Islands Trust Council special meeting, January 28, 2026

[0:00:00] Voice 1: And we're now recording and live streaming.

[0:00:04] Voice 7: Robert, did you hear anything?

[0:00:06] Voice 7: Did anybody get a notice from Trustee Harris?

[0:00:10] Voice 1: No, I have not received any notice.

[0:00:13] Voice 7: All right.

[0:00:14] Voice 7: So we have a quorum.

[0:00:16] Voice 7: We're going to proceed.

[0:00:18] Voice 7: It's not closed.

[0:00:19] Voice 7: So if he does come in late, he can still get in.

[0:00:22] Voice 7: Right?

[0:00:24] Voice 7: Okay.

[0:00:24] Voice 7: Okay, so first of all, the land acknowledgement.

[0:00:31] Voice 7: So here we all are living and working

[0:00:34] Voice 7: on these beautiful unceded territories

[0:00:37] Voice 7: of several different coastal nations

[0:00:39] Voice 7: and what a privilege it is.

[0:00:43] Voice 7: So I posted yesterday on my Facebook page

[0:00:46] Voice 7: something that people had filmed

[0:00:49] Voice 7: of a pod of dolphins coming down Howe Sound

[0:00:52] Voice 7: and they've they have to be my most favorite creature on the planet but at any rate it's uh

[0:00:59] Voice 7: it's a wonderful place that we get to share with all sorts of different species and we're

[0:01:05] Voice 7: i'm thankful for all the people that have taken good care of it so um thank you all um the agenda

[0:01:13] Voice 7: agenda new items in reordering um joe you wanted to yes i

[0:01:20] Voice 7: would

[0:01:22] Voice 4: like to add to the agenda

[0:01:24] Voice 4: as the last item really because you know we do have time constraints assuming we have the time

[0:01:29] Voice 4: to do it um a general discussion about the letter we excuse me the letter we received or the trust

[0:01:37] Voice 4: received with respect to the trust policy statement uh from andrew leonard the mayor of

[0:01:43] Voice 4: bone island uh the reason i think it's worth discussing that letter is that the letter in a

[0:01:49] Voice 4: fairly sophisticated way gets deep into interpretive issues with respect to the tps uh and overtly

[0:01:59] Voice 4: identifies those i think correctly as governance issues um i don't have any great ideas where to

[0:02:05] Voice 4: go with that uh but um there seems to be a lot of you know i'm not sure you know

[0:02:12] Voice 4: I don't necessarily buy into everything that's being said there.

[0:02:15] Voice 4: I actually don't, I haven't reached any conclusions about it in my own thinking.

[0:02:19] Voice 4: But I do think the letter raises important things worth thinking and discussing.

[0:02:25] Voice 4: And as I mentioned in the email I circulated to the group, I think the things in there

[0:02:32] Voice 4: are important enough that when we return at the trust council or committee, the whole

[0:02:39] Voice 4: level to discuss the trust policy statement um i think it would be a responsible thing for us as a

[0:02:46] Voice 4: governance committee um to have some um you know things to say about how you know uh how to weigh

[0:02:55] Voice 4: uh what's in that letter and whether it should be taken seriously or not i don't think we

[0:02:59] Voice 4: necessarily have to reach um uh conclusions ourselves but you know we get a tremendous

[0:03:06] Voice 4: amount of volume of input in the form of letters

[0:03:09] Voice 4: with respect to the TPS, and this one really stands out.

[0:03:13] Voice 4: So I'd like us to discuss it later if we can.

[0:03:17] Voice 7: All right.

[0:03:18] Voice 7: I'm a little bit concerned because we don't have the letter

[0:03:21] Voice 7: in front of us on this agenda, and it is quite thick.

[0:03:25] Voice 7: The process on Bowen Council was that there was a different,

[0:03:31] Voice 7: this is an amended version from his first draft,

[0:03:35] Voice 7: and that there was some feedback.

[0:03:39] Voice 7: I went through sort of line by line

[0:03:42] Voice 7: and responded to what I thought he was trying to say,

[0:03:46] Voice 7: and he made some amendments following that.

[0:03:51] Voice 7: But there's some other,

[0:03:54] Voice 7: I think there's some background stuff too that's going on

[0:03:57] Voice 7: in terms of I'm not comfortable in terms of talking about that.

[0:04:05] Voice 7: Well,

[0:04:06] Voice 4: I certainly wouldn't expect you, given that you're on Bowen Council.

[0:04:11] Voice 4: Obviously, anything that you think is confidential or sensitive that isn't appropriate for you to bring up here, obviously you can't.

[0:04:22] Voice 4: And I take your point that the letter isn't in front of us, but I don't think we'd be reading it line by line in any case.

[0:04:28] Voice 4: I am assuming everybody's read it.

[0:04:31] Voice 7: OK, but do we remember it enough to actually talk about it?

[0:04:34] Voice 7: So, Trustee Stamford.

[0:04:36] Voice 10: Yeah, I have a concern about process here.

[0:04:39] Voice 10: I think if it's addressed to the council through the policy statement, that that's the appropriate avenue.

[0:04:47] Voice 10: I glanced at it.

[0:04:48] Voice 10: I certainly didn't.

[0:04:49] Voice 10: I'm not prepared to, quote, unquote, discuss it.

[0:04:54] Voice 10: So I would I mean, I would not attend that part of the meeting.

[0:04:59] Voice 10: I just don't think it's I wouldn't have anything valuable to say at that point.

[0:05:06] Voice 7: later in our agenda is setting up a special meeting to talk about the compensation and so

[0:05:12] Voice 7: if we are going to have a special meeting we could before that happens with that would give

[0:05:20] Voice 7: us a little bit of time to talk to the trust policy people that are working on that statement

[0:05:28] Voice 7: and whether or not they would find it helpful for us to do any kind of a deep dive

[0:05:34] Voice 7: in terms of you know the the government issues that are raised would that work yeah i think

[0:05:41] Voice 4: that's a good suggestion uh you know i appreciate that people may not necessarily be fully prepared

[0:05:46] Voice 4: to sort of get to drill into it uh it is kind of on the fly thing i'm suggesting so if we could

[0:05:51] Voice 4: add that to the uh provisionally to the agenda for this february 17 meeting assuming we do agree

[0:05:59] Voice 4: agree to it and we probably will um that would give people a chance to read it um i don't think

[0:06:06] Voice 4: our mandate as governance committee requires us to get the permission of anybody to engage it

[0:06:13] Voice 4: uh if it's a relevant thing and we think it's if we think it's relevant as a committee to

[0:06:19] Voice 4: governance issues um you know our agents you know we can we can exercise some judgment here about

[0:06:25] Voice 4: what kind of advice we provide um even if it's limited to the point of saying look this is

[0:06:32] Voice 4: something worth thinking about you

[0:06:34] Voice 7: know all right so then we're not going to change any new items

[0:06:38] Voice 7: or reordering of today's agenda and we're going to look at um whether or not and provisionally

[0:06:44] Voice 7: agreeing to put it on the february 17th we have to get to that point in our agenda too

[0:06:48] Voice 7: okay

[0:06:49] Voice 4: that i withdraw the suggestion then all

[0:06:52] Voice 7: right so um any other new items or reordering

[0:06:58] Voice 7: not seeing any hands up um i've got a very limited view of everybody but i think when

[0:07:03] Voice 7: your hand goes up you come to the top of my list so um i'm going to suggest that we approve the

[0:07:09] Voice 7: agenda by consent any opposition to that thank you uh anybody here from the public for public

[0:07:17] Voice 7: comments Robert you got any public members

[0:07:26] Voice 1: there is only one member of the

[0:07:32] Voice 1: public their name appears to be Taylor all right

[0:07:39] Voice 1: and they're in as an attendee

[0:07:41] Voice 1: would you like them to be allowed to speak if

[0:07:45] Voice 7: they have any comments that now

[0:07:46] Voice 7: would be the time to do it I've

[0:07:48] Voice 1: allowed them to speak at this point thank you

[0:07:52] Voice 7: but

[0:07:55] Voice 1: they have their mic muted all

[0:07:57] Voice 7: right mr miss

[0:08:00] Voice 7: taylor is there anything that you'd like to

[0:08:02] Voice 7: comment on with respect to this uh agenda this meeting i'm not hearing anything i'm going to

[0:08:12] Voice 7: say that that um that's there we've got a question period at the very end if there's

[0:08:18] Voice 7: something that comes up so um i'm going to say there's no comments from the public at this point

[0:08:23] Voice 7: there's no delegations, there's no correspondence, so we're up to 6.1 draft minutes of previous

[0:08:31] Voice 7: meetings. I'm going to suggest that this also can go by consent. Is there anybody that has

[0:08:36] Voice 7: any comments or changes or amendments that they want to make? Okay, not seeing any, then the

[0:08:44] Voice 7: draft meetings of November the 3rd, 2025 are approved by consent. No resolutions without

[0:08:53] Voice 7: the meeting and the follow-up action list 6.3 um i would like to uh if we can flip up one more

[0:09:03] Voice 7: um page please david director marler to the september 18th so this is the trust council

[0:09:11] Voice 7: direction um and we're we're into the um the other work that's on our matrix with respect to

[0:09:19] Voice 7: looking at all of the different policies and trying to combine things but I wanted to remind

[0:09:24] Voice 7: us of the three highlights that came out of the September meeting in terms of looking at the

[0:09:31] Voice 7: election of the trust council leadership the comprehensive multi-year planning document and

[0:09:37] Voice 7: helping trustees fulfill their roles and farther down under recommendation 12 communication and

[0:09:47] Voice 7: engagement that has um following the operations report it's my argument that that's moved up

[0:09:55] Voice 7: and we need to consider where that falls and um furthermore down at the bottom with respect to

[0:10:04] Voice 7: um oh involvement of oh the recommendation nine first nations representation um so the

[0:10:15] Voice 7: the reconciliation has become a focus with respect to all the budget

[0:10:20] Voice 7: discussions and whether or not we want to do anything about this list of

[0:10:28] Voice 7: recommendations, the follow-up action list.

[0:10:36] Voice 7: There's also a meeting this Thursday with CAO Broney to talk about

[0:10:44] Voice 7: improvements or suggestions or things that we can do with respect to

[0:10:47] Voice 7: onboarding.

[0:10:48] Voice 7: and there's a group of us that have this i think is maybe our first meeting to try to come up with

[0:10:56] Voice 7: ideas so that would also be a helpful discussion from this group if you've got any ideas

[0:11:04] Voice 4: trustee bernardo uh yeah i'm just following up on your comment about uh elevating communication

[0:11:09] Voice 4: to get engagement um in terms of the the priorities uh i'm understanding you to be

[0:11:16] Voice 4: be saying that should be kind of elevated uh in in there's a lot here um and we do have to

[0:11:22] Voice 4: prioritize it but um has that not been superseded in a sense by the fact that uh at uh december

[0:11:31] Voice 4: trust council we had agreed you know we we subsequently received you know the ceo's report

[0:11:37] Voice 4: uh and that was a big part of what we discussed in december and also one of the outflows of that

[0:11:43] Voice 4: That was trust counsel, you know, notwithstanding the added financial burden, we agreed with

[0:11:50] Voice 4: CEO's judgment that we needed to have a full-on communications person who was really adept

[0:11:58] Voice 4: at that kind of stuff and that we really do need that professional advice and leadership

[0:12:04] Voice 4: and that we're going in that direction of working with staff in that direction.

[0:12:09] Voice 4: So I'm not sure, and we're doing that also not just with communications, we're also doing

[0:12:14] Voice 4: that with um first nations engagement in the sense we're hiring a full-time manager in that respect

[0:12:20] Voice 4: also so i'm wondering whether that really is something that needs to be you know um well

[0:12:28] Voice 4: it does need to be elevated in the sense that these people are coming on board but

[0:12:32] Voice 4: um i think that conditions you know what our involvement as a committee would be i'm not

[0:12:38] Voice 4: sure how but i i don't think we necessarily have to take that get the feeling that we need to lead

[0:12:44] Voice 4: on that thing?

[0:12:46] Voice 7: Oh, I hope not.

[0:12:49] Voice 7: Director Marler.

[0:12:54] Voice 2: Yeah, thank you. I just wanted to

[0:12:56] Voice 2: comment on the three items at the top. Recommendation

[0:13:00] Voice 2: 1, 11, and 7. Recommendation 1, there is a

[0:13:04] Voice 2: report on this agenda for you, which talks about the election

[0:13:08] Voice 2: and also the responsibility of

[0:13:13] Voice 2: the Executive Committee, which is Trust Council leadership.

[0:13:16] Voice 2: leadership. So you can have that discussion today. Recommendation 11, adoption of comprehensive

[0:13:22] Voice 2: multi-year planning document. We have not started on that. CAO Brani is unable to join

[0:13:30] Voice 2: us today, so this might be something for a future meeting to discuss how that fits with

[0:13:37] Voice 2: the corporate plan. And then the item 7, helping trustees fulfill the role. There is a subgroup

[0:13:45] Voice 2: of trustees working with myself and the CAO more to do with the onboarding of

[0:13:55] Voice 2: trustees in the next election and we could certainly report back to this

[0:14:00] Voice 2: committee on the outcome of that and this committee could also have a

[0:14:05] Voice 2: discussion around that as well but also going beyond that is the helping

[0:14:12] Voice 2: in trustees to fill the role throughout the year. So in the past we've had the continuous

[0:14:18] Voice 2: learning plan that kind of dropped off the table of the last semester and that might

[0:14:24] Voice 2: be something to maybe revive and in a different way. So that's something the governance committee

[0:14:31] Voice 2: could consider is that what kind of programming do we need to help the trustees throughout

[0:14:38] Voice 2: throughout the year.

[0:14:40] Voice 2: The items lower down, 12, 13, and 14,

[0:14:44] Voice 2: those are actually underway by staff,

[0:14:47] Voice 2: so communication, engagement,

[0:14:49] Voice 2: management alignment with Trust Council,

[0:14:52] Voice 2: looking for synergy between Trust Conservancy

[0:14:54] Voice 2: and Alam's Trust.

[0:14:56] Voice 2: So those are things that are ongoing,

[0:14:58] Voice 2: and again, the CAO could report to you on those

[0:15:02] Voice 2: to see if there's any additional action

[0:15:05] Voice 2: that Governance Committee feels it would like to take,

[0:15:07] Voice 2: and you could then make those decisions at that point.

[0:15:11] Voice 2: So I just thought that might be helpful for you.

[0:15:13] Voice 2: Thank you.

[0:15:16] Voice 7: Okay.

[0:15:16] Voice 7: The question I was asking is that we've got this direction

[0:15:20] Voice 7: from Trust Council in September.

[0:15:22] Voice 7: We had the operations report

[0:15:25] Voice 7: and we had discussions with respect to budget in December.

[0:15:29] Voice 7: And it appears that assuming that the budget goes through,

[0:15:33] Voice 7: there's still lots to discuss,

[0:15:35] Voice 7: us but um there's it seems to me that recommendation 12 and um what is it 16 15 the

[0:15:44] Voice 7: one about um first nations and um that it's been readjusted do we need to do we want to

[0:15:53] Voice 7: is it our responsibility to bring this back to council for um they're the ones that approve our

[0:16:01] Voice 7: work plan i don't know what it is that i'm not i don't have any suggestions in terms of what our

[0:16:05] Voice 7: our role would be. And I think that we need to probably discuss that. But I think this has

[0:16:12] Voice 7: shifted. So I'm just wondering if we need more direction from Trust Council, or if we've got

[0:16:19] Voice 7: any suggestions for direction from Trust Council. Trustee Bernardo?

[0:16:24] Voice 4: Yeah, with respect, I actually

[0:16:26] Voice 4: don't think it does need to be adjusted. And I don't think it's incumbent on us to necessarily

[0:16:30] Voice 4: necessarily every time there's a, appears to me, you know, some decisive action on the part

[0:16:37] Voice 4: of Trust Council for us to go back to Trust Council saying, do we want to revisit this list?

[0:16:43] Voice 4: Fair enough. You know, the, you know, we do work, you know, at the behest of, you know,

[0:16:49] Voice 4: as essentially the agents of Trust Council. And it's pretty clear, not, you know, I did miss the

[0:16:55] Voice 4: the September meeting, you know, for reasons out of my control, but the election of Trust

[0:17:01] Voice 4: Council leadership and that whole business has taken on, that's always been a kind of a constant

[0:17:05] Voice 4: irritant and difficult question. Trust Council has decided that's the number one thing. We're

[0:17:12] Voice 4: going to discuss it today. And, you know, we can say, you know, they've set out what the priorities

[0:17:16] Voice 4: are. So I think we just keep following orders until they decide to change them. And I guess

[0:17:23] Voice 4: that's where i'm at any other

[0:17:26] Voice 7: discussion all right so then um sheriff sorry sorry

[0:17:34] Voice 5: i was slow on getting

[0:17:36] Voice 5: my hand up um yeah i mean i i think i think sort of similarly like i think

[0:17:42] Voice 5: we've got we've got stuff to talk about it's worth it for us to at least engage with the list as it

[0:17:47] Voice 5: exists um and then sort of come uh you know when where we when and where we hit roadblocks that

[0:17:55] Voice 5: we need further clarity on, I think, you know, that's where we should refer it back. Um, but

[0:18:00] Voice 5: we've got, there's, there's good stuff here to talk about. And I think there's things to, to, to,

[0:18:04] Voice 5: to dig into. The other thing that we've got to be really conscious of is that there is only so much

[0:18:10] Voice 5: time left in the term. We're probably not going to get through everything. Um, but you know, I would

[0:18:16] Voice 5: hope that we, that we, you know, engage with this as you know, I think as trustee burnout, I was

[0:18:21] Voice 5: was saying you know we've got we've got a we've got a list of things to do here um and every if

[0:18:27] Voice 5: we if we if we shelve it to go back to trust council then we just we put the brakes on things

[0:18:34] Voice 7: all right that's all it's on our agenda 6.3 for review so we i think we've reviewed it

[0:18:41] Voice 7: um shall we move on to 7.1 um i'm wondering if this one can also go by consent this is the uh

[0:18:49] Voice 7: setting up a special meeting for reviewing the consultant's report with

[0:18:55] Voice 7: respect to compensation. We don't have the report in front of us.

[0:18:58] Voice 7: It's not ready yet. Sorry, trustee Peterson.

[0:19:02] Voice 6: Yeah. I just identify that the timing of that,

[0:19:07] Voice 6: the proposed timing is a bit difficult for me personally.

[0:19:12] Voice 6: I don't know how other committee members are on that date,

[0:19:15] Voice 6: But I do want to be, if possible, be there for that piece.

[0:19:25] Voice 6: But so, yeah, I'm not sure.

[0:19:28] Voice 6: I don't think consent is possible from my end.

[0:19:33] Voice 7: All right.

[0:19:35] Voice 7: Director Marler.

[0:19:39] Voice 2: Yeah, thank you.

[0:19:40] Voice 2: Because you're setting up a meeting,

[0:19:43] Voice 2: it has to be a resolution at the Governance Committee

[0:19:45] Voice 2: to meet the bylaw requirements.

