TC - Islands Trust Records Management Bylaw No. 195

Extracted text (beginning)

ISLANDS TRUST COUNCIL 
 
 BYLAW NO. 195 
 
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A Bylaw to establish and provide for the Islands Trust Records Management System 
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Contents 
 
WHEREAS Islands Trust Council has jurisdiction under the Islands Trust Act; 
 
WHEREAS pursuant to section 11 of the Islands Trust Regulation (B.C. Reg. 119/90) under the Islands Trust 
Act,  R.S.B.C.  1996,  c.  239,  specified  provisions  of  the Local  Government  Act,  R.S.B.C.  1996,  c.  323  and 
Community Charter, S.B.C. 2003, c. 26, apply to the operations of the trust bodies under the Islands Trust 
Act; 
 
AND WHEREAS pursuant to section 198 of the Local Government Act, the Secretary under the Islands Trust 
Act is  responsible  for  the  preparation,  maintenance,  access  and  safe  preservation  of  records  of  the 
business of the trust bodies under the Islands Trust Act; 
 
AND  WHEREAS  pursuant  to  sections  95  and  97  of  the Community  Charter, the  trust  bodies  under  the 
Islands Trust Act must make available for public inspection certain of its records; 
 
AND  WHEREAS  the  Islands  Trust  Council  desires  to  manage  and  maintain  the  Records  Management 
System; 
 
NOW THEREFORE the Islands Trust Council enacts as follows: 
 
CITATION 
1. This bylaw may be cited for all purposes as “Islands Trust Council Records Management System 
Bylaw, 2024” 
 
INTERPRETATION 
2. In this bylaw: 
 
"Designated Officer" means the Secretary pursuant to section 11 of the Islands Trust Regulation 
(B.C. Reg. 119/90) under the Islands Trust Act, or delegate, who is designated and authorized to 
act on behalf of Islands Trust to manage and maintain the records management system; 
 
"Islands Trust" means all corporate bodies established under the Islands Trust Act; 
 
"Record" includes books, documents, maps, drawings, photographs, letters, emails, vouchers, 
papers and any other thing on which information is recorded or stored by graphic, electronic, 
mechanical or other means, but does not include a computer program or any other mechanism 
that produces records; 
 
"Records Management System" includes a system used by Islands Trust to manage the records 
of Islands Trust from record creation through to records disposal. 
  
RECORDS MANAGEMENT SYSTEM ESTABLISHED 
3. The Records Management System currently used by Islands Trust is authorized.  
 

 
COMPLIANCE WITH RECORDS MANAGEMENT SYSTEM 
4. All records in the custody and control of the employees of Islands Trust are the property of 
Islands Trust. All records of Islands Trust must comply with this Records Management System 
and this bylaw. All employees, management, service providers and volunteers of Islands Trust 
must comply with this bylaw.  
 
DESIGNATED OFFICER  
5. The Designated Officer is responsible for the management and maintenance of the records 
management syst

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