Salt Spring Island Local Trust Committee regular meeting, July 9, 2026

[0:00:00] Voice 8: I want to begin the meeting today by respectfully acknowledging that we're fortunate to be able

[0:00:05] Voice 8: to gather in the territories of Coast Salish peoples here, including the Sinchotlan and

[0:00:11] Voice 8: Halkomenim speaking peoples, the stewards of these lands and waters since time immemorial.

[0:00:18] Voice 8: Last month was Indigenous Peoples Month, and I know there's some really great events

[0:00:27] Voice 8: here on the salt spring and throughout the province and i hope that lots of lots of folks

[0:00:33] Voice 8: got a chance to um to participate and learn and build relationships very important uh so my name

[0:00:43] Voice 8: is kim peterson i'm elected on the speedy island i'm the chair of the salt spring island local

[0:00:47] Voice 8: trust committee uh with me today uh our local local trustee uh laura patrick and i just gonna

[0:00:57] Voice 8: to check online. Is Trustee Harris joined us online today? No, I don't see him here today.

[0:01:07] Voice 8: And also, I'll mention the CRD Director, Chair Coleman, and the Local Community Commissioner,

[0:01:15] Voice 8: Chair Earl Rook. Appreciate you joining us. And to introduce the staff, I'm going to

[0:01:22] Voice 8: go to our Region Planning Manager, Jason Yeomans.

[0:01:26] Voice 12: Thank you Chair Peterson. Morning everybody, my name is Jason Yeomans. I'm the newly appointed

[0:01:32] Voice 12: temporary Regional Planning Manager for the Salt Spring Office of the Islands Trust.

[0:01:37] Voice 12: Former planner within that office for a decade, former resident of Salt Spring Island, so I know

[0:01:43] Voice 12: lots of people and lots of the issues that the committee will be discussing today.

[0:01:48] Voice 12: And with us as well is our Island Planner Peter Thicke, who's been primarily tasked with helping

[0:01:53] Voice 12: advance the local trust committee's official community plan and my next spot on and i i can't

[0:02:00] Voice 12: actually see you

[0:02:01] Voice 8: so i will introduce the staff online online we have our meeting administrator

[0:02:05] Voice 8: uh lisa mallard and um dd mclean who i believe is shadowing to be back up for that position

[0:02:14] Voice 8: uh also our senior indigenous uh relations advisor joe elliott and bylaw uh and enforcement manager

[0:02:20] Voice 8: Warrant Dingman are joining us.

[0:02:22] Voice 8: So thank you everyone for being here.

[0:02:25] Voice 8: This meeting is an official forum

[0:02:27] Voice 8: for the local trust committee to make decisions

[0:02:29] Voice 8: about land use planning matters

[0:02:31] Voice 8: and to discuss relevant business.

[0:02:33] Voice 8: This is also a place of employment

[0:02:35] Voice 8: and our staff have the right to a safe

[0:02:37] Voice 8: and respectful workplace.

[0:02:40] Voice 8: And the public opportunity to speak

[0:02:43] Voice 8: will be coming up shortly here.

[0:02:46] Voice 8: But first we do have an agenda before us

[0:02:49] Voice 8: and let's see if there are any amendments

[0:02:51] Voice 8: to today's agenda?

[0:02:55] Voice 8: Trustee Patrick?

[0:02:56] Trustee Patrick (probable): I don't, maybe under new business,

[0:02:59] Trustee Patrick (probable): I'm more curious.

[0:03:01] Trustee Patrick (probable): In the Driftwood was the article

[0:03:03] Trustee Patrick (probable): about some mining claims

[0:03:05] Trustee Patrick (probable): that were done on top of eco-reserves.

[0:03:08] Trustee Patrick (probable): I know it's not directly related,

[0:03:10] Trustee Patrick (probable): but might be something we should add

[0:03:11] Trustee Patrick (probable): in the business.

[0:03:13] Voice 4: More curiosity.

[0:03:14] Voice 22: Thank you for the discussion.

[0:03:17] And

[0:03:23] Voice 8: anything else at all?

[0:03:24] Trustee Patrick (probable): No.

[0:03:24] Trustee Patrick (probable): No.

[0:03:25] Voice 8: Okay, I take it by general consent,

[0:03:27] Voice 8: we'll adopt the agenda as amended then.

[0:03:32] Voice 8: And so this brings us to the public participation period.

[0:03:40] Voice 8: This is the opportunity for members of the public to speak.

[0:03:43] Voice 8: We want to hear your questions and comments.

[0:03:47] Voice 8: And later when we get to applications,

[0:03:52] Voice 8: there'll be an opportunity for applicants to speak directly,

[0:03:54] Voice 8: but this is a chance for the general public to speak.

[0:03:58] Voice 8: As chair, it's my responsibility to ensure that this meeting is respectful, inclusive, and a culturally safe space for staff, trustees, and all attendees, including those that may be watching online.

[0:04:14] Voice 8: So, we will speak respectfully.

[0:04:18] Voice 8: We will acknowledge concerns without causing harm.

[0:04:22] Voice 8: We will uphold cultural safety.

[0:04:24] Voice 8: We recognize that public processes have not always felt safe or welcome for Indigenous peoples, and we're committed to doing better.

[0:04:33] Voice 8: This includes giving space to Indigenous voices, being mindful of how language affects people, and addressing harmful comments if they arise.

[0:04:43] Voice 8: And finally, we'll keep the conversation constructive.

[0:04:48] Voice 8: We want to hear from you, and we also want to make progress and work together here as

[0:04:55] Voice 8: best we can.

[0:04:56] Voice 8: So I see one hand here, and I know you have an appointment to make, so why don't you start

[0:05:01] Voice 8: off, sir?

[0:05:01] Voice 8: Thank you.

[0:05:02] Voice 19: So my name's Don Gunn.

[0:05:04] Voice 19: I'm a long-term resident designer on the island.

[0:05:07] Voice 19: I'm here today to represent as authorized agent of the Lions Club, and there is a current

[0:05:14] Voice 19: application in with the Trust for a development of Baird's permit for Pioneer Village.

[0:05:23] Voice 19: There is an opportunity with the lifting of the moratorium to build out the last

[0:05:32] Voice 19: densities on Pioneer Village which is for affordable seniors housing, rental housing.

[0:05:39] Voice 19: and so what we've asked for is on the site of the old septic field which is now redundant because we

[0:05:48] Voice 19: have Ganges sewer hookup and we have an opportunity to locate four single bedroom units there as a

[0:05:58] Voice 19: fourplex. The nature and context of the application for the variance is that we're asking to align

[0:06:09] Voice 19: this fourplex with the two existing duplexes that front Lower Ganges Road. And we're just

[0:06:21] Voice 19: asking to align with it. And there's a reason. The main reason for that is we're trying to

[0:06:26] Voice 19: to give as much privacy within the existing complex

[0:06:30] Voice 19: to existing duplexes.

[0:06:31] Voice 19: But also in terms of configuration,

[0:06:35] Voice 19: it gives us the optimal layout there.

[0:06:39] Voice 19: So we're just given that the buildings,

[0:06:41] Voice 19: the original build out was in 1960.

[0:06:46] Voice 3: 67.

[0:06:46] Voice 19: 67.

[0:06:48] Voice 19: So there was, I guess the current bylaws

[0:06:51] Voice 19: were in place then.

[0:06:52] Voice 19: So there's a sort of historic non-conforming situation

[0:06:56] Voice 19: situation on the site but it would massively help us to deliver the optimal build out for the site

[0:07:05] Voice 19: and we'd be

[0:07:06] Voice 19: in full compliance I think and all other areas for the front yard setback

[0:07:11] Voice 19: and as again we haven't surveyed it at this point in time but also we worded it as we'd like to just

[0:07:18] Voice 19: align with existing buildings that gives us maximum separation between the existing duplexes

[0:07:25] Voice 19: and the best possible way for the seniors that will open to that.

[0:07:30] Voice 19: So that's the context for it.

[0:07:32] Voice 19: I know Sandy has other things to say.

[0:07:34] Voice 19: I have to go sit in the dense chair right now.

[0:07:37] Voice 19: So thank you for hearing me.

[0:07:39] Voice 19: Okay, thank you.

[0:07:42] Voice 3: My name is Sandy Parkhanna,

[0:07:43] Voice 3: and I'm treasurer for the Salt River Island Lions Club.

[0:07:46] Voice 3: This building is actually under the Dolphin Pioneer Village Society,

[0:07:52] Voice 3: which was formed back in 1964

[0:07:54] Voice 3: so that the original Pioneer Village could be built.

[0:07:58] Voice 3: It was completed July 14th, 1967,

[0:08:03] Voice 3: which was of course our centennial year,

[0:08:05] Voice 3: so then the government was here to open it.

[0:08:08] Voice 3: And at that point it was 22 units.

[0:08:10] Voice 3: We're looking at adding four to make it 26.

[0:08:14] Voice 3: And I guess the concerns,

[0:08:16] Voice 3: really the only concerns that have come up are timing,

[0:08:20] Voice 3: because we have Donald, we have Harold Hoffman, who is our construction lead, we have our

[0:08:32] Voice 3: engineers, Glenn Tarek, who again, most people know is looking to retire shortly, we have

[0:08:37] Voice 3: Windsor FlyWiz, so we have all these things lined up, and we can't seek funding until

[0:08:44] Voice 3: we actually get the program.

[0:08:46] Voice 3: So that's probably the biggest hurdle that we're running into, and again, North Salt

[0:08:52] Voice 3: Spring Water Works can't approve wiring to leave a permit in place, and I assume that

[0:08:59] Voice 3: that would be the same with the sewer.

[0:09:02] Voice 3: So the other things that we've run into is it is a senior's low-income housing, which

[0:09:07] Voice 3: of course we know we're moving to the Port of Long Island, and that every extra dollar

[0:09:13] Voice 3: this project costs us means it's a dollar that's not in the community so

[0:09:19] Voice 3: timing and possible cost increases of supplies are very important to us and

[0:09:27] Voice 3: this is the first time I've done this so I don't actually know where to go from here

[0:09:32] Voice 3: whether or not we should be trying to seek funding or whether we should try to

[0:09:37] Voice 3: have a full proposal ready for the August meeting so I'm kind of looking for some

[0:09:44] Voice 3: guidance as well

[0:09:46] Voice 8: okay thank you and so it sounds like it's a development variant permit that you're

[0:09:51] Voice 8: seeking there yeah so

[0:09:52] Voice 8: what i'd encourage you to do is to connect with staff um planner thick or

[0:09:59] Voice 8: regional planning manager yeomans um can help guide you to the app that application process

[0:10:06] Voice 8: of the islands trust portion of of what you need so

[0:10:10] Voice 3: where we're at with that now is um we started

[0:10:14] Voice 3: of community liaison with the islands trust um towards our permits in february and they accepted

[0:10:23] Voice 3: our funds in march um and so we have had a letter back saying that they have that information and

[0:10:32] Voice 3: then nothing attack so that's your suggestion is that we continue to liaison to try to

[0:10:39] Voice 3: find out what pieces are missing yeah

[0:10:41] Voice 8: and i see trust patrick

[0:10:43] Trustee Patrick (probable): has a comment

[0:10:43] Trustee Patrick (probable): Well, later on in the meeting, we have the application section of projects report, and we could have a dialogue with staff about your application and any other opportunities that the LTC may have to help give direction, if correct.

[0:10:58] Trustee Patrick (probable): Correct. Um, the other is, uh, I really, I know, you know,

[0:11:03] Trustee Patrick (probable): we don't have the housing council anymore, which was a great group of people,

[0:11:06] Trustee Patrick (probable): but there, I would encourage you to reach out to like, I wave and, um,

[0:11:12] Trustee Patrick (probable): um, uh,

[0:11:14] Trustee Patrick (probable): Alicia, thank you. Um,

[0:11:19] Trustee Patrick (probable): there's a lot of good and also a Gizra's, uh,

[0:11:23] Trustee Patrick (probable): a project they have and things around.

[0:11:25] Trustee Patrick (probable): So you've got two projects that have a lot of experience on navigating all of this.

[0:11:30] Trustee Patrick (probable): And the Salt Spring Foundation also has a funders table, which is looking to understand projects that are out there in the community and trying to help be creative.

[0:11:43] Trustee Patrick (probable): So it brings everybody together.

[0:11:46] Trustee Patrick (probable): And so there are a few opportunities there to be helpful, to get you up and educated on everything.

[0:11:54] Trustee Patrick (probable): And I know Gary's works with all those groups as well.

[0:11:59] Trustee Patrick (probable): So in the CRD and the sewage, that would be conversations there.

[0:12:04] Trustee Patrick (probable): But there is a good network on the island of people trying to help projects along.

[0:12:09] Trustee Patrick (probable): And you need to get into that network.

[0:12:11] Voice 3: Thank you.

[0:12:12] Voice 3: So it's a good idea to wait until there is further conversation in this meeting about applications.

[0:12:19] Trustee Patrick (probable): Well, that's

[0:12:20] Voice 8: when we could have that conversation.

[0:12:22] Voice 8: we will review our applications uh later and i just wanted to add that um this agenda is i think

[0:12:30] Voice 8: unique amongst the ones that i've experienced uh in this term that we only have one application

[0:12:36] Voice 8: referral generally we have many and we've processed many many this spring so it may just be um

[0:12:44] Voice 8: like i understand the frustration on the timeline but hopefully you're you're coming towards the top

[0:12:50] Voice 8: the queue i can't speak to exactly what that looks like right now but there have been a high volume

[0:12:55] Voice 8: of applications so and

[0:12:57] Voice 3: like so much it's a good idea to wait in this meeting if

[0:13:02] Trustee Patrick (probable): you want to hear

[0:13:03] Trustee Patrick (probable): our conversation you can wait but it's also going to be recorded but it's up to you that's okay well

[0:13:09] Voice 8: there won't be an opportunity for a back and forth though it'll it'll just it'll be between us and

[0:13:13] Voice 8: staff yeah and

[0:13:15] Voice 3: approximately when is

[0:13:16] Voice 8: that coming that is coming this afternoon that's

[0:13:26] Voice 8: it's one of the last things on the

[0:13:29] Voice 8: agenda the guesstimated time is a little after two but

[0:13:36] Trustee Patrick (probable): it could go earlier it could go earlier

[0:13:38] Voice 8: it depends on how long we talk about other things we never really know for sure we do try and have

[0:13:44] Voice 8: um actually because we don't have any local albums yeah have

[0:13:48] Voice 8: a referral usually we try and set that

[0:13:49] Voice 8: up so i'm perfect um

[0:13:51] Voice 3: if it's important i do a lot of online yeah

[0:13:54] Trustee Patrick (probable): we can follow up and if you're not

[0:13:57] Trustee Patrick (probable): here and let you know what our conversation was thank you

[0:14:00] Voice 18: thank

[0:14:02] Trustee Patrick (probable): you all

[0:14:06] Voice 7: right thank you and i

[0:14:07] Voice 7: I see a hand back here.

[0:14:08] Voice 16: Yes. Can

[0:14:10] Voice 8: you come up just a little bit closer just so that the

[0:14:12] Voice 8: minute taker can capture on this camera here. It's got a microphone. You don't have to stand

[0:14:17] Voice 8: in front of it. You don't have to stand in front of it. Just closer so that she can hear you.

[0:14:21] Voice 16: My name is Christina Woodley. I am here on behalf of the Bayside Strata. It's coming up under

[0:14:26] Voice 16: correspondence. So I just wanted to identify myself. And if there's any questions, concerns,

[0:14:32] Voice 16: I will do my best to answer that on behalf of Margaret Akenzi, who's been giving me guidance.

[0:14:40] Trustee Patrick (probable): Thank you. That's fine. I'll make two on the agenda.

[0:14:42] Trustee Patrick (probable): Yeah,

[0:14:43] Voice 18: I see that.

[0:14:47] Voice 9: Okay. Yes, sir.

[0:14:49] Voice 9: My name is Greg Gary. I'm a friend of Travis Hyde's.

[0:14:52] Voice 9: I just wanted to see if the property of 805 Vesuvius Bay Road is on the agenda,

[0:14:57] Voice 9: and if that's something we can talk about today, either now, or if that would be the process.

