Hornby Island Local Trust Committee regular meeting, May 1, 2026

[0:00:05] Please thank you for joining us today for this regular

[0:00:12] Voice 3: meeting of the Hornby Island

[0:00:14] Voice 3: Local Trust Committee. I want to begin the meeting by acknowledging that we're fortunate

[0:00:19] Voice 3: to be able to gather today in the territory of Coast Salish Peoples and we respectfully

[0:00:26] Voice 3: acknowledge that Hornby Island is in the unceded traditional territory of the Comox First Nation,

[0:00:31] Voice 3: the traditional keepers of this land my name is tim peterson i'm elected on mesquite island and

[0:00:38] Voice 3: i am the chair of the harvey island local trust committee uh also with me today are local

[0:00:43] Voice 3: harvey trustees alex allen grant scott and together we make up the harvey island local

[0:00:50] Voice 3: trust committee this meeting is being live streamed and recorded and the recording will

[0:00:59] Voice 3: be available on the website in around a week or so uh joining us on the staff side today we have

[0:01:05] Voice 3: our regional planning manager uh renee jamrat uh good morning and uh behind the scenes uh doing the

[0:01:18] Voice 3: technical work and uh meeting administration is um lisa millard thank them for all their support

[0:01:27] Voice 3: this meeting is official forum for the local trust committee to make decisions about land use

[0:01:32] Voice 3: planning matters and discuss relevant business and i also want to add that this is a place of

[0:01:37] Voice 3: employment and despite the fact that some staff may be in their own homes our staff

[0:01:42] Voice 3: uh have the right to a safe and respectful workplace so with that uh we have an agenda

[0:01:49] Voice 3: before us and i'll look to trustees is there any amendments desired for the agenda today

[0:01:54] Voice 3: no it's amy i'll take it by general consent that we will adopt the agenda as presented

[0:02:01] Voice 3: and our first section is trustee reports who'd like to go first most first

[0:02:11] Voice 10: grant to your chair

[0:02:16] Voice 7: okay well i find it rather sad is the way to put it the way what we enacted at the last

[0:02:23] Voice 7: meeting um i don't think it's it in keeping with the preserve and protect mandate of the islands

[0:02:33] Voice 7: trust because the unique what we've passed last meeting was far above and beyond what any other

[0:02:45] Voice 7: island's trust has passed or any of the municipalities around us so it has to beg

[0:02:50] Voice 7: the question to me is why why is that and what i see is that we've ignored the fact that we're

[0:02:59] Voice 7: going into one of the probably one of the driest summers we've ever had the water issue on hornby

[0:03:04] Voice 7: island is going to be huge and the whole idea of how what can hornby island handle tourist wise

[0:03:13] Voice 7: you keep reading all over the globe where the tourists are flooding into areas and drastically

[0:03:19] Voice 7: changing the character of these unique places that's why people why do people come here they

[0:03:26] Voice 7: want to come here because of the beautiful beaches because we're away from the fires in the interior

[0:03:31] Voice 7: and the smoke and because of Hornby Island they love it the potters and everything else so I just

[0:03:37] Voice 7: found that I thought that what we passed last last meeting was not preserving and protect

[0:03:44] Voice 7: protect that unique character of Hornby Island but others felt differently so that's the way it is

[0:03:52] Voice 7: over to you Alex and I just want to say many of the people I've spoken to on Hornby Island

[0:03:57] Voice 7: since that meeting would agree with what I just said Alex okay

[0:04:04] Voice 10: we're going to signal the water

[0:04:05] Voice 10: through

[0:04:06] Voice 13: the chair if I may just one moment pardon me trusty Ellen um just a note from the

[0:04:12] Voice 13: minute taker that the live stream isn't working at the moment but she's going to troubleshoot that

[0:04:18] Voice 13: just just so you're aware okay

[0:04:21] Voice 11: thank you for that yeah

[0:04:25] Voice 10: so everybody's aware of what's going on the

[0:04:31] Voice 10: provincial park it's uh it's insane it's getting more insane so now it's the water and so i don't

[0:04:38] Voice 10: know if anybody's aware of the fact that they've got they decided to get what is it how many trees

[0:04:44] Voice 10: Over 5,000 native plants. They decided to purchase them now instead of in the fall, which is where you actually plant your trees and shrubs in the fall. I think everybody knows they're already springing.

[0:05:00] Voice 10: So here they are with all these plants and water issues. So they're going to keep them alive over the winter, apparently, and ship water off island.

[0:05:11] Voice 10: Island, 25,000 litres of groundwater used every two weeks water cycle during the driest months on our island.

[0:05:28] Voice 10: So I'm not quite sure how that's going to impact our ferries or how many trucks we're even envisioning.

[0:05:33] Voice 10: I'm not sure about contract. There's so many of the community that's been working on this, advocating and writing letters to BC Parks.

[0:05:41] Voice 10: So I'm just just now getting this information so it's not complete. I apologize.

[0:05:48] Voice 10: And yeah, and the funny thing is, so then you need to go to the website.

[0:05:53] Voice 10: It has all these phases. Phase one to phase ten. And at the bottom, who is listening?

[0:05:59] Voice 10: Yes, that's a good question. Who is listening over there? Because they don't seem to be listening. Anyone?

[0:06:07] Voice 10: So I encourage you all to email if you have any concerns regarding this whole process.

[0:06:13] Voice 10: says they are going to have a engagement meeting in the fall for the next phase, more campsites.

[0:06:21] Voice 10: And so it's parkinfo at gov.bc.ca if you feel so inclined. But yeah, we've really got to have

[0:06:29] Voice 10: people. And, you know, as we know, it's been disruptive on this island with all these dump

[0:06:34] Voice 10: trucks and trucks, diesel fumes, and it's making us a little bit restless. At least that's my

[0:06:42] Voice 10: report please okay

[0:06:45] Voice 3: thank you trustee alan and for chair's report i'll just report out that uh

[0:06:52] Voice 3: attended uh sessions in the end of april on the heritage conservation act um renewal project

[0:07:01] Voice 3: provinces uh we reopened um and we managed to have honest trust staff uh managed to get an official

[0:07:12] Voice 3: uh comment in the comment period because great we did have a little bit of a constraint on our

[0:07:18] Voice 3: resources um last weekend i attended the association event around uh coastal communities

[0:07:27] Voice 3: um conference down in victoria um number of good sessions i think the outstanding one for me was

[0:07:35] Voice 3: there was about an hour and a half session from three very prominent lawyers.

[0:07:42] Voice 3: Unfortunately, I wasn't able to find the one fellow's name, but

[0:07:46] Voice 3: John Allen Jack, who's also chief and councillor and regional director chair for

[0:07:54] Voice 3: Alberta, or Banfield area. And Don Lidstone, a long time, well-known local government advisor.

[0:08:06] Voice 3: Really just laying out how everything from the Royal Proclamation of 1776, through Canadian law, constitutional law, and the recent Cowichan tribes case.

[0:08:22] Voice 3: So that's very, very informative. I'm hoping that that information is going to be broadly available, I think, for those that are nervous about the implications.

[0:08:32] Voice 3: I think they had some really clear and salient points, very understandable, and for three

[0:08:38] Voice 3: legal minds to be able to put into layman's terms such complex materials, I thought really

[0:08:46] Voice 3: impressive.

[0:08:47] Voice 3: And last week, the Governance Committee met, really looking at trying to set up orientation

[0:08:57] Voice 3: orientation for the new round of trustees coming in the fall as best as as well as we can uh really

[0:09:05] Voice 3: trying to figure out how how to flow the information away that's uh reasonably digestible

[0:09:10] Voice 3: and really trying to hit the high points um but to just knowing that there's there's an awful lot

[0:09:16] Voice 3: as you come in especially as a new trustee um to learn uh so we're working on that and part of that

[0:09:23] Voice 3: That is a sort of an examination of the responsibilities of executive committee, many of which, some of which are legislative, some of which are by bylaw or policy, and many of which have been delegated to the executive committee from trust council itself.

[0:09:42] Voice 3: So interesting work there. And I will just wrap that up for now.

[0:09:47] Voice 3: I do not have the, uh, Dan Arbor, uh, director Arbor's not here today at the trust conservancy

[0:09:57] Voice 3: report. So we're going to move into the, uh, public participation period here. Um, we buy

[0:10:09] Voice 3: by the new trust council bylaw.

[0:10:13] Voice 3: That's a 15 minute period and for it to extend it,

[0:10:17] Voice 3: we are going to have to have a vote.

[0:10:20] Voice 3: That's how the new bylaw operates.

[0:10:22] Voice 3: We have to stick to that.

[0:10:24] Voice 3: So before we get into that,

[0:10:25] Voice 3: I just want to remind everyone to speak respectfully,

[0:10:34] Voice 3: acknowledge concerns you have without causing harm.

[0:10:37] Voice 3: um we want to call uphold cultural safety as part of our part of our commitments to

[0:10:43] Voice 3: reconciliation in a broad sense and uh let's keep the conversation constructive

[0:10:51] Voice 3: um and i'll leave it to that yeah speak to the issues not individuals um please address your

[0:10:59] Voice 3: comments to um the elected folks here not to staff or uh other other members of the public here

[0:11:06] Voice 3: and uh yeah be be clear concise and respectful and i'm gonna lean into the concise bit because

[0:11:12] Voice 3: with a short period of time i'm going to be uh using a timer today so show hands who would like

[0:11:18] Voice 3: to investigate me today okay let's start right here you

[0:11:24] Voice 18: want me to close the mic

[0:11:25] Voice 3: uh it's way

[0:11:26] Voice 3: easier for the people listening to the recording and stuff if you're if you're in the microphone

[0:11:30] Voice 3: yeah thank you okay

[0:11:35] Voice 11: is that live uh okay

[0:11:57] Voice 18: i'll try to be very quick i've got several points

[0:12:04] Voice 18: The first is that I wanted to make sure that the trustees and the trust is aware of the lobbying that's taking place around the Bainstown connector.

[0:12:14] Voice 18: There have been five mechanical breakdowns in the last three weeks since it came back from a $15 million briefhead.

[0:12:22] Voice 18: So there's active lobbying that has started around that.

[0:12:27] Voice 18: The second one is I was at the farmer's market organizing meeting last Sunday,

[0:12:33] Voice 18: and there was a brief discussion that says locals don't go to the farmer's market.

[0:12:41] Voice 18: It's generally the visitors that support those artists.

[0:12:44] Voice 18: And so I think that is something that's very different maybe than other communities,

[0:12:48] Voice 18: and responsible housing of those visitors is extremely important.

[0:12:54] Voice 18: And so comparing it to other communities might not be apples and oranges.

[0:12:58] Voice 18: The third thing is the Hornby bus. We continue to have congestion issues and probably the most dangerous area is Ford's Cove.

[0:13:09] Voice 18: And so we would likely, I would trust, to put some thought to doing planning at Ford's Cove that would enhance the safety of access for emergency vehicles, public transit, and the traveling general public around safe egress and access to the marina and that Cove area.

