaw that delegated that authority really

[1:08:33] Voice 5: was clear in that as to how I know we're given copies of it.

[1:08:39] Voice 5: when they're issued were sent a copy of the issue development permit but the public you know how do

[1:08:48] Voice 7: they see it

[1:08:49] Voice 5: how do they get access to it there's a lot of there's some that are high profile and

[1:08:52] Voice 5: they're interested and curious and they want to see them um i

[1:08:57] Voice 6: think that's a good opportunity

[1:09:01] Voice 6: options there and he just put his hand up go ahead ms bengal

[1:09:07] I

[1:09:09] Voice 6: believe one of the things we've asked in general, we're asking to understand the CityView portal better, and we're working towards providing an update on that.

[1:09:21] As

[1:09:21] Voice 6: it stands right now, when a permit is issued, compared to in the past with CityView, the permit is uploaded and accessible publicly through the portal.

[1:09:33] so any member of the public can create a portal account and then look at any property within the

[1:09:44] islands trust to see if there are applications open or permits issued on the property

[1:09:49] Voice 6: and so

[1:09:53] Voice 6: although not all the permits because we didn't go back in time to upload every single permit

[1:09:59] Voice 6: from the implementation of City View moving forward,

[1:10:03] Voice 6: the permits are visible to the public.

[1:10:07] Voice 6: And so the public does have access to see that.

[1:10:13] Voice 6: The public can always ask

[1:10:15] Voice 6: to find out about permits from staff.

[1:10:17] Voice 6: That's a routinely releasable record.

[1:10:19] Voice 6: So even if they find the portal confusing,

[1:10:23] Voice 6: they just have to call us up and ask.

[1:10:27] Voice 6: As for providing more information

[1:10:30] Voice 6: about the you know within this report in that comment section we could say delegated so that

[1:10:39] Voice 6: it's clear that it's not a development permit that's coming forward to to the LTC so in that

[1:10:46] Voice 6: report we could definitely make improvements there because we know which ones are delegated

[1:10:51] Voice 6: which ones are not and then as it moves forward yes when a decision is made it's shared publicly

[1:10:58] Voice 6: and the best people to ask are the staff.

[1:11:02] Voice 6: The staff name is there on the report.

[1:11:04] Voice 6: So that would be the person to point the public to

[1:11:09] Voice 6: for further comments on it.

[1:11:12] Voice 6: Hopefully that's helpful.

[1:11:15] Voice 6: Judge Patrick.

[1:11:16] Voice 5: Yeah, no, thank you.

[1:11:17] Voice 5: I think if we can have more clarity

[1:11:19] Voice 5: and more information that we can provide,

[1:11:21] Voice 5: I know one of the follow-up action list things

[1:11:23] Voice 5: is also trying to have a webinar or something

[1:11:26] Voice 5: public on how to use CityView, even us.

[1:11:30] Voice 5: we can use city view better as we can understand this new tool that we have so

[1:11:34] Voice 5: um because i know that we definitely have one development permit that's going to be a high

[1:11:39] Voice 5: profile development permit that a lot of people are interested in seeing that from the vapor beach

[1:11:45] Voice 5: um property i know i receive a lot of inquiries i

[1:11:52] Voice 7: can't answer thank you

[1:11:56] Voice 6: anything else on the

[1:11:57] Voice 6: You have

[1:12:02] Voice 6: no expense report or conservancy report today. We're at 1042. I'm going, yes?

[1:12:10] Voice 6: I think there's expense report added.

[1:12:16] Did we cover the expense report Mr. Chair?

[1:12:19] Oh, okay. I must, maybe there was

[1:12:23] Voice 6: an updated version of it and I didn't, I don't have that one in front of me.

