Thetis Island Local Trust Committee regular meeting, August 26, 2026

[0:00:00] Voice 11: live stream and

[0:00:03] Voice 10: i will share the agenda and then we will be ready to go chair right okay

[0:00:13] Trustee Patrick (probable): chair

[0:00:14] Trustee Patrick (probable): good morning i'd like to call this uh regular meeting of the executive committee to order

[0:00:24] Trustee Patrick (probable): um begin with acknowledging with respect and humility that the lands and waters of the

[0:00:31] Trustee Patrick (probable): islands of the trust area been home to indigenous people since time immemorial

[0:00:35] Trustee Patrick (probable): Their deep connection to these islands continues to this day. We honor their enduring presence, constitutional rights, and responsibilities.

[0:00:44] Trustee Patrick (probable): Back on August 4th, I attended and marched at the March for Children in Chimayness.

[0:00:52] Trustee Patrick (probable): This is with the Penelope First Nation, and it's in memory of the children that did not return from the residential schools.

[0:01:01] Trustee Patrick (probable): I think it's important for us to remember that a residential school was still operating when the Islands Trust came about through the Islands Trust Act in 1974.

[0:01:11] Trustee Patrick (probable): The Cooper School closed the following year in 1975.

[0:01:17] Trustee Patrick (probable): So we must understand this truth and the impact that it seems to have on Indigenous peoples to this day.

[0:01:25] Trustee Patrick (probable): let's make sure going forward that members of trust council participate in this march and walk

[0:01:33] Trustee Patrick (probable): side by side with the elders from the penultimate i'm laura patrick i'm elected on salt spring

[0:01:40] Trustee Patrick (probable): island and i'm joined today by vice chairs uh trustee feederson from liskety good morning

[0:01:46] Trustee Patrick (probable): just vice chair mod from main island and vice chair uh toby elliott from gabriela island

[0:01:55] Trustee Patrick (probable): And I'd like to ask CAO Ruben Broney to introduce the staff that are joining us today.

[0:02:01] Voice 7: Thank you, Chair, and good morning, everybody.

[0:02:02] Voice 7: Joining us today on the staff side, our Executive Coordinator, Alexander Trifonidis, Director

[0:02:07] Voice 7: of Trust Area Services, Claire Frater, our Senior Indigenous Relations Advisor, Joe Elliott,

[0:02:13] Voice 7: Director of Financial and Employee Services, Derek Coburn, Director of Planning Services,

[0:02:18] Voice 7: Stefan Cermak, who will also be filling in for Director Marler and covering legislative

[0:02:23] Voice 7: legislative and information services. And then finally, manager of bylaw compliance and enforcement

[0:02:27] Voice 7: Warren Dingman is with us this morning. Thank you.

[0:02:30] Trustee Patrick (probable): Well, thank you to all the staff that are

[0:02:33] Trustee Patrick (probable): joining us today. We appreciate your support and help on making this meeting success. So I'm now

[0:02:40] Trustee Patrick (probable): going to turn my attention to an agenda. Vice chairs, we do have an agenda. It is a bit of a

[0:02:47] Trustee Patrick (probable): a complex agenda being

[0:02:48] Trustee Patrick (probable): the meeting right before trust

[0:02:50] Trustee Patrick (probable): council so we have

[0:02:51] Trustee Patrick (probable): an appendix for us

[0:02:54] Trustee Patrick (probable): and we have an additional addendum

[0:02:57] Trustee Patrick (probable): that

[0:02:58] Trustee Patrick (probable): was sent

[0:03:00] Trustee Patrick (probable): there it is

[0:03:02] Trustee Patrick (probable): for item 8.2.8

[0:03:04] Trustee Patrick (probable): is

[0:03:07] Trustee Patrick (probable): there any other

[0:03:08] Trustee Patrick (probable): additions to the agenda

[0:03:11] Trustee Patrick (probable): for today

[0:03:13] Trustee Patrick (probable): seeing none can we approve

[0:03:17] Trustee Patrick (probable): the agenda oops sorry Alexandra

[0:03:19] Trustee Patrick (probable): Alexandra? Oh,

[0:03:21] Trustee Patrick (probable): there was late items. Yes, thank you.

[0:03:23] Voice 11: That's all right. So we have the piece of correspondence from

[0:03:26] Voice 11: Mr. Purdy and the potential public comment period.

[0:03:31] Trustee Patrick (probable): Correct. So is it all, with your consent, can we

[0:03:35] Trustee Patrick (probable): bring that as a late item, the correspondence?

[0:03:39] Trustee Patrick (probable): And would you be, can we add a

[0:03:43] Trustee Patrick (probable): public comment period to the agenda as well?

[0:03:46] Trustee Patrick (probable): Well, it suggests that it goes right before item seven.

[0:03:52] Trustee Patrick (probable): Any objections?

[0:03:54] Trustee Patrick (probable): All right.

[0:03:55] Trustee Patrick (probable): With that, can we approve the agenda as amended

[0:03:59] Trustee Patrick (probable): through general consent?

[0:04:02] Trustee Patrick (probable): Excellent.

[0:04:04] Trustee Patrick (probable): And if a member of the public wishes to speak to us,

[0:04:06] Trustee Patrick (probable): that would be the time that we would give an opportunity

[0:04:11] Trustee Patrick (probable): for public comment would be just before item seven

[0:04:15] Trustee Patrick (probable): in our agenda today.

[0:04:16] Trustee Patrick (probable): So that'll be coming up quite soon. All right, then. I'm going to rise and report from our previous meeting that we approved the, I'm sorry, too many, adopted the June 16th and July 8th in-camera meeting minutes.

[0:04:37] Trustee Patrick (probable): Okay. And now we have go to item 5.1, which is the meeting minutes from July 29th. Are there any additions or changes to those minutes? Sorry, I'm just not seeing any. Can we approve the minutes through general consent? Excellent.

[0:05:00] Trustee Patrick (probable): That's going to bring us now to the follow-up action list at item 6.1, beginning on page 18 of the agenda package, and I'm going to turn the floor over to CAO Broney.

[0:05:09] Voice 7: Thank you, Chair. Just one comment on the follow-up action list, and then happy to take any questions on the items under the CAO. Item 8, which is on page 19, I can just say that the response to H. Miller was sent, and so that item would now be marked as complete in our next update. Otherwise, happy to take any questions before we move through the rest of the directors.

[0:05:37] Trustee Patrick (probable): No questions.

[0:05:38] Trustee Patrick (probable): Seeing

[0:05:39] Voice 7: none, that brings us to the legislative and information services, which as I mentioned,

[0:05:43] Voice 7: Director Cermak will be covering.

[0:05:45] Voice 7: I don't know if Director Cermak you have any comment on the items, otherwise we can take

[0:05:49] Voice 7: questions on that and you can also then move into the planning section, which I think follows.

[0:05:55] Voice 5: Thank you and through the chair, I can't ably add anything to the legislative information

[0:06:01] Voice 5: services self-help action list.

[0:06:03] Voice 5: And so I'll just launch into planning services and then I'll take questions as a whole.

[0:06:07] Voice 5: you can see my follow-up action list is complete and I have nothing to add to that so happy to

[0:06:12] Voice 5: take any questions in general

[0:06:17] Trustee Patrick (probable): Vice Chair Peterson yeah

[0:06:21] Voice 6: thank you Chair on the legislative services

[0:06:25] Voice 6: item number three is the principles of meeting assembly and the clarification of points of

[0:06:31] Voice 6: orders I'm hoping that's going to be for the November meeting of the new trustees

[0:06:39] Voice 7: yeah i can i can speak to that one yeah we're looking to have that updated and likely included

[0:06:44] Voice 7: in the trustee toolkit that we're preparing as well but our goal will be to have that in place

[0:06:49] Voice 7: to support the onboarding and orientation of the new council thank you okay see nothing further

[0:06:58] Voice 7: that brings us then to uh director coburn for any updates on his items and general updates

[0:07:06] Voice 2: Yeah, everything is current as reported. Any questions?

[0:07:15] Trustee Patrick (probable): No, quiet group today.

[0:07:17] Voice 7: And that brings us to always the longest list, Trust Area Services and Director Frater and also Senior Indigenous Relations Advisor, Jo Elliott. Thank you.

[0:07:28] Voice 8: Good morning, Executive Committee. No particular updates for you beyond what's noted on the report,

[0:07:33] Voice 8: but I can let you know that we have posted the positions for the Manager of Indigenous Relations

[0:07:38] Voice 8: and our Communication and Engagement Team Lead. So looking forward to having those competitions

[0:07:42] Voice 8: through the fall. We are preparing also to move forward in relationship with a number of nations

[0:07:49] Voice 8: and try and push some capacity funding out this fall through September, October to get a number

[0:07:55] Voice 8: of projects moving. So now that we're sort of through this agenda package, that will sort of

[0:07:58] Voice 8: to be a next top priority for the team.

[0:08:01] Voice 8: I'd be happy to take any questions.

[0:08:04] Trustee Patrick (probable): Go ahead, Vice Chair Peterson.

[0:08:06] Voice 6: Yeah, could you just remind us,

[0:08:09] Voice 6: item number three is on hold.

[0:08:12] Voice 6: Can you remind us why it's on hold at this time?

[0:08:15] Voice 6: Is that capacity on our end, their end, what's the?

[0:08:18] Voice 8: Primarily capacity at our end.

[0:08:20] Voice 8: They had had a number of sort of requests for us

[0:08:22] Voice 8: and also seeking capacity funding.

[0:08:24] Voice 8: And so we have had it on hold while we sorted out

[0:08:28] Voice 8: how to move forward and i think we're now ready to do that so that's one of the

[0:08:31] Voice 8: that was just was

[0:08:32] Voice 1: what i was just

[0:08:33] Voice 8: referencing we are hoping to move forward in conversation

[0:08:35] Voice 8: with them um both at the at their technical working group level and perhaps on a nation

[0:08:41] Voice 8: to nation basis as well thank you by charlotte um

[0:08:47] Trustee Elliott (probable): could we um remove item four uh considering

[0:08:51] Trustee Elliott (probable): that that is complete or it's in it's captured in the nation's action plan yeah

[0:08:58] Trustee Elliott (probable): Yeah, a motion

[0:08:59] Voice 8: to do that would be very welcome.

[0:09:01] Trustee Elliott (probable): And I would suggest item five as well.

[0:09:06] Trustee Elliott (probable): I think, I think item, just an attempt to clean this up.

[0:09:12] Trustee Elliott (probable): So item one, the protocol agreement potential was in the name of First Nation.

[0:09:19] Trustee Elliott (probable): You know, these are developed as a result of conversations.

[0:09:22] Trustee Elliott (probable): We don't need to add them to an ongoing list of activities.

[0:09:27] Trustee Elliott (probable): so perhaps one four five um and what else would you suggest be removed no

[0:09:52] Trustee Patrick (probable): further suggestions or

[0:09:53] Voice 8: that's fine yeah i think that would be fine i if you'd like to remove number one um if there is a

[0:09:59] Voice 8: desire by cinemac first nation to have an agreement we would need to come back to executive

[0:10:05] Voice 8: to get a renewed motion in order to move forward with them um but we haven't i haven't heard not

[0:10:11] Voice 8: heard back from their lawyer in a long time um so i'm not sure of the status they had put it on hold

[0:10:16] Voice 8: due to capacity issues they had a number of other um demands for his time i think at that time and

[0:10:21] Voice 8: i just i haven't heard back from anyone since about 20 in the last year or two yeah i can

[0:10:26] Trustee Elliott (probable): maybe let's pause on that one because i think there's been changes and and i don't think that

[0:10:31] Trustee Elliott (probable): lawyer is is working for them anymore so it's possible we just need to uh re-engage with uh

[0:10:38] Trustee Elliott (probable): an appropriate contact okay so i move that uh executive committee requests that items

[0:10:46] Trustee Elliott (probable): or sorry request staff remove items four and five from the director of trust area services

[0:10:52] Trustee Elliott (probable): follow-up action list is

[0:10:55] Trustee Patrick (probable): there a second second by vice chair mod any discussion

[0:10:59] Trustee Patrick (probable): call the vote all those in favor please raise your hand and that carries oh all

[0:11:10] Trustee Elliott (probable): right go ahead

[0:11:12] Trustee Elliott (probable): I have one

[0:11:12] Trustee Elliott (probable): more question. And it's sort of about items that are complete that will be removed from this list. And in particular, I'm thinking of item nine, the high level order of magnitude cost estimate.

[0:11:28] Trustee Elliott (probable): submit, how are reports like that, which we saw at our last executive committee meeting,

[0:11:37] Trustee Elliott (probable): how are those captured for the incoming term considerations? Does this, because it will

[0:11:45] Trustee Elliott (probable): disappear from the fuel, if there's a totally new executive, sort of what does that process

[0:11:52] Trustee Elliott (probable): process look like I mean obviously staff know where all those briefings are um but I don't

[0:11:58] Trustee Elliott (probable): know who could speak to that disappear entirely thing

[0:12:03] Voice 8: uh yeah

[0:12:06] Voice 2: go ahead Claire

[0:12:07] Voice 8: oh I was gonna say

[0:12:08] Voice 8: I was gonna gonna defer this that's more of like an orientation question I'm gonna defer to the

[0:12:11] Voice 8: CAO on that one yeah

[0:12:13] Voice 7: I think we we have a record of all of those on on the staff side and so um we

[0:12:18] Voice 7: can incorporate some of those items as briefs on this one in particular um you'll recall executive

[0:12:22] Voice 7: executive committee did ask us to follow up and I think it's under it's an item under my follow-up

[0:12:26] Voice 7: action list now to advise trust council that we proceed with the more detailed analysis and

[0:12:34] Voice 7: estimate and so as part of that I would anticipate bringing forward that initial brief as part of

[0:12:40] Voice 7: that briefing for the incoming trust council as well so that item in particular will will carry

[0:12:45] Voice 7: over and will be brought to the new trust council but yeah we track all of the actions and and so

[0:12:51] Voice 7: so that we have the ability, if executive committee or council says,

[0:12:54] Voice 7: hey, here's a great idea, we could do this,

[0:12:56] Voice 7: we're able to go back and say, well, this is the history on that file,

[0:13:00] Voice 7: and here's the actions that we've taken to date.

[0:13:07] Trustee Patrick (probable): All right.

[0:13:09] Trustee Patrick (probable): Any other questions on this part?

[0:13:15] Voice 7: I think that brings us then, unless Joe Elliott has any updates,

[0:13:18] Voice 7: I think that brings us to the end of the follow-up action this year.

[0:13:23] Voice 6: Thank you, Reuben.

[0:13:24] Voice 6: No, I have

[0:13:24] Voice 2: nothing to add.

[0:13:25] Voice 2: Thanks.

[0:13:26] Voice 2: Thanks, Joe.

[0:13:27] Trustee Patrick (probable): Thank you.

[0:13:28] Trustee Patrick (probable): All right.

[0:13:29] Trustee Patrick (probable): Right then. That brings us then to the Local Trust Committee Chair updates and reports on local advocacy.

[0:13:36] Trustee Patrick (probable): Who wants to go first here? Any volunteers? Go ahead, Vice Chair Elliott.

[0:13:44] Trustee Elliott (probable): Sure, I'll jump in here. The Thetis Local Trust Committee met yesterday, August 25th.

[0:13:52] Trustee Elliott (probable): And so that was our final meeting of the term. We discussed at length.

[0:13:58] Trustee Elliott (probable): I think it's not really an advocacy topic, but it's really necessary. I think all of our LTCs are raising this, that when, to clarify what types of information related to either a project or maybe not specifically an application,

[0:14:24] Trustee Elliott (probable): But for instance, there was a memorandum from a Penelakut tribe a few months ago about how they would like to be engaged on all future projects.

[0:14:38] Trustee Elliott (probable): And so normally that would be captured in a staff report rather than the actual wording of the letter because it wasn't intended to be as a public document.

[0:14:51] Trustee Elliott (probable): And so I think this is an opportunity, again, for education and awareness and incoming trustees. It is really to understand not where processes are changing, but how information, certain types of information are handled from a First Nation.

[0:15:15] Trustee Elliott (probable): where is that captured because when the public hears about it they say well where is that

[0:15:19] Trustee Elliott (probable): correspondence why is it not on an agenda like um correspondence from the public so that was

[0:15:25] Trustee Elliott (probable): uh quite a long discussion and and we did you know the rpm did try to clarify um that it had

[0:15:32] Trustee Elliott (probable): not it was not released for for public information so um but i just think we need

[0:15:38] Trustee Elliott (probable): need for incoming LTCs and the public's information to have a better understanding of

[0:15:45] Trustee Elliott (probable): what types of information can be shared and what are, you know, subject to relationship building

[0:15:54] Trustee Elliott (probable): types of conversations. So, and then we also had a presentation by a senior

[0:15:59] Trustee Elliott (probable): Freshwater Specialist William Shulba on the well sort of the state of of what is known about

[0:16:09] Trustee Elliott (probable): freshwater that's been captured for the last 10 years on Thetis Island that was really helpful

[0:16:15] Trustee Elliott (probable): that was the result of a request from the Thetis Local Trust Committee there's there's quite an

[0:16:19] Trustee Elliott (probable): an active interest uh from the community in uh well getting some well monitoring and and

[0:16:30] Trustee Elliott (probable): having more data i don't know if my internet's cutting out sorry so i'll just turn my video off

[0:16:37] Trustee Elliott (probable): for a second um and fortunately um william had just happened to be in a um a meeting of the

[0:16:47] Trustee Elliott (probable): the CVRD's drinking water and watershed protection program and so he's a he's a member of that and

[0:16:53] Trustee Elliott (probable): he was he had been able to make a presentation to their board and captured in that uh in their

[0:17:00] Trustee Elliott (probable): strategic plan so I'm just going to pull up the information just give me a second here

[0:17:07] Trustee Elliott (probable): um really about the status of groundwater in the fetus local trust area and so

[0:17:17] Trustee Elliott (probable): the ltc directed that the chair would write to the cbrd um requesting that

[0:17:25] Trustee Elliott (probable): consideration for fetus and the associated islands um be captured as part of their

[0:17:33] Trustee Elliott (probable): sorry there's just so many technical words groundwater quality um to understand the water

[0:17:42] Trustee Elliott (probable): flows on the island uh and so rather focusing on quality to quantity focusing on quality

[0:17:48] Trustee Elliott (probable): and that's something that the community members can be engaged in through the CVRD not necessarily

[0:17:56] Trustee Elliott (probable): as an island stress project because they already have this program and it's in their strategic plan

[0:18:01] Trustee Elliott (probable): And so in addition, we made a resolution recommending that there be an orientation for the incoming LTC to the CVRD's Drinking Water and Watershed Protection Program and the On the Stress Freshwater Sustainability Strategy in general, because that's such an important part.

[0:18:24] Trustee Elliott (probable): and it just until you get a presentation you don't know what has been done and then the

[0:18:30] Trustee Elliott (probable): freshwater specialist also said that the atlas is is still in um it's in the works anticipated

[0:18:37] Trustee Elliott (probable): i think for the fall release and that will show some of the um groundwater flows i believe for

[0:18:46] Trustee Elliott (probable): different ltas so anyway there was lots of discussion on water we were very grateful for

[0:18:52] Trustee Elliott (probable): for William to be there and the presentation on the agenda.

[0:18:57] Trustee Elliott (probable): And I do suggest for every LTC coming in that they ask for something similar

[0:19:04] Trustee Elliott (probable): in terms of understanding groundwater science in their area.

[0:19:10] Trustee Elliott (probable): Coming up, we have South Pender this Friday, the last in-person meeting.

[0:19:16] Trustee Elliott (probable): the only two items

[0:19:19] Trustee Elliott (probable): consideration of the LTC

[0:19:21] Trustee Elliott (probable): public notification bylaw which

[0:19:23] Trustee Elliott (probable): executive committee sent back with

[0:19:25] Trustee Elliott (probable): its concerns over

[0:19:27] Trustee Elliott (probable): the addition of the third

[0:19:30] Trustee Elliott (probable): public notification

[0:19:31] Trustee Elliott (probable): method

[0:19:32] Trustee Elliott (probable): I anticipate there's going to be some

[0:19:35] Trustee Elliott (probable): discussion on that

[0:19:37] Trustee Elliott (probable): and manager Dingman

[0:19:39] Trustee Elliott (probable): is providing a bylaw

[0:19:41] Trustee Elliott (probable): compliance and enforcement policy for

[0:19:43] Trustee Elliott (probable): consideration which

[0:19:45] Trustee Elliott (probable): which could address some of the standing resolutions that in relation to

[0:19:51] Trustee Elliott (probable): short-term vacation rentals that leave the community is concerned about.

[0:19:56] Trustee Elliott (probable): So thanking staff for bringing those two items for the,

[0:20:01] Trustee Elliott (probable): the last, the last meeting of the term and then main Island.

[0:20:05] Trustee Elliott (probable): And I think that will conclude my LTCs if I'm not mistaken. Thanks.

[0:20:10] Trustee Elliott (probable): All right. Thank you very much.

[0:20:13] Trustee Patrick (probable): Who would like to go next? There you go. Vice Chair Peterson.

[0:20:21] Voice 6: Thank you, Chair. So, Galliano Local Trust Committee yesterday gave a third reading to

[0:20:30] Voice 6: the Associated Islands By-law 300, which pertains to docks and to solar panels in the setback

[0:20:38] Voice 6: um for lots not served by bc hydro also advanced uh business case for

[0:20:47] Voice 6: comprehensive ocplub project um final meaning of the term uh and then coming up uh salt spring

[0:20:57] Voice 6: tomorrow busy agenda lots of stuff uh new application for beach or baker beach uh

[0:21:05] Voice 6: a telecommunications tower, ALR exclusion request,

[0:21:10] Voice 6: the commercial composting by the Farmland Trust is coming up,

[0:21:17] Voice 6: project charter, business case for the OCPLUB,

[0:21:22] Voice 6: and Chair Patrick's interested in looking at feasibility

[0:21:27] Voice 6: to replace the future projects,

[0:21:29] Voice 6: less of the planning issues of registry,

[0:21:31] Voice 6: three uh considering community care and transition housing lub amendment um noting uh and then horn

[0:21:45] Voice 6: beak is uh coming up next week which should be a uh community information public hearing on the ocp

[0:21:50] Voice 6: lub review for short-term vacation rentals um income is also looking at for a temporary use

[0:21:59] Voice 6: permit for six rvs for residential use for islanders on a piece of property there and then

[0:22:07] Voice 6: i just noted that um uh showing up new on a couple of these agendas is the business cases for ltc

[0:22:16] Voice 6: operating budgets um interested to see that there and how that will uh how that will come to be

[0:22:25] Voice 6: and I think that's it for me.

[0:22:29] Voice 6: Great. Thank you. So

[0:22:30] Trustee Patrick (probable): Vice-Chair Maude.

[0:22:32] Voice 1: Thank you, Chair. At Demmon Island on this Monday,

[0:22:39] Voice 1: Demmon never tends to

[0:22:40] Voice 1: disappoint. It started off with quite an extensive

[0:22:45] Voice 1: town hall. We had about 40 members of the public there.

[0:22:48] Voice 1: It was almost exclusively about

[0:22:52] Voice 1: about bylaw concerns with a property

[0:22:57] Voice 1: that's doing all sorts of cool stuff without permits

[0:23:01] Voice 1: or within setbacks with basically breaking a lot of rules.

[0:23:09] Voice 1: And we're very fortunate that bylaw enforcement manager

[0:23:13] Voice 1: Dingman was in the meeting on another item.

[0:23:18] Voice 1: So we managed basically to listen,

[0:23:22] Voice 1: but also when a pointed question came up,

[0:23:24] Voice 1: he could answer that question in the appropriate manner.

[0:23:28] Voice 1: So really appreciate staff support

[0:23:31] Voice 1: because as everybody's aware,

[0:23:34] Voice 1: we're rather limited in our knowledge

[0:23:37] Voice 1: of what is going on in bio-enforcement

[0:23:38] Voice 1: nor are we actively involved with bio-enforcement.

[0:23:41] Voice 1: So when those questions come up,

[0:23:43] Voice 1: it's not cool when you just shrug your shoulders

[0:23:45] Voice 1: and say, well, we'll just pass it on.

[0:23:47] Voice 1: So having Mr. Dingman in the meeting

[0:23:50] Voice 1: really really did help um we we started off with a bunch of people who were not very very happy

[0:23:56] Voice 1: and by the the end of the um the town hall portion of the meeting everybody i think left

[0:24:02] Voice 1: rather satisfied you know that um we're on it we're doing our very best and that they were heard

[0:24:07] Voice 1: so that was great um the other two substantial parts of the meeting um was um giving second

[0:24:14] Voice 1: Second reading to the housing bylaws, giving final sort of instructions and fine-tuning for the community information meeting coming up in a couple of weeks.