[0:15:02] Voice 9: it

[0:15:04] Voice 8: is not on today's agenda okay um if you had anything you wanted the uh local trust committee

[0:15:11] Voice 8: to hear um that would be fine but also you could come back when it is on the agenda and then i

[0:15:19] Voice 8: think again that you have something yeah

[0:15:22] Voice 12: i believe that's the correspondence was submitted yesterday

[0:15:26] Voice 12: or the day before from from the owner of the subject property correct i sort of will take

[0:15:31] Voice 12: the ltc's direction on what you want to do with that correspondence whether you simply want to

[0:15:37] Voice 12: read it or whether you should put it on the next ltc agenda

[0:15:42] Voice 8: yeah and then i guess the other question

[0:15:45] Voice 8: is if there's an application that's already it's an application been made and if so uh i'd encourage

[0:15:52] Voice 8: you to check the staff again as i mentioned earlier we often have a high volume of applications

[0:15:57] Voice 8: patient so where it is in the queue i don't know for sure um

[0:16:02] Voice 9: so a few things um so we currently

[0:16:06] Voice 9: or i guess yeah we have a temporary use permit in order to put some cabins on the property

[0:16:12] Voice 9: uh it was a two-year permit it wasn't necessarily uh financially feasible to make that happen

[0:16:17] Voice 9: uh it's you know thirty to sixty thousand dollars per cabin out of the ground you know

[0:16:23] Voice 9: the geotechnical is going to be on that for a two-year term it just didn't really make sense

[0:16:27] Voice 9: we're trying to get it but i like to call unzoned because the property in my

[0:16:31] Voice 9: question used to be ca2 zoning got zones to r8 we'd just like to get it back to the ca2 zoning again

[0:16:38] Voice 9: so i i was uh we we all were hoping that that would be a quicker process um but in the in the

[0:16:46] Voice 9: meantime because we'd like to operate the property as a short-term rental and because it has been

[0:16:51] Voice 9: commercial accommodation for 50 plus years uh i'd like to ask council to give us an exemption from

[0:16:58] Voice 9: the dc housing uh short-term rental restriction on the island and so that's that would be my request

[0:17:05] Voice 9: okay

[0:17:09] Voice 8: i don't know that it's a bc regulation i don't think we can give an exemption

[0:17:15] Voice 9: in in talking with the uh the contact that i've had with the pc housing um it sounds like he

[0:17:22] Voice 9: he said because Salt Spring Island wasn't under

[0:17:25] Voice 9: that provincial mandate, but they opted in,

[0:17:28] Voice 9: the Land Trust Council would have the option

[0:17:30] Voice 9: of exempting properties.

[0:17:32] Voice 8: Okay, I'm not up to speed on that,

[0:17:35] Voice 8: but we can look into that stuff.

[0:17:37] Voice 8: And again, I encourage you to connect with staff

[0:17:39] Voice 8: who know where things are in the queue

[0:17:42] Voice 8: and can provide the more expert advice.

[0:17:44] Voice 8: Okay, but as

[0:17:46] Voice 9: far as the exemption

[0:17:47] Voice 9: for the property being used,

[0:17:51] Voice 9: I

[0:17:51] Voice 8: don't think we have the information to look at that today, personally, but

[0:17:58] Voice 8: I

[0:17:59] Trustee Patrick (probable): had some communication with others. It's our bylaw enforcement office that has is the one to

[0:18:08] Trustee Patrick (probable): work through on communication if if there's, if there's communication to be had with the province.

[0:18:15] Trustee Patrick (probable): Exemptions isn't the word that I'm aware of. It's more of a letter of compliance or,

[0:18:20] Trustee Patrick (probable): you know with regulations but um something along those lines so i think it's contacting our bylaw

[0:18:27] Trustee Patrick (probable): enforcement um group on the on the short-term rental questions

[0:18:35] Voice 9: but

[0:18:36] Voice 8: it's not going to be uh addressed today at this meeting i don't think we have sufficient

[0:18:41] Voice 8: information uh before us today so i apologize for that but no

[0:18:46] Voice 7: but yeah

[0:18:47] Voice 8: i encourage you to

[0:18:49] Voice 8: as Judge Patrick mentioned, if it's by law enforcement situation, but our Salt Spring

[0:18:56] Voice 8: staff here can direct you and help you with what questions you have and kind of hook you

[0:19:01] Voice 8: up with the best information and supply the committee with information needed if there

[0:19:07] Voice 8: is something like that that's appropriate for us to consider.

[0:19:11] Voice 8: okay

[0:19:12] Voice 9: it's just um bc housing is wanting to without this compliance is wanting to take action

[0:19:18] Voice 9: within the next probably i want to say three days or so um but that because we have we have a

[0:19:24] permit to operate under the their short-term rental but now they're um because our temporary

[0:19:31] permit is expiring they're uh they're looking at um not their non-compliance so um is that

[0:19:40] Voice 9: something that in the next 30 days i can work through with bylaw or is that something that

[0:19:44] Voice 9: the interest council will have to go about i

[0:19:47] Trustee Patrick (probable): can again i was bylaw because i i wrote an email to

[0:19:51] Trustee Patrick (probable): cbc on that um our bylaw enforcement is responding as quickly as they can if if they're contacted and

[0:19:58] Trustee Patrick (probable): and uh addressed with us yeah yeah okay we we maintain separation okay thank you

[0:20:07] Voice 1: vaccine. Can I best be heard from here?

[0:20:16] Voice 8: That's just fine. I

[0:20:17] Voice 1: have a low voice.

[0:20:20] Voice 1: I'm here today to say something about the project advisory committee for the OCPLUB.

[0:20:26] Voice 1: And I do not represent the committee. I'm just representing myself. But I am concerned that

[0:20:35] Voice 1: that the committee be a success.

[0:20:37] Voice 1: I think it was really a great thing

[0:20:40] Voice 1: that people of diverse opinions

[0:20:43] Voice 1: were appointed to this committee.

[0:20:45] Voice 1: And I'm concerned because some people on the committee

[0:20:51] Voice 1: feel that the current terms of reference

[0:20:53] Voice 1: are not consistent with some of the tasks

[0:20:56] Voice 1: that you have asked at the last meeting,

[0:21:00] Voice 1: June meeting for the committee to do and so that's why I've asked for a new terms of reference

[0:21:10] Voice 1: I think it really is important that the committee have a clear direction as to what

[0:21:17] Voice 1: it is supposed to be doing and I think they we will all do it as it stands now it's kind of being

[0:21:26] Voice 1: a left up to the staff overseeing the committee to tell the committee what to do. And I know that's

[0:21:34] Voice 1: not acceptable to some of the members of the committee. They want it in writing. And it does

[0:21:40] Voice 1: seem a good practice for the committee to have in writing what the local trust committee wants them

[0:21:47] Voice 1: to do. So I would urge you to do that. In the past, we've had committees that haven't been

[0:21:56] Voice 1: successful. And my opinion is that the reason for that was because the staff did not hold the

[0:22:03] Voice 1: committee to the terms of reference. So I think it's really important, especially when you have

[0:22:09] Voice 1: people with very diverse opinions, that their instructions be clear, and then they will conform

[0:22:16] Voice 1: form to those who service the wishes of your local trust community thank you thank

[0:22:22] Voice 22: you anyone else

[0:22:24] Voice 22: yes sir

[0:22:28] Voice 14: um my name is uh neil massel i'm a member of the lions club about 40 years

[0:22:35] Voice 14: only about 12 here but to support our pioneer village thing i don't know if you're the right

[0:22:42] Voice 14: people to talk to or not. Just to give you a little bit of background, San Jose was built

[0:22:49] Voice 14: and operated in 67. It's been operating ever since. It's been full ever since and there's

[0:22:55] Voice 14: always been a lineup waiting for people to come in. We want to build four more units so we can

[0:23:02] Voice 14: house four more people for single seniors who can be on their own but need a place to live.

[0:23:11] Voice 14: and affordable we don't charge two thousand dollars a month we charge a quarter of that

[0:23:16] Voice 14: and then it's got to be worth something for that we're not after we're not here to borrow money

[0:23:24] Voice 14: from you we're not here to ask for land from you we're not asking you to let us buy out build a

[0:23:29] Voice 14: 10-story building we're just here to build this four units and get it done as soon as we can

[0:23:36] Voice 14: if you permit it we're not here for money either which maybe is something i don't know

[0:23:42] Voice 14: but uh you know we get the permit and we get their authorization we could almost be going next week

[0:23:47] Voice 14: if we get the right things going so i don't know how familiar you are with uh piger village but

[0:23:53] Voice 14: that's a little bit of background thanks thank you

[0:23:57] Voice 6: justin

[0:23:58] Trustee Patrick (probable): patrick well i want to thank you for being

[0:24:00] Trustee Patrick (probable): here today and uh your email um sandy was the first time i i knew that this project was happening so

[0:24:07] Trustee Patrick (probable): So I'm glad you're here, and it's a good lesson learned for all of us

[0:24:11] Trustee Patrick (probable): to make sure the word gets out to the community that if you're thinking

[0:24:13] Trustee Patrick (probable): of doing something, especially with housing, to get in early

[0:24:17] Trustee Patrick (probable): and let the local trust committee know because we do have limited tools,

[0:24:22] Trustee Patrick (probable): but we do have the ability to prioritize and give direction to staff,

[0:24:28] Trustee Patrick (probable): and I think this committee has been incredibly supportive

[0:24:32] Trustee Patrick (probable): of the other applications that have been in the community.

[0:24:36] Trustee Patrick (probable): and we've bent over backwards to try to keep them moving as fast as they can

[0:24:40] Trustee Patrick (probable): because we know every week costs more money.

[0:24:45] Trustee Patrick (probable): Windsor plywood, everyone, it's going up, not down.

[0:24:48] Trustee Patrick (probable): So we know time is money.

[0:24:51] Voice 3: Thank you.

[0:24:53] Voice 8: All right.

[0:24:54] Voice 8: Anyone else today?

[0:24:56] Voice 8: Okay.

[0:24:57] Voice 8: Well, thank you very much for your comments.

[0:25:01] Voice 8: And so that brings us next to the trustee report section.

[0:25:05] Voice 8: And over to Trustee Patrick.

[0:25:07] Trustee Patrick (probable): All right.

[0:25:08] Trustee Patrick (probable): Well, it's been a relatively quiet period.

[0:25:11] Trustee Patrick (probable): Thank you for coming today, which has been nice because it's nice to be able to get out

[0:25:17] Trustee Patrick (probable): into the garden and also entertain family that comes to visit.

[0:25:22] Trustee Patrick (probable): So I did chair the Trust Council meeting in June.

[0:25:26] Trustee Patrick (probable): While a three-day meeting is gruesome in its own, it's preparing for it is a lot of work.

[0:25:32] Trustee Patrick (probable): work as as chair of trust council I actually rewrite the entire agenda

[0:25:40] Trustee Patrick (probable): into a script form for the meeting researching every everything in the agenda to to try to

[0:25:48] Trustee Patrick (probable): manage the meeting so it's an incredible amount of work that goes into preparing for those meetings

[0:25:52] Trustee Patrick (probable): but I'm also incredibly grateful for staff even a virtual meeting while with the staff don't have

[0:26:00] Trustee Patrick (probable): have to relocate the meeting into some remote community hall just supporting a meeting of that

[0:26:07] Trustee Patrick (probable): nature and being there and very grateful for the their support and help in the in the meeting

[0:26:13] Trustee Patrick (probable): I chaired the executive committee I guess two executive committee meetings and I observed the

[0:26:19] Trustee Patrick (probable): agricultural advisory planning committee that met here on Salt Spring I attended the UBC housing

[0:26:25] Trustee Patrick (probable): UBC Housing Assessment Resource Tools, which is known as HEART, release of the BC Public Lands

[0:26:33] Trustee Patrick (probable): Map. They just released it. It's a new map that shows all of the public land in BC, and it allows

[0:26:39] Trustee Patrick (probable): you to filter and search the potential partials that could have housing projects on them. It

[0:26:44] Trustee Patrick (probable): includes Salt Spring, and it's a fascinating product and worth spending some time on just

[0:26:51] Trustee Patrick (probable): to see the public lands that are on salt spring and where they are and um and that information

[0:26:59] Trustee Patrick (probable): i also attended the salt spring forum's uh discussion with adam olson on the declaration

[0:27:04] Trustee Patrick (probable): of the rights of indigenous peoples act and uh so grateful that adam has has been such a public

[0:27:10] Trustee Patrick (probable): figure in trying to help the community to understand uh and not fear that the declaration

[0:27:15] Trustee Patrick (probable): of the rights to just people access is an important tool and it's not what media and

[0:27:22] Trustee Patrick (probable): social media and rumors are making it it's so um that's my report thank

[0:27:29] Voice 8: you trustee patrick

[0:27:31] Voice 8: um and for my chair's report uh yeah june trust council meeting busy as always uh trustees

[0:27:40] Voice 8: reviewed some updated candidate information and new council orientation um program briefings

[0:27:46] Voice 8: um also announced the 2026 honest trust community stewardship awards

[0:27:54] Voice 8: and uh those will be rolling out a little bit later over the summer and fall uh also endorsed

[0:28:01] Voice 8: the first nations referral work plan approved the uh i was stressing to just relations action plan

[0:28:07] Voice 8: for 2026-28 um there was amendment and readings of the updated trust council publicate public

[0:28:15] Voice 8: Public Notification By-law, which will include print notifications in local publications.

[0:28:21] Voice 8: Directed a letter to the province to enshrine the BC Coastal Marine Strategy and Law Review Policy Statement materials

[0:28:31] Voice 8: and approve the updated Policy Statement Amendment Policy among other business.

[0:28:39] Voice 8: Let's see.

[0:28:41] Voice 8: It's a month.

[0:28:43] Voice 8: Try and skip ahead to things that haven't.

[0:28:46] Voice 8: Yeah, I think, oh, I guess I did attend the VCE Healthcare Professional Recruitment and

[0:28:56] Voice 8: Retention Information Session at the end of June, and that was a very interesting session

[0:29:03] Voice 8: eliminating the realities of staffing and retention from local leaders across the province,

[0:29:15] Voice 8: show individual stories. So here we are. So next, I'm going to give an opportunity for CRG Director Holman and the LCC Chair Rook to give us an update on what you folks are up to today.

[0:29:38] Voice 11: these days

[0:29:39] Voice 11: yes um lcc um is off for july um but we've got a lot of things going on um

[0:29:47] Voice 11: we recently had some small dedication ceremonies celebrating the completion of the merchant news

[0:29:53] Voice 11: pathway from ganges up to merchant news and just a few days ago

[0:30:00] Voice 11: had a ribbon cutting on a newly resurfaced pickleball courts for Fort Lauderdale Park,

[0:30:06] Voice 11: which was partially supported by the CRD, but also significantly by the players themselves

[0:30:12] Voice 11: and the Salt Spring Foundation, and we're nearing completion on the hydrofields,

[0:30:18] Voice 11: so we expect to have a dedication on that fairly soon.

[0:30:22] Voice 11: We continue moving forward on a number of fronts on parks and recreation strategies.

[0:30:27] Voice 11: We've also initiated a couple of project charters recently that will probably potentially come for this body.

[0:30:35] Voice 11: One is for the repurposing of the Adams Fire Hall, and another is for, once again, the relocation of pickleball courts and additional pickleball courts in the South End.

[0:30:48] both of those projects were

[0:30:49] Voice 11: just approved and so we will be initiating um public outreach

[0:30:55] Voice 11: of first nations engagement um first and foremost um but at some point as these projects get farther

[0:31:01] Voice 11: along they may may come before the ltc um we're also working hard to try and get some completion

[0:31:11] Voice 11: or something looks like completion on our housing strategy um and getting this term we'll see how

[0:31:17] Voice 11: close we can get on that but we've got a couple meetings left we will be meeting in august on

[0:31:22] Voice 11: august 13th we'll be having valdez session on the provisional budget for our 2027.

[0:31:27] Voice 11: our first week at that and we'll have a major business meeting on the 20th

[0:31:35] Voice 11: and that's kind of what we've been up to other than the fact that we did celebrate our third

[0:31:40] anniversary as an elected body and

[0:31:42] Voice 11: I mean including Jill and Chair Clifford and Smith

[0:31:46] Voice 11: in the CRE board was in attendance so about three years. Thank you.