[1:12:27] Voice 6: okay uh well then expense support uh anything on that today no and conservancy board report

[1:12:41] Voice 6: okay um so at quarter to 11 um what's your pleasure shall we go into the closed meeting

[1:12:52] Voice 6: and do that business and then come back to applications or should we break early and long

[1:12:57] Voice 6: and looking at you trustee Patrick. I

[1:13:01] Voice 5: think we need to allow ourselves a good chunk of time in

[1:13:05] Voice 5: the in-camera session. Yeah

[1:13:07] Voice 6: there's yeah

[1:13:08] Voice 5: do the work that needs to be done in there. So you started

[1:13:14] Voice 5: does that I'm easy

[1:13:15] Voice 6: um that's I mean I think that's yeah it's a bit more elegant than

[1:13:23] Voice 6: and breaking up the in-camera into multiple sections.

[1:13:27] Voice 6: So in that case, let's recess and move back here.

[1:13:31] Voice 6: Ready to roll at noon for applications.

[1:13:40] That's good.

[1:13:41] That

[1:13:44] Voice 6: was a light courage, and of course,

[1:13:45] Voice 6: we had an option to start this one with a baby.

[1:13:52] Voice 6: Right, this one.

[1:13:53] Voice 5: We need time in the in-camera.

[1:13:54] Voice 6: Yeah, I know.

[1:13:56] Voice 5: Take our time there.

[1:13:58] Voice 6: I wasn't wondering if you can camera it with the camera.

[1:14:02] Voice 5: There's a

[1:14:02] Voice 7: risk of it.

[1:14:10] Voice 6: like just as soon as we said to get you down like okay and then

[1:14:17] Voice 6: the email was already copied

[1:14:18] Voice 6: mentioning so we just updated it and then yeah okay yeah

[1:14:26] Voice 8: i might have

[1:14:26] Voice 6: missed that um

[1:14:27] Voice 6: and usually that's not a huge discussion i mean it's generally we just look yeah

[1:14:37] Voice 6: yeah we've seen it yeah i've actually yet to have that turn into a real discussion item

[1:14:55] Voice 7: well

[1:14:58] Voice 6: i mean the thing is is with the lgc meetings there's only so many options to

[1:15:10] Voice 6: that would make

[1:15:13] Voice 4: any

[1:15:15] Voice 6: meaningful difference like no there's yeah

[2:19:58] Voice 1: hi maxine this is the meeting host i just let you know we're on a break until noon

[2:29:13] Voice 1: are you ready chair luckham or sorry chair peterson

[2:29:19] Voice 8: yes i'm ready okay

[2:29:20] Voice 1: i'll begin the recording

[2:29:21] Voice 7: welcome

[2:29:30] Voice 8: back our break so i'll call the meeting

[2:29:34] Voice 8: back to order and we are on the applications uh and referral section start off with on page 39

[2:29:46] Voice 8: for a development variance permit

[2:29:51] Voice 8: brought to us by Planner Garuba.

[2:29:55] Voice 8: Please go ahead.

[2:29:57] Voice 3: Thank you very much, Mr. Chair.

[2:30:00] Voice 3: This staff report presents a development variance

[2:30:02] Voice 3: progress application for subject property

[2:30:04] Voice 3: located at 321 Fenwood Road.

[2:30:07] Voice 3: The applicant is seeking variance

[2:30:08] Voice 3: to relax the minimum setback from the

[2:30:10] Voice 3: rail lot line from 7.5 meters

[2:30:12] Voice 3: to 1.3 meters for

[2:30:14] Voice 3: structures located on the subject

[2:30:16] Voice 3: property. Currently, all structures

[2:30:18] Voice 3: on the subject property are located

[2:30:20] Voice 3: within the rail lot line setback areas

[2:30:22] Voice 3: and therefore not in compliance with the land

[2:30:24] Voice 3: supply law. And the applicant has

[2:30:26] Voice 3: requested for a variance to bring these structures

[2:30:28] Voice 3: into compliance with the Land Use By-law.

[2:30:31] Voice 3: In accordance with Section 499 of Section 3 of the Local Government Act and the Salt

[2:30:35] Voice 3: Spring Developmental Procedures By-law, statutory notice of the proposed variance was mailed

[2:30:41] Voice 3: to all owners and tenants in occupation of properties within 100 metres of the subject

[2:30:46] Voice 3: property and no correspondence has been received as of this time.

