Salt Spring Island Local Trust Committee regular meeting, November 19, 2025

[0:00:03] Voice 5: Peter, Patrick, we're ready to go.

[0:00:05] Voice 5: All right.

[0:00:08] Trustee Patrick: I'd like to call to order this regular meeting of the Executive Committee.

[0:00:13] Trustee Patrick: I acknowledge that we're meeting today in the unceded and treaty territories of many Coast Salish First Nations,

[0:00:20] Trustee Patrick: and we reaffirm our commitment to work today in the spirit of partnership and respect with all First Nations whose territories include the Unstressed Area.

[0:00:31] Trustee Patrick: I'm Laura Patrick, elected on Salt Spring and the chair of the Executive Committee and Trust Council.

[0:00:37] Trustee Patrick: And I'd like to introduce the vice chairs joining me here today.

[0:00:40] Trustee Patrick: In the room, I've got Vice Chair Maude from Main Island.

[0:00:45] Trustee Patrick: I've got Vice Chair Peterson on line from Luskini and Vice Chair Kelly from Gabriola.

[0:00:55] Trustee Patrick: And I'd like to introduce our CAO, Ruben Brony, to introduce the staff that are joining us today.

[0:01:02] Voice 11: Thank you, Chair, and good morning. I believe in the room there you have Alexander Trifonitis, who's our Executive Coordinator, our Director of Finance Services, Stefan Serbak, Director of Trust Area Services, Claire Frater, Director of Legislative and Information Services, David Marler.

[0:01:19] Voice 11: I believe our Senior Indigenous Relations Advisor, Joe Elliott, may be joining us in a little bit.

[0:01:24] Voice 11: And I know Director of Financial Employee Services, Julia Bobbs, is planning to join us for the portions of the agenda that are related to her portfolio as well.

[0:01:34] Voice 11: Thank you.

[0:01:35] Trustee Patrick: Thank you, staff, for supporting us today.

[0:01:40] Trustee Patrick: Hey, we have an agenda before us.

[0:01:42] Trustee Patrick: I know I have one item I would like to request that we move item 14, I believe it is, the closed meeting.

[0:01:50] Trustee Patrick: If we could move the closed meeting up to just before item 8 in the agenda, which is trust council meeting preparation.

[0:02:00] Trustee Patrick: Are there any other changes or additions to the agenda today?

[0:02:06] Trustee Patrick: The late item that Claire said from?

[0:02:08] Trustee Patrick: Yes, we have a, there's a late item and that is the, I'm sorry, I got to find it, the briefing response of, there it is, Island Trust Conservancy, where that goes where?

[0:02:24] Voice 5: that's for trust council

[0:02:26] Trustee Patrick: so

[0:02:26] Voice 5: that would go

[0:02:28] Voice 5: under

[0:02:30] Voice 5: the numbering is going to change because we just

[0:02:32] Voice 5: reordered but it would go under

[0:02:36] Voice 5: trust area

[0:02:37] Voice 5: services for trust council

[0:02:38] Voice 5: meeting preparation

[0:02:40] Voice 5: okay so

[0:02:41] Voice 17: that will be nine now

[0:02:43] Voice 5: so nine

[0:02:44] Voice 5: point four point five yes

[0:02:46] Voice 5: okay

[0:02:51] Trustee Patrick: any other we did

[0:02:55] Trustee Patrick: have the late item of the late addendum piece for the as well um did we not sorry trying to

[0:03:09] Trustee Patrick: make sure we all things what they are yeah the

[0:03:12] Trustee Patrick: addendum agenda addendum that we received yesterday

[0:03:16] Trustee Patrick: as well okay anything else that we need to add if not can we approve the agenda as amended through

[0:03:25] Trustee Patrick: general consent right excellent okay there's some context notes here today for your information

[0:03:40] Trustee Patrick: that will bring us to item 5.1 which is the draft executive committee meeting minutes from

[0:03:49] Trustee Patrick: October 29th 2025 are there any additions or changes to those minutes not seeing any can

[0:04:00] Trustee Patrick: we approve that through general consent you have a follow-up action list at item 6.1 on page 14.

[0:04:10] Trustee Patrick: I'll turn this over to CAO Broney to lead us through this item thank

[0:04:15] Voice 11: you chair um on the

[0:04:17] Voice 11: follow-up action list um under under my section um only the two items um I do want to revisit

[0:04:24] Voice 11: probably the decision-making workshop piece at some point in the context of the continuous

[0:04:29] Voice 11: continuous learning plan. But at this stage, status quo, and then the only other item there

[0:04:35] Voice 11: is completed by way of a general update for me. Not much has changed since our last. We continue

[0:04:41] Voice 11: to be focused across the organization on getting back up to speed after the strike. I think we're

[0:04:48] Voice 11: almost there, but there are still a few jiggling pieces to catch up on. But my thanks to staff for

[0:04:56] Voice 11: pouring themselves into that task and getting us back up and running back to pretty much a normal

[0:05:01] Voice 11: state. Much of my time recently has been focused on delivering the operational review report which

[0:05:05] Voice 11: is now done and is a part of this agenda package and other than that unless there are any questions

[0:05:12] Voice 11: for me I think that's it for my way of an update.

[0:05:18] Trustee Patrick: Not seeing any questions so carry on. I think that

[0:05:21] Voice 11: takes us over then to Director Marder and his follow-up action item.

[0:05:25] Voice 11: Okay

[0:05:28] Voice 9: thanks.

[0:05:34] Voice 15: Yeah so the first item here we've got that targeted for next for December so that's

[0:05:41] Voice 15: after the end of the term. This is the options for policies and policy updates for formal

[0:05:48] Voice 15: opportunities First Nations presentations. That's something that Director Frader and I have together

[0:05:54] Voice 15: other here. It's just something that has been delayed due to other things happening. Maybe

[0:06:00] Voice 15: Director Frady might have more to say on that one. The primer on principles of meeting assembly

[0:06:08] Voice 15: wanted to probably check in with the executive committee on the usefulness of doing these as

[0:06:15] Voice 15: we did do a couple, but we're not sure if they're actually being used. Or maybe we need to somehow

[0:06:21] Voice 15: how bring them up into daylight a little bit more.

[0:06:25] Voice 15: So I'm happy to do it.

[0:06:26] Voice 15: It's just with everything else going on,

[0:06:27] Voice 15: this one has been slipping down the list.

[0:06:29] Voice 15: So it does say target for this December,

[0:06:32] Voice 15: but I don't think we're going to meet that deadline.

[0:06:35] Voice 15: I'm looking at Alex next to me here

[0:06:37] Voice 15: because she is the one that will be

[0:06:39] Voice 15: doing most of the work on this.

[0:06:44] Voice 15: The third item on that page is the Code of Conduct Training

[0:06:50] Voice 15: meeting and the sessions that we planned. So the last session was on November 17. So

[0:06:56] Voice 15: this essentially is completed as per the request from the Executive Committee. So any more

[0:07:03] Voice 15: work on the Code of Conduct, we'll be looking for more direction. And I know the Committee

[0:07:10] Voice 15: of the Whole had a look at that and had some recommendations, but we haven't obviously

[0:07:15] Voice 15: had time to bring them here those will come up at a future executive committee meeting

[0:07:21] Voice 15: on the next page item four is for march of 2026 and this is to update policy 6122

[0:07:32] Voice 15: which is ubcm avicc membership and resolutions policy so that is still on the radar to be done

[0:07:39] Voice 15: as well as number five which is a resolution without meeting policy that one is pretty well

[0:07:45] Voice 15: well written it just needs management review before we can bring it forward so hopefully we

[0:07:52] Voice 15: can bring that to the next executive committee meeting and just see yeah item number seven

[0:08:03] Voice 15: is an amendment to your meeting procedures bylaw right now your meeting procedure bylaw has a very

[0:08:11] Voice 15: specific day that you have to hold your first meeting on which is first Wednesday in November

[0:08:17] Voice 15: November and it doesn't really

[0:08:19] Voice 15: work because of timings with Boeing Council and the fact that

[0:08:24] Voice 15: that Wednesday moves around it seems very restrictive so we're proposing to change it

[0:08:29] Voice 15: that you hold the first meeting before the end of

[0:08:31] Voice 15: November which will then allow you to do

[0:08:34] Voice 15: office within the time frame in the Local Government Act for incoming trustees so we'll

[0:08:41] Voice 15: bringing this one to you you can still plan right now to you know like today or at council you can

[0:08:48] Voice 15: plan the meetings as you wish to have them we'll correct the bylaw before December so that you'll

[0:08:55] Voice 15: be meeting your bylaw requirements by the time you actually hold the meeting so there's not a

[0:09:02] Voice 15: rush to get this bylaw done but we'd like to get it done this term so we intend to bring that back

[0:09:07] Voice 15: to council as soon as we're able to do so so that's the third part of action list thanks

[0:09:15] Trustee Patrick: so you asked us a specific question regarding item two on page 14 of did we need to continue

[0:09:21] Trustee Patrick: um this item yeah uh vice chairs did you have um thoughts on this question uh uh vice chair elliott

[0:09:35] Voice 6: Thank you, Chair. Yeah, I think of all the potential primers that we could have on hand, this one is actually going to be the most useful, and especially for incoming trustees and sort of setting the tone and clarifying.

[0:09:51] Voice 6: so could it be considered as part of the onboarding session maybe it's um you know not

[0:09:58] Voice 6: useful enough for the last year of term but uh i do think some kind of primer on points of order

[0:10:07] Voice 6: and meeting conduct is still needed

[0:10:12] Trustee Patrick: vice chair peterson i

[0:10:16] Voice 10: won't repeat everything she just said

[0:10:18] Voice 10: but I was going to say much the same as Vice-Chair Elliott,

[0:10:22] Voice 10: and I think very useful for the next Trust Council coming in.

[0:10:26] Voice 10: So I would say let's not abandon it.

[0:10:29] Trustee Patrick: So I guess I'd look to see, Rony,

[0:10:31] Trustee Patrick: should we leave this just sitting where it is,

[0:10:35] Trustee Patrick: or would there be direction to move it toward the onboarding piece?

[0:10:39] Voice 11: Thank you, Jay.

[0:10:40] Voice 11: I think for the time being, we can leave it as it is.

[0:10:42] Voice 11: But that kind of collection of potential primers is on my list of things

[0:10:48] Voice 11: we would consider as part of the onboarding prep so once we get a better feel of where we're going

[0:10:53] Voice 11: on that piece of work then we can revisit and potentially take it off of this list and fold it

[0:10:58] Voice 11: to that work but I think leave it as it is for now it's fine just we'll just push the date out a

[0:11:03] Voice 11: little bit for the time being all

[0:11:05] Trustee Patrick: right good conversation we'll catch up for in the future

[0:11:09] Trustee Patrick: any other questions for the director of legislative services no back over to you

[0:11:16] Trustee Patrick: CAO Browning.

[0:11:18] Voice 11: Thank you, Chair. That brings us to Director of Planning Services then for his update.

[0:11:24] Voice 11: All

[0:11:24] Voice 14: right, the Chair. We've got four items, or no, a couple items there. It's two pages long.

[0:11:30] Voice 14: Five items. The items that are still incomplete are number one and three. Number one,

[0:11:36] Voice 14: it's not much progress since last we spoke. We have been meeting as a team to discuss

[0:11:41] Voice 14: coordinating of communications to First Nations because there's multiple projects going on. We're

[0:11:47] Voice 14: So we've been having those conversations internally.

[0:11:50] Voice 14: And then with number three was the short-term rental accommodation.

[0:11:56] Voice 14: I was behind on that, but after setting the agenda today for Trust Council,

[0:12:01] Voice 14: it's an opportune time, considering what's on the agenda, to send that out.

[0:12:03] Voice 14: So I've got it locked and loaded, ready to go once the agenda is confirmed today.

[0:12:10] Trustee Patrick: My question is, carry on, CAO Bruny.

[0:12:16] Voice 11: Thank you, Chair. Director of Financial and Employee Services isn't with us at this point,

[0:12:22] Voice 11: but I'll defer to the Director of Trust Area Services on the first item on that list if

[0:12:27] Voice 11: there's an update there, and otherwise I know the Director has been wholly and almost entirely

[0:12:34] Voice 11: entirely focused on on the budget preparations for trust council right now and also working through

[0:12:40] Voice 11: some of the follow-up pieces coming out as the new collective agreement but maybe with

[0:12:46] Voice 11: that I'll turn it over to director of trust area services all

[0:12:50] Voice 4: right thank you I'll just

[0:12:52] Voice 4: give a few highlights which are that the cultural anti-indigenous or anti-indigenous racism

[0:13:01] Voice 4: training

[0:13:02] Voice 4: training has begun through some workshops for a select number of staff and trustees.

[0:13:07] Voice 4: And we are still working to get complete confirmation around the request for the

[0:13:12] Voice 4: advocacy around Hornby LTC and request for a nominal rent tenure. So that is continuing,

[0:13:18] Voice 4: and we hope to have an answer back to them soon. Because there's so much here, perhaps I'll just

[0:13:22] Voice 4: suggest to the chair that I take questions if there's further updates requested.

[0:13:25] Voice 4: requested questions keep going if i might i'll just update we had a researcher starting with

[0:13:38] Voice 4: us that has been somewhat delayed but we're still hoping she'll start in the next few weeks

[0:13:42] Voice 9: thank

[0:13:43] Trustee Patrick: you all right that's good news all right anything i'll keep going see you ronnie then

[0:13:50] Trustee Patrick: thank you

[0:13:50] Voice 11: chair um the last item on our follow-up chapter action reporter are those with our senior

[0:13:55] Voice 11: indigenous relations advisor who i believe has joined us now so i'll turn it over to him if he

[0:14:00] Voice 11: has any uh updates to provide in relation to those actions or this broader work thank you good morning

[0:14:09] Voice 1: good morning thank you uh ceo director uh or reuben um i i appreciate that an opportunity just

[0:14:18] Voice 1: to present some maybe some feedback um and i apologize i don't have any reports but i i i

[0:14:25] Voice 1: want to emphasize on the importance of the challenges uh even moving forward with any

[0:14:28] Voice 1: policies and the importance to having i guess uh points of order in regards to running meetings um

[0:14:34] Voice 1: And the safety that needs to be established and ensured when we get speakers to come in, that there's safety measures put in place for our speakers as we invite that.

[0:14:43] Voice 1: And also wanted to recognize the challenge and the application process to get policies established, even as simple policies as that, to move things forward becomes a challenge.

[0:14:55] Voice 1: And, you know, we've been sitting, waiting for, I guess, you know, a gift policy, honorarium policy, and some of those challenges moving forward.

[0:15:05] Voice 1: We have so many processes that we need to go through, and those levels of interest need to be applied even before we move forward.

[0:15:13] Voice 1: But just the much appreciation to express the importance of that as we, and, you know, some of the challenges that we have in policy development and building relations for the First Nations.

[0:15:23] Voice 1: And we need to get that grounded first before we can continue moving forward with building relationship with First Nations.

[0:15:30] Voice 1: Thank you.

[0:15:33] Trustee Patrick: Thank you.

[0:15:34] Trustee Patrick: And I think that's probably a good place to make a comment on the overall follow-up action list that we have before us.

[0:15:40] Trustee Patrick: I know we will be, we or mostly Trust Council will be considering the operational review that CAO Broney has prepared.

[0:15:49] Trustee Patrick: And I think when we look at our follow-up action list and everything that we aspire to do, our commitments to build these grounded foundational work to improve our relationships is critically important.

[0:16:02] Trustee Patrick: So I think

[0:16:03] Trustee Patrick: at some point we are going to have to reconcile all the follow-up action lists of the various bodies of this organization to make sure we are focused on the work that's needed.

[0:16:18] Trustee Patrick: So thank you.

[0:16:21] Trustee Patrick: any other questions on the follow-up action list okay we'll move on then to item 6.2 which is the

[0:16:30] Trustee Patrick: local trust committee chair updates and reports on local advocacy since i'll i'll go with the oh

[0:16:38] Trustee Patrick: david i guess you do you have any i i notice that you've gotten off the hook here i'm sharing

[0:16:46] Trustee Patrick: meetings well i'm

[0:16:47] Voice 13: this is bouncing out my october where i was sharing everybody's meetings that's

[0:16:51] Voice 13: No, I don't. I have a North Penderney meeting coming up on Friday, which will be a good one.

[0:17:00] Voice 13: Unfortunately, Trustee Morrison is unable to attend because she's in Washington.

[0:17:04] Voice 13: So a little bit more fuller plate for the LTC remaining members.

[0:17:10] Voice 13: My only personal thing I will offer, Trustee Dodds yesterday welcomed a new grandchild.

[0:17:17] Voice 13: um it's a um a girl that was born to her son jordan and his um wife robin and just i trust

[0:17:26] Voice 13: that we offer our congratulations to her i know she's a very happy grandmother and uh

[0:17:33] Voice 13: potential new trustee on her way so

[0:17:35] Trustee Patrick: all right well i guess if you're bringing up i i know we

[0:17:39] Trustee Patrick: had a big framed certificate of her years of service that we received from ubcm has that been

[0:17:46] Trustee Patrick: transfer she has that no we still have it in the office oh for trust council all right can't wait

[0:17:53] Trustee Patrick: to uh recognize her with that uh honor okay i'll move on to uh uh vice chair elliot uh thank you

[0:18:04] Voice 6: chair no updates um i think other than south pender's ltc meeting which was canceled um

[0:18:13] Voice 6: And we are going to be holding a community information meeting on the policy statement December 5th. So that's going ahead. And yeah, there's been lots of committee meetings, but no LTC meetings. There's some work in the background to support Leskete's next LTC meeting. But that's all I have for right now.

[0:18:35] Trustee Patrick: Vice Chair Peterson.

[0:18:37] Trustee Patrick: Peterson.

[0:18:39] Voice 10: Thank you, Chair. I have only one meeting to report on and that's the Salt Spring

[0:18:47] Voice 10: Island Local Trust Committee meeting of November 6th. We had a pretty robust turnout in regards to

[0:18:57] Voice 10: a cell phone tower proposal and I think that a number of people left the meeting with a bit of

[0:19:08] Voice 10: a better understanding of of the role of the local trust committee in these type of um in these type

[0:19:15] Voice 10: of proposals which of course is limited uh to a statement of concurrence or non-concurrence um

[0:19:25] Voice 10: and uh there was a uh um a good update i think from we spoke to the um uh the consultants that

[0:19:39] Voice 10: that are working on the official community plan,

[0:19:43] Voice 10: approved an extension to the public engagement period.

[0:19:51] Voice 10: And the other piece I was going to briefly touch on

[0:19:58] Voice 10: was the rezoning by the CRD on Kanaka Road,

[0:20:07] Voice 10: moving along as well.