[0:13:31] Voice 18: area. So last year, we actually had to move the bus stop up to

[0:13:36] Voice 18: Bond Road, which is a long walk back to the harbour. And it was

[0:13:41] Voice 18: still the second busiest stop. So it's really, really important

[0:13:46] Voice 18: to try to provide proper service to get back into the harbour. So

[0:13:51] Voice 18: we look to the trust for some guidance, leadership around

[0:13:55] Voice 18: planning and parking at Fort Scroggins. The fifth thing is, I

[0:14:00] Voice 18: i would like to support the pua correction for the zoning and i would reference the april 2024

[0:14:10] Voice 18: actually it's may may 29th of 2024 a letter from the islands trust showing support in principle

[0:14:19] Voice 18: for the correction on that pua zoning to re-establish community housing as an allowable

[0:14:27] Voice 18: use so i'm speaking in favor of that not the exclusion of other things um but that is something

[0:14:33] Voice 18: that is needed in a very timely way uh the reddit report is complete uh so that the government's

[0:14:41] Voice 18: invested a hundred thousand dollars in looking at a piece of property that the zoning has been

[0:14:47] Voice 18: eight years trying to be an error trying to be rectified um since tony law first alerted

[0:14:54] Voice 18: to the mistake in 2018 so it's a long wait thank you thank

[0:15:01] Voice 3: you there's one more in the front here

[0:15:03] Voice 3: can

[0:15:04] Voice 10: i ask another

[0:15:04] Voice 11: question sure

[0:15:08] Voice 10: there's been rumors circulating regarding the commissa might be permanently over the other

[0:15:15] Voice 10: side through the summer because the these connector not being very reliable can you

[0:15:20] Voice 10: comment on that i've heard it little murmurs about that in my several days and then we're

[0:15:26] Voice 10: gonna have colloquials on our own um

[0:15:31] Voice 18: well i might not really be as knowledgeable as i have been

[0:15:35] Voice 18: sometimes in the past because bc carries has uh basically ghosted us um the commissioner is away

[0:15:42] Voice 18: in sweden right now and so when she gets back we'll be asking the commissioner what's going on

[0:15:48] Voice 18: and what the options um around the service levels are so i don't know

[0:15:57] Voice 18: okay

[0:15:58] Voice 11: next uh

[0:16:06] Voice 17: good afternoon um when we began updating the luv in march of 2022

[0:16:12] Voice 17: the heart of the project was addressing the critical need for affordable housing

[0:16:15] Voice 17: for ordinary residents four years and two months later with almost all of the housing

[0:16:22] Voice 17: components now divert to an undefined future that core has been lost. The 26 new homes at Beulah

[0:16:29] Voice 17: Creek are a great start but they leave roughly three quarters of those currently living in our

[0:16:34] Voice 17: community in insecure housing. The needed correction to the public use areas has been brought to the

[0:16:39] Voice 17: trustee's attention several times. The decision the LTC makes today will either make it easier to

[0:16:44] Voice 17: create safe secure housing or leave those issues uncorrected. I urge the trustees to follow staff

[0:16:50] Voice 17: recommendation number one and make these changes to the current draft bylaws doing so also also

[0:16:57] Voice 17: offers a critical opportunity to address four vacation rental topics that have also been raised

[0:17:02] Voice 17: several times first and most critically the definition of short term in practice we have

[0:17:09] Voice 17: always understood short term to be less than 30 days however provincial legislation now defines

[0:17:15] Voice 17: it as less than 90 days unless the ltc creates a local definition if the trustees remain silent

[0:17:22] Voice 17: everyone offering workforce housing for more than 30 but less than 90 days will suddenly require a

[0:17:29] Voice 17: tdp excuse me and worse they'll be prevented from offering any rental under 90 days from october to

[0:17:35] Voice 17: april this is not an issue for those offering vacation rentals it only impacts temporary

[0:17:41] Voice 17: workforce housing on the island. If it is not the trustee's intention to restrict off-season

[0:17:47] Voice 17: workforce housing, staff need to be directed to define short-term as less than 30 days.

[0:17:53] Voice 17: There are three other issues the trustees have yet to address. First, licensing. Enabling the

[0:17:59] Voice 17: potential of a move to the CRVD licensing if a viable program exists. Second, TUP requirements,

[0:18:06] Voice 17: requirements, removing the law and site plan requirements to reduce costs for applicants

[0:18:11] Voice 17: and staff time for review. And third, specifically for permanent residents, allowing them to

[0:18:18] Voice 17: stay on site while their home is rented, exempting permanent residents from the cap, and TUP

[0:18:25] Voice 17: fee deferrals and subsidies for this group. I want to be clear, I'm not presuming your

[0:18:34] Voice 17: decisions on any of these issues. It is the purview of the LTC to make these determinations.

[0:18:39] Voice 17: However, silence is not a decision and does not offer your community the information they need

[0:18:44] Voice 17: to make their own informed choices. Addressing each of these issues publicly and directing staff

[0:18:50] Voice 17: to do any needed work to the bylaws ensures the implications of your direction are understood

[0:18:54] Voice 17: by all who will be impacted and prevents these issues from emerging to slow down the process

[0:19:00] Voice 17: later on. If the LTC decides to amend the bylaws and correct the public use issue, please

[0:19:10] Voice 17: also make a clear decision about the short-term definition and each of the other three issues

[0:19:14] Voice 17: at the same time.

[0:19:17] Voice 3: Thank you.

[0:19:18] Voice 3: I think I saw one more hand there, at least.

[0:19:31] I

[0:19:32] Voice 6: just want to say I have spoken to many, many people on this island as well, and after

[0:19:39] Voice 6: the last meeting felt that uh they all felt that we've we've met in the middle that we've actually

[0:19:45] Voice 6: uh got to a spot where things are pretty good um by having the regulations in place by having a cap

[0:19:56] Voice 6: um that's working towards just looking after the island as you say if you don't have that

[0:20:04] Voice 6: um but there's no fact yeah i've never seen a fact that says short-term rental owners use more

[0:20:14] water

[0:20:14] Voice 6: than other like so when you bring people over that they use more water there's no fact

[0:20:20] Voice 6: is that causing the issue on the island there's no fact to that if you allow like if you don't

[0:20:29] Voice 6: allow this to happen um you've got control on it right now you don't have the control on it

[0:20:35] Voice 6: then just people can have up to 20 people in their houses when they're visiting in the summer

[0:20:41] Voice 6: you can't do anything about that right now it's limited to six or eight people

[0:20:48] Voice 6: so there is control there is good things that we're putting in place

[0:20:52] Voice 6: and we just like to keep working at it and to work on it and to make it better

[0:20:59] Thank

[0:21:01] Voice 11: you. Anyone else? Come on up.

[0:21:17] Voice 9: It wasn't really seeking to speak, but listening to Grant and everyone here, I'm amazed at the

[0:21:27] Voice 9: focus on water. We lived in New Zealand for five years. We had a wonderful house designed by

[0:21:39] Voice 9: by an architect, not by me.

[0:21:41] Voice 9: They had smoking roofs in metal.

[0:21:47] Voice 9: We had two 5,000-gallon tanks, and we lived all that time

[0:21:56] Voice 9: without ever once having to call for water

[0:22:00] Voice 9: from a delivery service.

[0:22:01] Voice 9: And the climate there is much hotter where we were

[0:22:08] Voice 9: than it is on Hornby.

[0:22:09] Voice 9: We

[0:22:10] Voice 8: have the world's best supply of water on this goddamn island, and nobody ever wants to figure out how to use it.

[0:22:19] Voice 8: And, anyway, thank you.

[0:22:24] Voice 3: Thank you. Is there anyone else?

[0:22:27] Voice 3: Okay. Gingerly.

[0:22:38] Voice 3: All right. Well, thank you, everyone.

[0:22:40] Voice 3: one uh so next up uh starting on page four we have the um minutes of the march 20 meeting for

[0:22:47] Voice 3: adoption any immense desire to those minutes no i'll take it by general consent that those are

[0:22:56] Voice 3: adopted then no advisory planning commission minutes or resolutions that meeting report so

[0:23:03] Voice 3: the follow-up action list starts on page 12 and i'll let the staff to see if there's anything you

[0:23:09] Voice 3: like to highlight on the follow-up after this day hi

[0:23:15] Voice 13: chair uh through the chair um no updates

[0:23:19] Voice 13: specific updates to share on the items um you'll see the items updated many of them are completed

[0:23:25] Voice 13: there's just two outstanding there but no new information to provide thank

[0:23:32] Voice 3: you and so uh then

[0:23:34] Voice 3: trustees any questions uh around follow-up lists no

[0:23:43] Voice 10: okay so will the apc that's hired

[0:23:50] Voice 10: or agenda page number four on page 15.

[0:23:55] Voice 10: We're going to be discussing PC appointments.

[0:24:00] Voice 3: I do have that.

[0:24:03] Voice 3: Yes, that's coming up.

[0:24:04] Voice 3: Okay, so next we have delegation.

[0:24:11] Voice 3: Margaret Birch on behalf of the Community Hall Committee

[0:24:15] Voice 3: regarding Harmony Island Community Hall

[0:24:17] Voice 3: accessible washroom development permit application

[0:24:20] Voice 3: and stewardship for best.

[0:24:22] Voice 3: and i see that uh she's joined us online so hello go ahead ten minutes and

[0:24:28] Voice 13: through the chair if i

[0:24:28] Voice 13: may um there is a presentation so um that um miss birch has provided so we could share that as well

[0:24:35] Voice 13: as she's giving her presentation if you'd wish uh

[0:24:39] Voice 3: okay well trust these if we get it up on

[0:24:43] Voice 3: get out on the screen i don't know if you'll be able to see it but we'll talk yeah go ahead and

[0:24:47] Voice 10: the presentation oh

[0:24:49] Voice 3: yeah oh it's yeah it's in the package as well so

[0:24:52] Voice 16: but

[0:24:53] Voice 3: yeah that's fine just go

[0:24:55] Voice 3: ahead go ahead miss

[0:25:02] Voice 2: birch uh okay um is the uh is this is the um uh presentation showing

[0:25:15] Voice 13: presentations in the package um i can um start a presentation so that it can be on the um on the

[0:25:23] Voice 13: on the while you're giving the presentation pardon me so i can do that momentarily okay

[0:25:29] Voice 3: i'll just note that we don't have any um display for the public here so the trustees do have in

[0:25:37] Voice 3: our package so um you could just get started it would be fine and

[0:25:41] Voice 11: okay i'll

[0:25:42] Voice 3: just scroll through

[0:25:43] Voice 3: it okay thank you

[0:25:44] Voice 3: it'll be helpful for anyone watching online or watching recording uh though

[0:25:48] Voice 3: if it does show up on Leah's end screen.

[0:25:52] Voice 2: Okay. All right.

[0:25:54] Voice 2: Good morning.

[0:25:56] Voice 2: I'm Margaret Birch.

[0:25:57] Voice 2: I'm the co-chair with HIRA's

[0:25:59] Voice 2: Hornby Island Community Hall Committee.

[0:26:03] Voice 2: Thank you for giving me this opportunity

[0:26:05] Voice 2: to provide you with a presentation

[0:26:06] Voice 2: about the proposed accessible washroom

[0:26:09] Voice 2: projected and anticipated

[0:26:12] Voice 2: that we're planning for the community hall.

[0:26:16] Voice 2: I would like to provide a brief update

[0:26:18] Voice 2: on the work of the committee to plan this future washroom

[0:26:21] Voice 2: and seek your support to approve the required permits

[0:26:24] Voice 2: to proceed.

