Islands Trust Council regular meeting, May 25, 2026

[0:00:00] Voice 1: screen.

[0:00:01] Trustee Elliott: Ready when you are.

[0:00:04] Voice 1: Okay, thank you. Okay, so call to order. Is there anything anybody would

[0:00:10] Voice 1: like to add to the agenda for today? Okay, territorial acknowledgement. I will just speak

[0:00:20] Voice 1: for myself. I'm in Victoria, so I'm just happy to be working and living on the lands of the

[0:00:28] Voice 1: the Gwangwin peoples and anybody else a territorial acknowledgement you would

[0:00:33] Voice 1: like to say go ahead okay well thank you and the first item is

[0:00:43] Voice 1: election of the committee chair so this is under section 2.1 the council

[0:00:50] Voice 1: committee systems policy which requires that at the first meeting of the

[0:00:55] Voice 1: committees that the elected chair and the vice chair and obviously the chair is to run the

[0:01:02] Voice 1: meetings and the vice chair is there in case the chair is not available so the usual process is to

[0:01:10] Voice 1: ask for nominations and then a second day of that nomination and then that person would have to

[0:01:17] Voice 1: indicate whether or not they accept the nomination and if they do then they stand for election

[0:01:23] Voice 1: election. If there's more than two, sorry, there's more than one, then we will actually

[0:01:30] Voice 1: do an election by vote and I'll tell you how to do that once we get there. And once we've

[0:01:36] Voice 1: elected the chair, we'll do the same process for the vice chair. So is there any questions

[0:01:42] Voice 1: on that process? Okay. All right. So I'm going to ask for nominations for the chair of the

[0:01:53] Voice 1: the Chief Administrative Officer of the Performance Evaluation Committee.

[0:02:01] Voice 1: Trustee Maher, I see your hand is up.

[0:02:03] Voice 7: I nominate Trustee Getty.

[0:02:05] Voice 7: And

[0:02:06] Voice 1: I need a seconder for Trustee Getty.

[0:02:09] Voice 1: I see

[0:02:10] Voice 1: Trustee Fast and Trustee Getty.

[0:02:13] Voice 1: Do you accept the nomination?

[0:02:15] Voice 7: What does it mean?

[0:02:17] Voice 1: It means that you've been nominated to be chair.

[0:02:21] Voice 7: What's the workload?

[0:02:23] Voice 1: Probably similar to the Governance Committee.

[0:02:25] Voice 1: this is a committee that meets every year and there's a draft schedule that

[0:02:34] Voice 1: Ruben put together in the agenda here so that will dictate the meeting spacing

[0:02:40] Voice 1: depends on okay exactly how you want to make it a

[0:02:44] Voice 7: surprise but thank you trusty

[0:02:46] Voice 7: mod I'll accept okay

[0:02:48] Voice 1: are there any other nominations for chair of the committee

[0:02:52] Voice 1: Okay, asking a second time for any further nominations for chair of the committee.

[0:03:03] Voice 1: And the final third time for any nominations for chair of the Chief Administrative Officer

[0:03:11] Voice 1: Performance Evaluation Committee.

[0:03:15] Voice 1: Okay, so here in NUN we have one nomination that is Trustee Getty.

[0:03:19] Voice 1: So by acclamation, Trustee Getty is now at the chair.

[0:03:22] Voice 1: Thank you, Trustee Getty.

[0:03:24] Voice 1: And before you take over, I'm just going to ask for nominations for Vice Chair of the Chief Administrative Officer of Performance Evaluation Committee, Trustee Elliott.

[0:03:35] Voice 1: I see your hand is up.

[0:03:36] Trustee Elliott: I'd like to nominate Trustee Laura Patrick.

[0:03:41] Voice 1: Okay. I need a seconder for Trustee Laura Patrick.

[0:03:45] Voice 1: I see Trustee Getty seconding that.

[0:03:49] Voice 1: And Trustee and Chair of Trust Council Patrick, do you accept the nomination of Vice Chair?

