Thetis Island Local Trust Committee regular meeting, July 29, 2026

[0:00:00] Voice 6: All right, well, thank you so much. Well, good morning, everyone. I'd like to call this regular

[0:00:05] Voice 6: meeting of the Executive Committee to order. I'll just begin by acknowledging with respect and

[0:00:12] Voice 6: humility that the lands and the waters of the Trust Area have been home to Indigenous people

[0:00:16] Voice 6: since time immemorial. Their deep connection to these islands continue to this day, and we honor

[0:00:22] Voice 6: their enduring presence, constitutional rights, and responsibilities. And we always keep this

[0:00:28] Voice 6: at the top of mind as we do our work at the committee today and always.

[0:00:37] Voice 6: I'm Laura Patrick. I'm elected on Salt Spring Island. I'm the chair of the executive committee

[0:00:46] Voice 6: and trust council, and I'm joined today by Vice Chair Maude, Maine Island, Vice Chair Elliot,

[0:00:53] Voice 6: Gabriel Island, and Vice Chair Peterson from Lusketi Island.

[0:00:57] Voice 6: Together, we're the Executive Committee.

[0:00:59] Voice 6: I'm going to look over to our CAO, Rupin Brony, to introduce the staff that are joining us today.

[0:01:05] Voice 12: Good morning, and thank you, Chair.

[0:01:07] Voice 12: Joining us today, Director of Trust Area Services, Claire Freider,

[0:01:11] Voice 12: Director of Legislative and Information Services, David Marler,

[0:01:15] Voice 12: Director of Financial and Employee Services, Derek Coburn,

[0:01:18] Voice 12: Director of Planning Services, Stefan Cermak, and our Executive Coordinator, Alexander Trifonidis.

[0:01:26] Voice 12: Thank you.

[0:01:27] Voice 6: Thank you so much for being here today and providing us the support that you do.

[0:01:32] Voice 6: Thank you.

[0:01:34] Voice 6: Vice Chairs, we have an agenda before us.

[0:01:37] Voice 6: Are there any new items or additional?

[0:01:42] Voice 6: Vice Chair Peterson?

[0:01:49] Voice 8: Yeah, thank you, Chair.

[0:01:50] Voice 8: Sure. I was hoping we could have a quick update on the candidate and elections information materials and just kind of wanted to know when they're going to be available and we can share them kind of thing.

[0:02:06] Voice 6: Yes, I'd look. Would that be under the follow up action list or is that a separate item?

[0:02:09] Voice 6: I think

[0:02:11] Voice 12: Director Murray can probably speak to that as part of his update under the follow up action list. That's probably the easiest.

[0:02:18] Voice 12: All

[0:02:19] Voice 6: right, that's great. Are there any other items?

[0:02:26] Voice 6: I think I have only one item, just through the preparation for the press council meeting, and that is the new report from PULIS on the drought-ready report.

[0:02:41] Voice 6: Alexandra?

[0:02:41] Voice 6: Sandra sorry

[0:02:44] Voice 14: chair your connection or we can't hear you very well you're kind of um coming in

[0:02:49] Voice 14: and out if you could speak clearer louder that would help be helpful please my

[0:02:53] Voice 6: goodness I don't

[0:02:54] Voice 6: know what's happening this morning with my connection is this better yes all right uh

[0:03:00] Voice 6: please let me know maybe maybe my earphones are it says they've got battery powers but okay well

[0:03:07] Voice 6: I'll do my best to try to speak up um so yes I had the one item that I think under trust council

[0:03:12] Voice 6: preparation is the drought ready report from polis um that i wanted to consider for september

[0:03:22] Voice 6: are there any other additions or changes um can we improve the um agenda i think it's primarily

[0:03:32] Voice 6: as present oh sorry uh uh trustee peterson i forgot your hand was raised oh

[0:03:38] Voice 8: sorry yeah just um

[0:03:39] Voice 8: Um, uh, is there a desire to have a short discussion around the, uh, uh, the permit

[0:03:46] Voice 8: appeal piece that, um, was sent out by email yesterday, trustee Elliot, I think you were

[0:03:55] Voice 8: asking if we could have that on.

[0:03:58] Voice 8: If not, that's okay too.

[0:04:00] Trustee Elliott (probable): I think the

[0:04:01] Trustee Elliott (probable): advice was to, that it would just go to the Thetis local trust committee, but,

[0:04:06] Trustee Elliott (probable): But I'm not sure if there's anything an executive could do at this time,

[0:04:11] Trustee Elliott (probable): but we could have a short discussion on it.

[0:04:14] Voice 6: You could report that probably through your updates and local advocacy work.

[0:04:18] Voice 6: How about that, Vice Chair Peterson?

[0:04:22] Voice 6: And then we can decide if further conversation is necessary.

[0:04:26] Voice 6: Great.

[0:04:27] Voice 6: All right.

[0:04:29] Voice 6: With that, can we approve the agenda?

[0:04:30] Voice 6: I think generally it's as presented through general consent.

[0:04:35] Voice 6: All right.

[0:04:36] Voice 6: Thank you very much.

[0:04:38] Voice 6: much. With that, I have nothing to rise and report. And that takes us to the next item,

[0:04:44] Voice 6: which is the draft executive committee meeting minutes from July 8th on page five of the agenda

[0:04:50] Voice 6: package. Are there any additions or corrections to the minutes? Not seeing any, can we approve

[0:04:58] Voice 6: the minutes of July 8th through general consent? Thank you. So that brings us up to the follow-up

[0:05:04] Voice 6: action list. It's item 6.1 on the agenda, page 15, and I'll turn this section over to our CAO,

[0:05:11] Voice 6: Ruben Brony.

[0:05:12] Voice 12: Thank you, Chair. Nothing really to update from me. The second item under the

[0:05:16] Voice 12: CAO list there, of course, is on today's agenda and will take direction from Executive Committee

[0:05:23] Voice 12: on if any further work is done on that or if it should be forwarded to Trust Council for

[0:05:28] Voice 12: consideration. So unless there's any questions from members of EC, we can move on then to

[0:05:34] Voice 12: to would be Director Marler up next.

[0:05:40] Voice 12: Oh, I guess we can move on.

[0:05:41] Voice 12: Okay, and Director Marler,

[0:05:43] Voice 12: if you could maybe as part of your updates,

[0:05:44] Voice 12: just speak to Trustee Peterson's question

[0:05:47] Voice 12: about the status of the candidate information material

[0:05:49] Voice 12: in our timeline for having that available, thanks.

[0:05:52] Voice 10: Yeah, absolutely, and I was going to mention that,

[0:05:55] Voice 10: so thank you.

[0:05:56] Voice 10: So first of all, also with apologies

[0:05:58] Voice 10: to executive items two and three,

[0:06:01] Voice 10: I noticed the dates are out, sorry, not two and three,

[0:06:04] Voice 10: two and two of them anyway are out of date. Item two is essentially done so I will

[0:06:10] Voice 10: update this before the next meeting. Item one is deferred so I'm not sure what

[0:06:15] Voice 10: date to put on there but I will move it from June of 2026 and I believe the rest

[0:06:22] Voice 10: of them are actually up to date so I don't have anything to comment on on the

[0:06:28] Voice 10: flop action list and unless is there a question on the flop action list before I talk

[0:06:33] Voice 10: about the election okay yeah okay uh so yeah for the election um um this week um communications

[0:06:45] Voice 10: specialist magana and myself uh i'm meeting with the regional districts uh we've got three meetings

[0:06:50] Voice 10: today after the executive committee meeting and we'll have one more that we need to set up so

[0:06:59] Voice 10: we've talked to all of them and we're going over the nomination packages the advertising

[0:07:03] Voice 10: advertising, the additional advertising that we're going to do to make sure that it's not

[0:07:08] Voice 10: conflicting or causing any concerns for the regional district.

[0:07:13] Voice 10: The nomination packages will be provided by the regional districts.

[0:07:17] Voice 10: So we are providing them with our information.

[0:07:22] Voice 10: So there'll be an information package specifically for trustees, for anybody applying to be a

[0:07:29] Voice 10: trustee in addition to nomination packages that will be set up for the

[0:07:34] Voice 10: director and for all the other positions that are available and those will be

[0:07:39] Voice 10: handled by the regional districts so we send them the information and they will

[0:07:43] Voice 10: put the package together and they'll run it by us before it's finalized the

[0:07:48] Voice 10: packages will then be available through the regional districts only and people

[0:07:54] Voice 10: people that are interested in being a trustee or a director or any of those positions will

[0:08:01] Voice 10: have to contact the regional district and make an appointment. They have to go in to

[0:08:05] Voice 10: sign out the information, get the package so that they can fill out all the information.

[0:08:11] Voice 10: That information is not available until September 1st. The nomination period is open September

[0:08:18] Voice 10: 1 to September 11 and then after that closes at 4 p.m. on September 11 we will

[0:08:25] Voice 10: know whether we have any local trust areas that are going to be acclaimed and

[0:08:30] Voice 10: which local trust areas that we're going to be having elections for so yeah if

[0:08:36] Voice 10: you get anybody asking for nomination packages kind of information send them

[0:08:41] Voice 10: to the regional district or you can send to me I'll let me know who they need to

[0:08:46] Voice 10: talk to you but you can let them know that nomination packages will not be available

[0:08:50] Voice 10: until september 1st and and then following that um just to finish this off for you islands trust

[0:08:58] Voice 10: does send out information to non-resident property owners so those are non-corporate so those are

[0:09:06] Voice 10: people that live in british columbia but and own property on the islands but they don't live on the

[0:09:12] Voice 10: Islands. So we send out a notice to all of them about the upcoming election and their opportunities

[0:09:19] Voice 10: to vote. It's up to them under the Act to decide who is going to vote. Only one person, where

[0:09:28] Voice 10: there's multiple owners, are allowed to vote and there's a process they need to go through to get

[0:09:33] Voice 10: permission from the other owners so that they then are the one person that votes on behalf of

[0:09:39] Voice 10: everybody else we have quite a few properties with multiple non-resident owners on the islands

[0:09:45] Voice 10: um yeah so that's where we're at right now is there any questions on that i'll try an

[0:09:51] Voice 10: answer for you

[0:09:52] Voice 6: nice chair peterson i

[0:09:56] Voice 8: think chair um so i understand the nomination packages there's

[0:10:00] Voice 8: the timing around that um it'll be interesting because of course very difficult to get from

[0:10:07] Voice 8: From Laskini to Cathette.

[0:10:09] Voice 8: But my main question was around the sort of information,

[0:10:15] Voice 8: so you think you might want to run kind of piece

[0:10:17] Voice 8: and being able to point people to that in a way.

[0:10:22] Voice 8: So prior to the actual nomination period opening

[0:10:26] Voice 8: so that we can get folks can look at that

[0:10:28] Voice 8: and have some access.

[0:10:30] Voice 10: Yeah, so we, and I think the CEO

[0:10:33] Voice 10: has been working on this as well.

[0:10:34] Voice 10: We are doing a webinar for trustees interested I think they might want to run on the evening of the 20th and we should have that information up on our website advertising that and then we can provide any documents that we have on our website in advance of that meeting and the PowerPoint presentation and a recording of it can be posted on our website after that date.

[0:11:03] Voice 10: So that gives people from the 20th to the end of the month to review that information before going to pick up the nomination packages.

[0:11:12] Voice 10: I'm not sure the CEO has got any additional comments on that.

[0:11:15] Voice 12: Thanks. I've just messaged a communication specialist to confirm the timeline for, oh, the package is now available on the website.

[0:11:25] Voice 12: And then the regional districts will be printing hard copies for their offices as well.

[0:11:31] Voice 12: so that those will be available along with but i'll see if we could get some some hard copies

[0:11:35] Voice 12: in our offices as well of that just a candidate information piece yeah

[0:11:40] Voice 10: and if you want some uh

[0:11:41] Voice 10: for the islands let us know we can email them or print them and mail them out to you all right

[0:11:47] Voice 6: thank you i just want to i i assume you meant august 20th i just want to make sure we put a

[0:11:51] Voice 6: month in front of that 20th

[0:11:53] Voice 10: date that's okay but what did i say july 20th no no

[0:11:57] Voice 6: you just said the

[0:11:58] Voice 6: 20th oh

[0:11:58] Voice 10: yeah august 20th my apologies

[0:12:01] Voice 6: thank you yeah yeah

[0:12:02] Voice 10: the regional districts are also some

[0:12:05] Voice 10: of them are doing their own candidate information for the directors and it's around the same timing

[0:12:10] Voice 10: maybe a week before but we try to do it that's not too far ahead but also is enough time ahead

[0:12:16] Voice 10: so they have the opportunity to consider the information excellent

[0:12:21] Voice 6: thank you all right carry

[0:12:24] Voice 6: Mary Omd, CEO of Brony.

[0:12:25] Voice 12: Yeah, I think that brings us then to Director Cermak.

[0:12:28] Voice 12: Good morning, everybody.

[0:12:36] Voice 11: So my follow-up action list, I don't have anything to add to it.

[0:12:39] Voice 11: It's done or in process as material is going to Trust Council.

[0:12:46] Voice 11: Other than that, you know, the team with the new RPMs and the work that we're doing,

[0:12:50] Voice 11: a lot of time getting orientation to staff and to the work, also right middle of summer.

[0:12:57] Voice 11: summer so we have a lot of people disappearing in august and prepping to make sure that the work

[0:13:02] Voice 11: continues to work on that and of course getting ready for trust council and we're in the middle

[0:13:07] Voice 11: of the sort of fiscal churning sort of making sure all the business cases etc are moving along

[0:13:12] Voice 11: and getting orientation materials going so um lots going on but uh kind of quiet behind the scenes

[0:13:18] Voice 11: or like that's not quiet but it's you're not seeing the face of it that is what i mean

[0:13:24] Voice 12: That's it.

[0:13:29] Voice 12: Seeing no questions, that brings us then to Director Coburn.

[0:13:35] Voice 7: Thank you.

[0:13:36] Voice 7: There's one item there under the finance team,

[0:13:40] Voice 7: the reviewing of the honorarium policies.

[0:13:42] Voice 7: We're working on that.

[0:13:43] Voice 7: It'll be coming forward to a trust council meeting.

[0:13:47] Voice 7: I believe it's the September one.

[0:13:48] Voice 7: I don't know why it's August.

[0:13:50] Voice 7: It should be, I guess, September 10th.

[0:13:51] Voice 7: The next trust council is what I hope to have it brought forward.

[0:13:54] Voice 7: The team is working on it, as we are right now,

[0:13:57] Voice 7: And we're expanding it to look at how we define honorary or whether it's gifts or money.

[0:14:04] Voice 7: Sometimes there's ceremonial gifts.

[0:14:06] Voice 7: We're just making sure we cover both those scenarios as they both apply to our office and the interactions we have with our Indigenous groups across the islands.

[0:14:15] Voice 7: Any questions for me?

[0:14:21] Voice 5: No.

[0:14:22] Voice 12: No hands.

[0:14:23] Voice 12: that brings us then to director fader and i see um our senior indigenous relations advisor joe

[0:14:30] Voice 12: elliot is also joined so i'll invite him to also provide any updates if he has any to share thanks

[0:14:35] Voice 12: morning

[0:14:37] Voice 13: executive committee i don't have many updates for you except to say that we're busy

[0:14:41] Voice 13: preparing all the materials for trust council which includes the um it's listed on here as an

[0:14:47] Voice 13: advocacy evaluation but really what we've discussed with you previously is we will bring like an

[0:14:51] Voice 13: advocacy summary for the term. I can advise that I've spoken with Waseda's Leadership Council and

[0:14:58] Voice 13: that agreement will not be coming forward in September, but to a future meeting of Trust

[0:15:02] Voice 13: Council. And I am hoping to connect today with Say Out staff to kind of get a read on whether

[0:15:07] Voice 13: they think it might be ready for the September Council meeting, but don't have that answer for

[0:15:11] Voice 13: you at the moment. We are busy preparing. I will be stepping away for vacation. So I'll be gone

[0:15:19] Voice 13: after this meeting until august 10th and director marler has kindly offered to act for me so if

[0:15:24] Voice 13: there's anything that comes up um you can steer it his direction and um in terms of hiring our

[0:15:30] Voice 13: positions our new positions continue to sit at classification um so we are waiting for a response

[0:15:36] Voice 13: before moving forward i'm happy to take any questions quiet quiet crowd today

[0:15:48] Voice 13: thank you and i'll just turn to um senior indigenous advisor elliot to see if he's got

[0:15:52] Voice 13: anything to add uh

[0:15:56] Voice 1: thank you claire um i don't have anything anything new to that i just that

[0:16:00] Voice 1: brings up new questions this is my first time going through the process uh and listening to

[0:16:04] Voice 1: the conversations about the election process that's coming up um and one of the questions i

[0:16:09] Voice 1: have is how do we create cultural safety in that process um for the indigenous populations that

[0:16:14] Voice 1: we're supporting to build uh respectful engagements with and that's just a question and maybe i'll

[0:16:18] Voice 1: I'll talk more with David and Claire and Ruben on that.

[0:16:21] Voice 1: So thank you.

[0:16:24] Voice 6: Thank you.

[0:16:26] Voice 12: Thank you.

[0:16:26] Voice 12: I think that brings us then to the end of the follow-up action.

[0:16:29] Voice 12: Ms. Chair, thank you.

[0:16:31] Voice 6: All right.

[0:16:32] Voice 6: Well, I guess you guys are then getting let off early,

[0:16:35] Voice 6: and I do hope your staff are taking the time that they should be for holidays over the summer.

[0:16:41] Voice 6: I understand that, but that's expected.

[0:16:44] Voice 6: And I hope they're recharging their batteries and getting ready for what will probably be a busy fall.

[0:16:49] Voice 6: Oh, okay.

[0:16:51] Voice 6: Well, that brings us then to our local committee chair updates

[0:16:56] Voice 6: and reports on local advocacy.

[0:16:58] Voice 6: I can speak today, local advocacy.

[0:17:01] Voice 6: I did ask the chairs to come prepared to talk a bit about

[0:17:04] Voice 6: if they're using the scripts that we've prepared

[0:17:09] Voice 6: for opening the public comment periods,

[0:17:12] Voice 6: knowing that it's not only who's in the room,

[0:17:15] Voice 6: it's people that could be live streaming our meetings

[0:17:17] Voice 6: and making sure that we are building culturally safe areas.

[0:17:22] Voice 6: So I'd ask each of you to just talk about whether or not you're using it,

[0:17:26] Voice 6: your experience using it at the various local trust committees that you chair.

[0:17:30] Voice 6: So just please touch on that through your report.

[0:17:33] Voice 6: So with that, it's over to the chairs of local trust committees,

[0:17:38] Voice 6: which is our vice chairs.

[0:17:40] Voice 6: And who will I start with here?

[0:17:42] Voice 6: I'll start with Vice Chair Elliott.

[0:17:48] Trustee Elliott (probable): Hello. Good morning, everyone, again.

[0:17:50] Trustee Elliott (probable): Okay, so since we last met, we've had two local trust committee meetings that have chaired Thetis on July 13th and May, July 20th.

[0:18:02] Trustee Elliott (probable): Of course, Gabriela in the middle there.

[0:18:04] Trustee Elliott (probable): Can you hear me okay?

[0:18:05] Trustee Elliott (probable): It's just a bit quiet in my, okay.

[0:18:10] Trustee Elliott (probable): Generally, I use the script somewhat of an abbreviated version, depending on which LTC.

[0:18:19] Trustee Elliott (probable): see I'm chairing. We had our last in-person meeting with Laskiti the week before. I did

[0:18:28] Trustee Elliott (probable): report on that previously. And I amended the script to start with a little story,

[0:18:41] Trustee Elliott (probable): because the challenges that we were having were sort of, were not sort of, but some of them were

[0:18:48] Trustee Elliott (probable): due to just not understanding the role of the chair and why certain standards would

[0:19:01] Trustee Elliott (probable): be required in this public meeting as opposed to a community town hall or community organized

[0:19:09] Trustee Elliott (probable): meeting.

[0:19:09] Trustee Elliott (probable): And so I did a little explainer of, you know, sort of the rules on a ferry, you know, are

[0:19:16] Trustee Elliott (probable): according to the, you know, the regulations that structure that entity and the captain is in charge

[0:19:23] Trustee Elliott (probable): and it's for the safety of all passengers that you behave in certain ways. And I was hoping with

[0:19:29] Trustee Elliott (probable): that little allegory to point to the reason we have rules in our meetings is for the safety of

[0:19:39] Trustee Elliott (probable): all and that everyone can participate and be in the same place and have different ideas. I didn't

[0:19:46] Trustee Elliott (probable): say it very eloquently, but Liskiti has presented, not Liskiti itself, but there are certain

[0:19:55] Trustee Elliott (probable): perspectives that are continually challenging the role of the chair and the role of, you

[0:20:03] Trustee Elliott (probable): know, sort of limiting certain forms of speech.