[0:26:26] Voice 2: The next slide.

[0:26:31] Voice 2: HIRA's community hall continually undertakes infrastructure

[0:26:35] Voice 2: and accessibility improvements for Hornby's Heritage Hall

[0:26:39] Voice 2: as operational resources and grant opportunities permit.

[0:26:43] Voice 2: Our efforts to provide an additional toilet

[0:26:45] Voice 2: to meet building code requirements for this public facility

[0:26:49] Voice 2: and improve accessibility for people living with disabilities and special needs has been

[0:26:54] Voice 2: ongoing for several years. The committee has secured $65,000 in capital funding support with

[0:27:02] Voice 2: the Comox Valley Regional District. However, given recent years' costs, additional funding

[0:27:07] Voice 2: support is needed to complete this addition. The estimates we have is based on obtaining two

[0:27:14] Voice 2: project estimates in 2023 and again in 2025, and it estimates to do an accessible washroom

[0:27:22] Voice 2: addition is in the $100,000 or higher range. Pending external funding from another funder

[0:27:30] Voice 2: to support the regional district's fund, we hope the project may proceed later this year or in

[0:27:37] Voice 2: 2027. To be shelf ready, we assembled and submitted the required applications to obtain the necessary

[0:27:44] Voice 2: necessary development and site use permits this past April we are seeking your support

[0:27:49] Voice 2: and consideration to these permits science the proposed project falls within the development

[0:27:57] Voice 2: permit area to community service area unit area and will be located at the exterior of the of

[0:28:05] Voice 2: the community hall as agreed by the hire membership in May of 2023 despite our efforts over the last

[0:28:12] Voice 2: three years to obtain heritage-based or enabling accessibility grant funding. We have been

[0:28:18] Voice 2: unsuccessful or limited by the funding eligibility criteria, but the project, if it proceeds,

[0:28:24] Voice 2: will be guided by HIRA's community hall committee and staff to retain a contractor to construct

[0:28:29] Voice 2: an approximately 90 square foot accessible washroom adjacent to the men's side at the

[0:28:35] Voice 2: back of the hall. The design plan will blend with existing infrastructure to create the

[0:28:41] Voice 2: new washroom and bring the community hall into compliance with current building code requirements

[0:28:46] Voice 2: for washroom facilities work by building slide is our aim is to construct this washroom addition

[0:28:56] Voice 2: that meets the minimum requirements for accessible design for built environments

[0:29:02] Voice 2: under this scenario the contractor would provide all the services including construction of a

[0:29:07] Voice 2: foundation framing roofing electrical plumbing a window along with all required finishings

[0:29:13] Voice 2: safety fixtures and amenities but also a sensor activated wheelchair accessible entrance door to

[0:29:19] Voice 2: the washroom and a new 36 inch wide exterior emergency door at the at the exit of the hall

[0:29:25] Voice 2: we will continue to work at making this long-awaited infrastructure improvement a reality

[0:29:31] Voice 2: and improving accessibility for people of all abilities to be able to enjoy the community hall

[0:29:37] Voice 2: in the meantime given the generous support of several local funding partners we've advanced

[0:29:43] Voice 2: several smaller projects in the hall that provide significant accessibility improvements.

[0:29:48] Voice 2: On behalf of the Community Hall Committee, we appreciate your time to receive this update

[0:29:52] Voice 2: and request your support of our applications for ADP and Site Use Permits in the coming weeks.

[0:30:00] Voice 2: Thank you.

[0:30:04] Voice 3: Thank you very much, trustees.

[0:30:06] Voice 3: Any questions for the delegate today?

[0:30:11] Voice 10: No, just thank you for the presentation.

[0:30:12] Voice 10: Just wondering, do we actually have a timeline?

[0:30:14] Voice 10: Is this going to be in our next meeting where this site will be coming up?

[0:30:24] Voice 2: Well, basically 10 days ago after, it was April 23rd, 22nd when I provided the presentation.

[0:30:30] Voice 2: It was the day after I organized this presentation, we were given unfortunate news from the Rick Hansen Foundation.

[0:30:42] Voice 2: So it will not, we were meeting, planning this meeting today with the aim that we would be able to have these permits by June

[0:30:50] Voice 2: so that we could go out to seek expressions of interest and tender for a September startup

[0:30:56] Voice 2: up because the funds were limited to be finished by march of 2027. unfortunately they we were

[0:31:02] Voice 2: unsuccessful too many projects with too many requests and so we uh had already submitted it

[0:31:10] Voice 2: we'd already paid our our permit fees and uh we hope that we've done this work that it will last

[0:31:17] Voice 2: for hopefully a year a year and a half in validity that another opportunity will come along thank you

[0:31:27] Voice 3: for that so um does that mean then that an application for i was just the application has

[0:31:36] Voice 3: not been submitted yet is that correct the

[0:31:39] Voice 2: the dp and the site use permits applicants

[0:31:43] Voice 2: applications have been submitted and received by planning staff and we've actually paid for

[0:31:47] Voice 2: the permits what we do not have now is the funding to forward on the project on

[0:31:53] Voice 3: the construction okay

[0:31:54] Voice 2: yeah

[0:31:55] Voice 3: so i guess then i have a question for well maybe two questions for staff one would be the

[0:32:01] Voice 3: duration of validity for the for the permits um if like once this committee assuming this committee

[0:32:10] Voice 3: um were to approve those permits how long are they good for through

[0:32:22] Voice 13: the chair so the processing

[0:32:23] Voice 13: The processing of the applications can still occur right now with both the development permit and the siting and use permit. I believe the validity of the development permit is two years but I'd have to just confirm that with the bylaws.

[0:32:44] Voice 3: Okay, thank you. And then, so if the applications have been received I know that our next meeting is June 26.

[0:32:51] Voice 3: 6th so it's possible that we may be able to consider those applications at that meeting

[0:32:59] Voice 13: pardon me through the chair in terms of processing the applications and the timing to present it to

[0:33:06] Voice 13: the trust the local trust committee i don't have that status right now the applications are

[0:33:12] Voice 13: are under review in your applications list, but I won't be able to commit to a date at

[0:33:22] Voice 13: this time, just because the applications are in process of being reviewed.

[0:33:28] Voice 3: Yeah, I'm just noting that our next meeting is late June, so when I say possible, I'm

[0:33:34] Voice 3: not trying to make any promises, just to make that clear.

[0:33:37] Voice 3: Okay, thank you.

[0:33:39] Voice 3: Anything else on the delegation before we move on?

[0:33:42] Voice 3: No.

[0:33:43] Voice 3: Okay, well, thank you for coming in and sharing your plans.

[0:33:47] Voice 3: I hope that all goes well.

[0:33:49] Voice 3: As a person who has occasional disabilities,

[0:33:51] Voice 3: I know how important these things can be.

[0:33:56] Voice 3: So next up, starting on page 34,

[0:33:59] Voice 3: we have a staff report on the OCP LUB project,

[0:34:06] Voice 3: and I'll turn it over to staff to lead us off.

[0:34:13] Voice 13: Thank you.

[0:34:14] Voice 13: through the chair. I believe Planner Cox is here to present the item for the report.

[0:34:21] Voice 13: Sorry, to present the application. Go ahead.

[0:34:26] Voice 1: Thanks Chair and Mr. Jamrat. This isn't,

[0:34:29] Voice 1: so for clarity, this is a DVP related to the Hornby Co-op, not the project that's upcoming.

[0:34:38] Voice 1: But yeah, if the chair is happy to continue with this application and didn't intend to

[0:34:43] Voice 1: to reorder, then we can go ahead.

[0:34:46] Voice 3: My apologies on that.

[0:34:47] Voice 3: I did not intend to reorder.

[0:34:49] Voice 3: Go ahead.

[0:34:49] Voice 1: Gotcha.

[0:34:50] Voice 1: So this is a DVP for the Hornby Co-op,

[0:34:54] Voice 1: the new Hornby Co-op development that's going on currently,

[0:34:59] Voice 1: for which this LTC has issued a number of previous permits,

[0:35:05] Voice 1: at least two DVPs and one DP.

[0:35:09] Voice 1: As you may recall, this has been, you know,

[0:35:12] Voice 1: The order of operations here is just sort of the challenge being that the old building needs to be open while the new one is constructed, et cetera.

[0:35:20] Voice 1: So this previous permit overview and information can be found.

[0:35:30] Voice 1: You have a link there in the background section of this report on page 20 of the agenda.

[0:35:36] Voice 1: And those are previous staff reports.

[0:35:39] Voice 1: So the LTC has issued three DVPs for this project today.

[0:35:42] Voice 1: Two for horizontal setbacks to lot lines, and one for an increase to the maximum height allowed for building the structures, mostly for the HVAC equipment on top of this new building.

[0:35:55] Voice 1: A development permit was also issued because it's within retail and visitor accommodations, DPA.

[0:36:02] Voice 1: PA. This permit amendment, which is not such a usual thing to do, but I'll explain why in a

[0:36:09] Voice 1: moment. This amendment seeks to, A, relax the setbacks of the interior lot line on the southern

[0:36:18] Voice 1: portion to allow some access stairs at the back of that new co-op building,

[0:36:22] Voice 1: building, clean up some language in the text portion of the previous two permits, combine

[0:36:32] Voice 1: those previous two DVPs as listed there so that this is a clean thing to look at going

[0:36:40] Voice 1: forward and whether that's staff or the public or the next LTC is very clear on what exactly

[0:36:47] Voice 1: this LTC varied. So the recommendation is to rescind the previous two horizontal setback

[0:36:55] Voice 1: DVPs and include them now in this, what you have an attachment one that's presented to sort of

[0:37:01] Voice 1: clean this up. The height, the variance that's on title would still remain so that that's a

[0:37:06] Voice 1: separate matter. So you have those two recommendations on page one of this report.

[0:37:10] Voice 1: it. And I can take any questions that you have.

[0:37:18] Voice 3: Thank you. Any questions, trustees?

[0:37:29] Voice 7: Well, yeah, just assuming none of this is going to change what's going on down at the co-op as

[0:37:34] Voice 7: far as the timing or restrictions on what they're doing. This is just cleaning up

[0:37:39] Voice 7: the two documents, right?

[0:37:44] Voice 1: So through the chair, yes, it's cleaning up the two previous

[0:37:47] Voice 1: is horizontal setback DVPs and combining into one with the inclusion of,

[0:37:54] Voice 1: so this, this amendment essentially is asking something additional.

[0:37:58] Voice 1: And that is to reduce the setbacks along that,

[0:38:01] Voice 1: that Southern property boundary for a set of access stairs, which is,

[0:38:06] Voice 1: which is shown on that plan, but the access stairs only. So that's,

[0:38:10] Voice 1: that is an additional request. And then the,

[0:38:15] Voice 1: the previous

[0:38:17] Voice 1: setback or the previous

[0:38:18] Voice 1: relaxations would also be included in this

[0:38:20] Voice 1: permit.

[0:38:21] Voice 1: The diagram

[0:38:23] Voice 13: of the permit is on page

[0:38:24] Voice 13: 26 of the agenda that highlights

[0:38:26] Voice 13: the access stairs, if that helps.