[0:31:57] Trustee Patrick (probable): In preparing actually for the executive meeting yesterday I was referencing back the short-term

[0:32:03] Trustee Patrick (probable): rental impact report for Salt Spring Island and that was done back in September. We had the

[0:32:09] Trustee Patrick (probable): the round table, was that, that report was never, I don't know, you weren't here at the time,

[0:32:18] Trustee Patrick (probable): but best I can tell is we never received, it never showed up here. We didn't receive it

[0:32:22] Trustee Patrick (probable): officially.

[0:32:23] Voice 11: Received, which was that? It

[0:32:25] Trustee Patrick (probable): was the report done by Third Space Planning. It was

[0:32:30] Trustee Patrick (probable): titled Short-Term Rentals Impact Report, Salt Spring Island, dated September 2025. It was the,

[0:32:36] Trustee Patrick (probable): that was the presentation we had in the round table.

[0:32:38] Voice 10: Was that commissioned by the tourism

[0:32:39] Voice 10: yeah

[0:32:40] Trustee Patrick (probable): but it was delivered to to the lcc i believe it

[0:32:45] Voice 10: was it was presented it

[0:32:47] Trustee Patrick (probable): was just presented so

[0:32:48] Trustee Patrick (probable): you never officially received it either i'm

[0:32:50] Voice 10: trying to remember if we got a copy i'm pretty sure we

[0:32:53] Voice 1: got a

[0:32:53] Voice 10: copy of the report yeah but

[0:32:54] Trustee Patrick (probable): not in an agenda package or anything well

[0:32:57] Voice 10: bottom line if if you're

[0:32:59] Voice 10: asking them should be forwarded to yeah

[0:33:02] Trustee Patrick (probable): i'm just it should show up officially as a public because

[0:33:06] Trustee Patrick (probable): it has recommendations for us that are quite significant and uh i just realized it wasn't

[0:33:12] Trustee Patrick (probable): on the record on on this body things that we got to work out that's all let

[0:33:19] Voice 11: me dig into that

[0:33:19] Voice 11: thanks so

[0:33:20] Voice 11: much i believe we did get something that's probably been proven

[0:33:24] Voice 8: and hopefully the

[0:33:26] Voice 8: pickleball situation works out here better than in some places um uh director holman he's just

[0:33:34] Voice 10: Just on pickleball, Chair, I want to make it clear that what got approved was a pro-tech charter that includes public consultation.

[0:33:43] Voice 10: The LCC did not decide that pickleball would be relocated.

[0:33:51] Voice 10: What the LCC decided was to accept a charter that included public consultation, just to make that clear.

[0:33:59] Voice 10: Yeah, in terms of CRD, Chair Rook mentioned the LCC budget meeting.

[0:34:06] Voice 10: Because of the election, the CRD board would be approving a provisioned budget in September.

[0:34:14] Voice 10: Typically, that's October.

[0:34:15] Voice 10: So that's been moved up a month because of the election.

[0:34:22] Voice 10: I just wanted to mention the fire rating, we've been pretty lucky on Salt Springs so

[0:34:31] Voice 10: far, got a little bit of rain, but the fire rating is high, which means campfires are

[0:34:37] Voice 10: still permitted, but work, construction, tree cutting, et cetera, early shift plus a two-hour

[0:34:49] fire watch is in in place

[0:34:53] Voice 10: at the moment and yeah people should be uh careful uh with respect to the

[0:35:01] Voice 10: composting facility and it came up in the discussion uh that the high school is having

[0:35:07] Voice 10: around um around recyclables 75 percent of their waste is compostable so there's a clear

[0:35:16] Voice 10: opportunity there to get that waste to our new composting facility in Burgoyne but before that

[0:35:22] Voice 10: can happen the CRD has to approve and in fact ultimately the province has to approve an

[0:35:30] Voice 10: exemption from the CRD composting bylaw that would allow that facility to accept more material

[0:35:38] Voice 10: off-site for example cook restaurant waste and that kind of thing and when that happens

[0:35:44] Voice 10: will be able to have an arrangement

[0:35:47] Voice 10: with the school district around their compostables.

[0:35:50] Voice 10: The Farmland Trust, which owns the property

[0:35:54] Voice 10: on which the composter is located.

[0:35:57] Voice 10: The composter is actually owned by the CRD.

[0:36:00] Voice 10: It's the only commercial scale compost facility

[0:36:05] Voice 10: in the regional district

[0:36:07] Voice 10: that's actually owned by a local government.

[0:36:09] Voice 10: That was necessary for funding and other reasons.

[0:36:12] Voice 10: It's operated by the Avatar Society on farmland trust land.

[0:36:17] Voice 10: So it's a three-way partnership.

[0:36:19] Voice 10: Farmland trust as the property has, I believe,

[0:36:23] Voice 10: applied for our rezoning to allow for sale of compost off-site.

[0:36:32] Voice 10: So when both of those things are in play,

[0:36:35] Voice 10: the CRE bylaw exemption and both of the trusts would approve

[0:36:40] Voice 10: the off-site sale, then the composter will be able to do what it's supposed to do to

[0:36:48] Voice 10: achieve basically its potential there. People are probably aware that the sale are developing

[0:36:58] Voice 10: a 60-site campsite at their reserve down on Manhattan. The road building into that site

[0:37:07] Voice 10: has started uh it's uh first nations land so obviously they have a right to

[0:37:14] Voice 10: do what they want on that property it is a bit of a shock for the neighbors um road building is not

[0:37:22] Voice 10: a quiet exercise so there has been disruption which hopefully will end soon but that that

[0:37:28] Voice 10: project is underway and of course um and you know thinking of your comments uh chair at the beginning

[0:37:36] Voice 10: beginning of the meeting, the SAO have generously allowed public use of the SAO preserve, which

[0:37:46] Voice 10: is an incredible pristine property for decades.

[0:37:50] Voice 10: So I'm hoping, and even the neighbors do support the development down there, they're concerned

[0:38:00] Voice 10: concerned about the shorter term impacts, but hopefully that will end soon.

[0:38:08] Voice 10: And finally, elected officials in the CRD, including CRD directors, but also MLAs, had

[0:38:16] Voice 10: a meeting with Island Health to talk about priorities for Island Health.

[0:38:21] Voice 10: And in that meeting, I raised the concern about the lack of funding for community health

[0:38:28] Voice 10: health centers in the regional district um interestingly uh all of the gulf islands except

[0:38:35] Voice 10: for salt spring which the hospital foundation is working on a health center proposal all of the

[0:38:41] Voice 10: other gulf islands do have health centers uh that represents for them their health facilities

[0:38:47] Voice 10: um none of those facilities have received uh capital or operating support from violent health

[0:38:54] Voice 10: And so I make the point that that reinforces the already lower level of health services that Gulf Islands receive.

[0:39:06] Voice 10: So we'll see where that goes applied more broadly in the province.

[0:39:13] Voice 10: I know the province is looking to be more supportive for health centers.

[0:39:18] Voice 10: The establishment of health centers throughout the province offering primary care and other health care professionals really will go a long way to addressing the inequity in a level of health service throughout the province.

[0:39:38] Voice 10: So, and I know it was part of the Green Party partnership agreement with NDP, I know that they're, it's still hopefully a priority for them, but we were able to remind them that during the meeting with Island Health. Thanks, Chair.

[0:39:56] Voice 8: Thank you.

[0:39:56] Voice 8: Yeah, there's lots there. I always find myself a little baffled when

[0:40:04] Voice 8: campfires are allowed and I cannot mention that they are allowed. And I know the

[0:40:15] Voice 8: The Farmland Trust had an application for sponsorship,

[0:40:22] Voice 8: so

[0:40:23] Voice 22: I believe in March, that was good work there.

[0:40:28] Voice 8: Okay, so that brings us along then

[0:40:35] Voice 8: to the graph minutes of June 11th for approval.

[0:40:41] Voice 8: Just take an opportunity to thank both of you

[0:40:43] Voice 8: for coming to our meeting so we can,

[0:40:45] Voice 8: it's good to have that it's good for us to get caught up on what you're doing sure vice versa

[0:40:51] Voice 8: appreciate it thank you uh just patrick i

[0:40:55] Trustee Patrick (probable): only have one minor uh correction not

[0:40:59] Trustee Patrick (probable): item 9.2 on page 8 of the agenda package uh said that a trustee noted the letter is addressed to

[0:41:09] Trustee Patrick (probable): multiple parties therefore it's public information it was that it's addressed to a quorum of

[0:41:15] Trustee Patrick (probable): trustees was the word that i that's why it public so

[0:41:23] Voice 8: that that could be corrected okay and uh did

[0:41:28] Voice 8: you catch that lisa no yes

[0:41:31] Voice 15: chair peterson i got that thank you thank

[0:41:34] Voice 8: you very much um so can i

[0:41:36] Voice 8: take it by general consent then we will adopt those minutes as presented and no resolutions

[0:41:45] Voice 8: to that meeting uh we do have the draft minutes of the advisory planning commission on page 14

[0:41:51] Voice 8: for information i was able to zoom into that record fastest meeting ever

[0:42:01] Voice 8: and no public hearing record today okay this brings us down to correspondence we have three

[0:42:07] Voice 8: items of correspondence i'll look to trustee see if there's anything you'd like to raise

[0:42:12] Voice 8: for discussion today trustee patrick um

[0:42:16] Trustee Patrick (probable): i have nothing on 9.1 i had responded with a generic

[0:42:23] Trustee Patrick (probable): response um but uh 9.2 the bayside strata um i guess i just wanted to be able to ask staff

[0:42:33] Trustee Patrick (probable): what options we have or um with their request through

[0:42:44] Voice 12: the through the chair hi um i know that

[0:42:49] Voice 12: staff have been in communications with uh the owners of the subject property strata

[0:42:53] Voice 12: representatives to understand what the options might be so i think as far as i understand having

[0:42:59] Voice 12: taken a quick tour to the issue the current development permit that was issued for the

[0:43:06] Voice 12: Harbour House property following their renovation in 2018 or 2019, says that landscaping on the

[0:43:12] Voice 12: property southeast of the building should be generally as per site plan X in the permit or

[0:43:21] Voice 12: something like that. Site plan X in the permit shows a hedge along the segment of property that

[0:43:27] Voice 12: we're talking about. So the Harbour House needs to be in compliance with the terms of that development

[0:43:32] Voice 12: permit until such time as they apply to amend the permit, potentially to remove that hedge.

[0:43:38] Voice 12: So the options for the hedge are leave the hedge, remove the hedge, and replace it with

[0:43:46] Voice 12: something hedge-like.

[0:43:47] Voice 12: I don't think anybody's going to be too authentic about what is planted there.

[0:43:52] Voice 12: Or apply to the local trust committee to amend the development permit to remove the requirement

[0:43:57] Voice 12: that there be a hedge in that location.

[0:43:59] Voice 12: and then it will be up to the local trust committee to determine whether that request

[0:44:03] Voice 12: is consistent with the guidelines of the developer. So I think that's

[0:44:09] Voice 12: kind of the field of play available.

[0:44:14] Voice 22: Thank you for that.

[0:44:17] Voice 22: Yeah,

[0:44:18] Trustee Patrick (probable): I mean, I understand

[0:44:25] Trustee Patrick (probable): the issue, you know, fire smarting, and

[0:44:28] Trustee Patrick (probable): I think it's great to hear that Bayside is taking that effort

[0:44:31] Trustee Patrick (probable): to go in

[0:44:32] Trustee Patrick (probable): and to improve through the property and and how a cedar hedge got put in and whenever it was put in

[0:44:41] Trustee Patrick (probable): i don't know what age that hedge it they grow so fast but um it is big yeah

[0:44:45] Voice 12: if anybody cares

[0:44:47] Voice 12: the original development permit said that it was supposed to be escalonia which is you know

[0:44:54] Voice 12: sort of a i think a lower growing um shrub and california lilac that's what was supposed to be

[0:45:00] Voice 12: planted along that border and at some point it became a cedar hedge yeah

[0:45:07] Voice 2: um

[0:45:08] Trustee Patrick (probable): because i would

[0:45:11] Trustee Patrick (probable): understand i would assume that the guideline that it was trying to meet was a screening

[0:45:15] Trustee Patrick (probable): guideline of some form um

[0:45:19] Voice 12: yeah softening of the of the visual impact correct

[0:45:22] Trustee Patrick (probable): so i think

[0:45:24] Trustee Patrick (probable): as since time has gone on you know landscaping has matured uh the question would be is the

[0:45:32] Trustee Patrick (probable): the essence of the objective being met.

[0:45:36] Trustee Patrick (probable): Maybe it's not a hedge, as we would define it,

[0:45:41] Trustee Patrick (probable): but, you know, is the essence.

[0:45:43] Trustee Patrick (probable): So, you know, I think I can understand

[0:45:45] Trustee Patrick (probable): the approach from Bayside's,

[0:45:48] Trustee Patrick (probable): is nobody wants to spend X thousands of dollars

[0:45:52] Trustee Patrick (probable): opening up a development permit.

[0:45:57] Trustee Patrick (probable): They want to remove the fire hazard,

[0:45:59] Trustee Patrick (probable): and would prefer to put that money

[0:46:02] Trustee Patrick (probable): into removing the fire hazard.

[0:46:04] Trustee Patrick (probable): So I think that is the conundrum.

[0:46:07] Trustee Patrick (probable): I think the essence of what it looks like on paper.

[0:46:13] Trustee Patrick (probable): So I guess what would be needed to either allow this body,

[0:46:19] Trustee Patrick (probable): I mean, minus an application, which comes with money,

[0:46:24] Trustee Patrick (probable): to allow a decision of whether or not the guideline would be,

[0:46:36] Trustee Patrick (probable): theoretically met still today by you know whatever remains following a removal um i will note that

[0:46:45] Trustee Patrick (probable): you know there that that area is an archaeological site of concern so i think the how it's intended

[0:46:51] Trustee Patrick (probable): to be removed i think i understand cutting is what's proposed and um but how could they proceed

[0:46:58] Trustee Patrick (probable): with a decision being made that would,

[0:47:06] Trustee Patrick (probable): is there a way to proceed

[0:47:07] Trustee Patrick (probable): without them having to open an application,

[0:47:10] Trustee Patrick (probable): either side or I guess it's the hotel in particular?

[0:47:18] Voice 12: Procedurally, I think the appropriate path forward

[0:47:21] Voice 12: would be an application to amend the permit.

[0:47:26] Voice 12: We can investigate whether there are other options

[0:47:29] Voice 12: or whether a local trust committee can amend a permit by resolution

[0:47:37] Voice 12: without an application and a corresponding site plan.

[0:47:41] But then, of course, there's a procedural fairness question

[0:47:44] for all the other

[0:47:45] Voice 12: folks who have been asked to amend their development permits

[0:47:48] Voice 12: in order to amend their development permits.

[0:47:50] Voice 12: I know it seems like a simple request and a simple solution

[0:47:56] Voice 12: in terms of the procedural fairness.

[0:48:00] Trustee Patrick (probable): i understand that but i i know there's development permits that i've approved that

[0:48:05] Trustee Patrick (probable): the work hasn't been done as the development permits that it would be right in the center

[0:48:12] Trustee Patrick (probable): of town and that's the case with this one where there's a different product yeah a nice lovely

[0:48:18] Voice 12: road california lilacs so

[0:48:20] Trustee Patrick (probable): yeah i i understand the challenge um so staff

[0:48:25] Voice 12: can continue to poke around

[0:48:26] Voice 12: Yeah,

[0:48:27] Trustee Patrick (probable): so I guess at this point, I think I'd encourage Bayside to work with staff and so that we can end up with a just type of a reasonable decision to because I would imagine a lot of older development permits would have made choices that would not be consistent with wildfire protection today.

[0:48:54] Trustee Patrick (probable): Like somebody could have said we're going to put cedar shingles on the building as a form and character and we'd all today go, no, bad idea.

[0:49:04] Trustee Patrick (probable): So I think this is an item of work that there could be more of where, like I said, older decisions that were not being proactive and thinking fire risk is going to remove this great idea of that time period.

[0:49:28] Trustee Patrick (probable): So maybe there's a way we could deal with fire risk generally so that it's not, you know, the procedural fairness issue is retained, if that makes sense.

[0:49:44] Trustee Patrick (probable): Sorry, I'm talking and thinking at the same time.

[0:49:46] Trustee Patrick (probable): Yeah.

[0:49:51] Voice 22: Okay, anything further on this item or ready to move along?

[0:49:56] Voice 22: Oh, yeah.

