Islands Trust Programs Committee regular meeting, May 7, 2025

[0:00:00] Voice 17: day.

[0:00:00] Voice 7: Thank you. Well, good morning, everybody. Thank you so much for joining us for another

[0:00:05] Voice 7: Trust Programs Committee meeting. I know it's a little earlier than usual, so I do appreciate

[0:00:10] Voice 7: everyone's time. I'm Christina Evans. I'm elected on Sudeya South Pendant. I'm the chair of the

[0:00:16] Voice 7: Trust Programs Committee. I would like to start by acknowledging that we're fortunate to be able

[0:00:21] Voice 7: to gather today in locations across the traditional territories of the Coast Salish people.

[0:00:27] Voice 7: people and i recognize that i am an uninvited guest residing on beautiful south sedea south

[0:00:34] Voice 7: panda and this is the traditional unceded territories of many coast salish peoples

[0:00:40] Voice 7: i have uh been spending a lot of time over the last few days thinking about red breast day it's

[0:00:46] Voice 7: um yeah it's just been sitting heavy on my heart and i think about all of the families that have

[0:00:55] Voice 7: have lost mothers, daughters, sisters, and wives and never got closure. And it breaks my heart.

[0:01:09] Voice 7: And what I find even more painful is the fact that this had to be turned into a movement

[0:01:19] Voice 7: to seek justice. And that's just unacceptable. That shouldn't be happening in our time,

[0:01:29] Voice 7: you know in this day and age um so anyway i'm like i said i i that's been weighing very heavy

[0:01:36] Voice 7: on me the past few days and uh that's where i'm sitting so i'm sorry for i'm going to just go

[0:01:46] Voice 7: around the room and ask people to introduce themselves and i'm going to start as i see

[0:01:51] Voice 7: them with trustee peterson uh

[0:01:56] Voice 3: good morning tim peterson here on beautiful huaytai

[0:02:00] Voice 3: the Skeete Island, territory of many Coast Salish Nations and a treaty territory of the

[0:02:08] Voice 3: Tla'aman Nation.

[0:02:10] Trustee Fast: Thank you.

[0:02:11] Trustee Fast: Trustee Fast?

[0:02:13] Trustee Fast: Morning, everybody.

[0:02:14] Trustee Fast: I'm Sue Ellen Fast, coming to you from Nuklelequem, which is Bowen Island over in the mouth of

[0:02:20] Trustee Fast: Alcatsum Houseout.

[0:02:23] Trustee Fast: Bowen is territory of the Squamish Nation.

[0:02:26] Voice 6: Thank you.

[0:02:27] Trustee Fast: Trustee Graham?

[0:02:31] Voice 19: Thank you, Chair.

[0:02:33] Voice 19: David Graham, local elected on Diamond, traditional territory of the Coast Salish, in particular the Comox and the Qualicum.

[0:02:39] Voice 6: Thank you.

[0:02:40] Voice 5: Trustee Yates?

[0:02:43] Voice 5: Good morning, everyone.

[0:02:44] Voice 5: Susan Yates, elected for the Gabriola Trust area, which includes Mudge Island and DeCourcy Island.

[0:02:51] Voice 5: And thank you, Chair Evans, for reminding us about Red Dress Day.

[0:02:56] Voice 5: It's been hanging heavily on my heart, too.

[0:03:01] Voice 7: Trustee Patrick?

[0:03:04] Trustee Patrick: Good morning.

[0:03:06] Trustee Patrick: I'm Laura Patrick from Salt Spring Island, the unceded territories of both the Holtamina

[0:03:11] Trustee Patrick: Mansichottan-speaking Coast Salish First Nations.

[0:03:16] Voice 6: Thank you.

[0:03:17] Voice 6: Trustee Elliott.

[0:03:20] Voice 9: Hello.

[0:03:21] Voice 9: Good morning, everyone.

[0:03:21] Voice 9: I'm from Gabriela Island in Seneva First Nation Territory.

[0:03:26] Voice 6: Thank you.

[0:03:28] Voice 9: And

[0:03:28] Voice 7: Trustee Maude.

[0:03:30] Voice 17: Thank you, Chair.

[0:03:31] Voice 17: David Maude, elected on Main Island, traditional home of the Hispanic people.

[0:03:35] Voice 7: Thank you.

[0:03:36] Voice 7: And just as a reminder to thank you, trustees, for introducing yourself.

[0:03:40] Voice 7: And just as a reminder, when introducing ourselves and saying where we're from and which territories that we're representing,

[0:03:48] Voice 7: it has been requested that we don't necessarily call out the language that the that has been spoken,

[0:03:56] Voice 7: because the language can be spoken by settlers who are learning the language, as well as those that are members of First Nations.

[0:04:06] Voice 7: So I just wanted to pass that reminder out again.

[0:04:10] Voice 7: I'm now going to go through the staff.

[0:04:13] Voice 7: And if we have any late trustees that are arriving, if you can just put up your hand to introduce yourselves, that would be appreciated.

[0:04:19] Voice 7: And I'm going to start with Staff Rater.

[0:04:24] Voice 8: Good morning, everyone.

[0:04:26] Voice 8: I'm Staff Rater, Director of Trust Area Services.

[0:04:28] Voice 8: I'm pleased to be joining today from the territory of the Lekwungen peoples, specifically the Esquimalt and Songhees First Nations.

[0:04:35] Voice 8: and very pleased to acknowledge that I live in the beautiful territory of the Wasanage peoples.

[0:04:40] Voice 8: Thanks so much.

[0:04:41] Voice 8: Thanks. And Staff Marlore?

[0:04:44] Voice 13: Yeah, good morning, Trust Programs Committee.

[0:04:48] Voice 13: Yeah, I'm coming to you from Victoria in the Ligonwin peoples' territory.

[0:04:54] Voice 13: Thank you.

[0:04:55] Voice 6: Thank you. And Staff Straw?

[0:05:04] Voice 1: Good morning, Trustees.

[0:05:06] Voice 1: Chloe Straw, Program Coordinator with Trust Area Services,

[0:05:09] Voice 1: joining this morning from Gabriel Island in Sneneamoh Territory.

[0:05:14] Voice 7: Thank you. And I see Seth Elliott.

[0:05:19] Voice 14: Yeah, a'i tskwe'el.

[0:05:21] Voice 14: Komuk's nat Jo Elliott, or Komuk's nat Tawakolt,

[0:05:24] Voice 14: but family names from Sneneamoh calling in from traditional territory Couching.

[0:05:29] Voice 14: And I'd also like to acknowledge Chair Evans for acknowledging, you know,

[0:05:35] Voice 14: sometimes we get comfortable in acknowledging where we're coming from,

[0:05:40] Voice 14: from the language, from the lands of the speaking people,

[0:05:44] Voice 14: you know, the language that they speak.

[0:05:46] Voice 14: And I think it's important to recognize that, you know,

[0:05:48] Voice 14: I prior to many years ago, I worked in the helping field.

[0:05:51] Voice 14: So I supported our residential school survivors in transitioning

[0:05:55] Voice 14: and healing from those impacts.

[0:05:59] Voice 14: And some of our people, you know, they were not allowed

[0:06:04] Voice 14: to speak the language.

[0:06:05] Voice 14: And so when they went back to the communities,

[0:06:07] Voice 14: They say some understood, but they couldn't speak the language and some lost the language altogether.

[0:06:13] Voice 14: And so when we went through that healing process, it was, you know, and we used language for healing.

[0:06:20] Voice 14: It really stimulated a healing process for those individuals that are going through the training.

[0:06:24] Voice 14: And some were not able to learn.

[0:06:27] Voice 14: Some were able to catch on.

[0:06:29] Voice 14: and then some of our people were more difficult to catch on to the language

[0:06:34] Voice 14: because of the stigma behind not being able to speak the language.

[0:06:38] Voice 14: So it's, and I think that's why it's really important

[0:06:41] Voice 14: because we have non-members or non-people

[0:06:45] Voice 14: that are not from those language groups who take language programs

[0:06:48] Voice 14: and they learn a lot faster than our own Cuomo, our First Nations people.

[0:06:53] Voice 14: And it's a result of a residential school

[0:06:55] Voice 14: in their inability to give permission to speak their own language.

[0:07:00] Voice 14: And so a lot of healing needs to go around that

[0:07:03] Voice 14: in regards to the process for our individuals

[0:07:06] Voice 14: to open those doors and those channels

[0:07:08] Voice 14: to allow that language to be rebuilt in our nations.

[0:07:12] Voice 14: And it's much more difficult for our nations to do that

[0:07:16] Voice 14: than some other nations who can come in and learn the language

[0:07:19] Voice 14: and teach the language.

[0:07:21] Voice 14: So I really emphasize on the importance of that.

[0:07:24] Voice 14: that, you know, we do want to acknowledge from our heart

[0:07:26] Voice 14: where we're calling from in those language groups,

[0:07:30] Voice 14: but also recognizing, you know, the stigma and the challenge

[0:07:33] Voice 14: in regards to our First Nations people

[0:07:34] Voice 14: that are wanting to learn the language

[0:07:37] Voice 14: and unable to learn it

[0:07:38] Voice 14: because how they're treated in residential school.

[0:07:40] Voice 14: So I just want to acknowledge that.

[0:07:41] Voice 14: Thank you.

[0:07:43] Voice 7: Thank you so much for the reminder.

[0:07:46] Voice 7: Staff, Barlow?

[0:07:50] Voice 7: Good

[0:07:50] Voice 18: morning, programs.

[0:07:52] Voice 18: Robert Barlow, the Legislative Services Clerk.

[0:07:55] Voice 18: and the recorder and the Zoom host today

[0:07:58] Voice 18: and I probably don't know the appropriate way

[0:08:01] Voice 18: to refer to the traditional territory

[0:08:04] Voice 18: that I was born, live and work in

[0:08:07] Voice 18: which is the, I had been using the phrase

[0:08:10] Voice 18: the traditional territory

[0:08:12] Voice 18: of the Lekwungen speaking territory

[0:08:14] Voice 18: but that may not be appropriate

[0:08:16] Voice 18: but I don't know what is

[0:08:17] Voice 18: so I'll leave it there

[0:08:22] Voice 7: I might just pause for a second and ask

[0:08:25] Voice 7: staff Elliot is there is there um a way that is preferable to to introduce where people are

[0:08:35] Voice 7: calling in from or where they where they come from I

[0:08:39] Voice 14: think a lot of our a lot of our people are you

[0:08:41] Voice 14: know the protocols are going to the traditional territory where they're where they're calling

[0:08:45] Voice 14: from so if we're if we're in Matuli or Luckwin traditional territory could be the Squamish or

[0:08:51] Voice 14: or Songhees, or it could be right in the middle,

[0:08:55] Voice 14: so then you acknowledge both of the nations.

[0:08:58] Voice 14: And then that's more, I guess, the modern way we're pronounced.

[0:09:02] Voice 14: So some nations are going back to their traditional names

[0:09:05] Voice 14: prior to, like, Sni-Neymoh, Nenaimo, so Sni-Neymoh.

[0:09:10] Voice 14: Now, Nenaimo is derived from the traditional name of Sni-Neymoh,

[0:09:15] Voice 14: but so a lot of the people are going back

[0:09:18] Voice 14: to their traditional territory, the names,

[0:09:19] Voice 14: like Sinéamoc or sometimes, and it gets more complicated,

[0:09:24] Voice 14: so sometimes we could be in a certain area

[0:09:26] Voice 14: and that traditional name could be,

[0:09:29] Voice 14: you could be in the Sinéamoc traditional territory,

[0:09:31] Voice 14: but you can be in a different area

[0:09:32] Voice 14: with the traditional name of that actual area.

[0:09:35] Voice 14: But as long as we acknowledge this land that you're on

[0:09:41] Voice 14: and the nation that the traditional territory belongs to.

[0:09:46] Voice 7: Okay, so what I'm hearing is acknowledge the traditional land

[0:09:50] Voice 7: that we are in or have come from versus the language that was spoken that's right yeah

[0:09:56] Voice 14: thank

[0:09:57] Voice 7: you so much for that clarity um and moving on to staff shulba hi

[0:10:07] Voice 4: everyone um i am um

[0:10:11] Voice 4: william shulba senior freshwater specialist as you know thank you for having me i'm just here to

[0:10:14] Voice 4: support um if there's any um questions relating to freshwater just be in the background and i'm

[0:10:22] Voice 4: I'm joining you from Salt Spring Island, which is the territory of several First Nation.

[0:10:30] Voice 4: And I'm coming to you near Wacom Village, which is the ancestral and unceded territory of the

[0:10:38] Voice 4: Cowichan people. And Wacom is a sacred place of gathering and stewardship for the Cowichan

[0:10:44] Voice 4: and continues to be a site of cultural and ecological renewal.

[0:10:50] Voice 4: And I often speak that I'm coming to you from Whatcom Village,

[0:10:56] Voice 4: and I don't mean to just focus on one First Nation,

[0:11:00] Voice 4: as there's several First Nations that have traditions

[0:11:07] Voice 4: and cultural activities on Salt Spring.

[0:11:12] Voice 4: It's just the one that I'm familiar with

[0:11:14] Voice 4: and one that I have been engaged with with elders of the Cowichan, so I have a particular connection to that story.

[0:11:25] Voice 4: Thank you.

[0:11:27] Voice 7: Thank you. Have I missed anyone for introductions this morning? Go ahead, Staff Marlowe.

[0:11:36] Voice 13: I just wanted to point out that Staff Semach is in the attendees list,

[0:11:42] Voice 13: and I'm not sure if he's intending to be a panellist

[0:11:45] Voice 13: or whether he wishes to stay there.

[0:11:48] Voice 13: Claire, are you aware of that?

[0:11:52] Voice 8: Certainly no harm in promoting him to panellist

[0:11:54] Voice 8: and he can keep his camera off as needed

[0:11:56] Voice 8: until he's needed for the policy statement section.

[0:12:01] Voice 7: Okay, so once he's promoted,

[0:12:02] Voice 7: I'll just ask him to introduce himself

[0:12:04] Voice 7: and he can stay in the background as needed

[0:12:05] Voice 7: or he can be called forward if required.

[0:12:10] Voice 7: So, Staff Sir Mac, did you want to quickly introduce yourself?

[0:12:16] Voice 16: Good morning, everybody.

[0:12:17] Voice 16: Indeed, I did. I've been messaging people furiously behind the scenes trying to get in.

[0:12:23] Voice 16: Good morning. I'm coming to you from Salt Spring Island, the home of the unceded territory of many First Nations.

[0:12:29] Voice 16: And I'm specifically coming to you from Fulford Harbor.

[0:12:32] Voice 16: And I'm conscious of many SAIL members who have walked across the property and rolled the rocks into their clam gardens in that neighborhood that I'm at.

[0:12:42] Voice 16: And I'm just blessed to be where I am. Thank you.

[0:12:45] Voice 7: Thank you.

[0:12:46] Voice 7: okay with that um let's move to the agenda i know that there have been a number of late items coming

[0:12:54] Voice 7: in so if we can address those um late items do have to have um i think it's a two-third vote

[0:13:02] Voice 7: to add to the agenda so i'm going to ask um staff freighter if we if if she can list them

[0:13:12] Voice 7: um oh wait a minute i might have that in my email okay so for the late end agenda items

[0:13:21] Voice 7: i have the vice chair elections so if we want to deal with these one at a time these do require

[0:13:28] Voice 7: a vote to add them to the agenda um so i'm going to ask if people are in favor of adding the vice

[0:13:38] Voice 7: chair elections to the agenda and after that has been voted on we can determine where it goes or

[0:13:45] Voice 7: do we need to determine where it goes up front trustee fast i was voting in favor sorry sorry

[0:13:53] Voice 7: um staff rated do we should we determine where it goes first in the agenda and i'm hoping to have it

[0:13:58] Voice 7: up close um preferably as the first business item yes

[0:14:02] Voice 8: i would i would suggest you do it

[0:14:04] Voice 7: as your first

[0:14:04] Voice 7: matter of business okay so i'll go 7.1 if it gets added in okay so i'm going to move through this

[0:14:10] Voice 7: pretty quickly because we do have a heavy agenda i'm going to ask all of those in favor of having

[0:14:15] Voice 7: the vice chair elections added to the agenda to please raise your hand thank you very much

[0:14:24] Voice 7: i apologize i have a frog in my throat um i'm gonna wait for you to lower your hands are there

[0:14:31] Voice 7: any opposed seeing none that'll be added at 7.1 for the vice chair election the next element that

[0:14:45] Voice 7: i have here which is not necessarily be added to the agenda but tim peterson had sent out a crown

[0:14:51] Voice 7: lens document as an email attachment for background information with regards to

[0:14:56] Voice 7: one of the sections that's currently on the agenda. So if you haven't seen it,

[0:15:01] Voice 7: you might want to refer back to your email so that you have it available when we reach that

[0:15:05] Voice 7: discussion. The next item to add to the agenda is a motion regarding agriculture outside of the ALR.

[0:15:17] Voice 7: this was a topic that was worked on with staff as per the last meeting it just didn't make it

[0:15:23] Voice 7: onto the agenda so I'm going to ask that that be put under 8.2 I believe that that should go

[0:15:36] Voice 7: is does that work for staff radar as well is that the section that would be most appropriate prior

[0:15:41] Voice 7: prior to this discussion?

[0:15:43] Voice 7: Yes.

[0:15:45] Voice 7: Okay, so that'll go in as 8.2.2,

[0:15:53] Voice 7: that'll be agriculture motion.

[0:16:02] Voice 7: So all of those in favor of adding the motion

[0:16:04] Voice 7: regarding the agriculture outside of the ALR

[0:16:07] Voice 7: to section 8.2.2, please raise your hand.

[0:16:15] Voice 7: Thank you, please lower your hand.

[0:16:18] Voice 7: Are there any opposed?

[0:16:23] Voice 7: Seeing none, that's been added at 8.2.2.

[0:16:26] Voice 7: The next item that is a motion will go under 8.2.3

[0:16:32] Voice 7: is the Indigenous Food Sovereignty motion.

[0:16:38] Voice 7: And I'm going to ask all those in favor,

[0:16:40] Voice 7: please raise your hand to add it to the agenda.

[0:16:45] Voice 7: Thank you.

[0:16:47] Voice 7: Please lower your hand.

[0:16:50] Voice 7: Any opposed?

[0:16:54] Voice 7: Seeing none, that carries and is added to 8.2.3.

[0:17:04] Voice 7: And the last item is another motion to go at 8.2.4, and that's regarding the Morridge

[0:17:13] Voice 7: and Anchorage policy.

[0:17:15] Voice 7: And I'm going to ask all those in favor of adding this to the agenda, please raise your

[0:17:19] Voice 7: hand.

[0:17:19] Voice 7: Thank you.

[0:17:24] Voice 7: Please lower your hand.

[0:17:28] Voice 7: Are there any opposed?

[0:17:31] Voice 7: Seeing none, that also carries.

[0:17:33] Voice 7: I'm going to call out, are there any other items to add to the agenda?

[0:17:41] Voice 7: Susan Yates.

[0:17:43] Voice 5: Thank you, Chair Evans.

[0:17:44] Voice 5: And I did send a copy of this proposed motion a couple of nights ago, and it's regarding

[0:17:52] Voice 5: light pollution, and I would like it to go into the policy statement draft, and I think

[0:18:02] Voice 5: I think it should go under 3.4.9, Managing Growth and Development.

[0:18:11] Voice 5: I could quickly read it out, but I know you do have a written copy of it.

[0:18:15] Voice 7: Right.

[0:18:16] Voice 7: So what I will do then is I will ask if we can add the motion to the agenda with regards to light pollution.

[0:18:25] Voice 7: And again, this was worked on late with staff.

[0:18:29] Voice 7: and i would recommend that this go into the agenda at 8.2.5

[0:18:35] Voice 5: if

[0:18:36] Voice 7: people are willing to have that added to the agenda please raise your hand

[0:18:42] thank

[0:18:45] Voice 7: you please lower your hand are there any opposed that carries are there are there any

[0:18:55] Voice 7: further late uh agenda items uh trustee fast you have thrown your hand up i wasn't sure

[0:19:01] Voice 7: if that was for a new item or if that was just getting excited about voting.

[0:19:06] Voice 7: Okay.

[0:19:08] Voice 7: Are there any other late items to be added to the agenda?

[0:19:14] Voice 7: Not Staff Barlow?

[0:19:21] Voice 18: Thank you, Chair.

[0:19:22] Voice 18: I was just thinking that there was also the possibility of a designation

[0:19:28] Voice 18: of a TPC representative to the Financial Planning Committee, Trustee Allen.

[0:19:35] Voice 18: So that will be included.

[0:19:37] Voice 18: Got it.

[0:19:39] Voice 7: Yeah. So as part of the vice chair elections, the delegate could take on the position of the financial, but we can get to that when we get there. Otherwise, we would have to then have a separate.

[0:19:56] Voice 7: So I guess we should add that under the vice chair elections as a subsection with regards to the financial planning delegate as well, because that can be anyone on Trust Programme's committee. And I see staff, Marlo has his hand up.

[0:20:13] Voice 7: yeah

[0:20:15] Voice 13: thank you actually the um the delegation of the uh fpc representative is really up to the

[0:20:24] Voice 13: chair so the chair by the position is the representative if the chair is unable to or

[0:20:31] Voice 13: does not want to take that on the chair can simply delegate somebody else to do it so it's

[0:20:36] Voice 13: not really a decision of the trust programs committee it's a

[0:20:39] Voice 13: decision of the chair you

[0:20:40] Voice 13: You could obviously announce it or talk to the TPC about who you would like to have in

[0:20:46] Voice 13: your place, but it doesn't require a vote.

[0:20:50] Voice 7: Right.

[0:20:50] Voice 7: But I could ask for anyone that's got interest.

[0:20:54] Voice 13: Absolutely.

[0:20:55] Voice 7: So if I'm going to put that call out, then should that go on the agenda?

[0:21:00] Voice 13: It's up to you.

[0:21:01] Voice 13: Yeah, you can do it on the agenda or you can do it by email after the meeting and just

[0:21:05] Voice 13: let staff know who that person is.

[0:21:07] Voice 13: It's up to you how you want to do it.

[0:21:08] Voice 7: Okay.

[0:21:09] Voice 7: Okay.

[0:21:10] Voice 7: um i will consider that then so we'll leave the agenda as is and um we will move forward

[0:21:19] Voice 7: okay so with nothing further to add to the agenda can i by general consent adopt the amended agenda

[0:21:30] Voice 7: if anyone is opposed please raise your hand otherwise i will take it by general consent

[0:21:35] Voice 7: that the amended agenda has been adopted perfect okay so the agenda has been adopted by general

[0:21:42] Voice 7: consent um we have the public comment period do we have any members of the public present today

[0:21:48] Voice 7: seeing a shaking of the head we don't have any delegations and we don't have any correspondence

[0:21:54] Voice 7: for this meeting so we're going to advance into section 6.1 which is the draft minutes of the

[0:22:01] Voice 7: previous meetings and we're going to start with um the committee draft meeting minutes of april

[0:22:09] Voice 7: 16th 2025 does anyone have any edits or comments or changes to those minutes not seeing any i'm

[0:22:22] Voice 7: going to say by general consent that we will adopt those minutes if anyone is opposed to adopting

[0:22:27] Voice 7: those minutes as presented please raise your hand okay so the minutes of april 16th 2025 have been

[0:22:37] Voice 7: been adopted by general consent. Moving on to the draft minutes of April 29th, 2025. Does anyone

[0:22:46] Voice 7: have any comments or edits to those minutes? I'm not seeing any. So by general consent, we will

[0:22:56] Voice 7: adopt the minutes of April 29th, 2025. If anyone is opposed, please raise your hand. Not seeing any

[0:23:05] Voice 7: of those minutes are adopted. We don't have any resolutions without meetings since our last

[0:23:11] Voice 7: meeting so we're going to go into the follow-up action list and I'm going to ask staff rater to

[0:23:17] Voice 7: just have a quick run through of the action list and that's on page 14.

[0:23:30] Voice 8: Thank you chair really

[0:23:32] Voice 8: nothing to bring to your attention except that we have not got yet to your request to bring forward

[0:23:37] Voice 8: amendments for the policy statement amendment policy we have been too busy with the actual

[0:23:41] Voice 8: amending to get to this but we will attempt to achieve this for your next meeting and really

[0:23:47] Voice 8: everything else I think is in progress or on your agenda today for consideration so I'm happy to

[0:23:52] Voice 8: take any questions. Thank

[0:23:55] Voice 7: you very much Susan Yates, Staff Yates. Oh goodness me I'm pulling

[0:24:00] Voice 7: the chair Patrick.

[0:24:02] Voice 5: Susan Yates. Thank you Chair Evans and thank you Staff Frater. Number two on

[0:24:09] Voice 5: on the follow-up action report.

[0:24:10] Voice 5: I'm really happy to see this options

[0:24:12] Voice 5: for educational tools for realtors across the trust area.

[0:24:18] Voice 5: This came up on Gabriel about a year ago, actually.

[0:24:22] Voice 5: And I still have one of our local realtors

[0:24:25] Voice 5: is still asking me when this might happen

[0:24:28] Voice 5: and whether we could do it locally

[0:24:30] Voice 5: without sort of an overall trust programs directive.

[0:24:35] Voice 5: And I'm happy either way,

[0:24:36] Voice 5: but just glad to see that it's in progress there thank you any

[0:24:45] Voice 7: other further comments or

[0:24:46] Voice 7: questions for staff rater regarding our follow-up action list not seeing any let's move on to the

[0:24:56] Voice 7: business items at hand starting with 7.1 which will be the vice chair election for the trust

[0:25:03] Voice 7: programs committee and i know that we don't have everybody here today um but this is still an

[0:25:11] Voice 7: important position so my question um to staff marler seeing as though this wasn't on the agenda

[0:25:17] Voice 7: this is a uh not everybody is here um i just wanted to ask is everybody okay to proceed

[0:25:27] Voice 7: and before you leave uh trustee yates were you interested in running for the vice chair position

[0:25:33] Voice 7: no but thank you for asking okay so i'm going to ask if anyone is interested in running

[0:25:45] Voice 7: for the vice chair position or if you if anybody would like to nominate somebody and i was going

[0:25:51] Voice 7: to say if they are not present today and you'd like to nominate them and we don't have any other

[0:25:55] Voice 7: nominations we will have to um pause this to our next meeting to ask them if they're willing to

[0:26:01] Voice 7: stand uh

[0:26:03] Voice 13: if i may chair yes yeah

[0:26:05] Voice 13: you may want to ask staff to do this and then you can fully

[0:26:08] Voice 13: they participate it's up to you

[0:26:10] Voice 7: sounds good go ahead

[0:26:12] Voice 13: so sorry i don't mean to step on your toes

[0:26:16] Voice 13: there but thank you okay so through the chair um yeah so as the chair is indicating we'll ask three

[0:26:23] Voice 13: times for a nomination each nomination has to be seconded and the person has to accept it

[0:26:29] Voice 13: so due to those three requirements the person that you're nominating has to be in in the meeting

[0:26:35] Voice 13: I understand there's three, four trustees now that are not here, which would be Gavreau, Harris, Morrison and Yates.

[0:26:44] Voice 13: So everybody else except for Chair Patrick, who's ex-officio, can stand for vice chair.

[0:26:52] Voice 13: If there's more than one, we'll do the election process and I'll explain that at that point.

[0:26:59] Voice 13: If there's only one, then it'll be by acclamation.

[0:27:02] Voice 13: So any questions before I continue?

[0:27:04] Voice 13: Okay, so just asking for a nomination for Vice Chair of the Trust Programs Committee.

[0:27:11] Voice 13: I'll ask it first time.

[0:27:13] Voice 13: Anybody want to nominate somebody?

[0:27:23] Voice 7: So Trustee Graham's hand is up.

[0:27:25] Voice 13: Oh, sorry.

[0:27:26] Voice 13: Yeah, I wasn't watching the hands.

[0:27:29] Voice 13: Yes, Trustee Graham.

[0:27:31] Voice 20: Yes, thank you, Director Marler.

[0:27:34] Voice 20: I'd nominate Trustee Peterson for Vice Chair.

[0:27:39] Voice 13: Trustee Peterson.

[0:27:42] Voice 13: Is that what I heard?

[0:27:42] Voice 13: trustee peterson i do have a seconder for trustee peterson and i see trustee elliott

[0:27:50] Voice 13: seconding that thank you and trustee peterson do you wish to stand for vice chair of trust

[0:27:55] Voice 13: programs committee well

[0:27:58] Voice 3: the funny thing is i was just about to put my hand up to nominate trustee

[0:28:02] Voice 3: graham but uh um you

[0:28:06] Voice 12: can still do that the

[0:28:08] Voice 3: the only uh my only hesitancy is when we do get around

[0:28:13] Voice 3: to financial planning committee um then it's just an additional hat for me to wear but that

[0:28:22] Voice 3: would be the only reason i'd be hesitant as far as providing representation for the committee there

[0:28:27] Voice 3: which i'm already the liaison so all right okay is that

[0:28:33] Voice 13: a yes you'll stand yes yes okay all right

[0:28:37] Voice 13: thank you so we have a trustee peterson's accepted the nomination are there any other

[0:28:43] Voice 13: nominations for vice chair for trust programs committee so asking a second time asking a third

[0:28:53] Voice 13: and final time for any further nominations for vice chair of trust programs committee okay hearing

[0:29:02] Voice 13: none then that means that by acclamation uh trustee peterson is the vice chair of the trust

[0:29:08] Voice 13: programs committee pass it back to the chair thank you and congratulations thank

[0:29:13] Voice 7: you very much um so

[0:29:14] Voice 7: as we're in the meeting and you are welcome welcome to the position of vice chair of trust

[0:29:19] Voice 7: programs very happy to have you would you be willing to be the delegate on financial planning

[0:29:24] Voice 7: for trust programs committee as well um

[0:29:29] Voice 3: i i'm already going to be at those meetings so

[0:29:33] Voice 3: So it's not an added workload.