[0:20:05] Trustee Elliott (probable): so uh i have used various versions of the script from reading out everything uh i think in about

[0:20:17] Trustee Elliott (probable): three experiences since that script was developed i i remember the december meeting which was

[0:20:27] Trustee Elliott (probable): electronic i read out almost everything and uh the response from one one or two members of the

[0:20:36] Trustee Elliott (probable): public was, this is aggravating, and it is making everybody, you know, sort of the opposite of

[0:20:46] Trustee Elliott (probable): ready to conduct themselves well, because it seems to set an expectation that there's going

[0:20:50] Trustee Elliott (probable): to be poor behavior, or there's going to be statements that are, you know, derogatory and

[0:20:58] Trustee Elliott (probable): racist and and so on and I was like well this is this is the standard so just trying to set us up

[0:21:06] Trustee Elliott (probable): in a good way but that it wasn't well received in the first meeting at least for Laskiti it was

[0:21:12] Trustee Elliott (probable): overly long I think brevity does seem to do much better in some circumstances because

[0:21:23] Trustee Elliott (probable): people are there because they want to talk and if the chair is taking a long time to get through a

[0:21:28] Trustee Elliott (probable): a bunch of preamble and a bunch of instructions. And, you know, it's five, it's 10 minutes,

[0:21:34] Trustee Elliott (probable): let's say, of setup. And then we've only got a meeting or a public participation period of 15

[0:21:40] Trustee Elliott (probable): minutes. And then it has to be extended by vote if we're really following the meeting procedure

[0:21:44] Trustee Elliott (probable): bylaw, then that is frustrating for people as they're sitting there waiting. So that's my

[0:21:51] Trustee Elliott (probable): reflections from Laskiti. I've, I had trimmed it down, really hitting the four main points

[0:21:58] Trustee Elliott (probable): of constructive conversation, respect for all, maintaining cultural safety,

[0:22:06] Trustee Elliott (probable): no tolerance for hate speech, and really just sort of reading out the,

[0:22:15] Trustee Elliott (probable): and then when we get into the public participation period, again,

[0:22:19] Trustee Elliott (probable): a brief speech of, you know, speaking to issues and not people,

[0:22:25] Trustee Elliott (probable): address the local trust committee, items on the agenda,

[0:22:28] Trustee Elliott (probable): versus um items of you know outside of our jurisdiction these will be dealt with first

[0:22:34] Trustee Elliott (probable): and so i've had to tailor it to each ltc um and and it's a learning curve based really

[0:22:44] Trustee Elliott (probable): um the receptivity of of people and so moving on from the skidi we sort of ranged from extensive

[0:22:53] Trustee Elliott (probable): introduction to more brief and a little more colloquial to try to get home some of the

[0:23:00] Trustee Elliott (probable): reasons or the rationale for why the script is necessary. Thetis and Main and I would say South

[0:23:12] Trustee Elliott (probable): Pender have almost always, you know, all of my meeting experiences there have almost always

[0:23:20] Trustee Elliott (probable): had respectful interactions and there hasn't been a lot of issues with speech

[0:23:29] Trustee Elliott (probable): that's not acceptable for the public forum and so I usually start with well

[0:23:35] Trustee Elliott (probable): this isn't a problem here but to ensure consistency across all of our local

[0:23:41] Trustee Elliott (probable): trust areas here the new or here is an updated standard of of how we address

[0:23:49] Trustee Elliott (probable): trust the local trust committee and how we speak about one another and upholding principles of

[0:23:55] Trustee Elliott (probable): cultural safety this is the norm and these are the expectations so i have used um i believe the

[0:24:03] Trustee Elliott (probable): opening fairly consistently in uh south pender thetis and maine as well but usually with uh

[0:24:12] Trustee Elliott (probable): you know this isn't because this community is is stating things that are problematic it's just

[0:24:20] Trustee Elliott (probable): here's our here's our expectations so I think it works well I think it could be shortened

[0:24:26] Trustee Elliott (probable): and really it's up to chairs to figure out based on the tone and the temperament and what's

[0:24:37] Trustee Elliott (probable): happening sort of what what areas to emphasize and what maybe needs repeating I think it's a

[0:24:45] Trustee Elliott (probable): a really good idea to set one standard and start with that and then if you need to deviate

[0:24:53] Trustee Elliott (probable): over time or some things just don't need to be emphasized because they're not an issue that's

[0:24:59] Trustee Elliott (probable): fine but it's very hard to recall people to good well better behavior or a standard if you haven't

[0:25:08] Trustee Elliott (probable): set the standard in the first place it's a bit unfair so I agree with having a standard opening

[0:25:15] Trustee Elliott (probable): script and not just rushing through it but really you know if if there's a need

[0:25:21] Trustee Elliott (probable): to state why this is the standard or it's been a problem in some areas and

[0:25:29] Trustee Elliott (probable): we're wanting to do better then that's a it's a good way to to frame it more as

[0:25:35] Trustee Elliott (probable): an explainer rather than a heavy-handed here's how you have to behave okay so

[0:25:40] Trustee Elliott (probable): So that's my feedback on the script.

[0:25:44] Trustee Elliott (probable): Thetis, on July 13th, we really didn't have much business to conduct.

[0:25:49] Trustee Elliott (probable): There's almost nothing on the agenda.

[0:25:51] Trustee Elliott (probable): So we had quite a bit of time on our future projects report and a discussion on unfinished business from the LTC,

[0:26:00] Trustee Elliott (probable): see giving uh some direction to staff particularly to look into uh bringing back all the rural and

[0:26:12] Trustee Elliott (probable): and associated islands land use bylaws uh and unzoned islands there's quite a bit of

[0:26:17] Trustee Elliott (probable): incoherence between ocps and lubs and um in some cases some islands have you know are mentioned in

[0:26:27] Trustee Elliott (probable): an ocp document but not in the lub for for a specific reason so that seems to be a potential

[0:26:36] Trustee Elliott (probable): area of work for thetis and that was most of our discussion and then on main island very similar we

[0:26:43] Trustee Elliott (probable): we had referrals from other local trust committees to consider um and we really the only piece of

[0:26:52] Trustee Elliott (probable): local work was a local trust committee compliance and enforcement policy that

[0:26:58] Trustee Elliott (probable): manager Dingman brought forward with some requested updates to refine areas where proactive

[0:27:07] Trustee Elliott (probable): enforcement was needed and where it's to be by complaint only there's some very specific

[0:27:16] Trustee Elliott (probable): needs that the trustees wanted to address in the community so that was

[0:27:21] Trustee Elliott (probable): was good and i think really i just have one more main island local trust committee meeting and a

[0:27:28] Trustee Elliott (probable): south pender one coming up which we haven't met in some time and yeah so is that what you wanted

[0:27:37] Trustee Elliott (probable): to hear chair is there anything else to fill in on sort of no

[0:27:41] Voice 6: i think that's i think it's just

[0:27:43] Voice 6: get your experience because i know uh you know staff are busy working on onboarding materials

[0:27:47] Voice 6: and all of that, and I think support of next term's chairs

[0:27:52] Voice 6: of local trust committees starting off right.

[0:27:55] Voice 6: So your feedback is important as we help prepare for next term.

[0:28:03] Trustee Elliott (probable): And I would say that the topic-specific responses,

[0:28:07] Trustee Elliott (probable): to have those available, like here's an issue that's attracting

[0:28:11] Trustee Elliott (probable): a lot of public interest or comment, and here's where, you know,

[0:28:16] Trustee Elliott (probable): know what what we can speak to here's what's outside of us like that that was really helpful

[0:28:20] Trustee Elliott (probable): too so having those um pre-prepared I would say um I haven't used them much but it definitely

[0:28:29] Trustee Elliott (probable): gives me a lot more confidence with language and being able to articulate and yeah and speak from

[0:28:37] Trustee Elliott (probable): a place of confidence like yeah we hear that this is this is a concern um here's what we can

[0:28:44] Trustee Elliott (probable): address so you know focus your comments on this area then we can maybe do something about it so

[0:28:51] Trustee Elliott (probable): that that kind of refinement is really helpful thanks thank

[0:28:55] Voice 6: you vice chair peterson well thank

[0:29:00] Voice 8: you chair um yeah i've been thinking about this a bit and i appreciate you um sort of giving us a

[0:29:06] Voice 8: prompt i guess would be a good way to say it um so sort of reflecting back over the term

[0:29:12] Voice 8: um i think it's extremely useful for ltc chairs to have something to start with um i know that

[0:29:24] Voice 8: for me i believe it was you chair that passed me on some kind of suggestions and it was really

[0:29:33] Voice 8: sort of it's sort of captured in page two of of that um that document um and so i really focused

[0:29:42] Voice 8: Focused on that, going into public comment, you know, direct your comments to the committee, speak to the issues, be concise, respectful, those pieces there.

[0:29:51] Voice 8: And sort of added a piece about, you know, please try and speak what's on the agenda or at least within the jurisdiction.

[0:30:00] Voice 8: of the LTC or Islands Trust.

[0:30:05] Voice 8: And so sort of more generally,

[0:30:09] Voice 8: I guess my experience was that it took,

[0:30:13] Voice 8: well, all the islands are different, let's just say that,

[0:30:17] Voice 8: but kind of setting some clear, hard boundaries

[0:30:22] Voice 8: at the beginning of the term, I think,

[0:30:24] Voice 8: really helped in my experience.

[0:30:26] Voice 8: um i didn't have most of the uh sort of offside um commentary that i had was uh

[0:30:39] Voice 8: really mostly about avenging uh you know members of the public wanting to address

[0:30:45] Voice 8: personal stuff about an applicant or about somebody else um i didn't really have um

[0:30:54] Voice 8: meetings where there was really cultural safety concerns so much.

[0:31:01] Voice 8: So most of this kind of coming down heavy that I had to do

[0:31:09] Voice 8: was more about, yeah, it wasn't so much about there wasn't a lot of race.

[0:31:19] Voice 8: I didn't encounter much in the way of racism.

[0:31:21] Voice 8: It was more about individuals wanting to interrupt, speak out of turn, that kind of disciplinary thing.

[0:31:29] Voice 8: And I guess my experience is that I kind of have a starting out with a real zero tolerance is that some of the problematic people became less problematic over the term because of that consistency.

[0:31:44] Voice 8: So as far as using the script, I also, there's a lot of really helpful information.

[0:31:51] Voice 8: I think it'd be really useful for, for new LTC chairs. Absolutely.

[0:31:57] Voice 8: Um, I tended because I was kind of used to all already doing a bit of a

[0:32:03] Voice 8: preface, um, that leaned into some of the pieces, but, um,

[0:32:08] Voice 8: by the time it came along, I'd sort of already established a bit of a, um,

[0:32:13] Voice 8: you know, an understanding of what I was likely to hear. So I really, um,

[0:32:17] Voice 8: mostly just used, like leaned into the main sort of almost bullet points.

[0:32:25] Voice 8: And I don't think I've ever actually read the,

[0:32:29] Voice 8: I might've once read the entire thing out at a meeting.

[0:32:35] Voice 8: But again, I think it's really, it is, Vice Chair Elliott mentioned it.

[0:32:39] Voice 8: It's really, it's situational and it's up to the chair of the local trust committee

[0:32:46] Voice 8: to really establish the tone and the expectations early in the term.

[0:32:55] Voice 8: And I think that that is probably the key, my key takeaway.

[0:33:00] Voice 8: So that when that's done really firmly, it's very helpful later.

[0:33:04] Voice 8: So I have used it.

[0:33:05] Voice 8: I think it's useful to read the whole thing is long.

[0:33:09] Voice 8: uh but you're all that sort of mentioned you know when we have a 15 minute um uh public comment

[0:33:17] Voice 8: period following 10 minutes of reading out the expectations that does cause some people to

[0:33:24] Voice 8: rankle rankle a little bit so so there's that um but again it's useful it'll be especially useful

[0:33:33] Voice 8: for new for new LTC chairs and then I think yeah I think it's important to

[0:33:40] Voice 8: sort of encourage LTC chairs to really set the expectations be as be as firm as

[0:33:49] Voice 8: possible of those setting those expectations in the first few meetings

[0:33:53] Voice 8: and and I think when that is done in a consistent manner then the

[0:34:00] Voice 8: troublemakers kind of know that they're not going to get away with stuff and that's obviously that's

[0:34:06] Voice 8: not easy for everyone to kind of assert that control at those tables but it's i think it's

[0:34:11] Voice 8: really really important um and then yeah i guess i'll i feel like i'm starting to loop on my

[0:34:21] Voice 8: comments on that um so i'm gonna mention uh the only ltc meeting i've had since we last met was

[0:34:31] Voice 8: was on Salt Spring it was a possibly the lightest agenda of the term only one um uh application was

[0:34:42] Voice 8: actually just a referral from North Pender um the uh the new regional planning manager is really uh

[0:34:52] Voice 8: uh you know getting getting a hold of the OCP project and um we had a good discussion on

[0:35:00] Voice 8: on, you know, essentially how we set up the new LTC as best as possible to do the work.

[0:35:11] Voice 8: Let's see the other piece there.

[0:35:13] Voice 8: Oh, there's a couple items.

[0:35:17] Voice 8: There's public consternation, of course, over use of an area for parking for the Saturday market,

[0:35:28] Voice 8: which is, of course, the zoning is not appropriate for that use.

[0:35:31] Voice 8: and I'm not sure where Bylai is with that,

[0:35:35] Voice 8: but that's definitely raised a few hackles.

[0:35:41] Voice 8: And what's the other piece I was going to mention?

[0:35:44] Voice 8: Oh, we talked about, or we had a report

[0:35:47] Voice 8: on introducing a septic system maintenance regulatory program,

[0:35:52] Voice 8: which is in response to, as I'm sure all the other LTC chairs

[0:35:57] Voice 8: have run into, so many requests for variants for setbacks.

[0:36:03] Voice 8: from water bodies, usually the sea. And I think in each case, there's a rationale, but

[0:36:10] Voice 8: when we start looking at cumulative effects, you know, when do we start saying, no, you can't have

[0:36:18] Voice 8: the setback reduced. And out of that sort of came the conversation that in fact, a well-maintained

[0:36:26] Voice 8: system is, I'm not going to say more important because I'm not an expert, but a well-maintained

[0:36:35] Voice 8: name system is very important and in some cases could be as important as the distance of the

[0:36:44] Voice 8: setback. So we're looking into what could we do. Well, it turns out we can't do much, but we can

[0:36:50] Voice 8: ask the regional district, which has a program, to consider bringing it to Salt Spring. So

[0:37:00] Voice 8: So hopefully that is followed up by the new LTC and the new CRD director

[0:37:06] Voice 8: because I think that's really important.

[0:37:08] Voice 8: What else?

[0:37:09] Voice 8: Oh, we briefly discussed the strange anomaly of some mining claims

[0:37:16] Voice 8: being identified in protected areas, which the province said,

[0:37:20] Voice 8: whoops, that's not actually what's going to happen here.

[0:37:23] Voice 8: But we did touch on that briefly.

[0:37:28] Voice 8: Let's see.

[0:37:29] Voice 8: The other news, last Friday, where did I have it?

[0:37:40] Voice 8: A number of members came from Tlaman to Laskiti.

[0:37:45] Voice 8: There was the lands manager, the archaeologist, intergovernmental relations, the land use planner,

[0:37:56] Voice 8: Tanner, and Emily White, who also works in other intergovernmental and folks who were part of

[0:38:07] Voice 8: Culturally Committed might remember her from a session she did on local government there. So

[0:38:13] Voice 8: that was great. We had a great day. We were hanging out with our Laskiti archaeologists and went to a

[0:38:20] Voice 8: couple different sites and had some really great conversation. And a bunch of them are going to

[0:38:26] Voice 8: to come back in september on the 10th of september um there's going to be a showing of the film

[0:38:33] Voice 8: namesake with uh dr evan adams is going to come um and uh another uh several of the clamin members

[0:38:46] Voice 8: and i think the elementary school kids are going to come as well um so that'll be a that'll be a

[0:38:52] Voice 8: a great event and oh yeah so yesterday i attended the um bc government uh webinar session uh

[0:39:02] Voice 8: on the bc natural resource appeal tribunal process um and it was quite interesting and i

[0:39:11] Voice 8: i sort of generically asked a question of a real life of situation um about the province issuing

[0:39:21] Voice 8: issuing a permit after a rezoning which was not approved and so there is there is an appeal

[0:39:33] Voice 8: process I think that's I guess my main takeaway is it's important for LTCs to know

[0:39:42] Voice 8: that in a situation like the real life one that LTCs should be aware that there is a process

[0:39:53] Voice 8: When something like that happens where a permit's issued after a rezoning is turned down, that it's not over and there is agency for Islands Trust to sort of at least request a reconsideration when something seems to be in such direct collision such as that.

[0:40:17] Voice 8: So that's, yeah, I guess, yeah, I'm just, I don't know how we work that into our processes, but I would think it would be good if such a situation were to arise again, that the LTC would be promptly informed that there is some recourse available.

[0:40:39] Voice 8: Um, uh, and that just, just, just should be part of the, um, staff advice to at least be able to consider that. So as far as I'm going to, uh, well, like I wasn't aware that that was really an avenue until I went to that session.

[0:40:58] Voice 8: And I'm not sure if the LTC generally across the board kind of have that sense that they could try and pursue those type of appeals.

[0:41:09] Voice 8: And that's it for me.

[0:41:11] Voice 6: Thank you. I see you got Director Marler's attention. Go ahead.

[0:41:16] Voice 10: Yeah, thank you.

[0:41:17] Voice 10: I just wanted to comment that the Environmental Review Board is limited to reviewing decisions

[0:41:28] Voice 10: under I think it's nine different acts.

[0:41:31] Voice 10: One of those acts is the Water Sustainability Act.

[0:41:36] Voice 10: So for example, fresh water, drinking water, but I don't believe it covers anything under

[0:41:44] Voice 10: Crown lands on the foreshore.

[0:41:45] Voice 10: So I'd have to look into it more, but I don't think an appeal to the board of a decision of, say, staff at Crown Lands to issue a permit for, or a license of occupation on the shoreline would be appealable through that board.

[0:42:04] Voice 10: That would be through the BC Supreme Court.

[0:42:07] Voice 10: That's probably the only option to appeal that decision.

[0:42:09] Voice 10: decision, but we'd have to look into it more to find out specifically what the jurisdiction

[0:42:15] Voice 10: is of the board and what type of decisions could be appealed to them.

[0:42:21] Voice 10: So the option normally is we go after the landowner.

[0:42:27] Voice 10: Just on the foreshore, I just want to comment that even if they are issued a license of

[0:42:32] Voice 10: occupation. They are expected to meet the requirements of the local government as well.

[0:42:39] Voice 10: So our approach has been to work with that landowner to seek compliance and make sure

[0:42:45] Voice 10: they're aware of that. So if they didn't get a rezoning, then obviously they can't do what

[0:42:49] Voice 10: they would like to do, but they might be able to do some other things. And if they insist

[0:42:55] Voice 10: on going ahead, then we would take them through the BC Supreme Court. So really, we normally

[0:43:02] Voice 10: normally go and enforce on the individual,

[0:43:05] Voice 10: and generally not take the province to court.

[0:43:10] Voice 10: But we can do more research if you would like us to,

[0:43:13] Voice 10: to see if there is an avenue through the board

[0:43:17] Voice 10: for some decisions.

[0:43:18] Voice 10: Thanks.

[0:43:20] Voice 6: All right, thank you.

[0:43:21] Voice 6: Vice Chair Peterson?

[0:43:23] Voice 8: Yeah, I think it'd be really good to get clarity.

[0:43:26] Voice 8: Certainly in the session yesterday,

[0:43:30] Voice 8: Yesterday, the panelists all felt that that decision by Crownlands was appealable by the local government.

[0:43:42] Voice 8: So it'd be good to know, were they right?

[0:43:46] Voice 8: Were they wrong?

[0:43:47] Voice 8: But just sort of have like sort of some institutional understanding of that.

[0:43:51] Voice 8: So if we do run into this type of situation, we know what our options are ahead of time

[0:43:56] Voice 8: and can provide the best advice

[0:43:59] Voice 8: to local trust committees possible.

[0:44:02] Voice 8: Appreciate it.

[0:44:03] Voice 8: Thank you.

[0:44:05] Voice 6: I'll let you talk offline with Director Marlowe

[0:44:07] Voice 6: to see if further directions required on this activity.

[0:44:12] Voice 6: All right, Vice Chair Maude.

[0:44:15] Voice 9: Thank you, Chair.

[0:44:16] Voice 9: I've not had any LTC meetings since we last gathered.

[0:44:20] Voice 9: Over the script,

[0:44:23] Voice 9: I'm still using the original script

[0:44:25] Voice 9: that was provided by staff at the beginning of the term.

[0:44:28] Voice 9: Um, it's, it's basic and has worked very well for the LTCs that I, that, um, I chair, um,

[0:44:38] Voice 9: in talking with, with the trustees and planners, they, they, they both bodies, um, that I work

[0:44:46] Voice 9: with felt that the, the, the, the standard script that was, we originally use is working

[0:44:52] Voice 9: good for our LTCs because we haven't seen a lot of challenges, um, on these LTCs.

[0:44:58] Voice 9: I know elsewhere there have been, and I certainly understand in those situations the needs for the expanded script, but as I say, at this point, I've been sticking with the original script, and it has been working well.

[0:45:13] Voice 9: We haven't had any serious issues throughout this term with my LTCs, so thank you.

[0:45:19] Voice 9: Thank

[0:45:21] Voice 6: you for my report. I have been, I do use the script and generally I use the abbreviated version with all of the meetings. I have used the longer version when we knew we were going into a meeting that was highly attended and had a higher level of concern there.

[0:45:46] Voice 6: there. It was always interesting as you'd read it and look around, lots of head bobbing. There

[0:45:51] Voice 6: were a lot of people that appreciated when you were going into a tense meeting where you knew

[0:45:55] Voice 6: you had a very large audience and that there was an increase in the temperature in the room.

[0:46:02] Voice 6: It did effectively work in those situations. It just generally, the abbreviated version

[0:46:10] Voice 6: works equally as well in the regular calmer situations that we are heading into.

[0:46:18] Voice 6: I do want to really appreciate staff.

[0:46:20] Voice 6: I know we had a paragraph on the Tlectinas case that we could reference early on,

[0:46:26] Voice 6: and that was high in the media attention and the minds of attendees.