[0:49:58] Voice 22: And

[0:49:59] Voice 8: anything further on correspondence today?

[0:50:02] Trustee Patrick (probable): we might need to come back and revisit 9.3 okay

[0:50:06] Voice 8: well we'll just park 9.3 for now then

[0:50:10] Voice 22: and

[0:50:10] Voice 8: come back if needed okay so that brings us to the follow-up action list report uh starting on

[0:50:18] Voice 8: page 21 and i'll go over to staff and see if there's anything you'd like to uh highlight for

[0:50:23] Voice 8: works with that list.

[0:50:25] Voice 8: Nothing that's got to highlight.

[0:50:28] Voice 8: Chair, thank you.

[0:50:29] Voice 8: Okay, thank you.

[0:50:31] Voice 8: Trustee, anything on the follow-up action list today?

[0:50:36] Trustee Patrick (probable): No, I'll have a comment to the future projects list,

[0:50:41] Trustee Patrick (probable): and we're about to get there.

[0:50:42] Trustee Patrick (probable): You're on it right there.

[0:50:42] Trustee Patrick (probable): Or active projects

[0:50:43] Voice 8: list, I mean.

[0:50:45] Voice 8: So the next is the active projects list,

[0:50:47] Voice 8: starting on page 27.

[0:50:50] Voice 8: And we'll start by going to that.

[0:50:53] Voice 8: to see if there's anything you'd like to highlight.

[0:50:56] Voice 8: Well,

[0:50:56] Voice 12: in this report, I think at this time chair,

[0:50:59] Voice 12: I'm still very much just getting up to speed

[0:51:01] Voice 12: on all the work that is currently before this committee.

[0:51:04] Voice 12: Understood, trust the pattern.

[0:51:06] Trustee Patrick (probable): Yeah, and I thank you.

[0:51:08] Trustee Patrick (probable): I know that I'm so grateful to have a fresh pair of eyes

[0:51:13] Trustee Patrick (probable): going through everything and I do appreciate it.

[0:51:16] Trustee Patrick (probable): My only comment is on section three and the intent.

[0:51:19] Trustee Patrick (probable): I wanna thank staff for making an attempt

[0:51:22] Trustee Patrick (probable): that aligning item three with the watershed protection plan,

[0:51:28] Trustee Patrick (probable): my intent was not that all 19 actions be listed in there.

[0:51:33] Trustee Patrick (probable): There were three projects that have been consistently part of the active project list

[0:51:39] Trustee Patrick (probable): and supported through business cases, funding up until this fiscal,

[0:51:43] Trustee Patrick (probable): which is the watershed plan coordination, action 19, monitoring wells, action six,

[0:51:51] Trustee Patrick (probable): and proof of water for subdivision action 15 so that was all i was really getting at was the three

[0:51:59] Trustee Patrick (probable): projects that we've consistently been putting business cases forward for um were specified

[0:52:06] Trustee Patrick (probable): in here and to align them with with the action plan through

[0:52:15] Voice 12: the care yeah just just to make sure

[0:52:17] Voice 12: sure I understand. So, you know, whichever staff person had updated this, obviously took each of

[0:52:25] Voice 12: the took

[0:52:27] Trustee Patrick (probable): all 19 actions,

[0:52:28] Voice 12: actions of the watershed plan. Correct. Your request was to align the

[0:52:35] Voice 12: current suite of projects of the local trust committee with the appropriate action. Yes,

[0:52:41] Trustee Patrick (probable): exactly. That

[0:52:42] Trustee Patrick (probable): was that was all I was suggesting was to water plan, watershed plan eyes,

[0:52:48] Trustee Patrick (probable): the the section not you know because we haven't directed and and some of those actions don't

[0:52:53] Trustee Patrick (probable): belong to us they belong to the crd or north salt spring or the province um this would then

[0:52:59] Voice 12: enable the local trust committee to be able to report out and say we are advancing watershed

[0:53:04] Voice 12: plan action correct six

[0:53:07] Voice 12: by doing the we did the following thing in relation yeah correct that

[0:53:12] Trustee Patrick (probable): that's what i was just i was trying to set this up one for help for the next term so that we

[0:53:18] Trustee Patrick (probable): were using the language that was set up under the watershed protection plan and show that we're

[0:53:23] Trustee Patrick (probable): doing the work and advancing work under that that plan okay

[0:53:27] Voice 12: that's an important clarification thank

[0:53:28] Voice 12: you

[0:53:28] Trustee Patrick (probable): thank you i don't i we don't need to do i i don't need to put further direction on that doing

[0:53:35] Trustee Patrick (probable): okay just

[0:53:36] Voice 8: demanding that for the original intent uh anything else on the uh

[0:53:43] Voice 8: Act Projects Report.

[0:53:44] Voice 8: No.

[0:53:46] Voice 8: That brings us to your favorite

[0:53:49] Voice 8: YouTube Projects Report.

[0:53:51] Voice 8: My favorite?

[0:53:52] Voice 8: No.

[0:53:53] Trustee Patrick (probable): Anything there today?

[0:53:55] Trustee Patrick (probable): I just will mention,

[0:53:56] Trustee Patrick (probable): as we talked about it briefly,

[0:53:58] Trustee Patrick (probable): just ultra briefly

[0:54:00] Trustee Patrick (probable): at the executive committee

[0:54:01] Trustee Patrick (probable): because Trustee Elliott

[0:54:03] Trustee Patrick (probable): brought it up as,

[0:54:04] Trustee Patrick (probable): gee, she wants to see

[0:54:05] Trustee Patrick (probable): local trust committees

[0:54:06] Trustee Patrick (probable): clean these reports up.

[0:54:07] Trustee Patrick (probable): And I said, boy, do I ever.

[0:54:08] Trustee Patrick (probable): um i i did some i pulled together some of my ideas more formally into uh the challenges with

[0:54:20] Trustee Patrick (probable): the future projects list and and came came up with not something i'm settled on but the calling it

[0:54:28] Trustee Patrick (probable): more of a planning or a planning issues registry of some kind that's a bit more formalized and

[0:54:35] Trustee Patrick (probable): and complete, not just a parking lot of political ideas captured in the moment.

[0:54:44] Trustee Patrick (probable): I'm not, I think Salt Spring should be a pilot for fixing that, but I don't, you know, I don't

[0:54:51] Trustee Patrick (probable): think that's, I know if we make that suggestion, it's going to go up the ladder and end up on

[0:54:56] Trustee Patrick (probable): regional planning committee or some others. So I'll raise it through governance committees got

[0:55:02] Trustee Patrick (probable): got the corporate planning initiative on their next agenda. I think the future projects list

[0:55:09] Trustee Patrick (probable): or its future replacement is an element of corporate planning. It's how ideas and how

[0:55:17] Trustee Patrick (probable): real tangible changes. We've got the legislative report that comes to Trust Council that when

[0:55:26] Trustee Patrick (probable): When legislation changes, sometimes it results in work that would need to happen.

[0:55:33] Trustee Patrick (probable): Well, those are things that need to be caught on a project registry.

[0:55:37] Trustee Patrick (probable): And I think if the registry was done correctly and coded correctly, you could also capture things that are, oh, look, it's all local trust areas or, you know, so that it would help do the planning.

[0:55:50] Trustee Patrick (probable): Is this a strategic planning or information that strategic planning at the Trust Council stage needs versus strategic planning at this table at the local trust committee?

[0:56:05] Trustee Patrick (probable): So I'm just encouraging as we go through continual improvement that this is a dinosaur that confuses the public because it's this tiny partial list of work when staff have even a bigger list of things that they're capturing.

[0:56:23] Trustee Patrick (probable): All of that should be daylighted in public and part of our process in which we make decisions.

[0:56:29] Trustee Patrick (probable): Does this need to be in every agenda package?

[0:56:31] Trustee Patrick (probable): No. Once a year, we need to have an analyzed report that comes to this committee that helps decide, is there work here that needs to be incorporated into the current work? Is it a new project? How important is it? Should it be done next year or not?

[0:56:49] Trustee Patrick (probable): And this current process, it really doesn't serve trustees, the public, or staff in advancing good work in a timely manner.

[0:57:02] Trustee Patrick (probable): So I will be bringing, you know, flogging that idea in the next couple of meetings at the Trust Council level.

[0:57:14] Trustee Patrick (probable): But I'd like to see Salt Spring be the pilot.

[0:57:18] Trustee Patrick (probable): Because you're just so good.

[0:57:22] Voice 8: Well, thank you for that.

[0:57:24] Voice 8: um no community information or public hearing today we only have the one application which is

[0:57:32] Voice 8: a referral so i'm not going to um go out of

[0:57:36] Voice 8: sequence i'm not going to go out of sequence

[0:57:38] Voice 8: because i don't think there's any need to do that today so we do have the north pender island local

[0:57:44] Voice 8: trust committee draft bylaws 240 and 241 referral for response on page 33. i'll just note um for the

[0:57:53] Voice 8: the regional planning manager who was recently back into action here.

[0:57:59] Voice 8: There was a direction, I believe, through executive committee

[0:58:03] Voice 8: to provide on these referrals, just for ease and speed,

[0:58:08] Voice 8: recommended resolutions for the local trust committee.

[0:58:13] Voice 8: I don't see them on this report.

[0:58:15] Voice 8: They have been showing up a bit more consistently, which is great.

[0:58:20] Voice 8: And it just, you know, when it's a busy meeting, it helps keep moving things along.

[0:58:28] Voice 8: And I will note that our meeting administrator has popped up a recommended resolution on the screen for us, which is great.

[0:58:41] Voice 8: Thank you very much.

[0:58:45] Voice 8: And Justice Patrick, anything on the referral today?

[0:58:49] Voice 8: No,

[0:58:49] Trustee Patrick (probable): I mean, I don't I've I've read through it a few times and I'm still confused by what they're doing, because to me, any any any housing work happening on other islands is something to look to and understand.

[0:59:02] Trustee Patrick (probable): And and and I'm I don't understand 100 percent of what they're doing.

[0:59:09] Trustee Patrick (probable): So I have no comments because I'm not clear as to what they're trying to achieve this by these bylaws.

[0:59:19] Trustee Patrick (probable): I don't do you understand what they're doing I read

[0:59:23] Voice 8: it and I think it's

[0:59:24] Voice 13: I

[0:59:25] Voice 8: guess my reading of it

[0:59:27] Voice 8: is that it's um sort of more towards like encouraging language than yeah anything um

[0:59:38] Voice 8: substantive or regulatory is is how I took it in my couple of readings of it but um yeah anyway

[0:59:52] Voice 18: Anyway, that's all.

[0:59:55] Voice 8: Always kind of, it was a little shocking to see what their population.

[1:00:00] Voice 8: projections are to be honest and that's how uh that's how growth works in our in our paradigm

[1:00:11] Trustee Patrick (probable): anyway i'm prepared uh that i i know it's up there i can see it i move that the salt

[1:00:17] Trustee Patrick (probable): spring island local trust committee respond to the north pender island uh trust committee that

[1:00:22] Trustee Patrick (probable): interests are unaffected by draft bylaws 240 and 241. moved i'll second the motion any further

[1:00:29] Voice 8: the discussion required not seeing me i'll call the question all those in favor and that carries

[1:00:37] Voice 8: moving right along that brings us to the official committee plan land using bylaw update we have

[1:00:43] Voice 8: staff reports starting on page 48 and i will turn to staff uh to introduce the report thank you

[1:00:51] Voice 4: chair peterson uh put a little verbal introduction uh the report that's before the ltc today really

[1:00:57] Voice 4: presents this regular update that we've been trying to provide a staff to the LTC regarding

[1:01:02] Voice 4: the OCP LUT update project. In particular, this report focuses on an updated project charter and

[1:01:10] associated work

[1:01:11] Voice 4: plan presenting them for LTC consideration. These updates are really just

[1:01:15] Voice 4: intended to bring these sort of foundational project documents into alignment, reflect the

[1:01:20] Voice 4: current status and direction of the project historically as this project has gone on over

[1:01:25] Voice 4: several years and in slightly different iterations what we considered kind of core project management

[1:01:32] Voice 4: documents are misaligned and don't actually reflect the current status of the project.

[1:01:37] Voice 4: So the goal of this report and the associated attachments are to make those documents to give

[1:01:43] Voice 4: us a bit of a better direction and reflect over ads. While there are some suggested changes to

[1:01:49] Voice 4: the projects through this, these are kind of minor in scope and really more their applications

[1:01:53] Voice 4: and staff's opinions, they're not in sort of a significant part of the initial intent.

[1:01:57] Voice 4: One thing that I do really want to point out, though, is that I think through this project

[1:02:02] Voice 4: charter, we are trying to emphasize that this is fairly comprehensive OCP review.

[1:02:07] Voice 4: Previously, my understanding is that discussions around review and some foundational documents

[1:02:12] Voice 4: really tried to focus on very specific policy areas to update, mostly housing, but it's

[1:02:18] Voice 4: quite difficult to simply touch kind of one policy area with the OCP and everything else

[1:02:23] Voice 4: you know, as it is, particularly with housing that does extend to all policies, particularly

[1:02:30] Voice 4: with a bad use of the OCP. So I guess in staff's opinion, the scope was, even if it wasn't

[1:02:37] Voice 4: acknowledged as such, it was obliged to be fairly comprehensive from the outset. What

[1:02:40] Voice 4: we're trying to do is just kind of acknowledge that that is what we're doing. We're not just

[1:02:45] Voice 4: looking simply at housing policies, that those housing policies are certainly a focus, but

[1:02:50] Voice 4: it does impact the rest of them as well as uh taking consideration um that's good just to speak

[1:02:58] Voice 4: up just a little bit yeah it might be fast here as well so i'll speak a little bit slower and a

[1:03:03] Voice 4: little bit more uh wow so staff are also uh recommending that we remove the existing terms

[1:03:09] Voice 4: of reference from the foundation project documents uh the reason that we're recommending that is

[1:03:14] Voice 4: outlined in report but largely because the terms of reference seems to repeat a lot of what's

[1:03:19] Voice 4: currently outlined in the project charter, as well as the work plan, as well as the communications

[1:03:23] Voice 4: engagement plan, the draft of which is in progress right now.

[1:03:28] Voice 4: So to avoid confusion by having this repetition, I just recommend that the terms of reference

[1:03:34] Voice 4: be removed and work primarily with the project charter, work plan, and any subsequent plans

[1:03:38] Voice 4: that flow out of these documents, such as the communications engagement plan.

[1:03:43] Voice 4: So overall, staff are really just presenting these changes in an attempt to set the project

[1:03:47] Voice 4: of success as we move forward, move into a new political term. However, we also want to acknowledge

[1:03:52] Voice 4: the significant work that's gone into the project already and take what we can from that to

[1:03:58] Voice 4: move forward in a more cohesive manner. Okay, thank you.

[1:04:03] Trustee Patrick (probable): Questions, comments?

[1:04:04] Trustee Patrick (probable): Oh boy, do I know. And I want to know the comments that I've already shared with

[1:04:11] Trustee Patrick (probable): Peter. I did put a lot of effort into this. Did I miss

[1:04:18] Voice 18: a piece of course?

[1:04:21] Voice 18: I may need to go back to

[1:04:24] Voice 18: sorry I

[1:04:26] Trustee Patrick (probable): just I'm looking at my notes

[1:04:27] Trustee Patrick (probable): going God I'm falling asleep

[1:04:29] Trustee Patrick (probable): we

[1:04:29] Voice 8: fly to the third item

[1:04:32] Voice 8: to go back to maybe

[1:04:35] Voice 8: what

[1:04:35] Trustee Patrick (probable): happened to France's correspondence wasn't in here

[1:04:40] Voice 8: well

[1:04:40] Trustee Patrick (probable): that's too bad because I had a very lengthy

[1:04:42] Trustee Patrick (probable): response to it

[1:04:45] Trustee Patrick (probable): so I'll skip that for now

[1:04:49] Trustee Patrick (probable): So I took a lot of effort and I really tried to look at this from our responsibility to leave the next trust committee in as strong a position as it can and communicate things as clearly as possible and to take lessons learned.

[1:05:13] Trustee Patrick (probable): I've really tried to bring that lens as we come in.

[1:05:16] Trustee Patrick (probable): So I'm really grateful again, Planner Thick, for your work and your fresh eyes.