[0:29:36] Voice 3: I guess the only thing is that I just request that you as chair, you know, that we communicate a little bit if there's things, because I do have a lot going on.

[0:29:51] Voice 3: So if you can give me briefings as necessary, then I think that would be okay.

[0:30:00] Voice 7: perfect we can definitely talk about this offline as well and should this become uh onerous or um

[0:30:06] Voice 7: problematic for you we can always go back to the committee and ask if there's another person that

[0:30:12] Voice 7: would be willing to be the delegate there so i appreciate that we will talk offline thank you

[0:30:20] Voice 7: all right thank you very much everyone now let's move on to the amended 7.2 which is the annual

[0:30:28] Voice 7: report, which is here for the approval of the Trust Programs Committee. And this is a request

[0:30:32] Voice 7: for decision. And this is on page 19 of the agenda. I'm going to turn this over to

[0:30:46] Voice 7: Staff Rater, I think, to discuss this

[0:30:48] Voice 8: one. Yes, I'm happy to introduce, Chair. So this is an

[0:30:53] Voice 8: annual activity you might be familiar with now at this point of the term, where we've drafted

[0:30:57] Voice 8: a report of the committee's activities in over the last year for inclusion in the annual report

[0:31:03] Voice 8: there's a proposed motion here should you agree with it should you like amendments you can direct

[0:31:08] Voice 8: staff to make them and then propose the motion as amended so happy to take any questions if you

[0:31:13] Voice 8: have them i'll put the proposed text on screen here for you does

[0:31:18] Voice 7: anyone have any any comments

[0:31:21] Voice 7: or additions or changes that they would like to make to the suggested annual report fessy peterson

[0:31:30] Voice 3: Thank you, Chair. So there was a couple of things. Based on the timing, well, I was wondering about the assignment of the policy statement back to trust programs committing, but based on the timing of the report, I don't think that's necessarily vital.

[0:31:52] Voice 3: but in the first section there I don't see anything on First Nations

[0:31:57] Voice 3: relationship building and reconciliation and it felt like that was a missing

[0:32:04] Voice 3: piece to me so maybe staff has some comment on that yes

[0:32:14] Voice 8: through the chair

[0:32:15] Voice 8: typically the way in which these reports are compiled as we look through the

[0:32:18] Voice 8: minutes essentially the decisions or activities of the committee so if there wasn't something

[0:32:23] Voice 8: reflected in the minutes that was sort of part of the record of the activities of the committee we

[0:32:27] Voice 8: wouldn't be including it if there's something that we've omitted happy to you know take that

[0:32:31] Voice 8: and include it um with regard to um yeah no i think i'll leave it there thank you thank you

[0:32:40] Trustee Fast: um trustee fast oh thanks just looking at the members serving for the 2022 to 26 term

[0:32:49] Trustee Fast: term i wonder if we want um to adjust trustee allen because we've just made that he resigned

[0:32:56] Trustee Fast: yesterday and um i uh because it says 2022 to 2026 above it but i don't yeah i don't think

[0:33:06] Trustee Fast: it's that important if it's not uh if this text has already been um approved for the time period

[0:33:12] Trustee Fast: thank you yes

[0:33:13] Voice 7: and he has served during this time period so it is absolutely appropriate to maintain

[0:33:18] Voice 7: him in there, that is accurate. Thank you for the question, though.

[0:33:22] Voice 8: If I might, Chair, this is the

[0:33:23] Voice 8: record up until March 31st of 25, so

[0:33:26] Voice 7: it only required

[0:33:26] Voice 8: things that had happened up to that date.

[0:33:28] Voice 8: Yes. Okay.

[0:33:32] Voice 7: Perfect. Any other questions or comments? All right. If there are no further

[0:33:41] Voice 7: questions or comments, would somebody like to make the motion, which is on page 19 and on your screen?

[0:33:51] Trustee Fast: trustee fast sure um i'll move that trust programs committee approve the attached text for inclusion

[0:33:59] Trustee Fast: in the 2024-25 annual report for approval by trust council and submission to the minister

[0:34:04] Trustee Fast: of housing and municipal affairs thank

[0:34:08] Voice 7: you uh is there any uh discussion on the text before i call

[0:34:12] Voice 7: for a seconder i think this is good perfect do we have a seconder for the motion trustee graham

[0:34:22] Voice 7: thank you very much any discussion on the motion not seeing any and i'm just going to also remind

[0:34:32] Voice 7: people once again if you aren't able to find your electronic hand feel free to yell out because i've

[0:34:38] Voice 7: got limited screen i don't see everybody's face so i won't see a waving hand um so i'm going to

[0:34:44] Voice 7: call the vote all those in favor please raise your hand thank you please lower your hand do we have

[0:34:56] Voice 7: any opposed seeing none that is carried thank you very much everyone the next item on our list is a

[0:35:06] Voice 7: briefing and this is with regards to the um the referrals regarding updates to crown land

[0:35:13] Voice 7: agreements this is um the area where i think trustee peterson that sent out the document

[0:35:21] Voice 7: um in the last couple of days uh where there was a protocol agreement or or an agreement

[0:35:29] Voice 7: between the government as to how um crown land agreements are um are done so i'll turn this over

[0:35:39] Voice 7: to so this is coming from the executive committee um i'm not sure if there's someone who would like

[0:35:45] Voice 7: to present this i'm not sure if staff would like to present this or if you'd like somebody from

[0:35:50] Voice 7: the executive committee to present?

[0:35:56] Voice 8: Staff are happy to unless there's a vice chair that would

[0:35:58] Voice 8: like to explain. Okay so I'll take the floor and certainly a vice chair can supplement if that's

[0:36:06] Voice 8: appropriate chair. Okay so certainly this is being provided to you as a at the request of executive

[0:36:11] Voice 8: committee that was discussing crown land tenures and how they're issued and the relationship that

[0:36:17] Voice 8: the Allens Trust has with the province with a request that this be undertaken. Because you

[0:36:24] Voice 8: you haven't discussed this much this term I provided some background to you around the

[0:36:28] Voice 8: agreements and the back and so on you'll note in the follow-up section that the strategic plan

[0:36:34] Voice 8: anticipates that work on agreements will occur in 2026-27 however if substantive work is achieved

[0:36:41] Voice 8: on the policy statement it may be that this project could become one of your active projects

[0:36:45] Voice 8: this fiscal year so we will keep you informed of that ensuring that's a decision we can advance

[0:36:51] Voice 8: with the chair potentially for your next agenda if not then maybe the one after that we will just

[0:36:56] Voice 8: see how it goes now this is a project i'll just let you know that has been on your future projects

[0:37:02] Voice 8: list for i think you know 15 years or so plus at least 10 i think it's been hovering longer than

[0:37:08] Voice 8: that um so it would be nice to get a modernized agreement um that references you know existing

[0:37:15] Voice 8: current agencies and that we can make known to the staff that work with us on um 10 years and

[0:37:22] Voice 8: coordination. So at this point, I think this is for you to receive for information unless there's

[0:37:26] Voice 8: questions. And then we would look at advancing this project when there's more space on your

[0:37:31] Voice 8: work program.

[0:37:32] Voice 7: That's good. And there is a second briefing after this that is also background

[0:37:37] Voice 7: information. That's right. Yeah. Trustee Peterson.

[0:37:44] Voice 3: Thank you, Chair. Just to supplement a little bit

[0:37:47] Voice 3: On the background, I brought this to executive committee because there was a couple of issues on a couple of the LTCs that I'm chairing that really highlighted how the current practice and the letter of understanding that I sent is not aligning.

[0:38:15] Voice 3: And it's partly about public expectations, which is why I wanted executive committee and staff and trustees generally to sort of put some thought into this.

[0:38:32] Voice 3: The current, although very dated, letter of understanding stipulates an annual meeting between senior officials, which certainly hasn't been happening, and that input on Crown land referrals should be communicated from a local trust committee through planning staff to BC land staff.

[0:38:59] Voice 3: Now, that hasn't been practiced for some time, and the briefings sort of explain part of that, but the concerns are around when there are Crown land leases issued or tenure issued in areas that the public has expectations that trustees would be weighing in.

[0:39:25] Voice 3: And when the process is not involving trustees weighing in, then we sort of get this feedback loop.

[0:39:33] Voice 3: Certainly, there's a case on Salt Spring.

[0:39:36] Voice 3: There's other cases of public interest.

[0:39:40] Voice 3: We have one coming up on Laskiti next week.

[0:39:45] Voice 3: The proposed cell tower project on Hornby Island is another example.

[0:39:52] Voice 3: So there's cases where there's a lot, a lot of public interest on these files, and so obviously we're not following precisely the letter of understanding, but also our present practice maybe misses the opportunity for trustees to weigh in on these issues where there's a lot of public interest

[0:40:21] Voice 3: interest and expectation so that's really why I brought it to executive committee this is a bit

[0:40:27] Voice 3: of a background obviously the project here is more long term about upgrade updating the agreement and

[0:40:33] Voice 3: less about practices and of course you probably all noticed that this was getting also referred

[0:40:39] Voice 3: to um the regional planning committee so I'll leave it there today thank

[0:40:45] Voice 7: you very much for

[0:40:46] Voice 7: the additional background um I saw trustee Elliot had her hand up and took it down was there a

[0:40:51] Voice 7: comment you wish to make or you're good perfect I'm going to go over to trustee Patrick ah yes

[0:40:57] Trustee Patrick: um I've been looking into this for a while Tim just gave some of the background which is

[0:41:02] Trustee Patrick: appropriate and um I did send to staff Fraser Valley Regional District has an excellent policy

[0:41:10] Trustee Patrick: that sort of steps out the various you know processes give some staff the chance to say oh

[0:41:15] Trustee Patrick: this is simple we just do it or oh I better ask or yep this one's going to need attention so it

[0:41:21] Trustee Patrick: has a screening method to look at these. And I think if this committee or if we, my main concern

[0:41:32] Trustee Patrick: is the protocol agreement sits on the website and it says we are, the local trust committees are

[0:41:38] Trustee Patrick: the communications piece and we're not. So either, to me, I think this protocol agreement should be

[0:41:43] Trustee Patrick: removed off the web. If it is not being followed, then it shouldn't be publicly available to both

[0:41:49] Trustee Patrick: both ourselves and the public,

[0:41:53] Trustee Patrick: and that we should work toward at least an interim policy

[0:41:56] Trustee Patrick: on how we handle these referrals

[0:41:59] Trustee Patrick: so that we have some consistency

[0:42:00] Trustee Patrick: across our local trust committees

[0:42:03] Trustee Patrick: so that we don't have public get upset

[0:42:07] Trustee Patrick: when we should be getting involved.

[0:42:13] Voice 7: Thank you.

[0:42:15] Voice 7: My comments here are, yes, I think this is,

[0:42:18] Voice 7: it's good that this is coming up for us to discuss.

[0:42:23] Voice 7: It's good that this is on here for early eyes on.

[0:42:29] Voice 7: I'm looking forward to this coming as an actual project

[0:42:32] Voice 7: so we can actually dig into it and start moving this forward.

[0:42:35] Voice 7: And as Staff Rater said, it's been sitting here for a long time,

[0:42:38] Voice 7: so it's high time we dealt with it.

[0:42:41] Voice 7: And that it is actually causing issues

[0:42:44] Voice 7: with the way that the protocol is currently worded

[0:42:46] Voice 7: versus the practices that we are currently employing.

[0:42:49] Voice 7: We need to have an updated policy put into place,

[0:42:52] Voice 7: And that is something that we need to work on, partly with us, partly with regional planning, however it is that this works out. But this does need to get resolved. So I'm glad that this has moved up and is making its way into our projects.

[0:43:10] Voice 7: projects so yes once the trust policy statement project is completed by trust programs

[0:43:18] Voice 7: then we can start looking into this in a bit more detail and moving it forward thank you

[0:43:26] Voice 7: so i do recommend people read into this and get their heads wrapped around ideas other districts

[0:43:38] Voice 7: district's methodology that may work well for us and we can come back with with ideas and

[0:43:46] Voice 7: suggestions and staff can can work with us as we go through that process do we have any other

[0:43:55] Voice 7: comments on this section not seeing any awesome oh trustee peterson oh

[0:44:04] Voice 3: yeah just one final piece

[0:44:06] Voice 3: piece of background, which is that two LTCs that these issues came up in did pass motions

[0:44:18] Voice 3: requesting that staff bring these referrals to the LTC as opposed to more in line with

[0:44:27] Voice 3: the LOU and less in line with the current practice, which as the briefings state, there's

[0:44:34] Voice 3: There's plenty of reasons why most of these are rarely brought to LTCs due to the, you know, there's added staff time, there's the referral window, and a lot of them are very routine.

[0:44:49] Voice 3: But at least in a couple of cases, LTCs weren't indicated they weren't satisfied with current practices and really wanted to get their eyes on these.

[0:45:00] Voice 3: So just that little final piece of the background that I skipped earlier.

[0:45:05] Voice 3: Thank you.

[0:45:06] Voice 7: Thank you very much.

[0:45:09] Voice 7: Okay, if there is nothing further on this section,

[0:45:12] Voice 7: we will receive this as information for our own knowledge.

[0:45:22] Voice 7: And we'll move on to the next section, which is 7.3.

[0:45:26] Voice 7: And this is the Trust Programs Committee business cases.

[0:45:29] Voice 7: So we are looking at requesting staff to develop business cases for the following fiscal year, which will be 2026-27.

[0:45:38] Voice 7: There are a few suggestions in the report.

[0:45:41] Voice 7: The other thing that we can do is we can scroll down a few pages to take a look at the strategic plan and see if there is anything that we as a committee decide is of high importance that falls within our purview to move forward and which elements of that we're going to request in the next section, which will be for educational purposes.

[0:46:13] Voice 7: So I'm going to let staff run through their suggestions and why they have suggested the ones that they have, and how they do tie in with what we have on the strategic plan, which has been nicely tied in.

[0:46:26] Voice 7: So I'll turn it over to staff Raita and we can open discussion afterwards.

[0:46:29] Voice 7: woods

[0:46:31] Voice 8: hey thank you chair um this yeah this is our first attempt to look at your strategic plan

[0:46:36] Voice 8: and identify those assignments to the committee um that would have been arising in the next fiscal

[0:46:42] Voice 8: year and then anticipating you might want business cases for those so this is our first attempt to

[0:46:46] Voice 8: implement your strategic plan um you'll note that i've identified in the director comments that um

[0:46:52] Voice 8: well and i guess i would say in addition for secretariat services that one is directed to

[0:46:57] Voice 8: the committee through policy of trust council the secretary of services policy asks the committee to

[0:47:02] Voice 8: consider proposing an annual budget for that program um what i would just highlight for you

[0:47:09] Voice 8: that i've done in the director comments here is that there is no stewardship education proposed

[0:47:13] Voice 8: in the strategic plan so we have not proposed any business case for those activities in the next

[0:47:18] Voice 8: fiscal year and the one thing i would highlight for you is in the development of the strategic

[0:47:23] Voice 8: plan trust council identified sort of five main priorities um so while we have advanced these to

[0:47:28] Voice 8: you i mean my advice to you would be to be very modest in what you want to advance and perhaps

[0:47:33] Voice 8: only consider the secretary of service as one perhaps um we are really at maximum capacity

[0:47:40] Voice 8: and it's going to be difficult to imagine undertaking this work within the current

[0:47:44] Voice 8: complement of staff resources so while we've advanced to you and i'm trying to help you

[0:47:49] Voice 8: identify what you what steps you might like to undertake i will flag it will be quite challenging

[0:47:53] Voice 8: to undertake these um so yeah i would i would caution again a big expectations even the

[0:48:00] Voice 8: development of these business cases for your next agenda staff anticipate we may not be able to

[0:48:05] Voice 8: achieve that given the work volumes that we already have in place um and these are quite

[0:48:09] Voice 8: significant initiatives um particularly the first two um could be quite major in terms of uh major

[0:48:15] Voice 8: projects of islands trust and even trying to scope that work and develop a budget for them is a

[0:48:19] Voice 8: significant work item so with that though chair i heard you say that you might like to go down and

[0:48:24] Voice 8: look through the strategic plan is that something you'd like me to move on screen for you yes so

[0:48:29] Voice 7: what i'm what i'm thinking of doing is taking a look at the strategic plan and the other thing

[0:48:33] Voice 7: that i'm going to caution we do have the top five priorities once the trust policy statement has

[0:48:40] Voice 7: has reached its conclusion, that will open up a top priority position on the strategic plan. And

[0:48:46] Voice 7: that is something that Trust Council will determine what goes in next. So while there

[0:48:52] Voice 7: are things in the green, which are priority for the current council term, if they are major

[0:48:58] Voice 7: projects, they should be determined by Trust Council and not necessarily taken on by the

[0:49:05] Voice 7: committee without Trust Council endorsement just because of the amount of work required for staff

[0:49:13] Voice 7: on such major activities. Things that we can look at, though, are things that are maybe not as large

[0:49:21] Voice 7: and can be dealt with through our stewardship education program, which, as you noted, is not

[0:49:27] Voice 7: on the list. But I believe that we can put a business case together that requests that the

[0:49:35] Voice 7: stewardship education program remain a fundamental element of Trust Programs Committee. So those are

[0:49:46] Voice 7: some of my thoughts. I see Trustee Patrick has her hand up. So go ahead.

[0:49:52] Trustee Patrick: I'm just wondering if

[0:49:53] Trustee Patrick: there's also an opportunity to spend a little bit more time at the committee level, really

[0:49:58] Trustee Patrick: really understanding what are the indicators that we're trying to do?

[0:50:02] Trustee Patrick: Because in a few moments,

[0:50:03] Trustee Patrick: we're going to be talking about section four of the policy statement and the

[0:50:07] Trustee Patrick: implementation plan and an opportunity to create indicators for the policy

[0:50:12] Trustee Patrick: statement of whether or not, you know, so to me,

[0:50:16] Trustee Patrick: those should be one of the same.

[0:50:18] Trustee Patrick: That should be sort of the priority is having that indicators that match the

[0:50:22] Trustee Patrick: policy statement that we're monitoring and reporting on.

[0:50:25] Trustee Patrick: So that would just be my recommendation as we spend some time really at some point trying to bring those two together so that we're not making more work, but rather coordinating that.

[0:50:38] Voice 6: Steph Rater, how

[0:50:40] Voice 8: does that sit with you?

[0:50:42] Voice 8: Certainly, I think before you get into the doing of the what would the indicators be, I recommend a decision about is this, do you wish to develop a business case?

[0:50:53] Voice 8: so I first have a conversation about do you want to initiate a project for next fiscal

[0:50:57] Voice 8: and if so then discuss what might what might be the indicators you might like in that business case

[0:51:04] Voice 7: okay so I'm going to open this up to people to comment having a look at the

[0:51:09] Voice 7: at the strategic plan looking at the elements that are in the darker green which are the

[0:51:16] Voice 7: the next priority items to move forward elements that fit within the trust programs committee

[0:51:23] Voice 7: scope of work if we can discuss items that staff have recommended or if

[0:51:30] Voice 7: there's another one that speaks more closely for a project for us in the next

[0:51:36] Voice 7: fiscal trustee Peterson thank

[0:51:41] Voice 3: you chair so taking to heart what I've heard about

[0:51:47] Voice 3: staff capacity. My first thought is whether all three of the first bullets, the indicators,

[0:51:57] Voice 3: the state of the islands, and the climate action education plan should all be advanced

[0:52:05] Voice 3: at once, because what we're hearing is just even putting the business cases together is

[0:52:15] Voice 3: significant work so i'm feeling a little cautious about requesting um that we advance all three of

[0:52:23] Voice 3: these uh at once um and so maybe that's a discussion we can have and um and then just

[0:52:34] Voice 3: back to the stewardship education piece there uh some of the items i think it's super valuable and

[0:52:42] Voice 3: And I'd like us to keep that as part of the work of this committee.

[0:52:51] Voice 3: And I did note that there's several of the potential subjects there,

[0:52:57] Voice 3: sort of identified presenters and such that might not be too onerous

[0:53:04] Voice 3: in terms of our staff's time to put those presentations together.

[0:53:10] Voice 3: but that's the first thing I wanted to say is that there's there's three fairly big items at

[0:53:17] Voice 3: the top of this list and I'm just wondering if if trying to advance all three of them

[0:53:24] Voice 3: simultaneously is the best strategy thank

[0:53:31] Voice 7: you I'm gonna go ahead trustee Elliot I'll have my

[0:53:36] Voice 7: comments later yeah

[0:53:39] Voice 9: I agree well it's policy that we should have three projects listed I

[0:53:45] Voice 9: I think in recognition of where we're at with the policy statement and the amount of work that that is taking and the priority for council,

[0:53:55] Voice 9: I would support advancing just one of these, perhaps two secretariat services, revitalizing intergovernmental function.

[0:54:08] Voice 9: and I think the first one identifying indicators of ecosystem health and integrity

[0:54:15] Voice 9: that's sort of a long-range project and getting it off the ground

[0:54:21] Voice 9: feels like it would be considerable undertaking so I'd I'd support the last two perhaps a climate

[0:54:30] Voice 9: action education plan although there's so much work being done by climate action groups I think

[0:54:36] Voice 9: a better focus for this committee would be to um to work with um what is it called the vancouver

[0:54:44] Voice 9: island climate caucus group on initiatives that we could um we could support but secretary services

[0:54:53] Voice 9: for sure the other three it's it's probably just too much for this year thanks thank you

[0:55:00] Voice 7: uh for myself uh the items that are list that the first three items that are listed on here

[0:55:05] Voice 7: are actually listed in blue on the strategic plan so these are items that are yet to be initiated

[0:55:14] Voice 7: and were scheduled for initiation 26-27 these are not the these are not the next priorities

[0:55:20] Voice 7: for the trust council term so that may have

[0:55:24] Voice 8: been my mistake in assembling this briefing then

[0:55:26] Voice 8: yes so that's what

[0:55:27] Voice 7: i'm saying we should take a look oh okay items that are priority for trust

[0:55:32] Voice 7: council versus not initiated yet so those are highlighted in the darker green oh

[0:55:42] Voice 8: so my apologies

[0:55:42] Voice 8: committee then i've provided you with incorrect advice i'm looking at the wrong color coding um

[0:55:47] Voice 8: so those are meant to be initiated in 26 27 for the first term of the next council is that right

[0:55:52] Voice 8: so i apologize then so perhaps did you want to run through and look at anything that could be

[0:55:58] Voice 8: assigned to the committee in the

[0:56:00] Voice 8: green yeah

[0:56:01] Voice 7: in the darker green so in the darker green sections

[0:56:06] Voice 7: um we have starting at 125 is review all trust council policies and where appropriate amend

[0:56:13] Voice 7: a combined percent this is sitting with trust with staff marler so i don't think that we need

[0:56:18] Voice 7: to be involved at in that one 213 is update and implement freshwater sustainability strategy

[0:56:26] Voice 7: strategy so that is something that could be looked at the next one is to design a plan to advocate

[0:56:36] Voice 7: to enhance community access for funding for housing the trust area i believe that that would

[0:56:40] Voice 7: be more appropriate with the regional planning committee this is one that i think could be of

[0:56:46] Voice 7: interest to us and that's advocate for the development and implementation of a fallow

[0:56:51] Voice 7: deer strategy including advocacy for deer harvesting this is something that we could

[0:56:56] Voice 7: work with with regards to educational pieces webinars etc so this might be one that we would

[0:57:04] Voice 7: look at so 311 is one that may be appropriate for our committee 324 is monitor the protection of the

[0:57:13] Voice 7: ecosystem health in all land use planning decisions i'm not sure which committee that

[0:57:21] Voice 7: best sits with but that's something for consideration and then the last ones um

[0:57:27] Voice 7: i'm not sure if they belong with this committee or another and i think that that would be

[0:57:32] Voice 7: um well four four to four may sit with us um the other two may sit with other uh committees

[0:57:40] Voice 7: and again this would be a trust council's decision so these are the items that i would recommend that

[0:57:45] Voice 7: we look at for our next project. And I think the fallow deer one is one that sits most

[0:57:53] Voice 7: appropriately with us. Staff Rater, did you have another comment? I heard you speak.

[0:58:04] Voice 8: I was going to speak, but I saw Trustee Patrick's hand was up. Sorry, as I'm sharing screen

[0:58:08] Voice 8: I often find it challenging to find the hands, but I saw Chair Patrick's hand was up first.

[0:58:13] Voice 8: Trustee Patrick, go ahead.

[0:58:15] Trustee Patrick: The 213, the freshwater strategy is assigned

[0:58:17] Trustee Patrick: assigned to the Regional Planning Committee.

[0:58:19] Voice 8: Perfect. If I might, Chair, what I would say is

[0:58:24] Voice 8: within that strategy, while it's assigned to Regional Planning Committee, there certainly

[0:58:27] Voice 8: are education activities within that that might be delivered through Trust Programs Committee. But

[0:58:31] Voice 8: as I say, as I made a mistake and pulled from the wrong list, I don't have advice ready on that.

[0:58:36] Voice 8: But certainly we can take a look and see what might be there. Again, the same caution applies

[0:58:40] Voice 8: around taking on more work for this committee with your limited staff resources. And I would

[0:58:48] Voice 8: say with the fellow deer it's advocacy which squaresly put it puts it in intergovernmental

[0:58:53] Voice 8: relations which i think puts it within executive committee that said executive committee if they

[0:58:57] Voice 8: undertake that work could ask for supplemental um education activities to be undertaken by this

[0:59:03] Voice 8: committee which you might also see we've proactively um considered for agenda today

[0:59:07] Voice 8: actually exactly

[0:59:09] Voice 7: and and that's that's what i was thinking um that we could we could request

[0:59:13] Voice 7: asked executive committee to ask staff to work with us um on creating a fallow deer webinar or

[0:59:21] Voice 7: educational pieces with

[0:59:26] Voice 8: that chair then i'll move back up here to have a look so i don't think

[0:59:28] Voice 8: you've identified any additional business cases so it may be that you simply want to consider the

[0:59:33] Voice 8: secretariat services one for this coming year uh

[0:59:36] Voice 7: yes and um so absolutely secretariat services i'm

[0:59:43] Voice 7: I'm going to ask if there is, because the stewardship education program does a lot of

[0:59:49] Voice 7: the educational pieces for a lot of the advocacy and a lot of the programs, I think it's still

[0:59:57] Voice 7: appropriate to put forward the...

[1:00:00] Voice 7: I'm sorry, the stewardship education,

[1:00:03] Voice 7: yeah, the stewardship education program.

[1:00:06] Voice 8: If I might, Chair,

[1:00:08] Voice 8: I think if you're wanting to undertake

[1:00:09] Voice 8: or continue that program,

[1:00:10] Voice 8: there should be a recommendation to council

[1:00:11] Voice 8: to either amend the strategic plan to include it

[1:00:14] Voice 8: or develop some kind of policy to guide it

[1:00:16] Voice 8: because at this, you know,

[1:00:18] Voice 8: it was really an activity of the last strategic plan.

[1:00:20] Voice 8: So there's no policy framework

[1:00:22] Voice 8: or council direction for that work.

[1:00:24] Voice 8: For education.

[1:00:26] Voice 8: Yeah, so I think in the strategic plan,

[1:00:28] Voice 8: if you were to look at it,

[1:00:29] Voice 8: the companion activity would have been this climate action education program that our plan

[1:00:35] Voice 8: that's been recommended that likely would have been the next you know activity you know to replace

[1:00:41] Voice 8: stewardship education but as we've just noted that's not meant to continue until the next term

[1:00:46] Voice 8: of office so i think next year at this point unless the strategic plan is amended you don't

[1:00:50] Voice 8: have any direction as a committee to undertake that work yes

[1:00:54] Voice 7: but what i'm saying is uh we could

[1:00:56] Voice 7: put a business case forward to um trust council to say um to to request that the stewardship

[1:01:03] Voice 7: education program continue for educational purposes for each of the um uh strategic plan

[1:01:12] Voice 7: elements that that require an educational piece i still think that that could be appropriate

[1:01:20] Voice 7: trustee elliot thank

[1:01:23] Voice 9: you chair um i think such a request to council would also have to be

[1:01:27] Voice 9: accompanied by a request to amend our strategic plan to include uh delivery of the um stewardship

[1:01:35] Voice 9: program because if that was missed council is going to have to decide if it wants to

[1:01:40] Voice 9: add that back in we can't just amend our work plan and not amend the strategic plan

[1:01:49] Voice 7: trustee fast you're

[1:01:53] Trustee Fast: you're muted thank you um i agree with uh trustee elliott i think

[1:02:00] Trustee Fast: we should we have a brand new strategic plan we should follow it took us a lot of time and a lot

[1:02:05] Trustee Fast: of work to get here uh as much as i'm all about stewardship education it's uh it's not a priority

[1:02:12] Trustee Fast: in this uh strategic plan my question for uh claire freighter is um that includes the community

[1:02:20] Trustee Fast: stewardship awards

[1:02:21] Voice 8: is that correct uh through the chair uh no that that is its own program that's

[1:02:26] Voice 8: directed through trust council policy. So that one has trust council direction. What I would note

[1:02:31] Voice 8: though, is you do have, as we noted, the freshwater strategy definitely has some education components

[1:02:36] Voice 8: within it. I haven't had a moment to contemplate what that might look like for this committee

[1:02:40] Voice 8: for the next fiscal year, but it may be that element, those education elements that are within

[1:02:45] Voice 8: that plan may, you know, sort of fill that role for you of educational pieces. So it may be through

[1:02:50] Voice 8: the delivery of that. And of course, we don't yet have a draft for you of a reconciliation action

[1:02:55] Voice 8: plan there may be indeed also be some education activities within that thank you um

[1:03:03] Voice 7: sorry i'm

[1:03:04] Voice 7: just going to reiterate um in 125 where it says review all trust council policies more appropriate

[1:03:09] Voice 7: amend combine or rescind if this if the stewardship education program doesn't have a policy surrounding

[1:03:15] Voice 7: it as an as a as a continuous program this could be brought forward under that element to say we're

[1:03:24] Voice 7: we're requesting that a policy be developed for the stewardship education

[1:03:29] Voice 7: program. So it becomes a standing program.