[0:24:26] Voice 1: Really progressed really, really well.

[0:24:30] Voice 1: The community is really quite happy with what's going on.

[0:24:34] Voice 1: We've only had a couple of last-minute concerns that were kind of nitpicky, to be honest.

[0:24:41] Voice 1: us but um the trustees listened and uh we'll be considering those changes uh the other one is a

[0:24:48] Voice 1: property known as a pomox ranch which is a very very long-standing like 50 60 year old strata

[0:24:56] Voice 1: on the island that was um operating land use under a very very ancient land use contract with

[0:25:03] Voice 1: the province so last couple of years um that contract expired in 2024 so the staff have been

[0:25:11] Voice 1: working with with the uh with the strata owners to um basically bring the land use by law basically

[0:25:20] Voice 1: in conformity with their land use rather than the other way around um and that is i believe quickly

[0:25:28] Voice 1: to reach a conclusion we have had a lot of stumbling blocks along the way in last couple

[0:25:32] Voice 1: of years but um both parties have worked together discussed stuff sort of figured out what is the

[0:25:39] Voice 1: the appropriate road forward what really really helps is you've got 50 years of land use there so

[0:25:44] Voice 1: all of those like sort of niggly questions about what about this and what about that

[0:25:49] Voice 1: have been answered by the by the by the land use and the and the landowners don't have any interest

[0:25:56] Voice 1: in any further development on the property and are in fact actually setting aside quite a bit

[0:26:01] Voice 1: of some substantial amount of property for conservation uh so it's really picking a lot

[0:26:07] Voice 1: of really good boxes and taking something that was a little bit awkward land use wise with this

[0:26:14] Voice 1: old land use contract and bringing it into conformity with the Devon Island

[0:26:20] Voice 1: land use bylaws and OCP so some pretty good positive news there and it was technically

[0:26:27] Voice 1: our last meeting but as I said we have one more coming up in a couple of weeks on the island.

[0:26:31] Voice 1: really happy community and glad that they will be up there thank you well

[0:26:40] Trustee Patrick (probable): thank you well for me

[0:26:43] Trustee Patrick (probable): I had everything in one very short week following our last executive committee meeting for Gambier

[0:26:49] Trustee Patrick (probable): Island they had a series of community information meetings on a proposed shoreline development

[0:26:58] Trustee Patrick (probable): development permit area. We had a virtual Zoom on July 30th, followed by an in-person on the

[0:27:06] Trustee Patrick (probable): island on August 4th, and then in-person in North Vancouver on the evening of the 5th. So

[0:27:15] Trustee Patrick (probable): big kudos to staff traveling to, you know, I can see Gambier out my window, but it's not easy to

[0:27:23] Trustee Patrick (probable): get to in Highland. And the logistics of having those meetings were challenging. But we had good

[0:27:33] Trustee Patrick (probable): attendance, lots of questions, lots of misinformation swirling about what development permit areas are

[0:27:40] Trustee Patrick (probable): and are not. I think it's important to recognize Gambier today has no protection. And that was an

[0:27:47] Trustee Patrick (probable): important conversation to have with the participants. People could remove every tree right

[0:27:51] Trustee Patrick (probable): down to the waterfront. And maybe you won't, but what if your neighbor does? And so just having

[0:28:00] Trustee Patrick (probable): those conversations and understanding. So a lot of misinformation on what's happening,

[0:28:05] Trustee Patrick (probable): but really trying to get the point across as to why are we having this conversation about a draft?

[0:28:11] Trustee Patrick (probable): It's not a draft bylaw. It is just a draft development permit area where we really wanted

[0:28:15] Trustee Patrick (probable): to hear people's concerns and thoughts

[0:28:17] Trustee Patrick (probable): and how to make it better.

[0:28:19] Trustee Patrick (probable): But there's definitely a against movement that's present.

[0:28:26] Trustee Patrick (probable): Following that same week on August 6th,

[0:28:29] Trustee Patrick (probable): Gabriela Island had a special meeting

[0:28:31] Trustee Patrick (probable): to go through a series of questions and answers

[0:28:36] Trustee Patrick (probable): on the OCP as they moved toward considering

[0:28:40] Trustee Patrick (probable): first reading at its September meeting.

[0:28:43] Trustee Patrick (probable): reading. Following the questions and answer period, the trustees had a robust conversation

[0:28:49] Trustee Patrick (probable): with staff and made some, you know, directions on some changes to the document, which will

[0:28:55] Trustee Patrick (probable): come back on September 3rd, where consideration will be made for first reading. So it was

[0:29:02] Trustee Patrick (probable): a very, very busy week, but lots of good work that proceeded that week. And that's my report.

[0:29:08] Trustee Patrick (probable): report um next we have is the islands trust conservancy lies report so vice chair elliott

[0:29:15] Trustee Patrick (probable): thank

[0:29:18] Trustee Elliott (probable): you chair um there is nothing to report um the next regular board meeting is september 29th

[0:29:26] Trustee Elliott (probable): um and i believe that'll be the final one of the term we haven't seen an agenda yet so

[0:29:33] Trustee Elliott (probable): yeah all right

[0:29:35] Trustee Patrick (probable): thank you very much well to the members of the public we did include a public

[0:29:40] Trustee Patrick (probable): comment period today. This would be the beginning of the public comment period.

[0:29:45] Trustee Patrick (probable): Oops, sorry I never have open what I want to have open in front of me. Just a

[0:29:52] Trustee Patrick (probable): moment. Working on two screens as well always makes things fun.

[0:30:00] Trustee Patrick (probable): Here we go. So a public comment period is your opportunity to speak. We'll be considering other

[0:30:07] Trustee Patrick (probable): business, and this is the only opportunity that we can provide to you. As chair, it's my

[0:30:13] Trustee Patrick (probable): responsibility with the vice chair is to ensure that this meeting is respectful, inclusive,

[0:30:19] Trustee Patrick (probable): and culturally safe space for everyone. This means we speak respectfully, we will acknowledge

[0:30:24] Trustee Patrick (probable): concerns and questions without causing harm, and we'll uphold cultural safety. We will keep this

[0:30:29] Trustee Patrick (probable): conversation constructive. And I'd like to thank you in advance for helping us create this

[0:30:35] Trustee Patrick (probable): respectful and productive environment for all participants to feel safe, valued, and able to

[0:30:40] Trustee Patrick (probable): participate. So as chair, if you are interested in speaking to us today about business that is

[0:30:46] Trustee Patrick (probable): on our agenda, you would need to raise your hand. And sorry, too many things in front of me. And

[0:30:58] Trustee Patrick (probable): And I'm sorry, I lost my Zoom screens.

[0:31:03] Trustee Patrick (probable): Sorry, missing mouse on two screens here.

[0:31:08] Trustee Patrick (probable): There we go.

[0:31:09] Trustee Patrick (probable): So you would need to raise your hand if you would like to speak.

[0:31:13] Trustee Patrick (probable): And Alexandra will let you do that.

[0:31:17] Trustee Patrick (probable): Is there anyone that wishes to address us today?

[0:31:19] Trustee Patrick (probable): Not seeing anyone raise their hands.

[0:31:28] Trustee Patrick (probable): I'm just giving you a final opportunity because this is it.

[0:31:42] Trustee Patrick (probable): Hopefully you can find your raise hand function at the bottom of the screen.

[0:31:47] Trustee Patrick (probable): All right.

[0:31:52] Trustee Patrick (probable): I'm not seeing anyone wishing to speak to us at this time.

[0:31:55] Trustee Patrick (probable): So I want to thank you.

[0:31:56] Trustee Patrick (probable): Your comments are important.

[0:31:58] Trustee Patrick (probable): You know, we have received correspondence on today's meeting.

[0:32:00] Trustee Patrick (probable): The vice chairs do read the correspondence, take that into consideration.

[0:32:04] Trustee Patrick (probable): And we always want to hear from anyone.

[0:32:05] Trustee Patrick (probable): So please always reach out to any of us on the executive or your local trustees as well,

[0:32:13] Trustee Patrick (probable): because your comments matter.

[0:32:16] Trustee Patrick (probable): Okay. I'm going to keep us going then. We are moving into item seven of the agenda, which is bylaws for approval and consideration. We have item 7.1, which is Bowen Island Municipality Land Use Bylaw Amendment Bylaw number 723, request for decision on page 27. Who's going to present that? Is that Director Cermak?

[0:32:41] Trustee Patrick (probable): It

[0:32:42] Voice 5: will be I, Chair.

[0:32:43] Trustee Patrick (probable): There you go.

[0:32:44] Trustee Patrick (probable): Okay,

[0:32:46] Voice 5: thank you, Chair. So this is the first of two Bowen Island Municipality bylaws being

[0:32:52] Voice 5: referred to the Executive Committee for consideration. This first one, bylaw 723,

[0:32:57] Voice 5: is to take one lot and rezone it into the minimum lot sizes so it can become two.

[0:33:07] Voice 5: And currently there are two dwelling units on the property and they're

[0:33:11] Voice 5: They're separated.

[0:33:12] Voice 5: There's sort of a small portion along the shoreline, a road, and an upper portion, kind

[0:33:17] Voice 5: of a classic island formation there.

[0:33:21] Voice 5: So one dwelling is on the lower portion, one dwelling is on the upper portion.

[0:33:25] Voice 5: The minimum lot size changes would allow them to create separate lots.

[0:33:30] Voice 5: It would also allow each one of those to have another accessory dwelling, which then means

[0:33:36] Voice 5: it's going to increase the density, but albeit by two densities.

[0:33:39] Voice 5: In reviewing the application, that increase in density has been offset as per Bowen Island policy by nearly 50%, I believe it was 40% protection of the combined lots for under covenant.

[0:33:56] Voice 5: it. And that soft density increase and staff's assessment does not appear to be contrary to the

[0:34:04] Voice 5: policy statement and recommend that the EC also find the same. Happy to answer any questions.

[0:34:13] Trustee Patrick (probable): All right. Any questions for staff? If not, is there someone who wishes to proceed with the

[0:34:22] Trustee Patrick (probable): resolution? Go ahead, Vice Chair Elliott.

[0:34:25] Trustee Elliott (probable): Sure. I move that the Islands Trust Executive Committee

[0:34:29] Trustee Elliott (probable): Committee advised Bowen Island Municipality that Bylaw No. 723, cited as Bowen Island Municipality Land Use Bylaw No. 57-2002, Amendment of Bylaw No. 723-2026, is not contrary to or at variance with the Outland Trust Policy Statement.

[0:34:47] Trustee Elliott (probable): Is there a second?

[0:34:49] Trustee Patrick (probable): Seconded by Vice Chair Peterson. Any discussion? Go ahead, Vice Chair Elliott.

[0:34:55] Trustee Patrick (probable): Yeah,

[0:34:57] Trustee Elliott (probable): I just wanted to comment that the dedication of almost 50% of the total property for a conservation covenant is really a good one. And protecting existing watercourses is something we should absolutely be advocating for.

[0:35:16] Trustee Elliott (probable): Is this, and I guess I should have asked the question, is this standard for Bowen Island Municipality to require a conservation covenant? And I'm looking sort of to the next bylaw amendment discussion in which there's one proposed.

[0:35:36] Trustee Elliott (probable): proposed. But it sort of raises a question for me of whether the Conservancy would not

[0:35:47] Trustee Elliott (probable): have the opportunity to comment on a referral. And I know our role as executive committee is

[0:35:54] Trustee Elliott (probable): just to check the policy statement checklist. But yeah, what is the role of the Conservancy

[0:36:05] Trustee Elliott (probable): in these kind of applications

[0:36:07] Trustee Elliott (probable): when it comes to FOAN?

[0:36:10] Voice 5: The chair?

[0:36:12] Trustee Elliott (probable): Go ahead.

[0:36:13] Voice 5: So the role of conservancy doesn't play here

[0:36:16] Voice 5: because the conservancy focuses on NAPTEP covenants,

[0:36:19] Voice 5: which they have their own thresholds for consideration.

[0:36:23] Voice 5: I believe there's a basic land size

[0:36:26] Voice 5: of a couple of hectares that they look at.

[0:36:28] Voice 5: I don't have quite all those details.

[0:36:31] Voice 5: But nonetheless,

[0:36:32] Voice 5: so they're looking for a specific type

[0:36:34] Voice 5: of covenant and agreement,

[0:36:35] Voice 5: whereas this is a private landowner looking to just have a section 219 covenant which is

[0:36:40] Voice 5: what planning services does so if you wanted to look at how many covenants actually planning

[0:36:46] Voice 5: services does throughout the trust area we've there are hundreds that the local trust committee

[0:36:49] Voice 5: have approved over time and so we have far more section 219 covenants I would sort of say that

[0:36:56] Voice 5: the conservancy the difference is that the conservancy actively manages their covenant

[0:37:01] Voice 5: areas as through NAPTAP monitoring and through active management.

[0:37:07] Voice 5: So I think to answer your question, it's not referred to them because the owner wasn't

[0:37:13] Voice 5: considering a NAPTAP covenant.

[0:37:14] Voice 5: This is strictly a policy from Bowen Island Municipality that requires a covenant if you're

[0:37:19] Voice 5: increasing the density.

[0:37:20] Voice 5: It's into their official community plan that any increase in density requires a covenant,

[0:37:25] Voice 5: or at least it's a recommended policy that they do.

[0:37:28] Trustee Elliott (probable): Okay.

[0:37:29] Trustee Elliott (probable): Okay. I'm just going to, and forgive me for going into this a little bit more,

[0:37:33] Trustee Elliott (probable): but it's not about the type of covenant. It's about how the conservancy might consider

[0:37:40] Trustee Elliott (probable): protected lands nearby or its information about associated ecosystems and can give a response

[0:37:49] Trustee Elliott (probable): based on, well, if there isn't a protective covenant or if these kinds of things are not

[0:37:55] Trustee Elliott (probable): captured in that covenant it could have an effect or an impact on the associated lands and since

[0:38:01] Trustee Elliott (probable): bowen does pay into um conservancy's capacity um their feedback is potentially useful and i don't

[0:38:12] Trustee Elliott (probable): think it's relevant here but i have seen conservancy um referral responses for instance

[0:38:18] Trustee Elliott (probable): on Denman's housing bylaw, which is all planning related.

[0:38:24] Trustee Elliott (probable): And they had some really great feedback from staff about how to consider

[0:38:30] Trustee Elliott (probable): or the effects of certain policies on existing, not just their lands,

[0:38:36] Trustee Elliott (probable): but on the ecosystems that are connected to protected lands.

[0:38:43] Trustee Elliott (probable): Does that make sense?

[0:38:45] Voice 5: Sure. And it made to the chair of a couple of comments.

[0:38:47] Voice 5: and I see Director Frater has popped up. We do have an internal policy of course if the land

[0:38:53] Voice 5: being rezoned is immediately adjacent to Conservancy land that's got a covenant or

[0:38:59] Voice 5: otherwise then we do refer it to the Conservancy so we've kind of got that stop gap measure for

[0:39:05] Voice 5: being immediately adjacent to and internally again Planning Services works closely with

[0:39:12] Voice 5: with the conservancy as much as possible

[0:39:14] Voice 5: for significant rezonings.

[0:39:15] Voice 5: And that can be defined through the LTC referral process

[0:39:20] Voice 5: when they're considering bylaws.

[0:39:22] Voice 5: I know as a planning services director

[0:39:24] Voice 5: and being a previous RPM,

[0:39:25] Voice 5: if we saw a significant property

[0:39:28] Voice 5: going through significant change,

[0:39:29] Voice 5: we would work with the conservancy as much as possible

[0:39:31] Voice 5: as a matter of just good planning.

[0:39:35] Voice 5: But the Bowen Island does not necessarily

[0:39:38] Voice 5: have that same planning department.

[0:39:40] Voice 5: Department-Island Trust Conservancy relationship. But perhaps to that, Director Fraser might want to

[0:39:45] Voice 5: speak more knowledgeably on ITC workings.

[0:39:49] Voice 8: Yes, I think you generally hit on it that the local

[0:39:52] Voice 8: trust committees have memorandums of understanding with the Conservancy and that Bowen does not have

[0:39:56] Voice 8: that same level of agreement. That may be something to consider with Bowen in the future

[0:40:00] Voice 8: if they're interested in seeking input from the Conservancy on impacts of their decisions on

[0:40:04] Voice 8: conservancy lands generally the only trigger aside from that would be a conservation proposal arriving

[0:40:11] Voice 8: to the board so if the landowner had wanted the board to you know co-hold the conservation

[0:40:17] Voice 8: covenant then that would trigger conservancy involvement so it's either through an agreement

[0:40:21] Voice 8: or through a direct proposal from the from the land owner themselves is how they would usually

[0:40:26] Voice 8: be pulled in in terms of broader impacts on ecosystems and that sort of scientific analysis

[0:40:32] Voice 8: that wouldn't be the conservancy's role that would be for planning to determine as part of

[0:40:36] Voice 8: its recommendations to the executive committee using its planner advice and you know biological

[0:40:43] Voice 8: expertise if it's available yeah

[0:40:45] Voice 3: thank you okay i'm just

[0:40:48] Trustee Elliott (probable): i'm grateful for the conversation and

[0:40:50] Trustee Elliott (probable): then it just it shows how complicated these things could be that after four years and being on the

[0:40:55] Trustee Elliott (probable): conservancy board and being on regional planning committee i've been reviewing probably hundreds

[0:41:01] Trustee Elliott (probable): hundreds of bylaws now. This relationship is not super clear. Anyway, sorry, I'll leave it there.

[0:41:06] Trustee Patrick (probable): Comments. Thank you. And not to sway too far from the debate that we have on the table,

[0:41:11] Trustee Patrick (probable): but I think as we're moving and staff are thinking of preparing and the new trust council,

[0:41:18] Trustee Patrick (probable): understanding these mechanisms and these trade-offs and these opportunities that do exist,

[0:41:23] Trustee Patrick (probable): I think are important in your orientation materials, because the more trustees are

[0:41:30] Trustee Patrick (probable): thinking about these things, the more they can be out there encouraging them as people

[0:41:34] Trustee Patrick (probable): or considering them as tools change and get updated. Any further discussion on the motion

[0:41:40] Trustee Patrick (probable): on the floor? Not seeing any, I'll call the vote. All those in favor, raise your hands.

[0:41:49] Trustee Patrick (probable): And that carries. The next item we have is item 7.2. It's Bowen Island Municipality Land Use

[0:41:56] Trustee Patrick (probable): Bylaw Amendment Bylaw number 726, request for decision beginning on page 41 of the agenda

[0:42:02] Trustee Patrick (probable): the package and i assume that's you again director sir mac it

[0:42:05] Voice 5: is um with respect to us since uh chair

[0:42:09] Voice 5: since we took the policy advisor it is now planning services responsibility today to do these

[0:42:15] Voice 5: so i i just okay so this bio 726 is similar to the previous referral and that it's under the section

[0:42:23] Voice 5: 15 of the bowen islands letters patent which of course limits the executive committee's role in

[0:42:29] Voice 5: determining whether the bylaw is contrary to or at variance with the policy statement.

[0:42:34] Voice 5: Staff have concluded that it may be contrary to or at variance with the policy 415,

[0:42:41] Voice 5: which is farming sustainability and relationships to other land uses, and policy 572, which is

[0:42:48] Voice 5: economic opportunities compatible with conservation of resources and community character.

[0:42:52] Voice 5: character. More specifically, there's a proposed cidery definition, which requires only 25%

[0:43:01] Voice 5: of the apples to come from the subject property. And in staff's experience, this is a low threshold,

[0:43:07] Voice 5: although we do have experience with cideries and recognize that you can only produce so

[0:43:11] Voice 5: much apples from a single spot. But this low threshold raises uncertainty about whether

[0:43:17] Voice 5: the cidery is genuinely in agriculture use within the rural residential designation or if it's more

[0:43:23] Voice 5: a shift towards a potential industrial operation and hence weakening the agricultural basis so and

[0:43:29] Voice 5: then that that similarly is under policy 572 so and that questions again the policy about

[0:43:36] Voice 5: rural residential character if it's being less agriculture and more industrial use

[0:43:40] Voice 5: and so given these uncertainties staff recommend that the ec request further clarification from

[0:43:46] Voice 5: Bowen Island municipality about how the site redefinition is intended to function as an

[0:43:51] Voice 5: agriculture use and how the 25% reduction threshold was, in fact, determined.

[0:43:58] Voice 5: Yeah, and I'll leave it there.

[0:44:00] Trustee Patrick (probable): All right, Vice Chair, questions for staff?

[0:44:09] Trustee Patrick (probable): Go

[0:44:10] Voice 3: ahead, Vice Chair.

[0:44:10] Voice 3: Elliot?

[0:44:11] Voice 3: No, you please go first.

[0:44:13] Voice 3: My question is not voluted because this is very complicated.

[0:44:17] Trustee Patrick (probable): No, well, mine is a tad bit as well.

[0:44:19] Trustee Patrick (probable): Well, I mean, it's coming from an island that has a number of cideries on them, but they're all on ALR.

[0:44:27] Trustee Patrick (probable): And I know that does make a difference, but when it comes to impact to neighbors and all of those things, it's not.

[0:44:36] Trustee Patrick (probable): We don't have big sprawling farms and large properties on our islands.

[0:44:42] Trustee Patrick (probable): These are all smaller properties intertwined in the rural residential environment.

[0:44:51] Trustee Patrick (probable): So I'm just looking to staff for kind of like kind of the consistency question and the experience.

[0:44:57] Trustee Patrick (probable): I know there's cideries on many islands now. Maybe just talk more about that aspect and issues and challenges.

[0:45:06] Trustee Patrick (probable): Are they all on ALR that we've had experience with or do we have other cideries that have been other zoning?

[0:45:15] Voice 5: Well, thank you, Chair. I can't answer that question without doing all the homework.

[0:45:19] Voice 5: mark. I do know that being even on the ALR, that they generally have a threshold of 50%

[0:45:25] Voice 5: versus 25% of production from sources on that lot. So it's a bit different, but there are other

[0:45:34] Voice 5: challenges with having it on the ALR, such as the difference between what's an acceptable size

[0:45:41] Voice 5: lounge and what that definition is and whether or not there's enforcement on those things.

[0:45:45] Voice 5: So different challenges on the ALR, but yeah, I haven't done the homework, unfortunately, about doing a comparison amongst other islands about that threshold.

[0:45:56] Voice 5: So my apologies.

[0:45:57] Trustee Patrick (probable): No, thank you. Vice-Chair Lian?

[0:46:03] Trustee Elliott (probable): Yeah, I think, well, I think Planner Belcher captured a lot of the considerations that should be raised by Islands Trust appropriately.

[0:46:16] Trustee Elliott (probable): And I'm, I'm really thankful that, that they're listed. So the fact that the Conservation Covenant, two covenants or proposed covenants, and then are proposed, but are not secured.

[0:46:36] Trustee Elliott (probable): cured and um and i think we've we've heard some feedback and and i've read a little bit of the

[0:46:46] Trustee Elliott (probable): bone islands staff reports and and some of the correspondence that's come in

[0:46:50] Trustee Elliott (probable): um about whether those covenants will actually be enacted that um seems to be uncertain

[0:47:00] Trustee Elliott (probable): um do we have jurisdiction over you know a covenant over the heritage apple orchard and

[0:47:07] Trustee Elliott (probable): And whether the intent of the apple orchard to, you know, have this wide variety of heritage apples versus the proposed change now, which is to support a cidery, which would have a certain percentage of apples that would be cider producing and maybe limit the variety of apples.

[0:47:27] Trustee Elliott (probable): Like, is that really an ecological or an environmental consideration was sort of my thought.

[0:47:39] Trustee Elliott (probable): Are we stepping outside in those comments?

[0:47:47] Voice 5: Is that for staff or is that for elected officials?

[0:47:51] Trustee Elliott (probable): I'm looking specifically at page 43 here.

[0:47:53] Trustee Elliott (probable): The rezoning application includes, and this was BIM staff's comments, was in response to many of our policies that there will be a protective covenant around the Murray Creek riparian area.

[0:48:05] Trustee Elliott (probable): Our staff comments, 43, is the riparian area will or should be protected with a conservation covenant, but it is not yet.

[0:48:15] Trustee Elliott (probable): And in addition, there should be a heritage apple orchard covenant.

[0:48:19] Trustee Elliott (probable): So I'm just wondering, is that actually within our area to comment on?

[0:48:25] Trustee Elliott (probable): Like how those heritage apples are protected?

[0:48:32] Voice 5: To the chair, I'll just answer the question.

[0:48:35] Voice 5: question. You know, it's okay to comment about those things, but the EC's decision is of course

[0:48:40] Voice 5: limited to ultimately whether or not the policy statement is met. And so you can consider those

[0:48:48] Voice 5: things in that way. So, and that's what staff have done in relation to policy 415 and policy 572,

[0:48:56] Voice 5: have made those considerations in regards through those lenses, and then ask those questions. So

[0:49:03] Voice 5: So it's fine for you to consider whatever information you have before you, but you can

[0:49:07] Voice 5: only make the decision in the context of the policy statement.