[0:03:54] Voice 1: Oh,

[0:03:55] Voice 6: I'd be honored to serve in wing support of Trustee Giddens.

[0:04:01] Voice 1: Thank you.

[0:04:03] Voice 1: Okay, I'm asking for any further nominations for Vice Chair.

[0:04:10] Voice 7: I should do David Maude, but I won't.

[0:04:16] Voice 1: And I'm asking a third and final time, are there any further nominations for Vice Chair

[0:04:24] Voice 1: for the chief administrative officer performance evaluation committee okay hearing none then by

[0:04:32] Voice 1: acclamation then um chair patrick yeah sorry chef patrick trust council is the vice chair of the

[0:04:40] Voice 1: chief administrative officer performance evaluation committee and with that i will

[0:04:45] Voice 1: pass the reins over to the chair trustee getty thank you thank

[0:04:50] Voice 7: you all right so then

[0:04:52] Voice 7: Then the next order of business is the agenda.

[0:04:56] Voice 7: Is there anything to add or change or reorganize?

[0:05:03] Voice 7: Any comments?

[0:05:04] Voice 7: Not seeing any hands raised.

[0:05:06] Voice 7: Then can I get approval of the agenda?

[0:05:10] Voice 7: Trustee Elliott?

[0:05:13] Voice 7: And I guess.

[0:05:15] Voice 7: You

[0:05:15] Voice 5: can just do that by general consent.

[0:05:17] Voice 7: Let's just do it by consent.

[0:05:18] Voice 7: So, without any comments from anybody, I'm going to move that the agenda be approved by consent.

[0:05:30] Voice 7: There's no previous minutes.

[0:05:32] Voice 7: There's no follow-up action list.

[0:05:35] Voice 7: So, the next one is review the terms of reference.

[0:05:39] Voice 7: So, from pages 3 to 8 on the agenda.

[0:05:45] Voice 7: So, this is from June of 2025.

[0:05:48] Voice 7: Has everybody had a chance to review?

[0:05:50] Voice 7: Is there any comment, anything you want to highlight with respect to the terms of reference?

[0:06:03] Voice 7: Trustee Elliott?

[0:06:05] Trustee Elliott: No comments.

[0:06:06] Trustee Elliott: I would just say that it's aged well.

[0:06:08] Trustee Elliott: It looks really accurate, and I'm eager to get into the work.

[0:06:13] Trustee Elliott: So I can't even recall when this was.

[0:06:17] Trustee Elliott: I guess it's June 19th.

[0:06:19] Trustee Elliott: It's been a year.

[0:06:20] Trustee Elliott: But looking it over, I think it's a really good policy.

[0:06:24] Trustee Elliott: all right director

[0:06:26] Voice 7: marler yeah

[0:06:29] Voice 1: i'm just wanting to comment that this was put on the agenda just

[0:06:32] Voice 1: to remind you of the purpose of the committee uh so you might just want to keep it in your

[0:06:36] Voice 1: back pocket kind of thing as you're moving forward if you start straying just come back

[0:06:41] Voice 1: to this document to help you to focus a little bit more on what it is that you're supposed to

[0:06:46] Voice 1: be doing as a committee thanks chair

[0:06:49] Voice 7: patrick i

[0:06:50] Voice 6: just thought uh maybe a question for um director

[0:06:54] Voice 6: Director Coburn, do we have sufficient budget prepared for the anticipated work for this

[0:07:02] Voice 6: budget year?

[0:07:03] Voice 2: The initial budget is $500 each year. And based on just, there's no such thing

[0:07:10] Voice 2: as a perfect average contractor value, but I'm estimating that's going to give us maybe 30 hours

[0:07:15] Voice 2: of a contractor's time. So in my personal opinion, it seems low, but that's what we've got set up

[0:07:23] Voice 2: from last year's budget creation.

[0:07:25] Voice 2: I think it was $5,000, Derek.

[0:07:27] Voice 8: What

[0:07:27] Voice 2: did I say, $5,000?

[0:07:28] Voice 8: $500.

