South Pender Island Local Trust Committee regular meeting, May 8, 2026

[0:00:00] Trustee Evans (probable): the room? A dozen.

[0:00:06] Voice 11: Sorry, could you say that again? About a dozen. Okay, thanks. If you could just let

[0:00:12] Voice 11: Lisa know as we go. All right, so are we recording and live streaming? Excellent. Thank you. Let's

[0:00:23] Voice 11: get this party started. Good morning, everyone, and I'm calling to order the regularly scheduled

[0:00:32] Voice 11: meeting of the South Pender Island Local Trust Committee for May 8th, 2026. It's unfortunate

[0:00:41] Voice 11: I can't be with you all, but glad that your local trustees are in the room. And just want

[0:00:49] Voice 11: to note we've got a number of staff with us today supporting electronically. So we'll

[0:00:57] Voice 11: get into introductions in a bit. But before we begin, I want to acknowledge as always

[0:01:01] Voice 11: that we are meeting in the territories of many Coast Salish First Nations

[0:01:05] Voice 11: and peoples across the Trust area.

[0:01:09] Voice 11: South Pender is located in the traditional territory of the WSATNICH

[0:01:13] Voice 11: and Tsinchatlan-speaking peoples,

[0:01:15] Voice 11: and we are always grateful to recognize

[0:01:18] Voice 11: and be in right relationship with the First Peoples

[0:01:25] Voice 11: and consider how their stewardship and knowledge can inform our decisions

[0:01:30] Voice 11: and our conversation today. So with that, I'll introduce, of course, your local trustees in

[0:01:38] Voice 11: the room, if you want to say hello. Christina Evans and Doug Balk. And online, we are joined

[0:01:48] Voice 11: by our new Regional Planning Manager, Mary Storzer. Nice to

[0:01:53] Voice 2: meet you.

[0:01:56] Voice 11: Wonderful. We'll

[0:01:57] Voice 11: We'll give you a chance to say a few words if you'd like.

[0:02:01] Voice 2: Yeah, just really looking forward to working with you.

[0:02:03] Voice 2: This is really important work that we do here at the Islands Trust.

[0:02:07] Voice 11: Thanks.

[0:02:08] Voice 11: Thank you.

[0:02:08] Voice 11: We're looking forward to meeting you.

[0:02:09] Voice 11: I hope you can come to the August meeting.

[0:02:13] Voice 11: Okay.

[0:02:14] Voice 11: And our planner, Kim Stockdill, as well, supporting us.

[0:02:18] Voice 11: And we're supported by our minute taker and meeting facilitator,

[0:02:22] Voice 11: Lisa Millard, in the background.

[0:02:24] Voice 11: around. So we'll move to approval of the agenda. Are there any additions or amendments to consider?

[0:02:33] Voice 11: Yes, Trustee Evans.

[0:02:35] Trustee Evans (probable): Okay. I'd like to add in the executive decision that regarding the South

[0:02:40] Trustee Evans (probable): Panda LTC public notifications bylaw 131, I believe that that got rejected and was to be

[0:02:46] Trustee Evans (probable): sent back to us.

[0:02:50] Voice 11: I'll ask staff if we can add that or does there need to be a covering report?

[0:02:54] Voice 11: I asked about that as well not sure it's ready for this meeting yes

[0:02:59] Voice 9: so we I've

[0:03:01] Voice 9: asked for director David Marler to provide an update and unfortunately he's

[0:03:05] Voice 9: been away for the last three weeks so he couldn't prepare anything for this

[0:03:09] Voice 9: meeting but we're expecting it to come back for the August meeting okay thank

[0:03:13] Trustee Evans (probable): you all right the second item is I would like to add a discussion surrounding the

[0:03:20] Trustee Evans (probable): the Southpanda LTC work for current fiscal year 2026 and 2027.

[0:03:25] Trustee Evans (probable): So you can just add that under new business.

[0:03:28] Trustee Evans (probable): It'll just be discussion.

[0:03:29] Trustee Evans (probable): Sure.

[0:03:30] Voice 11: So 17.2, current work for the current fiscal year.

[0:03:37] Voice 11: Is there anything else to add or amend?

[0:03:41] Voice 7: I'm good.

[0:03:41] Voice 7: Thank you.

[0:03:42] Voice 11: All right.

[0:03:43] Voice 11: I'll take it by general consent that the agenda be adopted as amended.

[0:03:49] Voice 11: And turn to you, trustees, for your reports.

[0:03:51] Voice 11: would like to go first?

[0:03:53] Trustee Evans (probable): I don't have much to say. I've been dealing with family issues so I've not

[0:03:58] Trustee Evans (probable): really had a chance to be involved in the majority of my normal work so apologies to the community

[0:04:04] Trustee Evans (probable): but I'll be back on track soon.

[0:04:09] Voice 7: I don't really have a report per se but what's kind of going

[0:04:13] Voice 7: on in my mind is wondering how we accomplish work and I'm a bit frustrated that we're not

[0:04:21] Voice 7: free to do the work that we need to do so I'll leave it vague for now sorry

[0:04:36] Voice 11: apologies I'm on a browser system and a new computer so I'm switching sometimes

[0:04:42] Voice 11: between windows it's a bit unfamiliar yes unfortunately my computer chose to

[0:04:49] Voice 11: die last night so I have none of my notes that were prepared for my chairs

[0:04:54] Voice 11: report um but i can and it's a bit of a scramble so we are preparing for june a trust council

[0:05:03] Voice 11: quarterly meeting which will be held electronically um and so trustees will be able to join from

[0:05:11] Voice 11: wherever they are and i think for consideration on that agenda oh my gosh we just we haven't seen

[0:05:19] Voice 11: seen this yet at Executive Committee, but we did have a preview. The Trust Policy Statement,

[0:05:28] Voice 11: public comments, the What We Heard report is coming to a Committee of the Whole meeting

[0:05:35] Voice 11: on May 13th, and so all of Trust Council will be able to discuss that. There's substantial

[0:05:44] Voice 11: engagement lots of and lots and lots of feedback so it's uh taking quite some time but that's

[0:05:50] Voice 11: already on a public agenda for the may 13th meeting if the public wants to view it and see

[0:05:56] Voice 11: what the consultants have pulled together and also staff all most of the referrals as well from

[0:06:03] Voice 11: all the ltcs and the other referral agencies are included in that report it's about 300 pages

[0:06:08] Voice 11: so lots of reading and the next steps will likely be debated at June Trust

[0:06:15] Voice 11: Council meeting so that's pretty much the substantial work before us I think

[0:06:24] Voice 11: I'll leave it there if anybody has any questions about executive committee work

[0:06:28] Voice 11: you can always reach out to me so we don't have an electoral area directors

[0:06:35] Voice 11: report so we'll move into our public participation periods forgive me I'm

[0:06:44] Voice 11: just going to need a bit of a script before we go into it in light of sort of

[0:06:53] Voice 11: public discourse in in British Columbia generally right now we are we've revised

[0:07:02] Voice 11: revised our standards or our expectations for public comment during our meetings.

[0:07:10] Voice 11: There's nothing about what has happened in South Pender that's given rise to that, but I do have a

[0:07:15] Voice 11: bit of a script that, if you'll bear with me, I'm going to read through just so that we are all on

[0:07:20] Voice 11: the same page for our LTCs. As chair, together with our local trustees, it is my responsibility

[0:07:27] Voice 11: to ensure that this meeting is a respectful, inclusive, and culturally safe space for staff,

[0:07:34] Voice 11: trustees, and all attendees, including those who may be watching online. So our standards are that

[0:07:40] Voice 11: we will speak respectfully. There's no place in our meetings for racism, stereotypes, or comments

[0:07:45] Voice 11: that target Indigenous peoples or any other individuals or groups in our community. Second,

[0:07:51] Voice 11: Second, we will acknowledge concerns without causing harm.

[0:07:54] Voice 11: Residents are absolutely entitled to ask questions and express uncertainty.

[0:07:59] Voice 11: Indigenous community members are equally entitled to share their experiences and expectations of respectful partnership.

[0:08:06] Voice 11: Both can occur here without harm, dismissal or targeting.

[0:08:11] Voice 11: Third, we will uphold cultural safety.

[0:08:14] Voice 11: We recognize that public processes have not always felt fair or safe or welcoming.

[0:08:21] Voice 11: for Indigenous peoples, and we are committed to doing better. That includes giving space to

[0:08:27] Voice 11: Indigenous voices, being mindful of how language affects people, and addressing harmful comments

[0:08:33] Voice 11: if they arise. And finally, we'll keep our conversation constructive. Every participant

[0:08:40] Voice 11: brings valuable perspectives, lived experience and knowledge. All voices deserve to be heard

[0:08:45] Voice 11: and heard respectfully. So our expectations for public comment, we ask you to direct your

[0:08:53] Voice 11: comments to the committee, not to staff or to the audience. We can ask questions of staff if we need

[0:08:58] Voice 11: clarification or request that staff answer a question. Please speak to issues not about

[0:09:05] Voice 11: individuals. Be clear, concise and respectful and refrain from clapping, wooing or other

[0:09:11] Voice 11: disruptions i know that's not an issue here um so please if you wish to address the local trust

[0:09:17] Voice 11: committee uh raise your hand and i'll have the trustees in the room keep a um list of speakers

[0:09:25] Voice 11: and please state your first and last name and the topic that you wish to address okay

[0:09:31] Voice 13: so i had

[0:09:41] Voice 5: I have a question and just wondering what's going on with the agenda we had at our last

[0:09:50] Voice 5: meeting discuss the short-term vacation rental issue it's been on our books for quite some

[0:09:54] Voice 5: time and I see it's totally absent in the agenda so and it seems odd that we would leave

[0:10:01] Voice 5: the project in the midst of the discussion so just going back and reviewing what was going on

[0:10:06] Voice 13: I

[0:10:06] Voice 5: know at the meeting of May 2nd 2005 there was a motion passed by our trustees to

[0:10:16] Voice 5: remove the short-term rental policy and regulations from the future project report to the active

[0:10:23] Voice 5: project and to they asked staff to report back with options for short-term vacation rental

[0:10:29] Voice 5: policies and regulated the minor project draft project chart that was made 2005 2025 sorry then

[0:10:38] Voice 5: next meeting september 25th 2025 on the works project program report there was a staff

[0:10:49] Voice 5: planner reported that the community information meeting and public hearing mark the final stages

[0:10:55] Voice 5: of land use by a minor project and that staff have provided a draft project charter for short-term

[0:11:01] Voice 5: vacation rentals to the local trust committee that was september 2005. the december meeting

[0:11:07] Voice 5: i think it was supposed to be discussed on there but there uh was not discussed if i'm uh i think

[0:11:14] Voice 5: it didn't make it i can't remember the reason uh why but also i think what happened there was some

[0:11:20] Voice 5: When the strike came on, two months of strike with staff not being available, I think that nothing happened at that meeting.

[0:11:30] Voice 5: But finally, it came back onto the meeting agenda in February.

[0:11:34] Voice 5: And if you look at the minutes that you'll be discussing today, there's quite a lengthy report of what was going on and some of the options with that.

[0:11:43] Voice 5: So we had expected, at least I had expected, because it affects me and a few of others who are in this room, that this is a project that we think needs to be completed.

[0:11:53] Voice 5: And we don't understand why it's totally, at least I don't understand why it's totally disappeared.

[0:12:00] Voice 5: And it's not put on the agenda.

[0:12:02] Voice 5: There's got to be some discussion here.

[0:12:04] Voice 5: And I don't know if that's a discussion you're talking about later.

[0:12:06] Voice 5: But very odd process here.

[0:12:10] Voice 5: And really, I can say at this point, I just find it highly unusual that we're in this kind of situation when we have one project left that they've been on the books for some time.

[0:12:21] Voice 5: Our trustees are interested in pursuing that project.

[0:12:24] Voice 5: They have budget left for it.

[0:12:26] Voice 5: Half budget was left to discuss this project.

[0:12:29] Voice 5: And all of a sudden, it's disappeared into thin air.

[0:12:33] Voice 5: We need an explanation.

[0:12:38] Trustee Evans (probable): That will be the translation.

[0:12:40] Voice 11: Yes, thank you.

[0:12:41] Voice 11: will be discussing that at 17.2, the work

[0:12:45] Voice 11: for the rest of the year. So thank you for those comments, Ms. Perch.

[0:12:50] Voice 11: And is there anybody else who wishes to address us?

[0:12:54] Voice 11: You can provide your name and... Bill

[0:12:56] Voice 4: Jensen, Boundary Fast Drive.

[0:12:58] Voice 4: I'm just wondering what the plan is for the

[0:13:03] Voice 4: beach access, which they use to build

[0:13:06] Voice 4: the dip, which is beautiful, by the way.