[0:46:33] Voice 6: I know going into Gambier, I appreciate staff prepared a piece

[0:46:36] Voice 6: a piece on the the province's land the land management plan objectives that they were

[0:46:42] Voice 6: working on with the Squamish First Nation because there was a lot of interest in that and so having

[0:46:47] Voice 6: I think it's going to take conversations between local trustees that are on the ground and hearing

[0:46:54] Voice 6: the conversations that are going on the media with what we're seeing attention paid to certain

[0:47:00] Voice 6: certain activities, whether they're whatever's going on in the region, that we are doing our

[0:47:07] Voice 6: best to prepare trustees or vice chairs, I should say, going into those situations that they're

[0:47:14] Voice 6: prepared, they understand, and they have, I think, just being able to have that paragraph

[0:47:17] Voice 6: acknowledging to the audience that we're aware that this is a conversation in the community and

[0:47:23] Voice 6: that it has, you know, we're not talking about it today. This is not our business. If you have,

[0:47:29] Voice 6: Where they can go. In the case of the land management plan, it was like, you need to go talk to the province. And so I do appreciate staff, and I think it's going to take that. I think it's always having that ability to keep the script up to date, and the chairs are going to need to be paying attention to that.

[0:47:48] Voice 6: And I think it's also really driving home that it's not just who's in the room. These are recordings that go up forever on our website, it feels like, and anyone can watch our recordings. So this is really about making a culturally safe place for anyone to be in the room, watching live or watching a recording down the road that we always have that in our mind as we're going through it.

[0:48:16] Voice 6: So I'm happy to work with staff more as we prepare for the new chairs so that they have the material they need to go forward.

[0:48:25] Voice 6: And I think we should set some expectations on at least a basic script that is expected to be brought to all areas because it's important.

[0:48:38] Voice 6: I've been in a busy meeting cycle.

[0:48:41] Voice 6: Everyone else seems quieter.

[0:48:43] Voice 6: My two little islands are busy.

[0:48:45] Voice 6: Gabriela, we had a meeting.

[0:48:47] Voice 6: We had two applications, a temporary use permit for short-term rental

[0:48:50] Voice 6: as well as an adoption of rezoning for the Co-op's propane facility.

[0:48:56] Voice 6: The community is, there's lots of conversations going on in the community

[0:49:00] Voice 6: about recent court decisions and ongoing appeals.

[0:49:07] Voice 6: And the OCP review moving, inching forward toward first reading.

[0:49:14] Voice 6: um the public comment period closes uh on the 31st so we're getting very close uh and staff

[0:49:22] Voice 6: worked with the local trust committee on reviewing sort of what what they've heard so far and uh

[0:49:28] Voice 6: working through some of the changes and there'll be a special meeting coming up after the public

[0:49:33] Voice 6: comment period closes to consider what was heard gabriel has been busy they had two permits

[0:49:41] Voice 6: So on a development permit and a development variance permit for a residence, and there was also a development variance permit on an old cabin that had been restored, but turned out to be almost completely rebuilt, causing challenges with the former development variance permit that had been issued.

[0:50:01] Voice 6: So that was a careful conversation that the local trust committee had.

[0:50:09] Voice 6: They made some amendments and gave first reading to the changes to the OCP that was there.

[0:50:20] Voice 6: So I think that was a milestone that was long in coming, and I think they were happy to move there.

[0:50:29] Voice 6: We have a number of three community information meetings, one tomorrow and two next week in person.

[0:50:35] Voice 6: So tomorrow's online on some development permit guidance for Shoreline.

[0:50:42] Voice 6: So we'll have in person next week on Gambier as well as in North Vancouver.

[0:50:48] Voice 6: And I appreciate staff efforts to prepare for those conversations, which will likely be quite exciting.

[0:50:57] Voice 6: All right.

[0:50:59] Voice 6: Any other questions or comments?

[0:51:05] Voice 6: Joe Elliott.

[0:51:08] Voice 1: Yes, I just want to thank the trustees for, you know, using the script throughout the process.

[0:51:13] Voice 1: I know at times it had become very uncomfortable in regards to that process.

[0:51:18] Voice 1: And I think it was a learning process for all of us in regards to how to maintain those boundaries.

[0:51:23] Voice 1: And sometimes establishing those boundaries in uncomfortable situations became really difficult.

[0:51:28] Voice 1: and much appreciated for the chairs and that responsibility

[0:51:33] Voice 1: and maintaining that safety could become a challenge.

[0:51:35] Voice 1: I just wanna, so through Ruben and Claire,

[0:51:39] Voice 1: I hope it's okay just to mention that,

[0:51:42] Voice 1: but also recognizing that that script was developed

[0:51:44] Voice 1: for the policy engagement and we didn't change it for,

[0:51:50] Voice 1: and I really appreciate the feedback.

[0:51:52] Voice 1: So I'll definitely, the team will,

[0:51:55] Voice 1: our staff will look at it and hopefully,

[0:51:57] Voice 1: you know, develop something that's more suitable for the LTC's chairing process. Thank you.

[0:52:05] Voice 6: No, thank you. I really do appreciate Steph's support. It has been a team effort to

[0:52:14] Voice 6: identify, to address, and to move forward on making cultural safe. And that will be a continued

[0:52:21] Voice 6: effort of all trustees moving forward that it's a commitment, and it's a serious commitment,

[0:52:26] Voice 6: And it's an important one. So thank you very much, Joe Elliott, for your support. All right. With that, I'll turn to Vice Chair Elliott for the Trust Conservancy update.

[0:52:40] Voice 6: date.

[0:52:43] Trustee Elliott (probable): Thank you, Chair. So as

[0:52:46] Trustee Elliott (probable): the three of you are well aware, we had our

[0:52:50] Trustee Elliott (probable): Executive Committee and Conservancy Board

[0:52:54] Trustee Elliott (probable): Liaison meeting. There is one annual meeting scheduled

[0:52:58] Trustee Elliott (probable): where we meet in person and talk

[0:53:02] Trustee Elliott (probable): about, we spent two hours talking about

[0:53:08] Trustee Elliott (probable): improved communication between our bodies.

[0:53:11] Trustee Elliott (probable): We discussed the corporate planning framework that's been in development by the CAO and

[0:53:16] Trustee Elliott (probable): Governance Committee and coming to Trust Council.

[0:53:19] Trustee Elliott (probable): And hopefully we'll see that coming to the Conservancy Board as well for information.

[0:53:25] Trustee Elliott (probable): I think there was a really good discussion on how we have improved communication between

[0:53:31] Trustee Elliott (probable): these two bodies.

[0:53:32] Trustee Elliott (probable): And it was noted that inviting Conservancy Board members to Trust Council meetings, particularly

[0:53:38] Trustee Elliott (probable): to for budget discussions is really helping and is is important for everyone to understand

[0:53:46] Trustee Elliott (probable): the budget creation process I think an understanding of the corporate planning

[0:53:51] Trustee Elliott (probable): framework and strategic planning and on the conservancy side the regional conservation plan

[0:53:57] Trustee Elliott (probable): um is is going to be a really important um way that these two bodies which are under one

[0:54:08] Trustee Elliott (probable): government but have separate and distinct responsibilities how they can we can manage to

[0:54:15] Trustee Elliott (probable): develop our work plans and our budgeting and sort of long-term forecasting

[0:54:23] Trustee Elliott (probable): casting together especially when it comes to shared resources like the IT and certain policies

[0:54:34] Trustee Elliott (probable): and of course reconciliation and relationship building approaches. So the three items of

[0:54:42] Trustee Elliott (probable): discussion that we had yesterday just briefly reconciliation and engagement with First Nations

[0:54:46] Trustee Elliott (probable): How is that going with the five-year plan?

[0:54:50] Trustee Elliott (probable): We discussed briefly the approved Indigenous Relations Action Plan and the Referral Work Plan that Trust Council approved in June.

[0:55:02] Trustee Elliott (probable): and as well improving the sort of database and behind-the-scenes administrative capacity

[0:55:10] Trustee Elliott (probable): to ensure that all the comments and feedback that our various departments are hearing

[0:55:17] Trustee Elliott (probable): from Indigenous governing bodies and referral agencies on various topics

[0:55:22] Trustee Elliott (probable): are going into the same place and can be referred to on an ongoing basis.

[0:55:27] Trustee Elliott (probable): And so staff gave us a really good overview of how that process is structured and improving.

[0:55:34] Trustee Elliott (probable): And I think there's more confidence that as the administration and the, I guess, the relational contacts data, points of point of contact for First Nations is improving, that we're going to see better reporting out for our communities, for the public and for trustees.

[0:56:02] Trustee Elliott (probable): And there was some discussion about, well, we don't know what's happening as a board. And we, you know, we're not in the meetings that staff are in the meetings. And so it's like, yeah, we're all in the same place. We're all, you know, creating the space, I think, to have the conversations from a good foundation so that as we bring in elected members and as we're able to report back out to the public,

[0:56:30] Trustee Elliott (probable): there's consistency and coherence across the organization,

[0:56:34] Trustee Elliott (probable): which is something that First Nations generally have been asking for.

[0:56:39] Trustee Elliott (probable): So, and then we did speak a bit about updating the ITC's regional conservation plan,

[0:56:44] Trustee Elliott (probable): which is just starting to be scoped in this coming, this year,

[0:56:51] Trustee Elliott (probable): A very minor scope for a contractor to review the previous plan, which was extended for another three years, and identify gaps and opportunities.

[0:57:08] Trustee Elliott (probable): And the next fiscal will be data collection and how to address those gaps and what is needed.

[0:57:16] Trustee Elliott (probable): And then year three would be to present a model and sort of what kind of platform the regional conservation plan would live on.

[0:57:25] Trustee Elliott (probable): And so that's with the goal of updating and having approval by 2029.

[0:57:32] Trustee Elliott (probable): So this is 2030 to 2040 10-year regional conservation plan.

[0:57:37] Trustee Elliott (probable): And that's going to be a very important document that everyone needs to refer to for high priority and biodiversity and conservation and relates to land use planning.

[0:57:49] Trustee Elliott (probable): And then finally, the last discussion on artificial intelligence at the Islands Trust, and that was pretty wide ranging from the policy that is being developed sort of under the provincial, I don't know, provincial guidelines, and then internally, how staff are monitoring and updating for staff's use of artificial intelligence.

[0:58:17] Trustee Elliott (probable): intelligence and then what are the potential impacts as members of the public are using it

[0:58:25] Trustee Elliott (probable): more and more to ask questions and investigate and do some of their own analysis and so it's

[0:58:31] Trustee Elliott (probable): very much a lively area where we're all learning a lot and things are changing quite quickly so

[0:58:38] Trustee Elliott (probable): it was good to have different perspectives on that and the use utility of it as well as the

[0:58:44] Trustee Elliott (probable): The challenges and some of the, I think, actually, Vice Chair Namkum Tanner-Timothy of the Conservancy Board, who's got an extensive background and works in GIS, had some really good points I'd like to learn more about, especially about where data is housed generally by large corporations in the United States.

[0:59:08] Trustee Elliott (probable): so anyway um that was good and then sort of backing up our our in-person board meeting

[0:59:15] Trustee Elliott (probable): uh was held earlier that day and uh so we really did just two pieces of of business approved a

[0:59:23] Trustee Elliott (probable): natural area protection tax exemption program application uh for a property on north pender

[0:59:29] Trustee Elliott (probable): island of about six hectares with really valuable biodiverse um two different distinct ecosystems

[0:59:36] Trustee Elliott (probable): systems and we reviewed preliminary budget requests for 2027-28. This was in

[0:59:43] Trustee Elliott (probable): line with what the manager had brought forward in the last meeting, sort of the

[0:59:49] Trustee Elliott (probable): big budget items, increasing costs for ecosystem monitoring is still, they're

[0:59:56] Trustee Elliott (probable): sort of always going to increase.

[1:00:00] Trustee Elliott (probable): And so we did review budget requests for a total of about $2 million, which represents a $162,000 increase over the current fiscal approved budget.

[1:00:21] Trustee Elliott (probable): So, as we know, these budgets come in big at, you know, everything that needs to get done and what it's going to cost. And then we make more critical refinements as we go through the process. So, this is just the first look as executive committee will be doing today.

[1:00:40] Trustee Elliott (probable): day so oh and the other thing was we got the referral of the denman island uh denman's local

[1:00:46] Trustee Elliott (probable): trust committee bylaws number 260 and 264 the ocp and lub uh from the housing project that they've

[1:00:53] Trustee Elliott (probable): been working on it was really interesting to see the proposed bylaws coming forward and then

[1:00:59] Trustee Elliott (probable): actually staff's look at at it from the conservancy's uh point of view i think they had

[1:01:06] Trustee Elliott (probable): had some really good comments and considerations so we had a good discussion there and that's it

[1:01:11] Trustee Elliott (probable): for the conservancy well

[1:01:14] Voice 6: thank you very much and thank you to the board for

[1:01:18] Voice 6: inviting us yesterday for the joint meeting and i think i call uh really hope that our staff

[1:01:26] Voice 6: and kick off the new term with really not letting the trust conservancy be like a second cousin that

[1:01:34] Voice 6: But we are, as I said yesterday, family.

[1:01:37] Voice 6: We are one organization.

[1:01:39] Voice 6: We just have this unusual arrangement

[1:01:42] Voice 6: where we have different bodies within this organization.

[1:01:47] Voice 6: And I think we just need to start off really strong

[1:01:49] Voice 6: that trust and servancy is part of the organization

[1:01:52] Voice 6: and we all have a responsibility there.

[1:01:54] Voice 6: So I'm glad it's grown tremendously,

[1:01:59] Voice 6: but I do give a lot of credit to Chair Gaviro

[1:02:01] Voice 6: who just is so enthusiastic and happy when she talks about the conservancy at every opportunity

[1:02:08] Voice 6: she can. Really appreciate her. All right. I'm going to keep moving just to staff and vice

[1:02:16] Voice 6: chairs. If a break is necessary, please bring it to my attention. Otherwise, I'm going to keep on

[1:02:20] Voice 6: marching. So onus is on you to stop me. So we're going to move into the bylaw approval section.

[1:02:27] Voice 6: We have 7.1, which is the Bowen Island Municipality Land Use Amendment By-law Number 722, Request

[1:02:33] Voice 6: for Decision, on page 25.

[1:02:37] Voice 6: Who presents that?

[1:02:39] Voice 6: Is that Director Frater, who does Bowen?

[1:02:43] Voice 6: Or is that going to be Director Cermak?

[1:02:47] Voice 11: It will be Director Cermak, Chair.

[1:02:49] Voice 6: There you go.

[1:02:50] Voice 6: Please, over to you.

[1:02:52] Voice 11: Sure, and I'll make it nice and quick.

[1:02:54] Voice 11: So as you know, you get these requests for decisions forwarded to you as part of the letters patent from Bowen Island.

[1:03:02] Voice 11: The only decision for the executive committee today is whether or not it is the bylaw sent to you is contrary to our variance with the island's trust policy statement.

[1:03:12] Voice 11: The bylaw itself is pretty straightforward.

[1:03:16] Voice 11: It is a specific property with comprehensive development zoning.

[1:03:20] Voice 11: zoning. They had plans to create 14 cottages as rental units that wasn't working for one way or

[1:03:30] Voice 11: the other. I suspect the simple answer to that is that it's a better investment for them to

[1:03:35] Voice 11: create strata units that people could purchase the units versus rent. So as such, they're changing

[1:03:42] Voice 11: the zoning from rental to strata, no change in density, same number of units,

[1:03:50] Voice 11: Just had to tweak with the numbers and the bylaws such that because of creating smaller lots and lot coverage, that kind of thing.

[1:03:57] Voice 11: But no density change, no material real impact on the ground, just a matter of rental versus strata.

[1:04:04] Voice 11: Staff have reviewed the policy statement and consider it not to be at variance with and would recommend you do the same.

[1:04:13] Voice 6: Thank you. Any questions for staff? No questions. Oh, go ahead, Vice Chair Elliott.

[1:04:20] Voice 6: I

[1:04:21] Trustee Elliott (probable): just wanted to observe the staff report is really interesting in terms of looking at the feasibility of or the financial feasibility of projects that have a really good intention, you know, to create accessible housing for people with disabilities and seniors.

[1:04:47] Trustee Elliott (probable): seniors and then just how the rental structure didn't work and and wasn't financeable so

[1:04:53] Trustee Elliott (probable): I encourage people to look at it because this strata tenure um sort of solution really does

[1:05:01] Trustee Elliott (probable): emerge out of a very specific challenge which is you know developing and attracting investment

[1:05:07] Trustee Elliott (probable): investment um for affordable housing in the islands um so i definitely support the the bylaw

[1:05:17] Trustee Elliott (probable): amendment and and agree with staff's assessment uh about the policy statement which of course is

[1:05:23] Trustee Elliott (probable): the only thing we're really commenting on but i thought the overall the um the approach was

[1:05:28] Trustee Elliott (probable): it's worth looking into um because these kind of you know affordable housing agreements are just

[1:05:35] Trustee Elliott (probable): so, so challenging to administer and execute despite a lot of hard work by community groups

[1:05:43] Trustee Elliott (probable): and nonprofits. Anyway, it was a real eye-opener, so thanks for the information.

[1:05:51] Voice 6: All right, thank you. There are no other questions. I'd entertain a resolution.

[1:05:57] Voice 6: Go ahead, Vice Chair Mudd.

[1:05:59] Voice 9: I'll move that the Islands Trust Executive Committee advise

[1:06:02] Voice 9: by Spoon Island Municipality that

[1:06:04] Voice 9: bylaw number 722 said in

[1:06:06] Voice 9: Spoon Island Municipality land use bylaw number

[1:06:08] Voice 9: 5-7-2022

[1:06:09] Voice 9: amendment number 7-2-2-2026

[1:06:12] Voice 9: is not contrary or

[1:06:13] Voice 9: variance with the Island Trust Policy Statement.

[1:06:16] Voice 6: I think you said

[1:06:18] Voice 6: 2002. It may

[1:06:20] Voice 6: have sounded like 2022.

[1:06:22] Voice 6: Alexandra?

[1:06:24] Voice 14: Yes, Chair. I was going to say the same thing

[1:06:26] Voice 14: that Mayor Mudd said, 2022

[1:06:27] Voice 14: but 2002. Thank you.

[1:06:30] Voice 14: Thank

[1:06:30] Voice 6: you. I heard that too.

[1:06:31] Voice 6: Good. All right. Is there a second? Seconded by Vice Chair Elliott. Any discussion? Seeing none, I'll call the vote. All those in favor, please raise your hands. And that carries. All right. Thank you. I'm going to move on to item 7.2, which is Denman Island Local Trust Committee Bylaw No. 265, Request for Decision on page 37. Director Cermak.

[1:07:01] Voice 11: Thank you, Chair. We have Manager Warren Dingman in the attendee session. I suspect he'd be the best person to speak to this. And if we could promote him, that'd be great. I would like to comment that Manager Dingman has been really great at a couple of quiet projects moving throughout the organization.

[1:07:21] Voice 11: And this is one of those is to update our enforcement bylaws so we can actually have better enforcement of not getting a development permit.

[1:07:31] Voice 11: So just a small congratulations to him before he presents.

[1:07:34] Voice 11: He can be promoted.

[1:07:36] Voice 11: All

[1:07:39] Voice 6: right. Manager Dingman, are you here?

[1:07:41] Voice 2: Morning, Chair.

[1:07:43] Voice 6: Hi. Welcome.

[1:07:44] Voice 6: The

[1:07:45] Voice 2: request for decision before you is for Denman Island, and it's a bylaw to amend their bylaw enforcement notification bylaw so that a $500 penalty can be added to their Bend schedule to have that penalty for failing to obtain a permit for any development permit area.

[1:08:08] Voice 2: It was not previously within their Bend schedule or authorized for such a penalty.

[1:08:15] Voice 2: The local trust committee requested it because of issues of work being done in development permit areas without the necessary permit.

[1:08:23] Voice 2: I will add that Denman will become the fifth local trust area, the fifth local trust committee to amend its Bend by-law to permit the penalty for failing to obtain a permit in these development permit areas.

[1:08:38] Voice 2: is and in the end it's um we hope that will encourage property owners to obtain the necessary

[1:08:46] Voice 2: permits and financially uh there is the opportunity to diminish the need for legal action

[1:08:53] Voice 2: within these development permit enforcement files with the ability to issue this penalty

[1:08:58] Voice 2: so the recommendation before you is that the executive committee approve this uh amendment

[1:09:05] Voice 2: amendment to their Bend by-law. And I can take any questions.

[1:09:10] Voice 6: All right. Thank you. Any questions for Manager Dingman? I guess I have a quick question. How

[1:09:17] Voice 6: many local trust committees have the Bend by-laws in place now overall?

[1:09:23] Voice 2: It should be 10. I believe only Saterna and the Skeedy do not have a Bend by-law.

[1:09:31] Voice 6: All right. Well, thank you. Vice-Chair Elliott, did you have a question?

[1:09:35] Voice 6: No, I was just

[1:09:36] Voice 6: answering that

[1:09:37] Trustee Elliott (probable): Gabriel has the Bend by-law.