[0:49:13] Trustee Elliott (probable): Okay.

[0:49:14] Trustee Elliott (probable): And then, so I'm just going through the rationale because I think it is important for the public

[0:49:21] Trustee Elliott (probable): understanding and I'm trying to understand our role as well.

[0:49:25] Trustee Elliott (probable): And this is, there's a lot to this.

[0:49:28] Trustee Elliott (probable): So going to page 45 with the hydrogeologist report.

[0:49:35] Trustee Elliott (probable): This is what I particularly appreciated that the report focuses on water quality. And we heard this from correspondence as well, rather than total supply of fresh water and impact on the surrounding area.

[0:49:46] Trustee Elliott (probable): And I think what we read in correspondence, and I'm trying to tease out from the staff reports, is how is protection of the watershed ensured that in a way that meets our policy towards water sustainability?

[0:50:08] Trustee Elliott (probable): sustainability yeah i yeah so i just i would i guess i would just agree with this um it's

[0:50:17] Trustee Elliott (probable): leaning on the climate action advisory committee's uh recommendations as well but i think the main

[0:50:24] Trustee Elliott (probable): point is that the hydrogeologist report focusing on water quality than actual supply of fresh water

[0:50:32] Trustee Elliott (probable): that's what points to okay it's not really a question

[0:50:40] Trustee Elliott (probable): and then the last one uh leaning towards an industrial operation where less produce is

[0:50:46] Trustee Elliott (probable): required to be used from the subject property does create a change in the community character

[0:50:51] Trustee Elliott (probable): so that's a bit more of an opinion about bowen's ocp and the their official community plan

[0:51:03] Trustee Elliott (probable): could you speak to a little bit more a little bit about that agricultural use of the cidery

[0:51:08] Trustee Elliott (probable): and how that changes the property use or not?

[0:51:17] Voice 5: Well, I think I could only speak to the chair

[0:51:19] Voice 5: as much as the report sort of highlights

[0:51:22] Voice 5: and the subsequent reports behind it

[0:51:26] Voice 5: from the Bowen Island staff.

[0:51:28] Voice 5: And pardon me,

[0:51:29] Voice 5: and the communications from the owner,

[0:51:32] Voice 5: or owners, pardon me.

[0:51:33] Voice 5: And that is, you know,

[0:51:36] Voice 5: having a side rate full time,

[0:51:38] Voice 5: you know, as the intent of the owner

[0:51:40] Voice 5: is to preserve the agricultural uses of their property by you know utilizing it and therefore

[0:51:48] Voice 5: I guess you know maybe economically being viable to preserve it which is of course sort of a known

[0:51:54] Voice 5: way of doing things so but the the nature of increasing production or taking production

[0:52:00] Voice 5: getting product from outside that that area then it's not an agriculture use the standard use of

[0:52:08] Voice 5: using that law for the agriculture juice it's importing product which you know

[0:52:12] Voice 5: lends its way

[0:52:13] Voice 5: especially at the volume of 75 of input to be an industrial use and so the nature of that use is

[0:52:19] Voice 5: being more you know deliveries drop off uh and increased um activity which is not there currently

[0:52:27] Voice 5: or you know in terms of you know pruning trees maintaining trees uh you know moving the product

[0:52:32] Voice 5: around. Now you've got, you know, barns and sort of industrial setup, you know, kilns and whatever

[0:52:39] Voice 5: else you have for a cidery. So it's a fundamental sort of change in use. And that use will be very

[0:52:45] Voice 5: noticeable by the neighborhood, one way or another, whether it's large trucks or, you know,

[0:52:51] Voice 5: other, so staff, etc.

[0:52:54] Trustee Elliott (probable): Okay, great. Thanks for expanding on that. I just think it merits

[0:52:59] Trustee Elliott (probable): some discussion because

[0:53:01] Trustee Elliott (probable): agricultural use

[0:53:03] Trustee Elliott (probable): versus horticulture versus

[0:53:05] Trustee Elliott (probable): you know what is sort of leaning

[0:53:07] Trustee Elliott (probable): into an industrial operation and the

[0:53:09] Trustee Elliott (probable): impacts on the neighborhood that's

[0:53:11] Trustee Elliott (probable): a very active conversation

[0:53:13] Trustee Elliott (probable): on many of the islands where

[0:53:16] Trustee Elliott (probable): what

[0:53:17] Trustee Elliott (probable): does it take to make a farm

[0:53:19] Trustee Elliott (probable): viable to push

[0:53:21] Trustee Elliott (probable): it in a commercial

[0:53:23] Trustee Elliott (probable): operation when it's in a residential

[0:53:25] Trustee Elliott (probable): neighborhood and the effects

[0:53:27] Trustee Elliott (probable): it's and yet

[0:53:29] Trustee Elliott (probable): Yet, you know, protecting local agriculture and protecting what has been developed with a view to, you know, it's a wonderful idea is these species of heritage apples.

[0:53:43] Trustee Elliott (probable): How do you make it viable?

[0:53:44] Trustee Elliott (probable): So this is a really interesting case study of sort of the conflict between agricultural use and then the water that's required for it in a residential neighborhood and how does that affect everybody else's water and sort of their right to enjoy their properties as property owners.

[0:54:06] Trustee Elliott (probable): Yeah, so great. I agree with all the recommendations and thank you for the discussion.

[0:54:12] Trustee Elliott (probable): session.

[0:54:14] Trustee Patrick (probable): Thank you. Any other questions for staff? Not seeing any is the will of the committee for

[0:54:25] Trustee Patrick (probable): motions that are here on page 41. Go ahead, Vice Chair Peterson.

[0:54:35] Voice 6: All right, I will take a stab at

[0:54:38] Voice 6: the big long one here. I move that the Islands Trust Executive Committee advise Bowen Island

[0:54:44] Voice 6: Municipality that bylaw number 726 cited as Bowen Island Municipality Land Use Bylaw number 57

[0:54:51] Voice 6: 2007-2002 Amendment Bylaw No. 726-2026 may be contrary to or at variance with the following

[0:55:01] Voice 6: policies of the Islands Trust Policy Statement. 4.1.5 Local Trust Committees and Island

[0:55:07] Voice 6: Municipalities shall, in their official community plans and regulatory bylaws, address the preservation,

[0:55:13] Voice 6: protection, and encouragement of farming, the sustainability of farming, and the relationship

[0:55:18] Voice 6: of farming to other land uses and 5.7.2 local trust committees and island municipalities shall

[0:55:26] Voice 6: in their official community plans and regulatory bylaws address economic opportunities

[0:55:31] Voice 6: that are compatible with conservation of resources and protection of community character

[0:55:36] Voice 6: is

[0:55:38] Trustee Patrick (probable): there a second second by vice chair mod any discussion uh yes

[0:55:46] Trustee Patrick (probable): sorry yeah

[0:55:47] Trustee Elliott (probable): um sorry back to the

[0:55:49] Trustee Elliott (probable): hydrogeology issue why is policy 441 not included so ensure that water use is not to the detriment

[0:56:02] Trustee Elliott (probable): of in-stream uses 443 sorry it's on the bottom of page 44 like to me that's the most relevant

[0:56:12] Trustee Elliott (probable): comment anything

[0:56:20] Trustee Patrick (probable): to comment uh

[0:56:23] Voice 5: thank you i'm just reading the uh the island strap strap

[0:56:27] Voice 5: that Islands Trust staff comments

[0:56:31] Voice 5: in relation to the hydrology report.

[0:56:34] Voice 5: So our comments are there

[0:56:35] Voice 5: about the amount of water available

[0:56:38] Voice 5: and how it is affected

[0:56:40] Voice 5: by the Water Sustainability Act.

[0:56:44] Voice 5: So in our assessment,

[0:56:46] Voice 5: it seemed like it was consistent

[0:56:47] Voice 5: with the subject policies

[0:56:48] Voice 5: given the water use.

[0:56:49] Voice 5: But if the EC determines otherwise,

[0:56:52] Voice 5: certainly are more than welcome

[0:56:54] Voice 5: to alert Bowen Island staff about that.

[0:56:57] Voice 5: Okay,

[0:57:01] Trustee Elliott (probable): so this is back to the issue of if a hydrogeologist report focused on water quality, rather than supply of fresh water, and the cumulative effects of drawing water from the Murray watershed, and the impacts to the neighbor, then I don't think that is consistent with the policy 443.

[0:57:24] Trustee Elliott (probable): So I'd like some discussion on that.

[0:57:26] Trustee Elliott (probable): And I'm hoping to hear from other committee members because I don't want to do all the thinking on this.

[0:57:31] Trustee Elliott (probable): Come on, folks.

[0:57:41] Trustee Patrick (probable): Vice Chairs, any comments here?

[0:58:09] Trustee Patrick (probable): Yeah, no, I agree that the Islands Trust staff comment does not read as if it is concurring with the Bowen Islands comment.

[0:58:22] Trustee Patrick (probable): And I guess the

[0:58:23] Voice 5: staff that.

[0:58:26] Voice 5: With respect, maybe I can jump in.

[0:58:28] Voice 5: And there's I think the key part was that staff, you know, recognize that there's a water license and it's being operated within it.

[0:58:33] Voice 5: And so I think that's kind of we kind of hit a full stop on that in terms of.

[0:58:40] Trustee Patrick (probable): Gotcha. Vice Chair Peterson.

[0:58:45] Voice 6: I saw the the license piece and 110 liters a day does not seem excessive for an agricultural use.

[0:59:03] Voice 6: If it was, you know, a magnitude more, that might be worth of consideration, but 110 liters does not seem huge.

[0:59:15] Trustee Elliott (probable): Thank you.

[0:59:16] Trustee Elliott (probable): Vice Chair Peter, Elliot?

[0:59:17] Trustee Elliott (probable): All right. If you go to Bowen Island's report from July 15th, which was revised July 24th to include recommendations made by their Advisory Planning Commission, I think those recommendations are substantial in that, and they match what we're hearing from concerned property owners.

[0:59:46] Trustee Elliott (probable): One of them is that there should be an assessment from a professional hydrogeologist completed to investigate potential impacts on the ground watershed, including cumulative impacts and consideration of climate change.

[1:00:00] Trustee Elliott (probable): that's if that work hasn't been done um and they're asking for that i mean that'll be up to

[1:00:07] Trustee Elliott (probable): bowen council's uh determination but um you know i think there's some concerns about the volume

[1:00:20] Trustee Elliott (probable): and it's not about our opinion whether 110 liters per day is

[1:00:29] i

[1:00:30] Trustee Elliott (probable): thought there was some question whether they actually had a license under the water

[1:00:33] Trustee Elliott (probable): sustainability act as well i'm

[1:00:45] Trustee Patrick (probable): not aware of a question on that right all right um

[1:00:54] Trustee Patrick (probable): at this point let's uh focus on the motion that's on the floor and then uh dressy elliott you can

[1:01:00] Trustee Patrick (probable): consider making us an additional motion if uh if you wish to um so let's uh is there any further

[1:01:07] Trustee Patrick (probable): debate on the motion on the floor uh in regard to the two policies 4.1.5 and 5.7.2 if there's

[1:01:16] Trustee Patrick (probable): no further debate let me call the question then uh all those in favor please raise your hands

[1:01:25] Trustee Patrick (probable): and that carries okay um vice chair elliott oh we're going

[1:01:34] Trustee Patrick (probable): to well the else moves the second one

[1:01:38] Trustee Patrick (probable): uh yeah we can proceed with the second one and you can consider if you wish to make a third or

[1:01:42] Trustee Patrick (probable): go ahead vice chair peterson i

[1:01:45] Voice 6: move that the islands trust executive committee advise bowen

[1:01:49] Voice 6: Island Municipality that Bylaw No. 726, cited as Bowen Island Municipal Land Use Bylaw No. 57-2002

[1:02:01] Voice 6: Amendment Bylaw 726-2026, may be reassessed for consistency with the Islands Trust's

[1:02:11] Voice 6: policy statement by providing the following information. Clarification of how the CIDRE

[1:02:17] Voice 6: redefinition is consistent with the agricultural use of the land and rural residential land

[1:02:24] Voice 6: designation.

[1:02:27] Trustee Patrick (probable): Mouthful as usual. Is there a second? Second by Vice Chair Maude. Is there any

[1:02:33] Trustee Patrick (probable): discussion? I'll call the vote then. All those in favor, please raise your hands. And that carries.

[1:02:44] Trustee Patrick (probable): Vice Chair Elliott, did you wish to make an additional motion? I do. I think it's

[1:02:53] Trustee Patrick (probable): Vice Chair Peterson.

[1:02:55] Voice 6: Sorry, I was going to request a short break

[1:02:57] Voice 6: and maybe that would give Vice Chair Elliott

[1:03:00] Voice 6: a moment to put that together for us.

[1:03:03] Trustee Patrick (probable): All right then.

[1:03:05] Trustee Patrick (probable): Do you want to break till 10.30 or just 10 minutes?

[1:03:08] Trustee Patrick (probable): No,

[1:03:09] Voice 6: I guess it's about the same.

[1:03:10] Trustee Patrick (probable): I think

[1:03:10] Trustee Patrick (probable): it's about the same.

[1:03:11] Trustee Patrick (probable): So let's

[1:03:12] Voice 6: say 10.30.

[1:03:14] Voice 6: Okay.

[1:03:14] Trustee Patrick (probable): All right, we'll come back at 10.30.

[1:03:16] Trustee Patrick (probable): Okay.

[1:03:16] Trustee Patrick (probable): All right, Vice Chairs, I guess staff, everybody back.

[1:15:19] Trustee Patrick (probable): Vice Chair Elliott, are you here?

[1:15:24] Trustee Patrick (probable): I am.

[1:15:26] Trustee Patrick (probable): I know you provided a resolution.

[1:15:28] Trustee Patrick (probable): I don't know, Alexandra, are you able to bring that up?

[1:15:31] Voice 11: I am.

[1:15:31] Voice 11: I just had one question.

[1:15:33] Voice 11: If the resolution includes the staff assessment section as well.

[1:15:39] Trustee Patrick (probable): Is it all?

[1:15:41] Trustee Patrick (probable): I know.

[1:15:41] Trustee Patrick (probable): I don't believe that would.

[1:15:43] Voice 11: That's what I thought.

[1:15:44] Voice 11: I just wanted to.

[1:15:46] Trustee Patrick (probable): Before we put the motion on the floor, I'd look to staff.

[1:15:49] Trustee Patrick (probable): staff would is is it necessary to to be specific about what we're asking for or simply that we're

[1:15:57] Trustee Patrick (probable): asking Bowen to reassess do we need to tell them that they need to do a confirmation through a

[1:16:05] Trustee Patrick (probable): or I guess it's confirmation that report so I guess I'd look to staff is this

[1:16:11] Voice 5: second part

[1:16:12] Voice 5: of the motion needed by providing the following information chair I think that

[1:16:17] Voice 5: it's very helpful. Just reading up first blush, I think it says what the policy issue is that

[1:16:23] Voice 5: EC is considering and the information it needs to make a decision. So I think it provides both

[1:16:30] Voice 5: pieces of the puzzle and is helpful.

[1:16:34] Trustee Patrick (probable): All right. So if I go ahead to Vice Chair

[1:16:37] Trustee Patrick (probable): Elliott, if you're prepared to make this motion.

[1:16:39] Trustee Elliott (probable): A little bit more discussion before I make it,

[1:16:43] Trustee Elliott (probable): because it's not just about the impact of other users in the groundwater shed,

[1:16:47] Trustee Elliott (probable): but the integrity of the watershed, uh, and the creek. Um, and there was some mention that

[1:16:59] Trustee Elliott (probable): our own freshwater recharge mapping, uh, Islands Trust recharge mapping, um, provided to

[1:17:09] Trustee Elliott (probable): Bowen Island Municipality for their planning services. You know, has that been referenced?

[1:17:15] Trustee Elliott (probable): referenced uh yeah so yeah i'm just confused whether this groundwater assessment just

[1:17:29] Trustee Elliott (probable): detailed um you know quality in the pathogens whether it actually

[1:17:36] Trustee Elliott (probable): addresses or maybe it doesn't need to address volume and so where and then where is the license

[1:17:44] Trustee Elliott (probable): from the Water Sustainability Act

[1:17:45] Trustee Elliott (probable): because I don't see that represented anywhere.

[1:17:49] Trustee Elliott (probable): And then it's not just the impact on neighboring wells,

[1:17:53] Trustee Elliott (probable): but the watershed itself and aquifer stress in general.

[1:18:02] Trustee Elliott (probable): So I don't know if anything needs to be adjusted,

[1:18:04] Trustee Elliott (probable): we can amend it.

[1:18:08] Voice 5: The chair, if I may.

[1:18:09] Voice 4: Sure.

[1:18:11] Voice 5: When the planner who drafted this response,

[1:18:14] Voice 5: myself who reviewed it,

[1:18:16] Voice 5: we did not go through our first senior freshwater specialist and and I know he's pointed out to us

[1:18:22] Voice 5: that that's you know not the professional way to do things so in making a resolution with this all

[1:18:30] Voice 5: I'll request that the freshwater senior freshwater specialist work with the Bowen Island staff to

[1:18:34] Voice 5: help maybe get get down to the details a bit better where we're struggling today because we

[1:18:40] Voice 5: We obviously, as planning, haven't provided that information to help you make this resolution.

[1:18:45] Voice 5: So I think we can anticipate maybe that going forward as opposed to having that ready for you today.

[1:18:52] Voice 5: All

[1:18:55] Trustee Patrick (probable): right. So do you want to proceed, Vice Chair Elliott?

[1:19:00] Trustee Elliott (probable): Well, I think we need to. Yes, we need to give this response to Bowen so they can continue their work.

[1:19:07] Trustee Elliott (probable): And then I'll leave it with the director to liaise with the senior freshwater specialist on any research that we have that actually might be helpful.

[1:19:18] Trustee Elliott (probable): Okay, so I move that the Islands Trust Executive Committee advise Bowen Island Municipality that Bylaw No. 726, cited as Bowen Island Municipality Land Use Bylaw No. 57-2002, Amendment Bylaw No. 726-2026, oh my gosh,

[1:19:34] Trustee Elliott (probable): may be reassessed for consistency with the Island's Trust Policy Statement Policy 443.

[1:19:41] Trustee Elliott (probable): Local trust committees and island municipalities shall, in their official community plans and regulatory bylaws,

[1:19:45] Trustee Elliott (probable): address measures that ensure water use is not to the detriment of in-stream uses

[1:19:50] Trustee Elliott (probable): by providing the following information.

[1:19:53] Trustee Elliott (probable): Confirmation that the Hydrogeologist's report completed in 2021

[1:19:57] Trustee Elliott (probable): considered the total supply of freshwater and cumulative impact on the surrounding area

[1:20:01] Trustee Elliott (probable): in addition to the quality of water intended for use at the cidery and confirmate and that

[1:20:13] Trustee Elliott (probable): sorry we should have added that there and that the methods you know i don't know what those

[1:20:19] Trustee Elliott (probable): methods are to ensure that the surface water license for irrigation of the orchard and the

[1:20:24] Trustee Elliott (probable): supply from the existing well will not impact other users and the ground watershed or the aquifer

[1:20:35] Trustee Elliott (probable): or whatever the term is, the groundwater shed?

[1:20:38] Voice 5: I don't believe that's a term,

[1:20:40] Voice 5: but we could say watershed and go from there.

[1:20:45] Trustee Elliott (probable): Yeah, I was pulling from, yeah.

[1:20:50] Trustee Elliott (probable): Okay, in the watershed.

[1:20:52] Trustee Elliott (probable): Sure.

[1:20:54] Trustee Patrick (probable): All right.

[1:20:54] Trustee Patrick (probable): Is there a second to this motion?

[1:20:57] Trustee Patrick (probable): Second by Vice Chair Maud.

[1:20:59] Trustee Patrick (probable): Any discussion?

[1:21:02] Trustee Patrick (probable): The only discussion I'm going to add is

[1:21:05] Trustee Patrick (probable): this is an important area of work

[1:21:08] Trustee Patrick (probable): that I know our freshwater strategy

[1:21:11] Trustee Patrick (probable): has really been focused on groundwater recharge

[1:21:14] Trustee Patrick (probable): in other areas,

[1:21:15] Trustee Patrick (probable): but the whole work of working with the province

[1:21:17] Trustee Patrick (probable): and the tools that are provided

[1:21:19] Trustee Patrick (probable): under the Water Sustainability Act

[1:21:20] Trustee Patrick (probable): to understand these various existing licenses,

[1:21:25] Trustee Patrick (probable): the volumes that are allowed

[1:21:26] Trustee Patrick (probable): through the existing licenses

[1:21:27] Trustee Patrick (probable): and the impacts of those potentially moving,

[1:21:30] Trustee Patrick (probable): especially into a world of climate change,

[1:21:33] Trustee Patrick (probable): is work that's important for the Islands Trust.

[1:21:36] Trustee Patrick (probable): It's work that would be helpful to Bowen Island as well.

[1:21:40] Trustee Patrick (probable): And we are not utilizing those tools that are provided in the Water Sustainability Act.

[1:21:46] Trustee Patrick (probable): And, you know, because this is going to continue to be an issue on all of our islands.

[1:21:54] Trustee Patrick (probable): Vice Chair Lillian?

[1:21:57] Trustee Elliott (probable): And thank you for raising that, Chair Patrick.

[1:21:59] Trustee Elliott (probable): This is an issue on Gabriola, and this is why I'm sensitive to it.

[1:22:04] Trustee Elliott (probable): because approving a use at a certain point in time without capturing for certainty the volume of that use

[1:22:14] Trustee Elliott (probable): and the effects on neighboring properties who have deeded by the province a right to the water that flows beneath their properties.

[1:22:28] Trustee Elliott (probable): So when those uses get expanded because, oh, the commercial operation needs this or we need this to justify, you know, to meet the, you know, health regulations or whatever.

[1:22:44] Trustee Elliott (probable): And then climate change is causing perhaps those stream flows to lessen over time. That commercial use will almost certainly impact residential users in the future. And that's what we're seeing.

[1:23:00] Trustee Elliott (probable): And if those volumes are not secured with some kind of a license, which I haven't seen, that's why we're asking these questions, then there isn't certainty over how much was allowed and then if that is allowed to expand and to what extent.

[1:23:21] Trustee Elliott (probable): dent. So I think there is some work in our freshwater sustainability project, which has

[1:23:28] Trustee Elliott (probable): captured a lot of the science for how groundwater flows on the islands. And we are starting to

[1:23:36] Trustee Elliott (probable): understand it much better. This needs to be teased out very, actually very precisely in

[1:23:44] Trustee Elliott (probable): applications like this. And I just don't think the work has been done yet. So thank you staff

[1:23:49] Trustee Elliott (probable): staff for providing some of the language. And I hope that this comes back so that we can

[1:23:56] Trustee Elliott (probable): reconsider it.

[1:23:59] Trustee Patrick (probable): Any other discussion? I'll call the vote then. All those in favor, raise your hands.

[1:24:07] Trustee Patrick (probable): And that carries. All right, that should conclude then item 7.2. Thank you, everyone. We're going

[1:24:15] Trustee Patrick (probable): to now move into, we've just taken our break, so it was good timing because we're going to head

[1:24:19] Trustee Patrick (probable): into trust council meeting preparation in this case we will go through each section and then

[1:24:27] Trustee Patrick (probable): we will through general consent agree to send material or not the trust council so um beginning

[1:24:36] Trustee Patrick (probable): with item 8.1 there's four items there are are there any that anyone needs to discuss

[1:24:52] Trustee Patrick (probable): us. Sorry, I'm doing myself to look at my own notes, which is always an important thing to do.

[1:25:03] Trustee Patrick (probable): Okay, are we not? So for that executive section, you're satisfied with forwarding to Trust Council

[1:25:11] Trustee Patrick (probable): items 8.1.1 through items 8.1.4 through general consent. Okay, thank you. So then that moves us

[1:25:25] Trustee Patrick (probable): into trust area services which begins on page 119 um there are a number of items here eight of them

[1:25:37] Trustee Patrick (probable): are there any uh including the uh addendum which is 828 uh vice chair peterson i

[1:25:46] Voice 6: can apologize in

[1:25:47] Voice 6: advance to the director um i have a number of number of things on a couple of these uh some

[1:25:54] Voice 6: of them are typos uh let's see at 8.2.1 um page 123 the section of policy plans and procedure

[1:26:11] Voice 6: fourth bullet uh i think it should be support instead of supported and

[1:26:21] Trustee Patrick (probable): give staff a moment to

[1:26:24] Trustee Patrick (probable): find that?

[1:26:27] Voice 11: Vice Chair Peterson,

[1:26:30] Voice 11: what item?