[1:05:22] Trustee Patrick (probable): And it's wonderful to have Manager Yeomans in here as well, because he had some eyes

[1:05:31] Trustee Patrick (probable): on this project at one point in time, too.

[1:05:35] Trustee Patrick (probable): So it's good to bring this together.

[1:05:37] Trustee Patrick (probable): I agree that we hadn't used the word comprehensive in the beginning because we were trying to

[1:05:42] Trustee Patrick (probable): create a process, a process that looked at the OCP very objectively and didn't have an outcome

[1:05:48] Trustee Patrick (probable): in mind. So we weren't going in there saying, change these things. The public story may have

[1:05:56] Trustee Patrick (probable): said those things, but we were trying to come at it in a procedural way. So the outcome wasn't

[1:06:02] Trustee Patrick (probable): determined. We didn't know if it was a minor or comprehensive. We didn't know. And we also looked

[1:06:07] Trustee Patrick (probable): at we were looking at housing in its complete form how where why it's built and for whom um you know

[1:06:13] Trustee Patrick (probable): so that there was environment yes policies would have threaded through the or uh the document so

[1:06:19] Trustee Patrick (probable): that was the expectation it wasn't just go fix a policy here and that took care of it we knew

[1:06:26] Trustee Patrick (probable): we wanted it to be um a wholesome look at how housing the what housing is so that um i'm fine

[1:06:36] Trustee Patrick (probable): So, one, I'll go through my comments. I'm not going to read them verbatim, but taking in mind that the project charter is going to be sort of the major document, then I think there's an opportunity to look at it.

[1:06:57] Trustee Patrick (probable): So I look through each of the various sections, purpose being there.

[1:07:02] Trustee Patrick (probable): I think it's a good high-level section, but I think there's an opportunity to, while your staff report says the comprehensive review, it really doesn't say that crystal clear as much as it could in the purpose that it needs to emphasize that it is a comprehensive review.

[1:07:18] Trustee Patrick (probable): view. I think it's very important that it clarify the relationship between the OCP and the land use

[1:07:24] Trustee Patrick (probable): bylaw. Because that again, threads through it that the intent is to update the OCP and the

[1:07:32] Trustee Patrick (probable): intent is to update the land use bylaw to implement what changes are made. That relationship needs to

[1:07:38] Trustee Patrick (probable): be crystal clear in the purpose. I think the policy areas that are identified could be taken

[1:07:45] Trustee Patrick (probable): taken care of by, you know, we can't promise that that's going to be the limitation of the project

[1:07:50] Trustee Patrick (probable): if we're going through this with community engagement. So it's kind of got to have a

[1:07:55] Trustee Patrick (probable): including but not limited to what's going to be addressed. You talk about monitoring,

[1:08:03] Trustee Patrick (probable): but I think we have to recognize implementation, full implementation planning of these two

[1:08:09] Trustee Patrick (probable): to documents as they're updated, and then strengthening, really strengthen the engagement

[1:08:16] Trustee Patrick (probable): description and the purpose, as well as clarifying the intended outcomes. It talks about

[1:08:24] Trustee Patrick (probable): the report serving a decade, but I think it needs to say it's really about supporting

[1:08:30] Trustee Patrick (probable): transparent decision-making that responds to evolving community priorities while

[1:08:35] Trustee Patrick (probable): fulfilling statutory requirements. So its purpose is not to survive decades. Its purpose is to do

[1:08:42] Trustee Patrick (probable): something else. And a newer area that came to me is acknowledging the existing planning framing

[1:08:52] Trustee Patrick (probable): work represents the current growth model. As we took on the project before, it kind of got legs

[1:09:02] Trustee Patrick (probable): out in the community that we're talking about more growth. This is about facilitating more

[1:09:07] Trustee Patrick (probable): growth, where if we do absolutely nothing, growth is happening. And growth is going to continue to

[1:09:14] Trustee Patrick (probable): happen under the existing documents. They are growth models. So this project is going to be

[1:09:22] Trustee Patrick (probable): looking at that. It is about correcting the current growth model. There's some growth that

[1:09:29] Trustee Patrick (probable): That either was anticipated by the current documents that we no longer anticipate versus new.

[1:09:36] Trustee Patrick (probable): So this isn't this isn't about just facilitating more growth.

[1:09:40] Trustee Patrick (probable): This is about updating the the growth models that we're already living under.

[1:09:49] Trustee Patrick (probable): So I think it keeping it short, I just think it can be snapped up there a little bit in the purpose.

[1:09:58] Trustee Patrick (probable): Um, I don't know where it belongs, but, uh, um, we need to commit to, uh, um, project

[1:10:09] Trustee Patrick (probable): communications.

[1:10:10] Trustee Patrick (probable): It came, it came to me and I was, uh, I know I was speaking with our CAO and I was speaking

[1:10:15] Trustee Patrick (probable): with the planner Chadwick and others that, um, I've, I've seen in my chair role where

[1:10:23] Trustee Patrick (probable): we have staff have an idea of what the project is trustees and could be three different ideas

[1:10:32] Trustee Patrick (probable): of what the project is based on the project charter and that if we could agree on a short

[1:10:41] Trustee Patrick (probable): plain english elevator pitch essentially of this is what the project is um especially at the time

[1:10:50] Trustee Patrick (probable): we're approving project charters or modifying project charters but if we had a short statement

[1:10:56] Trustee Patrick (probable): of what the project is we say it trustees now that's what because if we don't agree if staff

[1:11:03] Trustee Patrick (probable): bring a proposed paragraph or three sentences if this is what the project is and we go oh no that's

[1:11:08] Trustee Patrick (probable): not what it is okay well we got to talk because you just designed a project charter to be this

[1:11:14] Trustee Patrick (probable): this project, because I think it would go a long way if we had a very short statement that we

[1:11:20] Trustee Patrick (probable): agree. I mean, I think it needs to be approved. It doesn't belong in the project charter. I agree

[1:11:24] Trustee Patrick (probable): with that. It's a communication planning. It's a piece of work. And then that brief statement

[1:11:33] Trustee Patrick (probable): needs to be repeated in all of the staff reports and all of the communications to the public.

[1:11:39] Trustee Patrick (probable): I think it's a real opportunity to help trustees start to say, you know,

[1:11:45] Trustee Patrick (probable): the same thing and repeat it. And, and it would,

[1:11:50] Trustee Patrick (probable): it would help because I'll be frank.

[1:11:52] Trustee Patrick (probable): I think there's a lot of trustees that don't even read the project charters.

[1:11:55] Trustee Patrick (probable): They just go, you go off and do your work and then there's clashes.

[1:12:00] Trustee Patrick (probable): And I think we can get better at that.

[1:12:07] Trustee Patrick (probable): Sorry. I did have a lot of comments.

[1:12:10] Trustee Patrick (probable): OK, so objective one, I just would like to see and equitably added after meaningful so that it reads engage meaningfully and equitably with the community and equitable, equitable engagement is a big piece.

[1:12:27] Trustee Patrick (probable): I think in all of our island communities, we have small groups that are comfortable with this process.

[1:12:36] Trustee Patrick (probable): with you know we are a difficult organization to engage with we meet during the day we

[1:12:43] Trustee Patrick (probable): we don't exist anywhere else on the planet so we're not something the average islander can

[1:12:48] Trustee Patrick (probable): understand all the time and get involved in so i still think equitable is important to have in

[1:12:55] Trustee Patrick (probable): there it's not just meaningfully but equitably that we try to reach those that are impacted by

[1:13:00] Trustee Patrick (probable): the decisions we're making, not by just those who show up. Um, I think we owe it to really work at

[1:13:07] Trustee Patrick (probable): that. So, um, that would be my intent of adding equitable there. Uh, objective number two, um,

[1:13:18] Trustee Patrick (probable): the phrase reflects current community interests. Um, I think that should be, uh, reconsidered. Um,

[1:13:28] Trustee Patrick (probable): You know, I think it's more like addressing long-term needs of the community while protecting ecosystem health and resilience.

[1:13:34] Trustee Patrick (probable): Or anyway, I think I prefer language that emphasizes needs or realities rather than just interests.

[1:13:43] Trustee Patrick (probable): Because, you know, interests change.

[1:13:45] Trustee Patrick (probable): They're varied.

[1:13:47] Trustee Patrick (probable): They can be competing.

[1:13:49] Trustee Patrick (probable): There's a lot of issues with the word interest.

[1:13:52] Trustee Patrick (probable): So I think we should look at changing that.

[1:13:59] Trustee Patrick (probable): I think we're missing an objective. I think we need to add a new project objective that explicitly commits to evaluating the effectiveness of the existing OCP and land use bylaw before determining the scope and policy of the regulatory changes.

[1:14:15] Trustee Patrick (probable): So this is about recognizing that the current documents are growth models. They are the status quo, because that's what we're coming from.

[1:14:25] Trustee Patrick (probable): And I think the public needs to truly understand that. I think you're doing that, but I think this is where we need to be explicit. And that will help us tremendously.

[1:14:38] Trustee Patrick (probable): All right. In scope, the proposed scope, I think, is primarily focused on updating the documents rather than undertaking the comprehensive review.

[1:14:49] Trustee Patrick (probable): So I think there's just some minor wording changes in there to strengthen the in-scope.

[1:14:55] Trustee Patrick (probable): My comments on the out-of-scope is I understand the reason for having the out-of-scopes there,

[1:15:06] Trustee Patrick (probable): but I think it could be reframed a bit to avoid predetermining the outcome.

[1:15:11] Trustee Patrick (probable): outcome when we say, if we say in the beginning that there will be no substantial DPA mapping

[1:15:20] Trustee Patrick (probable): or DPA guidelines updated or substantial land use bylaw amendments, we don't know that yet

[1:15:29] Trustee Patrick (probable): as this project unfolds. I know the land use bylaw has not been updated for a very long time. So you

[1:15:37] Trustee Patrick (probable): you might find as you get into this process that it is a substantial one.

[1:15:41] Trustee Patrick (probable): So I think it's don't limit yourselves.

[1:15:43] Trustee Patrick (probable): I mean, if there is a process that needs to come about,

[1:15:47] Trustee Patrick (probable): like this isn't anticipated, if it becomes needed,

[1:15:54] Trustee Patrick (probable): we're going to come back to the local trust committee and identify that.

[1:15:58] Trustee Patrick (probable): So I think it's about just really how to not box yourselves in there too much,

[1:16:08] Trustee Patrick (probable): but give the local trust committees and the public the understanding that there may be another step involved.

[1:16:14] Trustee Patrick (probable): There may be a need to have a new project charter or a new separate project that is beyond this project,

[1:16:20] Trustee Patrick (probable): but we may not be able to fulfill the objectives by doing that.

[1:16:28] Trustee Patrick (probable): The word substantial, it says there won't be any substantial changes, so we better define that, what is substantial,

[1:16:34] Trustee Patrick (probable): and allow flexibility for evidence-based recommendations.

[1:16:39] Trustee Patrick (probable): So instead of, again, precluding that there won't be any technical studies,

[1:16:44] Trustee Patrick (probable): again, if technical studies are identified,

[1:16:47] Trustee Patrick (probable): that will likely require additional budget need to come back before the local trust committee.

[1:16:53] Trustee Patrick (probable): So just rephrasing the out-of-scope section so that it's clear that it's not just a no-go zone.

[1:17:02] Trustee Patrick (probable): So if that does become needed, there's a process that we're going to have to go through.

[1:17:09] Trustee Patrick (probable): So I know there's a lot of comments.

[1:17:14] Trustee Patrick (probable): I know I've already sent them to you and you've read them all.

[1:17:17] Trustee Patrick (probable): And so I'll let you respond.

[1:17:23] Voice 4: Yeah, thanks to the chair.

[1:17:24] Voice 4: I don't really have any particular responses.

[1:17:26] Voice 4: I don't think that there's anything that you flagged that would be impossible to incorporate

[1:17:33] Voice 4: into this document or anything that would really change the sort of the general idea

[1:17:37] Voice 4: i think we're all on board with where we're hoping to go with this the one comment that i would make

[1:17:42] Voice 4: though regarding in scope out of school kinds of things i think again a staff are happy to kind of

[1:17:47] soften language change language a little bit there but i do think that it is important to acknowledge

[1:17:50] Voice 4: that uh things like uh you know development from an area mapping all these other kinds of things

[1:17:55] often uh depend if they're successful they depend on uh particular technical studies all sorts of

[1:18:01] other information which can take a year

[1:18:03] Voice 4: to gather a specific budget those kinds of things so they

[1:18:06] Voice 4: may be better addressed as separate projects and I think that's and maybe that's what you're getting

[1:18:11] Voice 4: at is we just need to kind of amend the language to acknowledge that I just I fear for this project

[1:18:17] Voice 4: that if we don't have some sort of restrictions on scope it's just going to be the never-ending

[1:18:23] Voice 4: project it's already feeling like it is a little bit and so I think that's one of the reasons why

[1:18:28] Voice 4: we're trying to be a little bit more strict about what's in scope and out of scope but perhaps you

[1:18:33] Voice 4: you can kind of comment about it maybe it's a process or if we decided that this is uh critical

[1:18:38] Voice 4: information i mean now we come back to the lc explain the situation uh and make the decision

[1:18:43] Voice 4: yeah

[1:18:46] Trustee Patrick (probable): no that was exactly my point i mean the word substantial needs to be defined in because that

[1:18:51] Trustee Patrick (probable): that's who what

[1:18:54] Trustee Patrick (probable): is considered substantial right um so i think that that's all so that makes it

[1:19:00] Trustee Patrick (probable): clear right now it's arbitrary staff could say nope that's substantial staff trustees could be

[1:19:05] Trustee Patrick (probable): going well no i don't think that i think that's minor you know so define what substantial is

[1:19:10] Trustee Patrick (probable): in in your eye it to some degree what what triggers the out of scope aspect of it because

[1:19:17] Trustee Patrick (probable): i know it and um galliano they've run up to that many times the trustees are like oh we want to

[1:19:22] Trustee Patrick (probable): we want to update this dpa and they're like no no that's that's not part of the project so they

[1:19:28] Trustee Patrick (probable): no uh gabriel sorry did i say galliano you said galliano i'm like just chair galliano i should

[1:19:35] Trustee Patrick (probable): have all the g's and b's just all the g's is never be confusing um and then yes i i agree with

[1:19:45] Trustee Patrick (probable): boxing things in that's what's important so that's why i think it's okay to say that if

[1:19:50] Trustee Patrick (probable): this is another project you know be specific in there you're going to have a new set of trustees

[1:19:55] Trustee Patrick (probable): up here who this is all going to be new and you're trying they're going to be lucky in some

[1:20:01] Trustee Patrick (probable): ways that this project is going to be well formed and ready to go when they come in the door so it's

[1:20:09] Trustee Patrick (probable): helping them to understand it and as well as the public because um you know it's on gabriola i'll

[1:20:15] Trustee Patrick (probable): say it properly we've got the public asking for development permit areas you know and it's like

[1:20:19] Trustee Patrick (probable): they why shouldn't this be part of the project so they're they're misunderstanding

[1:20:24] Trustee Patrick (probable): understanding that as well so i i think that's yes this document is really between staff and

[1:20:31] Trustee Patrick (probable): the local trust committee but it's it's a public facing document it's going to reside on the

[1:20:35] Trustee Patrick (probable): website it's what the scope of the work is so i'm so i'm not i agree with boxing it in it just

[1:20:43] Trustee Patrick (probable): explain if that is to proceed or something then it is it is more work just say that right in there

[1:20:52] Trustee Patrick (probable): sentence this would require a separate project separate resourcing to trigger separate timeline

[1:21:04] Trustee Patrick (probable): whatever words give you the comfort for um for that but yeah i'm not disagreeing with you at all

[1:21:12] Trustee Patrick (probable): so i i'm happy to submit my comments and i guess the dot you know you bring in you could bring

[1:21:23] Trustee Patrick (probable): back another iteration i hate to do that to you but uh

[1:21:26] Voice 4: there's no problem i think um like i mentioned

[1:21:31] Voice 4: very fine that's the general direction that i think is happening forward in that way and uh

[1:21:37] Voice 4: just the first recommended uh motion to kind of reflect that you know staff should

[1:21:46] Voice 4: make changes to the project charter based on the comments received by the lgc and consideration

[1:22:05] Voice 8: I appreciate that. I don't have a lot to add. Of course, because of our open meeting rules,

[1:22:14] Voice 8: I haven't had the opportunity to dig into Trustee Patrick's comments here. At the same

[1:22:25] Voice 8: time i haven't heard anything that i find objectionable or unreasonable um so the

[1:22:31] Voice 8: to me the notion of staff returning with an updated version that incorporates that is

[1:22:36] Voice 8: perfectly acceptable i have no problem with that and and uh i think that's that's totally fine

[1:22:44] Voice 8: um and i do you know i just wanted to say i appreciate that uh um especially like

[1:22:53] Voice 8: you've come on to the project fairly recently planner thick and i think you've done an admirable

[1:22:59] Voice 8: job admirable job kind of coming up to speed with what's going on and i don't want to recognize that

[1:23:06] Voice 8: the regional planning managers how many days are you back into this job this is week three week

[1:23:12] Voice 8: three so you know all things considered uh kudos all around um so in terms of uh the

[1:23:22] Voice 8: the in terms of a resolution had some suggested

[1:23:27] Voice 8: worrying there, but I didn't quite capture that.