[0:20:11] Voice 10: and uh those are the ones that uh off the top of my head and uh i'm sure uh chair patrick if i've

[0:20:22] Voice 10: missed anything that was stood out in that meeting um please let me know but those were kind of the

[0:20:28] Voice 10: ones i wanted to touch on

[0:20:30] Trustee Patrick: nothing dad thank you very much i mean for my report uh i had a gabriola

[0:20:37] Trustee Patrick: community information meeting that was held this past monday on two bylaws that are coming up for

[0:20:44] Trustee Patrick: public hearing uh tomorrow on gabriela island staff did an excellent job presenting the details of the

[0:20:52] Trustee Patrick: bylaws and there were no questions from the public so it was a very short community information

[0:20:59] Trustee Patrick: meeting uh but it's recorded of course for people to see so that's my report that will go on to

[0:21:08] Trustee Patrick: item 6.3 the islands trust conservancy lies an update again that's vice chair elliott and i know

[0:21:13] Trustee Patrick: they had a meeting just yesterday yes

[0:21:17] Voice 6: thank you chair uh very good meeting um yesterday

[0:21:20] Voice 6: we received the 2025 nature reserve monitoring report um approved a request that will finalize

[0:21:30] Voice 6: the Koontz Naptep Covenant with a grant to support the EcoGift appraisal, set our meeting

[0:21:39] Voice 6: dates for the next year, did approve a $10,000 grant from the Opportunity Fund to the BC

[0:21:49] Voice 6: Conservation Foundation. That's to support a very large, or sorry, not very large, it's a

[0:21:56] Voice 6: a it's a new project to support gary oak seed saving um initiative uh so this isn't all the

[0:22:05] Voice 6: funding there's many many other donors but um they needed a matching donor uh to to get a one-to-one

[0:22:14] Voice 6: grant that couldn't come from a federal donor so the conservancy was able to provide that

[0:22:18] Voice 6: and happy to do so i think it's a great initiative um and then we had a lot of discussion on our

[0:22:24] Voice 6: budget and considered the request from financial planning committee about whether budget requests

[0:22:31] Voice 6: could be offset with funds from the opportunity grant. And as you noted, there's a late report

[0:22:42] Voice 6: coming in from that conversation. So we can discuss that at that point. And then had a

[0:22:49] Voice 6: a resolution to invest the $1 million into a secure investment fund. That does still leave

[0:22:59] Voice 6: some money to be granted from the Opportunity Fund. But just, yeah, we can talk about that when

[0:23:07] Voice 6: we get to that. Thank you.

[0:23:10] Trustee Patrick: Thank you. Any questions?

[0:23:13] Trustee Patrick: we're going to carry on then we are now in the bylaws for approval and consideration item seven

[0:23:20] Trustee Patrick: of the agenda the first one is 7.1 main island local trust committee bylaws number 194 and 195

[0:23:27] Trustee Patrick: request for decision on page 23 so look over to the director of planning services

[0:23:33] Trustee Patrick: to introduce if there's sure

[0:23:37] Voice 14: thank you chair um i'll make it short since you recognize the people

[0:23:41] Voice 14: at the table the uh crd has uh has submitted a rezoning application for this park uh specifically

[0:23:49] Voice 14: for the agricultural zone portion of the park um long story short uh it meets the uh the policy

[0:23:58] Voice 14: statement and staff recommend approval for further detail i'll turn it to the house uh others or the

[0:24:04] Trustee Patrick: chair i

[0:24:04] Voice 14: had the

[0:24:05] Trustee Patrick: honor of honor of sharing the public hearing on that north thunder but i will

[0:24:11] Trustee Patrick: look to the the chair of north pender maine the chair of main island uh trustee elliott to

[0:24:16] Trustee Patrick: introduce the uh motions or add anything

[0:24:20] Voice 6: sure um just before i read the motions i actually had a

[0:24:25] Voice 6: question for the director uh because i've i saw something in the referral response from the

[0:24:31] Voice 6: ministry of housing municipal affairs that i hadn't seen before and just wondered how staff

[0:24:37] Voice 6: um meet this expectation which is to ensure the submission package includes a record of comments

[0:24:45] Voice 6: from all interest holders including first nations and information on how islands trust responded to

[0:24:50] Voice 6: each comment so when we have comments from i think cowichan tribes um that are somewhat substantial

[0:25:06] Voice 6: Substantial, how do we provide that response as to how we're meeting that?

[0:25:14] Voice 6: So Cowichan Tribes, page 34, their referral response was a little bit more in-depth.

[0:25:28] Voice 14: Okay, well, for the chair, we have sort of an established process that we work with through the ministry.

[0:25:39] Voice 14: and in terms of the response we're actually quite refined in that and we use a table format like a

[0:25:46] Voice 14: spreadsheet that we record when we record when we contacted uh how many times what was spoken and

[0:25:52] Voice 14: then we have worked with them in detail to make sure that we as they say close the loop so we

[0:25:58] Voice 14: ensure that we conclude it so to answer your question about that specific one i don't know

[0:26:05] Voice 14: what the exact response is but i do know that when we um take that feedback we will make sure when we

[0:26:11] Voice 14: talk to the ministry we'll explain to them how we communicated and what our response was but for

[0:26:18] Voice 14: clarity it doesn't mean that we're always able to um change or amend bylaws according to the

[0:26:22] Voice 14: wishes of first nations it just means we have to be clear about what we did and did not do and how

[0:26:28] Voice 14: how we did it so i

[0:26:35] Voice 3: need to try to please chair

[0:26:37] Voice 10: peterson uh thank you chair yeah also uh for

[0:26:42] Voice 10: myself the um that referral response from uh colletson is um raise some questions um that i

[0:26:52] Voice 10: i don't see us uh solving today but just wanted to sort of um touch on them really briefly

[0:26:59] Voice 10: um concern about establishment of parks and um the line that jumped out for me was um especially

[0:27:07] Voice 10: in the absence of a strategic parks management plan at the islands trust level which is a

[0:27:13] Voice 10: strategic parks management plan isn't something that i'm aware of um any discussion or consideration

[0:27:20] Voice 10: by islands trust uh to this point but uh just raised the question for me um you know how would

[0:27:28] Voice 10: Would we respond to that in the absence of, I mean, we don't really do parks, we do conservancy,

[0:27:35] Voice 10: but just worth sort of touching on briefly, because I think there's some questions there

[0:27:44] Voice 10: that are obviously important to the nation, and I'm not sure how I would respond if I

[0:27:49] Voice 10: was put on the spot on that.

[0:27:51] Voice 10: So just wanted to raise that particular referral response as being more in-depth than sometimes

[0:27:58] Voice 10: times we see and asking a fairly pointed question there so

[0:28:05] Voice 14: is there a question there for me to

[0:28:07] Voice 14: answer i don't i think it was more in general this is also

[0:28:10] Trustee Patrick: a crd park which i would hope the crd parks

[0:28:14] Trustee Patrick: have management plans for their park so well

[0:28:17] Voice 10: yeah and and and i'm not i'm not sure um what you know

[0:28:21] Voice 10: if there is a crd um strategic management plan for southern gulf islands that uh we could refer

[0:28:28] Voice 10: but certainly Islands Trust doesn't have that.

[0:28:31] Voice 10: But I think, again, it's a communication issue there.

[0:28:36] Trustee Patrick: All right.

[0:28:36] Trustee Patrick: Trustee

[0:28:37] Voice 3: Elliott, Vice Chair Elliott.

[0:28:39] Voice 6: Yeah, so question then, could this be something that is entered

[0:28:43] Voice 6: as an interest of Cowards and Tribes that should be followed up on

[0:28:51] Voice 6: by, say, Islands Trust Conservancy as we're developing the five-year plan?

[0:28:57] Voice 6: Like, how are we capturing these comments for this broader conversation in the many touch points that we have with First Nations, with all of our different projects?

[0:29:12] Voice 6: So this is an example of a piece of information that's coming in. It's maybe not related specifically to this referral, but referring to an overall management plan, which I think is kind of better captured with the Islands Trust Conservancy's five-year plan.

[0:29:33] Voice 6: How could we capture that and make sure we don't miss following up on something like this?

[0:29:38] Voice 6: to

[0:29:41] Voice 14: the chair so we do have um communications logs that we track what we hear we try to summarize

[0:29:48] Voice 14: what we track the time who we spoke to what was said and what we said in response or vice versa

[0:29:53] Voice 14: whatever the communications was uh it hasn't been perfected but it's certainly we're working on

[0:29:59] Voice 14: we've been working on

[0:29:59] Voice 14: We'll be right back.

[0:30:00] Voice 14: quite some time to capture these thoughts so that anytime we're engaging with First Nations,

[0:30:04] Voice 14: we refer to that law before we engage with the First Nations. So we're getting better at it

[0:30:11] Voice 14: operationally to do all that. And I have not, I can't verify that this particularly is tracked

[0:30:17] Voice 14: there, trying to do that while you're speaking. And now I'm speaking, I can't do two things at

[0:30:20] Voice 14: once. But I will follow up to make sure that that is in the law. I'll do that while during this

[0:30:25] Voice 14: meeting. And we can also, you know, this referral is CRD's application. So they're seeing all these

[0:30:32] Voice 14: responses as well, right? They took a full package. And so they're hearing the same message

[0:30:37] Voice 14: in regards to work. Go

[0:30:41] Voice 4: ahead. I can supplement that by just saying we're very excited to have

[0:30:45] Voice 4: Coraline Strachan joining us in the executive administrative assistant position. And she's

[0:30:49] Voice 4: going to help provide some leadership to us around formalizing some of these administrative systems

[0:30:53] Voice 4: systems that have long needed some dedicated effort and so we're quite excited over the next

[0:30:58] Voice 4: few months to work with her to roll these out and ensure sort of the octopus of islands trust with

[0:31:04] Voice 4: all its various local trust committees and having some coordinated better processes that are more

[0:31:09] Voice 4: documented for staff so that is coming i

[0:31:13] Trustee Patrick: think i think this is uh sort of one of the developments

[0:31:17] Trustee Patrick: or advances that are occurring in our referral process well this i wouldn't call a referral

[0:31:23] Trustee Patrick: process necessarily where this is now going to this if this is approved today it will go to the

[0:31:27] Trustee Patrick: minister for approval of the amendment but if there's a table of tracking the um indigenous

[0:31:39] Trustee Patrick: governing bodies referral responses and what we did about it that table isn't necessarily being

[0:31:45] Trustee Patrick: shared with the decision makers that made the decision at the time of that so i think we as

[0:31:50] Trustee Patrick: our processes evolve that tracking table really should be created far earlier in the process i

[0:31:56] Trustee Patrick: would think so that decision makers have that before them and what goes to the minister is

[0:32:02] Trustee Patrick: just the whole all of that thought process was carried through so i think that's just an evolving

[0:32:08] Trustee Patrick: part of our process as we move through moving from our tracking of referral responses to how we

[0:32:16] Trustee Patrick: we responded. So I don't know if we need action today, but we'll leave that to the vice chairs.

[0:32:24] Trustee Patrick: Okay, Vice Chair Elliott, did you feel comfortable in proceeding with these motions today? All right.

[0:32:31] Voice 6: Sure, thanks. I move that the Islands Trust Executive Committee approve

[0:32:35] Voice 6: Maine Island Local Trust Committee Bylaw No. 194, cited as Maine Island Official Community Plan

[0:32:42] Voice 6: bylaw number 144 2007 amendment number 1 2024 in accordance with section 27 of the islands trust

[0:32:51] Voice 6: act is

[0:32:52] Trustee Patrick: there a second seconded by vice chairman any discussion call the vote all those in favor

[0:32:59] Trustee Patrick: and that carries so second motion there i

[0:33:05] Voice 6: move that the islands trust executive committee approve

[0:33:08] Voice 6: approve main island local trust committee bylaw number 195 cited as main island land use bylaw

[0:33:14] Voice 6: number 146 2008 amendment number 1 2024 in accordance with section 27 of the islands trust

[0:33:21] Voice 6: act is

[0:33:22] Trustee Patrick: there a second again seconded by vice chair maude any discussion all about all those in favor

[0:33:29] Trustee Patrick: and that carries all right so thank you very much we'll move on to item 7.2 which is salt

[0:33:38] Trustee Patrick: spring island local trust committee bylaw number 543 request for decision on page 57 of the agenda

[0:33:44] Trustee Patrick: package i'll look over to director sermac again to introduce the item thank

[0:33:49] Voice 14: you chair i just clued in

[0:33:50] Voice 14: this is yet another crd zoning application but on a different island uh interesting so this is for

[0:33:57] Voice 14: an application for crd to formalize use of uh subject properties such that they can use them

[0:34:03] Voice 14: for their parks operations um it they've got it's in the alr but they have the approval of the alr2

[0:34:10] Voice 14: for the use um and so the properties would become community facility and used for a couple different

[0:34:18] Voice 14: things i might know it even some of the bus recharging operations could be there so it's

[0:34:22] Voice 14: an electrical charging computer right beside the school right near the pool um it meets the uh or

[0:34:28] Voice 14: is not contrary to our variance for the policy statement it's down recommended approval i'll

[0:34:35] Trustee Patrick: look to uh vice chair peterson to introduce or oh

[0:34:44] Voice 10: you're muted oh i'm sorry can you hear me

[0:34:48] Trustee Patrick: keep going oh

[0:34:52] Voice 10: okay i think the director um uh introduced this well um so i'm ready to make

[0:35:00] Voice 10: the motion if that's suitable for the chair

[0:35:02] Trustee Patrick: um i think so i will raise one question and comment

[0:35:06] Trustee Patrick: as we talked about the previous uh main island response from first nations i'd say both of these

[0:35:13] Trustee Patrick: salt spring ones the had no response from from many of the first nations that i'd consider having

[0:35:21] Trustee Patrick: you know high interest on salt spring so we have no response um so again that's one of those even

[0:35:29] Trustee Patrick: even a follow-up conversation that a response hadn't been intended perhaps or no intent you

[0:35:34] Trustee Patrick: know so there's it just left with no response always looks interesting but over to you vice

[0:35:42] Trustee Patrick: chair peterson yeah

[0:35:45] Voice 10: thank you chair and and that that did stand out for me and it does happen at

[0:35:48] Voice 10: times um which i think we need to be careful about uh interpreting um but i will go ahead and move

[0:35:57] Voice 10: that the Islands Trust Executive Committee approve Salt Spring Island Local Trust Committee

[0:36:01] Voice 10: Bylaw No. 543, cited as Salt Spring Island Land Use Bylaw No. 355-1999, Amendment No. 2-2025,

[0:36:12] Voice 10: in accordance with Section 27 of the Islands Trust Act.

[0:36:15] Trustee Patrick: Is there a second? Seconded by Vice-Chair

[0:36:18] Trustee Patrick: Maud. Any discussion? Call the vote. All those in favor? That carries. I'm going to carry on

[0:36:27] Trustee Patrick: with the salt spring theme item 7.3 is the salt spring island local trust committee bylaw number

[0:36:31] Trustee Patrick: 544 and 545 request for decision on page 74 of the agenda package to

[0:36:37] Voice 14: you this uh rezoning has

[0:36:40] Voice 14: been a long time coming for this particular property um we'll get into too much the history

[0:36:47] Voice 14: but i believe it's been at least six years or so that it's been going through the process

[0:36:50] Voice 14: uh it is to for this particular property which has had this use for at least since pre-zoning

[0:36:55] Voice 14: time in one way or another, it just, of course, grows and evolve. And it's finally to formalize

[0:37:01] Voice 14: the use and is therefore asking to redesignate the land use there and to rezone the property

[0:37:07] Voice 14: accordingly to allow from residential to general employment, primarily for the purposes of boat

[0:37:13] Voice 14: and equipment repair. And of course, that's a hard business to attract and to retain and find

[0:37:19] Voice 14: space. I'm sure most of you know your bylaw enforcement services. That's an easy target

[0:37:24] Voice 14: it sometimes so uh if it's gone through the process it uh meets the uh or it's not contrary

[0:37:30] Voice 14: to the policy statement and stuff recommend approved

[0:37:33] Trustee Patrick: over to you again vice chair peterson

[0:37:38] Voice 10: um thank you chair um i move that islands trust executive committee approved salt spring island

[0:37:45] Voice 10: local trust committee bylaw number five four five cited as salt spring island land use bylaw number

[0:37:53] Voice 10: Number 355, 1999, Amendment Number 3, 2024,

[0:37:57] Voice 10: in accordance with Section 27 of the Islands Trust Act.

[0:38:00] Voice 9: Is there a second?

[0:38:04] Voice 13: I think it told me a chance.

[0:38:06] Trustee Patrick: Second by Vice Chair Maude.

[0:38:08] Trustee Patrick: Any discussion?

[0:38:12] Trustee Patrick: Vice Chair Elliott.

[0:38:14] Voice 6: I have a question about the water license use,

[0:38:20] Voice 6: and maybe I should have asked before the motion was moved,

[0:38:23] Voice 6: and just because I'm not familiar with the project,

[0:38:28] Voice 6: So the feedback from the Salt Spring Advisory Planning Committee was the impact, about the impact of using water from the Jonah Creek for commercial use.

[0:38:37] Voice 6: I guess they already have a license.

[0:38:39] Voice 6: sense. But it's around when we affirm a non-conforming or bring into conformity an existing

[0:38:53] Voice 6: use that started before there was zoning, especially when it concerns water, continuing

[0:39:03] Voice 6: Continuing that use into the future does get very tricky, confirming that the expanded

[0:39:11] Voice 6: commercial use doesn't increase the draw of water indefinitely, and then enforcement

[0:39:18] Voice 6: related to that.

[0:39:19] Voice 6: We've seen a lot of challenges on Gabriel Island.

[0:39:23] Voice 6: So yeah, I have a caution about it because it was raised by the Advisory Planning Committee.

[0:39:30] Voice 6: I don't really see how it's addressed.

[0:39:34] Voice 6: But I'm not familiar with the bylaw, so maybe there was already lots of discussion on that.

[0:39:41] Trustee Patrick: I'm going to add, this was an interesting one because I did attend that APC.

[0:39:45] Trustee Patrick: They asked for a site visit and then had a site visit.

[0:39:48] Trustee Patrick: I wasn't able to go to the site visit, but it was verbally reported to us that following the site visit,

[0:39:53] Trustee Patrick: the APC no longer had concerns that they were satisfied with the site visit.

[0:39:58] Trustee Patrick: But that's not in the report.

[0:39:59] Trustee Patrick: So, there was a site visit with staff and the applicant on the property of how that was used and what amounts, and they no longer had concern.

[0:40:12] Trustee Patrick: But there's no report of that.

[0:40:15] Voice 13: And my assumption is that type of activity doesn't consume a lot of water.

[0:40:23] Voice 13: And I would assume that's where ABC would sort of probably came down because it's when you're repairing equipment, you're not consuming water per se.

[0:40:33] Voice 13: So I think that's probably where it landed, but it would be nice to report, yes.

[0:40:40] Voice 13: No question.

[0:40:44] Trustee Patrick: Elliot, further question?

[0:40:47] Voice 6: Well, 500 gallons a day is not insignificant. It's a commercial water license, I'm assuming they have.

[0:40:53] Voice 6: The challenge is monitoring that that use doesn't increase. Is there a check that the current present draw is maintained at this level and is not going to, like, it's just a problem that we're really struggling with on Gabriola with a non-conforming use that has greatly, greatly expanded its draw of water.