[0:19:47] Voice 7: Sorry.

[0:19:48] Voice 7: Okay, thanks.

[0:19:49] Voice 2: Also, the date suggested is really tight because the report needs to go to Trust Council in March because it could affect the budget for next year.

[0:20:05] Voice 2: There's many recommended changes by the consultant that Council accepts would take effect with the new incoming trustees, which is October of the next fiscal.

[0:20:17] Voice 2: So you need to know it in March so we can adjust the budget accordingly.

[0:20:21] Voice 2: So that's why it's tight.

[0:20:23] Voice 2: We picked evening to try and accommodate the fact that there's no time in the daytime with a two- to three-hour window for the discussion.

[0:20:34] Voice 2: Thanks.

[0:20:35] Voice 7: And do we know when the consultant's report is going to be ready?

[0:20:43] Voice 2: Through the chair, I believe a draft has been provided, and we're just waiting for the final.

[0:20:48] Voice 2: So Brett and Bob will get it out to the committee as soon as possible with the request by decision.

[0:20:56] Voice 2: But it would be in advance of the meeting, for sure.

[0:21:00] Voice 7: Okay, so it could be, the meeting could be earlier, potentially, than the week.

[0:21:07] Voice 7: If it's ready to come out to us, then that's a week.

[0:21:17] Voice 7: say if it came out for the 3rd, we could get it for the 10th, and we could meet shortly

[0:21:24] Voice 7: after that.

[0:21:25] Voice 7: Would that be right?

[0:21:26] Voice 7: So it would be that week of 9 till 13 possibly.

[0:21:32] Voice 2: Yeah, I have a May to chair.

[0:21:35] Voice 2: Yeah I don't know if that's possible, I'd have to check in with Director Mobs, but yeah

[0:21:42] Voice 2: pushing it, going earlier, maybe a day or so might be okay, but a week earlier would

[0:21:48] Voice 2: would be too much. And going much later could be problematic

[0:21:52] Voice 2: for advancing it to council. We could walk it into council

[0:21:56] Voice 2: or get it on the agenda. But we'd like

[0:22:00] Voice 2: the governance committee to review it first, obviously.

[0:22:03] Voice 7: What is the deadline for

[0:22:04] Voice 2: that? I'll have to go back and have a look.

[0:22:10] Voice 2: I'll take a look while you're talking. Thanks.

[0:22:13] Voice 7: Okay. Trustee Bernardo.

[0:22:15] Voice 4: Yeah, a question for

[0:22:17] Voice 4: For Director Marler, you mentioned, you know, there might be some slippage room in terms of picking a different date.

[0:22:26] Voice 4: That would accommodate Trustee Peterson and possibly others.

[0:22:31] Voice 4: So I hear you that the timing is tight.

[0:22:35] Voice 4: The consultant reports in draft form and there's a process for figuring it all out.

[0:22:39] Voice 4: And February 17th is actually not that far away.

[0:22:41] Voice 4: so with the 16th are um the 16th or the 19th people like plausible dates for us to consider

[0:22:51] Voice 4: as alternatives to the 17th

[0:22:53] Voice 7: 16th is family day public holiday uh

[0:22:58] Voice 4: right okay um how about the

[0:23:02] Voice 4: 19th or the 20th then the reason i'm not suggesting 18th is we have the committee the whole meeting

[0:23:09] Voice 4: then.

[0:23:10] Voice 7: Great. So let's give Director Marlowe some time to figure

[0:23:13] Voice 7: out the parameters.

[0:23:17] Voice 2: Well, I can tell you now.

[0:23:18] Voice 7: Sorry?

[0:23:19] Voice 2: Yeah, I can tell you now. So

[0:23:22] Voice 2: the Executive Committee meets on February 25th.

[0:23:26] Voice 2: That's the meeting that they will consider agenda items for Council

[0:23:30] Voice 2: and then the Council agenda goes out the following week and then Council is

[0:23:34] Voice 2: on March 10th. So given the 25th, we

[0:23:38] Voice 2: We need to get the EC agenda out on the 19th,

[0:23:42] Voice 2: so 17th is the latest date possible.

[0:23:45] Voice 2: And if you go any earlier,

[0:23:50] Voice 2: being advised by Director Mobs that the report won't be ready to go.

[0:23:54] Voice 2: So really, we're stuck with the 17th as the only option.

[0:23:59] Voice 2: 16th is Family Day, and then, of course, you've got the weekend,

[0:24:03] Voice 2: so that leaves you with the 13th as an exit.

[0:24:06] Voice 2: That's probably too early.

[0:24:09] Voice 2: So, yeah, we need a quorum of government committee to be able to go with the meeting.

[0:24:14] Voice 2: And I think you might have to work on that at the moment.

[0:24:17] Voice 2: Thanks.

[0:24:18] Voice 7: All right.

[0:24:19] Voice 7: So, sorry, Trustee Peterson.

[0:24:28] Voice 6: Yeah, and I don't want to be a pain and hold anything up.

[0:24:31] Voice 6: But I'm just wondering if we could, if there's any wiggle room to start the meeting earlier that day.

[0:24:39] Voice 6: um even an hour or two would make the difference for my other commitments and i of course i know

[0:24:47] Voice 6: other other trustees on this committee that might not be uh helpful but just to see if we can work

[0:24:53] Voice 6: uh work the timing on that date at all okay

[0:24:57] Voice 7: bim has a committee of the whole meeting on the budget

[0:24:59] Voice 7: it from uh one till three um it's not clear how long it would actually go um there hasn't been a

[0:25:08] Voice 7: lot of there's been a lot of comment but there hasn't been a lot of uptake in terms of um people

[0:25:13] Voice 7: getting involved so um i could probably i could move my stuff up probably an hour

[0:25:21] Voice 7: but that's cutting it tight uh director marler your hands up yeah

[0:25:33] Voice 2: thanks yeah we were having a

[0:25:35] Voice 2: I had time finding a time, so we went with, I think, 4.30,

[0:25:39] Voice 2: based on Chair Getty indicating that BIM should be done

[0:25:44] Voice 2: by 3 or something like that.

[0:25:46] Voice 2: In the morning, it's not possible either

[0:25:48] Voice 2: because Denman has a meeting from 10 o'clock to noon.

[0:25:53] Voice 2: It's a special meeting.

[0:25:56] Voice 2: And Director Mobs requested a three-hour window

[0:25:59] Voice 2: to allow you to have a full discussion.

[0:26:02] Voice 2: discussion. So that means the only option was to start late afternoon and go into the evening.

[0:26:09] Voice 2: So from a staff perspective, you want to go earlier, that's fine if it works for Chair Getty.

[0:26:15] Voice 2: Thank you.

[0:26:16] Voice 5: Yeah. Chair, if we did go that hour earlier and started at like 3.30, for example,

[0:26:23] Voice 5: is that going to be too tight for you, do you think?

[0:26:27] Voice 7: I don't know.

[0:26:28] Voice 5: And do you, well, yeah,

[0:26:30] Voice 5: Yeah, I know that there's sort of no way to know those things, but would that be enough to make a difference for Tim?

[0:26:38] Voice 6: Yeah.

[0:26:39] Voice 6: Yeah, that would make the difference for me.

[0:26:41] Voice 6: 3.30 would mean I could stay for the meeting.

[0:26:44] Voice 7: So let's then, when we're discussing this, let's recommend that if we get an agreement on this that we change, we amend this recommendation to the hours 3.30 till 6.30.

[0:27:00] Voice 7: I'm assuming that that staff would still be available and that would bring in more of the trustees on this committee, correct?

[0:27:11] Voice 2: David here to the chair.

[0:27:13] Voice 2: Yeah, staff will be available.

[0:27:15] Voice 7: Okay.

[0:27:17] Voice 5: I'm happy to make the motion if you'd like, chair.

[0:27:19] Voice 7: All right.

[0:27:20] Voice 7: So we need this.

[0:27:22] Voice 7: Yes, thank you.

[0:27:23] Voice 7: uh

[0:27:24] Voice 5: i move that the governance committee set a special meeting for tuesday february 17th 2026

[0:27:29] Voice 5: from 3 30 p.m to 6 30 p.m to review a consultant's report in regards to trust council policy 7.2.1

[0:27:37] Voice 5: trustee remuneration trustee

[0:27:41] Voice 7: peterson um

[0:27:42] Voice 6: before seconding uh just mindful of the

[0:27:47] Voice 6: There was discussion about perhaps looking at Mayor Leonard's letter, and I believe that special meetings have to specify the purpose.

[0:28:01] Voice 6: So I would assume that would require amending this motion, but I'll look to staff on that for sure.

[0:28:07] Voice 7: Director Marler?

[0:28:10] Voice 2: Yeah, actually, I had a comment on something else, and I'll comment on that too.

[0:28:14] Voice 2: you. One thing I forgot when I did the RFD for you is we should say electronic. So in

[0:28:21] Voice 2: an electronic special meeting, just make it clear. With respect to the purpose, yeah.

[0:28:30] Voice 2: So you would have to add if there's another purpose for the meeting. I would just want

[0:28:36] Voice 2: to comment, though, that that letter was addressed to Trust Council. So I'm not sure that it's

[0:28:42] Voice 2: really appropriate for the governance community to be doing this. There's been a lot of correspondence

[0:28:45] Voice 2: on the policy statement that

[0:28:50] Voice 2: has not been discussed or provided.

[0:28:54] Voice 2: So you're singling this out for whatever

[0:28:58] Voice 2: reason you want to. So anyway, I just want to comment. It's

[0:29:02] Voice 2: kind of unusual, but I'll leave it to you to make those decisions.

[0:29:06] Voice 2: I just wanted to provide that advice. But if you want it at that meeting, you'll have to.

[0:29:09] Voice 2: But keep in mind, too, that this meeting is three hours, and that's the time that Director Malves felt was necessary for a full discussion of this issue.

[0:29:21] Voice 2: So I'm not sure how you'll fit in a second item in that three hours that you have available.

[0:29:26] Voice 2: Thanks.

[0:29:33] Voice 7: Trustee Bernardo, I'm feeling like it might be helpful if you and I had a deeper discussion in terms of the back and forth that's already happened on this letter.

[0:29:44] Voice 7: and that we can be better prepared for whatever is going to happen at the full trust meeting

[0:29:49] Voice 7: with respect to the trust policy statement, and we not add it to this meeting.

[0:29:55] Voice 4: Yeah, I hear Director.

[0:30:00] Voice 4: what he's talking about the fact that the letter was addressed the trust council doesn't concern

[0:30:03] Voice 4: me that much because we like i said before uh really we are agents in a

[0:30:10] Voice 4: sense of trust council

[0:30:11] Voice 4: and that doesn't mean we stop thinking i mean if if it's something that's relevant that relates to

[0:30:18] Voice 4: trust council our job as an advisor is to provide advice on things that come to our attention that

[0:30:24] Voice 4: we think are relevant i don't think that's a problem i don't think there's some kind of

[0:30:28] Voice 4: ownership issue about that letter uh i'm much more seized with director marler's point that

[0:30:33] Voice 4: um just the blunt reality of the timing yeah compensation policy i expect you know it's a

[0:30:40] Voice 4: very good point um three hours may be just enough for us to handle that one thing so uh yes my

[0:30:49] Voice 4: bottom line on this is i think there's important things are being said in there and i would like

[0:30:56] Voice 4: somebody at the trust to sort of like take it seriously and at least think about it and

[0:31:00] Voice 4: not just file the letter where a lot of public comments go uh and yes by all means um

[0:31:10] Voice 4: let's just put this off the idea that governance committee will deal with this for the time being

[0:31:13] Voice 4: uh and you and i can talk about it and you can enlighten me and on on further details and

[0:31:19] Voice 4: And maybe we can puzzle out a path forward on how to get this issue taken seriously by Trust Council.

[0:31:28] Voice 7: Okay, fair enough.

[0:31:29] Voice 7: So no further amendments other than an electronic special meeting.

[0:31:36] Voice 7: Can I have a...

[0:31:38] Voice 7: Would

[0:31:38] Voice 5: you like me to make that motion again, David?

[0:31:44] Voice 7: Yes, we haven't seconded it, so it's not an amendment.

[0:31:47] Voice 7: So let's just change the original.

[0:31:51] Voice 7: there it is in front of us

[0:31:54] Voice 7: do you agree

[0:31:56] Voice 7: with that in terms of what you were

[0:31:58] Voice 7: intending to

[0:31:59] Voice 7: yeah

[0:32:00] Voice 5: yeah yeah no just whatever

[0:32:01] Voice 5: process whether it's better if I make it again

[0:32:04] Voice 5: but I'll go for it

[0:32:05] Voice 5: I move that the government's committee set an

[0:32:08] Voice 5: electronic special meeting for Tuesday

[0:32:09] Voice 5: February 17th 2026

[0:32:11] Voice 5: from 3.30pm to 6.30pm

[0:32:14] Voice 5: to review a consultant's report

[0:32:15] Voice 5: in regards to trust council policy

[0:32:18] Voice 5: 7.2.1

[0:32:19] Voice 5: trustee remuneration

[0:32:22] Voice 7: seconder trustee gavro all right that was fast you're very good thank you and any more discussion

[0:32:30] Voice 7: all right let's have a vote all in favor okay lower your hands thank you i don't have my hand

[0:32:42] Voice 7: up fast enough any opposed trustee harris oh welcome to the meeting okay um so that is carried

[0:32:51] Voice 7: with one Trustee Harris in opposition.

[0:32:56] Voice 7: All right, so we're up to 7.2,

[0:33:02] Voice 7: Roles and Responsibilities of the Executive Committee,

[0:33:05] Voice 7: page 14 of the agenda.

[0:33:14] Voice 7: Would you like to speak to that?

[0:33:16] Voice 7: Yes, please. Thank you.

[0:33:20] Voice 2: Yeah, thanks.

[0:33:22] Voice 2: Yeah, so I was just asked to bring back

[0:33:26] Voice 2: the structure for the Executive Committee election

[0:33:29] Voice 2: and the roles of the Executive Committee.

[0:33:31] Voice 2: So what I've done here is just use this briefing

[0:33:35] Voice 2: to pull those two items together.

[0:33:39] Voice 2: So I've included the resolution of the Executive...

[0:33:42] Voice 2: Sorry, the Governance Committee requested that.

[0:33:44] Voice 2: The structure of the Executive Committee election,

[0:33:47] Voice 2: as indicated here, is set out in the Islands Trust Act,

[0:33:51] Voice 2: Section 20.4,

[0:33:53] Voice 2: and supported by Islands Trust Regulation,

[0:33:56] Voice 2: which is BC Reg. 1-19-90.

[0:33:57] Voice 2: so that included an excerpt from that regulation

[0:34:02] Voice 2: which is section 6, 7 and 8

[0:34:04] Voice 2: and that outlines the precise process

[0:34:08] Voice 2: that is taken for the election of the executive committee

[0:34:12] Voice 2: what we did at the last meeting

[0:34:15] Voice 2: is have

[0:34:17] Voice 2: first of all as soon as we know who the

[0:34:21] Voice 2: elected council elected trustees are

[0:34:24] Voice 2: send our information well in advance

[0:34:27] Voice 2: advance welcome them to the trust, but also asking if they're interested in running for

[0:34:32] Voice 2: membership on the executive, and if they are, to provide a blurb of who they are and their

[0:34:39] Voice 2: interest so we can post that on the website and make that available to other members of

[0:34:47] Voice 2: trust councils.

[0:34:48] Voice 2: So that's done well in advance.

[0:34:49] Voice 2: And then on the very first day of the council, ask if there's any additional people who would like to stand for executive.

[0:35:00] Voice 2: So it doesn't preclude anybody.

[0:35:01] Voice 2: It just gives them the opportunities.

[0:35:05] Voice 2: Then, after that, we've had a session usually towards the end of the first day where each

[0:35:14] Voice 2: of the candidates can have, say, a 10-minute, you know, this is why they would like to be

[0:35:22] Voice 2: chair or vice chair, and then a question and answer of them, kind of like a panel, so that

[0:35:29] Voice 2: that Trust Council can ask questions of them

[0:35:32] Voice 2: to help them to determine who they would like to support.

[0:35:36] Voice 2: And then after that, at the end of Council,

[0:35:40] Voice 2: so now we've got a night and then the next day,

[0:35:44] Voice 2: so that night and the daytime can be used

[0:35:48] Voice 2: for just informal get-togethers, informal discussions.

[0:35:51] Voice 2: I know some members that are running

[0:35:56] Voice 2: a running would just host a mini-reception, something like that, to talk to trustees.

[0:36:04] Voice 2: So that's the kind of thing that can happen informally.

[0:36:07] Voice 2: And then on the very last day towards the end, we then do the formal process, call for

[0:36:14] Voice 2: the nominations, which means that actually anybody can be nominated.

[0:36:18] Voice 2: They don't have to already express that they want to run, but we go through the nominations

[0:36:24] Voice 2: and then, of course, the election after that.

[0:36:29] Voice 2: Under legislation, the previous executive committee is still in place

[0:36:34] Voice 2: until Trust Council elects a new executive committee.

[0:36:39] Voice 2: So for this reason, the previous chair, which in the upcoming one will be Chair Patrick,

[0:36:46] Voice 2: would be the chair of Trust Council until the time that Trust Council elects a new chair.

[0:36:52] Voice 2: And then the old chair will hand off the duties to the new chair and step away.

[0:36:59] Voice 2: So that's something to keep in mind.

[0:37:03] Voice 2: And that's one reason we can't go for another meeting because those members who may not have been reelected are still members of the executive committee.

[0:37:13] Voice 2: Kind of interesting.

[0:37:15] Voice 2: So that's the process for that.

[0:37:17] Voice 2: The duties of the executive committee is outlined in the attachment.

[0:37:24] Voice 2: It's quite extensive.

[0:37:26] Voice 2: It starts out by giving you the duties of the council chair

[0:37:30] Voice 2: and then the duties of each of the vice chairs.

[0:37:33] Voice 2: And then the last section is the duties of the body, the executive committee,

[0:37:38] Voice 2: which is probably the one that you're more interested in.

[0:37:40] Voice 2: And those duties come from legislation, trust council bylaws,

[0:37:45] Voice 2: and Trust Council policy and they've been divided up that way so you can see

[0:37:50] Voice 2: where the authority is coming from. I did go through it just to update it with

[0:37:56] Voice 2: respect to some changes that have been made to some council policies so

[0:38:02] Voice 2: it should be pretty up-to-date but it also helps you to see going through the

[0:38:08] Voice 2: policies where you might want to adjust some or recommend adjustment to some of

[0:38:14] Voice 2: those authorities that have been granted to the Executive Committee

[0:38:18] Voice 2: by policy. And Council has control

[0:38:22] Voice 2: over all of the duties that have been granted to the

[0:38:26] Voice 2: Executive by policy or by bylaw. So those cannot be

[0:38:30] Voice 2: changed. The ones that cannot be changed are the ones that have been granted by

[0:38:34] Voice 2: legislation. Okay, thank you. I'm

[0:38:40] Voice 7: going to suggest that we

[0:38:41] Voice 7: divide the discussion up between the election and the list

[0:38:45] Voice 7: of duties and that we start with the election that fit with

[0:38:53] Voice 4: everybody i think that makes sense that's

[0:38:55] Voice 4: um those are two distinct things okay

[0:38:59] Voice 7: and

[0:39:00] Voice 4: they they actually uh i think it's wise that we not

[0:39:03] Voice 4: just end up rambling in a discussion that bounces from one from the other uh it's more intelligible

[0:39:09] Voice 4: if we just deal with them in turn so great suggestion okay

[0:39:13] Voice 7: so we have um if i can start

[0:39:17] Voice 7: It seems to me that we've got some pretty tight constraints by the legislation with respect to timing. And within that, we have, I think, some discussion around what the activities might be and what goes out to people that are recently elected in terms of asking them whether or not they want to be involved with and part of the executive committee.