[1:23:30] Voice 8: I don't know if you did.

[1:23:31] Voice 18: So we would

[1:23:31] Trustee Patrick (probable): just request, you've got an idea.

[1:23:34] Trustee Patrick (probable): Good.

[1:23:35] Trustee Patrick (probable): I

[1:23:35] Voice 12: don't have an idea.

[1:23:36] Voice 12: I have some discomfort with the concept that staff

[1:23:41] Voice 12: are going to update the project charter in accordance

[1:23:45] Voice 12: with the wishes of a single trustee in the absence

[1:23:47] Voice 12: of a resolution of some sort.

[1:23:49] Voice 8: Oh, that's what we were working on.

[1:23:50] Voice 8: We're going to rework the resolution, but I just didn't capture the wording there.

[1:23:59] Trustee Patrick (probable): So I think what I understood was, so the Salt Spring Trust Committee would request staff to update or revise the Phase 2 project charter dated June 30th and attached as Attachment 1, all the title, as discussed.

[1:24:23] Trustee Patrick (probable): in today's meeting uh you know

[1:24:27] Voice 4: in accordance with with that else's comments yeah

[1:24:30] Trustee Patrick (probable): something

[1:24:32] Voice 4: like that lisa is listening lisa

[1:24:35] Trustee Patrick (probable): is very magical

[1:24:36] Voice 4: i've seen that

[1:24:39] Trustee Patrick (probable): so lisa i don't know if that

[1:24:43] Trustee Patrick (probable): you heard some of the conversation enough i did i can

[1:24:48] Voice 15: read it back to you um through the chair if

[1:24:50] Voice 15: would like me to please

[1:24:52] Voice 18: uh

[1:24:54] Voice 15: that the salt spring island local trust committee requests staff to

[1:24:57] Voice 15: revise the phase two excuse me i'll start again that the salt spring island local trust committee

[1:25:04] Voice 15: requests staff to revise the updated salt spring island official community plan land use bylaw

[1:25:09] Voice 15: phase two project charter dated june 30th 2026 and attached as attachment one to the staff report

[1:25:18] Voice 15: report titled OCP LUV project update excuse me and attaches attachment one in accordance with local

[1:25:28] Voice 15: trust committee comments that

[1:25:33] Voice 4: sounds reasonable to me okay

[1:25:35] Voice 8: okay

[1:25:38] Trustee Patrick (probable): I make that motion I

[1:25:39] Voice 8: will take

[1:25:40] Voice 8: that as a move then and thank you Lisa as always for your awesome work on our behalf uh so I'll

[1:25:48] Voice 8: this move I'll second the motion and I will look for any further discussion I think I've said enough

[1:25:55] Voice 8: okie doke I'll call the question then all those in favor and that carries

[1:26:02] Trustee Patrick (probable): probably we probably need I mean we can do the receive the work plan but the report plan may

[1:26:08] Trustee Patrick (probable): change some of the wording because it talks about meaningful engagement but it's receiving not

[1:26:14] Trustee Patrick (probable): not

[1:26:14] Voice 8: updating so if it needs to if it needs to be yes to

[1:26:19] Voice 4: the chair uh the scabs kind of

[1:26:21] Voice 4: they don't want to update about the work plan is that it's more of a staff kind of

[1:26:26] Voice 4: yeah i

[1:26:27] Voice 14: mean so yeah

[1:26:28] Voice 4: um it's less about endorsement about what is something that

[1:26:31] Voice 4: we would be apprised of in case there were any changes right

[1:26:35] Voice 8: so the receipt the receipt of that

[1:26:38] Voice 8: is not that's not exchanging you can go ahead with that one it will certainly change you know

[1:26:42] Voice 8: You

[1:26:42] Voice 4: know, as the charter changes, the public will probably continue to provide versions of the LTC information.

[1:26:48] Voice 4: Okay.

[1:26:49] Voice 4: Less endorsement.

[1:26:50] Voice 4: Yep.

[1:26:51] Trustee Patrick (probable): I understand.

[1:26:53] Trustee Patrick (probable): I move that the Salt Spring Island Local Trust Committee receive the updated Salt Spring Island OCP Land Use By-law work plan

[1:27:02] Trustee Patrick (probable): attached as attachment 2 to the staff report titled OCP Land Use By-law Project Update dated July 9, 2026.

[1:27:10] Voice 8: I'll second the motion.

[1:27:12] Voice 8: And any discussion?

[1:27:14] Voice 8: i'll call the question all those in favor carries and

[1:27:18] Trustee Patrick (probable): i move that the salt spring island local trust

[1:27:20] Trustee Patrick (probable): committee request staff bring forward a business case for the 2027-28 fiscal year for the salt

[1:27:25] Trustee Patrick (probable): spring island ocp land use bylaw update project

[1:27:29] Voice 8: i'll second that and any discussion

[1:27:33] Voice 8: all the question all those in favor and that carries i

[1:27:37] Trustee Patrick (probable): can i just ask yes the

[1:27:39] Trustee Patrick (probable): one more the

[1:27:40] Trustee Patrick (probable): The one thing that I know is sort of totally dropped and I mentioned before, because I know

[1:27:47] Voice 18: Manager

[1:27:48] Trustee Patrick (probable): Yeomans will know, is the wildfire protection, the wildfire DPA or whatever we called it, I guess would now be disappeared from this project.

[1:28:02] Trustee Patrick (probable): If I'm reading it the way I am, which is a little disappointing.

[1:28:07] Trustee Patrick (probable): disappointing um the mitchell sharon development permit area is what it was hopefully called

[1:28:15] Trustee Patrick (probable): because you know i do know and understand there are limitations to a development permit area and

[1:28:21] Trustee Patrick (probable): and we always had those conversations especially with mitchell's desire or dream of this as when

[1:28:28] Trustee Patrick (probable): when he's already retired he wanted to see the development permit area before he retired and

[1:28:33] Trustee Patrick (probable): he's retired but his his whole goal from the beginning was education that we really take an

[1:28:39] Trustee Patrick (probable): education forward approach to help residents understand that most of the wildfire protection

[1:28:45] Trustee Patrick (probable): would be coming from people voluntarily doing things on their properties that's what he was

[1:28:51] Trustee Patrick (probable): hoping we would have a document that they could look to

[1:28:53] Voice 4: thanks thanks for the comment to the

[1:28:57] Voice 4: chair i think i think it's probably in staff's intent to review all current dpas and particularly

[1:29:04] in light of our conversation

[1:29:06] Voice 4: today uh to assess whether an additional dpa should should be

[1:29:12] Voice 4: incorporated as well so it's certainly not off the table um it's one of those things that we could

[1:29:17] Voice 4: try to school as appropriate as possible because

[1:29:23] Trustee Patrick (probable): a lot of work just for your history and i i think

[1:29:27] Trustee Patrick (probable): a lot of the studies have been done. I know we even were involved in buying the data from some

[1:29:38] Trustee Patrick (probable): of the studies to have on hand. And so there has been effort progressing this project. It just

[1:29:49] Trustee Patrick (probable): somehow stalled. So anyway, it's more of a legacy issue I would like to see carry on.

[1:30:00] Trustee Patrick (probable): I know we've all stood with Mitchell Sharon,

[1:30:02] Trustee Patrick (probable): former firefighter on the island,

[1:30:04] Trustee Patrick (probable): really devoted and put a lot of effort

[1:30:07] Trustee Patrick (probable): into trying to lobby us to move forward with it.

[1:30:11] Trustee Patrick (probable): I'd hate to see it lost.

[1:30:18] Voice 8: All right.

[1:30:19] Voice 8: So I'm just looking at the time

[1:30:21] Voice 8: and we would often be taking a break

[1:30:26] Voice 8: and then coming back for applications.

[1:30:29] Voice 8: So we're probably blown by that.

[1:30:30] Voice 8: I'm wondering, how's everyone feeling?

[1:30:33] Voice 8: Do you want to take a break now

[1:30:34] Voice 8: and then come back we I think we can it looks to me like if we take a relatively short break we

[1:30:43] Voice 8: can conclude today's meeting fairly early but also it's fair to take a break and folks might

[1:30:50] Voice 8: want to eat something so should we take a half hour recess for lunch is that reasonable

[1:30:58] Voice 8: you're happy with that uh

[1:31:00] Trustee Patrick (probable): or we could take less time and maybe finish up

[1:31:03] Trustee Patrick (probable): and then go have lunch

[1:31:05] Trustee Patrick (probable): that would be probably my

[1:31:06] Trustee Patrick (probable): I think we're not terribly

[1:31:09] Trustee Patrick (probable): off of that

[1:31:11] Voice 8: let's go 15 then

[1:31:14] Voice 8: so we'll come back at

[1:31:15] Voice 8: we'll come back at 11.15

[1:31:18] Voice 8: so we're already fixed

[1:31:20] Voice 8: alright

[1:31:21] Voice 8: and then I think if someone can hit the

[1:31:24] Voice 8: mute on that

[1:31:31] chair Peterson

[1:45:30] Voice 13: somebody

[1:45:35] Voice 15: will need to unmute the LTC now it is thank you

[1:45:40] Voice 8: okay so we are going to reach and being

[1:45:43] Voice 8: here we're back from recess and you are on okay we're on section 16 so the first item here is the

[1:45:59] Voice 8: option for introducing a septic system maintenance regulatory program uh and that's sort of on page

[1:46:06] Voice 8: 69 I'll turn it over to staff that software chair

[1:46:11] Voice 12: I believe the director of

[1:46:12] Voice 12: planning services doing so much at this point

[1:46:15] Voice 5: go ahead director sir Mac hello

[1:46:20] Voice 5: everybody you can hear me yes we can interesting

[1:46:24] Voice 21: I'm getting a dual feed okay

[1:46:25] Voice 21: great I'll be quite brief in my presentation the LTC asked for this

[1:46:31] Voice 21: information in regards to activity they had asked the question what would it

[1:46:36] Voice 21: take to have the CRD be a member or get involved in the septic maintenance program the CRD could do

[1:46:45] Voice 21: that information is presented here I'm really grateful to Dale Green from the CRD who provided

[1:46:51] Voice 21: me all the background information you can see the history and the story there the punch line

[1:46:57] Voice 21: is that the LDC may ask the CRD director to initiate the service and then the CRD does most

[1:47:05] Voice 21: that work okay well

[1:47:09] Voice 6: thank you um trustees any questions or comments just to patrick no um

[1:47:16] Trustee Patrick (probable): thank you are you still getting double fee i

[1:47:20] Voice 20: am i'm unfortunately watching you i think i'm going

[1:47:23] Voice 20: to try turning off my uh

[1:47:24] Trustee Patrick (probable): okay i just didn't just wanted to check uh no thank you for looking into

[1:47:31] Trustee Patrick (probable): that uh my only point i'm fine i think uh i think it would be nice to also copy the local community

[1:47:36] Trustee Patrick (probable): commission because i think they want to know what we're asking too um but i think there could be

[1:47:42] Trustee Patrick (probable): some context if if we just send them the resolution that's fine if we do it would we do it in a letter

[1:47:49] Trustee Patrick (probable): where we could expand on why we're asking that you know this really came about from the waterfront

[1:47:55] Trustee Patrick (probable): properties and the protection of i think you know the protection of um clam harvesting and

[1:48:02] Trustee Patrick (probable): and food sources, and there's a reason why we're asking.

[1:48:07] Trustee Patrick (probable): It's not just go add a new piece of legislation.

[1:48:10] Trustee Patrick (probable): It's our recognition that we're trying to improve food sources

[1:48:14] Trustee Patrick (probable): for First Nations, and that's where this came from.

[1:48:19] Trustee Patrick (probable): So would there be a letter, or do we have to have a separate resolution?

[1:48:25] Voice 21: To the Chair?

[1:48:27] Voice 21: I don't think so personally, but I think I've been in contact

[1:48:31] Voice 21: with crd staff they're ready to initiate the process i did contact um the crd director before

[1:48:37] Voice 21: this report was put on the agenda to not surprise him and make sure that he knew it was coming

[1:48:42] Voice 21: um and he's also aware of the history of the of um as per the what's included in the report how

[1:48:48] Voice 21: his initial how it was initiated at one point and then shut down um after the election so he's well

[1:48:55] Voice 21: aware and well versed i think most i don't think they need any further understanding of what the

[1:49:01] Voice 21: the benefits of the program are i can tell you that the crd staff see the um uh the gulf islands

[1:49:08] Voice 21: in general not just salt spring but as a key priority area for doing the work because we're

[1:49:14] Voice 21: so dependent on groundwater or or surface water versus being piped in and so the need for a septic

[1:49:23] Voice 21: maintenance program would be highest in this area so i don't think they need a convincement of why

[1:49:28] Voice 21: whether it's you know the shoreline potential shoreline impacts for first nations harvesting

[1:49:32] Voice 21: or other or whether it's uh internal um clean drinking water sources i think they're very well

[1:49:39] Voice 21: versed on that i think they only need direction um to proceed and i think they have all the

[1:49:44] Voice 21: rationale and reasoning that they need to do so they just uh need the request yeah

[1:49:49] Voice 6: thank you and

[1:49:50] Voice 6: i'm gonna come to you in a moment to ask you patrick but i think one of the things that i

[1:49:54] Voice 6: I reflect on for

[1:49:56] Voice 8: this, and it's certainly all the islands in the Highlands Trust, but

[1:50:03] Voice 8: because of your geography, we're frequently being asked to approve variance, you know,

[1:50:11] Voice 8: setback variances around septic systems, and my recollection is that that's sort of where

[1:50:17] Voice 8: this came came from because um you know individually of course each each uh each

[1:50:25] Voice 8: setback variance has um you know some rationale and some justification but when we start looking

[1:50:31] Voice 8: at um the unknown is what are the cumulative effects and um and so if there was some

[1:50:41] Voice 8: identification of what the ltc sees as some of the issues i would you know

[1:50:48] Voice 8: assume that that should be an important part of that but uh trustee patrick yeah

[1:50:52] Trustee Patrick (probable): my only concern

[1:50:53] Trustee Patrick (probable): the elect the um electoral area director last month told us that the 2007-2008 work

[1:51:01] Trustee Patrick (probable): only pertained to watersheds zones that was very particular so um that was my only concern was that

[1:51:09] Trustee Patrick (probable): you know i think island wide i would agree is that this these are island wide needs um but

[1:51:16] Trustee Patrick (probable): But our motivation came about from the conversations with Parks Canada and the Fulford Clam Garden in particular was the motivator to this to this work.

[1:51:30] Trustee Patrick (probable): That's all. So it just shows that it's more zones than watershed.

[1:51:34] Trustee Patrick (probable): I think that's that's the key thing. So that if they dust off the 2008 project, it was limited in the the island's geography.

[1:51:46] Trustee Patrick (probable): So that that's my only concern is that, you know, we we want to encourage them to refresh the project with today's thinking, not 2007's thinking.

[1:52:02] Voice 21: If I may, Chair, I think that is a great point that you don't want them to just rehash the old bylaw.

[1:52:08] Voice 21: That was, as you say, it's included in the report.

[1:52:10] Voice 21: They're showing the the highlighted areas that it was drinking.