[0:13:11] Voice 4: what is the agenda for doing something with that or leaving it or so everybody know with what

[0:13:21] Voice 7: i missed what what do you want

[0:13:24] Voice 4: it's the the uh took out the well

[0:13:27] Voice 7: the barge dog or whatever

[0:13:29] Voice 7: what's called there okay yeah got it i

[0:13:32] Trustee Evans (probable): believe that's outside of our jurisdiction

[0:13:34] Trustee Evans (probable): so we can't do anything with that ourselves that is with the ministry of transportation

[0:13:41] Trustee Evans (probable): but as i understand it because it's only accessible during a king high tide that it's

[0:13:51] Trustee Evans (probable): not usable no

[0:13:52] Voice 4: it's not usable i just want to tell you i heard when they were doing it they

[0:13:56] Voice 4: were going to it's not being used for me and that is my beloved street so

[0:14:04] Voice 7: um we are allowed to

[0:14:08] Voice 7: advocate to other agencies so it would be helpful for us to know what your position is what would

[0:14:14] Voice 7: you like to see there well

[0:14:17] Voice 4: it i can remember when they we had parks board come and they put in that

[0:14:22] Voice 4: beach access there was i think eight of us on the street there at that time and we we didn't really

[0:14:30] Voice 4: want it there there was no point in putting it there there was no beach down there it's not like

[0:14:35] Voice 4: the one i have beside my house which is the dry rocks there beautiful but there was absolutely

[0:14:44] Voice 4: probably dangerous and but no they have the money and they put it in and there you go so you would

[0:14:53] Voice 7: like to have it decommissioned is that well

[0:14:56] Voice 4: i mean it's just a gravel driveway there now with a

[0:14:59] Voice 4: a yellow gate across it, so

[0:15:01] Voice 4: I mean, is it going to stay

[0:15:03] Voice 4: there for the rest of time?

[0:15:05] Voice 4: Okay.

[0:15:06] Trustee Evans (probable): If you can let us know

[0:15:07] Trustee Evans (probable): what it is that you are actually

[0:15:09] Trustee Evans (probable): asking us to go

[0:15:11] Trustee Evans (probable): and do, that

[0:15:13] Trustee Evans (probable): would be helpful. Well, if

[0:15:15] Voice 4: they're going to make it green again,

[0:15:17] Voice 4: put it that way. Is there remediation?

[0:15:20] Voice 4: There's never

[0:15:21] Voice 4: going to be a property to be trapped,

[0:15:23] Voice 4: there's no parking there, so yeah.

[0:15:26] Voice 7: Right, okay, that's great.

[0:15:27] Voice 7: We may not have no power.

[0:15:30] Voice 7: they may not listen to us but you know if we have an opportunity we will speak up thanks

[0:15:37] Voice 16: and next i saw john karchuk uh

[0:15:39] Voice 3: john karchuk um so we didn't do our official beach cleanup this year

[0:15:44] Voice 3: lots of us do unofficial people and it's almost one area that's uh warranted uh the summer season

[0:15:51] Voice 3: starts whether we should do another person but

[0:15:57] Trustee Evans (probable): that is uh not uh um a trustee issue that's

[0:16:01] Trustee Evans (probable): something that I personally organize. I've been dealing with family issues this year so I haven't

[0:16:05] Trustee Evans (probable): been able to organize it.

[0:16:06] Voice 3: I'm just wondering if there's anybody who's seen any need to do this

[0:16:09] Voice 3: issue. There are a number of people that are pretty good about it.

[0:16:12] Trustee Evans (probable): We can take this offline because it

[0:16:14] Trustee Evans (probable): has nothing to do with trustee work. So feel free to contact me and I'd love to chat about something

[0:16:19] Trustee Evans (probable): else with you regardless. Okay and then I

[0:16:24] Voice 6: have thank you. Can you just state your name first?

[0:16:37] Voice 6: to those in

[0:16:45] Voice 11: the room we we cannot hear the speaker could you ask her to come closer to

[0:16:50] Voice 11: the microphone please

[0:16:51] Voice 16: if you

[0:16:55] Voice 7: just stand here maybe and then kind of talk a little bit down

[0:17:01] Voice 7: Sorry.

[0:17:04] Voice 6: My respect to First Nations and my thank you to Trustee Evans for doing all the work.

[0:17:12] Voice 6: Trustee Faulk had proposed a wonderful idea at the beginning. It's too bad it didn't happen

[0:17:17] Voice 6: because of time, but you had proposed a group solar energy effort. And I hope that the elements

[0:17:29] Voice 6: that have occurred in the past four years

[0:17:30] Voice 6: have not discouraged you to continue that effort.

[0:17:33] Voice 6: And Trustee Elliott, my admiration

[0:17:35] Voice 6: for your small house home efforts.

[0:17:40] Voice 6: I think it will resolve a lot of poverty issues.

[0:17:45] Voice 6: And I think as a group,

[0:17:48] Voice 6: there's a lot of things that stresses the population.

[0:17:53] Voice 6: information, and when I hear, you know, short-term rental issues, I feel that it really is not

[0:18:07] Voice 6: worth it to take away from people what they had to give them a way to live.

[0:18:11] Voice 6: I don't think that it should be pursued for new people who come back, but the people who

[0:18:17] Voice 6: have been here for a year and have made a living off that, we don't want more.

[0:18:21] Voice 6: And so I think that we should focus our energy into welcoming First Nations with new ideas.

[0:18:37] Voice 6: The solar idea was an excellent one, and we need a provider for that.

[0:18:42] Voice 6: Freshwater or rainwater treatment is another excellent idea, and we need a provider for that.

[0:18:49] Voice 6: And so there's room for new businesses, there's room for new providers that we all share as a community, rather than each having our own already very rich businesses.

[0:19:03] Voice 6: businesses um there's um you know more serious money into the salish sea with regards to fishing

[0:19:13] Voice 6: licenses and whatever that are more allocated to overly rich people rather than our first nations

[0:19:22] Voice 6: and i think that's something that we should have time to put a letter into our government

[0:19:31] Voice 6: So there are other things to do to really welcome First Nations on board.

[0:19:37] Voice 6: I think small, tiny homes have minimum impact on the ground.

[0:19:46] Voice 6: We know that it's not the trees that stay above us, really,

[0:19:51] Voice 6: but mostly the food in the ground and the way that the trees connect to the ground.

[0:19:58] Voice 6: And so by, you know, opening our minds to all these parties that provide First Nations a lot of opportunities, it also allows us to leave what most of us have worked 30, 40 years of our lives very hard to put together.

[0:20:20] Voice 6: And so I don't think anything should be taken away.

[0:20:24] Voice 6: There is a report that came out of the survey for the policy statement, and this is a plea

[0:20:38] Voice 6: for staff to reconsider how they accepted that report.

[0:20:45] Voice 6: The report represents the voice of 2,000 people, which is not innocuous, but not 30,000 people

[0:20:54] Voice 6: And there is a content warning in it that this report includes material that may be distressing, particularly for Indigenous readers, as it summarizes public feedback that contains anti-Indigenous racism.

[0:21:09] Voice 6: Just to tell you my experience, I'm obviously a mixed person.

[0:21:15] Voice 6: in 300 years, and, you know, four years ago, trying to be a treetop pilot in a man's world.

[0:21:29] Voice 6: I've met with discrimination. I know what it's like. It's nothing to ignore. But if we write it

[0:21:40] Voice 6: in reports like this, we perpetuate the problem. We need to focus on the positive that we have

[0:21:48] Voice 6: managed to share together and um you know the trustees have been great in meetings at highlighting

[0:21:54] Voice 6: the positive little steps that have happened and i don't think statements like that should

[0:22:00] Voice 6: have been entered in such a report by staff if if if i may say that okay

[0:22:06] Voice 11: so may i may i just um

[0:22:08] Voice 11: pause for a moment here ma'am um the trustees have not had a chance to discuss that report

[0:22:16] Voice 11: And this local trust committee is not really the place to debate it. You have expressed your views about a staff report that has not yet been considered by council. And so perhaps you could direct your comments to trustees through email if you want them to convey a certain message.

[0:22:39] Voice 11: but this is not really something under the local trust committee's jurisdiction this is a broader

[0:22:44] Voice 11: trust council issue that we still have yet to discuss so if we can thank you for your comments

[0:22:52] Voice 11: and ask that you connect directly with your trustees if you have sort of a position that

[0:22:58] Voice 11: you'd request that they advance at that body i'm

[0:23:02] Trustee Evans (probable): just going to if i can i'm just going to explain

[0:23:04] Trustee Evans (probable): think is there are new residents here as well. So the way that our government is, or the way that

[0:23:10] Trustee Evans (probable): we operate and govern, is we have our local trust committee here, which consists of the two locally

[0:23:17] Trustee Evans (probable): elected and the chair. And then we have trust council body, which deals with the greater

[0:23:21] Trustee Evans (probable): federated business of all of the trust area. And that belongs at the trust council level.

[0:23:28] Trustee Evans (probable): While we're in this room, we're here to debate South Pender land use bylaw issues.

[0:23:35] Trustee Evans (probable): Anything else outside of this, please feel free to contact us after the meeting or in person or any other way.

[0:23:44] Trustee Evans (probable): We can take that as a member of Trust Council for the Trust Council meeting.

[0:23:49] Trustee Evans (probable): Does that help?

[0:23:51] Trustee Evans (probable): Thank you.

[0:23:52] Trustee Evans (probable): You're welcome.

[0:23:53] Voice 7: I have maybe a little bit different perspective on it.

[0:23:56] Voice 7: And we were considering whether our local trust committee should support the policy statement at our last meeting, and we said we wouldn't.

[0:24:08] Voice 7: And we used comments such as yours, written comments from others, as kind of part of the rationale for why we felt it wasn't right to support it at this point.

[0:24:21] Voice 7: We can't get that information unless you come to us with it.

[0:24:25] Voice 7: So please, I appreciate you bringing it here.

[0:24:28] Voice 7: I think it is appropriate.

[0:24:30] Trustee Evans (probable): But that was part of the referral process, which we have now.

[0:24:34] Voice 11: Yeah, and it's about not re-debating a question that's already been considered by the body

[0:24:39] Voice 11: and you've already rendered a decision.

[0:24:41] Voice 11: So I don't think there's anything further that we need to consider right now, but you

[0:24:47] Voice 11: can certainly take this from constituents and have your own meetings and bring those

[0:24:52] Voice 11: perspectives to council.

[0:24:54] Voice 11: Thank you.

[0:24:55] Voice 11: I haven't seen anybody

[0:24:58] Trustee Evans (probable): else raise their hand yet so I don't think we have anything else

[0:25:04] Trustee Evans (probable): oh Elma go ahead okay

[0:25:06] Voice 15: Elma Lakebody and I just want to support Dane and the short-term

[0:25:12] Voice 15: vacation rental I've been renting since 2004 and I bring a lot of money and a lot of people

[0:25:22] Voice 15: that come here and and make them so happy and they just think south pender is the greatest place to

[0:25:29] Voice 15: be and to take that opportunity away is um is disrespectful to uh to the whole island and to

[0:25:40] Voice 15: all the people on it i mean they go to every artist studio they go to all of these different

[0:25:46] Voice 15: places they support our island uh they buy all their groceries here they buy gifts and um

[0:25:53] Voice 15: and to take that away and right now i'm booked right through until september because people just

[0:26:02] Voice 15: repeat they and they love this island and so to take short-term vacation rental away is

[0:26:11] Voice 15: and to not complete what we're trying to do right now and get it off the books that

[0:26:16] Voice 15: the bc licensing requires that we get a license for 459 dollars just and that's the government

[0:26:24] Voice 15: not tender so please help this move forward and listen to us and

[0:26:33] Voice 16: i'd like to support jane and

[0:26:35] Voice 16: on that too i feel can you

[0:26:37] Trustee Evans (probable): just provide your name for that for that before you go sorry can you just

[0:26:42] Trustee Evans (probable): provide your name for the minute

[0:26:43] Voice 16: taker and yes I would like to support the short-term rent staying

[0:26:53] Voice 16: and back to

[0:27:03] Trustee Evans (probable): a second stand

[0:27:04] Voice 4: up for that too I've been 40 years on the item now last month prior

[0:27:11] Voice 4: prior to that

[0:27:13] Voice 4: was short term

[0:27:15] Voice 4: on North

[0:27:16] Voice 4: but I did look right across it

[0:27:19] Voice 4: so

[0:27:19] Voice 4: yeah

[0:27:23] Voice 4: it's how people get

[0:27:25] Voice 4: appealed

[0:27:25] Voice 4: if they want to be here

[0:27:28] Voice 4: and it's a good thing

[0:27:31] Voice 4: great

[0:27:34] Voice 7: should we give the latecomer

[0:27:36] Voice 7: the opportunity, this is the last chance

[0:27:38] Voice 7: to speak in this round if you have anything to say

[0:27:40] Voice 7: no, go ahead

[0:27:41] Trustee Evans (probable): you're

[0:27:41] Voice 7: good all right all

[0:27:42] Trustee Evans (probable): right so not seeing any further comments from public i think we can

[0:27:48] Trustee Evans (probable): hand that over to the chair to continue okay

[0:27:51] Voice 11: thank you so much for managing the speakers

[0:27:53] Voice 11: in the room trustees i really appreciate the help um so we've got um no information from

[0:28:02] Voice 11: in sections eight or nine we have minutes that have been adopted from the local trust committee

[0:28:09] Voice 11: committee meeting of February 13th. That is included in our agenda for information.

[0:28:15] Voice 11: And so we'll turn to the follow-up action list in section 11. It's on pages 19 of the agenda.

[0:28:22] Voice 11: So if trustees have questions or staff have updates, now is the time to raise those.