[1:26:33] Voice 11: Oh, it was

[1:26:34] Voice 6: page 123.

[1:26:39] Voice 6: There's referrals and then there's

[1:26:41] Voice 6: policies, plans, and procedures.

[1:26:44] Voice 6: And bullet one, two,

[1:26:46] Voice 6: three. I think...

[1:26:47] Voice 6: Bullet number four. Okay.

[1:26:54] Voice 6: Yeah, I think that should be support, not

[1:26:56] Voice 6: supported.

[1:26:59] Voice 6: Page

[1:27:01] Voice 6: 124.

[1:27:04] Voice 6: bottom of page 124 uh it reads under agreements review the first bullet reads staff met with the

[1:27:11] Voice 6: executive director of the managed force council to potential for an agreement um i think there's

[1:27:17] Voice 6: either a missing word there um but there's grammatically a little a little not quite right

[1:27:25] Voice 6: All right. And then I have a point of information on page 126 for the Community Stewardship Awards.

[1:27:37] Voice 6: The last bullet under individual recipients, Sheila Harrington, that date is going to be September 13th.

[1:27:50] Voice 6: And I have some others in other sections. Should I pause or should I go ahead?

[1:27:58] Trustee Patrick (probable): Let's just make sure. Are there any other questions on 8.2? That was 8.2. No, that was

[1:28:05] Voice 6: the director's report.

[1:28:07] Voice 6: 8.2.1, yeah.

[1:28:08] Trustee Patrick (probable): Any other comments on the director's report, item 8.2.1? Okay. So through general consent, can we agree then to forward item 8.2.1 as amended to trust counsel? Thank you.

[1:28:26] Trustee Patrick (probable): okay so any questions on 822 823 on

[1:28:36] Voice 6: 823 uh page 138 i have a question um and that is around

[1:28:47] Voice 6: uh public access to the the records i mean i understand they um understand the point here

[1:28:59] Voice 6: of not having all this stuff on the website.

[1:29:02] Voice 6: But I think there is a bit of an inherent problem

[1:29:06] Voice 6: if there is no way for members of the public

[1:29:11] Voice 6: to search for older documents.

[1:29:20] Voice 6: Having, you know, being able to request a document,

[1:29:24] Voice 6: it's sort of a little bit of a blind alley,

[1:29:27] Voice 6: if you get my point.

[1:29:28] Voice 6: So I'm not sure what can be done about that.

[1:29:31] Voice 6: if we could, there's any potential for a searchable archive of older documents or what

[1:29:39] Voice 6: have you. But I know several times, myself as a trustee, I've been looking for stuff that's

[1:29:46] Voice 6: well beyond two terms. And so sometimes those older documents are going to be of interest

[1:29:53] Voice 6: to the public. So just sort of a concern. I know we can only do so much. We can only

[1:29:58] Voice 6: uh

[1:30:00] Voice 6: store so much in publicly searchable databases, but I just wanted to sort of express I had a

[1:30:05] Voice 6: little bit of a concern around that.

[1:30:13] Trustee Patrick (probable): Vice Chair Elliott?

[1:30:15] Trustee Elliott (probable): We're not giving our views on the content.

[1:30:19] Trustee Elliott (probable): We're just talking about, is this report complete and ready for Trust Council, right? That's correct.

[1:30:29] Trustee Patrick (probable): But I mean, if there's corrections that would benefit Trust Council, then was the time to

[1:30:33] Trustee Patrick (probable): identify those well

[1:30:35] Voice 6: and i guess you know i mean part of my point is is sometimes it's just a

[1:30:39] Voice 6: matter of anticipating what might come up at trust council possibly even from vice chair peterson who

[1:30:47] Voice 6: knows all

[1:30:50] Trustee Patrick (probable): right thank you uh director freighter um

[1:30:53] Voice 8: we could add a little bit more information

[1:30:55] Voice 8: about what it means for a record to be routinely released if that would be helpful in the briefing

[1:31:00] Voice 8: thing because we have a list on the website of routinely released documents that you don't have

[1:31:05] Voice 8: to go through FOI to receive so we could provide a little bit more information on that if that

[1:31:08] Voice 8: would be assistive I

[1:31:10] Voice 6: think it would be vice

[1:31:14] Trustee Patrick (probable): charlotte yeah

[1:31:17] Trustee Elliott (probable): and and what is the public

[1:31:20] Trustee Elliott (probable): communications I don't I think the implementation and communications would be yeah we need a bit

[1:31:28] Trustee Elliott (probable): of a pathway for how those documents would be available and request i think that's what you're

[1:31:34] Trustee Elliott (probable): talking about and perhaps some references because you do state uh across british columbia and beyond

[1:31:44] Trustee Elliott (probable): local governments distinguish between the permanent retention of record is there you know what is the

[1:31:50] Trustee Elliott (probable): reference to policy is there policy or law i think legislation references could be helpful like

[1:32:02] Trustee Elliott (probable): what what is required of us of how long we keep records and how we maintain those records and how

[1:32:10] Trustee Elliott (probable): they're um managed and published on the website uh

[1:32:19] Trustee Patrick (probable): director freighter

[1:32:20] Voice 8: um i have limited knowledge

[1:32:22] Voice 8: of the league like legal requirements we do keep all of our minutes and agendas here at the trust

[1:32:27] Voice 8: i think back to the beginning of the trust um so i can state those are available director marler

[1:32:31] Voice 8: will be available at the trust council meeting to take questions if i don't have um specific

[1:32:36] Voice 8: legislative um references in this briefing you could turn to him at the meeting and ask for more

[1:32:41] Voice 8: clarification on that but i'll see what can be done to add that in before we move it on to trust

[1:32:46] Voice 8: the trust council agenda okay

[1:32:48] Trustee Patrick (probable): thanks okay do you need a motion from us to are you just going to

[1:32:53] Trustee Patrick (probable): work on the wording of this section yeah

[1:32:55] Voice 8: yeah if you're content i think it's fine to forward

[1:32:57] Voice 8: as amended and i will um add in information about what it is to be a routinely released record

[1:33:02] Trustee Elliott (probable): and that's something about communications as well because it this will be important communication

[1:33:08] Trustee Elliott (probable): to staff if suddenly or sorry to the public if they suddenly can't find a document that's older

[1:33:13] Trustee Elliott (probable): than two years.

[1:33:16] Voice 8: And just for clarity, oh yeah, certainly for some categories, but

[1:33:19] Voice 8: we are going back two terms with minutes and agendas.

[1:33:23] Trustee Elliott (probable): Right. Sorry. All

[1:33:27] Trustee Patrick (probable): right. Well, we didn't,

[1:33:30] Trustee Patrick (probable): so let's forward 8.22 and 8.23 as amended to Trust Council through general consent.

[1:33:37] Trustee Patrick (probable): Okay. Are there any questions on 8.2.4? Oh, sorry, Alexandra?

[1:33:45] Trustee Patrick (probable): Alexandra?

[1:33:45] Voice 11: Chair, 8.2.2 was as presented, not as amended.

[1:33:51] Trustee Patrick (probable): No, no, I said, oh, sorry,

[1:33:53] Trustee Patrick (probable): that's what I was intending to say. Okay,

[1:33:55] Voice 11: wonderful. Thank you.

[1:33:56] Trustee Patrick (probable): Sorry if it came out

[1:33:57] Trustee Patrick (probable): differently, but I was only amending 2.3. All right. Any questions on 8.2.4? Let me approve

[1:34:09] Trustee Patrick (probable): approve forward, well, forward 8.2.4 to trust counsel through general consent.

[1:34:16] Trustee Patrick (probable): 8.2.5. I know I have some comments on this one. So go ahead, Vice Chair Peterson.

[1:34:24] Voice 6: Thank you. Let's see on page 162, the very bottom there, it should read

[1:34:37] Voice 6: need um repair replacement of the false bay dock false bay dock is not at squiddy bay they're two

[1:34:43] Voice 6: different docks so if the sentence just ended at false bay dock that would be accurate and then

[1:34:53] Voice 6: i didn't see mention of um the abc abicc resolution um that we uh sent to the convention

[1:35:07] Voice 6: mentioned this year um in cooperation with Cathette Regional District um so that is yeah

[1:35:16] Voice 6: there was a letter of understanding I didn't I didn't see the the piece about sending the

[1:35:20] Voice 6: resolution which um was uh approved in the block as the case was so I thought that would be a good

[1:35:32] Voice 6: thing to add in there um note that there's seven or eight other coastal communities in the similar

[1:35:41] Voice 6: situation.

[1:35:44] Trustee Patrick (probable): Vice Chair Elliott, did you have your hand raised?

[1:35:49] Trustee Elliott (probable): Yeah, I'll defer to your comments on

[1:35:51] Trustee Elliott (probable): sort of the overall presentation. I do think, I do wonder about, so going back to page four of the

[1:36:01] Trustee Elliott (probable): report, 161 of our agenda, the resolution on mental health supports. Did we advance that at

[1:36:09] Trustee Elliott (probable): union of bc municipalities or we advanced it to avicc and then subsequently yeah

[1:36:16] Voice 6: we advanced it

[1:36:18] Voice 6: to avicc it it failed at avicc um but it did get advanced through the other all the other

[1:36:27] Voice 6: other area associations and then to UBCM where it also passed

[1:36:34] Voice 3: okay

[1:36:36] Trustee Elliott (probable): okay and then just another

[1:36:40] Trustee Elliott (probable): point about of course the tiny homes so page 163 6 of the report and I know you're going through

[1:36:49] Trustee Elliott (probable): a chronology here but the yes the tiny homes on wheels was presented at AVICC but in September

[1:36:57] Trustee Elliott (probable): september 2020 wasn't this 2024 no i can't even remember this year this happened um but we did

[1:37:11] Trustee Elliott (probable): do a panel presentation at ubcm as well a workshop so it should be noted that in september of that

[1:37:18] Trustee Elliott (probable): year there was a presentation part of the ubcm programming uh but

[1:37:29] Trustee Patrick (probable): director frader did you want

[1:37:30] Trustee Patrick (probable): want to respond um

[1:37:31] Voice 8: certainly yes we have i have no i will just mention this isn't meant to be

[1:37:36] Voice 8: completely comprehensive we haven't captured every single thing that's happened um but yes i can add

[1:37:40] Voice 8: in the bcm presentation and have already done so in a track changes version we've been keeping since

[1:37:45] Voice 8: providing this draft to you and um i can make those other changes that have been mentioned

[1:37:52] Voice 8: um let me just bring it back up sorry oh it's the other question yeah no happy to make those

[1:38:01] Voice 8: other changes that have been mentioned to date we do have a track changes version if you'd like to

[1:38:05] Voice 8: see the changes we've been proposing since it was drafted you

[1:38:13] Trustee Patrick (probable): did that moment but um any other

[1:38:15] Trustee Patrick (probable): comments of vice charlotte yeah um no

[1:38:26] Trustee Elliott (probable): not at this time all right

[1:38:32] Trustee Patrick (probable): um i know i have some comments

[1:38:34] Trustee Patrick (probable): i i'm just i understand and i can see you put an awful lot of work into preparing and pulling

[1:38:40] Trustee Patrick (probable): all of this together, but I have some concerns where the narration of some of these items could

[1:38:51] Trustee Patrick (probable): change the content or context of what may have been intended by trust counsel. So I see the

[1:38:58] Trustee Patrick (probable): letters themselves and the original resolutions that accompanied the reasons for those letters

[1:39:05] Trustee Patrick (probable): um are important um but we have to be like i said cautious that we're not changing the context of

[1:39:15] Trustee Patrick (probable): the time behind what you know what inspired or caused those those things to to be done so

[1:39:21] Trustee Patrick (probable): i i think pulling these things together once a term i look at this and go my gosh this is a lot

[1:39:27] Trustee Patrick (probable): of work um you know how how can we be and how should we be packaging and keeping track of our

[1:39:35] Trustee Patrick (probable): advocacy such that it isn't this big, massive report that you're trying to write once every

[1:39:39] Trustee Patrick (probable): four years. Because it does, and it will always demonstrate, you know, the shotgun approach that

[1:39:48] Trustee Patrick (probable): we will always have on advocacy, because even with best intentions, we as an organization have

[1:39:57] Trustee Patrick (probable): to be prepared to respond to the times and the concerns or, you know, what's going on out there

[1:40:05] Trustee Patrick (probable): And a lack of not responding to something when the community is erupting, just because it's not in our strategic plan, would create more harm than actually taking on some advocacy. So it will always have that in the moment aspect, no matter how better planned we are.

[1:40:24] Trustee Patrick (probable): That said, you know, advocacy on certain items does need long-term work. And I think we're seeing that with our work with San Juan Islands, you know, for some reason, the pandemic may have had a lot to do with it.

[1:40:40] Trustee Patrick (probable): You know, we drifted apart, but we've come back together again and standing strong and keeping both sides working together on this issue is critical.

[1:40:50] Trustee Patrick (probable): And we don't want to lose that momentum going forward. And hopefully, Trust Council will maintain that as a strategic advocacy.

[1:40:56] Trustee Patrick (probable): So there is strategic advocacy and then there's opportunity advocacy as we go forward.

[1:41:01] Trustee Patrick (probable): So I'm just being cautious as to some of the narrative. I know under the governance section, the very first paragraph, we talk about the letters that were done and then said, you know, the chair responded with a request to meet and a meeting was subsequently occurred with Minister Boyle.

[1:41:18] Trustee Patrick (probable): months went past and i can say we yes we did have a meeting with minister boyle

[1:41:24] Trustee Patrick (probable): was that meeting exclusively now related to that letter um it was more of an introduction

[1:41:30] Trustee Patrick (probable): meeting with a new minister um and um you know so we you can stay there but i mean it's something

[1:41:40] Trustee Patrick (probable): it just because the way it's presented here it just looks like that meeting was that was the

[1:41:45] Trustee Patrick (probable): reason for it um the housing section i did i sent you a number of changes for the housing section

[1:41:53] Trustee Patrick (probable): um uh the second paragraph being you know the bill 44 just clarifying um salt springs work on that

[1:42:02] Trustee Patrick (probable): and um um and i don't know i think you had some proposed language as well as um the um

[1:42:12] Trustee Patrick (probable): speculation of vacancy tax.

[1:42:14] Trustee Patrick (probable): This was, there was,

[1:42:16] Trustee Patrick (probable): Salt Spring was actually advocating

[1:42:18] Trustee Patrick (probable): to be included, not excluded.

[1:42:22] Trustee Patrick (probable): Yes, the letter was written away,

[1:42:24] Trustee Patrick (probable): but it was written exactly how Ravi Kalan

[1:42:27] Trustee Patrick (probable): instructed us to write the letter.

[1:42:29] Trustee Patrick (probable): So did you want to show those changes?

[1:42:36] Voice 8: I think that would be beneficial.

[1:42:38] Voice 8: Perhaps, Alex, if you could bring it on screen

[1:42:40] Voice 8: for executive committee to see the proposed change language.

[1:42:44] Voice 8: That would be useful.

[1:43:07] Voice 10: Is this the correct section, Chair and Director Frater?

[1:43:10] Voice 11: Yes.

[1:43:10] Trustee Patrick (probable): Thank you.

[1:43:13] Trustee Patrick (probable): So thank you, Director Frater, for making those changes.

[1:43:32] Trustee Patrick (probable): Vice Chair Elliott?

[1:43:35] Trustee Elliott (probable): Yeah, I guess jumping off of your comments about the narration

[1:43:40] Trustee Elliott (probable): or the narrative nature of this report

[1:43:47] Trustee Elliott (probable): and recognizing the director's immense amount of experience

[1:43:51] Trustee Elliott (probable): and work and tying together all these interrelated topics i wonder if it could be simple yeah there's

[1:44:03] Trustee Elliott (probable): like in for instance this this advocacy may be one that could have benefited from coordination

[1:44:11] Trustee Elliott (probable): and then how could we have benefited and how could that inform future advocacy approaches

[1:44:16] Trustee Elliott (probable): approaches that's like a lesson learned from this instance what i think the presentation of this

[1:44:24] Trustee Elliott (probable): entire report and i don't want to ask you to redraft it but rather could there be a table

[1:44:32] Trustee Elliott (probable): of you know theme date some kind of like legislative monitoring report and maybe there

[1:44:41] Trustee Elliott (probable): isn't time before trust council um i would probably create a table just for my own information

[1:44:47] Trustee Elliott (probable): but here's the request linked to the response lesson learned this is what we would do next time

[1:44:56] Trustee Elliott (probable): this is how we should endeavor to advocate on this issue in future and that kind of a table

[1:45:04] Trustee Elliott (probable): for people who are who would struggle to read a long narration might be more helpful because it

[1:45:11] Trustee Elliott (probable): It just provides a reference to the letters, and it then could be on the website, for instance.

[1:45:17] Trustee Elliott (probable): So that, I think, in future would be a more, I think it might be a better presentation,

[1:45:25] Trustee Elliott (probable): and then we would not stray into linking requests to what the province had done or how it was enacted,

[1:45:34] Trustee Elliott (probable): but maybe it didn't specifically link to that request.

[1:45:40] Trustee Elliott (probable): Do you know what I mean?

[1:45:42] Trustee Elliott (probable): sorry my words are not great dr frader i

[1:45:46] Voice 8: hear the request and the intent i think it's really you

[1:45:50] Voice 8: know this was a lift to get this achieved by the deadline um i think that might be on beyond the

[1:45:56] Voice 8: capacity we have to offer at this point particularly you know for this trust council but even in future

[1:46:00] Voice 8: um we it's just a balancing act around you know the doing of the work and the reporting on the

[1:46:05] Voice 8: work and i think we would as part of an advocacy strategy if that's something the next trust

[1:46:10] Voice 8: trust counsel chooses to take on. I think looking at that evaluative component and how much effort

[1:46:14] Voice 8: trust counsel wants put into it would be part of the contemplation of that strategy

[1:46:18] Voice 8: in terms of how much reflection you want on success. In some instances here, it was quite

[1:46:25] Voice 8: a dig to find out whatever happened to the letter that was sent off. Like, was there a response? Did

[1:46:30] Voice 8: we ever follow up on getting a response? So we aren't doing a particularly good job at closing

[1:46:34] Voice 8: closing that loop as it is let alone documenting it and analyzing it for Trust Council so I think

[1:46:40] Voice 8: that's something to look at in the context of the whole program and that of course is tied

[1:46:43] Voice 8: in with resourcing in terms of whether we will have a second senior policy analyst into the

[1:46:48] Voice 8: future to assist with this sort of work because right now our permanent policy advisor is largely

[1:46:54] Voice 8: dedicated to the policy statement so while I hear the intent and I hear the request and I share it

[1:46:59] Voice 8: I can't make overly large commitments about the ability to sustain that level of service into the future.

[1:47:06] Trustee Patrick (probable): And I think related, and I think this is where Salt Spring is unusual in some cases,

[1:47:15] Trustee Patrick (probable): particularly in the housing areas with legislation that many of the other islands aren't going to care about.

[1:47:22] Trustee Patrick (probable): So we do have to understand there is times when advocacy from a single island

[1:47:27] Trustee Patrick (probable): is going to not agree with the overall direction of all 13 islands.

[1:47:33] Trustee Patrick (probable): because the problem shows up very differently on, you know, one island versus another in some cases.

[1:47:39] Trustee Patrick (probable): So that's one thing I'm very sensitive to on Salt Spring, you know, speculation of vacancy tax.

[1:47:46] Trustee Patrick (probable): It will probably not apply to any other island other than Salt Spring, you know,

[1:47:52] Trustee Patrick (probable): as being an arguable reason because of the number of residents that live permanently on the island

[1:47:59] Trustee Patrick (probable): versus the others that are more second home-ish.

[1:48:03] Trustee Patrick (probable): so it will always be a challenge that balance all right um any other changes to this report

[1:48:19] Trustee Patrick (probable): not seeing any can we uh forward as amended item 8.2.5 to trust council all right so we have um

[1:48:30] Trustee Patrick (probable): um, 8.2.6, uh, 8.2 point, oops, go ahead, uh, Director Frater.

[1:48:43] Voice 8: Would you like me to introduce

[1:48:45] Voice 8: this one a little bit as it is proposed, much like the last one, is proposed to be sponsored

[1:48:49] Voice 8: from Executive Committee to Trust Council? Sure. Okay, so happy to propose this, um, or happy to

[1:48:55] Voice 8: introduce this. Um, this is a draft for Executive Committee to consider in terms of whether it would

[1:49:01] Voice 8: like to sponsor this request for decision to Trust Council as the one was that you just considered.

[1:49:07] Voice 8: In this, staff have proposed some motions that executive committee could propose to trust council, but it's up to executive committee to select the motions that it wishes to forward on.

[1:49:17] Voice 8: And there are some alternatives proposed at the bottom.

[1:49:19] Voice 8: Should you choose to select a different alternative, we will repurpose the briefing before it moves on to trust council and shift the implications if there are changes based on what's selected.

[1:49:28] Voice 8: in this we are proposing that executive committee recommend that trust council consider advocacy

[1:49:36] Voice 8: related to the west coast oil pipeline being designated project of national interest the

[1:49:41] Voice 8: reason this was you know a lot of discussion on staff about whether to advance this recommendation

[1:49:45] Voice 8: for consideration by executive committee but really the designation of a project under the

[1:49:50] Voice 8: building canada act leads to the conclusion that a project will happen and then we'll later on

[1:49:55] Voice 8: figure out the how rather than contemplating should the project happen um you may remember

[1:50:02] Voice 8: the trust has been involved in numerous environmental assessment processes for

[1:50:05] Voice 8: shipping related projects like wood fiber lng roberts bank terminal 2 and the conclusion on

[1:50:11] Voice 8: roberts bank terminal 2 was in fact the project perhaps shouldn't proceed because of the impacts

[1:50:15] Voice 8: it would have to orca among others and the minister decided you know to use their authority

[1:50:21] Voice 8: to proceed anyway this project will lead to increased shipping you know that follows many

[1:50:28] Voice 8: other previously approved projects that are going to increase shipping so there's a cumulative

[1:50:32] Voice 8: consideration here in the Salish Sea that in staff's opinion it doesn't appear that that's

[1:50:37] Voice 8: being fully contemplated at this time as part of the national interest designation both in terms

[1:50:43] Voice 8: of oil spill preparedness but in terms of just the general impacts and cumulative impacts of

[1:50:49] Voice 8: shipping on species and on the communities in general. So it's for you to determine where you

[1:50:55] Voice 8: want to pitch yourselves in terms of that advocacy space. And then we've proposed that

[1:51:01] Voice 8: you provide direction or that Trust Council provide direction around bringing parties

[1:51:05] Voice 8: together to have a broader conversation in the coming months and perhaps then develop a more

[1:51:10] Voice 8: coherent and informed strategy that allies could use together to be a voice for the Salish Sea

[1:51:16] Voice 8: and perhaps talk about what's necessary.

[1:51:19] Voice 8: So I'll leave it there, but happy to take questions.

[1:51:22] Voice 8: And we've got Jill Merrick, I think, watching the meeting,

[1:51:24] Voice 8: who could be assistive, who's been digging in quite deeply

[1:51:27] Voice 8: on the various options and regulatory processes underway right now.

[1:51:31] Trustee Patrick (probable): Thank you. Vice-Chair Lute?

[1:51:35] Trustee Elliott (probable): I was so happy to see this report and RFD for Council's consideration

[1:51:42] Trustee Elliott (probable): and really, honestly, just everything in it,

[1:51:47] Trustee Elliott (probable): The research, the consideration of what leadership role Islands Trust should be playing in something of this scale and the amount of public interest that is already being raised in the Building Canada Act and with this sort of the way that major projects would be considered and advanced in such a rapid way.

[1:52:16] Trustee Elliott (probable): These are not normal times for Canada and for this province.

[1:52:23] Trustee Elliott (probable): And the impacts in the Salish Sea for projects of this scale are going to affect generations.

[1:52:31] Trustee Elliott (probable): So if we do not intervene with our status as we are a government charged with protecting and preserving the ecology of the Salish Sea

[1:52:41] Trustee Elliott (probable): and involving ourselves with other levels of government

[1:52:45] Trustee Elliott (probable): to inform how their projects, how their proposals

[1:52:49] Trustee Elliott (probable): will impact not just our communities,

[1:52:51] Trustee Elliott (probable): but vital food sources for Indigenous peoples

[1:52:56] Trustee Elliott (probable): and everything else.

[1:52:59] Trustee Elliott (probable): It just, this is what I was trying to point to

[1:53:03] Trustee Elliott (probable): when I looked at that Bill 15.

[1:53:05] Trustee Elliott (probable): What is this Building Canada Act going to result in?

[1:53:07] Trustee Elliott (probable): And if accelerated approvals and no consultation is the result, then we need to intervene. And so I strongly feel that this is, if there's one issue that Islands Trust should be active on in the coming years, it's going to be this one. So I'm very happy with the work. Thank you so much.