[0:39:43] Voice 7: And then what happens on the first day and the informal whatever gatherings on the second day and the last day and with ultimately the vote.

[0:39:56] Voice 7: So I'm not sure how we could.

[0:40:06] Voice 7: I would like to canvas ideas in terms of how we can improve on the system,

[0:40:11] Voice 7: Because I think that one of the criticisms has always been that we don't know enough about the people that are running and we're all new to this and we don't really understand the machinations of the organization, all of those duties that follow, for instance.

[0:40:30] Voice 7: So, can we start with whether or not we've got any ideas and suggestions in terms of how to improve on that three-day window of opportunity that we've got with these candidates?

[0:40:45] Voice 7: Trustee Bernardo?

[0:40:47] Voice 4: Yeah, I do have one thought about that.

[0:40:50] Voice 4: Before I get into that, though, I think we just went through that list of the priorities that Trust Council wants us to address.

[0:40:58] Voice 4: And I think the election of the leadership, Trust Council leadership, is the number one issue.

[0:41:09] Voice 4: And I think one of the things we need to do at some point in this process is provide Trust Council with just a clear, unambiguous statement about what the legal situation is.

[0:41:26] Voice 4: Things got cluttered up with the 2022 governance report because it's just wrong when it says that there's room to sort of be creative about this.

[0:41:36] Voice 4: The legislation is pretty clear and it's frankly not that flexible.

[0:41:39] Voice 4: The problem, it's like the election has to happen as soon as practicable after the general election.

[0:41:48] Voice 4: election. So the idea that somehow you could offset the election and come up with some Rube

[0:41:55] Voice 4: Goldberg arrangement where people commit to resigning after a year and then all that kind

[0:42:00] Voice 4: of stuff, we could do all of that, but we could do that kind of consent sort of thing.

[0:42:05] Voice 4: But it's unsatisfactory. It's not binding. And it's not that clear. I think trust counsel at

[0:42:10] Voice 4: least needs to hear from us that I think the best advice we can give it is to confirm the

[0:42:17] Voice 4: legislation does not allow for much flexibility in the process what we're left with is tweaking

[0:42:22] Voice 4: the system and the problem is as we all know that new trustees aren't familiar enough with either

[0:42:27] Voice 4: trust council processes or the attributes the candidates to make an informed decision

[0:42:33] Voice 4: so that takes us to the tweaking issue i mean i i think there's two things here one is if we really

[0:42:39] Voice 4: want to change it we're going to have to request and go through the fairly involved process of

[0:42:46] Voice 4: asking for changes to the legislation that's one thing we can consider but in the that's not going

[0:42:53] Voice 4: to happen before this election but i think in tandem with tweaking the current process i think

[0:42:59] Voice 4: we should tell trust council if it's serious about changing the election stuff then that means we

[0:43:06] Voice 4: have to work with staff to put in a request for legislative change and there's all sorts of

[0:43:12] Voice 4: thoughts that people can have about what that would look like but in the immediate term i have

[0:43:17] Voice 4: one suggestion which is i rec i have you know it's very still very clear in my recollection

[0:43:23] Voice 4: you know attending the first meeting uh being drowned with a whole bunch of words about the

[0:43:29] Voice 4: trust counts all the rest of it impossible to integrate that information being told there's

[0:43:34] Voice 4: an election uh candidates for executive committee and for chair uh they all seem like very nice

[0:43:41] Voice 4: people and they're just saying i'll be honest just some generic things that might mean have

[0:43:48] Voice 4: carry meaning for people who've been around before but for me as a new guy it was just like okay

[0:43:53] Voice 4: they just i had nothing to work with i i my sense in the voting was this is guesswork best

[0:44:02] Voice 4: best based on my assessment of the mood of the room and the most superficial impressions of the

[0:44:08] Voice 4: the speakers. And getting over that, the one thing I didn't get the benefit of was the perspectives

[0:44:19] Voice 4: of the people who had some experience with the organization and who were familiar with the

[0:44:25] Voice 4: candidates. And I would like to suggest that as part of the election process, yeah, OK, you know,

[0:44:31] Voice 4: the candidates come up and they do their spiel and all that kind of stuff, that we don't have

[0:44:37] Voice 4: have a vote right away, that some real time be set aside to have an in-camera meeting

[0:44:43] Voice 4: amongst the trustees who are in the position of voting with the candidates absent so that

[0:44:54] Voice 4: the new trustees can hear from those trustees who are continuing on and who have some perspective

[0:45:01] Voice 4: and they can they can hear from trustees who either support or don't support the candidates

[0:45:08] Voice 4: that there be a certain amount of politicking that goes on in that room where advocates for

[0:45:15] Voice 4: one candidate or another will speak and at least give the new trustees something to work with

[0:45:23] Voice 4: that's my suggestion

[0:45:27] Voice 7: lots of politicking going on in that room

[0:45:31] Voice 8: um chair patrick i'm not going to comment on on that suggestion it was more um how to

[0:45:41] Voice 8: how to beef up the um content of of information that is shared from the candidates i think is the

[0:45:52] Voice 8: issue or what to put you know what kind of rigor to put them through so there's the presentation

[0:45:59] Voice 8: and the Q&A that we talked about.

[0:46:02] Voice 8: Another possibility is to create a very brief meeting scenario,

[0:46:08] Voice 8: like a script that the candidates are not in the room

[0:46:14] Voice 8: to see how the others perform, but one by one they come in

[0:46:17] Voice 8: and there's a situation they're put in as chair to manage.

[0:46:22] Voice 8: Not something way off the wall,

[0:46:24] Voice 8: But some so that they have to demonstrate their somewhat their ability to be the chair and manage a situation in a meeting so that it's you see them in that area.

[0:46:40] Voice 8: Had they, you know, assuming all candidates are given the same packages, all trustees have the same packages.

[0:46:47] Voice 8: They have the little parliamentary procedure, you know, cheater pages and all those things.

[0:46:54] Voice 8: you know if a scenario was put before them that was reasonable like i said not off the wall and

[0:47:01] Voice 8: then everyone can see how they perform so that's just an idea be nice to get feedback on is that

[0:47:06] Voice 8: something that would be good use of trust council time i

[0:47:13] Voice 7: always like role playing anybody else

[0:47:20] Voice 7: thirsty birthwork

[0:47:21] Voice 5: yeah i mean i well i so i really appreciate like the the places from which those

[0:47:29] Voice 5: as recommendations come, I worry that similarly for, uh, uh, an incoming trustee that might

[0:47:37] Voice 5: wind up being quite an overwhelming experience. Um, and, and I think especially, uh, and as much

[0:47:47] Voice 5: as like, I, I very much enjoy role play, uh, in, in certain circumstances. Um, I do think that it

[0:47:57] Voice 5: It has the danger and my experience of doing it.

[0:48:02] Voice 5: We did it for some exercise at the Trust Council.

[0:48:05] Voice 5: I'm trying to remember what it was now.

[0:48:09] Voice 5: But my experience of doing it, I think at Trust Council in Salt Spring last year, was

[0:48:15] Voice 5: that in a room where people are here for a reason, especially when you've got brand new

[0:48:21] Voice 5: trustees who are coming in full of of purpose and and you know desire to sort of come to grips with

[0:48:28] Voice 5: things i worry that um uh like a role play will feel a bit facile uh to that group of people and

[0:48:38] Voice 5: and that's just my opinion i'm not you know that that's just a concern that i would have that it

[0:48:43] Voice 5: feels a little unserious um so i like i appreciate that the the problem it's trying to solve for i'm

[0:48:50] Voice 5: I'm not sure that that will necessarily achieve the thing.

[0:48:54] Voice 5: I'm not sure that it would for me.

[0:48:58] Voice 5: But I agree, like, there needs to be more time

[0:49:02] Voice 5: to sort of, like, parse out those things and get opinions.

[0:49:06] Voice 5: It's tricky to solicit opinions,

[0:49:10] Voice 5: especially when, you know, everyone in the room

[0:49:14] Voice 5: is uncertain of everyone else's perspective

[0:49:16] Voice 5: and why they're choosing to be at the table,

[0:49:19] Voice 5: what they're what they're there to to sort of achieve um which is not a reason to not attempt

[0:49:25] Voice 5: it but it's just i think that's a reality that like there's a lot of complicated politics

[0:49:29] Voice 5: happening in that room already and and and sort of parsing that is is the big challenge um i the

[0:49:36] Voice 5: parts that i found to be the most useful in figuring out uh things and again i said i shared

[0:49:44] Voice 5: trustee bernardo's experience of of that initial election process i found it uh

[0:49:51] Voice 5: um very difficult to parse what people were saying and and and opinions and and you know

[0:49:58] Voice 5: all that stuff what i what i think would be um i i think it's the the the unofficial time it's not

[0:50:08] Voice 5: meeting time that's going to teach you because there is already so much artifice in how you're

[0:50:14] Voice 5: engaging in that space and especially if you're someone who's not necessarily well acquainted with

[0:50:19] Voice 5: robert's rules a lot of that is you're sort of getting used to that part and that can

[0:50:24] Voice 5: let a lot of this stuff come off quite stiffly um and i think that i think that like there's

[0:50:32] Voice 5: there's never going to be there there has not thus far been a way to account for politicians

[0:50:39] Voice 5: being politicians and there being a certain amount of personal, uh, uh, verve that comes

[0:50:46] Voice 5: into that process of getting elected. Um, I, I, but I think that like a chance, more,

[0:50:54] Voice 5: more opportunities to sort of personally gauge what those things are. Um, you know, maybe,

[0:51:02] Voice 5: maybe we had a decent amount of time, uh, between sort of initial speeches and, and,

[0:51:07] Voice 5: and whatever else but i think i think more opportunities for informal uh connection with

[0:51:14] Voice 5: people would be valuable um possibly sort of breakaway rooms even like if if it's possible

[0:51:22] Voice 5: to do like a little thing where it's like hey i want to hear a little bit more about what this

[0:51:25] Voice 5: person like you know you give a speech and then maybe the next day you've got like a sort of

[0:51:30] Voice 5: breakout session where people can go and speak and it's less of a proper meeting format but

[0:51:35] Voice 5: sort of trying to get a little bit more of a sense of the person um yeah for formalizing the process

[0:51:41] Voice 5: i'm not sure we'll get us what we want that's i think the the the thrust of what i'm saying i hope

[0:51:47] Voice 5: that makes sense so

[0:51:50] Voice 7: if we wanted to try and cut back on or control or you know somehow um sort

[0:51:55] Voice 7: through a lot of the um the politicking um you know would it help if we identified some of the

[0:52:04] Voice 7: the things that weren't helpful to us as new trustees and maybe have some sort of cheat

[0:52:13] Voice 7: sheet questions for people to help the candidates focus on. You know, I remember having two of the

[0:52:22] Voice 7: candidates come up and introduce themselves to me at the same time and give a little bit of a

[0:52:28] Voice 7: pitch in terms of why they wanted to be on it. And then they got sidetracked in terms of having

[0:52:33] Voice 7: having a fairly lengthy discussion about all the sort of idiosyncratic problems

[0:52:40] Voice 7: between people that were no longer in the room that happened at the previous council.

[0:52:45] Voice 7: And that went on for some time, and I drifted away without even, you know, anybody noticing.

[0:52:51] Voice 7: And it was like human beings talking about politics.

[0:52:55] Voice 7: So I would have probably found it helpful if someone who, you know, now that I've thought about the process, I would say to the candidates, you know, can we come back to some of the questions that I've got?

[0:53:11] Voice 7: You know, how would you deal with a difficult person? How would you deal with, you know, a delegate or trustee or, you know, try and think up a situation where I might have a conversation about some of the issues that came up that were important.

[0:53:31] Voice 7: Trustee Bernardo, you've got your hand up. Sorry.

[0:53:34] Voice 4: yeah um it's kind of a complicated question because my thoughts are probably confused but

[0:53:41] Voice 4: the main thing i wanted to do is follow up on trustee borthwick's point is it got me thinking

[0:53:46] Voice 4: uh yeah i mean i'm on the same page but on the i think that's what i'm groping towards with this

[0:53:56] Voice 4: kind of you know in camera session i had in mind or you know but maybe just one session isn't enough

[0:54:02] Voice 4: off but the idea of having more occasions for for new trustees to simply become informed um

[0:54:11] Voice 4: both and i really do think it's really important to be informed both about the trust and how it

[0:54:16] Voice 4: operates and the candidates and it occurs to me um and this is actually something you just touched

[0:54:21] Voice 4: on chair that um maybe there are some questions neutral questions not biased not partisan they're

[0:54:28] Voice 4: Not the kind of leading questions designed to sort of trap the candidate who says things that, you know, comes from a position that you don't agree with.

[0:54:36] Voice 4: Just neutral questions that we could put to all candidates equally with a view to drawing out objective information that would be helpful for the new trustees.

[0:54:48] Voice 4: Because, again, going back to the experience, you know, the first trust meeting I was at, the election process was remarkably substance free.

[0:54:58] Voice 4: I mean, there was just nothing. I mean, the candidates, no offense to everybody in the executive committee, but, you know, like candidates everywhere in every election, you know, heavy on the platitudes. It's the nature of the thing. You have to touch all those bases.

[0:55:16] Voice 4: But it's also very hard for candidates to kind of come up with or to think through what is going to be really relevant to this group of people.

[0:55:29] Voice 4: I think candidates know that there's not much that they need to or talk to or sell themselves to their colleagues who have seen them in action for four years.

[0:55:41] Voice 4: everybody knows has the cut of their has a measure of their you know abilities and they're going to

[0:55:46] Voice 4: make their decision accordingly the real question really is for the new the new trustees and um

[0:55:52] Voice 4: there was virtually no useful information obtained so i'm thinking maybe we could come up with a

[0:55:58] Voice 4: series of questions that might uh to elicit that information from from from potential candidates

[0:56:05] Voice 4: and i do think as part of the process and this is kind of elaborating a little bit on the

[0:56:09] Voice 4: briefing advocacy point I made before, it doesn't necessarily have to involve overt

[0:56:17] Voice 4: politicking or campaigning. Although I do think it is always persuasive to have somebody who's

[0:56:24] Voice 4: had experience basically advocating for a candidate. I don't think we should get into

[0:56:30] Voice 4: the against stuff, but say, look, I'm for X because blah, blah, blah. And somebody else

[0:56:35] Voice 4: says, well, I'm for Y, blah, blah, blah. That's helpful. But I think what's really helpful

[0:56:41] Voice 4: and necessary for new trustees in order to get to sort of a better place to make a decision

[0:56:49] Voice 4: is a very clear, straightforward briefing. I mean, all the information we elicit in whatever

[0:56:55] Voice 4: fashion from the trustee, from the candidates, isn't that useful to new trustees unless they

[0:57:01] Voice 4: they have some sense of how the trust actually operates and what attributes are required to

[0:57:07] Voice 4: make it run. Just right now, we're taking it for granted, you know, a competent ability to

[0:57:13] Voice 4: chair meetings is an important attribute. That's not necessarily obvious to somebody when they come

[0:57:19] Voice 4: in. They need to be told that that's an important attribute. And I think it is, I think would be

[0:57:26] Voice 4: very helpful if new trustees were given a clear straightforward and i think to some extent blunt

[0:57:32] Voice 4: briefing about the reality of how the trust operates in practice which is it's very process

[0:57:39] Voice 4: heavy uh it has a lot of moving parts it's slow if you got elected on the theory that you're going

[0:57:46] Voice 4: to come in and you know you're going to clean up dodge city well that's not going to happen

[0:57:54] Voice 4: because the process doesn't lend itself to that and that's not that's not a false thing

[0:57:59] Voice 4: it's a structure it's the nature of the beast and i think um that piece of information alone

[0:58:08] Voice 4: uh i think is valuable for new for new trustees but in any event i think trustees do need to

[0:58:13] Voice 4: to be informed of and i don't know how you do it like i don't think staff can do it staff has to

[0:58:20] Voice 4: be much more formal given the role i don't have explained that i think it's important that it

[0:58:26] Voice 4: come from trustees say look this is how it works in the real world you know without casting

[0:58:31] Voice 4: aspersions but just saying look this is the process this is what we're operating with so

[0:58:36] Voice 4: the attributes for a successful uh executive committee member uh uh are a b and c that kind

[0:58:44] Voice 4: kind of thing thank you mr

[0:58:47] Voice 7: gavereau thank

[0:58:49] Voice 9: you uh what he said i agree with joe with many points

[0:58:53] Voice 9: there too my my top two suggestions would be for standardized uh uh statements like three

[0:58:59] Voice 9: questions that we ask each candidate that's you know it doesn't give anybody an unfair advantage

[0:59:04] Voice 9: um and also the um yeah a clear briefing outlining uh what the executive committee

[0:59:12] Voice 9: committee um is what what they're doing so that the the candidates know exactly what they're

[0:59:17] Voice 9: they're in for and uh the new trustees who may be unfamiliar with that role would have a solid

[0:59:23] Voice 9: foundational understanding of what what's needed there i don't think it's really a question is

[0:59:27] Voice 9: whether this system is broken it needs to be fixed or is that it's just not meeting the moment it's

[0:59:34] Voice 9: not meeting today maybe it worked at some point in the past but maybe it needs some uh new breath

[0:59:43] Voice 7: trustee peterson yeah

[0:59:46] Voice 6: great uh conversation here today um i think that there's been a lot of

[0:59:53] Voice 6: useful suggestions and the one i particularly wanted to um sort of reiterate is as trustee

[1:00:00] Voice 6: notion of sort of breakout rooms and whether, you know, carving out time during that initial

[1:00:07] Voice 6: meeting that is not otherwise, you know, a meal or trustee orientation information that

[1:00:22] Voice 6: that provides an opportunity, and I would think, ideally, a few opportunities

[1:00:30] Voice 6: over the couple of days between the start of the meeting and the election itself.

[1:00:39] Voice 6: During the day, before everyone's tired and exhausted at the end of, you know, post-dinner,

[1:00:45] Voice 6: obviously, candidates want to make themselves as available as possible,

[1:00:50] Voice 6: But let's be real, we're all, all of us are a bit more sharp at certain times of the day, unless so after a long, long day. But that notion of carving out time, specific times during those first couple of days that aren't meals to really have an opportunity to have, you know, either one on one or multiple people, you know, sitting and chatting with the candidates.

