Governance Committee Regular Meeting Agenda

Extracted text (beginning)

Governance Committee
Agenda
 

Date:Wednesday, August 13, 2025
Time:10:00 am - 3:00 pm
Location:Electronic Zoom Meeting
Pages
1.CALL TO ORDER
2.AGENDA
2.1New Items and Re-Ordering of the Agenda
2.2Approval of Agenda
3.PUBLIC COMMENT PERIOD
4.DELEGATIONS
None.
5.CORRESPONDENCE
None.
6.ADMINISTRATIVE COORDINATION
6.1Draft Minutes of Previous Meetings
6.1.1Governance Committee Draft Minutes of April 9, 2025
3 - 6
For review and approval
6.2Resolutions Without Meeting
6.2.1Governance Committee RWM 2025-01 - Approval of Governance
Committee Section of the Annual Report
7 - 7
For Information
6.3Follow up Action List
8 - 8
For review
7.BUSINESS - WORK PROGRAM ITEMS
7.12022 Governance Review Report - Next Steps
9 - 29
Committee of the Whole discussion on May 13, 2025. No decision - minutes attached. 

7.2Review of Trust Council Policies - Request for Decision
30 - 35
That Governance Committee requests staff to draft a policy combining Trust Council
policies, with recommended updates, in priority order:
2.1.1 Requests for Decision (RFD)/Reports and 2.2.2 Council Committee
Preparation;
1.
2.4.1 Executive Committee Terms of Reference, 2.4.3 Executive Committee
Election, 2.4.4 Executive Committee Legislative Role and 2.4.6 Executive
Committee Meeting preparation;
2.
6.2.1 Priority Setting/Review Guidelines, and 6.7.1 Work Program, Follow-up
Action List and Priorities Report; and
3.
5.4.2 Procedural Fairness in Rezonings, 7.1.1 Administrative Fairness
Principles, 7.1.2 Handling of Administrative Fairness Complaints, and 7.1.5
Ombudsperson Referrals.
4.
7.3Remuneration Review - Update (verbal)
7.4Budget 2026/27 Business Cases - Briefing
36 - 37
7.5Corporate Planning Process - Briefing
38 - 39
8.BUSINESS - NEW
9.WORK PROGRAM
40 - 42
For review and referral to Trust Council before each quarterly TC meeting
10.NEXT MEETING
Monday, November 3, 2025, from 10:00 a.m. to 3:00 p.m.
11.CLOSED MEETING
If desired:
That the meeting be closed to the public in accordance with the Community Charter, Part 4,
Division 3, s.90, (quote the pertinent section here, for example, (1)(a) personal information
about...) and that the recorder and staff [attend/not attend] the meeting.
12.RISE AND REPORT
13.ADJOURNMENT
*Approximate time is provided for the convenience of the public only and is subject to change
without notice.
2

DRAFT 
Governance Committee 
Minutes of a Regular Meeting 
April 9, 2025 DRAFT Page 1 of 4 
 
 
Governance Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
April 9, 2025 
Electronic Meeting 
 
Members Present: Judith Gedye, Bowen Island Municipality (Chair) 
Jamie Harris, Salt Spring Island Local Trust Area (Vice-Chair) 
 Joe Bernardo, Gambier Island Local Trust Area 
 Sam Borthwick, Denman Island Local Trust Area 
 Lee Middleton, Saturna Island Local Trust Area 
 Timothy Peterson, Lasqueti Island Local Trust Area 
 Lisa Gauvreau, Galiano Island Local Trust Area  
 (Islands Trust Conservancy Chair, ex-officio) 
 Laura Patrick, Salt Spring Island Lo

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