[1:09:39] Trustee Elliott (probable): but

[1:09:39] Voice 6: yeah yes all right thank you there are no further questions that entertain the resolution

[1:09:46] Voice 6: go ahead vice chairman thank

[1:09:48] Voice 9: you chair i'll move the islands trust executive committee approved

[1:09:52] Voice 9: denman island local trust committee bylaw number 265 cited as denman island local trust committee

[1:09:57] Voice 9: bylaw enforcement notification bylaw number 232 2019 amendment number 1 2026 in accordance with

[1:10:04] Voice 9: section 27 of the islands trust act is

[1:10:08] Voice 6: there a second seconded by vice chair elliott any

[1:10:12] Voice 6: discussion none i'll call the vote all those in favor please raise your hands and that carries

[1:10:22] Voice 6: super all right thank you we're going to keep on moving then we're at item 7.3 which is thetis

[1:10:27] Voice 6: island local trust committee proposed bylaw number 118 public notification bylaw request for decision

[1:10:33] Voice 6: on page 44 i know we've seen these many times but who's going to introduce that director sermac

[1:10:40] Voice 11: thank you chair i think you just said it you've seen these many times you know what you're about

[1:10:45] Voice 11: i don't think i need to say much more than that staff recommend uh approval all

[1:10:49] Voice 6: right i'll turn

[1:10:50] Voice 6: to the chair of thetis if uh wishes to add anything else otherwise can make the resolution

[1:10:55] Trustee Elliott (probable): no nothing to add thank you i move that the island's trust executive committee approve thetis

[1:11:00] Trustee Elliott (probable): island local trust committee bylaw number 118 cited as thetis island local trust committee

[1:11:06] Trustee Elliott (probable): public notification bylaw number 118 2026 in accordance with section 27 of the islands trust

[1:11:12] Trustee Elliott (probable): act is

[1:11:13] Voice 6: there a second seconded by vice chair peterson any discussion call the vote all those

[1:11:18] Voice 6: in favor please raise your hands and that carries all right vice chairs keep on moving then we're

[1:11:28] Voice 6: at uh oops vice chair peterson we have a short break chair that's 10 minutes sufficient yes

[1:11:36] Voice 8: Yes. Plenty of things.

[1:11:36] Voice 6: All right. For everyone here, we'll assume it's 1030. So we'll take a

[1:11:40] Voice 6: break then until 1040, if that works for everyone. So 1040, we'll return.

[1:11:45] Voice 4: All right, everyone. Are

[1:24:48] Voice 4: we back?

[1:24:49] Voice 6: I'm sure Vice Chair Elliott, are you there? There you are. Okay. So I think we've got

[1:25:00] Voice 6: everyone back. So thank you very much. And we're going to proceed. We left off at section eight of

[1:25:06] Voice 6: of the agenda prior to our break.

[1:25:08] Voice 6: And we are at the trust council meeting preparation

[1:25:12] Voice 6: coming up September 9 through 11.

[1:25:15] Voice 6: I don't like this 9, 11, September bad choice of dates,

[1:25:20] Voice 6: but anyway, that's when it is.

[1:25:25] Voice 6: And we have item 8.1.1 implications

[1:25:28] Voice 6: of the provincial infrastructure project act briefing

[1:25:31] Voice 6: on page 51.

[1:25:33] Voice 6: one. Who's going to discuss this? That'll

[1:25:38] Voice 12: be me, Chair

[1:25:38] Voice 6: Patrick. Okay, go ahead.

[1:25:40] Voice 12: Yeah, so I think

[1:25:41] Voice 12: as noted, Trust Council in June asked us to engage with provincial staff to better understand

[1:25:48] Voice 12: how this piece of legislation is likely to intersect with Islands Trust.

[1:25:52] Voice 12: I used to say that provincial staff were actually quite responsive. And so as set out in the

[1:25:57] Voice 12: the briefing um there are two key components of the infrastructure projects act which was

[1:26:05] Voice 12: which was uh passed but has not yet been implemented because they're developing the

[1:26:09] Voice 12: supporting regulations but two key components that intersect with island stress primarily

[1:26:15] Voice 12: division two would give so the key piece is provincial staff have confirmed that under

[1:26:22] Voice 12: the legislation local trust committees would essentially be treated the same as local

[1:26:26] Voice 12: And so under Division 2, that provides a party like a local government that is wanting to advance a significant project with the opportunity to ask the province to adjust provincial regulations to facilitate the delivery of that project.

[1:26:43] Voice 12: I think that's obviously much less relevant to Islands Trust. Division 3 is more relevant to us, and that would be a case where there was a proponent for a major project that was designated as a project under this piece of legislation, and under that process that proponent is expected to engage with the local government, or in our case an LTC.

[1:27:03] Voice 12: If there are LTC bylaws or other issues that might create a constraint against the advancement of that project, the proponent would be expected to engage with the LTC to negotiate and navigate a solution to that.

[1:27:17] Voice 12: that. Importantly, though, if the two parties are not able to reach an agreement, that legislation

[1:27:23] Voice 12: also then gives the Minister of Infrastructure the ability to essentially impose a solution that

[1:27:31] Voice 12: would likely be preceded by a period of media by appointment of a mediator. And then if the

[1:27:36] Voice 12: minister, though, felt that no agreement was going to be achieved, they would be required to consult

[1:27:40] Voice 12: with the LTC as well as the proponent before imposing a solution. So those are the two

[1:27:45] Voice 12: components that would have the the most significant and direct intersection with

[1:27:50] Voice 12: with islands trust just as they do for local governments um and as i say the provincial

[1:27:54] Voice 12: staff confirmed that well the regulations are not final the their expectation is that they

[1:27:59] Voice 12: would treat ltcs the same as as any local government um and they they did emphasize

[1:28:06] Voice 12: that under that division three process though too the intent would be for it to hopefully be

[1:28:11] Voice 12: be a collaborative process but nonetheless it does leave the minister with the ability to to

[1:28:16] Voice 12: effectively impose a solution if needed to to support a designated project under the act so

[1:28:22] Voice 12: that's it in a in a nutshell in terms of the response the initial response we received from

[1:28:26] Voice 12: the province around how this would apply to islands trust um so happy for this to be advanced

[1:28:32] Voice 12: to trust council or if there is a desire for for further research and analysis we can follow up on

[1:28:38] Voice 12: that as well with provincial staff thanks all

[1:28:42] Voice 6: right uh any questions for staff i know my only

[1:28:48] Voice 6: sorry go ahead vice charlotte no

[1:28:50] Trustee Elliott (probable): i mean go ahead chair i don't

[1:28:52] Trustee Elliott (probable): have questions i was like i'm i'm

[1:28:54] Trustee Elliott (probable): happy with the the report and i don't think we need more but

[1:28:57] Voice 5: my

[1:29:00] Voice 6: only question is have we thought

[1:29:02] Voice 6: about what kind of industries or infrastructure projects that could touch in our in in these

[1:29:12] Voice 6: these islands of concern and are the local trust committees as protected as they should be with

[1:29:19] Voice 6: regulations or bylaws that would be protective? That's my only question. I think when we saw the

[1:29:28] Voice 6: mining claims here on Salt Spring recently, that was kind of a jump. Why was there so many mining

[1:29:33] Voice 6: claims that were suddenly opened on Salt Spring? It may be unrelated, but are we in a position to

[1:29:40] Voice 6: to be as protected as we we could be or should be in these future situations so that's my only

[1:29:46] Voice 6: question yeah

[1:29:47] Voice 12: i think that i think that's worth considering that the province's intent with this

[1:29:50] Voice 12: their initial focus was around when they talked about infrastructure progress they talked primarily

[1:29:55] Voice 12: around things like schools and hospitals um you know

[1:29:59] Voice 12: particular

[1:30:00] Voice 12: in fast-growing urban centers, which would be less applicable to us, but there has been some

[1:30:05] Voice 12: less direct acknowledgement that it could also include things like a pipeline, you know, those

[1:30:12] Voice 12: kinds of things that would be meet the criteria for a designated project. So it does leave open

[1:30:18] Voice 12: sort of broader definition of what they would consider major infrastructure. They are primarily

[1:30:23] Voice 12: intended to be projects that are, you know, major projects. And so, you know, an individual mining

[1:30:31] Voice 12: project, for example, in one of the islands is unlikely to be of sufficient scale, I would say,

[1:30:36] Voice 12: to necessarily meet the designation criteria under this Act. But it does raise the question of,

[1:30:43] Voice 12: you know, whether or not local trust committees have sufficient bylaws in place to address those

[1:30:48] Voice 12: things as we start to see, you know, expansion of industries like mining, etc. So it's a good

[1:30:53] Voice 6: it's a

[1:30:54] Voice 12: good point for local trust committees to consider as particularly as they look at their

[1:30:57] Voice 12: their ocps all

[1:31:01] Voice 6: right uh vice charlie yeah so

[1:31:06] Trustee Elliott (probable): um the kind of projects that i was thinking of is

[1:31:09] Trustee Elliott (probable): mainly um you know the pipelines and the expansion of the pipelines coming to the southern coast

[1:31:18] Trustee Elliott (probable): and impacts of increased uh infrastructure and tanker traffic and a lot of that is out of our

[1:31:25] Trustee Elliott (probable): control it's federal projects it's federal decision making um what i'm concerned about

[1:31:34] Trustee Elliott (probable): and i want to look down the line long term is whether islands trust is ever going to be involved

[1:31:43] Trustee Elliott (probable): as an advisory in an advisory capacity um or whether the pro the federal government's intent

[1:31:53] Trustee Elliott (probable): is to just you know proceed and and like what is the consultation look like we represent

[1:32:01] Trustee Elliott (probable): a part of the interest groups here communities and so many coastlines um and and i know indigenous

[1:32:12] Trustee Elliott (probable): governing bodies are engaged in you know there's an indigenous advisory council that's uh that was

[1:32:18] Trustee Elliott (probable): a federal requirement for the tmx um pipeline and they they have given lots of good feedback

[1:32:25] Trustee Elliott (probable): and they have working groups and committees on environmental monitoring on um emergency

[1:32:32] Trustee Elliott (probable): management and spill containment and so the federal government has you know under i guess

[1:32:41] Trustee Elliott (probable): it was trudeau's government had um was required to engage with indigenous governing bodies and

[1:32:46] Trustee Elliott (probable): And their advisory, I don't know how much their input and feedback will actually shape the process.

[1:32:53] Trustee Elliott (probable): But I guess my question is, is how is Islands Trust to be engaged when we have such significant, well, extensive land use planning authorities and communities living here and relationships that, you know, to the land and water that are impacted by something like a big infrastructure project.

[1:33:14] Trustee Elliott (probable): So that's where I was looking. This is good to know. It's reassuring, but it's kind of like a pat on the head, like, yeah, we'll talk to you and we'll reach an agreement if you don't agree, but things are going to happen anyways.

[1:33:29] Trustee Elliott (probable): And so I just want Islands Trust to be prepared to advocate and to have a strong voice at the table so that environmental checks and monitoring and the impacts, there will be impacts, whether it's increased freighter traffic or, you know, those impacts are going to be felt for decades and decades.

[1:33:54] Trustee Elliott (probable): So we need to be at the table and assured that we have a voice.

[1:33:58] Trustee Elliott (probable): So this is part of a larger project, I think, of beefing up our advocacy capacity for whatever is coming literally down the pipe.

[1:34:09] Trustee Elliott (probable): So I'm content with this as it is right now and to advance that to Trust Council.

[1:34:14] Trustee Elliott (probable): But I would like to see personally in-house how we can develop a response to emerging issues, particularly in the marine environment.

[1:34:27] Trustee Elliott (probable): because things are going to happen quickly

[1:34:30] Trustee Elliott (probable): in the next 10 years

[1:34:31] Trustee Elliott (probable): and Islands Trust needs to be there.

[1:34:33] Trustee Elliott (probable): Thank you.

[1:34:34] Voice 12: Yeah, if I may, through the chair,

[1:34:35] Voice 12: I think you're right, Trustee Ellen,

[1:34:37] Voice 12: that that's more of an advocacy conversation

[1:34:40] Voice 12: and certainly Islands Trust has a long history of that,

[1:34:44] Voice 12: particularly around oil spill response.

[1:34:46] Voice 12: I know Director Frater has deep history on that work

[1:34:50] Voice 12: and I think Islands Trust could explore something similar

[1:34:55] Voice 12: should new council want to make that a priority

[1:34:57] Voice 12: in regard to the pipeline project.

[1:35:01] Voice 12: I think that pipeline project, again,

[1:35:03] Voice 12: it's because it's also has a federal component,

[1:35:04] Voice 12: as you say, and is not directly,

[1:35:07] Voice 12: in terms of the construction of the infrastructure,

[1:35:10] Voice 12: is not directly intersecting with the trust area.

[1:35:13] Voice 12: It wouldn't apply.

[1:35:14] Voice 12: This legislation would be a separate thing,

[1:35:16] Voice 12: but it does obviously intersect with trust mandate

[1:35:20] Voice 12: and the broader expectation of our communities.

[1:35:23] Voice 12: And so there may be an advocacy piece there for sure.

[1:35:26] Voice 1: and

[1:35:26] Voice 12: and to engage in that if trust council wanted sooner rather than later would likely be wise

[1:35:31] Voice 12: because that well it'll be a long project there's going to be uh it's there's a desire to expedite

[1:35:38] Voice 12: it as much as possible obviously so yep

[1:35:43] Voice 6: another meeting with our friends from san juan county i

[1:35:45] Voice 6: think all right um so vice chairs should be this report briefing just go to trust council as is

[1:35:57] Voice 6: so through your general consent can we forward this to trust council thank you um before we go

[1:36:04] Voice 6: to the schedule i guess my question would be in regard to the polis's report the drought ready

[1:36:10] Voice 6: report from crisis response to community and watershed resilience in bc um can do we how can

[1:36:19] Voice 6: we request that that um i think the summary report would be all that would need to be put on the

[1:36:24] Voice 6: the agenda for December, not the full report,

[1:36:27] Voice 6: but how can we request that that be put on the agenda?

[1:36:35] Voice 12: I believe that can come forward.

[1:36:37] Voice 12: Either EC could request it as an added agenda item

[1:36:41] Voice 12: or you could bring it forward Chair Patrick

[1:36:44] Voice 12: as an individual trustee to add that to the agenda as well.

[1:36:51] Voice 6: Okay, I don't know.

[1:36:54] Voice 6: Executive, I think at least getting the summer report

[1:36:57] Voice 6: on the agenda would allow us an opportunity

[1:36:59] Voice 6: to talk about it i look to vice chairs if they agree okay um uh go ahead director freighter

[1:37:10] Voice 13: i just wanted to let you know that jill merrick our senior policy advisor is in conversation with

[1:37:15] Voice 13: san juan county around some potential joint advocacy around marine shipping so just wanted

[1:37:20] Voice 13: to let you know those conversations are underway we've received a draft of a letter that the county

[1:37:24] Voice 13: is sending or intending to send to governor ferguson so just wanted to let you know we're

[1:37:29] Voice 13: trying to shape something up for the september trust council meeting um and we'll try to have

[1:37:33] Voice 13: some advice ready for you for that um with yeah and with regard to the drought yes i think it

[1:37:37] Voice 13: could come any which way i echo the cio's comments there either as an individual trustee or ec could

[1:37:42] Voice 13: ask for um staff to prepare something all

[1:37:46] Voice 6: right thank you um ceo bruni um

[1:37:49] Voice 12: and i'll just note

[1:37:49] Voice 12: alexander has reminded me that that the drought report has been added to your next ec agenda

[1:37:53] Voice 12: already okay um under correspondence that it can be considered at that time as part of the

[1:37:57] Voice 12: the package for Trust Council.

[1:38:01] Voice 6: Well, that makes the conversation easier for now.

[1:38:03] Voice 6: So thank you very much for doing that.

[1:38:06] Voice 6: All right, then that brings us to the next item,

[1:38:09] Voice 6: which is the item 8.1.2,

[1:38:11] Voice 6: the draft September Trust Council three-day schedule.

[1:38:14] Voice 6: I guess, Ronnie, are you going to introduce this?

[1:38:17] Voice 12: Sure, yeah.

[1:38:18] Voice 12: It's our usual first look at the three-day schedule

[1:38:22] Voice 12: for Trust Council.

[1:38:23] Voice 12: As you can see, it's shaping up to be a pretty full agenda.

[1:38:26] Voice 12: agenda. And of course, the last quarterly meeting of the current council. One addition, we just

[1:38:33] Voice 12: received confirmation as well that Dr. Tara Martin has confirmed she'll be available to speak to

[1:38:38] Voice 12: Trust Council at the September meeting, which had been a request from council previously. And so

[1:38:43] Voice 12: we'll incorporate that into the next draft of this schedule as well. But otherwise, as I say,

[1:38:48] Voice 12: a fairly uh fairly full agenda um that um will be i think hard pressed to get through but i think

[1:38:57] Voice 12: some important items that we want to want to table with council before the the end of this term i'll

[1:39:02] Voice 12: note too that um we do want to try and really hold space for the the trustee round table uh near the

[1:39:09] Voice 12: end of this meeting as well given that it is the last meeting for for this council i think it'll

[1:39:13] Voice 12: there'll be an important opportunity to give trustees a chance for some reflection as we

[1:39:18] Voice 12: near the end of term as well. But happy to take any comments or questions on the draft agenda,

[1:39:25] Voice 12: and then we can adjust as needed before we bring back the final package for Trust Council at your

[1:39:30] Voice 12: next meeting.

[1:39:31] Voice 6: Thank you. Any comments or questions on the agenda? Yes. My only comment is this is

[1:39:38] Voice 6: the first time in my two terms that we've had the shift in the meeting so that it would be

[1:39:44] Voice 6: ending on a Friday. So that's my main, well, it will be virtual. So running and catching

[1:39:50] Voice 6: fairies will not be an excuse. But it'll be interesting to see if a Friday virtual meeting

[1:39:56] Voice 6: has any different effect on attendance. I don't know if vice chairs have any thoughts of that.

[1:40:09] Voice 6: Nope, just me thinking about it. Okay.

[1:40:11] Trustee Elliott (probable): No, I think you

[1:40:13] Trustee Elliott (probable): raise a good point.

[1:40:15] Trustee Elliott (probable): point um on our calendars it's scheduled to end at like three but the the stool has us

[1:40:23] Trustee Elliott (probable): adjourning at 12 30 so i think that's probably enough time i don't know southern gulf islanders

[1:40:30] Trustee Elliott (probable): um maybe tim has some feedback well yeah it's electronic so oh i

[1:40:37] Trustee Elliott (probable): don't think that'll be an

[1:40:38] Trustee Elliott (probable): issue i think everything looks good planning services we seem to flip between trust area

[1:40:44] Trustee Elliott (probable): services being last or planning services um but i think there's more discussion with trust area

[1:40:51] Trustee Elliott (probable): services so having it on wednesday makes sense and yeah i love to see these three new policies

[1:41:02] Trustee Elliott (probable): from financial employee services i think this is all shaping up really well thank you alexandra

[1:41:10] Voice 6: did you have something done i

[1:41:12] Voice 14: was just gonna note chair that um depending on the content and

[1:41:17] Voice 14: materials that each department brings, I try and slot into the agenda as best as possible. So

[1:41:22] Voice 14: that's where you see the variation and when the departments are reflected on it.

[1:41:28] Voice 6: Thank you. Any other feedback you're looking for, CAO Browning, at this time?

[1:41:35] Voice 12: No, I don't think so. I'll just note that, of course, the Friday is also the close of the

[1:41:39] Voice 12: nomination period for the election. But if memory serves, we adjusted this to be a Wednesday,

[1:41:46] Voice 12: Wednesday, Thursday, Friday, because Bowen Island

[1:41:48] Voice 12: municipality has a council meeting on the

[1:41:50] Voice 12: Tuesday because their normal Monday meeting

[1:41:52] Voice 12: would have fallen on the holiday

[1:41:54] Voice 12: I believe, so that upped us back a

[1:41:56] Voice 12: day as well, so that's why we're looking

[1:41:58] Voice 12: into the Friday.

[1:42:01] Voice 6: It'll be an

[1:42:02] Voice 6: interesting challenge to see how we do in this

[1:42:04] Voice 6: busy time of your holidays

[1:42:06] Voice 6: and vacations and

[1:42:09] Voice 6: hopefully everybody's back

[1:42:10] Voice 6: working. All right.

[1:42:14] Voice 6: Well, with that, I guess

[1:42:16] Voice 6: we'll just receive information at this point and we'll see it again in our next meeting where we'll

[1:42:20] Voice 6: finalize it so otherwise chairs please carefully consider it and come prepared for the next meeting

[1:42:26] Voice 6: to make this three-day virtual meeting work as well as we can oh i do have one other i guess

[1:42:34] Voice 6: comment in regards to running this three-day meeting um um i assume we'll do it the same

[1:42:42] Voice 6: same as we did it in June with myself being present in the boardroom with staff. Is anything

[1:42:51] Voice 6: proposed to be different? And it's nice having a vice chair present in the room. I was wondering

[1:43:02] Voice 6: if Vice Chair Elliott wanted to be the candidate this time to come down to Victoria?

[1:43:08] Trustee Elliott (probable): Victoria, whatever, whatever works for you. I'm available.

[1:43:14] Trustee Elliott (probable): Director Marley also bunk as well. Trustee or Chair Patrick,

[1:43:19] Trustee Elliott (probable): if you want. Yeah.

[1:43:21] Trustee Elliott (probable): Director Marley.

[1:43:22] Voice 10: Yeah, I just wanted to comment that just like to probably meet

[1:43:27] Voice 10: with you in advance of the meeting, maybe with the

[1:43:30] Voice 10: executive to just talk about how we're going to do the votes and

[1:43:33] Voice 10: how we're going to handle trustees that don't have the

[1:43:37] Voice 10: Cameron I have done a bit of research with some other local governments how

[1:43:41] Voice 10: they handle it we may want to adopt some of those processes for the meeting and

[1:43:47] Voice 10: then we can encode that in the meeting procedure bylaw as a requirement but I

[1:43:54] Voice 10: think for the meeting you could try it out to try and get trustees to follow

[1:43:58] Voice 10: along on that so maybe not today but at some point just have a discussion with

[1:44:04] Voice 10: you around that and we can write up a cheat sheet for you to have in front of you so just to remind

[1:44:09] Voice 10: you to make a few statements before each vote and how to count and what to do if somebody doesn't

[1:44:17] Voice 10: respond or um doesn't turn the camera on okay

[1:44:21] Voice 6: no i'd be happy to meet with you prior to our next

[1:44:24] Voice 6: dc meeting and then i think at the ec meeting we should present a proposal as to how we intend to

[1:44:29] Voice 6: to handle it and let the trustees know.