[1:01:17] Voice 6: I think the real issue to me has always been, as Trustee Bernardo alluded to this, when you've sat on council with somebody for four years, you know them in a way that when you're a new trustee coming in, you don't really know anyone.

[1:01:34] Voice 6: And it's, there's the policy thing. I think it's a good idea to sort of outline, hey, these are really important attributes in an executive committee member, because these are tied to the role of chairing meetings, that kind of stuff.

[1:01:51] Voice 6: But really, I think so much of it comes down to the fact that as new trustees, we don't feel like we have a chance to kind of get to know who the people are in advance of voting.

[1:02:02] Voice 6: that's my sense now it's been a few years since i was that new trustee so i recognize i'm not

[1:02:08] Voice 6: um i sharp on that but i still have recollections of how awkward it felt to come in and try and

[1:02:14] Voice 6: make that choice in such a short period of time because honestly i don't know these people so

[1:02:20] Voice 6: appreciate the conversation i'll leave it there one

[1:02:24] Voice 7: of the things we did on bowen before the

[1:02:27] Voice 7: the election and the the pub organized it actually was a speed dating kind of situation and all the

[1:02:34] Voice 7: candidates sat around and people could come and sit in front of you and ask you questions and tell

[1:02:39] Voice 7: you what their priorities were and get some sort of feedback not all of which was expected or

[1:02:44] Voice 7: prepared for and other people could stand around and listen and you know we might think of doing

[1:02:51] Voice 7: something like that the dinner the the first or second night or both in terms

[1:02:59] Voice 7: of an informal but structured and listening to you know how how people

[1:03:05] Voice 7: respond how candidates respond to other people's questions and you know have

[1:03:13] Voice 7: something that is not so much the one-on-one but you know you know more

[1:03:21] Voice 7: public where other people can ask questions that worked really well you

[1:03:27] Voice 7: know it was fun and people enjoyed watching how candidates answered tough

[1:03:34] Voice 7: questions well that might be part of what we're trying to get out so I'm

[1:03:41] Voice 7: thinking that what we need is to look at the material that goes out to all the

[1:03:46] Voice 7: new trustees once they're elected and see whether or not we can we've got

[1:03:49] Voice 7: got suggestions in terms of helping with that. One of the things that I thought of when Trustee

[1:03:58] Voice 7: Guevara was talking was that, you know, getting into an explanation of both time and commitment

[1:04:03] Voice 7: and possible income in terms of these positions and, you know, just what people's, whether or not

[1:04:12] Voice 7: people have the time commitment, time to be able to make the commitment and all the travel that's

[1:04:19] Voice 7: involved in terms of family responsibilities and whatever um and work so um i'm interested in

[1:04:28] Voice 7: seeing what the information is that goes out to people i don't remember it's all a blur but i

[1:04:34] Voice 7: don't remember getting it i'm elected to council at the same time as i'm elected to trust and it's

[1:04:39] Voice 7: just this avalanche of binders full of stuff that uh is you know all the roberts rules were

[1:04:45] Voice 7: completely different give me a rule of evidence and i can do it but you know this was a new

[1:04:50] Voice 7: language trustee bernardo yeah

[1:04:53] Voice 4: um i just want to respond to some of the things that i'm hearing

[1:04:58] Voice 4: for one thing i'm hearing there's a kind of a general we're all orbiting around the idea of

[1:05:05] Voice 4: you know having some kind of breakout sessions where there's an opportunity for people to be

[1:05:12] Voice 4: a bit more informal and ask questions uh and in that context um i like the speed dating idea i

[1:05:20] Voice 4: I think it's a pretty good one, but I think it would work better in a breakout session doing it in just the larger group.

[1:05:29] Voice 4: I think that can be pretty intimidating for everybody, you know, including not just the new trustees, but the candidates.

[1:05:36] Voice 4: I think smaller is less intimidating for everyone. And I think it should be structured in a sense that it should be experienced trustees who are asking the questions.

[1:05:45] Voice 4: they're the ones who know what kind of questions to ask and um i i favor the idea of those questions

[1:05:55] Voice 4: actually being structured of maybe governance committee together with executive committee and

[1:06:02] Voice 4: staff coming up with useful questions to ask we don't want to leave something like that to chance

[1:06:07] Voice 4: just to the random whatever thoughts that occurred to a trustee at the time but you know questions

[1:06:13] Voice 4: that come from a place of experience and in that respect a separate issue that i think that could

[1:06:19] Voice 4: be helpful is i think it would be very useful for current executive committee members to generally

[1:06:31] Voice 4: talk about what their experience uh has been uh as an ec member the challenges um what they've

[1:06:40] Voice 4: learned about what works and what doesn't uh more precisely really about what the job requires

[1:06:47] Voice 4: just to give some texture um both to the candidates who are seeking the office but also

[1:06:55] Voice 4: for the people new trustees are going to be voting i think there's plenty of trustees who have been

[1:07:01] Voice 4: around a while but haven't been on the executive committee that may not necessarily have a pretty

[1:07:06] Voice 4: pretty clear understanding of how executive committee operates and what the day-to-day

[1:07:11] Voice 4: work actually involves. I mean, we all know, yeah, you got to go chair these LTC meetings

[1:07:16] Voice 4: and travels involved, but there's also these weekly meetings and things are discussed. And

[1:07:21] Voice 4: I think it'd be very helpful to hear from executive committee members about what their

[1:07:26] Voice 4: experience is just to give better information to voters. And I'm curious, I mean, Director

[1:07:33] Voice 4: Director Marlowe has been hearing us rattling on about this stuff.

[1:07:36] Voice 4: I'm wondering if anything that we've been talking about today

[1:07:39] Voice 4: has come up on the radar of the subgroup

[1:07:44] Voice 4: that's working on improving the process.

[1:07:53] Voice 3: I'm

[1:07:54] Voice 7: on that group.

[1:07:55] Voice 2: Sorry.

[1:07:59] Voice 2: Go ahead.

[1:08:02] Voice 2: Yeah, it's David.

[1:08:03] Voice 2: I'm just wondering if that was a question directed at me.

[1:08:06] Voice 2: Yes, it is.

[1:08:07] Voice 2: It was

[1:08:07] Voice 4: directed at you.

[1:08:08] Voice 4: Thank you.

[1:08:10] Voice 2: Okay.

[1:08:12] Voice 2: If I may, yeah, I think similar lines, maybe slightly different approaches, but similar lines have been discussed. Definitely, hearing there's definitely a need to figure out a way to get more information about what the responsibilities and the workload and what the expectations are of the chairs and the vice chairs on the executive committee.

[1:08:37] Voice 2: So that definitely has come up.

[1:08:45] Voice 7: trustee peterson uh

[1:08:49] Voice 6: i also kind of like the the notion of this the speed dating or something

[1:08:54] Voice 6: similar like that i i think that's uh a really interesting opportunity i think in addition to

[1:09:02] Voice 6: trustee bernardo's notion about having um ec members sort of weigh in a little bit on the

[1:09:09] Voice 6: on the, I guess, what you wish you knew or what,

[1:09:15] Voice 6: what candidates should know.

[1:09:17] Voice 6: It just sort of got me thinking about soliciting questions from trustees more

[1:09:23] Voice 6: generally that either this group or maybe the onboarding group might have an

[1:09:28] Voice 6: opportunity to sort of wade through a little bit in advance of, you know,

[1:09:32] Voice 6: trying to prepare something post-election.

[1:09:34] Voice 6: um and i think what's what i'd be interested in hearing um is especially from trustees who

[1:09:44] Voice 6: were new this term uh you know what were the questions you wished you asked or you wished

[1:09:50] Voice 6: somebody asked um that sort of thing like what was the information that would you know

[1:09:58] Voice 6: six or eight months down the road you went ah i wish i understood that this was you know a more

[1:10:04] Voice 6: important piece than i really sort of apprehended it at the time there's so much as a brand new

[1:10:09] Voice 6: trustee that you're trying to pick up all at once in a huge jumble but i think if we're talking about

[1:10:14] Voice 6: preparing um questions then i think we should i think it's great to lean into the to the experience

[1:10:22] Voice 6: of EC members, present and past, for that matter,

[1:10:27] Voice 6: but also to sort of like really sort of solicit questions

[1:10:31] Voice 6: in a broader sense from trust counsel, from trustees,

[1:10:35] Voice 6: saying, you know, if you had three questions

[1:10:38] Voice 6: that you wished you asked in advance of the EC meeting,

[1:10:42] Voice 6: what would they be?

[1:10:42] Voice 6: And then maybe the onboarding group

[1:10:44] Voice 6: can turn that into something useful.

[1:10:47] Voice 3: Mm-hmm.

[1:10:54] Voice 7: All right.

[1:10:55] Voice 7: So what are the next steps?

[1:10:57] Voice 7: yes the um the onboarding group um is meeting for second time um on this thursday and there

[1:11:13] Voice 7: is an agenda but it's pretty wide open so trustee peterson yeah

[1:11:19] Voice 6: that was the other piece i i meant

[1:11:21] Voice 6: to mention um uh chair patrick trustee borthwick chair getty and myself are all on that group so

[1:11:29] Voice 6: So I'm hopeful that some of us in this meeting will be able to remember

[1:11:36] Voice 6: and raise those ideas at that group.

[1:11:40] Voice 6: I'm not sure in terms of, yeah, other next steps.

[1:11:45] Voice 6: I don't know.

[1:11:45] Voice 6: I think that onboarding group has, you know,

[1:11:51] Voice 6: potentially a really wide scope,

[1:11:54] Voice 6: but we'll see what actually solidifies out of it.

[1:11:57] Voice 6: I think the next meeting will be important.

[1:12:00] Voice 7: And Director Marler and the CAO are the ones that are basically setting up the working group. So it's in terms of figuring out what resources we've got and what information we want to go. Trustee Bernardo?

[1:12:14] Voice 7: know

[1:12:16] Voice 4: there's a question for um for those of you who are on the onboarding group um i think on

[1:12:25] Voice 4: governance committee i mean we're um i i think in this area we are it seems to me our proper role

[1:12:34] Voice 4: at least we're limited to this is to coming up with kind of suggestions i guess that the onboarding

[1:12:39] Voice 4: group might want to consider um so what's the uh the question is um what's the best process for

[1:12:47] Voice 4: that for us to you know I don't think we're going to spend all day today coming up with a short list

[1:12:52] Voice 4: of suggestions and hashing out all the various things we've been talking about but what what's

[1:12:56] Voice 4: the best process for getting that information to the onboarding group and timing is part of it and

[1:13:03] Voice 4: when's the right time for it basically how can we be helpful to the onboarding group with whatever

[1:13:10] Voice 4: ideas and suggestions that we have how do we do that if

[1:13:17] Voice 7: I may I think that you know you're

[1:13:20] Voice 7: We're opening remarks with respect to making sure that people are very clear that for this election, post-election, that this process is not going to get into any kind of legislative change.

[1:13:34] Voice 7: And that that can be on a separate list in terms of future actions.

[1:13:38] Voice 7: And that what we're trying to do is make the three days of that first meeting in November to be as helpful and as effective as possible.

[1:13:49] Voice 7: Sorry, Trustee Patrick.

[1:13:52] Voice 8: No, thank you.

[1:13:53] Voice 8: That would be good, too.

[1:13:55] Voice 8: But I think all of us have experienced what it was like to start the job.

[1:14:03] Voice 8: The materials you were given, the initial meeting you attended at our office and things of that nature.

[1:14:09] Voice 8: The onboarding group is looking at all of that.

[1:14:12] Voice 8: So I'd say your comments, you know, time is of the essence to some degree.

[1:14:16] Voice 8: We have a meeting tomorrow, but we'll be having more to go over this material.

[1:14:20] Voice 8: So if you have an experience or an observation from your own position or a recommendation to improve what you heard to help make the job better, just by all means, either reach out to David Marler and you can share it to any of us and we can bring that forward.

[1:14:40] Voice 8: So your personal experiences would be very valuable.

[1:14:46] Voice 7: I think with respect to the election of the executive, Trustee Stamford?

[1:14:53] Voice 10: I think part of the communication is recognizing you're not going to get it all. You're not going to understand. And giving people the heads up, it is like a fire hose. So however you process information, acknowledge right off the bat that it is going to be confusing.

[1:15:11] Voice 10: There's only so much we can do to really simplify this because it's complicated.

[1:15:21] Voice 10: So I think having just even a brief recognition that you will find this confusing and any way we can help individual trustees, former trustees, please reach out.

[1:15:40] Voice 7: Good. You know, figuring out resources for people.

[1:15:43] Voice 7: Trustee Peterson.

[1:15:45] Voice 6: Yeah, just on that firehose point, when I was very first inaugurated, someone passed out a double-sided page of acronyms and said, well, you need

[1:15:59] Voice 6: to know these by the end of the week.

[1:16:03] Voice 6: And everyone kind of freaked out.

[1:16:05] Voice 6: And then, you know, actually, just kidding.

[1:16:08] Voice 6: You don't need to know these by the end of the week.

[1:16:09] Voice 6: but here's just kind of it was just

[1:16:11] Voice 1: sort of a look at

[1:16:12] Voice 6: like there is a lot to learn and it was

[1:16:16] Voice 6: sort of done in a humorous way but uh that just kind of stuck with me because every new trustee

[1:16:21] Voice 6: was horrified you know for a moment there not that you know a mean trick is anything we want

[1:16:28] Voice 6: to play but it was kind of just a good illustration there's a lot and and everyone anyone new is going

[1:16:33] Voice 6: going to have some some trouble you know picking it all up so just following

[1:16:38] Voice 10: up on that really

[1:16:40] Voice 10: quick so a sense of what that list looked like it included an acronym that i've never forgotten

[1:16:45] Voice 10: cave citizens against virtually everything so it was

[1:16:50] Voice 10: those those kind of uh an acronyms that you

[1:16:54] Voice 10: you enjoyed going through because they were several of those were sprinkled through

[1:16:57] Voice 10: how

[1:16:58] Voice 4: do we join that group

[1:17:04] Voice 7: emphasis on virtually that was only done by yeah okay so um would it help if uh i don't want to

[1:17:14] Voice 7: we're coming up to 11 30 um oh it's 11 20 now so um would it help if we um talk now amongst

[1:17:26] Voice 7: ourselves in terms of what we think some of the issues are that need to be addressed? Or

[1:17:33] Voice 7: do we cogitate on this and figure out, bring it back and give some feedback to this

[1:17:42] Voice 7: onboarding group? Or how would you like to deal with this? We've had a bunch of good ideas.

[1:17:47] Voice 7: is? Are we ready to make some more concrete steps? Do we need to analyze it a bit more?

[1:18:01] Voice 7: I'm thinking if we listed issues, it could be things like, you know, how to help people with

[1:18:05] Voice 7: Robert's rules, how to help people with, you know, options in terms of

[1:18:16] Voice 7: difficult situations

[1:18:20] Voice 7: I don't know

[1:18:22] Voice 7: ideas, suggestions, Trustee Bernardo?

[1:18:27] Voice 4: Yeah, I mean, I thought the discussion

[1:18:30] Voice 4: I think the discussion we've had up to this point has been pretty constructive

[1:18:33] Voice 4: and there's kind of a, we're all expressing

[1:18:40] Voice 4: I think similar ideas in different ways

[1:18:46] Voice 4: but I mean there's kind of a I think there's kind of a general consensus that

[1:18:51] Voice 4: the engagement with new trustees needs to be more intimate it needs to be more detailed

[1:18:56] Voice 4: it needs to be more friendly for them so that they they're put at ease

[1:19:02] Voice 4: they need to be encouraged to ask questions but we need to create the framework for all

[1:19:06] Voice 4: these sorts of things and I would you know I think we've we've touched on some kind of I

[1:19:13] Voice 4: I think some pretty useful ideas here.

[1:19:15] Voice 4: And I guess ideally it'd be nice

[1:19:19] Voice 4: if we'd be able to sort of come up with a brief summary

[1:19:22] Voice 4: that we all support that we could just send forward

[1:19:24] Voice 4: as a governance committee,

[1:19:26] Voice 4: as an initial suggestion list to the onboarding group

[1:19:31] Voice 4: of things to consider along the lines

[1:19:35] Voice 4: of these breakout sessions, the speed dating,

[1:19:38] Voice 4: briefing from executive committee members, et cetera.

[1:19:42] Voice 4: um the difficulty is of course we just keep talking about it we'll just spend forever yakking

[1:19:47] Voice 4: about it uh somehow we need to it'd be very handy to have a very short point form list of

[1:19:53] Voice 4: of things that somebody come up with and we put it up and say yeah that's what we talked about

[1:19:58] Voice 4: um

[1:19:59] Voice 7: so i'm not

[1:20:00] Voice 4: sure how we do that okay

[1:20:02] Voice 7: so i've been making notes and i mean our minutes are

[1:20:06] Voice 7: They're going to be, you know, the standard formal minutes of a meeting.

[1:20:13] Voice 7: Robert, these are the minutes that you've taken so far, Mr. Barlow?

[1:20:19] Voice 7: Yeah.

[1:20:20] Voice 7: All right.

[1:20:21] Voice 7: So there's the summary that Robert has provided us from the discussion that we've got,

[1:20:28] Voice 7: that he notes that he's taken of our discussion.

[1:20:30] Voice 7: And I can certainly look at that and possibly add to it.

[1:20:35] Voice 7: and um uh then it sounds like we want to look at this again this the election part of it um so

[1:20:44] Voice 7: provide the action item would be to provide a list of the items discussed today and um to

[1:20:50] Voice 7: uh come up with suggestions and feedback at the the next meeting put this back on for further

[1:20:58] Voice 7: discussion sure

[1:20:59] Voice 4: what works for me all

[1:21:06] Voice 7: right so this is more than the what would be in the formal

[1:21:12] Voice 7: minutes so it's a discussion summary discussion summary page for discussion does that fit in

[1:21:21] Voice 7: terms of a resolution mr barlow or mr sorry trustee uh sorry director marler do we need anything

[1:21:31] Voice 7: Anything specific in terms of language?

[1:21:37] Voice 2: If I may, not necessarily.

[1:21:40] Voice 2: This was the briefing brought to you at your request.

[1:21:44] Voice 2: If there's something you want to specifically advance,

[1:21:48] Voice 2: then a resolution to do that.

[1:21:50] Voice 2: If you just wanted to share a collection of your discussion,

[1:21:54] Voice 2: as Robert has collected there in the minutes,

[1:21:58] Voice 2: we'll provide that obviously to the CEO regardless.