[0:41:22] Voice 6: and it's causing a lot of issues so it's I think it's a caution and we should

[0:41:28] Voice 6: have some kind of monitoring and and check on these commercial uses that have

[0:41:35] Voice 6: a water impact to

[0:41:42] Voice 14: the chair yeah I mean very valid points I know on Salt Spring

[0:41:46] Voice 14: Island we have some well monitoring program going on I'm not sure if it's in

[0:41:50] Voice 14: in that neighborhood um but of course when it comes to monitoring well the consumption according

[0:41:56] Voice 14: to the license that's up to the province or this is the water sustainability act so i'm not sure

[0:42:01] Voice 14: that we monitor that per se except for in a broader program well

[0:42:09] Voice 6: we're approving bylaws to

[0:42:12] Voice 6: allow a commercial use that has a groundwater license presumably attached when we get into

[0:42:20] Voice 6: to conflict if that water is expanded we are the one that's doing the enforcement so

[0:42:27] Voice 6: i'm not seeing that there isn't any or no obligation to to monitor that i i'm i don't

[0:42:35] Voice 6: know struggling with this but i'll let it go because there's nothing we can do now i guess

[0:42:43] Voice 14: nice to take a slight slight tangent so i'm not trying to evade the question trustee la but it

[0:42:49] Voice 14: was just pointed out to me that the order of your recommendations needs to go number two number one

[0:42:53] Voice 14: the ocp should be adopted before you're telling me if when there's a story trustee out there

[0:42:58] Voice 14: but we

[0:43:00] Trustee Patrick: already have a motion that's made seconded so do we table it that's important that would be

[0:43:06] Voice 14: that'd be the

[0:43:07] Trustee Patrick: proper process i just want to in case the volume wasn't there uh director

[0:43:11] Trustee Patrick: has identified that the uh the order of these motions is important to the decision making

[0:43:17] Trustee Patrick: and we need to look at item two first.

[0:43:22] Trustee Patrick: So I need a motion to table, I guess, item one

[0:43:28] Trustee Patrick: to allow us to, so go ahead, Vice Chair Peterson.

[0:43:36] Voice 10: I move that the motion on the floor be tabled

[0:43:39] Voice 10: until consideration of the second motion in the report.

[0:43:45] Trustee Patrick: All right, thank you.

[0:43:47] Trustee Patrick: Before we proceed, I just wanted to carry,

[0:43:49] Trustee Patrick: I'll just touch on the discussion that we were having.

[0:43:53] Trustee Patrick: I think as we carry on with our freshwater planning

[0:43:59] Trustee Patrick: and maturing those elements of our planning systems,

[0:44:06] Trustee Patrick: that the provincial tools of water objectives

[0:44:10] Trustee Patrick: is something that we're not utilizing well in the islands

[0:44:14] Trustee Patrick: where that does give us more specific direction

[0:44:16] Trustee Patrick: for our decision-making and creating things that work for our decision-making so we don't have the

[0:44:22] Trustee Patrick: any in place in any of the islands but i think as we move forward water objectives through the water

[0:44:27] Trustee Patrick: sustainability act is something we need to be exploring that can help answer some of those

[0:44:32] Trustee Patrick: questions that you were bringing up um vice chair elliott um okay so item number two back to you

[0:44:39] Trustee Patrick: vice chair peterson i

[0:44:44] Voice 10: move that islands trust executive committee approve saltsburg island

[0:44:49] Voice 10: Local Trust Committee Bylaw No. 544, cited as the Salt Spring Island Official Community Plan

[0:44:55] Voice 10: Bylaw No. 434-2008, Amendment No. 1-2025, in accordance with Section 27 of the Islands Trust

[0:45:04] Voice 10: Act.

[0:45:05] Trustee Patrick: Is there a second? Second by Vice-Chairman. Any discussion? I'll call the vote. All those

[0:45:15] Trustee Patrick: in favor? That carries. I guess we need a motion to remove that off the agenda, but we put a

[0:45:24] Trustee Patrick: timeline on it and

[0:45:26] Voice 15: so it's for the uh the one who would bring it back on the floor

[0:45:28] Voice 15: yeah just

[0:45:30] Voice 15: a motion to put it back so

[0:45:31] Trustee Patrick: i need a motion to return item one to the floor uh

[0:45:37] Voice 2: go

[0:45:38] Trustee Patrick: ahead go ahead

[0:45:41] Trustee Patrick: vice chair peterson i

[0:45:43] Voice 2: move that um item one from the report uh returned

[0:45:46] Voice 10: to the floor for

[0:45:47] Voice 10: consideration is

[0:45:49] Trustee Patrick: there a second second by vice chair elliott is there any discussion i don't

[0:45:55] Trustee Patrick: We don't discuss it, so I'll call the vote.

[0:45:58] Trustee Patrick: All those in favor?

[0:46:00] Trustee Patrick: That carries.

[0:46:01] Trustee Patrick: So the motion that the Islands Trust Executive Committee approve Salt Spring Island Local

[0:46:06] Trustee Patrick: Trust Committee, bylaw number 545, cited as Salt Spring Island land use bylaw number 355,

[0:46:12] Trustee Patrick: 1999, amendment number 3, 2024, in accordance with section 27 of the Islands Trust Act,

[0:46:17] Trustee Patrick: has been made and seconded.

[0:46:19] Trustee Patrick: It is back on the floor for debate.

[0:46:21] Trustee Patrick: Is there any further discussion?

[0:46:26] Trustee Patrick: Not seeing any.

[0:46:27] Trustee Patrick: I will call the vote. All those in favor? That carries.

[0:46:33] Trustee Patrick: All right. This time we're moving up item

[0:46:38] Trustee Patrick: 14, which is the in-camera agenda

[0:46:41] Trustee Patrick: item. I guess we need

[0:46:49] Trustee Patrick: this motion to go in-camera. One of the vice chairs

[0:46:53] Trustee Patrick: would like to read it. It's on item 14. Go ahead, Vice Chairman.

[0:46:57] Voice 13: I will move that the meeting be closed to the public subject to sections

[0:47:01] Voice 13: 91 C, G, and I of the community charter

[0:47:05] Voice 13: in order to consider matters related to labor relations

[0:47:07] Voice 13: and other employee relations,

[0:47:09] Voice 13: litigation or potential litigation affecting the municipality.

[0:47:12] Voice 13: The receipt of advice that is subject to solicitor

[0:47:16] Voice 13: by the privilege, including communications necessary

[0:47:19] Voice 13: for that purpose, and that staff attend the meeting.

[0:47:23] Trustee Patrick: Is there a second?

[0:47:26] Trustee Patrick: Seconded by Vice Chair Elliott.

[0:47:28] Trustee Patrick: Is there any discussion?

[0:47:30] Trustee Patrick: Call the vote.

[0:47:31] Trustee Patrick: All those in favor?

[0:47:34] Trustee Patrick: that carries so we'll take a moment to allow staff to prepare us for going in camera yeah i'm just

[0:47:53] Voice 7: gonna share screen we're

[0:47:59] Trustee Patrick: ready thank you i have nothing to rise and report in camera meeting

[0:48:05] Trustee Patrick: we're now at item eight trust council meeting preparation first item is under 8.1 is the

[0:48:12] Trustee Patrick: executive section starting on page 93 item 8.1.1 chief administrative officer quarterly report

[0:48:22] Trustee Patrick: Vice-Chairs, are there any questions or comments on this one?

[0:48:29] Trustee Patrick: Should we do the block through general consent or just each one?

[0:48:34] Trustee Patrick: What would be easier from your minute-taking perspective?

[0:48:37] Voice 5: A block would be great.

[0:48:38] Voice 5: Yeah,

[0:48:38] Trustee Patrick: we could do that.

[0:48:39] Trustee Patrick: So we'll talk about them at the end of the block.

[0:48:41] Trustee Patrick: We can do a general consent to find out.

[0:48:44] Trustee Patrick: Okay.

[0:48:44] Trustee Patrick: Not seeing any comments on 9.1.1.

[0:48:46] Trustee Patrick: We'll move on to 8.1.2 on page 95, which is Provincial Review and Funding Requests.

[0:48:57] Trustee Patrick: Any comment on this one?

[0:49:01] Trustee Patrick: Okay.

[0:49:02] Trustee Patrick: Not seeing any.

[0:49:03] Trustee Patrick: We're going to move on to item 8.1.3, 2025 Operational Review Report Recommendation Briefing, starting on page 98.

[0:49:13] Trustee Patrick: I

[0:49:21] Voice 9: see Vice Chair Peterson.

[0:49:24] Voice 10: Thank you, Chair.

[0:49:25] Voice 10: On page 99 of the briefing, the first paragraph of page of 99, it says for recommendation one, this would include resolutions to remove individual products from the draft budget.

[0:49:45] Voice 10: And I'm just, when I was reading that, I was reflecting that it might be helpful to have some of that spelled out, not necessarily in the report, but certainly at hand, because I just anticipate that would be a question that would be raised at Trust Council.

[0:50:04] Trustee Patrick: See you, Roni.

[0:50:06] Voice 11: Thank you, Jared.

[0:50:07] Voice 11: Yeah, thank you, Vice Chair Peterson.

[0:50:09] Voice 11: And we will have, and Director Mobs has helpfully provided me with a summary of what those items would be so that when we get to the budget discussion, we can table those and highlight those ones that some of those have been, some of those that at the time of the report would have been on that list were already addressed by FPC and its most recent recommendations as well.

[0:50:33] Voice 11: but there are a few others and so we'll have a list that you can bring forward to to itemize for

[0:50:39] Voice 11: for trust council all

[0:50:43] Trustee Patrick: right um i only have one comment that i just i in the report um

[0:50:52] Trustee Patrick: and the recommendation regarding moving the corporate plan from this current strategic

[0:50:56] Trustee Patrick: plan the corporate plan this has been a funny process i'll say from how how it came up

[0:51:04] Trustee Patrick: about but it certainly was never the intent that the strategic plan was the corporate plan

[0:51:10] Trustee Patrick: it was just that a strategic plan was a necessary piece of the corporate plan was the process that

[0:51:16] Trustee Patrick: we were working toward in my understanding so i know there will be some sensitivities to

[0:51:21] Trustee Patrick: to that at trust council yeah

[0:51:27] Voice 11: and and to the chair i can and i can speak to that at council

[0:51:30] Voice 11: as well i think that's just one of the i think i acknowledged this in the report one of the kind of

[0:51:34] Voice 11: gaps in the draft process that was approved was there's nothing that specifically says what the

[0:51:40] Voice 11: outcome of the broader corporate planning process was um and so what the recommendation has proposed

[0:51:46] Voice 11: is an option for how we might fill that gap but yeah recognition that it was um that there was

[0:51:52] Voice 11: always a broader process at play yes

[0:51:55] Trustee Patrick: the level of detail got lighter as we got into the harder

[0:51:58] Trustee Patrick: or work as you could see by the by the framework uh vice chair elliot so

[0:52:05] Voice 6: uh i just have a question

[0:52:07] Voice 6: about how will decisions be made this is a briefing with a bunch of recommendations that impact

[0:52:14] Voice 6: further items in the agenda um so i think it's going to be important to signal like when what's

[0:52:23] Voice 6: a decision point and where where do we go so i'm just wondering how that how the chair is going to

[0:52:29] Voice 6: to handle that for you.

[0:52:31] Trustee Patrick: I'd be happy to talk about my thoughts of how I'm very much welcome

[0:52:35] Trustee Patrick: all of your, including staff's comments. I think this is going to be one of those

[0:52:41] Trustee Patrick: round the room moments or alphabet list time to come out and more instructions. I've already

[0:52:47] Trustee Patrick: provided some instructions to trustees following the release of the report to start reading, start

[0:52:53] Trustee Patrick: start gathering your comments, start sharing your comments with the CAO so that he can be prepared

[0:52:59] Trustee Patrick: to respond. I think we need to lay out some expectations. If it's a budgetary item,

[0:53:07] Trustee Patrick: they could speak to it and they're around that this is something they've identified that they'd

[0:53:12] Trustee Patrick: be looking for, but the timing for that would be in the budget conversation of where we would

[0:53:17] Trustee Patrick: would introduce budget related resolutions.

[0:53:22] Trustee Patrick: That this would be if they have a differing opinion

[0:53:25] Trustee Patrick: of a recommendation or they see something else

[0:53:28] Trustee Patrick: that they would then in the round table talk about

[0:53:33] Trustee Patrick: what it is that they would be recommending

[0:53:35] Trustee Patrick: or wanting to see different than what's been recommended.

[0:53:39] Trustee Patrick: But that if they have a resolution in mind

[0:53:41] Trustee Patrick: that should have been already shared with staff

[0:53:44] Trustee Patrick: staff to come at the end of the process. So that was how I was looking at it. Do a full table

[0:53:51] Trustee Patrick: and then entertain any resolutions pertaining to the recommendations. In particular, budget would

[0:53:58] Trustee Patrick: be hold that for the budget section. Any thoughts of different approach? Go ahead, CAO Broney.

[0:54:07] Voice 11: Thank you, Chair. Yeah, that was generally the approach that I tried to offer with this brief was

[0:54:12] Voice 11: was to provide a bit of guidance on what the structure of resolutions would need to be.

[0:54:16] Voice 11: And I'll have some draft language around resolutions as well that I'll share with the chair and

[0:54:23] Voice 11: Alexandra in advance too, just so that we have those on hand in terms of wording to

[0:54:30] Voice 11: help advance a decision on individual recommendations.

[0:54:34] Voice 11: I had considered putting forward an RFD, but it seemed a bit odd for me to put forward

[0:54:38] Voice 11: an rfd when clearly the recommendations of the report are things that i'm recommending the trust

[0:54:43] Voice 11: council adopt and so i think the report itself is kind of one big rfd but this brief was just

[0:54:50] Voice 11: to try and help guide a little bit that process for how you might consider this

[0:54:56] Trustee Patrick: the other

[0:54:57] Trustee Patrick: expectation i think it's important that the executive committee being um so close to the

[0:55:05] Trustee Patrick: operational side of it that we need to step up um in the meeting you know absolutely listen to the

[0:55:10] Trustee Patrick: the conversations but be clear on your support on the recommendations or not

[0:55:22] Trustee Patrick: go ahead vice chair elliott i can see you yeah

[0:55:25] Voice 6: yeah so just as an example if so a recommendation

[0:55:29] Voice 6: nine uh no consideration be given to the potential relocation of victoria office

[0:55:34] Voice 6: like when would that be brought forward are you thinking during the round table

[0:55:40] Voice 6: decisions that are not related to budget or financial planning would be advanced at that

[0:55:47] Voice 6: point and in which case do we have enough time allocated i think it's only like half an hour

[0:55:55] Voice 6: and the presentation for decisions and

[0:55:58] Trustee Patrick: let's let's look at that when we get to that item i

[0:56:02] Trustee Patrick: think this is important conversation we'll look at the three-day let's can you know make sure

[0:56:07] Trustee Patrick: that we have allowed enough time but yes it would be at the time of the of the round table you would

[0:56:13] Trustee Patrick: be speaking um if you do not agree with a recommendation you should as a trustee you

[0:56:20] Trustee Patrick: would say i don't agree with this uh this recommendation and they would be prepared to

[0:56:24] Trustee Patrick: either bring a motion forward to not support one or something or other way around they're saying i

[0:56:29] Trustee Patrick: I agree with these. I'd want to see something additional or in that regard.

[0:56:35] Trustee Patrick: So after the roundtable, we would then entertain motions probably as they're received by motion or we go down through recommendation one, two, three, four, five.

[0:56:47] Trustee Patrick: We could do it that way as well.

[0:56:51] Voice 6: I think it has the potential to be confusing.

[0:56:55] Trustee Patrick: yeah

[0:56:56] Voice 6: um trustees like rfds would in which something is laid out um and we have a set

[0:57:03] Voice 6: of recommendations if the assumption is they could all just be accepted what when is that

[0:57:10] Voice 6: point or when is that decision point so i i think your framing is going to be really important chair

[0:57:15] Voice 6: um but it's not articulated in this briefing so how do we communicate that vice chair peterson

[0:57:24] Trustee Patrick: some yeah

[0:57:27] Voice 10: less about the communication but just uh i wanted to comment that uh i think there's um

[0:57:32] Voice 10: a reasonable likelihood that um some of the recommendations might be endorsed by council

[0:57:38] Voice 10: and some not so i think it's um you know as as we consider this that's uh i think a distinct

[0:57:46] Voice 10: possibility well

[0:57:49] Trustee Patrick: then if we want to look at timing do you want to see one motion drafted that says

[0:57:55] Trustee Patrick: as support recommendation 1, 2, 3, 4, 5, 6, 7, 8, 9,

[0:57:59] Trustee Patrick: then trustees could remove it, one,

[0:58:01] Trustee Patrick: if they want to remove some as separate items?

[0:58:10] Voice 10: Yeah, to be honest, I haven't really put a lot of in-depth thought

[0:58:15] Voice 10: into the mechanics there, so I mean, I apologize,

[0:58:18] Voice 10: but I just experience suggests that there's a distinct possibility

[0:58:24] Voice 10: that trustees are going to want to break this down.

[0:58:28] Voice 10: So I actually think assuming that it's one big resolution is probably not

[0:58:34] Voice 10: going to pan out.

[0:58:37] Voice 6: No, sorry. I wasn't assuming that there's a very clear list of,

[0:58:41] Voice 6: if you're going to accept your recommendations, one, six, seven,

[0:58:44] Voice 6: and nine, eight, that is done during the budget discussion.

[0:58:52] Voice 10: Okay. I see what you're, I see what you're saying now. And then, and so,

[0:58:57] Voice 10: yeah, I think it would be,

[0:59:00] Voice 10: I think it actually would be problematic to to consider the recommendations partly in the budget

[0:59:07] Voice 10: section and and partly in another section I think I think we should do it kind of in one big go

[0:59:14] Voice 10: however however clean and smooth that goes I think it's it's likely to to work better as as

[0:59:22] Voice 10: considering them all in one session although

[0:59:30] Trustee Patrick: the removal items for the budget you know things that

[0:59:36] Trustee Patrick: like item one don't you know there are things yes

[0:59:43] Voice 10: and and i i think maybe i think we should

[0:59:47] Voice 10: probably deal with this before we get into the budget session but i just think if we start

[0:59:52] Voice 10: breaking it up it's going to add further complexity waste your moment

[0:59:59] Voice 7: I don't know.

[1:00:00] Voice 7: Thank

[1:00:00] Voice 13: you Chair. My only suggestion would be is to effectively deal with this in meeting management

[1:00:08] Voice 13: is that there's nine suggestions and rather than trying to omnibus it is deal with each

[1:00:15] Voice 13: suggestion one at a time and just seek council's endorsement. I'm not anticipating a lot of

[1:00:22] Voice 13: dissension but you know if we try and do it omnibus we might really spend more time talking

[1:00:30] Voice 13: about semantics of how we strip things out and put things in then if we if at the right at the

[1:00:35] Voice 13: beginning we say okay you've all read the report it's one two three four like do you want to

[1:00:42] Voice 13: endorse or not endorse and and literally put it to bed then because you know it's a fine report

[1:00:50] Voice 13: but i think if it's one large resolution i think it's it's going to end up being hours

[1:00:56] Voice 13: hours of discussion because somebody's going to want to talk about one word i

[1:01:00] Trustee Patrick: just see that for

[1:01:01] Trustee Patrick: me the budget one is i mean that one could be a long conversation right there so i mean it's

[1:01:09] Trustee Patrick: we have a report with recommendations that we either generally concur with and then do the

[1:01:16] Trustee Patrick: hard work on the budget discussion you know there is the in and in and outs of the budget

[1:01:22] Trustee Patrick: Julie has her hand up.