[1:53:28] Trustee Elliott (probable): And this proves what a policy, what a strong policy advisor can do for Islands Trust. So thank you to Jill Merrick. You've done a great job with this, and I would fully support this going to council as is.

[1:53:42] Trustee Patrick (probable): Thank you. Any other comments? Let's see. My only comment on the second motion, I'm sorry, I'll get back to you, Vice Chair Peterson, is I guess it doesn't limit, but I think this is where internationally, I assume that that would be what the intent of this is. It's not just Canadian, it's international.

[1:54:05] Voice 8: Yes.

[1:54:05] Voice 8: Okay,

[1:54:06] Trustee Patrick (probable): good. That's what's important because I think it's, you know, seeing the Lummi First Nations step up and come to our cross-border issues and, you know, the passion of San Juan and county and their ability to bring in right up to the governor's office into these conversations is really a benefit for us. So thank you. Vice Chair Peterson.

[1:54:27] Trustee Patrick (probable): Yeah,

[1:54:29] Voice 6: I was just going to comment. I'm strongly in support of this as well. Important, becoming more important. And this really, I mean, it really speaks to the working with others part of our mandate.

[1:54:48] Voice 6: um uh you know the organizing um a forum for for others to to join join you know put our

[1:54:58] Voice 6: heads together and join our voices um so happy to see this as well all

[1:55:05] Trustee Patrick (probable): right there's no proposed

[1:55:06] Trustee Patrick (probable): changes then can we agree with your general consent to forward 8.2.6 to trust council

[1:55:11] Trustee Patrick (probable): excellent okay uh item 8.2.7 the strategic priority survey of alexander yeah director

[1:55:21] Voice 11: freighter did you comment that you needed executive to me to pick one of these recommendations to move

[1:55:28] Voice 11: forward or i

[1:55:29] Voice 11: misunderstood that okay no

[1:55:31] Voice 8: no no simply if they just i just wanted to have a

[1:55:34] Voice 8: conversation and be clear that everyone's comfortable that it travels as drafted okay

[1:55:38] Voice 8: Thank you, sir.

[1:55:39] Trustee Patrick (probable): All right.

[1:55:40] Trustee Patrick (probable): So 8.2.6.

[1:55:45] Trustee Patrick (probable): Oh, that was the one we just did.

[1:55:47] Trustee Patrick (probable): 8.27.

[1:55:48] Trustee Patrick (probable): Sorry.

[1:55:48] Trustee Patrick (probable): That's the strategic priorities.

[1:55:52] Trustee Patrick (probable): And the addendum item of 8.2.8, the outline for the hyperabundant deer.

[1:56:02] Trustee Patrick (probable): So no changes to either of those.

[1:56:04] Trustee Patrick (probable): So can we agree through general consent to forward 8.2.7 and 8.2.8 to Trust Council?

[1:56:10] Trustee Patrick (probable): Excellent.

[1:56:11] Trustee Patrick (probable): All right.

[1:56:12] Trustee Patrick (probable): Thank you, Director Frater.

[1:56:13] Trustee Patrick (probable): you're off the hook for a moment and we're going to turn our attention now to Director Cermak

[1:56:18] Trustee Patrick (probable): and item 8.3 planning services there are five items here to go to trust council are there any

[1:56:24] Trustee Patrick (probable): that anyone wishes to bring out Vice Chair Elliott?

[1:56:34] Trustee Elliott (probable): Yeah I think a little discussion on 8.3.1

[1:56:38] Trustee Elliott (probable): and the 835 I've seen before

[1:56:46] Voice 4: and

[1:56:47] Trustee Patrick (probable): I have 834 so let's just proceed then through all of these so

[1:56:52] Trustee Patrick (probable): we'll start with 8.3.1 the director of planning services quarterly report on page 202 go ahead

[1:56:59] Trustee Patrick (probable): director Elliot director Elliot vice chair Elliot did

[1:57:04] Trustee Elliott (probable): it yeah finally all right um I think

[1:57:10] Trustee Elliott (probable): think we could amplify some items on the freshwater sustainability strategy uh you know the freshwater

[1:57:18] Trustee Elliott (probable): specialist keeps referring to work on galliano island not sure if that's sort of complete but

[1:57:24] Trustee Elliott (probable): how is the strategy affecting or impacting planning um the recent presentation to thetis

[1:57:32] Trustee Elliott (probable): This local trust committee could be included and the amount of public, well, sort of the

[1:57:43] Trustee Elliott (probable): freshwater specialist continues to answer queries from the public related to projects.

[1:57:49] Trustee Elliott (probable): And so I don't know if public correspondence or sort of what information is going out there.

[1:57:56] Trustee Elliott (probable): I would like to see more than just this brief summary, like how is this project delivering

[1:58:02] Trustee Elliott (probable): on the initiatives within it um and then uh the second bullet on monitoring progress of protection

[1:58:12] Trustee Elliott (probable): ecosystem health it's related i'm not clear on whether that was forwarded to trust council

[1:58:21] Trustee Elliott (probable): and so i think this is tied in with 835 and perhaps you could speak to that um

[1:58:32] Trustee Elliott (probable): And then I think the rest is fine, generally.

[1:58:41] Trustee Elliott (probable): It's a bit brief.

[1:58:42] Trustee Elliott (probable): You're very brief, Stefan.

[1:58:44] Trustee Elliott (probable): If we could find a balance between Director Freider and Director Cermak somewhere.

[1:58:51] Trustee Elliott (probable): Brief, comprehensive.

[1:58:54] Trustee Patrick (probable): Director Cermak, do you have anything to add?

[1:58:57] Voice 5: I was taught to be brief.

[1:58:59] Voice 5: My apologies.

[1:59:00] Voice 5: I apparently excelled when I was being taught to be brief, that I was very good at it.

[1:59:04] Voice 5: so you're confirming and yet anyways um so if what i'm hearing is you'd like some more information

[1:59:11] Voice 5: about the fresh water sustainability strategy i can certainly provide or especially get assistance

[1:59:17] Voice 5: from uh the fresh senior fresh water specialist to do so um as you know i'd like to be short and

[1:59:25] Voice 5: concise and this is more meant to be uh you know translating what sort of traveled via the rpc the

[1:59:32] Voice 5: regional planning committee so the regional planning committee was aware of these things but

[1:59:36] Voice 5: um i don't think we talked at regional planning committee about theaters but certainly i

[1:59:42] Voice 5: recognize what's happening there so if ec would like me to put more information regarding the

[1:59:48] Voice 5: freshwater sustainability strategy happy to do that especially um for theaters um i am

[1:59:53] Voice 5: dubious though how much we want to report about that strategy in general i mean i could include

[1:59:58] Voice 5: include

[2:00:00] Voice 5: the briefings that the Regional Planning Committee did get, which is quite comprehensive. However,

[2:00:07] Voice 5: I'm happy to do so. And then the other question, you were talking about the amount of public

[2:00:11] Voice 5: information there. And the other one is you asked about the monitoring progress of protection of

[2:00:18] Voice 5: ecosystem health. I was firmly understanding that the Regional Planning Committee did,

[2:00:23] Voice 5: by resolution, forward that information to Trust Council. So I would have to double

[2:00:29] Voice 5: check the resolutions to be certain but I certainly had no doubt in my mind so but maybe

[2:00:35] Voice 5: I can look that up while we're talking okay

[2:00:37] Trustee Elliott (probable): I sorry director I think it's more that you know

[2:00:40] Trustee Elliott (probable): the freshwater sustainability strategies there's more work that is done there and under that

[2:00:47] Trustee Elliott (probable): strategy than was captured in what is reported to RPC so by putting it under you know this is what

[2:00:53] Trustee Elliott (probable): rpc uh discussed but there is there is quite a lot of work and i think that this is in

[2:01:01] Trustee Elliott (probable): services that

[2:01:02] Trustee Elliott (probable): could be reported out on not necessarily the work that regional planning committee is overseeing

[2:01:09] Trustee Elliott (probable): because we're not we don't see everything um and i think we could do a little bit

[2:01:14] Trustee Elliott (probable): more on the freshwater atlas that's a significant piece of work uh

[2:01:20] Trustee Elliott (probable): stage timeline to public rollout okay well you are very brief um

[2:01:26] Trustee Elliott (probable): and the progress so i my understanding was that the list the land information screening tool

[2:01:35] Trustee Elliott (probable): was not included in the um in the materials forwarded to trust council so it gets confusing

[2:01:42] Trustee Elliott (probable): using when we get to that briefing at 5, 4, 7, 8, 3, 8, whatever it is, 8.

[2:01:48] Trustee Elliott (probable): Anyway, we can come back to that with your report.

[2:01:52] Voice 11: Okay.

[2:01:55] Trustee Patrick (probable): Any other changes recommended for this report?

[2:02:00] Trustee Patrick (probable): So can we forward 8.3.1 as amended to Trust Council?

[2:02:06] Trustee Patrick (probable): Okay.

[2:02:08] Trustee Patrick (probable): Any comments on 8.3.2?

[2:02:16] Trustee Patrick (probable): Can we agree through general consent to forward 8.3.2 to Trust Council?

[2:02:22] Trustee Patrick (probable): Thank you.

[2:02:24] Trustee Patrick (probable): 8.3.3 bylaw compliance and enforcement statistical reports not seeing any questions can we agree to

[2:02:36] Trustee Patrick (probable): forward 8.3.3 uh to trust council through general consent all right 8.3.4 rescind bylaw 154 islands

[2:02:48] Trustee Patrick (probable): trust council delegation bylaw 2013 request for decision i'm pulling that one anyone else

[2:02:58] Trustee Patrick (probable): I think poor Stefan and Ruben have received a number of emails from me on this topic.

[2:03:05] Trustee Patrick (probable): And while I appreciate the attempt to pull this together into a report, it is a complex

[2:03:16] Trustee Patrick (probable): situation, which I think this report oversimplifies.

[2:03:20] Trustee Patrick (probable): And the details do matter in this circumstance.

[2:03:30] Trustee Patrick (probable): um and i think there's islands trust or salt spring local trust committee did a lot of work

[2:03:40] Trustee Patrick (probable): and worked with the same consultant that worked on the freshwater strategy within you know within

[2:03:46] Trustee Patrick (probable): the very same time period that the freshwater strategy was being implemented and the first

[2:03:51] Trustee Patrick (probable): report that came out the analysis situation analysis uh generally made some very strong

[2:03:57] Trustee Patrick (probable): recommendations that we incorporate the work that was occurring on salt spring

[2:04:03] Trustee Patrick (probable): under the overall islands trust freshwater strategy work and I think

[2:04:10] Trustee Patrick (probable): you're seeing on Gabriela we're seeing on other islands that the coordination

[2:04:13] Trustee Patrick (probable): aspect of this work is critical and so important and that overall we should be

[2:04:19] Trustee Patrick (probable): having a stronger strategy in this work so I think at this time at this time I

[2:04:26] Trustee Patrick (probable): this report is should not travel to trust council it's not ready um i have sent you and alexandra

[2:04:33] Trustee Patrick (probable): another motion um i think it's appropriate for the executive committee to consider it because of

[2:04:38] Trustee Patrick (probable): the particular aspects of how salt springs watershed work and islands trust freshwater

[2:04:46] Trustee Patrick (probable): strategy uh intersect you know there was an intention that those those be internalized

[2:04:53] Trustee Patrick (probable): and come together. In fact, staff reported that it had been implemented, but I don't think it

[2:04:59] Trustee Patrick (probable): has been implemented. The two have not come together, and work has not progressed on Salt

[2:05:04] Trustee Patrick (probable): Spring. So I think the chronology and the effects and what's happened, there's some stories here,

[2:05:15] Trustee Patrick (probable): and I think we need to get to the bottom of what happened. To take a program that's been

[2:05:20] Trustee Patrick (probable): in existence from 2013 and have it essentially almost just stop while it continued to be set

[2:05:28] Trustee Patrick (probable): as a priority and have funding assigned to it through budgets what happened you know why did

[2:05:36] Trustee Patrick (probable): this important work from the analysis and the situation analysis not get implemented and why is

[2:05:45] Trustee Patrick (probable): is the watershed protection plan sort of languishing?

[2:05:48] Trustee Patrick (probable): And why didn't we, you know,

[2:05:51] Trustee Patrick (probable): project charter says there'll be staff reports and things occurring or staff

[2:05:55] Trustee Patrick (probable): meetings occurring across the various groups that are there and it's not

[2:05:59] Trustee Patrick (probable): happening. So I think with that,

[2:06:03] Trustee Patrick (probable): I would like to recommend, and I did send a motion,

[2:06:06] Trustee Patrick (probable): might need some wording help motions,

[2:06:15] Trustee Patrick (probable): basically asking that a more detailed report be pulled together on

[2:06:20] Trustee Patrick (probable): on this issue. I think there's operational questions, and there's other issues, and in

[2:06:26] Trustee Patrick (probable): particular, how all of this relates back to the freshwater strategy implementation.

[2:06:33] Trustee Patrick (probable): And that wording, the freshwater strategy implementation and related existing functions,

[2:06:38] Trustee Patrick (probable): is what came right out of the situation analysis report. That's recommendation number one,

[2:06:42] Trustee Patrick (probable): that the work be internalized and brought together with that.

[2:06:55] Trustee Patrick (probable): I don't know if Director Cermak, is that motion makes sense?

[2:06:59] Trustee Patrick (probable): You might be asking, why is it coming from the executive committee and not Salt Spring?

[2:07:03] Trustee Patrick (probable): But I think there's operational questions here that should come from the executive.

[2:07:11] Voice 5: Well, through the chair, I might just reserve some of those points and thoughts, let the CAO speak to them.

[2:07:17] Voice 5: The, you know, trying to draft a report that came from a trust council resolution so they can make an effective decision.

[2:07:24] Voice 5: And I think the staff report does that.

[2:07:26] Voice 5: I think the resolution I see before us is a completely different matter of a dissection of a program.

[2:07:32] Voice 5: And so I see that as sort of a desire to dive into what happened on LTC, Salt Spring LTC.

[2:07:41] Voice 5: So I see them as related but separate matters.

[2:07:45] Voice 5: And I don't think we need that information personally to proceed to Trust Council to rescind the bylaw.

[2:07:50] Voice 5: But with respect, absolutely, if EC would like that report, pass the resolution and staff will do their best to get it to the next possible EC.

[2:08:00] Voice 5: Well,

[2:08:00] Trustee Patrick (probable): I mean, I'll disagree.

[2:08:04] Trustee Patrick (probable): The staff report basically says that the local trust committee said, go ahead and move this over to the CRD, end of story.

[2:08:10] Trustee Patrick (probable): But that is not end of story.

[2:08:12] Trustee Patrick (probable): There's a subsequent staff report where staff came back just a few months later and said, the CRD doesn't want it.

[2:08:18] Trustee Patrick (probable): And the local trust committee said until such time another body steps up into the coordinating role, the Salt Spring Local Trust Committee will retain that role.

[2:08:27] Voice 4: We

[2:08:27] Trustee Patrick (probable): made those motions.

[2:08:28] Trustee Patrick (probable): Those are resolutions.

[2:08:29] Trustee Patrick (probable): So the staff report going to trust council recommending rescinding is not telling in the complete story why and it leans into that rescinding it is going to harm the ongoing coordination.

[2:08:49] Trustee Patrick (probable): whereas the approved project charters of today

[2:08:54] Trustee Patrick (probable): lay out a path for ongoing coordination,

[2:08:56] Trustee Patrick (probable): staff meeting through a work group.

[2:08:59] Voice 5: Yeah, okay.

[2:09:00] Voice 5: So with respect, again, through the chair,

[2:09:03] Voice 5: the staff's attempt, and I worked with other staff,

[2:09:07] Voice 5: of course, in the organization, including Director Marler,

[2:09:10] Voice 5: is to clarify what the effect

[2:09:12] Voice 5: of removing By-law 154 would be.

[2:09:15] Voice 5: And so that having staff saying they could continue

[2:09:18] Voice 5: to coordinate, it's true, but with the rescinding of by-law 154, they couldn't, at least in the way

[2:09:25] Voice 5: imagined. That being said, I do include the staff report that as per the report you mentioned,

[2:09:30] Voice 5: the Salt Spring Island Watershed Stewardship and Protection Coordination Situation Analysis and

[2:09:34] Voice 5: Options Identification Report, as through that report, it was, you know, we could continue

[2:09:40] Voice 5: coordinating trust council if you rescind by-law 154 through the Islands Trust Secretariat Service

[2:09:45] Voice 5: service program so certainly are ways we can continue to coordinate just not in the way that

[2:09:50] Voice 5: has been done in the past i

[2:09:53] Trustee Patrick (probable): understand that but i don't think this report can travel to trust

[2:09:56] Trustee Patrick (probable): council that trust council can make a decent decision with the information that's in this

[2:10:01] Trustee Patrick (probable): report and i'd look to the other trustees that are

[2:10:03] Trustee Patrick (probable): distant from this process if you're facing

[2:10:06] Trustee Patrick (probable): this report you know can you make a decision that's meaningful vice chair peterson well i

[2:10:20] Voice 6: I can't say I'm as distant as some of their trustees, but, I mean, this is, we've been following this through the LTC the whole term, so I'm, like, highly aware of how it's been going.

[2:10:35] Voice 6: I tend to agree. I think that a reading of the report without some context and background may lead to a conclusion that's perhaps not entirely accurate from the perspective of somebody who's been watching this the whole time.

[2:11:01] Voice 6: So as far as that goes, Chair Patrick, I'm essentially in support of what you're saying there.

[2:11:11] Trustee Patrick (probable): Anyone else have any comments?

[2:11:20] Trustee Elliott (probable): Vice Chair Elliott?

[2:11:21] Trustee Elliott (probable): I share your concerns with presenting this to Trust Council without enough context.

[2:11:32] Trustee Elliott (probable): You're right.

[2:11:33] Trustee Elliott (probable): a project such as this which was attempting to do what islands trust is supposed to do which

[2:11:41] Trustee Elliott (probable): is coordinate agencies to protect and preserve something like water and create a strategy

[2:11:50] Trustee Elliott (probable): and then all this work done to create the bylaw to enable it and then it just would disappear

[2:11:55] Trustee Elliott (probable): appear is, I think this is inadequate. I don't know whether your proposed motion

[2:12:04] Trustee Elliott (probable): is going to achieve. What is it that you want to achieve? This report would go to

[2:12:16] Trustee Patrick (probable): the future trust counsel? Future executive at this point, and my recommendation is the report's

[2:12:21] Trustee Patrick (probable): it's not ready to go to trust council.

[2:12:24] Trustee Patrick (probable): So hold off on considering rescinding bylaw 154 and that more work is needed

[2:12:31] Trustee Patrick (probable): to think about that and that there are some operational elements to

[2:12:35] Trustee Patrick (probable): understanding kind of where the project is and how best to start to move

[2:12:39] Trustee Patrick (probable): forward with it again, need some thought,

[2:12:46] Trustee Patrick (probable): bearing in mind that it did show up on the CAO operational review,

[2:12:51] Trustee Patrick (probable): you considered it new work a project that has been around since 2013 so it's it's frustrating

[2:12:57] Trustee Patrick (probable): um and we all know how important water work is right now vice chairman thank you chair

[2:13:03] Voice 1: as you noted some of us are a little bit removed from all of this but um director

[2:13:09] Voice 1: sturmatt um deferred or sort of potentially deferred um to a ceo might have some comments

[2:13:16] Voice 1: on that i'd be hearing it because i kind of would like to hear his neutral opinion as to

[2:13:22] Voice 1: how we should proceed because i'm not passionate either way thank you all

[2:13:28] Trustee Patrick (probable): right so brony do you

[2:13:30] Trustee Patrick (probable): dare uh chime in here thank

[2:13:34] Voice 7: you chair i i will just say that um you know if if a majority of

[2:13:39] Voice 7: ec is not confident that this report provides sufficient information for council to make an

[2:13:43] Voice 7: informed decision then you should remove it from the trust council agenda and then if you if you

[2:13:49] Voice 7: you wish to seek a further report and further work from staff, you can pass a motion similar

[2:13:53] Voice 7: to what's proposed here and staff would undertake that direction.

[2:13:59] Voice 7: Ultimately, the whole process of EC reviewing content for Trust Council agendas is intended

[2:14:04] Voice 7: to ensure that there's a level of confidence that the information being provided and the

[2:14:09] Voice 7: material provided is appropriate and sufficient.

[2:14:12] Voice 7: And so if you feel that it's not in this case, then the appropriate course is to ask

[2:14:18] Voice 7: us to remove it from the agenda for trust council and then if you want to direct the more work um

[2:14:22] Voice 7: you certainly can do so all

[2:14:25] Trustee Patrick (probable): right uh would you recommend that in the motion we also say

[2:14:29] Trustee Patrick (probable): not forward the report at this time or make that a separate i

[2:14:33] Voice 7: i i would do that just as a separate

[2:14:35] Voice 7: motion i'll say that i still have to remove their relevant rfd um from trust council's agenda all

[2:14:45] Trustee Patrick (probable): All right. So I guess I'm asking then, I guess, through your general consent that we will not forward item 8.3.4 to trust counsel this time.

[2:15:05] Trustee Patrick (probable): I'm seeing that. I will make this motion and then we can see how it goes.

[2:15:10] Trustee Patrick (probable): I move that the executive committee request staff to prepare a report that sets out the chronology, the decisions made, and the status of the 2022 situation analysis recommendations, and the status of the implementation of the 2023-32 Salt Spring Island Watershed Protection Plan in relation to internalizing the Salt Spring Island Watershed Project work with the island's trust work on freshwater sustainable strategy implementation and related existing functions.

[2:15:41] Trustee Patrick (probable): Is there a second? Seconded by Vice Chair Peterson. Is there any discussion? Vice Chair Elliott.

[2:15:52] Trustee Elliott (probable): Yeah, not on the content of the motion, but on process. So this comes back to executive committee.

[2:15:59] Trustee Elliott (probable): This isn't, is this our project to administer? Is this, I mean, in terms of, you know, who makes

[2:16:10] Trustee Elliott (probable): makes the call on the future of the salt spring watershed work.

[2:16:21] Voice 4: If

[2:16:21] Voice 7: I made through the chair,

[2:16:22] Voice 7: if it's ultimately

[2:16:23] Voice 7: to inform the question of rescinding the bylaw,

[2:16:26] Voice 7: that'll go to trust council.

[2:16:32] Trustee Patrick (probable): Got it. Thank you.

[2:16:34] Trustee Patrick (probable): I think it's the overall, how can this work proceed?

[2:16:39] Trustee Patrick (probable): Where does it proceed? What, where does it live?

[2:16:43] Trustee Patrick (probable): These are bigger questions. All right.

[2:16:51] Trustee Patrick (probable): If I'm not seeing any further discussion, I'll call the vote.

[2:16:54] Trustee Patrick (probable): all those in favor please raise your hands and that carries all right thank you so then i'm

[2:17:05] Trustee Patrick (probable): moving on to item 8.3.5 the monitoring progress of the ecosystem protection and land use planning

[2:17:12] Trustee Patrick (probable): initiative 3.2.4 update uh on page 224. vice chair elliott i think you had raised that one

[2:17:20] Trustee Elliott (probable): Yes. And I must confess that when the vote was held, so this goes back to our July 26th meeting of RPC, or 24, and what's been happening is that this list tool,

[2:17:41] Trustee Elliott (probable): which is meant to provide a methodology for a local trust committee to make decisions

[2:17:52] Trustee Elliott (probable): about how certain values are weighted. So in a land screening process, what is this piece of

[2:18:05] Trustee Elliott (probable): land appropriate for? Can it handle more intensity or density or less? And there's a wide range of

[2:18:14] Trustee Elliott (probable): tools that would be used to evaluate it. The problem that we kept encountering at Regional

[2:18:21] Trustee Elliott (probable): Planning Committee was that there was a need for communication to the public about how this tool

[2:18:30] Trustee Elliott (probable): was used, how it was developed, but ultimately it came back to, was this ever a trust council

[2:18:37] Trustee Elliott (probable): directed project that then became folded into the body of work that our PC was overseeing

[2:18:48] Trustee Elliott (probable): that was then labeled with ecosystem protection in all land use planning decisions.

[2:18:53] Trustee Elliott (probable): And so there were challenges from a number of committee members about the validity of the tool, how it had been rolled out. There's notes in the minutes that it has caused a lot of reputational damage on some of the islands doing OCP reviews and housing reviews, Denman and Gabriola.