[1:22:00] Voice 2: list and we can share that with the working group as well just to help the conversation but yeah if

[1:22:07] Voice 2: there's something specifically you want to say as a group as a committee then a resolution to say

[1:22:13] Voice 2: otherwise it'll be a collection of thoughts from the discussion thanks

[1:22:18] Voice 7: all right so our next meeting

[1:22:20] Voice 7: isn't until april so um you won't get the formal minutes until then and um i will uh can we do

[1:22:31] Voice 7: an informal sharing of this list before long before that director marler uh sure absolutely

[1:22:42] Voice 2: yeah

[1:22:42] Voice 7: all right so it may or not

[1:22:46] Voice 4: sorry if i can pipe in i don't think we should get too hung up

[1:22:50] Voice 4: about the uh formality of the thing i mean we're we just want to be helpful and uh you know it's

[1:22:57] Voice 4: not as if the onboarding group is under any obligation to even you know do anything with

[1:23:02] Voice 4: this information we're just throwing

[1:23:04] Voice 4: in our two bits worth after this briefing and uh you know if

[1:23:08] Voice 4: um if you're willing uh as you kindly suggested to sort of go through uh this and then you know

[1:23:17] Voice 4: a brief some you know point that point form summary sort of tune it up so that it's sort of

[1:23:21] Voice 4: you know narrowly focused on you know useful suggestions and then you circulate it by email

[1:23:27] Voice 4: people throw in a comment or two and then then you've got it you know and i don't think we need

[1:23:32] Voice 4: to have a resolution and all that formal process it's just you report you know we could treat that

[1:23:37] Voice 4: as you reporting in your capacity as the chair that these are some of the things that were

[1:23:42] Voice 4: discussed that's all you know okay

[1:23:44] Voice 4: we're not asking

[1:23:44] Voice 7: i don't want to leave it

[1:23:46] Voice 4: sorry we're not

[1:23:47] Voice 4: asking the onboarding group to do anything you're just providing it with information okay i don't

[1:23:53] Voice 7: want to leave it for further discussions until april so i know that there's going to be meetings

[1:23:57] Voice 7: of this other group so we'll just do an informal sharing of information and trying to generate some

[1:24:02] Voice 7: ideas for the other working group all right so then um it is 11 30 so we've been going for an

[1:24:12] Voice 7: hour and a half um i'm going to suggest that we take a break we still have all of the list of

[1:24:20] Voice 7: duties and responsibilities and to play with that um and then we've would probably take a

[1:24:28] Voice 7: break for lunch i don't know 12 30 sure

[1:24:33] Voice 5: all

[1:24:34] Voice 7: right so let's take um what a 10 minute break

[1:24:38] Voice 7: that help everybody all right so um i've got roughly 27 minutes after so 10 minutes

[1:24:48] Voice 7: 1037

[1:24:50] Voice 7: alright

[1:24:51] Voice 7: thank you all

[1:24:54] Voice 7: thank you

[1:34:55] Voice 3: Hi, Robert. I

[1:35:13] Voice 7: have 1137. Are we still recording?

[1:35:21] Voice 1: Yes, we never stopped recording or stopped live streaming, I should say.

[1:35:27] Voice 7: So if people could turn on their videos or raise their hands or give us some indication so we know whether we've got quorum back.

[1:35:35] Voice 7: We've got quorum. All right. Thank you, everybody.

[1:35:39] Voice 7: everybody. All right. So the second half of that briefing, we're still on 7.2 in the agenda.

[1:35:49] Voice 7: And the second half of that briefing had all of the different duties and responsibilities that had

[1:35:56] Voice 7: been starting at page, it looks like 18, Responsibility Zion's Trust Council Chair,

[1:36:06] Voice 7: chair, vice chair, and executive committee, and then following after that.

[1:36:11] Voice 7: And quite a detailed summary.

[1:36:19] Voice 7: Now, Trustee Patrick, or Chair Patrick, if I can put you on the spot,

[1:36:24] Voice 7: you've had brought this up several times in the past over the last couple of years

[1:36:31] Voice 7: in terms of trying to figure out all of the things that have been delegated to the executive committee

[1:36:36] Voice 7: and trying to put it all into one place so that we can have a look at it

[1:36:41] Voice 7: and decide whether or not, I guess, pros and cons

[1:36:45] Voice 7: in terms of all that depth of delegation.

[1:36:50] Voice 7: Can you maybe start off the discussion about this summary

[1:36:54] Voice 7: that we've got in this briefing in terms of whether or not

[1:36:57] Voice 7: you think there should be more things added

[1:37:00] Voice 7: if there's policy or just practice?

[1:37:04] Voice 7: us and um some ideas that you might have in terms of clearing this up cleaning it up oh my goodness

[1:37:13] Voice 8: that's a big job uh this is this document and i appreciate uh director marler uh who has pulled

[1:37:20] Voice 8: this together and i know i've shared with him my table of because i i went through and read

[1:37:26] Voice 8: every policy again uh as you know we have an awful lot of policy my only thoughts on this is

[1:37:34] Voice 8: over the years, and let's emphasize years, it's probably been decades, there's been policy that

[1:37:40] Voice 8: has delegated authority from trust counsel to the executive committee, much of which makes

[1:37:48] Voice 8: a great deal of sense. And because of the fact that we only meet four times a year as trust

[1:37:53] Voice 8: counsel and the executive committee is intended to be more nimble. But that said, I think there

[1:38:00] Voice 8: know, there was a time when we only moved around by ferries and Zoom and all of these aspects is

[1:38:05] Voice 8: something new. So I think as this committee, I think there does need to be a way of looking at

[1:38:14] Voice 8: almost a table that puts it into one legislative. It's been delegated to the executive committee as

[1:38:24] Voice 8: a legislative power. They must do this, the executive committee. That's easy. We don't have

[1:38:29] Voice 8: have to talk about that. That's legislative. Unless we disagree or think legislation needs

[1:38:33] Voice 8: change. So that's a whole different conversation. And then to take a look at the delegated

[1:38:38] Voice 8: authorities, each and every one of them at a time, and just go through and say, does this still make

[1:38:42] Voice 8: sense today? Does this belong on executive committee's to-do list? Or could this be

[1:38:47] Voice 8: returned back to trust counsel? So that's the only way. I think that's a conversation that

[1:38:52] Voice 8: needs to occur. And it's going to be a lengthy one because there's a lot of actions there.

[1:39:02] Voice 7: All right. The substantial to do list. Anybody else? How are we going to deal with all of this? There is a table on page 38 of this has to do with the primer on resolutions without meetings, but it's, I knew that I'd seen a table in this agenda, something like this.

[1:39:28] Voice 7: um is that what you're thinking of chair patrick trustee patrick i mean a different topic and

[1:39:38] Voice 7: different divisions but

[1:39:39] Voice 3: yeah i

[1:39:42] Voice 8: think that that could be it but i think we need to have it in

[1:39:44] Voice 8: a working matrix so that we could go through and say yep we agree with you know or we think this

[1:39:49] Voice 8: is appropriate um some way to circle and identify things that we think should be reconsidered to be

[1:39:55] Voice 8: returned back to trust counsel for the decision making good

[1:40:00] Voice 7: trustee bernardo yeah

[1:40:03] Voice 4: um this is a

[1:40:06] Voice 4: a really uh challenging thing which is i mean there's a really you know um there's a really

[1:40:16] Voice 4: big question here which is what is the proper scope of the executive committee's role and

[1:40:21] Voice 4: actually you know that's not something we can answer at governance committee that's something

[1:40:26] Voice 4: to ultimately trust council has to address uh i think at most what we can do is present trust

[1:40:39] Voice 4: council with that question frame it and following up on what trustee patrick is talking about

[1:40:47] Voice 4: say look here's the cheat sheet these are the things that um either by way of bylaw or by way

[1:40:53] Voice 4: of policy trust council has delegated to executive committee the overarching question is what do you

[1:41:00] Voice 4: actually want executive committee to be doing. And, you know, you need to have a conception of

[1:41:06] Voice 4: what its role is. And then you go through, I'm afraid, Trust Council is going to have to go

[1:41:11] Voice 4: through each of one of these things, because they're all things that in previous iterations

[1:41:16] Voice 4: of Trust Council have put their minds to. And over time, there's this accretion of all these

[1:41:21] Voice 4: delegations. And I think one by one, Trust Council is going to have to go through them to figure out

[1:41:28] Voice 4: whether or not that's what you want executive committee to do one thing that struck me when i

[1:41:34] Voice 4: was going through all this stuff was that um and it struck me because of course we're doing all

[1:41:39] Voice 4: this work in the trust policy statement which is a statutory obligation on trust council to develop

[1:41:47] Voice 4: a trust policy statement and then there is a statutory authority given to executive committee

[1:41:54] Voice 4: committee to review bylaws that come from local trust committees. What review actually means,

[1:42:05] Voice 4: it's not clear to me whether review means approval, whether that includes it. But certainly

[1:42:11] Voice 4: when you get to the trust policy statement bit, there's nothing in the legislation that says

[1:42:16] Voice 4: it's the job of executive committee to compare a local trust committee bylaw as against the

[1:42:22] Voice 4: trust policy statement and approve or deny it on that basis that's something trust council has

[1:42:28] Voice 4: invented in terms of delegating that responsibility it's not and it's not clear to me from a legal

[1:42:35] Voice 4: point of view that trust council actually has the jurisdiction to give that to executive committee

[1:42:41] Voice 4: because it's not clear to me that trust council has the authority to do that like trust council

[1:42:47] Voice 4: Council under the legislation doesn't have authority to approve or disapprove of local

[1:42:55] Voice 4: trust committee bylaws. So some of these, where I'm going with this is there can be a debate of

[1:43:06] Voice 4: whether or not it's appropriate to have that arrangement. For example, you can say, look,

[1:43:10] Voice 4: trust council has decided that this is trust policy statement should say these things.

[1:43:15] Voice 4: things but then at the end of the day the interpretation of the application is left to

[1:43:20] Voice 4: each local trust committee that's one way of dealing with it as opposed to putting

[1:43:26] Voice 4: the executive committee in charge of being a filter but so that's something for debate but

[1:43:34] Voice 4: i think there is a larger question here about whether or not some of these things are actual

[1:43:39] Voice 4: delegations or there's there are things that we've in over history trust council has invented if

[1:43:46] Voice 4: If Trust Council is invented, I mean, it's a principle.

[1:43:48] Voice 4: You can't acquire authority by agreement.

[1:43:51] Voice 4: It has to be legislatively granted to either Trust Council or Executive Committee.

[1:43:56] Voice 4: So I think that's a big question that we need to ask ourselves with all of these different what we're calling delegations is whether or not they're appropriate and whether they're actually lawful, to be honest.

[1:44:10] Voice 7: Director Marler, I see your hand up.

[1:44:14] Voice 7: Yeah, thank you.

[1:44:15] Voice 2: Yeah, thank you. Just in response, I didn't put all of the legislation in and probably should have put a little bit more in there to make it clearer. So I only referred to the legislation that indicates the duties of the executive committee and one of them there is consideration of bylaws.

[1:44:37] Voice 2: I think it's under Section 27 and Section 38.

[1:44:40] Voice 2: Section 27 actually does give the authority to the Executive Committee.

[1:44:46] Voice 2: It says, must submit its bylaws, the Local Trust Committee must submit its bylaws to the Secretary for approval by the Executive Committee.

[1:44:54] Voice 2: And a bylaw of the Local Trust Committee has no effect until it is approved by the Executive Committee.

[1:45:00] Voice 2: So it's very clear in the legislation intended that.

[1:45:03] Voice 2: and the same goes for the municipal bylaws with respect to LCPs under Section 38.

[1:45:09] Voice 2: I can

[1:45:10] Voice 2: update that form just to make that clear.

[1:45:12] Voice 2: I just wanted to point that out for you. Thank you.

[1:45:14] Voice 2: Well, it is Appendix 1, is it not?

[1:45:16] Voice 7: Page 28, Local Trust Committee and Boat Island Municipal Bylaw Approval,

[1:45:24] Voice 7: and it spells out Section 27 and 38?

[1:45:28] Voice 2: Yeah, correct.

[1:45:35] Voice 4: I take your point, and I thank you for clarifying the approval part of executive convening on a bylaw.

[1:45:42] Voice 4: That was my mistake to sort of be confused about review, whether review included approval.

[1:45:48] Voice 4: It's pretty clear that Section 27 does apply there.

[1:45:51] Voice 4: I'm just having a look at it now.

[1:45:52] Voice 4: Now, what I don't see in there, and perhaps Director Marlowe can help me out here, is whether there's any legislative authority for the idea that trust counsel is, in a sense, a censor with respect to applying the trust policy statement.

[1:46:12] Voice 2: Yeah, so if you look at it, the legislation intends the executive committee to approve

[1:46:19] Voice 2: the bylaw.

[1:46:19] Voice 2: It does say in one of the sections somewhere that the executive committee cannot approve

[1:46:25] Voice 2: a bylaw that's contrary to the policy statement.

[1:46:28] Voice 2: So the normal way a court or when you're looking at policy, the normal way a court would look

[1:46:35] Voice 2: at it is that the owner of the policy in this case trust council gets to decide how it's interpreted

[1:46:42] Voice 2: so for any local government they kind of defer to that interpretation of that body so council

[1:46:51] Voice 2: has the final say on whether or not that bylaw is compliant the executive committee is acting

[1:46:58] Voice 2: acting essentially on behalf of council and is delegated to do that by the legislation.

[1:47:05] Voice 2: So the executive committee has the ability to take its interpretation of the policy.

[1:47:11] Voice 2: It could be following whatever direction council's provided.

[1:47:14] Voice 2: So if council's provided some interpretation, then executive committee would follow that.

[1:47:20] Voice 2: But they're doing the best to determine whether or not it's consistent.

[1:47:24] Voice 2: If the local government or the local trust committee disagrees with the executive committee,

[1:47:31] Voice 2: the legislation allows an appeal to trust counsel and trust counsel's decision, at least

[1:47:37] Voice 2: the local trust committee's final, the municipality then has the option to appeal to the minister.

[1:47:43] Voice 2: So it is set up more of a hierarchical system, giving counsel that essential final say on

[1:47:51] Voice 2: whether or not it believes that this bylaw meets the policy that it's adopted.

[1:47:57] Voice 4: If I may, I'm struggling with something because I thought I heard you say two different things.

[1:48:03] Voice 4: One of which was that trust counsel delegated to executive committee the kind of review of local trust committee bylaws for compliance with the trust policy statement.

[1:48:16] Voice 4: And then another time you said that was in actually the executive committee's responsibility under the legislation.

[1:48:23] Voice 4: uh yeah well i i can't

[1:48:26] Voice 7: i don't follow i

[1:48:27] Voice 4: can't follow those are two different things i can

[1:48:30] Voice 7: interrupt so um trustee bernardo uh the the um appendix with respect to pages 28 and 29

[1:48:39] Voice 7: talk about the legislation and then the trust council policy in terms of the factors that can

[1:48:47] Voice 7: can be considered by the executive committee and there's four that are listed

[1:48:50] Voice 7: there. So there's, you know, there's some,

[1:48:55] Voice 7: there are some parameters. So.

[1:48:59] Voice 4: What I'm struggling with is I would like some clarity as to where the

[1:49:03] Voice 4: authority comes from to on that one specific thing of reviewing for

[1:49:09] Voice 4: compliance with the trust policy statement.

[1:49:14] Voice 4: I see the policy. I know the policy is there,

[1:49:17] Voice 4: but uh i i'm what i don't understand is the legislative authority is that in the appendix

[1:49:24] Voice 4: okay

[1:49:24] Voice 7: yes i think that's section

[1:49:29] Voice 2: yeah yeah i just wanted to say we just want to take a look and i can get back to you on that

[1:49:33] Voice 2: all

[1:49:35] Voice 4: right i'll stop hogging

[1:49:36] Voice 2: the time sorry

[1:49:36] Voice 4: trustee

[1:49:39] Voice 7: peterson yeah

[1:49:42] Voice 6: i just wanted to speak

[1:49:43] Voice 6: in support of uh trustee patrick's notion of uh of putting together a table of the delegated

[1:49:50] Voice 6: authorities to ec um i do think it's actually appropriate if uh if this committee wants to to

[1:50:00] Voice 6: bring that table to um uh a governance committee meeting and um if the committee desires to make

[1:50:09] Voice 6: recommendations to trust council based on discussion then that's perfectly reasonable

[1:50:14] Voice 6: But obviously, Trust Council would have the responsibility to consider any recommendations and make any final decisions about whether those delegated authorities are all still appropriate.

[1:50:27] Voice 6: Some, you know, are still relevant.

[1:50:29] Voice 6: Some maybe should be reconsidered.

[1:50:35] Voice 6: Oh, yeah, there was one piece in here that I just wanted to just highlight because I think it is the source of some confusion at times.

[1:50:45] Voice 6: times and uh and i see it there an area that this could be strengthened on page 23

[1:50:54] Voice 6: responsibility islands trust council vice chairs and in the second paragraph it says a local chair

[1:51:00] Voice 6: of local trust committee vice chair typically acts as a spokesperson for local trust committee

[1:51:05] Voice 6: on issues related etc etc and i think that that piece is um needs some clarification

[1:51:11] Voice 6: notification, so that it's easily understood by vice chairs and by other trustees on local

[1:51:20] Voice 6: trust committees. There's been some variation, I think, over the years, and that just sticks

[1:51:27] Voice 6: out as one piece that needs a little bit of tuning up from my point of view. And also on the bottom

[1:51:34] Voice 6: of page 23, I'm not sure how consistently this has happened in the past, but that the vice chair

[1:51:41] Voice 6: should notify the executive committee when a local trust committee or on stress conservancy

[1:51:45] Voice 6: board passes a resolution related to advocacy i think that is in flux um from my understanding of

[1:51:53] Voice 6: um work plans review of the the last uh regional planning committee meeting etc so just point those

[1:52:01] Voice 6: two areas out as maybe needing a little bit of of work in the future um and i'll leave it there for

[1:52:06] Voice 6: now sorry

[1:52:08] Voice 7: what was the first one uh something about the first

[1:52:11] Voice 6: one was vice first one was vice

[1:52:13] Voice 6: chairs as spokespersons of the ltc it and it's

[1:52:19] Voice 3: not that i have any

[1:52:20] Voice 6: trouble reading this and

[1:52:21] Voice 6: understanding it but i think it may seem a bit gray in in some areas i know uh trustee patrick

[1:52:29] Voice 6: has has some opinions on this because all members of the local trust committee

[1:52:34] Voice 6: committee um essentially can be spokespersons but how it plays out in reality on the ground i think

[1:52:41] Voice 6: that's that's why i'm pointing it out as something that needs maybe a little bit of tuning up

[1:52:45] Voice 6: um and just identifying that okay

[1:52:49] Voice 7: um i know that i've read it someplace but i cannot see it on that

[1:52:52] Voice 7: list on page 23 so um if uh and the second one was notifying the executive committee so that's the

[1:53:01] Voice 7: the policy 6.10.3, and whichever was in terms of dealing with the media and being spokesperson,

[1:53:09] Voice 7: we can help sort that out. The actual policy number, that might be helpful. Sorry. Director

[1:53:15] Voice 7: Marler, thank you.