[0:28:30] Voice 9: Staff do not have any updates. The one update I was going to make was to the notification bylaw

[0:28:36] Voice 9: on number 131, but we've provided an update that Director Marler will be providing an updated staff

[0:28:42] Voice 9: report for the August meeting.

[0:28:46] Voice 11: Thank you. Do we have any idea, so on page 20, item 5, the Forslund

[0:28:55] Voice 11: application, any idea when that might be coming back to the Local Trust Committee?

[0:29:02] Voice 9: Yeah, no, I

[0:29:03] Voice 9: haven't heard anything, but I will touch base with Planner Belcher in hopes that perhaps we can

[0:29:09] Voice 9: bring it back for the August meeting but I'll flake that thank

[0:29:13] Trustee Evans (probable): you I was going to say uh with

[0:29:16] Trustee Evans (probable): the I have spoken to the applicant um with uh this it's going through um the First Nations

[0:29:25] Trustee Evans (probable): um archaeology section and the archaeology branch as well so that he said that's going to be six to

[0:29:34] Trustee Evans (probable): nine months thank

[0:29:39] Voice 11: you for that update appreciate it okay so if there's no further discussion on

[0:29:46] Voice 11: the follow-up action list um we can go to page 22 we've got two referrals from

[0:29:52] Voice 11: other local trust committees, North Pender, to consider draft bylaws.

[0:30:00] Voice 11: 236 and 237.

[0:30:04] Trustee Evans (probable): I have no issue with either of them.

[0:30:07] Voice 7: Yeah, me neither.

[0:30:08] Trustee Evans (probable): Okay.

[0:30:10] Trustee Evans (probable): Go ahead.

[0:30:11] Trustee Evans (probable): I would move then that South Panda

[0:30:14] Trustee Evans (probable): Local Island Trust Committee

[0:30:15] Trustee Evans (probable): respond to North Panda

[0:30:17] Trustee Evans (probable): Island Local Trust Committee

[0:30:19] Trustee Evans (probable): that our interests are unaffected

[0:30:20] Trustee Evans (probable): by draft bylaws 236 and 237.

[0:30:25] Trustee Evans (probable): Thank you.

[0:30:26] Trustee Evans (probable): Do I have a seconder?

[0:30:27] Voice 7: I'll second that.

[0:30:28] Voice 11: Seconded by Trustee Falk.

[0:30:30] Voice 11: Any discussion?

[0:30:30] Voice 11: discussion. All those in favor, please raise your hand. And that is carried. Thank you.

[0:30:39] Voice 11: And the next referral is also from North Pender. Oh, did I miss something? Sorry.

[0:30:50] Voice 11: I was

[0:30:51] Trustee Evans (probable): just saying I have no issue.

[0:30:52] Voice 11: Okay. Well, if you want to

[0:30:55] Trustee Evans (probable): again move the motion.

[0:30:56] Trustee Evans (probable): Sure. I move that South Pender Island Local Trust Committee respond to North Pender Island

[0:31:01] Trustee Evans (probable): and local trust committee that our interests are unaffected by draft bylaw number 242 thank you

[0:31:07] Trustee Evans (probable): moved to have a seconder

[0:31:09] Voice 7: i'll second that

[0:31:11] Voice 11: seconded by trustee falk any discussion all those in favor

[0:31:15] Voice 11: and that is carried thank you and now to sorry scrolling so

[0:31:28] Voice 7: we can still build

[0:31:29] Voice 7: we have cement and gravel it appears so

[0:31:37] Voice 11: So it appears so.

[0:31:38] Voice 11: So we do have, we can have discussion on our active projects

[0:31:42] Voice 11: and future projects report.

[0:31:45] Voice 11: As discussed, we've added an item of new business

[0:31:48] Voice 11: to actually talk about the work for the remainder of the fiscal year.

[0:31:52] Voice 11: But if there's any questions or clarifications on those,

[0:31:55] Voice 11: now's the time.

[0:31:59] Trustee Evans (probable): No, I mean, I guess my question is,

[0:32:01] Trustee Evans (probable): it is sitting on the active projects list.

[0:32:03] Trustee Evans (probable): and seeing as it's been sitting on the active projects list now for a year this has been my

[0:32:11] Trustee Evans (probable): argument um throughout this this process over the last few months why we're not able to continue the

[0:32:20] Trustee Evans (probable): work on this and i do have other elements that i'll bring out later on in the discussion but

[0:32:26] Trustee Evans (probable): i think this has been my the crux of my of my position this was actively started it was on the

[0:32:34] Trustee Evans (probable): active list um and it was only separated because we couldn't add it you couldn't add the the change

[0:32:43] Trustee Evans (probable): to the bylaw under under 129 um so this discussion had been going on pretty much since the beginning

[0:32:51] Trustee Evans (probable): of the term and um yeah i think the community as well is in limbo especially if if the south

[0:33:01] Trustee Evans (probable): south pender can't have any work for a full fiscal year and i will have questions for for

[0:33:08] Trustee Evans (probable): david marla later as well about the legalities of that

[0:33:12] Voice 16: okay so let's

[0:33:15] Voice 11: continue that discussion

[0:33:16] Voice 11: yeah i i think well we have an item of discussion there at at 17.2 so why don't we bring that

[0:33:25] Voice 11: discussion forward then we're almost there okay

[0:33:29] Voice 16: okay

[0:33:31] Voice 11: um so i don't see any opportunity

[0:33:35] Voice 11: for discussion are is there a reconciliation first nation relationship building report uh 16.6

[0:33:43] Voice 11: anybody in the room can provide an update on ongoing activities community to community

[0:33:49] Voice 11: Okay. We have Monica Petrie.

[0:33:53] Voice 1: Yes. Yesterday was a very significant day for the

[0:33:58] Voice 1: Saanich and for the Pender Islander status.

[0:34:02] Voice 1: There was a ceremony at the

[0:34:05] Voice 1: Pender Community Hall to unveil

[0:34:10] Voice 1: the, first of all, the

[0:34:14] Voice 1: sign at the T-junction, which the Chamber of Commerce

[0:34:18] Voice 1: added to, so it now also says, in addition to welcome to Pender Island, it says Steas,

[0:34:30] Voice 1: recognizing the Sunchop and name for our island, and Iquan Stachel, which means we are glad that

[0:34:37] Voice 1: you have arrived. And then on the grounds of the community hall, there's a three-panel

[0:34:44] Voice 1: installation it's been up for a few weeks now but it was officially unveiled yesterday

[0:34:50] Voice 1: um and there were oh probably uh 20 or so people from wasanich including parents teachers

[0:35:03] Voice 1: uh school children and um teachers and school children from the pender island school

[0:35:11] Voice 1: were also present so they got a chance to meet each other and then there was a large section

[0:35:18] Voice 1: of the community that put on pretty good lunch I have to say for about 60 people

[0:35:25] Voice 1: and so I was very happy to be a part of organizing that on the NHS revitalization

[0:35:37] Voice 1: project and also as a member of the Pender Island State's Truth and Reconciliation Circle.

[0:35:48] Voice 1: What we witnessed there was the welcoming back to their original homeland for some of

[0:35:59] Voice 1: the people who now are living on reserves on the Saanich Peninsula and a recognition

[0:36:07] Voice 1: that their responsibility to care for their island

[0:36:12] Voice 1: on lands has been restricted and we are looking for ways to support their

[0:36:22] Voice 1: presence here in terms of how they used to relate to the island which was

[0:36:27] Voice 1: through hunting fishing and gathering food and medicines as formerly and which

[0:36:34] Voice 1: is protected under the Douglas treaty rights. What happened was some very wonderful performances

[0:36:44] Voice 1: of the Pender Island children with their teacher Ben McConkey played guitars and sang and

[0:36:51] Voice 1: the children from the Wissanich school danced and drummed. The teachers who were supposed to

[0:37:01] Voice 1: come with them were ill and so parents came and they did the singing and drumming and you know it

[0:37:09] Voice 1: was just it was just very lovely and some of the elders were there and they spoke told stories for

[0:37:21] Voice 1: the children and the chamber of commerce people were also there and they videoed the whole thing

[0:37:31] Voice 1: So at some point, hopefully, the community will be able to see that video.

[0:37:37] Voice 1: The important thing about witnessing something like this, it's a privilege to witness a significantly historical event like this.

[0:37:49] Voice 1: But with it goes a responsibility, and that responsibility is to tell other people about what took place there.

[0:37:59] Voice 1: And so I've just got something very brief here today, which I will just read quickly.

[0:38:12] Voice 1: On May 7th, the Wissanage Elders Council returned to their stay as homeland for an important cultural event, the unveiling of the three-panel installation at the Pender Community Hall.

[0:38:23] Voice 1: Hall. The three panels illustrate the cultural roots of the Musanerj people in Kleklatjes,

[0:38:30] Voice 1: the Southern Gulf Islands, and speaks to some of the important truths that precede reconciliation.

[0:38:37] Voice 1: The event also included recognition of the Newsday's welcome sign at the T-Junction.

[0:38:44] Voice 1: Seattle Hereditary Chief Eric Kalki welcomed the large gathering at a midday feast at the

[0:38:51] Voice 1: the community hall, catered by the Procletus Reconciliation Team and the Sabeas Truth and

[0:38:57] Voice 1: Reconciliation Circle. The unveiling was preceded by a traditional blessing in St. Jonathan from

[0:39:04] Voice 1: Elder John Elliot Jacinton, and followed by a cultural dance and song presentation by students

[0:39:10] Voice 1: from the Favela New Tribal School. The Pender Grade 3-4 students also participated in the program.

[0:39:18] Voice 1: Saoud elder Belinda Claxton, Celilia, explained the importance of building respectful relationships between our communities.

[0:39:29] Voice 1: Celilia shared an important traditional story for the youth of the importance of respect for nature that nourishes us all.

[0:39:38] Voice 1: all. Project coordinator Peter Paré introduced artist Addie Elliott, who shared some of the

[0:39:45] Voice 1: inspiration that went into the creation of the panels, and it speaks to the importance of salmon

[0:39:55] Voice 1: in their lives. This project was supported by a grant from the Real Estate Foundation of BC

[0:40:04] Voice 1: and additional support from the Victoria Foundation

[0:40:07] Voice 1: and the Pender Chamber of Commerce.

[0:40:11] Voice 1: The project is one of a series of cultural installations on Steyas

[0:40:15] Voice 1: to illustrate the important cultural history of the Steynish people

[0:40:19] Voice 1: in their traditional unceded homeland.

[0:40:24] Voice 1: Thank you.

[0:40:26] Voice 11: Thank you, Ms. Petrie.

[0:40:30] Voice 11: That's wonderful to hear.

[0:40:32] Voice 11: I'll be following up and hope to get some links to the work and maybe some photo and video.

[0:40:39] Voice 11: It would be great to see how that unveiling happened.

[0:40:42] Voice 11: Thank you so much for that report today.

[0:40:44] Voice 11: And you're always welcome to send it in to Southinfo so that we can have accurate spelling for our minute taking.

[0:40:54] Voice 11: That would be great.

[0:40:58] Voice 11: Okay.

[0:40:59] Voice 11: Well, thank you.

[0:41:00] Voice 11: you um so we do have an island stress conservancy report on our agenda for your information it's

[0:41:08] Voice 11: dated february uh 2026 um i'll just give a brief uh note that as i sit on the board

[0:41:16] Voice 11: uh and it's such a privilege to do so it's an incredibly deep and knowledgeable board and our

[0:41:25] Voice 11: staff like working with the staff is just it's one of the joys of of my work here at islands trust

[0:41:31] Voice 11: All the letters have gone out to First Nations in the Trust area.

[0:41:37] Voice 11: I believe it was February, inviting engagement on the Conservancy's five-year plan, which is a statutory obligation.

[0:41:47] Voice 11: We must return a plan to the Minister of Municipal Affairs and Housing by December 2027.

[0:41:56] Voice 11: seven so this has been a long-awaited project and we are on the way so we have

[0:42:05] Voice 11: had some responses from about five First Nations wanting to engage and further

[0:42:13] Voice 11: that want more information and so this is really going to shape how

[0:42:21] Voice 11: how conservation is undertaken in the Trust Area in the future.

[0:42:26] Voice 11: The Minister has asked us to engage on the philosophy of conservation

[0:42:30] Voice 11: and embedding Indigenous knowledge and Indigenous perspectives

[0:42:35] Voice 11: and cultural heritage as part of the unique attributes

[0:42:42] Voice 11: that are to be protected through our Nature Conservancy Program.

[0:42:47] Voice 11: That's a really big focus.

[0:42:49] Voice 11: So I want to commend staff for their very careful and diligent and enthusiastic approach to this work.

[0:42:57] Voice 11: It's going to be really wonderful to see how the conversation shapes conservation in the future.

[0:43:04] Voice 11: So that report is there. I encourage everyone to read it and reach out if you've got any questions.

[0:43:11] Voice 11: So we'll move into Section 17, our new business.

[0:43:13] Voice 11: We have one request for decision on the wording of the annual report.

[0:43:20] Voice 11: This is for the South Pender LTC to consider if you want to amend anything.

[0:43:24] Voice 11: And then all of these reports go to Trust Council in March for approval.

[0:43:29] Voice 11: And this is tendered to the minister in the legislature.