[1:01:23] Trustee Patrick: Oh, good.

[1:01:23] Trustee Patrick: Julie is there.

[1:01:25] Trustee Patrick: Hello.

[1:01:27] Trustee Patrick: Director Mobs.

[1:01:28] Trustee Patrick: Good

[1:01:29] Voice 16: morning, E.C.

[1:01:31] Voice 16: Thank you for accommodating my late joining of the meeting today.

[1:01:35] Voice 16: So I thought I'd weigh in a little bit because, of course, we're touching on the budget session, which is my world.

[1:01:40] Voice 16: I think dealing with the resolutions all in one go at the time that the operational review is looked at will better facilitate the budget session, to be honest.

[1:01:50] Voice 16: it um it'll give me a chance to also update the budget to sort of be able to report out to trust

[1:01:57] Voice 16: council on what the implications are for those recommendations if we get to the budget session

[1:02:01] Voice 16: and trust council is no longer comfortable with the resolution that it's made um because of the

[1:02:07] Voice 16: dollar impact there's always an opportunity to reverse course at that time um but i do think

[1:02:12] Voice 16: it might be cleaner to address everything related to the operational review at this time in the

[1:02:16] Voice 16: the agenda um and then the budget pieces later on all

[1:02:20] Trustee Patrick: right well then my question would be do we

[1:02:22] Trustee Patrick: need a different staff report because item one would then need to have your breakdown of

[1:02:26] Trustee Patrick: recommendations of things that could be removed so something to think about uh vice charlotte

[1:02:36] Voice 6: yeah um i think hearing the conversation i totally agree with director mobs having

[1:02:42] Voice 6: having, delaying a decision by a day, or separating out certain decisions, and then

[1:02:51] Voice 6: coming to the budget and not knowing what the implications are of, like, yeah, I think they

[1:02:59] Voice 6: should all be laid out. And we should decide in this first day. So we're going to have to amend

[1:03:05] Voice 6: the three day schedule, I think.

[1:03:08] Trustee Patrick: And we'd need a different RFD, then that would have a series

[1:03:12] Trustee Patrick: of different because item one would need to have that breakout of here's here's all those things

[1:03:20] Trustee Patrick: that could come out and then there could be trustees that could argue well this is this

[1:03:24] Trustee Patrick: could be added this could be another item that you know maybe isn't on the list but they think is

[1:03:29] Trustee Patrick: new in their opinion uh vice chair of my chair i'm saying ronnie yeah

[1:03:39] Voice 11: and i can certainly amend

[1:03:40] Voice 11: end the briefing to add that list of the things that would be captured under under recommendation

[1:03:46] Voice 11: one that aren't already addressed in the changes that have been put forward in the budget by fpc

[1:03:53] Voice 11: as well would

[1:03:54] Trustee Patrick: we need to also those like the other ones that are the additions to the budgets would

[1:03:59] Trustee Patrick: they have to have dollar items resolutions added for those i mean you've got the business cases in

[1:04:05] Trustee Patrick: there i

[1:04:08] Voice 11: think i think and director mobs can correct me so the the business cases include

[1:04:13] Voice 11: the dollar items so those ones are quantified um but i think approving the recommendation of

[1:04:19] Voice 11: the report um i suspect when we get to the budget discussion we would still want to then

[1:04:24] Voice 11: pass a separate resolution that officially removes those from the budget unless director mobs would

[1:04:31] Voice 11: take the acceptance of the recommendation as endorsement to add for example recommendation

[1:04:39] Voice 11: mate if that in this conversation council adopts that recommendation is that sufficient then to

[1:04:46] Voice 11: amend the budget accordingly or do we need a secondary item to formally add that to the budget

[1:04:51] Voice 11: um

[1:04:56] Voice 9: so

[1:04:58] Voice 16: i think if council makes a resolution at any point that impacts the budget um i would take

[1:05:03] Voice 16: that resolution we wouldn't need to revisit it in the budget debate unless of course trust council

[1:05:09] Voice 16: chooses to go in a different direction and needs to pass a resolution to undo the resolution they

[1:05:13] Voice 16: just made otherwise I'll take care of it no matter when it takes place in the meeting all right so

[1:05:21] Trustee Patrick: just having those dollars and making reference to them will be important in those recommendations

[1:05:25] Trustee Patrick: thank you

[1:05:28] Voice 6: so there's one other the second recommendation could provide some complications

[1:05:34] Voice 6: as well because if that is um proved that would essentially remove the conservancy's request

[1:05:45] Voice 6: for its software project so is that correct like it would just go if that is decided

[1:05:57] Voice 6: yeah

[1:05:58] Voice 11: on that particular item um i've had discussions with staff about that this

[1:06:05] Voice 11: conservancy software request that's a project that has been underway um for some time and so

[1:06:11] Voice 11: i wouldn't consider that to be a net new project and so it wouldn't be impacted by that um this

[1:06:17] Voice 11: one would inc would include things like the electronic document management proposal although

[1:06:23] Voice 11: i believe fpc already recommended that that be paused as well so that would be captured under

[1:06:29] Voice 11: under one or two but I'll have I'll take a second look at the recommendation too and if there are

[1:06:35] Voice 11: other items within that that would impact the budget then I would I could then add those to

[1:06:40] Voice 11: the briefing as well so it's clear hope

[1:06:46] Trustee Patrick: you're muted advice Charlie if you were thinking

[1:06:50] Voice 6: no

[1:06:51] Voice 6: yeah non-essential technology projects does that include staff

[1:06:59] Voice 11: positions

[1:07:02] Voice 6: no

[1:07:03] Voice 11: through the chair this

[1:07:04] Voice 11: This wouldn't include, this isn't staff, this is about assigning any net new work related to technology.

[1:07:12] Voice 11: And so it would be any net new projects that are not currently underway.

[1:07:19] Voice 6: Thanks. I'm asking all the dumb questions because they're going to get asked.

[1:07:27] Voice 6: This

[1:07:27] Trustee Patrick: is very important and I appreciate this is the work we need to do to set this discussion up to be successful and understandable.

[1:07:37] Trustee Patrick: and avoid those rabbit holes that we are known to go down.

[1:07:43] Trustee Patrick: So back to sort of the structure of this,

[1:07:48] Trustee Patrick: if we were to do a round table,

[1:07:52] Trustee Patrick: the RFD will be additional information added to the RFD.

[1:08:00] Trustee Patrick: I guess it's an RFD more or less

[1:08:02] Trustee Patrick: or a collection of potential motions

[1:08:06] Trustee Patrick: that if we do a round table,

[1:08:08] Trustee Patrick: they should speak to, you know, speak in general if they're supportive, but what they have a

[1:08:15] Trustee Patrick: challenge with, they would then propose an alternative, which we would come back to at

[1:08:21] Trustee Patrick: the end of the roundtable. Then we would proceed through this in an orderly fashion to present the

[1:08:28] Trustee Patrick: motions one, two, three, four, five, as we go. Is that a better structure? Any thumbs up? Anyone

[1:08:35] Trustee Patrick: anyone else. And I think as you think about this, I mean, we'll wrap this around. Any

[1:08:44] Trustee Patrick: additional thoughts as you're going? We really want this to be understandable. Any other

[1:08:53] Trustee Patrick: comments on this section? So the staff report will be amended. Yeah. Okay. Amended. Are

[1:09:10] Trustee Patrick: you ready to move on to the next item then? Which is item 8.1.4, the proposed 2026-27

[1:09:18] Trustee Patrick: trust council meeting schedule request for decision on page 170 are you okay with that one

[1:09:23] Trustee Patrick: so through general consent we would forward 8.1 one point

[1:09:35] Voice 5: book sorry if i may we could not use

[1:09:38] Voice 5: the item numbers because they've been reordered for the reordering of the agenda okay so i propose

[1:09:43] Voice 5: I suppose just saying items under executive or got you.

[1:09:49] Voice 5: Yeah. Thank you.

[1:09:51] Trustee Patrick: So can we agree to forward the items

[1:09:55] Trustee Patrick: under the executive section to trust council

[1:10:01] Trustee Patrick: with the amendments noted to the 2025 operational review

[1:10:07] Trustee Patrick: report recommendation briefing.

[1:10:08] Trustee Patrick: Right. Thank you.

[1:10:14] Trustee Patrick: Oh, everybody's disappeared on the screen there.

[1:10:16] Trustee Patrick: All right. That brings us to the planning services section. We have the first item is the director of planning services quarterly report on page 176. Any comments?

[1:10:43] Trustee Patrick: I have one then, which I've already talked to Director Cermak about earlier today.

[1:10:54] Trustee Patrick: When I was looking between Director Cermak's report on planning and the Trust Program's services report,

[1:11:08] Trustee Patrick: what I noted was an absence of what the engagement that's occurring with First Nations on our planning side of the work.

[1:11:21] Trustee Patrick: and well i don't think we need to have a detailed description of but i know what's happening but i

[1:11:30] Trustee Patrick: think the general i know there's staff to staff engagement occurring supporting the planning work

[1:11:36] Trustee Patrick: that's occurring in many local trust areas that some general description of that work would be

[1:11:45] Trustee Patrick: beneficial and i don't know how vice chairs feel about that because it's i think it would belong

[1:11:51] Trustee Patrick: in your port not in the trust programs

[1:11:59] Voice 14: i'm sorry you're seeking a direction no

[1:12:05] Trustee Patrick: one's waving at me

[1:12:06] Trustee Patrick: so i can look at you i

[1:12:07] Voice 14: was watching the

[1:12:09] Voice 14: pads for no reason at all uh through the chair the

[1:12:14] Voice 14: certainly could um seek some of that and you know we as you know each business case for projects

[1:12:20] Voice 14: includes if there's a component of First Nations engagement it's included in

[1:12:26] Voice 14: there we have noticed it's the consistency of how we record that and

[1:12:30] Voice 14: report that I don't think it would be too much for me to add a table that's my

[1:12:35] Voice 14: knowledge I don't know if I could be you know to be sensitive to some of the

[1:12:41] Voice 14: information that might be in there because if it is staff to staff as being

[1:12:44] Voice 14: shared with LDC hasn't gone out and I'm I would have to feel my way around that

[1:12:48] Voice 14: so um that's about as far as i can go right now i would have to look to your report to see what

[1:12:54] Voice 14: you've done so i will

[1:12:57] Voice 14: take your direction if you wish i can put something together and i'll be

[1:13:00] Voice 14: mindful if um of any issues that arise i

[1:13:03] Trustee Patrick: just think from a completeness standpoint it just shows

[1:13:06] Trustee Patrick: you know we're doing a lot of work on protocols and developing relationships on one hand and we

[1:13:11] Trustee Patrick: know we've got this work happening with planning so i i just think it would help complete that we

[1:13:16] Trustee Patrick: we have that engagement occurring.

[1:13:18] Trustee Patrick: Like I said, I don't think it needs to be a table

[1:13:20] Trustee Patrick: of we're having this engagement with this First Nation,

[1:13:23] Trustee Patrick: more of a general conversation of the engagement

[1:13:26] Trustee Patrick: that is occurring in support of these projects.

[1:13:32] Trustee Patrick: So some narrative that could at least

[1:13:36] Trustee Patrick: include it in this report.

[1:13:38] Trustee Patrick: And Vice-Chairs, thoughts, is that?

[1:13:47] Go

[1:13:49] Voice 13: ahead, Vice-Chairman.

[1:13:50] Voice 13: To me, it's a difficult question because, naturally, anything that we do is referred up to First Nations, which is engagement.

[1:14:01] Voice 13: So, you know, in a simple paragraph, like Director Sermat's report can just say, we engage with First Nations.

[1:14:08] Voice 13: Because, you know, to drill down to any sort of fine detail, I don't know the point of it because we do actively engage with all First Nations on applications.

[1:14:20] Trustee Patrick: I'm not talking about referrals. I'm talking about support of our OCP projects. And I see Vice Chair Elliott was going to, well, did you have something to add, Vice Chair Elliott?

[1:14:29] Trustee Patrick: it

[1:14:30] Voice 6: well i agree with the director that it it is tricky to present because some of the information

[1:14:41] Voice 6: is informing uh how our planners are advancing work or suggesting areas of um you know future

[1:14:51] Voice 6: dpas for instance um but because that isn't coming back to community um we are starting to

[1:14:58] Voice 6: get questions so going well where did you get this information from um and and so could we provide

[1:15:05] Voice 6: something that's like you know planners in the northern office are you know continuing

[1:15:14] Voice 6: conversations with um you know there's an interest in these ocp updates um could that be a way of

[1:15:25] Voice 6: framing it so it's just it's general enough to understand that there are productive conversations

[1:15:31] Voice 6: going on but the substance um and content is not it's not ready to be daylighted it's just sort of

[1:15:39] Voice 6: an overview these things are happening that's

[1:15:43] Trustee Patrick: that's the level that i was looking at it's just

[1:15:45] Trustee Patrick: an acknowledgement that it's happening it's

[1:15:50] Voice 14: feasible when i look at the projects list um

[1:15:53] Voice 14: there you know it's the major project list i think it's fair to say that all those projects have had

[1:15:58] Voice 14: you know some form of engagement or attempted engagement um so you know i think it's kind of

[1:16:04] Voice 14: a given um although and i would hate to start naming which nations are engaging and not um in

[1:16:10] Voice 14: previous sections when we talked about the first nations referral process that's on my last page

[1:16:15] Voice 14: of my report mentioned that there's you know 11 or 11 nations that we're pursuing um agreements

[1:16:21] Voice 14: with and those of course are the ones we're having the most discussions with and so on and so forth

[1:16:25] Voice 14: so I can kind of put something together in a general sense but I think at this moment if you

[1:16:30] Voice 14: want more I'd be most tempted to put it down in First Nations referral process even though that's

[1:16:35] Voice 14: kind of a separate project I might be able to summarize that refer back to the projects above

[1:16:41] Voice 14: that you know LTC projects are engaging with First Nations but I again I'm not sure how deep

[1:16:49] Voice 14: they'll get so I do stumble a little bit with the amount of detail towards the essential reports

[1:16:54] Voice 14: works for

[1:16:55] Trustee Patrick: me it could simply be a sentence or a paragraph or something added in your item two

[1:17:00] Trustee Patrick: planning projects you've got all these planning projects and that an element of them you know is

[1:17:07] Trustee Patrick: this work that's occurring i think it just needs to be acknowledged that's all i'm i'm okay i'm

[1:17:13] Trustee Patrick: looking for at this time i don't think we need to get into the you know not asking that you report

[1:17:20] Trustee Patrick: for it on each OCP and whether or not

[1:17:21] Trustee Patrick: they're regarding these nations.

[1:17:23] Trustee Patrick: I don't think that's necessary at this time.

[1:17:30] Trustee Patrick: Just broad recognition.

[1:17:32] Trustee Patrick: Vice chairs, would that be satisfactory?

[1:17:36] Trustee Patrick: I'm seeing head bobbing.

[1:17:37] Trustee Patrick: Okay, good.

[1:17:39] Trustee Patrick: Not a lot of work there, Director Cermak.

[1:17:42] Trustee Patrick: Just an acknowledgement that it's occurring

[1:17:43] Trustee Patrick: and that section I think is the appropriate one.

[1:17:46] Trustee Patrick: Okay, thank you.

[1:17:48] Trustee Patrick: Current planning is for the referrals

[1:17:50] Trustee Patrick: all of those we've already discussed.

[1:17:54] Trustee Patrick: Okay, any other comments

[1:17:56] Trustee Patrick: on Director Planning Services Quarterly Report?

[1:18:00] Voice 3: The

[1:18:01] Trustee Patrick: next item would be 8.2.2,

[1:18:05] Trustee Patrick: which is the Short-Term Rental Accommodations.

[1:18:07] Trustee Patrick: Oh, I guess it's not using eight, sorry.

[1:18:09] Trustee Patrick: The Short

[1:18:09] Trustee Patrick: -Term Rental Accommodation Act

[1:18:11] Trustee Patrick: Discussion Session Outline on page 181.

[1:18:20] Trustee Patrick: My only comment is, I mean,

[1:18:23] Trustee Patrick: you've got 10 minutes for three for Bowen Island and two local press committees to talk about their

[1:18:32] Voice 14: experiences go ahead yeah

[1:18:34] Voice 14: so for clarity I don't think I so it's my first time writing such a

[1:18:38] Voice 14: summary so I was trying to make it informative the Bowen Island is not present okay so that might be

[1:18:45] Voice 14: if I need to amend that to make it clear I'd be happy to do so the what they're doing is I want

[1:18:51] Voice 14: to be sure to capture though that um the director manager of planning there has committed to

[1:18:56] Voice 14: providing me with information which i will you know between myself and that manager will make

[1:19:01] Voice 14: sure that the trustees will get a copy of that so i just want to really represent the fact that that

[1:19:06] Voice 14: information will be there but the uh he will not be presenting that information so i was imagining

[1:19:14] Voice 14: if i if the robot i hadn't seen the information yet so it was a robust response i would present

[1:19:18] Voice 14: sent it on its behalf. Otherwise, I would naturally want the fault of the trustees to

[1:19:23] Voice 14: present the information from their perspectives. So that's what that's meant to raise. I just want

[1:19:28] Voice 14: to acknowledge that Daniel Martin is the one providing the information, and I don't want him

[1:19:32] Voice 14: to feel excluded. Vice-Chair Martin?

[1:19:36] Voice 13: I think Vice-Chair Elliott had her hand up first.

[1:19:38] Voice 13: Oh, she disappeared. She's there.

[1:19:42] Trustee Patrick: Okay, Vice-Chair Elliott. Sorry, the screen's behaving funny.