[1:03:34] Voice 7: That's what I'm trying to say. Does that make sense? Yes. Okay.

[1:03:38] Voice 7: And is that something that is this, does,

[1:03:41] Voice 7: does that tie in with what is needed to keep this as a standing element

[1:03:47] Voice 7: versus a, as a line item project?

[1:03:53] Voice 8: Yes.

[1:03:53] Voice 8: Yes, either it would need to be added to the strategic plan or added as a policy of council.

[1:03:57] Voice 8: So certainly as part of that, when that policy program is rolled out, I think each committee

[1:04:02] Voice 8: will be asked to identify, they'll be allocated, I think the director of legislative services would

[1:04:06] Voice 8: be identifying which policies are held by which committees are responsible, they're held by

[1:04:10] Voice 8: council, which policies are, which committees are advisory to which policies. And if this committee

[1:04:15] Voice 8: would like to identify a new policy that it would like to recommend to trust council, certainly it

[1:04:23] Voice 7: And so I guess because I don't understand the process, how would that be initiated?

[1:04:28] Voice 7: I'm going to see if Director Marler is still in the meeting.

[1:04:32] Voice 8: I think he has left.

[1:04:34] Voice 8: I think at this point, certainly you could at this point, you could pass a motion to council recommending a new policy be considered.

[1:04:42] Voice 8: Certainly as a separate motion from your business case motion would probably be my recommendation.

[1:04:48] Voice 8: OK, thank you very much.

[1:04:49] Voice 8: Trustee Peterson.

[1:04:56] Voice 3: Thank you.

[1:04:56] Voice 3: So I just want to clarify sort of what I'm hearing here.

[1:05:05] Voice 3: We could recommend to Trust Council that a new policy around stewardship education be created, which I'm supportive of.

[1:05:15] Voice 3: but I'm also hearing that from staff perspective and other trustees that we

[1:05:23] Voice 3: need to request that Trust Council amend the strategic plan to include the

[1:05:30] Voice 3: stewardship education and I I guess my thought would be that that would need to

[1:05:36] Voice 3: happen while any policy was being drafted around stewardship education so

[1:05:45] Voice 3: so that we could advance the work,

[1:05:47] Voice 3: which it sounds like most of us want to do

[1:05:49] Voice 3: around stewardship education.

[1:05:52] Voice 3: So is that, am I getting right?

[1:05:55] Voice 3: There's sort of two bits.

[1:05:56] Voice 3: One is to ask trust council to amend the strategic policy

[1:06:01] Voice 3: or strategic plan.

[1:06:02] Voice 3: And then the second is to ask council

[1:06:04] Voice 3: to consider adding a policy.

[1:06:08] Voice 7: I think my intent here is that we are requesting

[1:06:11] Voice 7: that a new policy be added under the strategic plan line item 125 review all trust council

[1:06:20] Voice 7: policies and where appropriate amend combine rescind so that element is already on the

[1:06:27] Voice 7: strategic plan and by asking for this policy for the trust programs policy to be amended to include

[1:06:37] Voice 7: the stewardship education program as a standing program versus a project does that answer your

[1:06:51] Voice 7: question there trustee peterson okay trustee fast um

[1:06:56] Trustee Fast: thanks and as much as again stewardship

[1:07:00] Trustee Fast: education is my jam however um i just uh would like some clarification chair uh 1.2.5 uh doesn't

[1:07:11] Trustee Fast: say add it says amend combine or rescind i think part of the point was to trim it down to the

[1:07:20] Trustee Fast: essentials that fit with our um uh newer directions we're trying to update the list and uh i don't um

[1:07:30] Trustee Fast: i can see education in some of the uh strategic plans but but to establish a new policy for

[1:07:41] Trustee Fast: for stewardship education, which I would love to do, but I don't see support for it

[1:07:48] Trustee Fast: within the strategic plan that we've just adopted. And maybe you could clarify for me. Thank you.

[1:07:55] Voice 7: Absolutely. I'm talking about the policy for, there is an existing policy that talks about

[1:08:02] Voice 7: for Trust Programs Committee and what its responsibilities are, et cetera, et cetera.

[1:08:07] Voice 7: amending that to add in as a part of the responsibilities a standing program for

[1:08:14] Voice 7: stewardship education and thereby it is taken from a project and it is put in as a standing

[1:08:22] Voice 7: program into the existing policy so we're amending the existing policy and the responsibilities of

[1:08:32] Voice 7: this committee trustee yates i

[1:08:37] Voice 5: definitely support this initiative um if we can figure out how to get

[1:08:42] Voice 5: it done thank you perfect

[1:08:45] Voice 7: so this question has to go to director marler who is not online right now

[1:08:51] Voice 7: um i'm just going to ask staff rater if she's able to call director marla in quickly to answer

[1:08:58] Voice 7: this question um otherwise we will have to put a pin in this and come back i will send

[1:09:06] Voice 8: to my message right now i expect if you would like a new policy to be developed on a stewardship

[1:09:11] Voice 8: education program you could simply make that recommendation to trust council i but i will

[1:09:16] Voice 8: certainly have him at um the meeting because of course we were asked to combine amend but not

[1:09:21] Voice 8: create new ones so i think you might wish to seek trust council direction for that

[1:09:25] Voice 7: yes and again

[1:09:26] Voice 7: again i'm reiterating this i'm not asking a new policy i'm asking to amend the current policy

[1:09:32] Voice 7: policy with regards to responsibilities of trust programs committee oh

[1:09:37] Voice 8: that you mean do you mean

[1:09:38] Voice 8: the terms of reference of the committee is that what you're referring to yes

[1:09:41] Voice 7: oh hold on my dog's

[1:09:42] Voice 7: throwing up

[1:09:43] Voice 8: the

[1:09:47] Trustee Fast: joys of home meetings should we call a five minute break that's a good idea

[1:10:13] Trustee Fast: hey vice chair tim peterson i

[1:10:16] Voice 3: think i think that's a good idea let's let's take a uh let's

[1:10:20] Voice 3: recess till uh um quarter past

[1:10:28] Voice 12: sorry

[1:10:29] Voice 3: oh she's back oh hi chair evans we were just discussing

[1:10:34] Voice 3: whether we should call a short recess so

[1:10:37] Trustee Fast: sorry about that it's okay i also see uh david marler

[1:10:41] Trustee Fast: has joined us as well so okay

[1:10:45] Voice 7: um if david marler is there i have a question out of breath now

[1:10:52] Voice 7: under section 125 of the strategic plan if we can pop that on the screen for him to see

[1:11:00] Voice 7: there is a priority project which i know you're already working on which is review all trust

[1:11:08] Voice 7: council policies and where appropriate and men combine or rescind would it be appropriate under

[1:11:13] Voice 7: that line item if we were to request that the uh policy regarding um i think it's uh terms of

[1:11:22] Voice 7: reference for trust programs committee to add into that a standing program for the stewardship

[1:11:31] Voice 7: education is that something that is doable under under the um current uh the way the way that the

[1:11:39] Voice 7: the strategic plan is is aligned there yeah

[1:11:43] Voice 13: it's very specific um yeah first of all my apologies

[1:11:46] Voice 13: for dropping out i was in another um conference call so i just dropped out of that to come back

[1:11:51] Voice 13: here um so with respect to your question this item 125 has been taken on by the governance committee

[1:11:59] Voice 13: um they have a work program item to review all the trust council's policies

[1:12:04] Voice 13: I'm not exactly sure what their priorities will be, given there's about 98 of them.

[1:12:11] Voice 13: So what I would suggest is that what you're talking about is in scope.

[1:12:16] Voice 13: I don't think you need to add it in here, but certainly provide the governance committee

[1:12:22] Voice 13: or me, and I'll make sure the governance committee gets it, what it is that you see in your terms

[1:12:28] Voice 13: of reference that's missing and should be incorporated. Another thing I would suggest

[1:12:36] Voice 13: is that if this is a more of a, what's the word for it, something's just missing from your terms

[1:12:43] Voice 13: of reference, I don't think we need to wait for the governance committee under this strategic

[1:12:49] Voice 13: plan item. It's something we could edit and update at any time. We've done other policies as we see

[1:12:57] Voice 13: we need to correct them so I'd be quite willing to work with Claire on whatever edits you need to

[1:13:05] Voice 13: you know bring back to you what the terms of reference you would like to see added and then

[1:13:12] Voice 13: through the executive committee of council adopt that as an amendment so there's two different ways

[1:13:17] Voice 13: to go if you're not in a rush it can be part of this program under 125 if you feel it's something

[1:13:23] Voice 13: and it should be done sooner and needs a bit more attention then you could ask staff to

[1:13:31] Voice 13: update your terms of reference and ask the executive committee or council through the

[1:13:36] Voice 13: executive committee to approve them perfect

[1:13:39] Voice 7: and i think it would be the latter versus the former

[1:13:41] Voice 7: because otherwise the stewardship education program is not something that we can move

[1:13:47] Voice 7: forward with and that's an integral piece of what this committee does that's

[1:13:52] Voice 13: fair yeah

[1:13:53] Voice 7: trustee fast oh

[1:13:54] Voice 7: sorry do you beg your pardon go ahead yeah

[1:13:56] Voice 13: so i didn't mean to interrupt but

[1:13:57] Voice 13: through the chair yeah so if you do decide to do something just a resolution asking staff to

[1:14:04] Voice 13: update your terms of reference to include the stewardship program and then we can go through

[1:14:11] Voice 13: the process to do that i don't think it's a lot of work so i could do that fairly quickly thanks

[1:14:17] Voice 13: thank

[1:14:18] Trustee Fast: you trustee fast yeah thank you i'm looking at the terms of reference for our committee and

[1:14:23] Trustee Fast: And number 14 reads public awareness slash education, promoting enhanced public awareness of environmental, economic and social sustainability in island communities and opportunities for their improvement.

[1:14:37] Trustee Fast: To me, this sounds like stewardship education. It's already in there.

[1:14:41] Voice 7: Thank you.

[1:14:42] Voice 7: Thank you. I think what we're doing here is we're specifying the program itself as a standing program.

[1:14:48] Voice 7: So the program remains so that we lose the ambiguity of how it's interpreted.

[1:14:57] Voice 7: So it'll be added in addition to that section.

[1:15:02] Voice 7: Trustee Peterson?

[1:15:04] Voice 3: Yeah, thank you, Chair.

[1:15:06] Voice 3: I've been wildly drafting motions off to the side here.

[1:15:10] Voice 3: But just to reiterate with Director Marler, the recommendation would be to go to executive committee prior to going to Trust Council on the terms of reference.

[1:15:29] Voice 13: If I may, through the chair, just clarify.

[1:15:31] Voice 13: If you want staff to make some changes to the policy, it's council's policy, you could recommend that your policy be amended with the following and just specify what you want.

[1:15:45] Voice 13: We would then take that to the executive committee and if they agree, then send a policy to council for consideration.

[1:15:56] Voice 3: Okay, because I have a draft motion that reads a recommendation to Trust Council that the

[1:16:02] Voice 3: terms of reference be amended.

[1:16:06] Voice 13: Chair, that would be fine.

[1:16:09] Voice 13: Okay.

[1:16:10] Voice 7: Thank you.

[1:16:11] Voice 7: If you have a draft motion, if you want to send it in and we can get it popped on the

[1:16:18] Voice 7: screen, we can take a look at it.

[1:16:28] Voice 8: And, Steph, read it.

[1:16:30] Voice 8: Certainly, I'm in favor of updating the committee's terms of reference because it

[1:16:34] Voice 8: unclear. What is a responsibility? What's an area of focus? So I think that's certainly useful. It

[1:16:40] Voice 8: may be that the outcome is that there is indeed a need for an additional policy, but if simply

[1:16:45] Voice 8: this request will trigger us to do that work and discuss internally. I think our CAO has joined us

[1:16:52] Voice 8: to discuss the strategic plan implementation, but CAO, it might be, I think they could certainly

[1:16:56] Voice 8: proceed with this motion before we get back into that, if that's all right.

[1:17:03] Voice 7: Chelsea Peterson did you send your motion in already?

[1:17:07] Voice 3: I have sent it and I've also it's also in the chat

[1:17:16] Voice 3: so I guess we're just waiting for the oh I sent it to oh there he is I see he's

[1:17:25] Voice 3: Robert Barlow's bringing it up okay

[1:17:44] Voice 7: I'm going to ask if anyone has any

[1:17:48] Voice 7: any wording edits to the proposed motion that's on the screen before we read it, before we move

[1:17:55] Voice 7: and second it. If people are happy with the wording, then I can have it read and I can ask

[1:18:09] Voice 7: again before we second it. So Trustee Peterson, did you want to move this motion?

[1:18:16] Voice 3: Yes, thank you,

[1:18:16] Voice 3: Chair. I move that Trust Programs Committee recommend to Trust Council that the Trust

[1:18:21] Voice 3: Trust Programs Committee Terms of Reference be amended to include administration of an

[1:18:26] Voice 3: ongoing stewardship education program, double administrating, to be administered by Trust

[1:18:34] Voice 3: Programs Committee.

[1:18:38] Voice 7: Maybe what

[1:18:39] Voice 7: I would recommend is that it be the Terms of Reference be amended to include

[1:18:43] Voice 7: an ongoing stewardship education program to be administered by.

[1:18:47] Voice 3: Excellent.

[1:18:48] Voice 3: Thanks for the edit there.

[1:18:49] Voice 3: So

[1:18:49] Voice 7: we remove administration of.

[1:18:53] Voice 3: Does

[1:18:58] Voice 7: that read better for you?

[1:19:00] Voice 3: I think that reads better.

[1:19:02] Voice 3: It's funny how you sometimes don't catch these things when you're writing, but when you say them out loud, you do.

[1:19:07] Voice 3: Would you like me to reread it then?

[1:19:09] Voice 3: Please.

[1:19:10] Voice 3: I move that Trust Programs Committee recommend to Trust Council that the Trust Programs Committee Terms of Reference be amended to include an ongoing stewardship education program to be administered by Trust Programs Committee.

[1:19:23] Voice 7: Thank you.

[1:19:24] Voice 7: Any other edits to the wording?

[1:19:30] Voice 7: Can I get a seconder for the motion?

[1:19:34] Voice 7: Trustee Elliott, thank you.

[1:19:36] Voice 7: Any discussion on the motion?

[1:19:42] Voice 7: Not seeing anybody.

[1:19:45] Voice 7: I'm going to call the vote.

[1:19:46] Voice 7: All those in favor, please raise your hand.

[1:19:49] Voice 7: Thank you very much.

[1:19:52] Voice 7: Please lower your hand.

[1:19:55] Voice 7: Do we have any opposed?

[1:19:58] Voice 7: Seeing none, that carries.

[1:20:02] Voice 7: Awesome.

[1:20:03] Voice 7: Awesome. And hopefully this will eliminate the tenuous poll that we have on the stewardship education program.

[1:20:11] Voice 7: And this will be able to get into the terms of reference and it will be able to continue and be there as an educational tool,

[1:20:19] Voice 7: which I think is vitally important to the work that we do in Trust in Islands Trust.

[1:20:25] Voice 7: CAO Brony has joined us. I think he had some comments as well that he would like to address. Go ahead.

[1:20:31] Voice 7: Yeah,

[1:20:32] Voice 15: yeah, thank you, Chair. At the risk of taking this on a bit of a digression, I was just, I think it'd be important if at this point we get some clarity from trustees around interpretation on the timeline implementations for strategic plan.

[1:20:45] Voice 15: plan. So when we go back to that, we talked about how the items flagged in blue were to be initiated

[1:20:51] Voice 15: in fiscal 26-27, so next fiscal year. I think our interpretation of that when we presented the

[1:20:59] Voice 15: strategic plan was that that would have work on those initiatives begin next fiscal, subject to

[1:21:08] Voice 15: approval of necessary budget, which of course has to happen through our budget process this year,

[1:21:15] Voice 15: which is why director freighter was flagging those items in this decision but what i heard

[1:21:20] Voice 15: in this conversation was that the interpretation was that those would come forward for consideration

[1:21:26] Voice 15: for budget this time next year and that the budget process would be initiated and so that's an

[1:21:32] Voice 15: important difference of interpretation that i think we'll want to clarify for all of the aspects of

[1:21:38] Voice 15: the strategic plan to ensure we have a consistent understanding um you know certainly if if trustees

[1:21:43] Voice 15: understanding was that we would be bringing forward business cases next year for those items

[1:21:48] Voice 15: in blue. That obviously makes our lives easier from a capacity standpoint, but important that

[1:21:55] Voice 15: we get clarity on that for planning. Noting, of course, that even just our capacity to do that,

[1:22:00] Voice 15: if we're going to initiate those budget conversations as part of this year's cycle,

[1:22:06] Voice 15: our capacity to do that will have to be assessed, but that was always part of the plan. Anyway,

[1:22:10] Voice 15: I just wanted to see if we can get clarification on that. Is the expectation that we will be

[1:22:14] Voice 15: looking for business cases for those blue items for next year's fiscal, or are we not initiating

[1:22:23] Voice 15: that discussion around business cases until next year, which means the implementation and actual

[1:22:28] Voice 15: work on those projects would not begin until fiscal 27-28?

[1:22:34] Voice 7: So my understanding is the elements

[1:22:37] Voice 7: that were in the light green are the top priority that we are currently working on the elements

[1:22:42] Voice 7: that are in the darker green are the next priority so any of those that have not been initiated

[1:22:47] Voice 7: those would be next priority over the blue so taking a look down through the darker green

[1:22:55] Voice 7: first because they are the next priority if there is something in the darker green that has not been

[1:23:01] Voice 7: initiated, that takes priority before the blue. That was the order in which we were looking at

[1:23:08] Voice 7: this.

[1:23:09] Voice 15: Yes, that's correct. We just want to clarify then that, because if we're acknowledging that

[1:23:17] Voice 15: prioritization, if we are going to start work on any of those blue items, we would need to be

[1:23:24] Voice 15: preparing business cases through this cycle for funding for next fiscal. And so if the decision

[1:23:31] Voice 15: of this committee is that any of the those items that director freighter had put in her briefing

[1:23:36] Voice 15: that we will be deferring consideration of business cases of those until

[1:23:42] Voice 15: 2026 until next year then that's fine but we just wanted to clarify that

[1:23:47] Voice 15: if the determination is focus on the green don't worry about initiating any of those new things

[1:23:54] Voice 15: this year then that's helpful it just means work won't begin on those until fiscal 27 28. and i

[1:24:00] Voice 7: I think part of that process as well is managing the workload of staff by initiating those business cases in blue before we've addressed the elements in light green.

[1:24:12] Voice 7: And before we have even initiated some of the projects in dark green, that is putting the expectation of a lot of work to create the business cases for work that may not happen and requesting budget that may not be used.

[1:24:25] Voice 7: we are attempting here to make sure that we are being fiscally responsible to staff and to our

[1:24:32] Voice 7: taxpayers yeah

[1:24:34] Voice 15: fully appreciate that and and don't have any objection to that just wanted to make

[1:24:38] Voice 15: sure that there was a clear understanding of with the committee that that's what that would mean is

[1:24:42] Voice 15: that work on any of those items in blue would then not begin until two years out from the current

[1:24:48] Voice 15: fiscal year which would be into next council's term and if that's the clear understanding then

[1:24:53] Voice 15: And that's great.

[1:24:55] Voice 15: And we can proceed on that understanding.

[1:24:58] Voice 7: So, yeah, so that's, as I see it, others may have other views.

[1:25:03] Voice 7: And so we're going to go around the room and see how people feel and think.

[1:25:07] Voice 7: That was Trustee Fest and then Trustee Peterson.

[1:25:10] Trustee Fast: Thank you, Chair.

[1:25:12] Trustee Fast: Thanks for the clarification, CAO.

[1:25:14] Trustee Fast: I'm thinking that the word initiated, I'm looking at the key initiatives, the little scale along the top of page 37.

[1:25:26] Trustee Fast: to be initiated in. It seems to be there's confusion around that word, maybe a little

[1:25:31] Trustee Fast: asterisk. And that means, as in business cases prepared, could be added for clarity for everybody

[1:25:39] Trustee Fast: going on during the strategic plan means we don't have to change the strategic plan except add that

[1:25:45] Trustee Fast: clarity, which I think would be helpful, because I've heard a couple of times about when the work

[1:25:50] Trustee Fast: begins and um i think we just need to know what does initiate actually mean and agree on that

[1:25:57] Trustee Fast: thank you very much yeah

[1:25:59] Voice 15: thank you through the chair i would say i think you've you've hit the

[1:26:01] Voice 15: nail on the head uh trustee fast and i think um if the common understanding now of trustees is

[1:26:07] Voice 15: that initiated is the business case is where the work starts then that's that's very helpful and

[1:26:14] Voice 15: i think uh we maybe had a didn't have the same understanding but if that's if we are getting

[1:26:18] Voice 15: and clarify that that's the understanding,

[1:26:20] Voice 15: then that certainly will be helpful going forward, thanks.

[1:26:22] Voice 7: I didn't know either.

[1:26:24] Voice 7: Thank you.

[1:26:25] Voice 7: And I think this may even be a Trust Council question

[1:26:27] Voice 7: versus a committee question at this point.

[1:26:30] Voice 7: Trustee Peterson?

[1:26:33] Voice 3: Yeah, thank you, Chair.

[1:26:34] Voice 3: I was going to say that as well,

[1:26:37] Voice 3: that perhaps the Trust Council wants to have that discussion

[1:26:40] Voice 3: about what initiate means in the timeline.

[1:26:45] Voice 3: Notwithstanding that, however,

[1:26:46] Voice 3: However, I think that our earlier discussion about not loading staff up to do all these business cases is still valid.

[1:27:00] Voice 3: Director Freighter's department has a lot of work.

[1:27:03] Voice 3: As we all know, the policy statement isn't out the door.

[1:27:07] Voice 3: It's not that these things are all important work.

[1:27:12] Voice 3: work. It's my hesitancy to direct further work on new business cases is about the capacity

[1:27:21] Voice 3: to add more work. And I'd much rather us get to a fabled realm where staff is coming and asking

[1:27:32] Voice 3: us for work than us loading more and more on to an already really busy to-do list. So

[1:27:41] Voice 3: So I really like the stewardship education thing piece.

[1:27:46] Voice 3: I really like, you know, we're get some budget together for the for the secretariat services.

[1:27:55] Voice 3: And maybe let's not request staff to launch into some really big pieces of work at this point.

[1:28:02] Voice 3: So I support that as our approach today.

[1:28:06] Voice 15: Yeah, thank you. I fully appreciate that sentiment.

[1:28:09] Voice 15: But that's very helpful. And I just wanted and I appreciate the chance to do this digression here. I just wanted to make sure that I was understanding where this committee was going. And for certain, we can bring that to for a discussion at Trust Council in June, maybe just to make sure that that is the common understanding. And we'll all engage with senior leaders as well, as they engage with their different committees in advance of June Trust Council as well, should this issue arise. Thank you.

[1:28:36] Voice 7: I'm just going to make another comment as well.

[1:28:40] Voice 7: My understanding with regards to the strategic plan was that as these elements are coming to a close or we see something that's going to come to a close within that fiscal year, that it would be Trust Council's decision as to what takes the next priority spot.

[1:28:59] Voice 7: So these are Trust Council's decisions and instead of committee decisions.

[1:29:04] Voice 7: decisions the point is trust council is supposed to flow down to the committees not committees up

[1:29:09] Voice 7: to trust council so we were trying so that was part of the discussion that we had at trust council

[1:29:13] Voice 7: was that we're going to be reversing it back to where it it should be trust council is the one

[1:29:21] Voice 7: that is um the holder of the workload and the committees then go away and do the assigned work

[1:29:28] Voice 7: versus the other way around. So I would propose that perhaps we don't move anything else up off

[1:29:35] Voice 7: this list. We go to Trust Council and we discuss it at Trust Council and say, is this appropriate?

[1:29:40] Voice 7: And then we can move forward.

[1:29:43] Voice 15: Yes, I agree in that. And your understanding there is correct,

[1:29:46] Voice 15: Chair Evans, that as we discussed at Trust Council, that Trust Council, at least on an

[1:29:51] Voice 15: annual basis, would review the strategic plan and make an assessment whether or not, you know,

[1:29:55] Voice 15: assess whether or not a project set concluded and whether or not there was any changes in priority.

[1:30:00] Voice 15: or any changes overall needed to the strategic plan.

[1:30:02] Voice 15: So that's correct.

[1:30:03] Voice 15: Thank you.

[1:30:04] Voice 7: And I'm just going to amend that statement

[1:30:06] Voice 7: with the corporate planning process.

[1:30:08] Voice 7: Trust Council should review this every quarter

[1:30:12] Voice 7: so that progress is timely.

[1:30:16] Voice 15: Yes, we'll do the updates

[1:30:17] Voice 15: like the quarterly Trust Council meetings,

[1:30:19] Voice 15: but at the very least,

[1:30:20] Voice 15: Trust Council should consider whether or not

[1:30:22] Voice 15: there are updates needed to the plan,

[1:30:24] Voice 15: at least annually.

[1:30:25] Voice 15: But I agree, there may be opportunities

[1:30:26] Voice 15: in those quarterly reviews

[1:30:27] Voice 15: and we can flag where those opportunities arise

[1:30:30] Voice 15: if we need to make adjustments.

[1:30:35] Voice 7: Okay, so right now we have a motion to move forward with.

[1:30:46] Voice 7: We do need to make a decision.

[1:30:48] Voice 7: And as I understand it,

[1:30:50] Voice 7: the first three bullets are being struck from the motion.

[1:30:57] Voice 7: We are going to keep the Secretariat Services

[1:31:00] Voice 7: services for a business case. Is there anything else that should be added in as a business case

[1:31:11] Voice 7: at this point based on our discussion? I'm not seeing anything else. If I can ask somebody to

[1:31:22] Voice 7: read the motion with the amendment of removing the first three bullets on page 34 of the agenda.

[1:31:31] Voice 7: And Jesse Peterson?

[1:31:38] Voice 3: I'm happy to make the motion, and I just wanted to check with staff

[1:31:40] Voice 3: whether we needed to fill in the dollar amount on the Secretariat Services today.

[1:31:49] Voice 8: Yes, please.

[1:31:50] Voice 8: I included in the briefing a summary of your historical expenditures

[1:31:54] Voice 8: to guide that decision for you.

[1:31:57] Voice 8: So yes, please.

[1:32:01] Voice 3: Okay, so I would propose, looking at the fiscal end of things there,

[1:32:07] Voice 3: I think I would start out by proposing the $12,000 figure,

[1:32:13] Voice 3: and then we can discuss that at chair if that seems like a good way to go.

[1:32:21] Voice 3: So I move that Trust Programs Committee request staff to draft the following

[1:32:25] Voice 3: fiscal year 2026-27 business case for consideration at the next regular

[1:32:31] Voice 3: business meeting, Secretariat Services 12,000.

[1:32:35] Voice 7: Thank you.

[1:32:36] Voice 7: Thank you. I believe this last year, we had asked for 17,000. Is that correct? Or do I have that

[1:32:43] Voice 7: mixed up with the stewardship education program?

[1:32:47] Voice 8: I will. You had asked for 15,000

[1:32:53] Voice 7: 15. So I would

[1:32:55] Voice 7: recommend that we ask for 15 again, just because there are going to be the at least the same amount

[1:33:09] Voice 7: coming forward in requests trustee

[1:33:13] Voice 5: yates i i was just going to say the same thing i would

[1:33:16] Voice 5: really hope we'd ask for 15 thank you okay

[1:33:22] Voice 7: so if we can change the amount to 15 000

[1:33:26] Voice 7: and we can remove the brackets around it or no the brackets can stay up do beg your pardon

[1:33:34] Voice 7: any other comments you

[1:33:37] Voice 8: can just bear with me i've just checked this current fiscal year budget and

[1:33:40] Voice 8: this fiscal year's budget is actually at 17 that's

[1:33:43] Voice 7: what i thought so um i would like it then

[1:33:45] Voice 7: at 17,000 for this fiscal.

[1:33:47] Voice 7: So we can at least match

[1:33:48] Voice 7: what we distributed this year

[1:33:51] Voice 7: because the numbers do tend to stay

[1:33:54] Voice 7: pretty constant.

[1:33:57] Voice 7: And we do know that we do normally

[1:33:59] Voice 7: have a late fall item

[1:34:01] Voice 7: for a request as well.

[1:34:05] Voice 7: Any other comments?

[1:34:08] Voice 7: Okay, do I have a seconder

[1:34:10] Voice 7: for the motion as on the screen?

[1:34:13] Voice 7: Trustee Fast, thank you very much.

[1:34:15] Voice 7: Any discussion on the motion?

[1:34:18] Voice 7: Trustee Fast?

[1:34:19] Voice 7: oh okay um all right uh no further discussion then i will ask uh to call the vote all those

[1:34:30] Voice 7: in favor please raise your hand and please

[1:34:35] Voice 7: lower your hand are there any opposed seeing none that

[1:34:43] Voice 7: carries thank you and i and i thank you very much um staff raider for all the work that you put into

[1:34:51] Voice 7: that i really do appreciate it it's always good to have the conversation and the awareness of

[1:34:56] Voice 7: things that are coming down the line um but we are trying to protect you as well and behalf of

[1:35:04] Voice 8: the team thank you for acknowledging uh matching workloads with the resources all

[1:35:11] Voice 7: right so the next

[1:35:13] Voice 7: item up for discussion is in section eight and this is a work program items and it says

[1:35:19] Voice 7: stewardship education program in 2025-26 and this is a request for a decision as well so this one

[1:35:27] Voice 7: one is going to be a conversation about developing project charters for webinars and topics and i'm

[1:35:35] Voice 7: going to turn this over to staff freighter so she can walk us through some of the recommendations

[1:35:39] Voice 7: that she has pulled together and also some of the some of the items that we had discussed at

[1:35:47] Voice 7: trust council to come here as well so over to you thank

[1:35:51] Voice 8: you chair i just want to give credit to uh

[1:35:54] Voice 8: our new program coordinator for this committee, Chloe Straw, who put most of the work into the

[1:35:58] Voice 8: briefing. And with your indulgence, Chair, I'd like to turn it over to Chloe Straw to present.