[0:43:34] Voice 11: So that's on page 40 if you want to forgive me if I'm missing your hands,

[0:43:40] Voice 11: but just speak up if you've got any changes or suggestions.

[0:43:49] Voice 7: I'm fine, thank you.

[0:43:51] Voice 7: I'm good.

[0:43:52] Voice 11: Okay.

[0:43:54] Voice 11: So if somebody wants to move the recommended resolution on page 40.

[0:43:59] Voice 11: Here.

[0:44:00] Trustee Evans (probable): I move that South Pandora Island Local Trust Committee approve the attached

[0:44:04] Trustee Evans (probable): tax for inclusion in the 2025-26 annual report for approval by Trust Council

[0:44:09] Trustee Evans (probable): and submissions to the Minister of Housing and Municipal Affairs.

[0:44:13] Voice 11: Thank you.

[0:44:14] Voice 11: Do I have a seconder?

[0:44:15] Voice 16: I will second that.

[0:44:17] Voice 11: Trustee Falk, any discussion?

[0:44:20] Voice 11: Okay, all those in favour, please raise your hand or say aye.

[0:44:24] Voice 11: And that is carried.

[0:44:26] Voice 11: Thank you.

[0:44:27] Voice 11: So moving to our item of new business, 17.2,

[0:44:32] Voice 11: work for the remainder of this term and the fiscal year 2026-27.

[0:44:39] Voice 11: There is ample time for discussion.

[0:44:42] Voice 11: So, I guess before we get into perspectives on what's happened, perhaps I could ask staff to lay out, sort of relying on the resolutions and the minutes, the sequence of meetings and decisions that got us to this place.

[0:45:02] Voice 11: And then we can have discussion on sort of the impact for the South Pender Local Trust Committee and any options.

[0:45:10] Trustee Evans (probable): And that's kind of what I just want to make sure that the public hear and understand as well. So that's why I wanted to have transparency on this discussion. Thank you.

[0:45:18] Trustee Evans (probable): Absolutely. Thank you.

[0:45:19] Trustee Evans (probable): Okay,

[0:45:22] Voice 9: so thank you, Chair. To refresh all of our memories, yes, this short-term vacation

[0:45:29] Voice 9: rental project was placed on the project list last year, at which point the LTC directed

[0:45:39] Voice 9: staff to bring forward a project charter. The project charter, if I'm not mistaken,

[0:45:47] Voice 9: and I don't have it in front of me, but please put your hand up if this information is incorrect,

[0:45:55] Voice 9: but was placed on the September 2025 agenda. But unfortunately, due to time constraints,

[0:46:03] Voice 9: the LTC could not get to that item. And the intention was that the short-term vacation

[0:46:09] Voice 9: rental reviewing that draft project charter would be moved to the November LTC meeting.

[0:46:17] Voice 9: Due to the BCGAU strike, unfortunately, a number of LTC meetings had to be cancelled,

[0:46:24] Voice 9: and one of those was the South Pender November LTC meeting.

[0:46:31] Voice 9: A special meeting was scheduled for South Pender, but that was strictly just to discuss the policy statement.

[0:46:39] Voice 9: So ultimately, for 2025, the draft project charter for the short-term vacation rental project was not reviewed by the LTC, nor were there any decisions, unfortunately, due to time constraints and then the BCGAU strike.

[0:46:57] Voice 9: Staff brought forward a staff report to the February meeting of this year, and direction from staff was to proceed no further with this project based on recommendations from the Director of Planning Services and the CAO from the Trust Council in December.

[0:47:17] Voice 9: At the February meeting, the LTC gave direction to staff to still request a budget consideration for this project, and that to be directed to the CAO and to the director for special permission to move forward with this project.

[0:47:36] Voice 9: project. The LTC did receive an email from the Director of Planning Services and after

[0:47:43] Voice 9: discussion with the CAO, the Director mentioned that staff are not approving resources for

[0:47:52] Voice 9: this project to move forward for the fiscal of 2026-2027. So at this point, without approval

[0:48:00] Voice 9: of resources and budget, staff are recommending...

[0:48:03] Voice 9: Can I interrupt?

[0:48:04] Trustee Evans (probable): Sorry, I was going to interrupt

[0:48:05] Voice 9: for a point of clarification.

[0:48:06] Trustee Evans (probable): Yep.

[0:48:07] Trustee Evans (probable): Staff do not approve budget, correct?

[0:48:10] Trustee Evans (probable): This came from a Trust Council decision.

[0:48:13] Trustee Evans (probable): Just for the audience clarity here and for clarity going forward.

[0:48:18] Trustee Evans (probable): Yes.

[0:48:18] Trustee Evans (probable): Staff do not make the decisions on budget and allocation.

[0:48:22] Trustee Evans (probable): This had come from Trust Council and the interpretation of the Trust Council motion.

[0:48:26] Trustee Evans (probable): I'd just like to have that clarified in here.

[0:48:29] Trustee Evans (probable): So if you want to rephrase your wording.

[0:48:32] Voice 9: Yes, so Director of Planning Services did not approve the resources for this project.

[0:48:39] Voice 9: So at this point, the LTC may want to consider then removing the short-term vacation rental

[0:48:45] Voice 9: from the active project list and moving it to the potential or the, goodness, what's

[0:48:55] Voice 9: that, not the active, but the future projects list.

[0:48:57] Voice 9: So that's a decision now or a discussion the LTC may want to have now that resources are not approved. What are the next steps from the LTC? Staff is recommending to remove this item from the active projects list and putting it on for the future projects list. So the newly elected LTC can review this and then make a decision on which project they'd like to move forward with in the next fiscal.

[0:49:24] Voice 9: fiscal.

[0:49:26] Trustee Evans (probable): So if I may add on to that, because I think there's some important information missing

[0:49:31] Trustee Evans (probable): out of your report there. At the December Trust Council meeting, a motion was made based on a

[0:49:38] Trustee Evans (probable): report from the CAO regarding projects. And Trust Council voted and carried a motion to not

[0:49:51] Trustee Evans (probable): initiate any new projects going forward for this fiscal year because there were too many projects

[0:49:58] Trustee Evans (probable): and staff were there was not enough staff resources to complete all the projects that were

[0:50:05] Trustee Evans (probable): on so this is a way to identify and prioritize the projects through trust council that need to

[0:50:11] Trustee Evans (probable): get completed by the end of this term that with that motion going forward it is to free up staff

[0:50:21] Trustee Evans (probable): resources during an election year because staff resources get used significantly during that

[0:50:27] Trustee Evans (probable): period. These were some of the reasonings behind it. And I'm just going to sort of like, I see

[0:50:36] Trustee Evans (probable): Toby Elliott's got her hand up. So I'll let you fill in some of the blanks here. And I'm trying

[0:50:41] Trustee Evans (probable): to just keep this at the higher level before I get into my items. Yeah,

[0:50:46] Voice 11: so staying at the higher

[0:50:47] Voice 11: level thank you for that trustee evans um it is not automatically assumed that every ltc will have

[0:50:55] Voice 11: a minor project ltcs of course can request and through the project charter it's endorsed the

[0:51:02] Voice 11: scope of the project then that does have to go back to the director of planning services

[0:51:07] Voice 11: for approval it's it's usually resourcing that is the challenge um and that's simply because we

[0:51:14] Voice 11: We share planners across the trust area.

[0:51:16] Voice 11: We share, it's not that, you know,

[0:51:20] Voice 11: the South Pender planner is only working

[0:51:22] Voice 11: on South Pender projects.

[0:51:23] Voice 11: She has a number of other projects to do.

[0:51:26] Voice 11: And as chair, I've seen how this plays out

[0:51:29] Voice 11: in actually much larger projects as well.

[0:51:31] Voice 11: There was an example, Liskiti Island,

[0:51:35] Voice 11: they had a significant major project

[0:51:37] Voice 11: of an OCP review that they've been waiting for.

[0:51:40] Voice 11: It's been almost one and a half terms

[0:51:42] Voice 11: forms to start. There was budget allocated in 2025-26, with the understanding that it could

[0:51:52] Voice 11: only start once another major project had concluded. And because of timing of the staff,

[0:52:00] Voice 11: sorry, not the staff, the BCGEU strike, that has really impacted a lot of the work and pushed a lot

[0:52:08] Voice 11: of projects much later and impacted sort of the sequencing. So for the example that I used the

[0:52:16] Voice 11: LISC-ED major OCP review was not even able to be started even though there was budget allocated

[0:52:22] Voice 11: last year and so that's an example of we just don't have the staff resources to accomplish

[0:52:28] Voice 11: everything and it is up to the director's discretion and the CAO to allocate staff

[0:52:33] Voice 11: resources to where they are needed. And so, and again, with the Trust Council direction to not

[0:52:40] Voice 11: start any new work, this project was deemed as new work. So there's a number of factors that

[0:52:47] Voice 11: unfortunately has contributed to this. And I'm really sensitive to, you know, the fact that this

[0:52:53] Voice 11: is very much needed by the South Penner community and desired. But I do want to point out that there

[0:52:58] Voice 11: there is a system that exists through the temporary use permit system.

[0:53:04] Voice 11: So it's not a great place to land in to have a standing resolution

[0:53:10] Voice 11: not to enforce on these existing STVRs.

[0:53:15] Voice 11: But in fact, there is a system that exists.

[0:53:17] Voice 11: And so if people want to ensure that they are operating

[0:53:21] Voice 11: within the bounds of the regulations and what is legislatively required,

[0:53:27] Voice 11: they can apply for a temporary use permit, is my understanding.

[0:53:31] Trustee Evans (probable): So this is something that I brought forward.

[0:53:34] Trustee Evans (probable): I would actually like to speak to it first before we get into discussion.

[0:53:37] Trustee Evans (probable): Sure.

[0:53:38] Trustee Evans (probable): And this is business, so we're not taking information from the floor at this point.

[0:53:42] Trustee Evans (probable): This is just between the trustees.

[0:53:46] Trustee Evans (probable): So my position here is I would like to know if staff can let me know if there's been any

[0:53:53] Trustee Evans (probable): any LTC in prior years that have had no work for a full quarter of their term. I don't think that

[0:54:03] Trustee Evans (probable): that's happened as far as I understood it, and which is why I need to go back to the December

[0:54:07] Trustee Evans (probable): ruling because I can't remember if this question got raised and answered or not. The minor work

[0:54:14] Trustee Evans (probable): I understood was not affected. It was the major work that was affected. So I don't know if there's

[0:54:20] Trustee Evans (probable): has been any LTC that has had no work for such a long period of time. And that's what I'm concerned

[0:54:27] Trustee Evans (probable): about as an elected official. And that's a conversation that I'll have with Director Marlowe

[0:54:35] Trustee Evans (probable): when he comes back as well. So I am going to continue to pursue this because I don't believe

[0:54:41] Trustee Evans (probable): that a locally elected group can be told they're not permitted to do any work at all. I just don't

[0:54:50] Trustee Evans (probable): feel that's right like we got elected to do work we have to be able to do um at least the minor

[0:54:57] Trustee Evans (probable): work and we are we are we were cut down to one minor project at a time which is reasonable

[0:55:04] Trustee Evans (probable): zero work i don't believe is reasonable for such a large portion of a term so that's what i'm going

[0:55:11] Trustee Evans (probable): to continue to pursue um i understand the reasoning behind this and i support the reasoning behind

[0:55:19] Trustee Evans (probable): I support the process. But processes have to be looked at in individual cases as well, where it becomes a little more extreme. And I feel that this is more extreme, because it doesn't just affect our last year in office here, it affects the incoming trustees as well.

[0:55:38] Trustee Evans (probable): Well, they are not permitted to have anything until the end of the fiscal year, which is March of 2027.

[0:55:46] Trustee Evans (probable): So like this, I think, needs to be looked at through a slightly different lens as well.

[0:55:53] Trustee Evans (probable): This is a minor project that is well thought out already.

[0:55:57] Trustee Evans (probable): A lot of the conversation has already occurred and it's just getting the wording put into our bylaw.

[0:56:02] Trustee Evans (probable): and it's purely to to protect the existing stbrs that were operating prior to bylaw 119

[0:56:12] Trustee Evans (probable): and that's it like it's not to adjust or change anything else after that fact it's just

[0:56:20] Trustee Evans (probable): to protect the existing um stbr operators um i had another thought and it fell out of my head

[0:56:28] Trustee Evans (probable): which is very for me let's

[0:56:30] Voice 11: pause there there's a number of questions so your first was has any

[0:56:34] Voice 11: other LTC had no major or minor project for over a year. I don't know if staff

[0:56:40] Voice 11: has the answer for that. I know Liskiti did not have a minor project. Their OCP

[0:56:48] Voice 11: review was put on pause from 2022-23. There was no work done on it. They did

[0:56:55] Voice 11: not have a minor project 24 a new project charter was approved um and then their minor project

[0:57:07] Voice 11: that's it's still been on pause and they were able to start a minor project in 2025.

[0:57:13] Voice 11: they

[0:57:14] Trustee Evans (probable): had no major and no minor project they had no

[0:57:17] Trustee Evans (probable): work for three years applications

[0:57:19] Voice 11: our work um

[0:57:22] Voice 11: And Thetis had a minor project.

[0:57:26] Voice 11: They started at the start of the term to rezone some unzoned marine areas.

[0:57:32] Voice 11: It was concluded at the end of last year.