[2:30:51] Voice 3: Staff therefore recommends that the Salt Spring Local Trust Committee approve issuance of

[2:30:55] Voice 3: the application based on the following reasons.

[2:30:59] Voice 3: the foreign character of the zone has been opened the variant is not anticipated to negatively

[2:31:05] Voice 3: impact the surrounding neighborhood and the structures are screened where existing vegetation

[2:31:11] Voice 3: on the rail of life thank you thank

[2:31:15] Voice 8: you is the advocate with us today do you want to add anything

[2:31:19] uh no i would just like to say that uh i do appreciate the trust accommodation

[2:31:24] Voice 6: of my request

[2:31:26] Voice 6: Ms. Garuba has been nothing but efficient and professional,

[2:31:29] Voice 6: so I appreciate her moving us along.

[2:31:32] Voice 6: Trustee, any questions, comments?

[2:31:37] Voice 7: No, I don't have any.

[2:31:39] Voice 7: It's pretty straightforward.

[2:31:40] Voice 7: I have

[2:31:41] Voice 5: no questions and understand why we're here.

[2:31:46] Voice 5: So I'm willing to make a motion.

[2:31:48] Voice 5: All right.

[2:31:48] Voice 5: I move that the South Spring Island Local Trust Committee

[2:31:51] Voice 5: approve issuance of development variance permit

[2:31:53] Voice 5: P-L-D-B-P

[2:31:55] Voice 5: 2-0-2-4-0-2-4-4

[2:32:01] Voice 6: I'll second the motion. Any further discussion?

[2:32:06] Voice 6: Not seeing any, I'll call the question. All those in favor?

[2:32:10] Voice 6: Carious. That

[2:32:13] Voice 5: was really hard.

[2:32:16] Voice 7: Thank

[2:32:17] Voice 5: you very much. Have a good day.

[2:32:19] Voice 7: Thank you.

[2:32:19] Voice 7: you know next on page

[2:32:26] Voice 8: 52 a zoning of OCP amendment and rezoning application and so

[2:32:35] Voice 8: coming from Plata Garuda please proceed. Thank

[2:32:39] Voice 3: you Mr. Chair. This staff report presents a

[2:32:43] Voice 3: rezoning and OCP amendment application SSRZ 2019.1 for subject property located at 248

[2:32:50] Voice 3: propaganda story. The applicant seeks to rezone the subject property from residential seven to

[2:32:56] Voice 3: general employment zone to permit the following uses both building servicing and repairs rental

[2:33:02] Voice 3: repair sales and service of equipment machinery boats and vehicles one accessory drilling in

[2:33:07] Voice 3: personal services business accessory to the drilling units. This report is presented following

[2:33:14] Voice 3: a preliminary staff report presented to the LCC on December 15 2020 meeting. The applicant has

[2:33:20] Voice 3: provided the relevant assessment reports required to address water quality and quantity issues

[2:33:25] Voice 3: discussed in the preliminary staff report earlier presented. Staff therefore recommends that the

[2:33:31] Voice 3: Salt Spring Local Trust Committee By-law number 544 cited a Salt Spring Island Official Community

[2:33:36] Voice 3: Plan By-law number 434-2008, amendments number 1-2025 be read a first time. Staff also recommends

[2:33:44] Voice 3: that the Salt Spring Local Trust Committee By-law number 545 cited a Salt Spring Island Land Use

[2:33:49] Voice 3: bylaw 1999 amendments number 3 2025 we read of course time and also that the proposed bylaw

[2:33:56] Voice 3: numbers 544 and 545 referred to the advisory planning committee first nations organizations

[2:34:02] Voice 3: and agencies identified in the staff reports thank you thank

[2:34:07] Voice 8: you um are you the representing

[2:34:10] Voice 8: that i am yeah anything to add well i appreciate you guys seeing this today i think i have to say

[2:34:16] Voice 8: that i apologize

[2:34:17] Voice 6: that it's taken so long to get back in life it's been extraordinarily busy but

[2:34:22] Voice 6: yeah we've been utilizing the property as uh what we're going for rezoning it's turned up really

