Denman Island Local Trust Committee regular meeting, February 21, 2026

[0:00:00] Voice 17: Thank you. And if we can get the agenda back up on the screen, that would be amazing.

[0:00:15] Voice 17: Thank you very much. So good afternoon, everyone. I am convening the meeting of the Committee of

[0:00:22] Voice 17: the Hall. And thank everyone for making the time to join us today. It's been, as we noted,

[0:00:28] Voice 17: a little bit of a challenge getting us all here for a quorum. My name is Christina Evans. I'm

[0:00:33] Voice 17: elected on Sadea South Pender, and I will be Acting Chair for the Committee of the Hall for

[0:00:38] Voice 17: for this meeting.

[0:00:40] Voice 17: I'd like to begin by acknowledging

[0:00:42] Voice 17: that we are fortunate to be able to gather today

[0:00:44] Voice 17: in locations across traditional territory

[0:00:46] Voice 17: of the Coast Salish peoples.

[0:00:48] Voice 17: I recognize that I am an uninvited guest

[0:00:50] Voice 17: residing on South Panda, Sudeas,

[0:00:53] Voice 17: and that's the unceded traditional territories

[0:00:56] Voice 17: of many Coast Salish peoples.

[0:00:58] Voice 17: As someone who lives, works, and plays on this island,

[0:01:01] Voice 17: I am compelled and humbled to acknowledge

[0:01:03] Voice 17: that those who have come before me,

[0:01:05] Voice 17: those who've provided stewardship to these lands and waters,

[0:01:07] Voice 17: and who continue to share the land and teachings with those of us who are settlers.

[0:01:13] Voice 17: I'd like to acknowledge that the longer history of this land is also to recognize that these lands and waters have very significant place for the peoples who came before us and who continue to live in these areas.

[0:01:28] Voice 17: Those who practice their spiritualities and practices that were tied to the land and water, and those whose lives continue to be enriched and developed in relationship to these lands and waters.

[0:01:41] Voice 17: So I'm joined by other trustees and staff today. And if we can just very quickly introduce ourselves, then we can get to adopting the agenda.

[0:01:57] Voice 17: So if I can, I'm just going to start with the people that I see on the screen and start with Trustee Peterson.

[0:02:06] Voice 13: G'day from Huete, Laskete Island, Territory of Minico-Shalish Peoples and Treaty Territory of the Tlaman Nation.

[0:02:13] Voice 17: Thank you.

[0:02:14] Voice 17: Trustee Boland.

[0:02:15] Voice 17: So

[0:02:20] Voice 16: it's Mairead Boland, I'm elected for Saturna Island. Thank you.

[0:02:25] Trustee Fast (probable): Trustee Fast.

[0:02:27] Trustee Fast (probable): Hi, Sue Ellen here from Nuklelehuam, which is Bowen Island in Alketsam-Hausan, Territory of Squamish Nation.

[0:02:34] Trustee Fast (probable): I'm a municipal trustee.

[0:02:36] Trustee Fast (probable): Thank you, trustee.

[0:02:45] Voice 17: Okay, we have Trustee Maud on the line with us.

[0:02:49] Voice 12: Yes, thank you, David Maud, elected on Main Island, traditional home of the WSANIC people.

[0:02:54] Voice 17: And Trustee Morrison.

[0:02:57] Voice 15: Yes, elected on North Pender Island, STAIS, and here in the territories of the Tsimshatlan and Halkomian Spikine peoples.

[0:03:07] Voice 15: Thank you, Trustee Lackham.

[0:03:10] Planner Mayes (probable): Peter Lockham, elected on Thetis,

[0:03:12] Planner Mayes (probable): Penelope Territory, calling in today

[0:03:14] Planner Mayes (probable): from Cowichan Territory.

[0:03:16] Voice 17: Thank you. Trustee Graham.

[0:03:20] Voice 10: Good afternoon, everyone. Locally elected on Denman,

[0:03:22] Voice 10: traditional territory of the Comox and the Qualicum.

[0:03:26] Voice 17: And Trustee Stamford.

[0:03:28] Voice 4: Good afternoon.

[0:03:30] Voice 4: Zooming in

[0:03:31] Voice 4: from Chaldnowich,

[0:03:33] Voice 4: Gambier Island, and Alcotsam House.

[0:03:35] Voice 4: Thank you. Trustee Harris.

[0:03:38] Voice 4: Trustee

[0:03:40] Voice 10: Harris, representing

[0:03:41] Voice 10: Salt Spring Island.

[0:03:42] Voice 10: thank

[0:03:44] Voice 17: you uh trustee patrick trustee

[0:03:49] Voice 9: patrick from salt spring island territories

[0:03:52] Voice 9: thank you

[0:03:56] Voice 17: trustee laroni we have trustee laroni on the line i'm not sure if uh

[0:04:07] Voice 17: she's able to unmute herself okay and we also have trustee elliott oh

[0:04:17] Voice 5: trustee elliott

[0:04:18] Voice 5: traveling from staminas territory good to be with you all and

[0:04:23] Voice 17: if i have missed any of the

[0:04:25] Voice 17: trustees, please speak now. Everybody kept moving around. We also have some staff on the line with

[0:04:33] Voice 17: us. So we've got Staff Freighter.

[0:04:36] Voice 3: Good afternoon. I'm pleased to be joining you from the territory

[0:04:38] Voice 3: of the Watsanage peoples.

[0:04:41] Voice 17: And we've got Staff CAO Broney. I'm just going to let you know that

[0:04:52] Voice 17: your mic is very quiet for future reference. We have Staff Barlow.

[0:05:01] Voice 12: Good afternoon. Legislative Services Clerk, happy to live on the Lekwungen speaking territory.

[0:05:09] Voice 12: Thank

[0:05:10] Voice 17: you. We've got Staff Millard.

[0:05:13] Voice 6: Good afternoon, everybody. I am happy to be joining you from Sunimit Territory.

[0:05:20] Voice 6: Thank you. We've got Staff Elliott.

[0:05:24] Voice 12: Yeah, Antha Pat Tawakwalt, Joe Elliott, Colin from Traditional Territory, Couch and Tribes,

[0:05:29] Voice 12: HGEP.

[0:05:30] Voice 17: Yeah, HGEP.

[0:05:31] Voice 17: We have Staff Yeoman.

[0:05:36] Voice 1: Good afternoon, Trustees.

[0:05:37] Voice 1: Coming to you today from Lekwungen Speaking Territory, Victoria.

[0:05:41] Voice 1: Thank you.

[0:05:42] Voice 17: And once again, if I have missed anyone, please raise your hands so that I can invite you

[0:05:47] Voice 17: to introduce yourself.

[0:05:48] Voice 17: Staff Barlow.

[0:05:51] Voice 12: Thank you, Chair.

[0:05:51] Voice 12: Chair, I'm just a bit concerned if we have not confirmed that Trustee Leroni is actually present,

[0:05:58] Voice 12: then we would only have 12 confirmed trustees present.

[0:06:02] Voice 17: I will confirm with her. And Steph and Steph Cermak, I missed you.

[0:06:07] Voice 11: Thank you. Good afternoon, everybody.

[0:06:09] Voice 11: Steph and Cermak coming to you today from the unceded territory, the Lekwungen speaking people.

[0:06:15] Voice 17: Thank you. So we're going to ask Trustee Leroni if she can, if she's able to unmute herself and speak.

[0:06:22] Voice 17: that would be great, so we can confirm that you are here. I'm not sure if you're having a problem,

[0:06:27] Voice 17: so I might just give you a quick text as well.

[0:06:38] Voice 9: I'd just like to find her number.

[0:07:23] Voice 17: Okay, so Trustee Laroni is...

[0:07:25] Voice 9: Everybody be quiet.

[0:07:26] Voice 17: There we go. Hi, everyone. Okay,

[0:07:31] Voice 17: so we now confirm that we have quorum. I think we're good to proceed. So while we still have

[0:07:38] Voice 17: Deb Morrison who is who needs to leave in about 10 minutes is there any is there anything that

[0:07:45] Voice 17: needs to be added or removed from the agenda or can we approve it in principle and by consent

[0:07:52] Voice 17: understanding that item 6.1 is left on here because we weren't able to get the agenda

[0:08:01] Voice 17: updated with executive committee so we're just continuing the conversation with the prior

[0:08:05] Voice 17: prior um agenda items okay so i'm not seeing any hands being raised for any additions or

[0:08:18] Voice 17: anything like that so we will approve the agenda by general consent and i have there are three

[0:08:26] Voice 17: minutes in the meeting okay trustee bowland has a question well

[0:08:32] Voice 16: it's it's actually to do

[0:08:33] Voice 16: with the minutes can i just ask so the follow-up action list if i look and i'm sorry we're not

[0:08:38] Voice 16: not there

[0:08:38] Voice 17: yet okay

[0:08:40] Voice 16: fair enough okay

[0:08:42] Voice 17: we're at we're on section four the the um the adoption of

[0:08:46] Voice 17: minutes trustee fast

[0:08:47] Trustee Fast (probable): i'd like to move the adoption that the committee of the whole adopt the minutes

[0:08:53] Trustee Fast (probable): of um december 12th 2024 and january 8th 2025 and february 6th 2025 i

[0:09:04] Voice 17: actually have uh some

[0:09:05] Voice 17: edits to make to that and we haven't asked if anyone had edits to make to that yet so if we

[0:09:09] Voice 17: can just hold on for one second um before we get there number 12 then perfect um so uh okay so the

[0:09:18] Voice 17: minutes of december 12th um has been moved for adoption uh all those in favor please raise your

[0:09:25] Voice 17: hand can is there a seconder okay sorry

[0:09:30] Voice 15: point of order jesse marston i i thought we just do

[0:09:34] Voice 15: minutes normally by consent is that we

[0:09:36] Voice 17: do why are

[0:09:37] Voice 17: we doing our edits to be made to some of them

[0:09:39] Voice 17: okay

[0:09:41] Voice 15: then we can just adopt them by consent as amended absolutely

[0:09:44] Voice 17: so let's get back to making

[0:09:48] Voice 17: the edits quickly um i have um edits to the february 6 minutes on page 20 of the agenda

[0:09:59] Voice 17: and it's the paragraph above 3.412 so it's part of 3.411 so page 20 please perfect

[0:10:36] Voice 17: um so the top paragraph that you're looking at there um where it said discussion ensued about

[0:10:46] Voice 17: the order of debate and then we have the three bullet points the last bullet point says with

[0:10:53] Voice 17: with regards to making motions to allow discussion first identify issues and goals and then propose

[0:10:59] Voice 17: the motion. This was an item that I had raised, and it actually had to do with when we're addressing

[0:11:08] Voice 17: the section. So we have when we when we reach each of the sections, we identify the issues

[0:11:14] Voice 17: and the goals and then take a look at the policies that are underneath that to make sure that they

[0:11:21] Voice 17: they address the issues and have reached the goals. So it was, if we can just adjust that to

[0:11:28] Voice 17: capture what I intended, that would be great. Steph Millard.

[0:11:42] Voice 6: Chair Evans, could you let me

[0:11:43] Voice 6: know what you would rather it say?

[0:11:46] Voice 17: I have it in an email that I sent to Alexandra.

[0:11:52] Voice 6: That's great. I'll find it there. Thank you.

[0:11:54] Voice 17: Yeah. So I can send it direct to you as well.

[0:11:57] Voice 17: so basically it'll say at the beginning of each new section of the psa draft discussion identify

[0:12:06] Voice 17: the issues and goals under that heading this will lead to this to yes it really is just that

[0:12:12] Voice 17: we can just have that one sentence um trustee boland i

[0:12:18] Voice 16: think the purpose of the discussion

[0:12:22] Voice 16: at that time was to differentiate between convention at trust council and convention

[0:12:27] Voice 16: mentioned at committee of the whole you know that at committee of the whole we could um you know we

[0:12:35] Voice 16: should avoid the trust council trap of proposing a motion seconding it before anybody can speak

[0:12:41] Voice 16: so i'm not sure that that comes across from that and what's just written there it's kind of

[0:12:49] Voice 16: technically true but it doesn't reflect what we intended so i would say it says at committee of

[0:12:57] Voice 16: of the whole all changes and wordsmithing should be done all discussion prior to emotion being

[0:13:03] Voice 16: seconded we almost said we shouldn't put it forward as emotion we should put it forward as

[0:13:08] Voice 16: something which is discussed and then emotion created i don't know if anybody else remembers

[0:13:14] Voice 16: that discussion but the intention was not to behave as we do at trust council to slow things

[0:13:21] Voice 16: things down. Thanks.

[0:13:23] Voice 17: And I see a lot of hands going up for discussion on this. So if there's

[0:13:27] Voice 17: going to be discussion on this, can we, by general consent, adopt the minutes of December 12th and

[0:13:35] Voice 17: December 8th so that we can get those adopted first? And if we've got continual conversation

[0:13:41] Voice 17: on December 6th, we can continue that conversation before Trustee Morrison leaves. Trustee Elliott,

[0:13:49] Voice 17: Elliott, do you object to doing that? No, that's great. Trustee Fast, do you object to

[0:13:57] Voice 17: adopting the minutes of December 12th or January 8th by consent?

[0:14:01] Trustee Fast (probable): That's fine with me and I just

[0:14:03] Trustee Fast (probable): want to let you know we just had a cracker of an earthquake here. Sorry I rushed away, but I'm back.

[0:14:07] Trustee Fast (probable): Okay,

[0:14:07] Voice 17: thank you. Okay, so by general consent, the minutes of December 12th and January 8th

[0:14:12] Voice 17: have been adopted. The minutes for February 6th, we can continue that conversation.

[0:14:20] Voice 17: And if Trustee Morrison can just advise us when she leaves and when she returns, that would be great.

[0:14:28] Voice 17: Trustee Elliott.

[0:14:31] Voice 5: So my suggestion would be to break that line into two and say that there was general consensus that it's better to put a proposal on the floor,

[0:14:45] Voice 5: have it be amended before it's moved and seconded, you know, for efficiency.

[0:14:52] Voice 5: And then the second point, to your point, Chair Evans, about identifying the goals and outcomes desired in each policy section is a foregrounding material, questions we need to ask before we get into the discussion on a section.

[0:15:11] Voice 5: So I think those are two separate

[0:15:12] Voice 17: pieces

[0:15:13] Voice 5: of the process. Thanks.

[0:15:15] Voice 17: That's exactly what I intended to capture in my request as well.

[0:15:19] Voice 17: um okay uh does is i'm just going to ask um steph miller is that clear i will be sending

[0:15:29] Voice 17: my email on to you that has the sentence we're all good okay are there any other changes to

[0:15:39] Voice 17: the february 6th and do we still have i think we still got deb morrison um can we can we um

[0:15:48] Voice 17: adopt the minutes for these February 6 by general consent as amended. If anyone has any objections

[0:15:57] Voice 17: or further changes, Trustee Elliott.

[0:16:01] Voice 5: All right. I just would like to see the wording before we

[0:16:03] Voice 5: adopt that. So I don't know if it's put on the screen or something, but I think if we're going

[0:16:11] Voice 5: to adopt minutes that are amended, we should have, we should see the amendments.

[0:16:14] Voice 17: Okay. It's,

[0:16:15] Voice 17: it's too late now uh trustee morrison just left so i think we'll either come back to that later

[0:16:21] Voice 17: on in this meeting or we'll bring it to the next meeting and i have a feeling just bringing it to

[0:16:28] Voice 17: the next meeting where the amendments might be cleaner all right so what we can do now we've got

[0:16:39] Voice 17: an hour before um trustee morrison returns we no longer have quorum so this is no longer an

[0:16:45] Voice 17: official meeting this is now just a group of trustees hanging around having open discussion

[0:16:51] Voice 17: if you'd like we can go to um we can go to i think it's page 50 in here let me see whereabouts we

[0:17:06] Voice 17: were in our discussion before and we can just start having some conversations so yes page

[0:17:20] Voice 17: 54 in our agenda package we can like i said we can just have open discussion right now

[0:17:26] Voice 17: we can try a couple of these things so we're leaving we're leaving the housing discussion

[0:17:33] Voice 17: until staff can come back with further information but we can start having some conversation on the

[0:17:39] Voice 17: transportation section and um let me just see here i had some notes um so oh trustee middleton

[0:17:53] Voice 17: may join that would be great if he does join let us know please um as soon as we have quorum again

[0:17:59] Voice 17: game um so before we get into this i'm just going to practice a couple of of the items that i was

[0:18:06] Voice 17: talking about see how you feel about it and then we can get into people's comments so as we so this

[0:18:13] Voice 17: was page 54 in the agenda if we can get there and we're going down to transportation so what i was

[0:18:30] Voice 17: saying when we come into a new section like this if we have a general discussion about what some

[0:18:35] Voice 17: Some of the general issues across island trusts are, and I can start us off like for transportation,

[0:18:43] Voice 17: some of the issues are rural communities.

[0:18:46] Voice 17: There's significant distances to services.

[0:18:50] Voice 17: Roads are already established.

[0:18:52] Voice 17: Some have poor maintenance and collapse.

[0:18:55] Voice 17: Then there are things that are unsafe, such as speeding.

[0:18:59] Voice 17: We've got wildlife, bikes, pedestrians on the roads, narrow road widths than we have

[0:19:04] Voice 17: in urban and suburban areas.

[0:19:06] Voice 17: lack of authority and influence, MOTT have their own rules and regulations that they've got to

[0:19:11] Voice 17: comply with, that are set by the province, and they're sometimes at odds with our mandate.

[0:19:16] Voice 17: So those are some of the issues that I see. And so if we open up the discussion for a few minutes

[0:19:24] Voice 17: on what the issues are, and then we can get to what we feel the goals are, and then we can see

[0:19:29] Voice 17: if the policies that are in here actually address them, or if there's something that's missed,

[0:19:33] Voice 17: or something that's become redundant and we'll start off with trustee boland yeah

[0:19:41] Voice 16: thanks those

[0:19:41] Voice 16: were good points that you raised i suppose um really given that currently the ministry of

[0:19:50] Voice 16: transport are the people who deal with the roads perhaps there should be something more about um

[0:19:56] Voice 16: advocating with them and working with them on protocols and agreements which we do have

[0:20:03] Voice 16: and we had proposed to update and that would be one of the items that perhaps should be there

[0:20:11] Voice 16: thanks that's

[0:20:13] Voice 17: a great point and i do have some information from paul brent who texted me

[0:20:21] Voice 17: that crd has made a motion whereas incorporated areas have the abilities to set speed limits to

[0:20:30] Voice 17: reflect local conditions and hazards and that electoral areas have similar conditions and

[0:20:36] Voice 17: hazards in select spots. Therefore, we seek the Capital Regional District Board to advocate to

[0:20:43] Voice 17: the province, Ministry of Transportation and Transit, for the ability of electoral areas to

[0:20:49] Voice 17: influence speed limits and hazard signage in their rural areas. So that's a little update.

[0:20:58] Voice 17: Trustee Peterson?

[0:20:59] Voice 17: Thank

[0:21:02] Voice 13: you, Chair. I think if we go a little bit broader than just the notion of motor vehicles and roads in terms of transportation, that there are perhaps other relevant considerations.

[0:21:20] Voice 13: considerations. Certainly the province has active transportation goals. Some local trust areas have

[0:21:30] Voice 13: interest in non-motor vehicle accesses, walking, biking, that sort of thing. And then,

[0:21:42] Voice 13: of course, part of transportation, I think, for all of us is our access by water. So

[0:21:51] Voice 13: So at the risk of broadening the conversation, I just wanted to point those things out that

[0:22:01] Voice 13: seem to me to be relevant to transportation in our areas.

[0:22:08] Voice 17: Great points.

[0:22:09] Voice 3: Staff Rita.

[0:22:13] Voice 3: Just as there's discussion coming up about adding advocacy policies to the document,

[0:22:17] Voice 3: just want to remind you all that was direction received from the last council as part of

[0:22:21] Voice 3: of the 32 resolutions was for staff to have removed all external advocacy references. So the

[0:22:27] Voice 3: whole selection of them has been taken out, including, you know, transportation ones, like

[0:22:33] Voice 3: there should be no bridges to islands, those sorts of things. So if you're contemplating adding

[0:22:37] Voice 3: advocacy policies back in, I would suggest you, you know, discuss that as a broad topic rather

[0:22:43] Voice 3: than simply add it in just one area. Thank you. Appreciate that. Thank you, Trustee Boland.