[1:19:45] Voice 6: I turned my video off um so you did ask for feedback from the Gabriel Local Trust Committee

[1:19:52] Voice 6: we are waiting on um one community member who I think had quite a well it was not a positive

[1:20:02] Voice 6: reaction to the timing of the opt-in and communication because we were the first LTC

[1:20:07] Voice 6: to do so um I just need to understand do are you going to be presenting that information and do you

[1:20:13] Voice 6: need um a write-up um we're still waiting to hear from him so i'm trying to get that in time for the

[1:20:23] Voice 6: meeting but i don't know if it's just going to get emailed to me the day of through

[1:20:30] Voice 14: the chair um

[1:20:30] Voice 14: no i was imagining um you know that trustees can speak on their own behalf in their own experiences

[1:20:36] Voice 14: and this is coming directly correctly from uh hannah rabbit rabinovich and that she um wants

[1:20:42] Voice 14: to have the dialogue with you not necessarily with myself so i sent out that message to trustees

[1:20:47] Voice 14: hoping that the trustees would bring it themselves but i'm happy to do any lifting that we need to do

[1:20:54] Voice 6: just wanted to know how you imagined it because it wasn't totally clear but yeah we can talk about it

[1:20:59] Voice 6: thanks great

[1:21:00] Trustee Patrick: vice

[1:21:01] Voice 7: chair peterson uh

[1:21:04] Voice 10: yeah my perspective on trustees uh speaking on this

[1:21:07] Voice 10: section uh gabriella has has had this uh in for some time and and uh however for salt spring it's

[1:21:15] Voice 10: only uh taken effective as of uh november 1st i don't know that there's a lot of experience to

[1:21:24] Voice 10: talk about yet but um perhaps you have a different uh perspective on that but that's

[1:21:29] Voice 10: i don't know what i would say i

[1:21:35] Trustee Patrick: was gonna say i i was going to my perspective was only going to be

[1:21:38] Trustee Patrick: how we introduced it and how we worked with the accommodation groups to get letters of support so

[1:21:43] Trustee Patrick: that was all i was going to reference that taking that time and effort to speak with your industry

[1:21:49] Voice 10: sure and and that makes that makes sense i appreciate that uh um as a as a good use of that

[1:21:56] Voice 10: time all

[1:22:00] Trustee Patrick: right any other comment advice your mom thank

[1:22:02] Voice 13: you um my only concern is that we've only

[1:22:04] Voice 13: allowed an hour for this

[1:22:05] Voice 12: um

[1:22:07] Voice 13: and there's a lot of meat on this bone um i if there's any way when

[1:22:15] Voice 13: we're talking about the schedule if we could add another 30 minutes i think that would be

[1:22:19] Voice 13: time well spent um at least from the other the um trustees i've spoken to they're really looking

[1:22:27] Voice 13: forward to this and and i i don't think like sometimes you know we have a presentation

[1:22:33] Voice 13: presentation and her result. That's interesting. Thank you. I think the Q&A is going to go on for

[1:22:37] Voice 13: a long time.

[1:22:40] Trustee Patrick: It could. I know I've had the opportunity of participating. Hannah is

[1:22:46] Trustee Patrick: incredibly knowledgeable. Yes? I

[1:22:49] Voice 5: was just going to say, once we get to the three-day schedule,

[1:22:53] Voice 5: we can park

[1:22:54] Trustee Patrick: that one for revisiting. But she's a very clear speaker, and I think

[1:23:00] Trustee Patrick: um she'll cover a lot of concerns and questions in her presentation i i know that we're very

[1:23:07] Trustee Patrick: fortunate any other comments on this one revisit the timing on it so can through general consent

[1:23:17] Trustee Patrick: can we um approve the two items in the planning services understanding the planning report will

[1:23:24] Trustee Patrick: have an amendment thank you okay it's almost noon do we want to keep going or what time would

[1:23:33] Trustee Patrick: you said about 12 15 lunch is here so whenever you're ready oh so vice chairs do you want to

[1:23:39] Trustee Patrick: keep proceeding through i'll look at this next session or otherwise we can keep going do one

[1:23:44] Trustee Patrick: more and then take a lunch break okay so we're going to move into the financial employee services

[1:23:50] Trustee Patrick: section which is uh begins on page 182 of the agenda package we have the director of financial

[1:23:59] Trustee Patrick: employee services quarterly report.

[1:24:01] Trustee Patrick: Any comments on the quarterly report?

[1:24:09] Trustee Patrick: No, no.

[1:24:10] Trustee Patrick: Look at that.

[1:24:11] Trustee Patrick: It is extremely thorough.

[1:24:15] Trustee Patrick: All right.

[1:24:16] Trustee Patrick: We'll move on to the next item, which is item 8.3.2.

[1:24:22] Trustee Patrick: Well, I guess, sorry, numbers.

[1:24:24] Trustee Patrick: I keep giving you the numbers, but it's going to be the number.

[1:24:26] Trustee Patrick: It's 9.3.2.

[1:24:29] Trustee Patrick: Section September 30, 2025 financial report request for decision.

[1:24:34] Trustee Patrick: Vice

[1:24:40] Voice 7: Chair Elliott.

[1:24:42] Voice 6: Thanks.

[1:24:45] Voice 6: Director Mobs, I just had a question on page 188 of your

[1:24:53] Voice 6: quarterly or the financial report.

[1:24:55] Voice 6: If Gabriela's project was left off intentionally or is this

[1:25:03] Voice 6: just projects that are later to be completed later in the

[1:25:10] Voice 6: fiscal period um

[1:25:15] Voice 16: so i'll respond to that through the chair um so this should be a complete list

[1:25:18] Voice 16: just a status update for all the ltc projects and so it looks like we've missed gabriola there so

[1:25:23] Voice 16: we'll add it to the report uh before this lands in the council agenda um the spending for that

[1:25:28] Voice 16: project is of course included in the numbers uh because the numbers wouldn't balance we didn't

[1:25:32] Voice 16: have it there so that project in particular is 77 of its budget expense as at september 30th

[1:25:38] Voice 16: so thanks for that some flagging that we'll fix that before it heads to council

[1:25:42] Voice 16: any

[1:25:45] Voice 7: other questions on Australia uh

[1:25:50] Voice 6: yeah the rest of it looked fine of course um if the detailed

[1:25:56] Voice 6: statement of operations um page 195 there was a note appended to projects under local trust

[1:26:05] Voice 6: committee services and I don't know if there is a note if that's important or not

[1:26:14] Voice 16: through the

[1:26:16] Voice 16: chair the note is on page 196 um so it just gives the detailed breakdown of the numbers under um

[1:26:24] Voice 6: project thank you so

[1:26:26] Voice 16: yeah it's of course it's a lot of numbers so it spills over into the next

[1:26:29] Voice 16: page um but it is there cool thanks okay

[1:26:37] Trustee Patrick: there are no further comments can we'll we'll forward

[1:26:43] Trustee Patrick: through general consent the um director's report and the september 30 2025 financial report as

[1:26:51] Trustee Patrick: amended to trust council okay with that is this a time to take a lunch break and should we is

[1:27:02] Trustee Patrick: how much time is enough this 30 is till 12 30 sufficient 12 30. all right so we'll take a lunch

[1:27:09] Trustee Patrick: break until 12 30. it's all right with everyone so thank you we're now recessed till 12 30.

[2:00:43] Trustee Patrick: Trustee Elliott, are you with us?

[2:00:47] Trustee Patrick: There we go.

[2:00:48] Trustee Patrick: Thank you.

[2:00:49] Trustee Patrick: All right, everyone.

[2:00:51] Trustee Patrick: Thanks for coming back.

[2:00:52] Trustee Patrick: We're going to get back to our agenda.

[2:00:56] Trustee Patrick: We left off at Trust Area Services.

[2:01:01] Trustee Patrick: So the first item is the Director of Trust Area Services quarterly report on page 197.

[2:01:09] Trustee Patrick: Are there any questions?

[2:01:12] Trustee Patrick: I just have one question.

[2:01:17] Trustee Patrick: the bowen island bylaws is there i guess because they're different they're not in the planning

[2:01:25] Trustee Patrick: they're just here just it just took out to me this time yes

[2:01:29] Voice 4: they they are responsibility of

[2:01:31] Voice 4: trust area services i will just acknowledge though um and typically planner human or senior

[2:01:35] Voice 4: policy advisor humans is the one that will handle them but i will acknowledge the graciousness of

[2:01:40] Voice 4: my planning colleagues and frequently taking them on when we don't have the capacity to do

[2:01:45] Voice 4: the Manchester air services. Good

[2:01:47] Trustee Patrick: to understand that.

[2:01:48] Trustee Patrick: Vice Chair Elliott.

[2:01:52] Voice 6: Thank you. Just a quick

[2:01:55] Voice 6: will we get questions on this? So item two in your first section, indicator selection,

[2:02:02] Voice 6: analysis and reporting. How does this work if we've removed the project but the researcher

[2:02:12] Voice 6: has been hired to assist with the business case so is this still happening?

[2:02:19] Voice 4: Yes we have hired a

[2:02:20] Voice 4: researcher and the work needs to happen regardless in my view both to support policy eventual policy

[2:02:26] Voice 4: statement implementation to just do good land use planning and in anticipating that council if they

[2:02:32] Voice 4: don't fund the project for next fiscal year it might be funded in future fiscal years and if it

[2:02:37] Voice 4: was to be the following fiscal we still have to have business cases done by next fall so getting

[2:02:41] Voice 4: some work done prior to march would benefit us all anyway so i hope to continue proceeding great

[2:02:48] Voice 6: um and then one other very short uh question about on page 200 support to trust council coordinated

[2:02:57] Voice 6: to house the name of elder uh we might want to have her traditional name satassia geraldine

[2:03:02] Voice 6: mounts and in there sorry maybe you can make that change

[2:03:09] Trustee Patrick: any comments on the record report

[2:03:12] Trustee Patrick: next item is request for trust council sponsorship of the natural area protection tax exemption

[2:03:21] Trustee Patrick: program application fee request decision on page 203 not seeing any questions we'll keep on moving

[2:03:33] Trustee Patrick: We've got the San Juan County Joint Session outline on page 208.

[2:03:44] Trustee Patrick: I have a comment.

[2:03:46] Trustee Patrick: I have not been able to touch base with Councilor Fuller.

[2:03:55] Trustee Patrick: Just I guess clarifying, my only concern is that we are a narrow organization in our responsibilities

[2:04:07] Trustee Patrick: where they are county government that has a very broad range of requirements.

[2:04:15] Trustee Patrick: So the economic conversation of FIFA on local tourism will be interesting at our table

[2:04:21] Trustee Patrick: because I don't think we can hear their concerns.

[2:04:25] Trustee Patrick: And then the only other one would be introducing more of a regional table.

[2:04:31] Trustee Patrick: I agree.

[2:04:32] Trustee Patrick: I think the cross-border forum had a really good deep conversation on both environment and economics.

[2:04:38] Trustee Patrick: but it needed a lot more parties at the table

[2:04:40] Trustee Patrick: to have that conversation.

[2:04:41] Trustee Patrick: So it is their interest

[2:04:43] Trustee Patrick: and us being the two larger organizations,

[2:04:46] Trustee Patrick: do we support a regional forum continuing in some way?

[2:04:53] Trustee Patrick: So I'd still like to see that.

[2:04:55] Trustee Patrick: Vice Chair Elliott.

[2:04:58] Voice 6: Thank you, Chair.

[2:04:59] Voice 6: I wondered if in the references list,

[2:05:03] Voice 6: we could include the minutes from that trans-border meeting

[2:05:08] Voice 6: that the secretariat or um was held and do we want a link to any of the island's trust documents

[2:05:18] Voice 6: on affordable housing or anything else or web pages i

[2:05:27] Voice 4: wasn't i wasn't part of the organizing

[2:05:29] Voice 4: of that cross-border forum and so don't know if the notes were prepared in a manner that would

[2:05:34] Voice 4: be suitable for public agenda i haven't been close enough to it to know that or whether the

[2:05:41] Voice 4: participants sort of were aware that there any comment i haven't looked at it enough to know

[2:05:45] Voice 4: if comments were included that might not be suitable i

[2:05:48] Trustee Patrick: think a pretty general high level

[2:05:52] Trustee Patrick: capture um you didn't did you not receive it i did i've just been so busy yeah no uh uh

[2:06:05] Trustee Patrick: counselor mcveigh was present at the event so i think she could speak to it and i certainly

[2:06:11] Trustee Patrick: could speak to it and i think there were a few other participants from islands trust there so

[2:06:16] Trustee Patrick: So do we need to change the agenda item to include that?

[2:06:23] Trustee Patrick: Would the vice chairs feel or?

[2:06:28] Trustee Patrick: It's context.

[2:06:30] Trustee Patrick: Of a discussion item in particular, adding it as a discussion item?

[2:06:36] Voice 4: Certainly can add it.

[2:06:37] Voice 4: I understand there was a great deal of significant focus on economics as well during that forum.

[2:06:42] Voice 4: So I heard your earlier comment, tempering expectations around economic conversations.

[2:06:46] Voice 4: Well,

[2:06:47] Trustee Patrick: to me, it's the regional table.

[2:06:49] Trustee Patrick: do that do we do both of our organizations support a regional table of some form or another that is

[2:06:56] Trustee Patrick: more inclusive of full topics doesn't have doesn't mean we are delivering that it's more do we

[2:07:04] Trustee Patrick: support it as organizations we can add that vice-chairs then just an item for discussion

[2:07:14] Trustee Patrick: discussion item on, I would almost say, I guess, either say cross-border or regional

[2:07:26] Trustee Patrick: broader conversations or something.

[2:07:29] Voice 4: Sure, would you like me to circulate materials to the executive committee to see what would

[2:07:33] Voice 4: be added?

[2:07:34] Trustee Patrick: Oh, of whether or not to add that reference?

[2:07:37] Voice 4: I don't know if the other vice chairs are comfortable adding something they haven't

[2:07:41] Voice 4: seen.

[2:07:42] Voice 4: They should have seen it.

[2:07:43] Voice 4: It was sent to all trustees.

[2:07:44] Voice 4: Okay, perfect.

[2:07:44] Voice 4: Okay. Yeah, sorry.

[2:07:46] Voice 4: I'm attracted.

[2:07:47] Voice 4: Could we

[2:07:50] Voice 6: not just post

[2:07:50] Voice 6: the link to the forum website

[2:07:52] Voice 6: where the notes are posted?

[2:07:56] Voice 6: They're public

[2:07:56] Voice 6: information.

[2:07:58] Voice 6: Okay.

[2:07:59] Trustee Patrick: So add a reference

[2:08:00] Trustee Patrick: to the forum

[2:08:02] Trustee Patrick: notes. The link is

[2:08:04] Trustee Patrick: fine because that's what's here.

[2:08:06] Trustee Patrick: And then add an item on

[2:08:08] Trustee Patrick: that discussion

[2:08:10] Trustee Patrick: with

[2:08:13] Voice 9: a focus on supporting

[2:08:15] Voice 9: regional.

[2:08:15] Voice 9: if you haven't asked that may be posted all

[2:08:22] Voice 3: right

[2:08:28] Voice 7: any other comments all

[2:08:31] Trustee Patrick: right we'll move on to

[2:08:33] Trustee Patrick: item 8.4.4 policy statement amendment project project charter update request for decision on

[2:08:39] Trustee Patrick: page 210 clear

[2:08:41] Voice 4: sorry sorry just wanted to clarify and back up i had heard also a request for housing

[2:08:45] Voice 4: materials or information to be added or linked i just wanted to clarify if that's a request

[2:08:51] Voice 4: and so specifically what would you be looking for what

[2:08:55] Trustee Patrick: uh vice charlie it should be linked

[2:08:57] Trustee Patrick: reference to like the toolkit or to our pages or i

[2:09:01] Voice 6: mean are we interested in providing information

[2:09:06] Voice 6: on our affordability approach just so they don't have to go searching for the information

[2:09:12] Voice 6: i do i mean there isn't anything um i don't know it

[2:09:21] Voice 17: just seems odd

[2:09:22] Voice 6: to have links from them

[2:09:23] Voice 6: and we don't have provided of our information so i do think that would be appropriate but is

[2:09:30] Voice 4: yeah go ahead i could just link to our affordable housing yes yeah all right

[2:09:39] Voice 9: and i have four or two links i guess right all

[2:09:43] Voice 9: right

[2:09:46] Trustee Patrick: can we carry on then to the policy

[2:09:48] Trustee Patrick: statement amendment project project charter update request on page 210 any comments on this

[2:09:56] Trustee Patrick: item not seeing any we have the late item which is the ITC to that where is that one here it is

[2:10:14] Trustee Patrick: so it's the ITC response to financial planning committee resolution 2026-27 islands trust

[2:10:25] Trustee Patrick: insurgency budget request are there any comments on this item not seeing any then we will approve

[2:10:39] Trustee Patrick: approve the trust area service items

[2:10:43] Trustee Patrick: as presented with the amendments to San Juan County joint.

[2:10:48] Trustee Patrick: Oh, to the, there was a comment in the, in your report

[2:10:52] Trustee Patrick: and the San Juan County joint session outline

[2:10:57] Trustee Patrick: that had amendments.

[2:10:59] Trustee Patrick: Otherwise everything else was presented

[2:11:01] Trustee Patrick: for the trust council as presented.

[2:11:04] Trustee Patrick: Okay.

[2:11:06] Trustee Patrick: So that moves us on to item

[2:11:08] Trustee Patrick: to Legislative and Information

[2:11:10] Trustee Patrick: Services. We have the Director

[2:11:12] Trustee Patrick: of Legislative and Information Services

[2:11:13] Trustee Patrick: Quarterly Report on page

[2:11:16] Trustee Patrick: 230. Go ahead

[2:11:18] Trustee Patrick: Director Marler.

[2:11:20] Voice 15: Thanks. I just wanted to

[2:11:22] Voice 15: just bring to your attention

[2:11:23] Voice 15: a typo and an update.

[2:11:25] Voice 15: So on page

[2:11:28] Voice 15: 231

[2:11:30] Voice 3: there is

[2:11:33] Voice 15: in the middle there

[2:11:34] Voice 15: the Private Member Bill. It's actually

[2:11:36] Voice 15: actually m216 not 215 so i'll correct that before it goes to council the update is that this uh act

[2:11:43] Voice 15: has received second reading on monday november 17th and is currently in committee um heading

[2:11:50] Voice 15: towards third reading and it is open for public comment until december 2nd of 2025 which is before

[2:11:59] Voice 15: board council. I know some planners are probably going to comment on this just from their own

[2:12:06] Voice 15: professional viewpoint, not on behalf of the Islands Trust. I just wanted to bring this

[2:12:12] Voice 15: to your attention. It could have an effect for us in that it's a requirement that if

[2:12:18] Voice 15: this bill passes, the applications for things like rezoning or permits that require a professional

[2:12:29] Voice 15: to provide recommendations

[2:12:32] Voice 15: cannot be challenged by the local government.

[2:12:35] Voice 15: Essentially, the province will be establishing

[2:12:38] Voice 15: a list of who those people are

[2:12:40] Voice 15: and landowners could then use them

[2:12:43] Voice 15: and there'd be an opportunity to say,

[2:12:47] Voice 15: well, we don't agree with this professional.

[2:12:51] Voice 15: The Act prohibits you from getting a peer review

[2:12:54] Voice 15: And the only recourse is to send the dispute to the superintendent.

[2:13:02] Voice 15: So in other words, the province, which is a small branch of eight people, would be doing all of this for every municipality across British Columbia.

[2:13:12] Voice 15: So the debate in the Hansard's indicates it went through 47.4.

[2:13:20] Voice 15: generally those in favour think it's going to speed things up for housing and those opposed

[2:13:26] Voice 15: think that it's just going to actually slow things down because of that dispute resolution

[2:13:31] Voice 15: mechanism and the act also has almost like a throwaway at the end

[2:13:37] Voice 15: that by regulation the

[2:13:39] Voice 15: minister could establish timelines for development application processing which could be interesting

[2:13:47] Voice 15: interesting if that's brought in by red pollution. So anyway, just wanted to highlight this one.

[2:13:52] Voice 15: It's definitely a concern out there. Local governments and UBCM are all not happy with

[2:13:59] Voice 15: this, and I know the planning profession has taken a position against it as well. Over

[2:14:05] Voice 15: to you, just wanted to highlight that. I will update this for council, and just wanted to

[2:14:11] Voice 15: have this little discussion with you right here, given the short timelines for commentary

[2:14:15] Voice 15: entry back to the province. Thanks.