[1:36:04] Voice 7: Absolutely. I would love to hear from you. Go ahead.

[1:36:07] Voice 1: Thanks, everyone. And thank you for your support of this program. I'm really keen to get started on

[1:36:12] Voice 1: it. So as you know, we've got seven options for you for potential webinar topics. We have

[1:36:22] Voice 1: identified staff capacity to offer six so if you're able to highlight up to six options that

[1:36:29] Voice 1: you'd like us to pursue um that's the request today we do have a budget trust council appointed

[1:36:35] Voice 1: a budget of fifteen thousand dollars for this program um and the decision on which topics to

[1:36:43] Voice 1: offer has come out of a survey of the public that was done in the fall of 2023 so we've been working

[1:36:48] Voice 1: through those kind of highlighted topic areas through the program over the last

[1:36:53] Voice 1: couple of years as well as where possible we have pulled from those

[1:36:57] Voice 1: current strategic directives in Trust Council strategic plan so so pleased to

[1:37:02] Voice 1: report that we do have one around the fallow deer strategy we've got some

[1:37:08] Voice 1: focused on climate change adaptation as well as reconciliation so I'll just

[1:37:13] Voice 1: quickly go through those seven options that we've listed for you and then I'm

[1:37:18] Voice 1: happy to take any questions or get some feedback from you on where you'd like to see this program

[1:37:22] Voice 1: go. Perfect. Go ahead. So the first potential project, sorry, the potential topic, we've got

[1:37:28] Voice 1: the Tswewete Liskiti Archaeology Project. Sorry

[1:37:33] Voice 7: to interrupt, point of privilege. Can we get it

[1:37:37] Voice 7: up on the screen so people can see it? That would be amazing. Thank you so much.

[1:37:45] Voice 1: Thank you, Claire.

[1:37:47] Voice 7: Carry on. Sorry to interrupt.

[1:37:49] Voice 1: Great. No, no problem.

[1:37:50] Voice 1: Okay, so we've got, yes, potential topic number one,

[1:37:53] Voice 1: the Swahili-Liskiti Archaeology Project.

[1:37:55] Voice 1: There has been a presentation done by the project coordinators out of SFU.

[1:38:02] Voice 1: Claire, there's just a request to zoom in and make it a little bigger.

[1:38:05] Voice 1: I know we've got a lot of text here. Thanks.

[1:38:09] Voice 1: And it was so well received that Trust Council actually requested

[1:38:13] Voice 1: that we bring this one into the Stewardship Education Program

[1:38:16] Voice 1: program and offer it to all residents within the trust area so we've given you a bit of context

[1:38:23] Voice 1: from the project website there they've are basically co-creating a model for community-based

[1:38:29] Voice 1: archaeology and I think from what I've learned of the project so far Trustee Peterson could of

[1:38:34] Voice 1: course speak more to it but a beautiful model of Indigenous and non-Indigenous community members

[1:38:40] Voice 1: coming together to work on this project and a lot of important learning that could be applied to

[1:38:45] Voice 1: other communities in the trust area. Topic number two is around shoreline protection.

[1:38:55] Voice 1: I can say in my role as a planning team assistant out of the northern office over the last couple

[1:38:59] Voice 1: years that we are seeing an increase in development applications around you know

[1:39:05] Voice 1: building shoreline revetments other kind of climate change mitigation strategies and this is

[1:39:10] Voice 1: kind of a complex area. So we are recommending that we take some time to provide some kind of

[1:39:17] Voice 1: context and education around shoreline protection, moving away from sort of the hard armoring

[1:39:24] Voice 1: that has tended to happen in the last several decades, and working with the Green Shores

[1:39:29] Voice 1: project out of the Stewardship Centre for BC. At the same time, we have BC's first ever coastal

[1:39:37] Voice 1: marine strategy um that is you know the provincial government is working to implement and um some

[1:39:44] Voice 1: important kind of areas to highlight there so our idea was to to bring in someone who's kind

[1:39:48] Voice 1: of specializing in the uh in the strategy and talk about how you know individual citizens can

[1:39:55] Voice 1: can get involved in kind of advocating for the implementation of that work

[1:40:00] Voice 1: and topic number three around again climate change kind of adaptation so how to create a

[1:40:06] Voice 1: low-cost rain garden and this aligns with strategic direction 4.2.1 around designing

[1:40:15] Voice 1: and implementing a climate action education plan so that might be you know kind of humble

[1:40:19] Voice 1: beginnings of working towards that direction thank you to freshwater specialist William

[1:40:25] Voice 1: Shulba for connecting with us with a potential presenter for this for this topic and then we

[1:40:32] Voice 1: moved to the fellow deer strategy so working towards you know understanding what what could

[1:40:39] Voice 1: come together in terms of advocating for the development and implementation of a fellow deer

[1:40:44] Voice 1: strategy focusing around main island and the work that the main island conservancy has been doing

[1:40:51] Voice 1: over the last decade potential topic number five um we had a webinar last year that focused on

[1:40:59] Voice 1: removing invasive species and so we'd like to build on that to working with habitat stewardship

[1:41:05] Voice 1: for species at risk for land holders so erica wheeler our islands trust species at risk program

[1:41:12] Voice 1: coordinator is keen to present on this topic and our idea was to also involve a community

[1:41:18] Voice 1: community level groups, such as the Gabriel Land and Chails Trust, who has a quite a wildly

[1:41:25] Voice 1: successful nature stewards program. Number six, this would be led by our senior freshwater

[1:41:32] Voice 1: specialist, the release of our new freshwater atlas tool. So, excuse me, presenting about

[1:41:40] Voice 1: monitoring freshwater resources within the trust area. And we had a presentation on Gabriela just

[1:41:49] Voice 1: just last week around the Gabriela Freshwater Footprint Project about the importance of

[1:41:53] Voice 1: community members playing a role in monitoring for freshwater resources. And so lots of interest

[1:41:59] Voice 1: and lots of requests for kind of further information. So this feels like a really good

[1:42:04] Voice 1: fit. And of course, number seven, responding to the request to do some education for realtors,

[1:42:13] Voice 1: knowing that they're often the first point of contact for new landowners in the trust area.

[1:42:18] Voice 1: So I'll pause there for, excuse me, I've also got a frog in my throat, for any questions, comments.

[1:42:28] Voice 6: Trustee Patrick, go ahead.

[1:42:33] Trustee Patrick: Maybe Trustee Peterson could go on more about it, but I know for the Laskiti Archaeology Project, they did create the traveling show.

[1:42:45] Trustee Patrick: Is that really what's intended to facilitate moving their traveling show through the islands?

[1:42:50] Trustee Patrick: um

[1:42:56] Voice 7: staff sure would you like to answer that if you're able um

[1:43:01] Voice 1: i would ask for trustee peterson

[1:43:03] Voice 1: if he has additional information to weigh in um my understanding is that that that yes the

[1:43:08] Voice 1: traveling exhibit is going to be going around the islands but that this would be a separate

[1:43:14] Voice 1: online webinar hearing from the project coordinators sharing their learnings and

[1:43:20] Voice 1: more about the project so it would be a separate component thank

[1:43:25] Voice 7: you uh trustee yates

[1:43:27] Voice 5: well thank you i i just wanted to make quick comment on three of the topics the the huayate

[1:43:35] Voice 5: archaeological project um it is certainly available to go around to all the islands

[1:43:40] Voice 5: and i i've been working with our museum here on gabriola to try to get it to gabriola

[1:43:46] Voice 5: because it's so amazing it's quite expensive so um if we also had you know a webinar on it that

[1:43:56] Voice 5: that might be really helpful for communities who maybe don't have a group or a group of people who

[1:44:04] Voice 5: are able to sponsor that. So that's my comment on that one. The fallow deer project, it almost,

[1:44:13] Voice 5: like I'm very well aware of how awful it is where the fallow deer have just destroyed the

[1:44:19] Voice 5: environment it almost seems like that's such an urgent topic that we need to do a lot more i'm

[1:44:27] Voice 5: sure we are than having um like an educational webinar because all of the government agencies

[1:44:34] Voice 5: who need to be involved to to get rid of those fallow deer they're well aware of the problem

[1:44:40] Voice 5: um the public i'm not sure i mean anyone who lives on pender maine anywhere where the deer

[1:44:47] Voice 5: or have destroyed the area, they would be well aware of the problem too. So I'm not sure if we

[1:44:55] Voice 5: need a webinar on that, but if that helps anything, well, that's great. And my other comment was on

[1:45:01] Voice 5: the educational tools for realtors. Again, a really important topic. I'm hoping that we can

[1:45:08] Voice 5: go ahead with more local initiatives and maybe ask to meet with our realtors once a year

[1:45:17] Voice 5: as local trust committees because not everyone is going to be attending an educational webinar.

[1:45:26] Voice 5: Thank you. Thank you. Trustee Elliott.

[1:45:32] Voice 9: Thank you. This is a great list. I would add maybe a

[1:45:39] Voice 9: potential pairing with the fallow deer management plan working with Dr. Tara Martin of Salt Spring

[1:45:47] Voice 9: island of the martin conservation decisions lab out of ubc um i was um at a sailor sea

[1:45:56] Voice 9: conservation forum on behalf of the conservancy on galliano island this year last year rather

[1:46:02] Voice 9: and they presented the impacts of native black-tailed deer on gulf island ecosystems

[1:46:10] Voice 9: ecosystems um which i don't think are as well known uh and really um sort of the trickle-on

[1:46:19] Voice 9: effect of shifting baselines for whole ecosystems as generation after generation humans are modifying

[1:46:27] Voice 9: um the um the ecosystems and and the native black-tailed deer are sort of out of control

[1:46:34] Voice 9: as well uh so they're doing ongoing work and i sent everyone a sort of a write-up from their

[1:46:42] Voice 9: website uh but they're developing ecological models to evaluate the interactive and cumulative

[1:46:47] Voice 9: impact of stressors on ecosystem and species integrity to advise action in the area and

[1:46:54] Voice 9: they'd also released a draft i don't i haven't seen it out yet of um they studied different

[1:47:01] Voice 9: management approaches and found of course that indigenous hunting methods were by far the most

[1:47:06] Voice 9: effective to control and manage black-tailed deer so i would suggest i'd actually suggested

[1:47:12] Voice 9: dr tara martin's presentation to ec for um you know a larger continuous learning program but i

[1:47:20] Voice 9: think it's more appropriate here so perhaps if we choose this topic um there could be a pairing

[1:47:27] Voice 9: there. And I support all of them. I think the last one is, I agree with Trustee Yates,

[1:47:33] Voice 9: this is sort of an inter-agency action. I don't know how many realtors we would

[1:47:41] Voice 9: capture with this, but targeting potential buyers would be useful. That's the one that I'm having

[1:47:48] Voice 9: the most difficulty conceptualizing. I think the rest of them are all really valid and a great

[1:47:59] Voice 9: set of webinars. So thanks for putting this together. Thank you.

[1:48:04] Voice 9: Trustee Peterson?

[1:48:08] Voice 3: Thank you, Chair. So just a little bit more background on the Huete

[1:48:15] Voice 3: Archaeology project

[1:48:17] Voice 3: it was mentioned that there's going to be

[1:48:19] Voice 3: the exhibit is going to be traveling

[1:48:23] Voice 3: but that doesn't necessarily mean it's coming to all local

[1:48:28] Voice 3: trust areas. I did send out to trustees

[1:48:32] Voice 3: the opportunity to request

[1:48:36] Voice 3: that it come to your local trust area

[1:48:40] Voice 3: at the mural unveiling last week.

[1:48:43] Voice 3: It was also mentioned that the cost of the exhibit coming

[1:48:50] Voice 3: can vary depending on who is requesting it.

[1:48:57] Voice 3: So I do like the idea of going ahead and doing the webinar

[1:49:04] Voice 3: because it'll be accessible to everybody.

[1:49:09] Voice 3: whether or not the traveling exhibit comes to your local trust area.

[1:49:17] Voice 3: And then I also had a comment similar to what I've also heard from others,

[1:49:24] Voice 3: is that the educational tools for realtors, I'd actually rather,

[1:49:32] Voice 3: I know we've talked about this at Trust Council,

[1:49:34] Voice 3: But I think if it was educational tools for new landowners or prospective landowners and realtors, I'd be more, I think it would have a wider range.

[1:49:53] Voice 3: I think if we identify it as just for realtors, that we might not get the scope of people.

[1:50:00] Voice 3: It's really, it's great if realtors know this information, but I think in terms of stewardship and also avoiding bylaw interaction, that it's really about the target audience, it's really about the new landowners.

[1:50:20] Voice 3: landowners. I think I'd like us to go ahead with that as the focus. I think it'd be great to have

[1:50:31] Voice 3: it as a, you know, once the webinar has happened, then it can be on our website as a resource.

[1:50:39] Voice 3: And I think it could be really valuable in that. But I wouldn't want the focus to be realtors. I

[1:50:52] Voice 3: And realtors can be invited, but it's really about the landowners making the decisions that are stewarding and also avoiding bylaw situations.

[1:51:05] Voice 3: And again, also echo that all of these are great topics and super interesting. Thank you very much.

[1:51:14] Voice 7: Thank you. I'll hold my comments. Go ahead, Trustee Best. You're muted.

[1:51:23] Trustee Fast: Sorry. I'm in support. This is a great list. Thank you very much. I like the reasoning behind them, too. It's good to attach them to an identified need. And so I'm only going to speak to a couple of them. I think this is great.

[1:51:41] Trustee Fast: I just think the fallow deer strategy may be more attractive to people if they realize that the fallow deer are spreading among the islands and in the description and maybe a link to invasive species and deer within ecosystems.

[1:52:11] Trustee Fast: and the roles they play are something that I'm not going to rewrite it.

[1:52:21] Trustee Fast: I just think it's related to the invasive species problem,

[1:52:24] Trustee Fast: which is, of course, you're not aware

[1:52:26] Trustee Fast: and you don't support any government action on it.

[1:52:29] Trustee Fast: You might not support trust counsel spending any money on fallow deer

[1:52:34] Trustee Fast: unless you know that it could,

[1:52:37] Trustee Fast: unless you're aware of the potential impacts

[1:52:39] Trustee Fast: impacts to other islands and rare ecosystems and nature reserves. So that idea of

[1:52:49] Trustee Fast: it being limited to just a few islands, I don't agree with that. I think invasive species are

[1:52:55] Trustee Fast: a need to be identified before they get to your island. And so that you as a person in the

[1:53:03] Trustee Fast: a public person can support spending property taxes on something that's going to protect and

[1:53:14] Trustee Fast: preserve the environment. So I think it's good from the awareness point of view. And bringing

[1:53:20] Trustee Fast: in the invasive species side of it might be a useful way to do it. Because the same goes for

[1:53:26] Trustee Fast: fish. We've got invasive fish on Bowen. What are they going to do to our lakes, including our

[1:53:32] Trustee Fast: our water supply lakes. Anyway, the second one, I support them all. And I'm excited about them all.

[1:53:43] Trustee Fast: And I just the the realtors one, I supported the way it's written here for realtors, then you

[1:53:50] Trustee Fast: really be able to attract the realtors in, and they will be able to speak to the prospective

[1:53:56] Trustee Fast: new owner. So the new prospective new owners won't be surprised. That I think is the main

[1:54:02] Trustee Fast: main thing is, is to avoid surprises. And by putting it up for realtors, then any prospective

[1:54:11] Trustee Fast: buyer can go and look at the recording, I think, and, and they'll be able to hold the realtors

[1:54:18] Trustee Fast: potentially accountable to for the information that they're receiving, or point the realtors

[1:54:27] Trustee Fast: to more information. And because I, I have to believe in goodwill among people, and including

[1:54:35] Trustee Fast: realtors. So I, I think this is fantastic. And I'm in support. Thank you.

[1:54:41] Trustee Fast: Thank you.

[1:54:44] Voice 7: My comments are yes, this is a great list. I was surprised to see so many and I'm very

[1:54:50] Voice 7: happy to hear that the staff capacity is for six of them. I think that that's amazing. And I would

[1:54:57] Voice 7: would like to double check on that before we do pass for six. Again, similar comments to what I've

[1:55:05] Voice 7: heard, especially with regards to the fallow deer strategy. While currently it's only applicable to

[1:55:11] Voice 7: a few islands, the fact is they swim. They do migrate and they will migrate. When a deer

[1:55:18] Voice 7: population gets heavy, they will migrate and they can swim long distances. And the issue is not just

[1:55:26] Voice 7: does fallow deer, but the fallow deer can be used as an example of how ecosystems are decimated

[1:55:31] Voice 7: with the introduction of a species that shouldn't be on the island. And those include things like

[1:55:38] Voice 7: rabbits and squirrels and goldfish in the lakes, etc, etc. The fallow deer can be used as an

[1:55:46] Voice 7: example of how detrimental something can be. It can also be used as a discussion to perhaps

[1:55:55] Voice 7: Perhaps local trust committees look at, where possible, limiting what type of invasive species are allowed to be farmed, because that's what happened here, and they got everywhere.

[1:56:11] Voice 7: And I'm not sure on jurisdiction there, just a thought.

[1:56:14] Voice 7: um so i'm i'm very much in support of um having the fellow deer and i really like the fact that

[1:56:23] Voice 7: we've got the prasonic leadership council that may also be in the presenting i i'm i i really

[1:56:28] Voice 7: do want to see um as many webinars as possible that have first nations expertise brought forward

[1:56:36] Voice 7: to the only one like if i had to make a choice um and reduce one which is really hard here

[1:56:46] Voice 7: and i don't know which way i'm sitting but the one that i might think um of doing something

[1:56:53] Voice 7: different with uh maybe the um the realtors one um because this is mainly talking about

[1:57:00] Voice 7: development areas conservation covenants and and the map it um i may want to have something that's

[1:57:07] Voice 7: more of an educational uh uh booklet that can be handed out with um other information to realtors

[1:57:15] Voice 7: that they can hand out to their buyers so the buyers actually have it physically

[1:57:18] Voice 7: um that has a list of um um that can point to various other webinars with regards to water

[1:57:25] Voice 7: conservation, ecosystem sensitivities, good stewardship, what that looks like, and why

[1:57:32] Voice 7: living on the Islands Trust Islands is different to living on the mainland. So I'm not I'm not

[1:57:42] Voice 7: 100% on. I

[1:57:53] Trustee Fast: think our chair has frozen. Chair

[1:57:59] Voice 8: Evans, you had frozen for a period of time there.

[1:58:03] Voice 7: awesome and I have no idea where I chose uh so I was just going to say all of these are amazing

[1:58:09] Voice 7: I'm struggling to I would struggle to make a choice I don't know how we're going to do that

[1:58:15] Voice 7: um so I'm going to move on to trustee Yeats thank

[1:58:21] Voice 5: you I so agree they're just such good topics

[1:58:24] Voice 5: um so I um I won't belabor the point but um I I agree with uh trustee Elliot that we could be

[1:58:32] Voice 5: be including Dr. Tara Martin's work on the black-tailed deer because I'm very familiar with

[1:58:37] Voice 5: her work. And we're talking, even though the fallow deer are an escaped domestic species from

[1:58:45] Voice 5: Europe, and that happened like 30 years ago, because I remember it quite well, that the end

[1:58:53] Voice 5: result of an invasive species is decimation of the natural ecosystem. The interesting thing with the

[1:59:00] Voice 5: black-tailed deer, which I think could be included in this webinar, is that it belongs here,

[1:59:10] Voice 5: but the problem is we've lost all the predators for black

[1:59:14] Voice 5: -tailed deer, and the human development

[1:59:16] Voice 5: has encouraged the black-tailed deer to just take over all the spaces. So it's like a kind of a

[1:59:24] Voice 5: a different problem, but the end result is destruction of a local ecosystem. So I'll say

[1:59:31] Voice 5: one more thing on the realtors one, because I know that came up, I think, with the Gabriola

[1:59:37] Voice 5: Local Trust Committee. And as much as I'd like to see a webinar on it, if we have to eliminate one

[1:59:42] Voice 5: of these, I would agree that we produce a really good informative booklet. It goes to realtors

[1:59:51] Voice 5: offices on all the islands, and then we find a way, which I know is possible because we

[1:59:57] Voice 5: used to do this, to simply meet.

[2:00:00] Voice 5: once a year with our local realtors, I know they're not all local, but the ones we have locally,

[2:00:05] Voice 5: as either staff to staff or local trust committee, just once a year, make sure they've got those

[2:00:12] Voice 5: booklets and have a nice chat with them.

[2:00:19] Voice 6: I'm just going to shut my door. I've got a vehicle going

[2:00:21] Voice 6: by.

[2:00:37] Voice 7: We're having some paving done. So on the main road, it's a little noisy. Okay. So I think

[2:00:44] Voice 7: I'd like to double check with staff and confirm that six are truly doable. And I would like to

[2:00:54] Voice 7: ask if that is a stretch at all to please speak now so that we can reduce it to five or four.

[2:01:03] Voice 7: I'd like to make sure that this is not putting a strain on staff. Because this is something that

[2:01:11] Voice 7: That is very good. We can always move a couple of these to the following year if needed.

[2:01:17] Voice 7: So, again, I'd just like to double check with staff. Is six a comfortable number?

[2:01:26] Voice 8: If I might respond first, then I'll pass it over to Program Coordinator Straw.

[2:01:31] Voice 8: I just want to own a mistake in the briefing. We're moving quite quickly here with producing these materials.

[2:01:36] Voice 8: I had noted that your budget this year is $15,000. In fact, if you might remember, it was reduced through the budget process to $9,500.

[2:01:42] Voice 8: hundred. So that's my error in terms of producing that. So with that in mind, I'm going to ask

[2:01:47] Voice 8: program coordinator Straughan, she answers to not only consider, I think we had discussed,

[2:01:52] Voice 8: we do think we can deliver six, but I'll let her reflect on that because now we're so happy to have

[2:01:56] Voice 8: a full-time permanent person in the role, but also have her reflect on whether her advice changes

[2:02:01] Voice 8: given the reduction in budget that I had mistakenly advised on. Thank you. Thank you.

[2:02:06] Voice 8: staff sure through

[2:02:10] Voice 1: the chair uh thank you for that that very important correction um that does

[2:02:14] Voice 1: change things uh a little bit knowing that we had budgeted um i think around you know a ballpark of

[2:02:21] Voice 1: three thousand dollars per webinar um that said if you did want to focus on the huiwate archaeology

[2:02:30] Voice 1: project as one i do think that um there's kind of less staff time required of that because it's a

[2:02:36] Voice 1: a very developed project and they're giving presentations all of the time. To be on the

[2:02:43] Voice 1: safe side, I would think that five is probably a more realistic number in order to ensure that

[2:02:49] Voice 1: we can keep within our budget constraints.

[2:02:52] Voice 7: Okay, so you're able to deliver five with the 9,500,

[2:02:58] Voice 7: even though we were initially anticipating 3,000 per webinar. I froze for a little bit,

[2:03:03] Voice 7: so i may have missed a bit of pertinent information i'll

[2:03:07] Voice 8: supplement that if that's all right i think

[2:03:10] Voice 8: we can i think um again we have to talk to the presential potential presenters to really get a

[2:03:15] Voice 8: good sense of honoraria um but i think as with the liskiti project i think certainly they're very keen

[2:03:20] Voice 8: to deliver it i don't anticipate something like that would take three thousand so um i think we

[2:03:26] Voice 8: can bring that back to you and if we if you want to ask us for five we can bring back revised advice

[2:03:30] Voice 8: at your next meeting if indeed we find that as we talk with presenters it's higher perfect okay so

[2:03:37] Voice 7: we can identify five today you can go back if things are higher we can look at reducing it by

[2:03:42] Voice 7: another one okay so with that now i'm gonna have to get um people to think about which ones uh are

[2:03:53] Voice 7: going to be higher on their list i do see you waving your hand trusty fast i'll get to in just

[2:03:57] Voice 7: just a second. So looking at five, I'd like you to look back through this. It's going to be a hard

[2:04:04] Voice 7: decision. Trustee Fast?

[2:04:07] Trustee Fast: Thank you, Chair. I'm sorry, I had to step away for a moment.

[2:04:12] Trustee Fast: I'm wondering about number seven, about the realtors. I may have missed a little piece

[2:04:18] Trustee Fast: about whether a webinar is the best way to reach the realtors

[2:04:26] Trustee Fast: or are there ways that realtors are used to collecting information

[2:04:32] Trustee Fast: that would be of more value?

[2:04:34] Trustee Fast: Is a booklet necessarily it?

[2:04:37] Trustee Fast: Or how do realtors, thinking about them as an audience

[2:04:42] Trustee Fast: or as participants, how do they prefer to receive learning and opportunities for enrichment?

[2:05:00] Trustee Fast: I'll

[2:05:04] Voice 7: turn it over to staff to answer.

[2:05:07] Voice 1: Thank you.

[2:05:07] Voice 1: Through the chair, the main draw for this webinar is the tutorial of the new MAPIT application.

[2:05:14] Voice 1: education. I would say realtors are our best users of that tool. I see that Director Cermak

[2:05:20] Voice 1: has his hand up, and so he could probably speak to that as well. I know he's given this presentation

[2:05:25] Voice 1: or an iteration of this presentation in the past, so perhaps I'll turn it over to Director Cermak.

[2:05:33] Voice 16: Good morning, everybody. Thank you. And through the chair, you know, on Salt Spring, I was the

[2:05:38] Voice 16: regional founding manager for seven years. And several of those years, we provided this service

[2:05:44] Voice 16: to the local realtors and our experience was we tried it various ways we provided handouts we

[2:05:52] Voice 16: provided them in-house training and we provided online training and by far the most successful

[2:05:58] Voice 16: was show us where the button is so we can produce a one-stop report outputting all the information

[2:06:05] Voice 16: we need on the property and and with it out without a doubt that is what they're all asking

[2:06:12] Voice 16: for them show us an easy site where's the button for the property that i want to know information

[2:06:17] Voice 16: about it spits out a report they assume everything they need to know is in there and we can discuss

[2:06:21] Voice 16: what that is or isn't and that was it and so it was more of a tutorial of how to find the button

[2:06:29] Trustee Fast: not that there's

[2:06:29] Voice 16: more value to learn but that's what they wanted and

[2:06:32] Trustee Fast: if i may doing that through

[2:06:35] Trustee Fast: a webinar might that be a nice short little thing that you might be practiced at and that might not

[2:06:41] Trustee Fast: cost three thousand dollars through

[2:06:46] Voice 16: the chair i'm not aware of what the costs are allocated to i

[2:06:49] Voice 16: didn't put this together but i do know that um takes time and effort to assemble meetings and

[2:06:54] Voice 16: get people together and and what have you i also know i heard uh through the discussion that each

[2:06:59] Voice 16: local area is different uh we had a relationship on salt spring with the realtors by coming and

[2:07:04] Voice 16: going etc etc so um you know how each um group likes to learn may be different than my experience

[2:07:12] Voice 16: on salt spring which is a lot of people and kind of a hotbed of activity um and maybe and you know

[2:07:17] Voice 16: only i wouldn't say all the realtors did it by any means i i dare to guess how many realtors

[2:07:22] Voice 16: are on salt spring um but they you know the ones who got it appreciate it but and i will say it

[2:07:28] Voice 16: the evidence of its success was that we stopped using the fax machine that was the big tell right

[2:07:34] Voice 16: suddenly we are we stopped getting faxes for tell us information about property and um so yeah i'm

[2:07:41] Voice 16: I'm not sure what the $3,000 is for,

[2:07:43] Voice 16: but if it is something like a traveling show,

[2:07:45] Voice 16: like we can do a broad webinar,

[2:07:47] Voice 16: but I suspect the local realtors

[2:07:51] Voice 16: will want their own, you know, time.

[2:07:56] Voice 16: And I do think that would take time and effort.

[2:07:58] Voice 16: But again, I'm not sure what the budget is allocated for.

[2:08:00] Voice 16: Certainly staff time is available.

[2:08:01] Voice 16: If it's staff time,

[2:08:03] Voice 16: who knows if that'd be overtime or not.

[2:08:07] Voice 16: But I doubt that's in the calculation anyways.

[2:08:09] Voice 1: Thank you very much.

[2:08:11] Voice 1: if i could just add to that through the chair um yeah absolutely most of our um kind of formula

[2:08:18] Voice 1: for putting together the budget is around honoraria if we're ever having outside speakers

[2:08:23] Voice 1: as well as advertising costs so um you know if we're doing newspaper ads posters um social media

[2:08:29] Voice 1: posts that kind of social media ads um so absolutely this one would be more of an

[2:08:34] Voice 1: internal using our staff resources and i think we could would do it for a much lower budget

[2:08:40] Voice 6: Thank

[2:08:40] Voice 5: you. All right. Trustee Heats.

[2:08:45] Voice 5: So that helps a lot. Thank you, Director Cermak, because actually one of the requests I got recently from one of the realtors is, when is the mapping system going to be updated and how do I use it and all that kind of stuff? And I'm sure the staff gets that quite often at the Northern Trust Office.

[2:09:03] Voice 5: So the key to keeping this one, then, is just to make really certain that we do a great job advertising it, I think. And then we probably would get more than our money's worth. So thank you for that information. And thanks, Chloe, for that added information, too.

[2:09:21] Voice 7: Thank you. Trustee Peterson,

[2:09:22] Voice 7: go ahead, and then I'll have my comments.

[2:09:25] Voice 3: Yeah, thank you.

[2:09:26] Voice 3: I just actually had a question about the MapIt tool

[2:09:32] Voice 3: and whether that's actually up and running yet again.

