Accessibility Committee Regular Meeting Agenda

Extracted text (beginning)

Accessibility Committee
Agenda
Date: Tuesday, October 6, 2026
Time: 6:30 pm - 8:30 pm
Location: Electronic Zoom Meeting
Pages
1. CALL TO ORDER 6:30 PM
2. AGENDA
2.1 Review of the Agenda
2.2 Approval of the Agenda
3. CORRESPONDENCE
None.
4. ADMINISTRATIVE COORDINATION
4.1 Draft Minutes of Previous Meetings
4.1.1 April 21, 2026 Draft Minutes 3 - 5
For review and approval.
4.2 Follow-Up Action List 6 - 6
For review.
5. BUSINESS
5.1 Accessibility Plan Request For Proposal - Verbal Update
5.2 Membership in Accessibility Committee for the New Term - Discussion
5.3 Letter from Current Accessibility Committee Chair to Next Term's Chair - Discussion
5.4 Staff to Process all website PDFs for adherence to Universal Accessibility
As of October 6, 2026, staff have been directed to apply Universal Accessibility
standard to all PDFs to be posted to the website.
PDF/UA-1 is the international standard (ISO 14289-1) that defines how to create
universally accessible electronic documents in the PDF 1.7 format. For those equipped
with appropriate software, conformance with PDF/UA ensures accessibility for people
with disabilities who use assistive technology such as screen readers, screen
magnifiers, joysticks and other technologies to navigate and read electronic content.
5.5 Personal Assessment Checklist for the Use of Staff with Disabilities - Request for
Feedback
7 - 8
The Islands Trust's Occupational Health and Safety (OHS) Committee is working on
advancing a draft organizational Emergency Plan. This plan spells out roles,
responsibilities, and procedures to follow in various emergency situations, and is
based on a Public Service Agency template.
Included in the template is a completely voluntary personal assessment checklist for
the use of staff with disabilities. Staff may record how emergency responders can
better assist them.
The OHS Committee (a staff committee) would like to receive feedback from the
Accessibility Committee regarding this tool. Specifically: what is the Accessibility
Committee's opinion on its inclusion in emergency plan, and, If it should be included,
does it need any modification?
6. NEW BUSINESS
7. WORK PROGRAM 9 - 9
8. NEXT MEETING
Tuesday, January 26, 2026 from 6:30 p.m. to 8:30 p.m.
9. ADJOURNMENT 8:30 PM
2
DRAFT
Accessibility Committee
Minutes of a Regular Meeting DRAFT
April 21 , 2026 Page 1 of 3
Accessibility Committee
Minutes of a Regular Meeting
Date:
Location:
April 21 , 2026
Electronic Meeting
Members Present: Lisa Gauvreau, Trustee, Galiano Island Local Trust Area , (Chair)
Lisa Nissinen, Trust Area resident, (Vice - Chair)
Barb Aust , Trust Area resident
Michael Bean , Trust Area resident
Theresa Burley , Trust Area resident
Seth Gustafsson , Trust Area resident
Christopher Jason , Trust Area resident
David Maude, Trustee, Mayne Island Local Trust Area
Deborah Scott , Trust Area resident
Member Regrets: Laura Patrick, Trustee, Salt Spring Island Local Trust Area
and Islands Trust Chair (ex officio)
Member Absent: Riley Vardy

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