[2:14:18] Trustee Patrick: First, Vice Chair Peterson, then Vice Chair Mott.

[2:14:23] Voice 10: Thank you, Chair. I've been following this. I have serious concerns about this

[2:14:28] Voice 10: bill advancing and the implications for planning in the Alice Trust area.

[2:14:35] Voice 10: Good to know that the timeline does not work well with Trust Council because I had

[2:14:41] Voice 10: I'd sort of done some preliminary thinking about bringing a request for a

[2:14:47] Voice 10: potential response from trust council, but that's obviously off the table.

[2:14:53] Voice 10: And so I'm not quite sure where we should, I mean,

[2:14:56] Voice 10: it's off the table within their timeline.

[2:14:58] Voice 10: I don't know if we can request an extension and of course we can

[2:15:05] Voice 10: individually respond, but I was thinking of an official response.

[2:15:09] Voice 10: So any advice would be helpful.

[2:15:16] Voice 9: vice chairman but

[2:15:18] Voice 13: just a question of clarification i've been involved with a couple of ltcs

[2:15:25] Voice 13: where a professional reports come in um say like a geotechnical report or um

[2:15:32] Voice 13: hydro geologist report and the ltc it said we'd like to see another from another party

[2:15:38] Voice 13: is is this prohibiting that that secondary request yeah

[2:15:42] Voice 15: exactly okay

[2:15:48] Voice 7: Thank

[2:15:49] Voice 11: you. Just to confirm, Director Martin, I'm sorry if I put the audio cut out there. You're

[2:15:54] Voice 11: referring to M216, correct? Right. Yeah. So just literally an hour ago, I was forwarded some

[2:16:02] Voice 11: correspondence from the MLA who initiated the private member's bill that has some additional

[2:16:09] Voice 11: information on it. So we can circulate that as well. And we'll have to do an assessment that

[2:16:15] Voice 11: It has some additional background, a briefing note, and Q&A, and some related material.

[2:16:21] Voice 11: And so we'll have to add that as possibly as a correspondence item for Trust Council.

[2:16:27] Voice 11: But we just received it, so we'll have to do that assessment.

[2:16:31] Trustee Patrick: Nothing stops Trust Council for still commenting on draft legislation past deadlines.

[2:16:39] Trustee Patrick: Gee, they always forget to add the Islands Trust, and in these cases, they remembered us.

[2:16:42] Trustee Patrick: it's

[2:16:43] Voice 15: well I

[2:16:48] Voice 11: think in that yeah in this case chair it's because this is a

[2:16:50] Voice 11: private members bill and it was initiated by by an MLA who's within the

[2:16:56] Voice 11: Nima Lentzville MLA so that's the familiarity with that with the Adams

[2:17:01] Voice 11: that's trusted.

[2:17:05] Trustee Patrick: All right.

[2:17:07] Trustee Patrick: Vice chair, so I guess we could still,

[2:17:13] Trustee Patrick: trust counsel could still choose to comment if they wish

[2:17:18] Trustee Patrick: or be on the record.

[2:17:20] Trustee Patrick: Okay.

[2:17:21] Trustee Patrick: Any other comments on the report, Vice Chairman?

[2:17:27] Voice 13: Well, I guess that leads to the question

[2:17:29] Voice 13: or is this a topic we wanna put on the agenda?

[2:17:32] Voice 13: I

[2:17:34] Trustee Patrick: want an additional item on the agenda.

[2:17:37] Voice 13: If you're suggesting the Trust Council want to discuss it, then that's our opportunity.

[2:17:45] Trustee Patrick: I don't think there's much to discuss other than do they want to go on record of commenting.

[2:17:53] Voice 15: Yeah, you can just leave it.

[2:17:56] Voice 15: If you want to comment by yourself individually, you can.

[2:18:00] Voice 15: On behalf of the Council, kind of like some of the planners are going to do.

[2:18:05] Voice 15: It looks like the House is sitting December 1st to 4th, so do they have a deadline this second?

[2:18:11] Voice 15: I'm not sure if they'll actually do anything more with this this year or wait until next year.

[2:18:16] Voice 15: So I really don't know what the timeline is going to look like.

[2:18:22] Voice 12: So maybe circulate to all trustees?

[2:18:25] Voice 13: Yeah, I can do that.

[2:18:27] Voice 13: Suggesting that if you have an opinion as an individual?

[2:18:31] Voice 13: Yeah.

[2:18:32] Trustee Patrick: But Trust Council itself could still have an opinion even though a deadline has passed.

[2:18:36] Voice 13: because it's not but then that's my question is that in an assembly trust council meeting

[2:18:41] Voice 13: you want to get that opportunity yeah

[2:18:43] Trustee Patrick: i don't think we have to we can talk more time if we

[2:18:45] Trustee Patrick: think it is but um um do you need a resolution then to forward to all trustees no

[2:18:50] Voice 3: i'll just do

[2:18:50] Voice 3: that okay um

[2:18:51] Trustee Patrick: any other discussions then on this report so we will forward uh the director of

[2:18:58] Trustee Patrick: legislative um information service as um quarterly report as amended to uh trust council okay

[2:19:07] Trustee Patrick: um next item is we have the uh delegation so applications we have one from the friends of

[2:19:15] Trustee Patrick: the gulf island society delegation application uh we have it's on page 233 but the materials came in

[2:19:22] Trustee Patrick: um in the addendum that uh there's a the addendum that we have has their presentation materials

[2:19:33] Trustee Patrick: materials, which is quite long.

[2:19:38] Trustee Patrick: Any comments?

[2:19:49] Trustee Patrick: There's lots of thought, otherwise, through general consent, are we going to forward this

[2:19:55] Trustee Patrick: to trust counsel?

[2:19:59] Trustee Patrick: Not seeing any objections.

[2:20:03] Trustee Patrick: All right.

[2:20:04] Trustee Patrick: So agenda then.

[2:20:10] Trustee Patrick: So the next item here is the draft trust counsel agenda.

[2:20:25] Trustee Patrick: This is in its entirety. Are there any comments on this agenda?

[2:20:36] Voice 5: Chair? Yes.

[2:20:37] Voice 4: If

[2:20:38] Voice 5: I may, I have received a few typos and small administrative changes that need to be done in the document, and I have let trustees know I will address those.

[2:20:48] Voice 5: It's not anything content, it's just formatting and grammar.

[2:20:55] Voice 9: Thank you.

[2:20:55] Voice 9: Okay, comments here, we have some, but I can't find them.

[2:21:06] Trustee Patrick: Any other comments other than the typos?

[2:21:13] Trustee Patrick: Vice Chair Peterson.

[2:21:18] Voice 10: Yeah, thank you, Chair.

[2:21:20] Voice 10: I know that Vice Chair Maude had something that he suggested should be addressed in this section.

[2:21:29] Voice 10: and um just looking at the schedule

[2:21:34] Voice 2: uh just confirming um the cao uh well that's the next

[2:21:44] Voice 2: operation report is gonna yeah

[2:21:45] Trustee Patrick: that's the next oh

[2:21:47] Voice 2: sorry oh i'm

[2:21:48] Trustee Patrick: skipping ahead i apologize that's

[2:21:50] Trustee Patrick: all right so any comments on the agenda any of the materials in the agenda okay vice chair elliott

[2:21:58] Trustee Patrick: Yeah,

[2:22:00] Voice 6: just a question. Maybe it's not out of order, but I'm not understanding how item 6.211, which is the policy on the use of generative artificial intelligence, is not under new business, which is section five. Can anyone hear me?

[2:22:31] Voice 6: Am I open here?

[2:22:32] Voice 6: Oh,

[2:22:33] Voice 7: I'm sorry, Merle.

[2:22:35] Voice 6: Yeah, so it's listed as 6

[2:22:41] Voice 6: .211.

[2:22:42] Voice 6: sorry alexandra no

[2:22:46] Voice 5: that's okay um the i'm happy to put it under new business um the notice of

[2:22:52] Voice 5: motion last time came under new business so i addressed this under legislative and information

[2:22:58] Voice 5: services because the director has reviewed it and this was the second time it was coming to

[2:23:03] Voice 5: trust council but i'm happy to move it under new business no

[2:23:07] Voice 6: i just needed to understand thank you

[2:23:09] Voice 6: so much that's great all

[2:23:14] Voice 7: right uh vice chair peterson oh

[2:23:21] Voice 2: apologies i i

[2:23:23] Trustee Patrick: only have one question

[2:23:27] Trustee Patrick: i know item 12.1.2 the salt spring was forwarded per request but just sort of hangs here is it

[2:23:38] Trustee Patrick: referenced anywhere else or it's just i could see some trustees being confused as

[2:23:42] Trustee Patrick: to why the staff report is just stuck in here as its own item without any context

[2:23:51] Trustee Patrick: It looks like it's in the wrong place.

[2:23:53] Trustee Patrick: If I were a trustee reading for this,

[2:23:55] Trustee Patrick: I'd be, why is this report here?

[2:24:01] Trustee Patrick: Could we have a cover sheet to it

[2:24:03] Trustee Patrick: that it was forwarded by?

[2:24:06] Trustee Patrick: I don't remember if this was forwarded

[2:24:09] Trustee Patrick: if that was the executive,

[2:24:10] Trustee Patrick: maybe it was sent to trust counsel,

[2:24:11] Trustee Patrick: but Vice Chair Peterson?

[2:24:16] Voice 10: Yeah, thank you, Chair.

[2:24:17] Voice 10: My recollection is that the LTC requested

[2:24:20] Voice 10: this be forwarded to council

[2:24:21] Voice 10: Council um who didn't quite make it in time in September um I agree a little bit of explanation

[2:24:29] Voice 10: might be uh useful and my um my sense of why the LTC wanted this to get in front of trust

[2:24:38] Voice 10: Council is is to do with the operational realities um that are quite starkly portrayed in in in this

[2:24:46] Voice 10: report so

[2:24:48] Trustee Patrick: maybe we could just have a cover sheet saying by motion of the local trust committee it

[2:24:52] Trustee Patrick: was sent here so would that be possible i'm

[2:24:57] Voice 14: just a cover certainly but i i'm embarrassed to not

[2:25:00] Voice 14: know which uh agenda item here oh page

[2:25:02] Trustee Patrick: 303 it's item 12.1.2 12 section

[2:25:06] Trustee Patrick: it

[2:25:08] Voice 3: just

[2:25:14] Trustee Patrick: needs a cover page so that it has some context up uh see you of course thank you chair

[2:25:19] Voice 11: I think the other option, if it would be more helpful, would be to have it under the planning services section of the agenda as well.

[2:25:26] Voice 11: I mean, either way, it's just there. It's being forwarded at the request of the LTC for information, but we could put it under planning services.

[2:25:33] Voice 11: It is under

[2:25:36] Trustee Patrick: planning services. It just sits there. That's all.

[2:25:40] Trustee Patrick: It just needs a cover sheet in reference to the motion so that people aren't confused.

[2:25:47] Trustee Patrick: It confused me at first, and I was like,

[2:25:50] Trustee Patrick: oh, okay, now I know why it's here.

[2:25:52] Voice 14: So a memo just explaining what the statement was.

[2:25:55] Voice 14: I

[2:25:56] Trustee Patrick: would just, as brief as possible, that is, you know, trust counsel, or the motion reference

[2:26:00] Trustee Patrick: to local trust media that sent it, I think is, yeah, just to discuss it.

[2:26:08] Trustee Patrick: Right?

[2:26:09] Trustee Patrick: Any other comments?

[2:26:09] Trustee Patrick: The only other correspondence that the CEO from BC Ferries sent in response from after the UBC section that was sent to Bowen Island Municipality,

[2:26:22] Trustee Patrick: and it was copied to the trustees that attended, it was forwarded to all trustees.

[2:26:28] Trustee Patrick: Are we satisfied with that, or should it be part of the agenda package?

[2:26:37] Voice 13: I'll post the agenda.

[2:26:41] Voice 13: It's probably going to inspire another hour of discussion.

[2:26:44] Voice 13: Oh, no.

[2:26:45] Trustee Patrick: Vice-Chair Peterson?

[2:26:49] Voice 10: Just in terms of public transparency,

[2:26:52] Voice 10: I would like to see it as a piece of correspondence

[2:26:56] Voice 10: for members of the public who might be reading the agenda.

[2:27:01] Voice 10: That would be the main reason to put it on there.

[2:27:03] Voice 10: I wouldn't want to generate an hour of discussion on it,

[2:27:07] Voice 10: but I think it would be good to just have it in the public view.

[2:27:12] Trustee Patrick: I'll add the correspondence received from CEO Hemerus

[2:27:17] Trustee Patrick: us to

[2:27:19] Trustee Patrick: Mayor Leonard. That was

[2:27:20] Trustee Patrick: copied to the trustees that attended.

[2:27:23] Trustee Patrick: Any

[2:27:27] Trustee Patrick: other comments on the

[2:27:30] Trustee Patrick: agenda? Otherwise

[2:27:33] Trustee Patrick: through General, go ahead.

[2:27:35] Voice 4: I'll just advise having taken a

[2:27:37] Voice 4: closer look at the materials that were circulated

[2:27:39] Voice 4: after that cross-border forum, there was

[2:27:41] Voice 4: a news release issued that sort of nicely

[2:27:43] Voice 4: summarizes the discussion, so I'll

[2:27:45] Voice 4: recommend that we just add that news release

[2:27:46] Voice 4: to the session.

[2:27:49] Voice 4: Because I think it might take a while to get all the

[2:27:51] Voice 4: of materials posted on that Southern Gulf Island Forum website, so I'll put that up. That's

[2:27:55] Voice 4: satisfactory. Thank you so much.

[2:27:58] Trustee Patrick: Okay, through general consent, can we forward the Trust Council

[2:28:02] Trustee Patrick: quarterly meeting agenda as amended to Trust Council? Great. Now we're on the three-day

[2:28:11] Trustee Patrick: schedule, which is on page 234 of the first appendix. Let's take some time to look at this

[2:28:22] Trustee Patrick: office meeting schedule. There were a few items that we were looking at, the first being the CAO's

[2:28:29] Trustee Patrick: report, making sure there's ample time for that discussion. Go ahead, Alexandra.

[2:28:37] Voice 5: That item will

[2:28:39] Voice 5: be addressed at 9 a.m. Wednesday morning. That's the hour and a half that we have there for

[2:28:43] Voice 5: executive office continued, and the other executive office items will be coming on the Tuesday

[2:28:48] Voice 5: afternoon.

[2:29:03] Trustee Patrick: Vice-Chair Elliott?

[2:29:08] Voice 6: Would there be any challenges to changing it so it came on the

[2:29:13] Voice 6: Tuesday afternoon, which would allow the Director of Financial Planning and Employee Services to

[2:29:22] Voice 6: adjust the budget for the next day?

[2:29:33] Voice 5: If I may? Yes, please. Would affect the timing of items

[2:29:37] Voice 5: on Tuesday because it's a substantial hour and a half slot that CAO has requested for that item

[2:29:45] Voice 5: so significant rejigging of the Tuesday afternoon we need to happen to accommodate that

[2:29:50] Voice 5: but

[2:29:54] Trustee Patrick: we have an hour and a half was an hour and a half or two and a half hours worth of material

[2:30:00] Trustee Patrick: on the afternoon, or

[2:30:01] Trustee Patrick: three.

[2:30:03] Trustee Patrick: Vice-Chairlain, are you still?

[2:30:07] Voice 6: Well, I mean, aside from

[2:30:09] Voice 6: reordering the entire

[2:30:11] Voice 6: agenda, let's say

[2:30:13] Voice 6: if Legislative and Information Services

[2:30:15] Voice 6: was moved to

[2:30:16] Voice 6: Wednesday,

[2:30:19] Voice 6: and that would

[2:30:22] Voice 6: give

[2:30:24] Voice 6: 245 till

[2:30:28] Voice 6: 430

[2:30:29] Voice 6: for Executive Office

[2:30:31] Voice 6: materials.

[2:30:34] Voice 6: I mean, I'm always of the view that tackle the tough stuff first when everybody's relatively

[2:30:40] Voice 6: fresh, although Wednesday morning, um, arguably that that's a great time too. Um, but if, if

[2:30:52] Voice 6: new business and the operational review and delegations and public comment were all we

[2:30:58] Voice 6: deal with on that first day, um, yeah. So what are the implications if we shuffled everything?

[2:31:06] Voice 6: to wednesday resounding silence this is well

[2:31:21] Trustee Patrick: director mobs is she's still here to defend her

[2:31:24] Trustee Patrick: timing here or we're getting to decide her her life on that night or day

[2:31:33] Trustee Patrick: director mobs is still there so director mobs would you like to weigh in on your opinion because

[2:31:38] Trustee Patrick: it is your workload that we're we're considering um

[2:31:43] Voice 16: so i'll get you just to uh say again what it

[2:31:47] Voice 16: it is that i'm considering i did miss um that's

[2:31:52] Trustee Patrick: all right it's it's it's the value of moving the

[2:31:56] Trustee Patrick: uh discussion of the um cao's review to the monday so that any budgetary decisions that are made in

[2:32:05] Trustee Patrick: relation to that give you a whole night in morning or day time to make amendments to the

[2:32:11] Trustee Patrick: the presentation that will be delivered the next day

[2:32:15] Trustee Patrick: through Trust Council.

[2:32:16] Voice 6: Not Monday, Tuesday.

[2:32:17] Trustee Patrick: Tuesday, sorry.

[2:32:19] Trustee Patrick: From Tuesday.

[2:32:20] Trustee Patrick: Yeah, sorry.

[2:32:21] Trustee Patrick: My week starts on the Tuesday here.

[2:32:27] Voice 16: Yeah, if that's the desired approach,

[2:32:31] Voice 16: that's perfectly acceptable to me.

[2:32:32] Voice 16: I'll take the time in the evening

[2:32:33] Voice 16: to update the budget numbers

[2:32:34] Voice 16: for any decisions that Trust Council makes.

[2:32:37] Voice 16: If that item remains on the Wednesday

[2:32:39] Voice 16: or spills over into the Wednesday, it should be fine.

[2:32:42] Voice 16: I don't get into it would be okay if I started my section probably after lunch I could take some

[2:32:48] Voice 16: time over the lunch break to do some updates I do intend to just have at the ready prior to

[2:32:54] Voice 16: trust council you know some of the calculations already done should trust council choose to accept

[2:33:00] Voice 16: one or more of the recommendations so I don't anticipate it would be a significant amount of

[2:33:05] Voice 16: work so whatever is best to support the meeting in general I can work with it

[2:33:12] Voice 7: all right so I

[2:33:19] Trustee Patrick: I guess if it were to stay at the 9 a.m. and then it takes longer, that's the other thing to, you know, the other effect.

[2:33:27] Trustee Patrick: So it's it's we don't know how long this conversation is going to take.

[2:33:33] Trustee Patrick: Director. Yeah,

[2:33:34] Voice 15: just if it helps legislative information services.

[2:33:37] Voice 15: I don't really have anything for March Council of the Directors Report.

[2:33:41] Voice 15: So I don't anticipate you're going to need a lot of time for that.

[2:33:45] Voice 15: There is potential election of the Governance Committee, which we can talk about later.

[2:33:49] Voice 15: So that would fit in there, if that's intent.

