CAO Hiring Committee Regular Meeting Minutes
· Islands Trust Area · Meeting Documents · 2024
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Topics: First Nations & reconciliation · Governance & budget — our classification, not the Trust's.
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ADOPTED CAOH Committee Minutes of a Regular Meeting December 19, 2024 ADOPTED Page 1 of 3 Chief Administrative Officer Hiring Committee Minutes of a Regular Meeting Date: Location: December 19, 2024 Electronic Meeting Members Present: Peter Luckham, CAOEP Committee Chair; Islands Trust Council Chair Laura Patrick, CAOPEP Committee Vice-Chair; Regional Planning Committee Chair Tobi Elliott, Executive Committee Vice-Chair David Maude, Executive Committee Vice-Chair Tim Peterson, Executive Committee Vice-Chair Judith Gedye, Governance Committee Chair Kristina Evans, Trust Programs Committee Chair Mairead Boland, Financial Planning Committee Acting Chair Staff Present: Rueben Bronee, Chief Administrative Officer (CAO) David Marlor, Director, Legislative Services Lori Foster, Executive Administrative Assistant/Recorder Others Present: Nick Lay, Senior Consultant, Leaders International 1. CALL TO ORDER / LAND ACKNOWLEDGEMENT By general consent Vice-Chair Patrick acted as Chair as Chair Luckham was not present at the scheduled 9:00 a.m. meeting start time. At 9:05 a.m., Vice-Chair Patrick called the meeting to order and acknowledged the meeting was being held on the lands and territories of many Coast Salish First Nations. 2. APPROVAL OF AGENDA By general consent the agenda was approved as presented. Director Marlor provided the following clarification on the work of the Chief Administrative Officer (CAO) Hiring Committee and the CAO Performance Evaluation Policy Committee: • The CAO Hiring Committee will perform the 6-month probationary evaluation. • The CAO Performance Evaluation Policy Committee will develop a longer-term policy. At 9:08 a.m., Chair Luckham joined the meeting and assumed his role as Chair. 3. BUSINESS 3.1 Performance Evaluation Policy Project with Leaders International – Briefing ADOPTED CAOH Committee Minutes of a Regular Meeting December 19, 2024 ADOPTED Page 2 of 3 Consultant Nick Lay, with Leaders International, spoke to the following meeting objectives: • understanding the Committee’s expectations • initial review of provided material • proposed timeline for drafting reports • importance of the Committee’s guidance, feedback and input The Committee discussed the following points regarding the probationary period and the evaluation policy: • creating a performance review that meets standards, uniting the roles of the Executive Committee and Trust Council • provide the CAO with meaningful feedback to help them succeed • reviewing and evaluating performance criteria • clarification of the probationary period • performance review schedule built into a permanent policy • probation period should include feedback from the CAO on staff relationships • clear goals and performance expectations communicated in writing as the basis for evaluation • continuous documentation built into the evaluation process • creating a pictorial guide for
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