[2:09:38] Voice 3: And if it's not, I'm seeing some shaking of heads.

[2:09:42] Voice 3: Then if we're planning to put together something for folks to use MapIt,

[2:09:48] Voice 3: then it would necessarily have to wait until that tool is ready to use again.

[2:09:53] Voice 3: So just a thought there.

[2:09:55] Voice 3: I mean, it was a great tool.

[2:09:57] Voice 3: I'm assuming the new version is going to be even greater.

[2:10:01] Voice 3: And I could see how it'd be really useful for realtors and other folks to use.

[2:10:07] Voice 3: But do we have an estimated timeline on the rollout of the new version?

[2:10:16] Voice 7: Is someone on staff able to answer the rollout, staff modeler?

[2:10:23] Voice 13: Yeah, thank you.

[2:10:25] Voice 13: just to take you back the map it the one that you used to was on a an old software system that's no

[2:10:34] Voice 13: longer supported so we had to shut that one down the new one is on a new system by esri which is

[2:10:42] Voice 13: pretty well all mapping is on that and there's a lot of issues with bringing data in so the way

[2:10:51] Voice 13: Way Map IT works is in the background, there's automated scripts that pull data in on a weekly

[2:10:57] Voice 13: basis from other areas, such as BC Assessment and other places like that, that we have agreements

[2:11:03] Voice 13: with.

[2:11:04] Voice 13: To make sure the data is constantly up to date, we need to make sure those scripts are

[2:11:09] Voice 13: working.

[2:11:10] Voice 13: That is what we're working on right now, is in the background, is getting all of the background

[2:11:16] Voice 13: work.

[2:11:16] Voice 13: work. So those scripts that automate that are working. And then once that is done, we'll

[2:11:22] Voice 13: be ready to release it to the public. So until then, we're not going to release it to the

[2:11:29] Voice 13: public because we can't guarantee the data will be accurate. We also have to consider

[2:11:35] Voice 13: security of data. That was a big issue for us to make sure that what the public is seeing

[2:11:41] Voice 13: is data that we're allowed to publicly provide

[2:11:45] Voice 13: versus what only our staff can see.

[2:11:49] Voice 13: On a time estimate,

[2:11:50] Voice 13: the scripting is probably going to take about a month.

[2:11:53] Voice 13: So we're at least a month out.

[2:11:55] Voice 13: But I'm not going to give you any dates

[2:11:58] Voice 13: until I know for sure that it's ready to go

[2:12:01] Voice 13: and then we can give you a date.

[2:12:02] Voice 13: I will send out an email to all trustees

[2:12:05] Voice 13: just to provide that information to them

[2:12:07] Voice 13: within the next week.

[2:12:09] Voice 13: Just thought I'd give you that now

[2:12:11] Voice 13: as soon as you're asking the question thanks thank

[2:12:14] Voice 7: you very much um did you have any other

[2:12:17] Voice 7: comments that you wanted to make while you were here uh staff marla no okay

[2:12:21] Voice 6: um

[2:12:23] Voice 7: my comments um

[2:12:26] Voice 7: with regards to number seven the educational tool for realtors i was wondering in addition to the

[2:12:32] Voice 7: website um if we could undertake um something on the web page that would also be available for

[2:12:43] Voice 7: um information with regards to you know um other elements that are sensitive to individual islands

[2:12:56] Voice 7: such as water conservation um how we um how we protect our our ecosystems uh species at risk

[2:13:05] Voice 7: because i know we have a lot of information currently um i'm just wondering if if um having

[2:13:12] Voice 7: a dedicated page on the on the website for uh for land owners and realtors um to review um that that

[2:13:24] Voice 7: might uh tie into when you have the webinar it's like here and here is the page uh for the rest of

[2:13:30] Voice 7: the information um i'm not sure how how that would uh tie in but um i think it would uh it would help

[2:13:40] Voice 7: with the educational portion of it um anyway that was just me thinking a thought half baked in my

[2:13:50] Voice 7: head um so uh okay trusty fast you go ahead sure

[2:13:57] Trustee Fast: just to follow up a little bit on um just

[2:13:59] Trustee Fast: digesting what um manager sermac was referring to about uh the realtors just wanting to push

[2:14:08] Trustee Fast: the button and which button to push and where is it? I appreciate the candor. And I think

[2:14:17] Trustee Fast: what this speaks to is that maybe it could be a really short webinar. Sometimes a seven-minute

[2:14:24] Trustee Fast: webinar is way more attractive to people who say, well, seven minutes, okay, maybe I can, or less.

[2:14:32] Trustee Fast: less. And maybe there are links in that webinar that they can click to send to their clients as

[2:14:42] Trustee Fast: well, or their prospective buyers. And that could maximize the outreach. But also, I'm wondering if

[2:14:53] Trustee Fast: Director Cermak, if you're still there, is there, can you envision some kind of

[2:15:00] Trustee Fast: webinar that encourages, would it stay, would it save planning staff time? Whereas you're not

[2:15:08] Trustee Fast: faxing anymore, you're still probably sending emails or links to, could it, could it save staff

[2:15:14] Trustee Fast: time if we had a, a tool so realtors could help, help themselves? Over.

[2:15:22] Trustee Fast: Over.

[2:15:25] Trustee Fast: Mr. Mack?

[2:15:26] Voice 16: The chair.

[2:15:27] Voice 16: I mean, sure, in theory, that seems correct.

[2:15:31] Voice 16: You know, I think when they get really busy, when they learn the system, they use it.

[2:15:36] Voice 16: And then hopefully they teach their co-realtors how to use it as well.

[2:15:41] Voice 16: But our experience was that it was just kind of an annual get-together with those who were interested.

[2:15:47] Voice 16: And quite often you've got repeating customers, so to speak.

[2:15:50] Voice 16: so I'm not sure that they were it was always effective or that they just like to you know

[2:15:54] Voice 16: hang out with the island's trust staff I'm not sure you know we could certainly you know record

[2:15:58] Voice 16: a session and then they could access that link but I think like most people you know they google it

[2:16:04] Voice 16: and if they don't get the answer within you know 10 seconds they start calling you know a friend

[2:16:10] Voice 16: or something like that so personally I envision it as an ongoing you know we are our clients are

[2:16:16] Voice 16: of course uh you know the constituents of the area and we primarily deal with people who are

[2:16:20] Voice 16: excited about land development which tends to be realtors and um and i think it's just a regular

[2:16:26] Voice 16: thing i always took it as just an operational thing that we do to help reduce our workload if

[2:16:31] Voice 16: we do a little bit of training up front for them we teach them how to use the website then hopefully

[2:16:36] Voice 16: they go away and they don't kind of constantly bug us for that information so yes i totally agree

[2:16:41] Voice 16: that the program is designed to help them help themselves but my experience was that you never

[2:16:48] Voice 16: end up teaching them anyways so I don't know if I answered your question I'm getting lost in

[2:16:54] Voice 16: memories.

[2:16:56] Voice 7: Thank you. Okay I think what we're going to do just so that we can see if we can

[2:17:05] Voice 7: get to a decision because we will have to decide on which two we do not move forward with

[2:17:12] Voice 7: so maybe what i'll do is i'll just go around the room and ask each person which two are your um

[2:17:20] Voice 7: your candidates for not moving forward so which two um drop off so just items one through seven

[2:17:30] Voice 7: um let me know which ones and then we can see where we're landing if we're anywhere close

[2:17:37] Voice 7: or if we need to have further discussions I would like to break at noon for a 45 minute break

[2:17:45] Voice 7: and then come back because we do have a lot more things to discuss so I'm going to start going

[2:17:50] Voice 7: around the room and I apologize if I'm putting people on the spot but I'm going to start maybe

[2:17:56] Voice 7: with trusty fast as your first up on my list which two would be the two that you would perhaps

[2:18:05] Voice 7: perhaps consider not moving forward with um

[2:18:10] Trustee Fast: the first i would drop would be the realtors one

[2:18:15] Trustee Fast: because i'm not hearing anything convincing that a webinar is the way to reach them and uh

[2:18:23] Trustee Fast: thank you director sermac for your input there i i just i just don't know if it's the correct medium

[2:18:32] Trustee Fast: uh to um achieve what we want to achieve i'm not sure what it is either

[2:18:38] Trustee Fast: and uh i'll think i'll think about that more um in case chloe's interested there might be

[2:18:45] Trustee Fast: i mean there's many media we can use right we used to do in-person workshops

[2:18:49] Trustee Fast: which i think is uh um what director sermac is speaking about um i'm not sure what the second

[2:18:59] Trustee Fast: one is for me yet some of these i'm not as familiar with except it might be uh and i'm

[2:19:06] Trustee Fast: I'm sorry to say it, but I'm going to put number five species at risk on your property and how to be a habitat steward on the list because maybe because it's so broad, it includes.

[2:19:21] Trustee Fast: Well, I don't know. I withdraw that. I'll just put realtors on the list and see what other people have to say.

[2:19:28] Voice 7: OK, I'll come back to you then. Trustee Peterson, I see you next.

[2:19:33] Voice 7: Next, what are your potential two that you might like to see not move forward?

[2:19:39] Voice 3: Yeah, I've been trying to think about this for the last, I guess, half an hour or so, a little bit, trying to whittle it back.

[2:19:45] Voice 3: I think that the Realtors won, and then I'm a little bit torn between the Rain Gardens and the Freshwater Atlas, and the main reason I'm torn is it's about who are we reaching and how useful is the information to individuals on the ground?

[2:20:18] Voice 3: And because I don't know enough about the rainwater or the freshwater atlas, I don't know how user-friendly that is as a tool.

[2:20:28] Voice 3: If we have a facilitated rain garden thing, I'm just thinking about things people can put into practice on their property.

[2:20:35] Voice 3: So I just don't know enough about the Freshwater Atlas to know if it's something that ordinary folks can go and find useful as they're making their stewardship decisions at home or not.

[2:20:51] Voice 3: So it would either be the Rain Gardens or the Freshwater Atlas would be, and the Realtor one would be the one I'd cut.

[2:21:02] Voice 6: I see Trustee Yates next.

[2:21:04] Voice 6: next?

[2:21:06] Voice 5: Such a hard decision. I would go with maybe the Realtors one, simply because once we get MAPIT

[2:21:15] Voice 5: online and, you know, available for everyone to use, all we need to do is just get that

[2:21:20] Voice 5: information out there. And there are other ways to, as I said, 30 years ago, we had a meeting

[2:21:27] Voice 5: once a year, it cost nothing because the Realtors actually paid for lunch. And just to meet

[2:21:34] Voice 5: with them and talk with them about what tools we had that that they would find useful so there's

[2:21:40] Voice 5: probably other ways to get around that one and the other one is I would monitoring freshwater

[2:21:47] Voice 5: resources with the freshwater atlas I feel like that is more the job of our planners and certainly

[2:21:56] Voice 5: freshwater specialist William Shoba in order to make our jobs working with planners

[2:22:04] Voice 5: relevant. And, you know, I just feel like there's a lot of other things people want to know about

[2:22:12] Voice 5: freshwater resources that maybe are not necessarily attached to the freshwater atlas.

[2:22:20] Voice 5: That is an extremely important tool for planning, but I'm not sure it's as exciting to the public

[2:22:28] Voice 5: as other topics on freshwater, for example,

[2:22:31] Voice 5: or some of the other topics we have listed here.

[2:22:34] Voice 5: So I would probably delete number six and number seven.

[2:22:40] Voice 5: Thank you.

[2:22:42] Voice 5: Thank you.

[2:22:43] Voice 7: I see Trustee Elliott next.

[2:22:50] Voice 9: Sorry, I'm in agreement with what I've heard so far.

[2:22:57] Voice 9: The REALTOR program, I'm sorry,

[2:23:03] Voice 9: Sorry, I've checked out.

[2:23:05] Voice 9: I

[2:23:06] Voice 7: don't know what to say.

[2:23:07] Voice 7: No worries.

[2:23:08] Voice 7: We're just, we're looking to see which two to,

[2:23:11] Voice 7: we're

[2:23:12] Voice 9: just doing a

[2:23:12] Voice 7: quick round table

[2:23:13] Voice 7: to see which two are coming to the surface

[2:23:16] Voice 7: to not proceed with.

[2:23:18] Voice 9: Okay.

[2:23:19] Voice 9: The realtor one, I think needs more work.

[2:23:23] Voice 9: And I think the rain gardens

[2:23:29] Voice 9: could be part of a larger project.

[2:23:32] Voice 9: project I don't think that one's quite ready okay

[2:23:35] Voice 7: thank you very much um I see trustee Graham next

[2:23:42] Voice 20: thank you chair um yeah I'm I'm I feel lucky on Denman we have young Realtors and they call me

[2:23:52] Voice 20: all the time so they're really they want the information they're doing an excellent job so

[2:23:58] Voice 20: So I would agree with most other people too.

[2:24:01] Voice 20: I wouldn't worry about the realtors

[2:24:02] Voice 20: from an educational webinar perspective.

[2:24:05] Voice 20: And I do think that the Freshwater Atlas is a tool.

[2:24:09] Voice 20: I like the way Trustee Yates put that.

[2:24:12] Voice 20: Different audience.

[2:24:13] Voice 20: And I think we want to be looking at our constituents more.

[2:24:17] Voice 20: And I want to put the plug in for Rain Garden

[2:24:20] Voice 20: because I just think it's a cool name.

[2:24:22] Voice 20: And I think people would be attracted, if nothing else,

[2:24:25] Voice 20: because of the title.

[2:24:26] Voice 20: So there you go.

[2:24:28] Voice 7: Thank you. I'm going to go back to Trustee Fass for her second one.

[2:24:33] Trustee Fast: Yes, thank you. And thanks for the discussion. I agree with Trustee Graham. I'm thinking about the Freshwater Atlas. I think it's a fantastic resource, but I don't know.

[2:24:45] Trustee Fast: I know we've had a number of sessions about it this term or this year and introducing it.

[2:24:55] Trustee Fast: And now I'm seeing it rolling into work with specific communities.

[2:25:02] Trustee Fast: It came up at our joint meeting on Bowen with Islands Trust Executive and Bowen Island Council.

[2:25:09] Trustee Fast: council and um the they were referred to the uh gabriola meeting that was going to be happening

[2:25:15] Trustee Fast: in the next day or two i don't know if anybody took them up on it but that's the kind of

[2:25:19] Trustee Fast: people who the planners and the um on bowen are uh operations team who are calculating out the water

[2:25:31] Trustee Fast: and that kind of thing so i think um uh i think the rain garden might be a better freshwater uh

[2:25:41] Trustee Fast: attractant the the honeypot to get people interested in in the topic if they haven't

[2:25:47] Trustee Fast: been interested before and then uh they can start to develop uh you know awareness appreciation

[2:25:53] Trustee Fast: understanding action and uh start using the the more detailed tools um of the freshwater atlas

[2:26:00] Trustee Fast: uh but not through a general um i just think it can it's more of a expert like once they

[2:26:10] Trustee Fast: once more people are at that um uh increased understanding and wanting to participate where

[2:26:20] Trustee Fast: there's a uh they want to do begin a monitoring network i think there's a little bit of uh

[2:26:27] Trustee Fast: work that needs to do to bring along your population of participants so that they're

[2:26:32] Trustee Fast: going, oh, yeah, I want to do that. I've got my rain garden. Am I helping? That's how you get

[2:26:40] Trustee Fast: people towards stewardship. And so I think the Freshwater Atlas and the idea of monitoring

[2:26:48] Trustee Fast: networks is a little premature for the stage that we're at. And also having just presented the ones

[2:26:55] Trustee Fast: that we did this year uh rain gardens i think is a better option at this point over thank you and

[2:27:03] Voice 7: i'm also in agreeance with them with what most of the people have said i think six and seven at this

[2:27:08] Voice 7: point um can be put on the back burner we can find different ways of um moving education forward on

[2:27:16] Voice 7: them or potentially having webinars on these in the next fiscal year once we've had a little bit

[2:27:21] Voice 7: bit more time to to consider how best to present them okay so after having gone through the room

[2:27:29] Voice 7: it looks like um potential webinars one through five are the leading contenders so if uh chelsea

[2:27:40] Voice 7: peterson sent

[2:27:44] Voice 3: in a motion to um robert uh which presciently lists those those uh webinars that

[2:27:55] Voice 3: we wanted to include perfect

[2:27:58] Voice 7: so once that pops up on the screen perfect okay so if you know i proceed

[2:28:09] Voice 7: yeah if you'd like to move the motion and then we can discuss wording if need be and

[2:28:16] Voice 7: then move into seconding so go ahead all

[2:28:20] Voice 3: right i move that trust programs committee direct staff

[2:28:22] Voice 3: to develop project charters for webinars on the following topics let's ski the archaeology project

[2:28:30] Voice 3: protecting the shoreline a shared responsibility rain gardens working towards a fallow deer

[2:28:36] Voice 3: strategy and species at risk on your property and how to become a habitat steward thank you

[2:28:43] Voice 7: do we have any changes to the wording not seeing any do i have a second trustee no

[2:28:55] Voice 9: i was sorry i

[2:28:57] Voice 9: was too slow um the fallow deer strategy is there no consideration of perhaps native deer

[2:29:04] Voice 9: deer native black-tailed deer being included so

[2:29:08] Voice 7: i think through the project charter that can be

[2:29:11] Voice 7: brought forward right now we're just asking for the project charter to be developed um

[2:29:16] Voice 7: and the comments have been heard so i

[2:29:19] Voice 9: understand but if it specifies fallow deer that limits it

[2:29:22] Voice 9: to fallow deer okay

[2:29:24] Voice 7: i will turn to staff and ask staff um if you'd like the name changed

[2:29:31] Voice 7: changed so it's working towards a an invasive deer strategy impacts

[2:29:37] Voice 9: impacts of native black-tailed

[2:29:41] Voice 9: deer and fallow deer through

[2:29:43] Voice 1: the chair yes that would be helpful thank you

[2:29:45] Voice 7: so if we can add in

[2:29:49] Voice 7: the words working what were your words again trust me

[2:29:52] Voice 9: just say i would take out working towards a

[2:29:55] Voice 9: followed your strategy and just say impacts of

[2:30:00] Voice 9: Native Black-tailed Deer and Fallow Deer. Thank you.

[2:30:10] Trustee Fast: Jesse Fast.

[2:30:12] Trustee Fast: Thank you, Chair. I unfortunately can't support that change. I think it should focus on Fallow

[2:30:20] Trustee Fast: Deer. Part of attracting people to a webinar is to have a focus. And by putting Native Black-tailed

[2:30:27] Trustee Fast: deer especially first you're in the title um you're inviting uh um people who love black

[2:30:38] Trustee Fast: tail deer people who feed them you're inviting uh discussions about predators and uh i think

[2:30:46] Trustee Fast: that you're going to potentially overwhelm the main topic as presented in in the uh proposal

[2:30:54] Trustee Fast: here which is um the the risk of towards a strategy like we need to actually do something

[2:31:01] Trustee Fast: about fallow deer and to do that we need to raise awareness among the public and uh so that they can

[2:31:07] Trustee Fast: pressure um the government agencies that need to um well pressure they can they can be knowledgeable

[2:31:14] Trustee Fast: and make their input about the specific topic of invasive fallow deer

[2:31:24] Trustee Fast: and the strategy to contain the danger which is spreading.

[2:31:28] Trustee Fast: So I'm opposed to this change.

[2:31:30] Trustee Fast: I would like it to stay the same as what it is in the proposed text

[2:31:39] Trustee Fast: working towards a fallow deer strategy.

[2:31:40] Voice 7: Thank you.

[2:31:42] Voice 7: I'm going to pause comments right now,

[2:31:44] Voice 7: and I'm going to request that that request be put in as an amendment so if we can if we can

[2:31:51] Voice 7: return the language to how it was and I believe we did have a seconder that came in right before

[2:32:05] Voice 7: that that comment no so I'm going to again call for a seconder on this and then we can move

[2:32:12] Voice 7: for an amendment trustee eats are you seconding

[2:32:17] Voice 5: yes I am because I I want to see this as a separate

[2:32:22] Voice 5: issue thank you

[2:32:24] Voice 7: okay so then I would ask trustee Elliott to provide an amendment to the wording

[2:32:29] Voice 7: and we will vote on the amendment I

[2:32:34] Voice 9: move trust programs committee amend the motion to I would

[2:32:44] Voice 9: would just say add um working towards a fallow deer and native black-tailed deer strategy

[2:32:55] Voice 9: management strategy the words uh yeah sorry i can't see what it is again thanks so if i could

[2:33:28] Voice 9: speak to that briefly um there are already significant government agencies who have been

[2:33:35] Voice 9: been working on management plans for a very long time. I'm not sure what the public is going to be

[2:33:42] Voice 9: invited to do, other than be aware of the strategies being developed. The potential, though,

[2:33:50] Voice 9: for education for the public on the very present impacts of native black-tailed deer,

[2:33:59] Voice 9: um this this project hasn't even gotten off the ground there's some uh very good research out

[2:34:06] Voice 9: there uh about the the impacts on the songbirds the partridges and um roughed grouse and many of

[2:34:15] Voice 9: the other native species that are declining because the native black-tailed deer are so

[2:34:20] Voice 9: prevalent and so all we're asking for is some options to come back and the conversation to

[2:34:27] Voice 9: begin with um dr tara martin who's this is her area of specialty and where she lives

[2:34:35] Voice 9: um and i just think the two are tied together this is about education and awareness

[2:34:40] Voice 9: um so i'll just leave it there i

[2:34:45] Voice 7: was just going to ask can we increase the uh the page so we can

[2:34:49] Voice 7: read the wording thank you um okay so did you move this amendment uh trustee elliott

[2:35:03] Voice 7: yes

[2:35:04] Voice 9: i did um

[2:35:06] Voice 7: could i get a seconder for an amendment to the motion trustee graham thank

[2:35:15] Voice 7: you any further discussion on the amendment trustee peterson chair

[2:35:27] Voice 3: um trustee fast uh

[2:35:32] Voice 3: had some good words there and i think that uh they convinced me that mashing these two

[2:35:41] Voice 3: two different species together creates some confusion.

[2:35:47] Voice 3: And I kind of think it's better and more focused to stick to one.

[2:35:52] Voice 3: So I am opposed to the amendment.

[2:35:54] Voice 3: Thank you.

[2:35:55] Voice 5: Thank you.

[2:35:56] Voice 5: Trustee Bates.

[2:35:58] Voice 5: Yes, I agree.

[2:36:00] Voice 5: And this may sound harsh,

[2:36:01] Voice 5: but I have been following both of these issues for 30 years.

[2:36:05] Voice 5: The results are the same,

[2:36:07] Voice 5: but the actual problem is so very different so for the fallow deer so this is interesting because

[2:36:15] Voice 5: as trustee elliott pointed out there's already government agencies working on the fallow deer

[2:36:21] Voice 5: problem it's kind of specific to the southern gulf islands but yeah they definitely swim

[2:36:26] Voice 5: the thing about the fallow deer is it is such an urgent problem that government agencies have to

[2:36:34] Voice 5: to get involved and we must support them. The thing about the native black-tailed deer, it's

[2:36:40] Voice 5: also a very urgent problem and it's much larger right now than the fallow deer problem. And the

[2:36:46] Voice 5: native black-tailed deer, that's the subject where we need way more public education. And I mean

[2:36:54] Voice 5: way more because I've been following Tara Martin's studies and a whole bunch of other studies from

[2:36:59] Voice 5: UBC and Salt Spring Conservancy. So interestingly, as urgent as the fallow deer strategy is,

[2:37:08] Voice 5: I'm thinking to myself that an educational webinar on the effects of black-tailed deer

[2:37:14] Voice 5: is probably more important.

[2:37:20] Voice 7: If I may ask, Trustee Yates, I didn't quite understand if you were for

[2:37:24] Voice 7: or against the amendment. Sorry,

[2:37:28] Voice 5: I'm against it because I don't think we should be confusing

[2:37:31] Voice 5: these two.

[2:37:32] Voice 7: Thank you. Trustee Fast?

[2:37:35] Trustee Fast: Thank you. I won't say much more, just that I'm against

[2:37:40] Trustee Fast: this amendment. I won't be voting, sorry, I won't be supporting this amendment. I also have been

[2:37:48] Trustee Fast: following actually black-tailed deer longer than I have been following fallow deer impacts. I agree

[2:37:56] Trustee Fast: I agree that they're both super important. However, the strategies will be very different. And from what I've seen, the fallow deer strategy involves government action, and who's opposing that? Private landholders. And that's the kind of people that we want to reach with these webinars.

[2:38:19] Trustee Fast: ours uh so that's one reason second reason is because i think if people understand uh

[2:38:25] Trustee Fast: why fallow deer are such a problem uh that's a first step in understanding how blacktail

[2:38:33] Trustee Fast: deer high populations uncontrolled might also be a problem so i see it as um as sorry

[2:38:41] Trustee Fast: as a first step thank you thank

[2:38:45] Voice 6: you if

[2:38:47] Voice 5: we have no further comments okay trustee yates

[2:38:50] Voice 5: if it's of any help at all i totally would support an educational session on the effects

[2:38:58] Voice 5: of black tail deer as soon as possible but separate from fellow deer thank

[2:39:05] Voice 7: you um i was

[2:39:06] Voice 7: going to say something similar um if there's no further comments then let's call the vote

[2:39:11] Voice 7: on the amendment all those in favor of the amendment please raise your hand thank you

[2:39:24] Voice 7: please lower your hand. Any opposed? Thank you. Please lower your hand. So that is defeated.

[2:39:36] Voice 7: I am in agreeance with everybody else. This is a very important topic and it should have

[2:39:44] Voice 7: its own webinar or educational piece. So I would ask that staff should make a note of that to put

[2:39:53] Voice 7: with the list of future potential webinars along with whichever two um do not didn't make it today

[2:40:01] Voice 7: which was um six and seven so back to the main motion any further discussion on the main motion

[2:40:13] Voice 7: okay seeing none i'm going to call the the vote on the main motion all those in favor please raise

[2:40:23] Voice 7: your hand thank you please lower your hand are there any opposed seeing none that carries

[2:40:40] Voice 7: thank you that was uh and i've got to say to staff this was an incredible list this was

[2:40:45] Voice 7: really difficult so this this this was amazing i would like to like i said before the two that

[2:40:53] Voice 7: didn't make it plus they the black tail deer issue uh please make a note of those for future

[2:41:00] Voice 7: educational pieces. All right, we have about 15 minutes. So I'm going to say, would you like to

[2:41:09] Voice 7: break for lunch early and come back at 1230? Or would you like to go on to one more element?

[2:41:15] Voice 7: But I believe that if we go into the element, we'll run late. So would you like to break for

[2:41:21] Voice 7: lunch early? I'm seeing thumbs up, thumbs up. Okay, we will come back then at 1230. So that's

[2:41:29] Voice 7: a 50 minute lunch break. Does that work for staff as well? Yes, thank you, Chair. Perfect. If we can

[2:41:37] Voice 7: put that up on the screen, we will break now and I will see you all back at 1230. Thank you.

[3:29:11] Voice 12: I'm just going to ask everyone

[3:29:13] Voice 7: if they can put their cameras back on

[3:29:15] Voice 7: so I can see if you're in the room.

[3:29:17] Voice 7: That would be great.

[3:29:20] Voice 17: I'm unable to, but I am here.

[3:29:22] Voice 6: Thank you.

[3:29:23] Voice 6: I just have to wait for quorum again.

[3:29:32] Voice 6: So I've got one.

[3:29:32] Voice 6: Okay, we've got one, two.

[3:29:38] Voice 7: Okay, so we have quorum again.

[3:29:40] Voice 7: This is great.

[3:29:41] Voice 7: Looks like everybody's back.

[3:29:43] Voice 7: So if we can get the, I think the live streaming is still on the go.

[3:29:49] Voice 7: I know we're still recording.

[3:29:52] Voice 7: Okay.

[3:29:52] Voice 7: Okay, so we will resume the meeting then and the next item on the agenda.

[3:30:00] Voice 7: is 8.2.1, which is the policy statement amendment project, part four, implementation request for

[3:30:09] Voice 7: decision. So I'm going to turn this over to staff and let that get introduced and walk us through

[3:30:18] Voice 7: what was brought forward.

[3:30:23] Voice 2: Thank you, Chair Evans. I'll take that on. Let me just share my screen

[3:30:30] Voice 2: here so everyone's seeing the same thing that I am. All right, is the RFD visible on your screens?

[3:30:42] Voice 2: Okay, excellent. I'll endeavor to keep my comments brief as I expect that this topic may

[3:30:49] Voice 2: elicit quite a bit of discussion. This RFD addresses a resolution that emerged from the

[3:30:55] Voice 2: April 2nd TPC meeting requesting advice about requiring a policy statement implementation plan

[3:31:02] Voice 2: within the policy statement itself and five potential subjects that might be

[3:31:07] Voice 2: included in such a plan first off I think staff would simply note that you

[3:31:12] Voice 2: know we're in general agreement that an implementation plan related to the

[3:31:15] Voice 2: policy statement is important but that what that plan contains is likely going

[3:31:21] Voice 2: to require a conversation that you know may start here at TPC but then will sort

[3:31:25] Voice 2: of spill over to the executive committee and ultimately to Trust Council as well

[3:31:29] Voice 2: to determine what the next steps are for the actual implementation of the document once

[3:31:33] Voice 2: it's adopted.

[3:31:35] Voice 2: Second, as you'll see from Appendix 2 of this request for decision, staff don't recommend

[3:31:44] Voice 2: locking in the potential content of an implementation plan within the policy statement itself.

[3:31:51] Voice 2: That is in part because certainly not staff and probably not the trustees either have

[3:31:57] Voice 2: necessarily had sufficient time to really give the consideration to what this policy implementation

[3:32:02] Voice 2: plan should contain. So we're hesitant to sort of really define that concretely within the policy

[3:32:09] Voice 2: statement itself. And also, as you know, changes to the policy statement require going to the

[3:32:14] Voice 2: minister for approval. And so in the absence of having a really locked in understanding of what

[3:32:21] Voice 2: we might want in a policy statement implementation plan, I don't think that's the type of thing that

[3:32:25] Voice 2: that we would want to have to go to the minister for amendment to the plan

[3:32:29] Voice 2: if there was something we decided to strike from the implementation plan

[3:32:31] Voice 2: or add to the implementation plan.