[0:22:50] Voice 17: uh

[0:22:51] Voice 16: just in response to that i take that point but i suppose what we should consider is that

[0:22:56] Voice 16: sometimes we uh give ourselves authority which we don't have like established transportation

[0:23:03] Voice 16: networks i don't believe that you know we can do that um so the word established there isn't

[0:23:12] Voice 16: necessarily um appropriate so that's the kind of thing i'm thinking of as well it's sort of finding

[0:23:19] Voice 16: in that sweet point point between what we can do and what we can only do through others okay thanks

[0:23:26] Voice 16: thanks

[0:23:27] Voice 17: um does anyone else have any uh general issues that they have identified and so we can

[0:23:35] Voice 17: add make sure that when we come and look at the individual policies that they're addressed

[0:23:39] Voice 17: trustee fast um sorry i had to step away are we talking about transportation networks we're

[0:23:45] Voice 17: We're talking about transportation, we're talking about the general issues across the Islands Trust first, so we can establish what the issues are, and then we can take a look at the policies to make sure that whatever's within our purview, we can address.

[0:23:57] Trustee Fast (probable): Thank you. Then I did want to mention a concern I've got, and that is, I do think that local trust committees and Bowen Island Municipality have a role to play in active transportation networks in particular.

[0:24:15] Trustee Fast (probable): And this is not just from our Bowen situation where we've got an adopted plan and building a multi-use pathway and all that kind of thing, but it's also, I'm remembering, I believe it was Denman Local Trust Committee last term has a path from the ferry.

[0:24:35] Trustee Fast (probable): And if they could actually put that into the land use bylaw, recognize it some way.

[0:24:44] Trustee Fast (probable): I know I did write a letter as the chair to the Ministry of Transportation, I think it was, to let them know that there was these existing active transportation routes that allows funding to be applied for, which makes it all much more likely.

[0:25:00] Trustee Fast (probable): and this whole idea of transportation networks to me reflects settlement patterns and to me that

[0:25:10] Trustee Fast (probable): reflects the official community plan and the land use bylaw so I definitely think that there's a

[0:25:15] Trustee Fast (probable): role to play here particularly in preserve and protect and sustainability. Thank

[0:25:20] Trustee Fast (probable): you so I do

[0:25:21] Trustee Fast (probable): think there's a role I hope that's helpful.

[0:25:24] Voice 17: Thank you. I noticed that Trustee Morrison was able to

[0:25:27] Voice 17: move her meeting and is back in with us. Can I ask staff to confirm if we're back at quorum again?

[0:25:37] Voice 12: I can answer that, Jared. No, we're not. I believe we're at 11 at this point.

[0:25:43] Voice 17: Okay, so we've lost two other people? Correct.

[0:25:47] Voice 17: Okay, so do we know who we lost? And just so I can keep an eye out for them.

[0:25:55] Trustee Fast (probable): I think this might be the first time that a trust council gathering has been interrupted by an

[0:26:00] Trustee Fast (probable): an earthquake when we lost corn. Sorry about that. Something new.

[0:26:07] Planner Mayes (probable): Was that your fault?

[0:26:12] Trustee Fast (probable): It's my fault that I stepped away. I could have left it to others, but I couldn't concentrate.

[0:26:16] Trustee Fast (probable): Thank you. Step gently next time, please.

[0:26:19] Voice 12: We are now up to 12 trustees present.

[0:26:24] Voice 17: Okay. All right. So we'll continue on this just general conversation. Okay. So really good points,

[0:26:33] Voice 17: raised um and just for trustee morrison's benefit we're just discussing general issues

[0:26:40] Voice 17: regarding transportation across the islands trust area as a general concept to make sure that

[0:26:46] Voice 17: as we take a look at the transportation policies that they're being addressed

[0:26:49] Voice 17: um okay

[0:26:53] Voice 15: so can i add something to that conversation absolutely so um we on on north

[0:26:59] Voice 15: pender we just had um um small trail pieces getting put in within combination with the crd

[0:27:08] Voice 15: and well i really appreciate the trail and everything else i don't know what we can do

[0:27:13] Voice 15: or if it's part of this policy or how it's worded but um we essentially really didn't have any

[0:27:19] Voice 15: control on the amount of tree cutting that is going on related to that it's a 10 um foot wide

[0:27:26] Voice 15: essentially a three meter wide path and built in very urban standards and I was just like

[0:27:32] Voice 15: disappointed to hear that a little bit so I just don't know if there's any way to if that's in here

[0:27:38] Voice 15: per se or if that's some aspect of the framing of our protocol agreement with regional districts so

[0:27:44] Voice 15: and

[0:27:44] Voice 17: that's something that I noticed on South Panda when I was working with MOTT and CRD and

[0:27:51] Voice 17: and everybody else that was involved in the DIP work,

[0:27:54] Voice 17: they have their own mandates and regulations

[0:27:57] Voice 17: that are set by the province.

[0:27:59] Voice 17: And I worked really hard, lots of meetings,

[0:28:02] Voice 17: to try and make sure that our mandate was respected

[0:28:06] Voice 17: at a bare minimum.

[0:28:08] Voice 17: And basically, it's like, we have our set regulations,

[0:28:14] Voice 17: and what you're asking for, we'll do what we can

[0:28:21] Voice 17: so that we do have we do have the green belt replanting, but it's not to it's not what we

[0:28:29] Voice 17: would consider preserve and protect. So that that's definitely an issue that we face. And

[0:28:36] Voice 17: it's definitely outside of our area of authority and influence. But it could be within our purview

[0:28:43] Voice 17: view of education. And so those are some things that we can look at. So we've heard a bit about

[0:28:53] Voice 17: the issues, and I think that they're pretty standard for all of us. I think for goals of

[0:29:03] Voice 17: the outcome with regards to the policy statement, what we would be looking for would be safety for

[0:29:09] Voice 17: for all road users, preservation of the environment

[0:29:13] Voice 17: as much as possible, and maintaining our rural lifestyle

[0:29:16] Voice 17: are a couple of the goals that I can see.

[0:29:20] Voice 17: Are there additional goals that people can think of

[0:29:22] Voice 17: that we really have to focus

[0:29:25] Voice 17: when we're developing these policies?

[0:29:33] Voice 17: Let you think about that.

[0:29:35] Voice 17: So while we're thinking about that,

[0:29:37] Voice 17: let's take a look at the policies that are in here

[0:29:39] Voice 17: and see if they do address any of our issues

[0:29:43] Voice 17: and if they meet the goals that we're aiming for.

[0:29:47] Voice 17: So let's scooch down a page so we can see them.

[0:29:51] Voice 17: Awesome.

[0:29:54] Voice 17: Okay, so just make this look.

[0:30:00] Voice 17: so we have identify and establish appropriately situated safe comfortable and equitable

[0:30:09] Voice 17: transportation networks both on the islands and to the islands that reduce dependency on private

[0:30:15] Voice 17: automobile use encourage electric vehicles and support increased use of trail system public

[0:30:21] Voice 17: transportation active transportation okay um does this meet the goal and address our issues

[0:30:34] Voice 17: in a clear in a clear way how do people feel about this trustee fast you're

[0:30:49] Trustee Fast (probable): on mute dear

[0:30:50] Trustee Fast (probable): i like that the words transportation network is in there because if this is adopted finally as

[0:30:57] Trustee Fast (probable): policy uh that's something you can hang your grant applications on or different groups and

[0:31:03] Trustee Fast (probable): organizations uh that we collaborate can thank you okay um so

[0:31:12] Voice 17: trustee boland

[0:31:13] Voice 17: Yeah,

[0:31:16] Voice 16: and I like it says both on the islands and to the islands, which possibly answers Trustee Peterson's issue with the inclusion of boats, ferries.

[0:31:29] Voice 16: But I don't I'm not confident that we should use the word establish.

[0:31:34] Voice 16: I would propose identify and support rather than establish.

[0:31:38] Voice 16: establish and by the way just as an aside um you know we have a protocol agreement which talks

[0:31:44] Voice 16: about standards for cycling paths being different in the islands etc etc just a heads up i'm not

[0:31:51] Voice 16: sure if those were um on the table when on pendry we're having those discussions but that's for a

[0:31:58] Voice 16: different day anyway i would propose that we change establish to support thanks okay thank you

[0:32:10] Voice 17: you. Sorry, I froze for a second. How do people feel about changing the word established to

[0:32:17] Voice 17: support? And the only reason why I'm a little, I hear what Trustee Boland is saying, it's whether

[0:32:25] Voice 17: or not it's within our authority as Islands Trust to establish transportation networks.

[0:32:33] Voice 17: We'll leave that question on the table. Trustee

[0:32:36] Trustee Fast (probable): Fast? Thank you, Chair. I don't propose changing

[0:32:41] Trustee Fast (probable): changing this word established, because as I mentioned before, it's about settlement patterns

[0:32:46] Trustee Fast (probable): and where do people need to get to? How are rezonings approved? I know on some of the islands,

[0:32:52] Voice 12: I remember Hornby.

[0:32:53] Voice 12: This is an important connection, actually. Oh, it is Peter Lachan.

[0:32:58] Trustee Fast (probable): Hold on one second. Trustee Lachan,

[0:33:01] Voice 17: there we go.

[0:33:04] Trustee Fast (probable): Hornby, there was a, the local trust committee had

[0:33:07] Trustee Fast (probable): had a big role to play and whether a road was allowed through a wetland or not, things like

[0:33:13] Trustee Fast (probable): that. And I think establishing transportation networks is working towards the community being

[0:33:23] Trustee Fast (probable): able to move around on the island and beyond in a climate friendly way, in an affordable way,

[0:33:32] Trustee Fast (probable): because they don't necessarily need to afford a private vehicle, in a safe way, because there

[0:33:37] Trustee Fast (probable): There might be other places to move around.

[0:33:40] Trustee Fast (probable): And anyway, I think it's important to leave the word establish in there.

[0:33:45] Trustee Fast (probable): And I also think we should get advice from staff before we make a major change like that in terms of relinquishing any moving it into sort of a support is much weaker.

[0:34:05] Trustee Fast (probable): And I think that this is critical for islands, especially because we're on this kind of scale and we live differently than we do in cities with lots of buses.

[0:34:14] Trustee Fast (probable): Thank you.

[0:34:15] Voice 17: Point well taken. Thank you very much for offering the opposite side.

[0:34:19] Voice 17: Trustee Morrison, I'm going to go to you first. I see your hand is you don't have a physical hand.

[0:34:24] Voice 17: Then I'll go to staff writer.

[0:34:26] Voice 15: I am technically savvy, but my machine just will not raise my hand on trust meetings for some reason.

[0:34:31] Voice 15: um so i understand the sort of concern around the established like how does it far does it go

[0:34:40] Voice 15: beyond our mandate in terms of like services versus like you know building trails and things

[0:34:45] Voice 15: like that seem like a crd thing in my brain for my island um however i do think the point to um

[0:34:54] Voice 15: suelen is like that we are involved in it it is part of our responsibility so i think that i would

[0:35:01] Voice 15: would love it to be a little clearer and say something like identify and collaboratively

[0:35:06] Voice 15: establish appropriately blah blah blah because it is in collaboration that we can do things like

[0:35:11] Voice 15: that we can never do it in isolation so so i would say that i would advocate for the word

[0:35:17] Voice 15: collaborative in there because then it it settles expectations of the public that we're not the only

[0:35:22] Voice 15: one doing it that you know we're doing it in in different groups so that's one thing and then um

[0:35:28] Voice 15: Um, I think, um, I'll just leave it at that for now.

[0:35:33] Voice 15: I think I, oh no, it was the both into, to the, on the islands and to the islands.

[0:35:39] Voice 15: I really appreciate that.

[0:35:41] Voice 15: Um, because, you know, part of what the long-term vision I would love to see in the islands

[0:35:46] Voice 15: is around, like, how do we actually get people out of their cars before they even get on

[0:35:50] Voice 15: the ferry?

[0:35:50] Voice 15: Like, you know, alternative ways of, of moving.

[0:35:53] Voice 15: So we just don't need more and more and more ferries, but like actually change those.

[0:35:57] Voice 15: So yeah, that'd be great.

[0:35:59] Voice 17: Thank you.

[0:36:00] Voice 17: I'm going to go to Staff Rater and then I'm going to loosen the restrictions on this meeting a little bit because we are not technically in a meeting.

[0:36:09] Voice 17: We are in discussion. I'm going to invite people to respectfully speak and not necessarily raise your hands.

[0:36:16] Voice 17: I know it's a little different. We're a small group in here, so I think it'll be manageable.

[0:36:21] Voice 17: So I'll go to Staff Rater first and then we'll just open the floor so you don't need to put up your hand right now.

[0:36:27] Voice 3: thank you um if i could just ask robert barlow to scroll up a little bit i'll just remind the

[0:36:32] Voice 3: group just for so we're all clear on the same page there's a preamble to this policy

[0:36:36] Voice 3: that would state um that local trust committee shall in the preparation of regulatory bylaws

[0:36:42] Voice 3: and amendments establish a transportation network so just to be clear it's around it's a mapping

[0:36:47] Voice 3: exercise that accompanies um your ocps and bylaws rather than the actual doing of the

[0:36:53] Voice 3: the transportation network so just wanted to make that clear um if you're wanting to add a word like

[0:36:57] Voice 3: collaboratively i think we would need to go back to legal and check that out where that's been

[0:37:02] Voice 3: attempted to be addressed in this document is up top in your principles around how you go about

[0:37:07] Voice 3: cooperating with others um i think within this policy we would want to um make we probably look

[0:37:14] Voice 3: at that might need to be more clearly defined but i would leave it to um planner humans or the

[0:37:19] Voice 3: director of planning to give you more direction there around the word established but it was

[0:37:22] Voice 3: tended to be established within the bylaw as a network as part of your land use planning powers

[0:37:27] Voice 3: was the intention here thank you thanks

[0:37:32] Trustee Fast (probable): for the clarification if i can just respond to the um

[0:37:35] Trustee Fast (probable): we know no island can do this bowen island can do this so any island that becomes an island

[0:37:42] Trustee Fast (probable): municipality can establish and that transportation active transportation network any kind of

[0:37:48] Trustee Fast (probable): transportation network and uh seeing as how this policy has lived for what 30 years or something

[0:37:53] Trustee Fast (probable): without um being changed we might want to not have to tie ourselves to have to doing everything

[0:38:00] Trustee Fast (probable): collaboratively especially if it's up in the top part of the document thank you i

[0:38:05] Voice 17: think that's a

[0:38:05] Voice 17: great comment um if we can just scroll back down again so we can see the policy again that'd be

[0:38:09] Voice 17: be great um just up yeah you've gone you've gone a little too far there perfect um yeah so any um

[0:38:20] Voice 17: like i said the floor's open okay so it kind of sounds like we're happy with the wording here

[0:38:32] Voice 17: okay that's awesome um if anyone has any additional comments on 3414 otherwise we'll go

[0:38:44] Voice 17: on to 3415, which is rural roadways, identify and protect rural roadways, including scenic and or

[0:38:52] Voice 17: heritage roads. I love the simplicity of this language. I think it addresses the goals that

[0:38:58] Voice 17: we identified earlier. So if anyone has any comments here, just like I said, it's just for

[0:39:08] Voice 17: we have uh loosened up our our formalities here so it's a dialogue we're not in a formal meeting

[0:39:15] Voice 17: so we're just having conversation no need to put up your hand and

[0:39:21] Trustee Fast (probable): because some of us are still

[0:39:23] Trustee Fast (probable): distracted by earthquake alarms coming in can you remind me which one of them are we looking at

[0:39:30] Trustee Fast (probable): roadways it's

[0:39:31] Voice 17: a tongue twister thank you three four one five okay so it looks to me like everyone's

[0:39:39] Voice 17: happy with that one as well awesome and then into the advisory policies section this is now road

[0:39:49] Voice 17: systems 3416 ensure that road location design construction and road systems are compatible

[0:39:57] Voice 17: with the preservation and protection of the trust area and its unique amenities and environment

[0:40:02] Voice 17: environment i would almost say um can we can we shorten that a little bit and say that um you know

[0:40:14] Voice 17: and all road systems are compatible with the island's trust mandate just because the the words

[0:40:22] Voice 17: preservation and protection of the island's trust area and its unique amenities environment

[0:40:27] Voice 17: has become quite repetitious in this section well that's a thought um trustee harris and and

[0:40:36] Voice 17: And everyone, you don't need to put your hands up.

[0:40:38] Voice 17: This is just conversation.

[0:40:39] Voice 17: Feel free to respectfully join in the conversation.

[0:40:43] Voice 10: Great.

[0:40:44] Voice 10: I just wanted to point out that because people may not be saying something about some of these doesn't mean that everybody's happy with them.

[0:40:54] Voice 10: So it's not good to maybe make that assumption.

[0:40:58] Voice 10: Thank you.

[0:40:59] Voice 17: I appreciate that.

[0:41:00] Voice 17: Thank you.

[0:41:00] Voice 17: If there's something that you're not happy about, feel free to let us know, too.

[0:41:10] Voice 17: Okay.

[0:41:10] Voice 3: Can I ask a question?

[0:41:12] Voice 3: Go ahead, Claire.

[0:41:13] Voice 3: Well, I was just responding to the question from the chair around changing the language around the preservation protection of the trust area and unique amenities and environment, where it could simply say compatible with the trust object.

[0:41:24] Voice 3: We did discuss, just to let you know, that was discussed as staff is a simpler wording, but because the object includes that cooperation piece, it was felt that this was just more clear in terms of future interpretation.

[0:41:34] Voice 3: um that this just named those values that should be considered rather than the again the entire

[0:41:39] Voice 3: cooperation piece with naming all of the constituent audiences that we cooperate with

[0:41:44] Voice 3: so this is why staff drafted it this way i see robert's

[0:41:51] Trustee Fast (probable): hand is up

[0:41:52] Voice 12: chair if i may i want to

[0:41:54] Voice 12: bring to your attention you now have quorum oh

[0:41:57] Voice 17: perfect um so we if we can uh re-establish the um

[0:42:03] Voice 17: the live streaming if um

[0:42:07] Voice 12: chair that never stopped perfect

[0:42:09] Voice 17: awesome then we are back in our meeting

[0:42:12] Voice 17: yay um if i can find it go ahead trust you like i'm

[0:42:20] Planner Mayes (probable): um just i got called away because

[0:42:24] Planner Mayes (probable): earthquake things as well and so i maybe missed some elements of this but of course and i'd like

[0:42:30] Planner Mayes (probable): to hear through the chair um staff's remarks on the mapping component of our work which is our

[0:42:37] Planner Mayes (probable): land use planning responsibility um we have often included trails and networks of trails and roads

[0:42:49] Planner Mayes (probable): on mapping including potential bus routes and other things in order to facilitate decision

[0:42:57] Planner Mayes (probable): decision-making with respect to our land use Authority in rezoning or subdivisions or otherwise

[0:43:04] Planner Mayes (probable): and so I wonder how that dovetails into our not having Authority over uh necessarily the

[0:43:13] Planner Mayes (probable): construction establishment on highways right of ways but um there's clearly an element

[0:43:19] Planner Mayes (probable): that we in facilitating and designing around the needs of our communities just to establish

[0:43:28] Planner Mayes (probable): those kinds of things certainly not the building and creation of them so just wondering how that

[0:43:33] Planner Mayes (probable): dovetails into the policy statement with respect to the desirability of those things in our

[0:43:41] Planner Mayes (probable): communities so

[0:43:44] Voice 17: whoever would like to answer that for trustee luckham i

[0:43:53] Voice 3: can or could look to the

[0:43:54] Voice 3: the two planners in the room certainly that is the along the lines of what i mentioned earlier

[0:43:58] Voice 3: trustee luckham was um that yes we have map we established networks through maps um so that was

[0:44:05] Voice 3: what was intended in the reference not the actual building of them thank

[0:44:09] Planner Mayes (probable): you right

[0:44:11] Voice 7: um trustee

[0:44:13] Voice 7: patrick i apologize for my own transportations here but i'm safe now um the the notes i had

[0:44:22] Voice 7: had here was in like San Juan Islands has now an objective or a goal to retreat roads from

[0:44:30] Voice 7: the shoreline from ocean rise and ongoing storms. So sort of to no longer abandon or not put more

[0:44:37] Voice 7: roads on that waterfront side due to ocean rise. So the words are not correct here, but I think

[0:44:44] Voice 7: there's something to be looked at about either, you know, kind of retreating from waterfront roads

[0:44:50] Voice 7: are not adding to or putting more pressure down roads that are sloughing into the ocean.

[0:44:58] Voice 7: So that should probably be under because isn't transportation sort of deal with roads as well?

[0:45:05] Voice 17: May I ask staff to go back to page 55 so we can have the policies up on the screen?

[0:45:12] Voice 17: Thank you. Okay, so we've had some great comments. And I have another one. Go for it.