[0:07:28] Voice 8: Oh, sorry,

[0:07:29] Voice 2: $5,000, sorry, $5,000.

[0:07:33] Voice 2: Yeah, so it's one thing we've got to look at is,

[0:07:37] Voice 2: we're going to, I think, talk today about the one-time initiation setup,

[0:07:40] Voice 2: but we're, I think, looking long-term for this committee

[0:07:42] Voice 2: as it'll be an annual process.

[0:07:45] Voice 2: I'm not sure if that'll be enough going forward,

[0:07:47] Voice 2: but it's what's been budgeted.

[0:07:51] Voice 7: All right, so we do the research in terms of seeing

[0:07:54] Voice 7: if there's anybody that can do the work for that amount and then we keep that in mind for the next

[0:07:58] Voice 7: budget process yeah

[0:08:00] Voice 2: so i've got i've went and looked at a list of about a handful of potential

[0:08:04] Voice 2: hr firms that could do this for us and once i've got permission after this approval after this

[0:08:10] Voice 2: meeting i'll reach out to them and they can see how far five thousand dollars will get us right

[0:08:16] Voice 7: Great. Christy Elliott?

[0:08:19] Trustee Elliott: Would it be a prudent action for this committee to request an extra $2,000 just in case or as needed so we don't have to go through another process if the potential contractors come back saying it's going to cost more in terms of securing someone for this year?

[0:08:44] Trustee Elliott: and then we can track how much it actually costs

[0:08:47] Trustee Elliott: and make sure that budget is allocated for the following years.

[0:08:52] Voice 7: We can also talk about the range of terms of service too.

[0:08:57] Voice 7: So if it's going to be 24 to 40 one-on-one conversations,

[0:09:03] Voice 7: that's different from some paper survey.

[0:09:14] Voice 7: What does everybody else think in terms of trying to figure out

[0:09:18] Voice 7: out a way of increasing this or try to work within the 5,000 trustee fast I

[0:09:27] Voice 5: am I'm hearing

[0:09:28] Voice 5: our chief financial officer uh or sorry I'm looking in my files to see what we pay over here

[0:09:34] Voice 5: at the municipality 5,000 sounds low to me too but I can't find a um a figure for the similar

[0:09:42] Voice 5: work over here um you you may want to touch base with our chief financial officer over here but

[0:09:48] Voice 5: But I like Trustee Elliott's idea about if we're hearing advice

[0:09:53] Voice 5: that it might be really low, let's request another couple of thousand

[0:10:00] Voice 5: or whatever we have to do.

[0:10:01] Voice 5: Over.

[0:10:03] Voice 7: Director Marler, are you there?

[0:10:11] Voice 5: Can't hear you.

[0:10:13] Voice 1: My apologies.

[0:10:14] Voice 1: I was going to say I'll probably look to direct a comment,

[0:10:16] Voice 1: but my thinking here is that let us go out with the terms of reference

[0:10:23] Voice 1: So, the policy outlines the kind of work that we would like the consultant to do, so you

[0:10:30] Voice 1: can go out and find out what that would actually cost and, you know, there could be some changes

[0:10:36] Voice 1: to reduce the cost a little bit, as you said, the survey could be tweaked a bit to reduce

[0:10:42] Voice 1: the cost of the consultant.

[0:10:44] Voice 1: But if it is over that budget, we can come back to you and say, this is the lowest we

[0:10:48] Voice 1: can do it for.

[0:10:49] Voice 1: And in our procurement policy and the budget control policy, there is a provision for going over budget and reporting that to executive committee and managing that within the budget.

[0:11:01] Voice 1: I do not think, and this is where I just asked Derek and maybe Ruben to comment, that there is any other budget other than just going over budget to deal with this.

[0:11:12] Voice 1: So we just have to look for savings elsewhere.

[0:11:14] Voice 1: way all

[0:11:16] Voice 7: right so then um sounds like we just leave it as it is and get some more information and come

[0:11:23] Voice 7: back if necessary that'd be all right with you

[0:11:27] Voice 1: yeah and sure i see derek's hand is that oh i

[0:11:30] Voice 7: can't see that okay yeah um thank

[0:11:33] Voice 2: you chair the one question i have is and you hinted at the

[0:11:37] Voice 2: feedback collection we talked with the 360 surveys that's could be one of the big driving factors of

[0:11:44] Voice 2: of how many people they have to reach out to.