[1:53:17] Voice 2: Yeah, thank you. I just wanted to provide the answer. So it's section 15 of the

[1:53:23] Voice 2: Islands Trust Act, which is Islands Trust Policy Statement. So it's a bylaw submitted to executive

[1:53:28] Voice 2: Executive Committee under Section 27.38 or referred to Trust Council under Section 27.38

[1:53:35] Voice 2: must not be approved by the Executive Committee or Trust Council as the case may be if it is

[1:53:41] Voice 2: contrary to or at variance with the Trust Policy Statement.

[1:53:45] Voice 4: Thank you. That's helpful.

[1:53:47] Voice 4: Okay.

[1:53:53] Voice 7: So, I guess the follow-up question in terms of the suggestion,

[1:53:58] Voice 7: question, it would be very helpful to have this on some sort of a summary table. How much work

[1:54:05] Voice 7: would that be? And is that within the realm of possibilities for staff to prepare for discussion

[1:54:14] Voice 7: at our next meeting in April?

[1:54:19] Voice 2: Yeah, if I may, Richard. Yeah, I can certainly do that. I'm just

[1:54:23] Voice 2: trying to think how that information would get into a table. So I'd have

[1:54:28] Voice 2: to think it through,

[1:54:30] Voice 2: but we could certainly take a go at it and certainly expand on the legislative

[1:54:34] Voice 2: to just make sure we cover those questions that were raised

[1:54:38] Voice 2: around the authorities, section 15, 22, etc.

[1:54:43] Voice 2: But yeah, if you wanted to do that, maybe

[1:54:45] Voice 2: a resolution asking us to see if we can pull that into a

[1:54:50] Voice 2: matrix or a table to make it easier to digest.

[1:54:55] Voice 2: There's quite a lot of detail and

[1:54:57] Voice 2: and some nuances around those authorities.

[1:55:00] Voice 2: So we might have to look at how we can simplify it

[1:55:03] Voice 2: and categorize it a little bit more to do that.

[1:55:06] Voice 2: So, yeah, I would work with the staff to see what we can do for you.

[1:55:13] Voice 7: Okay.

[1:55:14] Voice 7: So I'm looking at the responsibilities of vice chair

[1:55:19] Voice 7: that we were just looking at before in terms of page 23 of the agenda,

[1:55:23] Voice 7: and there's five references to policy 4.1.1.

[1:55:28] Voice 7: um do committee members want to have the original policies attached be quite bulky

[1:55:38] Voice 7: i

[1:55:43] Voice 4: don't think that would be helpful i mean the policies are available to anybody wants to look

[1:55:47] Voice 4: them up you know we've they're available to us i think what is much more helpful is to have plain

[1:55:53] Voice 4: language summary of the stuff like what do they all add up to and what we're seeing now with this

[1:55:59] Voice 4: briefing is a good start uh in terms of um of getting there yeah

[1:56:04] Voice 7: i also found the um the list

[1:56:07] Voice 7: of uh someplace um that's um director marley you've done in terms of the uh things like

[1:56:18] Voice 7: communications and oh there it is so we're up to um sorry i'm looking at the executive committee

[1:56:30] Voice 7: Committee Responsibility by Trust Council Policy, pages 24 and 25 and 26,

[1:56:36] Voice 7: where it's sort of underneath headings, communications,

[1:56:39] Voice 7: Islands Trust Conservancy Liaison, Management Liaison, CAO Liaison,

[1:56:45] Voice 7: things like that.

[1:56:45] Voice 7: So I found that grouping quite helpful.

[1:56:49] Voice 7: And we could possibly spot duplications in there.

[1:56:54] Voice 7: I was wondering about some of those media contacts and things.

[1:56:58] Voice 7: as an observation all right so um is there anything else that people have picked up on this

[1:57:09] Voice 7: that uh needs to be have a a more in-depth discussion there's a lot here but anything

[1:57:20] Voice 7: else for today trustee bernardo yeah

[1:57:29] Voice 4: i mean it's like uh i've talked about this before in other

[1:57:33] Voice 4: contexts but um the executive committee is in a very the legislation puts the executive committee

[1:57:42] Voice 4: in a very weird place um in a very difficult place part of it just comes from the name executive

[1:57:50] Voice 4: committee um coming in and without you know when i started as a trustee and not really being

[1:57:58] Voice 4: particularly aware of how the legislation worked um i had some kind of unconscious assumption the

[1:58:06] Voice 4: executive committee was was in a sense the leadership uh by that i mean it was uh the

[1:58:14] Voice 4: group of people that would um have big thoughts about setting the political agenda for the trust

[1:58:21] Voice 4: council which is to say when i say political agenda that's in the way of saying just setting

[1:58:26] Voice 4: direction for the organization at the trust council level um and it dawned on me after a

[1:58:33] Voice 4: while that no uh the executive committee is really should be called a coordinating committee yes it's

[1:58:42] Voice 4: got some of these approval functions under the legislation but they're very limited um it doesn't

[1:58:47] Voice 4: provide a leadership function and in fact there's nothing in the legislation that provides for any

[1:58:53] Voice 4: kind of leadership of trust council in the sense of a um you know a cabinet or an executive that

[1:59:03] Voice 4: decides what um what the political political the political questions and the direction type

[1:59:10] Voice 4: questions that should go to before trust council with that structure that's why it's so hard to

[1:59:17] Voice 4: get so many that's why it's so hard to get things done but every every move in any direction

[1:59:23] Voice 4: comes up for debate for 26 different trustees and when we look at how cabinet government and

[1:59:30] Voice 4: i know we're different but when you see how cabinet government works for the provincial

[1:59:33] Voice 4: and federal legislatures um theoretically that's how the house of commons or the legislature works

[1:59:41] Voice 4: but in practice what you have is an executive in the form of a cabinet and the cabinet is

[1:59:47] Voice 4: the majority party basically sets the agenda uh and it's different but where there are

[1:59:55] Voice 4: um in municipal governments that are big enough to have party

[2:00:00] Voice 4: organizations the authority of the legislature council um gets channeled through the leadership

[2:00:09] Voice 4: of the party that holds the most seats we don't have that at trust council and um i don't know

[2:00:16] Voice 4: what the answer to it is but i think one of the questions we have with the executive committee

[2:00:20] Voice 4: and this may get into the question of legislative change is that we we just um it's so hard

[2:00:27] Voice 4: to advance anything in a substantive way

[2:00:31] Voice 4: because there's really no authority

[2:00:33] Voice 4: for any type of leadership

[2:00:35] Voice 4: on the part of a subset of trust council

[2:00:39] Voice 4: for setting the agenda.

[2:00:41] Voice 4: It doesn't necessarily mean

[2:00:42] Voice 4: you'd have an executive committee

[2:00:43] Voice 4: or a leadership that decides things,

[2:00:45] Voice 4: but that would decide

[2:00:46] Voice 4: which questions are the important ones.

[2:00:49] Voice 4: And I think that's been,

[2:00:50] Voice 4: when I look at the history of this organization

[2:00:52] Voice 4: and the challenges we have today,

[2:00:54] Voice 4: that seems to me to be a problem

[2:00:56] Voice 4: uh with in terms of um i don't know whether the authority should go to the executive committee or

[2:01:01] Voice 4: it should the structure should be redone in some respect but i see that as an issue that emerges

[2:01:06] Voice 4: when you start looking into what the executive committee's responsibilities are um it's really

[2:01:12] Voice 4: more of a coordinating function than anything else leadership lacks it's not anybody's fault

[2:01:16] Voice 4: it's just the structure any

[2:01:26] Voice 7: reply any comments okay well i think let's um let's wait and see

[2:01:41] Voice 7: see what we can do with this table in terms of sorting that out. I'm sure that you'll keep that

[2:01:46] Voice 7: in mind, Trustee Bernardo, and we can do some more analysis in terms of if we want to be recommending

[2:01:53] Voice 7: to Trust Council that we figure out a way of giving that authority by policy.

[2:02:02] Voice 4: Well, you know,

[2:02:03] Voice 4: I don't want to take up any more of your time on this, but the way I see it, it's not for us to

[2:02:12] Voice 4: decide the question but simply perhaps raise the question for trust council like this is a thing

[2:02:18] Voice 4: you know there's a leadership vacuum here by virtue of the legislatures how it's been structured

[2:02:23] Voice 4: is this something we want to address i don't think it's for us to pick a side on it

[2:02:30] Voice 7: well we i don't

[2:02:32] Voice 7: think we're doing that with any of these things it's always advisory yeah

[2:02:35] Voice 4: fair enough okay

[2:02:36] Voice 7: so any

[2:02:38] Voice 7: Any more discussion on this agenda item?

[2:02:43] Voice 7: Or do we just accept the briefing now for information?

[2:02:51] Voice 7: And we've got the suggestion that it would be helpful to have this put into, if it's possible, a table form for the April meeting.

[2:03:01] Voice 7: Do we need a resolution to that, Director Marler?

[2:03:08] Voice 2: Sorry, I'm not sure it's happening there.

[2:03:11] Voice 2: Yeah, if you want me to do any work, I'd appreciate your resolution.

[2:03:14] Voice 2: okay

[2:03:17] Voice 7: trustee peterson we'll

[2:03:21] Voice 6: take a stab at a resolution um so i move that governance committee

[2:03:27] Voice 6: request staff to prepare a table of delegated authorities to executive committee

[2:03:41] Voice 6: for the next governance committee meeting you

[2:03:51] Voice 7: want the chair as well as executive committee

[2:03:53] Voice 7: sure

[2:03:57] Voice 6: that's that's great yeah is

[2:04:09] Voice 7: that uh detailed enough director marler

[2:04:15] Voice 7: uh yeah

[2:04:16] Voice 2: that's totally fine all

[2:04:18] Voice 7: right any more discussion before i ask for a seconder

[2:04:22] Voice 7: to about the wording yeah

[2:04:25] Voice 6: i just did it on the wording um trustee or chair getty was that you

[2:04:31] Voice 6: you volunteering to work with staff on that sure because that's how the wording now reads

[2:04:39] Voice 6: so

[2:04:40] Voice 7: if so then

[2:04:40] Voice 6: i'm i'm fine with that yeah i

[2:04:44] Voice 7: don't know how much help i'll give but sure i'm

[2:04:46] Voice 7: happy to work with staff all right any more changes to the wording suggestions all right

[2:04:57] Voice 7: i need a seconder trustee borthwick you're seconding okay so any more discussion call a

[2:05:09] Voice 7: question any all those in favor all right lower your hands please any opposed trustee harris

[2:05:26] Voice 7: all right so that is carried the next item of business is 8.1 consolidation of resolutions

[2:05:37] Voice 7: without meeting policies and a request for decision we're up to page 31 of our agenda

[2:05:44] Voice 7: I

[2:05:45] Voice 3: would

[2:05:53] Voice 2: like me to speak to this, Chair.

[2:05:54] Voice 7: Please, thank you.

[2:06:00] Voice 2: Yeah, so this is some work that staff actually started on a while back,

[2:06:05] Voice 2: and we wanted to bring this through the Governance Committee

[2:06:09] Voice 2: before taking it to Trust Council,

[2:06:11] Voice 2: because it relates to updating and consolidating policies.

[2:06:17] Voice 2: So it's part of that work.

[2:06:20] Voice 2: So what we have here is a new draft policy,

[2:06:24] Voice 2: which we've numbered 612, Resolutions Without Meeting.

[2:06:27] Voice 2: The current situation is we have three policies

[2:06:32] Voice 2: that deal with resolutions without meetings.

[2:06:34] Voice 2: We have Trust Council Resolutions Without Meeting,

[2:06:37] Voice 2: that's Policy 223.

[2:06:39] Voice 2: We have Executive Committee Analysis

[2:06:41] Voice 2: Trust Conservancy Board Resolutions

[2:06:43] Voice 2: under Policy 242.

[2:06:45] Voice 2: And then we have Local Trust Committee

[2:06:47] Voice 2: Section 26 Resolutions Without Meeting

[2:06:50] Voice 2: under Policy 415.

[2:06:52] Voice 2: And each policy handles them a little differently, so it creates a little bit of confusion for

[2:07:02] Voice 2: staff when processing resolutions without meetings.

[2:07:06] Voice 2: So the intent of this policy is to pull this all into a single document and to harmonize

[2:07:13] Voice 2: the processes so that it doesn't

[2:07:16] Voice 2: matter if we're doing a resolution for council,

[2:07:18] Voice 2: Council, Conservancy, local trust committees, we're doing them in a similar way.

[2:07:24] Voice 2: The only piece that we have to consider is the legislation authorizing each of these

[2:07:31] Voice 2: policies is a little different and that is also reflected in the policy.

[2:07:40] Voice 2: So, Section 13 of the Islands Trust Act is what authorizes Trust Council to have resolutions

[2:07:52] Voice 2: about meeting and Section 26 authorizes the local trust committees.

[2:07:57] Voice 2: For the Islands Trust Conservancy and the Executive Committee, it's actually a regulation

[2:08:04] Voice 2: that's under the Local Government Act, not actually under the Islands Trust Act, so it

[2:08:08] Voice 2: It sometimes gets lost, but people tend not to look there for it.

[2:08:13] Voice 2: And it actually calls it special voting,

[2:08:16] Voice 2: but it's exactly the same thing as resolution without meeting.

[2:08:22] Voice 2: The legislation puts some limits on how you can use resolutions without meeting.

[2:08:28] Voice 2: The Islands Trust Act, Section 13 and 26,

[2:08:33] Voice 2: prohibit Islands Trust Council and the local trust committees

[2:08:37] Voice 2: is from using Section 26 or Section 13 resolutions without meetings to consider second and third

[2:08:45] Voice 2: reading of bylaws, so those have to be in a meeting, and Trust Council is prohibited

[2:08:53] Voice 2: from considering approval of bylaws by resolution without meeting.

[2:09:00] Voice 2: The regulation provides some limitations for Executive Committee and the Trust Conservancy

[2:09:07] Voice 2: board. One of them being that they have to consider

[2:09:10] Voice 2: that the activity or the

[2:09:14] Voice 2: need for the meeting or resolution of that meeting is just something

[2:09:19] Voice 2: that is urgent and that's up to that committee to determine what urgent means

[2:09:24] Voice 2: and cannot wait until the next meeting.

[2:09:27] Voice 2: So I think I did put a table in here

[2:09:32] Voice 2: showing those. Yeah, that's the table we looked at

[2:09:35] Voice 2: earlier, going down to right now at the bottom. So this table shows those authorizations

[2:09:43] Voice 2: from the legislation. So the first one's legislation, so you'll see it's laid out there.

[2:09:52] Voice 2: And then the policy of trust counsel, which currently is the individual policies I just

[2:09:58] Voice 2: mentioned, provide a few additional considerations. So as you can see,

[2:10:05] Voice 2: even though the legislation only requires

[2:10:08] Voice 2: the executive and Allen's Trust Conservancy to consider

[2:10:13] Voice 2: whether something is urgent or not, Trust Council policy has applied that

[2:10:17] Voice 2: to all of the bodies regardless

[2:10:20] Voice 2: so I'm not sure if that was just a misunderstanding of

[2:10:25] Voice 2: legislation or whether that was just to try and restrict

[2:10:29] Voice 2: how resolutions without meetings are being used. So the

[2:10:34] Voice 2: The policy then in front of you here has essentially pulled all that together

[2:10:38] Voice 2: and has just reorganized it.

[2:10:41] Voice 2: So I'm just going to go up here.

[2:10:43] Voice 2: We've set the principles of using the RGVM.

[2:10:46] Voice 2: David,

[2:10:46] Voice 7: can I interrupt for a second?

[2:10:49] Voice 7: Yeah, go ahead.

[2:10:50] Voice 7: Did you want to be sharing your screen?

[2:10:54] Voice 7: Oh, am I not sharing it?

[2:10:55] Voice 7: No.

[2:10:56] Voice 2: My apologies.

[2:10:57] Voice 2: Thank you.

[2:11:04] Voice 2: Okay, my apologies for that.

[2:11:06] Voice 2: Yeah, so the principles are set up here.

[2:11:09] Voice 2: We've kept essentially the principles that were in the other policies.

[2:11:14] Voice 2: You know, whether it's urgent or not, that's totally fine.

[2:11:18] Voice 2: I think the intent of resolutions like meetings is for that purpose.

[2:11:22] Voice 2: And decisions should be done in open meeting for transparency where possible.

[2:11:30] Voice 2: And then there's some indication of why the restrictions around audio brain

[2:11:35] Voice 2: kind of cannot be conducted.

[2:11:37] Voice 2: So, you know, if there is a requirement for discussion or somebody objects to it, then

[2:11:46] Voice 2: you would not run an RWM.

[2:11:48] Voice 2: We provided some definitions that just help to interpret the policy.

[2:11:57] Voice 2: And then just indicated the policy around resolutions without meetings.

[2:12:06] Voice 2: Yeah, so I don't want to go through each one, I'm hoping you've had a chance to read it.

[2:12:12] Voice 2: I just want to go over the general layout, what we're trying to do.

[2:12:19] Voice 2: Just after number five here, we did indicate a note about how abstaining would be handled

[2:12:26] Voice 2: with resolutions without meetings.

[2:12:28] Voice 2: So it becomes difficult when you don't have a meeting, so who's eligible to vote?

[2:12:35] Voice 2: So the assumption is that all trustees are, unless a trustee is indicated to the secretary

[2:12:41] Voice 2: that they're not available, they're out of country and are not checking email, as an

[2:12:46] Voice 2: example.

[2:12:47] Voice 2: So they would then not be included and their vote would not be counted as abstained.

[2:12:52] Voice 2: But if it goes out and trustees don't respond, then it's assumed that they're abstaining.

[2:13:00] Voice 2: So legislative limitations are indicated here.

[2:13:03] Voice 2: I kind of just referred to those.

[2:13:04] Voice 2: So those are the restrictions on each of these bodies, given what the legislation is telling them.

[2:13:12] Voice 2: We did indicate under 6.4 and 6.5 that committees that are not established under the Alam's Trust Act,

[2:13:20] Voice 2: such as the Accessibility Committee, which is under the Accessible British Columbia Act,

[2:13:24] Voice 2: and Boards of Variance and Advisory Planning Commissions are under the Local Government Act.

[2:13:30] Voice 2: And these do not have the ability to hold resolutions without meetings.

[2:13:38] Voice 2: and then seven there just deals with the conflict of interest and then we got the conducting of the

[2:13:51] Voice 2: resolution that meeting so again this is from the old policy it's not much different just pulls it

[2:13:56] Voice 2: together it does require the chair to be involved so just like you would in a meeting where the

[2:14:05] Voice 2: The chair would ask if somebody wants to put something on the floor, ask for a mover and

[2:14:12] Voice 2: a seconder, and then once the debates happen, would then open the item for voting, and then

[2:14:23] Voice 2: would declare whether or not the votes have passed or not.

[2:14:26] Voice 2: So that's kind of mimicked in this process where the chair would then authorize the request

[2:14:34] Voice 2: and then authorize the vote and then would declare whether the vote had passed or not.

[2:14:41] Voice 2: So there's a few contexts where staff will be contacting the chair for those pieces.