[2:19:21] Trustee Elliott (probable): and so i'm just wondering how this ended up in the package to go to trust council if rpc

[2:19:31] Trustee Elliott (probable): please recall please remind me because i actually wasn't present for that vote

[2:19:36] Trustee Elliott (probable): but i think we thought advanced the entire thing because the list tool we didn't have confidence in

[2:19:44] Trustee Elliott (probable): it all the other pieces the species at risk report the model natural environment development permit

[2:19:51] Trustee Elliott (probable): area, those were all fine. But RPC was still in the middle of quite a long two, over two meetings

[2:19:59] Trustee Elliott (probable): going, what do we do with this list tool that isn't understood by the public? We want some

[2:20:03] Trustee Elliott (probable): public communications. That was, and I don't, there is no minutes from the last RPC meeting.

[2:20:10] Trustee Elliott (probable): So I'm, I'm relying on the May 1st meeting and then the agenda package and some of my notes from,

[2:20:18] Trustee Elliott (probable): from the discussion of that meeting but you know you're presenting this director as if it received

[2:20:27] Trustee Elliott (probable): the endorsement of the committee which it didn't in my recollection and and i just look at your

[2:20:36] Trustee Elliott (probable): note here on page 225 rpc previously requested staff convert an earlier list staff report into

[2:20:43] Trustee Elliott (probable): a request for decision this rfd updates that request and includes the may 1st staff report

[2:20:48] Trustee Elliott (probable): So you're going back to May 1st, but the committee then asked for more work to be done.

[2:20:54] Trustee Elliott (probable): So I don't think this is, I don't know what is ready for presentation for Trust Council, but this report is not it.

[2:21:01] Trustee Elliott (probable): Thank you.

[2:21:02] Voice 5: Maybe if I may, through the chair.

[2:21:04] Voice 5: Go ahead.

[2:21:05] Voice 5: Yeah, no, Vice Chair Elliott is absolutely correct.

[2:21:08] Voice 5: I did edit this report for some reason.

[2:21:12] Voice 5: I must have grabbed the previous report and put it in here.

[2:21:14] Voice 5: I did remove reference to list in my report and but it's it's the wrong one here so my apologies

[2:21:19] Voice 5: that I don't mean to cause that pain and confusion. Vice Chair Elliott is correct that the RPC did say

[2:21:27] Voice 5: they don't wish to endorse staff use of the list the land information screening tool and

[2:21:33] Voice 5: it was deleted from this list so I can certainly update this RFD to remove that as per RPC's

[2:21:41] Voice 5: request so I think the supporting materials of what list is could be included but certainly not

[2:21:47] Voice 5: RPC's endorsement thereof so yeah I could certainly clarify that it was a really quick

[2:21:53] Voice 5: amendment and I know I did it so I'm surprised that I included this report so my apologies that's

[2:21:58] Voice 5: just some lazy administrative work on my part so I'm happy to forward it with the amendment to

[2:22:07] Voice 5: remove any implication of RPC's endorsement of the list tool. All

[2:22:19] Trustee Patrick (probable): right. Vice Chair Peterson,

[2:22:21] Trustee Patrick (probable): or Vice Chair Elliott, sorry,

[2:22:22] Trustee Elliott (probable): in your follow-up. Yeah, sorry. I'm trying to follow here. So your

[2:22:27] Trustee Elliott (probable): attachment four from the May 1st meeting, it's on page 308. I just had to keep scrolling because

[2:22:37] Trustee Elliott (probable): Because there's a lot of information from the species at risk stuff.

[2:22:44] Trustee Elliott (probable): So down to the staff report.

[2:22:46] Trustee Elliott (probable): So May 1st, explaining the methodology.

[2:22:53] Trustee Elliott (probable): Mixed results.

[2:22:54] Trustee Elliott (probable): Yeah.

[2:22:55] Trustee Elliott (probable): Waiting.

[2:22:55] Trustee Elliott (probable): I think we need a covering briefing to articulate some of the concerns of RPC and why we requested public information and sort of what is the status of this tool.

[2:23:15] Trustee Elliott (probable): I don't think it's enough to just provide the May 1st report.

[2:23:22] Trustee Elliott (probable): I think why is it here and what did RPC have to say about it?

[2:23:27] Trustee Elliott (probable): maybe that's not your role maybe the chair needs to speak to that um i don't know laura you were

[2:23:35] Trustee Elliott (probable): there please help me out with uh you know we asked for

[2:23:43] Trustee Elliott (probable): materials for

[2:23:44] Voice 3: a reason i

[2:23:46] Trustee Patrick (probable): think um if you

[2:23:47] Trustee Patrick (probable): include any aspects of the list tool for the september meeting it's going to become the same

[2:23:52] Trustee Patrick (probable): conversations that we had at uh regional planning committee so i think i'd agree with your original

[2:23:59] Trustee Patrick (probable): recommendation there, Vice Chair Elliott, that they just, that, that just be removed from this

[2:24:03] Trustee Patrick (probable): report. Otherwise we will have that same conversation again, same trustees will,

[2:24:11] Trustee Patrick (probable): you know, share their concerns and frustrations. So I don't know if you're wanting that,

[2:24:17] Trustee Patrick (probable): that kind of feedback right now, Director Cermak?

[2:24:20] Voice 5: Absolutely. Anything I can do that the ECU would

[2:24:22] Voice 5: like to do to make this ready for trust council. And again, I do apologize for not including this.

[2:24:28] Voice 5: i know i did that work so i'm not sure how i messed up which report to attach but i think

[2:24:34] Voice 5: it was my eagerness to move things along and it grabs it

[2:24:37] Trustee Patrick (probable): um i'll go to vice chair peterson and

[2:24:40] Trustee Patrick (probable): then again vice chair elliott so go vice chair peterson yeah

[2:24:43] Voice 6: thank you chair um on page one

[2:24:49] Voice 6: or sorry 264 in the species at risk report um there is a pretty serious correction that needs

[2:24:57] Voice 6: to be made second paragraph on that page reads um second seconds of the second sentence of the

[2:25:08] Voice 6: second paragraph this regulatory approach is implemented primarily through comprehensive

[2:25:12] Voice 6: environmental development permit area and then the following uh paragraph says existing dpa framework

[2:25:21] Voice 6: work. Have a quick look at the Laskete Island bylaws. There are no development permit areas

[2:25:30] Voice 6: in either the OCP or the land use bylaw on Laskete. So that is incorrect information

[2:25:36] Voice 6: being presented in that report. So that should absolutely be corrected.

[2:25:55] Voice 5: I've noted that in chair, I did want to introduce one other thought about this report in regards

[2:26:02] Voice 5: to the species at risk, state of the islands, and that is staff would like to make a few

[2:26:08] Voice 5: more edits as well before going to Trust Council to strengthen the introduction and adding

[2:26:13] Voice 5: more definitions.

[2:26:14] Voice 5: So that's a staff from the Islands Trust Conservancy would like to make those small additions and

[2:26:20] Voice 5: And they've asked to do that between when this report was written and today.

[2:26:24] Voice 5: So if that's okay, the staff could do that as well with EC's blessing.

[2:26:28] Voice 5: And do they have time to do that before the September Trust Council?

[2:26:31] Voice 5: They've already submitted a draft to me this morning.

[2:26:34] Trustee Patrick (probable): Ah, there they're ahead of you. All right.

[2:26:36] Voice 5: Yes, they are. They said, can we do this? And I said, I will ask EC.

[2:26:39] Voice 5: All

[2:26:40] Trustee Patrick (probable): right. Viceroyal.

[2:26:44] Trustee Elliott (probable): Thank you. Back to the list. My favorite topic right now.

[2:26:49] Trustee Elliott (probable): I think your covering report could include some discussion on this.

[2:26:59] Trustee Elliott (probable): And you've got a lot of this written in the materials that will now not be forwarded to Trust Council.

[2:27:06] Trustee Elliott (probable): But there needs to be some information reported back out because this relates to a strategic plan.

[2:27:14] Trustee Elliott (probable): the housing is i think it's under housing options and ecosystem protection and all land use planning

[2:27:22] Trustee Elliott (probable): decision and how we amended our work plan there's a few motions related to that in the last two

[2:27:28] Trustee Elliott (probable): meetings so i think you could pull you know a few paragraphs about the background what the

[2:27:38] Trustee Elliott (probable): the what the list will is intended to be where regional planning committee sits with how it's

[2:27:46] Trustee Elliott (probable): directed more work around it to towards uh communication uh and that it was not comfortable

[2:27:54] Trustee Elliott (probable): advancing this you know to trust council at this time there needs to be more work done and you've

[2:28:03] Trustee Elliott (probable): We've got

[2:28:06] Voice 5: four

[2:28:08] Trustee Elliott (probable): or five paragraphs

[2:28:09] Trustee Elliott (probable): that would just help state what it is.

[2:28:14] Voice 5: Sorry?

[2:28:15] Voice 5: My apologies.

[2:28:16] Trustee Patrick (probable): Your internet was just being a little...

[2:28:21] Trustee Elliott (probable): Okay, yeah.

[2:28:22] Trustee Elliott (probable): I think your report needs to state what it is

[2:28:25] Trustee Elliott (probable): and why it's not advancing at this time

[2:28:26] Trustee Elliott (probable): because that is trying to respond

[2:28:29] Trustee Elliott (probable): to Trust Council's direction

[2:28:31] Trustee Elliott (probable): and an item in the strategic plan.

[2:28:34] Trustee Elliott (probable): So I think instead of including all the appendices,

[2:28:37] Trustee Elliott (probable): will just confuse everybody, just pull some information about what it is and why it's

[2:28:42] Trustee Elliott (probable): not being advanced yet. Thanks.

[2:28:47] Trustee Patrick (probable): All right. Director Cermak, did you want to respond?

[2:28:52] Voice 5: Whatever the pleasure of the EC is, I'm happy to do.

[2:28:56] Trustee Patrick (probable): Oh, you can go ahead.

[2:29:00] Trustee Elliott (probable): I need to make a motion after all this talking.

[2:29:08] Trustee Elliott (probable): Okay. Request that the Director of Planning's Executive Committee request the Director of

[2:29:12] Trustee Elliott (probable): Planning Services amend item 8.3.1 quarterly report to include description of the land

[2:29:25] Trustee Elliott (probable): information screening tool and discussion and a brief discussion of its current status

[2:29:37] Trustee Elliott (probable): by Regional Planning Committee. Sorry, Alexandra.

[2:29:46] Voice 10: That's okay. Just let me clean it up for a moment.

[2:29:49] Voice 10: Thank you.

[2:30:50] Voice 10: how does that look well

[2:30:53] Voice 5: xandra it would be item 835 and then oh

[2:30:56] Voice 5: oh sorry

[2:31:00] Trustee Elliott (probable): my intent was to ask you to quarterly report and we could separately do eight three

[2:31:06] Trustee Elliott (probable): five my

[2:31:07] Voice 5: misunderstanding yeah

[2:31:09] Trustee Elliott (probable): your quarterly report should include the discussion at regional

[2:31:12] Trustee Elliott (probable): planning committee about list thanks so

[2:31:17] Voice 11: include maybe not a or amend to include okay oh yeah

[2:31:24] Trustee Patrick (probable): right does that make sense do you know directors are mech so

[2:31:27] Voice 5: what i'm hearing is remove any

[2:31:28] Voice 5: reference to list in the item 835 and but instead have to this description in my quarterly report

[2:31:38] Trustee Elliott (probable): yeah okay well it's what did rpc discuss about list and why is it not advancing and that could

[2:31:46] Trustee Elliott (probable): be in your quarterly report rather than attaching all the amendments which i think we've discussed

[2:31:50] Trustee Elliott (probable): Justin, you'll just remove in 8.3.5.

[2:31:53] Trustee Elliott (probable): Okay.

[2:31:54] Trustee Elliott (probable): I move that the Executive Committee

[2:31:56] Trustee Elliott (probable): request the Director of Planning Services

[2:31:57] Trustee Elliott (probable): amend item 8.3.1 quarterly report

[2:32:00] Trustee Elliott (probable): to include description

[2:32:01] Trustee Elliott (probable): of the land information screening tool list

[2:32:03] Trustee Elliott (probable): and discussion of its current status

[2:32:05] Trustee Elliott (probable): by Regional Planning Committee.

[2:32:08] Trustee Elliott (probable): Is there a second?

[2:32:14] Trustee Patrick (probable): Oops, I can't see if you're on there, David.

[2:32:17] Trustee Patrick (probable): Oh, there you are.

[2:32:18] Trustee Patrick (probable): You are waving.

[2:32:18] Trustee Patrick (probable): Sorry, you left my top screen.

[2:32:21] Trustee Patrick (probable): So it's second by Vice Chair Maude.

[2:32:25] Trustee Patrick (probable): Is there any discussion?

[2:32:28] Trustee Patrick (probable): I'll just say, I think if we left it the way it was,

[2:32:31] Trustee Patrick (probable): it was going to be a lengthy conversation at Trust Council

[2:32:34] Trustee Patrick (probable): and sort of a rehash of the committee

[2:32:36] Trustee Patrick (probable): that it's clearly not ready to go to Trust Council.

[2:32:39] Trustee Patrick (probable): And I think if I put it in the quarterly report,

[2:32:40] Trustee Patrick (probable): it would probably be a better managed conversation

[2:32:44] Trustee Patrick (probable): or maybe not even a conversation at Trust Council.

[2:32:47] Trustee Patrick (probable): So thank you.

[2:32:49] Trustee Patrick (probable): Any further discussion?

[2:32:52] Trustee Patrick (probable): Call the vote.

[2:32:53] Trustee Patrick (probable): All those in favor, please raise your hands.

[2:32:57] Trustee Patrick (probable): Thank you.

[2:32:58] Trustee Patrick (probable): All right. This carries. Okay. So then item 8.3.5 will need to be corrected in the right report with some amendments forwarded to Trust Council through general consent. I guess I should finish speaking. All right.

[2:33:19] Trustee Patrick (probable): All right. Well, we'll keep going. It's about 10 minutes to noon here, so let's keep going if we can. Thank you, Director Cermak, and some little bit of work there for you to do, but hopefully doable.

[2:33:33] Trustee Patrick (probable): Okay. Item 8.4 is the Financial and Employee Services, Director of Financial Employee Services Quarterly Report, 841 on page 344. Any questions or changes to this report? Not seeing any. Can we approve through general consent to forward this to Trust Council 8.4.1?

[2:33:57] Trustee Patrick (probable): Okay, that brings us to legislative and information services. Sorry, Director Cermak, you might be back if we have questions. So there are three items here. Item 851, the Director of Legislative Information Services Quarterly Report. 852, the Harmonization and Resolution Without Meeting Process. And 853, Information Systems Five-Year Plan. Any items that you wish to pull for conversation?

[2:34:24] Trustee Patrick (probable): conversation. Well, come on. I think we should make Director Surmatt go through the five-year

[2:34:31] Trustee Patrick (probable): plan. No. Vice Chair Elliott.

[2:34:36] Trustee Elliott (probable): Yeah. I just had a few comments or questions on the plan. Thanks.

[2:34:41] Trustee Patrick (probable): All right. So can we then through general consent forward 8.5.1 and 8.5.2 to

[2:34:47] Trustee Patrick (probable): trust counsel? Excellent. Thank you. All right. So 8.5.3, go ahead, Vice Chair Elliott.

[2:34:53] Trustee Patrick (probable): it

[2:34:55] Trustee Elliott (probable): um so on page 372 i think missing it did the information technology manager uh weigh in on this

[2:35:06] Trustee Elliott (probable): do they have a name yes

[2:35:10] Voice 7: through the chair the information technology manager uh is the lead

[2:35:13] Voice 7: author of the plan yes that's ted drummond well

[2:35:17] Trustee Elliott (probable): it's missing from his name is missing

[2:35:20] Trustee Elliott (probable): uh on

[2:35:22] Voice 4: the rfd yeah

[2:35:23] Trustee Elliott (probable): so be good to give a name and then the five-year plan okay so it's

[2:35:33] Trustee Elliott (probable): well there's a lot here um yeah i'm not going to quibble with the presentation i think

[2:35:46] Trustee Elliott (probable): i i guess i had questions about projects and process progress so starting on page 374

[2:35:54] Trustee Elliott (probable): or so what we have starting now or in play now versus starting yeah looks like it was written

[2:36:15] Trustee Elliott (probable): by an information services person i'm just kidding um keela okay so back the work on keela

[2:36:24] Trustee Elliott (probable): this database i have a question uh i looked it up briefly i know it's it was vetted by uh

[2:36:31] Trustee Elliott (probable): conservancy staff as adequate for their uses but I am questioning a little bit of this phase two

[2:36:42] Trustee Elliott (probable): so this is on page 374 to look at additional use cases such as a First Nations database

[2:36:49] Trustee Elliott (probable): but then the deliverable is initial work to develop a KELA based First Nations database

[2:36:58] Trustee Elliott (probable): I'm just having a problem with the whole contact database concept, which Director Frater advanced in 2022 as one of the key items that was needed for us to conduct real engagement and early and relationship building with First Nations.

[2:37:21] Trustee Elliott (probable): And now we finally have a database, but it's scheduled that phase two is to look at an additional use case for a specific First Nations database.

[2:37:32] Trustee Elliott (probable): Why is that a separate database?

[2:37:34] Trustee Elliott (probable): Why are we using a fundraising database, which is primarily what Kila is used for, to contact funders?

[2:37:44] Trustee Elliott (probable): um and why is it later in stage than because i thought this was this was approved years ago

[2:37:54] Trustee Elliott (probable): and that we're just getting this online now but director marler's not here and this is not really

[2:38:03] Trustee Elliott (probable): a question it's just like this is really long delayed work is this really the suitable database

[2:38:09] Trustee Patrick (probable): i see director freighter has bravely raised her hand go ahead

[2:38:14] Voice 8: i will speak within the scope of my knowledge which is not comprehensive

[2:38:18] Voice 8: the conservancy has gone first because at the time the current contact database for conservancy

[2:38:24] Voice 8: was going to expire as a software so there was an imperative to move um so that that's why the

[2:38:29] Voice 8: conservancy data set has moved first so just explains that prioritization i think um in the

[2:38:36] Voice 8: initial assessment of the selection of this particular software it was felt that it probably

[2:38:40] Voice 8: would serve the needs of our indigenous relations program and was you know

[2:38:45] Voice 8: generally well suited there is now that there's been some experience in

[2:38:48] Voice 8: transitioning the data I think there's a desire just to go back and double-check

[2:38:51] Voice 8: some pieces of that I haven't heard that anyone has suggested that we change

[2:38:56] Voice 8: course I think there's just a desire to go back and take a look and again

[2:39:00] Voice 8: there's just conversations ongoing about the sequencing of which data sets move

[2:39:05] Voice 8: at which period I have been not terribly involved in those conversations so now

[2:39:09] Voice 8: Now that this agenda is out the door,

[2:39:11] Voice 8: I'm looking forward to kind of reconnecting

[2:39:12] Voice 8: and learning where we're at with that project.

[2:39:16] Voice 8: But yes, it is long overdue

[2:39:17] Voice 8: and we're looking forward

[2:39:18] Voice 8: to having an Indigenous Relations Manager as well.

[2:39:20] Voice 8: Having that extra capacity on staff

[2:39:22] Voice 8: to help coordinate some of these initiatives

[2:39:25] Voice 8: will be very beneficial.

[2:39:26] Voice 8: All

[2:39:30] Trustee Patrick (probable): right, does that satisfy your questions there,

[2:39:32] Trustee Patrick (probable): Vice Chair Elliott?

[2:39:41] Trustee Patrick (probable): All right, any other questions on this?

[2:39:43] Trustee Patrick (probable): You're muted, Vice Chair Elliott, if you...

[2:39:46] Trustee Patrick (probable): Okay,

[2:39:47] Trustee Elliott (probable): so that is fiscal ending 2028.

[2:39:50] Trustee Elliott (probable): When we go to page 377, if you could scroll there, expected to continue additional use

[2:39:58] Trustee Elliott (probable): cases develop for staff to track First Nations engagement.

[2:40:03] Trustee Elliott (probable): Oh, it's just all very, very confusing, but it's all technology words.

[2:40:08] Trustee Elliott (probable): And so maybe I shouldn't expect to understand it.

[2:40:11] Trustee Elliott (probable): I'm a little disheartened that artificial intelligence review is not started till 2028.

[2:40:20] Trustee Elliott (probable): That's going to leave us behind.

[2:40:22] Trustee Elliott (probable): But I get it.

[2:40:23] Trustee Elliott (probable): we can't do everything at once?

[2:40:26] Voice 7: Again just on that through the

[2:40:27] Voice 7: chair so that that is that'll

[2:40:29] Voice 7: be so that's next fiscal right so anticipating undertaking that work next fiscal but again it's

[2:40:37] Voice 7: just a capacity issue in terms of and that the scope of that is to do a proper review of the

[2:40:43] Voice 7: application of artificial intelligence is a significant scope and significant piece of work

[2:40:48] Voice 7: That said, we are exploring a potential partnership with the graduate school at SFU to work with a graduate student to do an initial assessment of the application of AI in Islands Trust Contact.

[2:41:03] Voice 7: And if that proceeds, we would probably initiate that this fall as an initial research project.

[2:41:07] Voice 7: So that would form at least a basis for that subsequent review.

[2:41:11] Voice 7: We're just waiting for further communication with SFU on whether or not we're able to proceed with that.

[2:41:18] Trustee Elliott (probable): Cool. Okay.

[2:41:19] Trustee Elliott (probable): no i think the report is good this is um and it's hopefully will land while i what council asks for

[2:41:27] Trustee Elliott (probable): and it's great to see it thanks all

[2:41:32] Trustee Patrick (probable): right any other questions then if not can we agree through

[2:41:37] Trustee Patrick (probable): general consent to forward item 8.5.3 to trust council excellent um so that brings us to um

[2:41:50] Trustee Patrick (probable): Um, just console delegation applications, none at this time, which is good to see.

[2:41:57] Trustee Patrick (probable): Um, and we have the draft, um, agenda at appendix a, so this is the draft agenda of the reports

[2:42:14] Trustee Patrick (probable): that are already going forward.

[2:42:15] Trustee Patrick (probable): Uh, vice chair Elliot.

[2:42:18] Trustee Elliott (probable): Oh, sorry.

[2:42:18] Trustee Elliott (probable): I was, I was looking at the two page agenda, but, um, if we have no delegations, um, so

[2:42:26] Trustee Elliott (probable): So going to the end of day one.

[2:42:30] Trustee Elliott (probable): Oh, I think you're jumping through

[2:42:32] Trustee Patrick (probable): to the three-day schedule.

[2:42:35] Trustee Elliott (probable): Oh, did I miss an appendix?

[2:42:38] Trustee Patrick (probable): Yep.

[2:42:39] Trustee Patrick (probable): Sorry.

[2:42:40] Trustee Patrick (probable): There's appendix A is the draft agenda.

[2:42:42] Trustee Patrick (probable): So if we could address that one first, then we'll be at the three-day schedule.

[2:42:48] Trustee Patrick (probable): So are there any changes to this?

[2:42:52] Trustee Patrick (probable): Otherwise, can we agree through general consent to forward appendix A to trust counsel?

[2:42:59] Trustee Patrick (probable): All right.

[2:43:00] Trustee Patrick (probable): Building an agenda slowly.

[2:43:01] Trustee Patrick (probable): here all the parts and pieces are coming together thank you everyone so now 8.8 is the draft three

[2:43:06] Trustee Patrick (probable): day schedule on page 382 of the other agenda uh go ahead now vice chair elliott

[2:43:17] Trustee Elliott (probable): thanks um just

[2:43:19] Trustee Elliott (probable): wondering if we could move the trustee round table potentially to the end of day one if room allows

[2:43:28] Trustee Elliott (probable): you know if there's no delegations of course we want to have a public comment period

[2:43:31] Trustee Elliott (probable): period, we could potentially have the, you know, day one of trustee roundtable and get half of it

[2:43:39] Trustee Elliott (probable): done. I just think it would be sad if we leave it at the end and then everybody disappears as

[2:43:44] Trustee Elliott (probable): they normally do. And we don't have that opportunity to do a roundup, especially at the

[2:43:49] Trustee Elliott (probable): end of term. I

[2:43:55] Trustee Patrick (probable): don't know if staff see any concerns or looks like the intent is to end at five. Go

[2:44:00] Trustee Patrick (probable): ahead, CAO Bruni.

[2:44:02] Voice 7: Yeah, I think if we don't have delegation or significant public comment,

[2:44:05] Voice 7: That's certainly an amendment you could make to the agenda at that time and move up the roundtable to that time.

[2:44:11] Voice 7: You just would, yeah, you want to allow yourself time to end relatively early, but keep it in mind too, it's a virtual meeting.

[2:44:19] Voice 7: So unlike an in-person meeting, there's not a dinner or anything that you have to get to right after.

[2:44:26] Trustee Patrick (probable): I mean, we can use, I mean, this is some of the choices we make as we prep for the meeting.

[2:44:30] Trustee Patrick (probable): What items can be moved forward if we're running sooner?