[0:11:46] Voice 2: Do we have any guidelines now of a rough figure?

[0:11:50] Voice 2: Because that's probably the number one question.

[0:11:51] Voice 2: Well, they'll probably ask me when and then how many,

[0:11:54] Voice 2: and that's going to drive their price.

[0:11:55] Voice 2: So I know the when, but it's how many people we expect them to reach out to.

[0:12:03] Voice 2: That I don't

[0:12:03] Voice 7: see as clear in here.

[0:12:05] Voice 7: Okay.

[0:12:05] Voice 7: Senior O'Brony, you've been through the most recent 360.

[0:12:10] Voice 7: So can you maybe give some parameters to?

[0:12:14] Voice 8: yeah it

[0:12:15] Voice 7: would be the most effective yeah

[0:12:17] Voice 8: thank you chair it would it would most likely i think

[0:12:19] Voice 8: the intent is for all 26 trustees and then all islands trust staff as well so you know you're

[0:12:24] Voice 8: looking at probably 90 to 100 respondents potentially and

[0:12:31] Voice 7: how long with each person

[0:12:32] Voice 7: do you think well

[0:12:34] Voice 8: i think the intent is to do is not to do an in-person meeting was just to do a

[0:12:39] Voice 8: survey um i don't think that the policy requires in-person meetings you could certainly do that

[0:12:44] Voice 8: but that would be much more time consuming and much more costly.

[0:12:46] Voice 1: So

[0:12:46] Voice 8: I think, you know, to, to director Coburn's point,

[0:12:49] Voice 8: it's just the number of respondents will influence the cost in terms of the

[0:12:54] Voice 8: consultants, not so much how many surveys,

[0:12:57] Voice 8: but how much time they're going to need to collate the results, et cetera,

[0:13:00] Voice 8: and do any necessarily follow-up and analysis.

[0:13:02] Voice 8: So that'll be the variable there.

[0:13:04] Voice 8: But I think if we aim for 90 to a hundred potential respondents,

[0:13:08] Voice 8: that should cover it.

[0:13:10] Voice 7: Okay. Is that enough information for now, director Coburn?

[0:13:14] Voice 2: yes thank you all

[0:13:15] Voice 7: right so then um the next um business is the um request for decision on the

[0:13:28] Voice 7: performance evaluation schedule um so that is page nine i can't do this page nine thank you

[0:13:42] Voice 7: you split screens are beyond me um so um ceo brony has given us a tentative schedule as one

[0:13:54] Voice 7: of the attachments um way down at there it is thank you whatever page that is attachment one

[0:14:06] Voice 7: so has everybody had a chance to look at this today is the start date i'm trying to engage

[0:14:14] Voice 7: the consultant by the end of next month and another month to do the 360 review and another

[0:14:20] Voice 7: month to do the collating and a couple of weeks after that a report to us by the consultant

[0:14:33] Voice 7: any problems any comments director sorry ceo brony thanks

[0:14:37] Voice 8: just so just a couple of notes there one is

[0:14:40] Voice 8: that timeline will depend somewhat on the consultant and what they come back with and

[0:14:44] Voice 8: what's doable. But we tried to build a draft there that would allow particularity for trustees

[0:14:50] Voice 8: to be engaged and participate in that 360 process prior to the October election. But I wouldn't

[0:14:56] Voice 8: anticipate the final report to come forward for Trust Council until after October. But again,

[0:15:04] Voice 8: it'll depend on the consultant and whether or not they can meet those timelines. I'd say that's

[0:15:07] Voice 8: a fairly tight process but probably doable if it's also a fairly minimal process in terms of

[0:15:15] Voice 8: a survey and the research piece on the consultants part what

[0:15:19] Voice 7: happens if there's a lot of people away

[0:15:22] Voice 7: and do we have a minimum number that we want to have canvassed it doesn't matter we just have an