[2:34:30] Voice 6: well support

[2:34:33] Voice 7: thanks for being with me forward to the next steps in this process interesting

[2:34:44] Voice 7: any questions um

[2:34:46] Voice 5: i guess i just have a couple i mean i i know you had a temporary use permit from

[2:34:52] Voice 5: two terms ago from the um and that's sort of where we started yeah

[2:35:00] Voice 7: um and i guess i'll look to stuff

[2:35:03] that so for process wise this is first reading this goes out for referrals

[2:35:07] Voice 5: um at what point

[2:35:11] Voice 5: then there would be a public hearing after second reading so i mean i think this is the right thing

[2:35:24] years to get this process going and hear from everyone else and

[2:35:27] Voice 5: public hearing and um there okay

[2:35:35] Voice 5: good to see it here finally i had to go i kept asking staff what is what are you doing over

[2:35:42] Voice 5: there because i remember making those motions last term yeah

[2:35:45] Voice 6: and so we did so we implemented

[2:35:46] Voice 6: basically all the stuff we could put in professional engineering at that last meeting

[2:35:50] Voice 6: be put in for that as a gallery some of these things business are just the same

[2:35:58] and that

[2:36:00] Voice 6: kind of thing so it's been it's been a good sort of learning thank you for making

[2:36:03] Voice 7: this one to a good point all right

[2:36:06] Voice 5: well we just uh we get this all

[2:36:08] Voice 7: right

[2:36:10] Voice 5: i'm going to start i

[2:36:11] Voice 5: move that the salt spring island local trust committee bylaw number 544 cited a salt spring

[2:36:25] Voice 5: I'll

[2:36:26] Voice 8: second the motion. Any discussion required? Seeing any, I'll call the question. All those

[2:36:32] Voice 8: in favor? Carries.

[2:36:35] Voice 5: And I'll move that the Salt Spring Island Local Trust Committee amend draft bylaw number

[2:36:40] Voice 5: 545, cited Salt Spring Island Land Use Bylaw 1999, amendment number 3, 2025, be read.

[2:36:48] Voice 5: the first time

[2:36:49] Voice 8: i'll second that any discussion see any i'll call the question all those in favor

[2:36:57] Voice 8: curious as well

[2:36:59] Voice 6: and

[2:37:00] Voice 5: i move that the salisbury island local trust committee requests staff to

[2:37:03] Voice 5: refer proposed bylaws bylaws number 544 and 545 to the advisory planning committee of first nations

[2:37:10] Voice 5: organizations and agencies as identified in this staff report dated april 10 2025.

[2:37:17] 25 second

[2:37:20] Voice 5: that uh any discussion i forgot i didn't have a discussion um this is definitely this is

[2:37:27] Voice 5: outside the north salt spring right it's it's yeah it's

[2:37:31] Voice 6: just outside oh that's cool i'm sorry

[2:37:33] Voice 6: too far up the hill too far yeah not that

[2:37:35] Voice 6: much by one property one property

[2:37:36] Voice 5: i thought we were

[2:37:38] Voice 5: awfully close but i knew they weren't on the list that's what i had to ask okay sorry okay

[2:37:42] Voice 8: Okay. Anything further? I'll call the question. All those in favor?

[2:37:47] Voice 8: Carries.

[2:37:48] Voice 5: And I move that the Salt Spring Island Local Trust Committee

[2:37:50] Voice 5: has reviewed the Island's Trust Policy Statement Correctives Only Checklist

[2:37:55] and determined that Bylaw No. 544 cited of Salt Spring Island

[2:37:59] Voice 5: Official Community Plan Bylaw No. 434

[2:38:02] Voice 5: 2008 Amendment No. 1

[2:38:06] Voice 5: 2025 is not contrary to or at variance with the Island's Trust

[2:38:11] Voice 5: policy statement the

[2:38:13] Voice 6: second

[2:38:13] Voice 8: that any further discussion seeing any i'll call the questions

[2:38:19] Voice 8: all those in favor which carries that

[2:38:23] Voice 5: the salt spring island local trust committee has reviewed

[2:38:26] Voice 5: the island's trust policy statement directives only checklist can determine that bylaw number