[0:45:29] Voice 17: If

[0:45:29] Trustee Fast (probable): people are OK, I'm I'm interested in whether islands thinking about the tourism that's starting to grow and the tourist vehicles that are starting to come more and more often on the ferries.

[0:45:47] Trustee Fast (probable): I'm one of the things that Bowen has had for years.

[0:45:50] Trustee Fast (probable): And I apologize. I don't know this about the other islands.

[0:45:52] Trustee Fast (probable): That's why I'm asking. Could we, should we have something that in our OCPs about or in this policy that around the island loops or large loops should not be precluded?

[0:46:12] Trustee Fast (probable): I imagine all the people with emergency response will say, yes, they should. But this has been something that draws people to some small islands out in the river.

[0:46:29] Trustee Fast (probable): Barnston Island is one.

[0:46:30] Trustee Fast (probable): People drive onto the island, they drive around it,

[0:46:33] Trustee Fast (probable): and then they drive off, and it takes up,

[0:46:37] Trustee Fast (probable): obviously it's a big impact on a small rural community.

[0:46:40] Trustee Fast (probable): And I'm wondering if other islands have that.

[0:46:42] Trustee Fast (probable): And then I'd like to talk about speed limits

[0:46:45] Trustee Fast (probable): and whether we would like to have anything to do with that

[0:46:49] Trustee Fast (probable): because that's another whole issue to do with our scale

[0:46:53] Trustee Fast (probable): and island rural living.

[0:46:56] Trustee Fast (probable): Anybody comment about loops?

[0:46:58] Trustee Fast (probable): do we have?

[0:47:01] Voice 16: We don't have loops and I think people would love loops for cycling that you

[0:47:07] Voice 16: don't have to cycle out and back so I'm just surprised I hear what you're saying I see the

[0:47:12] Voice 16: point of view but certainly on Citerna people regret the lack of loops because you know people

[0:47:20] Voice 16: People go out and back and out and back.

[0:47:22] Voice 16: And, yeah, it's an interesting perspective.

[0:47:28] Voice 17: Yeah.

[0:47:29] Voice 17: South Kendra, it wouldn't work.

[0:47:31] Voice 17: We're one way in, one way out.

[0:47:33] Voice 17: It would involve too much impact to make a loop.

[0:47:39] Voice 15: And I think it's a very localized issue.

[0:47:42] Voice 15: I wouldn't want to put it into this level of policy statement.

[0:47:44] Voice 15: I think it's something that if there's a more general principle

[0:47:48] Voice 15: about how we establish roadways that is in the policy that's one thing like participation local

[0:47:55] Voice 15: participation and you know roadway establishment if there's new roads because like the sort of

[0:48:02] Voice 15: loop related conversations we have on north pender are really around magic lake and the

[0:48:06] Voice 15: exit from magic lake from a safety perspective um for the density of housing in there and being

[0:48:12] Voice 15: able to get people out if there's a natural disaster or a risk issue um and so yeah that's

[0:48:18] Voice 15: a very local issue and we've come up with solutions for that work for us at the moment

[0:48:22] Voice 15: so maybe

[0:48:23] Trustee Fast (probable): maybe it's more about the um like um when you widen a road more cars come right i think it's

[0:48:32] Trustee Fast (probable): it's more related to do we want to uh think about road systems as uh designing them for the locals

[0:48:41] Trustee Fast (probable): but not to attract an extra tourism load in vehicles.

[0:48:49] Trustee Fast (probable): I don't know.

[0:48:49] Trustee Fast (probable): Anyway, just an idea.

[0:48:51] Trustee Fast (probable): Thank you.

[0:48:52] Trustee Fast (probable): I was also going

[0:48:53] Voice 17: to say that to address your other point

[0:48:55] Voice 17: with regards to having authority on the road speeds, et cetera,

[0:49:00] Voice 17: that was what I read out from Paul Brent earlier.

[0:49:02] Voice 17: So I've been working with him and CRD and MOTT now

[0:49:08] Voice 17: on what can be done for the islands

[0:49:11] Voice 17: because we do fall through the cracks there.

[0:49:13] Voice 17: Municipalities have authority to set their own speed limits.

[0:49:16] Voice 17: Islands do not because we're land use only.

[0:49:20] Voice 17: And that has been identified as the gap,

[0:49:23] Voice 17: which is why we have that motion going out to the province

[0:49:27] Voice 17: to try and close that gap for us now.

[0:49:29] Voice 17: So it's a work in progress,

[0:49:31] Voice 17: but it's still going to take a while,

[0:49:33] Voice 17: but hopefully we'll get there.

[0:49:35] Voice 17: Which motion is that?

[0:49:38] Voice 17: um that was the one that i read out earlier i'll read it again i'm

[0:49:42] Trustee Fast (probable): sorry i wasn't wait never mind

[0:49:44] Trustee Fast (probable): i don't want to slow down me i can i

[0:49:45] Voice 17: can send it to you yeah okay uh

[0:49:48] Voice 16: just just to comment i mean

[0:49:50] Voice 16: in the protocol agreement it explicitly says that the trust wants roads that have a lower standard

[0:50:00] Voice 16: to accommodate or align with the rural vibe, let's say.

[0:50:08] Voice 16: So if we have here, indeed,

[0:50:11] Voice 16: ensure that the road location, blah, blah, blah,

[0:50:13] Voice 16: are compatible, actually, within the protocol agreement,

[0:50:17] Voice 16: it specifies exactly how that's to be achieved.

[0:50:21] Voice 16: And that can be changed as needed.

[0:50:24] Voice 16: So I think I like the simplicity of 3416.

[0:50:28] Voice 16: steve

[0:50:28] Voice 15: thanks um can

[0:50:31] Voice 15: i respond to something from trustee bulland go for it um so i would love to

[0:50:36] Voice 15: see um and i'm sure i can dig it out somewhere online the the like crd protocol agreements

[0:50:43] Voice 15: trustee bulland because um you know our past planner who now works with the trustee or who

[0:50:50] Voice 15: works with the crd um was heavily involved in the designing of trail systems on north pender

[0:50:55] Voice 15: and when i pressed them in the last ltc meeting on pender it was uh definitely uh sorry these are

[0:51:03] Voice 15: our standards kind of conversation and i was like what so so anyway it's just an interesting dilemma

[0:51:09] Voice 15: because i think some of these protocol agreements are they're not activated in the moments and

[0:51:16] Voice 15: they're not enforceable in some way so then why are we spending all this time and effort doing

[0:51:20] Voice 15: something that is not being listened to is a bit of my questions yeah

[0:51:24] Voice 16: i take a point i mean i think

[0:51:26] Voice 16: when we you know dusted off those protocol agreements the moti guys were like oh gee this

[0:51:35] Voice 16: is really interesting oh i must circulate this amongst my colleagues we didn't know this existed

[0:51:41] Voice 16: so um yeah i'm not quite sure it's not the right venue for that but i i hear where you're coming

[0:51:49] Voice 16: Okay,

[0:51:51] Voice 17: so let's get back to page 55 and the policies that we're looking at. I think we've, I think we're sort of getting close to, okay, Trustee Elliott.

[0:52:04] Voice 17: Thanks.

[0:52:06] Voice 5: Following the conversation, it's great. Sorry, going back to 3414, the word electric vehicles, you know, there isn't consensus on whether pushing through policy the movement to electric vehicles would be necessarily desirable.

[0:52:27] Voice 5: thinking about a policy statement that needs to stand the test of time uh you know

[0:52:33] Voice 5: let's say 10

[0:52:33] Voice 5: years or 15 years out there may be alternative forms of transportation that are like non-fossil

[0:52:41] Voice 5: fuel dependent but they're not necessarily electric they might be alternative but we don't

[0:52:47] Voice 5: know what that is right now so should we have some discussion on whether we do want to encourage

[0:52:52] Voice 5: electric vehicles or whether it's alternative non-fossil fuel using modes of transportation

[0:53:01] Voice 5: something that might leave it a little bit more open to as technology advances.

[0:53:06] Voice 17: I like that idea and that was something that I was looking at as well maybe it's something

[0:53:10] Voice 17: like encourage alternative environmentally friendly vehicles.

[0:53:19] Voice 15: Well I think we just get

[0:53:21] Voice 15: at the main issue the emission issue is emissions right carbon dioxide emissions so low emission of

[0:53:26] Voice 15: vehicles low carbon emission vehicles perfect and

[0:53:30] Trustee Fast (probable): well actually and i can add to that i love that

[0:53:33] Trustee Fast (probable): and uh i don't think we should limit it to vehicles i think we should also because on bowen

[0:53:39] Trustee Fast (probable): what seems to be happening is electric bicycles are becoming a game changer and as they are through

[0:53:45] Trustee Fast (probable): Metro Vancouver, and they wouldn't qualify as a vehicle, but what would you call it?

[0:53:53] Trustee Fast (probable): Zero emissions of transportation.

[0:53:56] Trustee Fast (probable): Yeah, vehicles and modes of transportation, just to make sure everybody understands we're

[0:54:01] Trustee Fast (probable): speaking about both.

[0:54:02] Trustee Fast (probable): That's great.

[0:54:05] Voice 17: Okay, so it sounds like we might have...

[0:54:07] Planner Mayes (probable): If I might chime in.

[0:54:09] Voice 17: Yeah.

[0:54:11] Planner Mayes (probable): Zero emission is one thing.

[0:54:13] Planner Mayes (probable): Energy efficiency is another thing.

[0:54:16] Planner Mayes (probable): And, quite honestly, I don't know that there's a dramatically new technology on the horizon. This policy statement is not meant to be perfect and will last for eternity. Adequate language would be sufficient to cover the concept of energy efficient, even zero emission, if you wish. But that's my two cents. We can change it.

[0:54:42] Planner Mayes (probable): i think she said

[0:54:43] Planner Mayes (probable): dramatic technology comes along i

[0:54:46] Trustee Fast (probable): think she said low emission not zero

[0:54:49] Trustee Fast (probable): oh well and this is

[0:54:51] Planner Mayes (probable): would be a poor choice actually zero emission would be better

[0:54:54] Planner Mayes (probable): but

[0:54:55] Trustee Fast (probable): oh i see i understand now thank you this is speaking to peter who creates electric vehicles

[0:55:01] Trustee Fast (probable): okay so it

[0:55:03] Voice 9: sounds to me like

[0:55:03] Voice 17: we might have the beginnings of a draft suggestion or recommendation

[0:55:12] Voice 17: recommendation did we want to work on that together and start is is this something that

[0:55:21] Voice 17: you want to see changed yeah okay so if we can ask staff to bring up um a recommendation template

[0:55:29] Voice 17: we'll start working on editing the language in 3.414 i'll have that up for you in just one second

[0:55:42] Voice 6: Thank

[0:55:43] Voice 17: you. And I believe it'll start off with replacing the words electric vehicles with, and then we can start working on what that language will be.

[0:56:03] Trustee Fast (probable): Low and zero emission vehicles and other modes of transportation? Alternative something?

[0:56:12] Planner Mayes (probable): Energy efficient.

[0:56:15] Voice 17: So replacing it with the term low emissions and energy efficient modes of transportation?

[0:56:22] Voice 17: I

[0:56:27] Planner Mayes (probable): defer to our climate change expert and insist that it be zero emission.

[0:56:32] Voice 17: Zero emission?

[0:56:35] Voice 15: I mean, I think we can, I think moving towards zero emissions is good.

[0:56:40] Voice 15: Energy and the use of, I think adding energy in there is helpful, but really what we're

[0:56:49] Voice 15: dealing with and we're talking about is like we're trying to get to zero emissions.

[0:56:58] Voice 15: So can you not hear?

[0:57:00] Voice 15: This is

[0:57:02] Trustee Fast (probable): great because I could, you were breaking up,

[0:57:05] Trustee Fast (probable): but I think I got your point. It should be zero, not low.

[0:57:08] Trustee Fast (probable): Especially since we're just encouraging.

[0:57:11] Voice 15: Yeah.

[0:57:11] Voice 15: And I actually wouldn't necessarily put energy efficient because that

[0:57:15] Voice 15: confuses the situation. Not that we don't want things to be energy efficient,

[0:57:18] Voice 15: but like, it depends what we're talking about.

[0:57:20] Voice 15: If what we're talking about is climate, then we're going for zero emissions.

[0:57:24] Voice 15: I don't, they can be like an energy pig if they're solar. I don't care.

[0:57:27] Voice 15: like you know so

[0:57:29] Voice 15: but i don't know yeah

[0:57:30] Voice 17: um i'm just going to recommend that we remove the two

[0:57:34] Voice 17: words of encourage because we don't want to pull out the word encourage to replace it with the

[0:57:38] Voice 17: word encourage excellent and then we're also taking out the words energy efficient so decided

[0:57:51] Voice 17: not to go that route we're going to say zero emission modes of transportation i think that

[0:57:59] Voice 17: would include vehicles and bikes and anything that has a motor does

[0:58:11] Trustee Fast (probable): that sound good um yeah yes

[0:58:13] Voice 9: because

[0:58:13] Trustee Fast (probable): that that captures electric scooters and all the little micro things that we're starting

[0:58:19] Trustee Fast (probable): to see on bowen

[0:58:20] Voice 17: does anyone else have any other comments not seeing any okay all right um if

[0:58:41] Voice 17: If everyone is good with this suggestion

[0:58:45] Voice 17: and doesn't have any additional comments or changes,

[0:58:50] Voice 17: would somebody like to move this recommendation?

[0:58:57] Voice 17: Go ahead, Trustee Best.

[0:58:59] Trustee Fast (probable): You're on mute.

[0:59:02] Trustee Fast (probable): That Committee of the Whole request Trust Council

[0:59:04] Trustee Fast (probable): amend the draft Trust Policy Statement Item No. 3.4.14

[0:59:10] Trustee Fast (probable): by replacing the term electric vehicles

[0:59:12] Trustee Fast (probable): with the term zero emission modes of transportation.

[0:59:17] Trustee Fast (probable): Over.

[0:59:19] Trustee Fast (probable): Do we have a

[0:59:19] Voice 17: seconder for the recommendation?

[0:59:25] Voice 17: Trustee Elliot, thank you.

[0:59:29] Voice 17: Any discussion on the motion?

[0:59:36] Voice 17: Hey, not seeing any.

[0:59:38] Voice 17: I'm going to call the question on the recommendation

[0:59:41] Voice 17: as on the screen.

[0:59:44] Voice 17: All those in favor, please raise your hand.

[0:59:52] Voice 9: Okay.

[0:59:52] Voice 9: And

[0:59:52] Voice 17: Trustee Morrison's hand is up.

[0:59:55] Voice 17: Physical hand, yes, if that can be counted.

[0:59:57] Voice 17: And if you can lower your hand.

[1:00:00] Voice 17: Yeah. Okay. Trustee Boland is indicating their hand is actually down. Any opposed? I see one

[1:00:14] Voice 17: opposed. That recommendation carries. Thank you very much. Okay. So if we can go back to the

[1:00:22] Voice 17: agenda, Trustee Patrick.

[1:00:24] Voice 7: Well, I raised that issue about shoreline roads that are disappearing into

[1:00:28] Voice 7: the ocean due to ocean rise. Is that not a concern of anyone? And does that mean like

[1:00:32] Voice 7: Like if a subdivision comes and it's down an area that sloughs off all the time, do we add it even though the roads are disappearing?

[1:00:39] Voice 7: Or is there some interest in pursuing a policy along those lines?

[1:00:44] Voice 16: That would be covered by our, sorry, I thought we were in, are we still in free discussion?

[1:00:50] Voice 16: No, we're back in.

[1:00:51] Voice 16: Yeah, I was going to say, is that covered by the hazardous areas?

[1:00:54] Voice 16: Have we, is it already?

[1:00:57] Voice 16: I'm not entirely sure there, but just struck me that it might be.

[1:01:01] Voice 16: you know we had that discussion about hazardous areas and what we should and shouldn't do in them

[1:01:07] Voice 17: um i think that was more specifically housing related versus transportation related

[1:01:13] Voice 17: and at this

[1:01:14] Voice 17: point i would say that the the um when it comes to the authority of placing the roads

[1:01:21] Voice 17: it's outside of our authority um and uh yeah i i don't know i'd have to i'd have to get

[1:01:34] Voice 17: somebody with a bit more background to provide additional um guidance on that trustee fast

[1:01:41] Trustee Fast (probable): thank you um on bowen i'm sorry to keep bringing up bowen but that's that's where i live we have

[1:01:47] Trustee Fast (probable): a causeway that that is pedestrian only and it's being covered now by king tides occasionally

[1:01:59] Trustee Fast (probable): would would not other pathways roadway sorry are we only talking about roads which section are we

[1:02:09] Trustee Fast (probable): in? Because we're losing a major connector on Bowen unless some big construction happens in

[1:02:18] Trustee Fast (probable): the next little while. And it's not just putting in new ones. It's what happens when

[1:02:26] Trustee Fast (probable): the sea overwhelms existing ones. So can somebody remind me where exactly are we on here? I'm a bit

[1:02:35] Trustee Fast (probable): distracted earthquake stuff is still happening

[1:02:37] Voice 17: we're still in transportation 3414 to 3416

[1:02:42] Trustee Fast (probable): okay all of them thank you i think i think we should be thinking about it i think it's important

[1:02:48] Trustee Fast (probable): to uh acknowledge that especially for coastal places like islands uh sea level rise is real

[1:02:54] Trustee Fast (probable): and there's a lot of people who don't um might need a reminder and policy like this uh to think

[1:03:01] Trustee Fast (probable): about that thank you um

[1:03:04] Voice 17: i noticed that stefan has his hand up as does staff millard so i'm just

[1:03:09] Voice 17: going to go to staff first before going on to the other people uh stefan thank

[1:03:14] Voice 11: you i'm going

[1:03:15] Voice 11: to pause to see what uh lisa millard is asking because usually she's got a formal immediate

[1:03:19] Voice 11: process question go

[1:03:22] Voice 6: ahead staff millard thank you chair evans um staff barlow left the meeting

[1:03:28] Voice 6: briefly and I've noticed that a trustee Luckum has moved to another location to

[1:03:34] Voice 6: reconnect so we presently do not have quorum we have 12 people perfect so no

[1:03:39] Voice 17: calling any questions thank you for that

[1:03:40] Voice 7: trustee Patrick well

[1:03:43] Voice 9: that Stefan may

[1:03:45] Voice 7: have some information go ahead Stefan thank

[1:03:50] Voice 11: you I just wanted there's a

[1:03:51] Voice 11: question about roads and and what we must and must not include or could and

[1:03:55] Voice 11: could not include. I just want to point out that the Local Government Act requires local trust

[1:04:00] Voice 11: committees to have in their official community plans statements and map designations regarding

[1:04:07] Voice 11: the approximate location and phasing of any major road, sewer, and water systems. So you must have

[1:04:15] Voice 11: that in your OCPs. So that's the must. What you're talking about is the bonus. And I would argue if

[1:04:21] Voice 11: If you, for example, want to remove a road away from the shoreline, which I know at the end of the road I live in, every year I watch the tide wash over it, and it's washed out in three different places, it would be a good thing to move that road.

[1:04:37] Voice 11: You must show where the major roads are, and if there's plans to phase in new roads or move them, you must show that as well in the timing.

[1:04:48] Voice 11: But what you're recommending here is the desire to mow those things.

[1:04:53] Voice 11: So you can show that in your map, and it gives you leverage to have those discussions with

[1:04:56] Voice 11: Modi and the rest, especially as a planner.

[1:04:58] Voice 11: If someone's choosing to subdivide a major lot where by that road is, and I see it in

[1:05:03] Voice 11: the OCP, that's kind of like a gaps analysis or something like that.

[1:05:07] Voice 11: It's a lot of leverage for a planner to say to that subdivider, that's where we want our

[1:05:12] Voice 11: road to go.

[1:05:12] Voice 11: So I do really strongly encourage you, if you want a road to be moved away from a hazardous

[1:05:16] Voice 11: does there a shoreline or something you do include language to that effect okay

[1:05:21] Voice 17: and uh back up to

[1:05:25] Voice 17: trustee patrick excellent

[1:05:27] Voice 7: no that's what i was trying to get at was um you know it's a it's a

[1:05:32] Voice 7: i don't know if it's consideration or we just ask staff i guess we don't have quorum but we could

[1:05:36] Voice 7: ask staff to look at a policy that would um encourage for local trust committees to consider

[1:05:42] Voice 7: road placement or something due to climate change and sea level rise because it's both storms and

[1:05:49] Voice 7: sea level rise that are affecting the placement of our roads.