[0:15:30] Voice 7: n of whatever it is yeah

[0:15:33] Voice 8: i think it i think with a with a one month review or survey period

[0:15:38] Voice 8: that should be pretty good to catch most people even though it'll be through the month of august

[0:15:43] Voice 8: which is a bit challenging but um i think that'll give you the the best shot at success and

[0:15:50] Voice 8: hopefully will not overlap between it with a four-week window you have enough period there

[0:15:54] Voice 8: where not everybody is is away but the consultant and the consultant can determine whether or not

[0:15:59] Voice 8: there's a you know sort of minimum threshold but i think it'll they'll go with whatever response

[0:16:04] Voice 8: rate they get and that'll just be factored into the analysis okay

[0:16:07] Voice 7: any other comments i'm i don't

[0:16:12] Voice 7: have a full screen so i'm not seeing everybody's hands um trustee um trustee patrick

[0:16:19] Voice 6: um i guess my

[0:16:21] Voice 6: only concern is this being able to get this trust council to at least some you know firmer draft

[0:16:29] Voice 6: benchmarks and uh you know i hate leaving this for a new trust council to say what did you guys do

[0:16:37] Voice 6: So it's not leaving this in a state of undone is my only concern, that we get it as far as we can in a healthy way so that it's setting the benchmarks for the next performance.

[0:16:51] Voice 7: Fair enough.

[0:16:52] Voice 6: Director Marler?

[0:16:56] Voice 1: Yeah, I was just going to comment on, you're asking about the workload for this committee.

[0:17:00] Voice 1: So looking at this schedule, you can start thinking about where your meetings would fit.

[0:17:06] Voice 1: it. So from May, assuming that you give the go ahead to hire the consultant, under our

[0:17:14] Voice 1: procurement policy, that would be a staff process. They would follow the terms of reference

[0:17:22] Voice 1: set out in the policy and any direction you give to them today to establish that contract.

[0:17:29] Voice 1: contract so it looks like the next meeting to actually do something with

[0:17:36] Voice 1: this looks like it would be around September or it says report on the 360

[0:17:40] Voice 1: reviews to the CAO PEC presumably the 360 would be established in the terms of

[0:17:47] Voice 1: reference anyway so there's no decision making there and then beyond that you'll

[0:17:53] Voice 1: be looking at probably the benchmarks sorry the performance metrics in july and a review of that

[0:18:03] Voice 1: in september so it looks like you got at least two more meetings before final product is provided to

[0:18:09] Voice 1: you so i just wanted to just point that out to you good

[0:18:13] Voice 7: thanks trustee peterson

[0:18:16] Voice 3: uh no i was just

[0:18:20] Voice 3: going to point out the july uh for the metrics thanks

[0:18:27] Voice 7: okay so with that in mind so july and

[0:18:31] Voice 7: september meetings for for us and then uh i suppose yeah then we'd have to figure out if

[0:18:39] Voice 7: we can get squeeze it into um is there when when's the trust council meeting is there one in october

[0:18:48] Voice 7: before the election no

[0:18:51] Voice 1: it's uh september yeah

[0:18:53] Voice 7: i'm

[0:18:54] Voice 1: just going to look at the date for you hang on

[0:18:57] Voice 8: 23rd, I think, to the 25th or something like that?

[0:19:02] Voice 5: No, it's actually September 9th to 11th.

[0:19:06] Voice 1: Yes.

[0:19:08] Voice 1: Yeah, 9th to the 11th.

[0:19:11] Voice 1: So whether that could be pulled back a bit, I don't know.

[0:19:14] Voice 1: That would be up to the consultant, I think.

[0:19:15] Voice 1: It might be too tight.

[0:19:19] Voice 7: All right.

[0:19:19] Voice 7: So I think that would be the most helpful if we could squeeze that.

[0:19:24] Voice 7: that. So, Director Coburn, I guess when you're trying to talk to these people to put the

[0:19:34] Voice 7: whip out. All right. Any other comments?