[2:14:48] Voice 2: I think in the local trust committees right now that last one where the chair

[2:14:56] Voice 2: declares the vault passed has probably not been happening and I think it should

[2:15:01] Voice 2: just to make sure there's no errors it takes the onus off the staff and make

[2:15:08] Voice 2: sure the chair you know is satisfied that the vault has been done and can

[2:15:15] Voice 2: can certify that it passed or did not pass.

[2:15:18] Voice 2: The trust council, we tend to always do that.

[2:15:21] Voice 2: So it's a slight change for local trust committees

[2:15:23] Voice 2: more than anything else.

[2:15:27] Voice 2: And then in here, it just indicates that,

[2:15:31] Voice 2: you know, if something member doesn't want to discuss it,

[2:15:39] Voice 2: we can certainly move it on to another meeting, for example.

[2:15:47] Voice 2: And then, yeah, results as well.

[2:15:49] Voice 2: So that really is it.

[2:15:50] Voice 2: Sorry, I'm just rambling a bit, but I just want to kind of highlight.

[2:15:56] Voice 2: There's a lot of information in here,

[2:15:57] Voice 2: but the main thing is we're not changing anything drastically.

[2:16:01] Voice 2: We're just harmonizing it and trying to explain it a little bit more.

[2:16:06] Voice 2: We do have a parallel procedure for staff.

[2:16:11] Voice 2: So this is approved by council.

[2:16:13] Voice 2: the procedure will just kind of take each of these sections

[2:16:17] Voice 2: and tell staff what they need to do to enact this policy.

[2:16:21] Voice 2: So how you contact the chair,

[2:16:23] Voice 2: how long you wait before contacting the chair,

[2:16:27] Voice 2: things like that.

[2:16:28] Voice 2: All right, so what we'd like to do

[2:16:32] Voice 2: is take this to Trust Council,

[2:16:34] Voice 2: but we'd like to see if Governance Committee

[2:16:36] Voice 2: has any suggestions, edits, or supports it.

[2:16:38] Voice 4: Thank you.

[2:16:40] Voice 7: Thank you.

[2:16:41] Voice 7: Trustee Bernardo?

[2:16:43] Voice 4: Yeah, I've got a few questions for Director Marlowe.

[2:16:48] Voice 4: I don't think I realized before, and I'm going to ask you to confirm this, because I make

[2:16:52] Voice 4: sure I understand what you just said just a little while ago, that on an RWM, not voting

[2:16:58] Voice 4: or not being present amounts to the same thing as voting in favor, because it'll be treated

[2:17:07] Voice 4: as an abstention.

[2:17:08] Voice 4: Is that right?

[2:17:11] Voice 2: Yeah, that is correct.

[2:17:12] Voice 2: Correct. So that's why it's important that trustees let the secretary know when they're not available.

[2:17:19] Voice 2: There is built in, I think it's in this policy, that we would wait, I think it's 24 hours before, you know,

[2:17:28] Voice 2: and then we try and contact the chair or the trustee again in some way just to make sure they got their email and that they're aware of it.

[2:17:37] Voice 2: it so do what we

[2:17:39] Voice 2: can but this has always been one of the issues around resolutions without meetings

[2:17:43] Voice 2: is how do you handle those trustees that don't vote because it is an abstain vote yeah i can

[2:17:51] Voice 4: see that there's a real need to emphasize some kind of outreach by staff just just to confirm

[2:18:00] Voice 4: the status of of trustees and also in the initial communications it probably should be in some

[2:18:06] Voice 4: banner form in bold that you know you know advising like if you don't show up and you

[2:18:13] Voice 4: don't tell us that you weren't available that's going to be treated as a vote in favor just so

[2:18:18] Voice 4: you know um uh i understand i'm always in favor of consolidating stuff to make it simpler for

[2:18:26] Voice 4: everybody to operate but principally to make it simpler for for staff and make it more efficient

[2:18:30] Voice 4: and i i get the point that making things more efficient is a part of the project of alleviating

[2:18:37] Voice 4: unnecessary work on the backs of staff um uh it's you mentioned that the whatever changes are

[2:18:45] Voice 4: happening uh in this harmonization are not that important uh i'd like you to briefly summarize if

[2:18:54] Voice 4: you can what the actual changes are that um that approximate some kind of meaningful change uh but

[2:19:03] Voice 4: But before that, I've got a bigger question, which is this policy purports to sort of apply to everything, including local trust committees.

[2:19:12] Voice 4: And I'm struggling to figure out how it can apply to local trust committees, given that their jurisdiction is separately assigned to them under the legislation, I believe, to conduct RWMs.

[2:19:25] Voice 4: So is the idea that this would become a model policy for LTCs to adopt?

[2:19:31] Voice 4: or am

[2:19:35] Voice 2: i missing

[2:19:35] Voice 4: something here yeah

[2:19:38] Voice 2: no it's fine uh trust council already has a policy for local

[2:19:43] Voice 2: trust committees um i think it's i don't know if i have it in front of me here but well i i know

[2:19:49] Voice 4: i know

[2:19:50] Voice 2: i've seen it in

[2:19:52] Voice 4: the briefing material that there is a separate policy that trust

[2:19:55] Voice 4: council has passed that is uh applies to local trust councils um yeah that's probably informed

[2:20:01] Voice 4: informed us about this before but where does the where does trust council get the authority to do

[2:20:05] Voice 4: that to to have that procedural change uh applicable to um ltcs right

[2:20:14] Voice 2: so that's a good

[2:20:16] Voice 2: question um council does have the authority to establish procedures under section 11 i believe

[2:20:24] Voice 2: it is of the honest trust act um so they did that by adopting the meeting procedure by law for

[2:20:31] Voice 2: for all local trust committees.

[2:20:33] Voice 2: The policy is more about making sure that we're following an appropriate process.

[2:20:42] Voice 2: So before the policy was created for local trust committees and before we had open meeting

[2:20:49] Voice 2: requirements back in 1999, so back in the early 1990s before say 1994, it would be quite

[2:20:58] Voice 2: common for the two local trustees to meet in a coffee shop, have a discussion about

[2:21:03] Voice 2: an item, and then they would just write out a resolution and both of them would sign it

[2:21:09] Voice 2: and then they would send it in.

[2:21:10] Voice 2: And because they're a majority of the committee, their decision passed, but the chair had no

[2:21:17] Voice 2: idea about it.

[2:21:19] Voice 2: So obviously you can imagine that being a problem.

[2:21:21] Voice 2: So, because councils decide we need a better process, if we're going to have those resolutions

[2:21:31] Voice 2: without meeting, we need to make sure that we're following a fair process.

[2:21:36] Voice 2: So we had legal advice back in the day, and then the policy was created to address those

[2:21:47] Voice 2: concerns.

[2:21:47] Voice 2: And the intent is it mimics how you would run a meeting.

[2:21:54] Voice 2: So making sure that all members are aware of the resolution to start with, and then making sure that...

[2:22:04] Voice 4: Director Marlowe, I'm going to interrupt here because I'm not questioning the merits of the thing.

[2:22:08] Voice 4: I understand the history of it, and I understand the purpose, and that's not what I'm talking about,

[2:22:14] Voice 4: which is what I'm struggling with is we've got I and I take your point that

[2:22:20] Voice 4: section 11 gives trust counsel authority to pass bylaws on procedures and that

[2:22:27] Voice 4: applies to local trust committees and in fact we've just recently I think have

[2:22:33] Voice 4: done that with respect some things but this is different this is a policy on

[2:22:40] Voice 4: on procedures with respect to RWMs.

[2:22:43] Voice 4: I don't know how that's binding on local trust committees

[2:22:48] Voice 4: unless they adopt it separately

[2:22:50] Voice 4: given their separate jurisdiction.

[2:22:52] Voice 4: Do you get that point?

[2:22:55] Voice 2: Yeah, I understand what you're saying.

[2:22:57] Voice 2: And that point would apply to all of the council's policies

[2:23:00] Voice 2: that apply to local trust committees.

[2:23:02] Voice 2: I haven't gone there, so I'd have to do some research

[2:23:05] Voice 2: for if you wanted that response,

[2:23:08] Voice 2: because we have quite a few council policies.

[2:23:12] Voice 2: Well, yeah,

[2:23:13] Voice 4: I don't want to

[2:23:15] Voice 4: blow by this. That strikes me as really fundamental. I mean, it actually intersects with the business we're talking about before the executive committee. It's like, I mean, under the legislation, local trust committees are separate legislative bodies.

[2:23:28] Voice 4: Where does, I mean, I'm surprised, just to finish, I'm very surprised that we don't have a clear understanding of where Trust Council gets the authority to do that, because that's not something we should just be blowing by and purporting to impose obligations on local trust committees if Trust Council doesn't have the authority to do so.

[2:23:48] Voice 4: I

[2:23:49] Voice 7: don't think we're suggesting that we blow it by. I think that you've raised an issue, and it's something that is worth considering, and Director Marler hasn't had an opportunity to research that, and so that's a question that's raised that requires more research and a reply.

[2:24:08] Voice 4: Yeah,

[2:24:09] Voice 7: that's fair enough, and I would

[2:24:11] Voice 4: appreciate it if Director Marler could get back to us after some research.

[2:24:16] Voice 7: Can you fiddle around with that?

[2:24:20] Voice 7: with, um, putting a resolution together?

[2:24:24] Voice 4: Oh, sure. I'll, um, I'll do that right now and,

[2:24:26] Voice 4: um, you guys can carry on.

[2:24:28] Voice 7: Any other, um, comments, um, discussion? I've got some sort of edits and

[2:24:38] Voice 7: maybe typos, but, um, uh, you know, I'm, I don't think it's wordsmithing in terms of, uh, well,

[2:24:44] Voice 7: it might be just wordsmithing because it's not changing the intent. It's just trying to make it

[2:24:48] Voice 7: a little bit easier to um to read my if i may um the um note that's at the bottom of the policies

[2:25:01] Voice 7: on page 35 um you refer to sections 2-5 um is that the treaty non-votes as abstention is per

[2:25:15] Voice 7: 2.2 slash 5 or 2 dash 5

[2:25:19] Voice 7: what is that reference to?

[2:25:23] Voice 2: Most likely that's a typo

[2:25:24] Voice 2: so we'll have a look at that and correct it.

[2:25:29] Voice 7: It's from something in the Local Government Act?

[2:25:33] Voice 2: No, I believe it's

[2:25:36] Voice 7: referring

[2:25:37] Voice 2: to a section in the policy so

[2:25:39] Voice 2: I'll have to have a look at that.

[2:25:41] Voice 7: Yeah,

[2:25:41] Voice 2: if I may, if I may just say

[2:25:43] Voice 2: Chair. Yeah, given the question that Trustee Bernardo has been asking, and if you've got

[2:25:54] Voice 2: any other concerns, I think we're not in a rush to get this to Council. We want to get

[2:25:58] Voice 2: it right. So we have the existing policies. We can continue to use those. And we can bring

[2:26:04] Voice 2: this back. But I don't feel you have to send it to Council, is what I'm saying.

[2:26:11] Voice 7: All right. With respect to that same page, items four and five, I had some concerns with respect to the wording of only and only less than 75%. That's a little bit clunky to me. And if I may suggest, oh, sorry. Mr. Barlow, you've got your hand up.

[2:26:34] Voice 7: I

[2:26:38] Voice 1: do, Chair. Thank you. I just wanted to clarify for you your previous question about the reference to Sections 2 to 5. That's Sections 2 to 5 of the policy, not of the Local Government Act.

[2:26:51] Voice 1: okay

[2:26:52] Voice 7: so i think we need to um add a little bit more information in there so it's clear what

[2:26:58] Voice 7: we're referring to um in the previous sections with respect to the 75 in that wording and only

[2:27:06] Voice 7: less than um the previous two sections two and three are talking about 50 and it says and only

[2:27:15] Voice 7: for 50 or less and i find that less clunky so only 75 or less would be my suggestion um

[2:27:29] Voice 7: if this is coming back for another revision then i've got um i'll send you sorry mr marlo

[2:27:40] Voice 1: sorry did you refer to me yes um and attempting to answer your question the only less than 75

[2:27:48] Voice 1: 75% means that the votes that have been received do not amount to 75%.

[2:27:56] Voice 1: Oh,

[2:27:56] Voice 7: I understand the concept.

[2:27:58] Voice 7: I just think that the wording is a little bit clunky.

[2:28:01] Voice 7: And the wording that was in the previous two sections with respect to 50%, it just reads a little bit easier.

[2:28:09] Voice 7: And there's one or less is just moved in the sentence.

[2:28:14] Voice 7: In quotation marks, or less.

[2:28:18] Voice 7: End of quote.

[2:28:19] Voice 7: So it's just something I can write it out so that we don't spend any time at this meeting.

[2:28:28] Voice 7: It's sort of editing.

[2:28:30] Voice 7: I love my blue pencil.

[2:28:36] Voice 7: Any other substantive?

[2:28:47] Voice 2: Yeah, nothing through the chair yet.

[2:28:50] Voice 2: Nothing substantive.

[2:28:51] Voice 2: Like I said, this was a consolidation and a cleanup.

[2:28:55] Voice 2: up and so we just made sure it was rewritten in a way to make it clearer so we tried to express

[2:29:02] Voice 2: that as you can see here yeah

[2:29:05] Voice 7: any other ideas suggestions comments with respect to

[2:29:08] Voice 7: if this the clarity then the objective to clarify if we repeal three and end up with one

[2:29:19] Voice 7: is this actually going to help no other comments all right so then um this was um worded in the

[2:29:35] Voice 7: agenda as a recommendation from this committee to adopt this draft bylaw um so i gather that

[2:29:43] Voice 7: we're not prepared at this point to um pass put that resolution up and pass it so should we just

[2:29:53] Voice 7: Just table this to the next meeting and staff will research the idea.

[2:30:00] Voice 7: about delegation of policy

[2:30:01] Voice 7: and we can make any suggestions

[2:30:05] Voice 7: with respect to editing.

[2:30:07] Voice 7: Director Marler?

[2:30:10] Voice 2: Yeah, I think if Trustee Bernardo has a resolution,

[2:30:13] Voice 2: then asking me to come back

[2:30:17] Voice 2: with the information about the authority

[2:30:20] Voice 2: for the policies for local trust committees,

[2:30:23] Voice 2: I can do that.

[2:30:24] Voice 2: And then you can hold off doing anything with this

[2:30:26] Voice 2: until you get a response to that.

[2:30:28] Voice 7: Okay. Trustee Bernardo?

[2:30:29] Voice 4: I do have a resolution, and I was just about to type it up

[2:30:36] Voice 4: and send it off to Mr. Barlow so he'd have the language.

[2:30:41] Voice 4: So maybe we can address it after lunch.

[2:30:45] Voice 7: Oh, good point.

[2:30:46] Voice 7: 12.30.

[2:30:48] Voice 7: Excellent.

[2:30:49] Voice 7: All right.

[2:30:49] Voice 7: That's a very good idea.

[2:30:51] Voice 7: So let's break for how long do you need for lunch?

[2:30:56] Voice 4: Half hour should be fine.

[2:30:58] Voice 7: Half hour?

[2:30:59] Voice 7: All right.

[2:31:00] Voice 7: So what's that?

[2:31:03] Voice 7: 11 no 105

[2:31:07] Voice 7: all right not seeing any objections let's break for lunch for half an hour

[2:31:14] Voice 7: until 105 thank

[2:31:18] Voice 4: you thanks

[2:31:19] Voice 7: everybody see you then

[3:03:19] Voice 3: I have 105.

[3:03:22] Voice 7: Have we got a quorum?

[3:03:23] Voice 7: Yep.

[3:03:25] Voice 7: All right.

[3:03:26] Voice 7: So let's call a meeting back to order.

[3:03:29] Voice 7: And Trustee Bernardo, you had a resolution?

[3:03:34] Voice 4: Yes, and I forwarded it to Mr. Barlow.

[3:03:37] Voice 7: Did you receive it?

[3:03:39] Voice 7: You got it, Mr. Barlow?

[3:03:42] Voice 7: Oh, coming up.

[3:03:43] Voice 7: All right.

[3:03:45] Voice 7: There it is.

[3:03:53] Voice 7: So the top one on that page is your resolution?

[3:03:56] Voice 7: Correct.

[3:03:59] Voice 3: Do you

[3:03:59] Voice 7: want to read it?

[3:04:01] Voice 4: Yes.

[3:04:05] Voice 4: that's not me director

[3:04:08] Voice 7: marler can you turn your microphone off thank you okay okay

[3:04:13] Voice 4: um

[3:04:14] Voice 4: i move that um governance committee request that staff provide governance committee with

[3:04:20] Voice 4: a memorandum that identifies trust council statutory authority to adopt policies that

[3:04:25] Voice 4: are binding on local trust committees all

[3:04:29] Voice 7: right anybody got any questions or comments with respect

[3:04:32] Voice 7: to the wording before we get it seconded? Not seeing any hands, then do I have a seconder?

[3:04:47] Voice 7: Trustee Harris, any discussion?

[3:04:54] Voice 4: I guess I can speak to it since it's my motion.

[3:04:58] Voice 4: It's pretty straightforward. I want to know where the jurisdiction comes from. And I think

[3:05:06] Voice 4: because on its face, that's definitely a question. And it applies more, not just to this

[3:05:15] Voice 4: proposed policy but to any policy um there's definitely jurisdiction in section 11 of the act

[3:05:22] Voice 4: to for trust council to pass procedural bylaws and that would include this rwm stuff but that's

[3:05:29] Voice 4: not the path we're going we're going the policy route anyhow that's the rationale for it i just

[3:05:34] Voice 4: want to know um how that works all

[3:05:38] Voice 7: right so um it's a question that needs to have some research

[3:05:43] Voice 7: and discussion to possibly debate and um we'll get that um let's vote on it all those in favor

[3:05:53] Voice 7: it looks like it's any opposed take your hands down please anybody opposed

[3:06:10] Voice 7: all right that looks like it's carried so um thank you let's do we need a timeline on this

[3:06:20] Voice 7: We'll just leave

[3:06:22] Voice 4: it up to Stephen.

[3:06:24] Voice 4: I'm going to leave that to Director Marlow's judgment.

[3:06:29] Voice 4: He has an awful lot of frying

[3:06:31] Voice 4: pans on the go at the moment.

[3:06:32] Voice 7: Yeah.

[3:06:33] Voice 7: All right.

[3:06:34] Voice 7: So that's on our work plan, and we'll see how that plays out.

[3:06:40] Voice 7: So is there anything else with respect to the Secretariat Services Policy Update 8.2?

[3:06:48] Voice 7: the recommended

[3:06:53] Voice 7: sorry

[3:06:58] Voice 7: the recommendation

[3:07:00] Voice 7: sorry

[3:07:05] Voice 2: yeah we have secretariat

[3:07:07] Voice 2: services

[3:07:09] Voice 7: well we'll just make sure that we've

[3:07:10] Voice 7: oh sorry that's 8.2 yes

[3:07:13] Voice 7: we finished with 8.1

[3:07:15] Voice 7: at this point we can't really do anything

[3:07:17] Voice 7: more with the consolidation until we sort

[3:07:19] Voice 7: out some of those research questions

[3:07:21] Voice 7: so we've got that resolution

[3:07:24] Voice 7: and we'll just leave it and not go any further

[3:07:27] Voice 7: with this recommendation that's on the table?