[3:32:34] Voice 2: I would keep our trips to the minister if you were far between

[3:32:38] Voice 2: if we're able to and make it for substantive policy changes

[3:32:42] Voice 2: rather than operational changes like an implementation plan itself.

[3:32:47] Voice 2: I wasn't intending to speak to each of the individual elements

[3:32:52] Voice 2: that were articulated in the resolution.

[3:32:56] Voice 2: You know, they're in the RFD for your reading.

[3:33:01] Voice 2: Those were context statements, an updated directives-only checklist,

[3:33:05] Voice 2: implementation agreements, targets and monitoring,

[3:33:08] Voice 2: and a program to update sort of the timing and path

[3:33:13] Voice 2: of updating official community plans to bring them into alignment

[3:33:16] Voice 2: with the policy statement.

[3:33:17] Voice 2: I don't want to address each of those individually,

[3:33:19] Voice 2: but I'm happy to answer any questions about them as this body determines appropriate.

[3:33:25] Voice 2: Thank you.

[3:33:26] Voice 2: Oh, and so Appendix 2 to the RFD contains the recommended revisions to the draft policy statement

[3:33:33] Voice 2: that staff recommend you consider that would strengthen the section on policy statement implementation planning.

[3:33:43] Thanks.

[3:33:45] Voice 7: If I'm understanding this correctly, Part 4 has been revised,

[3:33:50] Voice 7: But the implementation plan will be created as an appendix to the document, and that is kind of what the follow-on sections are discussing, but we don't have suggestions yet for what that could look like.

[3:34:07] Voice 7: Yeah.

[3:34:08] Voice 2: And I don't know sort of where the implementation plan will live necessarily. It may just be a standalone document that we have that is tangential to the policy statement, but not part of the policy statement.

[3:34:21] Voice 2: It may be an appendix to the existing or amended policy statement implementation policy that that trust council has.

[3:34:30] Voice 2: And, you know, the policy will say something like when a new policy statement is adopted, this implementation plan will be will be followed.

[3:34:40] Voice 2: We are in the revisions that are proposed in appendix two to part four of the current draft policy statement or the new draft policy statement.

[3:34:50] Voice 2: it's it's kind of kicking the can down the road a little bit by saying once this document is

[3:34:57] Voice 2: adopted trust council should develop a policy statement implementation plan that policy

[3:35:02] Voice 2: implement policy statement implementation plan may contain the following items if trust council

[3:35:09] Voice 2: ultimately determines that that's what it wants the policy statement implementation plan to contain

[3:35:14] Voice 2: Thank

[3:35:17] Voice 7: you for the clarity. Okay, so what I'm going to suggest is that we do high-level comments first, and then we can get into the individual sections, starting on page 84 of the agenda and working through each of those with more detailed discussion. I see two hands up already. Sorry, Trustee Yates, you had

[3:35:39] Voice 5: your hand up?

[3:35:40] Voice 5: I can wait till we get to page 85. Thank you.

[3:35:44] Voice 5: No worries. Trustee Patrick?

[3:35:49] Trustee Patrick: Oh, I have strong feelings on the implementation plan, as Staff Yeomans knows I will.

[3:35:56] Trustee Patrick: I don't think we should be afraid of putting some more detail into the trust policy as to the implementation, because it is critical to have a set of policies, and then how are they going to be implemented?

[3:36:14] Trustee Patrick: I think the minister should be interested and would want to know that we are going to implement this document.

[3:36:22] Trustee Patrick: So I would encourage people not be afraid to populate a little bit more detail into the implementation plan.

[3:36:31] Trustee Patrick: I also think that we should really seriously give some thought to the equivalency of the context statements and what value they would bring to us being able to implement the plan.

[3:36:45] Trustee Patrick: if a local trust committee has to go through the process of how did it address the trust

[3:36:50] Trustee Patrick: policy statement? Where does it exist? Where is the home for those policies? Have they addressed

[3:36:55] Trustee Patrick: them? How have they addressed them? That exercise would result in, oh, look, we have to update our

[3:37:02] Trustee Patrick: OCP to address these policies. And by identifying they have to update their OCP, then we start

[3:37:08] Trustee Patrick: building the process of updating the OCPs and the program in which we update them. So I think

[3:37:13] Trustee Patrick: I think it's a good thing because you look at right now, we have 21 OCPs that are all, you know, varying ages of dates and standing. So, like I said, I would shy away from the implementation plan and really encourage us to dig deep into it and get the elements.

[3:37:35] Trustee Patrick: You know, I think if we have the elements, the outcomes still aren't ministerial approval, but the elements, and I think they need to be stronger than what's here.

[3:37:46] Trustee Patrick: I think they need to be really strong elements.

[3:37:53] Voice 5: Thank you.

[3:37:54] Voice 5: Trustee Yates?

[3:37:55] Voice 5: Just to follow up on what Trustee Patrick is saying about all of the OCPs that are undergoing revision, ours is halfway through anyways on Gabriola.

[3:38:08] Voice 5: And I always had hoped that we would have an updated trust policy statement to hang our OCP from.

[3:38:16] Voice 5: I still don't know if that's going to happen.

[3:38:18] Voice 5: It might just be neck and neck.

[3:38:22] Voice 5: Thank you.

[3:38:23] Voice 5: Thank you.

[3:38:23] Voice 7: I definitely think the implementation process and what gets decided on is important because that dictates how this gets rolled out and how it gets inserted and rolled out to all of our other supporting documents.

[3:38:50] Voice 6: Trustee Fast, you're muted.

[3:39:00] Trustee Fast: Sorry. I'm not sure that my comments are going to be that useful, because I'm...

[3:39:08] Trustee Fast: You're muted again.

[3:39:09] Trustee Fast: Okay, that's weird. Hope you can hear me now. I'm hoping my comments are useful, because I'm with an island municipality. And that's part of this. But if my perspective can be useful here, it might be best to describe what I see as somebody coming from a municipal standpoint in the municipal ecosystem to the Islands Trust.

[3:39:39] Trustee Fast: and I see official community plans being starved in the Islands Trust and not updated and if

[3:39:49] Trustee Fast: they're updated it's just a tiny bit here and a tiny bit there and it takes a long time and I

[3:39:56] Trustee Fast: don't mean anything negative towards staff or trustees in this it's just that for a preserve

[3:40:04] Trustee Fast: and Protect organization with a mandate that requires addressing changing situations like

[3:40:15] Trustee Fast: climate change and reconciliation and the ongoing biodiversity crisis. And I'm sure there's other

[3:40:25] Trustee Fast: things that people will want to uh bring up but i am uh anything that helps an updated

[3:40:37] Trustee Fast: uh policy statement be activated and uh um update all the official community plans i think would be

[3:40:48] Trustee Fast: a real bonus i have a feeling that official community plans on islands my impression is

[3:40:53] Trustee Fast: is preserved in amber, I don't think that's what protect and preserve meant. So anything we can do

[3:40:59] Trustee Fast: to strengthen or activate the implementation part here, the better. I'm not sure what the

[3:41:07] Trustee Fast: concern is about putting things in here that we might be getting ahead of ourselves. I think we

[3:41:13] Trustee Fast: should telegraph. Maybe that's an old fashioned word. I think we should project what we want to

[3:41:19] Trustee Fast: to do through the draft that we bring forward. And if this committee has suggestions above and

[3:41:32] Trustee Fast: beyond what staff have contributed here, then let's discuss them. Sorry, I don't know if that

[3:41:38] Trustee Fast: was helpful, but that's my impression, my perspective coming from a little bit of a

[3:41:43] Trustee Fast: a different ecosystem thank you appreciate

[3:41:47] Voice 7: that thank you very much all right uh let's start by

[3:41:51] Voice 7: looking at the first element which is the context statements similar to those used in regional

[3:41:58] Voice 7: growth strategies i would like to have a discussion on each of these elements um i may ask staff

[3:42:04] Voice 7: yeomans to do a brief introduction i'm assuming that everyone has read this already so we shouldn't

[3:42:09] Voice 7: need to have too much reading or explanation, but we should be able to get almost straight

[3:42:15] Voice 7: away into discussion. So, Staff Yeomans, brief intro, and then over to Trustees for comments.

[3:42:21] Voice 2: Sure. Thank you, Chair Evans. As noted here, Section 446 of the Local Government Act requires

[3:42:27] Voice 2: all local governments under a regional growth strategy, or to which regional growth strategy

[3:42:31] Voice 2: applies, submit for the approval of the Regional District Board a context statement that details

[3:42:36] Voice 2: how that local government's OCP is consistent with the regional growth strategy. So when

[3:42:41] Voice 2: the board of the regional district adopts a new regional growth strategy, which generally requires

[3:42:46] Voice 2: the buy-in of its member municipalities anyways, those member municipalities are then required to

[3:42:51] Voice 2: produce a document called a context statement, which describes how their OCP does or presumably

[3:42:58] Voice 2: does, but does or does not comply with the regional growth strategy. And if there are areas

[3:43:04] Voice 2: where the OCP is deficient relative to the policy direction of the regional growth strategy,

[3:43:09] Voice 2: then those municipalities, I believe, are expected to demonstrate how they're going

[3:43:12] Voice 2: to bring their OCP into compliance with the regional growth strategy.

[3:43:21] Voice 2: Let's see.

[3:43:22] Voice 2: So, you know, the first difference, I guess, between a regional district and the Islands

[3:43:26] Voice 2: Trust is that regional districts and their member municipalities are required to produce

[3:43:32] Voice 2: context statements, whereas the Islands Trust Act does not require us or require local trust

[3:43:37] Voice 2: committees to produce context statements. It doesn't preclude the organization from heading

[3:43:44] Voice 2: in a direction, I think, that does that. I will admit that in looking at this item and the second

[3:43:53] Voice 2: item, which is a revised policy statement checklist, I had conflated those two things,

[3:43:59] Voice 2: Like a revised policy statement checklist, like currently the policy statement checklist is the mechanism by which a local trust committee or an island municipality demonstrates to trust counsel that its bylaws are consistent with the policy statement.

[3:44:15] Voice 2: And if there's a desire that that checklist be more robust and offer an opportunity for narrative comment, which is essentially what the context statement is.

[3:44:26] Voice 2: It's a table that shows a regional growth strategy policy, and then the local government describes where in its OCP, what policies it has that are consistent with that policy in the regional growth strategy.

[3:44:43] Voice 2: So, I don't know if it was the trustee's intention to, like, I had taken those to be one in the same request, but perhaps you can tell me otherwise, if indeed these were two separate ideas.

[3:45:03] Voice 7: Thank you so much. I see Trustee Patrick's hand is up.

[3:45:07] Voice 6: Oh,

[3:45:08] Trustee Patrick: yes. Definitely two separate ideas.

[3:45:10] Trustee Patrick: I think the difference is really about timing. The idea of a context statement would be done following the completion of the trust policy statement, and LTC would go through a process, and yes, we have to create what that process is, to document how it complies or addressed, how it addressed the trust policy statement.

[3:45:32] Trustee Patrick: them. And that's a document that lives. It would go in, I mean, most municipalities,

[3:45:37] Trustee Patrick: it's a section of their OCP. It's either the first or the end. They seem to take one or the other

[3:45:42] Trustee Patrick: approach. And it's brief. It's not a multiple many page. It's done in just either tables or

[3:45:52] Trustee Patrick: quite short descriptions of how each of the policies were addressed and where.

[3:45:56] Trustee Patrick: air. The checklist is, and I know even our own lawyers said, when it comes to the executive

[3:46:06] Trustee Patrick: committee, the executive committee should be looking at a checklist to see is it compliant

[3:46:11] Trustee Patrick: or not with the trust policy statement. And that's the bylaws that are being created.

[3:46:16] Trustee Patrick: And the timing is important. If we know our OCP is generally compliant with the trust policy

[3:46:23] Trustee Patrick: statement at a point in time, then when either the local trust committee or an applicant is

[3:46:31] Trustee Patrick: proceeding forward with needing to create bylaws, there is some confidence that you're heading in

[3:46:37] Trustee Patrick: the right direction. We're spending time and resources creating bylaws that we intend to

[3:46:43] Trustee Patrick: meet the trust policy statement. We don't want to send things to the executive committee on a whim

[3:46:48] Trustee Patrick: going, do you think they're going to approve it or not? Flip a coin? We should be sending things to

[3:46:52] Trustee Patrick: of the executive committee that we feel fairly confident

[3:46:55] Trustee Patrick: as a local trust committee that this will pass

[3:46:58] Trustee Patrick: because we think we understood the trust policy statement.

[3:47:01] Trustee Patrick: We think we addressed it correctly in our OCP.

[3:47:05] Trustee Patrick: And so the checklist is really that final check

[3:47:10] Trustee Patrick: for the executive committee to do their job

[3:47:12] Trustee Patrick: to approve a bylaw later.

[3:47:16] Trustee Patrick: That's a bylaw to either amend your OCP

[3:47:18] Trustee Patrick: or amend your land use bylaws.

[3:47:22] Trustee Patrick: So that's why I see these as very different. And I know I didn't dream up the context statement. That actually came from an older document when Salt Spring was considering incorporation.

[3:47:36] Trustee Patrick: There was a report done on the impacts on the Islands Trust by Urban Systems, I think, in 2015, 2016, somewhere in that time period.

[3:47:44] Trustee Patrick: And they put this in their report as a recommendation to the Islands Trust is to introduce contact statements as a thing that we were fully allowed to do under the legislation and that we could create and do that.

[3:48:01] Trustee Patrick: that. So I think it's something we should think about and we need both. And the checklist,

[3:48:08] Trustee Patrick: like I said, a different point in time that it serves.

[3:48:15] Voice 7: Trustee Graham.

[3:48:17] Voice 20: Thank you. I'm always wary of these ideas that come from away, which may or may not be appropriate

[3:48:26] Voice 20: to an island trust area.

[3:48:34] Voice 20: You know, when a local trust area decides

[3:48:36] Voice 20: or it's finally time to update their OCP,

[3:48:40] Voice 20: you know, it's pretty simple

[3:48:42] Voice 20: for the planner assigned to that local trust area

[3:48:45] Voice 20: to show where the OCP is deficient perhaps

[3:48:50] Voice 20: in policy statements, excuse me, policies.

[3:48:54] Voice 20: And those deficiencies are then,

[3:48:56] Voice 20: And they're listed in and create the, populate the project charter so that the local trust committee knows exactly where the deficiencies are and what will be addressed in the act of updating the OCP.

[3:49:13] Voice 20: And I know, again, from my history as a trustee and as a member of the executive, every time we try and calculate when we can start updating OCPs, usually it starts with, let's find out who's got the oldest OCP.

[3:49:33] Voice 20: And then we get a list and then we go, well, how are we going to start updating these OCPs?

[3:49:37] Voice 20: Well, you know, it's quite possible we could do three a term or one a year or something.

[3:49:42] Voice 20: And you know what? We never reach those milestones. It's always more ambitious. And there's always other things that come to trust counsel. And under the limited labor that we have to do these OCPs, it's really complicated to update an OCP.

[3:50:00] Voice 20: So, I mean, if we're going to spend time writing context statements, to me, that's just putting a Band-Aid on an OCP which may need a complete revision.

[3:50:13] Voice 20: So I'm not a big fan of, this is a new idea that I don't really see the utility of at the moment.

[3:50:19] Voice 20: Thank you.

[3:50:21] Voice 7: Thank you.

[3:50:22] Voice 7: Trustee Fast?

[3:50:24] Trustee Fast: Thank you.

[3:50:26] Trustee Fast: Checking my mic.

[3:50:27] Trustee Fast: Yeah, I don't. I'm just looking in Bowen's OCP, which I was the chair of the steering committee back 11, 14 years ago, whenever that was that we started this process.

[3:50:42] Trustee Fast: And we don't have a context statement in here. We recognize the Metro Vancouver one. We work within the Islands Trust one.

[3:50:51] Trustee Fast: um there's introductions and context to each of the chapters i don't see the need for um

[3:50:59] Trustee Fast: a reconciliation of the trust policy statement with um bowen islands ocp because that's what

[3:51:11] Trustee Fast: happens through the whole process i think uh as well as public input coming in um through the

[3:51:17] Trustee Fast: planners the planners do that um careful uh reconciliation does it match up i would uh while

[3:51:25] Trustee Fast: i don't think that that's useful and i don't support um adding another step a reconciliation

[3:51:31] Trustee Fast: or a sorry uh regional context statement or whatever you want to call it um i think uh

[3:51:40] Trustee Fast: that the checklist uh the idea of uh explaining a bit more in the checklist uh just wanted to

[3:51:48] Trustee Fast: to let people know that that's already happening over here at Bowen Island Municipality because

[3:51:53] Trustee Fast: trustees and council members on Bowen Island Municipality have been asking questions of

[3:52:00] Trustee Fast: Bowen staff how does this meet the trust policy statement directive policy number 4.2.1 or

[3:52:08] Trustee Fast: whatever and how come it says it's okay when can you explain that and so Bowen planners have

[3:52:18] Trustee Fast: I've started to put in just a couple of sentences of explanation into the checklist because it's also the same information that they are, as I understand it, sharing with Islands Trust planners.

[3:52:37] Trustee Fast: Because there's back and forth going all over the place.

[3:52:41] Trustee Fast: And so just for the information, I don't know if it's useful at the LTC level, but that is happening in Bowen Island municipality with the directives only checklist now. Thank you.

[3:52:55] Trustee Fast: Thank you.

[3:52:58] Voice 7: Yes, like from my reading of number one, which is adding an optional clarification narrative section, I think would be beneficial to have when we're updating our OCPs.

[3:53:16] Voice 7: So I would be supportive of doing that.

[3:53:19] Voice 7: These are like when, because these processes are long.

[3:53:26] Voice 7: And when the next term comes in, it's always good to have something to refer back to as

[3:53:34] Voice 7: far as the rationale, because oftentimes the rationale while spoken about in meetings is

[3:53:40] Voice 7: sometimes lost.

[3:53:41] Voice 7: Having a little bit more context in here with regards to why the trustees of a local trust committee wound up at a particular point can also be beneficial when it gets to the executive committee for review as well.

[3:53:57] Voice 7: up so for myself i would be supportive of adding the optional um context narrative box to the

[3:54:09] Voice 7: directives checklist um or if this is something that is meant to be held separately i'd be open

[3:54:16] Voice 7: to discussion on that but i think having it in there is is um is is you know maybe a good idea

[3:54:23] Voice 7: Yeah. I noticed that Marla's hand was up at one point and went back down again.

[3:54:30] Voice 7: I don't know if you had comments that you wanted to weigh in on.

[3:54:32] Voice 7: So I'm just going to open the floor up to you to see if you did.

[3:54:35] Voice 13: Yeah. No, because I think you're getting there, actually.

[3:54:40] Voice 13: My initial reaction is you don't want to put anything, you don't want to require local trust committees to put things in their LCPs that, you know, council really doesn't have that ability.

[3:54:53] Voice 13: It has the ability of adjudicating whether the LCP is consistent with the policy statement.

[3:55:00] Voice 13: So in my mind, a directive that you must put something in the LCP that deals with the context of how it fits with the policy statement could be problematic.

[3:55:13] Voice 13: problematic however using the word optional so if you know a trust committee would like to put

[3:55:20] Voice 13: something in its OCP that helps to explain how the OCP meets the policy statement as trustee Evans

[3:55:28] Voice 13: said that would then help executive committee adjudicate on behalf of council whether or not

[3:55:34] Voice 13: the OCP meets the policy statement so if you're going that route I don't have any concerns if

[3:55:42] Voice 13: If you're going to direct local trust committees and island municipalities to include a context

[3:55:48] Voice 13: statement, I think that would probably be beyond trust counsel's authority.

[3:55:53] Voice 13: But I think suggesting it to help understand the context as an option is fine.

[3:55:59] Voice 13: The main thing here is that when the bylaw comes to the executive committee, there's

[3:56:06] Voice 13: an understanding of how it does or does not meet the policy statement.

[3:56:11] Voice 13: so whether that's done by this means or by a report that comes separately or with the bylaw

[3:56:18] Voice 13: to executive the checklist or a checklist with comments or something like that really doesn't

[3:56:25] Voice 13: matter as long as the executive committee has that information and also just a comment that

[3:56:33] Voice 13: the checklist is for executive that's true but it's also intended for local trust committees

[3:56:40] Voice 13: is to consider it as well and Bowen Alley Municipality when they're drafting the by-law

[3:56:45] Voice 13: so that when it gets to executive hopefully everything's aligned. So those are just my

[3:56:51] Voice 13: comments. I think optional if you want something like this that's fine but as a directive I would

[3:56:58] Voice 13: probably recommend against it.

[3:57:00] Voice 7: Thank you.

[3:57:01] Trustee Patrick: Trustee Patrick? Well I'm not recommending we rush into

[3:57:08] Trustee Patrick: is something we should give it some really decent thought i know urban systems analysis was that

[3:57:14] Trustee Patrick: it said that it's completely within the purview of the islands trust and no legislative changes were

[3:57:19] Trustee Patrick: required and they were talking about requiring not an option so i think analysis on whether or not

[3:57:26] Trustee Patrick: we have the authority to do this or not and again i'm just encouraging it's the timing when do you

[3:57:32] Trustee Patrick: think about this? And, you know, trust policy checklist says we're sending things off to the

[3:57:38] Trustee Patrick: executive and throwing a narrative as to why we do something. At that point, you know, this is,

[3:57:45] Trustee Patrick: that's could be years into the development of a bylaw. And we're now thinking about it.

[3:57:50] Trustee Patrick: This is about doing it up front. It's really about getting local trust committees to do the work up

[3:57:55] Trustee Patrick: front. And then it helps also to, as I said, identify your programs to updating your documents

[3:58:03] Trustee Patrick: so that we become a bit more programmed rather than reaction.

[3:58:10] Voice 7: Thank you. Staff Stomach?

[3:58:15] Voice 16: Thank you, Chair. I just want to clarify that the procedure for staff when we're producing a,

[3:58:21] Voice 16: you know, an assessment of the directives checklist currently is that time of first

[3:58:27] Voice 16: reading and so that may or may not depending on the process of the bylaw sometimes you get one

[3:58:32] Voice 16: two three readings now especially with legislative changes that can go quickly or if you decide to

[3:58:38] Voice 16: slow it down get first reading and do more consultation and engagement you should know

[3:58:43] Voice 16: and staff process is that at time of drafting that first bylaw the getting first reading that's when

[3:58:50] Voice 16: when we have a policy statement checklist for LTC consideration. And if the bylaw changes, then

[3:58:57] Voice 16: once the bylaw is comfortable with an LTC, that's when staff will seek that resolution from the LTC

[3:59:02] Voice 16: confirming that the policy statement checklist is as they wish it and before it goes to EC.

[3:59:09] Voice 16: Just offering some clarity.

[3:59:13] Voice 7: Thank you. I just have a couple of questions because

[3:59:15] Voice 7: after having read what was in the agenda versus what I'm hearing from Trustee Patrick,

[3:59:22] Voice 7: I'm not entirely sure that I'm in line with the intent.

[3:59:26] Voice 7: Is the intent that these context statements are developed up front to address the issues

[3:59:33] Voice 7: and potential solutions to elements that require updating in the OCP?

[3:59:43] Voice 7: Is this a first step or is this something that is done once you've gone through the

[3:59:49] Voice 7: process and you take a look at it and say, this is the process.

[3:59:52] Voice 7: these were the elements that affected our judgment and our decision these are

[4:00:00] Voice 7: elements that are unique to our area that had an impact and we're putting this context to state

[4:00:04] Voice 7: a statement together i started so i'm going to maybe ask trustee patrick to provide a little

[4:00:18] Voice 7: clarity i

[4:00:21] Trustee Patrick: would encourage people to look at a number there's three examples but i'm i can't

[4:00:25] Trustee Patrick: that doesn't open on my computer for some reason the link isn't functioning but um look at some

[4:00:32] Trustee Patrick: examples and municipalities or i guess staff can open up what they what they look like and i think

[4:00:37] Trustee Patrick: just read with some context there's many different types or versions but they're very low um i mean

[4:00:44] Trustee Patrick: they're not heavy in detail generally um and so take a look at

[4:00:48] Trustee Patrick: what they look like

[4:00:49] Voice 2: would the chair

[4:00:50] Voice 2: like me to display one on the screen for the purposes of this

[4:00:53] Voice 7: sure i mean i i have looked at

[4:00:55] Voice 7: them as well um i'm just not sure if this is developed before going through an ocp change

[4:01:04] Voice 7: or after the OCP change?

[4:01:09] Voice 12: After as in

[4:01:11] Voice 7: prior to approval.

[4:01:13] Trustee Patrick: This is our,

[4:01:14] Trustee Patrick: we would be creating a context statement

[4:01:16] Trustee Patrick: that works for the Islands Trust

[4:01:18] Trustee Patrick: in our context,

[4:01:19] Trustee Patrick: a context context statement.

[4:01:21] Trustee Patrick: So this would have to be developed

[4:01:23] Trustee Patrick: as our own process.

[4:01:25] Voice 7: And is this being recommended

[4:01:27] Voice 7: in relation to the trust policy statement

[4:01:33] Voice 7: versus the OCP amendments, or both?

[4:01:41] Trustee Patrick: My understanding would be following approval

[4:01:44] Trustee Patrick: of the trust policy statement sometime

[4:01:46] Trustee Patrick: after the trust policy statement's approved.

[4:01:48] Trustee Patrick: It would be a process that would occur after that.

[4:01:51] Voice 7: Okay, again, my question,

[4:01:53] Voice 7: is the context statement for the trust policy statement,

[4:01:58] Voice 7: or is it for the OCPs?

[4:02:02] Trustee Patrick: Municipalities deal with them in the OCP.

[4:02:04] Trustee Patrick: it's a it's a section in the official community plan

[4:02:08] Voice 7: okay so once the trust policy statement has

[4:02:12] Voice 7: been approved then contact statements are optional for inclusion in the ocp once the ocps have

[4:02:21] Voice 7: undergone um alignment with the trust policy statement is that the intent you're

[4:02:33] Trustee Patrick: asking me

[4:02:34] Trustee Patrick: the option or not is what would be up to the Trust Council.

[4:02:39] Voice 7: No, no, I get that.

[4:02:41] Voice 7: I'm just asking what your intent is, because you brought this forward.

[4:02:43] Voice 7: Was

[4:02:43] Trustee Patrick: that the intent?

[4:02:45] Trustee Patrick: Yes.

[4:02:46] Trustee Patrick: And I mean, how I would vision this occurring is that after the Trust Policy Statement was

[4:02:52] Trustee Patrick: approved, a local trust committee would go through a process to look at its OCP in comparison

[4:02:58] Trustee Patrick: to the Trust Policy Statement and produce one of these statements.

[4:03:01] Trustee Patrick: Now, it may have a section where it says it's not compliant and it would like to update the OCP. So, it's recognized and flagged that this policy is not currently addressed or addressed sufficiently within the existing OCP.

[4:03:22] Trustee Patrick: So it doesn't necessarily mean that you have to now go update your OCP, but you would go through a process with staff of looking at how significant this is.

[4:03:33] Trustee Patrick: And, you know, were you planning to an OCP update anyway in the next year or two?

[4:03:38] Trustee Patrick: You know, how would you address that shortfall?

[4:03:40] Trustee Patrick: So it just puts you into that planning mode of saying, yeah, no, we're not compliant.

[4:03:45] Trustee Patrick: We have work to do.

[4:03:46] Trustee Patrick: how do we plan when that work does and would be able to communicate that it's not compliant

[4:03:51] Trustee Patrick: in such a statement okay

[4:03:54] Voice 7: thank you for the clarity i had something completely different in my head

[4:03:58] Voice 7: so um i i appreciate the clarity on what the intent was um okay are there further comments

[4:04:13] Voice 7: on this section or further discussion on this section um if not we'll move on to the next

[4:04:24] Voice 7: one. And we can circle back for any decisions on these. So number two is an updated directives

[4:04:35] Voice 7: only checklist. And I will let Staff Yeomans do a quick intro of this section.

[4:04:47] Voice 2: Sure. Thank you, Chair Evans. As noted, Staff had sort of conflated the context statement with this

[4:04:54] Voice 2: sort of more elaborate or the desire for perhaps a more elaborate type of checklist where there's

[4:04:59] Voice 2: an opportunity for some narrative description. Nonetheless, I'll just mention, given that I've

[4:05:08] Voice 2: been on the receiving end of some of the bylaw referrals that we received from Bowen Island

[4:05:12] Voice 2: Municipality, where they have taken it upon themselves to add the option for a narrative

[4:05:17] Voice 2: description, it can be helpful. It's sort of a nice shorthand to peer into the mind of the

[4:05:23] Voice 2: planning staff and the council there to understand how they were viewing a particular issue when it

[4:05:30] Voice 2: came before them. So I stand to be corrected, but I don't think staff would have any objection to a

[4:05:39] Voice 2: expanded version of the directives checklist that allows for some sort of narrative description.

[4:05:45] Voice 2: There's some nuance to what the best way to structure that or to go about organizing it would be, but on the whole, I think it could be helpful. Thank you.

[4:05:54] Voice 7: Thank you so much. Trustee Yates.

[4:05:57] Voice 5: Thank you. I did bring this up before, and staff said this is where it needs to be brought up again when we get to implementation.