[0:38:30] Voice 3: Thank you. Any other

[0:38:32] Voice 3: additional questions?

[0:38:36] Voice 11: No, I'll just move that we accept

[0:38:40] Voice 7: you got a room there.

[0:38:42] Voice 7: I can't get this thing in.

[0:38:50] Voice 1: Would it help if we

[0:38:53] Voice 7: show it on screen?

[0:38:54] Voice 7: Global Trust Committee Proceed Development Variance Permit PLDVP2024015

[0:39:04] Voice 7: and contain approved variances for the proposal in one revised development variance permit.

[0:39:14] Voice 7: Okay,

[0:39:14] Voice 3: so moved. Do I have a seconder? Second.

[0:39:17] Voice 3: Any discussion? Not seeing any.

[0:39:24] Voice 3: All right. All those in favour? Curious. Second motion.

[0:39:34] Voice 10: I move that the Ormea Local Trust Committee approve development variance permit PLDVP 2025-04-05.

[0:39:43] Voice 10: Loved. Seconded.

[0:39:45] Voice 3: Any further discussion? Call the question to all those in favour? Curious as well.

[0:39:56] Voice 3: okay now we're moving on to page uh 34 project committee plan is bylaw review and over staff

[0:40:10] Voice 3: to introduce the staff report through

[0:40:14] Voice 13: the chair um i've just messaged planner zupanek who will be

[0:40:18] Voice 13: giving a presentation a brief presentation on the report um if i may suggest that we

[0:40:25] Voice 13: We take a five-minute break, and I'll just make sure she's ready on the line.

[0:40:31] Voice 13: She was expecting to join at 1 o'clock, so we've just moved a little bit quicker.

[0:40:36] Voice 13: Alternatively, we could move on to other portions of the agenda,

[0:40:40] Voice 13: but my ask is if we can just take a moment, a five-minute break, and come back.

[0:40:48] Voice 3: Just in case, would you rather have a break or do some of the other items on the agenda?

[0:40:51] Voice 3: It's your call.

[0:40:52] Voice 10: I thought we were having lunch at 1.

[0:40:55] Voice 3: And let's move that schedule because the times are approximate.

[0:40:58] Voice 3: So do you want to show it?

[0:41:00] Voice 3: Okay, I think we're going to just jump to the next item then in the agenda.

[0:41:04] Voice 3: And then you can let us know when the planner next arrives.

[0:41:08] Voice 3: Sounds good.

[0:41:09] Voice 3: Okay.

[0:41:10] Voice 3: So next we have correspondence.

[0:41:13] Voice 3: There's one piece of correspondence.

[0:41:16] Voice 3: And this is coming from the Agricultural Land Commission.

[0:41:23] Voice 3: I don't think there's any action to take this here, so unless I hear otherwise, we'll just

[0:41:28] Voice 3: receive this piece of orthodontics for information.

[0:41:33] Voice 3: That was on page 52, it's essentially the Agricultural Wage Commission saying, sorry

[0:41:39] Voice 3: applications may be slow, we don't have enough staffing funding, it's pretty much what they're,

[0:41:44] Voice 3: that's my synopsis anyway.

[0:41:45] Voice 3: way so the next would be uh on page 53 we have the public notification bylaw amendment number

[0:41:57] Voice 3: 180 for adoption and i'll turn it over stuff see if there's anything you need to um highlight for

[0:42:05] Voice 3: us here thank

[0:42:10] Voice 13: you chair apologies i'm doing a bit of um messaging the planner and following along

[0:42:16] Voice 13: long on the agenda here so

[0:42:18] Voice 11: no problem uh

[0:42:19] Voice 13: so i might need to just pause to give to your planners

[0:42:22] Voice 13: a bit like a call um there's uh i'll give you a brief overview of of this item on the agenda just

[0:42:28] Voice 13: one moment please there we go so 9.1 of the agenda pardon me 13.1 on the agenda

[0:42:40] Voice 11: this

[0:42:40] Voice 13: is page 53 of the agenda so this this item before the ltc is a public notification bylaw for

[0:42:49] Voice 13: for the Hornby Island Local Trust Committee

[0:42:51] Voice 13: for final adoption.

[0:42:52] Voice 13: The purpose of the report is as a model approved

[0:42:56] Voice 13: through trust council and to establish

[0:43:00] Voice 13: and what this bylaws presenting

[0:43:02] Voice 13: is the default public notifications,

[0:43:05] Voice 13: which is a publication in two editions of the newspaper

[0:43:08] Voice 13: once each week for two consecutive weeks

[0:43:12] Voice 13: and attached here is that information.

[0:43:17] Voice 13: So, in considering, there's consideration of three principles. Is it reliable, suitable, and accessible in terms of these public notices? And the options available to the local trust committee include online or print newspaper on the Islands Trust website.

[0:43:33] Voice 13: and additionally should the LTC wish beyond this public notice bylaw at any

[0:43:39] Voice 13: time you could request from staff to post in a community website as well I'm

[0:43:46] Voice 13: just noting that would be separate from the required notifications through this

[0:43:51] Voice 13: bylaw

[0:43:54] Voice 3: so what we're looking at today is adoption that's not so

[0:44:05] Voice 3: So, trustee, do you know exactly where we're on this?

[0:44:10] Voice 3: We added the local print publication when we considered this and gave it a reading and sent it off.

[0:44:16] Voice 3: I

[0:44:16] Voice 10: just want to be clear that we're not getting rid of the paper option because there's lots of people who don't do social media.

[0:44:22] Voice 10: I don't do it.

[0:44:23] Voice 10: And people don't have access on the website either.

[0:44:27] Voice 10: So, I'm hoping that we still have that paper.

[0:44:29] Voice 10: Yeah,

[0:44:30] Voice 3: I think if you look down to page 56.

[0:44:36] Voice 3: so what the bylaw does is it says we must use these two methods we can add further methods

[0:44:44] Voice 3: uh our options but we are committing to these two which one of the second one there is posting

[0:44:49] Voice 3: the local print weekly newspaper so we did make that adjustment um whenever it was that we last

[0:44:56] Voice 3: considered this sent it off this

[0:44:59] Voice 10: is just public notices not meeting announcements is that correct

[0:45:03] Voice 10: or anything so public notification um

[0:45:08] Voice 3: as i recall uh there's a public notice

[0:45:14] Voice 3: required for certain things uh meetings are required but they i'm not mistaken the the

[0:45:24] Voice 3: bylaws uh or the provincial legislation doesn't say that they must publish prior to every meeting

[0:45:31] Voice 3: i think it's once a year is kind of the minimum standard there but at any rate this has all gone

[0:45:38] Voice 3: through our legal thing this is meeting the legal requirements anything else that a local trust

[0:45:42] Voice 3: committee wants to add to this is fine but this is what we are committing that we must do

[0:45:50] Voice 3: which is the electronic one on the website and a local local print so that's what that's the

[0:45:57] Voice 3: effect of this and this is uh as i said we went we hashed this out in the meeting to get it so

[0:46:03] Voice 3: this

[0:46:03] Voice 14: is our adoption

[0:46:03] Voice 3: if we've got third meeting it's gone off the executive that's bad for adoption

[0:46:10] Voice 3: anything

[0:46:11] Voice 10: further on this well then i can move i move that the hornby local trust

[0:46:17] Voice 10: committee bylaw number 180 cited as hornby local trust committee public notification bylaw number

[0:46:23] Voice 10: 2026 be adopted.

[0:46:25] Voice 10: I

[0:46:26] Voice 3: hope to have a seconder

[0:46:27] Voice 3: and a further discussion.

[0:46:30] Voice 3: I will call the question

[0:46:31] Voice 3: to all those in favour.

[0:46:33] Voice 3: And that carries.

[0:46:37] Voice 3: Our next

[0:46:38] Voice 3: is Gemma.

[0:46:39] Voice 13: Thank you, Chair. I just wanted to confirm

[0:46:42] Voice 13: Planner Zubinik will be available at 1pm.

[0:46:45] Voice 13: So,

[0:46:46] Voice 13: if the LTC is okay with

[0:46:48] Voice 13: continuing to move forward with the agenda

[0:46:50] Voice 13: and we'll keep an eye

[0:46:52] Voice 13: out for her to um then move back to that um major

[0:46:56] Voice 3: project occurs to me i'll look to trustees for um

[0:46:59] Voice 3: your concurrence on this but it occurs to me we have a number of short items here

[0:47:03] Voice 3: we may be able to get through most of these short items and then take a break and then come back for

[0:47:09] Voice 3: one p.m does that seem reasonable okay so we have next on page 57 we have the annual uh report which

[0:47:18] Voice 3: goes off to the province and we're being requested to approve the text uh for the

[0:47:25] Voice 3: corby island section and that text begins on page 59 it's very straightforward so

[0:47:33] Voice 3: so opportunity if you think there's something missing or uh or uh otherwise needs any

[0:47:40] Voice 3: amendments on this that's what we're doing this goes off to the province just

[0:47:44] Voice 10: a typo

[0:47:45] Voice 3: uh yes trustee allen has pointed out the second to last paragraph reads during the same period

[0:47:58] Voice 3: staff also won subdivision referral

[0:48:01] Voice 19: so that leads an amendment there thank you

[0:48:06] Voice 19: and is there anything

[0:48:08] Voice 19: else okay so there's a motion

[0:48:14] Voice 3: and i would say uh perhaps add as amended after text

[0:48:23] Voice 13: through the chair um may i suggest um that sentence during the same period staff also

[0:48:30] Voice 13: processed one subdivision referral that

[0:48:33] Voice 3: sounds good i know i

[0:48:34] Voice 5: know there was sense

[0:48:34] Voice 3: behind it it

[0:48:35] Voice 3: just doesn't read right you can still just do it but

[0:48:40] Voice 10: the hornbeam the hornbeam local trust

[0:48:42] Voice 10: community approves the attached text as amended for inclusion in the 2025-26 annual report for

[0:48:49] Voice 10: approval to my trust council and submission to the minister of housing and municipal affairs moved

[0:48:54] Voice 3: uh any discussion i'm seeing i'll call the question all those in favor and that carries okay

[0:49:06] Voice 3: uh moving right along here we have

[0:49:09] Voice 3: 15.3 we have a staff report on the hornby island advisory planning

[0:49:16] Voice 3: commission appointments starting on page 60 and over to staff to introduce the evidence

[0:49:21] Voice 11: Thank

[0:49:25] Voice 13: you, Chair. This is on page 60 of the Agenda. The recommendation before the Local Trust Committee is for Advisory Planning Commission appointments.

[0:49:36] Voice 13: The LTC is asked to consider recruitment for its Advisory Committee as the current term is set to expire on June 14, 2026.

[0:49:45] Voice 13: The Advisory Planning Commission may consist of up to nine members serving two-year terms, and currently the APC has six active members with up to three positions available to be filled.

[0:50:00] Voice 13: Following the advertisement for the expressions of interest, the LTC may consider the appointments during, and that happens during an in-camera session, during the portion, it would be during the next local trust committee meeting.

[0:50:14] Voice 13: So the openings for the Advisory Planning Commission membership should be advertised in the local paper, on the LTC website, and through the trustee network.

[0:50:25] Voice 13: So that's part of the next steps.

[0:50:28] Voice 13: Before you is the recommendations.