[1:52:13] Voice 21: but if you want it to say island wide perhaps you can make that explicit in the uh the resolution

[1:52:18] Voice 21: okay

[1:52:21] Voice 8: thank you for that um director shermak so uh trustee patrick how would you want to

[1:52:34] Voice 8: adjust the resolution wording to yeah

[1:52:38] Trustee Patrick (probable): i want to adjust the wording lisa first wording would be

[1:52:42] Trustee Patrick (probable): to request the Salt Spring Island

[1:52:46] Trustee Patrick (probable): Electoral Area Director

[1:52:48] Trustee Patrick (probable): and to inform the local community commission

[1:52:52] Trustee Patrick (probable): just so that they're informed

[1:52:54] Trustee Patrick (probable): because I think they like knowing

[1:52:55] Trustee Patrick (probable): what we're asking for

[1:52:57] Trustee Patrick (probable): to consider initiating the process

[1:53:00] Trustee Patrick (probable): for adding Salt Spring sewage

[1:53:03] Trustee Patrick (probable): to

[1:53:05] Voice 18: all zones on the island.

[1:53:13] Trustee Patrick (probable): Would that go ahead?

[1:53:15] Trustee Patrick (probable): Oh, I'm sorry.

[1:53:15] Trustee Patrick (probable): Sorry, Stefan, which way is he?

[1:53:18] Voice 21: Director, sir, Matt?

[1:53:19] Voice 21: Sir, I was just trying to be assistance.

[1:53:21] Voice 21: Two sort of key points.

[1:53:22] Voice 21: I did, I'm just trying to find the right page there

[1:53:25] Voice 21: on page 73 of your report on the alternatives.

[1:53:31] Voice 21: Alternative number three.

[1:53:32] Voice 21: I did have a separate, some recommended wording

[1:53:35] Voice 21: if you did want to talk to the assault spain LCC about this

[1:53:39] Voice 21: to sort of separate it to the request staff

[1:53:41] Voice 21: to add this topic to the agenda of the next LTC joint meeting

[1:53:44] Voice 21: to to not confuse the two things just sure

[1:53:48] Voice 18: so

[1:53:49] Voice 21: i think that might help with the resolution to not

[1:53:51] Voice 21: including the resolution to not muddy it up okay

[1:53:53] Voice 21: but then going back to this current resolution

[1:53:56] Voice 21: that the ltc requests the salt spring island electoral area director to consider initiating

[1:54:01] Voice 21: the process for adding um all of salt spring island to the capital regional district so i

[1:54:08] Voice 21: think all of between adding and salt spring island might be it's it's kind of crude but

[1:54:14] Voice 21: but it gets the message across.

[1:54:26] Voice 8: Bob?

[1:54:27] Trustee Patrick (probable): Sure, yeah.

[1:54:29] Voice 8: And then we could do the LCC as a separate.

[1:54:31] Trustee Patrick (probable): Yeah, as long as the communications are clear

[1:54:35] Trustee Patrick (probable): that the watershed ones would miss helping us completely

[1:54:41] Trustee Patrick (probable): and why we initiated this conversation.

[1:54:45] Trustee Patrick (probable): And I would hope CRD is cognizant

[1:54:48] Trustee Patrick (probable): that the First Nations would be engaged

[1:54:51] Trustee Patrick (probable): in this conversation too.

[1:54:53] Trustee Patrick (probable): All right.

[1:54:54] Trustee Patrick (probable): so i'll move that the salt spring island local trust committee requests the salt spring island

[1:54:58] Trustee Patrick (probable): electoral area director to consider initiating the process for adding all of salt spring island

[1:55:05] Trustee Patrick (probable): to the capital regional district on-site sewage system service and associated online

[1:55:11] Trustee Patrick (probable): on on-site sewage system maintenance bylaw moved

[1:55:17] Voice 6: all second to motion any further discussion i just

[1:55:20] Trustee Patrick (probable): that this is I've noticed many municipalities are bringing in this service as well as Bowen

[1:55:28] Trustee Patrick (probable): is under active consideration and there's another resource that looking at it that they're

[1:55:34] Trustee Patrick (probable): advancing this work so yeah

[1:55:38] Voice 6: and I just had the recent joint meeting of the Hornby and

[1:55:41] Voice 6: Denman

[1:55:42] Voice 8: local trust committees with the Comox Valley Regional District that was one of the items

[1:55:46] Voice 8: that the regional district highlighted.

[1:55:48] Voice 8: They have a program and a rebate set up

[1:55:53] Voice 8: to encourage the work to happen.

[1:55:57] Voice 8: So I think it's a good initiative.

[1:56:00] Voice 8: I'll call the question then all those in favor

[1:56:02] Voice 8: and that carries.

[1:56:04] Trustee Patrick (probable): And then if we wanna add as a second resolution,

[1:56:08] Trustee Patrick (probable): here it is.

[1:56:09] Trustee Patrick (probable): I move that the Salt Spring Island Local Trust Committee

[1:56:11] Trustee Patrick (probable): request staff to add, if you want this topic

[1:56:17] Trustee Patrick (probable): or do we want to repeat if you want to say this topic but uh i would hope you could just

[1:56:24] Trustee Patrick (probable): add the wording in there as to what this topic is uh to the agenda of the next uh salt spring

[1:56:30] Trustee Patrick (probable): island local trust committee lc uh lcc joint meeting for discussion and information sharing

[1:56:40] Voice 8: okay moved i'll second the motion any further discussion not seeing any i'll call the question

[1:56:47] Voice 8: and all those in favor and that carries as well do

[1:56:50] Trustee Patrick (probable): we have a next meeting date uh is it is there

[1:56:53] Trustee Patrick (probable): one this

[1:56:54] Voice 8: august 27th

[1:56:55] Trustee Patrick (probable): and we

[1:56:56] Voice 8: have scheduled an additional one in september if you call all right

[1:57:00] Trustee Patrick (probable): okay

[1:57:00] Voice 8: super okay so next is the abc secretary appointment we have staff reports starting on

[1:57:08] Voice 8: on page 96.

[1:57:10] Voice 8: I'll turn it over to staff to lead us off.

[1:57:15] Voice 8: Sure, thank you, Chair.

[1:57:17] Voice 12: This report simply addresses

[1:57:18] Voice 12: a administrative oversight on our part,

[1:57:21] Voice 12: which is to say that the Salt Spring Islands

[1:57:25] Voice 12: bylaw number 467,

[1:57:27] Voice 12: which concerns its advisory planning commissions,

[1:57:29] Voice 12: section 3.1 indicates that the local trust committee

[1:57:32] Voice 12: shall appoint one or more secretaries

[1:57:34] Voice 12: to the advisory planning commission,

[1:57:35] Voice 12: It's advisory planning commissions.

[1:57:38] Voice 12: That step has not formally been taken up until this point.

[1:57:41] Voice 12: The administrative staff appointed that note to us.

[1:57:44] Voice 12: All I'm proposing to you here in the recommendation is that you appoint two secretaries and leave

[1:57:50] Voice 12: it up to me to assign duties to each of those as I deem appropriate.

[1:57:55] Voice 12: It's my understanding that the long standing practice of the Salt Spring office has been

[1:58:01] Voice 12: that the planning team assistant provides the bulk of administrative support to APCs.

[1:58:04] Voice 12: I understand that in the other regions of the outcomes trust that those

[1:58:08] Voice 12: duties may fall to a contract minute taker to serve as the secretary.

[1:58:12] Voice 12: And so I just want to ensure that I take advantage of potentially both

[1:58:16] Voice 12: those opportunities.

[1:58:19] Voice 12: Well, you

[1:58:21] Trustee Patrick (probable): know me, I went and checked to see other municipal bylaws.

[1:58:25] Trustee Patrick (probable): You know, it's right in the municipal bylaws,

[1:58:27] Trustee Patrick (probable): the manager gets to make those appointments.

[1:58:29] Trustee Patrick (probable): So that's another thing to consider fixing is why in our bylaws,

[1:58:34] Trustee Patrick (probable): we left it to the local trust committees that is a that is an administrative task

[1:58:38] Trustee Patrick (probable): and I would definitely support some housekeeping on our old bylaws of

[1:58:44] Trustee Patrick (probable): making giving you the authority you need to do the work that needs to be done not have to be

[1:58:49] Trustee Patrick (probable): hampered so I move that the Salt Spring Island unless you have comments I move that the Salt

[1:58:56] Trustee Patrick (probable): Spring Island local trust committee appoint the following positions as secretaries for all advisory

[1:59:00] Trustee Patrick (probable): planning commissions the planning team assistant with duties assigned by the regional planning

[1:59:06] Trustee Patrick (probable): manager and the contract minute taker with duties assigned by the regional planning manager

[1:59:11] Trustee Patrick (probable): moved

[1:59:12] Voice 8: i'll second the motion any further discussion not seeing any i'll call the

[1:59:18] Voice 8: question all those in favor that carries okay and then so we have at 16.3 of mining claims for

[1:59:27] Voice 8: discussion over to you trusted yeah

[1:59:31] Trustee Patrick (probable): i was just i don't know if you saw that as well and the

[1:59:37] Trustee Patrick (probable): driftwood yesterday had a story about a number of mining claims that somehow inadvertently got

[1:59:43] Trustee Patrick (probable): made over top of ecological reserves in the southern part of the island was that the first

[1:59:48] Trustee Patrick (probable): you heard of it too first

[1:59:50] Voice 5: i heard yeah

[1:59:53] Trustee Patrick (probable): so i know my i know mining claims and all that that's that

[1:59:56] Trustee Patrick (probable): ancient act that has had lots of conversations in this province

[1:59:59] Trustee Patrick (probable): Robbins.

[2:00:00] Trustee Patrick (probable): because it dates from what 1887 or something um is there any advocacy or anything that i mean i

[2:00:08] Trustee Patrick (probable): didn't get clarity from that report of the province is going to remove them it sounds like almost

[2:00:13] Trustee Patrick (probable): they were going to leave them it

[2:00:15] Voice 6: sounded to me like that brought one up my reading of it was

[2:00:19] Voice 6: that the province kind of was saying oops we're gonna fix that

[2:00:22] Trustee Patrick (probable): so

[2:00:24] Voice 12: i don't have any information

[2:00:26] Voice 12: or advice to provide, but if you would like to direct staff

[2:00:29] Voice 12: to do some investigation and determine

[2:00:31] Voice 12: whether we would recommend any advocacy action

[2:00:35] Voice 12: on the part of the local trust committee

[2:00:36] Voice 12: to receive that.

[2:00:40] Voice 18: For, where did I have, sorry, I can't find my notes here.

[2:00:44] Voice 18: Too much stuff in my notes.

[2:00:47] Voice 18: All my notes are out of order, I'm changing.

[2:00:55] Trustee Patrick (probable): Lisa, I'm gonna wing a motion then.

[2:00:58] Trustee Patrick (probable): I move that the Salt Spring Island Local Trust Committee

[2:01:00] Trustee Patrick (probable): request staff investigate the mineral claims or the sorry the mining claims registered in error

[2:01:14] Trustee Patrick (probable): reported in the july 8th gulf islands driftwood and report back to the local trust committee

[2:01:26] Trustee Patrick (probable): does

[2:01:28] Voice 18: that sound reasonable

[2:01:35] Voice 8: to me um all right i'll second the motion

[2:01:39] Voice 8: any further discussion no so you know I'll call the question all those in favor that carries

[2:01:46] Voice 8: sorry

[2:01:47] Voice 18: to have you do more work but that sounded interesting okay

[2:01:53] Voice 8: so that is that I just wanted to

[2:01:59] Voice 8: check and have the report section and the closed meeting coming up the we're going to circle back

[2:02:04] Voice 8: to 9.3 and I just wanted to check was your intention to come after the closed meeting okay

[2:02:09] Voice 8: All right. So in Section 10, we have a follow-up action list. Anything from staff on that? Oh, sorry, not Section 10. We have the policy and setting resolutions list. That has not changed. We have the open applications report. Trustee Patrick?

[2:02:30] Voice 8: Yeah,

[2:02:31] Trustee Patrick (probable): I just wanted to ask on two applications, the one on the composting facilities or status

[2:02:36] Trustee Patrick (probable): of that one, and then the other is the Pioneers Village Lines project.

[2:02:41] Voice 12: Sure.

[2:02:42] Voice 12: I have reviewed a preliminary report, like a first staff report on the compost facility

[2:02:51] Voice 12: rezoning, so I anticipate that the City should be receiving that over their August meeting

[2:02:59] Voice 12: cleaning up around the edges so I think that should be before you for a first pass soon

[2:03:04] Voice 12: and then Pioneer Village which is what Sandy Harkema and Don Gunn spoke to today in the

[2:03:12] Voice 12: public comment period they have an open development variance permit application

[2:03:18] Voice 12: on my review of the file I think it also requires a development permit application

[2:03:24] Voice 12: and so some backtracking on our part may be necessary and so we'll be we'll be and we are

[2:03:32] Voice 12: already in communications with the applicants about those potential permitting requirements

[2:03:37] Voice 12: you know we are quite cognizant of the priority of this local trust committee around affordable

[2:03:46] Voice 12: housing right

[2:03:54] Trustee Patrick (probable): yeah so then we don't need to to give any direction for prioritizing

[2:04:00] Trustee Patrick (probable): this application?

[2:04:03] Voice 12: If you want us to make it

[2:04:08] Voice 12: the first priority within our queue of applications,

[2:04:14] Voice 12: it's at your discretion to do so.

[2:04:17] Voice 18: I thought we prioritized the GISRA one night.

[2:04:22] Voice 7: We did. I know we did.

[2:04:24] Voice 18: I think

[2:04:31] Trustee Patrick (probable): it would be worth...

[2:04:33] Trustee Patrick (probable): I hope they can get well-connected with the other groups

[2:04:38] Trustee Patrick (probable): groups on the island that are that are well connected on moving forward with with projects

[2:04:43] Trustee Patrick (probable): as well as the funders table and other other things because uh every unit is uh a good idea

[2:04:52] Trustee Patrick (probable): 1967 that was i knew it was old but 1967 yeah

[2:04:56] Voice 12: as we were looking through the files we were looking

[2:04:58] Voice 12: for what the existing development permit we're hoping that maybe it accounted for these for

[2:05:02] Voice 12: these new units already but of course we

[2:05:03] Trustee Patrick (probable): didn't even have zoning until 1971 permit because it

[2:05:07] Voice 12: it predated all of us yeah

[2:05:09] Trustee Patrick (probable): no i i was uh that was news to me i i it's uh it looks fantastic for its

[2:05:15] Trustee Patrick (probable): age and uh um and i i would understand that it's been full ever since too so um yeah so i do we

[2:05:25] Trustee Patrick (probable): have an application number for that one

[2:05:27] Voice 18: um just so that we're correct address or whatever you

[2:05:41] Voice 18: would prefer us to use sure

[2:05:48] Voice 12: so that's um you can either use the application number or you could

[2:05:54] Voice 12: just say develop all development applications related to 275 275 yeah

[2:06:02] Voice 18: okay

[2:06:07] Trustee Patrick (probable): lisa you're going

[2:06:08] Trustee Patrick (probable): to try to wing it again i move that the salt spring island local trust committee

[2:06:13] Trustee Patrick (probable): request staff to prioritize all the processing of

[2:06:19] Trustee Patrick (probable): applications for 275 Lower Ganges Road.

[2:06:26] Voice 18: And

[2:06:33] Voice 13: I'll just check, have you got that?

[2:06:36] Voice 15: Affirmative, Chair Peterson.

[2:06:38] Voice 8: Thank you very much.

[2:06:40] Voice 8: Moved, I'll second the motion.

[2:06:42] Voice 8: Any further discussion?

[2:06:44] Voice 8: We'll call the question.

[2:06:45] Voice 8: All those in favor?

[2:06:46] Voice 8: That carries.

[2:06:49] Voice 8: Any disagreements?

[2:06:50] Voice 8: One final

[2:06:51] Voice 12: note on this is that if indeed a development permit is required, which I'm confident that it is, our ability to prioritize the file is in part contingent on how quickly they're able to provide the information that they need.

[2:07:06] Voice 12: We

[2:07:07] Trustee Patrick (probable): understand that.

[2:07:09] Trustee Patrick (probable): Sounds like they're out of practice in building housing since 1967.

[2:07:16] Trustee Patrick (probable): So they'll need support.

[2:07:20] Trustee Patrick (probable): Okay.

[2:07:20] Voice 8: Okay, any further?

[2:07:22] Voice 8: All right, we've got an expense report for information here

[2:07:27] Voice 8: and we have the Islands Trust Conservancy Board report, none.