[4:06:04] Voice 5: implementation so it's just the phrase directives only checklist it i find that it's misleading

[4:06:12] Voice 5: especially when it comes up um in our oc in our ltc meetings and we're checking on a directives

[4:06:20] Voice 5: only checklist for me it skews the meaning of the phrase because you would use maybe advocacy

[4:06:27] Voice 5: advocacy only checklist but a directive checklist is a directives checklist so the word only i i

[4:06:36] Voice 5: just don't think we should have it there i think if it's a checklist and and their directive then

[4:06:41] Voice 5: it's a directives checklist thank

[4:06:46] Voice 7: you appreciate that um i see staff rata just popped her hand up

[4:06:50] Voice 7: do you have a comment that you would like to address with regards yeah

[4:06:54] Voice 8: i can just give some

[4:06:56] Voice 8: history for the committee as we'll be looking at policies relating to the policy statement

[4:06:59] Voice 8: in the last policy statement there were three types of policies originally there had been

[4:07:04] Voice 8: three checklists um it was found that executive committee was not using the one the non-directives

[4:07:10] Voice 8: checklist so they've eventually faded from view and you're just left with the antiquated language

[4:07:14] Voice 8: of directives only as we move forward i think there's every expectation that name will change

[4:07:19] Voice 8: it will be presented differently so please be assured that wouldn't last into the future

[4:07:23] Voice 8: i don't think we're going to be going to the effort in this time to change the name now i

[4:07:28] Voice 8: think it would come about as part of the adoption of any policy statement thank you super helpful

[4:07:33] Voice 8: thank you okay

[4:07:36] Voice 7: and i apologize i lost connection for a second there and i don't know if this was

[4:07:40] Voice 7: addressed but yeah maybe renaming this as the um the trust policy statement checklist

[4:07:45] Voice 7: list trustee fast uh

[4:07:49] Trustee Fast: thank you i'm um also interested in the directives checklist uh

[4:07:55] Trustee Fast: because as a municipality we we just need to focus on the uh uh directives and um knowing

[4:08:06] Trustee Fast: that there's other ones is is great but just the uh anyway i support calling it directives

[4:08:13] Trustee Fast: checklist. And the second part is that I think optional is a word that could apply to adding

[4:08:24] Trustee Fast: context to the directives checklist as well, if it's useful. In this case, between Bowen

[4:08:31] Trustee Fast: Municipality Islands Trust staff and Bowen Island Council and trustees, it is useful because we all

[4:08:40] Trustee Fast: all need to communicate. Maybe sometimes it wouldn't be. And as you see, Bowen Island

[4:08:46] Trustee Fast: Municipality is doing it already. Nobody's, there's nothing to say we can't do it. So it's

[4:08:52] Trustee Fast: optional already, excuse me, already. And where it's useful, it's coming into evolution. And so

[4:09:02] Trustee Fast: I think that's fine. So why make a decision about it? Thank you.

[4:09:07] Trustee Fast: Thank

[4:09:09] Voice 7: you. I would be supportive of putting in a narrative section, just for those LTCs or future trustees that may be unaware that there is an option, should they feel that a narrative be helpful. So it might just be a useful optional box to add in. So I would support that.

[4:09:33] Voice 7: Any further comments on section two? Let's move on to number three. Implementation agreements with other levels of government and agencies. Again, back over to Staff Yeomans for a brief intro, and then we'll have some discussion on it.

[4:09:57] Voice 7: Sure.

[4:09:58] Voice 2: I don't think there's a great deal to say about this presently other than that your implementation plan for the policy statement could contain a direction or a plan to review our current implementation agreements that we have.

[4:10:15] Voice 2: Well, once Trust Council decides on the scale at which it wants to see the policy statement implemented, we would then review the implementation agreements that we have with other agencies and determine whether those need to be updated to reflect the direction of implementation that Trust Council has chosen.

[4:10:34] Voice 2: Or perhaps we need new agreements with certain agencies that we don't already currently have them with. But certainly, this could be a component of an implementation plan would be to revisit or renew our agreements with agencies for the purpose of policy statement implementation if it was determined that such was required.

[4:10:54] Voice 2: was required.

[4:10:56] Voice 7: Thank you. Any discussion or questions on this section? Okay, not seeing

[4:11:07] Voice 7: any. Let's move on to section four, targets and a monitoring program to assess policy statement

[4:11:14] Voice 7: implementation. Back over to you, Staff Yeomans. Brief intro.

[4:11:19] Voice 2: Thank you, Chair. Much like the

[4:11:23] Voice 2: narrative directives checklist, I don't think you will find any objection from staff to establishing

[4:11:30] Voice 2: establishing appropriate metrics by which to monitor the implementation of the policy statement

[4:11:34] Voice 2: i will note that under the local government act regional districts are required to develop

[4:11:41] Voice 2: monitoring metrics to monitor the implementation of the regional growth strategies again the

[4:11:46] Voice 2: islands trust act does not impose a similar requirement on um on trust council nonetheless

[4:11:52] Voice 2: you know our comparable friends over there at the regional districts are required to do it as a

[4:11:57] Voice 2: a matter of law. I guess maybe, let's see, what would I want to say on this subject?

[4:12:08] Voice 2: Some of the policies in the policy statement or the goals or the policy directions are perhaps

[4:12:14] Voice 2: not as quantifiable as some of the types that one might find in a regional growth strategy.

[4:12:20] Voice 2: So trying to determine what an appropriate indicator might be to measure the implementation

[4:12:27] Voice 2: of that goal or that policy may be a little more challenging, certainly not insurmountable per se,

[4:12:33] Voice 2: but we would all have to have a discussion about what we want to measure to determine whether or

[4:12:38] Voice 2: not the policy statement is being implemented. And I will note, and I think you may have already

[4:12:45] Voice 2: all had a discussion about this earlier this morning as part of your business planning

[4:12:50] Voice 2: discussion, there is already direction to develop some indicators through Trust Programs Committee

[4:12:56] Voice 2: related to the ecological health of the islands trust area and i would anticipate that there is

[4:13:01] Voice 2: some there is some intersection or synthesis between that project and the development of some

[4:13:09] Voice 2: monitoring indicators for the policy statement particularly around ecosystem protection the two

[4:13:13] Voice 2: the two naturally go together so we would have to marry that at some point um i think that's it i

[4:13:21] Voice 2: think measurement and measurement of progress is is beneficial and happy to be part of the

[4:13:28] Voice 2: discussion about how best to do that thank you

[4:13:31] Voice 7: jesse patrick

[4:13:33] Voice 7: well

[4:13:34] Trustee Patrick: as i stated earlier today i

[4:13:35] Trustee Patrick: do propose a marriage between the uh the two projects and i think this is important and

[4:13:42] Trustee Patrick: but these policies have an intention an intention to have you know an outcome and

[4:13:51] Trustee Patrick: And we should be looking for that, measuring that, looking at that, because that's another way of saying, whoops, the policy statement needs to be updated, you know, instead of waiting three decades to get around to doing it.

[4:14:02] Trustee Patrick: If we're not making progress as we intend to, and I think, you know, I think a reasonable set of parameters, we don't have to have policy indicator, policy indicator.

[4:14:11] Trustee Patrick: We don't want 100 pages of indicators.

[4:14:14] Trustee Patrick: I think if you look at, like, the Capital Regional District, they can show it on one page.

[4:14:18] Trustee Patrick: You know, so they've boiled it down to some really key points. And I think that would be of high value. And I think it would be part of our reporting and really showing we're making progress. We're doing something that we're setting out to do. I think it would be important.

[4:14:33] Voice 7: Thank you. Trustee Fast, I'll save my comments.

[4:14:37] Voice 7: sure um thank you and uh

[4:14:40] Trustee Fast: uh i think uh jason yeomans you've just answered a big question

[4:14:47] Trustee Fast: that i've been having for a long time why did metro vancouver uh make bowen into a white area

[4:14:54] Trustee Fast: on their regional growth strategy um when they most recently updated it when we used to be

[4:15:00] Trustee Fast: be colorful with regional conservation goals

[4:15:05] Trustee Fast: and recreation goals.

[4:15:06] Trustee Fast: And now I get it.

[4:15:08] Trustee Fast: They have to measure it.

[4:15:09] Trustee Fast: And that's why they can't actually measure things

[4:15:13] Trustee Fast: that are within the island's trust area

[4:15:15] Trustee Fast: because regional growth strategies don't apply within.

[4:15:18] Trustee Fast: Now I get it.

[4:15:20] Trustee Fast: And because I've always been going,

[4:15:22] Trustee Fast: what, how come we're just erased from their maps?

[4:15:25] Trustee Fast: Now I get it.

[4:15:27] Trustee Fast: Probably now I get it again.

[4:15:28] Trustee Fast: in. Secondly, I approve of measuring things. We've got things in our strategic plan that let us

[4:15:35] Trustee Fast: measure progress and let us help us stay on track. I'm in support. Thank you.

[4:15:42] Voice 7: Thank you. I'm also of

[4:15:44] Voice 7: the same mind. I think measuring, having key indicators and benchmarks for success

[4:15:51] Voice 7: is a key part of any implementation. Without them, you don't know if you are on track

[4:15:57] Voice 7: or anywhere near um a goal um and if you have reached a goal you don't know when you've reached

[4:16:04] Voice 7: the goal because there was nothing to indicate that that's where the goal was um so and it can

[4:16:09] Voice 7: be simple we have uh various um sections of the policy statement and the goals can be fairly

[4:16:19] Voice 7: high level with some, you know, and then getting into a little bit more descriptive

[4:16:28] Voice 7: goals or desires for particular times, and they should be measured by time as well.

[4:16:36] Voice 7: So I am definitely in favor of having something to monitor the implementation process of the

[4:16:45] Voice 7: the policy statement. Any further discussion on this section? Okay, if not, we'll move on to what

[4:16:58] Voice 7: I think is the last one, number five. And this is a program to update the trust area official

[4:17:05] Voice 7: community plans to bring them into alignment with the new policy statement. And right there

[4:17:11] Voice 7: There is a very clear, descriptive measurement tool.

[4:17:19] Voice 7: Ta-da! I think you're stuck, Yeomans.

[4:17:23] Voice 2: Very nice.

[4:17:28] Voice 2: This is kind of the million-dollar, well, like several million-dollar question, I think, for this committee and ultimately for Trust Council to grapple with,

[4:17:40] Voice 2: is what do you do with this document, that being the policy statement, once it's been adopted?

[4:17:48] Voice 2: I may draw on some of my directorial support here to aid me in this conversation, but the

[4:17:54] Voice 2: range of what you do with this document ranges from basically nothing, which is to say you adopt

[4:18:02] Voice 2: it and henceforth the policy directives checklist needs to demonstrate that you will through the

[4:18:09] Voice 2: the policy statement directives checklist demonstrate that your LTC and island municipality

[4:18:13] Voice 2: bylaws are consistent with the document. That's like the bare minimum of implementation.

[4:18:19] Voice 2: And then all the way on the other side is undertake a multi-millions dollar project

[4:18:26] Voice 2: to strategically go through each OCP in the islands trust area and update it to bring it

[4:18:35] Voice 2: into alignment. Also recognizing that there are a number of policy requirements within the policy

[4:18:40] Voice 2: statement, that are unto themselves projects. So all of those ecosystem protection policies that

[4:18:46] Voice 2: say, identify and protect the ecosystem X, at some point, those ecosystems are going to need

[4:18:54] Voice 2: to be identified. Now, that is a mapping and research project, right, that needs to be

[4:18:59] Voice 2: undertaken in order to satisfy that policy across the whole of the Islands Trust. In many cases,

[4:19:04] Voice 2: we already have that information, you know, like much of this stuff already lives within the

[4:19:08] Voice 2: Islands Trust database, but there would have to be efforts made to understand where gaps are

[4:19:16] Voice 2: and how to fill those gaps and then strategically move OCP to OCP to bring it into alignment with

[4:19:22] Voice 2: the official community plan. So there is much to be said, I think, by you and by senior staff as

[4:19:29] Voice 2: well about what the best way is to move forward once this new policy statement is adopted. I will

[4:19:36] Voice 2: look to any of my directors if they want to contribute to that at this point but

[4:19:40] Voice 2: and that's and ultimately it'll be a political discussion.

[4:19:46] Voice 7: Okay so Steph Yeomans was calling

[4:19:49] Voice 7: upon any of the directors on the call if they have any further information or would like to

[4:19:55] Voice 7: provide any direction feel free to throw your hand up otherwise I'm going to call for discussion by

[4:20:03] Voice 7: the trustees okay any discussion by trustees trustee

[4:20:11] Voice 5: yates um just uh so staff you when you

[4:20:15] Voice 5: were asking what we do next first we have a happy dance at the altar of completion thank you

[4:20:27] Trustee Fast: trustee fast to take the um uh snoopy happy dance even further uh my feeling is rather than

[4:20:38] Trustee Fast: When cycling through every OCP, I think it would be better to focus our limited resources

[4:20:52] Trustee Fast: on keeping the trust policy statement updated and keep it on a regular schedule so that

[4:21:06] Trustee Fast: But as proposals come along in local trust areas or Bowen municipality, they're encountering the most recent updated trust policy statement.

[4:21:21] Trustee Fast: I would like to focus on the big umbrella that all the activity has to come underneath and keep the process moving around, especially since we've got so much energy and time put into this one.

[4:21:34] Trustee Fast: I don't want to stop and disperse it out to everything else.

[4:21:38] Trustee Fast: My reason for saying this is this is foundational and other proposals may wait for 20 years before something comes up where it would actually make a difference and or be a decision point.

[4:21:56] Trustee Fast: And sometimes, like the Metro Vancouver proposal to put camping on Bowen Island, that is a rare situation where some kind of proposal like that would come up where the executive committee has to decide, is this consistent or not?

[4:22:14] Trustee Fast: And they weren't looking at our OCP, our local council was looking at that. But the big umbrella of the trust policy statement was where the rubber didn't hit the road. And I think that's the important thing that we should keep. That's the foundational piece that I would propose that we focus our energy. Sorry, I said that twice, at least. Thank you.

[4:22:41] Trustee Fast: Thank you. Trustee Patrick, go ahead.

[4:22:47] Trustee Patrick: I just think any program, I think we need to move to a more structured program. We have a fund for minor OCP projects that we run as a fund. We have nothing for the major projects. And I think we need to get more sophisticated in planning.

[4:23:04] Trustee Patrick: If we're going to maintain 21 OCPs and 18 land use bylaws or whatever the numbers are that we have, we should have a program in place to maintain them. Maintain them up to date, maintain them current, maintain them compliant with the trust policy statement. And I think that's the opportunity that, you know, we should mature to that level. That is a change, doing things differently, that we organize and fund this work so that it gets done.

[4:23:32] Trustee Patrick: Thank you. Trustee Elliott?

[4:23:40] Voice 9: Thank you. Yes, I agree. This is part of the maturing of this agency. And further, if we had a multi-year timeline and plan, there would be an argument for, say, additional funding.

[4:23:53] Voice 9: So when the province downloaded Bill 44 with the housing amendments, they also gave a grant for doing the housing needs assessments in our communities because that was a requirement.

[4:24:08] Voice 9: So if we wed this as a structured program that all of our communities' OCPs need to be updated, I think this is one of the regulatory tools that it's not really optional because it's a legislative requirement that, you know, we have a policy statement and that official community plans align with them.

[4:24:33] Voice 9: there should be a program to do so it's not really a an option does an ltc wish to do that or not

[4:24:41] Voice 9: and we need to plan for a multi-year updating which means uh probably looking elsewhere for

[4:24:48] Voice 9: money so i support what i've heard so far thanks thank you

[4:24:53] Voice 7: um yes i'm in agreement as well this is

[4:24:57] Voice 7: is something that is going to require a lot of thought

[4:25:00] Voice 7: and input to create a program by which to have

[4:25:06] Voice 7: these elements implemented.

[4:25:10] Voice 7: Having what we're already looking at the policy regarding

[4:25:16] Voice 7: the trust policy statement amendments

[4:25:19] Voice 7: and how those are worked on, that has to also

[4:25:24] Voice 7: so um get completed so yeah definitely a program that lives beyond this particular implementation

[4:25:36] Voice 7: um this will be something that lives for each amendment as they go go down through time

[4:25:43] Voice 7: um yeah so definitely in support these are my comments all right so we've had a quick run

[4:25:56] Voice 7: through of the five elements that were requested. In the implementation part

[4:26:03] Voice 7: four we have some recommended amendments to that. We can take a look through here

[4:26:16] Voice 7: and assess which elements have been incorporated and which elements are

[4:26:25] Voice 7: are outstanding and could be addressed outside of being included in the trust policy statement

[4:26:34] Voice 7: implementation section of the document. So I believe we discussed the context statements

[4:26:48] Voice 7: statements to be put into the OCPs may not necessarily be a directive in the trust policy

[4:26:58] Voice 7: statement implementation section. We kind of had a little bit of back and forth on that.

[4:27:04] Voice 7: We've had discussion on whether or not it should be directive or optional. So I think that's still

[4:27:12] Voice 7: a conversation that we have to finish. Updating the directives only checklist to a directives

[4:27:20] Voice 7: checklist and housing an optional narrative section was discussed. And I think that is

[4:27:28] Voice 7: also housed outside of the trust policy statement. However, the implementation agreements with other

[4:27:37] Voice 7: government levels, other governments and agencies, targets and a monitoring program to assess the

[4:27:44] Voice 7: policy statement implementation should be included in here and a program to update the

[4:27:53] Voice 7: trust area official community plans and bring them into alignment with the new policy I think also

[4:27:58] Voice 7: requires a little bit more discussion from what I've been hearing in here please correct me if

[4:28:04] Voice 7: if I have that incorrect or if you have a different position not

[4:28:14] Trustee Fast: trustee fast just on your

[4:28:17] Trustee Fast: Your last point. For one thing, I'm having trouble. You're not on this page. Is that correct? You're reading from your notes from our discussion?

[4:28:25] Voice 7: I was just going through the five points that were raised that we just went through.

[4:28:32] Voice 7: Okay.

[4:28:32] Trustee Fast: Thank you. And I'm just making sure I wasn't missing where I was on this page. Okay.

[4:28:38] Trustee Fast: Not at all.

[4:28:39] Voice 7: I'm rereading them as we're looking at this page so we can see which ones are included, which ones are not included.

[4:28:46] Voice 7: Gotcha. Okay.

[4:28:49] Trustee Fast: Just wanted to say, regarding the last one about should the focus be on creating new OCPs, the point I was trying to make was that the focus should not go away from updating and amending the trust policy statement on an ongoing basis too.

[4:29:15] Trustee Fast: I didn't hear Trustee Peterson say that.

[4:29:18] Trustee Fast: Usually he says something like that.

[4:29:20] Trustee Fast: I'm hoping he's not frozen out of the Congress.

[4:29:23] Trustee Fast: Oh, no, no, he's not.

[4:29:25] Trustee Fast: But I think they should both happen.

[4:29:29] Trustee Fast: How we do that with the budgets that we get, I don't know.

[4:29:32] Trustee Fast: We've got to find other kinds of funding.

[4:29:34] Trustee Fast: But it doesn't seem like it's a polar thing to me.

[4:29:38] Trustee Fast: It shouldn't be one or the other.

[4:29:40] Trustee Fast: It should be both.

[4:29:41] Trustee Fast: They all need to be updated on a regular basis.

[4:29:44] Trustee Fast: Thank you.

[4:29:45] Trustee Fast: Thank you. Trustee Graham.

[4:29:47] Voice 20: Yeah, I think there's a policy that directs new trust counsel to look at possible policy statement revisions.

[4:29:57] Voice 20: And considering the last time.

[4:30:00] Voice 20: it was revised was a long time ago. And this thorough review that we've gone through to

[4:30:06] Voice 20: amend it to add the reconciliation, climate change, and affordable housing is probably

[4:30:11] Voice 20: going to put this policy statement in pretty good shape for the next, who knows, certainly

[4:30:16] Voice 20: a couple of terms. Whereas the OCPs, though most of the policies in the various islands

[4:30:25] Voice 20: that exist today are aspirational and probably okay. There's going to be some tweaking required,

[4:30:32] Voice 20: obviously, and the tweaking isn't a wholesale change of an OCP, but it's something that,

[4:30:39] Voice 20: you know, should be fairly strategic and fairly surgical based on what's missing from the updated

[4:30:46] Voice 20: policy statement. But again, I've been here before where Trust Council has tried to help

[4:30:54] Voice 20: the process of updating OCPs and we get bogged down. I don't know the answer. It's a huge task.

[4:31:03] Voice 20: The last fun review we had on Denman was driven by the community and the staff pretty much just

[4:31:09] Voice 20: stepped back until the various community appointed groups were finished with their

[4:31:15] Voice 20: topics and then the staff brought those aspirations into the language that worked

[4:31:21] Voice 20: from an OCP perspective.

[4:31:23] Voice 20: That doesn't seem to be the current climate these days.

[4:31:25] Voice 20: I'm noticing a real change

[4:31:27] Voice 20: in how things are getting done at the trust.

[4:31:30] Voice 20: I'm not saying it's good or bad, it's just different.

[4:31:33] Voice 20: It seems to be driven more from the professional side

[4:31:37] Voice 20: as opposed to the community side.

[4:31:39] Voice 20: And I think that's what's overloaded our staff.

[4:31:44] Voice 20: They are definitely understaffed and overworked

[4:31:48] Voice 20: and we ask too much of them.

[4:31:49] Voice 20: But our communities, I think they're prepared to do more of the work, but we just don't seem to have that ethos right now.

[4:31:56] Voice 20: And I think that's a shame.

[4:31:58] Voice 20: Thank you.

[4:32:01] Voice 7: Trustee Ketison.

[4:32:04] Voice 3: Well, I've been stimulated to weigh in here.

[4:32:07] Voice 3: I appreciate what I've been hearing.

[4:32:10] Voice 3: And certainly, as to Trustee Graham's last points, the OCP project on Laskiti has been working along the lines of we had a huge non-governmental community-led prelude to our OCP project, which really did a lot of heavy lifting.

[4:32:35] Voice 3: thing. I think that it's really dependent on the individual communities and who in the

[4:32:46] Voice 3: communities are willing to put in the kind of work that it takes to get information into the

[4:32:53] Voice 3: hands of the LTC that's useful. I guess my other point that I would reiterate is around whether

[4:33:07] Voice 3: Whether it's OCPs or policy statements, regular targeted reviews are smaller projects that are easier to complete in a timeline.

[4:33:19] Voice 3: And my own view around the policy statement work that we've been doing, good as it is, is that it ought to be reviewed.

[4:33:33] Voice 3: In fact, our existing policy says we should be reviewing it on a regular basis.

[4:33:39] Voice 3: um my interest in updating the policy statement amendment policies to make that more explicit

[4:33:45] Voice 3: i think there's a bunch of stuff uh well one thing i could identify is there was

[4:33:53] Voice 3: a lot of comments from first nations um around the draft before we started our work

[4:34:01] Voice 3: and a lot of those aspirations from first nations are not reflected in the current

[4:34:09] Voice 3: draft um and that's at the will of of these bodies that do the work and that that is what it is

[4:34:18] Voice 3: however it's entirely possible that we may have to go back and revisit uh some of those areas um

[4:34:25] Voice 3: especially as we're working to to strengthen building relationships with first nations if

[4:34:31] Voice 3: if some of the stuff that has been cut is is you know identified again um by nations as being

[4:34:39] Voice 3: really important there's just that's just one area where I see the necessity of being

[4:34:45] Voice 3: open to regular revision and that is why I'm certainly at a point myself where I'm not

[4:34:54] Voice 3: I'm not married to getting everything exactly perfect and I'm willing to go along in in many

[4:35:02] Voice 3: of these votes even though I might word something slightly differently etc etc

[4:35:07] Voice 3: etc., with the sure knowledge, at least in myself, that I'll be pushing for a more robust

[4:35:14] Voice 3: and regular review program, and part of that is updating the amendment policy itself.

[4:35:22] Voice 3: So, let's trustee fast think that I no longer think that way, I absolutely do, and appreciate

[4:35:30] Voice 3: the discussions today.

[4:35:33] Voice 6: Thank you,

[4:35:34] Voice 9: Trustee Elliott.

[4:35:34] Voice 6: Thank

[4:35:37] Voice 9: you. So as Gabriel has been really engaged in its OCP review, and I've also been following along how the Liskiti community-led OCP review process sort of unrolled in terms of trying to bring it back into the structured Islands Trust process.

[4:36:04] Voice 9: I've got a bit of a different viewpoint. And I think this kind of implementation plan needs to be referred to staff who are working in the regional planning team and who are engaged in OCP reviews because they understand really well both sides.

[4:36:23] Voice 9: A community-led process is going to have challenges because the community will have its own views on what it considers important.

[4:36:33] Voice 9: They're going to focus on, in the case of Liskiti, herded sheep and other matters.

[4:36:41] Voice 9: But there was no housing policies or consideration of where it matched the regional housing or regional conservation plan or housing legislation.

[4:36:51] Voice 9: so alignment with other pieces of legislation that's the planner's work and if communities go

[4:36:57] Voice 9: off and do a bunch of wonderful planning it can take just as long for a planner to

[4:37:05] Voice 9: take those dreams and aspirations and all that time and actually make it coherent with the

[4:37:13] Voice 9: current legislative environment so there needs to be a hybrid model i think the best people to

[4:37:19] Voice 9: advise on this and and how it can work out in real in real time are the regional team planners

[4:37:26] Voice 9: but we'd have to carve out some space for them to to look at this if this was to be referred to that

[4:37:33] Voice 9: team um but i think yeah talking about structure and updating all these ocps and doing things in

[4:37:45] Voice 9: a coherent way. With respect to Trustee Graham's comments, we have to act as a federation in some

[4:38:00] Voice 9: ways. We cannot just do what our communities are wanting and asking. We have delivered,

[4:38:08] Voice 9: customized, tailored local government to very different, unique communities and raise their

[4:38:16] Voice 9: their expectations, that we can continue to do this. And frankly, that means a lot of projects

[4:38:23] Voice 9: don't get done. And so I'm in favor of getting the experts to weigh in on this. And I'm not sure how

[4:38:31] Voice 9: we can do that, because that means asking for their time. Thank you.

[4:38:38] Voice 7: Thank you for your comments.

[4:38:41] Voice 7: um okay for myself i'm i've got some wording suggestion changes to the first sentence under

[4:38:53] Voice 7: the policy statement implementation plan um so it currently reads prior to a following the adoption

[4:38:59] Voice 7: of a new policy statement or amendments to it trust council should develop a plan can you which

[4:39:05] Voice 7: page though the one that we're on right now see where it says policy statement implementation plan

[4:39:10] Voice 7: the first sentence okay page 90 thank you okay so it says prior to or following the adoption of a

[4:39:19] Voice 7: new policy statement or amendments to it trust council should develop a plan to implement the

[4:39:24] Voice 7: policy statement i would just like to expand that a little bit um to um to say trust council

[4:39:36] Voice 7: should develop an implementation plan for the trust policy statement that considers milestones,

[4:39:44] Voice 7: benchmarks, and timeline, just so that we wind up with something that is a little bit more robust

[4:39:52] Voice 7: and turns into a little bit more of a project plan versus a statement, or something that might

[4:40:04] Voice 7: might just be a project charter, I think we need to have a full business plan for something of this

[4:40:09] Voice 7: magnitude. Did I freeze? No. Oh, sorry. Everybody was so still, I thought I froze.

[4:40:17] Trustee Fast: I'm looking at the line going where, I think you're going to put this after

[4:40:24] Trustee Fast: may inform the content of, and I'm thinking about what you're saying, and thinking about

[4:40:31] Trustee Fast: uh how it fits with the strategic plan thing so just thinking listening yeah

[4:40:38] Voice 7: no yeah so um

[4:40:39] Voice 7: i'm suggesting to change the wording so sort of midway through the sentence where it says trust

[4:40:44] Voice 7: council should develop i'm saying uh trust council should develop an implementation plan for the trust

[4:40:52] Voice 7: policy statement that considers milestones benchmarks and timeline and my reasoning for

[4:41:00] Voice 7: that was so that we wind up with a proper implementation plan versus um just a one-page

[4:41:07] Voice 7: project charter you think projects of this size and magnitude really do need to be spelt out

[4:41:12] Voice 7: with milestones timelines benchmarks so that we can we can measure the success and as these things

[4:41:20] Voice 7: are developed this will be developed after um this um policy statement has gone through the

[4:41:29] Voice 7: process with Trust Council and everything else, then the implementation plan gets developed

[4:41:36] Voice 7: so that it follows a timeline. We can budget for it, and we can also measure when it's been

[4:41:44] Voice 7: deemed successful. So I'm thinking I might make a motion to that effect. Trustee Fast?

[4:41:57] Voice 7: Yeah,

[4:41:59] Trustee Fast: thank you. We come from different fields of our profession. So can you explain what you mean when you say the difference between milestones and benchmarks?

[4:42:11] Voice 7: Okay, so a milestone would be at this point in the project, you should be here. A benchmark says, in order for this element to have been deemed successful, it must have met the following criteria.

[4:42:29] Voice 7: criteria. A benchmark would be, let me see, if you're going to go start your car, a benchmark

[4:42:44] Voice 7: would be you sat in the driver's seat. In order for you to get to the driver's seat, you would

[4:42:50] Voice 7: have had to have picked up your keys, you have to have put your coat on, your shoes on, walked,

[4:42:55] Voice 7: gone through the door, closed the door, locked the door, walked down the path, put the keys in the

[4:42:59] Voice 7: car that all of those those are those are the benchmarks that have to have been met in order

[4:43:04] Voice 7: for that milestone to have been achieved thank you and to have that that level of of clarity

[4:43:15] Voice 7: and transparency in a major project makes it really clear when it has been successful or if

[4:43:23] Voice 7: a problem has arisen like you can't find your shoes because the dog ate them is

[4:43:29] Trustee Fast: that why he

[4:43:30] Trustee Fast: he was throwing up no he's he's he's been mowing the grass gotcha um sorry to interrupt i i think

[4:43:40] Trustee Fast: i need more caffeine or something i'm trying to keep myself awake here i'm absolutely a long

[4:43:45] Trustee Fast: meeting i'm wondering if um uh we could just use the words milestones benchmarks and timeline

[4:43:54] Trustee Fast: or whether we want to just use milestones and timeline or whether we want to refer back to those

[4:44:01] Trustee Fast: those what I'm thinking of as key indicators, those things we're going to measure about whether

[4:44:08] Trustee Fast: we're achieving things that are in, we've got them in the strategic plan now to develop those

[4:44:13] Trustee Fast: indicators. And I'm wondering, would those fit into the milestones, benchmarks, timeline kind

[4:44:19] Trustee Fast: of thinking that you're considering, you're proposing?