[1:44:32] Voice 10: Yeah, we can set something up.

[1:44:34] Voice 10: So I'll work on that, thank you.

[1:44:37] Voice 6: All right, I'm looking forward to it.

[1:44:39] Voice 6: All right, so with that, the next item we have

[1:44:45] Voice 6: is item for still under trust council meeting prep

[1:44:48] Voice 6: is 8.3.1, which is the letter of understanding

[1:44:52] Voice 6: between Salt Spring Local Trust Committee

[1:44:54] Voice 6: and the Capital Regional District,

[1:44:56] Voice 6: Salt Spring Local Community Commission, page 55.

[1:45:01] Voice 6: I just want to say I'm glad to see this.

[1:45:03] Voice 6: This was one of the last acts, last term, of myself and my fellow trustee,

[1:45:09] Voice 6: Trustee Grove, who put a motion on the table wanting a separate protocol agreement

[1:45:13] Voice 6: between the LTC and the LCC on Salt Spring,

[1:45:16] Voice 6: something that doesn't exist in any of the other islands.

[1:45:19] Voice 6: It took four years, but I'm glad to see it here.

[1:45:25] Voice 6: Is this Director Cermak?

[1:45:27] Voice 6: do you have anything to add or who's gonna no thank

[1:45:36] Voice 11: you yeah sorry go ahead there you are

[1:45:38] Voice 11: extra mute button on my desk the uh no thank you chair it's just merely that this is for

[1:45:43] Voice 11: trust council for ec's consideration to put on the trust council agenda and uh yeah it's a protocol

[1:45:49] Voice 11: agreement and it's pretty self-explanatory well

[1:45:54] Voice 6: not for a lot of islands that don't know what an

[1:45:57] Voice 6: lcc is we'll have to remember remember that when it gets presented to uh

[1:46:03] Voice 11: trust council

[1:46:04] Voice 11: It would be much more detailed in the presentation at Trust Council, Chair.

[1:46:07] Voice 11: There

[1:46:07] Voice 6: we go. Thank you. So, through your general consent, can we forward this to Trust

[1:46:12] Voice 6: Council? Thank you. So, that concludes our preparation for Trust Council meeting preparation.

[1:46:20] Voice 6: We're going to move on to our next session, which looks like it's, if I look correctly,

[1:46:28] Voice 6: It's item 10.1.1.1, which is our executive committee budget requests.

[1:46:35] Voice 6: Starting on page 62, who's the lucky person who's going to propose this?

[1:46:40] Voice 6: CAO Broney.

[1:46:41] Voice 6: That

[1:46:42] Voice 12: would be me.

[1:46:42] Voice 12: Thank you, Chair.

[1:46:44] Voice 12: Yes, so this is the first step in the budget process for executive committee, as noted in the request for decision.

[1:46:52] Voice 12: decision. This includes the executive committee operating line items as well as trust council

[1:46:59] Voice 12: operating items. There'll be additional items coming forward to your next meeting, which will

[1:47:04] Voice 12: be the trust council programs and projects, and those will be supported as needed by business

[1:47:09] Voice 12: cases if needed. And so this is just the operating side of things. There are the most notable changes,

[1:47:17] Voice 12: changes, of course, include a significant increase for Trust Council meeting expenses.

[1:47:24] Voice 12: This year's budget, of course, was lower than usual because of the decision by Trust Council

[1:47:30] Voice 12: to go to the June and September meetings as virtual and just have the three scheduled

[1:47:36] Voice 12: in-person meetings for the incoming Trust Council.

[1:47:39] Voice 12: So the amount you see here reflects an assessment of four in-person council meetings based on looking at average costs over the last couple of years and then assuming full attendance because, of course, with the new council, we don't know quite yet what our likely attendance will be.

[1:47:58] Voice 12: so we have to budget for and assume full attendance which would include all 26 trustees plus

[1:48:04] Voice 12: applicable staff and then we've added in a cpi adjustment as well so that that's based on

[1:48:11] Voice 12: analysis of those historical figures what we're finding is that food and accommodation expenses

[1:48:16] Voice 12: have risen and are likely to continue to rise indeed they they don't always rise consistent

[1:48:24] Voice 12: consistent with CPI figures either. Sometimes they take quite significant jumps, but we believe

[1:48:31] Voice 12: this is an appropriate estimate for four council meetings with full attendance in person.

[1:48:38] Voice 12: There are ways, of course, that we could look at reducing that, and staff will consider options

[1:48:43] Voice 12: that we may have prepared for the new council should they ask if they want to move to more

[1:48:48] Voice 12: virtual meetings or different format or different types of venues. I think one of the challenges

[1:48:54] Voice 12: One of the challenges we face with venues in particular, though, is the need for stable and reliable connectivity because of our practice and the expectation that we'll stream these meetings now.

[1:49:04] Voice 12: We know that that can be difficult to come by, particularly when we're on the islands.

[1:49:08] Voice 12: But a significant increase, nonetheless, on that item for consideration.

[1:49:12] Voice 12: consideration um islands trust council training uh and conference expenditures um there's also a

[1:49:20] Voice 12: significant increase there but that's trying to plan some contingency again for a new council

[1:49:24] Voice 12: and uh a potential need to support uh significant training there particularly around um cultural

[1:49:32] Voice 12: safety and indigenous anti-indigenous specific racism which was the program we did with the

[1:49:36] Voice 12: current council and if we were to put the the full new council through a similar program it would be

[1:49:41] Voice 12: be a significant expense. And then we also wanted to budget some for the local government leadership

[1:49:46] Voice 12: academy potentially as well. I think, you know, there's room within that, but the $40,000 would

[1:49:52] Voice 12: give us a lot of flexibility to support some training for a new council. And then the other

[1:49:58] Voice 12: item with the significant increase is the AVICC and UBCM budget. Again, significantly increased

[1:50:05] Voice 12: relative to this year in particular, because you'll recall this year we cut it back quite

[1:50:09] Voice 12: significantly, including the decision ultimately not to attend UBCM in Vancouver this year.

[1:50:15] Voice 12: So our original budget forecast for full attendance last year at UBCM and AVICC

[1:50:22] Voice 12: was about $29,000. So this is roughly on par with that. But UBCM next year is in Whistler,

[1:50:30] Voice 12: which similar to Vancouver tends to be a much higher cost location for travel and accommodations

[1:50:35] Voice 12: than when it was in Victoria last year.

[1:50:40] Voice 12: And then ABICC is in Nanaimo.

[1:50:43] Voice 12: So the budget amount here includes funding for full attendance

[1:50:48] Voice 12: of all four members of EC at both events, plus two staff members.

[1:50:53] Voice 12: And then we have included the option within this of a return

[1:50:57] Voice 12: to the past practice of hosting a breakfast for Trust Area MLA's

[1:51:00] Voice 12: regional district directors and other partners.

[1:51:03] Voice 12: that's about $4,500 I believe

[1:51:06] Voice 12: and that's certainly optional

[1:51:09] Voice 12: and discretionary as well

[1:51:11] Voice 12: but we wanted to put forward that option

[1:51:14] Voice 12: for consideration by executive committee

[1:51:16] Voice 12: should the incoming council and executive committee

[1:51:19] Voice 12: want to pursue that as well

[1:51:21] Voice 12: so those are the highlights

[1:51:24] Voice 12: of this initial cut of the budget

[1:51:26] Voice 12: and happy to answer any questions you have

[1:51:29] Voice 12: or take any recommendations for amendments

[1:51:31] Voice 12: before we advance this to Financial Planning Committee.

[1:51:36] Voice 6: Vice Chairs, why don't we go through this methodically?

[1:51:38] Voice 6: We'll just go through them, I think, one at a time,

[1:51:40] Voice 6: if that would work, I think, just to make sense of it.

[1:51:45] Voice 6: So let's start with item one, which is the Trust Council meetings.

[1:51:50] Voice 6: Are there any comments or questions in regard to this budget item?

[1:51:56] Voice 6: Vice Chair Elliott.

[1:52:00] Trustee Elliott (probable): I think this amount should stay as budgeted.

[1:52:03] Trustee Elliott (probable): it's it's large but based on you know my limited experience at trust council uh the in-person

[1:52:12] Trustee Elliott (probable): meetings at least for the start of the term for trustees to get to know each other and to start to

[1:52:18] Trustee Elliott (probable): understand how to work together as a council is really essential and we had lots of debate about

[1:52:24] Trustee Elliott (probable): making them electronic and then putting them back in for three or four years running so uh i just

[1:52:31] Trustee Elliott (probable): think this should stay in and if there could be reductions made uh perhaps not to have gulf island

[1:52:38] Trustee Elliott (probable): meetings um but that could be a direction you know in december perhaps um so i support leaving it

[1:52:52] Trustee Elliott (probable): um vice

[1:52:53] Voice 6: chairman uh

[1:52:54] Voice 9: thank you sherry yeah i'm sort of with all of these um um bullets

[1:52:59] Voice 9: let's hear, I'm sort of the same thought, you know, is that I think all of the budget figures

[1:53:08] Voice 9: that are presented are reasonable, based on experience and looking forward. And, you know,

[1:53:14] Voice 9: it's up to the next trust council, basically, to give the direction as to where they want to go.

[1:53:22] Voice 9: But we can only do the best we can to inform and like things, I appreciate things like the

[1:53:29] Voice 9: the breakfast for ubcm being in there to allow others make the decision so we put it there and

[1:53:35] Voice 9: you know um those who follow um can can look at that consideration and make that consideration

[1:53:41] Voice 9: at the time um i just i'm not comfortable moving any of these figures beyond what the staff

[1:53:47] Voice 9: recommendation is because i think that's the the best information we have going forward for the

[1:53:53] Voice 9: index trust council thank you

[1:53:54] Voice 6: vice chair peterson yeah

[1:53:58] Voice 8: i'm going to concur with what i heard i think

[1:54:00] Voice 8: um i think our role at this late in the term is to um is to set up the next um executive

[1:54:10] Voice 8: committee and trust council as as best we can um certainly there will be uh i'm sure robust

[1:54:19] Voice 8: us does the budget discussions uh every year of the term um and and those and those determinations

[1:54:28] Voice 8: will be made by the new trust council so i'm also in favor of uh of simply advancing the um

[1:54:36] Voice 8: the recommendations of staff if there was uh something that uh anyone felt was missing i'd

[1:54:44] Voice 8: be really interested to hear that but um similar to to what was just said i i want us to um you

[1:54:54] Voice 8: know enable enable the next trust council and executive committee to um start off with some

[1:55:00] Voice 8: recommendations and they can determine um if there's a need to to alter them but yeah if there

[1:55:07] Voice 8: was something missing i'd be very interested to hear well

[1:55:11] Voice 6: before i go to vice chair elliot i'm

[1:55:12] Voice 6: I'm going to take a contrary position just to challenge you.

[1:55:16] Voice 6: This happens every term.

[1:55:18] Voice 6: We always end the term with, oh, we can't make decisions.

[1:55:21] Voice 6: We're going to pass this on to the next trust counsel and let them make decisions.

[1:55:25] Voice 6: But we're the ones that have sat in the chairs for the last four years and have some hard experience that we've learned and we've heard and we've seen.

[1:55:33] Voice 6: And I think it's time to at least challenge the four quarterly meetings that have been going on through this institution for a very, very long time.

[1:55:45] Voice 6: I think we heard from Bowen Island last, before the community hold meeting, asked why do they have 100% attendance at their committee of the hold meetings when we're struggling?

[1:55:58] Voice 6: And they said when they changed to that format, they just maintained the same hours of meetings and redistributed them.

[1:56:06] Voice 6: So that solved some of the issues or challenges from trustees saying, well, I've got more meetings.

[1:56:11] Voice 6: Well, maybe you have more meetings, but you have same hours of meetings.

[1:56:15] Voice 6: And so I think I would like to hope that when these budget items are brought forward, $170,000 is a big ticket item. We heard that there's an increase from Trust Conservancy. We know there's the remuneration. There's going to be a lot of big ticket items in the next budget item that's going to be before the next Trust Council that I hope they're presented with options to having four quarterly meetings.

[1:56:45] Voice 6: And I hope staff can be given the direction to really think out of the box.

[1:56:50] Voice 6: That's my encouragement of how could this body meet differently going forward in a way

[1:56:57] Voice 6: that allows the work to get done, but perhaps isn't as onerous as picking up the entire

[1:57:06] Voice 6: organization and moving it to a Gulf Island for three days of meetings, which is, we've

[1:57:13] Voice 6: all seen it.

[1:57:13] Voice 6: It's extremely stressful.

[1:57:14] Voice 6: It's very difficult. And our attendance is not great all the time. So I'm challenging you to think and I'm looking to staff to say, do we need to give direction if you were to bring options to the budget? I think the, so, I don't know, CEO Bruni?

[1:57:35] Voice 6: Yeah,

[1:57:36] Voice 12: thank you, Chair. I think staff have already had some initial conversations around, if asked, would we have recommendations on how we might restructure how and when Trust Council meets? And I think there are options that are worth exploring there, and staff generally do as well, whether that's, you know, certainly from a budget perspective, obviously moving to a virtual format helps address that.

[1:58:00] Voice 12: But I do think there are options as well around shorter, more frequent meetings and better use of the Committee of the Whole and better adherence to the purpose of the Committee of the Whole and how information flows from that to Trust Council.

[1:58:16] Voice 12: And so staff can certainly consider those options. And I think it's fair to say that we are looking to have something available to Council should they ask.

[1:58:25] Voice 12: But if for the purposes of this exercise, if executive committee wanted to recommend a reduction in that proposed amount with direction to staff to prepare also options for consideration for Trust Council for how it might change its meeting cadence and approach, we can certainly prepare those as well.

[1:58:44] Voice 12: So, but I think if

[1:58:45] Voice 12: you want to do that and then reduce this budget on that understanding, we can do that.

[1:58:48] Voice 12: And then, of course, the incoming trust council could also consider, well, no, we would actually like to keep the existing format.

[1:58:54] Voice 12: And then we could also tell them, well, then the budget would have to increase then back up to this amount to be able to sustain that.

[1:59:03] Voice 6: Thank you.

[1:59:03] Voice 6: Vice Chair Elliott.

[1:59:04] Voice 6: I

[1:59:07] Trustee Elliott (probable): really like that approach to ask staff to prepare some options for an alternative to the current quarterly council meetings.

[1:59:18] Trustee Elliott (probable): You know, whatever. Yes, you're right, actually, Patrick, as usual, your observations are really keen that we are in the best position to at least give advice and some structured recommendations for how might this be better managed.

[1:59:35] Trustee Elliott (probable): And that's our job is operations and managing, you know, the day-to-day, how council makes its decisions and facilitating that in the best way possible.

[1:59:46] Trustee Elliott (probable): I totally agree that perhaps more frequent meetings, better use of the committee of the whole, perhaps every two months, and then a one and a half day meeting electronically.

[2:00:00] Trustee Elliott (probable): six times a year would be amazing. How can we move towards that? I mean, I think a big jump

[2:00:06] Trustee Elliott (probable): right at the beginning of a new term would be challenging, but I would totally support

[2:00:12] Trustee Elliott (probable): asking staff to provide options for an alternative scenario, sort of based on the discussion today,

[2:00:19] Trustee Elliott (probable): just on the Trust Council meetings. And I have some further comments on training conferences

[2:00:24] Trustee Elliott (probable): in AVICC attendance.

[2:00:27] Voice 6: Thanks.

[2:00:27] Voice 6: We'll get to those, I think, going through them more

[2:00:29] Voice 6: until we will help.

[2:00:30] Voice 6: Vice Chair Peterson.

[2:00:33] Voice 8: Yeah, I appreciate the notion that just because we've done business

[2:00:37] Voice 8: in a certain manner for a long time does not mean it's the best

[2:00:42] Voice 8: or most efficient use.

[2:00:44] Voice 8: One of the things at the beginning of the term I was really hoping

[2:00:47] Voice 8: we might lean into more is special meetings of trust council

[2:00:51] Voice 8: that are decision-making meetings.

[2:00:52] Voice 8: I think my observation is that one of the reasons that Committee of the Whole, this is my belief, has struggled with buy-in from trustees is it's not a decision-making body, and therefore some trustees feel it's not as important to attend.

[2:01:18] Voice 8: I think when there's decisions on the table, those who are interested in being part of those discussions and voting are more likely to attend.

[2:01:28] Voice 8: One of the things that I think might be worth looking at in the future is to bring a committee of the whole discussion followed the same day by a special meeting of Trust Council where decisions can be made.

[2:01:46] Voice 8: So we're not having these big long lags of time in between those committee of the whole meetings and decision making and also might inspire more trustees to participate.

[2:01:59] Voice 8: because that's the biggest struggle I see

[2:02:02] Voice 8: with Committee of the Whole

[2:02:03] Voice 8: as we go through these discussions.

[2:02:05] Voice 8: The trustees that are interested

[2:02:06] Voice 8: but don't take the time to participate

[2:02:09] Voice 8: in Committee of the Whole

[2:02:10] Voice 8: want then to have the whole discussion again

[2:02:12] Voice 8: at Trust Council when we are allowed to make decisions.

[2:02:15] Voice 8: So that piece definitely needs some reconsideration.

[2:02:23] Voice 8: I don't, I mean, I'm actually at this point,

[2:02:26] Voice 8: and I'm not prepared to, you know, recommend a different model necessarily to an incoming Trust

[2:02:31] Voice 8: Council, but I think that it's certainly worthy to recommend that Trust Council consider

[2:02:38] Voice 8: some different options on how they do business. One of the big factors for me is

[2:02:47] Voice 8: the length of time between quarterly meetings is long. It reduces the ability of Trust Council

[2:02:56] Voice 8: to be nimble um and responsive to emerging issues that we may want to be responsive to

[2:03:03] Voice 8: um so there's there's i can think of a number of downsides of of the way we have been doing

[2:03:10] Voice 8: business and and and some upsides about reconsidering and whether that's changing the

[2:03:15] Voice 8: a length um or i'm actually more in favor of of really instituting some regular um regularly

[2:03:27] Voice 8: scheduled special meetings in between so that you know if we did that for a year we'd find that we

[2:03:33] Voice 8: don't need a three-day meeting every quarter um so that's sort of my thoughts on it well thank you

[2:03:41] Voice 6: i think some of the solutions that the committee to hold is discipline of the chair i can say that

[2:03:46] Voice 6: is that when trust council wants to have a lengthy discussion on any topic that the chair

[2:03:55] Voice 6: breaks into the committee of the whole right then and there so that the training starts to happen

[2:04:04] Voice 6: the discussion pieces occur in a committee of the whole not in a open a regular trust council

[2:04:11] Voice 6: meeting. So I think that's where it's going to take some discipline going forward of the new

[2:04:18] Voice 6: chair so that these meetings can be used properly so that we don't just see it, oh, we have a

[2:04:26] Voice 6: Committee of the Whole scheduled. I'm going to wait and have my conversation at Trust Council.

[2:04:29] Voice 6: No, trustees, do we go back into Committee of the Whole? If not, we're, you know, resolutions

[2:04:36] Voice 6: going on the floor. So anyway, so I guess staff have given a large hint that we need to give

[2:04:44] Voice 6: direction of alternatives and need to be considered. And I think it's important that when

[2:04:50] Voice 6: this dollar value is put before trustees, or as it's being put before trustees, that they can

[2:05:01] Voice 6: can understand or have options to consider.

[2:05:06] Voice 6: So I guess I'd look to staff for advice

[2:05:09] Voice 6: on what kind of resolution would be,

[2:05:13] Voice 6: what wording would be useful.

[2:05:16] Voice 12: I think something along the lines of

[2:05:19] Voice 12: that executive committee requests staff

[2:05:22] Voice 12: to prepare options for the incoming trust council

[2:05:28] Voice 12: to revise the current trust council meeting

[2:05:36] Voice 12: schedule scheduling model or something like that be fine alex will translate that into something

[2:05:43] Voice 12: reasonable

[2:05:44] Voice 6: look she's fast here it is well let's start first think of the wording to see if this

[2:05:50] Voice 6: makes sense then i'll look to trustees oops i i see vice chair elliott sorry go ahead alexandra

[2:05:58] Voice 14: thank you chair i think i would just add a timeline here what meeting you would like

[2:06:02] Voice 14: to receive this information back to i

[2:06:06] Voice 6: think this is basically a recommendation to go before trust

[2:06:08] Voice 6: council when they receive that money by australia is

[2:06:13] Trustee Elliott (probable): it implied that these are quarterly and

[2:06:15] Trustee Elliott (probable): committee the whole uh meetings or do we need to specify i

[2:06:22] Voice 12: think i i think that's understood

[2:06:24] Voice 12: from the staff perspective and yes i think it would be the december december trust council

[2:06:30] Voice 12: meeting that we would bring this forward when they're having their first look at the draft

[2:06:33] Voice 12: budget as well all

[2:06:37] Voice 6: right um alexandra did you have something else oh sorry i'll look to uh

[2:06:47] Voice 6: is there a vice chair willing to make this resolution vice chair elliott

[2:06:55] Trustee Elliott (probable): be happy to

[2:06:57] Trustee Elliott (probable): i moved that the island's trust executive committee requests staff to prepare options

[2:07:01] Trustee Elliott (probable): for the incoming island stress council to revise the current island's trust council

[2:07:06] Trustee Elliott (probable): so meeting scheduling format.

[2:07:11] Voice 6: Bring a report to, I think it's, and report to.

[2:07:17] Voice 14: I'm just going to.

[2:07:18] Trustee Elliott (probable): I would, could we move to revise the current

[2:07:22] Trustee Elliott (probable): finalist trust council meeting schedule to after,

[2:07:26] Trustee Elliott (probable): after prepare options for, or options to revise.