[2:07:33] Voice 8: Okay, we were gonna circle back to 9.3,

[2:07:38] Voice 8: but we're gonna do that after the closed meeting.

[2:07:44] Voice 8: And so I think she'd probably go into the closed meeting

[2:07:48] Voice 8: and then come back into open for that.

[2:07:50] Voice 8: That makes no sense.

[2:07:51] Voice 8: sense. So we do have a motion to close the meeting there.

[2:07:56] Trustee Patrick (probable): I move that the meeting be closed to the public in accordance with

[2:08:00] Trustee Patrick (probable): Community Charter Part 4, Division 3, Section 91

[2:08:03] Trustee Patrick (probable): for the purpose of considering F, law enforcement

[2:08:08] Trustee Patrick (probable): if the local trust committee considers that

[2:08:12] Trustee Patrick (probable): disclosure could reasonably be expected to harm the

[2:08:16] Trustee Patrick (probable): conduct of an investigation under or enforcement of

[2:08:19] Trustee Patrick (probable): of enactment.

[2:08:20] Trustee Patrick (probable): I, in the receipt of advice that is subject

[2:08:23] Trustee Patrick (probable): to solicitor-client privilege,

[2:08:25] Trustee Patrick (probable): including communication necessary for that purpose,

[2:08:28] Trustee Patrick (probable): and that the recorder and staff be invited to remain.

[2:08:32] Voice 8: I'll second the motion.

[2:08:33] Voice 8: Any discussion?

[2:08:36] Voice 8: All the questions, all those in favor?

[2:08:38] Voice 8: Mary?

[2:08:45] Voice 15: Chair Peterson, you're back in the meeting.

[2:08:48] Voice 8: Okay, thank you very much.

[2:08:50] Voice 8: So we are returning from our closed meeting.

[2:08:56] Voice 8: And I'm just

[2:08:58] Voice 7: going to, I'm going to rise and report that the local trust committee adopted the minutes of the June 11th closed meeting

[2:09:10] Voice 8: and requested staff to prepare a request for decision for trust council to consider a letter of understanding with the local community commission.

[2:09:21] Voice 8: believe that encapsulates it all and um okay so we are going to then circle back to correspondence

[2:09:39] Voice 8: um 9.3 i believe on page 20 and uh trustee pat go ahead yeah

[2:09:53] Trustee Patrick (probable): um just i think encourage uh

[2:09:58] Trustee Patrick (probable): Mr. Large to reach out to staff to

[2:10:01] Trustee Patrick (probable): seek resolution. And I'm happy to reach out

[2:10:07] Trustee Patrick (probable): to Mr. Large.

[2:10:10] Voice 8: Okay. And so that's just an encouragement.

[2:10:12] Voice 8: We don't require a resolution for that.

[2:10:16] Voice 8: All right. So is there anything further

[2:10:22] Voice 8: than today? I believe we've completed

[2:10:25] Voice 8: our agenda. The next regular meeting

[2:10:29] Voice 8: of the salt spring island local trust committee is scheduled for 9 30 uh august 27th right here

[2:10:37] Voice 8: at the legion meeting hall and uh we shall uh um come back then and i think we're ready for

[2:10:45] Voice 8: adjournment then i so move all right okay thank you everyone and uh we will see you next time

[2:10:57] Voice 15: Thanks, everyone.

[2:10:59] Voice 15: Thanks, Lisa.

ADOPTED

Salt Spring Island Local Trust Committee

Minutes of Regular Meeting

Date: Thursday, July 9, 2026  
Location: Meaden Hall  
120 Blain Road, Salt Spring Island, BC

Members Present:  
Timothy Peterson, Chair  
Laura Patrick, Local Trustee

Members Absent:  
Jamie Harris, Local Trustee

Staff Present:  
Stefan Cermak, Director, Planning Services (electronic)  
Jason Youmans, Regional Planning Manager  
Mary Storzer, Regional Planning Manager (electronic)  
Warren Dingman, Manager, Bylaw Compliance & Enforcement (electronic)  
Joe Elliott, Senior Indigenous Relations Advisor (electronic)  
Peter Thicke, Island Planner  
Dede MacLean, Office Administrative Assistant (electronic)  
Lisa Millard, Meeting Administrator/Recorder (electronic)

Others Present:  
There were approximately 8 members of the public in attendance

1. CALL TO ORDER

Chair Peterson called the meeting to order at 9:30 a.m. He introduced himself, the Trustees and staff and acknowledged that the Local Trust Committee is meeting in the territory of the Coast Salish First Nations including the Hul’qumi’num and SENĆOŦEN speaking peoples.

2. APPROVAL OF AGENDA

The following additions to the agenda were presented for consideration:

16.3 Mining Claims on Eco Reserves – Verbal Discussion

By general consent the agenda was approved as amended.

3. PUBLIC PARTICIPATION

Three members of the public spoke to an upcoming Development Variance Permit application to enable the build-out of the permitted densities at Pioneer Village, with the addition of a fourplex. It was noted that funding will be sought and it was requested that the application be fast-tracked. A Trustee encouraged the group to reach out to the housing society to gain knowledge from their experience and the Salt Spring Foundation for funding support. A trustee suggested it may be possible for the Local Trust Committee to fast track the application once it comes before them.

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ADOPTED

A member of the public asked if a specific property was on the agenda and stated the owners would be seeking to rezone the property back to the original Commercial Accommodation 2 (CA2) zone in order to operate a short-term vacation rental. The speaker indicated they will also be asking the Local Trust Committee to exempt them from the BC short-term rental regulation requirements.

Staff noted that correspondence was received from the owner of the subject property after the agenda cut-off, so it is not on the agenda. The Chair encouraged the speaker to work with staff regarding an application and that the speaker should contact the bylaw enforcement for information regarding exemption from the Province’s short-term vacation regulations.

A member of the public stated that the Project Advisory Planning Commission for the Official Community Plan-Land Use Bylaw project would likely have higher success if project terms of reference were better defined and the commission members were given clear direction about those terms.

4. DELEGATIONS - None

5. TRUSTEE REPORTS

Trustee Patrick reported the following:

• Chaired the June Trust Council meeting and stated appreciation to staff for work that goes into supporting the meeting;
• Attended an Agricultural Advisory Planning Commission meeting as an observer;
• The BC Public Lands map has been released that shows parcels that might be suitable for potential housing;
• Attended a Salt Spring Forum meeting which featured a discussion with Adam Olsen about the Declaration on the Rights of Indigenous Peoples Act.

6. CHAIR’S REPORT

Chair Peterson reported attendance at the June Trust Council meeting, provided meeting highlights, and noted attendance at a BC Healthcare professional recruitment and retention session.

7. CAPITAL REGIONAL DISTRICT DIRECTOR’S REPORT

Local Community Commission Chair Rook reported the following:

• Attendance at a dedication for the completion of the Merchant Mews pathway and a ribbon cutting ceremony for the newly resurfaced pickleball court;
• Projects charters have been initiated for the repurposing of the fire hall and additional pickleball courts in the south end;
• Work is being done on the completion of the housing strategy project;
• Upcoming meeting in August will focus on the provisional 2027 budget.

Capital Regional District Area Director Holman reported the following:

• The Capital Regional District (CRD) Board will be approving a provisional budget in September instead of October due to the upcoming election;
• The Project charter related to the pickleball court relocation will seek community input prior to any actions;

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ADOPTED

• The fire rating is high and associated restrictions are in place;  
• The high school’s waste is 75% recyclable and compostable and there is opportunity for some of that waste to go to the new composting facility but this will require and exemption to the CRD composting bylaw;  
• The Tsawout First Nation is developing a 60-site campsite, road building has commenced, and there is hope for community support.

8. PREVIOUS MEETINGS

8.1 Draft Minutes of the Salt Spring Island Local Trust Committee

8.1.1 Draft Minutes of the June 11, 2026 Salt Spring Island Local Trust Committee Regular Meeting

The following amendments to the minutes were presented for consideration:

In item 9.2 change that a letter was addressed to “multiple parties” to a letter was addressed to “a quorum of trustees”.

By general consent, the minutes of the June 11, 2026 Salt Spring Island Local Trust Committee Regular Meeting were adopted as amended.

8.2 Resolutions Without Meeting Report - None

8.3 Draft Minutes of the Advisory Planning Commissions

8.3.1 Draft Minutes of the June 25, 2026 Agricultural Advisory Planning Commission

Received for information.

8.4 Local Trust Committee Public Hearing Record – None

9. CORRESPONDENCE

9.1 J. Cooke to Salt Spring Island Local Trust Committee - dated June 6, 2026 - Tsawout Campground

Received for information.

9.2 Bayside Strata to Salt Spring Island Local Trust Committee - dated June 22, 2026 - Form and Character

Discussion ensued and a Trustee noted the letter writer should reach out to staff regarding potential options.

9.3 L. Large to Salt Spring Island Local Trust Committee - date June 26, 2026 - Ganges Hill Saturday Market Parking

The letter was received for information and a Trustee indicated Mr. Large should contact staff to determine the appropriate planning process.

10. BUSINESS ARISING FROM MINUTES

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ADOPTED

10.1 Follow-Up Action List

Received for information.

11. WORK PROGRAM

11.1 Active Projects List

A Trustee noted previous intent was not to add all 19 Watershed Protection Plan actions to the Active Projects list but to align the three LTC watershed projects with the appropriate parent actions in the watershed plan, specifically actions 6, 15, and 19..

11.2 Future Projects List

A Trustee stated the preference that the Future Projects list be replaced with a project registry as an element of corporate planning and will raise the issue with the Governance Committee.

12. COMMUNITY INFORMATION MEETING - None

13. PUBLIC HEARING - None

14. APPLICATIONS AND REFERRALS

14.1 North Pender Island Local Trust Committee Draft Bylaws 240 & 241 Referral

SS-2026-093

It was MOVED and SECONDED,
that Salt Spring Island Local Trust Committee respond to the North Pender Island Local Trust Committee that interests are unaffected by Draft Bylaws 240 and 241.

CARRIED

15. LOCAL TRUST COMMITTEE PROJECTS

15.1 Official Community Plan – Land Use Bylaw Update

The Planner summarized the staff report which presents an updated Project Charter and Workplan for the Official Community Plan – Land Use Bylaw Project.

A Trustee noted they have submitted their comments to the Planner in writing and highlighted the following of those comments:

• It needs to be emphasized that the project is a comprehensive review;
• The intent is to update both the Official Community Plan and Land Use Bylaw and this should be made clear in the project purpose;
• The policy areas identified for review are not necessarily the limits of the project;
• Recognize that implementation planning will be required;
• Strengthen the engagement description in the purpose;
• Clarify intended outcomes to support transparent decision-making revolving around community needs;

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ADOPTED

• The work is not to facilitate more growth but to manage inevitable growth and update the current growth model;
• A short plain language statement of what the project is about needs to be included as part of communication planning, and this statement needs to be repeated in reports and communications to the public;
• Objective 1 add “and equitably” after the word “meaningful”;
• Objective 2 the phrase “reflects current community interests” should be reconsidered and language used that emphasizes needs or realities rather than interests;
• Add a new project objective that explicitly commits to evaluating the effectiveness of the existing Official Community Plan and Land Use Bylaw before determining the scope and policy of the regulatory changes;
• The proposed scope is focussed on updating the documents rather than undertaking a comprehensive review and minor wording changes are recommended to strengthen the “in scope”;
• “Out of scope” should be reframed to avoid predetermining the outcome and avoid limiting the work if it becomes necessary;
• Define what substantial means in reference to stating no “substantial changes”.

SS-2026-094

It was MOVED and SECONDED,

that the Salt Spring Island Local Trust Committee request staff to revise the Salt Spring Island Official Community Plan-Land Use Bylaw (Phase 2) Project Charter dated June 30, 2026 and attached as Attachment 1 in accordance with Local Trust Committee comments.

CARRIED

SS-2026-095

It was MOVED and SECONDED,

that the Salt Spring Island Local Trust Committee receive the updated Salt Spring Island Official Community Plan-Land Use Bylaw Workplan attached as Attachment 2 to the staff report titled “OCP-LUB Project Update” dated July 9, 2026.

CARRIED

SS-2026-096

It was MOVED and SECONDED,

that the Salt Spring Island Local Trust Committee request staff to bring forward a business case for the 2027/2028 Fiscal Year for the Salt Spring Island Official Community Plan-Land Use Bylaw Update Project.

CARRIED

A Trustee noted a wildfire Development Permit Area should be incorporated.

The meeting was recessed for a break at 11:02 a.m. and reconvened at 11:15 a.m.

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ADOPTED

16. NEW BUSINESS

16.1 Options for Introducing a Septic System Maintenance Regulatory Program

The Director of Planning Services summarized the staff report and noted Capital Regional District (CRD) staff have provided relevant background materials including governing bylaws and implementation information and confirmed that the CRD electoral area director must initiate the process as a septic maintenance program falls within their jurisdiction.

Discussion ensued and it was noted that the LTC’s request to include Salt Spring Island in a septic maintenance program stems from the need to protect the shoreline and First Nations harvesting areas in addition to watershed zones.

SS-2026-097

It was MOVED and SECONDED,

that the Salt Spring Island Local Trust Committee request the Salt Spring Island Electoral Area Director to consider initiating the process for adding all of Salt Spring Island to the Capital Regional District Onsite Sewage System Service (Bylaw 3478) and associated Onsite Sewage System Maintenance Bylaw (3479).

CARRIED

SS-2026-098

It was MOVED and SECONDED,

that the Salt Spring Island Local Trust Committee request staff to add the topic of adding all of Salt Spring Island to the Capital Regional District Onsite Sewage System Service (Bylaw 3478) and associated Onsite Sewage System Maintenance Bylaw (3479) to the agenda of the next Salt Spring Local Trust Committee-Local Community Commission joint meeting for discussion and information sharing.

CARRIED

16.2 Advisory Planning Commissions Secretary Appointment

The Regional Planning Manager stated that in accordance with Salt Spring Island Local Trust Committee Bylaw No. 467 the Local Trust Committee is required to appoint a secretary for Advisory Planning Commissions.

SS-2026-099

It was MOVED and SECONDED,

that the Salt Spring Island Local Trust Committee appoint the following positions as secretaries for all Advisory Planning Commissions:

a. The Planning Team Assistant, with duties assigned by the Regional Planning Manager; and

b. The contract minute-taker, with duties assigned by the Regional Planning Manager.

CARRIED

16.3 Mining Claims on Eco Reserves – Discussion

A trustee referenced a recent article in the Driftwood newspaper.

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ADOPTED

SS-2026-100

It was MOVED and SECONDED,

that the Salt Spring Island Local Trust Committee request staff to investigate the mining claims registered in error reported in the July 8 2026 Gulf Island Driftwood and report back to the Local Trust Committee.

CARRIED

17. REPORTS

17.1 Policy and Standing Resolutions List

Received for information.

17.2 Open Applications Report

Discussion ensued on the status of specific open applications.

SS-2026-101

It was MOVED and SECONDED

that the Salt Spring Island Local Trust Committee request staff to prioritize the processing of all development applications related to 275 Lower Ganges Road.

CARRIED

17.3 Expense Report – May 2026

Received for information.

17.4 Islands Trust Conservancy Board Report – None

18. CLOSED MEETING

18.1 Motion to Close the Meeting

SS-2026-102

It was MOVED and SECONDED

that the meeting be closed to the public in accordance with the Community Charter, Part 4, Division 3, s.90(1) for the purposes of considering:

(f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

and that the recorder and staff be invited to remain.

CARRIED

The meeting was closed to the public at 11:39 a.m. and reconvened at 12:16 p.m.

Chair Peterson rose and reported the adoption of the June 11, 2026 in-camera meeting minutes and that the Local Trust Committee requested staff to prepare a Request for Decision for Trust Council to consider a letter of understanding with the Salt Spring Local Community Commission.

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ADOPTED

19.    UPCOMING MEETINGS

The next regular meeting of the Salt Spring Island Local Trust Committee is scheduled for 9:30 a.m. on August 27, 2026 at the Legion Meaden Hall, 120 Blain Road, Salt Spring Island.

20.    ADJOURNMENT

By general consent the meeting adjourned at 12:18 p.m.

Tim Peterson, Chair

Certified Correct:

Lisa Millard, Meeting Administrator/Recorder

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