[3:07:31] Voice 7: We'll leave that until we get the research done?

[3:07:36] Voice 7: Okay.

[3:07:37] Voice 7: So I don't believe we need a resolution for that.

[3:07:40] Voice 7: So let's move on then to 8.2, Secretariat Services.

[3:07:46] Voice 7: Director Marler, would

[3:07:48] Voice 3: you like to

[3:07:48] Voice 7: introduce this?

[3:07:53] Voice 2: Yeah, absolutely.

[3:07:54] Voice 2: Absolutely. This is Policy 2115, Secretariat of Services, and this is an update to the

[3:08:03] Voice 2: policy to better reflect legislation and practices. And I see Claire, Director-Creator, has joined

[3:08:14] Voice 2: the meeting and she may have some background information on this, so maybe through the

[3:08:20] Voice 2: the Chair, if Director Flater can speak to that.

[3:08:24] Voice 2: Sure,

[3:08:26] Voice 7: Director Flater, sorry, do you want to add?

[3:08:30] Voice 11: No, simply that this is putting the authority back with Trust Council.

[3:08:34] Voice 11: The consequence of this in practical terms is that we would bring any proposals

[3:08:41] Voice 11: for support for Secretariat services to the March Trust Council meeting

[3:08:44] Voice 11: to be considered sort of immediately after adoption of the budget

[3:08:48] Voice 11: or approval of the budget, rather than scheduling a Trust Programs Committee meeting in April.

[3:08:54] Voice 11: So that's the, we slightly changed the rhythm of things, but not in a consequential way.

[3:08:59] Voice 7: So how do we know that there's going to be anything in the budget?

[3:09:04] Voice 11: So you wouldn't until it had been approved in March. So we would every year have to anticipate

[3:09:09] Voice 11: that there might be something in the budget. We would prepare a request for decision. If it was

[3:09:13] Voice 11: not funded, then Trust Council would simply receive for information and not make a decision

[3:09:17] Voice 11: and if there was no money to allocate.

[3:09:22] Voice 7: All right.

[3:09:23] Voice 7: So it's not project driven.

[3:09:24] Voice 7: It's going to be just whatever amount gets allocated,

[3:09:28] Voice 7: then that can get spent on these kinds of programs?

[3:09:31] Voice 11: That's right.

[3:09:32] Voice 11: So if council chooses to allocate a certain amount in the budget,

[3:09:35] Voice 11: then there would be a number of coordination groups

[3:09:37] Voice 11: that would be asking for support.

[3:09:39] Voice 11: If there was funding provided,

[3:09:40] Voice 11: then council could decide in the March meeting,

[3:09:43] Voice 11: towards the end of the March meeting,

[3:09:44] Voice 11: how it wished to provide that support.

[3:09:46] Voice 11: we contract we provide contract support is how it's offered do

[3:09:52] Voice 7: you foresee any problems with

[3:09:53] Voice 7: that because what we've done this year is just say that you know there's so many requests and

[3:09:57] Voice 7: so many priorities that we're not funding anything for secretariat is the recommendation so

[3:10:04] Voice 7: um you know there might be there and when we were looking at that there are some good projects that

[3:10:09] Voice 7: some people would like to see supported so this is sort of after the fact if there's anything

[3:10:15] Voice 7: anything that's in that budget line. And there might not be.

[3:10:19] Voice 11: That's right. So staff, because things often change at the March meeting, staff would likely

[3:10:24] Voice 11: bring forward a request for decision. And if there was no funding available, then simply there

[3:10:28] Voice 11: wouldn't be a decision to make. But we would have to prepare you and have it on the agenda,

[3:10:32] Voice 11: just anticipating that things could change. I don't see any anticipate any problems with that.

[3:10:38] Voice 11: I think council could decide it's not funding something and then subsequently

[3:10:42] Voice 11: just not take action on the proposed recommendation.

[3:10:46] Voice 7: All right. And it's taking it out of trust programs, right?

[3:10:52] Voice 11: That's right. Yeah. So what had happened is there was sort of a financial decisions delegated to trust programs committee that are more rightly with trust council.

[3:11:01] Voice 11: And so this policy essentially corrects that.

[3:11:03] Voice 7: Does it go to executive committee first?

[3:11:06] Voice 11: No. So that will everything flow, all the trust council agenda items flow through executive committee.

[3:11:11] Voice 11: But no, this would be a staff recommendation to trust council directly is what we're anticipating.

[3:11:16] Voice 7: All right. Any discussion? All right. I don't see any hands up. Then, sorry, Trustee Bernardo.

[3:11:31] Voice 4: Hi, thank you. Director Frater, I'd appreciate just a brief summary of the material effect of this, adopting this policy and replacing the current policy.

[3:11:43] Voice 4: seen

[3:11:45] Voice 11: so i will turn to dr martin i did wasn't actually um too involved in the drafting of this

[3:11:50] Voice 11: but my understanding is it it puts the financial allocation of resources back with trust council

[3:11:56] Voice 11: rather than having it delegated to an advisory committee um and the it shifts the recommendation

[3:12:02] Voice 11: for the annual budget amount to executive committee to give to financial planning committee

[3:12:07] Voice 11: rather than trust programs committee we did that simply for expediency if you're not involving

[3:12:11] Voice 11: Trust Programs Committee. That could go anywhere. You could ask any one of your committees to make

[3:12:14] Voice 11: that recommendation, but we proposed Executive Committee. And then in terms of timing,

[3:12:19] Voice 11: anticipating that the coordination groups that might get supported want to hear early in the

[3:12:23] Voice 11: fiscal year so they can get going with their work. Instead of having an April, a special purpose

[3:12:28] Voice 11: April Trust Programs Committee meeting, which is what we've had, will instead prompt the decision

[3:12:33] Voice 11: at Trust Council following approval of the budget. If there is no budget allocated, then Council

[3:12:39] Voice 11: Council would simply decide there's no decision to make and would just move past that agenda item.

[3:12:43] Voice 4: Does this reversion of the authority back to Trust Council to make the specific decisions of

[3:12:52] Voice 4: which coordinating groups to be supported, to what extent, if any, does that apply to

[3:13:01] Voice 4: the granting of capacity funding in our First Nations engagements?

[3:13:05] Voice 11: Yeah, so you will be seeing a whole number of policies coming your way.

[3:13:10] Voice 11: it relates to capacity funding which is a policy I've yet to draft which we hope to get to soon

[3:13:16] Voice 11: also sponsorship of development applications and NAPTEP applications and general grants and like

[3:13:24] Voice 11: the history and heritage grant program and other grant programs those policies are also in the

[3:13:28] Voice 11: works that will likely because of timing have to throw through executive committee but I'll turn

[3:13:33] Voice 11: to director myler I think he's working on some of those to bring forward to much trust council as

[3:13:36] Voice 11: as well. If I might, Chair, I think Director Marlowe could provide a more fulsome update

[3:13:42] Voice 11: than I can on those other ones.

[3:13:46] Voice 2: Director Marlowe. I missed that. Yeah, Chair, I missed that. Can you

[3:13:50] Voice 2: just repeat that, please, Director Fred?

[3:13:52] Voice 11: Just in terms of other policies that are coming forward

[3:13:54] Voice 11: that sort of moved financial decision-making back to Trust Council that I believe you're working on,

[3:13:59] Voice 11: the development fee sponsorship policy, the NAPTEP fee sponsorship policy, history and heritage

[3:14:06] Voice 11: grants and aid policy and that i'm working on the capacity or i haven't started yet but i intend to

[3:14:11] Voice 11: work on the capacity funding policy but i wanted you to confirm that you're hoping to get those

[3:14:16] Voice 11: other three if not there might be others to trust council for march flowing through executive

[3:14:20] Voice 11: committee at this point

[3:14:23] Voice 2: yeah so those um we're not ready for this meeting so um they could go

[3:14:30] Voice 2: directly through executive to council or we could bring them to governance committee before they go

[3:14:35] Voice 2: go to council. But if we do that, they wouldn't be ready to go to council until June. But

[3:14:42] Voice 2: yeah, as Director Paredes said, we're working on those to bring those into alignment with

[3:14:47] Voice 2: legislation as well.

[3:14:49] Voice 4: So just to be clear, I just want to be sure about something. So the question of enabling

[3:14:57] Voice 4: capacity funding for First Nations, if and when required, is going to be traveling under

[3:15:02] Voice 4: under a different umbrella than this.

[3:15:05] Voice 4: Separate policies will address those issues.

[3:15:09] Voice 4: Okay, thank you.

[3:15:10] Voice 11: And I am trying hard to get to them.

[3:15:13] Voice 11: I'm trying to get you something for March.

[3:15:14] Voice 11: I will do my best.

[3:15:15] Voice 11: It is coming up very quickly here.

[3:15:17] Voice 4: Don't worry about it.

[3:15:18] Voice 4: We get it.

[3:15:19] Voice 4: Okay.

[3:15:21] Voice 7: All right.

[3:15:22] Voice 7: Does this fit in with our discussion

[3:15:24] Voice 7: about delegations to executive committee for decisions?

[3:15:32] Voice 11: A question for Director Marler, perhaps.

[3:15:39] Voice 2: um it could um this actually is um as director frederick said it's making it clear that trust

[3:15:50] Voice 2: council is the body not the executive committee so in this instance this policy is not delegating

[3:15:57] Voice 2: anything it's essentially setting up the the policy around how trust council will consider

[3:16:05] Voice 2: applications or

[3:16:07] Voice 2: secretary of services

[3:16:10] Voice 2: funding.

[3:16:12] Voice 7: So it's not going through

[3:16:14] Voice 7: trust programs or finance

[3:16:16] Voice 7: committee or executive committee. It's going

[3:16:18] Voice 7: straight to trust council.

[3:16:21] Voice 2: Yes,

[3:16:22] Voice 2: through the chair. It will go direct to trust

[3:16:24] Voice 2: council. Executive will see it

[3:16:27] Voice 2: because obviously you have

[3:16:28] Voice 2: to prove everything that goes on council,

[3:16:30] Voice 2: but it's not really going to some discussion.

[3:16:32] Voice 2: So the next discussion will be

[3:16:34] Voice 2: at Trust Council. So there's something in here that you

[3:16:37] Voice 2: as a committee feel you don't like or you do

[3:16:42] Voice 2: and you want to provide recommendations to Council, you can certainly do that.

[3:16:46] Voice 2: There is a recommendation at the top of the screen there if you

[3:16:50] Voice 2: agree with this to advance it to Trust Council.

[3:16:55] Voice 7: Any more discussion? Sorry, Director Frater.

[3:17:00] Voice 11: We've proposed that the requests would come in, we would provide them straight to Trust Council

[3:17:04] Voice 11: If this committee would like to recommend that they go to an advisory committee prior to traveling to Trust Council, the advisory committee could recommend the amounts.

[3:17:12] Voice 11: You could certainly put that step back in.

[3:17:15] Voice 11: It just sort of backs up the timelines for any applicants to know and get ready for the next fiscal year.

[3:17:20] Voice 11: But certainly, if you wanted to make that recommendation for an amendment to the policy, we could undertake that.

[3:17:25] Voice 11: If you wanted to have Trust Programs Committee recommend the amounts to Trust Council, that could be a step could be added in.

[3:17:32] Voice 4: Why do we do that?

[3:17:33] Voice 4: Isn't that just going reversing the whole point of this thing?

[3:17:38] Voice 11: Well, formally, the decision was with Trust Programs Committee.

[3:17:41] Voice 11: In this case, you could ask Trust Programs Committee or a different committee to make a recommendation as to the amounts.

[3:17:48] Voice 11: We haven't proposed that as staff, but you could you could choose to use your advisory committees in that way if you felt Trust Council would have difficulty with the decision making.

[3:17:58] Voice 4: But isn't the relevant information in terms of decision making?

[3:18:02] Voice 4: you know the pros and cons the merits um or the information that would help trust council decide

[3:18:08] Voice 4: on the pros and cons uh that's going to be coming from the staff regardless isn't it

[3:18:15] Voice 7: whether there's a filter from any of the advisory committees

[3:18:18] Voice 11: and through the chair the committee

[3:18:20] Voice 11: has flagged at times it would be helpful to have decision making criteria we've all struggled there

[3:18:25] Voice 11: is it's it's not doesn't lend itself to that very well um so at times the committee has struggled

[3:18:30] Voice 11: with allocation but in recent years you've got a few committee members on this committee i think

[3:18:34] Voice 11: it's been fairly straightforward around um you know deciding on allocation but with 26 people

[3:18:40] Voice 11: you may have more discussion than you've had at a committee of seven but that you that will that

[3:18:44] Voice 11: will occur regardless i expect i

[3:18:49] Voice 4: i can see the merit of just throwing the hot potato in the hands

[3:18:53] Voice 4: of trust council because let's be clear about something in the background um to the extent

[3:18:59] Voice 4: that we provide support to other bodies um with a view to being aligning you know in alignment with

[3:19:05] Voice 4: the the object of the trust there's a that's actually a political decision and certainly

[3:19:14] Voice 4: when the funding comes up at budget time there's a certain amount of back and forth that um is

[3:19:22] Voice 4: happening as a result of the you know you know some trustees favor it others don't but they in

[3:19:27] Voice 4: In the background there, there are their political orientations.

[3:19:31] Voice 4: My view is might as well cut out the middleman and just face facts that this is the funding of this type of thing is going to be colored by people's political perspectives.

[3:19:41] Voice 4: And so it's not so objective as political.

[3:19:44] Voice 4: So I might as well throw the hot potato straight at trust counsel and be done with it and save the friction and waste of time, you know.

[3:19:55] Voice 7: I put myself on the speaker's list.

[3:19:58] Voice 7: I think if the Trust Programs Committee is also looking at the mandate and the responsibilities and, you know, all the different potential political alliances with different groups, that that is something that could be explained.

[3:20:16] Voice 7: whether or not you know in terms of timings of meetings that's um that's up to setting up a

[3:20:23] Voice 7: meeting and putting things on the agenda but uh it seems to me that if the rather than throwing

[3:20:29] Voice 7: a hot potato in the middle of trust council you know before or after a budget um decision that

[3:20:34] Voice 7: it's just a whole lot of detail that um i'm not sure that we necessarily need to get into

[3:20:41] Voice 7: to trustee stamford yeah

[3:20:43] Voice 10: i if this is trying to make this the setup a little more efficient

[3:20:48] Voice 10: i'm i'm all for efficiencies so you know i'm in favor of this recommendation okay i'm not

[3:20:57] Voice 7: i can't get my head around the efficiencies but i'll take your word for it um okay i have a slight

[3:21:05] Voice 7: typo um and i'll send that to you but um we've got somebody want to put the recommendation on

[3:21:12] Voice 7: on the table uh

[3:21:13] Voice 4: trustee gabriel has a point oh

[3:21:15] Voice 7: sorry trustee gabriel

[3:21:17] Voice 9: navigate my hand there

[3:21:20] Voice 9: um yeah what was my point i'm a favor of this as well i think the efficiency is in where

[3:21:27] Voice 9: the authority lies it seems to me that this policy is more grounded into the actual act

[3:21:32] Voice 9: uh it's closer to that so it's gonna be easier for decision making i found the other policy

[3:21:37] Voice 9: see was kind of open to being misunderstood the last three budget cycles every time we've talked

[3:21:44] Voice 9: about secretariat services the conversation went in all different directions and i don't see that

[3:21:50] Voice 9: happening if we have a clearer policy thank you anybody

[3:21:58] Voice 7: want to table the recommendation

[3:22:02] Voice 10: i'll move to recommendation all

[3:22:06] Voice 7: right um do you want me to read it out i don't know mr barlow

[3:22:12] Voice 7: Can you just cut and paste?

[3:22:14] Voice 7: Is that good enough?

[3:22:16] Voice 7: The recommendation as cited?

[3:22:21] Voice 2: Yeah, if I may, Chair, I just recommend you always read out the resolution.

[3:22:25] Voice 2: Okay,

[3:22:25] Voice 10: that's what I'm going to do.

[3:22:26] Voice 10: I move

[3:22:27] Voice 10: that the Governance Committee recommend to Trust Council that it replace the current policy 2115, and it's gone.

[3:22:35] Voice 10: With the draft updated policy 2115, Secretariat Services dated January 23rd, 2026, for reference.

[3:22:55] Voice 7: Okay.

[3:22:59] Voice 7: Do we need the date?

[3:23:01] Voice 7: That's the RFD, the date on the RFD.

[3:23:05] Voice 7: Is that the correct one or today's date of the meeting?

[3:23:13] Voice 2: The policy date of the meeting.

[3:23:15] Voice 7: Yeah,

[3:23:16] Voice 2: the policy date there is fine.

[3:23:19] Voice 2: That's in the resolution.

[3:23:20] Voice 7: Okay.

[3:23:20] Voice 7: Okay. Trustee Bernardo?

[3:23:22] Voice 2: I was just seconding it.

[3:23:23] Voice 7: Okay. Any other discussion?

[3:23:28] Voice 7: All right. All those in favor?

[3:23:33] Voice 7: Any opposed?

[3:23:46] Voice 7: Sorry, it just looked like I was

[3:23:48] Voice 7: muted.

[3:23:49] Voice 7: I apologize for that.

[3:23:51] Voice 7: That's nobody in opposition, so that

[3:23:53] Voice 7: is carried. All right.

[3:23:59] Voice 7: So,

[3:24:01] Voice 7: we're getting towards the end.

[3:24:05] Voice 7: Is there any other new business?

[3:24:14] Voice 7: Okay, then

[3:24:15] Voice 7: the work program so we've got the page the last page of this agenda page 58

[3:24:22] Voice 7: page 57 is our matrix and that's just bubbling along page 58 is there anything

[3:24:34] Voice 7: in that that needs to the corporate planning we need to hear from CEO Brony

[3:24:42] Voice 7: um we're plugging away at the um policies and the trustee remuneration we've got the special

[3:24:51] Voice 7: meeting so i think we've got our work plan any comments or additions or changes all right so then

[3:25:08] Voice 7: um we've got a next meeting scheduled for april the 29th 2026 10 a.m till three

[3:25:16] Voice 7: I don't believe we have any material for a closed meeting

[3:25:22] Voice 7: I'm just going to advise you

[3:25:23] Voice 7: on what the next meeting is, I don't think that needs a resolution

[3:25:26] Voice 7: we don't have anything for a closed meeting or a rise in report

[3:25:29] Voice 7: so time for an adjournment

[3:25:35] Voice 7: Trustee Borswick

[3:25:36] Voice 7: Any

[3:25:37] Voice 3: debate? Any seconder?

[3:25:42] Voice 3: I'll second that

[3:25:44] Voice 7: Thank you all very much

[3:25:45] Voice 7: Thank you so much. And we'll see you on 17th of February.

[3:25:51] Voice 7: Wonderful. Thank you, Jer.

[3:25:52] Voice 7: Okay.