[0:19:41] Voice 1: Yeah, if I may. Yeah, I just wanted to ask if the committee is expected to adopt

[0:19:47] Voice 1: a schedule, so there would be this schedule, but the way this one is set up right now would

[0:19:53] Voice 1: not work for Trust Council if the review of input benchmarks is not until the 15th of

[0:19:58] Voice 1: of September, that's the week after Trust Council.

[0:20:01] Voice 1: So if this committee wants us to try

[0:20:04] Voice 1: and get it to September,

[0:20:05] Voice 1: you might want to put something into the schedule

[0:20:08] Voice 1: to give us something to aim for,

[0:20:10] Voice 1: and then we can come back,

[0:20:11] Voice 1: let you know if that's possible or not possible.

[0:20:14] Voice 1: And just looking at the CEO and Director of Finance

[0:20:18] Voice 1: to see if they agree with that,

[0:20:20] Voice 1: or whether they think that's not going to happen,

[0:20:22] Voice 1: and the best we can do is December Trust Council.

[0:20:24] Voice 1: So,

[0:20:27] Voice 7: Dale Broney?

[0:20:29] Voice 8: Yeah, I think it will likely be challenging, subject to the consultant's view, to get that to a September council meeting, particularly if it's going to come to this group first.

[0:20:40] Voice 8: That's why we said it's more likely that the final review would be with the new council in December, I think.

[0:20:48] Voice 7: And Director Coburn?

[0:20:49] Voice 2: Yeah, I'm just looking at the schedule.

[0:20:51] Voice 2: Joel, if I, I mean, I could start calling the potential consultants this week, but my

[0:20:57] Voice 2: guess is, let's say we get somebody signed up mid-June, they need to, you know, a couple

[0:21:02] Voice 2: of weeks, get all organized.

[0:21:04] Voice 2: So that takes them to July.

[0:21:05] Voice 2: They say they do the survey in July.

[0:21:08] Voice 2: That gives them August to, you know, to be asked for the report September 1st.

[0:21:13] Voice 2: I mean, that would be like the stars would have to line up and the consultant would have

[0:21:16] Voice 2: to be available to meet our demands.

[0:21:19] Voice 2: So it's possible, but it is very tight.

[0:21:24] Voice 7: Yeah,

[0:21:27] Voice 5: just agreeing that it's very tight, especially if you want to support the trust.

[0:21:34] Voice 5: I mean, trust in the trust among trustees by actually publishing something in the agenda when the agenda is supposed to come out.

[0:21:43] Voice 5: That makes it need to be in even earlier if you want to meet those kinds of timelines usually.

[0:21:49] Voice 5: So I just agree that it's really tight.

[0:21:51] Voice 5: and uh just where we are i don't know if we can uh get it into that september trust council and

[0:22:00] Voice 5: maybe it's um good to well i don't know i think it might be might be fine to introduce it with the

[0:22:11] Voice 5: new uh trustees that have been um been elected what's what's the drawback i know it's uncomfortable

[0:22:20] Voice 5: uncomfortable leaving things sort of hanging. And Laura, I remember that from being vice chair as

[0:22:25] Voice 5: well. But rather than squeeze the process here into something to be presented to a bunch of

[0:22:38] Voice 5: folks who are moving on, over.

[0:22:44] Voice 7: Trustee Elliot?

[0:22:46] Voice 7: Yeah,

[0:22:47] Trustee Elliott: I tend to agree with Trustee Fast. I don't know if there is an urgency. I mean, it'd be great if this council could receive a preliminary report or what we heard maybe from the trustee survey, if that could be considered in the scope.

[0:23:03] Trustee Elliott: um but it actually might be a good thing for the incoming council to have an in-stream process in

[0:23:11] Trustee Elliott: which um things are sort of set and then they're receiving a report you know um but it's it's it's

[0:23:22] Trustee Elliott: objective it's not about you know it's not solely based on the previous uh trustees evaluation there

[0:23:29] Trustee Elliott: there's other metrics in there. So I don't, yeah, I wouldn't want to see this rushed necessarily.