[2:33:54] Voice 15: So there's a bit more time, I think, available on Tuesday.

[2:34:00] Trustee Patrick: Okay.

[2:34:01] Trustee Patrick: Sam, Ryan?

[2:34:04] Voice 11: Thank you, Chair.

[2:34:05] Voice 11: Yeah, I think if it's a preference, I would suggest just move the discussion of the report to the Tuesday and move legislative and information services and the remaining items under executive office to Wednesday morning is viable.

[2:34:22] Voice 11: is viable. That might actually help because the other item under legislative information services

[2:34:27] Voice 11: is the RFD from Vice Chair Elliott and Trustee Borthwick with regard to AI. And so the discussion

[2:34:34] Voice 11: around the operational review may actually frame where Trust Council lands on that RFD as well. So

[2:34:42] Voice 11: it might make some sense for those items to come on the Wednesday morning. All right. Director Mobs?

[2:34:48] Voice 11: I

[2:34:51] Voice 16: just wanted to note that if there's going to be more discussion during the CAO's operational

[2:34:57] Voice 16: review given that we're moving some of those budgetary recommendations into that conversation

[2:35:02] Voice 16: I would be happy to give up the first half an hour that's allotted to me there at 11 30 on the

[2:35:08] Voice 16: Wednesday that still provides two and a half hours after lunch for the budget conversation which I

[2:35:14] Voice 16: I think should be ample time.

[2:35:19] Voice 7: Okay.

[2:35:21] Voice 7: Vice-Chair Peterson.

[2:35:24] Voice 7: Yeah, I think

[2:35:25] Voice 10: it just makes sense

[2:35:26] Voice 10: if we can move the ledge items

[2:35:28] Voice 10: and put the operational report on Tuesday.

[2:35:32] Voice 10: I just think that gives a bit more space for discussion

[2:35:36] Voice 10: and breathing room for the heroic efforts of finance

[2:35:43] Voice 10: to reflect all of that stuff.

[2:35:45] Voice 10: But I just, despite the willingness,

[2:35:47] Voice 10: this which i appreciate um also just think it it's you know it also gives um uh not just the

[2:35:55] Voice 10: director but uh everyone a little bit of overnight time to to think okay

[2:36:04] Trustee Patrick: so we will do that we'll

[2:36:11] Trustee Patrick: move the discussion of the operational review to monday or tuesday sorry it's always going to be

[2:36:20] Trustee Patrick: monday the first day day one we'll just call it day one um and make those adjustments uh vice

[2:36:30] Trustee Patrick: chair elliott so

[2:36:32] Voice 6: just to be clear are we putting that at 245 so moving executive office up to 245

[2:36:40] Voice 6: and legislative information services all goes to the next day yeah

[2:36:47] Voice 5: we'll just switch yeah the two

[2:36:49] Voice 5: departments so executive office will fall where lunch services is and then services will be moved

[2:36:54] Voice 5: to the nine o'clock and

[2:36:58] Voice 11: then there may be some carryover of the executive office items other

[2:37:01] Voice 11: than the report onto the wednesday morning as well yeah perfect

[2:37:07] Voice 6: makes sense thanks any other

[2:37:14] Trustee Patrick: what was the other area that um vice chairman um

[2:37:18] Voice 13: thank you chair i was suggesting the short-term

[2:37:22] Voice 13: vacation um discussion if we if we can extend that to six o'clock from 5 30 i i just think

[2:37:33] Voice 13: that's going to be an item that's going to want a lot of discussion so yes

[2:37:39] Voice 5: we do have room um on

[2:37:41] Voice 5: the wednesday and now that the planning services um information has um come down in size there we

[2:37:49] Voice 5: We could bump it up earlier in the day, pending Director Rubinovich's schedule and timetable.

[2:37:58] Voice 5: We could allow a little bit more time there, maybe start it at 4 o'clock if that works with her.

[2:38:05] Voice 5: We'd have to check to make sure that she could make that.

[2:38:10] Trustee Patrick: Try to add an extra half an hour there if possible.

[2:38:14] Trustee Patrick: All right. Any other areas?

[2:38:27] Trustee Patrick: Trustee Elliott, Vice Chair Elliott?

[2:38:29] Voice 6: Yeah, just so wondering on Thursday morning, is that 45 minutes enough time for Trust Area Services? I'm just trying to think, is it just the policy statement? Or is it just budget related? What do we have to approve in Trust Area Services? It seems a big part of the agenda. So just want to make sure 45 minutes is enough.

[2:38:55] Voice 6: Sorry,

[2:39:02] Trustee Patrick: I just was looking. It was here. Yes. Go ahead, Director.

[2:39:05] Trustee Patrick: I

[2:39:06] Voice 4: expect it to be. You've got the director's report, the NAPTEP sponsorship request, and the update to the project charter for the policy statement.

[2:39:14] Voice 4: Unless there's broad discussions or anticipating on any of those, I think it may be very doable in 45 minutes.

[2:39:21] Voice 3: yeah yeah all

[2:39:28] Voice 7: right any

[2:39:29] Voice 3: other areas i

[2:39:38] Trustee Patrick: do want to i think it's wonderful to hear uh that the

[2:39:43] Trustee Patrick: uh trust conservancy board is going to be able to join us for um and i think this i guess you know

[2:39:52] Trustee Patrick: hopefully if we're moving this up that they need to know that be here early enough for the start

[2:39:57] Trustee Patrick: i guess of trust council on the tuesday i

[2:40:02] Voice 4: think we have uh invited them generally for the afternoon

[2:40:05] Voice 4: of the tuesday yeah yeah

[2:40:07] Trustee Patrick: so that would be good looking forward to that and

[2:40:13] Voice 6: that's great so they

[2:40:14] Voice 6: can hear the discussion on the operational review um i guess

[2:40:27] Trustee Patrick: this is a good time to ask

[2:40:30] Trustee Patrick: seek your your clarity my expectation was to they could be absolutely involved in discussions

[2:40:37] Trustee Patrick: discussions they can't make motions or uh vote on our motions but i was going to invite them

[2:40:45] Trustee Patrick: to participate in the discussions on those items which is the operational review and the and the

[2:40:50] Trustee Patrick: budget when we're there not hearing that good

[2:40:57] Voice 13: they're good to know so you would just have to

[2:40:59] Voice 13: ask a senate trust council for them to participate i

[2:41:04] Trustee Patrick: guess so we can make that clear good point

[2:41:06] Trustee Patrick: All right. All right. Are there any other changes then? Go ahead.

[2:41:19] Trustee Patrick: If I may,

[2:41:20] Voice 5: I've heard from this body before that the format of this schedule is not sufficient and staff kind of agree with that.

[2:41:32] Voice 5: And so I'm hoping to make significant changes to it for March's Trust Council.

[2:41:37] Voice 5: I'm just asking the committee right now if they have any changes that they would like to see, if they could email me those.

[2:41:44] Voice 5: and I will provide a draft to you before March of the Trust Council,

[2:41:49] Voice 5: but this is top of mind for me before March Trust Council meeting.

[2:41:54] Trustee Patrick: Making improvements to some of these is always welcome.

[2:41:57] Trustee Patrick: Thank you.

[2:42:00] Trustee Patrick: Great.

[2:42:01] Trustee Patrick: All right, then.

[2:42:02] Trustee Patrick: Can we forward the draft Trust Council three-day schedule as amended to

[2:42:07] Trustee Patrick: Trust Council, I guess, or once it's, that's what it'll be.

[2:42:12] Trustee Patrick: Good.

[2:42:14] Trustee Patrick: Okay.

[2:42:14] Trustee Patrick: Okay, we're going to move on then to executive committee projects.

[2:42:19] Trustee Patrick: We have Trust Council Initiatives, or Initiatives, excuse me.

[2:42:26] Trustee Patrick: We have Trust Area Services, the Association of Vancouver Island and Coastal Communities,

[2:42:30] Trustee Patrick: Union of BC Municipality Resolution on page 235.

[2:42:35] Voice 4: This is Director Frieder.

[2:42:38] Voice 4: Yes, this is being brought to you as an annual recurring item,

[2:42:41] Voice 4: which is essentially seeking your consent to kick off a process by which we gather suggestions for UPCM and AVICC resolutions for the year.

[2:42:51] Voice 4: If you direct us to do this, we'll go send an email out to all trustees, staff, and likely also Conservancy Board members,

[2:42:58] Voice 4: inviting their input, and we'll bring that back to you at your next meeting.

[2:43:01] Voice 4: I think I put your next meeting in there. And then you would select one and we would draft it and bring it back for your review in time to submit by the February deadline.

[2:43:10] Voice 4: one. I

[2:43:14] Trustee Patrick: guess I know the general concern and policy says we do this, but I think experience

[2:43:21] Trustee Patrick: has shown that we want to make sure Trust Council is aware of the motions that are being

[2:43:26] Trustee Patrick: put forward. Timing is a challenge.

[2:43:31] Voice 4: Yeah, timing is a challenge as we only get certainty

[2:43:36] Voice 4: about probably a week, probably 10 days ago that what the deadlines would look like for

[2:43:42] Voice 4: submission um certainly you could make this an item you just proactively on every council agenda

[2:43:47] Voice 4: if you wish but the council policy that guides this does sort of delegate the coordination to

[2:43:52] Voice 4: executive committee so if you'd like to see a change of process and it's good at this time of

[2:43:58] Voice 4: the term when you have good understanding of how things flow if this is a policy you'd like to have

[2:44:02] Voice 4: you know bumped up the policy amendment list um you could certainly advise staff that you think

[2:44:08] Voice 4: that's married you know warranted and we could bring back a draft of a new process for you

[2:44:12] Trustee Patrick: yeah i think when we look at our counterparts the councils municipal councils they've always

[2:44:18] Trustee Patrick: got a full municipal council vote on their on their resolutions uh vice chair peterson

[2:44:25] Voice 10: yeah thank you i do support um amending our timeline somewhat such that trust council

[2:44:32] Voice 10: could weigh in on on potential resolutions I mean I hear from the

[2:44:40] Voice 10: director of course that their release of the deadlines is not something that is

[2:44:46] Voice 10: up to us however I wonder if we could just initiate an internal process

[2:44:54] Voice 10: whereby in anticipation that we're usually going to hear

[2:45:01] Voice 10: from AVICC in November or what have you,

[2:45:05] Voice 10: that we sort of put it out there broadly to trustees

[2:45:08] Voice 10: to think about so that we could hit December council

[2:45:13] Voice 10: with that kind of, with a decision item there.

[2:45:19] Voice 10: Obviously, between now and trust council,

[2:45:21] Voice 10: there's virtually no time for such a thing,

[2:45:24] Voice 10: But I just wonder if we, not advocating we make a change today, but something to think about is how we could sort of stimulate the thought process for potential resolutions a bit earlier that would give us time to bring something to Trust Council for Decision.

[2:45:44] Voice 10: Because I do support Trust Council having that opportunity.

[2:45:49] Trustee Patrick: Yeah, I mean, we can certainly talk about it and raise it as a discussion item through the community aspects of Trust Council in December, especially if an email has gone out, we can just repeat that and do our connections there for this year, and then add this to the policy list to be changed as we go forward.

[2:46:16] Trustee Patrick: any direction we need

[2:46:19] Trustee Patrick: do you need a motion to identify

[2:46:22] Trustee Patrick: this policy to add to the list of

[2:46:24] Trustee Patrick: policies that are being

[2:46:26] Trustee Patrick: yeah

[2:46:26] Voice 15: just make sure you've got the record of it

[2:46:28] Voice 15: otherwise it might get lost

[2:46:30] Voice 15: so yes please

[2:46:31] Voice 15: so

[2:46:31] Trustee Patrick: we would need a motion to include

[2:46:34] Trustee Patrick: policy 6.12

[2:46:49] Voice 9: 6.12

[2:46:51] Voice 9: 6.12

[2:46:52] Voice 9: yeah

[2:46:53] Voice 9: 6.12

[2:46:58] Voice 6: so i guess

[2:46:59] Trustee Patrick: uh vice chairs do you want to make a someone want to make a resolution that this

[2:47:03] Trustee Patrick: is i'm sorry i

[2:47:04] Voice 13: think alex is composing a resolution i

[2:47:06] Trustee Patrick: was just looking

[2:47:07] Voice 13: for the latter

[2:47:08] Voice 13: half of it

[2:47:09] Trustee Patrick: staff are ahead of us on this one so just wait a moment and there'll be a resolution

[2:47:17] Trustee Patrick: vice chair elliott i

[2:47:20] Voice 6: i kind of have a problem with um sort of directing staff to

[2:47:27] Voice 6: do work on in an ad hoc manner on policies when we have a project to update and revise our policies

[2:47:36] Voice 6: and when we were the director of legislative services was you know going through the fuel

[2:47:41] Voice 6: i did have a question about well why why are we addressing this policy now what's the urgency

[2:47:46] Voice 6: what's the the rationale and i just think we need a more structured process um to do this rather than

[2:47:53] Voice 6: then it's not going to be solved this year.

[2:47:59] Voice 6: Is this really that critical?

[2:48:04] Voice 15: Director Marlon?

[2:48:05] Voice 15: Yeah, I think to address that, if you instead maybe bring it to the attention of the Governance Committee

[2:48:11] Voice 15: to ask them to bring it up in priority or something like that as part of their project to update the policies.

[2:48:21] Trustee Patrick: And

[2:48:22] Voice 15: then you can leave it up to the Governance Committee.

[2:48:23] Voice 15: Yeah,

[2:48:24] Trustee Patrick: I saw this as basically flagging as one to be thought of in this term as priorities are being established. Vice Chair Peterson.

[2:48:34] Voice 10: Yeah, I was just reflecting that there is an item on EBC, AVICC policy already in the follow-up, Directors' follow-up action list going to Governance Committee.

[2:48:46] Voice 10: maybe it's just as simple as adding a note on the timing of communication

[2:48:51] Voice 10: ahead of resolutions or something like that.

[2:48:54] Voice 10: I don't see it as new direction.

[2:48:58] Voice 10: I see it as a piece of what the governance committee should be looking at.

[2:49:09] Trustee Patrick: Do you still want to attempt a resolution then?

[2:49:12] Trustee Patrick: Yeah, I guess.

[2:49:14] Voice 3: All right, we're

[2:49:15] Trustee Patrick: just still working on it.

[2:49:18] Voice 5: We've changed it, right?

[2:49:20] Voice 5: to just want to make sure that that reflects what the uh yeah

[2:49:24] Voice 15: i think that's fine

[2:49:29] Voice 15: just uh

[2:49:30] Voice 5: through

[2:49:47] Voice 15: the chair if you want to ask government's committee to consider that before

[2:49:52] Voice 15: the end of term you might want to add that wording otherwise they'll just get the cure and they'll

[2:49:57] Voice 15: kind of have a look at how they feel it should be sequenced is

[2:50:06] Trustee Patrick: it too little eyes or is it a

[2:50:07] Trustee Patrick: two two so

[2:50:09] Voice 12: two lives vice

[2:50:15] Trustee Patrick: chairs what are your thoughts is this fine or do you want to be it

[2:50:18] Trustee Patrick: for the end of the term or just as is uh vice chair peterson i'd

[2:50:23] Voice 10: be happy to add uh before

[2:50:25] Voice 10: the end of the term um really it to me it's about this piece of about getting proposed resolutions

[2:50:33] Voice 10: to council and so that executive committee is not doing this work in absence of that consultation

[2:50:40] Trustee Patrick: Are you prepared to make a motion?

[2:50:43] Trustee Patrick: Oh, sorry.

[2:50:43] Trustee Patrick: Right before you do, Vice Chairman has his hand raised.

[2:50:46] Voice 13: So just a question of clarification, because it's identified as 612.2, but the 2 is 2 I's.

[2:50:53] Voice 15: Oh, we actually renumbered them.

[2:50:56] Voice 15: So that 2 actually is 5.

[2:50:58] Voice 15: That's correct.

[2:50:59] Voice 15: Yeah.

[2:50:59] Voice 15: Yeah.

[2:51:01] Voice 5: I should also,

[2:51:02] Voice 5: can you look up the title of it?

[2:51:05] Trustee Patrick: I'm going to add the title.

[2:51:07] Voice 15: But I'll email it.

[2:51:11] Voice 4: Alex, it's right in the briefing itself.

[2:51:15] Voice 6: Can I just suggest some grammar correction?

[2:51:20] Trustee Patrick: Yep, just two shakes, just grabbing some language here.

[2:51:31] Voice 9: You're getting dizzy, I know, but I'm just trying to see the idea.

[2:51:36] Voice 9: Yeah, I just think that's okay.

[2:51:39] Voice 9: Okay.

[2:51:40] Voice 9: What

[2:51:48] Trustee Patrick: are your suggestions, Vice Chair Leah?

[2:51:51] Voice 6: We've got to include and then be included.

[2:51:56] Voice 6: So how about that policy 6.2.12 to be included?

[2:52:02] Voice 6: Yeah.

[2:52:03] Voice 9: There we go.

[2:52:06] Voice 9: Thank you.

[2:52:13] Trustee Patrick: If everyone's satisfied with the wording, will someone make this motion?

[2:52:19] Voice 13: Go ahead, Vice Chair Mond.

[2:52:21] Voice 13: I'll move the Executive Committee requests Government's Committee that policy 6.122.2

[2:52:31] Voice 13: UBCM-AVICC membership and resolutions be included in the policies queued for amendment updates

[2:52:38] Voice 13: before the end of the term.

[2:52:40] Trustee Patrick: Is there a second to this motion?

[2:52:41] Trustee Patrick: Seconded by Vice Chair Peterson.

[2:52:43] Trustee Patrick: Any discussion?

[2:52:45] Trustee Patrick: All to vote.

[2:52:46] Trustee Patrick: All those in favor?

[2:52:49] Trustee Patrick: And that carries.

[2:52:51] Trustee Patrick: Okay. We still have to address this motion today on page 235. Okay. Go ahead, Vice Chair Elliott.

[2:53:07] Voice 6: I'm happy to make the motion. Just asking that if it's okay if we include the Conservancy Board.

[2:53:14] Voice 6: I mean, they are also trustees. They might have ideas.

[2:53:19] Trustee Patrick: Then add that in your motion when you read it.

[2:53:22] Trustee Patrick: I

[2:53:23] Voice 6: move that executive committee direct staff to email trustees, the Conservancy Board, or the board of the Islands Trust Conservancy, Conservancy Board, and staff requesting suggestions for topics for the Islands Trust resolutions for the 2026 AVICC UBCM conventions.

[2:53:45] Trustee Patrick: Is there a second to the motion? Seconded by Vice Chair Mullen. Any discussion? All those in favor, raise your hands.

[2:53:55] Trustee Patrick: that carries thank you i think the trust conservancy is going to you know with us

[2:54:02] Trustee Patrick: keeping reminding that uh involving them and things they're going to start asking us to

[2:54:07] Trustee Patrick: forget them again but it's good feel it feels good all right so that moves us on to um item 9.1.5.1

[2:54:24] Trustee Patrick: verbal update on the vacancy of the governance committee director marler yeah

[2:54:29] Voice 15: so um leave me

[2:54:31] Voice 15: the second step down from the governance committee there are seven positions available so now we have

[2:54:37] Voice 15: six members there's one vacancy uh and the term ends obviously when the committee term ends in

[2:54:45] Voice 15: in October of 2026.