[1:05:53] Trustee Fast (probable): Excellent. Can I just say it's not

[1:05:55] Trustee Fast (probable): only it's also wind direction and more intense waves and storms and we might want to say

[1:06:03] Trustee Fast (probable): something like identify roads and paths that need to be moved to adapt to respond to

[1:06:13] Trustee Fast (probable): climate change and sea level rise something like that. Over. Sorry I'm barging in. No worries.

[1:06:20] Voice 17: um steph miller do you still have your hand up did you have another um point you'd like to make

[1:06:24] Voice 17: now okay i'll trust you ball and go ahead yeah

[1:06:28] Voice 16: i support all of this we have uh a road on saturn

[1:06:33] Voice 16: which i mean ironically uh it's part of a you know group development and the decision was taken

[1:06:42] Voice 16: to keep the road along the shore line so that everybody could share the benefit of being able

[1:06:49] Voice 16: able to drive along the the sea and see the view and unfortunately it's now at risk and you know

[1:06:58] Voice 16: yeah you know there's been a bit of a discussion and at the moment I think what's going on is we're

[1:07:02] Voice 16: all crossing our fingers and hoping but I think it is an issue and I'm glad that it was raised

[1:07:08] Voice 16: so identifying roads that are at risk and and maybe being a bit more proactive about

[1:07:15] Voice 16: options to relocate them i think that would be good yeah thank

[1:07:21] Voice 17: you trustee harris well it seems

[1:07:24] Voice 10: i don't know it's sort of a strange conversation but i don't know about sea level rising but i do

[1:07:30] Voice 10: understand that if you have a road that's right beside the ocean or just um you know the shoreline

[1:07:38] Voice 10: um even void of a road you're going to have some kind of erosion because the ocean is there

[1:07:43] Voice 10: the moon you know gets gets full doesn't raises tides bigger and not and again as some other

[1:07:48] Voice 10: trustees have mentioned there's storms like of course there's going to be some kind of something

[1:07:52] Voice 10: happening it's not going to stay stagnant just because you build a road along the roadside it's

[1:07:57] Voice 10: not going to degrade over time so they need to be fixed or if we were a municipality if our islands

[1:08:04] Voice 10: were their own municipalities they could focus their money on the roads and keeping them built

[1:08:11] Voice 10: built up and having you know i guess regulations put down that you can't fix your road well that's

[1:08:17] Voice 10: sort of counterproductive and then we're talking about moving the road i understand isabella point

[1:08:22] Voice 10: road where stephan lives or used to live i'm not sure what the status is but um there's a lot of

[1:08:28] Voice 10: people out there and to think that and lots of properties and to think there's not going to be

[1:08:32] Voice 10: any new homes built or a property gets subdivided into two or something and uh we're not going to

[1:08:38] Voice 10: to allow homes to be built out there because of the road i there's been so much money spent on

[1:08:43] Voice 10: some of these roads already to fix them to inhibit anything more happening of them just

[1:08:50] Voice 10: it just doesn't seem right to me i could be wrong but um i i sort of think the conversation

[1:08:56] Voice 10: and the idea about this is i don't even know what the term would be but um it doesn't seem right

[1:09:03] Voice 10: Maybe

[1:09:04] Voice 16: you misunderstood, though, Trustee Harris. We were talking about just actually maintaining roads, but the need to perhaps identify and mitigate ones that were close to the shore.

[1:09:18] Voice 16: so we weren't talking about

[1:09:20] Voice 10: people say that we're not going to have subdivisions or not allow

[1:09:24] Voice 10: subdivision where there's uh you know roads that are perhaps too close to the shore and have been

[1:09:31] Voice 10: having issues i've heard that clearly i don't think i imagined that and i've heard people talking

[1:09:36] Voice 10: about moving the roads and um that's great in some instances but in some cases you are will not be

[1:09:42] Voice 10: able to move the road and so it will need to be fixed and hopefully they'll still allow homes to

[1:09:48] Voice 10: be built on that road in the future um maybe i heard wrong but i'm i'm pretty sure that's what

[1:09:54] Voice 10: i heard thank you yeah

[1:09:56] Voice 17: i think what we're discussing here is the maintenance of roads

[1:09:59] Voice 17: and in some areas where the roads are in danger of being eroded due to the rising tides we've got

[1:10:09] Voice 17: In King Ties, we've got waves that come over the roads. Those areas, those roads might need to be moved in order to maintain safe roadways.

[1:10:18] Voice 15: I'd like to have Trustee Boland finish what she was saying. I feel like she was interrupted.

[1:10:24] Voice 17: She was interrupted and I was getting to that too.

[1:10:27] Voice 17: I was going to also ask trustees in general to allow trustees to finish speaking before jumping in.

[1:10:34] Voice 17: This is part of the respectful, open discussion that we're attempting here.

[1:10:38] Voice 17: so i appreciate that this is a new a new way of doing it um trustee

[1:10:43] Voice 10: you said just to jump in so

[1:10:44] Voice 10: you know i don't even yes

[1:10:46] Voice 17: i mean jump in i did use the word respectfully jump in um into the

[1:10:50] Voice 17: conversation not jump in mid uh mid discussion when somebody is speaking that's if i can make

[1:10:57] Voice 17: that clarification does that help well

[1:11:01] Voice 16: i suppose what it does rely on is somebody making it clear

[1:11:04] Voice 16: when they finished so you know because uh you know otherwise you do have to jump in but yeah

[1:11:10] Voice 16: i'm happy enough but i just thought i didn't hear people but perhaps i missed it say that

[1:11:17] Voice 16: development would not be permitted where a road was you know substandard or in danger it was

[1:11:24] Voice 16: merely the fact that roads that exist and are threatened should be identified and mitigation

[1:11:30] Voice 16: take and either plan to move them or repair them and maintain them yeah i'm finished

[1:11:36] Voice 16: thank you i'm

[1:11:38] Voice 17: gonna go over to staff rate as she has raised her hand sorry

[1:11:44] Voice 3: that was by

[1:11:45] Voice 17: error i apologize

[1:11:46] Voice 17: no worries okay so uh

[1:11:49] Trustee Fast (probable): trustee fast go ahead thank you i think when i was uh earlier reading

[1:11:53] Trustee Fast (probable): repeating my sketch here of something that we might agree on. Identify roads. I was going to

[1:12:02] Trustee Fast (probable): replace the word paths with active transportation networks, because we do refer to that up above

[1:12:09] Trustee Fast (probable): in 3.4.1.4 to establish those. So it could be a causeway, it could be a roadside path,

[1:12:19] Trustee Fast (probable): or a sidewalk, or it could be a trail that cuts between two subdivisions so that people can move

[1:12:25] Trustee Fast (probable): back and forth to their piano lessons or whatever. All of these could be at risk and need to be moved

[1:12:34] Trustee Fast (probable): to adapt to climate change and sea level rise. So I was just thinking, if we're not just focusing

[1:12:42] Trustee Fast (probable): on roads that we also focus on the other ways uh other pieces of land that people use to get around

[1:12:49] Trustee Fast (probable): thank you

[1:12:52] Voice 17: i'm just i'm just trying to to wrap my head around that thought well

[1:13:04] Trustee Fast (probable): let me just describe

[1:13:05] Trustee Fast (probable): the causeway on bowen it runs uh from our village uh it used to be a bridge to the big old hotel

[1:13:15] Trustee Fast (probable): tell on the resort here on the happy aisle as it was known back in the day steamship tours and all

[1:13:22] Trustee Fast (probable): that and um uh over time it's now uh a concrete and stone structure uh beautiful heritage value

[1:13:32] Trustee Fast (probable): a part of the promenade and um uh and it leads to um a subdivision an older subdivision and

[1:13:41] Trustee Fast (probable): And it's one I take every time I walk down to the ferry.

[1:13:46] Trustee Fast (probable): And it has now at king tides in December, particularly the waves wash over it.

[1:13:53] Trustee Fast (probable): So if that was cut off, I think the last time we looked at the trail counter there, it was like over 150 people a day.

[1:14:01] Trustee Fast (probable): And that was like maybe 10 years ago, walk through there often in the dark, high school students and everybody going down to the ferry.

[1:14:08] Trustee Fast (probable): So that's an example, that causeway. And I'll try and put a link to a photo in the chat if I can do that. But sometimes paths and staircases and things don't come into our minds because so many of us, and I'll put myself in this, are so vehicle-oriented.

[1:14:35] Trustee Fast (probable): it uh that we um that they they and that's why i think it should be identify roads and and active

[1:14:42] Trustee Fast (probable): trace transportation elements maybe um that need to be moved to adapt uh to climate change and sea

[1:14:50] Trustee Fast (probable): level rise i'll try and find a photo i'm over no worries

[1:14:54] Voice 17: um i'm just looking at um actually the

[1:14:57] Voice 17: rural roadways um one that says identify and protect rural roadways including scenic and or

[1:15:04] Voice 17: heritage roads um maybe we can just put in and um uh other um public access um active transportation

[1:15:17] Voice 17: elements something we would have to come at the right words and we'd have to figure out and it

[1:15:22] Voice 17: does it does it belong in the directives or does it belong in the advisory policy

[1:15:28] Voice 17: so i'll leave that i'll leave that with you for a little bit um and you can come back um if you if

[1:15:35] Voice 17: if you can figure something out and we can maybe craft something to address that trustee Borthwick

[1:15:41] Voice 2: um well yeah I see Jason Yeomans has his hand up so I suspect he probably has uh the word that we

[1:15:47] Voice 2: may be looking for I was going to suggest and just ask uh I know the word uh that I grew up with

[1:15:54] Voice 2: using for those sorts of things would be byway um sort of covers a lot of that sort of secondary

[1:16:00] Voice 2: secondary route thing, but I don't know if that is a technical definition in planning for

[1:16:06] Voice 2: BC and Canada. So Jason may have better insight on that as well, as well as his own insights.

[1:16:14] Voice 17: Perfect. Thank you. Go ahead, Steph Yeomans.

[1:16:16] Voice 1: No particular insights to offer other than a

[1:16:19] Voice 1: suggestion that this may be an opportune time to request staff to report back with

[1:16:23] Voice 1: some appropriate policy options, unless you do indeed want to nail it down today.

[1:16:27] Voice 1: Sounds

[1:16:29] Voice 17: good. And I believe there were two. So there's one from Trustee Patrick and one from Trustee Fast. So while we have quorum, should we work on crafting these requests of executive committee to request staff to come back with these elements?

[1:16:49] Voice 17: comments yeah i'm seeing nods okay um if staff mullet could put up the um the recommendation

[1:17:01] Voice 17: text we can maybe start crafting those two to oh

[1:17:05] Voice 1: sorry i think i need to stop sharing to make that

[1:17:07] Voice 1: happen

[1:17:08] Voice 17: did you have um something else you've still got your hand up no

[1:17:19] Voice 1: i never talk much in the zoom

[1:17:20] Voice 1: meeting so i'm not used to having to raise and lower my hand thank you

[1:17:23] Voice 17: no worries so whenever

[1:17:25] Voice 17: staff miller you've you've got that ready and maybe we'll start with trustee patrick i think

[1:17:30] Voice 17: you um you're the ready for the request to to have staff come back with oh yeah

[1:17:41] Voice 7: i think it's

[1:17:41] Voice 7: policy options regarding i think you just say roadways and or trend we just want to say

[1:17:50] Voice 7: transportation and uh oh there we go i'm back again sorry transportation and climate change

[1:17:58] Voice 7: impacts or resiliency or regarding transportation and resiliency to climate change, I think is the

[1:18:10] Voice 7: word. And don't second it anyone, work on the words. Does that make sense? Does that make sense

[1:18:20] Voice 7: to stop

[1:18:22] Voice 17: you? Could we put something in there that specifically encompasses the ability to move

[1:18:30] Voice 17: the roads because i think that was part of your discussion you

[1:18:35] Voice 7: have adaptation and resiliency

[1:18:36] Voice 7: because that would be about or but i see uh jason has his hand raised yeah

[1:18:43] Voice 1: i was just tinkering with

[1:18:44] Voice 1: some of the wording uh for this and you can take it or leave it of course but i was going to suggest

[1:18:49] Voice 1: regarding the identification of parts of the local transportation network uh at risk of climate

[1:18:55] Voice 1: change hazard and options for their for mitigation or their relocation and

[1:19:06] Trustee Fast (probable): options for their

[1:19:08] Trustee Fast (probable): mitigation yeah

[1:19:12] Voice 1: i guess for

[1:19:13] Trustee Fast (probable): relocation that's

[1:19:18] Voice 1: the gist of it

[1:19:21] Voice 17: does that does that cover what you what

[1:19:24] Voice 17: you wanted it to do to cover trustee patrick i think

[1:19:27] Voice 7: so as long as that stuff know what we're

[1:19:29] Voice 7: talking about oh

[1:19:31] Voice 1: after network i was going to propose at risk of climate change hazard so

[1:19:34] Voice 1: regarding identification of parts of local transportation network at risk of climate

[1:19:39] Voice 1: change hazard and options for yeah

[1:19:42] Voice 7: there you go thank

[1:19:45] Trustee Fast (probable): you yeah needed to yeah hazards with an s

[1:19:48] Trustee Fast (probable): but that's great no

[1:19:53] Voice 17: excellent wording um any any other suggestions to this wording are we happy

[1:20:01] Voice 17: with the wording oh there we go there we go i'm

[1:20:07] Voice 10: happy with it i don't think climate change belongs

[1:20:09] Voice 10: I think that damage can happen to the roads regardless of climate change.

[1:20:13] Voice 10: There's plenty of evidence out there that the sea level is not rising to the degree that people are saying it is,

[1:20:18] Voice 10: especially on the Gulf Islands, and the roads need to be fixed anyhow.

[1:20:23] Voice 10: Of course they're going to have damage right on the ocean side.

[1:20:26] Voice 10: It's just everyday wear and tear.

[1:20:30] Voice 17: Okay, so perhaps then where it says the local transportation network at risk of damage?

[1:20:38] Voice 7: No, I

[1:20:39] Voice 7: think it is. Climate change impacts is the right reason.

[1:20:45] Voice 7: We

[1:20:46] Trustee Fast (probable): could add in the words erosion and climate change hazards.

[1:20:50] Voice 5: Or due to natural hazards, including climate change related.

[1:20:59] Voice 15: So this is going to probably, oh, sorry, are we doing hands?

[1:21:02] Voice 15: No, go ahead.

[1:21:05] Voice 15: So you probably won't expect this from me, but I don't think we need to say climate change in there.

[1:21:09] Voice 15: I think it's due to erosion. The causes of climate of erosion, they're actually not as critical, I think, in this moment, because I don't want to fight this out at the policy state and level and be like a political red flag issue.

[1:21:24] Voice 15: i'm so freaking sick of that frankly in my life

[1:21:27] Voice 15: and i deal like these are real issues that we

[1:21:30] Voice 15: deal with every day i am 100 convinced that sea level rise is happening as compared to trustee

[1:21:37] Voice 15: harris but i don't need to fight that out in policy because it'll erode the shore regardless

[1:21:42] Voice 15: so okay there's a lot

[1:21:48] Voice 17: of people um in that that that are wanting to weigh in on this i'm going

[1:21:51] Voice 17: to go to hands up and i'm going to walk us through this one so trustee boland then trustee

[1:21:56] Voice 17: fast?

[1:21:57] Voice 16: Yeah, I kind of support what Deb just said, because actually, you know, in my conversations

[1:22:05] Voice 16: with Moti, the big issue on the islands is that they adopted roads that were put in as logging

[1:22:13] Voice 16: roads. They're not according to normal transportation standards. And there is a huge

[1:22:20] Voice 16: tension there like Harris Road over to the other side of Ceterna is a huge issue because it will

[1:22:27] Voice 16: not part was adopted part was not and so basically the roads that we have are not built according to

[1:22:36] Voice 16: transportation standards and they have been forced to adopt some of them and they are not ideal so we

[1:22:44] Voice 16: We will, for a variety of reasons, have to identify roads that may have to be moved.

[1:22:49] Voice 16: And I think, you know, the moving of them and the payment for that will have to be done like land use planning and zoning will play a huge role in our ability to relocate those roads.

[1:23:07] Voice 16: So I do think we need to identify roads that are at risk and consider that, that we can't just assume they'll always be repaired.

[1:23:17] Voice 16: Sometimes they're just not repairable. OK, thanks.

[1:23:22] Trustee Fast (probable): Justy Best. Thank you, Chair. I put an image of the causeway from Bowen into the chat.

[1:23:31] Trustee Fast (probable): If anybody wants to click on that, the link works or should work.

[1:23:36] Trustee Fast (probable): the uh the point about i'm hearing the word roads only again and uh i just want to say there's other

[1:23:43] Trustee Fast (probable): ways that people get around including beaches on bowen people walk uh down trails along the

[1:23:49] Trustee Fast (probable): beach back up on the other trails in order to uh avoid walking on the dangerous side of

[1:23:54] Trustee Fast (probable): steep roads and um uh and i want to mention it's it's not i'm i'm interested in i know

[1:24:02] Trustee Fast (probable): Oh, Trustee Morrison, you've got tons of background on this.

[1:24:06] Trustee Fast (probable): On Bowen, I'm wondering about the statement that it's only erosion, because on Bowen, we just had a ferry outage you may have heard about.

[1:24:16] Trustee Fast (probable): Part of it was because the ferry crashed into the dock and the neighboring marina.

[1:24:21] Trustee Fast (probable): Part of it was because that night, the tides, the waves and the wind were in an unusual pattern.

[1:24:28] Trustee Fast (probable): And they dislodged part of that floating concrete apron that the ferry snugs into. So it wasn't exactly erosion, it was damage. And we've had that with pilings and our public dock that used to be the federal dock that is now public dock as well.

[1:24:49] Trustee Fast (probable): So I wonder if there's another word besides the risk of erosion that would capture more of these risks.

[1:25:01] Trustee Fast (probable): Some of it is also culverts washing out.

[1:25:04] Trustee Fast (probable): We're spending so much replacing undersized culverts on Bowen.

[1:25:11] Trustee Fast (probable): And is that, would that qualify as erosion?

[1:25:14] Trustee Fast (probable): Would more people reading this policy recognize that as erosion?

[1:25:19] Trustee Fast (probable): I'm wondering if there are better words. I'm open. Thank you. Over.

[1:25:25] Voice 16: Deterioration? Just throw that there.

[1:25:27] Trustee Fast (probable): Trustee Borthwick?

[1:25:28] Trustee Fast (probable): There

[1:25:33] Voice 2: we go. Sorry. And yeah, Trustee Bowen's suggestion of deterioration was on my list as well. Damage and degradation might be more of a catch-all. And yeah, I mean, I would agree with Trustee Morrison. I mean, I'm convinced of the impacts of climate change, but I would agree that this doesn't necessarily have to be where we wave that particular flag.

[1:25:59] Voice 2: Like, roads get damaged absolutely, as Trustee Harris is saying, for a whole variety of reasons.

[1:26:05] Voice 2: We need to make plans to look after them in the long run and be responsible about the planning implications that come from that.

[1:26:12] Voice 15: I like what you're saying, Trustee Borthwick, around, so say it again, damage, degradation and damage?

[1:26:19] Voice 2: Damage and degradation, I think, because that sort of captures, and I appreciate Trustee Fass's point too,

[1:26:24] Voice 2: that there are other factors that can damage a road other than just erosion, which is a technical, mechanical force.

[1:26:29] Voice 2: um you know damage and degradation of any kind and deterioration also is a great word

[1:26:35] Voice 2: i

[1:26:35] Voice 15: like

[1:26:36] Voice 2: those words from the

[1:26:37] Voice 15: yeah i like those words just from the perspective of

[1:26:40] Voice 15: they really address the built environment component of roads and like that we're trying

[1:26:45] Voice 15: to maintain the function of the road and

[1:26:47] Voice 2: and byways and byways well

[1:26:49] Voice 15: and

[1:26:50] Trustee Fast (probable): active transportation

[1:26:51] Trustee Fast (probable): elements whatever you want to call them yeah

[1:26:53] Voice 15: yeah transportation corridors

[1:26:55] Trustee Fast (probable): bring back better

[1:26:57] Trustee Fast (probable): or wording around that yeah if i can stairs

[1:26:59] Trustee Fast (probable): gosh active

[1:27:01] Voice 2: transportation elements to me also includes

[1:27:04] Voice 2: bicycles um which i don't think we as a body are making planning or making policy decisions about

[1:27:11] Voice 2: how people maintain their bikes uh so byways to me captures like the specific uh you know pathways

[1:27:20] Voice 2: better than oh you

[1:27:23] Voice 2: mean how

[1:27:24] Trustee Fast (probable): to maintain cars and bicycles oh my gosh right

[1:27:26] Voice 2: well because active

[1:27:27] Voice 2: Active transportation elements can include, you know, somebody's Nordic walking sticks, which we don't need a policy for.