[2:38:30] Voice 5: 545 cited as salt spring island land use by law number 355 1999 amendment number 3 2025

[2:38:37] Voice 5: 25 is not contrary to report variance with the island strategy policy statement

[2:38:42] Voice 6: moved

[2:38:43] Voice 6: i'll second the motion for the discussion seeing any i'll call the question all those in favor

[2:38:52] Voice 6: carries

[2:38:53] Voice 5: right next stage begins okay well

[2:38:57] Voice 7: thank you guys very much thank

[2:38:59] Voice 5: you

[2:38:59] Voice 7: okay

[2:39:02] Voice 8: so concludes a public portion of the meeting the next regular meeting

[2:39:17] Voice 8: The Salt Spring Island Local Trust Committee is scheduled for 12 p.m. on May 8th here at the Legion Meeting Hall.

[2:39:23] Voice 8: Do we have a motion to go in camera?

[2:39:30] Voice 5: I move that the Salt Spring Island Local Trust Committee close this meeting to the public subject of Community Charter Section 91A,

[2:39:37] discuss personal information about an identifiable individual who holds or is being considered for a position as an officer, employee, or agent of the municipality,

[2:39:49] or

[2:39:49] Voice 5: another position appointed by the municipality, and that staff be invited to remain.

[2:39:56] Voice 8: Second the motion. Any discussion? Not seeing any, I'll call the question. All those in favor?

[2:40:05] Voice 8: Carries. And we'll give staff a moment to close

[2:40:12] Voice 7: things down here.

[2:40:20] Voice 7: Sure. Can Lisa do anything there? Well, I think it's Maxine.

[2:40:51] Voice 6: Okay. Are we good? We're just seeing if Lisa can, if Miller can bring Maxine back, bring the public attendants back.

[2:41:04] Voice 6: I see. Okay, great.

[2:41:07] Voice 2: Yeah, they would have to rejoin the meeting. It's not a webinar, so they weren't sitting in, out as attendees, so they would have to physically rejoin the meeting.

[2:41:19] we are recording and live streaming so i'll call the meeting back to order

[2:41:27] and i will

[2:41:30] Voice 6: rise and report from

[2:41:35] Voice 8: the in-camera meeting that we adopted the in-camera

[2:41:40] Voice 8: minutes of close

[2:41:47] Voice 6: the tube it's a february march

[2:42:01] Voice 5: 20th

[2:42:02] Voice 8: okay so we adopted

[2:42:03] Voice 8: the in-camera minutes

[2:42:04] Voice 8: for march 20th

[2:42:06] Voice 6: and we made appointments as follows to the board of variants we reappointed uh bob

[2:42:15] Voice 6: russ and we appointed lisa florido to the agricultural area planning commission we

[2:42:22] reappointed

[2:42:22] Voice 6: conrad dillon uh ken byron free eagle and scott riley and royale

[2:42:30] Voice 7: oh

[2:42:32] Voice 6: sorry and uh

[2:42:36] Voice 6: appointed William Kayserurs.

[2:42:39] Voice 6: The Area Planning Commission reappointed Lee Large,

[2:42:44] Voice 6: Gabriel Weave, John Berard,

[2:42:48] Voice 6: and appointed Dolores Bender-Graves,

[2:42:52] Voice 6: Osmond Phillips, and Elaine McCann.

[2:42:54] Voice 6: And for the Area

[2:43:00] Voice 8: Planning Commission for the OCP LUB,

[2:43:05] Voice 8: appointed Tim Hiltz, Anne Gunn, Robert Steinbeck,

[2:43:09] Voice 8: Riley Donovan, Eric

[2:43:12] Voice 6: March, Maxine Leichter, and John Cade, and appointed Eric March chair.

[2:43:20] Voice 6: And I believe that concludes the rise of the report.

[2:43:23] Voice 6: If there's no further business, I will call for adjournment.

[2:43:31] Voice 6: We're adjourned.

[2:43:32] Voice 7: Thank you, everyone.