[2:44:33] Trustee Patrick (probable): sooner if we're saying that the round table is a priority and we want to have the round table

[2:44:37] Trustee Patrick (probable): occur this year we could move the round table up to fill up any gaps and just start alphabetically

[2:44:44] Trustee Patrick (probable): and uh you know maybe we get five trustees reports done and we're back on schedule we

[2:44:50] Trustee Patrick (probable): know what do you think that would work if we come in and out of the round table

[2:45:00] Trustee Elliott (probable): sorry that was that question to me yeah

[2:45:02] Trustee Patrick (probable): to anybody but yes sure

[2:45:04] Trustee Patrick (probable): Sure.

[2:45:06] Trustee Elliott (probable): I think that would work because

[2:45:10] Trustee Patrick (probable): that's what, I mean,

[2:45:11] Trustee Patrick (probable): we are always looking for how to move up the agenda so we can just prioritize

[2:45:14] Trustee Patrick (probable): the round table as the item we move up.

[2:45:20] Trustee Patrick (probable): Any other concerns with the three day schedule other than it's three days at

[2:45:25] Trustee Patrick (probable): home on your computer? I'll point that out.

[2:45:37] Trustee Patrick (probable): Remembering that we did pass a motion at the last meeting saying, please,

[2:45:40] Trustee Patrick (probable): staff look at ways we can maybe do this differently in the future.

[2:45:43] Trustee Patrick (probable): healthier trustees and staff not being sitting down for three days all right if there are no

[2:45:55] Trustee Patrick (probable): changes to the three-day agenda we will continue to populate that and forward that to trust council

[2:46:02] Trustee Patrick (probable): through general consent all right so how are we doing here on time we're right at noon

[2:46:10] Trustee Patrick (probable): we can either fix finish this last item of the trustee sponsored rfd for the agenda

[2:46:20] Trustee Patrick (probable): agenda. I want to finish this one item so we can wrap up this part here. Okay. So let's

[2:46:29] Trustee Patrick (probable): look at item 8.9.1. We have a letter of support for motion M35. This is a trustee sponsored

[2:46:37] Trustee Patrick (probable): RFD from trustee Peterson. So looking on, should we forward this to trust counsel? Trustee

[2:46:44] Trustee Patrick (probable): Peterson, do you want to plead your case?

[2:46:50] Voice 6: Thank you, Chair. I guess my only comment is, I must have missed it when I went back

[2:46:56] Voice 6: and reviewed it the the subject line is a little um clunky uh and and maybe that could use a a a

[2:47:09] Voice 6: little bit of uh tidying up there uh other than that um notwithstanding the chief administrator

[2:47:16] Voice 6: officers comments i think that um trustees and island residents all understand the vital nature

[2:47:24] Voice 6: of ferries to our island communities and so I think in that and the rest of that

[2:47:33] Voice 6: sense that it speaks for itself. Thank

[2:47:40] Trustee Patrick (probable): you. CAO Brony, do you have anything you

[2:47:43] Trustee Patrick (probable): wanted to add? Yeah,

[2:47:44] Voice 7: thank you for the share. Just as a point of clarification, my

[2:47:46] Voice 7: comments there are not intended to suggest that this shouldn't go forward

[2:47:49] Voice 7: just to provide the context that there is no applicable policy that would

[2:47:54] Voice 7: determine a recommendation either way right

[2:47:58] Trustee Patrick (probable): thank you so subject to fixing the uh subject line to

[2:48:02] Trustee Patrick (probable): make it a little less repeat repetitive um is there any objections to this going forward to

[2:48:09] Trustee Patrick (probable): trust council otherwise through general consent we'll agree to send item 8.9.1 to trust council

[2:48:15] Trustee Patrick (probable): all right okay uh seeing that we don't have a committee of the whole section so i think that

[2:48:21] Trustee Patrick (probable): That brings us up to item number 10.

[2:48:23] Trustee Patrick (probable): So good time to break before we talk about budgets.

[2:48:28] Trustee Patrick (probable): So it is 12.03.

[2:48:31] Trustee Patrick (probable): Should we take a full half hour or come back at 12.30?

[2:48:34] Trustee Patrick (probable): What would people like to do?

[2:48:38] Trustee Patrick (probable): No objections.

[2:48:39] Trustee Patrick (probable): Let's just aim for 12.30 then.

[2:48:41] Trustee Patrick (probable): And we'll see you at 12.30.

[3:14:58] Voice 4: All right.

[3:15:00] Trustee Patrick (probable): Did everybody come back from their shortened lunch?

[3:15:04] Trustee Patrick (probable): I see staff showing back up again. Thank you very much.

[3:15:13] Trustee Patrick (probable): Sorry to shortchange your lunch, but hopefully we'll get through this at a reasonable pace here,

[3:15:20] Trustee Patrick (probable): and you'll have your afternoon back.

[3:15:24] Trustee Patrick (probable): Okay. So if everyone's back, we're going to get started.

[3:15:27] Trustee Patrick (probable): We left off at item 10, which is the Executive Committee Projects.

[3:15:31] Trustee Patrick (probable): 10.1.1.1 is the Executive Committee 2027-28 Program Project Staffing Budget Requests.

[3:15:40] Trustee Patrick (probable): Request for decision beginning on page 387.

[3:15:43] Trustee Patrick (probable): Who's going to be the lucky one to present this?

[3:15:45] Trustee Patrick (probable): Oh, CAO Broney, you're brave.

[3:15:48] Voice 7: Thank you, Chair.

[3:15:49] Voice 7: I'll start off and then I'll defer to Director Prater and Director Cermak to speak to their items as needed.

[3:15:57] Voice 7: But this, you'll recall at your last meeting,

[3:16:00] Voice 7: We had the Executive Committee and Trust Council operating budget items that you approved.

[3:16:06] Voice 7: That included the Trust Council meeting expenses, et cetera.

[3:16:09] Voice 7: So this is more related to the project and program expenses that are under Executive Committee's review,

[3:16:17] Voice 7: both on the Executive Committee side, but also as Trust Council programs and initiatives.

[3:16:24] Voice 7: The one that I can speak to here is the Code of Conduct investigation item.

[3:16:28] Voice 7: So maybe I'll just provide a few context comments on that.

[3:16:31] Voice 7: So this is, as you know, under our current policy, if we receive a formal code of conduct complaint, we take it to an informal or formal investigation resolution process.

[3:16:43] Voice 7: process. We have experienced over the last couple of years a couple of complaints that

[3:16:49] Voice 7: when we engage a third party to manage those have cost us approximately $15,000

[3:16:54] Voice 7: under the new provincial code of conduct legislative change that we are led to believe

[3:17:00] Voice 7: will be implemented later this fall. There will be in some ways a more stringent process and that

[3:17:07] Voice 7: it will require we're required under that to engage a third party investigator to address

[3:17:12] Voice 7: complaints. And so the proposal here is to establish a net new budget line of $20,000

[3:17:20] Voice 7: that is specifically tagged for those Code of Conduct complaints as a new legal expense line.

[3:17:25] Voice 7: That way we would have the resources available if needed. And obviously the hope is that it's

[3:17:30] Voice 7: not needed, but at least it's there if needed so that it doesn't, if we do have those investigations,

[3:17:35] Voice 7: they don't create a pressure on our existing general legal budget, which typically often has

[3:17:41] Voice 7: already has pressures on an annual basis. So if this isn't used, then it just is available for

[3:17:48] Voice 7: goes towards a general surplus, but it would have some dedicated funding. And this is consistent

[3:17:53] Voice 7: with a recommendation we received from the ministry that went out to all local governments

[3:17:58] Voice 7: with an update around the planned provincial code of conduct. And they flagged that it would

[3:18:03] Voice 7: may be wise for jurisdictions to set aside funding for these investigations as a prudent budget

[3:18:08] Voice 7: matter. So that's that item. And happy to take along with the two directors questions on any of

[3:18:15] Voice 7: the other specific items listed on here. Thank you.

[3:18:19] Trustee Patrick (probable): Thank you. Maybe we should just start with

[3:18:21] Trustee Patrick (probable): the table on page 388 and go in order and we can call in who needs to answer any questions that we

[3:18:27] Trustee Patrick (probable): have. So the first item is the history and heritage conservation grants proposed budget of

[3:18:32] Trustee Patrick (probable): six thousand dollars any questions from any of the vice chairs to staff i'm not seeing any on

[3:18:46] Trustee Patrick (probable): that item so we'll go to item two the planning application sponsorship ten thousand i think it's

[3:19:00] Trustee Patrick (probable): good yeah this is one of those tough ones that um you know this is we can't do much but this is um

[3:19:10] Trustee Patrick (probable): um important and this is more about deferred revenue if i'm understanding correct is how

[3:19:16] Trustee Patrick (probable): how this is budgeted or i'll

[3:19:25] Voice 7: maybe look to director um coburn to see if he can address

[3:19:28] Voice 7: that question in terms of how this is budgeted but um uh

[3:19:34] Voice 2: yeah usually excuse me usually what

[3:19:36] Voice 2: happens is anything in the stream it comes in and then we match sort of the matching principle

[3:19:41] Voice 2: we recognize it as we incur related activities okay

[3:19:48] Trustee Patrick (probable): but this would be deferring what they would

[3:19:51] Trustee Patrick (probable): would be giving us as revenue so yeah yeah

[3:19:54] Voice 2: so we recognize the revenue or we try to associate

[3:19:58] Voice 2: the revenue and expenses in the same periods so it's or you'll hear this a bit as a pre-warning

[3:20:04] Voice 2: we are trying to smooth out some of our expense categories so we're not hit every

[3:20:09] Voice 2: like an election every four years it's a big hit we're trying to smooth out some of our known

[3:20:12] Voice 2: expenses so you'll see that story come out more back to you chair very

[3:20:18] Trustee Patrick (probable): much appreciate that and

[3:20:19] Trustee Patrick (probable): thank you. That might be something we'll have to consider with the code of conduct going forward.

[3:20:24] Trustee Patrick (probable): If you have a year where there's no code of conduct, it goes back into general surplus,

[3:20:28] Trustee Patrick (probable): should that just sort of be reserved for future issues. So we'll have to figure out as we build

[3:20:35] Trustee Patrick (probable): these or smooth out these speed bumps. Okay, so number three is the NAPTEC sponsorship. It's only

[3:20:44] Trustee Patrick (probable): Only $275.

[3:20:47] Trustee Patrick (probable): I'm not hearing any arguments on that one.

[3:20:52] Trustee Patrick (probable): That's an easy amount.

[3:20:54] Trustee Patrick (probable): Communications.

[3:20:55] Trustee Patrick (probable): I guess that's a big jump.

[3:20:57] Trustee Patrick (probable): So, jump.

[3:21:03] Trustee Elliott (probable): Yeah, question on that one.

[3:21:09] Trustee Patrick (probable): Yeah, go ahead.

[3:21:11] Trustee Elliott (probable): So, the big jump seems to be the custom census data and producing infographics.

[3:21:18] Trustee Elliott (probable): Is this, I know we did this at the beginning of last term as well.

[3:21:24] Trustee Elliott (probable): Is that a comparable cost? Because I just don't remember that being a line item, or maybe I just, of course, I probably missed it somewhere.

[3:21:35] Voice 8: We are still going to be working with Statistics Canada to refine this cost estimate.

[3:21:40] Voice 8: It was less four years ago. For reasons of inflation, it will be more.

[3:21:45] Voice 8: But also they advised us last time they had underbid the work.

[3:21:48] Voice 8: So they honoured the price that they gave us at that time, but indicated that next time it would cost quite a bit more.

[3:21:53] Voice 8: So this is our best effort at an estimate, and we will be working with them in the coming month to refine this number and get a more solid estimate.

[3:22:02] Voice 8: So at that time, if there's new information, we can bring that back to Financial Planning Committee or Executive Committee if there's a need to refine the number.

[3:22:11] Voice 8: Of course, this is an optional activity as well, so it's not something that needs to be undertaken.

[3:22:16] Voice 8: I would suggest that you need to purchase the data in order to inform activities like setting of trustee remuneration.

[3:22:23] Voice 8: So I think that's somewhat needed, whether you interpret custom census data and provide it to the public as a discretionary communications activity.

[3:22:31] Voice 8: We did get a very good response to the last time you provided this.

[3:22:38] Trustee Patrick (probable): Any other questions on communications?

[3:22:41] Trustee Elliott (probable): If you could expand, please, on the implementation of public engagement strategy.

[3:22:45] Trustee Elliott (probable): strategy? I noticed there's also sort of contingency funding, but what activities

[3:22:56] Trustee Elliott (probable): sort of are captured within implementing the

[3:22:58] Voice 8: strategy? So we haven't yet drafted the strategy.

[3:23:01] Voice 8: And as you might remember, we're about to bring on a new communication and engagement team lead

[3:23:07] Voice 8: to assist in the creation of that strategy. So this funding is essentially being suggested that

[3:23:12] Voice 8: that you have some funding available to Trust Council

[3:23:15] Voice 8: to move forward on some of the actions

[3:23:18] Voice 8: that might be recommended in such a strategy.

[3:23:20] Voice 8: You could not fund it.

[3:23:22] Voice 8: And once the strategy is drafted,

[3:23:24] Voice 8: maybe funds could be added in back in the,

[3:23:26] Voice 8: later in the budget process,

[3:23:28] Voice 8: but we thought it might be prudent for executive committee

[3:23:30] Voice 8: to recommend some funding now be available for the use

[3:23:34] Voice 8: for implementing of the strategy when it's completed.

[3:23:36] Voice 8: And this could include everything

[3:23:38] Voice 8: from creation of templates,

[3:23:39] Voice 8: um you know guides for local trust committees there's all kinds of things that could come out

[3:23:45] Voice 8: of it that we might want to be recommending by charlotte

[3:23:50] Trustee Elliott (probable): so on the items could we perhaps have

[3:23:54] Trustee Elliott (probable): a note that travels with this briefing if it's going to trust council for budget consideration

[3:24:00] Trustee Elliott (probable): sort of exactly what you articulated um it could just be you know a note at the bottom of it but i

[3:24:08] Trustee Elliott (probable): I think it would be good to have what just what you've said captured about the custom data and

[3:24:15] Trustee Elliott (probable): the engagement strategy sorry my phone is dinging um and people might be confused we already have

[3:24:23] Trustee Elliott (probable): a communication strategy and I just was like oh yeah public engagement that's new um and so having

[3:24:30] Trustee Elliott (probable): some money as a placeholder okay we don't use that word but um yeah I think just a few notes

[3:24:38] Trustee Elliott (probable): would be good. CAO Bronny?

[3:24:41] Voice 7: Just to clarify

[3:24:42] Voice 7: the process too, so the next step in this is if the amount's approved here, we'll go forward

[3:24:46] Voice 7: to FPC. When they come to Trust Council, operating expense

[3:24:50] Voice 7: lines will have an operating expense justification where the increase is more than

[3:24:54] Voice 7: $5,000, where we would articulate some more of that rationale

[3:24:58] Voice 7: and new budget requests have a business case that goes with them.

[3:25:02] Voice 7: You see the business cases included for applicable items in this, but that

[3:25:06] Voice 7: that operating expense justification piece

[3:25:08] Voice 7: would provide that additional context as well

[3:25:10] Voice 7: when it comes to trust counsel.

[3:25:12] Trustee Patrick (probable): Excellent.

[3:25:14] Trustee Patrick (probable): And I'm hoping as we mature the way

[3:25:18] Trustee Patrick (probable): the budget processes are going in,

[3:25:22] Trustee Patrick (probable): again, harping on how Bowen Island's

[3:25:25] Trustee Patrick (probable): operational departments gave a presentation

[3:25:28] Trustee Patrick (probable): and talked these through and said,

[3:25:30] Trustee Patrick (probable): you know, where the must-haves and nice-to-haves are,

[3:25:34] Trustee Patrick (probable): because I think the more information

[3:25:35] Trustee Patrick (probable): that trustees have, the better decisions they can make?

[3:25:41] Voice 7: Yeah, if I may, through the chair, just on that point,

[3:25:42] Voice 7: we are already starting conversations about what that presentation to council,

[3:25:47] Voice 7: particularly because it'll be a new council in December,

[3:25:50] Voice 7: how we can structure that presentation of the budget in a way

[3:25:53] Voice 7: that helps them understand and see the differences

[3:25:56] Voice 7: between the sort of ongoing operating cost versus the must-haves,

[3:26:01] Voice 7: nice-to-haves, and where we have greater or less discretion.

[3:26:03] Voice 7: question.

[3:26:05] Trustee Patrick (probable): Excellent. I think that's great news. Okay, then. Number five, branded clothing. We've

[3:26:12] Trustee Patrick (probable): talked about that before, but $1,000. I guess the question, have you bought any of the branded

[3:26:17] Trustee Patrick (probable): clothing yet from the $750 we had? I think

[3:26:24] Voice 8: there's been a minor expense. I don't have the details at

[3:26:27] Voice 8: hand. Yeah. All

[3:26:29] Trustee Patrick (probable): right. First, I'll go to Director Coburn and then Vice-Chairman.

[3:26:32] Voice 2: Okay. I just want

[3:26:33] Voice 2: want a quick comment to supplement with the ceo just mentioned part of the process when it when

[3:26:38] Voice 2: the budget does flow through fpc and going through all the committees councils coming up there will

[3:26:44] Voice 2: be a more detailed rationale to what caused each increase and in my mind i've got a good picture of

[3:26:51] Voice 2: my mind but i haven't got on paper yet is i'm going to rely on nick to do his magic again to

[3:26:57] Voice 2: create a nice pictorial to help explain how this all flows through and what what it is so whether

[3:27:02] Voice 2: Whether you like tables like this, you know, formal financial statements or a picture, we'll have multiple variations of how we can present the new fiscal year 28 budget.

[3:27:14] Voice 4: So we're

[3:27:14] Voice 2: going to try a few new things.

[3:27:15] Voice 2: So hopefully we don't over complicate things by giving you different options.

[3:27:20] Voice 2: But I think the more options, the better it will be for you.

[3:27:23] Voice 2: Thank you.

[3:27:24] Trustee Patrick (probable): Continual improvement, I think, is important.

[3:27:28] Trustee Patrick (probable): Experimentation.

[3:27:28] Trustee Patrick (probable): You'll get feedback.

[3:27:29] Trustee Patrick (probable): Trustees, you know how we are.

[3:27:32] Trustee Patrick (probable): You'll always get feedback.

[3:27:33] Trustee Patrick (probable): that but thank you and i think it is great to bring new ideas and new approaches because

[3:27:38] Trustee Patrick (probable): they'll be welcomed vice chairman thank

[3:27:40] Voice 1: you chair i hope staff are better than me at this because

[3:27:45] Voice 1: when i was going through these um i caught the the um branded clothing made sense not

[3:27:51] Voice 1: i thought and i made a note that i saw somewhere else in these um um uh forums there was another

[3:28:00] Voice 1: another branded clothing expenditure.

[3:28:03] Voice 1: So I don't know if it was there and it's been removed

[3:28:06] Voice 1: or if I made a wrong note or what.

[3:28:09] Voice 1: I just, going through the package right now,

[3:28:11] Voice 1: I can't pick it out right now,

[3:28:13] Voice 1: but I thought I saw it twice in these.

[3:28:16] Trustee Patrick (probable): I think, so yeah, Bruno?

[3:28:17] Voice 7: Yeah, thank you.

[3:28:18] Voice 7: Thank you, Vice-Chair Mott.

[3:28:19] Voice 7: In fact, I just noticed that too,

[3:28:20] Voice 7: as we were looking at the communications budget item.

[3:28:23] Voice 7: So up at page number four,

[3:28:25] Voice 7: in the bulleted list there,

[3:28:27] Voice 7: there is a reference to $1,000 for printing,

[3:28:30] Voice 7: signage and branded clothing. So that may have been where it was. And I think the branded clothing

[3:28:35] Voice 7: is probably included there as an error because it is covered under that, unless Director Frazier

[3:28:39] Voice 7: can correct me. I think that was probably included there as an error. It does stand alone as the

[3:28:44] Voice 7: $1,000 item. Thank you.

[3:28:47] Voice 8: Yes, that's an error. It was established. It should be its own budget line

[3:28:50] Voice 8: as it's an asset. So I will make that change.

[3:28:54] Voice 1: And I will take better notes next time.

[3:28:56] Voice 1: all

[3:28:56] Trustee Patrick (probable): right thank you all right not seeing anything so on to number six is we just

[3:29:03] Trustee Patrick (probable): all talked about the code of conduct investigation so um next item is seven trust policy amendment

[3:29:10] Trustee Patrick (probable): project 66 000 is there some ideas i know uh uh ceo browning you said that uh there there will

[3:29:23] Trustee Patrick (probable): definitely be some serious thought put into how how we move forward this new trust council um

[3:29:31] Trustee Patrick (probable): Vice General, yeah,

[3:29:34] Trustee Elliott (probable): thank you. I'm more thinking of the presentation of the business case.

[3:29:41] Trustee Elliott (probable): It is a complicated project. There's a lot of context and background.

[3:29:49] Trustee Elliott (probable): It's just hard to, you know, and

[3:29:52] Trustee Elliott (probable): the risk assessment, which I appreciate. I think,

[3:29:54] Trustee Elliott (probable): director we asked for this

[3:29:56] Trustee Elliott (probable): maybe

[3:30:00] Trustee Elliott (probable): And I think this is a really good way of presenting the risks and proposed

[3:30:04] Trustee Elliott (probable): mitigations. So no quibble with that. And no, you know what?

[3:30:13] Trustee Elliott (probable): It was the Indigenous Relations Action Plan that was a little bit confusing to

[3:30:18] Trustee Elliott (probable): me. No. Okay. This one's pretty good. Great. Great.

[3:30:23] Trustee Patrick (probable): All right. Well,

[3:30:24] Trustee Patrick (probable): next

[3:30:25] Voice 3: council, you get to play with this one.

[3:30:30] Voice 3: So excited. Sorry. Was that my outburst?

[3:30:32] Voice 3: Yes,

[3:30:33] Trustee Patrick (probable): may this not carry on another beyond another term. Okay, number eight is the Indigenous Relations Action Plan. So Vice Chair Elliott, you said you had questions on that one.

[3:30:44] Trustee Patrick (probable): Yeah,

[3:30:49] Trustee Elliott (probable): and thank you to Joe Elliott for laying out all the considerations.

[3:30:56] Trustee Elliott (probable): I think it's important to understand the different aspects.

[3:31:06] Trustee Elliott (probable): What I'm wondering, results and alternatives.

[3:31:14] Trustee Elliott (probable): It just is kind of confusing with the results and alternatives.

[3:31:22] Trustee Elliott (probable): maybe the recommended option rationale would that normally not come at the top so page 400

[3:31:37] Trustee Elliott (probable): could that rationale those three paragraphs um could that not be just listed under option one

[3:31:50] Trustee Elliott (probable): and why it's recommendation why it's recommended and then the option two three four could flow

[3:32:00] Trustee Elliott (probable): and then a risk assessment yeah i don't know if we can i'm

[3:32:26] Trustee Patrick (probable): not sure what you're recommending there

[3:32:28] Trustee Patrick (probable): i

[3:32:29] Trustee Elliott (probable): guess i just don't know it's it's just such a it's a long document that it's hard to

[3:32:35] Trustee Elliott (probable): um um i think in general these business cases need to be reformatted in some way it's not a

[3:32:45] Trustee Elliott (probable): criticism of this one in particular it's it's just hard to pull out what all the different pieces are

[3:32:54] Trustee Elliott (probable): You know, the staff resourcing is in there. That's sort of a new request of council. The proposed implementation strategy. I don't know what to suggest to strengthen it.

[3:33:15] Trustee Elliott (probable): Oh, and there is one mistake in the table of activity and total requests, page 403. I think it should total 143, not 203. So there may have just been a mistake there.

[3:33:29] Trustee Elliott (probable): I mean, in general, it's very good. It covers everything. I'm just quibbling with presentation, but I think it's a general thing about business cases in general.

[3:33:45] Trustee Patrick (probable): Yes, each one on their own is valuable information, but it is difficult when they get all assembled into an agenda package and you have this running document of, it does become challenging.

[3:34:08] Trustee Patrick (probable): And I think that's the challenge as we go forward of, you know, staff, staff trustees need to be given the information to make the decisions, but are they getting lost in the details?

[3:34:19] Trustee Patrick (probable): Trustee Peterson, our Vice Chair Peterson, sorry.

[3:34:22] Voice 6: Yeah, thank you. Yeah, that table that we have on the screen right now on page 143, the total request there does not seem to add up.

[3:34:32] Voice 6: So that

[3:34:33] Voice 8: probably needs

[3:34:34] Voice 6: to be amended, I would say.