[2:07:32] Trustee Elliott (probable): Yeah.

[2:07:33] Trustee Elliott (probable): To the, for the incoming.

[2:07:38] Trustee Elliott (probable): want the fourth

[2:07:42] Voice 14: coming up here

[2:07:43] Voice 14: no

[2:07:44] Trustee Elliott (probable): I would suggest

[2:07:46] Trustee Elliott (probable): to move to revise

[2:07:48] Trustee Elliott (probable): the current islands trust

[2:07:50] Trustee Elliott (probable): to prepare options to revise

[2:07:52] Trustee Elliott (probable): move that last phrase

[2:07:55] Trustee Elliott (probable): that you've got

[2:07:57] Trustee Elliott (probable): yeah it says

[2:07:59] Voice 6: after trust the second there you go

[2:08:01] Voice 6: move that where sorry

[2:08:06] Voice 6: and then

[2:08:07] Voice 14: after options

[2:08:08] Voice 14: okay

[2:08:16] Trustee Elliott (probable): And then comma to the

[2:08:18] Trustee Elliott (probable): and then for the

[2:08:21] Trustee Elliott (probable): incoming trust council

[2:08:22] Trustee Elliott (probable): consideration. I think

[2:08:24] Voice 12: you can take out that last bit and just

[2:08:26] Voice 12: end with December 2026 on the trust council meeting because it will by default be

[2:08:30] Voice 12: the new council that would be considering that. All right.

[2:08:35] Trustee Elliott (probable): Let's try again. All right.

[2:08:36] Voice 12: Can you read that one,

[2:08:37] Trustee Elliott (probable): Vice Chair Elliott?

[2:08:38] Trustee Elliott (probable): I move that the Islands Trust Executive Committee request staff to prepare options to revise the current Islands Trust Council meeting scheduling format to the December 2026 Islands Trust Council meeting.

[2:08:52] Voice 6: All right.

[2:08:52] Voice 6: Is there a second to this motion?

[2:08:57] Voice 6: Seconded by Vice Chair Peterson.

[2:08:59] Voice 6: Any discussion?

[2:09:03] Voice 6: All the vote.

[2:09:04] Voice 6: All those in favor, please raise your hands.

[2:09:07] Voice 6: And that carries.

[2:09:10] Voice 6: All right.

[2:09:10] Voice 6: Right. Based on what we didn't reduce, I mean, I guess that would be the purpose.

[2:09:16] Voice 6: We didn't put that in the motion, but the purpose is to, one, make the meetings more effective,

[2:09:24] Voice 6: but also cost efficient, I think, is a high aspect of the reality of meeting four times in person, as this number shows.

[2:09:36] Voice 6: All right. If we're done with this item, let's go on to item number two,

[2:09:41] Voice 6: which is the Islands Trust Council Training and Conferences.

[2:09:45] Voice 6: Any comments on this budget, Vice Chair Elliott?

[2:09:56] Trustee Elliott (probable): Well, so between looking at training and conferences,

[2:10:03] Trustee Elliott (probable): which I support, I think this amount is a little bit over-generous,

[2:10:10] Trustee Elliott (probable): but it will allow us to or allow staff to prepare some training opportunities,

[2:10:17] Trustee Elliott (probable): Which I totally agree with, especially the Local Government Leadership Academy. But I think that should be balanced with AVICC convention, or sorry, UBCM convention attendance. I think it's just a lot in the first year for executive committee members, especially those that are new, to get all of this under their belt and actually be effective at UBCM.

[2:10:42] Trustee Elliott (probable): I don't really think we should send all four executive committee members to an expensive UBCM

[2:10:51] Trustee Elliott (probable): including breakfast unless I would support like the chair and staff I think

[2:10:58] Voice 6: this is a separate

[2:10:58] Voice 6: that's a separate I

[2:10:59] Trustee Elliott (probable): understand but to me

[2:11:01] Voice 6: it's related because

[2:11:02] Trustee Elliott (probable): it's all in the first year and

[2:11:05] Trustee Elliott (probable): it's about becoming an effective trustee which then you could become effective at something like

[2:11:10] Trustee Elliott (probable): UBCM in year two and so I think that budget should be saved for year two or reduced and

[2:11:17] Trustee Elliott (probable): the emphasis put on training and conferences so I think this should stay the way it is but

[2:11:24] Trustee Elliott (probable): we should look at UBCM attendance and for opportunities to reduce.

[2:11:30] Voice 6: Thank you any other

[2:11:31] Voice 6: suggestions on this item to leave it as is all right let's move on to the third one which is

[2:11:40] Voice 6: Islands Trust Council travel for training.

[2:11:42] Voice 6: So this is related to the first one.

[2:11:47] Voice 12: And this one we have just increased from $4,000 to $6,000

[2:11:52] Voice 12: just in anticipation of the fact that if we have trustees going to,

[2:11:57] Voice 12: several trustees going to things like the LGLA,

[2:11:59] Voice 12: that we may need a little more latitude there around the travel cost.

[2:12:05] Voice 6: Makes sense.

[2:12:08] Voice 6: Not seeing any comments.

[2:12:10] Voice 6: Let's move to item four, which is the Trust Council chair travel.

[2:12:14] Voice 6: Well, my only comment on this one is it says to support chair travel to meet with staff. There are other meetings like I was invited to meet with staff at the Wasanich Leadership Council or you're invited to meet with the MLA that are outside of meetings.

[2:12:32] Voice 6: So just to make sure for the description that I think it would be related to the chair job, not somehow.

[2:12:44] Voice 12: Yeah, we'll make that amendment.

[2:12:46] Voice 6: Thank you. Any further comments on this? I think this is good. I've been trying to leave this for

[2:12:55] Voice 6: the next incoming chair, as much as possible. All right. So moving to the next one then is

[2:13:04] Voice 6: 8,000 for the executive committee meeting expense.

[2:13:11] Voice 12: And this is one I'll just, as we noted there,

[2:13:14] Voice 12: could be variable significantly depending on who is elected to executive committee, of course,

[2:13:18] Voice 12: and then also the number of meeting of in-person meetings but i think once we have a sense of who

[2:13:24] Voice 12: the new executive is then we can assess um whether or not that budget could be reduced or whether or

[2:13:31] Voice 12: not there would be a need just to shift to some virtual meetings to reduce it further yeah it's

[2:13:42] Voice 6: an interesting it's an interesting issue because we hold the elections before you have the budget

[2:13:48] Voice 6: conversations so it's it's almost like there needs to be a bit of an education piece that

[2:13:53] Voice 6: At least trustees are aware that the decisions that they're making on electing, you know, chairs and vice chairs is that there could be budget implications.

[2:14:06] Voice 6: Vice Chair Peterson?

[2:14:07] Voice 6: Well,

[2:14:09] Voice 8: that speaks to one of the recommended edits that I suggested around the trustee information piece around executive committee and adding significant travel could be part of the role.

[2:14:24] Voice 8: The other thing I think it's important to note is that, you know, day of the week is actually, like in my case, is a significant factor.

[2:14:36] Voice 8: If I'm going to a meeting on a Tuesday or a Wednesday, that's three overnights.

[2:14:43] Voice 8: If it's a Thursday or Friday, I could probably do it in a day if it's close.

[2:14:49] Voice 8: close, uh, or, you know, like I could do Hornby LTC in a day. I could probably do, I'm sure I could

[2:14:54] Voice 8: do, uh, Gabriela or Thetis in a day. Um, so, you know, there's, there's factors that are hard to,

[2:15:04] Voice 8: um, uh, sort of get out at a quick glance, depending on where a trustee is, is, uh, residing

[2:15:12] Voice 8: and what their ferry schedules are like. I know I was a little bit surprised to see how

[2:15:18] Voice 8: how challenging it is to get, for example, like from Galliano to get to other LTCs

[2:15:25] Voice 8: because they're in frequency of their ferries.

[2:15:29] Voice 8: So I wouldn't want to try and emphasize that in terms of EC elections.

[2:15:36] Voice 8: I mean, it's fair to be aware of, but challenging as it is,

[2:15:42] Voice 8: trustees, I think, are really trying to pick who they think will do the best job.

[2:15:47] Voice 8: and i think that's far more important than where they live and one of

[2:15:53] Voice 8: the i just want to share

[2:15:54] Voice 8: that perspective because the day of the week can make a big difference depending on your

[2:15:58] Voice 8: schedule and

[2:16:00] Voice 12: one of the mitigating factors there will be in the to conclude with that very first

[2:16:04] Voice 12: ec meeting after the november trust council with the identification of chairs for ltcs that's an

[2:16:10] Voice 12: important consideration is you know the who do you have on ec and what's their proximity to other

[2:16:16] Voice 12: their ltcs and you know what would be one of the considerations is not the defining one but one of

[2:16:21] Voice 12: the considerations should be what is the most efficient sort of allocation of chair assignments

[2:16:26] Voice 12: as well so having a

[2:16:28] Voice 12: you know a bowen trustee who's on ec as a chair the laschiti ltc may not be the

[2:16:36] Voice 12: the best option right

[2:16:38] Voice 6: vice chair peterson yeah

[2:16:40] Voice 8: just follow up i just wanted to note that at

[2:16:42] Voice 8: at the beginning of this term, I made several suggestions around, um, you know, travel efficiency

[2:16:51] Voice 8: and, uh, the ultimately the chair made decision that the chair made. Um, so that's just a reality

[2:16:58] Voice 8: of, of how it's set up. I, I had made suggestions, which would have involved a lot less travel and a

[2:17:03] Voice 8: lot less overnights. Um, but the chair chose the way the chair chair does. And, and, and I think

[2:17:09] Voice 8: Again, back to the earlier piece I spoke about, whoever is making those appointments is going to be doing their best to put who they think is the right person for each LTC, and it's challenging.

[2:17:24] Voice 8: I think one of the things that might be worth looking at for a new EC is to sort of do a check-in, do an assessment.

[2:17:37] Voice 8: Maybe at the end of the first year of the term, how are the chairs, how do the chairs travel?

[2:17:44] Voice 8: What are the LTCs like?

[2:17:46] Voice 8: Is it worth consideration of doing some shifting?

[2:17:51] Voice 8: um and i don't feel like i don't know i can't speak to previous terms whether there's sort of

[2:17:56] Voice 8: been a sit down and sort of a bit of a confab on that part way into the term or not um but i feel

[2:18:04] Voice 8: like that's a piece that that is probably worth uh an executive committee you know considering

[2:18:11] Voice 8: having that kind of a discussion part way through the you know maybe a year and how's it going does

[2:18:16] Voice 8: Is everyone, how the chairs, what are the chair's perspective?

[2:18:19] Voice 8: Have we heard from the local trustees?

[2:18:22] Voice 8: Is there friction that we can mitigate?

[2:18:25] Voice 8: Are there expenses we could mitigate?

[2:18:27] Voice 8: Because there's all these different pieces.

[2:18:30] Voice 8: And I just don't really feel like that was, I don't think that was done in any serious way this term.

[2:18:34] Voice 8: And maybe it would not be a bad thing for a new executive committee to consider.

[2:18:41] Voice 6: Thank you, Vice Chair Lute.

[2:18:44] Trustee Elliott (probable): Yeah.

[2:18:45] Trustee Elliott (probable): Yeah. So following on that, I mean, can we fold that as a recommendation?

[2:18:49] Trustee Elliott (probable): It's not strictly a budgetary, but it is related to budget.

[2:18:55] Trustee Elliott (probable): How can executive committee fold in its recommendations for a one year check in about the suitability of chair assignments and how it's working out?

[2:19:10] Trustee Elliott (probable): it's really it's it's hard because we can't really give direction to the next

[2:19:14] Trustee Elliott (probable): trust council or executive but we can say here's what we learned and here's what would be good

[2:19:19] Trustee Elliott (probable): to do next time and i agree after one year you know some some ltcs might benefit for us

[2:19:29] Trustee Elliott (probable): a switch in chairs we definitely heard that from liskiti they wanted someone different

[2:19:33] Trustee Elliott (probable): uh certain members of the public not everybody some people are okay with me

[2:19:38] Trustee Elliott (probable): um so it yeah and then the travel and the logistics so i don't know chair patrick what

[2:19:46] Trustee Elliott (probable): do you think can we give a recommendation well

[2:19:50] Voice 6: i think it's not related to budget so i think it

[2:19:53] Voice 6: doesn't this item i think it is something worthy of consideration um perhaps in our

[2:20:00] Voice 6: final executive committee meeting of the term we should probably have a sort of a

[2:20:06] Voice 6: list of recommendations that we put forward as a group to the next one.

[2:20:10] Voice 6: I think that would be something that would be welcomed, I would hope.

[2:20:14] Voice 6: Our observations are important and learning should be shared

[2:20:18] Voice 6: because it should be continuous improvement as we

[2:20:21] Voice 6: move forward. So that would be my recommendation is maybe this item is not

[2:20:25] Voice 6: kind of direct budget item, but would be of benefit to share.

[2:20:33] Voice 6: So with that, let's keep moving. So the next item is item six, which

[2:20:36] Voice 6: which is EC travel for LTCs.

[2:20:47] Voice 12: And I'll just note that this is similarly dependent again

[2:20:51] Voice 12: on who we end up with at EC.

[2:20:53] Voice 12: And as you just discussed what those assignments look like

[2:20:56] Voice 12: for the LTC chairs.

[2:20:58] Voice 12: But this estimate is based on previous years,

[2:21:02] Voice 12: but also the analysis of first year of the first quarter

[2:21:05] Voice 12: of the current fiscal and how that's trending

[2:21:07] Voice 12: for the current fiscal with the current EC.

[2:21:16] Voice 6: Comments on that one.

[2:21:17] Voice 6: Next one is item seven.

[2:21:19] Voice 6: which is executive committee training and conferences 1500 and

[2:21:27] Voice 12: this one and the related

[2:21:28] Voice 12: travel the next item we've kept uh just flat with current year um we haven't seen a big draw on that

[2:21:35] Voice 12: um in the current in the current cycle the current fiscal so i think it's uh we'll be able to address

[2:21:42] Voice 12: some of that we'll be doing some chair training for example with the incoming council um early

[2:21:47] Voice 12: in their term as well which i think will help mitigate some of the the key issues um for ec

[2:21:53] Voice 12: so i think having a keeping the budget the same for for next fiscal is is viable all

[2:22:02] Voice 6: right and the

[2:22:04] Voice 6: the big final one here then i guess we'll jump to is the ubc avicc conventions

[2:22:12] Voice 6: nice charlotte i know you had some thoughts earlier go ahead yeah

[2:22:18] Trustee Elliott (probable): um i just

[2:22:22] Trustee Elliott (probable): I wonder, okay, so where is the governance committee's discussion on the policy for

[2:22:29] Trustee Elliott (probable): AVICC and UBCM? Were they going to give recommendations about, oh no, that's

[2:22:34] Trustee Elliott (probable): resolutions. Sorry, that's not about attendance. Okay, brain is pulling too many things together.

[2:22:40] Trustee Elliott (probable): Yeah, I mean, I would personally reduce this budget and nix the

[2:22:46] Trustee Elliott (probable): Islands Trust hosted breakfast unless people think that's a really key thing in the year two

[2:22:53] Trustee Elliott (probable): I think or year one I think year two it could be more effective when we're sort of have an

[2:22:59] Trustee Elliott (probable): advocacy program and we have good messaging and executive committees working together

[2:23:06] Trustee Elliott (probable): and actually understand what could be accomplished with hosting a breakfast so I would

[2:23:16] Trustee Elliott (probable): support removing that outright knowing it is important it is it's great to have

[2:23:22] Trustee Elliott (probable): a presence and it's not a huge cost but if there's something to cut it would be

[2:23:28] Trustee Elliott (probable): that and I would suggest accommodation for just the chair and maybe two staff

[2:23:39] Trustee Elliott (probable): at UBCM and I think all of executives should go to AVICC that's a really

[2:23:45] Trustee Elliott (probable): important hub for for networking learning and just getting the scope of

[2:23:53] Trustee Elliott (probable): what's happening in local government in this area I think that's really

[2:23:56] Trustee Elliott (probable): important so I would keep the first one I'd cut by about two-thirds the second

[2:24:03] Trustee Elliott (probable): budget to allow the chair and two staff members to go and then I would pause the

[2:24:10] Trustee Elliott (probable): breakfast and maybe revisit that and encourage them to revisit in year two any

[2:24:20] Voice 6: other perspectives

[2:24:21] Voice 6: of vice chair peterson well

[2:24:24] Voice 8: i'm going to provide a slightly contrary opinion i i think one thing i

[2:24:29] Voice 8: have a little bit of trouble with with uh what i just heard is uh sort of a um a supposition that

[2:24:39] Voice 8: that the new executive committee might not be up to speed

[2:24:47] Voice 8: to be able to really make good use of attendance there.

[2:24:53] Voice 8: And I think that's, I mean, to me, it's a real unknown.

[2:24:58] Voice 8: We don't know who's going to be in an executive committee.

[2:25:00] Voice 8: It could be returning members.

[2:25:02] Voice 8: It could be former trustees that have come back.

[2:25:05] Voice 8: um again i'm we know it's easier to cut the budget than to add to it and i'm um far more in favor of

[2:25:17] Voice 8: uh having the next trust council look at this and make their determinations and

[2:25:22] Voice 8: you know who should be going rather than us kind of it's not exactly hamstringing but it's it's a

[2:25:29] Voice 8: strong suggestion if we're only funding for one um then that executive committee has to make

[2:25:36] Voice 8: uh has to make the case and and and sell an increase to trust council which is a lot harder

[2:25:44] Voice 8: than selling a decrease in in the budget so i think trying to suppose what the value is

[2:25:52] Voice 8: for the new executive committee is it's pretty subjective and um yeah i'll just leave it there

[2:26:01] Voice 6: Vice Chairman.

[2:26:02] Voice 9: Thank you.

[2:26:03] Voice 9: I just want to just completely agree with what I just heard.

[2:26:07] Voice 9: I'd rather lay everything out so the next trust counsel, next executive can make the decisions with all the options on the table.

[2:26:18] Voice 9: I'm really, really reluctant to take anything away.

[2:26:21] Voice 9: And that's why I spoke at the beginning about this, about the breakfast, because that was something that we canceled.

[2:26:28] Voice 9: And it was the right decision at the time.

[2:26:30] Voice 9: everything's i'm totally cool with that but i think it's very very reasonable to put it back

[2:26:35] Voice 9: on the table so that the people that follow us have the ability to decide if this is something

[2:26:42] Voice 9: they want to do or not to do and so if we were to remove it we were removing that that basically

[2:26:48] Voice 9: we're taking off the radar we're removing the option so i'm just immensely comfortable going

[2:26:55] Voice 9: going forward with the budget as presented and letting those who follow us

[2:27:00] Voice 9: make the decisions as to what to be cut or not to be cut.

[2:27:04] Voice 9: I just,

[2:27:05] Voice 9: I'm very reluctant to change anything other than the status quo.

[2:27:07] Voice 9: Thank you.

[2:27:09] Voice 6: Thank you.

[2:27:11] Voice 6: Yeah, it's, I knew BCM is a tough one and I,

[2:27:16] Voice 6: and I know we are not the only government body having this conversation

[2:27:21] Voice 6: across BC. It has gotten expensive.

[2:27:23] Voice 6: A lot of smaller municipalities are going, wow, it's a big line item that shows up on your budgets that you are accountable for to your taxpaying residents. Is this of value?

[2:27:40] Voice 6: you. So I think it is important to ask that question from time to time, that do we need

[2:27:49] Voice 6: all of the executive to attend UBCM in the future? Is that really benefiting the organization?

[2:28:01] Voice 6: Is the breakfast, I think I would agree, is plan a breakfast or an event when you have a real reason

[2:28:10] Voice 6: And to be there, you know, if we're about to, if they got the trust policy statement done and we want to introduce it and make a big fanfare of what this means and the changes that are coming and where we're going, I think it would be important to take that and make it really worthwhile.

[2:28:31] Voice 6: while. Not just how do we fill this space in this breakfast? What presentation do we give? I think

[2:28:39] Voice 6: it's just really being purposeful. So, you know, I'm seeing that we're deadlocked here. So it's

[2:28:47] Voice 6: going to go forward as probably it's presented. But I think it's those recommendations to the

[2:28:52] Voice 6: next group is to really think carefully. They are going to be facing a very large budget in

[2:28:58] Voice 6: december we know that they're going to have to be making some very hard decisions and um well it's

[2:29:06] Voice 6: not big dollar items here it's it is pretty pretty big and it's going to have to be considered

[2:29:11] Voice 6: vice chair elliott well

[2:29:15] Trustee Elliott (probable): and it's it's also the perception the public do not understand advocacy

[2:29:21] Trustee Elliott (probable): necessarily or intergovernmental relations and honestly it looks like a luxury trip for

[2:29:28] Trustee Elliott (probable): executive committee members to go to the Hilton in Whistler. So I do want folks to think about

[2:29:37] Trustee Elliott (probable): that as well. What message are we sending to taxpaying residents? What are we prioritizing?

[2:29:46] Trustee Elliott (probable): Are we prioritizing, same as usual, all executive committee members go, and this is a particularly

[2:29:53] Trustee Elliott (probable): particularly expensive conference this is the time to say actually it's maybe not

[2:30:00] Trustee Elliott (probable): feasible in light of all the other potential budget increases. So I still stand strongly that

[2:30:08] Trustee Elliott (probable): it's not necessary in the first year. We just can't do everything. And if people just want to

[2:30:15] Trustee Elliott (probable): throw up their hands and say, well, let the executive committee decide, that's not really

[2:30:20] Trustee Elliott (probable): doing our job. And I think it sends a poor message to the public about what our priorities are.

[2:30:25] Trustee Elliott (probable): So I welcome a resolution

[2:30:28] Voice 6: if you'd like to put one on the table.