[0:57:36] Voice 11: It took about a year to set the scope for a new minor project because of some issues on derelict vehicles in the community.

[0:57:47] Voice 11: community and actually at the last meeting that I was just at in May, they voted to discontinue

[0:57:52] Voice 11: that project because there just wasn't enough merit in, there wasn't enough evidence that it was

[0:58:00] Voice 11: a challenge. So it was actually discontinued. So they are not going to have a minor project

[0:58:06] Voice 11: for the rest of the term.

[0:58:08] Trustee Evans (probable): But no minor, no major, no projects for them at all. Okay,

[0:58:13] Trustee Evans (probable): that's good to know. Thank you for clarifying. Go ahead, Trustee Falk.

[0:58:19] Voice 7: Yeah. I support policies and procedures that support people and communities to accomplish what's good. If policies and procedures obstruct the ability of communities to do the work they need to do, I think the policy or the procedures need to be readdressed, reexamined.

[0:58:42] Voice 7: And that's what I think we are looking at here.

[0:58:45] Voice 7: We need to reassess our process.

[0:58:48] Voice 7: There's apparently not just us who have had no work because of the policy for extended periods of time.

[0:58:57] Voice 7: I think that is unacceptable.

[0:58:59] Voice 7: I think it's possible to challenge that because we are elected to not to sit in the seat.

[0:59:06] Voice 7: We're elected to do work.

[0:59:09] Voice 7: And we are not right now.

[0:59:11] Voice 7: Supposedly, we're not allowed to do that.

[0:59:13] Voice 8: So

[0:59:14] Voice 7: that, to me, is a big problem that we need to address.

[0:59:19] Voice 7: The other question that I have, which I don't understand, like I've said this before, that I come from a practical point of view, is if we have a discussion here, we're here right now, this meeting is paid for without that being on the agenda.

[0:59:37] Voice 7: If we were to discuss something here at this meeting, how is that affecting resources?

[0:59:45] Voice 7: If we were to have a discussion about STDRs and come up with some solution that we could support

[0:59:53] Voice 7: and decided that we were going to try to address a problem and it was...

[1:00:00] Voice 7: a motion was made, it was seconded, and it was voted on, what staff resources are we talking

[1:00:06] Voice 7: about that would be added to a regular meeting, which is already paid for? And that's what I

[1:00:12] Voice 7: really, really don't understand. Because it feels like we can't do anything without staff

[1:00:21] Voice 7: spending time and resources on it. And to me, that's too blanket, too black and white.

[1:00:28] Voice 7: I think there's a gray area here.

[1:00:31] Voice 7: There's like the minor project we did.

[1:00:35] Voice 7: Yes, I agree.

[1:00:36] Voice 7: There was a lot of research and background work that had to be done.

[1:00:40] Voice 7: With this, my guess is off the top of the staff's head, if I may put it that way, probably have the answers to whatever issues we may come up against.

[1:00:50] Voice 7: That's not going to cost anything.

[1:00:52] Voice 7: anything. So why can't we just act like people, solve problems, make motions, pass resolutions,

[1:01:01] Voice 7: and just move on?

[1:01:03] Voice 11: Well, you've sort of answered your question. When we make a motion,

[1:01:07] Voice 11: it's a motion for staff to do something. The LTC is a decision-making body. We are not the ones who

[1:01:13] Voice 11: write reports, who research legislation, who refer the question to other agencies and First

[1:01:22] Voice 11: nations who schedule community information meetings who take the minutes. So it would be

[1:01:29] Voice 11: good if we had an idea from staff. I don't know if the RPM is in a position to answer this because

[1:01:34] Voice 11: it's fairly new in the role of how many staff hours a minor project actually takes. I think

[1:01:41] Voice 11: if we can look at the land use bylaw amendment project that South Pender just went through

[1:01:45] Voice 11: and how many meetings staff supported from minute taking, planner preparation.

[1:01:52] Voice 11: You know, it's not just arriving at the decision table.

[1:01:55] Voice 11: You have to have information to make the decision.

[1:01:58] Voice 11: And that's the resourcing that we're talking about.

[1:02:01] Voice 11: It's all the work that we direct that is done that must be shared with other LTCs.

[1:02:07] Voice 11: If there isn't planners to do that work because we're at capacity,

[1:02:12] Voice 11: that's where the the lack of resourcing issue comes in i

[1:02:16] Trustee Evans (probable): was just going to ask before we get

[1:02:18] Trustee Evans (probable): staff to give the hours and resourcing as per the previous one which was a highly controversial

[1:02:24] Trustee Evans (probable): issue this one we've got language and it should not be controversial should not require public

[1:02:30] Trustee Evans (probable): hearing it is a change to correct an issue in the bible so this um like we had the language

[1:02:38] Trustee Evans (probable): at the last meeting um yeah like this this this should be really straightforward and it should

[1:02:44] Trustee Evans (probable): have been something that we should have been able to have completed in the remainder of this term

[1:02:48] Trustee Evans (probable): um so yeah like basically we're just saying we're adding language in to say that these specific

[1:02:59] Trustee Evans (probable): stvrs are operating legally prior to this bylaw with the date are permitted under the previous

[1:03:07] Trustee Evans (probable): conditions that were already in the Bible. So that language already exists. We're just saying

[1:03:13] Trustee Evans (probable): it now only applies to these people. And we wanted it put back in. No public hearing.

[1:03:21] Voice 11: Lots of questions. Actually, would a public hearing be required? It wouldn't be an amendment

[1:03:26] Voice 11: to the OCP. To the OCP.

[1:03:29] Trustee Evans (probable): We're not asking for research. We're not asking for, you know,

[1:03:33] Trustee Evans (probable): how do people have to operate within the current? That's not what we're asking.

[1:03:39] Trustee Evans (probable): We're just saying that the previous language that was in there

[1:03:42] Trustee Evans (probable): only applies to these specific operators.

[1:03:48] Voice 11: Yeah, I'm just going to look up the previous charter

[1:03:51] Voice 11: because it did have a grid of how much time it was anticipated to take

[1:03:54] Voice 11: and sort of the different steps.

[1:03:56] Voice 11: But maybe you have some information in the meantime.

[1:04:00] Trustee Evans (probable): That was a completely different scope, though.

[1:04:02] Trustee Evans (probable): That was to research the legislation and how it affects operators.

[1:04:05] Trustee Evans (probable): And we don't need that.

[1:04:08] Trustee Evans (probable): That wasn't what we were looking for.

[1:04:11] Trustee Evans (probable): Okay,

[1:04:11] Voice 11: let's give the planner a chance to respond.

[1:04:14] Voice 9: If I can here. Really good questions and discussion here.

[1:04:20] Voice 9: And so when a LTC is considering a project, the planner or the island planner, yes, their hours are, there are certain, I don't know how what the hours are,

[1:04:32] Voice 9: But there's an expectation that an island planner would be working on a minor project, as well as supporting the LTC and answering any type of inquiries and also development applications.

[1:04:44] Voice 9: applications. But what goes, what other resources go into a project are, you know, bylaw enforcement

[1:04:52] Voice 9: officers or the manager requesting information from them, the legislative clerk for any type

[1:05:00] Voice 9: of notices or legislative requirements, like a notice of forced reading, the meeting coordinator

[1:05:06] Voice 9: who has to then schedule their time, the minute taker or a planning team assistant. So there are

[1:05:13] Voice 9: are many other factors or resources beyond just the planners. In terms of budget, when we're

[1:05:19] Voice 9: working for a budget for a project, we're looking at the meeting costs for, say, like a special

[1:05:25] Voice 9: meeting, hall costs, meeting, or pardon me, costs for the notice of first reading, or a public

[1:05:34] Voice 9: hearing, or any other community information meeting. So that's the answer in terms of the

[1:05:39] Voice 9: the budgetary requirements. I understand that Trustee Evans, you have a kind of a clear path

[1:05:47] Voice 9: of how to solve the problem, which certainly could be the solution. But there's also with

[1:05:52] Voice 9: any project, you have to build in the public course, not the correspondence, but the public

[1:06:00] Voice 9: engagement process as well. So although there may be a clear path the LTC may have, we still have

[1:06:06] Voice 9: have to build in and i'm sure you would agree with those engagement pieces as well so that does

[1:06:10] Voice 9: generally take then you know a minor project perhaps a year um i'm not sure if i've answered

[1:06:18] Voice 9: all the questions there yeah

[1:06:21] Trustee Evans (probable): and i wasn't posting them as questions i was willing yeah yeah

[1:06:25] Voice 9: sort

[1:06:25] Trustee Evans (probable): of the lay of the land yeah

[1:06:28] Voice 9: and i can respect or understand your frustration because

[1:06:31] Voice 9: is this one it was very gray right and it unfortunately just kind of caught through

[1:06:35] Voice 9: um you know it it didn't because of the delays unfortunately it was categorized as a new project

[1:06:44] Voice 9: even though you had seen this draft project charter before so I understand your frustrations

[1:06:50] Voice 9: with that it's you know recognized absolutely and I don't think you're the only LTC unfortunately

[1:06:58] Voice 9: unfortunately, that is frustrated with this process. But I also wanted to comment on,

[1:07:06] Voice 9: you know, if when the new LTC is elected, generally those first four months, instead of

[1:07:12] Voice 9: just launching into a new project, staff generally bring back the future project list with a staff

[1:07:19] Voice 9: report and go over every certain aspect of potential projects. So those first few months

[1:07:25] Voice 9: are really valuable in shaping what the LTC at that time what they may want to proceed with and

[1:07:30] Voice 9: what the community may want to proceed with so in terms of timing and gearing up for even next fiscal

[1:07:37] Voice 9: this LTC is actually we'll have plenty of time to do that but I just wanted to say that I

[1:07:44] Voice 9: understand and I hear your frustration with how this project kind of got stuck if you will so

[1:07:50] Voice 9: Yeah.

[1:07:52] Trustee Evans (probable): So just so that we're clear for everyone listening and in the room, that's where we're sitting currently.

[1:08:01] Trustee Evans (probable): I personally will prefer to just leave the STVR issue with all of the information that we have to date as it stands,

[1:08:10] Trustee Evans (probable): so that when the next incoming LTC takes a look at it, they will have that information sitting there as the current active.

[1:08:17] Trustee Evans (probable): because this issue is affecting directly the lives of the operators that were operating

[1:08:24] Trustee Evans (probable): with the promise that they would not have to go through the tup

[1:08:29] Trustee Evans (probable): process i will prefer to keep it that way so they can keep operating sort of under pseudo-legal

[1:08:36] Trustee Evans (probable): you know operating under bcc provincial regulations and having this blanket coverage

[1:08:45] Trustee Evans (probable): coverage from bioreinforcement until such time as this issue gets addressed.

[1:08:54] Trustee Evans (probable): And as it stands, that will now likely fall into the 2027-28 budgetary period.

[1:09:04] Voice 7: That doesn't happen automatically just because...

[1:09:08] Trustee Evans (probable): It doesn't happen

[1:09:08] Voice 7: automatically. No, it does not.

[1:09:09] Voice 7: But we have to pass some kind of motion to say that. If we don't, there's no...

[1:09:13] Voice 7: we

[1:09:13] Trustee Evans (probable): cannot we can't better the incoming officials with

[1:09:18] Voice 7: anything no we well what you just said we

[1:09:20] Voice 7: could we could say that officially until the next ltc is in place we want xyz to continue

[1:09:30] Voice 7: because if you if you say it here but you don't say it's not in any meeting minutes it's more

[1:09:35] Voice 7: then it holds no weight at all suppose it's a resolution i think so so something we can do

[1:09:42] Voice 7: that that's not a minor project right so

[1:09:45] Trustee Evans (probable): we're passing resolution along the lines of we move that

[1:09:48] Trustee Evans (probable): um the stvr remain on the active projects list until the incoming trustees come yeah

[1:09:56] Voice 7: something like that yeah just

[1:09:59] Trustee Evans (probable): just for for the minutes well i

[1:10:04] Voice 16: was also

[1:10:05] Voice 11: going to make a suggestion

[1:10:06] Voice 11: that um the else the spltc could also consider if you want to make a motion that signals you're

[1:10:15] Voice 11: still interested in this project if staff resources would become available um and that

[1:10:23] Voice 11: uh the spltc could consider a reduced scope um to you know ensure that the project could be

[1:10:32] Voice 11: completed in as quickly a time as possible so that could flag to the director and the cao uh that you

[1:10:40] Voice 11: Like I just said, Thetis has cancelled their minor project. Of course, that's in a different, you know, the Northern Office. We don't share resources with them, but we could just signal, you know, we're still interested in seeing this go forward and perhaps the reduced scope that you talked about, Trustee Evans, is a potential.

[1:11:03] Voice 11: So let's think about that. Another thing I wanted to note for the public is, you know, when an LTC sets policy, staff do follow the policy. It's not a minor thing that you have a standing resolution not to enforce on those.

[1:11:19] Voice 11: You know, on Gabriola, we have a standing resolution for proactive enforcement to follow up on advertised short-term vacation rentals that do not have a TUP.

[1:11:33] Voice 11: We've got a very rigorous system.

[1:11:36] Voice 11: Bylaw enforcement officials are not looking for problems.