[2:54:48] Voice 15: So the question is that there's nothing in the policy

[2:54:52] Voice 15: about requiring or what you do if somebody steps down.

[2:54:58] Voice 15: So really, I think it's up to council

[2:55:00] Voice 15: if it would like to fill that position,

[2:55:03] Voice 15: we can run the election at trust council in December

[2:55:09] Voice 15: and probably get information out maybe from the chair

[2:55:13] Voice 15: just to let people know there's a vacancy,

[2:55:15] Voice 15: say anybody's interested, we would then do the usual election

[2:55:19] Voice 15: back council. Or the other option is

[2:55:22] Voice 15: because it's less than a year from the end term, that

[2:55:27] Voice 15: you just continue with governance committee with six members and not build

[2:55:30] Voice 15: vacancy. So I just wanted to have that discussion here, and then

[2:55:35] Voice 15: we can proceed accordingly at trust council.

[2:55:41] Voice 9: Why, Mr. Peterson?

[2:55:44] Voice 10: I think that's absolutely

[2:55:46] Voice 10: Absolutely appropriate to bring the question to trust counsel.

[2:55:49] Voice 10: I don't know the extent of putting together a short piece on this from the

[2:55:57] Voice 10: director, but I absolutely should be discussed and cited on by counsel.

[2:56:03] Voice 15: Yeah, that's fine.

[2:56:05] Voice 15: The

[2:56:06] Trustee Patrick: other, I mean,

[2:56:08] Trustee Patrick: we do have a related item in the CAO's operational review report that touches

[2:56:15] Trustee Patrick: is on this committee and its structure being differently so there is a related topic so

[2:56:25] Trustee Patrick: there's a there's a recommended conversation so we'll be having that conversation ahead of this

[2:56:31] Trustee Patrick: in the agenda and then anyway i don't see everybody did you want to speak to that their

[2:56:38] Trustee Patrick: thoughts of the relationship between these two items sure

[2:56:43] Voice 11: thank you chair i think the the related

[2:56:46] Voice 11: recommendation in the in my report um doesn't contemplate any changes to the committee

[2:56:52] Voice 11: structure of governance for the balance of the current term um it does propose the governance

[2:56:57] Voice 11: committee if that recommendation was adopted would um turn its attention to working with staff on

[2:57:04] Voice 11: identifying potential options for changes to the committee structure for next term so that would

[2:57:10] Voice 11: be the role for governance committee as proposed um but i don't know that the governance committee

[2:57:16] Voice 11: will continue to function with or without this vacancy being filled so i don't know that one is

[2:57:21] Voice 11: dependent on the other but

[2:57:23] Trustee Patrick: if that conversation gets supported that could affect who gets elected

[2:57:27] Trustee Patrick: to the seat because they may have interest in having that broader conversation okay

[2:57:31] Voice 11: in in which

[2:57:32] Voice 11: case i think that we've adjusted the agenda to have uh the legislative services piece come after

[2:57:39] Voice 11: after the the review conversation probably makes sense because then that would be where we in the

[2:57:45] Voice 11: agenda for the election.

[2:57:53] Voice 13: Just concurring with trustee Pearson, this is good to have as a trust council decision,

[2:58:00] Voice 13: however I would suggest it might be worthwhile to basically send an email out to trust council

[2:58:06] Voice 13: saying this is coming forward, so if people are considering they can have time to consider

[2:58:11] Voice 13: rather than the moment. So I think giving the Trust Counselor a heads up and explaining the

[2:58:18] Voice 13: circumstances I think would be very appropriate.

[2:58:22] Voice 7: Yeah, I agree.

[2:58:27] Voice 15: Yeah, that's the direction. Maybe just come from the Chair and I can work with the Chair

[2:58:34] Voice 15: on the messaging if the Chair would like that. Yeah, that'd be fine.

[2:58:42] Trustee Patrick: All right, so this is just

[2:58:45] Trustee Patrick: of our reports going to happen anyway so all right thank you very much so we're going to

[2:58:52] Trustee Patrick: keep on moving forward then we're at executive committee initiative initiated i can speak

[2:58:58] Trustee Patrick: so we have uh 9.2.4.1 or 10.4.1 enhanced mental health benefits for trustees it's on page 251.

[2:59:08] Trustee Patrick: who's giving this report yes moms um

[2:59:20] Voice 16: so you might recall uh shortly before the june trust council

[2:59:23] Voice 16: meeting this uh request for decision came your way um the intent was to send it to trust council

[2:59:29] Voice 16: seeking their approval to enhance the mental health benefit coverage for trustees um so the

[2:59:35] Voice 16: intended enhancement would provide coverage um up to 750 a year um the current coverage is 300

[2:59:42] Voice 16: hundred dollars a year. There is a cost associated with that. At the time, we'd estimated it to be

[2:59:47] Voice 16: about twenty three hundred dollars. That may change with the upcoming rate changes that are

[2:59:52] Voice 16: coming to us from the benefit provider. At the time, this RFD, EC decided to defer it.

[3:00:00] Voice 16: to your November meeting. And the reason for that was because these dollars are not funded

[3:00:05] Voice 16: in the current year budget, and we didn't have a sense of what the financial forecast was working

[3:00:11] Voice 16: like in June. So the decision was made to bring it forward to this meeting, because normally at

[3:00:16] Voice 16: this time of year, we would have a second quarter financial forecast to consider, and we would

[3:00:21] Voice 16: understand if we have some room to fit this into the current year's budget. Because of the strike

[3:00:26] Voice 16: that took place this year one of the pieces of work that did not advance was

[3:00:29] Voice 16: the quarter two financial forecast and so we're actually still in a situation

[3:00:33] Voice 16: where we don't have the forecast for the year to understand if this would be

[3:00:38] Voice 16: nicely or not. We brought it back to you simply because the direction was to do

[3:00:42] Voice 16: so at this meeting and we'd seek your direction on how to proceed from here.

[3:00:48] Voice 16: I'm happy to take questions.

[3:00:51] Trustee Patrick: Vice-Chairs, I'm wondering could this be brought forward as a potential addition to the

[3:00:55] Trustee Patrick: 26-27 budget would that be another option director mobs yes i see that would

[3:01:00] Voice 16: certainly be another

[3:01:01] Voice 16: option um if we were to wait for the uh the forecast for the current year it's not coming

[3:01:07] Voice 16: forward until february which is almost march which is the time for approval for next year's budget

[3:01:12] Voice 16: so i think that's a perfectly reasonable plan vice

[3:01:15] Voice 7: chair peterson thank

[3:01:20] Voice 10: you chair as you all know

[3:01:22] Voice 10: This is something I've been in support of.

[3:01:26] Voice 10: I think it is actually good timing to bring this to Trust Council for consideration.

[3:01:33] Voice 10: I note that the report that we have in front of us, based on what I just heard from the director, may not reflect the current situation.

[3:01:46] Voice 10: We're also not mid-budget.

[3:01:48] Voice 10: So I think how and where this might be funded has probably changed since the writing of the report.

[3:01:57] Voice 10: So I'm not sure how to incorporate that without giving Director Mobs yet another project before December Council.

[3:02:06] Voice 10: But, you know, this is, yeah, it's a Trust Council decision.

[3:02:11] Voice 10: And I like the idea that we'll be able to consider it as we're in our early budget discussions.

[3:02:23] Trustee Patrick: We know the number will likely be up, but for a draft budget, if it was considered by

[3:02:29] Trustee Patrick: Trust Council as an addition to 26-27 budget at that approximate dollar amount, if it was

[3:02:35] Trustee Patrick: rounded to something, be appropriate at this time where a final number would be generated

[3:02:40] Trustee Patrick: between now and March?

[3:02:42] Trustee Patrick: That

[3:02:47] Voice 16: would be fine.

[3:02:48] Voice 16: That number shouldn't change dramatically.

[3:02:51] Voice 16: You know, I don't think we'd see it raise up to $10,000 or anything, so it shouldn't

[3:02:57] Voice 16: impact a Trust Council decision, I would expect, if it were to change just a small amount.

[3:03:02] Voice 16: So that's certainly a way to go about it, is to have Trust Council approve in principle,

[3:03:07] Voice 16: and then we'd add the dollars into the budget for March's approval.

[3:03:12] Voice 7: Vice Chair Peterson?

[3:03:17] Voice 10: Thank you, Chair.

[3:03:17] Voice 10: So I guess the piece reflecting on, you know, the context the report was written in is the second piece of the recommendation that the coverage be funded by blank.

[3:03:33] Voice 10: We have more options available to us.

[3:03:36] Voice 10: And that would be the piece that, you know, I don't know the answer to.

[3:03:40] Voice 10: General revenue, you know, the director knows where to plug it in.

[3:03:45] Voice 10: but um well

[3:03:47] Trustee Patrick: i believe that

[3:03:48] Voice 10: just reflecting we have more options now than in june it would not

[3:03:51] Trustee Patrick: be necessary item two if it's being added to the budget that's just being added to the budget so

[3:03:56] Trustee Patrick: it would just be motion number one and that'd be added to the budget for the draft budget

[3:04:03] Voice 10: excellent so then in that in that in that context maybe it just needs a minor rewrite

[3:04:07] Voice 10: thank you very much

[3:04:08] Trustee Patrick: vice chair elliott i'm

[3:04:13] Voice 6: i don't know if i'm missing it but i'm not

[3:04:15] Voice 6: seeing that there's a total cost of what we pay currently for health coverage it

[3:04:23] Voice 6: does say the increase but if we add it to the budget we'll see the entire cost

[3:04:31] Voice 6: I guess I just I have trouble like yeah visioning how to make a decision when I

[3:04:38] Voice 6: don't know what it actually costs versus this is just an increase and

[3:04:45] Voice 16: I can look

[3:04:45] Voice 16: that information up with a peaceful to add to the reporter provide to you now I

[3:04:48] Voice 16: can go grab that quickly that

[3:04:53] Voice 6: would if it's easy that would be wonderful thank you i

[3:05:00] Trustee Patrick: guess it's uh

[3:05:01] Trustee Patrick: vice chairs would i mean report could go as is with a with a discussion as to what you're actually

[3:05:08] Trustee Patrick: you know the option to address it um by director mobs uh

[3:05:15] Voice 16: so just in response to trustee elliott's

[3:05:17] Voice 16: question um next year's draft budget currently has just under 66 000 um for um trustee health

[3:05:25] Voice 16: and dental benefits and so this would be $2,300 or a little bit over in addition to that okay

[3:05:39] Trustee Patrick: so

[3:05:42] Trustee Patrick: we would have to give direction either to send this report as is forwarded to press

[3:05:48] Trustee Patrick: council for consideration of the 26 27 budget would that be the direction if necessary

[3:05:59] Trustee Patrick: he's uh vice chair peterson looking to you if this is your

[3:06:06] Voice 3: i'm

[3:06:08] Voice 10: sorry i'm just uh i've just got

[3:06:10] Voice 10: word of a bereavement in the background here and i was just a bit distracted there um can you repeat

[3:06:16] Voice 10: please

[3:06:16] Trustee Patrick: someone else can take that up while you deal uh this important item i'm going to look to

[3:06:22] Trustee Patrick: vice chair mod well

[3:06:23] Voice 13: i'm i'm assuming despite general consent this goes to trust council is

[3:06:27] Voice 13: that we

[3:06:28] Trustee Patrick: could do that okay that advice um it

[3:06:35] Voice 16: might make some sense to delay this to the march trust

[3:06:39] Voice 16: council meeting uh the march budget or the budget being approved in march and so this consideration

[3:06:44] Voice 16: can happen at that time it'll allow me some time to get updated estimates um also to update this

[3:06:50] Voice 16: report um and then we can bring it back through executive committee fully updated executive

[3:06:55] Voice 16: executive committee can attach a recommendation to it whether or not you support it and then we

[3:06:59] Voice 16: can tackle it in March it's sounding of course like the current December's agenda was also

[3:07:04] Voice 16: feeling a bit full based on earlier discussion so that'd be my recommendation we'd still be

[3:07:09] Voice 16: able to fit it in in March.

[3:07:11] Trustee Patrick: Thank you for that recommendation then you do not then we don't need

[3:07:15] Trustee Patrick: any motion at this time it'll just come back is that or do we need no no resolutions necessary

[3:07:20] Trustee Patrick: necessary oh all the better no or do we need a resolution yes

[3:07:26] Voice 5: could you change the by general

[3:07:27] Voice 5: consent forward to the march okay

[3:07:29] Trustee Patrick: so by general consent we'll forward this uh the staff report

[3:07:33] Trustee Patrick: on enhancing elected officials mental health benefits to the march um press council uh

[3:07:42] Trustee Patrick: by sir peterson i know

[3:07:45] Voice 10: that there's consideration of a committee of the whole uh preparatory to the

[3:07:51] Voice 10: March Trust Council that the Financial Planning Committee has recommended. I'm wondering if this

[3:07:56] Voice 10: could go there, which would give council members, the Committee of the Whole, an opportunity to see

[3:08:02] Voice 10: it before it hits the March budget.

[3:08:10] Voice 16: Potentially. Trust Council is determining whether or not it's

[3:08:16] Voice 16: going to be in favor of the Committee of the Whole coming up. We'd have to amend that report

[3:08:20] Voice 16: to add this on. We're, I think, already a little bit pressed for time at that Committee of the

[3:08:25] Voice 16: whole um but this if this is not going to be a significant dialogue we might be able to

[3:08:31] Voice 16: to fit it in there it does uh double the work a little bit because of course it travels to

[3:08:35] Voice 16: committee the whole and then it will travel also to trust council um but we could make that happen

[3:08:44] Trustee Patrick: i think through general consent let's just say march and then i think that's uh

[3:08:47] Trustee Patrick: the dollar values this is not something i think it's as long as it's not lost and it comes up in

[3:08:52] Trustee Patrick: time for the budget i think would be okay if that's fine with everyone so through general

[3:08:56] Trustee Patrick: consent we'll we'll send this to march trust council okay thank you so we're gonna go on we

[3:09:05] Trustee Patrick: have no new business today looks like we covered a lot uh we have uh we're on to correspondence

[3:09:13] Trustee Patrick: uh 11.1 on page or 256 of the agenda this is the association of vancouver island and coastal

[3:09:25] Trustee Patrick: of communities 2026 poll for nominations vice chair elliott well

[3:09:34] Voice 6: i think it should be forwarded

[3:09:35] Voice 6: to um trustees uh but i do have a question if somebody is nominated and gets elected at the

[3:09:45] Voice 6: next avicc but what if they don't win their in the general election in november do they continue to

[3:09:55] Voice 6: be a member of the AVICC executive?

[3:09:58] Trustee Patrick: No. They disappear. They have to maintain their seat.

[3:10:07] Trustee Patrick: Yeah.

[3:10:08] Voice 6: Oh, interesting. Cool.

[3:10:11] Trustee Patrick: All right. So should, through general consent,

[3:10:13] Trustee Patrick: we'll forward this to all trustees? Via the agenda or via email?

[3:10:19] Trustee Patrick: We could put this in the Trust Council agenda as correspondence. No. You want to send it to

[3:10:25] Trustee Patrick: trustees okay reduce

[3:10:28] Voice 6: the agenda where possible

[3:10:30] Trustee Patrick: so we'll forward this to all trustees through

[3:10:34] Trustee Patrick: general consent all right this brings us on to our work program on page 250 well there was some

[3:10:42] Trustee Patrick: more correspondence from yes that's in

[3:10:44] Trustee Patrick: the thank you for bringing that to my attention in the

[3:10:47] Trustee Patrick: addendum we had two additional pieces of correspondence on page 22 of the addendum we

[3:10:53] Trustee Patrick: We had a correspondence from Jay Harper regarding land costs.

[3:11:03] Trustee Patrick: They're asking that that be forwarded to trust counsel.

[3:11:16] Voice 7: Thoughts, vice chairs?

[3:11:18] Voice 7: I

[3:11:23] Voice 12: don't see any reason why it can't be forwarded to trustees by email.

[3:11:36] Trustee Patrick: So forwarded to trustees via email?

[3:11:39] Trustee Patrick: Yes.

[3:11:40] Voice 5: This has been forwarded to trustees via email,

[3:11:44] Voice 5: as that's what the writer requested.

[3:11:46] Voice 5: This is if you'd like to stick it on the agenda.

[3:11:50] Voice 5: So

[3:11:50] Trustee Patrick: all trustees have already seen it.

[3:11:52] Trustee Patrick: So satisfied with that, okay.

[3:11:56] Trustee Patrick: So the next piece of correspondence was from Trustee Yates requesting that this be forwarded

[3:12:05] Trustee Patrick: to all put on the agenda.

[3:12:11] Trustee Patrick: We've already added the one from CAO Harris.

[3:12:15] Trustee Patrick: So what are your thoughts?

[3:12:21] Voice 3: I

[3:12:23] Voice 13: think it's it's complimentary to to the other correspondents so

[3:12:29] Voice 13: trustees

[3:12:32] Trustee Patrick: uh forward this to trust counsel through correspondence general consent yes

[3:12:39] Trustee Patrick: vice

[3:12:41] Voice 7: chair Elliott yeah

[3:12:44] Voice 6: I'm I'm just there's just a doubling up it just looks I'm just trying to

[3:12:48] Voice 6: scroll through there's the response from customer relations there's trustee Yates's email it just

[3:12:56] Voice 6: there's extra stuff

[3:12:59] Trustee Patrick: yeah just sort of runs on a little bit

[3:13:02] Voice 6: that's okay yep let's uh include it

[3:13:05] Voice 6: in the agenda then okay

[3:13:08] Voice 7: so

[3:13:14] Trustee Patrick: that then brings us on to the work program on page 258 of the agenda

[3:13:20] Trustee Patrick: package is there any changes otherwise this needs to be forwarded to trust council no changes so

[3:13:38] Trustee Patrick: through general consent can we forward this to trust council excellent vice chairs this brings

[3:13:45] Trustee Patrick: And that brings us to an exciting part of the meeting.

[3:13:47] Trustee Patrick: We talked about our next meeting,

[3:13:49] Trustee Patrick: which will be on December 2nd.

[3:13:51] Trustee Patrick: I can't believe we're already at December, it's frightening.

[3:13:55] Trustee Patrick: At the beginning of our trust council week

[3:13:59] Trustee Patrick: at a new venue that we have not met at before.

[3:14:02] Trustee Patrick: So looking forward to the new venue.

[3:14:06] Trustee Patrick: And with that, we've already had our closed meeting.

[3:14:08] Trustee Patrick: So we would just need a motion to adjourn.

[3:14:11] Trustee Patrick: Oh, motion to adjourn by Vice Chair Mullen.

[3:14:15] Trustee Patrick: Is there a second?

[3:14:18] Trustee Patrick: seconded by Vice Chair

[3:14:19] Trustee Patrick: Elliot so therefore we are

[3:14:21] Trustee Patrick: adjourned and

[3:14:22] Trustee Patrick: thank you everyone today thank you to the staff

[3:14:25] Trustee Patrick: for making the time and

[3:14:28] Trustee Patrick: we will see you on

[3:14:29] Trustee Patrick: December 2nd