[3:34:35] Voice 6: same yeah

[3:34:36] Voice 8: that's an error i'll fix that thank you all

[3:34:40] Trustee Patrick (probable): right there are no further comments then on

[3:34:43] Trustee Patrick (probable): that budget um number nine is the auxiliary senior policy position no

[3:35:06] Voice 3: questions or all right

[3:35:14] Trustee Patrick (probable): and then 10 is the planning co-op student vice chair elliott so

[3:35:23] Trustee Elliott (probable): a question about the laptop in

[3:35:26] Trustee Elliott (probable): this business case um isn't this something that should be captured under technology

[3:35:34] Trustee Elliott (probable): and then there's also a different number so it's the value of request is 1850 and then later on

[3:35:43] Trustee Elliott (probable): under alternatives it's a 2750 on page 2 for 27.

[3:35:50] Trustee Elliott (probable): seven and i would say you know and in risk assessment an uncertainty of funding approval

[3:36:01] Trustee Elliott (probable): isn't is that really a risk that's it's just a council decision whether to fund it or not

[3:36:07] Trustee Elliott (probable): um the risk assessment should be related to the success of achieving the goals

[3:36:16] Trustee Elliott (probable): of you know having this co-op student and again there's a different number on page 428 2700 of

[3:36:27] Trustee Elliott (probable): the laptop

[3:36:29] Trustee Patrick (probable): anybody who can talk through the business case through the

[3:36:40] Voice 5: chair my apologies

[3:36:41] Voice 5: i did amend the laptop number based on updated information from information services and

[3:36:47] Voice 5: i clearly put the information at the top but not through the rest of the document so i'm happy to

[3:36:51] Voice 5: make those amendments to make them align the um i believe the 1800 number i should get to it but

[3:36:58] Voice 5: but the top number is the correct number.

[3:37:00] Voice 5: Okay,

[3:37:12] Trustee Patrick (probable): any other questions?

[3:37:18] Trustee Patrick (probable): No, all right, then the big one, number 11,

[3:37:23] Trustee Patrick (probable): the office heating and cooling, Vice Chair Maud.

[3:37:32] Voice 1: Thank you, Chair.

[3:37:34] Voice 1: I'll refrain from saying I told you so,

[3:37:36] Voice 1: but I will also say this is very important.

[3:37:41] Voice 1: This is employee comfort, it's a workspace,

[3:37:45] Voice 1: space the situation that is um we have right now is intolerable in my personal opinion

[3:37:52] Voice 1: and i will be fully supporting this at trust council um this this we've created a circumstance

[3:37:59] Voice 1: that i think you know is just not great and we it is upon us to do anything we can to fix it so

[3:38:07] Voice 1: thank you yes

[3:38:11] Trustee Patrick (probable): i was on in there on a hot summer day as well the cavernous ceiling up there there's

[3:38:16] Trustee Patrick (probable): a ceiling fan but certainly wasn't achieving cooling and

[3:38:24] Voice 1: this is not how we retain staff

[3:38:27] any

[3:38:30] Trustee Patrick (probable): other questions so vice chairs any changes or any challenges to any of these numbers are

[3:38:37] Trustee Patrick (probable): you satisfied with the other than other than the corrections to the various business cases

[3:38:42] Trustee Patrick (probable): that we heard staff will make um were there any desires to change or challenge any of these

[3:38:52] Trustee Patrick (probable): please vice chair elliott um

[3:38:56] Trustee Elliott (probable): i don't know if we did we discuss the code of conduct uh line item

[3:38:59] Trustee Elliott (probable): at

[3:39:00] Trustee Patrick (probable): the very beginning but uh not there were no questions but you can certainly ask now

[3:39:05] Trustee Patrick (probable): yeah

[3:39:05] Trustee Elliott (probable): i don't think we got into the business case um yeah without going into details of how we fund

[3:39:16] Trustee Elliott (probable): And legal general, it does seem to vary wildly year to year.

[3:39:25] Trustee Elliott (probable): And I wonder if for the first year, this should be the recommendation.

[3:39:32] Trustee Elliott (probable): I would suggest that the recommended option could rather be it's bundled with legal general,

[3:39:42] Trustee Elliott (probable): because then we'll actually see over time or as you said chair patrick that

[3:39:50] Trustee Elliott (probable): if it's not used in a year it cannot be carried over um year over year so rather than it needing

[3:40:00] Trustee Elliott (probable): to be replenished it's uh it's just an ongoing budget reserve

[3:40:09] Trustee Patrick (probable): i think my understanding i'm not

[3:40:14] Trustee Patrick (probable): I'm not going to speak for you, CEO Brunningham, but I'll attempt to say what I heard you before was there's value in putting this as its own line item, because this is a change in legislation.

[3:40:23] Trustee Patrick (probable): This is a change that we now will need to use independent.

[3:40:28] Trustee Patrick (probable): And it will it will be tracked year to year and reported how much is being spent so that it doesn't just end up in the legal general and sort of get lost.

[3:40:39] Trustee Patrick (probable): I mean, trustees conduct at the table matters.

[3:40:42] Trustee Patrick (probable): And if they are costing this organization, we will have to fund, if I understand, if there's more trustee investigations that need to be done than budgeted, then we're going to have to do that.

[3:40:59] Trustee Patrick (probable): So I think having to report that and put that on the floor will augment any of the training and the reporting that's going to be doing on conduct at the Trust Council table, I think.

[3:41:15] Voice 7: Yeah, thank you to the Chair. I would say that that's true. And I think it just allows a level of transparency. But I think having it sort of carved aside as dedicated funding, again, if it's not needed, then it applies, it just is applied to general surplus.

[3:41:28] Voice 7: Plus, you'll note in the business case, there was the option of creating a reserve fund.

[3:41:32] Voice 7: And I opted not to recommend that, even though that would allow you to do that upfront investment and then it does carry over for that specific purpose.

[3:41:40] Voice 7: What we lose with that is that flexibility that if it's not needed, that it can be reallocated.

[3:41:45] Voice 7: And I thought we would be wise to see, particularly under the new legislated model, give it a year or two to see how it works and whether or not we're really drawing on that funding rather than lock it into a reserve fund.

[3:41:58] Voice 7: at this stage. But I do think there's value in setting it aside as a dedicated line so that it

[3:42:04] Voice 7: doesn't get pulled to either, because the other risk is if you roll it into general legal, it

[3:42:09] Voice 7: ends up being consumed by general legal. And then we get to February in a fiscal year, we find

[3:42:14] Voice 7: ourselves in the unfortunate position of having to do an investigation and we don't have the

[3:42:18] Voice 7: available funding for that purpose then. There also is a requirement under the legislation to

[3:42:24] Voice 7: to your point, Chair Patrick, around reporting annually on Code of Conduct, which will be a new

[3:42:28] Voice 7: function for us. I can't remember off the top of my head if that requires reporting on the cost

[3:42:33] Voice 7: of investigations, but I believe it might. And so again, having it set aside as a dedicated line

[3:42:38] Voice 7: item will make that more straightforward and, again, increase some transparency around that.

[3:42:45] Trustee Patrick (probable): Thank you. I got it nearly right. All right. Vice Chair Peterson.

[3:42:50] Trustee Patrick (probable): Yeah,

[3:42:51] Voice 6: additional support for it having its own line item. And I was looking through a regional district's code of conduct policy recently. And several local governments are doing this where there are considerations and in many cases graduated remuneration withholdings based on

[3:43:20] Voice 6: code of conduct offenses and um and i think that having this uh be its own uh line item um would uh

[3:43:34] Voice 6: um would be illustrative if there is a time when trust council considers such a policy

[3:43:42] Voice 6: uh so and which which i mean i'm i'm in support of so uh i think having it uh be as a line item

[3:43:51] Voice 6: them so we can see that it costs money is a good thing. All

[3:43:59] Trustee Patrick (probable): right. So if I'm not seeing any

[3:44:04] Trustee Patrick (probable): challenges or changes to the monies that are being recommended, there is a resolution on

[3:44:10] Trustee Patrick (probable): page 387. Vice Chair Elliott?

[3:44:20] Trustee Elliott (probable): Okay. I move that executive committee forward its 2027-28 operating

[3:44:25] Trustee Elliott (probable): budget recommendations to financial planning committee and that include the following

[3:44:32] Trustee Elliott (probable): in the draft 2027-28 budget $6,000 for history and heritage conservation grants and aid

[3:44:40] Trustee Elliott (probable): $10,000 for planning application sponsorship $275 for natural area protection tax exemption program

[3:44:48] Trustee Elliott (probable): NAPTEP application sponsorship $81,400 for communications $1,000 for branded clothing

[3:44:56] Trustee Elliott (probable): clothing, $20,000 for code of conduct investigations, $66,000 for policy statement amendment project,

[3:45:05] Trustee Elliott (probable): $143,500 for implementation of the Indigenous Relations Action Plan, $131,366 for an auxiliary

[3:45:17] Trustee Elliott (probable): temporary senior policy advisor trust area services 28 732 for a planning co-op student

[3:45:28] Trustee Elliott (probable): 65 000 for salt spring island office heating and cooling thank

[3:45:34] Trustee Patrick (probable): you is there a second

[3:45:36] Trustee Patrick (probable): seconded by vice chair bod any discussion i'll call the vote all those in favor raise your hands

[3:45:45] Trustee Patrick (probable): and that carries

[3:45:48] Trustee Patrick (probable): alright well onward

[3:45:50] Trustee Patrick (probable): getting a little nervous

[3:45:51] Trustee Patrick (probable): seeing some of the numbers that are coming for the budget

[3:45:54] Trustee Patrick (probable): and financial planning committee's

[3:45:56] Trustee Patrick (probable): gonna have their work cut out

[3:45:58] Trustee Patrick (probable): for them at their next meeting

[3:46:00] Trustee Patrick (probable): okay

[3:46:02] Trustee Patrick (probable): so that's bringing us

[3:46:04] Trustee Patrick (probable): on then to

[3:46:06] Trustee Patrick (probable): all the way is it to correspondence

[3:46:11] Trustee Patrick (probable): or am I jumping over something

[3:46:12] Trustee Patrick (probable): no I don't think so

[3:46:15] Trustee Patrick (probable): you're

[3:46:16] Voice 11: correct sure it's correspondence

[3:46:17] Voice 11: yep

[3:46:18] Trustee Patrick (probable): so the next is correspondence um are any of these are all of these items no they're not they're

[3:46:27] Trustee Patrick (probable): not all um trust council related so i guess if i

[3:46:34] Voice 11: made the first five because we have included the

[3:46:38] Voice 11: late item are for ec and everything under 12.5 and down good all

[3:46:45] Trustee Patrick (probable): right thank you

[3:46:47] Trustee Patrick (probable): so for the first five 12.1 through 12. well i guess it would have been five as an addition um

[3:46:53] Trustee Patrick (probable): but um four we'll call it for now um are there any actions with any of these uh vice chair leah

[3:47:01] Trustee Patrick (probable): i

[3:47:03] Trustee Elliott (probable): would suggest that item 12.1 either be forwarded to trustees um for their information i think it's

[3:47:14] Trustee Elliott (probable): it's to do with the trust council obviously and yeah i would suggest something different about 12.5.1

[3:47:24] Trustee Elliott (probable): so

[3:47:35] Trustee Patrick (probable): should we forward this one to trust council

[3:47:39] Trustee Elliott (probable): that's what i think i'm

[3:47:44] Trustee Patrick (probable): looking for your general

[3:47:45] Trustee Patrick (probable): consent do you agree with forwarding 12.1 to trust council not seeing any disagreement

[3:47:51] Trustee Patrick (probable): And that's through general consent. Okay. So then the others just receive?

[3:48:03] Trustee Patrick (probable): Yes.

[3:48:04] Trustee Patrick (probable): Okay. So we'll receive items 12.2, 12.3, 12.4, and I guess it's, is it called 12.5 now? Sorry, Alexandra?

[3:48:16] Voice 11: It will be, Taryn. All the other ones will shift down once they do the revised agenda.

[3:48:22] Voice 11: agenda.

[3:48:23] Trustee Patrick (probable): All right. Thank you. CAO Broney?

[3:48:26] Voice 7: Thank you, Sharon. Just on the Trust Council ones,

[3:48:28] Voice 7: and Alexander can correct me if I articulate this incorrectly, but we did have an inquiry from one

[3:48:34] Voice 7: trustee about whether or not the correspondence itself to Trust Council needs to be included in

[3:48:40] Voice 7: the agenda package. And technically, EC has the discretion on that. We do forward all

[3:48:46] Voice 7: correspondence that we receive directed to Trust Council to all trustees, usually by email.

[3:48:52] Voice 7: mail. And so they do receive it. And so the question from one of the trustees was whether

[3:48:56] Voice 7: it needed to actually be included in the agenda. And that's at the discretion of EC. We also can

[3:49:03] Voice 7: just make it available, for example, on WebDev for trustees to access. That said, of course,

[3:49:08] Voice 7: having it in the agenda package does ensure a level of public transparency as well. And that

[3:49:13] Voice 7: certainly has been our practice, has been to include it in the agenda packages, but just

[3:49:18] Voice 7: just wanted to flag, given that it was raised by a trustee, that it is an option available to you

[3:49:23] Voice 7: that it not be included in the agenda package. Did I get that right, Alexandra?

[3:49:28] Voice 11: You did. Just

[3:49:28] Voice 11: one small detail that the item lines that you see here will be included in the agenda. It's just

[3:49:36] Voice 11: that the correspondence will not be attached. So the members of the public that wrote in will know

[3:49:41] Voice 11: that Trust Council has received each of these. It's just that the paperwork associated would

[3:49:48] Voice 11: would not be attached

[3:49:49] Trustee Patrick (probable): it'd just be a link vice chair elliott

[3:49:53] Trustee Elliott (probable): i'm fully in support of this i don't

[3:49:57] Trustee Elliott (probable): know how many times i must have said this but it just is wild to include especially when they're

[3:50:03] Trustee Elliott (probable): on the same subject and clearly um you know it's a concern of many but we do see them and i think

[3:50:11] Trustee Elliott (probable): the public just needs to know through the agenda that they're they've been received and read but

[3:50:16] Trustee Elliott (probable): but it just adds so much to the agenda package that I don't think it's necessary to include

[3:50:21] Trustee Elliott (probable): every single one. What I was going to suggest about 12.5.1 is because it relates to planning,

[3:50:28] Trustee Elliott (probable): could that potentially be forwarded to regional planning committee? We don't have an active

[3:50:34] Trustee Elliott (probable): project on shoreline construction, but it actually is, it's relevant to how planning

[3:50:41] Trustee Elliott (probable): services is delivered and might be useful for that committee. Alexandra?

[3:50:49] Voice 11: I just wanted to

[3:50:50] Voice 11: correct you, Chair, that there would not be a link provided. It would just be the item line

[3:50:57] Voice 11: and trustees would have access to it through the internal web tab, but it would not be a link on

[3:51:05] Voice 11: the agenda. Would you like more clarification?

[3:51:19] Trustee Patrick (probable): No, so it's just you'll have the topic and a link

[3:51:22] Trustee Patrick (probable): link from the agenda yeah i think we understand that

[3:51:26] Trustee Patrick (probable): or no no

[3:51:27] Voice 11: no link so no

[3:51:29] Trustee Patrick (probable): okay yeah it would

[3:51:30] Voice 11: show up like this just as it is now but there would be no link and no attachment it's just

[3:51:37] Voice 11: so that the members of the public on the agenda gotcha that it was received okay thank

[3:51:42] Trustee Patrick (probable): you yes

[3:51:43] Trustee Patrick (probable): perfect uh uh vice chair peterson yeah

[3:51:48] Voice 6: just on that topic i'm just i'm just kind of like

[3:51:54] Voice 6: trying to game this out in my head a little bit so the downside of that that i see is should a

[3:52:01] Voice 6: member of trust council wish to raise one of these items for um discussion uh then

[3:52:13] Voice 6: the other trustees who didn't you know highlight it as something important will will just be able

[3:52:20] Voice 6: able to like flick to it right away um so i just see like a you know potential for a little bit of

[3:52:28] Voice 6: time delay or or lack of um you know full information we know that you know especially

[3:52:34] Voice 6: when we have a number of pieces of correspondence that are nearly identical um sometimes it gets

[3:52:42] Voice 6: you know sometimes they just get glossed over but then there's the odd piece it's like okay

[3:52:47] Voice 6: okay, well, this is worthy of discussion.

[3:52:49] Voice 6: I want to pull this.

[3:52:53] Voice 6: Everyone at the table who didn't think it was that important

[3:52:57] Voice 6: now has to go find it.

[3:52:58] Voice 6: I'm just thinking about the time drag

[3:53:02] Voice 6: of not having it readily available,

[3:53:07] Voice 6: not making a motion or just kind of pointing out

[3:53:12] Voice 6: that there's a possible downside here.

[3:53:18] Trustee Patrick (probable): Okay. Vice Chair Elliott?

[3:53:19] Trustee Patrick (probable): So,

[3:53:22] Trustee Elliott (probable): would it be possible, Alexandra, we've done this for delegation material before, to have them collated as an appendix?

[3:53:35] Voice 10: Through the chair, that would be, I could definitely do that.

[3:53:44] Trustee Patrick (probable): Is there a preference? I think this is, I mean, from an observation of someone who, you know, as we chair and see the various local trust committees,

[3:53:52] Trustee Patrick (probable): we have different approaches at the various local trust committees on how correspondence is in our applications.

[3:53:58] Trustee Patrick (probable): and some of our meetings have all of it.

[3:54:00] Trustee Patrick (probable): Some just have the reference to find correspondence at the project plays

[3:54:03] Trustee Patrick (probable): or a link.

[3:54:05] Trustee Patrick (probable): So what would be your preference for a trust council to make this work?

[3:54:15] Trustee Patrick (probable): Vice Chair Peterson?

[3:54:17] Voice 6: Yeah, I'm just going to support the notion of having them in an appendix

[3:54:21] Voice 6: just for the exact reason I just raised.

[3:54:29] Trustee Patrick (probable): Okay.

[3:54:30] Trustee Patrick (probable): Anyone object to that?

[3:54:32] Trustee Patrick (probable): Do we need a motion, I guess, to probably need a resolution?

[3:54:35] Trustee Patrick (probable): chair

[3:54:39] Voice 11: i don't think so if you just want to buy general consent okay

[3:54:42] Trustee Patrick (probable): all right so i guess what

[3:54:45] Trustee Patrick (probable): one um through general consent uh we will forward um items well as they're shown in the agenda right

[3:54:53] Trustee Patrick (probable): now 12.5.1 or 12.6.1 through uh 12.5.23 to trust council and that they and that correspondence be

[3:55:05] Trustee Patrick (probable): be presented as an appendix to the trust council agenda is that agreement so thank you all right

[3:55:20] Trustee Patrick (probable): uh alexandra uh

[3:55:27] Voice 11: chair i think vice chair elliott still wanted to address 12.5.1

[3:55:33] Trustee Patrick (probable): yes since

[3:55:35] Trustee Elliott (probable): it was addressed to trust council or i mean chair patrick you

[3:55:40] Trustee Elliott (probable): You replied to Mr. Spaulding, and that's how it ended up on this agenda.

[3:55:48] Trustee Elliott (probable): So was it originally directed to EC, or was it addressed to Trust Council?

[3:55:54] Trustee Elliott (probable): Because if it's going to Trust Council, then Council, I can raise it.

[3:55:57] Trustee Elliott (probable): It

[3:55:57] Trustee Patrick (probable): wasn't. I was copied as chair.

[3:56:01] Trustee Patrick (probable): I can tell you I worked with John Spaulding in my past professional career.

[3:56:07] Trustee Patrick (probable): Our paths crossed.

[3:56:11] Trustee Patrick (probable): So I did respond to him. But I think I know my understanding is, through CAO Brony, is we're preparing for a presentation to trustees in the new term on sort of the strengths, weaknesses, opportunities, and threats to the organization.

[3:56:38] Trustee Patrick (probable): I mean, one of these conversations is the shoreline and how we can move forward and be more innovative.

[3:56:43] Trustee Patrick (probable): So I think his suggestions did sort of spark in that area.

[3:56:48] Voice 3: Right. Okay.

[3:56:51] Trustee Elliott (probable): Maybe it's just appropriate to leave it for Trust Council's consideration and then everybody will see it.

[3:56:57] Trustee Elliott (probable): And yeah, that's good.

[3:57:01] Trustee Elliott (probable): That's fine. Thanks.

[3:57:03] Trustee Patrick (probable): Okay.

[3:57:03] Trustee Patrick (probable): Okay. Then we are at the work program on page 684, item 13.1. Any questions on the work program?

[3:57:25] Trustee Patrick (probable): I think we should just move the trust policy statement, be done with it, as the executive,

[3:57:31] Trustee Patrick (probable): just for a bold, Vice Chair Elliott.

[3:57:36] Trustee Elliott (probable): So item two, that could be changed to read,

[3:57:40] Trustee Elliott (probable): perhaps implement this relations action plan and uh as you know it's past drafting stage we're into

[3:57:49] Trustee Elliott (probable): the action stage so maybe that could be updated and um yeah i think the rest is good yes do we

[3:58:05] Trustee Patrick (probable): need a motion to just to modify that language or but i guess it's picking up off a strategic plan

[3:58:11] Trustee Patrick (probable): plan item so that's what the item is I think the next term it will be to implement or I don't know

[3:58:19] Trustee Patrick (probable): CEO Broney yeah

[3:58:21] Voice 7: I think through the chair I think we could just we could update the activity status

[3:58:24] Voice 7: just to say what's the drafting is completed it's now moving towards implementation there we go

[3:58:35] Trustee Patrick (probable): we don't need a motion for that that can staff will just update that or yeah

[3:58:43] Voice 7: we can just make

[3:58:44] Voice 7: that update that's fine thanks okay

[3:58:46] Trustee Patrick (probable): so are we now forwarding this to trust council as amended

[3:58:52] Trustee Patrick (probable): through general consent all right okay um the future projects list is also there my favorite

[3:59:04] Trustee Patrick (probable): thing and with that um our next meeting is going to be september 9th which will be day one of trust

[3:59:14] Trustee Patrick (probable): Council at 10 a.m. It'll be electronically. And change the November, oh, the neighbor 14th start

[3:59:26] Trustee Patrick (probable): time. So we need a motion to do that at item 14.1 to change the start time for the November 14th.

[3:59:37] Trustee Patrick (probable): Go ahead, Vice Chair Peterson.

[3:59:40] Voice 6: Yeah, just a question. I was going back and forth between

[3:59:44] Voice 6: this and the schedule and the context note and it occurred to me that in fact

[3:59:56] Voice 6: I would recommend like a 3.30 start

[4:00:00] Voice 6: rather than a 3 o'clock start?

[4:00:02] Voice 6: And I just wonder if staff have any opinion on that.

[4:00:10] Voice 7: Through the chair, I would say that we can certainly do that,

[4:00:13] Voice 7: move it to 3.30.

[4:00:14] Voice 7: It just means it's likely to finish that much later,

[4:00:17] Voice 7: but it would give us an additional buffer of time

[4:00:20] Voice 7: between the end of the trust council session

[4:00:22] Voice 7: and then the start of that executive committee meeting.

[4:00:25] Voice 6: Yeah, that was my thought,

[4:00:28] Voice 6: because if we don't hit 2.30 bang on,

[4:00:31] Voice 6: then the break in between the trust council meeting and the executive meeting vanishes to

[4:00:39] Voice 6: perhaps nothing. So I'll make the motion as I think it ought to be, and then we can discuss

[4:00:47] Voice 6: it, I guess. I move that executive committee request staff to change the start time of the

[4:00:52] Voice 6: November 14th, 2026 regular meeting to 3.30 p.m.

[4:00:57] Trustee Patrick (probable): Is there a second? Seconded by Vice Chair Maude.

[4:01:01] Trustee Patrick (probable): any discussion all the vote all those in favor please raise your hands and that carries okay

[4:01:11] Trustee Patrick (probable): so that brings us on then finally to a closed meeting um we will be adjourning after the

[4:01:18] Trustee Patrick (probable): closed meeting any rise and report will be on our next meeting's agenda so thank you for those that

[4:01:23] Trustee Patrick (probable): watched us today and i'll entertain the motion at item 15 from someone i'll

[4:01:34] Voice 1: move the meeting

[4:01:34] Voice 1: The meeting be closed to public subject to Sessions 91G and I of the Community Charter in order to consider matters related to litigation and potential litigation affecting the Islands Trust.

[4:01:44] Voice 1: The receipt of advice is subject to solicitor-client privilege, including communications necessary for that purpose, and let staff attend the meeting.

[4:01:51] Trustee Patrick (probable): Is there a second?

[4:01:55] Trustee Patrick (probable): Seconded by Vice Chair Elliott.

[4:01:56] Trustee Patrick (probable): Any discussion?

[4:01:58] Trustee Patrick (probable): Call the vote.

[4:01:59] Trustee Patrick (probable): All those in favour, raise your hands.

[4:02:03] Trustee Patrick (probable): That carries.

[4:02:05] Trustee Patrick (probable): Okay, I'll give staff a few moments.