[4:44:24] Voice 7: Yeah, I'm actually just sitting

[4:44:25] Voice 7: here thinking what we can do, because this is this is a big conversation piece. We've had a

[4:44:31] Voice 7: a lot of conversation around it. I think there's a lot of digesting that needs to happen right now

[4:44:36] Voice 7: as well. We can always come back to this piece at our next meeting, if that would be helpful to

[4:44:43] Voice 7: people. Or because we do have a number of other motions to get through as well. So rather than

[4:44:54] Voice 7: because this this I think is going to take quite a bit of time to get through everything. And I do

[4:45:01] Voice 7: do have a hard stop for me at 2.25. I've got to get to work. So if this meeting does continue,

[4:45:11] Voice 7: I may ask Vice Chair Peterson to take over for me. But between now and then, maybe what we can

[4:45:19] Voice 7: do is put a pin in this discussion, if we like, get through some of the other motions and then

[4:45:23] Voice 7: come back to this. How do people feel about that?

[4:45:33] Trustee Fast: Yes, Trustee Best? I think that's a good idea

[4:45:36] Trustee Fast: because conversation is stalling

[4:45:40] Trustee Fast: and also because I want to go back

[4:45:43] Trustee Fast: and look at the indicators and the strategic plan

[4:45:45] Trustee Fast: now that we've got more timeline ideas around that.

[4:45:48] Trustee Fast: Thank you.

[4:45:49] Trustee Fast: Exactly,

[4:45:49] Voice 7: that was my feeling as well.

[4:45:51] Voice 5: Trustee Yates?

[4:45:52] Voice 5: I agree because I have to get back

[4:45:54] Voice 5: to the medical clinic at 2.20.

[4:45:56] Voice 5: So I would like to get through the next few motions

[4:45:59] Voice 5: and save this.

[4:46:01] Voice 5: Thank you so much for that suggestion.

[4:46:03] Voice 5: Perfect.

[4:46:03] Voice 5: Okay,

[4:46:04] Voice 7: so we will ask staff to bring this back to the next meeting for further discussion.

[4:46:09] Voice 7: Really appreciate all the work that's gone into it. We've had good discussion. And right now we

[4:46:16] Voice 7: are going to move on to 8.2.2, which is the agricultural motion. And maybe we can get that

[4:46:25] Voice 7: on the screen. And this was a piece that we had asked staff to take and provide optional,

[4:46:44] Voice 7: some suggested language for us. So we can just scroll down a little bit so we can see.

[4:46:50] Voice 7: There we go. I think that's pretty much all of it. And I'll say, staff, please walk us through

[4:46:56] Voice 7: this. And I think this is fairly straightforward.

[4:47:00] Voice 2: Sure. Thank you, Chair Evans. You will note that

[4:47:03] Voice 2: that on this particular item, we don't actually have a specific recommendation for you, mainly

[4:47:08] Voice 2: because, you know, we take these resolutions and we go away and we try and provide you with some

[4:47:14] Voice 2: sort of thoughts or wisdom on the subject without sometimes fully understanding what the nugget is

[4:47:23] Voice 2: of the thing that you are most concerned about. So in this case, there was a desire to protect

[4:47:30] Voice 2: agricultural land that is not in the agricultural land reserve. And so I guess where we probably

[4:47:38] Voice 2: needed a little bit of further information was protect that land from what? So if the,

[4:47:43] Voice 2: and you'll see in the attachment here, if the desire is to protect agriculture as an activity

[4:47:52] Voice 2: outside of the agricultural land reserve, then the method by which you do that is to be generous

[4:47:58] Voice 2: with your zoning outside of the agricultural land reserve to ensure that agriculture is permitted

[4:48:02] Voice 2: in many places outside of the agricultural land reserve. If you are concerned, I suppose, that

[4:48:14] Voice 2: land that is currently used for farming that is outside of the agricultural land reserve

[4:48:18] Voice 2: is at risk of subdivision, for example, and in which case the fragmentation of it may lead to

[4:48:25] Voice 2: less agriculture being practiced there, then you would create policies or regulations that

[4:48:32] Voice 2: made it difficult to subdivide that land, like change the minimum lot size, for example,

[4:48:36] Voice 2: allowed for subdivision, make it bigger, make it align with what's required in the agricultural

[4:48:41] Voice 2: land reserve, which is that you need at least eight hectares of land in order, sorry, you

[4:48:48] Voice 2: need at least 16 hectares of land in order to subdivide land that's in the ALR.

[4:48:52] Voice 2: So you can impose a similar requirement on your productive farmland that isn't in the ALR on your islands.

[4:48:59] Voice 2: Or alternatively, if there is arable land that you think should be in the Agricultural Land Reserve, you as a local trust committee or an island municipality can apply to the Agricultural Land Commission to have that land put in the Agricultural Land Reserve.

[4:49:12] Voice 2: And once that's done, then it's very difficult to do anything on that land other than farm it.

[4:49:18] Voice 2: So I think in order to provide you with a recommendation, staff probably needed to understand a little better what the actual issue is that you're concerned about in your communities in respect of agriculture outside of the Agricultural Land Reserve.

[4:49:34] Voice 2: I'll note just briefly here, particularly on the subject of being generous with agriculture outside of the agricultural land reserve, as a current planner in the trenches of building permit applications and that sort of thing, there is also risks of allowing agriculture to take place in many places.

[4:49:56] Voice 2: As we have read in the pages of The Driftwood, as the rooster wars play out, where people have roosters on their smaller than, maybe smaller than appropriate rural lots to have roosters, and that creates consternation with the neighbours, but comes into conflict with the agricultural history of the islands.

[4:50:13] Voice 2: I have seen many building permits put forward as farm buildings in places where agriculture is permitted.

[4:50:20] Voice 2: And they are very finely architected farm buildings relative to what I would consider a farm building.

[4:50:27] Voice 2: I didn't know the goats needed heated floors, for example, in their paddocks.

[4:50:32] Voice 2: But anyways, I'll just leave that there. Thank you.

[4:50:36] Voice 2: So I'm not sure if there is a selection of potential policies here that you could consider.

[4:50:40] Voice 2: bitter. You're welcome to choose any of those if you think that they address the primary issue of

[4:50:45] Voice 2: concern. Thanks. Thank

[4:50:47] Voice 5: you. Trustee Yates. Yeah, this is a really good discussion. I know in the

[4:50:54] Voice 5: early 1970s, when the Agricultural Land Commission went around, they had to do a pretty hasty job in

[4:51:02] Voice 5: a short amount of time. And so it is curious to a number of Islanders as to why some land that's

[4:51:09] Voice 5: It's, you know, rocky and it doesn't seem even arable is in the ALR and other land that is clearly arable is not in the ALR.

[4:51:17] Voice 5: So I think that's where a lot of our concern comes from is that, whoa, this land is so suitable for agriculture, but how do we protect it?

[4:51:26] Voice 5: Thank you. Trustee Elliott.

[4:51:30] Voice 9: Thank you. Yes.

[4:51:33] Voice 9: Yes. So this is, this is, I think, a problematic policy to make directive, because the islands have developed also differently. And I just wanted to draw attention to the last page here, the implications for Indigenous governing bodies and First Nations.

[4:51:53] Voice 9: You know, there is a history of agriculture and transforming forested landscapes into rural food producing ones, but that only goes back 100 years before that food production, as we'll see in the next briefing note, by Indigenous peoples was with what the ecosystems provided.

[4:52:16] Voice 9: And so putting more or stricter policies or directive policies that farm areas for farming should be, you know, encouraged or developed and further, you know, impacting what little unfragmented ecosystems we've got left is, I think we need to pause that and rethink that use of land.

[4:52:45] Voice 9: And there's already a lot of cleared areas.

[4:52:48] Voice 9: I'm not thinking the northern Gulf Islands, the southern Gulf Islands, you know, where settlement happened much earlier.

[4:52:55] Voice 9: They may need different policies where areas that are outside of the ALR and for suitable for farming should be used for that.

[4:53:05] Voice 9: um i just wouldn't want to see more um woodlands cleared for farms just because

[4:53:13] Voice 9: you know settler communities need food production or food security uh we've got to find a balance

[4:53:20] Voice 9: here so i'm supportive of um identify i think the furthest that i'd want to go is the minimum lot

[4:53:30] Voice 9: lot size for farmland outside of the ALR,

[4:53:35] Voice 9: if it's suitable for farming to ensure that a large minimum lot size for

[4:53:39] Voice 9: subdivision is in this area is maintained.

[4:53:46] Voice 9: Yeah.

[4:53:47] Voice 9: And even continuing to maintain agriculture as a permitted use,

[4:53:52] Voice 9: would that require that agriculture? Yeah.

[4:53:56] Voice 9: I really struggle with this one because of the implications for First

[4:53:59] Voice 9: Nations. Thank you.

[4:54:00] Voice 9: Thank you. Trustee Graham.

[4:54:06] Voice 20: Thank you, Trustee Elliott. I have a real concern with this also. I mean, you know, Devon is almost half in the ALR. So we, any more farming, and that's at the expense of the natural environment, which is our primary directive.

[4:54:23] Voice 20: perspective. Farming, the farming that I see on the large parcels is food for horses or just

[4:54:31] Voice 20: cleared areas for view. And I don't see a lot of food being produced on these acreages. The food

[4:54:38] Voice 20: is being produced on micro farms. People's residential lots are producing a ton of food.

[4:54:43] Voice 20: So I don't buy that we can't feed ourselves without large farms. The large farm idea

[4:54:50] Voice 20: idea stems from the protection of the Fraser Valley, I believe. And that was critical and

[4:54:55] Voice 20: very important that the NEP brought that in. I don't think the ALR is actually an appropriate

[4:55:00] Voice 20: provincial regulation in the Gulf Islands at all, but that's perhaps just my own perspective. So

[4:55:06] Voice 20: that's that on farming. Thank you.

[4:55:10] Trustee Fast: Trustee Fast. Thank you. I think that our primary goal should

[4:55:19] Trustee Fast: should be protecting natural ecosystems and farming.

[4:55:27] Trustee Fast: I think that there already are incentives for protecting active farms.

[4:55:34] Trustee Fast: This is just the big alarm, like the farm tax status.

[4:55:41] Trustee Fast: And I don't think we should take any action here.

[4:55:46] Trustee Fast: I noticed when we did look at this at the April 2nd meeting that we, about 3.5.9, there was a similar kind of objective there about agricultural land and nobody took it up, didn't want to talk about it.

[4:56:08] Trustee Fast: David Graham said he's concerned that future farmland is current for us.

[4:56:12] Trustee Fast: And so I think we should just move on.

[4:56:17] Voice 7: Thank you very much.

[4:56:18] Voice 7: My comments are somewhat similar, and I know that we also had a discussion about, and I can't remember if we put this as an advisory policy or not, about combination, like it's you're working with the land versus clearing the land, and I can't remember what the term is for that.

[4:56:37] Voice 7: So I know that we already had a discussion. I'm perfectly okay not proceeding any further with this, where there are already lands outside of the ALR that are currently being used for food production.

[4:56:53] Voice 7: like we said they are on the somewhat um larger lots or even on smaller home lots

[4:57:00] Voice 7: i think that that's okay i don't i don't see us right now um doing anything about preventing

[4:57:09] Voice 7: existing uh farming activities and i'm saying farming activities as in if you have a a fruit

[4:57:16] Voice 7: orchard or if you have um you're growing vegetables um versus uh clearing uh 10 acres of

[4:57:23] Voice 7: trees and ecosystem i don't support that so i think right now i this can maybe just be put to

[4:57:30] Voice 7: the side and if it becomes an issue later on we can revisit it does anybody object not seeing

[4:57:40] Voice 7: anybody i'm seeing movements but i didn't freeze on that question all right so we will put this to

[4:57:45] Voice 7: the side and we'll move on to the next uh proposed motion and that is um 8.2.3 and this is indigenous

[4:57:56] Voice 7: food sovereignty i'm

[4:58:02] Voice 2: just bringing it up right now chair no

[4:58:04] Voice 6: worries is

[4:58:18] Voice 2: the is my screen visible

[4:58:20] Voice 2: excellent um would you like me to introduce it briefly yes

[4:58:26] Voice 6: please okay

[4:58:27] Voice 2: thank you um this

[4:58:30] Voice 2: This request for decision addresses three separate, or I guess two resolutions made

[4:58:36] Voice 2: by Trust Programs Committee and one that brings back some further information that they had

[4:58:43] Voice 2: requested.

[4:58:44] Voice 2: So the first was that Trust Programs Committee request staff to craft a new advisory policy

[4:58:47] Voice 2: under the agricultural land section that captures the following items, Indigenous food sovereignty

[4:58:51] Voice 2: and food security, general island community food security, cultivating food forest practices

[4:58:55] Voice 2: and encouraging Indigenous-led agriculture initiatives.

[4:58:58] Voice 2: The second resolution requested staff to provide advice regarding policy options to support housing for Indigenous peoples in the draft policy statement.

[4:59:07] Voice 2: And the third was that a request to provide advice about the wording around reconciliation, including whether healing process should be in the trust policy statement or not.

[4:59:18] Voice 2: So this request for decision provides some policy advice around all of those regarding food security and food sovereignty.

[4:59:27] Voice 2: you will see a resolution that says recommend a resolution that says support initiatives that

[4:59:32] Voice 2: advance food security and indigenous food sovereignty under housing you will see a

[4:59:37] Voice 2: recommendation for a new advisory policy that's called housing for indigenous people that says

[4:59:42] Voice 2: through engagement with indigenous governing bodies support housing opportunities for indigenous

[4:59:46] Voice 2: people in the islands trust area and then you will see two recommendations that we remove

[4:59:50] Voice 2: move the words and healing and healing and in the second example where it appears. I'm not sure if

[5:00:00] Voice 2: if he's in the meeting today or if he's interested in speaking, but certainly I would

[5:00:04] Voice 2: invite Joe Elliott to contribute anything he chooses to on any of these subjects. Maybe I'll

[5:00:09] Voice 2: just briefly note, particularly on the housing for Indigenous people, this was a staff-proposed

[5:00:16] Voice 2: idea in response to a considerable amount of feedback that we've received from Indigenous

[5:00:22] Voice 2: governing bodies on the topic of housing, and particularly that whenever a local trust

[5:00:27] Voice 2: Trust Committee, undertakes a housing-related project or is in the midst of an OCP update

[5:00:33] Voice 2: project, we often hear from Indigenous governing bodies now, fine, but what are you going to

[5:00:38] Voice 2: do about getting our people back on these islands, right?

[5:00:42] Voice 2: Like, where's the housing for them?

[5:00:46] Voice 2: So in drafting a response to this request for policy advice, I had come up with what

[5:00:52] Voice 2: what I thought were some fantastic and very strong directive policies to bring Indigenous people back to the islands

[5:01:01] Voice 2: and house them in some appropriate way, and was quickly disabused of that notion by a couple of folks who were like,

[5:01:10] Voice 2: I think it would be best to ask Indigenous people what we can do to better facilitate their return to housing on the islands.

[5:01:20] Voice 2: And so I paused and pulled back and thought an advisory policy is probably best at this stage rather than creating any directives that haven't, that don't have the buy-in of the Indigenous governing bodies that have queried us on this topic. Thank you.

[5:01:37] Voice 2: Thank

[5:01:38] Voice 7: you. And before we get into comments, I'm just going to do a time check. Trustee Yates is going to be leaving in about 15 minutes, and I will be leaving shortly thereafter, at which point we do lose quorum. So we've got about 15 minutes to have a discussion and make these motions, and the remainder of the motions will have to go to the next meeting. So, Trustee Yates?

[5:02:05] Voice 5: These are amazing recommendations, Planner Yeomans. Thank you so much. I think they really answer our questions and they're just brilliant. Thank you.

[5:02:20] Voice 5: Perfect.

[5:02:21] Voice 7: So I'm going to say if we don't have comments on them, I would ask, as requested,

[5:02:27] Voice 7: if Staff Elliott wants to make any comments with regards to the wordings in here. And

[5:02:34] Voice 7: please, please feel free to let us know what your thoughts are.

[5:02:41] Voice 14: Staff Elliott Thank you, Chair Evans. No,

[5:02:43] Voice 14: I don't have any additional to add to what Jason said. He's covered it quite well,

[5:02:47] Voice 14: and much appreciate for Jason's work. So thank you.

[5:02:50] Voice 14: you thank

[5:02:50] Voice 7: you so much and with that then i'm going to ask if somebody would like to make the first

[5:02:56] Voice 7: motion and we can have a discussion uh

[5:03:01] Trustee Fast: trustee vest sure i move that trust programs committee

[5:03:05] Trustee Fast: add a new advisory policy 3.5.14 to the agricultural lands section of the new draft

[5:03:13] Trustee Fast: policy statement that reads food security and food sovereignty support initiatives that advance

[5:03:20] Trustee Fast: Food Security and Indigenous Food Sovereignty.

[5:03:23] Voice 7: Thank you. And before I call for a seconder,

[5:03:26] Voice 7: are there any changes to the wording? I'm not seeing any. Do I have a seconder to the motion?

[5:03:35] Voice 7: Trustee Yates, thank you. Any discussion on this motion? Okay. I will call the vote on the motion.

[5:03:46] Voice 7: All those in favor, please raise your hand. Well, that was fast. Thank you so much. Please

[5:03:52] Voice 7: lower your hand i'm just waiting for two people to lower their hands trustee peterson are you

[5:04:02] Voice 7: there we go is there any opposed not seeing any that carries uh for the second motion is there

[5:04:13] Voice 7: someone who would like to move the motion trustee peterson

[5:04:20] Voice 3: trustee the trust programs committee and

[5:04:25] Voice 3: a new advisory policy 3.4.15 to the housing section of the new draft policy statement that

[5:04:30] Voice 3: It reads, housing for Indigenous people through engagement with Indigenous governing bodies

[5:04:35] Voice 3: support housing opportunities for Indigenous people in the Islands Trust Area.

[5:04:39] Voice 7: Thank you.

[5:04:40] Voice 7: And before we move to a seconder, is there any changes to the wording?

[5:04:47] Voice 7: Okay, not seeing any.

[5:04:49] Voice 7: May I have a seconder for the motion?

[5:04:51] Voice 7: Trustee Yates, thank you very much.

[5:04:53] Voice 7: Any discussion on this motion?

[5:04:59] Voice 7: Okay, not seeing any.

[5:05:01] Voice 7: I'm going to call the vote.

[5:05:02] Voice 7: All those in favor, please raise your hand.

[5:05:04] Voice 7: And please lower your hand. Any opposed? Not seeing any, that is carried. Would somebody

[5:05:20] Voice 7: like to make the third motion? Trustee Best?

[5:05:26] Trustee Fast: I'm going to make the two motions.

[5:05:29] Trustee Fast: That Trust Programs Committee revise the preamble to part 2.3 reconciliation principles by removing

[5:05:37] Trustee Fast: the words quote and healing unquote. And that Trust Programs Committee revise the preamble

[5:05:45] Trustee Fast: to objective one reconciliation by removing the words quote healing and

[5:05:49] Voice 7: unquote okay so i'm going

[5:05:53] Voice 7: to ask if we can if we can then adjust this so this becomes a single motion versus two sorry i

[5:06:07] Trustee Fast: thought it would save time let's

[5:06:14] Voice 7: wait for staff to uh to do that or if you prefer we can just do

[5:06:18] Voice 7: these one at a time i'm

[5:06:20] Voice 2: looking to to uh robert barlow as to whether that is in process i can't

[5:06:26] Voice 2: see him so i don't know what's happening

[5:06:28] Voice 18: sorry chair are you wanting me to put the two together

[5:06:36] Voice 18: and show them on the screen is that what you're saying yes

[5:06:38] Voice 7: please they've been read as a single

[5:06:41] Voice 7: motion okay

[5:06:43] Voice 18: um i haven't finished writing it so i am not sure where i am matt

[5:06:55] Voice 18: i should actually stop sharing to go back to see the screen so i don't go ahead

[5:06:59] Voice 7: you go you do you

[5:07:01] Voice 7: You do what you need to do, and we will wait.

[5:07:05] Voice 2: Do you need me to put it back on screen, Robert?

[5:07:07] Voice 18: Yes, I don't know what the words are.

[5:07:09] Voice 18: Yep.

[5:07:09] Voice 18: All good.

[5:07:10] Trustee Fast: Oh, so sorry.

[5:08:10] Voice 7: Thank you very much.

[5:08:12] Voice 7: Are there any changes to the wording?

[5:08:22] Voice 7: Not seeing any.

[5:08:23] Voice 7: I will call for a seconder.

[5:08:29] Voice 7: Thank you, Trustee Yates.

[5:08:32] Voice 7: Any discussion on the motion?

[5:08:37] Voice 7: Not seeing any.

[5:08:38] Voice 7: I'll call the vote.

[5:08:39] Voice 7: All those in favor, please raise your hand.

[5:08:41] Voice 7: thank you

[5:08:43] Voice 6: please lower your few

[5:08:52] Trustee Fast: the chair is frozen we got through that one i'll be back

[5:09:01] Voice 7: okay there

[5:09:01] Voice 7: we are um sorry i froze please lower your hand uh staff rata um sorry we're in the

[5:09:09] Voice 7: middle of a vote thank you um are there any opposed that carries um staff rita apologies

[5:09:26] Voice 8: there chair um i'm just checking as you've got a few minutes left before you start losing quorum

[5:09:31] Voice 8: and i wanted to make sure you had at least five minutes left at the end of the meeting for me to

[5:09:34] Voice 8: talk about potentially one more trust programs committee meeting for this group to finish the

[5:09:38] Voice 8: work so i don't know if you can get through your anchorage one in five

[5:09:42] Voice 7: minutes we cannot so um

[5:09:44] Voice 7: this this was as far as i was planning on getting the like i said the last two will have to move to

[5:09:49] Voice 7: the next meeting and there is your opening the next meeting is okay

[5:09:54] Voice 8: well um so as we have

[5:09:56] Voice 8: I've previously discussed, I think there was hope that this would be the last meeting.

[5:09:59] Voice 8: However, there is more that we'd like to bring you.

[5:10:02] Voice 8: We have to go back and we have been going back through some copy edits that we've found

[5:10:07] Voice 8: that need to be fixed.

[5:10:08] Voice 8: We'd much prefer to have you consider them at Trust Programs Committee.

[5:10:11] Voice 8: And also, we really want to go back and deliberately go through all the First Nations feedback.

[5:10:15] Voice 8: We've done a preliminary scan and identified a couple other places where there might be

[5:10:19] Voice 8: some necessary edits to the document.

[5:10:21] Voice 8: So we'd like to propose there's a Committee of the Whole meeting scheduled for May 29th

[5:10:24] Voice 8: in the afternoon that you would all have in your calendars already. Having checked with the CAO,

[5:10:29] Voice 8: I think he's agreed that that time slot could be available for a Trust Programs Committee meeting.

[5:10:33] Voice 8: And then what we'll be doing is bringing a revised work plan for the project to Executive

[5:10:38] Voice 8: Committee for consideration at their meeting on May 14th. Again, keeping in mind, we want to get

[5:10:43] Voice 8: this project done. We'd like to get to first reading as soon as possible, but we want to do

[5:10:47] Voice 8: so in a deliberative, orderly, informed way. And I also would like to get the draft legal counsel.

[5:10:52] Voice 8: I understand our lead council has been in a trial has been unavailable so I think this suits everyone

[5:10:58] Voice 8: to just build in a few more weeks so I just wanted to mention that to the committee we will follow up

[5:11:03] Voice 8: to run an RWM as there's a couple people not here today we want to make sure they're available or

[5:11:08] Voice 8: that this would work for them or alternatively if they're as comfortable you could set the meeting

[5:11:12] Voice 8: date now so I'll leave that to your discretion thank you trustee best could you say the second

[5:11:20] Voice 8: date again? It would be May 29th. That's the only one? I thought you said... No,

[5:11:25] Voice 7: that is the one

[5:11:26] Voice 8: date we've currently... Yeah, calendars are tight. That's the one day that looks best. Thank you.

[5:11:29] Voice 8: That's fine. Yeah, great.

[5:11:32] Voice 7: Staff Barlow, you had your hand up a little bit ago. Did you have

[5:11:35] Voice 7: something that you wanted to comment on?

[5:11:39] Voice 18: Thank you, Chair. Yes, I just wanted to bring to your

[5:11:42] Voice 18: attention a quorum for this committee is five if you have seven presidents at the moment so

[5:11:50] Voice 18: if two leave you still have quorum even after yourself and trustee i think it was um yates

[5:11:58] Voice 18: yates was going to leave you'd still have quorum after that okay you don't lose quorum um

[5:12:06] Voice 7: i okay so

[5:12:08] Voice 7: So if the committee is at 12, isn't it six people for quorum, not five?

[5:12:13] Voice 18: No, your committee went down to 11 in total because of Trustee Allen resigning.

[5:12:21] Voice 18: And only 10 of those 11 are voting members that count towards quorum.

[5:12:29] Voice 18: So your quorum went from six to five as of yesterday.

[5:12:33] Voice 18: Thank you.

[5:12:35] Voice 5: Trustee Yates?

[5:12:37] Voice 5: I am so sorry.

[5:12:38] Voice 5: I have to leave in about two minutes. So I did have a motion and I'm very happy for it to go to

[5:12:44] Voice 5: our next meeting. My question is, on the 29th of May, if it goes from one to four, that's great.

[5:12:53] Voice 5: I will have to leave at three on that day because we have a groundwater session on Gabriola from

[5:13:00] Voice 5: 3.30 to 6.30. So I'm hoping that if we do go for the 29th, I could read my motion out somewhere

[5:13:07] Voice 5: near the beginning of that meeting sounds good thank you so much for that

[5:13:12] Voice 7: um before we go into that because we've just got a couple of minutes left um trustee peterson

[5:13:17] Voice 7: i

[5:13:21] Voice 3: was just a little confused on whether we were trying to do a trust programs committee

[5:13:25] Voice 3: meeting on the 29th um in addition to the committee of the whole okay there we go i froze

[5:13:31] Voice 3: that's scheduled for that instead

[5:13:35] Trustee Fast: of i think if i might

[5:13:36] Voice 8: if i might chair uh i i would you know if

[5:13:39] Voice 8: if you'd like to pass a motion today to schedule a meeting then, we would then be through the CAO

[5:13:43] Voice 8: running an RWM to counsel the Committee of the Whole that's scheduled. And we would just advise

[5:13:48] Voice 8: everyone that the document's not quite ready for the Committee of the Whole review, and we'll bring

[5:13:52] Voice 8: it to them at their, at a to-be-scheduled meeting.

[5:13:55] Voice 7: Okay. So is it, sorry, I froze for a little bit

[5:14:01] Voice 7: there. So are we, are we good to make a motion to schedule the date in this meeting and then send

[5:14:08] Voice 7: Send the advisory out to everybody and then do the RWM for the Committee of the Whole for whenever that is.

[5:14:13] Voice 7: Perfect. Then let's get that on the on the screen so we can get this done in the next five minutes, if possible.

[5:14:20] Voice 7: Trustee Fast. I move

[5:14:22] Trustee Fast: that the next Trust Programs Committee meeting be held on May 29th, 2005 from one

[5:14:35] Voice 7: to four, one to four.

[5:14:37] Voice 7: and I would like to make an adjustment to the wording and that is a special meeting okay are

[5:14:48] Voice 7: there any I'm just going to wait uh for staff Barlow to to type his magic fingers and get it

[5:14:57] Voice 7: up on the screen and I'm going to have a wee little peek at it and see how we're doing with

[5:15:03] Voice 7: the language does anybody have any additional changes to the language not seeing any may I

[5:15:17] Voice 7: have a seconder for the motion trustee elliott thank you any discussion on the motion okay

[5:15:27] Voice 7: all those in favor please raise your hand thank you very much please lower your hand

[5:15:34] Voice 7: any opposed really appreciate that i know that uh we've got a lot of work under our belt and we had

[5:15:44] Voice 7: a lot of business items to get through today so this one will be focused again on the policy

[5:15:50] Voice 7: statement project and um yep so we have a little bit of items to consider and mull over and we will

[5:16:00] Voice 7: be able to see everybody on the 29th that's great trustee patrick uh

[5:16:06] Trustee Patrick: in my calendar i have a

[5:16:08] Trustee Patrick: committee of the whole from one to four on the 29th of may so that

[5:16:12] Voice 7: is correct we uh we just

[5:16:14] Voice 7: trust discussed the fact that it was a placeholder for a committee of the whole meeting

[5:16:19] Voice 7: and that an rwm will be sent out to reschedule that to another date that will now be taken over

[5:16:26] Voice 7: by trust programs uh trustee fast um

[5:16:31] Trustee Fast: knowing that we've got another date now i'd like to move

[5:16:33] Trustee Fast: adjournment i don't think we should just five people even if that's what i

[5:16:37] Voice 7: was going to do next

[5:16:39] Voice 7: before I leave. Okay. So our next meeting is now on May 29th from one to four as a special meeting

[5:16:50] Voice 7: and notices will go out to all the missing members and the committee of the whole will

[5:16:56] Voice 7: be rescheduled for a different date. And with that, the remaining items will come forward on

[5:17:04] Voice 7: our next meeting agenda, along with anything else that comes up during that period. Thank

[5:17:10] Voice 7: thank everybody very much for your participation and excellent comments today. Really appreciate

[5:17:16] Voice 7: the hard work from staff. Enjoy the rest of the day and I call this meeting adjourned.

[5:17:20] Voice 7: Thank you, Chair. Bye. Thank you, everyone.