[1:27:34] Voice 17: I withdraw.

[1:27:36] Voice 17: Okay, so from what I've just heard, can we then amend this wording to read identification of parts of the local transportation network at risk of damage, degradation, so damage, degradation, deterioration, and erosion.

[1:28:06] Voice 17: and then remove due to natural hazards how does that how does that seem i think um and we've had

[1:28:21] Voice 17: we've had discussion about um transportation network um so identification of parts of the

[1:28:33] Voice 17: local so i think local transportation network if staff understands this to it to be a little bit

[1:28:41] Voice 17: more inclusive um we we might be getting close and i see trustee harris has his hand up so go

[1:28:48] Voice 17: ahead trustee harris i'm

[1:28:51] Voice 10: not sure about the removal or why to remove natural um natural uh

[1:28:57] Voice 10: you know whatever the word that was there um natural hazard or natural occurring naturally

[1:29:03] Voice 10: occurring events or whatever the word may be um seems to be uh fitting that natural some kind of

[1:29:12] Voice 10: natural causes ought to be in there i

[1:29:15] Voice 17: think this is meant to be a little bit more all-encompassing

[1:29:18] Voice 17: So damage from, like, we've heard an example of damage by, like, having boats damaged, whatever it is.

[1:29:29] Voice 17: This, I think, is just meant to be a little bit more all-encompassing and not only limited to natural hazard occurrences.

[1:29:38] Voice 17: And we're just asking staff to come back with options so they can, so we just have to make sure the language in here addresses the options that we want them to come back with.

[1:29:50] Voice 17: Trustee Boland?

[1:29:53] Voice 16: I think this is good enough and the language will come back.

[1:29:56] Voice 16: I think the key issue is that if...

[1:30:00] Voice 16: it's repair MOTI will do that until it's so expensive that they'll say we can't repair this

[1:30:06] Voice 16: anymore and then we have to be involved in other mitigation and or relocation it's the relocation

[1:30:13] Voice 16: bit that's the big elephant in the room here and maybe we should just say aging network because

[1:30:20] Voice 16: really it is about aging in in this case it could be from for any reason that it deteriorates

[1:30:29] Voice 17: Okay, thanks.

[1:30:30] Voice 17: I'm going to say all of the Islands Trust is aged.

[1:30:33] Voice 17: I don't think we've got any new.

[1:30:35] Voice 17: Trustee Borthwick, you had your hand up and down there for a little bit.

[1:30:38] Voice 17: Did you have anything that you'd like to add?

[1:30:43] Voice 17: Did I freeze?

[1:30:44] Voice 17: I think he's frozen.

[1:30:45] Voice 17: Oh.

[1:30:46] Voice 17: Here he is.

[1:30:47] Voice 17: Trustee Borthwick, you had your hand going up and down there a couple of times.

[1:30:49] Voice 17: Was there anything you wanted to add?

[1:30:52] Voice 2: No, just I thought, I mean, because this is a request for making to staff.

[1:30:56] Voice 2: I suspect staff probably have captured what we're going for.

[1:30:59] Voice 2: um so yeah that that yeah

[1:31:03] Trustee Fast (probable): are you looking for a mover chair no i think the

[1:31:08] Voice 17: chair is okay there

[1:31:09] Voice 17: we go i froze apologies um can i ask staff to confirm that we still have quorum and if we do

[1:31:18] Voice 17: if there isn't uh further discussion on this recommendation then i'm going to ask that we

[1:31:26] Voice 17: have a mover once we hear from Steph. Steph Barlow?

[1:31:32] Voice 12: Yes, Chair. You do have quorum at this

[1:31:34] Voice 12: point.

[1:31:38] Voice 17: I do apologize. I froze. I heard E.

[1:31:41] Voice 12: Yes, Chair. We do. We do have quorum. Yes. Thumbs up.

[1:31:46] Voice 17: Awesome. Can I get someone then to move this recommendation? Trustee Elliott?

[1:31:57] Voice 17: I'll second. Can we have somebody

[1:32:01] Voice 5: read it out, please?

[1:32:01] Voice 5: Sure. I move that Committee of the Whole request Executive Committee request staff come back with policy options regarding identification of parts of the local transportation network at risk of damage, degradation, deterioration, and erosion, and options for their mitigation or relocation.

[1:32:22] Voice 5: Thank you. And

[1:32:23] Voice 17: secondary, I believe, was Trustee Fast?

[1:32:25] Voice 17: Happy to.

[1:32:27] Voice 17: Awesome. And any further discussion on this recommendation? None?

[1:32:34] Voice 17: none okay i'm going to call the question on the recommendation all those in favor please raise

[1:32:39] Voice 17: your hand okay can we lower our hands and any opposed seeing none opposed this request is

[1:32:55] Voice 17: carried a recommendation is carried perfect okay so if we can go back to page 55 i i believe that

[1:33:05] Voice 17: oh no there was one more rec there was one more recommendation that was being requested

[1:33:09] Voice 17: requested uh was that trustee fast that had a recommendation that you wanted to bring forward

[1:33:14] Voice 17: i

[1:33:21] Trustee Fast (probable): talked about loops i talked about speed um i uh i think because other islands may become

[1:33:29] Trustee Fast (probable): a municipal uh um it's more of a safety thing i i don't know i can't i don't think either of

[1:33:37] Trustee Fast (probable): those had any take up and uh so i'm happy to move on okay

[1:33:41] Voice 17: so i'm just going to do a little check-in

[1:33:44] Voice 17: because I think we've we've had a long discussion on this on this section have we do these policies

[1:33:53] Voice 17: that we have identified including the one that's coming forward does this generally address the

[1:34:00] Voice 17: issues that were raised in the beginning and does this meet the goals of safety preservation of

[1:34:05] Voice 17: environment and rural lifestyle do we feel like we've accomplished that um trustee Elliot

[1:34:11] Voice 17: Thank

[1:34:13] Voice 5: you. Good question. I do generally feel these three are pretty strong. My question was whether this first one, 3414, the public and active transportation network should be separated.

[1:34:27] Voice 5: I mean, we're trying to accomplish, I think, I can see there's one goal with this, that we have transportation networks of which they're both active and roads, and they need to be mapped out in order to reduce dependency on private automobile use.

[1:34:46] Voice 5: That's pretty clear. I like it. But do the policies do enough to say you should be also setting up really strong active transportation pathways, walking pathways, you should protect these, and they're in your community plan?

[1:35:03] Voice 5: So I just had a question whether they're separate, could be separated, or if it's enough to have it together.

[1:35:08] Voice 5: I'm generally pretty happy.

[1:35:10] Voice 5: But if there was any stronger language to make it almost an imperative that we must map out active transportation networks, that would be my wish.

[1:35:26] Voice 5: It's Sue Ellen here,

[1:35:28] Trustee Fast (probable): if I can go in.

[1:35:30] Trustee Fast (probable): I would support that. Partly because we're so vehicle-centric, it's hard for us to think of it unless it's explicit that that might be a goal, a policy goal.

[1:35:45] Trustee Fast (probable): Secondly, because of the safety thing. Thank you, Chair Evans, for mentioning that there are goals again.

[1:35:51] Trustee Fast (probable): Because I have to admit, I'm shocked when I go to other islands at the speed that people drive.

[1:35:58] Trustee Fast (probable): and how can people move safely along a shoulder

[1:36:05] Trustee Fast (probable): when there's sometimes not much of a shoulder there.

[1:36:08] Trustee Fast (probable): And when I've tried to walk around on other islands

[1:36:11] Trustee Fast (probable): to get places, it can be dangerous to me.

[1:36:17] Trustee Fast (probable): That's me coming from an island

[1:36:18] Trustee Fast (probable): where our maximum speed limit is 40 kilometers an hour.

[1:36:22] Trustee Fast (probable): And I think all of the active transportation networks

[1:36:28] Trustee Fast (probable): work aspects that help people who are other transportation, other traffic participants

[1:36:36] Trustee Fast (probable): who might not be in a vehicle for whatever reason, they'd be a lot safer if there was

[1:36:44] Trustee Fast (probable): a transportation, alternative transportation network.

[1:36:47] Trustee Fast (probable): And that safety thing, I don't know, it really struck me the last term.

[1:36:53] Trustee Fast (probable): And I'm wondering if others also have this concern about safety walking on the road.

[1:37:00] Voice 17: Over.

[1:37:02] Voice 17: Perfect.

[1:37:02] Voice 17: And again, I'm just going to remind us that the Islands Trust local trust committees do not have authority in setting road speed limits.

[1:37:10] Voice 17: Oh, sorry.

[1:37:12] Trustee Fast (probable): We do have authority in terms of where those roads might go in terms of our official community plan.

[1:37:19] Trustee Fast (probable): So if they go around tight corners and if they move around bodies of water and things like that, that naturally adds to slow traffic.

[1:37:34] Trustee Fast (probable): I think in the routing of these networks of active and roadways, I think the local trust committees as well as Bowen Island Municipality have a role there.

[1:37:51] Trustee Fast (probable): And in making sure whether there's a place for the bus to turn around or people to pull over or to pick up people beside the road or for people to hitchhike.

[1:38:02] Trustee Fast (probable): Are there all of these other kinds of elements of roadways that could be encouraged or influenced by the routing of the roads? Over.

[1:38:18] Trustee Fast (probable): Thanks. Trustee Harris, go ahead.

[1:38:23] Voice 10: Well, I like what Trustee Fass says about this issue being more local centric.

[1:38:28] Voice 10: I can really only speak for Salt Spring Island and I showed up there in 1990 and the main road

[1:38:35] Voice 10: from Fulford to town it's been 80 kilometers an hour ever since I've been around and some of the

[1:38:41] Voice 10: old-timers tell me it's um it's been that way for a long time and um I know people would be pretty

[1:38:48] Voice 10: upset to hear that the island's trust is talking about wanting to put a speed limit there there are

[1:38:53] Voice 10: on curves and all that suggested speeds where you can slow down especially if you don't know the road

[1:38:57] Voice 10: and you don't have to drive the speed limit um you can't impede traffic that's clear this is

[1:39:02] Voice 10: sort of just common stuff that's going on in canada for a very long time um and i'm happy

[1:39:08] Voice 10: to hear you chair evan say that we don't have any power over the um speed limits so this conversation

[1:39:14] Voice 10: sort of seems redundant to me at this point but i just wanted to add my two cents thank you

[1:39:20] Voice 17: appreciate it thank you um so i'm just interested in the safety part maybe there's other safety

[1:39:25] Voice 17: things. Absolutely. So back to the question that was raised by Trustee Elliott, should we split

[1:39:31] Voice 17: out the public and the active transportation networks? I'm actually happy with the language

[1:39:37] Voice 17: the way that it is. If we come back at a future meeting and we've identified something that

[1:39:46] Voice 17: hasn't been properly addressed or isn't properly captured in here, absolutely, let's bring that

[1:39:52] Voice 17: forward um but i think splitting out the public and the active transportation networks um for

[1:40:00] Voice 17: their safety and usability um i just think it might just be repetitious i'm not i'm not sure

[1:40:10] Voice 17: if i've if i've missed what you were trying to get at trustee elliott no

[1:40:15] Voice 5: i think you've got it um

[1:40:17] Voice 5: i was just looking to see whether if by separating them we could have stronger language

[1:40:22] Voice 5: language to make you know making it a requirement that that communities are planning active

[1:40:29] Voice 5: transportation networks and but you know it's a requirement it's in our ocps so i think we can

[1:40:36] Voice 5: let it rest it's great thanks right

[1:40:39] Voice 17: well i think we've had some really good conversation on these

[1:40:42] Voice 17: um three elements um and we'll have options for a fourth coming down the pipe as well so that's

[1:40:49] Voice 17: That's great. Are we good to move on to waste? Is there any, is there any further conversation

[1:40:59] Voice 17: on transportation? Okay. So we've got another hour in our meeting. So let's again, let's move

[1:41:10] Voice 17: into waste and we'll run through the same, same sorts of process. Starting off with what are the

[1:41:19] Voice 17: the issues of waste within the Islands Trust area as a whole. So the first issue that I can see is

[1:41:27] Voice 17: it has to be removed from the islands. We need transfer stations and recycling stations for

[1:41:33] Voice 17: waste that also includes safe disposal of hazardous household materials like paint and

[1:41:38] Voice 17: solvents and things like that. And there are already established requirements for the septics

[1:41:48] Voice 17: uh and things like that that have to be um taken into account um and then there's also things like

[1:41:56] Voice 17: um the cultural um uh in like indigenous uh people's heritage or um like sites that are

[1:42:12] Voice 17: protected so um what other what other issues can people think of with regards to waste trustee

[1:42:21] Voice 5: elliot um there are many associated islands who are not served by ferries and so some of the land

[1:42:31] Voice 5: use bylaws require that they take care of their own waste which often means it's you know it's

[1:42:38] Voice 5: ad hoc it's it's as people are able to you know and have boats so sometimes it piles up and there

[1:42:44] Voice 5: isn't a transfer station so there's two significant communities where in gabriel a local trust area

[1:42:49] Voice 5: area where um yeah they're boat only access so the removal of waste is a very it's a problem

[1:42:56] Voice 5: disposal of boats like there's lots of big items like trailers and boats and dilapidated things

[1:43:05] Voice 5: that have to be barged off at at personal expense and nobody unless a community bands together which

[1:43:11] Voice 5: they they do in some cases it was said on much island there was like 200 derelict vehicles at

[1:43:17] Voice 5: one point and the community's been barging off at their own expense about 40 in the last year

[1:43:23] Voice 5: um but it's a huge problem so it's doesn't have any satisfactory policy to address it it's just

[1:43:30] Voice 5: don't let waste accumulate but we're not really taking care of it yeah good good good point trusty

[1:43:38] Voice 16: boland uh i had uh proposed i mean i i read this and i had to kind of go around in circles to try

[1:43:46] Voice 16: and understand on islands with vehicle ferry service so it's almost giving a get out of jail

[1:43:52] Voice 16: clause to others but regardless of whether you have a ferry service or not you need an appropriate

[1:43:59] Voice 16: location to collect your waste and and then get it off the island you know later so my proposal

[1:44:07] Voice 16: was just to um stop it after for the removal of waste from the islands trust area full stop

[1:44:15] Voice 16: I'm just going to interrupt you, Trustee

[1:44:17] Voice 17: Boland. You've jumped ahead. Right now we're gathering what the issues are on the islands.

[1:44:23] Voice 16: Okay. Well, one of the issues indeed is that, you know, whether you have a ferry, yes or no, doesn't really matter. Okay.

[1:44:35] Voice 17: No worries. Trustee Patrick?

[1:44:37] Voice 17: Another

[1:44:39] Voice 7: issue is sort of the maintenance of the existing septic systems. As we work with the First Nations to do more to protect shellfish harvesting areas and other things, is what we can do to encourage the maintenance of the septic systems.

[1:45:04] Voice 7: systems

[1:45:07] Voice 17: yeah so maintenance and replacement of aged out septic systems as well um trustee

[1:45:16] Voice 17: borthwick um

[1:45:18] Voice 2: yeah i just wanted to say like in this language i mean um you know some islands

[1:45:26] Voice 2: already have uh you know waste management systems in place that's great um i wonder if it's

[1:45:32] Voice 2: appropriate for us to add in some language that because we're talking about identifying appropriate

[1:45:36] Voice 2: appropriate locations. I'm

[1:45:38] Voice 17: just going to interrupt you, trustee. Right

[1:45:40] Voice 17: now we're talking in general

[1:45:42] Voice 17: across the Islands Trust area. What are the issues that affect all islands generally regarding waste?

[1:45:48] Voice 17: Sure.

[1:45:49] Voice 2: Well, I guess on that then, yeah, I mean, certainly, and I know this has sort of been

[1:45:54] Voice 2: mentioned already, but like toxic materials in particular, I've done a little bit of work with

[1:45:59] Voice 2: our local recycling center and certainly getting rid of batteries. And there are toxic materials

[1:46:06] Voice 2: and a lot of motor oils and corrosive liquids can be very difficult to store safely.

[1:46:15] Voice 17: Correct, exactly.

[1:46:17] Trustee Fast (probable): Trustee Fast?

[1:46:20] Trustee Fast (probable): Sure. I just want to mention sanitary sewer waste, liquid waste that comes from sewage systems.

[1:46:29] Trustee Fast (probable): We have several on Bowen that have sewer pipes going out into the marine area.

[1:46:35] Trustee Fast (probable): One of them here in Snug Cove is a municipal one.

[1:46:39] Trustee Fast (probable): And one of the issues that you're, so that's sort of another topic that's not covered here.

[1:46:45] Trustee Fast (probable): And the issue with the MAR, we don't have capacity in it anymore to add any more housing,

[1:46:54] Trustee Fast (probable): even though we would like to add more multifamily housing and affordable housing and things like that down in the village.

[1:47:02] Trustee Fast (probable): it so um capacity is an issue um for the uh sanitary sewer waste and i just don't see either

[1:47:14] Trustee Fast (probable): those those might be be issues that uh other islands might have thank you particularly part

[1:47:19] Trustee Fast (probable): of that is um climate related as well more water more storm water coming in sorry can i just for

[1:47:27] Voice 17: clarification you said the sanitary sewer waste coming from the sewer systems and going into

[1:47:31] Voice 17: to the marine environment so i thought that was federally uh regulated uh

[1:47:39] Trustee Fast (probable): well okay we

[1:47:42] Trustee Fast (probable): islands trust is a whole area we're supposed to preserve and protect uh the marine and the

[1:47:49] Trustee Fast (probable): uh near shore marine uh as well uh to some degree and um we so that's that's an interesting topic

[1:47:59] Trustee Fast (probable): One of the issues relates to environmental ecosystem degradation. Another one is the pollutants in that sanitary sewer waste.

[1:48:11] Trustee Fast (probable): And another one is capacity of existing sanitary sewer systems and outfalls to enable more affordable and clustered housing near town sites.

[1:48:30] Trustee Fast (probable): Maybe that's an issue.

[1:48:32] Trustee Fast (probable): And then there's stormwater.

[1:48:35] Trustee Fast (probable): And I wondered if that comes under waste.

[1:48:37] Trustee Fast (probable): It often does.

[1:48:39] Trustee Fast (probable): We've got more of it.

[1:48:41] Trustee Fast (probable): stormwater coming in more intense winter storms, and it's getting into the, anyway, we're having

[1:48:48] Trustee Fast (probable): to do more work to separate them and to take rid of, to better manage stormwater. So when you're

[1:48:57] Trustee Fast (probable): asking about issues, those are just some I'm interested in what other islands might have to

[1:49:01] Trustee Fast (probable): say. Thank you. Perfect. Thank you. Trustee Stanford.

[1:49:05] Voice 4: Hi, thank you. I'm just looking at

[1:49:08] Voice 4: general issues. This doesn't really speak to

[1:49:13] Voice 4: islands that don't have

[1:49:17] Voice 4: traffic, car, ferry service. So if

[1:49:20] Voice 4: we could include that kind of

[1:49:24] Voice 4: aspect to it because we do have our own systems and

[1:49:28] Voice 4: we're reminded that solid waste is the purview

[1:49:32] Voice 4: of the regional district. So how do we word it in

[1:49:36] Voice 4: and including that coordination.

[1:49:42] Trustee Fast (probable): Yeah, that's a great point.

[1:49:44] Trustee Fast (probable): I'm just going to

[1:49:44] Voice 17: ask, we've got a list on the moment.

[1:49:47] Voice 17: Trustee Lackham?

[1:49:50] Planner Mayes (probable): Yeah, thank you, Trustee Stanford, for your remarks.

[1:49:54] Planner Mayes (probable): You've taken the wind out of my sails a bit.

[1:49:58] Planner Mayes (probable): But indeed, I sort of think that this conversation

[1:50:01] Planner Mayes (probable): is getting far too wide and way out of our jurisdiction.

[1:50:05] Planner Mayes (probable): Household waste is indeed a responsibility of regional district. Community service is something that we can zone for. But again, we do not actually directly provide community service and hazardous waste. I think that's a responsibility of the person with the hazard and sewerage is also not within our jurisdiction.

[1:50:28] Planner Mayes (probable): It's covered by health districts and code.

[1:50:34] Planner Mayes (probable): So I think this is a policy statement, not a regulation.

[1:50:41] Voice 17: Correct. Thank you very much.

[1:50:44] Voice 17: Like I said, right now we're just identifying issues that may or may not be in our purview,

[1:50:49] Voice 17: but are affecting our islands.

[1:50:51] Voice 17: And then we can see if there's anything that is in our purview to make sure that it is captured in here.

[1:50:58] Voice 17: Trustee Elliott?

[1:50:59] Voice 17: So

[1:51:02] Voice 5: to counter your point, Trustee Luckham, we did just advocate to the province to amend the regulations around wastewater and greywater to allow for more adoption of composting toilets and responsible reusing of greywater.

[1:51:19] Voice 5: So, you know, this isn't in our jurisdiction, but because we do land use planning and directing where the wastewater, greywater, septic goes is part of the lot planning, right?

[1:51:35] Voice 5: So I think that's in our jurisdiction.

[1:51:37] Voice 5: So my proposal actually, not a proposal yet, but I think septic systems could be broadened and maybe termed something like wastewater or waste management systems, because again, we might be moving into an era where if the regulations are updated and composting toilets are more of a thing, we don't want to just regulate the location and siting of septic systems.

[1:52:06] Voice 5: It's the management of waste systems generally for household waste.

[1:52:13] Voice 5: So I don't know if that could be opened up for a little bit more flexibility or what broader terminology could be there.

[1:52:20] Voice 5: But since we literally just asked the province to reconsider the regulations there, I think we do have a role to play.

[1:52:27] Voice 5: Thanks.

[1:52:29] Voice 17: Trustee Harris?

[1:52:33] Voice 10: Interesting.

[1:52:33] Voice 10: interesting um depending on what the province says it's it's you know it's hard to say what

[1:52:38] Voice 10: kind of power they would ever grant but i just want to echo um what trustee luckman said and

[1:52:43] Voice 10: thank him profusely um for his comments and i think it's very important we um really try and

[1:52:50] Voice 10: stay within our purview on anything that we're doing um if we want to set ourselves up for a win

[1:52:56] Voice 10: um it's a great way to fail is to be pushing things that are well out of the purview of our

[1:53:02] Voice 10: power thank you um chair lookum thank

[1:53:05] Voice 17: you trustee harris uh trustee

[1:53:07] Trustee Fast (probable): fest thank you excuse me another

[1:53:11] Trustee Fast (probable): one um is uh marine uh is waste on beaches whether that's abandoned derelict vessels

[1:53:19] Trustee Fast (probable): to styrofoam and big styrofoam chunks and over here in uh i'll get some house sound

[1:53:27] Trustee Fast (probable): communities around house sound i've been doing a bunch of work on this through the house sound

[1:53:31] Trustee Fast (probable): community forum and that the islands trust supports through the secretary at function

[1:53:35] Trustee Fast (probable): and um i uh a little bit with funding i um uh there's a new uh best management practices for

[1:53:45] Trustee Fast (probable): docs that has been being used out here in um i'll get some house sound and there's an updated

[1:53:53] Trustee Fast (probable): version uh coming that's in the works and i wonder if um uh how docks are constructed or

[1:54:02] Trustee Fast (probable): the guidelines around that is that uh something for um uh garbage on beaches that gets barged

[1:54:12] Trustee Fast (probable): away who barges it what kind of garbage can we uh reduce by through the actions of local trust

[1:54:20] Trustee Fast (probable): committees and things like that thank you all

[1:54:23] Voice 17: right so um we've had a lot of i have my hand

[1:54:28] Voice 17: up too oh sorry i didn't

[1:54:29] Voice 15: see you down there because it's okay yeah

[1:54:30] Voice 17: feel free to feel free

[1:54:33] Voice 17: if i can't see you go ahead

[1:54:34] Voice 15: um so just one sort of additional comment around jurisdiction no

[1:54:39] Voice 15: jurisdiction i'm actually a fan of us staying inside our jurisdiction but i also don't want

[1:54:43] Voice 15: us to cede what jurisdiction we have so um and i really like what trustee elliott was saying about

[1:54:51] Voice 15: that septic systems is perhaps too narrow given the way that things are going in some places

[1:54:57] Voice 15: around changes with viha or changes with building code and new innovations so i would love to hear

[1:55:04] Voice 15: what she has as a suggestion on potential changes for 3.4.18 around um you know human waste

[1:55:11] Voice 15: management or i think it would be i'm not exactly sure of the technical term there but i would i

[1:55:16] Voice 15: I think that that is a broader, a simple yet broader scope for that particular item is

[1:55:23] Voice 15: the right move because it's the siting that is our responsibility, right?

[1:55:30] Voice 15: So we need to make sure that this, that we name in our responsibility, that it's not

[1:55:34] Voice 15: only the siting of septic systems, but it's the siting of like human waste management

[1:55:38] Voice 15: sort of stuff, right?

[1:55:41] Voice 15: So.

[1:55:42] Voice 5: Absolutely.

[1:55:43] Voice 5: Thank you.

[1:55:44] Voice 5: you okay so i've called a i've called a friend i got a wastewater expert on on that text right now

[1:55:52] Voice 5: so i'm asking what's the all-embracing term that would cover that thanks no worries um so i'm going

[1:55:59] Voice 17: to say some of some of the issues that were brought up i believe are are covered a little

[1:56:05] Voice 17: bit in what we have here um so i'm going to go to okay what what would our goal be with these

[1:56:13] Voice 17: policies? And I've got a suggestion that maybe our goal is to establish facilities that align

[1:56:19] Voice 17: with provincial health and safety regulations that uphold the Islands Trust mandate, something

[1:56:24] Voice 17: along those lines. Is that our goal? What's our goal here? Are we trying to be proactive in

[1:56:30] Voice 17: innovating for the future? What is our end goal here with these policies? Any suggestions?

[1:56:43] Voice 17: suggestions. Did I freeze? Okay. I

[1:56:52] Trustee Fast (probable): feel like I've been talking too much. So I'm going to

[1:56:54] Trustee Fast (probable): see Poland.

[1:57:02] Voice 16: It's a really interesting discussion, because, you know, things have changed quite a lot

[1:57:07] Voice 16: since this was written. Like, it's very simple. And simple can be good. But the codes and the

[1:57:14] Voice 16: standards have changed, the methods of dealing with it have changed. I like the idea of,

[1:57:23] Voice 16: you know, maybe the Alliance Trust has a role in encouraging people to adopt new standards and new

[1:57:34] Voice 16: methods and also um speaking to what trustee patrick said was like how could we encourage

[1:57:42] Voice 16: people to update their systems because i know i have neighbors that have very very dodgy

[1:57:50] Voice 16: septic systems and they limp along i mean could we have a regulation that would say

[1:57:56] Voice 16: rather like water collection if you it does happen already though if you touch your

[1:58:03] Voice 16: property to upgrade it or whatever you have to do a new septic system i'm just wondering are

[1:58:08] Voice 16: there ways in which we can actually mandate upgrades or reviews of septic systems that

[1:58:18] Voice 16: exist at the moment yeah

[1:58:22] Voice 17: i'm not i wouldn't i'm not clear on that um trustee stanford

[1:58:26] Voice 17: Um,

[1:58:29] Voice 4: did I see staff there? No. Um, I think Trustee Morrison outlined what the goal is, is we are here for siting. And whatever we can do within that and land use is, is what our goal should be. Getting outside of that, there's, there's so many other groups involved with that, that have the higher authority.

[1:58:55] Voice 4: So, you know, if we can focus on any regulation based on best practices through siting, great. But I'm not sure how much further we should go on that.

[1:59:06] Voice 4: that.

[1:59:07] Voice 15: Maybe just one clarification for the other question that was asked. I think when we, I agree

[1:59:12] Voice 15: with Trustee Boland that there are many very sketchy septic fields in the islands. I think

[1:59:18] Voice 15: at this, at that point, it's a coordination or just a naming of in conversation with our regional

[1:59:24] Voice 15: districts or the health authorities that are really responsible for the wellness of those

[1:59:30] Voice 15: types of fields and getting them to tune to their regulations so they have regular inspections or

[1:59:36] Voice 15: whatever you know because that's actually who is supposed to manage that okay

[1:59:42] Voice 17: so i'm yeah i i agree

[1:59:44] Voice 17: with what you're saying um but in relation to coming up with the directive policies like i

[1:59:52] Voice 17: said we've had a lot of of uh discussion around what issues are um but let's make sure it's staying

[1:59:59] Voice 17: with it.

[2:00:00] Voice 17: what we can do with regards to land use and our overarching policy statement here

[2:00:08] Voice 17: just one second i'm just going to ask a favor

[2:00:15] Voice 9: um

[2:00:16] Voice 17: so based on this conversation

[2:00:21] Voice 17: let's try to get the dog out go ahead um let's uh take a look at the two items that we have

[2:00:31] Voice 17: in here open up discussion do they address what we've talked about um is anything missing that

[2:00:39] Voice 17: is within our purview that would be um of benefit to the islanders trust area so maybe we can start

[2:00:50] Voice 17: at three four one seven trustee boland uh

[2:00:55] Voice 16: just a question i mean maybe somebody else can would

[2:00:58] Voice 16: No, it's like the purpose of that clause on islands with vehicle ferry service.

[2:01:04] Voice 16: So would it be bad to identify a waste transfer station on an island without a ferry service is my question.

[2:01:14] Voice 16: Like, what's the purpose of that clause and should we not just remove it?

[2:01:20] Voice 16: Regardless of how its onward journey is accomplished, you know, we should limit it in that way.

[2:01:28] Voice 16: Thanks.

[2:01:29] Voice 17: I would say to answer your question, we would need to have waste transfer stations that have vehicle ferry service in order to get the vehicles over there in order to move the waste from those transfer stations.

[2:01:43] Voice 17: There's no point in having a transfer station if you have no vehicle to get it off with.

[2:01:47] Voice 17: If you can't send a truck over because you've got a passenger-only ferry, then that local trust committee should not be looking to put a waste transfer station there when they can't get the waste off the island.

[2:02:00] Voice 16: So would you put it near an option to barge transfer or something?

[2:02:07] Voice 16: Let's see.

[2:02:08] Voice 16: Yeah. Okay.

[2:02:09] Voice 16: Trustee

[2:02:09] Trustee Fast (probable): Stamford probably has the answer.

[2:02:11] Trustee Fast (probable): Go ahead, Trustee Stamford.

[2:02:13] Trustee Fast (probable): Yeah,

[2:02:14] Voice 4: I would like to see that specificity of vehicle ferry service taken out because we have barge service come in to remove and it's run through the regional district and I'd love to talk to everybody else that has associated islands that need that kind of service.

[2:02:33] Voice 4: We pay for it through our taxes, but having it goes part and parcel with being able to have like small industrial site where we can bring our stuff for a transfer station when the barge does come.

[2:02:49] Voice 4: Right now it happens on the road.

[2:02:51] Voice 4: So, you know, I do see a potential use for this part and parcel with other initiatives for islands that don't have vehicle ferry service.

[2:03:05] Voice 17: Okay. So your recommendation is to remove the words on islands with vehicle ferry service?

[2:03:10] Voice 17: That's correct.

[2:03:11] Voice 17: Perfect. Okay. I'll just keep a note of that. Trustee Elliott?

[2:03:16] Voice 5: Yeah, I just want to ask staff's opinion if we remove that before we go ahead and make a recommendation.

[2:03:27] Voice 17: If I can get a staff member to respond, that'd be lovely. Staff Yeomans?

[2:03:35] Voice 1: I'm afraid I am unsure of the origins of why the vehicle ferry service provision was included in

[2:03:43] Voice 1: the first place. Now, I think based on the conversation, we can imagine why that might

[2:03:47] Voice 1: have been the case. But I try to think of the implications of removing that. So if you remove

[2:03:55] Voice 1: that, then that sets up an expectation that every associated island that has an OCP or every island

[2:04:02] Voice 1: that isn't serviced by a vehicle ferry that has an OCP would include in that OCP a map that showed

[2:04:08] Voice 1: a potential area either the area where it happens or a potential area where waste transfer could

[2:04:15] Voice 1: happen right which just you know sets up a community conversation basically as to establishing

[2:04:22] Voice 1: what an appropriate location would be for that use yeah

[2:04:28] Voice 17: and I think like you said maybe check

[2:04:31] Voice 17: into that for some of the smaller associated islands and see because maybe on some of the

[2:04:37] Voice 17: smaller associated islands it's not practical to have a way station or like for on south pender

[2:04:43] Voice 17: we don't have a way station we go to north pender for our way station so um

[2:04:50] Voice 5: yeah i don't know

[2:04:52] Voice 5: i can

[2:04:53] Voice 17: speak a little bit

[2:04:54] Voice 5: just because i'm familiar with much and it is a community of about

[2:04:58] Voice 5: 200 full-time residents um there is no appropriate place to even land a boat um they have we really

[2:05:09] Voice 5: they really struggle people there was a canoe service for a while bringing garbage bags back

[2:05:17] Voice 5: and forth so organizing a waste transfer station where there's very few places to land it would

[2:05:24] Voice 5: you know requiring that I think would be very challenging um so if there's a way toward it

[2:05:32] Voice 5: so that there was some flexibility um yeah because because we put the onus on property

[2:05:40] Voice 5: owners to remove their own waste and and they're not going to want to pay a tax necessarily some

[2:05:47] Voice 5: might but to to set up a barge um transfer station so I it's it gets really tricky and

[2:05:54] Voice 5: And there are quite a few associated islands.

[2:05:55] Voice 5: So I'm not sure how to reword this.

[2:06:02] Voice 5: Trustee Stamford.

[2:06:04] Voice 4: Yeah.

[2:06:05] Voice 4: And I recognize that the way it's worded, it puts the onus.

[2:06:09] Voice 4: And yes, we have a number of islands that you can barely get on in our area as well.

[2:06:16] Voice 4: So it's potential locations.

[2:06:19] Voice 4: I think it's worth thinking about and having that in the conversation in OCPs,

[2:06:25] Voice 4: even in the smaller islands um it you know if this can be sorted out at a regional district level

[2:06:35] Voice 4: this is the most popular program we have bar none everybody plans their summer holidays around

[2:06:42] Voice 4: garbage day um i can't say enough of how important it has been to have this program and be able to

[2:06:50] Voice 4: know that we have regular disposal of our larger items the alternative is it gets dumped in the

[2:06:56] Voice 4: brink and you know we've all got fridges and stoves and various strange garbage around our

[2:07:03] Voice 4: shorelines so at least having having the wording so there's a conversation in the community to

[2:07:10] Voice 4: identify how this could be approached without implying that it had to be a specific land

[2:07:17] Voice 4: land designation, or the regulation of zoning. I think it's worth looking at.

[2:07:25] Voice 4: Thank you. Steph Barlow.

[2:07:31] Voice 12: Thank you, Chair. Just to let you know, we have lost quorum.

[2:07:34] Voice 17: Yeah.

[2:07:34] Voice 17: Perfect. Thank you. Right now, we're just in discussion. So we'll remain in discussion until

[2:07:40] Voice 17: such time that we're back into quorum. And then if we have any recommendations,

[2:07:44] Voice 17: we can make them then. Trustee Fast?

[2:07:46] Voice 17: Thank

[2:07:47] Trustee Fast (probable): you. I liked Trustee Stamford's suggestion to put the word potential in front of the word locations, identify appropriate potential locations.

[2:07:59] Trustee Fast (probable): I think that's what I heard. And because my, as well as removing the part of the text about on islands with vehicle ferry service.

[2:08:11] Trustee Fast (probable): Those are the two changes that I heard from somebody who is on the board of the regional district as well as a trustee for a long time on Gambier and associated islands.

[2:08:22] Trustee Fast (probable): and i uh i wonder my question for everybody else is um where is the garbage going uh if it's going

[2:08:31] Trustee Fast (probable): into the is it going into if it's not being taken off the island in a careful way i'm hoping that

[2:08:38] Trustee Fast (probable): 3.4.17 will help us keep the pollution level down not only in the marine area around the islands

[2:08:49] Trustee Fast (probable): But how many people are burying or burning garbage on your islands?

[2:08:54] Trustee Fast (probable): I'm curious. It's it's it seems like making the changes that Trustee Stanford suggests might help us keep the islands cleaner.

[2:09:03] Trustee Fast (probable): Thank you.

[2:09:05] Voice 17: I'm just going to ask for a point of clarification.

[2:09:08] Voice 17: We had talked about removing on islands with vehicle ferry service,

[2:09:14] Voice 17: and then we talked about leaving it in based on the associated islands and the difficulties that landed.

[2:09:20] Voice 17: around that terminology so we can we can come back and and um address that later but i do believe

[2:09:27] Voice 17: that the conversation had lent it for the smaller associated islands it's better to leave that

[2:09:33] Voice 17: wording in um okay my

[2:09:41] Trustee Fast (probable): question about pollution might be a question for staff yeah in terms of

[2:09:46] Trustee Fast (probable): we need i need more info yeah

[2:09:50] Voice 17: so your question was where does the waste go if it's not removed

[2:09:53] Voice 17: from the island um i don't know if staff would have any other um in insight into that i think

[2:10:03] Voice 17: you can imagine where it would go if it's not being removed from the island

[2:10:07] Voice 9: i

[2:10:09] Trustee Fast (probable): wonder if other

[2:10:10] Trustee Fast (probable): trustees can chime in is this an issue big enough to make something of or or not thank you trustee

[2:10:18] Trustee Fast (probable): bolland uh

[2:10:19] Voice 16: i think there probably is um on saturn i would say that the potential locations is really

[2:10:29] Voice 16: valuable because you know you can't preclude the fact that somebody will decide to set up a service

[2:10:35] Voice 16: and will need a location and i think it's been i think on pender was it there's been an issue where

[2:10:42] Voice 16: somebody wanted to do you know waste removal as a service but it was difficult to actually

[2:10:49] Voice 16: get permission and to have you know a transfer station and you know on Saterna we have somebody

[2:10:56] Voice 16: who removes garbage you know collects garbage every Monday and takes it into town on a truck

[2:11:02] Voice 16: but you know just where he parks that truck or where he might put it it's manageable on Saterna

[2:11:07] Voice 16: but it might not be elsewhere so I think it's really really important that regardless of the

[2:11:14] Voice 16: size of the island or you know how it gets from the island that we acknowledge that

[2:11:21] Voice 16: that location potential location should be bookmarked yeah thanks if

[2:11:28] Voice 15: I can add one last

[2:11:29] Voice 15: thing to that go ahead um so yeah North Penderhead that was actually the issue before I became a

[2:11:36] Voice 15: trustee that was so contentious on the island. And so what we have done over the course of the

[2:11:44] Voice 15: last six years, through various community conversations, is we identified multiple

[2:11:49] Voice 15: sites that are actually now designated as waste transfer sites to get around the individual

[2:11:55] Voice 15: sort of ownership challenge. It's not very simple, though, I can say it's a complicated issue.

[2:12:00] Voice 15: issue um but that actually helped us and that just allowed us to say there are places where

[2:12:06] Voice 15: this can happen and we think it's an important activity and kind of to telegraph it to the

[2:12:10] Voice 15: community for all the reasons that have been said here so i do think it's an important piece to keep

[2:12:14] Voice 15: in this this mix of things and that we need to identify it how it's removed all of those things

[2:12:21] Voice 15: that's a service that's either a private function or crd function but designating the land for it i

[2:12:26] Voice 15: I think, is critical.

[2:12:28] Voice 17: Agreed.

[2:12:30] Voice 17: Okay.

[2:12:34] Voice 17: Does anybody else have any additional comments

[2:12:37] Voice 17: to 3417?

[2:12:42] Voice 5: Trustee Elliott.

[2:12:44] Voice 5: So here's a suggestion.

[2:12:47] Voice 5: Keep it as is.

[2:12:49] Voice 5: On islands with vehicle ferry service,

[2:12:52] Voice 5: comma,

[2:12:53] Voice 5: and where possible,

[2:12:55] Voice 5: on islands not served by ferries,

[2:12:59] Voice 5: comma,

[2:13:00] Voice 5: that are palatable with a preservation,

[2:13:01] Voice 5: how would how would that fit like you're keeping sort of the need to identify these appropriate

[2:13:09] Voice 5: locations on primary islands but where possible you're directing associated islands that don't

[2:13:17] Voice 5: have ferry service to also identify those locations um

[2:13:24] Voice 17: i'm just i'm just going to put

[2:13:26] Voice 17: a pin in that thought quickly i'm going to ask staff is it possible for us because i know we

[2:13:31] Voice 17: we don't have quorum right now, we are not in a meeting, but is it possible for us to have as part

[2:13:36] Voice 17: of our conversation, the potential wording for a recommendation that we can speak to once we are

[2:13:48] Voice 17: actually in a meeting? Or is that getting too far into a gray area?

[2:13:56] Voice 3: Well, let someone correct me,

[2:13:57] Voice 3: but I don't see any harm. You're having a conversation about if you were meeting,

[2:14:00] Voice 3: meeting what are the types of things it could be you know i think lisa could include in the minutes

[2:14:04] Voice 3: the the group or in the minutes in the notes that we're taking the group discussed that a

[2:14:08] Voice 3: recommendation in the future could be or something like that and then you could work towards what the

[2:14:12] Voice 3: idea is that you're trying to frame up without actually proposing a motion and then we can bring

[2:14:17] Voice 3: and someone could bring it forward at a motion once you have quorum okay

[2:14:21] Voice 17: that would be great

[2:14:21] Voice 17: because i think that would help us visualize what we're talking about here and then that's that's

[2:14:26] Voice 17: half the work is getting to that wording and that language um picked up okay so if we can do that

[2:14:35] Voice 17: um then uh stuff humans yeah

[2:14:39] Voice 1: why don't i just go ahead and share my screen where i've got the word

[2:14:43] Voice 1: version of the um of the policy statement itself the red line version and we can just sort of

[2:14:49] Voice 1: tinker within it there uh

[2:14:52] Voice 17: we would still have to have the um the language written up as a

[2:14:56] Voice 17: a recommendation for the future regardless.

[2:14:59] Voice 17: True, okay.

[2:15:00] Voice 17: So if we have it prepared,

[2:15:02] Voice 17: and then as soon as we have quorum

[2:15:04] Voice 17: and we can step back into a meeting,

[2:15:05] Voice 17: we can just have a mover and a seconder.

[2:15:08] Voice 1: All right, fair enough, then perhaps.

[2:15:10] Voice 17: Is that okay?

[2:15:11] Voice 1: That's fine with me.

[2:15:12] Voice 17: And then if we don't reach quorum in this meeting,

[2:15:14] Voice 17: we can bring those back to the next meeting.

[2:15:21] Voice 17: So if we can maybe have, I think it's Steph Millard,

[2:15:25] Voice 17: if she can bring up the template for the recommendation,

[2:15:29] Voice 17: recommendation and then we can have um trustee elliott speak to her recommended language again

[2:15:42] Voice 17: okay so trustee elliott is that the language that you were trying to

[2:15:57] Voice 17: perfect okay awesome okay good

[2:16:00] Voice 9: okay so

[2:16:01] Voice 5: we'll put a potential

[2:16:02] Voice 5: appropriate yeah

[2:16:03] Voice 17: all right does anyone

[2:16:06] Voice 17: Anyone have any other comments on this suggestion, Trustee Stamford?

[2:16:20] Voice 4: I'm just, I mean, I do understand Trustee Elliott's point, and I do understand the challenges that smaller islands have.

[2:16:28] Voice 4: I'm just trying to think of in terms of if this has to be an OCPs, you do want your islands to consider solid waste disposal.

[2:16:37] Voice 4: and that it in no matter how it's done there needs to be an awareness of that it is an issue

[2:16:45] Voice 4: in one way or the other so am i expounding to like am i widening it too much by saying that

[2:16:52] Voice 4: it's just often it's not considered in these these islands that are not serviced by by vehicle

[2:17:02] Voice 4: ferries. And it is a problem in that they don't think about it, or it's not part of any plan as

[2:17:08] Voice 4: you have people coming and going in communities. So I mean, I'm not going to make a big deal about

[2:17:15] Voice 4: this. I mean, it does cover it. But I think it underlying there, there's a quite a bit of

[2:17:21] Voice 4: importance to this, because it is an issue where you've got garbage buried in the back 40, where

[2:17:28] Voice 4: where you've got an oven with an octopus in it off the dock,

[2:17:32] Voice 4: which is what we have right now.

[2:17:36] Voice 4: And vehicles too.

[2:17:38] Voice 4: I mean, there's vehicles,

[2:17:39] Voice 4: we've seen them being towed out into the,

[2:17:41] Voice 4: into Hell Sound and just dumped.

[2:17:43] Voice 4: So it does spark a bigger conversation.

[2:17:47] Voice 4: I'm not sure how that would fit into the OCP,

[2:17:49] Voice 4: but I don't want it to be forgotten

[2:17:51] Voice 4: that everyone that moves to an island

[2:17:54] Voice 4: needs to have an awareness of waste disposal.

[2:17:57] Voice 4: disposal so anyway that's just my thoughts no

[2:18:03] Voice 17: they're very very good points um hmm i'm just

[2:18:10] Voice 17: wondering if there's a separate policy that could be drafted to help address some of these or

[2:18:16] Voice 17: whether between this one and the septic systems or gray white gray and whatever water we want to

[2:18:23] Voice 17: call it we wanted to rename that if it would be addressed yeah

[2:18:30] Voice 4: i don't have an answer but it's

[2:18:31] Voice 4: just something to think about for a little while while we're we're

[2:18:36] Voice 17: not exactly trustee elliott

[2:18:42] Voice 5: i mean again we could separate this into two policies so the directive policy that uh islands

[2:18:48] Voice 5: with you know ferry service should identify these locations um islands not serviced by ferries

[2:18:55] Voice 5: should be encouraged to develop waste management project management systems

[2:19:07] Voice 5: so that could be one Stefan has his hand up and I just got a

[2:19:14] Voice 5: strategy is good and then for the

[2:19:17] Voice 5: second one the septic I just got the text back on-site wastewater disposal systems so I would

[2:19:24] Voice 5: suggest that for 3418 instead of septic systems alone it would be on-site wastewater disposal

[2:19:31] Voice 5: systems and then just amplify the language in that policy okay

[2:19:38] Voice 17: so that would be that would be

[2:19:39] Voice 17: another recommendation we'll

[2:19:43] Voice 9: do that separately

[2:19:44] Voice 17: yeah because we'll just prep them all together

[2:19:48] Voice 17: here and then when we're back in we can address them so you wanted to change the title of septic

[2:20:07] Voice 17: systems is that what that thought was yeah

[2:20:10] Voice 5: to amend the title of um for 3.4.18 septic systems

[2:20:16] Voice 5: to read on-site wastewater disposal systems and then it would be changing the wording the location

[2:20:25] Voice 5: and citing of i wouldn't even say new but i mean it could be argued citing of on-site waste

[2:20:35] Voice 5: what like yes waste water disposal systems and

[2:20:40] Voice 17: it'd be yeah

[2:20:41] Voice 5: well on-site is the the household

[2:20:44] Voice 5: right so you're not talking community waste disposal we're talking yes it's totally open

[2:20:53] Voice 5: to having it worded differently

[2:20:55] Voice 17: staff

[2:20:57] Voice 15: millicombe change off-site to on-site

[2:21:00] Voice 15: on it really should be both of them because we have on some of the islands we have like

[2:21:06] Voice 15: community septic systems so they are off-site as well i'm just saying then

[2:21:13] Voice 5: how about just

[2:21:13] Voice 5: wastewater disposal systems just take out the off and on see stefan has his hand up there i don't

[2:21:32] Voice 5: know if he's got advice i'm quite sure he does go ahead stefan please

[2:21:38] Voice 11: don't be so sure um i just

[2:21:40] Voice 11: just would like to give you some context. Again, like I talked about the roads, the Local Government

[2:21:45] Voice 11: Act requires official community plans to have the approximate location and type of present and

[2:21:53] Voice 11: proposed public facilities, including waste treatment and disposal sites. So your Local

[2:22:01] Voice 11: Government Act requires official community plans to have a plan for waste, which as if you think

[2:22:06] Voice 11: about it that's very logical what you're doing here is refining that statement saying that's fine

[2:22:13] Voice 11: but we want a higher bar and that's what i'm seeing here by but by your exercise of saying

[2:22:19] Voice 11: well i'm looking at 17 and where possible on islands that are serviced by ferry so you're

[2:22:24] Voice 11: distinguishing it so all ocps will have to address this issue of waste management and and sites

[2:22:29] Voice 11: but your policy statements is is indicating is instead of treating it you're you're sort of just

[2:22:36] Voice 11: have a transfer station but you're also recognizing that that's not feasible it's very difficult for

[2:22:42] Voice 11: many of this you know you've got 450 islands and how many of them have a easy to get off maybe

[2:22:47] Voice 11: you know 12 of them or something of that that nature so and then that also works in terms of

[2:22:54] Voice 11: disposal sites we are talking about septic systems so i just want to give you the context that your

[2:22:59] Voice 11: ocps must address this issue so therefore the policy statement will then force you to think

[2:23:05] Voice 11: of it in this context whenever you're amending the OCP. If that provides any help, or maybe I

[2:23:09] Voice 11: just clouded that very murky water, I'm not sure. I'll stay tuned to see if I've been at assistance

[2:23:14] Voice 11: or not.

[2:23:15] Voice 17: I was going to say,

[2:23:16] Voice 17: ba-ha-ha on the murky water. Yes.

[2:23:23] Voice 17: I'm hearing a potential third issue in here. We have the waste transfer from the islands. We've

[2:23:38] Voice 17: We've got the changing of the septic system to wastewater disposal systems to address that issue.

[2:23:46] Voice 17: And there was a third issue that I could hear and it's fallen out of my head.

[2:23:50] Voice 17: So trusty fast.

[2:23:54] Trustee Fast (probable): One of the things that is happening over here on Bowen is air quality guidelines and regulations from Metro Vancouver Regional District are now very strong.

[2:24:07] Trustee Fast (probable): so they've been um uh it's for health uh and safety reasons uh but people can't uh burn their

[2:24:18] Trustee Fast (probable): burn pile like they used to they have to get a permit on and that has to be a burn day and it

[2:24:26] Trustee Fast (probable): costs money and it's uh so it what it adds up to is uh wildfire fuel at piling up and uh in part

[2:24:37] Trustee Fast (probable): But it also means that people who have asthma are able to do their regular activities in a day.

[2:24:44] Trustee Fast (probable): So just because the directive policy that we're looking at here only has the couple of things there, I thought that air quality might be an issue.

[2:24:56] Trustee Fast (probable): I'm not sure what the CRD does about air quality, but Metro Vancouver Regional District is tightening down on it.

[2:25:04] Trustee Fast (probable): And it is an issue that we as islanders are needing to deal with by finding other ways to deal with wood waste and branches coming down in our yards and that kind of thing.

[2:25:19] Trustee Fast (probable): Are we going to maybe we'll get a municipal chipper? I don't know.

[2:25:22] Trustee Fast (probable): But the point is, it's an issue over here. I'm wondering about other islands. Thank you.

[2:25:28] Trustee Fast (probable): I'm

[2:25:28] Voice 17: just going to address part of that I know that the fire department has regulations on air

[2:25:34] Voice 17: quality control themselves so that's regulated and it's regulated through the permitting

[2:25:39] Voice 17: so if there is any danger of air quality degradation then the permit is not issued

[2:25:44] Voice 17: so I think that's regulated through them and that's outside of what we do

[2:25:47] Voice 17: and that would be outside of what we can put in here with regards to land use

[2:25:53] Voice 17: um so i'm not i don't know that we'd have and i could be wrong i'm not sure if we have um anything

[2:26:00] Voice 17: that we'd have uh jurisdiction over thank

[2:26:03] Trustee Fast (probable): you but it was just about the sighting like is there

[2:26:07] Trustee Fast (probable): going to be somewhere where people can uh bring um the wood chipper come on to the island and

[2:26:14] Trustee Fast (probable): chip up i don't know it seems to me that we're looking for places in neighborhoods

[2:26:18] Trustee Fast (probable): neighborhoods where some of these things could happen so maybe there's the idea of siting is a

[2:26:25] Trustee Fast (probable): good strong clear thing thing for what could we do to deal with burning thank you

[2:26:35] Voice 5: trustee elliot

[2:26:38] Voice 5: you're not going to enjoy introducing another idea here but the composting facilities so your

[2:26:45] Voice 5: question your idea about wood chipping um there's a constant call from my community in gabriola

[2:26:52] Voice 5: we need a location for composting facilities even if it's accumulating woody debris we don't

[2:26:59] Voice 5: want it trucked off the island um and in fact we i don't know i can't really speak anyway people

[2:27:08] Voice 5: People can dump loads of woody debris, you can't burn it because of the air quality restrictions through the RDN, then it ends up getting trucked off the island, which causes a lot of carbon and ferry overloads and all of that.

[2:27:23] Voice 5: But we can't require composting facilities to be set up, but enabling land use designations for, yeah, should we require it?

[2:27:43] Voice 5: That is a question.

[2:27:44] Voice 5: Should we require that materials are handled on island as much as possible?

[2:27:49] Voice 5: I don't know.

[2:27:52] Trustee Fast (probable): Yeah.

[2:27:53] Trustee Fast (probable): And does that fit into waste transfer site?

[2:27:55] Trustee Fast (probable): I don't know.

[2:27:56] Trustee Fast (probable): No, we've been struggling with composting facilities here, too.

[2:27:59] Trustee Fast (probable): Over.

[2:28:00] Trustee Fast (probable): Christy Boland?

[2:28:04] Voice 16: So, I mean, we've identified the concept of a waste transfer station, assuming that it'll go off island, which would be the case for, I suppose, inorganic materials.

[2:28:16] Voice 16: But maybe we just say identify appropriate locations when required for organic material, composting, and or transfer of island. So just call it organic. Yeah, thanks.

[2:28:32] Voice 15: Yeah, if I can add to that, trustee Bullen, that's exactly what I was thinking about, too. So we also would love to, like, advance. And so maybe it's an advisory policy, because I don't know if it can be done on every island necessarily. But I do think we should move towards that idea of how are we, you know, recycling or holding facility, like, I don't know if it's transfer facility, it's a management facility or management locations.

[2:29:02] Voice 15: you know, organic material management locations.

[2:29:06] Voice 15: And so it would be nice if staff could come back to us

[2:29:08] Voice 15: with some kind of recommendation around that

[2:29:10] Voice 15: because it's something that has been asked for

[2:29:12] Voice 15: multiple times on our space too.

[2:29:14] Voice 15: Composting has a whole bunch of other challenges,

[2:29:16] Voice 15: which we don't need to get into here,

[2:29:18] Voice 15: but just even at the wood chipping level would be helpful.

[2:29:26] Voice 17: I'm just looking at this.

[2:29:27] Voice 17: So identify appropriate locations for waste transfer

[2:29:31] Voice 17: transfer uh waste transfer and processing stations so then that opens it up a little

[2:29:37] Voice 17: bit so you can process your compost or you can process your recycling um i'm not sure if that

[2:29:46] Voice 17: would work or not yes

[2:29:48] Voice 16: it's not always waste though in a funny sort of way

[2:29:52] Voice 16: so i think you almost need to identify it in some

[2:30:00] Voice 16: the way like it's it's something which has the potential to not be waste if you manage it well

[2:30:05] Voice 16: so the composting organic material i i know that composting is another dimension it can be very

[2:30:13] Voice 16: difficult but i think um handling organic material might just if you left it a bit open

[2:30:22] Voice 16: so identify locations for handling organic material i

[2:30:26] Trustee Fast (probable): think you nailed it marie marie when

[2:30:29] Trustee Fast (probable): when you said management so i think it could

[2:30:32] Trustee Fast (probable): be um right locations for waste transfer or management

[2:30:36] Trustee Fast (probable): and that would cover all kinds of stuff thank you

[2:30:39] Voice 15: and and i want to like double up on what

[2:30:41] Voice 15: uh mary had said around waste because like how we even conceptualize waste is a is a whole thing

[2:30:46] Voice 15: because there can be like you can take a building down right and we can recycle that material and

[2:30:52] Voice 15: reuse it into a thousand different ways on island we don't have to like remove it from the island

[2:30:56] Voice 15: it's not waste we're like reusing it in different ways so i don't know i think i think of it as

[2:31:01] Voice 15: material management or um and it could include waste um but it's not limited to that i think

[2:31:08] Voice 17: we've got two issues here we have the disposal of waste which encompasses one particular type of

[2:31:14] Voice 17: element and then we have the recycling and the reusing so do we need a second policy in here

[2:31:21] Voice 17: that addresses recycling and reusing of um um elements from the answer it can it can be you

[2:31:30] Voice 17: know organic it can be material it could be any of those things so yeah like i said i could feel

[2:31:36] Voice 17: that there was a third thing in here that we were missing and i think that might be it so um and then

[2:31:42] Voice 17: would that be a directive policy for a recycling center would that be an advisory policy to

[2:31:48] Voice 17: So recommend that islands implement recycling and management facilities.

[2:31:55] Voice 17: Steph Eumanns.

[2:31:56] Voice 17: I

[2:31:58] Voice 1: was just going to chime in to say that if you think it's important for your communities to identify these sites within their plans,

[2:32:05] Voice 1: then you can make it a directive policy.

[2:32:09] Voice 1: policy. And so, you know, with 3.4.17 here, you could identify appropriate locations for waste

[2:32:16] Voice 1: transfer, recyclable collection, and organics composting. I don't know if all that vocabulary

[2:32:23] Voice 1: is absolutely what you want to say, but you could sort of make that a triple-barreled

[2:32:29] Voice 1: policy if there were three things that you want to ensure are identified in your island's official

[2:32:34] Voice 1: plans. Certainly on Salt Spring, I know that we struggled for many years with the lack of

[2:32:40] Voice 1: appropriately zoned land for a large organic composting facility. And it would have been

[2:32:47] Voice 1: very helpful if the local planning documents had anticipated that.

[2:32:52] Voice 17: Yeah, I'm saying I think we should have this as a separate policy item in here. Disposal of waste

[2:32:58] Voice 17: waste has particular connotations. Recycling has other. And I think we can address those and spell

[2:33:05] Voice 17: out the requirements a little differently for them, because we're not going to want to remove

[2:33:09] Voice 17: the recycling from the island. We're going to want to recycle and reuse it. Like in some cases,

[2:33:15] Voice 17: or the organics get reused on the island, but some of the recycling gets removed. So I think

[2:33:21] Voice 17: this should have a little bit more thought to it. Trustee Elliott.

[2:33:24] Voice 17: yeah

[2:33:25] Voice 5: so i was just playing with some wording there um so if we wanted to be bold and say ocps

[2:33:32] Voice 5: should identify locations where the collection management and recycling of materials and there

[2:33:38] Voice 5: you could have natural organic recycled building materials like you name it we could list them

[2:33:45] Voice 5: um is made possible you know or is supported or something like and

[2:33:54] Voice 17: to encourage reuse on the

[2:33:55] Voice 17: the islands yeah

[2:33:57] Voice 5: and that means you'd you'd have to then have some zoning in your ocp and even if

[2:34:02] Voice 5: that zoning is not applied to a location at least that is possible and you're directing the community

[2:34:08] Voice 5: to consider how to to do that so i do think there's some possibility here it's not sure we're

[2:34:17] Voice 5: ready for that bold of a step but yeah so it's in the chat in the chat i don't know if uh lisa i

[2:34:24] Voice 5: I could send that to you, but we could just copy it.

[2:34:28] Voice 5: It's badly worded.

[2:34:30] Voice 17: We can add it to the list of recommendations to be addressed once.

[2:34:36] Voice 17: I don't think we're going to get quorum again today, but we can bring the next meeting.

[2:34:44] Voice 3: If I might, Chair, on the composting concept, that's one I'm going to highly recommend you refer to staff.

[2:34:50] Voice 3: I live in central Saanich, and some of you might know the huge issues central Saanich has had with composting facilities.

[2:34:55] Voice 3: facilities um so i think we would want to tread carefully and um thoughtfully into like required

[2:35:01] Voice 3: provision of composting facilities on islands just so i would highly encourage you to just

[2:35:06] Voice 3: requested staff advice before you propose that our proposed language in that area

[2:35:12] Voice 17: absolutely i think all of these a lot of these recommendations are going back to staff for

[2:35:16] Voice 17: for advice and input so great thank you okay we've got 10 minutes left here

[2:35:25] Voice 17: um do we have any other issues that we'd like to raise regarding waste uh trustee patrick

[2:35:34] Voice 17: i

[2:35:36] Voice 7: know the province brought in a new soil relocation regulation in the last year or so

[2:35:44] Voice 7: are we up to date and fresh on any impacts that that could have in our islands

[2:35:52] Voice 17: if we can get staff rita maybe or staff humans to answer that if they have any knowledge

[2:35:58] Voice 17: no

[2:36:02] Trustee Fast (probable): no if i might on uh i think there's something a point to be made about moving soil around

[2:36:12] Trustee Fast (probable): uh regarding invasive plants and uh so this is it's a huge threat for biodiversity and it might

[2:36:22] Trustee Fast (probable): not seem like it but you know uh some waste soil that gets shifted moved around with the bulldozer

[2:36:29] Trustee Fast (probable): and something and suddenly you've got japanese knotweed everywhere and uh so i just and and if

[2:36:37] Trustee Fast (probable): that gets into the water course then your uh fresh water for your um those who use those surface

[2:36:45] Trustee Fast (probable): waters for uh coming out of their tap can be anyway it can be huge issues we've been dealing

[2:36:52] Trustee Fast (probable): with uh some of this on bowen we've got staff uh who are out there uh dealing with japanese

[2:36:58] Trustee Fast (probable): not weed every year now. And so I think that's just one of the invasive plants. I'm not sure

[2:37:06] Trustee Fast (probable): it's ringing a bell. Trustee Patrick is madly doing research there, I can see. But

[2:37:11] Trustee Fast (probable): invasive plants is something that might fit into this waste category, or it's a kind of

[2:37:18] Trustee Fast (probable): biological pollution. And it relates to soil being moved around, as well as horticultural

[2:37:25] Trustee Fast (probable): plants being brought in thank you great points um okay

[2:37:31] Voice 17: so i guess what i'm gonna ask should we

[2:37:37] Voice 17: prep a recommendation to capture asking staff staff's advice on um recycling and

[2:37:46] Voice 17: organic material options or do we want to leave that i see some nods some

[2:37:58] Voice 16: I think we need to let this settle and get some advice because we've had so many good ideas that

[2:38:03] Voice 16: I don't think we could create a policy or edits on the fly and anyway we don't have

[2:38:13] Voice 16: no we

[2:38:15] Voice 17: don't have crime so what we'd be doing is we'd be prepping the recommendation for the next

[2:38:19] Voice 17: meeting so my question is do you want us to prep this recommendation for the next meeting so that

[2:38:23] Voice 17: we remember it or do we just leave it alone and just let it fall off

[2:38:28] Voice 16: by the way in just an

[2:38:32] Voice 16: additional thought um trustee fast you mentioned invasive plants i know when they do invasive

[2:38:38] Voice 16: plants removal it's always a struggle to find a site to dispose of them properly by fire or

[2:38:46] Voice 16: whatever it needs to be done so that's another thing that could be added to the list of you know

[2:38:51] Voice 16: appropriate locations for that that's

[2:38:57] Trustee Fast (probable): partly what happened uh yeah in one case here was that that's

[2:39:01] Trustee Fast (probable): the bulldozer got into went oh look at here's this nice pile of soil i'm gonna move it oh

[2:39:06] Voice 9: yeah

[2:39:07] Voice 17: yeah

[2:39:08] Trustee Fast (probable): okay

[2:39:11] Voice 17: so i'm not i'm not hearing um much interest to um to develop that uh so we'll just

[2:39:20] Voice 17: leave that one alone if we come back at the next meeting and we remember and we want to pursue it

[2:39:25] Voice 17: then we can otherwise we'll just continue on with um having the two recommendations that we were

[2:39:31] Voice 17: working on today come back to the next meeting to carry on the conversation hopefully we'll have

[2:39:37] Voice 17: quorum then i

[2:39:38] Trustee Fast (probable): think that well because there's a bunch of reading that i want to do now i've got

[2:39:42] Trustee Fast (probable): a bunch of ideas noted down and and uh uh it's a way bigger topic than these two little uh policies

[2:39:49] Trustee Fast (probable): since we've opened it up quite a bit which is great yeah

[2:39:52] Voice 16: should we should we talk about just

[2:39:54] Voice 16: you talked about having quorum i think um tim brought up at the beginning should we have a

[2:40:00] Voice 16: chat about uh the meeting and how to encourage people what would suit people to make sure that

[2:40:07] Voice 16: we have quorum something like that just now would that be helpful uh

[2:40:13] Voice 17: yes i just want to do a quick

[2:40:14] Voice 17: quick check in on the couple of items that we've identified and the recommendations that we've

[2:40:21] Voice 17: established for next time. Have these policies sufficiently addressed the issues that are within

[2:40:28] Voice 17: our purview and meeting the goals? We feel comfortable. I'm seeing thumbs up. Okay. I kind

[2:40:35] Voice 17: of feel that too. So good job, you guys. Sure. Then I think part of the issue with having our

[2:40:44] Voice 17: our afternoon meetings is there's a lot of people that have other jobs. And they're, they're, you

[2:40:52] Voice 17: know, nine to five, Monday to Friday, they're off the table. And then there's some of us that can

[2:40:59] Voice 17: work around our schedules and sneak in in between meetings. But, you know, others, it's, it's like

[2:41:08] Voice 17: in and out as much as they can. Having the evening meetings makes more trustees available. However,

[2:41:14] Voice 17: However, that is a burden on staff, especially given the amount of staff required to support

[2:41:18] Voice 17: these meetings.

[2:41:19] Voice 17: So that's not always the best situation either.

[2:41:24] Voice 17: I don't have any solution to this.

[2:41:28] Voice 17: I don't have a magical one that's given me the answer.

[2:41:33] Voice 17: So I don't know if we continue trying to have these afternoon meetings.

[2:41:38] Voice 17: And when we have quorum, we be prepared for the recommendations and move those through.

[2:41:44] Voice 17: and in between that we just continue with our discussions because the heavy part of the lifting

[2:41:48] Voice 17: here is open discussion trustee

[2:41:53] Voice 5: elliot yeah i agree so we've got dates set um for the next

[2:41:59] Voice 5: few meetings but one of the issues you just raised was um a running list of potential

[2:42:06] Voice 5: recommendations um to keep going and so i still have some from uh the previous um cow that i

[2:42:14] Voice 5: chaired that were not advanced um because we didn't get to it so um Connor Yeoman or sorry

[2:42:22] Voice 5: senior policy advisor Yeomans are you tracking all the that or how are we documenting sort of the

[2:42:30] Voice 5: suggestions that people want to see made into policies but don't make it into the conversation

[2:42:35] Voice 5: at

[2:42:38] Voice 1: the moment that is not being formally tracked I know that for this meeting um Lisa has been

[2:42:43] Voice 1: been taking some notes, I think. I don't want to put Lisa on the spot, but I believe that to be

[2:42:47] Voice 1: the case. And I can inquire as to whether that is the case with previous meetings as well, where

[2:42:55] Voice 1: quorum has been lost. I mean, typically, only decisions are recorded, right, of meetings.

[2:43:05] Voice 1: So recognizing the type of discussions that are happening here, it's sort of incumbent upon us

[2:43:10] Voice 1: probably to record some of that discussion. But at the moment, I would say there is no formal

[2:43:15] Voice 1: mechanism.

[2:43:16] Voice 17: I would recommend that, you know how as trustees, we can forward our proposed language

[2:43:22] Voice 17: for motions or recommendations in advance of the meeting, that staff take this as our formal

[2:43:28] Voice 17: submission of these elements that we would like to see on the next agenda. Does that make sense?

[2:43:37] Voice 17: You know, like, Trustee Elliott, if we're going to trust council and trustees said,

[2:43:43] Voice 17: I have a motion that I would like to bring forward.

[2:43:45] Voice 17: We send that wording off to staff in advance.

[2:43:48] Voice 17: And then when we get to the meeting, we say, okay, I'd like to bring, now that we're at

[2:43:52] Voice 17: the right time, I'd like to bring my motion forward.

[2:43:54] Voice 17: Staff has my motion in writing.

[2:43:56] Voice 17: Please bring it to the table.

[2:43:59] Voice 5: So I had started a Word document with all the recommendations that had come in from

[2:44:03] Voice 5: people.

[2:44:04] Voice 5: I want to look at this and their previous coordination policies they weren't fitting

[2:44:08] Voice 5: in with.

[2:44:08] Voice 5: so I think you know simply a word document that's worked on with staff and passed from chair to

[2:44:15] Voice 5: chair of each committee of the whole it doesn't necessarily become your marching orders I think

[2:44:21] Voice 5: because we still want to have coherence and moving through it in order but at least there's

[2:44:28] Voice 5: tracking for oh we want to come back to that coordination principle or something so I don't

[2:44:35] Voice 5: know i think there is a place for that yeah working with staff trustee

[2:44:43] Voice 17: boland uh

[2:44:45] Voice 16: yeah i i

[2:44:46] Voice 16: support what you suggested but that brings me to the first thing i said which was just out of the

[2:44:53] Voice 16: top of my head so the follow-up action list and it says progress and then complete and i was thinking

[2:45:02] Voice 16: about, you know, we have the minutes, we have to adopt the minutes, then there's a follow-up

[2:45:06] Voice 16: action list, then we go to the draft document. I actually go straight to the draft document

[2:45:12] Voice 16: and work from the red lines forward. That's the only way that I can wrap my head around

[2:45:18] Voice 16: where we are and what we're trying to do. But I wondered if the follow-up action list,

[2:45:24] Voice 16: when it says like complete or status, it's like with respect to what? That it's been

[2:45:30] Voice 16: um adopted as a recommend fully adopted as a recommendation have been put into the red line

[2:45:37] Voice 16: because some of the things in there are in the red line but aren't marked as complete so i just

[2:45:43] Voice 16: asked jason if you want to comment on what that really means if that would help us a bit well

[2:45:50] Voice 1: with reference to the follow-up action list specifically yeah most of most of the incomplete

[2:45:55] Voice 1: complete items are the will forward to trust council items so they are the the revision to

[2:46:04] Voice 1: the document has been made in the red line but it hasn't been that the entirety of the task has not

[2:46:10] Voice 1: yet been completed because that then will eventually need to be forwarded to trust council

[2:46:14] Voice 1: for its consideration so the red line version that you see in your agenda packages is is the

[2:46:19] Voice 1: accumulation of all of those recommendations that committee of the whole has has made to date but

[2:46:24] Voice 1: but that have not yet gone to Trust Council for its approval.

[2:46:27] Voice 1: And therefore, they're not being marked as complete in the follow-up action list.

[2:46:31] Voice 16: But would it be helpful to have something to say that it is in the redline document?

[2:46:39] Voice 16: Or is that an irrelevant detail?

[2:46:41] Voice 16: I just remember at some stage, you didn't actually get to update in the document.

[2:46:47] Voice 16: So we had to just go forward with that.

[2:46:50] Voice 16: Anyway, okay, I understand where you're coming from now.

[2:46:54] Voice 16: I was getting a little bit sort of like oh where are we but I just go to the document and work

[2:46:59] Voice 16: forward from the red lines and

[2:47:01] Voice 17: so the red line document is for our ease of understanding the

[2:47:06] Voice 17: red line document will also then be forwarded to trust council yeah part of the package the

[2:47:11] Voice 17: recommendations from this committee the committee of the hall is what has not yet gone to trust

[2:47:18] Voice 17: council for endorsement so either trust council endorses it or it doesn't and at that point those

[2:47:23] Voice 17: those red lines get adopted in or rejected.

[2:47:27] Voice 9: But

[2:47:28] Voice 17: for our working purposes,

[2:47:30] Voice 17: we're working on the red line as we're going.

[2:47:35] Voice 17: So each time we make those recommendations,

[2:47:38] Voice 17: they get added in when we're in quorum

[2:47:41] Voice 17: and we've made a recommendation

[2:47:43] Voice 17: so that when we come back to it the next time,

[2:47:46] Voice 17: we can see how far we came.

[2:47:48] Voice 17: Yeah. Okay.

[2:47:50] Voice 3: And I'll just add, it's our expectation now

[2:47:52] Voice 3: Now that we'll have time between meetings to do that red line,

[2:47:55] Voice 3: the circumstance that occurred was a very quick spin around of agendas where

[2:47:59] Voice 3: we couldn't achieve that.

[2:48:00] Voice 16: Yeah. Okay. Trustee Elliott.

[2:48:05] Voice 5: So if, would everyone agree to just, you know,

[2:48:08] Voice 5: one person or two chairs working with staff to keep a running list of the

[2:48:17] Voice 5: recommended changes and then whoever this, the chair is for the next meeting,

[2:48:20] Voice 5: you you could you know schedule and we've we want to talk about this and this in this section

[2:48:26] Voice 5: that's part of setting up the agenda and then three items that can't be addressed stay on the

[2:48:31] Voice 5: list to keep rolling forward to subsequent chairs i think because we have half you know

[2:48:39] Voice 5: half-worded recommendations their thoughts they're not yet ready to turn into policies

[2:48:45] Voice 5: but they need to be tracked in some way and my mind goes a little bit a bit of an archivist i'm

[2:48:50] Voice 5: I'm happy to do this job or work with somebody on it, but I've already started it.

[2:48:55] Voice 5: But if this group would consent to that, I can, we could just keep rolling the document forward.

[2:49:01] Voice 5: Does that make sense?

[2:49:02] Voice 5: Or would that confuse it for staff?

[2:49:05] Voice 17: I'm going to ask a slightly different question because I think there's already a process in place for proposed motions.

[2:49:13] Voice 17: And that goes to staff and then that gets added to the agenda.

[2:49:18] Voice 17: therefore should uh the next chair coming in um have to like swap like let's say um somebody got

[2:49:27] Voice 17: ill and somebody else stepped in then it's not lost because those recommendations are on the

[2:49:31] Voice 17: agenda coming from the trustees and they're proposed don't

[2:49:39] Voice 16: forget we have the idea that we

[2:49:41] Voice 16: would separate uh changes to existing from totally new because there were a few that were like okay

[2:49:50] Voice 16: i want to propose this entirely new thing but i think it would be really good and i think it

[2:49:55] Voice 16: might help with attendance because if you get an agenda with we're going to address these four

[2:50:01] Voice 16: items it's much easier to wrap your head around it than you know try and find your way into it

[2:50:08] Voice 16: if you haven't been at meetings you know previous meeting and turn up and do something constructive

[2:50:15] Voice 16: if you're given something quite focused it might help people kind of say yeah yeah i'll be there

[2:50:21] Voice 16: because i can narrow it down to this and prepare i'm

[2:50:26] Voice 17: going to ask steph brater which method she

[2:50:29] Voice 17: would prefer do you want trustees to keep a running track of the changes and then bring them

[2:50:35] Voice 17: forward when we get into the meetings and give you the give it to you verbally again or do you

[2:50:39] Voice 17: want us to have the send you the wording and you keep track of it and add it to the agenda

[2:50:44] Voice 3: yeah i we haven't i think the way you're working right now in this linear fashion walking through

[2:50:48] Voice 3: the document i think is logical to people and then if we're keeping um a list of items we want

[2:50:54] Voice 3: to circle back to i think that's appropriate certainly i'm perfectly happy for a chair the

[2:50:58] Voice 3: chairs to keep that with themselves and then i think when we i haven't of course discussed this

[2:51:03] Voice 3: with my colleagues but when we reach the top of the document again we have to circle back up to

[2:51:07] Voice 3: come back to some of the pieces I think we'll have it we'd encourage an overall discussion about this

[2:51:11] Voice 3: is the this is the running list of topics do we have agreement that this is what we're going to

[2:51:14] Voice 3: move forward with provide a last minute for like anything else pressing and then that's your

[2:51:20] Voice 3: agreement that that's your last cycle through right something like that you'd need sort of

[2:51:24] Voice 3: some group agreement this could otherwise you're going to go on forever and ever iteratively poking

[2:51:28] Voice 3: at new things. But that's sort of in my head. That's what I think I had in mind. So if Trustee

[2:51:33] Voice 3: Elliott's volunteering to keep the list and share it with the other people who offered to chair,

[2:51:37] Voice 3: I think that makes sense. And then we reach the top of the document again, there could be a moment

[2:51:41] Voice 3: of reflection, consideration, and then do one last.

[2:51:45] Voice 17: Okay, I'm just going to interrupt again.

[2:51:47] Voice 17: Sorry, we're talking about proposed motions. That's right.

[2:51:51] Voice 17: Okay. So

[2:51:52] Voice 5: then I think it's made

[2:51:54] Voice 5: in a meeting though correct

[2:51:56] Voice 17: so these are proposed motions that have not yet been made we've we've

[2:51:59] Voice 17: we've developed the wording for it but have not made them but

[2:52:04] Voice 5: so in some cases let

[2:52:07] Voice 17: me just finish

[2:52:07] Voice 17: what i'm saying first please so i'm talking about motions that have been crafted but not moved in

[2:52:13] Voice 17: the meeting that will then get forwarded to trustee elliott to maintain i think an email

[2:52:20] Voice 17: i would have to go out to all trustees for anyone that has proposed wording to send it to trustee

[2:52:25] Voice 17: elliot otherwise it's going to get lost we have to have one person that's collecting it for everybody

[2:52:31] Voice 17: so that no matter who the chair is we know where to get it from apologize

[2:52:40] Voice 5: i didn't mean to interrupt

[2:52:41] Voice 5: yes because there's a few that are trustee boland trustee fast and i'm like we need to get back to

[2:52:46] Voice 5: those they're on the list but we gotta keep moving so yeah i'm happy to keep that list and and work

[2:52:51] Voice 5: with the chairs and staff to um to keep refreshing it so so

[2:52:57] Voice 17: i guess my next question then is for the

[2:52:59] Voice 17: next meeting because we didn't complete these sections obviously we've got these outstanding

[2:53:04] Voice 17: motions whoever's a chair next time we'll bring those motions back forward so we can move and

[2:53:10] Voice 17: vote on them and then we'll move on to the next section is that is that what we're planning on

[2:53:17] Voice 17: doing i

[2:53:19] Voice 3: see lisa's hand up also i believe we're instead of talking generalities it's trustee maud

[2:53:23] Voice 3: i believe is up next so it would be trustee maud to bring them forward at the next meeting

[2:53:29] Voice 17: stuff stuff millard you're on mute if you're

[2:53:37] Voice 6: speaking thank you chair evans uh the two

[2:53:41] Voice 6: particular motions or recommendations that did not turn into motions today are in the minutes uh

[2:53:49] Voice 6: because they were requested to be done to to be there uh and those would show up in your future

[2:53:54] Voice 6: minutes but those are not necessarily brought to you at the next meeting so i just wanted you to

[2:54:00] Voice 6: be aware of that okay

[2:54:02] Voice 17: so if you if those could be forwarded to trustee elliott um so she can keep a

[2:54:08] Voice 17: track of them and then when trustee maude comes to chair he'll be able to say okay this was the

[2:54:13] Voice 17: unfinished business from the last meeting and then we can move on to the next section is that the

[2:54:19] Voice 17: game plan do we are we okay with that thumbs up trusty more to get with that thumbs up yay

[2:54:26] Voice 16: so just to check so we send them to toby but we won't send them to motions that aren't stressed

[2:54:34] Voice 3: correct

[2:54:35] Voice 16: okay okay

[2:54:37] Voice 3: and just as a check for everyone i'll share screen here just to show

[2:54:41] Voice 3: you what meetings are scheduled i know we're past eight four o'clock here but

[2:54:43] Voice 3: just you can all strategize about the future of all this fun that you're having

[2:54:49] Voice 3: this is the meeting schedule that you adopted at your last meeting um so we've now had the

[2:54:55] Voice 3: february one so we're meeting again march 6th march 31st april 15th by april you know in order

[2:55:03] Voice 3: for first reading to happen in june staff you know are going to need to do quite a bit of

[2:55:07] Voice 3: preparation so april early may is going to have to be when you're hoping to land this

[2:55:11] Voice 3: i would say ideally april for us so just wanted to reflect you know as look reflecting on the

[2:55:17] Voice 3: the pace you're moving at and that said it's your timeline things can shift but council had set the

[2:55:22] Voice 3: aspirational goal of June for first reading so just wanted to flag that to you as you look at

[2:55:26] Voice 3: what's remaining in the documents you can sort of evaluate as you hit trust council here we have not

[2:55:31] Voice 3: provided any decision making materials for trust council anticipating that anything that needs to

[2:55:36] Voice 3: change with the project or adoption of amendments would happen at a special meeting and that your

[2:55:41] Voice 3: agenda is very filled for March so just wanted to just have you keep that in mind as you look at

[2:55:45] Voice 3: what's left

[2:55:45] Voice 6: and

[2:55:51] Voice 3: thank you all for commitment to this a lot of your time yeah

[2:55:54] Voice 17: there's still quite

[2:55:56] Voice 17: a bit to get through future this will thank you for this dedication i can tell you that

[2:56:02] Voice 17: no worries um well i really appreciate the conversation today i think um i think we had

[2:56:09] Voice 17: some good ideas come out of this and helping us to address where we are where we'd like to be

[2:56:15] Voice 17: and double-checking that we're meeting the goals

[2:56:19] Voice 17: that we'd like to reach.

[2:56:23] Voice 17: Any further comments before we close the non-meeting?

[2:56:28] Voice 17: Well done, Chair.

[2:56:30] Voice 17: It was a really good meeting.

[2:56:32] Voice 17: Well done.

[2:56:33] Voice 17: Thanks.

[2:56:33] Voice 17: It was a good discussion.

[2:56:36] Voice 17: I appreciate everyone's thoughts and input.

[2:56:38] Voice 17: Okay.

[2:56:39] Voice 13: Thanks, everybody who made it.