[1:11:40] Voice 11: if the LTC has directed this is not a priority area and this is and it's

[1:11:47] Voice 11: covered through policy staff take that direction so I think the public can feel

[1:11:52] Voice 11: I hope the public can feel some assurance that although they may feel

[1:11:56] Voice 11: they're outside of you know what's encoded in our LUB staff do respect the

[1:12:03] Voice 11: direction of the LTC and that's through the policy that's already been set so I

[1:12:07] Voice 11: I understand it's uncomfortable, but there's no precarity in my view.

[1:12:14] Voice 11: I don't know if staff has any other words to confirm or clarify that.

[1:12:30] Trustee Evans (probable): I'm just trying to write out a motion here, so bear with me a few minutes.

[1:12:34] Trustee Evans (probable): I don't know if we want to take a, unless we've got other questions for staff, do we want to take a quick five-minute break and I'll work on language?

[1:12:43] Voice 11: Yeah, that'd be great. Thanks.

[1:12:45] Trustee Evans (probable): Thanks.

[1:12:46] Trustee Evans (probable): Maybe I can stay on the line with Kim or somebody else to help me with this?

[1:12:54] Voice 9: Absolutely.

[1:12:54] Voice 9: Feel free to put it in the chat, and then we can work on it together if that helps.

[1:12:59] Voice 13: Sure.

[1:13:00] Voice 13: Can I do it on this one or that one?

[1:13:01] Voice 7: No, you can.

[1:13:03] Voice 7: Chair Elliott?

[1:13:04] Voice 7: No, I'm not on here.

[1:13:05] Voice 7: So let me just.

[1:13:08] Voice 10: Chair Elliott?

[1:13:10] Voice 10: Can I just go to Chair Elliott?

[1:13:11] Voice 10: Yeah,

[1:13:11] Voice 7: no, but my keyboard is not the right keyboard for you.

[1:13:14] Voice 10: Okay.

[1:13:15] Voice 10: Planner Stockdale?

[1:13:16] Voice 10: Okay.

[1:13:17] Voice 7: that's awesome yes

[1:13:18] Voice 10: i can hear you

[1:13:19] Voice 10: lisa thank you i can pause the recording but we're still

[1:13:23] Voice 10: live streaming and so the discussion is uh live if i stop the live stream then you have to stitch

[1:13:31] Voice 10: the uh unless

[1:13:33] Voice 7: you

[1:13:34] Voice 10: need to push

[1:13:35] Voice 7: anything and you'll see

[1:13:37] Voice 9: um you know i think we can keep the

[1:13:39] Voice 9: live stream going i only think this will take a couple of minutes okay

[1:13:43] Trustee Evans (probable): yeah how do i make this go

[1:13:46] Trustee Evans (probable): away. This one?

[1:13:48] Voice 16: Yeah, I see.

[1:14:00] Voice 7: It's a different keyboard. And I usually have the thing on

[1:14:04] Voice 7: top here which says DV. Oh yeah, there it is. I found it. Hang on. Okay, so there it

[1:14:09] Voice 7: is. It was just gone because you were Norwegian, ABC, I don't know if you have Canadian there,

[1:14:16] Voice 7: but no it shouldn't work okay um and

[1:14:22] Trustee Evans (probable): this is going to

[1:15:24] Voice 16: and

[1:15:26] Voice 9: Christina can you still hear me okay okay perfect I just wanted to let the community

[1:15:31] Voice 9: members know that our mic your mic is still on not that I can really hear the discussions but

[1:15:36] Voice 9: just for their information, Mike is still

[1:15:39] Voice 9: on. So

[1:15:41] Trustee Evans (probable): I'm just not sure how to start this by,

[1:15:44] Trustee Evans (probable): okay we say the South Pender LTC request staff to record their expressed interest or?

[1:15:53] Voice 9: Well this would be the recording itself, so the motion, so the South Pender Local Trust Committee

[1:16:03] Voice 11: committee perhaps considers that the proposed minor project is still of importance and requests

[1:16:11] Voice 11: that if resourcing,

[1:16:12] Voice 16: if

[1:16:17] Voice 11: staff resourcing becomes available, that it be reconsidered?

[1:16:22] Trustee Evans (probable): I think you're a faster typer than me. Do you want to type this in?

[1:16:27] Voice 11: Sure.

[1:16:28] Voice 11: Sure.

[1:16:28] Trustee Evans (probable): I think that would be better.

[1:16:32] Trustee Evans (probable): I've just been trying to get the keyboard working here to get started.

[1:16:36] Voice 10: I do have that motion that you read, Chair Elliott.

[1:16:39] Voice 9: Wow, Lisa. Incredible.

[1:16:43] Voice 11: This is what we need you for. Thank you, Lisa.

[1:16:49] Voice 16: Do

[1:16:49] Voice 11: we have something already?

[1:16:51] Voice 11: Could you read it back when you're ready?

[1:16:57] Voice 16: That

[1:16:57] Voice 10: the South Pender Local Trust Committee considers that the proposed

[1:17:00] Voice 10: proposed minor project is still of importance and requests if staff resourcing comes available,

[1:17:06] Voice 10: it is reconsidered.

[1:17:07] Trustee Evans (probable): I also want to add in that the minor project is in a reduced capacity to only address adding

[1:17:20] Trustee Evans (probable): in the previous STVR bylaw language,

[1:17:26] Trustee Evans (probable): and that is only applicable to those STVR users

[1:17:32] Trustee Evans (probable): that were legally operating prior to whatever the date was.

[1:17:36] Trustee Evans (probable): I have to look it up again.

[1:17:37] Voice 11: I would just say, like, would be satisfied with a reduced scope

[1:17:42] Voice 11: to legalize the already existing STVR operations?

[1:17:52] Voice 16: Yeah,

[1:17:53] Trustee Evans (probable): I want to be careful on how the wording is, just in case this doesn't get through

[1:17:57] Trustee Evans (probable): until the incoming trustees, and I want to make sure that it's a very specific request.

[1:18:06] Voice 11: So if you can go more slowly over what you'd like to be included so that Lisa can capture

[1:18:12] Voice 11: that.

[1:18:12] Voice 11: Yeah,

[1:18:13] Trustee Evans (probable): so that the minor project is in a reduced capacity to only address adding the previous bylaw language regarding the STVRs,

[1:18:28] Voice 16: so

[1:18:29] Trustee Evans (probable): that it is only applicable to the previously legally operating, legally, legal operators prior to, I think, I can't remember what the date was.

[1:18:42] Trustee Evans (probable): I have it somewhere. Let me see if I can look it up again. I might I might have language written down somewhere just

[1:19:06] Voice 16: Yeah, so

[1:19:07] Trustee Evans (probable): it's only applicable to the to the SCB ours that were legally operating prior to November 5th 2021

[1:19:20] Trustee Evans (probable): I'm not not being very good about this

[1:19:41] Voice 16: If we

[1:19:41] Voice 9: could just ask community members just to be quieter now, just so the minute taker

[1:19:48] Voice 9: can hear.

[1:19:51] Voice 10: I'll read what I have it needs a bit of fine tuning, I'm sure it will sorry apologies,

[1:19:57] Voice 10: That the South Pender Local Trust Committee considers that the proposed minor project in reduced scope to include the previous language to be only applicable to existing short-term vacation rentals that were legally operating prior to November 25th, 2021, is still of importance and request it if staff resourcing comes available, it is reconsidered.

[1:20:23] Trustee Evans (probable): It was November 5th.

[1:20:25] Trustee Evans (probable): Okay.

[1:20:30] Voice 11: Yeah, that would be great if we could see it on the screen. Thanks, Lisa.

[1:20:33] Voice 11: Just give it one minute.

[1:20:35] Trustee Evans (probable): Appreciate it. You're awesome. Thank you. Yeah, if we can say

[1:21:28] Trustee Evans (probable): that the proposed minor project in a reduced scope or in a reduced capacity.

[1:21:37] Voice 16: Oh,

[1:21:38] Trustee Evans (probable): no, scope. Yeah, scope too. Yeah, maybe put a comma after scope to include the previous

[1:21:50] Trustee Evans (probable): language and

[1:21:52] Voice 16: to

[1:21:54] Trustee Evans (probable): include the previous bylaw language so that the SQCA considers

[1:22:09] Trustee Evans (probable): and only

[1:22:18] Voice 13: be applicable so

[1:22:25] Trustee Evans (probable): it's to include the previous bylaw language

[1:22:27] Trustee Evans (probable): to only be applicable hold on this is just and

[1:22:35] Voice 7: then take off the next only yeah

[1:22:42] Trustee Evans (probable): To existing legal STVR operators that

[1:22:50] Voice 16: were

[1:22:53] Trustee Evans (probable): operating prior to November 5, 2021.

[1:23:13] Voice 11: Yeah, I'm a little puzzled with the, to include the previous bylaw language.

[1:23:17] Trustee Evans (probable): There's a

[1:23:18] Voice 11: lot of conversations going on.

[1:23:18] Trustee Evans (probable): It's really hard to read this and try to come up with wording as well.

[1:23:21] Trustee Evans (probable): so i am going to ask the audience to please um either take your conversation outside

[1:23:26] Trustee Evans (probable): or to to stop yeah

[1:23:31] Voice 16: to be quiet sorry so

[1:23:33] Trustee Evans (probable): okay let's let's let's try and read through this

[1:23:37] Trustee Evans (probable): because yeah this is sort of like chopped up and and thrown all around the place

[1:23:43] Trustee Evans (probable): so south panda local trust committee considers well

[1:23:49] Voice 11: i don't really understand previous bylaw

[1:23:51] Voice 11: language that's not really a a thing was it model bylaw or was it a bylaw amendment

[1:23:59] Trustee Evans (probable): no

[1:24:00] Voice 11: this was the

[1:24:00] Trustee Evans (probable): language that got removed it's so that we're saying this is the reduced scope

[1:24:07] Trustee Evans (probable): is purely to add the language back in but only have it applicable to these people

[1:24:12] Trustee Evans (probable): that is

[1:24:13] Voice 13: the whole project i

[1:24:17] Voice 11: understand but i think we

[1:24:19] Voice 9: could just say to staff

[1:24:20] Voice 11: advice thanks

[1:24:21] Voice 11: Amend the

[1:24:22] Voice 9: land use bylaw to allow those existing legal SDVARs operating prior to November 5th.

[1:24:39] Voice 9: To amend the land use bylaw to allow, or to permit, pardon me, to permit those legally operated SDVRs prior to November 5th.

[1:25:00] Voice 9: with that what this would then do is then you know staff can come up with proper wording in

[1:25:18] Voice 9: the land use bylaw to allow those stvrs for those particular properties yeah

[1:25:26] Trustee Evans (probable): okay so then um after

[1:25:28] Trustee Evans (probable): reduce scope put in that wording and keep is still of importance to i

[1:25:42] Voice 11: would say almost it's

[1:25:43] Voice 11: is considered critical and requests that if staff resourcing becomes available the project be

[1:25:50] Voice 11: reconsidered is considered critical and requests that comma if staff resourcing becomes available

[1:26:02] Voice 11: the project be reconsidered thank you so much lisa

[1:26:12] Trustee Evans (probable): reconsidered or be initiated

[1:26:15] Trustee Evans (probable): project be

[1:26:19] Voice 11: reconsidered we can't we're asking for it to be considered

[1:26:27] Trustee Evans (probable): okay i think that's much better thank you so much everyone for for jumping in here i hate doing

[1:26:34] Trustee Evans (probable): these on the fly okay so reading this out one more time that south panda local trust committee

[1:26:42] Trustee Evans (probable): considers that the proposed minor project in a reduced scope to amend the land use bylaw to

[1:26:51] Trustee Evans (probable): permit those legally operating stvrs prior to november 5th 2021 is considered critical and

[1:26:57] Trustee Evans (probable): and request that staff, and request that if staff resourcing becomes available,

[1:27:03] Trustee Evans (probable): that the project be reconsidered.

[1:27:07] Trustee Evans (probable): We can just

[1:27:07] Voice 11: change availability to available, Lisa.

[1:27:15] Voice 7: I've lost sight of what we're asking for here.

[1:27:18] Trustee Evans (probable): Comma, that, the.

[1:27:20] Trustee Evans (probable): So after available, put a comma, and then of the word that, the.

[1:27:23] Trustee Evans (probable): You've already got it, that.

[1:27:26] Trustee Evans (probable): Request that.

[1:27:27] Voice 11: Oh, I see, I see.

[1:27:28] Voice 11: Never mind.

[1:27:29] Voice 11: Oh, now we're really nitpicking.

[1:27:32] Voice 11: Sorry, Lisa.

[1:27:33] Trustee Evans (probable): Okay, cool.

[1:27:34] Trustee Evans (probable): No, it's a very choppy sentence.

[1:27:39] Voice 11: So what this is asking is that the SPLTC is reiterating its request,

[1:27:45] Voice 11: saying that the project's critical and if staff resourcing becomes available,

[1:27:49] Voice 11: the project be reconsidered or, yeah.

[1:27:55] Voice 11: And it doesn't say this term.