[2:30:36] Trustee Elliott (probable): So in the next budget discussion that we'll have in August, we'll have some new business cases in addition to these.

[2:30:47] Trustee Elliott (probable): Can we see this one come back in addition to the new business cases?

[2:30:53] Voice 12: Yeah, the package that will come in August is the project and program specific funding for Trust Council, right?

[2:30:59] Voice 12: Right. So things like NAPTEP, those pieces that are trust council projects and programs.

[2:31:05] Voice 12: But yes, if you wanted to bring this back for reference.

[2:31:09] Voice 12: Yeah,

[2:31:09] Trustee Elliott (probable): if we could bring this back so that we're sort of holding space for the budget as presented and then we can maybe reevaluate in light of the other programs and budget items coming forward, that would be good.

[2:31:25] Trustee Elliott (probable): good

[2:31:27] Voice 12: so then we would just need a a request from you to defer a decision on this and bring it back

[2:31:32] Voice 12: to the next dc meeting i

[2:31:36] Trustee Elliott (probable): moved that executive committee defers decision on its budget requests

[2:31:44] Trustee Elliott (probable): Requests for 2027-28.

[2:31:52] Trustee Elliott (probable): Sorry, it's 2027-28.

[2:31:54] Trustee Elliott (probable): Budget requests to the August meeting.

[2:32:07] Voice 6: Alexandra, does that make enough sense to staff?

[2:32:13] Voice 6: All right.

[2:32:15] Voice 6: Is there a second to the motion?

[2:32:20] Voice 6: I'll second it.

[2:32:22] Voice 6: Any discussion?

[2:32:26] Voice 6: Vice Chair Peterson.

[2:32:27] Voice 6: Yeah,

[2:32:30] Voice 8: unfortunately, I don't think I'm going to vote in favor of this. I don't anticipate a big change in information between now and then. And I feel like we'll just sort of rehash the discussion we've just had.

[2:32:47] Voice 8: You

[2:32:52] Voice 6: know, I'll say I will vote in favor because I think it will allow us an opportunity to see the additional budget requests and the magnitude of them. And it could certainly be new information that might make us think a little differently on some of these numbers when we see the entire bottom line dollar value.

[2:33:15] Voice 6: Any further discussion? I'll call the vote. All those in favor? Lower your hands. All those opposed?

[2:33:31] Voice 6: that's a tie vote and it fails all right any further business than on this one otherwise

[2:33:50] Voice 6: there is a resolution vice chair mod you did

[2:33:57] Voice 9: sir yeah i'm i'm determined to make the resolution

[2:34:02] Voice 6: let's uh proceed i'll

[2:34:04] Voice 9: move the executive committee forward it's 27 27 28 operating

[2:34:08] Voice 9: budget request to financial planning committee for inclusion in the draft 20 27 28 budget

[2:34:13] Voice 9: it

[2:34:16] Voice 6: um do you have to read the dollar values or can we say as presented in the agenda um

[2:34:26] Voice 9: you're called i'll

[2:34:30] Voice 6: look to staff will you accept as a presented in the agenda

[2:34:32] Voice 6: if

[2:34:33] Voice 10: i make sure the resolution should stand alone so it has to be

[2:34:37] Voice 10: read it should be right in yeah

[2:34:39] Voice 10: thank you yeah go ahead vice

[2:34:41] Voice 6: chairman i

[2:34:42] Voice 9: will continue so one one hundred seventy thousand

[2:34:44] Voice 9: dollars the islands trust committee council meetings two forty thousand dollars for islands

[2:34:49] Voice 9: Islands Trust Council training and conferences.

[2:34:51] Voice 9: Three, $6,000 for the Islands Trust Council travel for training.

[2:34:56] Voice 9: Four, $1,000 for Islands Trust Council chair travel.

[2:34:59] Voice 9: Five, $8,000 for executive committee meeting expense.

[2:35:02] Voice 9: Six, $35,000 for executive committee on local trust committee costs.

[2:35:07] Voice 9: Seven, $1,500 for executive committee training and conferences.

[2:35:10] Voice 9: Eight, $1,000 for executive committee travel for training.

[2:35:14] Voice 9: Nine, $33,000 for UBCM slash AVICC convention.

[2:35:20] Voice 6: Is there a second? Second by Vice Chair Peterson. Any discussion? Vice Chair Elliott?

[2:35:33] Trustee Elliott (probable): Well, I don't agree with some of the budget increases, but we need to keep the conversation going, so I will vote in support.

[2:35:40] Trustee Elliott (probable): part. All

[2:35:45] Voice 6: right. Any further discussion? I will also, I think all of these numbers need to be

[2:35:54] Voice 6: looked at carefully going forward. As we talked about, hopefully trust council meeting options

[2:36:02] Voice 6: will be brought forward that will result in better meetings, better decision-making and be

[2:36:09] Voice 6: be more cost effective. For UBCM, I really think we need to look at making that far more effective

[2:36:18] Voice 6: and not just be all four people attending, that we have to be very strategic in those decisions

[2:36:25] Voice 6: going forward. But I will have to support this going as a motion. So any further discussion?

[2:36:38] Voice 6: All the vote? All those in favor? And that carries.

[2:36:46] Voice 6: All right, going forward here, we are at 10.2.1.1, which is the estimated resourcing for First Nations relationship building on page 68 of the agenda.

[2:37:03] Voice 6: CA Roni, is that?

[2:37:06] Voice 12: Yes, thank you, Chair.

[2:37:07] Voice 12: So this is in response to your request earlier this year for a high level order of magnitude estimate of if we were to effectively advance relationship building with First Nations, what would we be looking at from a cost perspective?

[2:37:22] Voice 12: And so my thanks to the senior leadership team for their contributions to this.

[2:37:27] Voice 12: And so it outlines what is really a blend of existing ongoing costs, which account for roughly two thirds of the total value here, along with some potential additional costs that we think would be ideal in an ideal situation, would allow us to more heavily invest in this area.

[2:37:49] Voice 12: I think it's important to note for members of the public in particular, pardon me, that this doesn't represent a budget proposal, nor was that the intent of the request from EC, of course, but I think it's important that we be clear there that this is, as I say, a high-level estimate of what it would take to do this well.

[2:38:08] Voice 12: And there are a few caveats there that, of course, future major decisions from Trust Council could add to this.

[2:38:16] Voice 12: Also, there are some pieces, for example, in the Indigenous Relations Action Plan that may have subsequent costs.

[2:38:22] Voice 12: For example, the proposal to establish a new advisory council.

[2:38:29] Voice 12: We have an estimate of what it would cost to do the work of establishing that council.

[2:38:34] Voice 12: But depending on the outcome of what that council looks like and what its mandate would be, that may also necessitate further ongoing costs that we can't really estimate at this point.

[2:38:44] Voice 12: But the bottom line is that the total estimate is about $2.08 million, and we think that that would be roughly an ongoing annual cost.

[2:38:54] Voice 12: Again, the majority of that is actually factored into existing budgets, so it's really an increase of $757,000 over and above what is currently budgeted in the current fiscal.

[2:39:06] Voice 12: Some of this is based on, as you'll see, some particularly around the capacity funding pieces.

[2:39:11] Voice 12: These are based on a proposed model for how we might approach this, but staff are currently looking at developing a new capacity funding policy that we have a working draft for that is along these lines.

[2:39:26] Voice 12: But the final dollar amounts there are really notional at this stage, subject to some further investigation and deliberation.

[2:39:34] Voice 12: And then finally, just to note, of course, that this, because this was just a really high level order of magnitude, this doesn't reflect direct input from First Nations themselves.

[2:39:44] Voice 12: And as we would develop some ongoing projects that there may be cases where we would go out and do that engagement.

[2:39:50] Voice 12: But I hope

[2:39:51] Voice 12: that this meets the need and intent of the EC request, but happy to do further work on it, if desired.

[2:40:00] Voice 12: Thank you.

[2:40:02] Voice 6: Well, thank you very much for bringing this forward.

[2:40:05] Voice 6: And I guess the next step piece is because one of my interests in seeing this number pulled together was to help us support what do we ask the province next?

[2:40:16] Voice 6: And for me, I think after we heard from the Islands Coastal Economics Trust and the process that they took really laid out a process that would work for us.

[2:40:29] Voice 6: And the message from their executive director, Brody Guy, was you need to have an action in the DRIPA action plan from the province to get this process rolling.

[2:40:42] Voice 6: And we know the province is going to update or is due to update the action plan for the spring.

[2:40:49] Voice 6: And so that means that input's already coming in in that process.

[2:40:55] Voice 6: And so I guess that's what I'm sort of looking at is how can we base or put ourselves in a stronger position to get the province's attention that, you know, some, you know, an action be proposed for the action plan for our agency.

[2:41:14] Voice 6: So do you have any thoughts sort of on sort of how do we build this into the next step to get the province's attention?

[2:41:22] Voice 6: attention yeah

[2:41:24] Voice 12: thank you chair i think um as is sort of briefly acknowledged at the end of the

[2:41:28] Voice 12: note i think this this can inform what what would need to be a subject to direction from trust

[2:41:34] Voice 12: council of course a thoughtful strategy on how to approach the pro like a thoughtful advocacy

[2:41:40] Voice 12: strategy with the province um and i think that's certainly something that could be could be

[2:41:45] Voice 12: undertaken and i think that was the intent of this is let's try and put a dollar figure around it to

[2:41:50] Voice 12: then be a kind of an anchor around what we would advocate for um i think and there's there's

[2:41:57] Voice 12: there's a challenging dynamic there around advocating for provincial support for what

[2:42:03] Voice 12: we would like to accomplish around uh indigenous relations and how that does or doesn't intersect

[2:42:09] Voice 12: with advocating to the province for on broader questions around islands trust governance

[2:42:14] Voice 12: um which has been a has been a past issue as well and i think remains an issue

[2:42:18] Voice 12: you um but i do think there's the opportunity to develop an advocacy strategy and this could be an

[2:42:24] Voice 12: input into that but i think it needs to be um based on more than just the the dollar figure

[2:42:29] Voice 12: which i know was it's not what you're suggesting that we would just throw a dollar figure out and

[2:42:33] Voice 12: say hey give us money

[2:42:34] Voice 12: um because we know

[2:42:36] Voice 12: that's not going to be effective but i think this would

[2:42:38] Voice 12: be one piece of that and so if we have the direction to to build out an advocacy strategy

[2:42:42] Voice 12: and approach for that we can can certainly look at that

[2:42:45] Voice 6: well my concern is timing that

[2:42:47] Voice 6: But if we're not included in this next round, it'll be another four years.

[2:42:54] Voice 6: And, you know, is that beneficial to wait another four years or are we running out of time?

[2:43:00] Voice 12: I think it's challenging the timing, especially because we're looking at a transition in council as well, right?

[2:43:07] Voice 12: So, you know, this could come to council for discussion in September.

[2:43:11] Voice 12: And if council wanted to give direction to develop an advocacy strategy, we could do that.

[2:43:14] Voice 12: But ultimately, it's going to depend on the ongoing support of a new council as well.

[2:43:20] Voice 12: And so I think you're right.

[2:43:22] Voice 12: It is a difficult rock and a hard place position in terms of timing, in terms of the province's timing, but also our own with the transition to a new council.

[2:43:33] Voice 6: Thank you.

[2:43:34] Voice 6: Vice Chair Peterson.

[2:43:37] Voice 8: Thank you.

[2:43:37] Voice 8: I think the CAO pointed a little to the intersection of different asks that Trust Council has in the past

[2:43:48] Voice 8: and may indeed in the future want to make of the province.

[2:43:53] Voice 8: I will say that when I have had opportunity to speak with provincial ministers,

[2:44:00] Voice 8: ministers, one-on-one at those conventions, the DRIP action plan is the first thing that's held

[2:44:08] Voice 8: up as you need to be part of this. Especially if you're looking for funding, here's where you got

[2:44:18] Voice 8: to go. So I totally concur that that's what I heard from a couple different ministers in

[2:44:24] Voice 8: conversations um so that's that's worth uh that's worth considering how we might get there and the

[2:44:30] Voice 8: timing yes the timing is a little unfortunate um looking at the uh looking at the briefing

[2:44:41] Voice 8: um it seems to me there's sort of two potential actions uh implicit in the final paragraph um that

[2:44:49] Voice 8: that are deeply related, one being that a more in-depth review

[2:44:57] Voice 8: of costing and potential, informed by meaningful input

[2:45:01] Voice 8: from First Nations, and that would be to inform

[2:45:06] Voice 8: the advocacy strategy to the province.

[2:45:10] Voice 8: So I kind of see two pieces or two stages of some work there.

[2:45:19] Voice 8: and it seems one should proceed the other

[2:45:23] Voice 8: and how we might integrate that with other work we're doing,

[2:45:27] Voice 8: I would definitely look to staff for advice on.

[2:45:31] Voice 8: But I think it's worth doing if we want to get to a space

[2:45:38] Voice 8: where we're considering governance issues with the province.

[2:45:46] Voice 8: we need to have these discussions with the nations regardless so that's where i say like

[2:45:53] Voice 8: there's an intersection of there's an intersection of the issues that we want to bring to the

[2:45:58] Voice 8: province you know and there are several different variations but they all intersect and they all

[2:46:05] Voice 8: require some some deep conversations with first nations and so i i kind of see that there's there's

[2:46:13] Voice 8: a lot of potential synergy here

[2:46:15] Voice 8: in terms of the conversations

[2:46:16] Voice 8: that we could be having.

[2:46:19] Voice 6: Thank you, Vice Chair Elliott.

[2:46:26] Trustee Elliott (probable): So I see this as an opportunity

[2:46:32] Trustee Elliott (probable): for executive committee

[2:46:33] Trustee Elliott (probable): to exercise some leadership

[2:46:35] Trustee Elliott (probable): and give a recommendation

[2:46:37] Trustee Elliott (probable): back to Trust Council

[2:46:38] Trustee Elliott (probable): as to what we think

[2:46:41] Trustee Elliott (probable): is the best approach

[2:46:45] Trustee Elliott (probable): for the new term.

[2:46:48] Trustee Elliott (probable): Of course, not fettering

[2:46:50] Trustee Elliott (probable): the discretion but we have an ongoing strategic plan in that strategic plan there's a number of

[2:46:54] Trustee Elliott (probable): initiatives some of which were uh listed as a priority for this council term and two of them

[2:47:01] Trustee Elliott (probable): on our future projects list relate to this um actually three of them number nine develop a

[2:47:09] Trustee Elliott (probable): schedule and plan for leader to leader meetings with indigenous governing bodies implement

[2:47:14] Trustee Elliott (probable): activities assigned to the future reconciliation action plan implementation plan and the um there's

[2:47:26] Trustee Elliott (probable): another one there sorry clarify opportunities for co-governance and co-management of the trust

[2:47:32] Trustee Elliott (probable): area so those are three strategic plan initiatives that are on our follow-up action list if we go to

[2:47:40] Trustee Elliott (probable): to our current list um i could you know we could argue and we could present to trust council some

[2:47:52] Trustee Elliott (probable): options and say well we think executive committee should you know instead of guiding the implementation

[2:47:58] Trustee Elliott (probable): of the strategic plan should undertake um a strategy to develop advocacy or an advocacy

[2:48:05] Trustee Elliott (probable): strategy to the province. And here are the elements of the current strategic plan that

[2:48:13] Trustee Elliott (probable): this responds to. So it rests with current council's direction, which is continuing on to

[2:48:20] Trustee Elliott (probable): next term. And then could there be a recommendation for either staff-led or a working group with

[2:48:34] Trustee Elliott (probable): some trustees who have some knowledge of all the different processes and previous conversations

[2:48:41] Trustee Elliott (probable): with the province for a to develop a pitch and i'm calling it a pitch instead of an ask because

[2:48:50] Trustee Elliott (probable): there is significant opportunity with uh the conservancy's work with as we're developing our

[2:49:01] Trustee Elliott (probable): sort of partnership and planning with First Nations to present not so much an ask for funding

[2:49:07] Trustee Elliott (probable): but a pitch for here's what we are doing and here's what we could do with more support and

[2:49:14] Trustee Elliott (probable): that's always been my approach is is put something that appeals to the province you know not to the

[2:49:23] Trustee Elliott (probable): province but something that is in line with the provincial direction what is it looking to do

[2:49:30] Trustee Elliott (probable): It's looking to make reconciliation values tangible and demonstrable to the public.

[2:49:41] Trustee Elliott (probable): How does this work out in practice?

[2:49:43] Trustee Elliott (probable): And I would say that the trust area is a great trial practicing area where we could pilot a few different projects or initiatives that can develop those relationships and test some of the ideas about how we can work together and develop a framework for co-governance in future.

[2:50:14] Trustee Elliott (probable): So, this is a very rich area for me. I'm constantly thinking about where is the law evolving to, not what is the law limiting us, you know, from 50 years back to what the province envisioned 50 years ago. We're here now, and we're looking to the future for what does the appropriate governance model entail for the trust area.

[2:50:36] Trustee Elliott (probable): So I want to do this work. I am happy to put energy and thinking power and such behind it. I think it should be directed by Trust Council, but then I think it should be a project of executive committee, both as we go out of this term, gather some thoughts, some ideas, and then into the next term.

[2:51:00] Trustee Elliott (probable): um here's here's what we've done and here's where um it could go so that you we at least give

[2:51:08] Trustee Elliott (probable): so executive committee is not starting fresh and going what are we doing talking to the province

[2:51:13] Trustee Elliott (probable): because this comes up well i brought forward multiple motions to to trust council saying

[2:51:19] Trustee Elliott (probable): we need to look at the conversation with the provinces to revise the funding formula it's

[2:51:25] Trustee Elliott (probable): It's just not going to work.

[2:51:26] Trustee Elliott (probable): So anyway, I'm really interested in this project,

[2:51:29] Trustee Elliott (probable): and I think it merits a strategic approach and some leadership.

[2:51:39] Trustee Elliott (probable): So, Rony?

[2:51:42] Voice 12: Thank you, Sherry.

[2:51:42] Voice 12: I think so this item 131 within the existing strategic plan

[2:51:48] Voice 12: largely speaks to this, right, which was advance a request to the province

[2:51:52] Voice 12: and develop advocacy and education strategies to support

[2:51:55] Voice 12: provincial review of governance structure to enable reconciliation and request for provincial

[2:52:01] Voice 12: funding. So I think it generally encapsulates what Vice Chair Elliott is speaking to. That was

[2:52:08] Voice 12: on the strategic plan under the initiation timeline TBD. So it wasn't, you know, didn't

[2:52:14] Voice 12: fall into that higher priority category for council. I would say, you know, the existing

[2:52:20] Voice 12: strategic plan, of course, will be an important input for new council in developing their

[2:52:24] Voice 12: They're strategic priorities, and we would bring forward those existing strategic plan items for consideration.

[2:52:32] Voice 12: So I think that the concept is in there.

[2:52:35] Voice 12: It just hasn't been actioned to date, but it may be one that the new council, based on that, could pick up.

[2:52:44] Voice 6: Vice Chair Peterson?

[2:52:46] Voice 6: I'd

[2:52:50] Voice 8: like to at least recommend that Trust Council take some action on the next steps.

[2:52:55] Voice 8: I've sent out a draft motion and I think especially based on what I just heard

[2:53:02] Voice 8: from the CAO that that the language could be improved make more explicit

[2:53:09] Voice 8: what the goals are but I also sent it out to the EC email so I'm hoping that

[2:53:18] Voice 8: Alexandra has it. I can read it out if you are ready to hear it, and we can maybe hash out what

[2:53:26] Voice 8: it ought to say.

[2:53:29] Voice 6: Before we put your motion, I just want to poke harder at this DRIP action item.

[2:53:36] Voice 6: I know we're talking about what do we need to build an advocacy. We've just gone through

[2:53:42] Voice 6: eight years of trying to update a trust policy statement

[2:53:46] Voice 6: that's about to go into another four,

[2:53:50] Voice 6: where we heard loud and clear from the First Nations

[2:53:55] Voice 6: that participated in the reviews so far

[2:53:58] Voice 6: and why we've put, we now have a cooperation policy

[2:54:03] Voice 6: where we are working toward collaborative governance

[2:54:06] Voice 6: and that's in the draft policy.

[2:54:08] Voice 6: So we've done a lot of the hard work

[2:54:12] Voice 6: And we have had communications with First Nations that are supporting this commitment that we've made. What we're lacking is the money and the support from the province to fulfill the commitments that we've made.

[2:54:29] Voice 6: And, you know, we've been told that, you know, things will not change if we are not, you know, if we aren't covered by an action in the DRIP Action Plan.

[2:54:40] Voice 6: So, you know, to me, we've got a lot of the parts and pieces that we need to make a request of the province for, you know, that we be included in the next draft of the action plan.

[2:54:53] Voice 6: I don't know how far we need to go.

[2:54:55] Voice 6: Do we have to propose an action?

[2:55:00] Voice 6: Or, you know, even if we were to propose an action, we probably have a lot of the materials that we need right here.

[2:55:06] Voice 6: and I'm just looking through that red binder

[2:55:08] Voice 6: we all have in front of us

[2:55:10] Voice 6: that we've had from the trust policy statement

[2:55:13] Voice 6: and there's a lot of material in there.

[2:55:15] Voice 6: So that's my only question, I guess, to staff

[2:55:17] Voice 6: is do we want to keep this broad

[2:55:18] Voice 6: or do you think there is an appetite

[2:55:21] Voice 6: or is there even a sporting chance

[2:55:23] Voice 6: that we could get the province's attention

[2:55:25] Voice 6: to be included in the next round

[2:55:28] Voice 6: of the revisions of the DRIP Action Plan?

[2:55:32] Voice 12: If I may, Chair, I have a couple of thoughts.

[2:55:34] Voice 12: One is I think it would be challenging.