[0:23:37] Trustee Elliott: I think it's good to go through the process and maybe having the incoming trustees enter that

[0:23:44] Trustee Elliott: process is valuable.

[0:23:48] Voice 7: This timeline has July 31st, where we're talking about the performance

[0:23:52] Voice 7: which is the same time that the 360 review starts, and then it's completed with benchmarks on August the 31st, all of which, that's not reporting to this committee, but it would, a lot of the work would be done.

[0:24:13] Voice 7: We'd have some idea.

[0:24:15] Voice 7: Trustee Peterson?

[0:24:17] Voice 3: Yeah, thanks.

[0:24:18] Voice 3: I'm just going to follow on a bit of what I was hearing.

[0:24:20] Voice 3: I think much as we might like to see how this pans out, I think there's actually some benefit for a new trust council to have a review come in and sort of start them off on the foot of recognizing that this is meant to be a regular process that happens.

[0:24:43] Voice 3: So I think that's actually not a bad thing in that respect.

[0:24:47] Voice 3: act um sure this trust council would want to you know read the report but those who aren't coming

[0:24:55] Voice 3: back and just check out the december agenda right

[0:25:00] Voice 7: okay so um so we've got two um requests for

[0:25:09] Voice 7: decisions that the um this committee approved the schedule for the 26 27 cao annual performance

[0:25:17] Voice 7: review as in attachment one we've just been looking at and then two that this committee

[0:25:23] Voice 7: requests the director of financial employee services to engage an external consultant

[0:25:27] Voice 7: to support the cao review process consistent with the policy so um any discussion around those

[0:25:38] Voice 7: requests for decision trustee peterson oh

[0:25:44] Voice 3: just that it's clear that perhaps those

[0:25:46] Voice 3: those the dates in this schedule may not all be you know hard and fast dates because there's a

[0:25:54] Voice 3: lot of unknowns in terms of the consult etc so yeah

[0:25:57] Voice 7: even without tightening it up i think that

[0:25:59] Voice 7: there's probably needs to be some room for flexibility but at this point um that's what we

[0:26:06] Voice 7: as scheduled in um appendix one that's what we can we agree on that as aiming for something that

[0:26:14] Voice 7: it can be in the terms of reference. Any objection to any of the... I agree.

[0:26:23] Voice 7: All right. So does anybody want to read out the motions? I'll read them out. Thank you.

[0:26:35] Voice 5: I am. Just a quick point before I begin. I mean, this means that it's really unlikely that we'll

[0:26:43] Voice 5: complete this process before the election, which is, from my point of view, that's great. It makes

[0:26:47] Voice 5: it's not an election issue it's not uh um not that anybody would know but anyway no the details

[0:26:55] Voice 5: or anything but okay i'm i'm uh comfortable with this i've written down probably december in that

[0:27:02] Voice 5: bottom uh box um i moved that the chief administrator of officer performance evaluation

[0:27:09] Voice 5: committee approved the schedule for 2026-27 cao annual performance review as an attachment one

[0:27:16] Voice 5: And I also move that the Chief Administrative Officer Performance Evaluation Committee request the Director of Finance and Employee Services to engage an external consultant to support the CAO review process consistent with Trust Policy 2.5.1, Chief Administrative Officer Performance Evaluation.

[0:27:37] Voice 7: Seconder?

[0:27:40] Voice 7: Trustee Elliott?

[0:27:42] Voice 7: Any more disposed?

[0:27:43] Voice 7: Sorry, Chair Patrick?

[0:27:46] Voice 6: Sorry, I was driving onto a ferry, so I had my camera off.

[0:27:50] Voice 6: I'm fine with the schedule, but I just want to point out a performance review has not occurred since last term for any CAO.

[0:27:59] Voice 6: So that's the only reason why I was bringing this up as we should bring this as far as we can, because when a new term comes, things fall off the table, as we saw this term.

[0:28:11] Voice 6: So that's the only reason why I'm pushing us to get as far as we can so that it doesn't fall off the table next term.