[1:27:57] Voice 11: It's also signaling to trustees coming in,

[1:28:00] Voice 11: this will be a resolution that sort of stands that the next body

[1:28:07] Voice 11: that comes in goes okay this was what

[1:28:10] Voice 7: was being considered

[1:28:11] Voice 11: and we still considered it but we're

[1:28:13] Voice 11: not we're

[1:28:14] Voice 7: not saying anything about between now and the next trust local trust council i mean

[1:28:20] Voice 7: next ltc we're not saying anything about what happens in that period we're just in general

[1:28:26] Voice 7: saying you know it's going to be sweet one day when we get some funds and then we'll reconsider

[1:28:32] Voice 7: we're not saying how we will reconsider it

[1:28:35] Trustee Evans (probable): we're just saying if staff resources free up that we

[1:28:39] Trustee Evans (probable): that this project have yeah consideration

[1:28:41] Trustee Evans (probable): for allocation of those resources but

[1:28:44] Voice 7: i'm not sure

[1:28:45] Voice 7: what that's not super important to me because what if there's resources obviously that's this

[1:28:51] Voice 7: is on the table right like this issue

[1:28:54] Voice 11: no no the project is considered not started and there isn't

[1:28:59] Voice 11: an intent to start it for the rest of the fiscal that's the direction we've been given from senior

[1:29:06] Voice 11: staff and

[1:29:07] Voice 5: so

[1:29:08] Voice 11: the spltc is now asking well if resources do become available by some chance

[1:29:15] Voice 11: other projects don't happen or are cancelled um and this scope is reduced that the director

[1:29:22] Voice 11: to reconsider and reconsider this request?

[1:29:29] Voice 7: Yeah, I'm not super happy.

[1:29:31] Voice 7: Like, that's not super meaningful to me.

[1:29:35] Voice 7: Like, I thought the early discussion we had

[1:29:38] Voice 7: was we would put something in place

[1:29:39] Voice 7: so that the people who have the SDVRs in place right now

[1:29:43] Voice 7: could breathe easy till the next trust council comes in.

[1:29:46] Voice 7: Sort of stopgap.

[1:29:48] Voice 7: We don't have any money to do anything for real,

[1:29:50] Voice 7: but we can do this little stopgap thing.

[1:29:52] Voice 7: We can say, this is our intention.

[1:29:54] Voice 7: Our intention is maybe something around no enforcement on those.

[1:30:00] Voice 7: we

[1:30:00] Trustee Evans (probable): already have that in place we do

[1:30:02] Trustee Evans (probable): that is in place yeah that was one of the first things that

[1:30:05] Trustee Evans (probable): we did and

[1:30:06] Voice 7: that's in in in effect still yep

[1:30:09] Trustee Evans (probable): and that's in if you look in here in the um

[1:30:11] Trustee Evans (probable): um what's the standing resolutions

[1:30:15] Voice 11: yeah it's in there

[1:30:16] Voice 11: yeah and that's what i was saying earlier

[1:30:19] Voice 11: is staff respects the standing resolutions that's already the direction of the ltc there is no

[1:30:24] Voice 11: enforcement on those stvrs that were operating before that date that's the direction and the

[1:30:31] Voice 11: ltc has that power to give that direction to prioritize enforcement or to say do not enforce

[1:30:37] Voice 11: on this and staff absolutely respect that in my experience

[1:30:42] Trustee Evans (probable): if the public have to have a conversation

[1:30:44] Trustee Evans (probable): can you please leave the room if you need to have a conversation can you please leave the room i

[1:30:50] Trustee Evans (probable): I can't hear what is being said.

[1:30:53] Trustee Evans (probable): Sorry, can you repeat that, Trustee Elliot?

[1:30:56] Voice 11: Yeah.

[1:30:56] Voice 11: So you weren't part of the bylaw enforcement review project,

[1:31:02] Voice 11: which was extensive, but we reviewed it at Trust Council.

[1:31:05] Voice 11: And there are a number of standing resolutions that many LTCs have

[1:31:12] Voice 11: that give direction to bylaw enforcement on areas that they wish to see.

[1:31:18] Voice 11: this is a priority enforcement issue we want you to prioritize this in the gabriella local trust

[1:31:25] Voice 11: area it's illegal short-term vacation rentals that do not have a tup that's a problem here

[1:31:33] Voice 11: the ltc can also give direction to not enforce in this area or to bring those you know if there's

[1:31:40] Voice 11: two complaints so we can actually finesse and maybe this is a consideration for next meeting

[1:31:45] Voice 11: Look at that standing resolution again, see if it meets the LTC's needs, and maybe do some public communications, send that, you know, ask staff to do a write up of what the standing resolution is and bylaw enforcement's interpretation of that, so that those operators have the assurance, this is not going to be an issue.

[1:32:10] Voice 11: issue. There is no enforcement unless there is, I don't know what the wording is, two or three

[1:32:15] Voice 11: complaints where there's health and safety issues. So that's

[1:32:18] Voice 11: something else we can look at. Thanks.

[1:32:20] Trustee Evans (probable): You could read it. Yeah, be great.

[1:32:21] Trustee Evans (probable): I'll read it out because when BC government came in and they

[1:32:26] Trustee Evans (probable): brought in the new regulation that no longer permitted the legal non-conforming operations,

[1:32:34] Trustee Evans (probable): operations that was the date was April 30th so what we currently have is that South Pender Island

[1:32:41] Trustee Evans (probable): Local Trust Committee directs bylaw enforcement staff to defer enforcement for those short-term

[1:32:47] Trustee Evans (probable): vacation rentals validly operating as of April 30th 2024 when that regulation came into effect

[1:32:54] Trustee Evans (probable): and that enforcement on any short-term vacation rental be by written complaint only so there has

[1:33:01] Trustee Evans (probable): to be a written complaint and then that gets deferred so if there is a written complaint

[1:33:09] Trustee Evans (probable): it is deferred and not enforced upon yep

[1:33:13] Voice 11: and you can also do something like ask by law enforcement

[1:33:17] Voice 11: for a semi-annual report have there been any complaints are there any outstanding issues

[1:33:24] Voice 11: um if it's a non-issue then you know and you can communicate that to the public

[1:33:29] Trustee Evans (probable): there haven't been any yeah

[1:33:31] Voice 11: yeah so okay we

[1:33:35] Voice 7: want to pass that other motion that we worked on them

[1:33:38] Voice 7: yes yeah okay i'm fine with if it's only to say that we want to we don't want to drop this yes

[1:33:44] Trustee Evans (probable): that is exactly what we're saying that's

[1:33:46] Voice 7: fine and

[1:33:47] Trustee Evans (probable): so if the resource if staff resources become

[1:33:49] Trustee Evans (probable): available we'd like to have this flagged as as critical and a small capacity project

[1:33:57] Trustee Evans (probable): Reduce scope, yeah. So

[1:33:59] Voice 11: if you could read that out, it's in the chat there, somebody.

[1:34:17] Trustee Evans (probable): Okay, so then I move that the South Panda Local Trust Committee considers that the proposed

[1:34:24] Trustee Evans (probable): minor project in a reduced scope to amend the land use by-law to permit those legally operating

[1:34:31] Trustee Evans (probable): rating STVRs prior to November 5th, 2021 is considered critical and request that if staff

[1:34:38] Trustee Evans (probable): resourcing becomes available, that the project be reconsidered.

[1:34:44] Voice 11: Excellent. Seconded by Trustee Falk.

[1:34:47] Voice 11: Any discussion? I hope it's understood. I think we've had lots of discussion. All those in favour,

[1:34:55] Voice 11: let's raise your hand or say aye. And that is carried. Thank you. Any further work on this

[1:35:02] Voice 11: matter we can maybe consider adding to the agenda for next meeting so it may be

[1:35:08] Voice 11: some public communication about the non-enforcement policy the bylaw

[1:35:14] Voice 11: enforcement manager compliance manager could come to the meeting and speak to

[1:35:18] Voice 11: the issue answer questions from the community so maybe trustees want to give

[1:35:23] Voice 11: some thought to what we can do in the meantime but I think this was a very

[1:35:29] Voice 11: good signal that this is still an important issue and we're asking for reconsideration yeah i'll

[1:35:36] Trustee Evans (probable): ask the people that are affected after the meeting whether or not um they want to have a vital

[1:35:42] Trustee Evans (probable): enforcement officer come by or if they understand already what is in place and we'll i'll i'll send

[1:35:49] Trustee Evans (probable): you that information once i understand thanks so much that's great

[1:35:53] Voice 11: so um well with that business

[1:35:58] Voice 11: is concluded we'll move uh we'll announce that our upcoming meeting is scheduled for april sorry

[1:36:04] Voice 11: august 28th 2026 here at the fire hall on pender island be very happy to be there in person

[1:36:12] Voice 11: and have some new staff joining us and so i'll leave it up to the trustees if you want to have

[1:36:20] Voice 11: another public participation period recognizing that um uh some of us have other engagements

[1:36:28] Voice 11: to be at we could if we could keep your comments very short uh we'll open the floor for any

[1:36:35] Voice 11: commentary if you wish so okay

[1:36:39] Voice 11: go ahead jane

[1:36:40] Voice 5: yeah jane perch um i just want to say that

[1:36:42] Voice 5: considerable amount of time has been spent on this discussion that could have actually been put

[1:36:47] Voice 5: towards the project and making coming well with some kind of reservation on this waste again

[1:36:53] Voice 5: another meeting we only get three months so i am disappointed by that and then i hear a suggestion

[1:36:59] Voice 5: that there's no staff resources and then there's a suggestion by the chair that there could be some

[1:37:04] Voice 5: public communications and maybe having the vital enforcement officer come to the next meeting so

[1:37:09] Voice 5: i'm getting quite mixed messages here whether or not there is a staff issue or what the problem is

[1:37:14] Voice 5: So I'm

[1:37:15] Voice 5: just saying it's not making very much sense.

[1:37:17] Voice 5: I appreciate the attempt, and I'm glad that there is something in place

[1:37:23] Voice 5: that there will be no enforcement against us until this can be resolved.

[1:37:27] Voice 5: But we've been through a long period already,

[1:37:29] Voice 5: and it's stressful to have that pain.

[1:37:34] Voice 5: So I would like to take it as a result,

[1:37:36] Voice 5: and I thank our two trustees for working on this,

[1:37:40] Voice 5: which has taken me to the highlights of what needs to be done.

[1:37:45] Voice 5: It's been, you know, I'm disappointed that no work can go on for the rest of your term.

[1:37:50] Voice 5: Again, we pay pretty big taxes for non-planning services,

[1:37:54] Voice 5: and to have a full year over that nothing can be done by the elected trustees,

[1:37:59] Voice 5: that's not a good message.

[1:38:02] Voice 5: So,

[1:38:03] Voice 11: sorry, we can't really hear.

[1:38:05] Voice 11: I did hear disappointment that no work is being done.

[1:38:09] Voice 11: Thank you for the comment.

[1:38:10] Voice 11: we do want to reiterate that applications are still considered work and there's a number of

[1:38:16] Voice 11: significant ones but we do take the your comment that you're disappointed that this minor project

[1:38:22] Voice 11: can't go forward thank you yeah

[1:38:30] Voice 3: still

[1:38:32] Voice 11: can't hear you sorry can the speaker come closer to the mic

[1:38:35] Voice 11: please um

[1:38:36] Voice 3: it's more of a

[1:38:38] Voice 3: question um with regard to the advisory planning committee commission

[1:38:42] Voice 3: I can't remember which it is, which three of us are here, I guess. I guess there's nothing

[1:38:49] Voice 3: proceeding at this point.

[1:38:51] Trustee Evans (probable): Correct, so because we don't have any projects to work on, we have

[1:38:56] Trustee Evans (probable): nothing to give you at this moment. There may be something that comes out of one of the applications

[1:39:02] Trustee Evans (probable): that could come up, so we'll have to see how the work progresses. And the

[1:39:06] Voice 3: shoreline question was

[1:39:08] Voice 3: deferred until after they do their geotechnical.

[1:39:12] Trustee Evans (probable): Everything that's happening with the application is currently with third parties outside of Islands Trust.

[1:39:18] Trustee Evans (probable): Regarding

[1:39:21] Voice 12: the APC, would the APC really have any input regarding the seawall when there's First Nations, there's fisheries?

[1:39:33] Voice 12: What insight would the ACP have to offer?

[1:39:43] Voice 12: when there's all these other major organizations.

[1:39:49] Voice 12: I don't know.

[1:39:50] Voice 12: Personally, I think that's because it went for variances.

[1:39:53] Voice 12: I don't know if it's really something, personally,

[1:39:56] Voice 12: that I think AAPC should even be involved in.

[1:39:59] Voice 12: Because we're not asking the community.

[1:40:07] Voice 11: So I could help with that if that's all right.

[1:40:10] Voice 11: So once the LTC has all the information that it's requested,

[1:40:14] Voice 11: All the professional reports, the planner information, the South Bender LTC may deem it necessary to refer it to the community body for comment.

[1:40:25] Voice 11: There may be some reason of public access or the views, something that affects the community.

[1:40:31] Voice 11: And that's what the APC is there for, is to give that perspective, which is considered alongside all the other information.

[1:40:39] Voice 11: So that helps the local trust committee make a decision.

[1:40:43] Voice 11: It's up to the discretion of the LTC whether to refer a matter to the APC or not and how

[1:40:51] Voice 11: they take in that consideration is done at the table.

[1:40:53] Voice 11: Thanks for the question.