[0:50:31] Voice 3: Thank you.

[0:50:32] Voice 3: Any questions on this, trustees?

[0:50:34] Voice 3: Pretty straightforward.

[0:50:35] Voice 3: Go ahead.

[0:50:36] Voice 7: Just on the first page, it says APC may consist of up to nine members.

[0:50:42] Voice 7: and then on bylaw 158 it says up to seven members should that say nine on eight through the chair

[0:50:58] Voice 13: that's correct pardon me so the report should reference up to seven members the bylaw takes

[0:51:04] Voice 3: precedence okay so um nonetheless we have two recommendations here to make one of those

[0:51:19] Voice 15: through

[0:51:24] Voice 13: the chair i have a clarification um just to provide the apc currently has

[0:51:31] Voice 13: six active members so that will be to be filled for a total of seven yeah

[0:51:41] Voice 11: okay excuse me can i ask yeah

[0:51:43] Voice 10: is that referring to joanne owenson's notice of not being a member

[0:51:49] Voice 10: member anymore? We just received that this past week.

[0:51:55] Voice 13: So this is based on the current term setting

[0:51:57] Voice 13: to expire. So the proposed resolution or the recommended resolutions to invite current staff

[0:52:05] Voice 13: members, current, pardon me, to invite current advisory planning commission members to indicate

[0:52:11] Voice 13: their interest in reappointment for a two-year term. So that would be if all six members said

[0:52:18] Voice 13: said yes. And then staff would proceed with advertising expressions of interest for the

[0:52:22] Voice 13: remaining one vacancy.

[0:52:27] Voice 7: Thanks. So we can move ahead. So I move that the Hornby Island

[0:52:31] Voice 7: local trust committee request staff to invite current members of the advisory planning

[0:52:37] Voice 7: commission to indicate an interest in reappointments for a two-year term. Second.

[0:52:43] Voice 10: uh

[0:52:44] Voice 3: any discussion let's see now i'll call the question all those in favor

[0:52:50] Voice 3: that carries do you want to read the second one yeah that the

[0:52:53] Voice 7: corby on the local trust committee requested staff advertised for expressions of interest

[0:52:58] Voice 7: for the hornby island advisory planning commission

[0:53:06] Voice 3: second that trustee and any discussion all the questions all those in favor

[0:53:13] and that carries as well thank you for that okay

[0:53:19] Voice 11: okay oh

[0:53:33] Voice 3: next we have the highlights of the january

[0:53:36] Voice 3: 20th uh islands trust conservancy board meeting on page 64. that's for information unless there's

[0:53:43] Voice 3: uh any desire to do anything else with it nope and we have applications report on page 65 so

[0:53:53] Voice 3: anything staff would like to um highlight about today through

[0:54:01] Voice 14: the chair um no okay any questions

[0:54:04] Voice 3: from trustees all right uh we have the trustee local expense report uh from february 2026 on

[0:54:13] Voice 3: page 72 for information adopted policies and standing resolutions on page 73 and i think

[0:54:27] Voice 3: I think we should wait on the work program piece until we have had the discussion around the major project, just in case there's any need to adjust to what the work program says.

[0:54:47] Voice 3: So I'm going to suggest we take a break here, and we'll come back at 1 o'clock and just request that we're ready to go at 1 o'clock, if possible.

[0:55:01] Voice 3: you're in your seats at five two are you

[0:55:03] Voice 7: referring to anybody here no

[0:55:05] Voice 3: no i'm not just this time uh so

[0:55:08] Voice 3: if you're back in the seats at five two that'd be greatly appreciated thank you so we're already set

[0:55:13] Voice 3: thank

[0:55:13] Voice 13: you chair and

[0:55:16] Voice 3: uh just a

[0:55:20] Voice 7: moment again trustee scott so i think we should have thanked the

[0:55:26] Voice 7: advisory planning commission members committee members for all the hard work they've done over

[0:55:33] Voice 7: the years wendy and uh feeding us invaluable information which we tried to get in play but

[0:55:43] Voice 7: for some reasons seem to have a problem with it anyway i want to thank you

[0:55:48] Voice 7: and hopefully there'll be new people come forth for the apc going over thank you

[0:55:56] Voice 16: all right

[0:56:04] Voice 3: so we are now moving to um the ocplub review staff court starts on uh page 34 and i

[0:56:14] Voice 3: believe plan has joined us so over to you good

[0:56:21] Voice 12: afternoon local trust committee i just want to

[0:56:24] Voice 12: do a quick audio check i'm having difficulties with the video but um if my audio is okay if

[0:56:30] Voice 12: you can give me a thumbs up we can hear you

[0:56:32] Voice 12: great thanks so much so the purpose of this report as

[0:56:37] Voice 12: stated in the report on your agenda is to seek clarification from you today on whether or not

[0:56:43] Voice 12: you wish to action the repeated public correspondence on the need for correction to

[0:56:48] Voice 12: your existing public use a site-specific zone your current proposed bylaw number 177 to amend

[0:56:55] Voice 12: The land use pilot is part of your OCP and LUB review project, and it does include an amendment to the PUA zone to allow for community housing.

[0:57:04] Voice 12: However, public correspondence regarding this has been received multiple times over the years regarding potential errors or omissions to the zone.

[0:57:13] Voice 12: And that hasn't formally been discussed by the local trust committee or actioned through a regular business meeting.

[0:57:19] Voice 12: So we're seeking clarity today. The time is now to determine whether or not you wish to address this matter.

[0:57:24] Voice 12: and if so either through the existing OCP LUV review project meaning further amendments to

[0:57:31] Voice 12: proposed bylaw 177 or as a standalone minor project so the regional planning manager is on

[0:57:38] Voice 12: the line she has advised staff that the change of project and use of major project funds to

[0:57:43] Voice 12: specifically just focus on this particular amendment does require some more administrative

[0:57:48] Voice 12: time and resources and impact the major project should you wish to to carve it out as a separate

[0:57:55] Voice 12: deliverable. So there's some significant information in the staff report relating to

[0:58:02] Voice 12: the specific changes that are being requested by the authors which are both included as attachments

[0:58:08] Voice 12: one and two. The extent of the current land uses within the PUA site specific zone are unconfirmed

[0:58:17] Voice 12: by staff at this time however um the authors of the correspondence indicate that a correction to

[0:58:23] Voice 12: the zone is required to address the existing uses in your community and proposed community

[0:58:29] Voice 12: trades associated retail and the urgent housing needs that have been um identified so we've laid

[0:58:36] Voice 12: out a couple of options for three two of which are actionable um you know in terms of moving

[0:58:44] Voice 12: moving forward with the project and one is to just receive this as information so the first

[0:58:48] Voice 12: is that you direct staff to amend prepare an amendment to the existing proposed bylaw number

[0:58:54] Voice 12: 177 and the implications of this is that it just gets tucked in as part of the bylaw amendment

[0:59:01] Voice 12: which means it will not proceed faster or slower independently it's part of the larger project

[0:59:06] Voice 12: and so if this is selected there's a prescribed wording for you to consider and for the resolution

[0:59:15] Voice 12: to do that so the implications of course is that this this doesn't expedite the request

[0:59:20] Voice 12: this could take a while to sort out until this project is completed the second option is to

[0:59:29] Voice 12: to pause the overall review with the vacation rental piece to specifically focus on this

[0:59:36] Voice 12: amendment before the term is concluded to try and advance that as far as possible and use some of

[0:59:44] Voice 12: the major project funds to do that. So we'd need to revise the project charter, get a resolution

[0:59:50] Voice 12: to take some of those funds out to specifically draft that amendment and advance that and notify

[0:59:56] Voice 12: fire executive committee of the use, the change of the use of the funds.

[1:00:00] Voice 12: for the major project and we have a resolution if you'd like to proceed with that and then

[1:00:04] Voice 12: otherwise it's receiving this for information and determining that at this point in time

[1:00:09] Voice 12: you do not concur with the um the author's interpretation that there's errors or

[1:00:16] Voice 12: omissions and that you're comfortable with the public use site specific a zone as currently

[1:00:22] Voice 12: drafted with the inclusion of community housing the way it is laid out in proposed bylaw number

[1:00:28] Voice 12: number 177 i'm happy to take any questions that you have on how you'd like to proceed with this

[1:00:34] Voice 12: we are looking for some direction today so that we can move forward with this um the project or

[1:00:40] Voice 12: understand the scope of whether or not you wish to include this thank

[1:00:46] Voice 19: you i have a question right

[1:00:48] Voice 19: off the bat which is um related to a bit of what you said but also related to um what's listed as

[1:00:54] Voice 19: option one says

[1:01:00] Voice 19: an advanced time process

[1:01:02] Voice 19: progressive timing the OCD LUB review as a whole

[1:01:06] Voice 19: and may not be as responsive

[1:01:09] Voice 3: as a standalone minor project.

[1:01:11] Voice 3: Now, please refresh my memory because I know that

[1:01:15] Voice 3: Hornby doesn't currently have a minor project

[1:01:19] Voice 3: in stream.

[1:01:21] Voice 3: stream. So what I don't see in these options here is potential for advancing these concerns

[1:01:29] Voice 3: about the PU use as a minor project. So maybe we could get some advice from staff on the

[1:01:37] Voice 3: feasibility of that. And I see RPM jam around.

[1:01:42] Voice 13: Through the chair, yes, there was discussion

[1:01:45] Voice 13: at Trust Council in terms of managing projects for the rest of this fiscal year in order

[1:01:51] Voice 13: to focus on major projects that are currently um being completed so what that um that amounts to

[1:01:59] Voice 13: is not starting new projects until those projects are uh those existing projects are advanced

[1:02:07] Voice 4: okay so in other words there's

[1:02:09] Voice 3: not an option to do this as a standalone minor project

[1:02:13] Voice 3: despite what the wording in the option is okay i just want to clarify that

[1:02:21] Voice 10: I don't get this it's it's it's what it was and I will apologize to the community I don't understand

[1:02:29] Voice 10: why this keeps on being forgotten or parked somewhere or something but I don't get the fact

[1:02:37] Voice 10: of why we can't just you know just say we move that request staff to put this back in the way

[1:02:42] Voice 10: it was and it's just a simple amendment I don't understand why this has to be a minor project

[1:02:48] Voice 10: big project little project system because the fact that it's not it's it's a mistake right

[1:02:54] Voice 10: it's just like i've been bringing up that islands trust well clients just signed that used to be on

[1:03:00] Voice 10: our bathroom station on rally bay has disappeared i've been going on even i'm talking about that

[1:03:06] Voice 10: because it's disappeared and i guess that's the thing it is but this one can't disappear so

[1:03:12] Voice 10: i would like to know about the process why it's so cumbersome why it's a matter of it's only it's

[1:03:18] Voice 10: like an amendment it's like a mistake an error and um so it's the staff could elaborate on that

[1:03:24] Voice 10: my other questions as well thanks sure

[1:03:28] Voice 12: so through the chair the option number one is is exactly to

[1:03:33] Voice 12: address that we've not had direction from the local trust committee to include this

[1:03:37] Voice 12: in part of the review to date and that's why we're formally bringing it back to you because

[1:03:41] Voice 12: there's no evidence of this being discussed in a local trust committee business meeting or direction