[0:28:23] Voice 7: Director Coburn, if you take that remark into account.

[0:28:31] Voice 2: Yes, Chair, I have.

[0:28:32] Voice 2: And like I said, I could even start reaching out and doing phone calls this afternoon to get the ball rolling.

[0:28:37] Voice 7: Thank you.

[0:28:37] Voice 7: Excellent.

[0:28:38] Voice 7: All right.

[0:28:39] Voice 7: So let's vote on this.

[0:28:40] Voice 7: All of those in favor?

[0:28:45] Voice 7: Okay.

[0:28:46] Voice 7: Any opposed?

[0:28:50] Voice 7: That carries.

[0:28:54] Voice 7: All right.

[0:28:56] Voice 7: So new business, new committee, new business, anything?

[0:29:02] Voice 7: Director Marler?

[0:29:06] Voice 1: No, nothing from me. The purpose of this meeting was to do just what you've done.

[0:29:11] Voice 1: And I think the next thing would be to look at your next meetings.

[0:29:18] Voice 7: Right. Now, generally, we need a little bit of work on that in terms of everybody's schedule.

[0:29:28] Voice 7: Steph, Alex, is that you? Have you done any pre-work in terms of everybody's availability?

[0:29:32] Voice 7: Oh, trustee fast.

[0:29:35] Voice 5: I was just going to suggest we see what the Director Coburn comes up with in terms of the consultant and whether they're all super busy or whether there's somebody who can help us meet these deadlines before we, or maybe we can pencil them into our calendars or something.

[0:29:55] Voice 5: Director Marler?

[0:29:58] Voice 1: Yeah, I was going to suggest.

[0:30:00] Voice 1: that once we know the schedule,

[0:30:02] Voice 1: once we know what the consultant can meet,

[0:30:05] Voice 1: we can do a resolution without meeting

[0:30:07] Voice 1: for you to schedule meetings

[0:30:09] Voice 1: so Alex could then start looking at dates

[0:30:12] Voice 1: and determine your next meeting

[0:30:14] Voice 1: by resolution without meeting.

[0:30:16] Voice 7: Okay.

[0:30:18] Voice 7: Probably looking for something

[0:30:19] Voice 7: towards the end of July, it looks like,

[0:30:22] Voice 7: in terms of the performance metrics.

[0:30:25] Voice 7: If we can find a consultant

[0:30:27] Voice 7: that can work with this schedule.

[0:30:30] Voice 7: All right.

[0:30:30] Voice 7: So let's do the next meeting to be determined, and as it says in the agenda, and anything else that anybody wants to chat about?

[0:30:44] Voice 7: CAO Broney, you're shaking in your boots, I suppose, but trusty fast.

[0:30:49] Voice 5: I'm just

[0:30:50] Voice 5: delighted to have a solid terms of reference and a solid process that we can take forward into future years and help support all of us at the Trust going forward into the funny new years. Thank you.

[0:31:13] Voice 5: Thank

[0:31:13] Voice 7: you. So I'll probably be reporting then to Trust Council in June that we've had this

[0:31:19] Voice 7: inaugural meeting and that we've whatever update we can get in terms of the hiring of a consultant

[0:31:26] Voice 7: and then with the expectation that there'll be some sort of a report, not a final report in

[0:31:32] Voice 7: September. And play it by ear. All right. Trustee Fast.

[0:31:40] Voice 5: Just a quick question. Has Trust Council

[0:31:43] Voice 5: still seen the um terms of reference for this committee yet apparently

[0:31:48] Voice 7: back in june of 25 a

[0:31:49] Voice 7: year ago like

[0:31:50] Voice 5: are you right no wonder i can't remember okay thank you thanks all

[0:31:55] Voice 7: right any

[0:31:56] Voice 7: other business all right so let's adjourn oh god we're fast bye

[0:32:05] Voice 5: everyone good luck thank you

[0:32:07] Voice 3: everybody

[0:32:07] Voice 5: thank you

[0:32:08] Voice 3: have a good day everybody