[1:41:00] Trustee Evans (probable): John Karachuk again.

[1:41:01] Voice 3: John Karachuk again.

[1:41:03] Voice 3: So we raised this at the start of this discussion back a few meetings ago, there may be, the

[1:41:09] Voice 3: The trustees may want to consider policy at some date relating to this type of infrastructure.

[1:41:17] Voice 11: I'm sorry, we cannot, I can't hear you very well.

[1:41:20] Voice 11: I'm not sure anymore.

[1:41:21] Voice 11: Sorry.

[1:41:23] Voice 3: Sorry.

[1:41:24] Voice 3: Hi, thanks.

[1:41:25] Voice 3: What I said was that prior recommendation was made that the trustees at some point may want to consider policy with regard to shoreline infrastructure works.

[1:41:40] Voice 3: that doesn't currently, isn't currently addressed in the LTC.

[1:41:45] Voice 3: So there may be something that the LTC may want to assist on

[1:41:51] Voice 3: in terms of looking at that to make recommendations.

[1:41:55] Trustee Evans (probable): Again, I think it comes down to whatever the LTC directs the question to be.

[1:42:01] Trustee Evans (probable): And so it depends on whether the LTC says we're giving you a broad window

[1:42:07] Trustee Evans (probable): or if we just want an answer to a very specific thing.

[1:42:10] Trustee Evans (probable): So it depends on how the LTC couches the request to the APC.

[1:42:14] Trustee Evans (probable): So you can only answer the question.

[1:42:18] Trustee Evans (probable): So that's, I think, how this is set up as well.

[1:42:21] Trustee Evans (probable): So it depends on who's sitting up here and whether they wish for more or less when that comes.

[1:42:31] Trustee Evans (probable): Does that help?

[1:42:32] Voice 11: Well, something to consider is that your land use bylaw does have a setback to the sea

[1:42:38] Voice 11: and structures within the setback to the sea are illegal that's not possible that's why people

[1:42:43] Voice 11: apply for a variance that's what that previous or that application is it's a very variance for

[1:42:50] Voice 11: the activity within the setback to the sea larger consideration of how to protect the shoreline I

[1:42:59] Voice 11: think is really is critical for the whole trust area to consider it's been a project that I think

[1:43:06] Voice 11: regional planning committee has considered for a long time because we all have shorelines they

[1:43:10] Voice 11: all need to be protected and there's significant cultural and archaeological um assets and material

[1:43:18] Voice 11: that is is largely concentrated on the shoreline so it's much larger than the south pender ltc i'm

[1:43:24] Voice 11: hoping that it can be a major project through something like regional planning committee

[1:43:28] Voice 11: because it affects everyone in the trust area and we need to have a coherence in how we handle

[1:43:35] Voice 11: handle applications, how those are referred, what kind of information is needed.

[1:43:39] Voice 11: But I think as it stands, there's no structures allowed in the setback.

[1:43:42] Voice 11: So that does already exist for South Pender.

[1:43:51] Trustee Evans (probable): Are we seeing any other hands?

[1:43:53] Voice 7: There's no gas in the tank, so we're sitting here.

[1:43:58] Trustee Evans (probable): Awesome.

[1:43:58] Trustee Evans (probable): Well, thank you, everybody, for coming today.

[1:44:01] Trustee Evans (probable): Yeah, so we did want to have this in person to really address what's happening for South

[1:44:07] Trustee Evans (probable): pender with regards to the project works so that everyone's sort of on the same page and

[1:44:13] Trustee Evans (probable): have a better understanding of what's happening versus doing this electronically thank you

[1:44:18] Voice 16: all

[1:44:19] Voice 7: right thanks for coming thank

[1:44:21] Voice 11: you i'll call for adjournment all those in favor all

[1:44:25] Voice 11: right thanks everyone for attending and thank you the trustees for for setting up and um

South Pender Local Trust Committee 
Regular Business Meeting 
May 8, 2026 ADOPTED Page 1 of 6 
 
South Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
May 8, 2026 
South Pender Fire Hall 
8961 Gowlland Point Road, South Pender Island, BC 
 
Members Present: Tobi Elliott, Chair (electronic) 
 Dag Falck, Local Trustee 
 Kristina Evans, Local Trustee 
  
Staff Present: Mary Storzer, Regional Planning Manager (electronic) 
 Kim Stockdill, Island Planner (electronic) 
 Lisa Millard, Meeting Administrator/Recorder (electronic) 
  
Others Present: There were approximately 12 members of the public present. 
  
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 10:34 a.m.  
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Elliott acknowledged that the meeting was held on the territory of the Coast Salish 
First Nations. 
3. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
17.2 South Pender Work Program for 2026/2027 – Discussion 
By general consent the agenda was approved as amended. 
4. TRUSTEE REPORT 
Trustee Falck expressed anticipation of discussion regarding the lack of a work program for 
the remainder of the term. 
Trustee Evans noted she has been away due to family matters and has not had opportunity 
to be present for community events. 
5. CHAIR'S REPORT 
Chair Elliott reported preparations are underway for the upcoming June Trust Council 
meeting and Committee of the Whole will be meeting to discuss feedback received on the 
draft Trust Policy Statement. 
ADOPTED 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 8, 2026 ADOPTED Page 2 of 6 
6. ELECTORAL AREA DIRECTOR'S REPORT - None 
7. PUBLIC PARTICIPATION PERIOD 
A member of the public noted the short-term rental project was moved from the Future 
Projects list to the Active Projects list in May 2025, appeared on the September 2025 
agenda but was deferred, and was discussed at the February, 2026 meeting; however, it is 
now absent from the agenda.  
A Trustee noted the matter will be discussed later in the agenda. 
A member of the public asked what the plan is for the beach access at the Dip. 
A Trustee replied the matter is not within their jurisdiction; however, there is 
potential to advocate for remediation of the area if an opportunity arrives. 
A member of the public asked if an official beach clean up would occur this year. 
A Trustee stated the clean up is not organized by the Local Trust Committee, but by a 
trustee in their capacity as a community member and they had not had time to 
organize it this year. 
A member of the public spoke to the importance of focussing on new businesses and issues 
to support First Nations and spoke to the staff report regarding feedback on the draft Trust 
Policy Statement. 
Three members of the public spoke in support of short-term vacation rentals that provide 
accommodations for visitors. 
8. COMMUNITY INFORMATION MEETING - None 
9. PUBLIC HEARING - None 
10. MINUTES 
10.1 Adopted South Pender Island Local Trust Committee Minutes Dated February 
13, 2026 (for Information) 
Received for information. 
10.2 Section 26 Resolutions-without-meeting Dated May 2026 
Received for information. 
10.3 Advisory Planning Commission Minutes - None 
11. BUSINESS ARISING FROM THE MINUTES 
11.1 Follow-up Action List Dated May 2026 
Island Planner Stockdill provided an update on the Follow-up Action list. 
12. DELEGATIONS - None 
13. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted on the LTC 
webpage 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 8, 2026 ADOPTED Page 3 of 6 
14. APPLICATIONS AND REFERRALS 
14.1 North Pender Island Local Trust Committee Referral for Draft Bylaws 236 and 
237 (for Response) 
SP-2026-019 
It was MOVED and SECONDED, 
that South Pender Island Local Trust Committee respond to the North 
Pender Island Local Trust Committee that interests are unaffected by Draft 
Bylaws 236 and 237. 
CARRIED  
14.2 North Pender Island Local Trust Committee Referral for Draft Bylaw No. 242 (for 
Response) 
SP-2026-020 
It was MOVED and SECONDED, 
that South Pender Island Local Trust Committee respond to the North 
Pender Island Local Trust Committee that interests are unaffected by Draft 
Bylaw No. 242. 
CARRIED 
15. LOCAL TRUST COMMITTEE PROJECTS - None 
16. REPORTS 
16.1 Work Program Reports 
16.1.1 Active Projects Report Dated May 2026 
Received for information. 
16.1.2 Future Projects Report Dated May 2026 
Received for information. 
16.2 Applications Report Dated May 2026 
Received for information. 
16.3 Trustee and Local Expense Report Dated Feb 2026 
Received for information. 
16.4 Adopted Policies and Standing Resolutions 
Received for information. 
16.5 Local Trust Committee Webpage - None 
16.6 Reconciliation and First Nation Relationship Building 
Monica Petrie highlighted the following recent community events and activities: 
• A ceremony was held at the Pender Community Hall to celebrate the unveiling of 
the SDÁ,YES welcome sign featuring SENĆOŦEN language with members of the 
WSÁNEĆ First Nation in attendance 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 8, 2026 ADOPTED Page 4 of 6 
• WSÁNEĆ Hereditary Chief Eric Pelkey welcomed a large gathering for a midday 
feast to celebrate the installation of a three-panel piece illustrating the cultural 
roots of reef net technology of the People of SDÁ,YES which has been installed 
on the grounds of the Community Hall 
16.7 Islands Trust Conservancy Report Dated Feb 2026 
The report was summarized by Chair Elliott and received for information. 
17. NEW BUSINESS 
17.1 2025/26 Annual Report - Request for Decision 
SP-2026-021 
It was MOVED and SECONDED, 
that South Pender Island Local Trust Committee approves the attached text 
for inclusion in the 2025/26 Annual Report for approval by Trust Council and 
submission to the Minister of Housing and Municipal Affairs. 
CARRIED 
17.2 South Pender Work Program for 2026/2027 – Discussion 
Island Planner Stockdill provided a summary of the activity regarding the Short-Term 
Vacation Rental minor project to date and highlighted the following: 
• The project was moved from the Future Projects list to the Active Projects list in 
2025 at which time the Local Trust Committee directed staff to bring forward a 
Project Charter 
• The Project Charter was placed on the September, 2025 agenda but was 
deferred due to time constraints and the intention was to move the item to the 
November, 2025 meeting 
• The November, 2025 meeting was cancelled due to the British Columbia 
General Employees’ Union (BCGEU) strike 
• A Special Meeting was held in December, 2025 to discuss the draft Trust Policy 
Statement 
• A staff report was brought forward at the February, 2026 meeting with a 
recommendation to proceed no further based on a decision of Trust Council to 
not provide budget to initiate any new work for the period ending March, 2027 
• The Local Trust Committee gave direction to staff to request the project move 
forward 
• The Director of Planning Services denied the project request based on the 
decision of Trust Council and limited staff resources 
• The Local Trust Committee can move the project back to the Future Projects list 
for consideration of the next Local Trust Committee 
Discussion ensued and the following comments were noted: 
• It is not automatically assumed that every Local Trust Committee will have a 
minor project 
• There are other Local Trust Committees that have not had a major or minor 
project this term or have completed their work and don’t have any on the table 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 8, 2026 ADOPTED Page 5 of 6 
• A project is scoped through the Local Trust Committee and then goes back for 
approval and is approved, or not, based on staff capacity 
• The BCGEU strike has impacted sequencing of projects and it is up to the 
Director of Planning Services and Chief Administrative Officer to allocate staff 
resources 
• The Local Trust Committee understands and supports the reasoning and 
process but believes considerations need to be taken when no work is on the 
table 
• The matter will continue to be pursued as a Trustee does not believe a locally 
elected group can be told they can not do any work at all 
• There is a standing resolution to defer bylaw enforcement on legally operating 
short-term vacation rentals and a system to operate through a Temporary Use 
Permit 
• Trustees will gage community interest in the suggestion that the Bylaw 
Compliance and Enforcement manager speak to this issue at the next meeting 
• The Planner detailed the various staff resources that are required for project 
work 
• The Planner indicated in the first four months of a term, staff bring back the 
Future Project list and discussion occurs regarding what direction the new Local 
Trust Committee would like to proceed with before any work begins 
SP-2026-022 
It was MOVED and SECONDED 
that South Pender Island Local Trust Committee considers that the 
proposed minor project, in a reduced scope, to amend the Land Use Bylaw 
to permit those legally operated short-term vacation rentals prior to 
November 5, 2021 is considered critical and request that, if staff resourcing 
becomes available, that the project be reconsidered. 
CARRIED 
It was reiterated that the standing resolution regarding the deferment of bylaw 
enforcement on short-term vacation rentals stands for those that are legally 
operating as of April, 2024.  
18. UPCOMING MEETINGS 
18.1 Next Regular Meeting Scheduled for August 28, 2026 at the Fire Hall, Pender 
Island 
19. PUBLIC PARTICIPATION PERIOD  
A member of the public expressed that the explanation of limited staff does not make 
sense, significant taxes are paid for land use planning services, and they are disappointed 
that the minor project is not moving forward.  
A member of the public asked if there is any work for the Advisory Planning Commission and 
a Trustee replied not at this time. 
A member of the public asked if the Advisory Planning Commission has any input regarding 
the seawall issue when other organizations are involved and the Local Trust Committee 
explained the process and purpose of the Commission. 

 
South Pender Local Trust Committee 
Regular Business Meeting 
May 8, 2026 ADOPTED Page 6 of 6 
A member of the public stated Trustees might wish to consider policy with regard to 
shoreline infrastructure that isn’t currently addressed in the Land Use Bylaw. 
A Trustee responded that our current bylaws address this issue and no additional policy is 
required.  
 
20. CLOSED MEETING - None 
21. ADJOURNMENT 
By general consent the meeting was adjourned at 12:20 p.m. 
 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder