Islands Trust Council regular meeting, November 17, 2025

[0:00:00] Voice 11: All right, the live stream and recording is on. We are ready to go.

[0:00:03] Trustee Patrick (probable): Thank you very much. Good morning. I'm Laura Patrick, Chair of Trust Council,

[0:00:10] Trustee Patrick (probable): and I'd like to open Trust Council Committee of the Whole. Always begin by acknowledging

[0:00:18] Trustee Patrick (probable): that we're meeting on the unceded and treaty territories of many Coast Salish First Nations.

[0:00:24] Trustee Patrick (probable): We have reaffirmed our commitment to work in the spirit of partnership and respect of all

[0:00:30] Trustee Patrick (probable): first nations whose territories includes the islands in the islands trusted area trustees

[0:00:38] Trustee Patrick (probable): we have an agenda before us are there any additions or changes to the agenda today

[0:00:46] Trustee Patrick (probable): if i can approve get the agenda approved through your general consent thank you

[0:00:53] Trustee Patrick (probable): we have minutes

[0:00:55] Trustee Patrick (probable): here from the committee of the whole meeting from july 9 on page 2 to 10 are there any additions or

[0:01:01] Trustee Patrick (probable): changes to these minutes? If not, can I have these approved through your consent? Thank you very

[0:01:13] Trustee Patrick (probable): much. As you know, I kind of jumped right through and didn't do introductions this morning. I'm

[0:01:20] Trustee Patrick (probable): trying to take advantage that this is a busy agenda, and we want to keep your day as much

[0:01:26] Trustee Patrick (probable): as possible, so I'm going to skip introductions today purposely so that we have more time for

[0:01:31] Trustee Patrick (probable): our discussion. That's okay with everyone. So we're at item six, which is the Code of Conduct

[0:01:37] Trustee Patrick (probable): workshop. The session outlines on page 11, and I'm going to turn to CAO Brony for the introductions.

[0:01:44] Voice 6: Good morning, Chair. Thank you. So yeah, this meeting was originally requested by Council

[0:01:50] Voice 6: to have a committee of the whole session to discuss potential changes to our existing Code

[0:01:53] Voice 6: of Conduct. Since then, as most of you know, the province announced its intent to introduce

[0:02:00] Voice 6: legislative changes related to Codes of Conduct for local government, which we are presuming

[0:02:05] Voice 6: will ultimately include Islands Trust. That legislation is expected to be introduced in

[0:02:10] Voice 6: the spring and if passed would take effect following next October's election, so likely

[0:02:16] Voice 6: would apply them to the next incoming Trust Council. We don't know for sure yet, but we'll

[0:02:21] Voice 6: know once that legislation is tabled, but we expect it might actually supplant our existing

[0:02:26] Voice 6: code. So that being the case, staff recommendation was that we proceed with this session but maybe

[0:02:31] Voice 6: focus it more on less on changes to our existing policy and more on how we can better support a

[0:02:38] Voice 6: new council and understanding its obligations related to conduct whether that's an update to

[0:02:42] Voice 6: our own policy when we get there or a provincially legislated one that comes into force so of course

[0:02:48] Voice 6: that doesn't preclude us amending our own policy but we'll probably would be best to wait and see

[0:02:53] Voice 6: what happens in the spring with legislation so i felt it was um felt it was good to still go ahead

[0:02:58] Voice 6: with this as requested by trust council but we may shift the um we may shift the focus a little bit

[0:03:04] Voice 6: um when we get to the open discussion around it we would welcome your input particularly on

[0:03:09] Voice 6: regardless of whatever code applies how we can best support trustees um particularly incoming

[0:03:16] Voice 6: trustees and that would help inform some of our planning for orientation of a of a new council

[0:03:21] Voice 6: as well so that i think will be the the general thrust of of today's discussion thank you chair

[0:03:27] Voice 6: Thank

[0:03:28] Trustee Patrick (probable): you very much. With that, the next item is to go into a, did you have a question or are you going to make the motion, Trustee Peterson, to go into the closed session?

[0:03:36] Voice 2: I have a question and then I'd be happy to make the motion. But this year, I believe you said we presume that Islands Trust is going to be included, but that means to me then there's some question we're not certain. Is that correct?

[0:03:52] Voice 2: correct yeah

[0:03:53] Voice 6: through the chair we don't know yet um at this time what that legislation is going to

[0:03:57] Voice 6: look like but we're like i say we're we're assuming it will and that may be a question that

[0:04:02] Voice 6: council will want to consider is whether or not we want to communicate a desire to the province

[0:04:06] Voice 6: to ensure that we are or aren't included um depending on your perspective yeah

[0:04:10] Trustee Patrick (probable): and i think

[0:04:11] Trustee Patrick (probable): we can i

[0:04:12] Trustee Patrick (probable): think uh trustee peterson we can carry on this that conversation when we come out of the

[0:04:17] Trustee Patrick (probable): in camera if that's okay yeah

[0:04:20] Voice 2: no that's totally reasonable i just wanted to raise that as a point

[0:04:23] Voice 2: i'm happy to make the motion though please proceed so i i move that the meeting be closed the public

[0:04:29] Voice 2: subject to section is 91 i of the community charter in order to consider matters related

[0:04:35] Voice 2: to the receipt of advice that is subject to solicitor client privilege including communications

[0:04:40] Voice 2: necessary for that purpose and that staff attend the meeting is

[0:04:44] Trustee Patrick (probable): there a second to the motion

[0:04:46] Trustee Patrick (probable): Seconded by Trustee Elliott.

[0:04:48] Trustee Patrick (probable): Is there any discussion?

[0:04:51] Trustee Patrick (probable): I will call the vote.

[0:04:52] Trustee Patrick (probable): All those in favor, please raise your digital hand.

[0:05:00] Voice 9: 11 in favor.

[0:05:01] Voice 9: 12 in favor.

[0:05:03] Voice 9: All right.

[0:05:03] Voice 9: Lower your hands.

[0:05:08] Trustee Patrick (probable): Anyone opposed?

[0:05:11] Trustee Patrick (probable): That carries.

[0:05:13] Trustee Patrick (probable): So we will wait a moment while the agenda is shared.

[0:05:23] Voice 11: Ready to go.

[0:05:24] Trustee Patrick (probable): All right.

[0:05:24] Trustee Patrick (probable): Thank you.

[0:05:25] Trustee Patrick (probable): We are back in the open meeting portion of our Trust Council Committee of the Whole Meeting.

[0:05:31] Trustee Patrick (probable): We'll go back where item number eight,

[0:05:34] Trustee Patrick (probable): we have nothing to rise and report from our closed session.

[0:05:38] Trustee Patrick (probable): We're now into item 9.1,

[0:05:40] Trustee Patrick (probable): which is a discussion on code of conduct.

[0:05:43] Trustee Patrick (probable): Look over to our CAO, Bronnie,

[0:05:46] Trustee Patrick (probable): is there anything that you'd like to initiate

[0:05:48] Trustee Patrick (probable): or remind us for this conversation?

[0:05:54] Voice 6: Thank you, Chair.

[0:05:55] Voice 6: I think if trustees want to give some consideration

[0:05:59] Voice 6: to whether or not they want to provide direction on updating our draft code of our code of conduct

[0:06:07] Voice 6: at this time and also the question of whether or not they want to provide direction around

[0:06:15] Voice 6: correspondence to the ministry with regard to inclusion of islands trust in the proposed

[0:06:20] Voice 6: legislative changes i think those two questions would be helpful and then if there's time allows

[0:06:27] Voice 6: as we had suggested perhaps some thoughts from trustees

[0:06:30] Voice 6: on how we support orientation of a new trust council

[0:06:35] Voice 6: on the question of conduct as well,

[0:06:37] Voice 6: regardless of whether there's a new provincial code

[0:06:39] Voice 6: in place or we have our own standalone code as well.

[0:06:44] Trustee Patrick (probable): All right, thank you very much.

[0:06:46] Trustee Patrick (probable): So trustees, I guess we could look at those three pieces

[0:06:48] Trustee Patrick (probable): in sort of that order for now on thoughts of proceeding

[0:06:52] Trustee Patrick (probable): with updating the code or not at this time.

[0:06:55] Trustee Patrick (probable): Is there anyone who has?

[0:06:59] Trustee Patrick (probable): Trustee Borthwick.

[0:07:01] Voice 5: Yeah, I mean, it seems to me if the province is undertaking this work, it you know, I mean, it's I think it's been valuable to have conversation.

[0:07:10] Voice 5: I think it is valuable for us to think about what we you know, what we want to see in that sort of stuff so that we can evaluate when the provincial regulation comes in.

[0:07:20] Voice 5: If we want to go above and beyond what they're requiring, if we're indeed able to.

[0:07:24] Voice 5: too. But I don't think it's worth it for us to duplicate their efforts. And I certainly know

[0:07:30] Voice 5: that we have a lot on our plate. We're asking a lot of our staff anyways. So my strong

[0:07:36] Voice 6: suspicion

[0:07:37] Voice 5: is that we should leave this for now and then, you know, next term can, you know, evaluate that.

[0:07:45] Voice 5: And we can potentially towards the end of the term, if we find that the provincial regulations

[0:07:51] Voice 5: that will have come out by then seem like they are lacking to us,

[0:07:56] Voice 5: then we can perhaps draft a message to the future term

[0:08:01] Voice 5: to see what they think or to give them our thoughts, rather.

[0:08:05] Voice 5: But I don't think it makes sense for us to continue with this currently.

[0:08:11] Trustee Patrick (probable): All right. Thank you. Trustee Peterson.

[0:08:13] Trustee Patrick (probable): Very

[0:08:15] Voice 2: similar to what I just heard from Trustee Borthwick.

[0:08:21] Voice 2: I think it's important and it's related to reaching out to the province because I think it's important to discover whether, in fact, Islands Trust will be included in this potential legislation before we expend staff time and resources to do work which may end up being unnecessary or completely supplanted by the provincial legislation.

[0:08:47] Voice 2: Thank

[0:08:49] Trustee Patrick (probable): you. Trustee Getty?

[0:09:20] Voice 10: that it that gets revised um and i don't know that that would necessarily fall under the whatever the

[0:09:27] Voice 10: revisions the province is going to be making um i'm working on a motion to direct at the um

[0:09:35] Voice 10: committee of the whole we can only recommend to either ec or trust council to direct staff

[0:09:42] Voice 10: is that correct can we recommend to ec to direct staff look

[0:09:47] Trustee Patrick (probable): to uh director marler you're muted

[0:09:52] Trustee Patrick (probable): muted?

[0:09:54] Voice 9: Yeah, I think it can. EC is the subset of transfer. So I think if you just, as community

[0:10:02] Voice 9: as a whole makes a recommendation, EC would probably seek transfer instruction if it had

[0:10:06] Voice 9: any concerns from a workload point of view. I think that's fine. Thanks.

[0:10:12] Trustee Patrick (probable): Thank you. Trustee Evans.

[0:10:17] Voice 8: Thanks. I was going to make the exact same point. I think that would be a very good best practice

[0:10:23] Voice 8: to move forward with regardless of what the legislation comes out with if they do include

[0:10:28] Voice 8: that then we've already started the groundwork and if they don't it's something that should be

[0:10:32] Voice 8: included regardless so I don't think that work would be wasted and if we wait until the legislation

[0:10:37] Voice 8: comes out and we find that it is not applicable to us or most of the work is already done I don't

[0:10:44] Voice 8: want to lose the momentum because by the time it comes out in late spring that's not going to

[0:10:50] Voice 8: that's going to leave us like one quarter to to get work done before elections so um from a timely

[0:10:57] Voice 8: manner i think this uh this is this is an important step to take thank you all right thank

[0:11:03] Trustee Patrick (probable): you uh i look to staff where should draft motions be sent to whose attention is the motions email

[0:11:10] Trustee Patrick (probable): being used of director marler nope you're muted again

[0:11:15] Voice 9: yeah uh please use motion and motions at

[0:11:19] Voice 9: islands trust uh alex and i can access those

[0:11:22] Trustee Patrick (probable): all right so if you're preparing any motions as

[0:11:26] Trustee Patrick (probable): for this section please send them to its motions with an s uh i'm sorry just

[0:11:33] Voice 11: motion motion motion

[0:11:34] Trustee Patrick (probable): at islandstrust.bc.ca

[0:11:37] Voice 9: actually both work

[0:11:41] all

[0:11:44] Trustee Patrick (probable): right so if we have no further comments so i think generally um i'm hearing that uh not

[0:11:52] Trustee Patrick (probable): proceeding with um updating or revising the code of conduct at this time we have a motion that may

[0:11:58] Trustee Patrick (probable): or may not be in the works for coming in um i'm sorry i should have written the list down uh

[0:12:06] Trustee Patrick (probable): brony what was the second item i

[0:12:09] Voice 6: believe the second item chair was whether or not

[0:12:12] Voice 6: uh there's a recommendation that we correspond with the ministry requesting that islands trust

[0:12:18] Voice 6: trust be included in any proposed legislative change all

[0:12:23] Trustee Patrick (probable): right I think uh trustee Peterson's

[0:12:25] Trustee Patrick (probable): been waiting for this conversation so trustee Peterson uh

[0:12:29] Voice 2: I absolutely think that we should

[0:12:32] Voice 2: and I have prepared a motion uh chair and and sent it to staff um when uh such a motion is appropriate

[0:12:39] Voice 2: all

[0:12:42] Trustee Patrick (probable): right is there anyone else that has an alternative but I think the general of uh

[0:12:47] Trustee Patrick (probable): a having a conversation with the province would be welcomed all right uh we can deal with the

[0:13:00] Trustee Patrick (probable): motions at the end that's if everyone's okay with that um the onboarding then question are there

[0:13:06] Trustee Patrick (probable): thoughts regarding onboarding um new trustees at the after the election trustee evans your

[0:13:14] Trustee Patrick (probable): hands still raised but i know you're driving so i'm going to assume that you have your hands on

[0:13:18] Trustee Patrick (probable): on the wheel that's uh where they belong um anyone have questions on the onboarding or thoughts on

[0:13:25] Trustee Patrick (probable): the onboarding uh trustee getty well

[0:13:30] Voice 10: i think that the timing um if the if the minister brings in

[0:13:36] Voice 10: legislation uh in the spring um that it gets tabled and there's some presumably some idea of

[0:13:44] Voice 10: what the final result might be, then I think that we would have enough time to figure out

[0:13:51] Voice 10: what it is that we wanted to say to the new trustees in terms of the package.

[0:13:56] Voice 10: And I think that our timeline on the onboarding committee is for September of next year.

[0:14:05] Voice 10: You have to correct me, CAO Broney, but that we have enough time working with the draft

[0:14:12] Voice 10: that we've got and whatever amendments come in in the spring.

[0:14:14] Voice 10: then we should be able to have some idea of what it is we want to say to the newbies by September.

[0:14:21] Voice 10: So it would be, considering this package in terms of a code of conduct, no later than September.

[0:14:33] Voice 10: Would that work, CAO Bruny?

[0:14:36] Voice 6: Yeah, thank you, through the chair.

[0:14:38] Voice 6: Yeah, I think we would certainly be in a position before then to know where the provincial piece landed

[0:14:43] Voice 6: and then be able to we're hoping by certainly by september to have the majority of our content and

[0:14:49] Voice 6: approach for onboarding um at least in the draft format we have also tentatively um planned to have

[0:14:56] Voice 6: restarting for young anderson um scheduled for a session for uh incoming trust council and to

[0:15:03] Voice 6: address conduct as one of the priority areas for a new council in addition to some some broader

[0:15:10] Voice 6: legal constructs. So there, I think, you know, regardless of whether there is a new provincial

[0:15:15] Voice 6: model or a current or updated code for our piece, that'll be a feature of the onboarding for sure.

[0:15:22] Voice 6: It's just a question of where we're going to land from a policy perspective and what that content

[0:15:26] Voice 6: would be. But yeah, I think for September, we would aim to have a pretty good sense of what we

[0:15:30] Voice 6: would say for that portion of the onboarding.

[0:15:34] Trustee Patrick (probable): Thank you. Trustee Borthwick.

[0:15:37] Voice 5: Yeah, I mean, onboarding has been a particular focus for me over the course of the term,

[0:15:42] Voice 5: just in terms of what I've learned and everything else.

[0:15:45] Voice 5: So I'm very keen to see that we have a clear summary of the provincial legislation available

[0:15:54] Voice 5: for candidates.

[0:15:56] Voice 5: And I mean, to some degree, I think there's going to be some value in making sure that

[0:16:02] Voice 5: that this sort of material is available before they finally submit for candidacy.

[0:16:08] Voice 5: Obviously, that shrinks the timeline further and, you know, it will be whatever we can manage.

[0:16:13] Voice 5: But I think the more information we can give to people who are, you know, seeking to run for office, the better.

[0:16:21] Voice 5: And, you know, if that information comes to them once they're already a candidate, that's also fine.

[0:16:26] Voice 5: But I think the sooner we can get a clear communication of, you know, the whole of the roles and responsibilities of being a trustee, you know, the better the better empowered, you know, our candidates and then new trustees will be in through this process.

[0:16:43] Voice 5: So, yeah, that's I think that's very important. And I'm glad that we're that there's a plan in place that's coming up.

[0:16:49] Voice 5: so thanks thank

[0:16:51] Trustee Patrick (probable): you trustee

[0:16:53] Voice 11: elliott yeah um i agree with that i did put a motion forward

[0:17:02] Voice 11: sort of to this effect but i don't know if it's necessary i've just put it in the chat i'll read

[0:17:06] Voice 11: it out um but don't maybe second it so recommending that executive committee request staff to monitor

[0:17:12] Voice 11: provincial legislation and if a new code of if new code of conduct legislation is not tabled

[0:17:18] Voice 11: maybe it should say in spring 2026 that an updated draft code of conduct policy be advanced

[0:17:24] Voice 11: for consideration of trust council prior to september 2026 um i am very much impressed with

[0:17:34] Voice 11: the improved draft that i have seen it's not in the public venue of course um but it's been

[0:17:40] Voice 11: floating between executive committee i think in governance maybe have seen it um and i just think

[0:17:46] Voice 11: it would set out some much better guidelines for incoming trustees so if the provincial legislation

[0:17:52] Voice 11: isn't tabled or doesn't include us i think an improved draft or an improved code of conduct

[0:17:59] Voice 11: policy would be a good move thanks if

[0:18:03] Trustee Patrick (probable): you could send your uh draft motion to um motion um that

[0:18:08] Trustee Patrick (probable): would be helpful because it may or may not be needed all right trustee fast um

[0:18:14] Trustee Fast (probable): thank you chair

[0:18:16] Trustee Fast (probable): I'm supporting what the previous speakers, last few speakers have said about the onboarding orientation info as soon as possible.

[0:18:27] Trustee Fast (probable): Like my, I actually think it should be now because I, looking at my experience, I had to think how, what commitments would be involved a year ahead before I thought about would I actually run?

[0:18:42] Trustee Fast (probable): and was I informed, as well informed as supporters might be or think they are?

[0:18:53] Trustee Fast (probable): I think there's more people on the public side that might benefit from this kind of information

[0:19:01] Trustee Fast (probable): before they even decide whether they're going to run.

[0:19:04] Trustee Fast (probable): What does the job entail?

[0:19:05] Trustee Fast (probable): Will I stand for appointment if it's my island that only has nobody running against me?

[0:19:15] Trustee Fast (probable): Do I still want to run?

[0:19:16] Trustee Fast (probable): Like, I think the, anyway, for me, I don't, you know, not a wealthy person.

[0:19:23] Trustee Fast (probable): I don't, I had to think carefully about whether I could take on this commitment.

[0:19:27] Trustee Fast (probable): and I started thinking about it well ahead

[0:19:32] Trustee Fast (probable): in terms of could I bring something to the role?

[0:19:41] Trustee Fast (probable): Could I do it without and still make a living?

[0:19:46] Trustee Fast (probable): Could I, did I have time to go to a few other LTCs

[0:19:54] Trustee Fast (probable): and things and see how the Islands Trust worked?

[0:19:58] Trustee Fast (probable): because on Bowen, I had to go to another meeting

[0:20:01] Trustee Fast (probable): to see how that side of things worked

[0:20:05] Trustee Fast (probable): because that was before Zoom.

[0:20:08] Trustee Fast (probable): Now, maybe things are different now

[0:20:09] Trustee Fast (probable): with so many digital meetings,

[0:20:10] Trustee Fast (probable): but I think this idea of onboarding

[0:20:15] Trustee Fast (probable): kind of is after the fact

[0:20:20] Trustee Fast (probable): and we should be thinking about candidates

[0:20:22] Trustee Fast (probable): and their supporters

[0:20:23] Trustee Fast (probable): and get the information out sooner.

[0:20:26] Trustee Fast (probable): So long winded. Sorry about that. I think if we don't see any legislation or info from the province that legislation is coming, that there will be a mandated code of conduct, say by April, then we should definitely put something out.

[0:20:47] Trustee Fast (probable): So I think we should start now. Over.

[0:20:50] Trustee Fast (probable): Thank you. Trustee Peterson.

[0:20:52] Trustee Fast (probable): Yeah,

[0:20:54] Voice 2: appreciate the conversation. And I know that the onboarding group is probably going to meet relatively soon. CEO could maybe confirm the date. So I think any comments that any members of that group are hearing today are useful.

[0:21:18] Voice 2: useful. To circle back, Trustee Elliot's notion about sort of having a plan B, I think is not a

[0:21:35] Voice 2: bad idea at all. And I think as part of that, it would be very useful for us to have a little bit

[0:21:44] Voice 2: of an investigation of what type of options there would be for a third-party investigator

[0:21:53] Voice 2: or integrity or ethics commissioner if we do rewrite the code to remove or alter the

[0:22:05] Voice 2: roles of the CAO and executive committee, which I think is certainly worthy of serious

[0:22:12] Voice 2: consideration but we it would be helpful to know um sort of what resources are out there what other

[0:22:20] Voice 2: options are and what they might cost um and again i wouldn't want to uh spend a bunch of

[0:22:27] Voice 2: uh of time and resources doing that right now but as part of the plan b i think that should

[0:22:34] Voice 2: be considered all

[0:22:38] Trustee Patrick (probable): right thank you not seeing any more hands up i know there's been some motions

[0:22:42] Trustee Patrick (probable): sent into staff if trustees are ready i can ask staff to bring up what motions have come in and

[0:22:47] Trustee Patrick (probable): we can look at them in the order that they came in not seeing any disagreements so when you get

[0:22:53] Trustee Patrick (probable): a chance if we could have them up so this first motion on there is that do trustee peterson

[0:23:11] Voice 2: uh yes it is chair uh shall i go ahead and make the motion um let's take a

[0:23:18] Trustee Patrick (probable): look let's you can

[0:23:19] Trustee Patrick (probable): let's make

[0:23:20] Voice 2: have a look first well

[0:23:21] Trustee Patrick (probable): you can make the motion just because some people might have

[0:23:24] Trustee Patrick (probable): have a hard time arriving or something and then before it's seconded we'll make sure we understand

[0:23:28] Trustee Patrick (probable): the wording if that's all right with people so go ahead can we make

[0:23:31] Trustee Patrick (probable): it a bit larger yes you can

[0:23:34] Trustee Patrick (probable): make it larger and then go ahead and read it trustee peterson all

[0:23:38] Voice 2: right then i move that

[0:23:40] Voice 2: committee of the whole recommend that executive committee oh that moved around on me a little bit

[0:23:47] Voice 2: that executive committee facility facilitate engagement with the province on islands trust

[0:23:52] Voice 2: inclusion and potential legislation on code of conduct and opportunities for engagement on

[0:23:59] Voice 2: content

[0:24:00] Trustee Patrick (probable): double and look at uh i'm going to look to staff first on the wording let's see abrony if

[0:24:09] Trustee Patrick (probable): that's uh does this meet the need or have question thoughts yeah

[0:24:18] Voice 6: i think that's probably fine and it

[0:24:19] Voice 6: can be refined exactly by executive committee on how we would proceed with that all

[0:24:25] Trustee Patrick (probable): right uh on the

[0:24:26] Trustee Patrick (probable): wording trustee elliott yeah

[0:24:28] Voice 11: could it just say engage with the province rather than facilitate

[0:24:32] Voice 11: engagement just

[0:24:38] Trustee Patrick (probable): make it a few less words executive committee engage with the province

[0:24:44] Trustee Patrick (probable): i think that's still the intent trustee peterson of uh whoops whoa there we go uh trustee fast on

[0:24:56] Trustee Patrick (probable): the wording it's

[0:24:58] Trustee Fast (probable): actually a request uh that trustee evans i think it is who's knitting

[0:25:02] Trustee Fast (probable): it's distracting to see your fingers uh moving like this and i'm wondering if you would be so

[0:25:09] Trustee Fast (probable): kind thank you i i i appreciate the activity i have no problem with it i just maybe i'm too

[0:25:15] Trustee Fast (probable): distractible thank you all

[0:25:17] Trustee Patrick (probable): right thank you trustee getty on the wording are we wanting

[0:25:22] Voice 10: the executive committee to engage or do we want staff to engage ah very

[0:25:27] Trustee Patrick (probable): good call out there

[0:25:32] Trustee Patrick (probable): that would be i'd look to uh ceo brony is what would be appropriate there i

[0:25:39] Voice 6: think if it's

[0:25:40] Voice 6: executive committee that's going to engage it would likely be a letter from from the chair then

[0:25:45] Voice 6: on behalf of the executive committee and trust council to the to the ministry but staff we can

[0:25:52] Voice 1: certainly

[0:25:52] Voice 6: follow up on on a staff to staff level with ministry staff as well to ensure that it's

[0:25:57] Voice 6: echoed at that level as well i don't know if director martyr has any further comment on that

[0:26:02] Voice 9: I was just going to say the same to the Chair.

[0:26:06] Voice 9: Yes, I think this is what level do you want the engagement?

[0:26:11] Voice 9: So if you're asking for that political, then this wording is okay.

[0:26:15] Voice 9: That would be, as CL said, a letter from the Chair.

[0:26:19] Voice 9: If you want just staff to make sure that we're connected

[0:26:23] Voice 9: and just make it known that we want to be included at staff-to-staff level,

[0:26:28] Voice 9: we can do that but that would be uh requesting executive committee staff to do that all right

[0:26:35] Trustee Patrick (probable): thank you so as as written i'll look to trustee peterson that is intending that it be a letter

[0:26:40] Trustee Patrick (probable): a political letter from the executive body to is that what you were intending um

[0:26:47] Voice 2: yeah so just

[0:26:48] Voice 2: just for clarity um look i i did sort of peruse previous uh motions from this body um which uh as

[0:26:57] Voice 2: as we know, are not, are recommendations not directing, and that's why I didn't add direct

[0:27:03] Voice 2: staff to do anything, and that is actually why I said facilitate the engagement, because my

[0:27:11] Voice 2: supposition was that that would give executive committee the leeway to give some staff direction.

[0:27:19] Voice 2: I hope that helps, sort of the clarity of the thinking. I'm fine, if staff's fine with the

[0:27:24] Voice 2: language as it is, I'm fine with that. I would assume that we want both to connect politically

[0:27:29] Voice 2: and via staff. All right. Thank

[0:27:33] Voice 1: you. Trustee Yates on the warning.

[0:27:36] Voice 1: Thank you. Yes. I was just hearkening back to what Reese Harding said, something about some

[0:27:42] Voice 1: soft inquiries. So I think that relates to whether we do it with staff or EC. I don't really care as

[0:27:49] Voice 1: long as we do it thanks all right um

[0:27:53] Trustee Patrick (probable): trustee peterson if you could read the motion one more

[0:27:56] Trustee Patrick (probable): time then i'll formally ask for a second okay

[0:28:00] Voice 2: i move that committee of the whole recommend that

[0:28:03] Voice 2: executive committee engage with the province on islands trust inclusion in potential legislation

[0:28:09] Voice 2: on code of conduct and opportunities for engagement on content is

[0:28:15] Trustee Patrick (probable): there a second to

[0:28:16] Trustee Patrick (probable): this motion second by trustee Borthwick is there any discussion not seeing any I'm going to call

[0:28:25] Trustee Patrick (probable): the vote all those in favor please raise your digital hands so that's 12 in favor all right

[0:28:39] Trustee Patrick (probable): lower your hands are there any opposed that carries okay give staff a moment and then we'll

[0:28:56] Trustee Patrick (probable): look at the second motion that's here now is the second and the third motion similar

[0:29:11] Trustee Patrick (probable): But I guess they

[0:29:19] Voice 11: could be combined.

[0:29:21] Voice 11: All right.

[0:29:25] Trustee Patrick (probable): Trustee Elliott, why don't you speak to what you were, because you were the second one there, I believe.

[0:29:29] Voice 11: Well, it's just a sequencing it in process.

[0:29:33] Voice 11: And staff may do this anyway, so it might not be necessary.

[0:29:39] Voice 11: But the intent is that executive committee could request staff to monitor provincial legislation.

[0:29:46] Voice 11: and if new code of conduct legislation is not tabled

[0:29:51] Voice 11: or I guess it should say if Islands Trust is not included

[0:29:55] Voice 11: that an updated draft code of conduct policy

[0:30:00] Voice 11: be advanced for consideration of trust counsel prior to september 2026

[0:30:06] Voice 11: actually maybe we should keep these separate because um there may not be time

[0:30:12] Voice 11: uh for suggested amendments in light of the legal advice but the updated draft code of conduct

[0:30:21] Voice 11: policy that's currently been sort or sort of dormant um that was the intention that that would

[0:30:29] Voice 11: be advanced so i'm happy to make the motion as it is all right trustee borthwick do you

[0:30:38] Voice 5: um i just have a like a sort of technical question um uh referring to the word tabled

[0:30:45] Voice 5: here which uh just and i i perhaps asked uh director marler if this is the correct use of

[0:30:52] Voice 5: the word tabled in this uh and if that's indeed what what trustee elliott's uh intention is i'm

[0:30:57] Voice 5: just curious. Yeah, the

[0:31:01] Voice 9: table is usually used to take something

[0:31:05] Voice 9: out before under rubbish rules. You might want to

[0:31:09] Voice 9: use a different word here. So maybe the new Code of Conduct legislation

[0:31:13] Voice 9: is not introduced

[0:31:17] Voice 9: or made public. Proposed. Yeah, proposed

[0:31:21] Voice 9: by a set time. That would be fine. Sure.

[0:31:31] Voice 11: Sure. And could we also add, Lisa, an or if the Islands Trust is not included in legislation?

[0:31:42] Voice 11: This might be proposed, but we're not included. Thank you.

[0:31:56] Trustee Patrick (probable): That's just an of at the beginning of that phrase. It should be or. There we go.

[0:32:02] Trustee Patrick (probable): Trustee Getty.

[0:32:03] Trustee Patrick (probable): Thanks.

[0:32:07] Voice 10: This is, I think Trustee Elliott's motion is quite broad and mine sounds as broad, but I wanted it to be specific with respect to the role of the CAO and the executive committee.

[0:32:23] Voice 10: And I preface that in terms of I think there's a much, much wider conversation that the Trust Council is going to have to have if assuming that the province is going to be bringing in legislation with respect to sanctions and because we've started to have those kinds of conversations.

[0:32:43] Voice 10: And I think it's going to be a little bit of a rocky road. But I think the idea of the role of the CAO in dealing with and executive committee in dealing with complaints, I think, is a little bit easier.

[0:32:56] Voice 10: There's obviously it's tangled up with a few other paragraphs in the code of conduct, but I think it's a little bit cleaner and it wouldn't necessarily be as controversial.

[0:33:08] Voice 10: And I think that that is something that we could and should deal with, whether or not the province brings in more broader coverage in their legislation.

[0:33:20] Voice 10: So I think there is a difference, but it's not clear.

[0:33:23] Voice 10: And I'll clarify and maybe amend mine once we get to it.

[0:33:27] Trustee Patrick (probable): All right. I'm going to look to see how Bronnie has his hand raised.

[0:33:31] Voice 6: Thank you, Jera.

[0:33:31] Voice 6: Just one comment on the wording with regard to the motion before you.

[0:33:36] Voice 6: prior to September 2026 would likely be challenging.

[0:33:41] Voice 6: It's possible that new provincial legislation

[0:33:42] Voice 6: could be introduced as late as, say, the end of May,

[0:33:46] Voice 6: in which case it would be challenging for staff

[0:33:50] Voice 6: then, once the determination was made

[0:33:52] Voice 6: whether or not it applied to Islands Trust, et cetera,

[0:33:54] Voice 6: to actually develop and bring forward

[0:33:57] Voice 6: a new code of conduct to what effectively would need

[0:34:00] Voice 6: to be June's Trust Council meeting.

[0:34:01] Voice 6: So my suggestion would be that the wording on this

[0:34:04] Voice 6: when we change to rather than prior to for consideration of trust council in september

[0:34:09] Voice 6: 2026 that we could use that target for that uh that trust council meeting thank you

[0:34:15] Trustee Patrick (probable): trustee

[0:34:16] Trustee Patrick (probable): elliott would that be okay to change prior to for consideration of trust council just in

[0:34:24] Trustee Patrick (probable): oh i guess it's the advanced there's probably more wording that has to be fixed there

[0:34:28] Trustee Patrick (probable): So,

[0:34:31] Voice 11: Lisa, for consideration of trust council in September 2026?

[0:34:42] Voice 6: Yeah, I think that would address it. That would effectively mean the September trust council meeting.

[0:34:50] Trustee Patrick (probable): All right. Trustee Evans?

[0:34:55] Voice 7: Yeah, I just had a couple of questions. One was, if we pass this motion, then the next

[0:35:05] Voice 7: motion, does that affect the next motion? Because we're saying that we're not going

[0:35:11] Voice 7: to do any work on this until we see whether or not the legislation includes Islands Trust

[0:35:19] Voice 7: when that comes out but the next one is suggesting that we do proceed with work

[0:35:27] Voice 7: on a specific element so my question is should should trustee gettys be done first and then

[0:35:38] Voice 7: this one or does this one affect trustee gettys if we say we're not going to do any work until

[0:35:43] Voice 7: we see what the legislation says i

[0:35:47] Trustee Patrick (probable): think and then the trustee elliot were you going to

[0:35:50] Trustee Patrick (probable): to summarize the yeah

[0:35:53] Voice 11: it's it's that we have already have a backstop with an improved draft

[0:35:59] Voice 11: policy that could be activated just in terms of setting out clear standards of conduct

[0:36:09] Voice 11: regardless of whether legislation comes in that affects islands trust or not these are the

[0:36:15] Voice 11: standards of conduct that guide principally how we conduct ourselves in meetings. And that already

[0:36:21] Voice 11: exists. I think the following motion would require more work and legal counsel and there just

[0:36:29] Voice 11: wouldn't be time to develop it for consideration of that. So I don't necessarily see them tied

[0:36:37] Voice 11: together. I think the draft code of conduct that's sort of laying in the background is an

[0:36:43] Voice 11: an improvement in terms of readability and standards um and and that could be advanced

[0:36:50] Voice 11: without doing a lot more work potentially i think they should be considered separately

[0:36:57] Trustee Patrick (probable): all right um trustee evans i don't want to debate a motion that's not seconded yet but

[0:37:01] Trustee Patrick (probable): go ahead sorry

[0:37:04] Voice 7: that wasn't my question it was to staff if this motion is passed does that affect

[0:37:09] Voice 7: the motion after if we've said we're not going to do work on the on the code of conduct then

[0:37:15] Voice 7: And the motion proposed by Trustee Getty that we've seen on the screen, does that become void?

[0:37:22] Voice 7: Like, can we do that?

[0:37:23] Voice 7: If we've said we're not going to do any work, can we bend to a motion to say we are going to do work?

[0:37:27] Voice 7: That's my question.

[0:37:29] Trustee Patrick (probable): I see Director Marler's hand up.

[0:37:33] Voice 9: Yeah, thank you.

[0:37:35] Voice 9: The way I see this, this is saying let's wait until we hear from the province.

[0:37:41] Voice 9: And then obviously there's going to be a time that we have to make a decision.

[0:37:44] Voice 9: This is about advancing a completely new code of conduct, whereas I think the next resolution

[0:37:50] Voice 9: is some specific amendment to the existing standards of conduct.

[0:37:55] Voice 9: So I don't see those as being, I don't think this one would preclude the second one going

[0:38:00] Voice 9: ahead.

[0:38:01] Voice 9: This one doesn't say don't do any work, it just says let's not advance an updated draft

[0:38:07] Voice 9: code of conduct until we know that.

[0:38:11] Voice 9: that. So I guess it's a little bit of semantics on how you would read this resolution. It doesn't

[0:38:18] Voice 9: to me expressly say don't do any work. It's just saying let's not advance a complete new

[0:38:24] Voice 9: draft code of conduct. And this is referring to a draft document that's been circulating

[0:38:30] Voice 9: in staff and with committees for a while now.

[0:38:37] Voice 9: With

[0:38:37] Trustee Patrick (probable): that, Trustee Elliott, then if you could read your motion and we'll move to a form of

[0:38:41] Trustee Patrick (probable): getting it on the ground trustee evans you had one more question i do um

[0:38:47] Voice 7: so should the new code

[0:38:50] Voice 7: of conduct legislation not be proposed or if island's trust is not included in the legislation

[0:38:54] Voice 7: and we've got a lot of the legwork already prepared um because like we said the draft is

[0:39:02] Voice 7: already like quite well advanced um my question is then this says that we will now have to wait

[0:39:10] Voice 7: until september 2026 before we can bring it to trust council um i think what i heard from uh

[0:39:18] Voice 7: ceo brony was should we have to do more work in it then it wouldn't be ready for then it wouldn't be

[0:39:23] Voice 7: ready earlier um can we say uh in consideration of trust council in september 2026 or earlier

[0:39:36] Voice 7: so that we leave it a little bit open should it be ready in time but no later than director marler

[0:39:47] Trustee Patrick (probable): You're muted.

[0:39:51] Voice 9: Sorry about that.

[0:39:52] Voice 9: I don't have any concerns about adding in a clause

[0:39:56] Voice 9: as they are earlier or something like that.

[0:39:58] Voice 9: But I think it's a very slim chance

[0:40:01] Voice 9: that we'll know what the province is doing before May

[0:40:04] Voice 9: because that's usually when we'll find them

[0:40:06] Voice 9: introducing new legislation in the House.

[0:40:10] Voice 9: So, yeah, I mean, it could happen.

[0:40:12] Voice 9: I don't think it'll happen this fall.

[0:40:13] Voice 9: So most likely it's going to be in the spring,

[0:40:15] Voice 9: which means May.

[0:40:17] Voice 9: So it's possible, but I think September is more likely.

[0:40:24] Trustee Patrick (probable): All right.

[0:40:25] Voice 10: Trustee Getty.

[0:40:26] Voice 10: I see this as asking staff to monitor the provincial activities.

[0:40:32] Voice 10: And if there's no legislation proposed or the trust is not included,

[0:40:38] Voice 10: that then we have to step in and do something in terms of advancing our draft.

[0:40:46] Voice 10: Is that what, am I correct in that?

[0:40:49] Voice 10: Yes.

[0:40:49] Voice 10: Okay.

[0:40:50] Trustee Patrick (probable): Yeah. All right. With that, Trustee Elliott, let's read the motion and get it formally on the table.

[0:40:58] Voice 11: I move that Committee of the Whole recommend that Executive Committee request staff monitor provincial legislation and if new Code of Conduct legislation is not proposed or if Islands Trust is not included in the legislation, that an updated draft Code of Conduct policy be advanced for consideration of Trust Council in September 2026.

[0:41:18] Trustee Patrick (probable): Is there a second to this motion? Seconded by Trustee Getty.

[0:41:23] Trustee Patrick (probable): Any discussion? Not seeing any, I'm going to call the vote. All those in favor, please raise your digital hand.

[0:41:38] Voice 9: C-12 in favor.

[0:41:40] Trustee Patrick (probable): Okay, lower your hands. Anyone opposed? That carries.

[0:41:49] Voice 9: Not opposed.

[0:41:51] Trustee Patrick (probable): All right, let's move to the next motion there from Trustee Getty and discuss that.

[0:41:56] Trustee Patrick (probable): I really thank everyone for sending your motions in. It helps so much.

[0:42:01] Trustee Patrick (probable): Trustee Getty, did you want to talk about this and then...

[0:42:05] Voice 10: Okay. In light of that last discussion, it might need revision, but what I've written down so far is that the Committee of the Whole recommend that Executive Committee request staff to reconsider recently suggested amendments to the Trust Code of Conduct in light of the legal advice obtained in closed meeting on November 17th.

[0:42:26] Voice 10: I'm really open to suggestions in terms of rewording

[0:42:29] Voice 10: but I'm trying to focus on that suggestion

[0:42:33] Voice 10: with respect to the involvement of the CAO and the executive committee

[0:42:36] Voice 10: and I think we need to then have budget discussions

[0:42:43] Director Marler

[0:42:45] Trustee Patrick (probable): I

[0:42:49] Voice 9: would not reference the legal advice

[0:42:52] Voice 9: in this resolution, in fact what I would say is that

[0:42:57] Voice 9: last bit you just said that the um amend the trust it's actually standards of conduct the current

[0:43:05] Voice 9: policy so amendments to trust standards of conduct policy to address the um what was it

[0:43:16] Voice 9: it was the review panel yeah

[0:43:19] Voice 10: yeah

[0:43:21] Voice 9: you just want to put in exactly what you're asking for

[0:43:24] Voice 9: that would be better very specific so I'll let

[0:43:31] Voice 9: you go ahead with that trustee okay

[0:43:34] Voice 10: to address

[0:43:35] Voice 10: the involvement of the CAO and executive committee in the review panel procedures

[0:43:42] Voice 10: yeah

[0:43:47] Voice 9: I think that's enough information from my perspective are

[0:44:00] Trustee Patrick (probable): there any concerns on wording

[0:44:01] Trustee Patrick (probable): we can talk about the debate once we second just want to make sure the wording is

[0:44:07] Trustee Patrick (probable): satisfactory trustee evans um

[0:44:15] Voice 7: i would remove the recently suggested amendments so that it reads

[0:44:20] Voice 7: request staff to reconsider amendments to the trust standards of conduct okay

[0:44:31] Voice 10: and then

[0:44:33] Voice 7: um to address the involvement of the ceo and executive committee in the review panel procedures

[0:44:41] Voice 7: procedures, and look into third party, whatever they're called. Just because we've had a few of

[0:44:54] Voice 7: these, even though they make sense today, we've had them where we look at them a year from now,

[0:44:59] Voice 7: we don't understand them.

[0:45:01] Trustee Patrick (probable): Before we change this, I'm wondering, I look to see how, Bronnie,

[0:45:04] Trustee Patrick (probable): should that be sort of a separate motion, because there could be budget implications or

[0:45:10] Trustee Patrick (probable): or recommendations of implementing such a process,

[0:45:12] Trustee Patrick (probable): whether it remains ad hoc or be appointed?

[0:45:15] Trustee Patrick (probable): How much detail should we look at?

[0:45:19] Voice 6: I certainly welcome Director Marlowe's viewpoint,

[0:45:22] Voice 6: but I think as worded is actually sufficient

[0:45:25] Voice 6: because I think addressing the involvement of the CAO

[0:45:30] Voice 6: and the executive committee necessarily requires us

[0:45:32] Voice 6: to look at what the alternatives would be

[0:45:34] Voice 6: and any alternatives would have to consider

[0:45:37] Voice 6: the top of the resource implications.

[0:45:40] Voice 6: So I think

[0:45:40] Voice 6: that's the vision.

[0:45:43] Voice 9: Yeah, every major, yeah, I'm just going to support that.

[0:45:47] Voice 9: I would also change the word reconsider to consider.

[0:45:51] Voice 9: Reconsider suggests we've already considered once.

[0:45:54] Trustee Patrick (probable): Thank you. Thanks.

[0:45:57] Trustee Patrick (probable): All right, if there's no other changes to the wording,

[0:46:00] Trustee Patrick (probable): then I'll look to Trustee Getty to read your motion.

[0:46:03] Voice 10: Takes a village, eh?

[0:46:05] Voice 10: I move that the Committee of the Whole recommend

[0:46:07] Voice 10: that executive committee request staff to consider amendments to the standards

[0:46:11] Voice 10: of conduct policy to address the involvement of the chief administrative

[0:46:14] Voice 10: officer and executive committee in the review paneled procedures there a second

[0:46:19] Trustee Patrick (probable): to this motion trust is that trustee Evans seconding yes all right is there

[0:46:25] Trustee Patrick (probable): any discussion not a call about all those in favor please raise your digital

[0:46:33] Trustee Patrick (probable): digital hand. I

[0:46:38] Voice 9: see. 13 in favor.

[0:46:40] Trustee Patrick (probable): All right. Lower your hands. Are there any opposed?

[0:46:49] Trustee Patrick (probable): That carries. Trustees, is there any other discussion on the Code of Conduct today?

[0:46:58] Trustee Patrick (probable): Not seeing any. I think that was a good, healthy conversation. And thank you for your

[0:47:12] Trustee Patrick (probable): your suggestions or recommendations today. So if we have no further discussion on the Code of

[0:47:19] Trustee Patrick (probable): conduct then that means we have uh no uh no further business our next uh meeting has not

[0:47:29] Trustee Patrick (probable): been scheduled at this time um again committee of the whole is that opportunity to have these

[0:47:36] Trustee Patrick (probable): deeper discussions and i think this was a very good discussion today trustee getty would you

[0:47:42] Voice 10: like a motion to adjourn i would i'll move that we adjourn this committee of the whole meeting

[0:47:46] Voice 10: Is

[0:47:47] Trustee Patrick (probable): there a second? Seconded by Trustee Borthwick. Is there any discussion? Call the vote. All those in favor of adjourning? I think I can say that is carried. All right. Thank you, everyone, for today and enjoy the rest of your day. And we'll see you at Trust Council coming up on December 2nd.

[0:48:13] Trustee Patrick (probable): Thank you.

Trust Council Committee of the Whole                                ADOPTED                                                                                    1 of 3 
Meeting Minutes 
November 17, 2025   
                      Trust Council Committee of the Whole 
Minutes of a Special Meeting 
 
Date:  
Location:  
November 17, 2025 
Electronic Meeting 
 
 
 Executive Members 1.  Laura Patrick, Chair, Salt Spring Island Local Trust Area 
 
 Present: 2.  Tobi Elliott, Vice-Chair, Gabriola Island Local Trust Area 
 
 3.  David Maude, Vice-Chair, Mayne Island Local Trust Area 
 
 4.  Timothy Peterson, Vice-Chair, Lasqueti Island Local Trust Area 
 
 
Members Present: 
 
5.   Sue Ellen Fast, Bowen Island Municipal Trustee 
6.   Judith Gedye, Bowen Island Municipal Trustee 
 
 7.   Sam Borthwick, Denman Island Local Trust Area 
 
 8.   David Graham, Denman Island Local Trust Area 
 
 9.   Susan Yates, Gabriola Island Local Trust Area 
 
 10. Lisa Gauvreau, Galiano Island Local Trust Area 
 
 11. Kate-Louise Stamford, Gambier Island Local Trust Area 
 
 12. Jeanine Dodds, Mayne Island Local Trust Area 
13. Jamie Harris, Salt Spring Island Local Trust Area 
 
 14. Kristina Evans, South Pender Island Local Trust Area 
 
 
 
 
Members Regrets: 
 
 
 
 
Members Absent: 
15. Dag Falck, South Pender Island Local Trust Area 
16. Ken Hunter, Thetis Island Local Trust Area 
          
17. Alex Allen, Hornby Island Local Trust Area 
18. Grant Scott, Hornby Island Local Trust Area 
19. Lee Middleton, Saturna Island Local Trust Area 
20. Mikaila Lironi, Lasqueti Island Local Trust Area 
 
21. Ben Mabberley, Galiano Island Local Trust Area 
22. Joe Bernardo, Gambier Island Local Trust Area 
23. Aaron Campbell, North Pender Island Local Trust Area 
24. Deb Morrison, North Pender Island Local Trust Area 
25. Mairead Boland, Saturna Island Local Trust Area 
26. Peter Luckham, Thetis Island Local Trust Area 
 
 
Staff Present: 
 
 
 
 
 
 
Others Present: 
 
Rueben Bronee, Chief Administrative Officer 
Stefan Cermak, Director of Planning Services 
Clare Frater, Director of Trust Area Services 
David Marlor, Director, Legislative and Information Services 
Alexandra Trifonidis, Executive Coordinator 
Lisa Millard, Meeting Administrator/Recorder  
 
There were no members of the public present. 
 
  
 

 
Trust Council Committee of the Whole                                ADOPTED                                                                                    2 of 3 
Meeting Minutes 
November 17, 2025   
1. CALL TO ORDER   
Chair Patrick called the meeting to order at 9:00 a.m. 
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Patrick acknowledged that the meeting was held on the territory of the Coast Salish 
First Nations. 
3. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
4. ADOPTION OF MINUTES 
4.1 Draft Committee of the Whole July 9, 2025 Special Meeting Minutes 
By general consent the Committee of the Whole Meeting minutes of July 9,  
2025 were adopted. 
5. FOLLOW UP ACTION LIST 
There were no items on the Committee of the Whole Follow Up Action List.  
6. CODE OF CONDUCT WORKSHOP - SESSION OUTLINE 
The Chief Administrative Officer introduced the purpose of the meeting, noted that the BC 
Provincial Government had announced its intent to introduce legislative changes to codes 
of conduct for local government in the spring, and indicated Committee of the Whole might 
choose to wait for details on the legislative changes prior to completing updates on Islands 
Trust Standards of Conduct policy. 
7. CLOSED MEETING 
TC-COW-041 
It was MOVED by Trustee Peterson, and SECONDED by Trustee Elliott, 
that the meeting be closed to the public subject to Sections 90(1)(i) of the 
Community Charter in order to consider matters related to the receipt of advice that 
is subject to solicitor-client privilege, including communications necessary for that 
purpose; and that staff attend the meeting. 
CARRIED 
The  meeting was closed to the public at 9:06 a.m. and reopened at 10:44 a.m. 
Trustee Falck left the meeting at 10:44 a.m. 
8. RISE AND REPORT 
Chair Patrick noted there was nothing to rise and report. 
9. BUSINESS 
9.1 Code of Conduct - Discussion   

 
Trust Council Committee of the Whole                                ADOPTED                                                                                    3 of 3 
Meeting Minutes 
November 17, 2025   
Committee of the Whole discussed next steps regarding recommendations to revise 
the Islands Trust Standards of Conduct. 
 
Staff noted that the Province has indicated it plans to bring in new legislation in 
relation to the Code of Conduct in 2026. 
Trustee Gauvreau left the meeting at 11:10 a.m. 
TC-COW-2025-042 
It was MOVED by Trustee Peterson, and SECONDED by Trustee 
Borthwick, 
that Committee of the Whole recommend that Executive Committee engage 
with the Province on Islands Trust inclusion in potential legislation on Code 
of Conduct, and opportunities for engagement on content.   
CARRIED 
 
TC-COW-2025-043 
It was MOVED by Trustee Elliott, and SECONDED by Trustee Gedye, 
that Committee of the Whole recommend that Executive Committee 
request staff monitor provincial legislation and, if new code of conduct 
legislation is not proposed, or if Islands Trust is not included in the 
legislation, that an updated draft Code of Conduct policy be advanced for 
consideration of Trust Council in September 2026.  
CARRIED 
  
   TC-COW-2025-044 
   It was MOVED by Trustee Gedye, and SECONDED by Trustee Evans, 
that Committee of the Whole recommend that Executive Committee 
request staff to consider amendments to the Standards of Conduct Policy to 
address the involvement of the Chief Administrative Officer and Executive 
Committee in the review panel procedures.  
CARRIED 
10. NEW BUSINESS - none 
11. NEXT MEETING 
There are no upcoming Committee of the Whole meetings scheduled.  
12. ADJOURNMENT 
  By general consent the meeting was adjourned at 11:28 a.m. 
 
_________________________ 
Laura Patrick, Chair 
Certified Correct: 
_________________________ 
Lisa Millard, Meeting Administrator