[2:55:39] Voice 12: particularly because i note the one the one action in the action plan that is under the

[2:55:45] Voice 12: responsibility i believe of our our minister and the ministry of housing and municipal affairs

[2:55:50] Voice 12: relates to regional districts and it's one of the very few actions in the plan

[2:55:56] Voice 12: that has not yet had any action initiated on it which may speak to our own ministry's capacity

[2:56:02] Voice 12: capacity and openness to support. I can't put words in the mouth of ministry staff or the

[2:56:08] Voice 12: minister, but I think it suggests to me that, and that is around supporting inclusive regional

[2:56:13] Voice 12: governance by advancing First Nations participation in regional district boards. And that is one that

[2:56:20] Voice 12: is, I think, still pending initiation of work. So whether or not the lack of progress on that

[2:56:26] Voice 12: is a signal of anything, I don't know. The other factor to consider, of course,

[2:56:30] Voice 12: is that the province is also in the midst of reassessing its approach on DRIPA, as we know,

[2:56:37] Voice 12: and that was a topic of conversation at the beginning of the year, and the Premier has

[2:56:40] Voice 12: indicated that there will be movement in the fall. We don't know exactly what that looks like,

[2:56:44] Voice 12: but whether or not that affects their action plan is unknown. The bigger concern I would have is,

[2:56:51] Voice 12: I think we are less likely to get any interest with a generic request.

[2:57:00] Voice 12: However, it would be extremely challenging for us to take forward a more specific draft

[2:57:05] Voice 12: action, for example, without having actually engaged First Nations in shaping that.

[2:57:10] Voice 12: And I

[2:57:11] Voice 12: think that would be the first question we would likely hear from the provinces.

[2:57:15] Voice 12: Well, how do, if they answered, would be how do the First Nations within the trust area

[2:57:19] Voice 12: feel about this proposal?

[2:57:21] Voice 12: You know, the action plan itself was co-developed by the province with First Nations as well. And so I think for us to bring forward something without directly engaging nations on a proposal would also be problematic and also just undermine potentially our relationships with nations and the work we're trying to do, but also undermine the viability of a proposal.

[2:57:47] Voice 12: So I know that's, that's not necessarily the answer you want to hear, but I think it would be extremely challenging in a tight timeline to get to get inclusion. That said, you know, I have, I'm happy to do some, some informal staff level outreach to staff at the province and explore whether or not you know what the appetite is what timelines might look like if we were to try and advance something and that might give us a little more something to work with.

[2:58:11] Voice 12: All

[2:58:15] Voice 6: right. Well, go ahead, Vice Chair Peterson, describe your resolution that you were considering. Or did you have another conversation on this, Vice Chair Elliott? Or go ahead, Vice Chair Elliott, and then we'll trust Pete Peterson.

[2:58:33] Voice 6: If

[2:58:34] Trustee Elliott (probable): we can keep, with what the CAO said is really important, going to the province with any kind of a pitch about what could lead to co-governance without First Nation partnership on that is just, that's a non-starter.

[2:58:55] Trustee Elliott (probable): We should just not go there.

[2:58:57] Trustee Elliott (probable): And so if we're considering, like, what are the bounds of what we can consider in terms of our own organizational readiness of what we are interested in doing? Is it just cost and resourcing? I think there's more.

[2:59:14] Trustee Elliott (probable): Or I think when I look at your proposed, and I know you haven't made it yet, Vice Chair Peterson, but it's not just about protocol agreements, and there is a process for protocol agreements, and there is funding for that.

[2:59:30] Trustee Elliott (probable): What is that ask that we're looking for with respect to our organization?

[2:59:36] Trustee Elliott (probable): organization um so i think the first part of your motion is is is good but there isn't really

[2:59:44] Trustee Elliott (probable): until we have an advocacy strategy including a partnership request with first nations there's no

[2:59:50] Trustee Elliott (probable): reason to go to the province or it would not be a good idea

[3:00:00] Voice 6: All right, so Vice Chair Peterson, you want to...

[3:00:06] Voice 8: Alexandra has the draft that I sent.

[3:00:10] Voice 8: Maybe we can get that up.

[3:00:12] Voice 8: And I'm certainly open to tailoring it.

[3:00:16] Voice 8: This was very, very nearly on the fly in terms of putting this together,

[3:00:22] Voice 8: mostly from the briefing.

[3:00:24] Voice 8: briefing. So what I took from the briefing is that in a two-part approach, we would be

[3:00:37] Voice 8: requesting Trust Council to have staff conduct an in-depth review of the costing with meaningful

[3:00:47] Voice 8: meaningful input from First Nations, and then that would inform an advocacy strategy with senior

[3:00:55] Voice 8: levels of government. I take Vice Chair Elliott's point, and perhaps the, you know, perhaps I added

[3:01:05] Voice 8: a bit too much into the resolution, but I was thinking about how it's presented to

[3:01:12] Voice 8: to trust council um and so it's kind of trying to maybe put a bit more rationale into the motion

[3:01:19] Voice 8: that then was required but i see this as the first step in a two in a two-step um action to try and

[3:01:28] Voice 8: and really be in a good space as the cao noted uh well if we go to the province and

[3:01:35] Voice 8: And we have had those discussions with nations and we have so this this motion would be to to to start with that first piece, which is having those having those discussions and really getting some more detail on what it's going to take.

[3:01:55] Voice 8: so i'm yeah i'm open to editing the motion maybe we can remove a bunch of it but trustee advice

[3:02:02] Voice 8: chair elliot's right it's not just about protocol agreements um it's about essentially all of the

[3:02:10] Voice 8: work we want to do with with first nations that that requires the province to um either make

[3:02:18] Voice 8: legislative changes or include us in the drip action plan or any of that stuff that we want

[3:02:24] Voice 8: the province to do in relationship to uh to our our work with first nations you

[3:02:36] Voice 6: said look to staff

[3:02:37] Voice 6: lots of this motion or advice go ahead see everybody um

[3:02:44] Voice 12: thank you chair i would if you

[3:02:46] Voice 12: want to shorten it i think you could just say to support discussions with senior levels of

[3:02:50] Voice 12: government with regard to resourcing or indigenous relations in support of islands trust mandate

[3:02:57] Voice 12: That keeps it fairly broad, but ties it back to the object, right?

[3:03:10] Voice 8: Yeah, it certainly.

[3:03:11] Voice 8: So it would be resourcing for Indigenous

[3:03:27] Voice 12: relations.

[3:03:28] Voice 12: Indigenous relations.

[3:03:30] Voice 12: Right here?

[3:03:31] Voice 14: Yeah.

[3:03:31] Voice 12: Resourcing for Indigenous relations to advance Islands Trust mandate, period.

[3:03:38] Voice 12: That

[3:03:57] Voice 6: would be, we would have this briefing travel to Trust Council. Would that be the idea? And would this recommendation?

[3:04:10] Voice 12: Yeah, I could reformat the briefing as an RFD with this recommendation attached to it as a briefing from Executive Committee to Trust Council.

[3:04:22] Voice 6: Vice Chair Peterson, did you want to proceed with this resolution?

[3:04:25] Voice 8: Yeah, I'll make the motion. And I think if there's members of the Executive Committee that want to dig into the discussion, we can do that at Trust Council rather than trying to jam it all into an expanded briefing.

[3:04:40] Voice 8: So, I move that Executive Committee recommend Islands Trust Council direct staff to conduct an in-depth review of costing and potential long-term resourcing that is informed by meaningful input from First Nations in order to inform an advocacy strategy to support discussions with senior levels of government with regards to resourcing for Indigenous relations to advance the Islands Trust mandate.

[3:05:02] Voice 8: before

[3:05:03] Voice 6: we second that can we i think we just we don't need in order i think we just need

[3:05:08] Voice 6: meaningful input from first nations to inform so i think we could just remove the in order if that's

[3:05:15] Voice 6: okay with you uh trustee peterson i just think it

[3:05:17] Voice 8: absolutely let's and

[3:05:20] Voice 6: i don't think it's right

[3:05:21] Voice 8: off the bat it's a bit too worried all

[3:05:23] Voice 6: right uh is there a second to this motion second by

[3:05:28] Voice 6: advice your mod any discussion I'll call the vote all those in favor raise your hands and that

[3:05:38] Voice 6: carries so uh do we need to give you then further direction on the RFD you will see that in the next

[3:05:44] Voice 6: meeting yeah

[3:05:46] Voice 12: I can I'll bring it back to the next meeting that's fine thanks all

[3:05:50] Voice 6: right thank you

[3:05:51] Voice 6: uh trustees I'm looking at the time here it's closing in on 12 30 I guess we could finish

[3:05:57] Voice 6: Try to finish the agenda as much as we can, and then either keep going and go into the closed meeting, or do you want to have a lunch break? And what would be everyone's desire? Advice, Geraldine?

[3:06:14] Trustee Elliott (probable): I think if we could have a 30-minute lunch break and then come back into the meeting would be good. I mean, there's not much left, but I don't want to

[3:06:23] Voice 6: just speed through.

[3:06:24] Voice 6: plow through so if we were to break now for 30 minutes is that good for everybody all right i'm

[3:06:32] Voice 6: not seeing any disagreement staff that works for you all right so let's take a break then for 30

[3:06:38] Voice 6: minutes and we'll carry on with the agenda after after lunch thank you

[3:36:44] Voice 4: Okay, welcome back.

[3:36:46] Voice 6: Trustee Elliott, are you with us?

[3:36:56] Voice 6: Trustee Elliott?

[3:36:57] Voice 6: I think we have everybody here.

[3:37:09] Voice 6: Just waiting to confirm Trustee Elliott.

[3:37:31] Voice 6: Hopefully she'll be back momentarily.

[3:37:34] Voice 6: I think while we're waiting for her,

[3:37:46] Voice 6: I think we can probably get going with the correspondence section.

[3:37:49] Voice 6: We want to be cognizant of people who are here.

[3:37:54] Voice 6: So let's pick up where we left off, which is beginning at correspondence.

[3:37:59] Voice 6: The first item is 12.1, letter from Jay Marginson, about a July 8th Executive Committee meeting, page 73.

[3:38:10] Voice 6: Vice Chair Peterson?

[3:38:12] Voice 6: Thank you, Chair.

[3:38:20] Voice 8: I just wanted to express consternation about some of the, I guess, allegations might be the right word made in this letter.

[3:38:39] Voice 8: uh negligence dereliction of duty deliberate public deception uh misleading taking advantage

[3:38:49] Voice 8: of the public it's very very problematic uh in my view um i don't know what uh not prepared to

[3:38:58] Voice 8: suggest a course of action but uh there's a lot in this letter a lot of language in this letter

[3:39:04] Voice 8: that i think is unhelpful and uh and uh not conducive to making the points i think that

[3:39:12] Voice 8: the letter writer wished to make um anyway i found it very troubling thank

[3:39:19] Voice 6: you any action

[3:39:21] Voice 6: proposed otherwise we'll just receive that for information okay the next item here is um 12.2

[3:39:31] Voice 6: letter from s brands about land transfers on page 75 of vice charlotte apologies

[3:39:46] Trustee Elliott (probable): um yes uh

[3:39:47] Trustee Elliott (probable): just to raise this for a little bit of discussion we've had um several pieces of correspondence from

[3:39:55] Trustee Elliott (probable): mr browns before on some of the same topics um and i think we did respond at one point

[3:40:08] Trustee Elliott (probable): Chair do you remember did you send a letter back in response or maybe it was Chair Govro

[3:40:13] Trustee Elliott (probable): I

[3:40:15] Voice 6: don't recall but yeah

[3:40:18] Trustee Elliott (probable): so I think the the point of the letter is that we should be supporting

[3:40:23] Trustee Elliott (probable): um you know and sponsoring all costs for protection of of land NAPTEP um NAPTEP covenants

[3:40:34] Trustee Elliott (probable): um i i don't know i mean executive committee does sponsor some or trust council does and

[3:40:46] i

[3:40:48] Trustee Elliott (probable): don't know it's a very good point but all of that would come back to an increased uh

[3:40:52] Trustee Elliott (probable): tax requisition so i really think it's up to um the trustees of the day to determine how much

[3:41:01] Trustee Elliott (probable): we want taxpayers to fund this kind of stuff so thank the letter writer for his input

[3:41:07] Trustee Elliott (probable): and suggestions they are good ones um the appetite for taxation though is also what has to be

[3:41:15] Trustee Elliott (probable): balanced with um sponsorship for protection of lands thank you vice chair

[3:41:22] Voice 6: peterson yeah i just

[3:41:24] Voice 8: note that um the letter writer is requesting a response from executive committee which doesn't

[3:41:30] Voice 8: of course mean we're obligated to respond but um i just wanted to raise that for consideration

[3:41:38] Voice 8: consideration i think um where it's solely up to me i might respond that

[3:41:45] Voice 8: sort of a bit of what trustee elliott just said that there's financial implications and um

[3:41:52] Voice 8: that uh that would be up to uh trust council that there is a sponsorship

[3:42:01] Voice 8: um policy um but i don't know how other members of executive want to

[3:42:08] Voice 8: proceed i

[3:42:11] Voice 6: apologize i don't know who put balloons on my i was like i didn't touch anything

[3:42:15] Voice 6: i just saw balloons fly across my face on my screen but um interesting um okay um

[3:42:26] Voice 6: yeah i think in general yes thank we can always thank uh for suggestions and i think as

[3:42:33] Voice 6: ocp amendments and so forth go through you know always considering incentives for um

[3:42:39] Voice 6: Yeah. Encouraging more properties to be protected is something I think we're always cognizant of and looking at. And we have sponsored NAPTAP applications in the past that have made requests of trust counsel. So I think we've been generally supportive.

[3:42:59] Voice 6: I don't know. I just looked at the staff. Is it just a simple acknowledgement response back to this individual that we've received it?

[3:43:09] Voice 6: I

[3:43:13] Voice 12: would say, Chair, if EC would like to result to ask staff to draft a response from the Chair,

[3:43:20] Voice 12: then we can consider some of the points you've raised and prepare a response.

[3:43:25] Voice 12: Or if you prefer, we can just acknowledge receipt of the letter as the only response is up to you.

[3:43:34] Voice 6: I think acknowledging receipt, but Vice Chair Peterson?

[3:43:40] Voice 8: I think if we're going to respond, I think a little bit more than acknowledging receipt would be

[3:43:46] Voice 8: uh my recommendation um specifically because you know

[3:43:54] Voice 8: they specifically asked for uh for a response

[3:43:56] Voice 8: and saying yeah we got your letter i don't think i think that's just asking for uh further um

[3:44:04] Voice 8: further letters uh which were i to be the writer i might say well you didn't you didn't address

[3:44:10] Voice 8: anything you just said you got it so i don't know if it's useful to just send uh we we got

[3:44:16] Voice 8: kind of letter i'd prefer if we are going to respond that we respond a little bit to the

[3:44:21] Voice 8: subject matter at least do

[3:44:24] Voice 6: you wish to make a resolution or vice chair elliott

[3:44:27] Trustee Elliott (probable): it's it's tricky

[3:44:29] Trustee Elliott (probable): because the action that is being requested you know besides all the um it really is about

[3:44:40] Trustee Elliott (probable): protective covenants and so that's i think there would have to be a joint response with the

[3:44:46] Trustee Elliott (probable): the conservancy to actually respond accurately to say what can be covered

[3:44:55] Trustee Elliott (probable): through sponsorship and what is the responsibility of the landholder.

[3:45:02] Trustee Elliott (probable): And because there isn't,

[3:45:05] Trustee Elliott (probable): it's not a given that all the things that the letter writer is saying we

[3:45:10] Trustee Elliott (probable): should be covering or taxation should cover could be covered.

[3:45:16] Trustee Elliott (probable): So I think there'd have to be some liaison with the Conservancy, and that's why I'm a little uncertain as to actually who this response would come from, because I don't know if it's appropriate for exec admin to respond on behalf of Trust Council or the Conservancy.

[3:45:36] Voice 13: Director Frater.

[3:45:39] Voice 13: The Conservancy Board did receive this for information yesterday at their meeting.

[3:45:43] Voice 13: um i can advise the conservancy has a land securement budget that can be used to cover

[3:45:49] Voice 13: off some of the costs associated with land donations with you know to a modest degree

[3:45:53] Voice 13: with the exception of naptap covenants naptap covenants um there is a policy of trust council

[3:45:59] Voice 13: which states that applicants will bear the costs of the survey and personal and financial advice

[3:46:05] Voice 13: so that trust council currently sort of prohibits the conservancy from funding um support with for

[3:46:12] Voice 13: for survey costs or ecological baselines for NAPTEP covenants.

[3:46:16] Voice 13: So there would be potential for policy change there from Trust Council

[3:46:19] Voice 13: if it wished to contemplate, you know, funding land securement

[3:46:22] Voice 13: or covenant securement to a higher degree.

[3:46:25] Voice 13: With regard to writing, popping a note to the writer in the past,

[3:46:28] Voice 13: I think the chair has simply sent a thank you email,

[3:46:31] Voice 13: could be done or it could be received for information.

[3:46:38] Voice 6: Yeah, I mean, that's, I think we're very busy.

[3:46:43] Voice 6: I think this is something that's always on the minds of looking for ways

[3:46:47] Voice 6: to incentivize and get more lands protected,

[3:46:50] Voice 6: but I don't want to spend an incredible amount of time on this.

[3:46:57] Voice 6: So I'm happy to acknowledge a thank you for it

[3:47:01] Voice 6: and respond back that way.

[3:47:04] Voice 6: Otherwise, receive for information.

[3:47:05] Voice 6: Or do I need direction to respond?

[3:47:14] Voice 6: Vice-Chair Elliott?

[3:47:17] Trustee Elliott (probable): So, well, maybe the more appropriate course of action

[3:47:20] Trustee Elliott (probable): would be to forward this to Trust Council,

[3:47:22] Trustee Elliott (probable): Because if it's council's decision to amend the policy so that more of the costs of protecting or putting NAPTEP covenants in place could be considered, you know, that would then be, okay, there's policy that needs to be looked at and that would get in stream to the right place.

[3:47:42] Trustee Elliott (probable): So perhaps this should be forwarded to trust council.

[3:47:46] Voice 6: that's if there's no other i can through your general consent we can forward this to trust

[3:47:52] Voice 6: council for

[3:47:53] Voice 5: correspondence

[3:47:54] Voice 6: okay uh and then there's uh one more which is we saw before it's a

[3:48:03] Voice 6: but um uh item 12.3 on page 79 follow-up letter from h miller who is also asking for a response

[3:48:12] Voice 6: I understand. Any recommendations for this piece of correspondence?

[3:48:26] Voice 6: Vice Chair Peterson?

[3:48:32] Voice 8: Rack election serves. Our decision point has

[3:48:37] Voice 8: went through our last executive committee meeting, so

[3:48:41] Voice 8: I see this as kind of after the fact. I think maybe we could

[3:48:47] Voice 8: respond with a thank you

[3:48:48] Voice 8: and the decision was made.

[3:48:56] Voice 8: We

[3:49:00] Voice 6: can say thank you and acknowledge receipt. Again, do we need direction for that?

[3:49:13] Voice 12: Not if it's just a, I think it's fine if we're just doing a

[3:49:16] Voice 6: brief response.

[3:49:17] Voice 6: Okay. I guess we say through general consent, we'll just respond with a thank you

[3:49:21] Voice 6: and acknowledge receipt. Okay. So I'm going to keep moving forward then. We have our review

[3:49:28] Voice 6: work program here for review and amendment of page 196. Is there any changes? I think

[3:49:37] Voice 6: I think our work is pretty, pretty much wrapping up at this phase.

[3:49:49] Voice 4: Okay.

[3:49:51] Trustee Elliott (probable): Tara, actually, should we just change the wording for Update and Implement Reconciliation

[3:49:56] Trustee Elliott (probable): Action Plan to Indigenous Relations Action Plan?

[3:50:01] Trustee Elliott (probable): I mean, it's a small thing, but probably

[3:50:07] Voice 6: a good, good suggestion that we've approved

[3:50:09] Voice 6: the plan.

[3:50:11] Voice 6: I guess look to staff, would that be?

[3:50:16] Voice 12: yeah i think we can just make that as a administrative update

[3:50:20] Voice 6: okay thank you thanks

[3:50:23] Voice 6: all right for that we'll uh we don't forward this on to trust council yet do we or

[3:50:34] Voice 14: no chair that will be at your next meeting that's

[3:50:37] Voice 6: what i thought so all right thank you

[3:50:41] Voice 6: um so that then brings us to our next meeting it will be august 26th at 9 15 in the morning

[3:50:49] Voice 6: again held electronically

[3:50:52] Voice 6: and

[3:50:53] Voice 6: for those that are watching

[3:50:56] Voice 6: we're going to go into a closed meeting

[3:50:57] Voice 6: we will not come back out after the meeting

[3:51:00] Voice 6: I'll rise and report

[3:51:01] Voice 6: at the August 26th

[3:51:04] Voice 6: meeting

[3:51:04] Voice 6: so with that entertain a motion to go into close

[3:51:12] Trustee Elliott (probable): sure

[3:51:12] Trustee Elliott (probable): I move that

[3:51:14] Trustee Elliott (probable): the public subject to section 91

[3:51:17] Trustee Elliott (probable): I of the community charter

[3:51:18] Trustee Elliott (probable): in order to consider matters related to the receipt

[3:51:21] Trustee Elliott (probable): of advice that is subject to the solicitor

[3:51:23] Trustee Elliott (probable): solicitor client privilege including communications necessary for that purpose

[3:51:27] Trustee Elliott (probable): and that staff attend the meeting is

[3:51:30] Voice 6: there a second second by vice chair peterson any discussion

[3:51:34] Voice 6: call the vote all those in favor please raise your hands and that carries so we'll give staff some time