[1:03:45] Voice 12: to staff to make this correction as part of the project charter so if you would like to do that

[1:03:51] Voice 12: option one is the most straightforward way there's nothing cumbersome about this other than the

[1:03:55] Voice 12: urgency that the community some community members have expressed to you through their correspondence

[1:04:00] Voice 12: is that there's there's a time sensitivity to this that they wish the LTC could address

[1:04:05] Voice 12: and I'm identifying that that's that time sensitivity can't be accommodated through

[1:04:09] Voice 12: the ocp lub review because it's a much longer project we can't just fix one thing in a bylaw

[1:04:16] Voice 12: and not go through the bylawment okay

[1:04:24] Voice 3: trustee scott well

[1:04:26] Voice 7: it sounds to me like um we don't want

[1:04:28] Voice 7: to slow down the ocp land use bylaw amendment project so it sounds to me like what we should

[1:04:36] Voice 7: do is number three if we should receive it and it will be dealt with and it will be it looks like

[1:04:41] Voice 7: it'll be dealt with quicker that way to the lcpl and use bylaw review than to set up a

[1:04:47] Voice 7: separate project on it so it looks to me like number three makes the most sense

[1:04:53] Voice 12: no that's incorrect we we would not be just including this correction unless we have

[1:04:58] Voice 12: direction from the local trust committee to do so number three is if you don't concur with the

[1:05:02] Voice 12: author's interpretation that there has been an error and an omission and you'd like to just

[1:05:08] Voice 12: proceed with the project charter as presented and proposed bylaw 177 as presented so it would either

[1:05:14] Voice 12: be number one or number two in that case trustee

[1:05:21] Voice 11: allen you had a follow-up question yeah so um

[1:05:27] Voice 10: in terms of number one you know the implications of this would be that amendments are tied to the

[1:05:33] Voice 10: progress of the timing of the review so i i to be honest don't see this is going to be impacted

[1:05:40] Voice 10: it timing wise so um i agree with the staff that this is the smooth number one just for

[1:05:54] Voice 3: clarification because i know we did discuss this at our last meeting just having a little bit

[1:06:02] trouble finding

[1:06:03] Voice 3: um where it was in the previous agenda but i know this was identified in the last

[1:06:09] Voice 3: meeting and this PU area was identified as going to be going ahead with this so

[1:06:23] Voice 3: this is essentially so is it it's so it's currently not in the project's

[1:06:32] Voice 3: charter at this point is that correct not the

[1:06:37] Voice 12: scope of the suggested

[1:06:40] Voice 12: corrections or revisions that the author is attached to the staff report the

[1:06:44] Voice 12: course respondents have identified no it's only community housing has been added um as a permitted

[1:06:50] Voice 12: use in the PUA zone and so there's a list of other uses that have been inadvertently it looks like

[1:06:58] Voice 12: omitted when the land use bylaw was redone and if you're concurring that that has that's an

[1:07:07] Voice 12: an omission that should be reinstated then we need to draft that into the bylaw and give that

[1:07:14] Voice 12: present that language back to you at your next meeting so it can be included a second reading

[1:07:19] Voice 12: as amended prior to a public hearing those are important things to have presented prior to the

[1:07:26] Voice 12: public hearing because they affect use and density okay

[1:07:31] Voice 3: so yeah looking a little bit at one of the

[1:07:33] Voice 3: these correspondents on page 44 i just want to make sure we're all on the same page here um

[1:07:40] Voice 19: so uh the writer there says that the previous version of landing's bylaw had

[1:07:49] Voice 19: uh

[1:07:49] Voice 3: points nine twelve eight one two three four and five

[1:07:58] Voice 3: um but i do not see the community housing in that section no that's right

[1:08:07] Voice 3: that's new we

[1:08:08] Voice 3: currently have the community housing in the in the current draft but not

[1:08:13] Voice 3: these additional pieces is that correct yeah so the table in

[1:08:16] Voice 12: the staff report if you look at the

[1:08:18] Voice 12: table in the staff report under figure one there you'll see what the previous bylaw included what

[1:08:24] Voice 12: the present bylaw includes which is only cemetery public utility storage yard highways maintenance

[1:08:28] Voice 12: recycling depot now we're just adding community housing to it so there's a whole host of other

[1:08:34] Voice 12: other uses that have been excluded um because it was supposed to be in addition to the

[1:08:41] Voice 12: permitted uses that you had the site-specific request so there's a duplication obviously some

[1:08:49] Voice 12: errors okay

[1:08:52] Voice 5: so it would be to add the recycling depot the community housing uh which has the

[1:09:04] Voice 5: detonate pieces and then

[1:09:06] Voice 4: and that's it so so is the recycling depot is that is what's missing

[1:09:14] Voice 4: at this point so am i am i no no

[1:09:18] Voice 12: that's already included that's fine there's a duplication of the

[1:09:22] Voice 12: cemetery land use um that we can correct because it's already in that permitted use it's everything

[1:09:29] Voice 12: that the pu zone not the site-specific zone but everything in the pu zone

[1:09:35] Voice 12: that is missing because it was supposed to be in addition to not despite

[1:09:41] Voice 5: there's a complete

[1:09:44] Voice 12: departure yeah there was a complete departure there's no record of any uh clarification from

[1:09:49] Voice 12: the ltc staff recommendations or the public that justifies why this change was made

[1:09:54] Voice 12: uh back in the day so if the ltc concurs then we will correct that through proposed bylaw number

[1:10:04] Voice 12: 177 so it'll be community housing we'll change it so it's not just um um and it's in addition

[1:10:13] Voice 12: to what's permitted in the public utility use zone not despite right

[1:10:19] Voice 5: gotcha i i i've got it now

[1:10:21] Voice 5: No. Thank you. Trustee Allen.

[1:10:25] Voice 10: Let's be clear here. So community housing, we've added

[1:10:28] Voice 10: it's in there already. It's a done deal.

[1:10:32] Voice 12: No, that's in

[1:10:33] Voice 12: the proposed second reading right now. Okay, but

[1:10:38] Voice 10: because we're talking like it's the first reading or something like that. We haven't got that yet.

[1:10:43] Voice 10: So this is where it's confusing to me because

[1:10:46] Voice 10: regarding all these additional uses, I mean, it's like there's a lot of things

[1:10:50] Voice 10: that are illegal, basically, from the radio station to

[1:10:54] Voice 10: or galleries do like lots of things so and these are all part of that so they wouldn't have

[1:11:01] Voice 10: happened if it wasn't legal if they weren't already included here so that's what's confusing

[1:11:09] Voice 10: so due to time frame okay so we do the community housing and then all those other ones that are

[1:11:17] Voice 10: missing and that will be if we go through the number one recommendation that is clear enough

[1:11:26] Voice 10: or do we have to go through each no no

[1:11:30] Voice 12: yeah no i'm just drafting it would just be direction as

[1:11:33] Voice 12: per the resolution in the staff report under option one that's sufficient information for

[1:11:38] Voice 12: staff to go back draft the amending language present that to you at your next meeting so

[1:11:43] Voice 12: that you'll see what it looks like to amend the bylaw to reframe and reword how that public use

[1:11:50] Voice 12: zone is going to look and then a second reading at that point in time not today so it's just

[1:11:55] Voice 12: direction to staff to go away prepare that draft language we'll do that for you for the next

[1:12:00] Voice 12: meeting which i think is the end of june is that correct 26th of june

[1:12:04] Voice 11: yeah so

[1:12:05] Voice 12: that's when you would

[1:12:06] Voice 12: see that and it would be a recommendation for second reading as amended obviously you can't

[1:12:11] Voice 12: go to a public hearing with an outstanding issue like this being addressed if your intention is

[1:12:15] Voice 12: to incorporate it into the bylaw we want to do that before a public hearing okay thanks

[1:12:21] Voice 11: make sense okay any

[1:12:30] Voice 3: more questions thoughts comments and i guess i just sort of thinking

[1:12:42] Voice 3: out loud here looking at the the timeline we're leading up to last week the june 26th meeting

[1:12:49] Voice 3: scheduled um we have a september it's maybe the third meeting scheduled um and it looks to me like

[1:13:02] Voice 3: whether we go option one or option two um the likelihood of even a separated discrete project

[1:13:13] Voice 3: uh reaching adoption for the election is i would say zero um but the same pertains to the

[1:13:21] Voice 3: overall project so timing wise i think um what we're looking at uh for this local trust committee

[1:13:30] Voice 3: is to advance this the work that the committee thinks is important as far as we can uh in the

[1:13:38] Voice 3: remainder of this term recognizing that um whoever the the next local trust committee is going to

[1:13:45] Voice 3: have uh is there still going to be work to do and and they will be looking at um uh uh the potential

[1:13:53] Voice 3: for adoption but this committee is i'd say we could probably rule out adoption before end of

[1:14:04] Voice 10: um i just wonder whether we should also if we're going to go with recommendation number one to also

[1:14:10] Voice 10: refer to a letter in the package from karen ross in high school as well yeah that's great

[1:14:29] Voice 3: okay then so um if you have some recommended emotions in front of us and see if yes

[1:14:36] Voice 3: thank

[1:14:37] Voice 18: you for bringing up that i have a letter in am i a proponent and would love to speak right now

[1:14:51] Voice 3: through

[1:14:52] Voice 13: the chair this is a topic for the ltc discussion it's not yet an application

[1:14:56] Voice 13: um but that would be up to the chair as part of your deliberations uh

[1:15:02] Voice 3: i would say um

[1:15:04] Voice 3: um if there's if there if you feel that there's missing information that pertains to the decision

[1:15:11] that we're about to make um i'll allow that but

[1:15:15] Voice 3: uh with the concurrence of the fellow trustees

[1:15:19] Voice 3: if that's all right with you otherwise in general i'm going to send out if you've got something

[1:15:25] Voice 3: that's directly pertinent to this decision sure um

[1:15:28] Voice 18: i have a letter from the islands trust

[1:15:30] Voice 18: may 29th 2024 it's

[1:15:34] Voice 3: a microphone just for the benefit of especially for our staff online

[1:15:45] Voice 18: We had consultants come to, I think it was the April 2024 meeting, and asked for a letter in principle that the Islands Trust supported the zoning PUA to include community housing.

[1:16:02] Voice 18: and the islands trust wrote a letter so this is an official piece of correspondence um on our

[1:16:09] Voice 18: trust letterhead that says the hornby island local trust committee requests the letter of support

[1:16:15] Voice 18: be drafted to the hornby island community economic enhancement corporation stating the ltc's intent

[1:16:21] Voice 18: to consider amendments to the hornby island land use bylaw 150 to support an inclusion of

[1:16:27] Voice 18: workforce housing as permitted use in the public use zone site specific regulations so there is

[1:16:34] Voice 18: direction to the staff two years ago to include community housing and pua so i think that that

[1:16:44] Voice 18: information is really important because we cannot allow the tail to weigh the dog this is a local

[1:16:51] Voice 18: issue it's been two years acknowledged as such to say that it's going to be some indeterminate time

[1:16:59] Voice 18: in the future following an unknown election with unknown trustees unknown position that they might

[1:17:06] Voice 18: hold this is not okay this is obstructionism we have to get to a point

[1:17:19] Voice 3: I think

[1:17:20] Voice 18: that locally we have to be able to make grassroots decisions that are to the

[1:17:28] Voice 18: benefit of our community and not get tied up in red tape and regulation.

[1:17:33] Voice 18: I further support the things that you've said earlier, including just a few housekeeping

[1:17:38] Voice 18: things.

[1:17:39] Voice 18: It doesn't have to be standalone, and it is a minor project.

[1:17:43] Voice 18: this is so easy to do it doesn't have to take a bunch of staff time two years ago you told

[1:17:50] Voice 18: the staff what your intention was thank you yeah

[1:17:55] Voice 3: no i understand your passion and as you

[1:17:58] will probably recall i brought up the minor project

[1:18:01] Voice 3: um consideration a couple of times

[1:18:04] Voice 3: and i think we heard pretty loud and clear from the regional planning manager that

[1:18:09] Voice 3: i might have taken on a new minor project at this point is not on i don't think that that precludes

[1:18:19] Voice 3: shifting something like this into a minor project post-election necessarily but i wouldn't want to

[1:18:25] Voice 3: be supposed and as you said we don't know who's going to be sitting at this table so i understand

[1:18:29] Voice 3: your frustration i understand your passion um i think it's safe for me to speak to for my fellow

[1:18:38] Voice 3: I love trustees and that we also find frustration sometimes

[1:18:41] Voice 3: in the capacity issues that we have around this trust

[1:18:45] Voice 3: and that's not any individual's fault.

[1:18:48] Voice 3: And so I just want to make sure that we're clear

[1:18:51] Voice 3: on that the process is a process

[1:18:54] Voice 3: and allocations of resources of staffing and staff time

[1:19:00] Voice 3: are made on a really careful basis by our staff.

[1:19:05] Voice 3: and um we're never going to make everybody happy we're not going to make every local trust can be

[1:19:12] Voice 3: happy because we have limited resources and uh boy uh we start adding additional staff positions

[1:19:19] Voice 3: uh that doesn't make people happy either so i just want to you know really point out it's really

[1:19:24] Voice 3: important how we speak about this these are challenges um that all local trust committees

[1:19:30] Voice 3: these face across the island's trust area um and i know all of us as local islanders i feel the

[1:19:37] Voice 3: same way on my island like let me just get this done and it seems simple but we have to face the

[1:19:42] Voice 3: reality and let's just be really careful about not pointing fingers um i see rpm jammer it's gonna

[1:19:49] Voice 3: hand up the number of those trustees gone why is this people hold on rpm jamra did you have

[1:20:00] Voice 3: something pardon

[1:20:02] Voice 13: me i did not um was that a question for staff or no

[1:20:05] Voice 3: i i thought i saw your

[1:20:06] Voice 3: hand out i

[1:20:07] Voice 13: i yes i do i do have um just one piece of clarification um regarding how staff are

[1:20:15] Voice 13: directed to do work that happens through ltc resolution so as planner zupanak um shared um

[1:20:23] Voice 13: that was information looked for and searched for to indicate staff direction if that was previous

[1:20:30] Voice 13: a staff direction that wasn't followed that'd be something that we would highlight that staff

[1:20:34] Voice 13: would highlight for you and and propose how to correct that with that direction through that

[1:20:39] Voice 13: resolution so that's a bit of a process piece just to clarify because i heard that question as well

[1:20:46] Voice 13: thank you thank

[1:20:47] Voice 11: you uh trustee scott well

[1:20:50] Voice 7: according to what karen said this was

[1:20:53] Voice 7: sounds like this was directing the staff of two years ago so i don't understand why this is new

[1:21:00] Voice 3: now okay

[1:21:02] Voice 3: i just want to clarify something here because because notwithstanding that that we

[1:21:07] Voice 3: wrote that letter of intent what i'm hearing from staff is that it didn't get in the project charter

[1:21:12] Voice 3: at that time it is that specifically the community housing piece is currently in the project charter

[1:21:21] Voice 3: his additional pieces are what we're being asked to consider adding today and so i just want to

[1:21:28] Voice 3: redirect our conversation back to our decision point here which is not about what happened two

[1:21:33] Voice 3: years ago it's about what we're going to do today and so let's just focus on that trustee

[1:21:42] Voice 10: just to have that um you know this is a very odd scenario where we have an election you know

[1:21:47] Voice 10: with the ocp led as well and all this and it's it's really awkward there's a lot of unknowns

[1:21:55] Voice 10: but we don't want to derail things either yeah i

[1:22:02] Voice 3: think my take on it is as i just read her and

[1:22:04] Voice 3: what i said earlier that what does this local trust committee want to advance as far as possible

[1:22:11] Voice 3: before the end of term and staff are making some recommendations on some options um so that that's

[1:22:19] Voice 3: where we're at and we can we can do any of these three things or we can invent another thing um

[1:22:25] Voice 3: but without further direction then it will just go as as as the project charter says now so um

[1:22:36] Voice 10: so this was made i don't know what chair peterson said if this was um made as a minor project now

[1:22:45] Voice 10: No, we can't. No, we're just told

[1:22:47] Voice 3: we can't. We

[1:22:48] Voice 10: can't even stand on them. Nothing.

[1:22:49] Voice 3: We could. I mean, they've laid it out really simply.

[1:22:53] Voice 3: It's laid out really simply in the options. We can add these pieces to the existing work.

[1:22:58] Voice 3: We can stop everything else that we're doing on the work and just do this piece, the BU piece.

[1:23:08] Voice 3: Or we can just continue as we were. That's basically, and I think the staff has done, it's over there.

[1:23:14] Voice 3: it would be great if we could do a standalone minor project um but we've we've got it pretty

[1:23:20] Voice 3: clear from staff that's not happening at least until next term and as i mentioned it's possible

[1:23:27] Voice 3: that next term there may be again qualifiers there may be the ability for the new the incoming local

[1:23:35] Voice 3: trust committee to split pieces of this off and do it as a minor project that's possible

[1:23:39] Voice 3: we can't it's not possible right now so what do we want to do between now and the election

[1:23:44] Voice 3: what staff direction we want to get that's where we're at right now so there's three options

[1:23:53] Voice 3: how are we leading? Trustee Allen's leaning towards one yeah

[1:24:00] Voice 11: make a motion okay.

[1:24:04] Voice 10: I move that the Hornby Island Trust Committee request staff to prepare

[1:24:10] Voice 10: draft amendments to propose by number 177, cited as Hormig Island land use bylaw number 150, 2014,

[1:24:19] Voice 10: amendment number 1254, consistent with implementing the public correspondence

[1:24:26] Voice 10: suggested revisions received from T. Valdi, April 17, 2025, and K. Ross of High Seek,

[1:24:38] Voice 10: May 1st, 2026. What was the date of your correspondence? It's in the package, so

[1:24:47] Voice 11: May 25th, 2026.

[1:24:54] Voice 3: All right, moved. Seconded by Trustee Scott. Discussion?

[1:25:02] Voice 3: No, I'll call the question. All those in favor? And that carries.

[1:25:07] Voice 3: okay so um that is uh all we're going to do with that piece for today i believe

[1:25:19] Voice 3: so let's go ahead and review the work program at page 77 and uh pretty straightforward we have

[1:25:32] Voice 3: the major project under the active projects and we have future projects so any comments

[1:25:39] Voice 3: questions around the

[1:25:40] Voice 3: reports here today.

[1:25:45] Voice 3: Yeah.

[1:25:47] Voice 10: Just in terms of

[1:25:48] Voice 10: Karen Ross presented

[1:25:52] Voice 10: concerns about the traffic

[1:25:54] Voice 10: down in Fort's Cove.

[1:25:55] Voice 10: You do have that sitting there

[1:25:57] Voice 10: in Fort's Cove, maybe with the transportation plan.

[1:26:00] Voice 10: I just wanted to ask you, could you

[1:26:01] Voice 10: talk to Matthew Rinaldi regarding

[1:26:04] Voice 10: the concerns with the bus

[1:26:06] Voice 10: down there?

[1:26:07] Voice 10: I know you didn't mention the freight trucks

[1:26:10] Voice 10: in your presentation,

[1:26:14] Voice 10: Yeah, so if they had ideas, we've talked about parking lot above, behind, council site, so I was just wondering where you've talked to them as well.

[1:26:23] Voice 10: We were trying to find out whether it was

[1:26:26] Voice 18: in the DPA, and stuff has been running in Coliseum.

[1:26:31] Voice 18: We wanted to know that before the next level of discussions.

[1:26:38] Voice 3: I see RPM Gemara.

[1:26:40] Voice 3: through

[1:26:45] Voice 13: the chair um there was an inquiry submitted uh to north info so staff are also

[1:26:50] Voice 13: um going to look into that and respond and speak with um with the inquirer thank

[1:26:57] Voice 3: you very much

[1:27:00] Voice 3: so if there's actually taking a little bit across that okay well this has um brought us to

[1:27:10] Voice 3: this has brought us to the end of our regular agenda the next scheduled meeting is for friday

[1:27:16] Voice 3: to be 26 11 30 right here and we have a closed meeting coming up um so uh thank everyone for

[1:27:25] Voice 3: coming and we'll just take a few minutes uh staff to uh to empty out the room and uh get ready for

[1:27:33] Voice 3: closed so i'll just i'm going to turn off the okay thank you

[1:27:37] Voice 3: in uh all volume

[1:27:40] Voice 15: here for a moment

[1:27:40] Voice 15: them while we do that thank you hi

[1:29:34] Voice 13: chair um just to note that we're we just need to recess

[1:29:41] Voice 13: so we haven't actually recessed yet to go into close

[1:29:45] Voice 11: sorry i uh we're gonna recess

[1:30:05] I

[1:30:06] Voice 15: move that the meeting be

[1:30:08] Voice 10: closed to the public in accordance with the Community Charter Part 4, Division 3, Section 91A, for the purpose of considering

[1:30:16] Voice 10: a. personal information about an identifiable individual who holds or is being considered for a position as an officer, employee, or agent of the municipality, or another position appointed by the municipality.

[1:30:27] Voice 10: We have the recorder and staff attend the meeting.

[1:30:30] Voice 3: Moved.

[1:30:31] Voice 3: Seconded by Trustee Scott. Any discussion?

[1:30:35] Voice 3: i'll call the question all those in favor all right i'm going to go back and do that

[1:30:42] Voice 11: you're ready to go okay

[1:30:45] Voice 3: we're ready to go all right so we're returning from our closed meeting

[1:30:48] Voice 3: and as far as the rising report i want to rise and report the adoption of the june 14th 2024

[1:30:55] Voice 3: in camera meeting minutes and that jack woodward george bullier katherine burge were appointed to

[1:31:02] Voice 3: serve on the hornby island board of variants for three-year term commencing may 1st 2026 and ending

[1:31:08] Voice 3: may 1st 2029 and that is the final piece of today's agenda so again we'll look for adjournment

[1:31:17] Voice 3: And thank you to staff for all your help today.

[1:31:23] Voice 3: And we will see you all in June.

ADOPTED

Hornby Island Local Trust Committee  
Minutes of Regular Meeting  

Date: May 1, 2026  
Location: Hornby Island Community Hall  
4305 Central Road, Hornby Island, BC  

Members Present:  
Timothy Peterson, Chair  
Alex Allen, Local Trustee  
Grant Scott, Local Trustee  

Staff Present:  
Renée Jamurat, Regional Planning Manager (electronic)  
Sonja Zupanec, Senior Planner (electronic)  
Ian Cox, Planner 2 (electronic)  
Lisa Millard, Meeting Administrator/Recorder (electronic)  

Others Present:  
There were approximately 34 members of the public in attendance.  

1.  CALL TO ORDER  
Chair Peterson called the meeting to order at 11:37 a.m.  

2.  TERRITORIAL ACKNOWLEDGEMENT  
Chair Peterson acknowledged that the meeting was held on the territory of the Coast Salish First Nations.  

3.  APPROVAL OF AGENDA  
By general consent, the agenda was approved as presented.  

4.  REPORTS  

4.1 Trustee Reports  
Trustee Scott reported disappointment with the outcome of the previous Local Trust Committee meeting during which a short-term vacation rental cap was set at a number higher than any other Local Trust Area or municipality and the increasing levels of tourism do not serve to preserve and protect the unique character of Hornby Island.  

Trustee Allen reported the regional park has purchased over 5000 native trees and shrubs in the spring instead of the fall and will be shipping over 25,000 litres of groundwater on Island every two weeks to keep the plants alive until planted and he encouraged the public to email park representatives regarding this issue as well as the ongoing construction disruption.  

4.2 Chair's Report  
Chair Peterson reported the following:

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ADOPTED

• Attended a session about the Heritage Conservation Act Renewal Project;
• Attended the Association of Vancouver Island Coastal Communities conference and highlighted a session discussing the timeline from the Royal Proclamation of 1776 through Canadian law and recent Cowichan Tribes case;
• Attended a meeting of the Governance Committee which is looking at new trustee orientation processes and an examination of the responsibilities of Executive Committee.

4.3 Electoral Area Director's Report - None

4.4 Islands Trust Conservancy Report - None

5. PUBLIC PARTICIPATION PERIOD

A member of the public spoke to the following items:
• Lobbying is taking place regarding the Baynes Sound ferry connector mechanical breakdown issues since it returned to service following a $15,000,000 refit;
• During a meeting held to discuss organization of the farmers market a comment was made that it is generally visitors that support the market and the community is responsible to provide accommodations for those visitors;
• Continued congestion issues for the Hornby bus at Ford’s Cove causes safety issues and they would like Islands Trust to provide guidance around planning in the area;
• Expressed support to correct the Public Use area PU(a) zoning to re-establish community housing as an allowable use within the zone.

A member of the public spoke to the Official Community Plan/Land Use Bylaw project and noted the following:
• The purpose of the project was affordable housing and almost all of these components have been deferred to an undefined future date;
• The required correction to the PU(a) zone has been brought to the attention of the Local Trust Committee several times and they ask Trustees to make these changes to the current draft bylaws;
• They requested the Local Trust Committee also consider including a definition of short-term in the bylaw to protect off-season workforce housing, enabling the potential to move to Cowichan Valley Regional District licensing if a viable program is established, removing the lot and site plan requirements from short-term rental Temporary Use Permits, and allowing permanent residents to stay on site while their home is rented.

A member of the public indicated they have spoken to many residents who all felt that a compromise was made regarding the short-term vacation regulations and that the cap works towards looking after the island and they noted that no facts have been presented to show that short-term rental owners use more water than other residents.

A member of the public stated they collected water rain using two 5000-gallon tanks and never needed water delivered.

6. MINUTES

6.1 Local Trust Committee Minutes dated March 20, 2026 - for adoption

By general consent, the Local Trust committee meeting minutes of March 20, 2026 were adopted.

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ADOPTED

6.2 Section 26 Resolutions-without-meeting Report - None

6.3 Advisory Planning Commission Minutes - None

7. BUSINESS ARISING FROM MINUTES

7.1 Follow-up Action List Report dated April 23, 2026

Received for information.

8. DELEGATIONS

8.1 Margaret Birch on Behalf of the Community Hall Committee regarding Hornby Island Community Hall Accessible Washroom Development Permit Application and Sponsorship Request

The delegation provided a presentation and highlighted the following:
• Efforts taken to install an additional all-gender accessible washroom at the Hornby Island Community Hall have been ongoing for a number of years;
• The washroom addition will bring the Community Hall into compliance to meet current Building Code requirements for a public service building;
• Capital funding has been secured with the Comox Valley Regional District pending additional grant funding support;
• The Committee has submitted Development Permit and Site and Use Permit applications to Islands Trust and seek support of the applications to minimize delays when funding becomes available.

The Regional Planning Manager stated that an application has been submitted to planning staff and it is under review; however, a date that the application will come forward to the Local Trust Committee is not known.

9. APPLICATIONS AND REFERRALS

9.1 PLDVP20250405 (Hornby Co-op) - Staff Report

The Planner summarized the staff report and noted the application seeks to amend a Development Variance Permit to relax the minimum interior side lot line setback along the southern property boundary to accommodate the siting of access stairs which had not been identified previously. They indicated it is recommended to rescind a previously issued permit and combine those variances, and the new variance, into a new Development Variance Permit for clarity

The Local Trust Committee had no questions regarding the application.

HO-2026-024
It was MOVED and SECONDED
that the Hornby Island Local Trust Committee rescind development variance permit PLDVP20240155 and contain approved variances for the proposal in one revised development variance permit.
CARRIED

HO-2026-025
It was MOVED and SECONDED

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ADOPTED

that the Hornby Island Local Trust Committee approve development variance permit PLDVP20250405 as amended.  
CARRIED  

The agenda was re-ordered and item 10 was heard following item 13.  

11.  CORRESPONDENCE  

Correspondence received concerning current applications or projects is posted to the LTC webpage  

11.1  Email dated March 23, 2026 from the Agricultural Land Commission regarding Staffing and Budget Pressures  

Received for information.  

12.  NEW BUSINESS - None  

13.  STAFF REPORTS  

13.1  Public Notification Bylaw Amendment No. 180 Final Adoption - Staff Report  

The Local Trust Committee had given first, second, and third readings to Bylaw No. 180, it has been approved by Executive Committee, and is being returned to the Local Trust Committee for final adoption.  

HO-2026-026  
It was MOVED and SECONDED  
that the Hornby Island Local Trust Committee Bylaw No. 180, cited as “Hornby Island Local Trust Committee Public Notification Bylaw No. 180, 2026”, be adopted.  
CARRIED  

13.2  2025/26 Annual Report - Approval of the Hornby Island's Local Trust Committee Section - Request for Decision  

The Local Trust Committee requested the text be amended in the fourth paragraph to read “During the same time period staff also processed one subdivision referral.”  

HO-2026-027  
It was MOVED and SECONDED  
that the Hornby Island Local Trust Committee approves the attached text as amended for inclusion in the 2025/26 Annual Report for approval by Trust Council and submission to the Minister of Housing and Municipal Affairs.  
CARRIED  

13.3  Hornby Island Advisory Planning Commission Appointments - Staff Report  

The Regional Planning Manager summarized the staff report and noted that the current term of the Advisory Planning Commission expires June 14, 2026. It was noted the staff report should state that the Advisory Planning Commission may consist of up to seven member and not up to nine members.  

HO-2026-028  

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ADOPTED  
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ADOPTED

It was MOVED and SECONDED  
that the Hornby Island Local Trust Committee request staff to invite current members of the Advisory Planning Commission to indicate their interest in re-appointment for a two-year term.  
CARRIED

HO-2026-029  
It was MOVED and SECONDED  
that the Hornby Island Local Trust Committee request that staff advertise for expressions of interest for the Hornby Island Advisory Planning Commission.  
CARRIED

13.4 Highlights of Trust Conservancy January 20, 2026 Board Meeting  
Received for information.

13.5 Applications Report dated April 23, 2026  
Received for information.

13.6 Trustee and Local Expense Report dated February, 2026  
Received for information.

13.7 Adopted Policies and Standing Resolutions  
Received for information.

13.8 Local Trust Committee Webpage – none

The meeting was recessed for a break at 12:31 p.m. and reconvened at 1:00 p.m.

10. LOCAL TRUST COMMITTEE PROJECTS

10.1 Major Project: Hornby Island Official Community Plan and Land Use Bylaw Review: Request Regarding Amendments to the PU(a) Site Specific Zone - Staff Report  
The Planner summarized the staff report and highlighted the following:  
- Staff are seeking clarification from the Local Trust Committee on whether it wishes to action public correspondence on the need for a correction to the existing PU(a) site specific zone;  
- Proposed Bylaw No. 177 includes an amendment to the PU(a) zone to allow for community housing;  
- Potential errors or omissions to the PU(a) zone, as identified through public correspondence, have not been discussed by the Local Trust Committee;  
- Should the Local Trust Committee wish to address the matter through the current Official Community Plan/Land Use Bylaw Review Project further administrative time and resources will impact the budget and timeline of said project;  
- Options include to prepare an amendment to Proposed Bylaw No. 177 as part of the major project, pause work on the Official Community Plan/Land Use Bylaw project and prepare a stand-alone project charter to address

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ADOPTED

necessary amendments to the PU(a) site specific zone, or receive the report for information.

Discussion ensued and the following comments were noted:
• While the potential need for corrections has been identified, the Local Trust Committee has not provided direction to staff to make a correction to the PU(a) zone as part of the current project;
• Community Housing has been added as a permitted use in the PU(a) zone and members of the public have identified other omissions that they wish to be reinstated back into the bylaw.

HO-2026-030
It was MOVED and SECONDED
that the Hornby Island Local Trust Committee request staff to prepare draft amendments to Proposed Bylaw No. 177, cited as “Hornby Island Land Use Bylaw No. 150, 2014, Amendment No. 1, 2024” consistent with implementing the public correspondence suggested revisions received from T. Law dated April 17, 2025 and K. Ross dated March 25, 2026.
CARRIED

14. WORK PROGRAM

14.1 Active Projects Report dated April 23, 2026

Received for information.

14.2 Future Projects Report dated April 23, 2026

Received for information.

15. UPCOMING MEETINGS

15.1 Next Regular Meeting Scheduled for Friday, June 26, 2026 at 11:30 am at Hornby Island Community Hall, 4305 Central Road, Hornby Island, BC

The meeting was recessed for a break at 1:33 p.m. and reconvened at 1:38 p.m.

16. CLOSED MEETING

16.1 Motion to Close the Meeting

HO-2026-031
It was MOVED and SECONDED
that the meeting be closed to the public in accordance with the Community Charter, Part 4, Division 3, s.90(1)(a) for the purpose of considering:
• (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

and that the recorder and staff attend the meeting.
CARRIED

The meeting was recessed at 1:38 p.m.

16.2 Recall to Order

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ADOPTED

Chair Peterson recalled the meeting to order at 1:42 p.m.

16.3 Rise and Report

Chair Peterson rose and reported adoption of the June 14, 2024 in-camera meeting minutes and that Jack Woodward, George Buyver, and Kathryn Berge were appointed to serve on the Hornby Island Board of Variance for a three-year term commencing May 1, 2026 and ending May 1, 2029.

17. ADJOURNMENT

By general consent, the meeting was adjourned at 1:43 p.m.

_________________________

Timothy Peterson, Chair

Certified Correct:

_________________________

Lisa Millard, Meeting Administrator/Recorder


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